Lancashire Local – Lancaster District

Tuesday 24th July 2007 at 1.30 pm, at Gaskell Hall, Emesgate Lane, Silverdale

Agenda

Part 1 (Open to Press and Public)

No. Item

1. Disclosure of Personal and Prejudicial Interests

Members are asked to consider any Personal/Prejudicial Interests they may have to disclose to the meeting in relation to matters under consideration on the Agenda.

2. Membership of Lancashire Local – Lancaster District (Copy enclosed)

The Lancashire Local is asked to note that the City Council has appointed Councillor John Barnes to serve on the Lancashire Local in place of Councillor Bob Roe.

3. Minutes of the Meeting held on the 19th June 2007

Discharge of delegated powers

4. Annual Allocation of Highways Funding (Report attached) Highways Service Budgets 2007/08

5. Expenditure of On-Street Parking Income (Report attached)

6. Proposed Build Outs to B5275 Bare Lane (North of (Report attached) Junction with U18588 Beaufort Road, Morecambe

7. Heysham to Lancaster University Quality Bus Routes (Report attached) 2/2A Phase 4 Bus Stop Improvements

8. Lancashire Local Grant Applications (Report attached)

Other issues for consideration

9. “Well Being” – Presentation by Janet Beadle – Programme Director: Well Being and Prevention, Adult and Community Services Directorate

10. 20 mph Zones – 2007/08 and 2008/09 (Report attached)

11. Highways Maintenance Service Overview (Report attached)

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12. Hest Bank to Morecambe Cycle Route (Report attached)

13. Proposed Conversion of Footway to Cycle Tracks, (Report attached) Westgate, Morecambe

14. Lancashire Locals Climate Change Fund (Report attached)

15. Evaluating the Local Grants Schemes (Report attached)

16. Report Back on Request for O&S Review of (Report attached) Secondary Education

17. Forward Business Plan (Report attached)

18. Urgent Business

An item of urgent business may only be considered under this heading where, by reason of special circumstances to be recorded in the Minutes, the Chair of the meeting is of the opinion that the item should be considered at the meeting as a matter of urgency. Wherever possible, the Secretary should be given advance warning of any Member’s intention to raise a matter under this heading.

19. Date of Next Meeting

The next meeting of the Committee will be held on Tuesday, 4th September at 7.00 pm at Morecambe High School, Dallam Avenue, Morecambe.

I M Fisher County Secretary and Solicitor

County Hall Preston

Meeting held at 7.00 pm on Tuesday 19th June, 2007, at the Victoria Institute, Caton, Lancaster

Minutes

Present:-

Councillor Janice Hanson (Chair)

Lancashire County Council

County Councillor Susie Charles County Councillor C B Coates County Councillor Sarah Fishwick County Councillor Niki Penney County Councillor Liz Scott County Councillor A Thornton County Councillor Jean Yates

Lancaster City Council

Councillor Eve Archer Councillor John Barnes Councillor Tony Johnson Councillor Andrew Kay Councillor David Kerr Councillor Stuart Langhorn Councillor R Sherlock Councillor M Thomas Councillor John Whitelegg

Councillor John Barnes substituted for Councillor Bob Roe and informed the

Apologies were presented on behalf of County Councillors Peter Elliott and Tony Jones and from Councillor Eileen Blamire.

Appointment of Chairman

1. Resolved:- That County Councillor Janice Hanson be appointed Chair of Lancashire Local – Lancaster District for the municipal Year 2007/08.

Appointment of Deputy Chair

2. Resolved:- That Councillor Malcolm Thomas be appointed Deputy Chair of Lancashire Local – Lancaster District for the Municipal Year 2007/08.

1 Battery Recycling Scheme – Awards

At this point the Chair made presentations to pupil representatives of three primary schools in the Lancaster District which had collected the highest number of used household batteries for recycling as follows:-

Dolphinholme CE Primary School – presented with a laptop Silverdale CE School – presented with a camcorder Leck St Peter’s CE Primary School – presented with a digital camera

Membership and Constitution

3. Resolved:- That the Membership and Constitution of Lancashire Local – Lancaster District be noted.

Disclosure of Personal and Prejudicial Interests

Councillor Stuart Langhorn declared a personal interest in relation to Item No 9 as a teacher of a school which would be potentially affected by the proposal described in the report. County Councillor Liz Scott declared a personal interest in relation to item No 9 as a Governor of Central Lancaster High School which would be potentially affected by the proposals described in the report.

Minutes of the Meeting held on 13th March 2007

4. Resolved:- That the Minutes of the meeting of Lancashire Local – Lancaster District held on 13th March 2007 be confirmed as a correct record and signed by the Chair.

Public Participation

The Chair explained that whilst Lancashire Local meetings were not public meetings, but business meetings to jointly deal with the business of the County Council in a public setting, it was the practice to facilitate public involvement before the transaction of formal business by the Members of the Lancashire Local by inviting comments/question on matters included on the agenda. A thirty minute period was set aside for this, with no person being allowed to speak for more than three minutes.

The Chair then invited contributions from the floor.

Mr Matt Hodges, Chair of the Lancaster Section of the CTC and Mr Peter Edgehorn of Wray Parish Council spoke in support of the proposal described in agenda item 14 for extending the Lune Valley Cycleway. This, it was felt, would be an asset to the area and would allow cyclists, particularly less experienced cyclists, horse riders and people on foot and less mobile people to avoid busy and dangerous sections of the A683.

2 A number of speakers from the floor referred to item 9 on the agenda – proposed review of secondary schools and the possible establishment of an academy – and expressed concerns at the proposals. Reference was made to a public meeting held on the evening of the 18th June when the County Council’s former Cabinet Member for Education addressed the meeting. The mood of the meeting was reported as being strongly opposed to the closure of existing secondary schools and the establishing of an academy in Lancaster.

Particular concerns were highlighted as follows:-

• Academies were unproven • No previous consultation had taken place prior to the announcement of the proposal • How would consultation be undertaken and who would be consulted? • Academies would reduce parental choice • Concerns about democracy as no elected members would be involved in running the academies. Sponsors would invest in the academies, select staff and operate the school, which would no longer be under the control of the Local Education Authority • The LEA would have no control over who would be sponsors – the contracts would be between the sponsor and the Department for Education and Skills.

The Chair suggested that the County Council’s representative presenting the report to the meeting might address the concerns expressed.

Heysham to Lancaster University Quality Bus Routes 2/2A. Phase 4 Bus Stop Improvements

A report was presented outlining proposed improvements to existing bus stops on the Heysham to Lancaster Quality Bus Route and seeking approval to the locations of six new bus shelters under the Lancashire Local’s delegated powers.

The proposed improvements comprised a raised kerb boarding area, the provision of a bus shelter and a 24-hour prohibition of stopping at the bus stop by vehicles other than buses (a bus stop clearway). Dropped kerbs were included where appropriate to assist pedestrians when crossing the road to or from a stop.

Consultations had taken place with a number of bodies and individuals and one objection had been received to the location of a bus shelter in Bowerham Lane, outside the Fox and Goose Public House (identified as bus stop 25u on a plan accompanying the report. The objection had been lodged on the grounds that there was not enough usage of the bus stop to warrant the erection of a shelter, the shelter had the potential to attract vandals and anti social behaviour and there were fears that the value of property would be detrimentally affected.

3 5. Resolved:- That, having considered all the information presented, including the objection lodged to the location of a bus shelter (bus stop 25u) outside the Fox and Goose Public House, Bowerham Lane, given the wider public benefit, approval be given to the proposed locations of new bus shelters as identified in Appendix A to the report now presented, including bus stop 25u, Bowerham Lane, Lancaster.

Lancashire Local Grant Applications

A report was presented in relation to four applications totalling £1,450 under the Local Grants Scheme. The applications had been submitted by County Councillors Jean Yates, Janice Hanson and Chris Coates (two applications). The applications, details of which were presented in Appendix A to the report, were from Heysham Neighbourhood Council, Morecambe in Bloom , Fairfield Millenium Green and Community One Hand Trust and Cockerham Whist and Domino Group.

6. Resolved:- That applications for grants from the Local Grants Scheme be approved as follows:-

(i) a grant of £550 to Heysham Neighbourhood Council to be used to purchase a specialist map for a new notice board recently erected in Heysham showing attractions, places to visit, special events and local information – application submitted by County Councillor Jean Yates;

(ii) a grant of £500 to Morecambe in Bloom for moving and painting planters, compost, plants and labour to move large planters to improve the environment – application supported by County Councillor Janice Hanson;

(iii) a grant of £200 to Fairfield Millenium Green and Community Onehand Trust to purchase two heavy duty picnic tables for the Trust ;

(iv) a grant of £200 to Cockerham Whist and Domino Group to purchase new, lighter weight whist/domino tables to assist older residents.

Small Grants to Registered Voluntary Youth Groups and Project Grants to Young People – Action by the Chair and Deputy Chair under the Urgent Business Procedure

7. Resolved;- That the action of the Chair and Deputy Chair in dealing with applications for small grants to registered voluntary youth groups and project grants to young people totalling £3,244 as detailed in Appendix A to te report now presented, be endorsed.

4 Local Safety Schemes Programme 2007/08

A report was presented outlining details of the criteria for schemes to be included in the Local Safety Schemes Programme for 2007/08 and a recommended priority order for implementation. Five schemes were suggested with a total value of £325,000 based on two categories, namely:-

Category 1 – Schemes carried over from 2006/07 with design work and public consultation already well advanced. These schemes were therefore ongoing and likely to be constructed during 2007/08.

Category 2 – Schemes that did not require extensive design and consultation and could potentially be constructed later in 2007/08 or in 2008/09.

The Lancashire Local was asked to consider and approve the schemes to proceed.

8. Resolved:- That, the following schemes as listed in Appendix A to the report now presented be approved to proceed in the priority order shown in the financial year 2007/08:-

Category 1

B5273 Oxcliffe Road, Morecambe – Signs and road markings A683 from Hornby to Greta Bridge – Signs and road markings A683 Morecambe Road, Lancaster – Toucan crossing, signs and road markings Westbourne Road, Lancaster – new mini-roundabout

Category 2

West End Area, Morecambe – Traffic calming and 20 mph zone.

Annual Allocation of Highways Funding 2007/08

It was reported that under delegated powers, Lancashire Locals were able to exercise discretion in the expenditure of budget allocations for their District to be spent on areas of work within the highway environment which would add value but which would, under normal criteria, be of insufficient priority to be included in a programme of works normally funded at this time and on repairs or other maintenance treatment to carriageways and footways. Funding was available under two budget heads – the Standard Allocation Budget and the Additional Highway Maintenance Budget. The allocations for the Lancaster District, apportioned in accordance with the road length in the District, were £26,400 and £34,200 respectively.

Members gave initial consideration to possible schemes and initial suggestions including highway sign cleaning and tree maintenance along the highway were put forward as possibilities. It was suggested that Members may wish to give further thought to possible schemes and send them through

5 to the Secretary to the Lancashire Local, who would liaise with the Area Highways Manager.

9. Resolved:- That having noted the comments of Members made initially at the meeting, suggestions for schemes (other than aspects of Winter Maintenance) to be included in a programme of works to be funded from the Standard Allocation Budget (£26,400) and from the Additional Highway Maintenance Budget (£34,000) be submitted by Members to the Secretary to the Lancashire Local.

(Note: it was subsequently agreed that submissions be made directly to the Area Highway Manager who would compile the programme having done a costing and feasibility analysis).

Small Grants to Registered Voluntary Youth Groups and Project Grants to Young People and the Engagement of Young People in the Lancashire Local Committees

(With the agreement of the Lancashire Local, the Chair proposed that this report be considered at this point)

It was reported the Lancashire Locals had delegated powers to allocate small grant funding to registered voluntary groups/units and for young people's development projects. During the financial year 2006/07, the sum allocated to the Lancaster District Local was £4,194 (all of which was allocated to projects). The total funding available across the County in 2006/07 was £35,018.

During 2007/08 Lancashire County Council Youth and Community Service was consulting on a new framework for funding VCFS organisations. An executive summary of the proposal was provided as Appendix 'B' to the report.

The proposed framework indicated a desire to increase the amount of funding available at a local level to enable greater scope for capacity building, enabling organisations to deliver better services for young people and to support innovative services and emerging needs in local areas. It was felt that this would greatly assist the local authority's ability to secure a greater range and quality of positive activities for young people at a local level in line with its new statutory duty under the Education and Inspections Act 2007.

For this purpose Youth and Community Service had allocated £111,000 countywide in 2007/08for local grant funding to support:

• Individual groups or units not supported through County Headquarters grants • Development projects for individual young people.

The allocation of funding to each Lancashire Local reflected a formula of funding used in the Youth and Community Service budget allocation (and

6 wider in the Authority) to take account of youth population, deprivation factors and ethnicity (73%/23%/4% respectively). The resultant allocations also reflected a significant increase in the allocation that had been available in previous years, which it was hoped adequately reflected the commitment to drive forward local involvement in key decisions directly affecting the quality and range of local facilities available to young people. For 2007/08 financial year the allocation to Lancashire Local – Lancaster District was £13,956.

Further to their involvement in decision making on grants issues, Lancashire Locals could also consider implementing a range of other potential methods of ensuring young people's involvement in their local decision making processes including:

• Special or sub group meetings for young people to raise issues and present reports to Lancashire Locals on issues they consider to be of importance in their locality; • Mechanisms to consult young people on the issues that the Lancashire Locals address that impact on young people, possibly through direct encounters with District Youth Council members; • Receive regular progress reports from local District Youth Councils on the activities and issues that they are engaged on.

This had the potential to lead to innovative partnerships between Lancashire Locals and young people with the aim of addressing particularly acute neighbourhood issues.

10. Resolved:-

i) that the increased funding available for small grants to registered youth groups and for project grants to young people through Lancashire Locals during 2007/08 be noted; ii) that the proposed guidelines on the allocation of small grants to voluntary youth groups and for developmental projects by young people which align with the development of a local youth offer as set out in Appendix 'A' to the report now presented be noted ; and iii) that the mechanism adopted by the Lancashire Local in May 2006 for engaging young people locally in the decision making process for the allocation of small grants to registered voluntary groups/units and for young people's development projects be re-affirmed and that Councillor John Barnes be appointed to serve, with County Councillor Niki Penney, on the Sub Group established to consider applications for grants in place of former Councillor Greenall, who was no longer a Member of the City Council.

7 Hornby High School, Skerton High School and Central Lancaster High School- Proposed Review of Secondary School Provision in part of Lancaster and the possible Establishment of an Academy

(Councillor Malcolm Thomas declared a personal interest in this matter on the basis that he had been employed in secondary schools)

A report was presented describing a proposed review of Secondary School provision in part of Lancaster and the possible establishment of an Academy.

The report highlighted that overall estimates for the Lancaster District indicated that pupil rolls would continue to fall and although the position was complicated by the grammar schools, sixth forms at some schools, and the river, where road crossings could be very congested, the circumstances of some schools indicated a clear need for a review of secondary school provision and the former Cabinet Member for Schools had met with the secondary head teachers in Lancaster during March 2007 and May 2007.

Academies were particularly aimed at transforming educational opportunities for pupils from socially deprived areas, where there may be a history of underachievement and low participation in education and training.

The Department for Education and Skills (DfES) had sought to facilitate the establishment of Academies by making available a national framework for procurement, to supplement the Local Education Partnerships in some BSF areas, and might provide transitional funding to assist predecessor schools undergoing reorganisation. DfES may also allow local authorities to access BSF funding earlier than scheduled if the funding was to be used for an Academy. BSF investment was not scheduled in the Lancaster District until 20017 – 20, so the Academy option might provide a means of addressing at the earliest opportunity the circumstances faced by a number of schools in Lancaster. The report stated that over all, there was a clear need for a review, the removal of some surplus capacity and the establishment of a viable pattern of provision. It appeared appropriate to focus the review on Skerton, Hornby and Central Lancaster High Schools. An Academy option could present an alternative to the current pattern of provision. And, as a new type of school, would increase local choice and diversity. In view of the relative popularity of the schools, with declining numbers at Skerton, very few local pupils at Hornby, and oversubscription at Central Lancaster, it would appear to be most appropriate to consider establishing an Academy on the Central Lancaster site. Academies were state funded independent schools and as such were outside the Local Authority maintained sector, but the DfES clearly expected Academies to collaborate with other schools.

The County Council’s representative, in presenting the report, responded to the questions and comments put by members of the public during the public participation session as follows:-

• No decisions had yet been made on the future of secondary school provision in Lancaster. The decision taken so far had been that a

8 review should take place and that review should also consider the Academy option. If that option was taken that would not be the end of the matter. A sponsor would have to be found and a formal Expression of Interest (EoI) wouls need to be submitted to the DfES. Any EoI submitted by a sponsor would require the support of the Local Authority. If DfES accepted the EoI there would then follow a feasibility stage. During this stage a formal consultation would be held on the closure of the predecessor schools and the establishment of an Academy. The responses would be reported to the County Council’s Cabinet Member for Schools, who would need to decide whether to proceed. If the decision was taken to go ahead, Statutory Notices would be published with opportunities for representations to be made and the Sponsor would need to enter into a formal agreement with DfES to establish the Academy. The current stage was, therefore, only the start of the process. • The County Council was now under a new duty to exercise its functions with a view to promoting choice and diversity in school provision. Academies were perceived by the Government as part of the “mix” for choice and diversity. Academies would be all ability schools, but would also include specialisms as do a large number of existing schools which could select up to 10% of pupils on the basis of the aptitude in the specialism. • A series of information meetings for parents and staff was to be arranged before the end of the current School Term. If a sponsor was found and the proposals went forward to feasibility, it was possible that formal consultation would begin in the Autumn Term.

The members of the Lancashire Local expressed deep concern about the concept of academies and a number of specific questions were put to which responses were mad as follows:-

• Why was the report concerned with specific parts of the Lancaster District rather than taking a wider district view – a number of schools were regularly able to fill all the places available, but demographic decline was presenting problems to some schools. It was not felt appropriate or necessary to embark on a district wide review. • An academy would have sixth form provision – could this not lead to over provision. In response it was stated that there existed a good range of sixth form provision and the County Council would not wish to see a duplication of provision, but would want new development which would fill gaps in provision and increase participation. Academies would have to follow the Admissions Code, but were not unique in that any high performing school could now apply to establish a sixth form. • Concerns were expressed about consultation and costs of the exercise to establish any academy – the sponsor’s costs during feasibility would be covered by funds allocated by the DfES. The Authority’s costs to date had been met within the County Council’s existing resources and the Authority had well-established arrangements for consultations. If schools were to be reviewed and reorganised, the Authority would need to hold consultations regardless of any Academy proposals.

9 • It was felt that the timetable was ambitious and there was concern that no arrangements appeared to have been made to take account of the wishes of ethnic minority children, of whom many attended Central Lancaster High School. It was agreed that the timetable was ambitious, but the timetable described simply represented the earliest timetable for the process to achieve an Academy by September 2008, if, in the event, that was the direction in which matters went. As regards ethnic minority children, it was accepted that the existing schools were community schools, not schools with a religious character. Some Academies, like some voluntary and foundation schools, may have a religious character, and if a sponsor wished to establish a faith-based Academy the County Council would need to consider this carefully. A sponsor of an academy would need to provide information on proposals for admission arrangements and it would be expected that an Academy would welcome children of all faiths and none – it was accepted that a large number of faith schools did already exist in Lancashire and these were mostly Church of England and Catholic schools. • In response to an enquiry about when comments from the Lancashire Local needed to be made, it was confirmed that representations could be made to the County Council’s Cabinet Member for Education from this meeting, before formal consultation began or as part of the consultation process. • It was suggested that the report to the Lancashire Local was deficient in information on why numbers of pupils were falling at Skerton and Hornby High Schools and offered no real evidence to support academies as the way forward to improve education provision in the Lancaster District. It was also suggested that the proposals did not address the leakage of pupils out of the District to schools elsewhere. The County Council’s representative responded that the report confirmed that there was a demographic decline in the number of pupils entering secondary schools in Lancaster and most other parts of Lancashire. Secondary school pupil numbers reached a peak in about 2004. Some schools were now experiencing increasing difficulties in attracting pupils – parents had various reasons for choosing or not choosing a school for their child. The County Council had a record of supporting schools in difficulties, has was the case with Skerton High school a few years ago when it had been placed in special measures by OFSTED. Skerton had come out of special measures last year. The report stated that “Building Schools for the Future” funding would not be available in Lancaster for some years, but that the academy option may allow that funding to be drawn down earlier from the Department for Education and Skills and applied to an Academy within Lancaster District. • The future of Hornby High School was of concern, given that the school was a small school and ideal for pupils who did not flourish in larger schools and it was suggested that the academy option would not meet the needs of such pupils. In response, the County Council’s representative noted that Academies were all ability schools and were expected to provide for pupils with special educational needs. An

10 Academy for about 750 pupils aged 11-16 would still be a smaller than average secondary school by national standards. • There were no firm plans to locate an Academy at any particular school site, but the report indicated that declining numbers going to Skerton High and the very small number of pupils at Hornby High led to the conclusion, initially, that an appropriate location might be Central Lancaster High School. An Academy would have provision for about 750 pupils aged 11-16, which was small by national standards and broadly similar to the current capacity of Central Lancaster High School. • In response to a question about the availability of evidence about the success of academies, given that an analysis published in the Times Educational Supplement had concluded that two of the three longest open academies had achieved worse results than its predecessor schools when Maths and English were included in he benchmark 5 A-C grades, the County Council’s representative stated that whilst there were not a great many academies open nationally, a consultancy report had found that academies were proving popular with parents and on average had seen performance at GCSE improve at a faster rate than schools generally – this could at this stage only be taken as indicative rather than proof of success. • Members offered the view that the prosperity of education would lie not in the academy option, but in investment in existing schools – Central Lancaster High School was achieving much academically and was popular, but the facilities there needed to be improved. The County Council had recently approved an application from the school to increase its admission number. Skerton and Hornby, combined with the other schools in the District offered choice and diversity – any suggestion that question marks about the future hang over the schools will result in parents choosing not to send their children there, thereby exacerbating the falling rolls problem. In response it was noted that the report presented set out options for the future. The outcome of formal consultation yet to be held would help in coming to any conclusion that closures were the right way forward. There would clearly be implications for staff at existing schools if an academy was to be established. The County Council would provide support during any transitional period to minimise disruption for pupils. • In response to a question about whether pupils with special needs would be catered for by an academy, it was stated that academies would be expected to make provision for pupils with special needs and be all-ability schools.

At the conclusion of the debate the following Motion was moved by Councillor Stuart Langhorn and was seconded by Councillor David Kerr:-

“Lancashire Local – Lancaster District notes the intention of Lancashire County Council to close three schools and to open a City Academy in Lancaster. The Lancashire Local REJECTS this proposal on the grounds that:

11 1. no consultation has taken place with stakeholders, including parents, pupils, teaching staff, governors and District Councillors. 2. The decision will adversely affect rural communities in the district. 3. the decision does not take into account performance data indicating the success of small schools. 4. The decision does not reflect the achievements of the schools elected for closure. 5. The decision contains no plans for the site of the new academy. 6. A split site school will adversely affect the education of pupils. 7. The decision-making process is flawed as it does not take into account the educational make up of the district (balance of educational opportunities, need for further 16-18 provision). 8. This process denies the parents of this district the opportunity to choose a small school for their children.

The Lancashire Local:-

1. Informs the County Council’s Cabinet, local Members of Parliament and the Secretary of State of its rejection of the proposals and the reasons why. 2. Requests the County Council’s Cabinet to produce a further report on secondary education in the district looking at how the small schools in the district can be promoted in order to prevent “leakage” from the district. 3. Agrees that a working group of the Lancashire Local be established to discuss the secondary provision in the district. The working group should involve parents, pupils, teaching staff, governors and local Councillors.”

To which the following amendment was proposed:-

“That there be added to the foot of the Motion the following:

4. Agrees that a joint Scrutiny Committee be established to examine education provision in the Lancaster District.”

The mover of the Motion indicated that he was prepared to accept the amendment and the Motion as amended was put to the vote. On being put, the Motion was carried 11 Members voting in favour and 5 against and it was:-

11. Resolved:- That Lancashire Local – Lancaster District notes the intention of Lancashire County Council to close three schools and to open a City Academy in Lancaster. The Lancashire Local REJECTS this proposal on the grounds that:

no consultation has taken place with stakeholders, including parents, pupils, teaching staff, governors and District Councillors.

The decision will adversely affect rural communities in the district.

12 the decision does not take into account performance data indicating the success of small schools.

The decision does not reflect the achievements of the schools elected for closure.

The decision contains no plans for the site of the new academy. A split site school will adversely affect the education of pupils.

The decision-making process is flawed as it does not take into account the educational make up of the district (balance of educational opportunities, need for further 16-18 provision).

This process denies the parents of this district the opportunity to choose a small school for their children.

The Lancashire Local:-

Informs the County Council’s Cabinet, local Members of Parliament and the Secretary of State of its rejection of the proposals and the reasons why.

Requests the County Council’s Cabinet to produce a further report on secondary education in the district looking at how the small schools in the district can be promoted in order to prevent “leakage” from the district.

Agrees that a working group of the Lancashire Local be established to discuss the secondary provision in the district. The working group should involve parents, pupils, teaching staff, governors and local Councillors.

Agrees that a joint Scrutiny Committee be established to examine education provision in the Lancaster District.

Revision of Criteria for Provision of Residents’ Parking Schemes

A report was presented outlining the findings of a countywide consultation on the application of the current criteria for the consideration of residents’ parking schemes and setting out proposed revised criteria on which the views of Lancashire Locals were being sought prior to decisions being made by the County Council’s Cabinet Member for Sustainable Development.

Members were generally supportive of the proposed criteria which were set out in Appendix B to the report, but queried if the necessary resources were available to allow speedy implementation of new schemes.

12. Resolved:- That Lancashire Local – Lancaster District welcomes and supports the proposed revised criteria for residents’ parking as set out in Appendix B to the report now presented and that the County Council’s Cabinet Member for Sustainable Development be requested to consider how

13 resources might be made available to allow speedy implementation of new Residents’ Parking Schemes.

Proposed Extension of the Lune Valley Cycleway, Lancaster

A report was presented in response to a request from the Lancashire Local, in January 2007, for a progress report on proposals to extend the cycle path up he Lune Valley from Bull Beck picnic site east of Caton to Hornby, Wray and Wennington. The report described the history of the scheme, identified the advantages and disadvantages of the extension, the fact that the scheme had a lower priority than other schemes in the County given the limited funding for such schemes and problems associated with reaching agreement with some local landowners without resorting to the use of compulsory purchase powers.

The estimated cost of extending the cycle path from Bull Beck to Wray was £1m and a further £500,000 for the extension of the route to Wennington. Sources of funding on this scale had not yet been identified.

13. Resolved:- That, Lancashire Local – Lancaster District express its support for the extension of the Lune Valley Cycle Track given the benefits to the district in terms of the economy, the general well-being of residents and visitors to the area and in the interests of safety by providing a viable alternative to negotiating the busy A683, and requests the County Council’s Environment Director to use compulsory powers as necessary to allow the cycle track to be extended up the Lune Valley in stages from Bull Beck to Wray.

Urgent Business

No Urgent Business had been notified.

Date of Next Meeting

It was noted that the next meeting of Lancashire Local – Lancaster District would be held on Tuesday, 24th July 2007 at 1.30 pm (Venue to be formally confirmed).

I M Fisher County Secretary and Solicitor

County Hall Preston

14 Lancashire Local – Lancaster District Meeting to be held on 24th July 2007

Part 1 - Item No. 4

Electoral Division affected: All

Annual Allocation of Highways Funding Highways Services Budgets 2007/08 (Appendix A refers)

Contact for further information: Jim Robson, 01524 753340, Lancashire County Council, Environment Directorate

Executive Summary

Each Lancashire Local Committee has been allocated two highways related budgets for the financial year 2007/2008, apportioned in accordance with the road length in each district. Under delegated powers, the Lancashire Local is asked to exercise discretion in the expenditure of the budgets for its area of responsibility.

Decision Required

That the Lancashire Local agrees a programme of works for 2007/2008 to be funded by the budgets over which it has discretion.

Background

Under delegated powers, Lancashire Local Committees may exercise discretion in the expenditure of an amount of funding under two budget heads. The Standard Allocation Budget for the whole County for this financial year is £182,000 and the Additional Highway Maintenance Budget for this financial year is £235,000. Both of these budgets have been apportioned to Lancashire Locals in accordance with the road length in each district and on this basis, the allocations for this financial year 2007/08 for Lancaster are:

Standard Allocation Budget £26,400 Additional HM Budget £34,200

The Standard Allocation Budget may be spent on areas of work within the highway environment which would add value but which would normally be of insufficient priority to be included in a programme of works at this time. The Additional Highway Maintenance Budget is intended for repairs or other maintenance treatments to carriageways and footways.

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Neither budget may be used to fund any aspect of Winter Maintenance. The County Winter Maintenance policy has been carefully formulated in accordance with national policy guidelines and must be delivered consistently across the County.

In 2006-07, the Committee received a Standard Allocation Budget of £21800. At it’s meeting in October 2006, Members allocated the budget to provide a speed indicator device and additional mobility crossings. Unfortunately, the speed indicator device was supplied after 31st March 2007 and the associated costs – estimated at £4000 - will have to be met from the 2007/08 budget.

Other examples of expenditure under the Standard Allocation Budget heading are shown below:

• Mobility crossings • Additional footway resurfacing/slurry sealing • Additional carriageway resurfacing/surface dressing • Upgrading of lighting stock, provision of lighting • Additional signing • “H” bar road markings at town centre crossing points • Sign cleaning • Painting and maintaining fencing • Improvements to verges • Kerbing verges • Highway tree maintenance

Some examples of expenditure under the Additional Highway Maintenance Budget heading are shown below: • Additional footway repairs to existing blacktop / flags / block paving • Additional footway resurfacing/slurry seal • Additional carriageway repairs • Additional carriageway resurfacing/surface dressing

The budgets may be combined provided the combined budget is spent on highway maintenance issue. Both budgets are revenue allocations, so the works must be completed this financial year.

At its meeting on 19th June 2007, the Local agreed that members should advise the Area Manager (North) of their requests for consideration at its meeting. A list of requests received is appended at Appendix ‘A’.

Consultations

N/A

Advice

N/A

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Alternative options to be considered

N/A

Implications: e.g. Financial, Legal, Personnel, Human Rights, Crime and Disorder or Other

This item has the following implications:

This allocation is contained within the budget of the Environment Directorate and is allocated at the discretion of the Lancashire Local Committee under powers delegated through the constitution.

Any representations made to the Directorate prior to the issue being considered in accordance with the Public Notice of Forward Plans

Name: Organisation: Comments:

Nil

Local Government (Access to Information) Act 1985 List of Background Papers

Paper Date Contact/Council/Tel No

Constitution for Lancashire 2006 Nil Local Committees

Reason for inclusion in Part II, if appropriate

N/A

Appendix ‘A’

LANCASHIRE LOCAL – LANCASTER DISTRICT

HIGHWAYS ALLOCATION 2007/08

Standard Allocation: £26400 Additional Allocation: £34200

Request Budget Comments 1 Weed Control Standard This proposal is too late for full treatment in 2007/08. The current County policy is that weed control will not normally be funded from highway maintenance budgets unless the weeds are:

i) a safety hazard ii) undermining the structure of the highway iii) noxious.

One full application for the whole district is estimated to cost £10000; two applications are considered the minimum necessary to control weed growth. Alternatively, a smaller budget could be created to target trouble spots.

2 Positive and systematic Either Estimated cost: Unknown. maintenance of highway trees, using a joint Tree maintenance is carried out by the City Council, previously under the City/County approach. Lancashire Highways Partnership, but more recently under the Residual Agreement for highway functions. This means that funding allocated by the County Council for tree maintenance is managed and spent by the City Council. The - 2 -

County Council has recently commissioned a survey of trees on classified roads to provide an inventory to identify and manage hazardous trees and also to develop improved maintenance practices. It may be more appropriate for this request to be considered once the inventory is in place.

3 Mobility dropped Either At an average cost of about £600 per crossing, this proposal could provide up to crossings 100 crossings on priority routes, or could be used to ‘make up the difference’ between the cost of a selected scheme(s) and the budget(s). Any proposed programme will take account of the City Council and County Council Walking Strategies.

4 Replacement street Standard Estimated cost: - Will vary according to numbers and type of columns. lighting columns with Regent Road: - £3,000 extra over costs for 6 columns installed as part of planned banner mounting points, maintenance/replacement works. West End, Morecambe Heysham Road: - £7,500 for 6 replacement columns. N.B. These costs are approximate only – actual costs may vary considerably.

5 Repairs to the footway on Either Estimated cost: £10,000 North Road, Lancaster (between Lower Church St. and the junction with Rosemary Lane).

Lancashire Local – Lancaster District Meeting to be held on 24 July 2007

Part I - Item No. 5

Electoral Division affected: Heysham, Lancaster Central, Lancaster East, Lancaster Rural East, Lancaster South East, Lancaster Rural North, Morecambe North, Morecambe South, Morecambe West, and Skerton.

Expenditure of On-Street Parking Income (Appendix A refers)

Contact for further information: Jim Robson, 01524 753340, Lancashire County Council Environment Directorate.

Executive Summary

The report sets out:

• the progress on schemes funded from the surplus from 2005/06 • the surplus available at the end of 2006/07 • the funding options available in 2007/08

Decision Required

The Lancashire Local – Lancaster District is requested to:

• note the progress on schemes funded from the surplus from 2005/06 • note the surplus available at the end of 2006/07 • determine the priority for funding options in 2007/08

Background

Under its constitution, Lancashire Local – Lancaster District has the delegated responsibility for determining the priority of measures to be funded from the surplus income arising from on-street parking in Lancaster.

At its meeting held on 21 November 2006, the Local agreed that the current surplus of £94,000, arising from on-street parking income up to 2005/06, should be spent on

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introducing 20mph schemes within the Lancaster district. Current progress on these schemes is shown as schemes 1-3 in Appendix A. It should be noted that the estimates for these schemes has increased to £96,000.

At its meeting held on 30 January 2007, the Local agreed that funding for schemes 4-6 at Appendix ‘A’ should have first call on any surplus available at the end of 2006/07.

The total accumulated surplus including 2006/07 is £296,181. The Local is committed to spend £96,000 on schemes 1-3. Schemes 4-6 are estimated to cost £93,000. Members are invited to confirm that they wish to fund schemes 4-6.

The balance remaining is £107,181. Members are asked to consider whether they wish to commit this funding at this time, and, if so, how they would wish it to be committed.

Priority Areas

In earlier meetings, members agreed that the available funds from surplus on-street parking income should be used to fund measures to:

• Encourage use of more sustainable modes of transport such as walking, cycling or greater use of public transport;

• Improve safety for all road users. This includes the provision of 20mph zones, previously identified as a priority area by Members, and addressing community safety issues such as provision of alleygates;

• Address parking and access issues through the provision of Traffic Regulation Orders and traffic engineering measures. Residents Parking is another area previously identified by Members as a priority.

The Local is therefore requested, as part of the powers delegated to them, to determine priority of highway measures to be carried out from the surplus income generated from on-street parking

Consultations

Public consultation will be carried out for each scheme as it proceeds.

Advice

Alternative options to be considered

N/A.

Implications: e.g. Financial, Legal, Personnel, Human Rights, Crime and Disorder or Other

This item has the following implications:

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The approved schemes will be funded from the surplus income arising from on-street pay and display scheme in Lancaster.

Any representations made to the Directorate prior to the issue being considered in accordance with the Public Notice of Forward Plans

Name: Organisation: Comments:

N/A./

Local Government (Access to Information) Act 1985 List of Background Papers

Paper Date Contact/Council/Tel No

Nil.

Reason for inclusion in Part II, if appropriate

N/A.

Appendix ‘A’

20mph Zones

Comments from Scheme Title Estimate consultation Current Situation (£) 1. Dallas Rd 20mph 36,000 One-ways and narrowings No. 1 on LL-LD's list. removed following Police Stage 4 safety audit objection. completed. Request sent for TRO/Notice to be prepared/advertised. 2. West End Road 20mph 28,000 Consultation not started. No. 2 on LL-LD's list. Stage 3 safety audit completed. Consultation document nearing completion. 3. Newton 20mph 32,000 Consultation not started. No. 3 on LL-LD's list. Stage 3 safety audit completed. Sub-Total £96,000

4. Branksome 20mph 36,000 No. 4 on LL-LD's list. Stage 3 safety audit completed. 5. Primrose 20mph 23,500 No. 5 on LL-LD's list.

6. Freehold 20mph 33,500 No. 6 on LL-LD's list.

Sub-Total £93,000

Lancashire Local – Lancaster District Meeting to be held on 24 July 2007

Part I- Item No. 6

Electoral Division affected: Morecambe South

Proposed Build Outs to B5275 Bare Lane (North of junction with U18588 Beaufort Road), Morecambe (Appendices ‘A’ and ‘B’ refer)

Contact for further information: Wai Kee Leung, (01772) 534598, Lancashire County Council Environment Directorate

Executive Summary

The report outlines possible measures to improve pedestrian facilities by providing footway build-outs to the B5275 Bare Lane, north of the junction with U18588 Beaufort Road, in Morecambe. It also highlights objections received in response to public consultation, and the Lancashire Local is asked to consider the proposal in the light of this.

This is deemed a Key Decision and is included in the Forward Plan.

Decision Required

Lancashire Local – Lancaster District is asked to consider the proposal in the light of the information contained in this report.

Background

The proposal to build a pedestrian refuge island was included in the Pedestrian Priority Programme 2006/2007, which was approved by the Cabinet Member for Sustainable Development on 6 March 2006. A Stage 4 Safety Audit report revealed that the road was only 9.1m wide and was deemed too narrow for a pedestrian island at this location. The design for the scheme was revisited and it was proposed to provide footway build-outs from the kerb line to narrow the carriageway width to 7.3m which would give pedestrians both a narrower road to cross and better visibility for crossing. Consultation was sought from frontages on 23 November 2006. During the consultation period a Stage 4 Safety Audit was carried out on the revised scheme and suggested that road narrows sign to diag.516 accompanied by a SLOW marking on red “textureflex” backing be included on both approaches. These suggestions were incorporated in to the scheme.

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Two objections/representations have been received, in response to consultation. The objections are presented at Appendix ‘A’ and location plans are included at Appendix ‘B’.

Consultations

Lancashire County Council Transport Policy and occupiers adjacent to the Footway Build-outs were consulted on 23 November 2006.

Advice

It is the opinion of the County Council’s Engineer that the footway build-outs in question should be implemented on the grounds of safety. There are two schools in the vicinity - Great Wood Primary School, Beaufort Road and Torrisholme Community Primary School Low Lane. They each have an active School Travel Plan and have expressed concern that there is a lack of safe crossing places with particular reference to Beaufort Road and Bare Lane.

The Environment Director’s response to this is that the proposed build-out should be constructed to Bare Lane to provide a safe crossing place.

Alternative options to be considered

N/A.

Implications

This item has the following implications:

Financial

This Scheme will be funded from the Pedestrian Schemes Programme 2007/08.

Any representations made to the Directorate prior to the issue being considered in accordance with the Public Notice of Forward Plans

Name: Organisation: Comments:

Nil.

Local Government (Access to Information) Act 1985 List of Background Papers

Paper Date Contact/Council/Tel No Pedestrian Priority 6 March 2006. Janet Wilson/Lancashire Programme 2006 –2007 County Council/ 01772 534258

N/A

Appendix ‘A’

Objections to the Proposed Build-Outs, Beaufort Road/ Bare Lane

Objection 1

1. The objector lives in a cul-de-sac off the main length of Bare Lane. Their concerns can be summarised as follows:

2. If the restrictions were to proceed then emergency vehicles would have difficulty to proceed along the road at high speed.

3. Similarly, buses and very large commercial vehicles would have difficulty passing at this point.

4. Queuing traffic often extends back past Beaufort Road when the Bare Lane station gates are closed.

5. Traffic movements into and out of Beech Grove and Beaufort Road would be more difficult.

6. Children to the west of Bare Lane would be likely to attend Beaufort Road School while those to the east of Bare Lane would attend Low Lane (Torrisholme) School.

7. A refuge island/ build-out at the Bare Lane Station would greatly assist crossing the carriageway for access to public transport by elderly adults and children, although there was admission that this location was on a ‘bad bend’.

8. There was no public consultation.

9. Traffic often exceeded the accepted speed limit and confirmed it would be helpful if the speeding problem was reduced.

Environment Director’s Response

Blue light services on an emergency call are usually given priority by other road users who tend to pull to the side of the carriageway to allow the emergency service vehicles to pass. The build-outs will not affect the passage of emergency vehicles as it will discourage parking.

Buses and very large commercial vehicles would not have difficulty passing at this point as it would be of standard width.

The build–outs would not affect the present situation with regards the queuing traffic that often extends back past Beaufort Road when the Bare Lane station gates are closed.

Traffic movements into and out of Beech Grove and Beaufort Road have been geometrically checked and shown to be acceptable.

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A School Travel Plan has been worked up with both local schools - Great Wood Primary School Beaufort Road and Torrisholme Community Primary School Low Lane. The school caters for children from many miles away and cannot be assumed to come from a set destination (i.e. west of Bare Lane would attend Beaufort Road School while those to the east of Bare Lane would attend Low Lane (Torrisholme). Parents of the children attending the school have stated that they would be willing to walk / cycle if the route is improved. The Travel Plan highlighted the need for a safe place to cross on Beaufort Road and Bare Lane. The traffic calming effect of the build outs should assist in slowing traffic and thus making it a safer environment for pedestrian crossing movements.

Objection 2

The objector lives in a cul-de-sac off the main length of Bare Lane and was concerned that the build outs would cause more congestion and hazards for pedestrians based on the following:

1. Heavy goods vehicular traffic has increased considerably since Broadway had a weight restriction imposed on the bridge.

2. Traffic generated from Great Wood Primary School is considerable and Bare Lane is a bus route.

3. Very few people cross at the proposed build-out position. Narrowing of Bare Lane at any position is likely to cause congestion and potential accidents. They suggested the most beneficial location for a refuge island/build-out on Bare Lane to be at the bend in the carriageway at the junction of Fairhope Avenue. They made the claim that there was no public consultation and had questioned why the County Council’s design staff did not visit the people directly affected to discuss the details of the plan. They requested evidence as to how the scheme was identified and maintained that they were unaware of a survey having been undertaken. They advised that they had forwarded correspondence on the matter to his local Councillor and MP.

Environment Director’s Comments

Heavy goods vehicular traffic is likely to have increased since a weight restriction was imposed on the bridge at Broadway. The traffic lane width restriction will slow traffic and may deter its use by Heavy Goods Vehicles.

The areas around both schools suffer from congestion at each end of the school day. This is highlighted in the School Travel Plans adopted by Great Wood Primary School on Beaufort Road and Torrisholme Community Primary School on Low Lane, as is the need for a pedestrian crossing.

Both schools are working to try to reduce this congestion by various means, one of which involves the provision of a walking bus where children are escorted to school on foot wearing high visibility vests. Parents have stated they would be more willing to walk or cycle if their route was improved, which further supports the need for the build–out with the crossing facility. The location of the proposed build-out has been

- 3 - determined as an optimum place to cross the carriageway, especially for children using the school.

Lancashire Local – Lancaster District Meeting to be held on 24 July 2007

Part I - Item No. 7

Electoral Division affected: Lancaster Central and Lancaster South East

Heysham to Lancaster University Quality Bus Routes 2/2A Phase 4 Bus Stop Improvements

Contact for further information: Peter Ramsden, 01772 534545, Lancashire County Council Environment Directorate, [email protected]

Executive Summary

The report outlines the proposed re-location of an existing bus stop on the Heysham to Lancaster Quality Bus Route and approval is sought for the proposed location of a new bus shelter as outlined in the report and shown on the attached plan.

This is deemed a Key Decision and is included in the Forward Plan.

Decision Required

That,

i. the views of the Lancashire Local are sought with regard to the re-location of the bus stop as outlined in the report and shown on the attached plan, and

ii. that the Lancashire Local be recommended to approve the proposed location of a new bus shelter at the above stop.

Background

The Heysham to Lancaster University Quality Bus Route 2/2A is included in the Local Transport Plan (LTP) 2006/07 – 10/11 and includes for improvements to over 80 bus stops.

Further to the report to the Lancashire Local on 6 June 2007, which sought approval for the erection of 6 bus shelters as part of Phase 4, this report seeks the views of the Lancashire Local on the location of one remaining stop (which shall then proceed for decision by the Cabinet Member for Sustainable Development on 9 August 2007) and seeks approval for the erection of the associated shelter.

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The remaining stop, 37u, is at present outside nos 7-11 Scotforth Road and has no shelter. When the residents were consulted on the provision of a shelter in 2006, there were concerns about its proximity to front windows and an alternative location was suggested, some 40 metres to the north, opposite The Hastings, Scotforth Road, Lancaster and away from properties. It is at this location that the proposed stop would be provided.

The proposal comprises a raised kerb boarding area, the provision of a bus shelter and a 24-hour prohibition of stopping at the bus stop by vehicles other than buses (a bus stop clearway).

Consultations

The following bodies and individuals have been consulted on the bus stop improvement proposals:

1. Lancaster City Council fully supports the proposals.

2. Stagecoach in Lancaster supports the proposals.

3. Lancashire Police has no observations to make.

4. Cyclists’ Representatives have not responded.

5. No local residents have been consulted as there are no properties having frontage on to the stop.

Advice

As per the recommendation for the reasons set out in the report now presented.

Alternative options to be considered

Nil.

Implications: e.g. Financial, Legal, Personnel, Human Rights, Crime and Disorder or Other

This item has the following implications, as indicated:

Financial

The cost of re-locating the bus stop, including providing the bus shelter, would be approximately £6,000. This would be met from the Quality Bus Schemes Block of the Transport Block within the County Council’s 2007/08 Capital Programme.

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Human Rights

The view has been expressed that the erection of a bus shelter could interfere with residents’ Article 8 Convention Rights, namely right to respect for home private and family life, contrary to the provisions of the Human Rights Act. There could also be a possibility of infringing the rights of quiet enjoyment of property. Whilst these rights under the Act are recognised, they need to be balanced against the general rights and interests of the wider community, including the users of public transfer. Taking into account all relevant factors, these latter rights are considered to prevail.

Crime and Disorder

The scheme contributes to the objective of developing and maintaining a safe and effective transport system and can increase the confidence of the users of public transport. The provision of modern bus shelters with seating, lighting and bus service information plays a significant role towards achieving this objective by providing an inviting and secure waiting environment both day and night. Although there is a risk that in some areas a bus shelter may attract anti-social behaviour, features are incorporated to deter or minimise this, such as vandal-proof fittings (as far as this is practicable), clear glazing to allow occupants to be seen (both to deter unacceptable behaviour and to enhance security for legitimate users), and domed roof to deter climbing. CCTV cameras may be added to shelters at a later stage, if it is considered necessary.

Any representations made to the Directorate prior to the issue being considered in accordance with the Public Notice of Forward Plans

Name: Organisation: Comments:

Nil.

Local Government (Access to Information) Act 1985 List of Background Papers

Paper Date Contact/Council/Tel No

Reports to Lancashire Local 18 July 2006 & 19 June Sharon – Lancaster District 2007 Montgomerie/Lancashire County Council/01772 530544

Reason for inclusion in Part II, if appropriate

N/A.

Lancashire Local – Lancaster District Meeting to be held on 24 July 2007

Part I - Item No. 8

Electoral Division affected: Morecambe West, Lancaster Rural East, Lancaster Rural North

Lancashire Local Grant Applications Appendix ‘A and B’ Refers

Contact for further information: Sean McGrath/Misbah Bhatti, 01772 531053, Lancashire County Council, Office of the Chief Executive

Executive Summary

This report presents 3 applications from local organisations totalling £1,120 to the Local Grants Scheme for Lancashire Local – Lancaster District. Applications have been submitted by County Councillors Janice Hanson, Susie Charles and Sarah Fishwick. Appendix B contains details of each application.

Decision Required

Lancashire Local – Lancaster is asked to consider the applications set out in Appendix B in light of the information presented.

Background

Local grants are made under Section 2 of the Local Government Act 2000, which states that “Every local authority are to have power to do anything which they consider is likely to achieve any one or more of the following objects:

• the promotion or improvement of the economic well-being of their area, • the promotion or improvement of the social well-being of their area, and • the promotion or improvement of the environmental well-being of their area.

Lancashire County Council is committed to ensuring that the distinctive needs and interests of small groups are taken into account as their needs may differ from those of other larger voluntary organisations. Lancashire County Council’s Local Grants Scheme enables each County Councillor to put forward proposals for expenditure in their electoral division. Each County Councillor will have a specific budget which they can spend to enhance the well-being of people who live in their area (division). For the financial year 2007/08 each County Councillor has a budget of £1,250. With 2006/07 being the first year of operation for the Local Grants Scheme, approval has been sought and granted by County Councillor Hazel Harding on behalf of the

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Cabinet that any unspent and uncommitted resources from 2006/07 are carried over to 2007/08 on the basis that they are to be committed to projects (via the normal approval process) by the end of the 2007/08 financial year.

In recommending applications for grants, regard must be had to the County Council’s Community Strategy, ‘Ambition Lancashire’, and County Councillors should ensure that approved grants contribute towards the achievement/advancement/ promotion of one or more of Ambition Lancashire’s five core principles: participation, accessibility, equality, social inclusion and sustainability.

Consultations

These applications will be presented to and considered by Lancashire Local – Lancaster District.

Advice

The applications presented meet the criteria of the Local Grants Scheme.

Alternative options to be considered

N/A

Implications: e.g. Financial, Legal, Personnel, Human Rights, Crime and Disorder or Other

This item has the following financial implications:

The requested amounts can be met from the respective County Councillor’s individual local grants budget. (See Appendix A)

Any representations made to the Directorate prior to the issue being considered in accordance with the Public Notice of Forward Plans

Name: Organisation: Comments:

N/A

Local Government (Access to Information) Act 1985 List of Background Papers

Paper Date Contact/Council/Tel No

N/A Reason for inclusion in Part II, if appropriate

N/A

Appendix A Lancashire Local Lancaster District – County Councillor’s Current Budgets 2007/2008

County Councillor Application Requested Cary Over from Budget for Remaining Budget Amount 2006/07 Budget 2007/2008 after application is approved St Barnabas £400 zero £1,250 £850 Janice Hanson Housebound Group Lancaster & District £420 zero £1,250 £830 Susie Charles Foster Carers Association Sarah Fishwick 701 Club £300 £250 £1,250 £1,200

Appendix B

Application to be considered for Local Grants, Lancashire Local – Lancaster District

Application for St Barnabas Housebound Group

County Councillor: Janice Hanson

Electoral Division: Morecambe West

Name of Organisation: St. Barnabas Housebound Group

Does the organisation have a constitution: No, however the aims and objectives of the group have been submitted for this purpose.

How many people are in the organisation: 16

What geographical area does the project cover: Heysham North, Harbour & 2 members in Bare and Torrisholme

Project start and finish date: As soon as money is granted

Is anyone else funding the activity: No

Will the activity involve working with children or vulnerable adults: No

If you answered yes to the above question are all workers cleared by the Criminal Records Bureau: N/A

How much funding will the applicant require: £400

Please provide information indicating what the money would be used for:

St Barnabas Housebound group is a club for elderly housebound residents.

We would use the money to help fund day trips. Transport is expensive as we have wheelchairs and have to use dial-a-bus, often needing two vehicles to accommodate the wheel chairs. Any funding would be greatly appreciated.

1

Appendix B

Application for Lancaster & District Foster Carers Association

County Councillor: Susie Charles

Electoral Division: Lancaster Rural East

Name of Organisation: Lancaster & District Foster Carers Association

Does the organisation have a constitution: Yes

How many people are in the organisation: Approx 65 carers of which 10 are on the Committee

What geographical area does the project cover: Lancaster & Morecambe District

Project start and finish date: 23 August 2007

Is anyone else funding the activity: Yes The adults are funding their own entrance fees of a total £200

Will the activity involve working with children or vulnerable adults: Yes

If you answered yes to the above question are all workers cleared by the Criminal Records Bureau: Yes

How much funding will the applicant require: £420

Please provide information indicating what the money would be used for:

The money will be used for coach hire to Dalton Wildlife and entrance fees for 30 foster children.

Coach Hire £210 Entrance Fees £210

Total £420

2

Appendix B

Application for 701 Club

County Councillor: Sarah Fishwick

Electoral Division: Lancaster Rural North

Name of Organisation: 701 Club

Does the organisation have a constitution: Yes

How many people are in the organisation: 8 members of management committee- 5 employees-24 Children regularly attend the afterschool club.

What geographical area does the project cover: Mainly Silverdale but all schools in Lancaster district which are near the coast will be involved.

Project start date: 25 July 2007

Project finish date: 30 September 2007

Is anyone else funding the activity: No

Will the activity involve working with children or vulnerable adults: Yes

If you answered yes to the above question are all workers cleared by the Criminal Records Bureau: Yes

How much funding will the applicant require: £300

Please provide information indicating what the money would be used for:

With heavier rain than normal, Morecambe Bay has become even more unpredictable than usual. This year there have been a number of incidents with local young people having to be rescued by lifeboat after becoming stuck in quick sand and cut off by the tide. The children of the 701 club are worried that there could be problems over the summer when tourists visit the area too – and are keen that people should be made aware of the dangers and told what to do if they do find themselves in difficulty.

The aim of their project is to produce information in a suitable format for young people and their families about the dangers of Morecambe Bay and what to do if they get into difficulty. The children of the 701 club are going to arrange for this information to be produced, printed and made available to local families and also those visiting the area (this being an area visited by many families and looked after children over the summer). They are keen for this information to be available locally before the summer holidays and are looking to share it with other schools around the edge of Morecambe Bay.

3

Lancashire Local – Lancaster District Meeting to be held on 24 July 2007

Part I - Item No. 10

Electoral Division affected: Lancaster Rural East, Lancaster Rural North, Morecambe North, Lancaster Central, Lancaster South East, Morecambe West, Skerton, Lancaster East, Morecambe South & Heysham

20mph Zones – 2007/08 and 2008/09 Programme (Appendices ‘A’, ‘B’ and ‘C’ refer)

Contact for further information: Martin Galloway, 01772 532096, Lancashire County Council Environment Directorate [email protected]

Executive Summary

On 6 June 2007, the County Council’s Cabinet Member for Sustainable Development approved the proposed course of action to manage the current 20mph Zone Programme and beyond. The report now being presented outlines the current status of schemes within the existing 20mph Zone Programme and details the proposed course of action to meet existing commitments prior to considering any further additions to the programme. It is intended to apply the proposed Speed Management Strategy (subject to consideration in July 2007) and report back to each Lancashire Local Committee in approximately twelve months, outlining progress of the existing programme and seeking proposals for a future programme of work to commence 2009/10.

Decision Required

The Lancashire Local is asked to note the report now presented.

Background

Between May and August 2006 Lancashire Locals were requested to consider and make recommendations on which 20mph zone schemes should be prioritised for inclusion within the County Council’s 2006/07 programme. Whilst there was a general acceptance to the scores being awarded to schemes, some concern was expressed that the absence of traffic volumes and speeds made this scoring difficult

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and it was requested that a further report be submitted containing this information before a final decision was taken. In addition to this there was also a request for an indication of cost to be given at the prioritisation stage. This work has been organised with the volume and speed counts currently on-going.

In the meantime there are currently 44 schemes approved for implementation and funded through the Local Transport Plan (LTP) block allocation. Unfortunately due to the lengthy consultation and statutory processes involved in these schemes it has not been possible to implement them all at this time. There is a commitment to continue with this work and Appendix ‘A’ provides a summary of these schemes with a current progress update. This in effect means that no further 20mph schemes, funded by this LTP allocation, can be added to the programme at this time. Whilst there is a clear commitment to the introduction of 20mph schemes, it must be recognised that the current level of resources will only enable these existing commitments to be met over the next couple of years. Appendix ‘B’ indicates the current list of outstanding requests with an initial part score for information. Appendix ‘C’ outlines a list of all completed 20mph schemes since 2000.

Consultations

N/A.

Advice

It is proposed that this existing programme would constitute the basis of the 20mph work programme for 2007/08 and 2008/09. However, it is proposed to present a further report to all the Lancashire Locals in approximately 12 months time identifying requests for 20mph zones, together with recommendations on priority, based on scoring, including the speed and volume information where appropriate, as well as an indication of cost. By suggesting the delivery and identification in this way it is hoped to meet current commitments, but at the same time produce potential future schemes which can be evaluated and prioritised well in advance of the expected year of delivery. It is envisaged that this process would result in a rolling programme of design followed by implementation in consecutive years.

The use of revised scoring criteria, with the inclusion of traffic volume and speed data, together with some indication of cost should enable each Local to indicate its suggested preferences for priority before the final programme is approved by the County Council’s Cabinet Member for Sustainable Development. This takes on board the request from the Locals to consider their views on the relative importance of suggested schemes prior to any decision being taken by the Cabinet Member.

Alternative options to be considered

N/A.

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Implications: e.g. Financial, Legal, Personnel, Human Rights, Crime and Disorder or Other

This item has the following implications:

Financial

The existing committed programme would be met from the current County Council’s LTP block allocation over the next two years.

Any representations made to the Directorate prior to the issue being considered in accordance with the Public Notice of Forward Plans

Name: Organisation: Comments:

N/A.

Local Government (Access to Information) Act 1985 List of Background Papers

Paper Date Contact/Council/Tel No

Report to the County 6 June 2007 Jane Carrigan/Lancashire Council’s Cabinet Member County Council/01772 for Sustainable 534374 Development.

Reason for inclusion in Part II, if appropriate

N/A.

Appendix A Committed Schemes

District Zone Name Town Stage Details of Contributions Burnley Brunshaw Avenue Area, Burnley Local consultation completed, objections to be reported LSS to the Local Burnley Cambridge Drive Area Padiham Initial assessment carried out, traffic survey required LSS

Burnley Ightenhill Area Burnley Formal advertising commenced Burnley Loxley Gardens Burnley Works completed, sealing of order requested Developer

Burnley Piccadilly Road Area Formal advertising completed, works ordered. LSS Burnley Thursby Road Area Formal advertising objections to be considered by LSS Local Chorley Cedar Avenue Euxton Stage 3 completed, progressing to Stage 4 District Chorley Chapel Street Adlington Local consulation completed, formal advertising requested Chorley Doctors Lane Eccleston Formal advertising objections to be considered by Local Chorley Manor Road Clayt le woods Local consulation completed, formal advertising STP requested Chorley Out Lane Formal advertising objections to be considered by Local Fylde School Lane Newt Scales Stage 4 completed, progressing to local consultation

Fylde School Lane Kirkham Stage 4 completed, progressing to local consultation

Hyndburn Aspen Lane Oswaldtwistle Stage 4 requested Hyndburn Ribblesdale Avenue Accrington Stage 4 requested Lancaster Dallas Road Lancaster Stage 4 completed, progressing to local consultation £29,000 from LL Lancaster parking surplus

Lancaster Emesgate Lane Carnforth Stage 4 requested District Zone Name Town Stage Details of Contributions Lancaster West End Road Morcambe Stage 2/3 safety audit requested £28,000 from LL Lancaster parking surplus Lancaster Newton Area Lancaster Stage 2/3 safety audit requested £29,500 from LL Lancaster parking surplus Pendle Bankhouse Road Area Barrowford Formal advertising completed, works ordered. STP Pendle Hagg Street Colne Works completed, sealing of order requested Developer. Pendle Stoney Bank Road Barnoldswick Local consultation commenced £20,000 -30,000 from Developer Pendle Venables Avenue Colne Local consultation completed, objections to be reported LSS to the Local Preston Eldon Street Stage 4 requested LSS Preston Grange Estate Local consulation completed, formal advertising requested Preston Homeslack Lane Preston Formal advertising completed, works ordered. LSS Preston Lightfoot Lane Area Fulwood Traffic survey completed, initial design and estimate being prepared Preston Lytham Road Traffic survey completed, initial design and estimate LSS - £ 61K plus contribution from being prepared Preston City council via S106 Preston Manor House Lane Preston Formal advertising objections to be considered by LSS Local Preston Pope Lane Preston Local consulation completed, formal advertising District requested Preston Sherwood Way Fulwood Traffic survey completed, initial design and estimate STP being prepared Preston Winckley Square Quarter Preston Initial assessment carried out, traffic survey required LSS (CIVITAS) Preston Adelphi Quarter (CIVITAS) Preston Works ordered LSS/CIVITAS/University/Developer Ribble Valley Hayhurst Road Clitheroe Stage 3 completed, progressing to Stage 4 Ribble Valley Henthorn Road Clitheroe Formal advertising objections to be considered by Local Rossendale Bent Gate Area Haslingden Stage 4 completed, progressing to local consultation

Rossendale Meadows Avenue Formal advertising completed, works ordered. Developer Rossendale Wallbank Extension Works completed, sealing of order requested South Ribble Moss Lane Area Formal advertising commenced District Zone Name Town Stage Details of Contributions South Ribble Queensway/Kingsway 20 Formal advertising / works commenced West Lancs Colburne Close Burscough Stage 4 completed, progressing to local consultation

West Lancs Cornbrook, Holland Moor Upholland } schemes combined -local consultation underway

West Lancs Moorside, Holland Moor Upholland } schemes combined -local consultation underway LSS West Lancs Highgate Road Area Traffic survey completed, initial design and estimate being prepared West Lancs Manfield Area Traffic survey completed, initial design and estimate being prepared West Lancs School Lane Westhead Stage 4 completed, progressing to local consultation

West Lancs Tanhouse Lane Area Stage 4 requested Wyre Beach Road Area Cleveleys Stage 3 completed, progressing to Stage 4 LSS Wyre Chatsworth Avenue Area Stage 3 completed, progressing to Stage 4 LSS Wyre Hambleton Preston Local consulation completed, formal advertising requested Wyre Princess Avenue Poult-le-fylde Formal advertising objections to be considered by Local Wyre Shakespeare Road Fleetwood Stage 3 completed, progressing to Stage 4

Appendix ‘B’

Final scores for surveyed schemes.

Zone Name District Town Speed Traffic Volume Accidents Social Inclusion FacilitiesTotal Score Larches Preston Ashton-on-Ribble 4 8 10 4 5 31

Kingsfold Drive South Ribble Penwortham 4 6 10 3 4 27

Savick Preston 2 6 10 3 5 26

Pennine Road Area Rossendale Bacup 2 6 10 5 3 26

Eshton Terrace/Woone Ribble Valley Clitheroe 2 8 10 2 4 26 Lane/Greenacre Street Church Street Hyndburn Church 2 6 8 5 4 25

Kingsway and Queensway Area South Ribble Penwortham 4 6 8 1 5 24

Withy Trees South Ribble Bamber Bridge 2 8 6 2 2 20

Bristol Avenue/Leverhouse Lane South Ribble Leyland 2 6 2 2 3 15 Area Mounsey Street Area South Ribble Bamber Bridge 2 6 2 2 2 14

Coupe Green South Ribble Houghton 2 4 2 1 1 10

Moor Lane Area South Ribble Hutton 2 4 0 1 2 9

Peacock Hall Road South Ribble West Leyland 0 4 0 3 2 9

Western Drive South Ribble Leyland 2 2 2 2 1 9

Walton Green South Ribble Walton Le Dale 2 2 0 2 2 8

Rosewood Avenue Area South Ribble Higher Walton 0 4 0 2 1 7

Initial Scores for schemes not surveyed

Zone Name District Town Accidents Social Inclusion Facilities Initial Score Brunshaw Estate Burnley Burnley 10 4 5 19

Cadley Preston Fulwood 10 2 5 17

Black Bull Preston 10 1 5 16

Hough Lane Area South Ribble Leyland 10 2 3 15 Deepdale Mill Street/Peel Hall St Preston 10 1 3 14

Tanhouse Estate West Lancs Skelmersdale 4 5 5 14

Pendle Road/Mendip Road Area/Spring Meadow Chorley Leyland 6 2 5 13 Area Victoria Road East Burnley Padiham 8 3 2 13

Albert Street Area Burnley Burnley 6 5 2 13

Harewood Road East Preston Preston 6 5 1 12

Netherley Road Estate Chorley Coppull 4 3 5 12

Turf Moor Estate Burnley Burnley 4 5 3 12

Regent Street Area Rossendale Haslingden 2 5 4 11

Florence Estate Burnley Burnley 4 5 2 11

Primrose Hill Road Chorley Euxton 4 2 5 11

Park Road Area Pendle Barnoldswick 4 3 4 11

Poulton Street Preston Preston 6 3 2 11

Branksome Area Lancaster Morecambe 4 4 3 11

Parker Street Area Chorley Chorley 2 3 5 10

Atlas Street Area Hyndburn Church 2 3 5 10

Knotts Lane/Green Road Area Pendle Colne 4 5 1 10

Edgeside Lane (Extension to existing zone ) Rossendale Rossendale 4 4 2 10 East Street/West Street Burnley Padiham 2 3 5 10

Thames Avenue Area (Ribble Avenue already tc ) Burnley Burnley 4 3 2 9 Zone Name District Town Accidents Social Inclusion Facilities Initial Score Hollins Road/ Oxford Road Pendle Nelson 4 3 2 9

Worsthorne Village Burnley 4 2 3 9

Little Digmoor Area West Lancs 4 5 0 9

Yewdale Area West Lancs Skelmersdale 4 4 1 9

Harewood Road West Preston Preston 4 5 0 9

Kilnhouse Estate Fylde St Annes 4 3 2 9

Inskip Wyre 4 2 3 9

Queen Street Burnley Briercliffe 4 2 3 9

Primrose Area Lancaster Lancaster 2 2 5 9

Freehold Area Lancaster Lancaster 2 2 5 9

Highfield Road Chorley Adlington 0 3 5 8

Harper Street/ Monkroyd/Calf Hall Road Pendle Barnoldswick 2 2 4 8

Newbridge Area Pendle Barrowford 2 2 4 8

Broadway Estate Rossendale Haslingden 2 3 3 8

Orrell Lane West Lancs Burscough 2 2 4 8

Highways Avenue Chorley Euxton 2 1 4 7

Chain Lane and Mill Lane Area Fylde Staining 4 2 1 7

Wrea Green Fylde 4 1 2 7

Tennyson Avenue Area Hyndburn Oswaldtwistle 2 5 0 7

Griffin Close Burnley Burnley 2 5 0 7

Mansfield Crescent Pendle Brierfield 2 3 2 7

Hurst Green Chorley Mawdesley 2 1 4 7

Simpson Street Burnley Hapton 2 3 2 7

Blakehall Area West Lancs 2 5 0 7 Astley Road Chorley Astley 2 1 4 7

Kepple Lane Wyre Garstang 0 2 5 7 Zone Name District Town Accidents Social Inclusion Facilities Initial Score Princess Avenue/Longsight Road Ribble Valley Clitheroe 2 2 2 6

Ramsey Avenue Rossendale Bacup 2 4 0 6

St Leonards Road East Fylde Lytham St Annes 4 1 1 6

Queens Road/Brownlow Street Ribble Valley Clitheroe 2 2 2 6

Harle Syke Pendle Briercliffe 2 2 2 6

Woodlands Drive Ribble Valley Whalley 2 3 1 6

Tennyson Drive West Lancs Ormskirk 2 2 2 6

Nursery Avenue West Lancs Ormskirk 2 2 2 6

Windrow West Lancs Skelmersdale 0 4 1 5

Balladen Estate Rossendale Rawtenstall 0 3 2 5

Harpers Lane Area Pendle Fence 4 1 0 5

Windermere Road/Langdale Road Area Burnley Padiham 2 3 0 5

Welbourne (single length) West Lancs Skelmersdale 0 3 2 5

Manor Road Area Lancaster Slyne with Hest 2 1 2 5

Frobisher Drive Fylde Lytham St Annes 2 1 2 5

Longacres Drive Rossendale Whitworth 0 4 1 5

Tonacliffe Road Area Rossendale Whitworth 2 2 1 5

Goodshaw Avenue Area Rossendale Rossendale 2 2 1 5

Lancaster Street Area Chorley Coppull 0 2 3 5

St Mary`s Close Ribble Valley Longridge 0 2 2 4

Church Lane/The Sands Ribble Valley Whalley 0 2 2 4

Tennyson Avenue/Fort Street Area Ribble Valley Read 2 1 1 4

Saltcotes Fylde Lytham 0 1 3 4

The Green West Lancs Parbold 0 1 3 4 Zone Name District Town Accidents Social Inclusion Facilities Initial Score Aveling Drive West Lancs Banks 2 2 0 4

Churchfields West Lancs Tarleton 2 1 1 4

Turnstead Estate Rossendale Stacksteads 0 4 0 4

Bridleway Rossendale Waterfoot 0 3 1 4

Grimshaw Lane area West Lancs Ormskirk 0 2 2 4

Devonport Way Chorley Chorley 0 4 0 4

Glamis Drive Chorley Chorley 0 2 2 4

Arundel Drive Area Wyre Poulton Le Fylde 2 1 1 4

Rothwell Road Chorley Anderton 0 2 2 4

Lakeland Way Area Burnley Burnley 2 1 1 4

Lynwood Drive Wyre Stalmine 0 1 2 3

Deepdale Avenue Wyre Poulton Le Fylde 2 1 0 3

Aintree Road Wyre Thorton Cleveleys 2 1 0 3

Durham Road Estate Ribble Valley Wilpshire 2 1 0 3

Butlers Meadow Fylde Warton 0 2 1 3

Caunce Avenue West Lancs Banks 0 2 1 3

First Avenue Area Hyndburn Accrington 0 3 0 3

Studfold/Deerfold Chorley Astley 0 1 2 3

Tarn Avenue Area Hyndburn Clayton le Moors 2 1 0 3

Warwick Drive Area Ribble Valley Clitheroe 0 2 0 2

Station Road West Lancs Hesketh Bank 0 1 1 2

Snodworth Road Ribble Valley Langho 0 2 0 2

Clitheroe Road Area Fylde Lytham St Annes 0 1 1 2

Beech Avenue Area Fylde Warton 0 1 1 2 Zone Name District Town Accidents Social Inclusion Facilities Initial Score The Pines West Lancs Scarisbrick 0 2 0 2

Rufford Park West Lancs Rufford 0 2 0 2

Coe Lane West Lancs Tarleton 0 2 0 2

Eastham Street/Ribblesdale Avenue Ribble Valley Clitheroe 0 1 1 2

Derby Street South Ribble Farrington 0 2 0 2

Knowsley Road Ribble Valley Wilpshire 0 1 0 1

Lindsay Park Burnley Worthorne 0 1 0 1

Mayo Drive West Lancs Tarleton 0 1 0 1

Turnpike Road West Lancs Aughton 0 1 0 1

GreenMead Close Area Preston Cottam 0 1 0 1

The Blossoms Preston Fulwood 0 1 0 1

Moorland Road/Moorland Crescent Ribble Valley Clitheroe 0 1 0 1

Harwood Avenue/Haugh Avenue Ribble Valley Simonstone 0 1 0 1

Sunnybank Road Lancaster Bolton Le Sands 0 1 0 1

The Rydings/The Dales Ribble Valley Langho 0 1 0 1

Appendix ‘C’ - Operational Zones

District Zone Name Town Burnley Brennand Street Area, Burnley Burnley Burnley Gannow Lane Area Padiham Burnley Thompson Street Padiham Chorley Beaconsfield Terrace Chorley Brown Street/Seymour Street Chorley Chorley Devonshire Road Chorley Erskine Road Chorley Grey Heights View Chorley Chorley Howard Road Chorley Mill Wood Close Withnell Fold Chorley Montcliffe Road Chorley Shaftesbury Place Chorley Chorley The Farthings Chorley Chorley Tootell Street Chorley Chorley Victoria Street Chorley Hyndburn Avenue Parade - P1 Accrington Hyndburn Avenue Parade - P2 Accrington Hyndburn Avenue Parade - P3 Accrington Hyndburn Countess Street, Hyndburn Spring Street Rishton Hyndburn St Huberts Road Gt Harwood Hyndburn Station Road Rishton Hyndburn Stevenson Street West Lancaster Kingsway Area Heysham Lancaster Marsh Lancaster Poulton Area Zone Morecambe Lancaster Ridge Estate Lancaster Ryelands Estate Lancaster Skerton Area Lancaster Vale Road Longridge Hacking Hobbs Estate

02 May 2007 Page 1 of 3 District Zone Name Town Pendle Bankhouse Road East Nelson Pendle Bankhouse Road West Nelson Pendle Fleet Street Nelson Pendle Hodge House Nelson Pendle Norfolk Street, North Pendle Norfolk Street, South Pendle North Valley Estate Colne Pendle Park Drive Area Nelson Pendle Rutland Street/Gordon Street Colne Pendle Smith Street Area Pendle Walter Street Brierfield Preston Andrew Street/Chester Road (adjacent 6/45) Preston Brook Street Preston Farringdon Park Preston Fishwick Area Preston Preston Frenchwood Area Preston Grafton Road Area Preston Greenlands Area Preston Langden Drive, Moor Nook Preston Raikes Road Preston Roebuck Street Preston St Matthews Road Preston Symonds Road, Fulwood Ribble Valley Barnacre Road Longridge Ribble Valley Chaigley Road Estate Longridge Ribble Valley Highmoor Park Clitheroe Ribble Valley Peel Park Estate Clitheroe Ribble Valley St Mary's Gardens (Hob Green) Mellor Ribble Valley Taylor Street Clitheroe South Ribble Broad Oak Lane Penwortham South Ribble Broadfield Leyland South Ribble Canberra Road Leyland South Ribble Chapel Brow Leyland South Ribble Haig Avenue Leyland

02 May 2007 Page 2 of 3 District Zone Name Town South Ribble Haig Avenue Extension Leyland South Ribble Hall Lane Leyland South Ribble Holland House Farm Estate Walton-le-Dale South Ribble Hurst Grange Park Penwortham South Ribble Northgate Leyland South Ribble Station Road Bamber Bridge South Ribble Victoria Park Leyland West Lancs Birch Green - Central West Lancs Birch Green - East West Lancs Birch Green - North West Lancs Birch Green - South West Lancs Birch Green - West West Lancs Clayton Street Skelmersdale West Lancs Meadowcroft Skelmersdale West Lancs Parkfield Close West Lancs Parsoge Brow Up Holland West Lancs Rees Park Burscough Wyre Area South of Rakes Road, (St Mary's Rd) Gt Eccleston Wyre Blakiston Street Fleetwood Wyre Flakefleet Fleetwood

02 May 2007 Page 3 of 3

Lancashire Local – Lancaster District Meeting to be held on 24 July 2007

Part I - Item No. 11

Electoral Division affected: Lancaster Rural East, Lancaster Rural North, Morecambe North, Lancaster Central, Lancaster South East, Morecambe West, Skerton, Lancaster East, Morecambe South & Heysham.

Highway Maintenance Service Overview (Appendix ‘A’ refers)

Contact for further information: Jim Robson, 01524 753340, Lancashire County Council, Environment Directorate.

Executive Summary

The report

• provides members with an overview of the highway maintenance service, • describes the new arrangements for area delivery, and • identifies the role of Lancashire Local in respect of highway maintenance.

Decision Required

Lancashire Local – Lancaster District is asked to note the report.

Background

This report was originally presented in 2006, but, following district elections, it was felt it would be helpful to new members for the report to be presented again with updated budget information.

The County Council is the highway authority for the administrative area of Lancashire and, as such, it has a range of statutory duties and powers arising from the Highways Act 1980 and other legislation.

The prime duty is to maintain the adopted local highway network. This does not include trunk roads and most lengths of motorway, which are maintained by the Highways Agency. The adopted network includes:

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• Carriageways • Footways • Footpaths • Cycle Tracks • Verges • Street Lighting • Traffic signs (illuminated and non-illuminated) • Road Markings • Safety barriers • Bridges • Drainage systems • Retaining walls • Traffic signals • Other miscellaneous infrastructure

Some basic statistics for this district are included at Appendix A(1)

Service Delivery

Since 1974, the County Council has entered into agency agreements with its districts to deliver a range of highway services; the range varied depending on the district.

A best value review in 1999 was critical of some aspects of these arrangements, notably:

• Confusion over core/non-core areas. • Varying standards of service. • Different contractual arrangements for works. • Lack of accountability.

The Lancashire Highways Partnership was created in 2003 to address some of these criticisms:

• Single works contract with Lancashire County Engineering Services (LCES). • Benchmarking contract in Fylde with Cumbrian Industrials Ltd (CIL). • District Direct Service Organisations as sub-contractors to LCES. • County-wide specification for works. • County-wide health and safety standards.

In 2005, as part of its Locality Agenda, the County Council decided to revert to direct delivery of the majority of highway services with effect from 1st July 2006. The Highways and Environmental Management division of the Environment Directorate is currently being restructured to enable staff in the Preston headquarters to lead on policy, budgets, major design, and strategic and specialist services while staff in the area offices will concentrate on the delivery of coordinated mainstream highway services. These services include:

• Coordinated management • Administration

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• Managing third party claims • Highway maintenance • Winter/emergency service • Traffic management • Development control • S38/s278 agreements • Street lighting • Minor structural maintenance • Public rights of way • Minor design work

In each area, services and staff will be distributed between an area office and satellite offices as available. The arrangements for this district are set out at Appendix A(1).

The main point of contact is the Area Manager, whose contact details are shown at Appendix A(2).

Highway Maintenance Funding

The funding provided to Area Managers for highway maintenance works is allocated in the following blocks:

• Routine Maintenance (Revenue) • Special or Structural Maintenance (Revenue) • Special or Structural Maintenance (Capital)

The provisional allocations for each block for this district in 2006/07 are detailed at Appendix A(2).

The allocation for routine maintenance is based on the inventory of the highway network. This is because routine maintenance has mainly cyclic and reactive elements for which funding should be evenly distributed to ensure consistent standards across the County.

The allocation funds the following areas of work:

• Patching carriageways ) including work identified by the • Patching footways ) Highway Safety Inspection System • Repairs to fences, walls and barriers • Repair of storm damage • Drainage cleaning • Maintenance and repair of signs, lines and zebra crossings • Winter maintenance • Verge and tree maintenance

The allocation for special or structural maintenance (revenue) also takes account of the inventory, but the funding may be used for small maintenance schemes based on proven need. It funds the following areas of work:

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• Footway schemes • Surface dressing • Remedial earthworks • Drainage structures • Mobility works e.g. dropped kerbs

The programme of special maintenance (revenue) is still being developed. Schemes which are included in the preliminary provisional programme for this district are shown at Appendix A(3). Inclusion in the programme does not guarantee completion in the programme year.

The allocation for special or structural maintenance (capital) funds larger maintenance schemes. For example:

• Reconstruction • Resurfacing • Overlay • Surface dressing • Major drainage schemes including culverts • Footway works associated with carriageway works.

The programme for special maintenance (capital) is still being developed. Schemes which are included in the preliminary provisional programme for this district are set out at Appendix A(3). Inclusion in the programme does not guarantee completion in the programme year.

Street Lighting Funding

Street lighting funding is allocated in the following blocks:

• Ordinary maintenance • Special Maintenance (Revenue)

The provisional allocations for each block for this district in 2006/07 are set out at Appendix A(2)

The allocation for ordinary maintenance is based on the inventory. Work comprises:

• Routine maintenance e.g. cleaning, minor repairs, electrical and structural checking. • Fault repairs. • Emergency repairs.

The allocation for special maintenance (revenue) is used to fund schemes to replace lights in an area that are in particularly poor condition and are at risk of structural failure.

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The programme of special maintenance schemes is still being developed. Schemes which are included in the preliminary provisional programme for this district are shown at Appendix A(3). Inclusion in the programme does not guarantee completion in the programme year.

Coordinated management

Once the restructure has been completed, it is intended that the Area Manager will be made aware of all proposed work on the highway in any district. In turn, the Area Manager will be the first contact for members individually and through the Lancashire Locals to provide information and identify issues relating to that work.

As part of the coordinated management of highway works, it is anticipated that Lancashire Locals will receive reports on the following areas of activity:

• Local Safety Schemes • Cycling Schemes • Pedestrian Priority Schemes • 20mph Schemes. • Safer Routes to School Schemes • Quality Bus Schemes • Street Lighting Crime Reduction Schemes • Street Lighting Energy Saving Schemes • Bridge maintenance • Retaining Wall Schemes • Traffic Systems Schemes

It is expected that each report will set out:

• the objectives for the area of activity • any criteria that need to be considered for a scheme to be included in the programme • the current programme

A Lancashire Local may also request reports on any area of highway policy or programmes that affect its district.

The Role of Lancashire Locals

Under its constitution, Lancashire Locals have two main roles:

• exercising delegated powers • shaping, influencing and monitoring

Under delegated powers, Lancashire Locals may be asked to make decisions in the following areas of highway maintenance:

• Priority of street lighting special maintenance schemes. • Priority of retaining wall schemes.

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• Exercise discretion in the expenditure of a budget allocation. The budget for the County is £150,000, which is apportioned to each Lancashire Local in accordance with road lengths in the district. The budget for this district is identified at Appendix A(2).

Under shaping, influencing and monitoring, Lancashire Locals are able to consider and express views on the following areas of highway maintenance:

• Performance monitoring • Policy development • Best practice • Highway special maintenance schemes • Scheme progress • Rationalising the street scene • Lancashire Local Area Agreement

These issues are considered more fully in a separate report entitled ‘Environment Directorate, Lancashire County Council – Overview of Services and engagement with Lancashire Local’ which was presented to the Local at its meeting held on 23 May 2006.

Consultations

N/A.

Advice

N/A.

Alternative options to be considered

N/A.

Implications: e.g. Financial, Legal, Personnel, Human Rights, Crime and Disorder or Other

This item has the following implications:

Nil

Any representations made to the Secretary to the Lancashire Local prior to the issue being considered in accordance with the Public Notice of Forward Plans

Name: Organisation: Comments:

N/A.

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Local Government (Access to Information) Act 1985 List of Background Papers

Paper Date Contact/Council/Tel No

Reports to the Lancashire Local Lancaster District:

Highway Maintenance 23 May 2006 Sharon Overview Montgomerie/Lancashire County Council/01772 Environment Directorate 23 May 2006 530544 Services Overview

Reason for inclusion in Part II, if appropriate

N/A.

APPENDIX A (1)

LANCASHIRE LOCAL – LANCASTER DISTRICT

HIGHWAY MAINTENANCE DATA SHEET

Basic network statistics:

Length of principal roads 109 kms Length of other roads 889 kms Area of footway 333300 sq.m (Road side f/w) Number of gullies 31600 Number of street lights 15,594 Number of illuminated signs 2520 Grass verge safety swathe 800 km (rural) Grass verge amenity cut 56,000 sq.m (rural) Number of structures 214 Number of major footbridges 36 Number of rural footbridges 400 Number of retaining walls 35

Arrangements for service delivery:

Lancaster District is served by Area North Office located at Hampson Green. The satellite office will be in Caton.

It is proposed that the services will be distributed between the area and satellite offices as follows:

• Coordinated management Area Satellite • Administration Area Satellite • Highway maintenance Area Satellite • Winter/emergency service Area Satellite • Traffic management Area • Development control Area • S38/s278 agreements Area • Street lighting Area Satellite • Minor structural maintenance Area • Minor design work Area

APPENDIX A (2)

LANCASHIRE LOCAL – LANCASTER DISTRICT

HIGHWAY MAINTENANCE DATA SHEET

Contact details:

Customer Service Centre: 0845 0530011

Postal Address: Area Manager, Area North Office Lancashire County Council, Hampson Lane, Galgate, Lancaster LA2 0HY

Highway Maintenance Allocations:

Routine maintenance £2,059,000 Special Maintenance (Revenue) £286,000 Special Maintenance (Capital) £984,000

Total £3,329,000

Street Lighting Maintenance Allocations:

Ordinary Maintenance £551,790 Special Maintenance £218,590 Capital £105,000

Total £875,380

Lancashire Local Budget Allocation: £26,400 Standard £34,200 Additional

APPENDIX A(3): Capital Special Maintenance Programme – Lancaster District 2007-08

Ref Class Settlement Location Treatment Block 1 1 A6 Lancaster Owen Road /Morecambe Road junction area Inlay + strengthen 2 A683 Lancaster Morecambe Road Carlisle Bridge Area Inlay + strengthen 3 A683 Lancaster Morecambe Road from Scale Hall Lane to Scale Farm Road Inlay + strengthen 4 B6254 Over Kellet Through Over Kellet village Inlay 5 B5321 Morecambe Euston Rd/Central Dr/Lancaster Rd Inlay 6 B5321 Morecambe Lancaster Road from Lowlands Road to Branksome Drive Inlay 7 B5273 Heysham Oxcliffe Road at Fanny House Farm bends Surface dress 8 B5273 Heaton with Oxcliffe Ovangle Road from Morecambe Road to Lancaster Road Strengthen/Surface dress Block 2 9 C463 Heaton with Oxcliffe Lancaster Road from Downeyfield Rd to Wymber Hill Farm Inlay 10 U/C Morecambe Brendjean Rd/Myra Avenue/St Michaels Grove Inlay incl footways 11 C519 Lowgill Slaidburn Road/Lythe Fell Road from Lythe Lane to Cross Surface dress 12 U/C Lowgill Whitray Road Surface dress 13 U/C Cockerham Gulf Lane Surface dress 14 U/C Pt Hutton/ Whitt’ton Keer Holme Lane Surface dress 15 C489 Nether Kellet Nether Kellet Road from Nether Kellet to Birkland Barrow Surface ress 16 C484 Halton Foundry Lane from Halton to Pye-Nanny Hill Thin surfacing 17 C506 Gressingham Fall Kirk Thin surfacing 18 C485 Nether Kellet Main Road from Back Lane to Bridge Road Inlay + thin surfacing 19 C477 Over Wyresdale Trough Road from Well Brook to cattle grid Thin surfacing 20 C462 Quernmore Little Fell Road from Quernmore Road to Little Fell Cottages Thin surfacing 21 B5273 Heaton with Oxcliffe Mellishaw Lane from Vickers Way to Southgate Inlay 22 A683 Caton Queen’s Well Wood Inlay 23 U/C Lancaster George Street Inlay incl part footway 24 U/C Lancaster West Street Inlay 25 U/C Lancaster Fenton Street Inlay incl part footway 26 U/C Lancaster Lower Church Street Inlay 27 U/C Morecambe Mardale Avenue/Elkin Road (part) Inlay incl part footway 28 U/C Morecambe Thornton Road from Euston Road to Raby Street Inlay 29 A6 Bolton-le-Sands Main Road from Mill Lane to Royal Hotel Drainage renewal 30 U/C Nether Kellet Timpenny Road Addington Lodge Culvert Renewal

APPENDIX A(3): Street Lighting Special Maintenance Programme Lancaster 2007/08

A589 Heysham Middleton Road/Way

APPENDIX A(3): Street Lighting Special Maintenance Programme Lancaster 2007/08

C Overton Middleton Road C Heysham Smithy Lane U/C Middleton Hall Grove U/C Lancaster Anthony Road U/C Overton Chapel Lane C Morecambe Regent Road

Lancashire Local – Lancaster District Meeting to be held on 24 July 2007

Part I - Item No. 12

Electoral Division affected: Morecambe North

Hest Bank to Morecambe Cycle Route Proposed Conversion of Footway to Cycle Track on A5105 Marine Drive and Marine Road East and Opening of Gate onto Canal from Rushley Drive, Slyne- with-Hest, Lancaster City

Contact for further information: Alasdair Simpson, 01772 534609, Lancashire County Council Environment Directorate

Executive Summary

This report outlines proposals to provide a link for cyclists between Hest Bank and Morecambe Promenade including the conversion of part of the footway on the A5105 to a cycle track and the opening of a gate onto the canal.

Decision Required

The views of the Lancashire Local - Lancaster District are sought with regard to the proposed conversion of footways to cycle track on A5105 Marine Drive and Marine Road East and Opening of Gate onto the Canal from Rushley Drive, Slyne-with- Hest, Lancaster City, prior to a decision by the County Council’s Cabinet Member for Sustainable Development.

Background

It is proposed to convert the footway on the south side of the A5105 between Rushley Drive, Hest Bank and the end of Morecambe Promenade to a cycle track to provide a continuous off-road cycle route from the village to Morecambe. A refuge crossing will be provided at the end of the scheme to allow cyclists and pedestrians to safely cross to the promenade. To enable cyclists and pedestrians to access the canal from the proposed cycle track it is proposed to open a gate onto the canal from Rushley Drive.

Cycling has recently been allowed on Morecambe Promenade. Converting the footway to a cycle track will allow families with children to safely reach the end of the promenade from Hest Bank. Many children from the village go to Morecambe High School, which is close to the promenade. Converting the footway to cycle track will therefore also provide a safer route to school.

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By linking with the canal at Hest Bank the proposed footway conversion will offer an attractive triangular leisure cycle route linking Lancaster, Morecambe and Hest Bank by the canal, promenade and the Lancaster to Morecambe cycle track, helping to promote tourism in the area. It will also link Morecambe with the national cycle route north on the canal to Carnforth and Kendal.

Pedestrian flows along the footway are very low. However, the footway runs downhill from Hest Bank to the promenade and it is possible that cyclists travelling downhill could get up to speeds in excess of 20mph. Therefore it is proposed to provide a downhill cycle lane on the carriageway to encourage fast cyclists to use the road, though it is anticipated that family groups will prefer to use the footway. Converting the footway into a cycle track would also avoid having cyclists waiting in the middle of the road to turn right into Rushley Drive, where visibility is restricted by a bend in the road and the crest of a hill.

Consultations

Consultations have been carried out by Lancaster City Council.

Three of the six adjacent households on the A5105 responded. All three objected to the use of a gravel strip between the footway and their garden wall to widen the footway on the grounds that they owned the gravel strip. Therefore it is now proposed not to widen the footway at this point. Two of the objectors raised concerns about shared use of the footway and one objector's concerns were that alterations to the white lining on the road to accommodate the cycle lane would increase their chance of them being shunted from behind by a following vehicle when waiting to turn right into their drive. Additional 'slow' road markings are to be provided which should help overcome this latter problem.

Eight households in Rushley Drive objected to the proposal to open the gate onto the canal from Rushley Drive, largely because of fears that canal users would park on Rushley Drive. A study into the impact of opening the gate on parking in Rushley Drive has been carried out by an external consultant. The study included a questionnaire survey of canal users and parking surveys. The study concluded that opening the canal gate would not have a significant impact on parking on Rushley Drive as 85% of canal users, being local, walked or cycled to the canal and those that drove tended to park on roads in the vicinity of the moorings by the Hest Bank Hotel, the centre of canalside activity in the village, where there is sufficient spare parking capacity to cope with demand. Rushley Drive, which is more remote from the main focus of canalside activity in the village, would be a less attractive place to park.

Slyne-with-Hest Parish Council had general concerns about safety on the A5105 and the speed of traffic on the road. They stressed the need to ensure that the hedge alongside the A5105 is kept cut back to ensure that there is adequate room for pedestrians and cyclists to share the path. This concern was shared by the Ramblers Association. The Parish Council suggest that measures in Rushley Drive be considered to discourage long-term parking, for example signs or residents parking.

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A safety scheme on A5105 in Hest Bank has recently been carried out and is being monitored. If the scheme goes ahead, parking on Rushley Drive will be monitored. There will be a need to ensure that the hedge is kept cut back. Cycle tracks are inspected on a regular basis by maintenance staff and remedial action taken as necessary.

A city councillor suggested building a path along the shore from Hest Bank level crossing to Morecambe Promenade. Though this would be an attractive option, it would cost more to build, be subject to coastal erosion and may not be feasible on environmental grounds as the shore is a site of special scientific interest.

Dynamo, the local cycle group, support the proposals.

Advice

That the Lancashire Local - Lancaster: i) Recommend to the County Council’s Cabinet Member for Sustainable Development that the conversion of the following footway to cycle track be approved with a right of way on foot:

A5105 Marine Drive and Marine Road East, Slyne-with-Hest, south side, between Rushley Drive and the end of Morecambe Promenade by the entrance to VVV Health and Leisure Club. ii) Support the proposal to open the gate onto Rushley Drive to provide access to the canal.

Alternative options to be considered

N/A.

Implications: e.g. Financial, Legal, Personnel, Human Rights, Crime and Disorder or Other

This item has the following implications:

Financial

The cost of the proposals would be met by Lancaster City Council through the Cycling Demonstration Project.

Legal

The procedure to convert a footway to a cycle track involves removing the footway under Section 66 of the Highways Act 1980 and constructing a new cycle track with a right of way on foot under Section 65(1) of the Act.

The extent of physical conversion needed may be minimal, being little more than signing the footway as a cycle track.

- 4 -

A cycle track can be either with or without a right of way on foot. In this case the proposed cycle tracks would have a right of way on foot.

The decision to open the gate onto the canal from Rushley Drive would be taken in partnership with British Waterways and the City Council.

Corporate Objectives

The proposal contributes towards the County Council's Corporate Objectives of making Lancashire a good place to live and work now and in the future and a place where everybody matters by: a) Helping to reduce congestion and improve air quality in the area by promoting cycling; b) Making it easier and safer to cycle into Hest Bank; c) Encouraging children from Hest Bank to lead a healthier lifestyle by cycling to school; d) Promoting tourism by linking National Cycle Route 6, which follows the canal from Lancaster to Hest Bank and Carnforth, with Morecambe Promenade (National Cycle Route 69).

Any representations made to the Directorate prior to the issue being considered in accordance with the Public Notice of Forward Plans Name: Organisation: Comments:

N/A.

Local Government (Access to Information) Act 1985 List of Background Papers

Paper Date Contact/Council/Tel No

Results of Lancaster City Alasdair Simpson/ Council consultations Lancashire County Council/ 01772 534609 Proposed Rushley Drive Cycle Link Parking Study by Mayer Brown

Reason for inclusion in Part II, if appropriate

N/A.

Lancashire Local – Lancaster District Meeting to be held on 24 July 2007

Part I - Item No. 13

Electoral Division affected: Morecambe South

Proposed Conversion of Footways to Cycle Tracks Westgate, Morecambe

Contact for further information: Alasdair Simpson, 01772 534609, Lancashire County Council Environment Directorate

Executive Summary

This report details the proposed conversion of footways to cycle tracks along Westgate in Morecambe.

Decision Required

The views of the Lancashire Local are sought with regard to the proposed conversion of footways to cycle tracks on Westgate, Morecambe prior to a decision by the County Council's Cabinet Member for Sustainable Development.

Background

It is proposed to convert parts of the footway on the north and south sides of Westgate into cycle tracks.

On the south side of the road it is proposed to convert the footway between White Lund Road and the new toucan crossing by Westgate Primary School to a cycle track. This will enable residents living on the south side of Westgate to access the toucan crossing by Westgate Primary School safely and the cycle path from Langridge Way into the centre of Morecambe. It will also act as a safe route to school. Westgate Primary School has been very active in promoting cycling, and over 150 pupils cycled to school on the day the new toucan crossing was switched on, despite pouring rain. The cycle path will also make it more attractive to access a proposed supermarket on the south side of the road by bicycle.

On the north side of the road, it is proposed to convert the footway between the junction with Northgate and Altham Road. To link with the Lancaster to Morecambe cycle path it is also proposed to convert part of the footway on Glenworth Road East to a cycle track. This will provide people in the Westgate area better access to the Lancaster to Morecambe cycle path. Although cyclists could use Glenworth Road, which is little more than a service road, to access the Lancaster to Morecambe cycle

- 2 -

path, Glenworth Road is not particularly attractive to cycle on due to heavy turning traffic, parked cars and vehicles going to the local shopping centre.

The cycle tracks on the north and south sides of the road will be linked by a pelican crossing, which it is proposed to upgrade to a toucan crossing through developer contributions. It is hoped to include the extension of the cycle track on the north side of the road to Westgate Primary School and West End in a future programme when funding is available. As well as serving the primary school, this would also offer a cycle route to work from West End to the White Lund Industrial Estate.

Traffic flows on Westgate are 12,800 vehicles in 12 hours, which is above the 8,000 threshold, where Sustrans recommend that consideration should be given to off-road cycle paths. Although there are cycle lanes on Westgate these are narrow in places and do not offer cyclists much protection from passing vehicles. For example, in places the cycle lanes are 0.9 metres wide compared to a current recommended minimum width for a cycle lane of 1.5 metres. Parking on the cycle lanes is also a problem. Rather than removing the cycle lanes it is proposed that they will be allowed to wear off over time. Cycle flows on the road in 2006 were 290 in 12 hours, making it one of the busiest roads for cyclists in the county. There have been four injury accidents to cyclists on the section of Westgate affected by the proposed scheme in the last five years.

It was originally intended that cycle tracks would have priority over the side roads at the crossing. Advice from Cycling England suggests that cycle tracks should have priority at side roads where flows are less than 4,000 vehicles a day. This is based on research by the Transport Research Laboratory. However, as a result of further design work it is now proposed that the cycle tracks will give way to side streets as in places there is not room to provide a priority crossing or as flows on the side streets are more than 4,000 vehicles a day. Coloured surfacing will be laid across the side streets to give motorists more warning that cyclists might be crossing.

Consultations

Consultations into the proposed scheme have been carried out by Lancaster City Council. Letters were sent to adjacent properties and standard consultees. 131 letters were sent out in total. 21 residents replied, of which 9 were against and 12 were in favour. 4 of the objectors were against the proposed cycle track having priority over the side streets and 3 were against shared use.

The other 2 objectors were a city councillor and county councillor. The county councillor was opposed to the joint use of the footway by cyclists and pedestrians. The city councillor felt there was a need to deal with parking issues in the area and had concerns that the timings on the toucan crossing were not too long.

In response, the footways will be widened to 3 metres, the standard width for a joint use path, so there is adequate space for cyclists and pedestrians to safely pass one another. As a result of further design work it is not proposed that the cycle tracks give way to side streets.

- 3 -

The timings of the toucan will be set to give pedestrians and cyclists a safe time to cross the road. Parking issues in the area are a wider matter for consideration, but encouraging people to cycle to work should help reduce commuter parking.

Advice

That the Lancashire Local recommends to the County Council’s Cabinet Member for Sustainable Development that the following footways in Morecambe be converted to cycle tracks: i) Westgate, south side, from White Lund Road to the toucan crossing by Westgate Primary School;

ii) Westgate, north side, from the junction with Northgate to Altham Road;

iii) Glenworth Road East, south side, from the cycle track linking to the Lancaster to Morecambe cycle track to the path linking to Westgate/Northgate traffic signals.

Alternative options to be considered

The Local recommends to the County Council’s Cabinet Member for Sustainable Development

1. That the scheme does not go ahead.

2. That only the cycle track on the south side goes ahead.

3. That only the cycle track on the north side goes ahead.

Implications: e.g. Financial, Legal, Personnel, Human Rights, Crime and Disorder or Other

This item has the following implications:

Financial

The cost of the cycle track on the north side of the road is being met by Lancaster City Council through the Cycling Demonstration Project and a £75,000 grant from Sustrans through the School Links Programme. Sustrans have been allocated funding by Cycling England and the Department for Transport to distribute to councils for school links.

The proposed cycle track on the south side of the road would be funded via a Section 278 Agreement with the supermarket developer.

- 4 -

Legal

The procedure to convert a footway to a cycle track involves removing the footway under Section 66 of the Highways Act 1980 and constructing a new cycle track with a right of way on foot under Section 65(1) of the Act.

The extent of physical conversion needed may be minimal, though the footway would be widened to 3 metres where necessary.

A cycle track can be either with or without a right of way on foot. In this case the proposed cycle tracks would have a right of way on foot.

Corporate Objectives

The proposal contributes towards the County Council's Corporate Objectives of making Lancashire a good place to live and work now and in the future and a place where everybody matters by: a) Helping to reduce congestion and improve air quality in the area by promoting cycling; b) Making it easier and safer to access the Lancaster to Morecambe cycle path from the Westgate area; c) Increasing accessibility to jobs and services for those without a car and improving access by cycle to White Lund Industrial Estate; d) Encouraging children to lead a healthier lifestyle by cycling to school.

Any representations made to the Directorate prior to the issue being considered in accordance with the Public Notice of Forward Plans Name: Organisation: Comments:

N/A.

Local Government (Access to Information) Act 1985 List of Background Papers

Paper Date Contact/Council/Tel No

Results of Lancaster City Alasdair Simpson/ Council consultations Lancashire County Council/ 01772 534609

Reason for inclusion in Part II, if appropriate

N/A.

Lancashire Local – Lancaster District Meeting to be held on 24 July 2007

Part I - Item No. 14

Electoral Divisions affected: Lancaster Rural East, Lancaster Rural North, Morecambe North, Lancaster Central, Lancaster South East, Morecambe West, Skerton, Lancaster East, Morecambe South & Heysham.

Lancashire Locals Climate Change Fund (Appendix ‘A’ refers)

Contact for further information: Clare Phillips, 01772 534188, Lancashire County Council, Environment Directorate

Executive Summary

A new climate change fund has been established, totalling £250,000 per year for three years, to be distributed between all 12 Lancashire Locals to enable them to support community projects on climate change. The longer-term sustainability of the fund will be reviewed in light of experience.

The fund is expected to go live in October 2007.

The County Council’s Environment Directorate would support the Lancashire Locals and community groups in administering the fund and developing the projects.

Decision Required

The Lancashire Local is requested to,

i. express its views on the deployment of the Climate Change Fund, and

ii. invite community groups to apply for funds after October 2007.

Background

Climate change is happening, and the evidence is becoming increasingly clear. We have entered an age of ‘climate uncertainty’ and can now expect more extreme weather, winter flooding, summer droughts and heavy storms. 2

To stabilise the atmosphere, global scientists tell us that a 60% reduction in greenhouse gas emissions is necessary. That is why climate change is now the most important environmental challenge facing society. In order to tackle climate change co-ordination, commitment and innovations will be required from all sectors of the community.

In order to help the community rise to this challenge a new climate change fund of £250,000 per year for three years is to be distributed between all 12 Lancashire Locals to enable them to support community projects on climate change. The fund is expected to go live in late October 2007.

The fund will generate community level contributions to help reduce greenhouse gas emissions (mitigation) or help communities cope with the inevitable impacts of climate change (adaptation).

The £250,000 fund will be allocated according to carbon dioxide emissions per head of population per district (see Appendix ‘A’ for detail).

Each Lancashire Local will invite expressions of interest from community and voluntary groups, or parish councils for grants to support local climate change action. The Environment Directorate will offer support and technical advice to groups and will support the Lancashire Local in administering the fund.

Consultations

At its meeting on 25 May 2007, the County Council’s Cabinet Committee on Climate Change and the Environment considered a report on a Community Climate Change Programme for Lancashire

A report was presented setting out a programme to engage Communities and Partners in Lancashire on Climate Change action. This external activity would complement the County Council’s internal carbon management work.

The Chairman, in recommending endorsement of the proposed Lancashire Locals Climate Change Fund, stated that applications under the Climate Change Fund should not preclude applications for assistance under the Lancashire Locals Grant Scheme, provided that any matched monies did not result in 100% funding of each application.

It was therefore resolved,

“That subject to the above, approval be given to:-

(a) the establishment of a Lancashire Locals Climate Change Fund of £250,000 per year for three years along the lines of the initiative described at Appendix ‘A’ to the report now presented; the Fund to be reviewed after one year.”

3

Advice

As set out in the report now presented.

Alternative options to be considered

N/A.

Implications: e.g. Financial, Legal, Personnel, Human Rights, Crime and Disorder or Other

This item has the following implications:

Financial

The County Council’s Cabinet Committee on Climate Change and the Environment has approved the fund to be taken from the new capital budget of £1.8 million for climate change.

Any representations made to the Directorate prior to the issue being considered in accordance with the Public Notice of Forward Plans

Name: Organisation: Comments:

N/A.

Local Government (Access to Information) Act 1985 List of Background Papers

Paper Date Contact/Council/Tel No

Nil.

Reason for inclusion in Part II, if appropriate

N/A.

Appendix ‘A’

Lancashire Locals Climate Change Fund

Lancashire County Council

1

Lancashire Locals Climate Change Fund

What is it?

A new climate change fund of £250,000 per year for three years to distributed between all 12 Lancashire Locals to enable them to support community projects on climate change.

The fund is expected to go live in October 2007.

The fund will generate community level contributions to help reduce greenhouse gas emissions (mitigation) or help communities cope with the inevitable impacts of climate change (adaptation). The fund will also lever in additional external funds from, for example, government or regional grants; the group’s own resources, or from other local or national funding sources.

Whilst each Lancashire Local will have its own fund, joint climate change projects between Lancashire Local areas would be welcomed.

The £250,000 fund will be allocated according to carbon dioxide emissions per head of population per district as follows:

Per capita District District CO2 domestic CO2 Share of £250,000 emissions as % emissions by fund (£) of total district (tonnes)* Burnley 2.38 7.19% 17,975.83 Chorley 2.87 8.67% 21,676.74 Fylde 3.34 10.09% 25,226.59 Hyndburn 2.39 7.22% 18,051.36 Lancaster 2.51 7.58% 18,957.70 Pendle 2.62 7.92% 19,788.52 Preston 2.5 7.55% 18,882.18 Ribble Valley 3.28 9.91% 24,773.41 Rossendale 3.3 9.97% 24,924.47 South Ribble 2.35 7.10% 17,749.24 West Lancs 3.12 9.43% 23,564.95 Wyre 2.44 7.37% 18,429.00 Totals 33.10 100% 250,000.00 *Note: The figures in the table above are derived from the Department of Trade and Industry Domestic Energy Use Statistics 2004 Data.

2

How will it work?

Each Lancashire Local will invite expressions of interest from community and voluntary groups, or parish councils for grants to support local climate change projects that help reduce greenhouse gas emissions (mitigation) or help communities cope with the inevitable impacts of climate change (adaptation). Businesses and individuals may also apply, but a clear community benefit must be demonstrated.

Lancashire Locals will consider the applications as they come in and forward them to a panel of dedicated officers in the County Council who have the necessary expertise to assess the suitability of the application. The Panel will then compile a report with a recommendation to the relevant Lancashire Local. This will ensure that each Lancashire Local has the benefit of professional and technical advice on the climate change mitigation and adaptation outcomes from the project. These can be complex for some micro renewables projects

Each project would need to demonstrate its contribution to mitigating or adapting to climate change in Lancashire. Examples of projects could include: raising awareness and communications work at local level of the urgent need to tackle climate change; community ‘micro renewable’ energy schemes, carbon capture through tree plant, peat bog restoration or other sequestration methods; mini wind turbines and solar panels on community buildings; energy efficiency measures.

How will the Lancashire Local be supported?

A dedicated officer in the County Council will provide support by providing information, advice and support to community groups and Lancashire Locals on micro renewables, and carbon mitigation and adaptation projects.

In addition, a panel of dedicated officers with the necessary expertise will consider the completed applications for a grant before making a recommendation to the Lancashire Local.

The Panel, drawing on its experience of community projects and funding, can also help to ensure that each project maximises its leverage of external funds, and can advise on the viability of the project and the technical considerations.

Funding

Community environmental projects can take a long time to develop from the initial idea, particularly when groups are seeking to draw in funds from

3

elsewhere. The fund will be capable of carrying over finance from one year to the next to assist the non-professional community and voluntary sector. This should prevent a ‘dash for cash’ within a specified deadline, and will allow time for the development of more rounded projects from community groups.

Grants

The following sets out some detail of how the fund will operate. y Grant awards will normally be in the range of £500 - £15,000. y The following funding ceilings will apply:

Incorporated Voluntary Sector groups and bodies 75% max Locally based or semi-formal Community Groups 90% max

Priority

Priority will be given to projects that: ƒ Contribute to climate change mitigation and adaptation.

ƒ Bring in funds and/or support in kind from sources outside the County Council.

ƒ Are innovative or demonstrate best practice, capable of replication elsewhere in Lancashire.

ƒ Involve young people and local community groups

Who can apply?

Voluntary sector, individuals, businesses or local community groups can apply. Parish Councils may also apply up to a maximum of 75% funding. The Fund would not be open to public sector organisations. Individuals or businesses can only be beneficiaries where the project shows a clear benefit to the wider community.

1. applicants should find a minimum “in kind” own funding contribution of 10% and seek externally ‘matched’ funding where possible. These contributions must come from outside the County Council. 2. in exceptional circumstances a greater award may be made to any applicant. 3. in all cases an agreement setting out what is required for satisfactory completion of the project will be signed prior to receipt of any grant.

4

4. for match funding purposes volunteer time can be included. It will usually be calculated at £50/day (£6.25/hr) for general volunteers and £100/day (£12.50/hr) for specialist, technical or professional volunteers.

Grant payments may be staged if necessary. If this is the case, the following criteria will apply:

1. 50% of grant would be paid on commencement of the project – enabling a measure of “pump-priming” finance. For locally based or semi-formal Community Groups seeking small amounts of funding, this pump priming may be increased to 90% (or 100% in very exceptional circumstances). 2. 25% of grant is paid on attaining a “milestone” point established in the funding agreement contract between the applicant and County Council officers following grant approval. 3. The final 25% payment of grant will be paid on completion of the project and supported by a written report, receipted invoices and a photographic record. 4. Grants covering more than one Lancashire Local will need the agreement of each Lancashire Local involved.

Relationship to other Lancashire Local funds.

It will be important, as far as practicable, that the members of each Lancashire Local consider expressions of interest for this new fund at the same time as they consider other LL grants. This will help to ensure there is a broad overview of the grants offered across the community by each Lancashire Local.

The County Council’s Environment Directorate officers are working with officers in the County Council’s Policy Unit to ensure members have a ‘one stop’ consideration of Lancashire Local grants to community groups in each district.

Reviewing the Fund

This will be the first time the County Council has operated a community fund dedicated to climate change. Experience with other environmental funds suggests a strong appetite for this sort of fund.

It will be important to analyse how the fund works alongside separate local funds, particularly those controlled by Lancashire Locals. It will also be important to monitor the profile of the fund over the year.

Operation of the fund will be kept under regular review, with a major review after 12 months.

5

At the current time, the County Council has set aside funds for general climate change activity for three years only, and the Fund cannot be sustained beyond this period without a fresh commitment of resources beyond 2009/10.

Project Summary y £250,000 each year for three years to be distributed among 12 Lancashire Locals according to the carbon dioxide emissions per head of population of each district. y Each Lancashire Local to invite community and voluntary sector bids for funding for climate change mitigation (reducing carbon) and adaptation (coping with change) projects. y Environment Directorate officer support for community groups and Lancashire Locals. y The Fund will lever in other contributions. Uncommitted funds to be carried from one financial year to the next to assist in the generation of community and external financial contributions. y Review of the operation of the Fund after 12 months. y A need to explore the sustainability of the Fund beyond 2009/10.

6 Lancashire Local – Lancaster District Meeting to be held on 24 July 2007

Part I - Item No. 15

Electoral Division affected: All

Evaluating the Local Grants Scheme Appendix ‘A to J’ Refers

Contact for further information: Sean McGrath/Misbah Bhatti, 01772 531053, Lancashire County Council, Office of the Chief Executive

Executive Summary

At its meeting on the 26 March 2006 the Cabinet endorsed proposals for implementing a Local Grant Scheme, to support local groups and provide the capacity to distribute resources for local projects. It was also agreed that the process would be evaluated to assess the impact of the grants made and the effectiveness of the delivery process.

The evaluation report (Appendix A) and supporting appendices were considered by the Cabinet and the Voluntary, Community Faith Sector (VCFS) Cabinet Working Group in June 2007. Following comments received from the Cabinet and the VCFS Cabinet Working Group the amended guidance was presented to Cabinet on the 12 July 2007 for final approval of the recommended changes to the guidance. Cabinet endorsed the recommendations and from the 12 July 2007 the amended guidance and criteria will be used.

Decision Required

Lancashire Local – Lancaster District is asked to note the amendments to the operational and related guidance as set out in the evaluation report. (Appendix A) and supporting appendices.

Background

The Lancashire County Council Local Grants Scheme has been in operation since April 2006 and allows County Councillors to put forward proposals for expenditure which they can spend to enhance the well-being of people in their area (electoral division). For the financial year 2007/08 each County Councillor has been allocated £1,250.

Following the first year of operation of the Local Grants Scheme an evaluation of the process and procedures of the scheme has been conducted. The evaluation of the

- 2 - scheme was considered by Cabinet on the 7 June 2007 and by the Voluntary, Community and Faith Sector Cabinet Working Group on the 12 June 2007. Cabinet endorsed the recommended changes with the exception that the criterion relating to Statutory Bodies be amended to make them ineligible to apply for Local Grants. The final version of the amended guidance was presented and approved by Cabinet on the 12 July 2007.

Evaluation and Proposed Changes

Following the first year of operation of the Local Grants Scheme an evaluation of the process and procedures of the scheme has been conducted. The evaluation, and any recommended changes, have been carried out in consultation with the County Secretary and Solicitor’s Group and Financial Services and based on the experiences and lessons learnt from the first year and feedback received from key stakeholders. A copy of the evaluation report is attached as Appendix A. A brief overview of the financial expenditure and analysis of how the money was spent for 2006/07 can be seen in Appendices B – E. The amended guidance and associated paperwork to the scheme are presented in Appendices F – J.

Amendments to the criteria and guidance notes have been made based upon learning and from our experiences of the first year. To reflect this, changes have been made to the toolkits and the associated paperwork. One of the main issues that had been identified was the perceived bureaucracy of the scheme. Suggested changes, as detailed in the evaluation of the scheme, have aimed to try and address this perception. Possibly the biggest criticism of the scheme received was the requirement of applicants to provide proof of ID. This requirement has now been removed. In addition to this, further supporting evidence in the form of business plans, reference letters and statement of accounts have also been removed (the only exception to this is if a grant offer exceeds £5,000). The questions on the initial application form have been made more specific to help address some of the issues that have arisen out of the first year, and although this has increased the form from two pages to three, the overall amount of paperwork that has to be completed by both councillor and applicant has been reduced.

Financial Allocations

For the financial year 2006/07 £84,000 was allocated to the scheme, of which £56,210.66 was allocated to projects with a further 13 applications pending approval totalling £2,850. This resulted in approximately 70% of the funds available being allocated. As 2006/07 was the first year of the Local Grants Scheme 70% expenditure of the allocated budget can be seen as a good milestone in measuring the overall success of the scheme. 39 County Councillors spent their full allocation in 2006/07 and only 8 Councillors failed to spend any of their allocated budget.

It had previously been agreed that a maximum of £250 of the annual allocation could be carried forward from one financial year to the next. With 2006/07 being the first year of operation for the Local Grants Scheme, the Leader of the Council agreed that any unspent and uncommitted resources from 2006/07 be carried over to 2007/08 on

- 3 - the basis that they are to be committed to projects (via the normal approval process) by the end of the 2007/08 financial year.

At the Cabinet meeting on the 7 June 2007 approval was sought and granted to increase the amount of money allocated to each County Councillor from £1,000 to £1,250 with immediate effect. The cost of this increase would be met from the 2006/07 Corporate Expenditure Budget under spend, and future years’ costs would be contained within the existing Corporate Expenditure Budget.

Next Steps

Following approval of the amended guidance at Cabinet on the 12 July 2007, a copy of the new guidance will be sent out to all County Councillors. The new guidance and criteria will take effect from the 12 July 2007.

Consultations

The evaluation of the Local Grants Scheme and the recommended changes were considered by Cabinet on the 7 June 2007 and by the VCFS Cabinet Working Group on 12 June 2007.

As part of the evaluation process feedback was requested from Councillors and applicants on the scheme. Comments and suggestions received were considered as part of the evaluation of the scheme.

Advice

N/A

Alternative options to be considered

N/A

Implications: e.g. Financial, Legal, Personnel, Human Rights, Crime and Disorder or Other

N/A

Any representations made to the Directorate prior to the issue being considered in accordance with the Public Notice of Forward Plans

Name: Organisation: Comments:

N/A

- 4 -

Local Government (Access to Information) Act 1985 List of Background Papers

Paper Date Contact/Council/Tel No The Local Grants Scheme 12 July 2007 Sean McGrath/Misbah Bhatti, OCE, Ext 31053

Minutes of the Cabinet 7 June 2007 Glenn Johnson, OCE, Ext Meeting 33556

Evaluating the Local Grants 7 June 2007 Sean McGrath/Misbah Scheme Bhatti, OCE, Ext 31053

Developing a Framework 2 March 2006 Sean McGrath, OCE, Ext for Delivering Local Grants 31053

Minutes of the Cabinet 26 January 2006 Glenn Johnson, OCE, Ext Meeting 33556 Reason for inclusion in Part II, if appropriate

N/A

Appendix A

Evaluation of Lancashire County Council’s Local Grants Scheme

1.0 Introduction

The purpose of this report is to consider Lancashire County Council’s Local Grants Scheme and evaluate the process and procedures following the first year of operation. It was agreed at the onset of the scheme that a full evaluation would take place at the end of the first financial year; which would incorporate an assessment of the process and procedures used as well as the administration and management of the scheme.

2.0 Background

The Local Grants Scheme has now been in operation since April 2006 and allows Councillors to put forward proposals for expenditure for the well-being of people in their electoral division. For the financial year 2006/07 each County Councillor was allocated £1,000. One of the primary functions of the Local Grants Scheme was to try and address the distinct needs and interests of smaller groups as their perspective may differ from those of other larger organisations. A mini – review of the scheme took place in October 2006 and the outcomes were presented to all twelve Lancashire Local Committees.

3.0 Aims and Objectives of the Scheme

Lancashire County Council is committed to ensuring that the distinctive needs and interests of small groups are taken into account as their needs may differ from those of larger voluntary organisations. This commitment is outlined in the Compact on relationships between Lancashire County Council and the Voluntary, Community and Faith Sectors (VCFS) in Lancashire. As a result, one of the primary functions of the Local Grants Scheme was to try and address these distinct needs and interests of smaller groups and organisations.

4.0 The National Picture

In line with new thinking for local government and the role of county councillors, the budget for local grants was attached to county councillors. Prior to implementing the process detailed research was carried out and it was noted that many county councils around the country were already employing similar processes that had proved to be very successful. Examples include Staffordshire, Kent, Suffolk, Surrey, Bolton and Kent County Council.

1 Appendix A

The recent Local Government White Paper – Strong and Prosperous Communities strengthed this approach with the new proposed role of county councillors in local government. The paper encouraged local authorities to give their councillors small budgets to deal with local problems and recognised that a number of councils already provide their councillors with small budgets to spend on projects in their local community. The White Paper identified this type of system as being effective as councillors using their close links to their communities, could identify issues early and take action before they became major problems.

5.0 Expenditure Summary for 2006/07

The total budget expenditure to date for the financial year 2006/07 was £56,210.66, with a further 13 applications pending approval totalling £2,850. It had previously been agreed that a maximum of £250 of the annual allocation could be carried forward from one financial year to the next. With 2006/07 being the first year of operation for the Local Grants Scheme, approval had been sought and granted by County Councillor Hazel Harding, on behalf of the Cabinet, that any unspent and uncommitted resources from 2006/07 be carried over to 2007/08 on the basis that they are to be committed to projects (via the normal approval process) by the end of the 2007/08 financial year.

Appendix B provides a breakdown of expenditure by district for the financial year 2006/07. Information has been provided for all projects that fall in the 2006/07 budget, this includes those applications that have been received by the External Relations Team but are still pending approval at Lancashire Locals. In addition to this the External Relations Team are also currently processing further applications that will be met from the 2007/08 budget.

5.1 The organisations supported by the Local Grants Scheme

In the first year of operation the Local Grants Scheme attracted over 150 applications from diverse organisations with a number of applications still in the pipeline to be processed. Appendix C provides an overview of all the organisations supported through the scheme for the financial year 2006/07 including brief details of the project.

5.2 The types of projects supported by the Local Grants Scheme

The types of projects that have been supported through the scheme have been wide-ranging and diverse, with many addressing grass root and local problems faced by smaller organisations and groups. Following an analysis of the types of projects supported, purchase of equipment is the most significant. It has resulted in over £11,000 of the spent budget for 2006/07. A basic analysis of the types of projects supported is detailed in Appendix D.

2 Appendix A

5.3 The main beneficiaries of Local Grants

A brief analysis of who the main beneficiaries of local grants have been has been conducted. Details of this can be seen in Appendix E. The biggest group of beneficiaries has been children and young people which was followed by community in general.

6.0 Amendments to the guidance and documentation for the Local Grants Scheme for 2007/08

The draft Local Grants Scheme was presented to all Lancashire Local Committees to consider at their closed business meetings at the beginning of the 2006/07 financial year. A further report was then considered at the first Lancashire Local meeting in each district to formally introduce the scheme.

The mini review of the scheme which was presented to Lancashire Local Committees in October 2006 highlighted a number of amendments to the process and guidance which had been agreed by the Leader of the Council on behalf of Cabinet. This included further direction on member’s interests, religious activity and the emergency procedure for grants.

The first year of the local grants scheme was very much a learning process as with any new funding scheme. The majority of grants that were processed were straightforward and fell within the criteria and guidance. However, certain requests for funding did result in additional guidance being required. As a result of this and following the full evaluation of the scheme, amendments and additions have been made to the criteria and guidance for the scheme. The proposed changes have been discussed and agreed with County Secretary and Solicitor’s Group and Financial Services.

6.1 Changes to the Local Grants Criteria

When the scheme was first introduced the criteria had been left broad in order to be as flexible as possible to address the needs of smaller organisations. From the learning and experiences of the first year of the scheme and in consultation with County Secretary and Solicitor’s Group and Financial Services, small amendments and additions to the criteria have been made. The changes to the criteria have been made to reflect the issues that arose throughout the first year. The full list of criteria can be seen on page 4 of the County Councillor’s Toolkit in Appendix F.

6.1.1 Amendments to the existing criteria

Criterion - Local Grant funding is in place to support projects that will benefit the local community. Any request for funding must be supported by the applicant’s local County Councillor or the County Councillor for the electoral division where benefit of the project will be experienced.

3 Appendix A

The above criterion has been amended to provide more flexibility to County Councillors so they can support projects which may not fall in their division, however the benefit of the project will be experienced by people living in their division.

Criterion - The application must have a charitable purpose and the request must be in response to community demand.

Previously this criterion stated that applications must have a charitable purpose and/or the request must be in response to community demand. To ensure grants were not being made to aid profits to an organisation, this criterion has been amended to ensure there is a charitable purpose and the request is in response to community demand.

Criterion - Statutory organisations (unless acting on behalf of smaller groups) are not eligible to apply, unless the project/activity that the grant will be used for does not fall within their statutory duties and is in response to community demand.

During the first year of operation the local grants scheme has seen a number of applications that have been submitted by Parish and Town Councils. Although, the applications were submitted by Parish and Town Councils the activity they were applying for did not fall within their statutory duties and were in response to community demand. In order to be consistent and open and as flexible to community demand as possible it was felt that as long as the activity did not fall within statutory duties it was acceptable.

Criterion - Applicants can only apply once within a financial year. Funding is one off only and does not constitute a commitment to any future funding. Applying for funding for an activity that has/will be funded by other means (double funding) is not permitted.

The issue of double funding was raised as a concern by many councillors during the initial stages of the scheme. The second sentence of the above criterion has been added to explain what is meant by double funding and to reinforce that it is not permitted.

6.1.2 Additional criteria

The following criteria have been added to the local grants scheme:

Criterion - Any application that is unlawful or is contrary to County Council Policies and Procedures will not be funded.

In line with County Council policy it was felt there was a need to be explicit that any project or request for funding that may potentially meet the criteria of the Local Grants scheme but goes against any County Council policy or procedure will not be supported.

4 Appendix A

Criterion - We do not accept applications from individuals. As part of the process for Local Grants we will ask to see a copy of your organisation’s constitution or set of rules. In some circumstances we may seek alternative evidence for this purpose, for example minutes of past meetings.

To ensure consistency the requirement of a group to be able to evidence that they are a formal body has been added to the criteria. Previously this was mentioned in the checklist and applicants were asked the question on the application form.

Criterion - Project costs that are incurred before the approval of a grant at a Lancashire Local meeting are ineligible.

Although the above criterion was previously provided to the applicants in the guidance, following specific instances of this occurring it was felt this condition needed to be made more explicit in the criteria of the scheme.

Criterion – Applications for funding in support of working directly with children or vulnerable adults will only be accepted from organisations with child/vulnerable adult protection policies AND full Criminal Records Bureau clearance for the individuals involved. (See Policy Document)

In line with the amended policy for authorising grants which involve working with children or vulnerable adults a specific criterion has been added to ensure there is no confusion about the specific requirements.

6.2 Amendments to the documentation

In line with the amended criteria and the need to address the perceived bureaucracy of the process amendments have been made to the documentation which supports the local grants process.

6.2.1 Application form

The initial application form requires the county councillor to complete the application form in conjunction with the applicant. This procedure will remain as it is to enable the county councillor to be fully involved with the application and project from the outset. This addresses one of the primary objectives of the scheme by supporting the councillor to engage with the people that live in their electoral division.

Amendments to the questions asked on the application form have been made to make them more specific and request further information at the initial stage of the application. This will aid Lancashire Local committees to make decisions with as much information as possible. Although the application form has increased from two pages to three, the additional information request form (which applicants are required to complete following a successful application) has been reduced from five pages to one double sided form. The

5 Appendix A increase in the paperwork for the original application form results in more specific questions being asked as a result of many applications being received throughout the first year of the process that had required clarifying.

As the local grants scheme requires organisations to show they are a formal body the application form now presents a number of options in terms of documents that the organisation could provide to show they are a group. The previous question asked applicants to confirm if they had a constitution or set of rules. Where an organisation does not have a formal document to evidence their group’s role they will be given the opportunity to provide alternative evidence to meet this requirement. The aim of this is to be as flexible as possible and ensuring at the same time that a group applying for the grant is a formal body.

More detailed questions have been added to the application form requesting information on how the rest of the project will be funded if the project costs are more than the proposed grant. Applicants will be asked what the total cost of the project is and if this amounts to more than the amount they are applying for they will be asked to provide further details to show the cost of the project can be met. This section will also help to address the issue of double funding, a concern by a number of councillors when the scheme was introduced. A further question has been added asking applicants to confirm if they have received grant funding through the local grants scheme previously.

The question about CRB clearance has been amended from requesting all employees/volunteers of the organisation to have CRB clearance to just the concerned individuals needing to be cleared. Where applicants have projects that will involve children or vulnerable adults and the concerned individuals do not have CRB clearance applicants will be required to inform us why they do not have the necessary clearances and why they think clearance is not necessary. This will enable each application to be assessed on its own merits depending on what the project entails and specifically what the money will be used for. A separate policy for child and vulnerable adult protection has been devised for the scheme.

Applicants will be required to provide councillors with more specific information about the project such as how the project will benefit the local community and also provide a breakdown of costs.

A copy of the amended application form can be seen in Appendix G.

6.2.2 Additional Information Request Form

The purpose of the additional information request form is to request further information from the applicant to support their application. During the first year of the local grants process it was possible to keep the initial form completed by the county councillor relatively simple as further information was requested from the applicant following the approval of a grant. Following feedback from councillors and applicants it is clear that the feeling is too much information is

6 Appendix A being requested from the applicant once an application has been approved. In light of this, the additional information request form has been reduced in size from a five page form to a one page double sided form.

In order to reduce the work for applicants the first section on the additional information request form regarding the applicant details will be pre-printed. Applicants will be asked to check the details and inform the External Relations Team of any changes. In addition to this further sections such as details of the project, amount and breakdown have been removed. Applicants will be required to inform us of any changes that have arisen since the application was submitted on the additional information request form.

Following feedback from councillors and applicants the proof of ID request has now been removed from the form in consultation with County Secretary and Solicitor’s Group and Financial Services. In addition to this, it has been agreed that applicants will no longer be required to provide further supporting evidence in the form of references/business plans/statements of account etc. in support of their application. However, where an application for funding exceeds £5,000 a request will be made for the organisation to provide one of the above documents to strengthen their application.

A copy of the group’s constitution or set of rules and a recent bank statement will be the only required documentation needed in order for payment to be released.

A copy of the amended additional information request form can be seen in Appendix H.

6.3 County Councillor Toolkit

Following feedback from Councillors a table of meeting dates and deadlines to submit local grant applications to them has been added to the toolkit. This will aid Councillors who wish applications to be discussed at certain meetings to submit them by the required deadlines.

As 2006/07 was the first year of operation for the Local Grants Scheme, any unspent and uncommitted resources from 2006/07 have been carried over to 2007/08 on the basis that they are to be committed to projects (via the normal approval process) by the end of the 2007/08 financial year. This information has been added to the toolkit.

In line with the new Code of Conduct amendments have been made to the guidance for declaring a prejudicial interest. County Councillors may now make representations to the Lancashire Local Committee in support of the application, answer questions or give evidence. However, as soon as they have finished they must leave the meeting until after a decision has been taken on the grant.

7 Appendix A

The flowchart detailing how the process will work has been taken out of the County Councillor Toolkit as most Councillors are now familiar with the process. In addition, written guidance still remains in the toolkit explaining the process. In future years new Councillors will be offered a training session.

The changes suggested to the criteria have been amended in the toolkit as highlighted above. A copy of the amended county councillor toolkit can be viewed in Appendix F.

6.4 Applicant’s Toolkit

The previous toolkit provided contact details for County Councillors by the area they represent, this amounted to over 17 pages of information. In order to try and reduce the paperwork sent out to applicants this has now been amended to provide contact details by electoral division, this has reduced the resulted in a reduction of 13 pages to the toolkit. To support this change the Internet link where Councillors contact details are provided by Area has been provided as well contact details for Officers if applicants are still unsure which County Councillor they need to approach.

As above, the sugeested changes to the criteria have been amended in the toolkit. A copy of the amended applicants tookit can be viewed in Appendix I.

6.5 Child/Vulnerable Adults Protection Policy

The process that was originally adopted for groups that worked with children and/or vulnerable adults included applicants being asked on the application form if their project would involve work with children and/or vulnerable adults, and if so, if the group had the necessary Criminal Records Bureau (CRB) checks in place.

In the main those groups, who had applied for grants, that work with children and/or vulnerable adults had processes in place to ensure safe practice and had the necessary CRB clearances. However, there had been occasions where groups applying for grants were working with children and young people and did not have either appropriate protection policies and/or have volunteers who had undertaken CRB checks.

In light of this, in November 2006 a report was presented to the VCFS Cabinet Working Group asking them to adopt an interim Child/Vulnerable Adults Protection Policy to try and address the situation. The policy was an adaptation of a policy used by Preston City Council for their Area Forum Grants. The policy requested that if organisations were working with children or vulnerable adults then they be asked to provide a copy of their protection policy and also evidence of CRB clearance for all persons involved in the project. An exception to the policy included if parents or guardians were undertaking activities with their own children then no CRB clearance was required. In addition to this, if the application was for funding to purchase

8 Appendix A equipment for working with children and/or vulnerable adults, where the Lancashire Local’s link was to the equipment and therefore only indirectly to the children and/or vulnerable adults, again, there should be no requirement for CRB clearance to be provided prior to the approval of an application.

In dealing with the issue of CRB clearance and protection policies it became apparent that there is no one obvious policy on CRB across the council that could be applied to the scheme. In the main, it was recognised that requesting evidence of CRB was difficult as original documents would be required for each person involved in the project. It was noted that none of the directorates had adopted this approach, regardless of the amount of grant money an organisation received. Due to the above mentioned reasons and the lesser amount of funding provided through the Local Grants Scheme and the current perceived bureaucracy of the scheme it is suggested that CRB clearance evidence is not requested. As part of the evaluation of the scheme an amended child/vulnerable adult protection policy is suggested in Appendix J. In addition to this, the questions about CRB have been amended on the application form to be more specific. Where applicants do not have the necessary protection policy or CRB clearance in place they will be asked why and will have the opportunity to provide comments on why they feel it is not necessary for the project they are requesting funding for. Each application will then be judged on its own merits.

7.0 Reporting Local Grants at Lancashire Local meetings

Following feedback received from some of the chairs and vice chairs of Lancashire Locals it was agreed that a generic report be provided for local grants and an appendix detailing all the grants. This would result in only one agenda item being presented to the Local. To ensure consistency across the districts this suggested report format will be used across all Lancashire Locals.

8.0 Feedback received from Councillors and other stakeholders

Feedback was requested from Councillors and other stakeholders such as applicants on how they felt the Local Grants Scheme had developed over the first year. The biggest concern raised by Councillors was that the request for proof of ID from applicants which was seen as unnecessary for the amount of money that was being requested. This feedback was taken into account by the County Secretary and Solicitor’s Group and Financial Services and as a result the requirement of proof of ID for applicants has been removed from the form.

Comment - The amount of paperwork and supporting evidence that relatively small organisations have to complete is too much, relative to the amount of funding they are receiving.

9 Appendix A

The amount of paperwork that applicants will be asked to complete will be reduced following feedback and the experience of the first year of Local Grants. Applicants will no longer be requested to provide proof of identification or supporting evidence such as reference letters or business plans. Only where an application for funding amounts to £5,000 or more additional information will be requested to support the application.

The additonal information request form for applicants which is required following the approval of a grant has now been reduced from five pages to one double sided sheet of A4. Applicants will no longer be asked to duplicate any of the information requested in the original application form, instead they will be asked to confirm that none of the project details have changed since the original application form was submitted. The first section of the form will be pre-printed for applicants to again reduce the amount of work for applicants. The offer letter detailing the terms and conditions of the grant and the agreement form remain the same.

Comment - Applicants should not need to provide repeated information that is already supplied in the original application form.

As stated above, the additional information request form has been compressed and relevant sections will now be pre-printed for applicants to reduce the amount of paperwork involved for the applicant. Applicants will be asked to verify if the information provided about their organisation and project is correct rather than duplicate work.

Comment - The amount of funding Councillors are allocated should be increased to make a bigger difference to smaller organisations

The budget for 2007/08 has been increased from £1,000 to £1,250 per County Councillor.

Comment - Checks should be made to ensure that the County Council has not already funded the organisation in another form.

The question on the application form has been amended to be more specific and extended to try and meet this request. Although effort is made to find out from other internal sources if the group has applied for other funding through the county council, as the organisation is so large and supports various groups and organisations through various means this is not always possible.

9.0 Publicity for the Local Grants Scheme

When the process was first introduced publicity for the scheme was mainly generated by word of mouth. As the process further developed and became more established additional means were used to further publicise the scheme.

10 Appendix A

Articles advertising the scheme were included in the October 2006 edition of Vision and the autumn edition of Ambition, the Lancashire Partnership Newsletter. In addition to this various articles have been produced following successful applications which indirectly publicised the scheme.

Full details about the Local Grants Scheme including links to the guidance and application forms will be made available on the VCFS website once it is launched. In line with this, once the information is available on the VCFS website, information about the scheme will also be posted on individual county councillor websites.

10.0 Database system to manage the Local Grants Scheme

IT Services are currently in the process of developing a fully functional database system for Local Grants. Due to capacity issues it has not been possible to introduce the system in line with the new financial year.

As well as managing the daily administration of Local Grants, the database will provide a tracking system for Councillors, enabling them to log on and see how much of their allocation remains and see where a current application is up to. It is hoped that members of the public and applicants will also have limited access to tracking details of applications and details of the projects that have been approved through the scheme.

The proposed system that is being developed will also allow detailed reports to be produced and provide extensive search facilities. In addition to this an on-line application form will be produced so Councillors have the option of completing applications electronically. Councillors will be informed and provided with the necessary information to access the system once it is implemented.

11.0 Conclusion

One of the primary functions of the Local Grants Scheme was to try and address the distinct needs and interests of smaller groups as their perspective may differ from those of other larger organisations. To date the scheme has already attracted over 150 applications from diverse organisations with many more in the pipe line.

The purpose of this evaluation was to consider Lancashire County Council’s Local Grants Scheme and evaluate the process and procedures following the first year of operation. The evaluation, and any recommended changes, have been carried out in consultation with the County Secretary and Solicitor’s Group and Financial Services and based on the experiences and lessons learnt from the first year and feedback received from key stakeholders including County Councillors and applicants.

11 Appendix A

The suggested changes, as highlighted in this evaluation, have aimed to try and improve the process and address the issue of perceived bureaucracy. A summary of the main changes are detailed below:

• Amendments and additions to the criteria of the Local Grants Scheme

• Amendments to the questions asked on the initial application form

• Amendments to the requirements needed by the applicant following the approval of a grant. Proof of ID requirements and further supporting documentation such as references, business plans and statement of accounts has been removed

• Amendments to the guidance provided in the toolkits in light of the recommended changes

• Amendments to the working with child/vulnerable adult protection policy

• A generic report to be presented to Lancashire Local Committees detailing all local grant applications for consideration

12 Appendix B

Local Grants Expenditure for 2006/07 by District

District Amount Amount Amount Amount Allocated to Spent Pending Remaining each District Burnley £6,000 £6,000.00£1,000 £0.00 Chorley £7,000 £3,106.00 £0.00 £3,894.00 Fylde £6,000 £3,050.00£350.00 £2,600.00 Hyndburn £6,000 £3,650.00 £250.00 £2,100.00 Lancaster £10,000 £6,835.00 £0.00 £3,165.00 Pendle £6,000 £4,320.00 £0.00 £1,680.00 Preston £10,000 £6,068.03£200.00 £3,731.97 Ribble Valley £4,000 £2,200.00 £550.00 £1,250.00 Rossendale £5,000 £2,770.00 £200.00 £2,030.00 South Ribble £8,000 £5,434.63 £750.00 £1,815.37 West Lancashire £8,000 £5,727.00 £550.00 £1,723.00 Wyre £8,000 £7,050.00£0.00 £950.00

Total £84,000 £56,210.66 £2,850.00 £24,939.34

Bar Chart to show Expenditure for Local Grants in % per District

100% 90% 80% 70% 60% 50% 40% 30%

Amount Spent in Spent Amount % 20% 10% 0% Wyre Fylde Pendle Burnley Chorley Preston Hyndburn Lancaster Rossendale South Ribble Ribble Valley Ribble West Lancashire District

Appendix C

Summary of Organisations supported by District

Burnley

Organisation Project Amount Stoops & Hargher Clough To support school holiday activities in Burnley. £2,000 Community Centre

Stoneyholme & Daneshouse To part fund a basic catering training course for £2,350 Community Association young people. Breaking Barriers Burnley To support the costs of a residential weekend £1,650 away for approximately 15 young people and the production of a publicity leaflet aimed at promoting the work of the group.

Chorley

Organisation Project Amount Duke of Edinburgh Fundraising £500 Chorley Play Partnership To purchase special play equipment and to £604 advertise an event Homestart To purchase play equipment £500 Gregson Lane Guide Group & To purchase company flags for each of the units £366 Brindle Guide Group Whittle and Clayton scout To support renovation and costs for a new scout £300 group hut Astley Village little nippers Assistance towards Christmas party £150 Lancashire Kickboxing To purchase a punch bag and sand £190 Freestyle Academy TYPical Youth Group Assist with purchase of disco equipment £496

Fylde

Organisation Project Amount Lytham Juniors Under 10’s To assist the team to travel to Lake Garda in £200 Football Team Italy to play friendly games against local teams as well as visit the San Siro to watch a A.C Milan Home game Park View 4U To purchase play equipment £200 Lytham St.Annes & Fylde Sea To assist in Funding a trip to see the Queen’s £200 Cadets Troops Ansdell Village in Bloom To purchase street furniture, compost and plants £200 Lytham Heritage Group To enhance and update the groups website £200 Fylde Coast YMCA To provide multi-sports activities for children & £2250 young people across Fylde

1 Appendix C

Hyndburn

Organisation Project Amount Hyndburn Junior Arm Support for the team to enter into the World Arm £500 Wrestling team Wrestling competition Huncoat Prospects Forum To allow the forum to create a ‘Bog Garden’. £150 Funds are requested to purchase plants and compost etc. Aawaz Women’s Group Purchase of computer and printer £1,000 Baxenden W.R.V.S Autumn Contribution to their Christmas Party £100 Club Woodnook Resident To help landscape the Nuttall St Entrance £200 Community Association together with Greenspace Partnership St. Paul’s Barnfield Beavers To Start New beaver colony at St. Paul’s £200 Barnfield. Cost of Training, Stationery, Forms, Books, Badges, Neckerchiefs etc. Rishton Festival Association To support the Rishton Festival on the 12 £500 August 06. Friends of Mercer Park Improve the appearance and safety of Mercer £100 Park Great Harwood Winter To fund a free event for all the family that is £400 Warmer educational and entertaining. Friends of Memorial Park To contract a ‘Punch and Judy’ entertainer £150 Great Harwood Rovers To provide toilet facilities at Lyndon House for £500 Football Club children ages 6-12 Yrs Residents association To provide lockable cupboards at the residents £100 Immanuel centre. Green Concerns To purchase gardening equipment £150

Lancaster

Organisation Project Amount Victoria Institute To purchase a set of blinds and a laptop to help £1,000 people get back to employment Ushers Meadows Get To subsidise two trips for housebound £200 Together pensioners Glasson Dock Dream To assist the provision of Unihoc club set, £200 Scheme screen printing pack, wood, canvas and various materials to aid the making of chairs for festival Lancashire Constabulary on To Purchase refreshments and music as well as £140 Behalf of Royal Air Cadets crime prevention literature for the Wartime 'T' Dance Our Lady of Lourdes School To install water bulbs to help improve and run £250 Gardening Club the grounds Activity Time To purchase big wheeled toys such as bikes for £250 families who can't afford them or store them to use Community Association for Support for the West End Festival on the 15 July £300

2 Appendix C the west end 06. Regent Park Junior bowling To assist with the purchase of two sets of new £200 scheme age bowls to assist adults and children with learning and physical disabilities to play Morecambe in Bloom Provision of Three Large Planters bearing a £2,278 plaque with the old Morecambe town Crest TOP CAT’s (Time Out and To support 1/2 hour Mini mover sessions which £1,000 Play for Carers and Toddlers) promote healthy and physical activity through music and dance. Lancaster and District YMCA To fund a children’s trip (for 13) to either £300 Blackpool Pleasure Beach or Blackburn Ice Arena. Overton F.C To Resurrect Overton Football Field in the £217 Village Heysham Neighbourhood To purchase lights for christmas & other events £500 Council to erect in Heysham

Pendle

Organisation Project Amount Jinnah Cricket Club To purchase equipment for the youth players for £400 use in practice and matches. Pendle Martial Arts Academy Purchase equipment such as mats £600 Laneshawbridge Parish Providing films for Children £320 Council Blacko – Friends of Blacko To improve the outdoor play facilities for use by £800 school the children at blacko school. Roughlee Village Centre Provision of a website £200 Management committee The Rocking Horse Club The money will ‘Kick Start’ the consultation £1,000 Pendle Ltd process for research into services needs of the local community Kelbrook and Sough Village To assist Provision of I.T Equipment to utilise £250 Hall Broadband connection and enable adult learning to take place in new training room Barnoldswick Pensioner’s To purchase a projection screen for the £250 Association association and local groups Barnoldswick Town Football To Expand Changing rooms to meet minimum £250 Club requirments for Noth West Counties League West Craven Warriors (Rugby To purchase a line marker & lime to mark the £250 Club) rugby pitches

3 Appendix C

Preston

Organisation Project Amount The Preston Soccer To provide free coaching and adult education to £1,000 Development Centre players with disabilities and special needs Deepdale Juniors Football To purchase a football strip for the under 13’s £250 Club football team. Methodist Church Worship & Purchase of art materials for art class £250 Community Centre Larches & Savick Community To support a Christmas Party £150 Association Oaktree Court Residents Provision of bus/coach hire £220 Association Preston Muslim Forum To assist with keeping the youth club based at £1,000 Hamarra Centre open by delivering youth activities and providing access to the Internet. ‘The Filberts’ Neighbourhood To purchase a mosquito unit to tackle Anti- £676.63 Watch Social behaviour Sahara To support the ‘Black History Week’ project. £250 Spectrum Association To form a dance team and ‘float’ for the £250 Preston’s annual Caribbean Carnival Nguzo Saba Centre To support the ‘Black History Group' project for £100 11-16 yr olds Fishwick Rangers To support a trip for 30 children to the cinema £200 and bowling Preston DISC To help fund their disabled Men’s, Women’s and £200 Amputee support groups and enable them to take part in a range of confidence building activities and learn new skills. Maudland House Residents To allow residents at Maudland House to take a £171.40 Association trip to Blackpool to see the lights and have a traditional Fish and Chips meal. Hunniball Court Residents To assist with installation of CCTV cameras £300 Association Longsands Community To support the production of a Community £1,000 Association Notice Board on Longsands Millennium Green. Whittingham & Goosnargh To purchase a shelter for both Home and Away £250 Social Club bowlers particulary in bad weather

Ribble Valley

Organisation Project Amount Bolton by Bowland Cricket To purchase safety helmets and bats £300 Club Grindleton Cricket Club To purchase new equipment such as helmets, £400 bats, gloves and a kwick cricket set.

4 Appendix C

Chatburn Cricket Club To provide a water supply to the Cricket Square £300 Salesbury C.E Primary To purchase play equipment for the pupils and £500 School the infants that attend the nursery school. Friends of St.Mary’s School To purchase 100 chairs for the school £500 St Peter & St Pauls Parish To support the renovation of the kitchen at the £500 Centre Centre St Peter & St Pauls (The Signs and indicators to inform visitors of the £250 Alms Houses & Srydd buildings location Pathway)

Rossendale

Organisation Project Amount Rossendale Enterprise To support the Community Network 2nd Annual £250 Anchor Limited Conference. Rawtenstall Welfare Towards the cost of coach hire to take elderly £100 Association residents to the seaside. The Less Heritage Fellowship Aid the costs of a trip to House of Commons for £250 old aged pensioners Environmental Group To purchase extra christmas light £200 Crawshawbooth After School Purchase new toys and equipment for the after £200 Club school club Crawshawbooth Pre School To replace and provide new equipment for the £200 Club pre school club Whittaker Park Action Group To Support the provision of better play facilities £100 in Whitaker park Whitworth Playgroup For the purchase of two story bags for the £120 playgroup. Bacup Family Centre To support more ‘outreach work’ £200 Whitworth Family Centre To support more ‘outreach work’ £200 Dog Bodies To fund more dogs and trainers to attend this £200 years Crufts Haslingden St Mary’s To part fund a ladies toilet in the facility. £475 Community Centre HHH Credit Union Purchase of training equipment £475

South Ribble

Organisation Project Amount Barrets Ways Angling Club To provide fishing kits for community use. £100 Turning Point To provide a joint gym membership for the £250 residents of the Mill. 2050 (Leyland) Squadron Air To part purchase mountain bikes to ensure all £200 Training Corps members of the squadron can take part in training activities. Leyland St James Scout Fund will be used to start a ‘distress fund’ £200 Group

5 Appendix C

Homestart Chorley and South To provide refreshments at a Christmas party £150 Ribble Widows Welcome Club To pay for coach hire for a day trip £100 Noah’s Ark To purchase play mats for children’s use £470 Penwortham Sports-Social Purchase 6 New blocks with PSC engraved £200 Club (Bowling Section) Farington Lodge Angling Establishing fishing pegs, improving pathways & £200 Association new litter bins Lostock Hall Under 13’s F.C Purchase Training equipment £250 Maplewood House Purchase bike for use by the community to £500 encourage community involvement Penwortham Over 60’s Club Provision of a side gate and panel fence £350 Friends of Hurst Grange Park To purchase essential equipment such as £650 spades, wheelbarrows etc. Gregson lane Community To pay for one of the five replacement U.P.V.C £400 Centre windows required by the community centre. Walton-Le-Dale Recreation To maintain and improve the facilities of the £500 Centre centre for the benefit of it’s users Gregson Lane Cricket Club To purchase a new mower for the grounds £150 Salmesbury Singers & Duke Purchase Equipment for an expedition £150 of Endinburgh Award Group The Art Group To purchase display equipment to assist in £100 putting up exhibitions. Leyland Churches together To fund the repair and maintenance of a £100 Furniture Scheme furniture delivery van that has been recently vandalised. Leyland Chess Club To provide new chess equipment £100 Leyland Motors bowling Assist with the purchase of a water boiler £112 section Leyland Pentecostal Church Purchase of play equipment £153 Mother & Toddler Group All Saints Parochial Church To purchase a traditional quality notice board for £250 Council outside the church Longton Watch Group To purchase outdoor equipment £250 Longton Village Fete To assist with the costs for the 2007 Fete £250 Committee

West Lancashire

Organisation Project Amount Point 6 Youth Group Raise awareness and encourage young women £250 to take part in youth activities in the area Skelmersdale Police Amateur Provision of Training equipment such as punch £250 Boxing Club bags, skipping ropes and training gloves West Lancs Crisis and To fund a life skill activity which will teach young £500 Information people how to cook North Meols Nifty Fifties To assist with the running of fitness classes £500 North Meols Parish Council To provide part funding for traffic speed indicator £140

6 Appendix C

Tarleton & District Brass To assist with the purchase of a musical £100 Band instrument Hesketh and Becconsall To Provide Plates for speed indicator £140 Parish Council Age Concern To assist the provision of craft and activity £100 materials in order to continue these activities. 1st Skelmersdale Scout Group To purchase equipment required under fire £100 regulations Greenhill Resource To provide kitchen equipment and utensils for £300 Management Committee community café Holmeswood Village Hall Provision of 5 –aside football goal clubs £300 Scarisbrick Village Hall Provision of ramp £400 University of the Third Age To assist with the purchase of a laptop computer £1,000 and accessories to establish an ‘internet café’. Tontine Village Action Group To assist the purchase of temporary goal posts £347 and an out door basketball board and ring to be used by the children of tontine. Friends of Holland Moor To purchase high visibility jackets for the £200 Primary School 'Walking Buses' Scheme Moorside Community To fund a presentation night and a trip to theatre £100 Association to watch a dance performance Brownies The provision of Indoor/Outdoor Sporting £250 Equipment Newburgh Parish Council To assist with the purchase of a speed indicating £1,000 device (SPID) to help control traffic speed in the village.

Wyre

Organisation Project Amount Bold St Area Community To purchase 4 CCTV cameras £500 Group Fleetwood Festive Lights fund To assist with erecting Christmas lights in £250 Fleetwood Fleetwood Museum Trust To assist the provision of training for it’s staff £250 and volunteers to provide a full public programme Thornton Community Office To purchase office equipment £850 Wyre Juniors F.C To purchase a Team Kit and balls, nets, cones & £750 training equipment Young Inskip To purchase equipment for club members £250 2nd Preesall Brownies To purchase equipment for the children £150 Wyre Junior FC To purchase equipment for children and club £350 house St Oswalds Dramatists To replace and improve the groups technical £250 equipment West View Community Christmas meal for 30 volunteers £400 Association

7 Appendix C

Larkholme Community Assist with refurbishment of kitchen £350 Association Warren Farm Community To purchase a Home Mix Twin CD Minxing Kit £250 Association for the Beehive Centre Poulton-Le-Fylde Photgraphic Record changes in Poulton-le-fylde over past 40 £100 Society years Poulton-Le-Fylde Guide Safe storage of equipment £400 Centre Poulton-Le-Fylde Band Purchase new equipment for junior section of £100 the band Poulton-Le-Fylde Festival Provision of new decorative materials for £250 Poulton centre during the festival Poulton-Le-Fylde Youth To purchase a new team kit £150 Football Club Carleton Community To assist with a ‘Glasdon’ seat/bench £350 Association Thornton Clevelys Gala To Purchase resources and Equipment for Gala £350 Committee Bilsborrow John Cross School Purchase of weather store £200 Cabus Parish Council Christmas trees/lights £250 Nether Wyresdale Parish Advertising, posters for playground £100 Council St Helens Parochial Parish To part assist in the costs of transporting a £200 Council coach of Germans to visit the parish in aid of building good community relations

8 Appendix D

Type of Projects Funded through Local Grants for 2006/07

Type of Project Number of Total Money spent applications supported Event (One off) 9 £3,050 Purchase Equipment 37 £11,328.26 Improve premises/facilities 15 £5,192 IT Equipment 9 £5,550 Activities for Children 2 £4,250 Coach Hire 3 £400 Trips 11 £3,991.40 Leisure Equipment 17 £5,890 Children’s Equipment 9 £2,423 Environmental Improvement 10 £4,100 Food/Entertainment 6 £1,090 Training 6 £5,025 Purchase Materials 11 £3,397 Other one off projects 13 £2,966 Total 158 £59,060.66

Percentage of funds approved by Project type

19%

10% 9% 9% 9% 7% 7% 7% 6% 5% 5% 4% 2% 1%

f) s nt nt en ps nt ng r ri e i ial e of me me ld T ement je cts n p hi ch Hire inment rain ro (O C a uipm a T p t quip r quipment rov ff n E Equi o Co Eq E e Mater o e Imp IT re l as Ev se u a /Entert ne ties f is ren’s t d o vi i Le oo er F Purch h Purcha Act Child Ot ronmen vi Improve premises/facilities En

Appendix E

Main Beneficiaries of the projects funded for 2006/07

Main Beneficiaries Number of applications Amount Approved Community in General 66 £21,765.26 Children/Young People 69 £27,875.40 Elderly People 16 £6,420 People with Disabilities 4 £1,650 (including children) BME Groups 3 £1,350 Total 158 £59,060.66

Percentage of funds approved by the Main Beneficiaries

48%

36%

11%

3% 2%

Community in Children/Young Elderly People People with BME Groups General People Disabilities (including children)

Appendix F

Local

Grants

Toolkit

For County Councillors

From the financial year 2007/08

LANCASHIRE COUNTY COUNCIL

CONTENTS

What are Local Grants? 3

Background 3

Information for County Councillors 4

Criteria for applying for Local Grants 4

How much funding is available? 5

Important points to remember 5

What the applicant needs to do to submit an application 6

The decision to support an application 6

What will happen after you agree to recommend an 6 application?

Process for Emergency Local Grants 7

Members’ Code of Conduct 7

Decision Making Process 7

Declaring a Personal Interest 8

Declaring a Prejudicial Interest 8

Monitoring of grants 8

Publicity 9

Contact details for Officers 9

Policy for working with children/vulnerable adults 10

Checklist for Councillors 11

Dates of Lancashire Local meetings and deadlines 12

Application Form 15

- 2 - What are Local Grants?

Lancashire County Council’s Local Grants scheme enables each County Councillor to put forward proposals for expenditure which they can spend to enhance the well- being of people who live in their area (division). For the financial year 2007/08 each County Councillor has a budget of £1,250. If you agree to recommend an application it will be submitted to the relevant Lancashire Local committee for a decision.

Background

Lancashire County Council is committed to ensuring that the distinctive needs and interests of small groups are taken into account as their needs may differ from those of other larger voluntary organisations. This commitment is outlined in the Compact on relationships between Lancashire County Council and the Voluntary, Community and Faith sectors in Lancashire. A copy of the Compact can be accessed online at:

http://www.lancashire.gov.uk/corporate/consultation/voluntary_and_community_relationship/index.asp

One way to meet this need is to deliver Local Grants through the County Council’s Lancashire Local committees. Lancashire Locals were launched in July 2004 and were piloted in four districts; they are now operating in all 12 districts. Lancashire Locals are intended to empower local County Councillors to influence and take decisions about County Council services and reflect the County Council’s commitment to devolved decision making.

Local Grants are made under Section 2 of the Local Government Act 2000, which states that “Every local authority are to have power to do anything which they consider is likely to achieve any one or more of the following objects:

• the promotion or improvement of the economic well-being of their area, • the promotion or improvement of the social well-being of their area, and • the promotion or improvement of the environmental well-being of their area”

In recommending applications for grants, regard must be had to the County Council’s Community Strategy, ‘Ambition Lancashire’, and County Councillors should ensure that approved grants contribute towards the achievement/advancement/promotion of one or more of Ambition Lancashire’s five core principles:

1. Participation 2. Accessibility 3. Equality 4. Social Inclusion 5. Sustainability

- 3 - Information for County Councillors

This toolkit has been written to help you decide whether to recommend a local project, and how to present an application for funding. Please read through the guidance notes before completing the Application Form. As a County Councillor you will be required to complete the Application Form on behalf of the applicant. A slightly different version of this Toolkit is available for applicants. If you require copies of the Toolkit for Applicants or require any further assistance you should contact the External Relations Team (Local Grants) on 01772 5(30818).

Criteria for applying for Local Grants

County Councillors will need to ensure the project meets ALL of the following criteria before they complete an Application Form:

1. Local Grant funding is in place to support projects that will benefit the local community. Any request for funding must be supported by the applicant’s local County Councillor or the County Councillor for the electoral division where benefit of the project will be experienced.

2. The funding must be used for an activity that visibly benefits the local community. Activities such as revenue costs, feasibility studies, publicity or consultations will therefore not be supported.

3. Statutory organisations, for example Parish and Town Councils are not eligible to apply.

4. Any application that is unlawful or is contrary to County Council Policies and Procedures will not be funded.

5. We do not accept applications from individuals. As part of the process for Local Grants we will ask to see a copy of your organisation’s constitution or set of rules. In some circumstances we may seek alternative evidence for this purpose, for example formal minutes of past meetings.

6. We do not accept applications from party political groups or to support religious activity. The Local Grants process will follow the principles of the Compact when considering what constitutes religious activity:

‘The Council recognises that faith communities were among the first voluntary agencies to work in the community and that they continue to work with many groups. Organisations within faith communities will have the opportunity to access funding for secular activities, like other groups.’

7. Applications for funding in support of working directly with children or vulnerable adults will only be accepted from organisations with child/vulnerable adult protection policies AND full Criminal Records Bureau clearance for the individuals involved. (See page 10)

8. The minimum level of funding the applicant can apply for is set at £100.

- 4 -

9. Applicants can only apply once within a financial year. Funding is one off only and does not constitute a commitment to any future funding. Applying for funding for an activity that has/will also be funded by other means (double funding) is not permitted.

10. If the project costs are more than the funding requested the applicant must account for how the rest of the project will be funded.

11. Project costs that are incurred before the approval of a grant at a Lancashire Local meeting are ineligible.

12. We require two authorised signatories from the organisation to sign the Agreement Form and Additional Information Request Form for the release of any agreed funds.

13. Organisations must have a current bank account into which the grant can be paid. Personal bank accounts are not acceptable.

How much funding is available?

• Each County Councillor can recommend grants from their own allocation up to a total of £1,250 for the financial year 2007/08, together with any carry forward from the pervious year.

• With 2006/07 being the first year of operation for the Local Grants Scheme, any unspent and uncommitted resources from 2006/07 have been carried over to 2007/08 on the basis that they are to be committed to projects (via the normal approval process) by the end of the 2007/08 financial year.

• County Councillors have the option of pooling their money together to support a more substantial application.

• There is no limit to how much applicants can apply for; however applicants are made aware that the total budget for each County Councillor for the financial year 2007/08 is £1,250.

Important points to remember

• If an application has been declined previously the applicant will need to wait until the next financial year before they can reapply.

• Grants that are approved will be on a one off basis; if a project continues over a longer period of time or requires further funding the application must show how this has been dealt with.

• The project must be ready to start in the financial year in which the application is made and must have a specified end date.

- 5 -

• From 2007/08 Councillors will be allowed to carry forward a maximum amount of £250 a year.

What the applicant needs to do to submit an application

Applicants will need to contact their local County Councillor in order to submit an application. Applicants are supplied with a list of contact details for County Councillors and the electoral division they cover in the Applicant Toolkit. County Councillors must agree to support the project in order for the application to be considered.

If a project covers a wider geographic area you may wish to involve other relevant County Councillors.

The decision to support an application

Once you have agreed to recommend an application the decision to support the application will be taken by a Lancashire Local committee.

What will happen after you agree to recommend the application?

• Once you have agreed to recommend the application you will need to complete the Application Form on page 15. It may be necessary for you to meet the applicant in person or discuss the application over the telephone.

• Once the Application Form has been completed you will need to send it to the External Relations Team (Local Grants) who will check to ensure the application meets the criteria and complies with legal and financial requirements. The Application Form will then be submitted to the appropriate Lancashire Local meeting. We will inform you which meeting the application will be considered at.

• You will need to contact the applicant to inform them which Lancashire Local meeting their application will be taken to for a decision. A list of deadline for grants to be considered at meetings has been provided on page 12. If we receive your application by this date we will aim to submit the application to the appropriate Lancashire Local meeting.

• If the application has been approved by the Lancashire Local meeting, we will require some further information from the applicant. We will send the applicant an Offer Letter and Agreement Form together with an Additional Information Request Form. These must be signed by persons authorised to do so and sent back to the County Council.

• We will not release any funds until we have received copies of the completed Agreement and Additional Information Request Forms.

- 6 - • We will pay the grant directly into the organisation’s bank account. We will aim to pay the grant within 15 working days of receiving a copy of the signed/completed Agreement and Additional Information Request Forums. Only in exceptional circumstances will we consider alternative payment methods.

Process for Emergency Local Grants

If a delay until the next Lancashire Local meeting, where an application can be considered, seriously prejudices an applicant’s ability to effectively use a grant, as supported by you as a County Councillor, approval can be sought under the urgent business procedure for the Lancashire Local Committee. The procedure for this is set out in the Lancashire Local Constitution. You must advise the External Relations Team (Local Grants) that in your opinion delaying the approval to the next Lancashire Local Meeting will result in the stated purpose of the grant application being prejudiced and why this is the case.

Decisions taken using the emergency process for Local Grants will be reported at the next meeting of the Lancashire Local for information.

Members’ Code of Conduct

County Councillors involved in making recommendations concerning the allocation of small grants will wish to ensure that they do not act in contravention of the Members’ Code of Conduct and should take it in to account when agreeing to recommend a project to a Lancashire Local.

Decision – Making Process

There are legal rules about the way public bodies take their decisions. A decision can be set aside as unlawful if a ‘fair-minded and informed observer’ would consider that there is a real possibility that the decision-taker, or any member of a decision- taking body, approached the decision without being prepared to give impartial consideration to all relevant issues. As the County Councillor who is recommending a particular application at a Lancashire Local meeting will have already expressed support for the application, and in order to protect the validity of the decision taken in the meeting, the County Councillor recommending the allocation of a particular grant should not vote on the decision.

The County Councillor may address the Lancashire Local in support of the application and may remain in the room while it is being considered.

Where an application is, for example, Borough wide and hence would involve pooling of budgets; only the County Councillor promoting the application is restricted from voting.

- 7 - Declaring a Personal Interest

Members of Lancashire Locals must declare interests that are personal under the Code of Conduct. Where personal interests apply County Councillors are able to complete the Application Form on behalf of the applicant and recommend the application for funding to the Lancashire Local Committee. County Councillors will be able to present the item, however they will be restricted from voting or taking part in the decision making process because of the rules about decision – making mentioned in the previous paragraph.

Declaring a Prejudicial Interest

Members of Lancashire Locals must declare interests that are prejudicial under the Code of Conduct. Members of a Lancashire Local who have a prejudicial interest in an application may make representations to the meeting in support of the application, answer questions or give evidence. However, as soon as they have finished doing so they must leave the meeting until after a decision has been taken on the grant. Members with a prejudicial interest should not seek improperly to influence the decision.

Should you require any further advice or guidance on County Councillor personal or prejudicial interests you should contact the External Relations Team (Local Grants) on 01772 5(30818).

Monitoring of grants

Lancashire County Council will take necessary steps to ensure the funding provided has been spent properly and in accordance with the initial intent for which the grant was requested. After payment of the grant Lancashire County Council will request information as it considers necessary to ensure the money has been spent properly and lawfully. To monitor expenditure the County Council will require original receipts/invoices up to the full value of the grant. The County Council may also require additional evidence, i.e. photographic. Any additional requirements will be set out in the Offer Letter. Where we request invoices we ask that original copies are sent and the applicant keeps a copy for their own records.

Lancashire County Council reserves the right to inspect or visit the applicant’s organisation at any time. Applicants will need to keep all receipts and documentation relating to the project for at least four years after the receipt of the grant and allow authorised representatives of the County Council to inspect them at any time. All successful applicants will be required to complete a short survey on their project once it is completed.

- 8 -

Publicity

Lancashire County Council will want to publicise the types of projects it has funded from the local grants fund. As a condition of the grant, Lancashire County Council reserves the right to publicise the applicant’s project in the local media. If the applicant intends to publicise the project themselves they are required to inform the County Council’s External Relations Team (Local Grants).

Contact details for Officers

If you require any further information or require further copies of the application form or an applicant’s toolkit please contact a member of the External Relations Team (Local Grants) on:

External Relations Manager Sean McGrath Telephone – 01772 531053 Email – [email protected]

External Relations Programme Officer Misbah Bhatti Telephone – 01772 530818 Email – [email protected]

Programme Support Officer Mark Waddington Telephone – 01772 537697 Email – [email protected]

Modern Apprentice Liam O’Doherty Telephone – 01772 533756 Email – liam.o’[email protected]

Policy Officer Vijayanti Chauhan Telephone – 01772 530617 Email – [email protected]

- 9 - Policy for Lancashire Local Grant projects proposing working with children and/or vulnerable adults

The Policy

If an application is for funding to support work directly with children and/or vulnerable adults, such as covering the costs of coach hire for a trip, or sporting activities, then the organisation will be asked to provide:

1. A copy of its policy on working with children and/or vulnerable adults, and

2. Confirmation of Criminal Records Bureau (CRB) clearance for all persons involved with the project.

Exceptions

— If the application is for parents or guardians to undertake activities with their own children, there is no requirement for CRB clearance.

— The need for CRB checks to be undertaken in respect of applications for the purchase of equipment for working with children and/or vulnerable adults shall be considered on an individual basis, and having regard to the nature of the equipment and its link to and use by children and/or vulnerable adults. The Lancashire Local considering the application may wish to impose a condition of grant that the group applying for resources implement a Child Protection Policy and/or have CRB checks undertaken for relevant persons where this has not already been undertaken.

Within the framework provided by the above policy, all applications will be considered on an individual basis and in all cases the relevant Lancashire Local take the final decision (in the light of Lancashire County Council policy and legal requirements).

- 10 - Checklist for County Councillors

Before completing an Application Form please refer to the guidance on Members Interests and if appropriate check you have completed the following:

Have you read and understood the guidance?

Please read the information set out in the toolkit before completing an application form.

Has the applicant obtained your recommendation to fund their project?

The applicant must obtain support from their local County Councillor or the County Councillor for the electoral division where benefit of the project will be experienced.

The applicant should be advised of the duty to ensure any grants received should be accounted for and spent properly.

County Councillors are asked to take this into regard and advise the applicant when considering recommendation of grants.

Can the applicant answer all the questions on the application form?

The applicant must be able to answer all the questions set out in the application. We will not be able to consider an application for funding unless all the questions have been answered.

Does this application for funding cover a geographic area wider then your electoral division?

If an application for funding covers more than your electoral division you may need to speak to the relevant County Councillor(s).

Does the organisation have a bank account?

We will only pay grants to organisations that have an official bank account. If the organisation does not currently have a bank account you will need to determine if they expect to have one in time for release of funds. We require two signatories on the agreement form for release of funds.

Does the organisation have a constitution or set or rules?

If the organisation does not have a constitution or set of rules or an alternative document that can be used for this purpose, they must be advised that they will need one in time for release of funds.

Will the project involve work with children or vulnerable adults?

If the project involves work with children or vulnerable adults the applicant must be informed of the requirements they will need to meet as set out in the Policy for Lancashire Local Grants and working with children or vulnerable adults (page 10).

- 11 - Dates for Lancashire Local Meetings

A list of proposed Lancashire Locals meeting dates for each district is provided below. For exact details please contact the External Relations Team on 01772 530818. If you submit your application before the deadline date for local grant applications to be submitted as indicated below, then we will aim to get the application to that Lancashire Local meeting.

District Date of Venue Time Deadline Meeting for local grant application to be submitted

30 May 07 Venue to be arranged 6.30pm 7 May 07 19 Jul 07 Venue to be arranged 6.30pm 27 Jun 07

13 Sep 07 Venue to be arranged 6.30pm 22 Aug 07 Burnley 8 Nov 07 Venue to be arranged 6.30pm 17 Oct 07 16 Jan 08 Venue to be arranged 6.30pm 21 Dec 07 6 Mar 08 Venue to be arranged 6.30pm 13 Feb 08 13 Jun 07 Quality Hotel Chorley, Moor Rd, 6.15pm 22 May 07 25 Jul 07 Lancashire College, Southport Rd 6.15pm 3 Jul 07

12 Sep 07 Lancashire College, Southport Rd 6.15pm 21 Aug 07 Chorley 31 Oct 07 Lancashire College, Southport Rd 6.15pm 9 Oct 07 10 Dec 07 Lancashire College, Southport Rd 6.15pm 16 Nov 07 6 Feb 08 Lancashire College, Southport Rd 6.15pm 15 Jan 08 26 Mar 08 Lancashire College, Southport Rd 6.15pm 4 Mar 08 12 Jun 07 Venue to be arranged 7.00pm 18 May 07 24 July 07 Venue to be arranged 7.00pm 2 Jul 07

25 Sep 07 Venue to be arranged 7.00pm 3 Sep 07 Fylde 27 Nov 07 Venue to be arranged 7.00pm 5 Nov 07 29 Jan 08 Venue to be arranged 7.00pm 7 Jan 08 25 Mar 08 Venue to be arranged 7.00pm 1 Mar 08 25 June 07 Queen Elizabeth Room, 7.00pm 1 Jun 07 Scaitcliffe House, Ormerod St 13 Aug 07 Queen Elizabeth Room, 7.00pm 20 Jul 07 Hyndburn Scaitcliffe House, Ormerod St 8 Oct 07 Queen Elizabeth Room, 7.00pm 14 Sep 07 Scaitcliffe House, Ormerod St 26 Nov 07 Queen Elizabeth Room, 7.00pm 2 Nov 07 Scaitcliffe House, Ormerod St

- 12 - District Date of Venue Time Deadline Meeting for local grant application to be submitted

21 Jan 08 Queen Elizabeth Room, 7.00pm 28 Dec 07 Scaitcliffe House, Ormerod St 10 Mar 08 Queen Elizabeth Room, 7.00pm 14 Feb 08 Scaitcliffe House, Ormerod St 19 Jun 07 Venue to be arranged 28 May 07 Lancaster 24 Jul 07 Venue to be arranged 2 Jul 07 4 Sep 07 Venue to be arranged 10 Aug 07 16 Oct 07 Venue to be arranged 24 Sept 07 4 Dec 07 Venue to be arranged 12 Nov 07 22 Jan 08 Venue to be arranged 31 Dec 07 18 Mar 08 Venue to be arranged 25 Feb 08 6 Jun 07 Venue to be arranged 6.30pm 14 May 07 8 Aug 07 Venue to be arranged 6.30pm 17 Jul 07

19 Sep 07 Venue to be arranged 6.30pm 27 Aug 07 Pendle 21 Nov 07 Venue to be arranged 6.30pm 30 Oct 07 9 Jan 08 Venue to be arranged 6.30pm 13 Dec 07 27 Feb 08 Venue to be arranged 6.30pm 5 Feb 08 23 Apr 08 Venue to be arranged 6.30pm 1 Apr 08 12 Jun 07 Venue to be arranged 6.30pm 18 May 07 31 Jul 07 Venue to be arranged 6.30pm 9 Jul 07

19 Sep 07 Venue to be arranged 6.30pm 28 Aug 07 Preston 31 Oct 07 Venue to be arranged 6.30pm 9 Oct 07 13 Dec 07 Venue to be arranged 6.30pm 21 Nov 07 30 Jan 08 Venue to be arranged 6.30pm 8 Jan 08 19 Mar 08 Venue to be arranged 6.30pm 26 Feb 08 6 Jun 07 Venue to be arranged 6.00pm 14 May 07 18 Jul 07 Venue to be arranged 6.00pm 26 Jun 07

5 Sep 07 Venue to be arranged 6.00pm 13 Aug 07 Ribble Valley 7 Nov 07 Venue to be arranged 6.00pm 16 Oct 07 9 Jan 08 Venue to be arranged 6.00pm 26 Nov 07 20 Feb 08 Venue to be arranged 6.00pm 29 Jan 08 2 Apr 08 Venue to be arranged 6.00pm 12 Mar 08 12 June 07 Old Fire Station, Burnley Road, 6.30pm 17 May 07 Rawtenstall 23 Jul 08 Venue to be arranged 6.30pm 29 Jun 07

- 13 - District Date of Venue Time Deadline Meeting for local grant application to be submitted

11 Sep 07 Venue to be arranged 6.30pm 17 Aug 07 Rossendale 22 Oct 07 Venue to be arranged 6.30pm 28 Sept 07 3 Dec 07 Venue to be arranged 6.30pm 9 Nov 07 15 Jan 08 Venue to be arranged 6.30pm 13 Dec 07 3 Mar 08 Venue to be arranged 6.30pm 8 Feb 08 14 Apr 08 Venue to be arranged 6.30pm 21 Mar 08 20 Jun 07 Venue to be arranged 7.00pm 29 May 07 16 Aug 07 Venue to be arranged 7.00pm 25 Jul 07

4 Oct 07 Venue to be arranged 7.00pm 12 Sep 07

22 Nov 07 Venue to be arranged 7.00pm 31 Oct 07 South Ribble 17 Jan 08 Venue to be arranged 7.00pm 26 Dec 07 13 Mar 08 Venue to be arranged 7.00pm 20 Feb 08 24 Apr 08 Venue to be arranged 7.00pm 1 Apr 08 5 Jun 07 West Lancashire District Council 7.00pm 11 May 07 11 Jul 07 West Lancashire District Council 7.00pm 19 Jun 07 West 19 Sep 07 West Lancashire District Council 7.00pm 28 Aug 07 Lancashire 14 Nov 07 West Lancashire District Council 7.00pm 23 Oct 07 23 Jan 08 West Lancashire District Council 7.00pm 1 Jan 08 12 Mar 08 West Lancashire District Council 7.00pm 19 Feb 08 20 Jun 07 Venue to be arranged 7.00pm 29 May 07 1 Aug 07 Venue to be arranged 7.00pm 10 Jul 07

4 Oct 07 Venue to be arranged 7.00pm 12 Sep 07 Wyre 5 Dec 07 Venue to be arranged 7.00pm 13 Nov 07 13 Feb 08 Venue to be arranged 7.00pm 22 Jan 08 2 Apr 08 Venue to be arranged 7.00pm 7 Mar 08

- 14 -

LANCASHIRE COUNTY COUNCIL LOCAL GRANTS

APPLICATION FORM

To be completed by local County Councillor on behalf of applicant and returned to External Relations Team (Local Grants)

SECTION 1: ABOUT THE COUNTY COUNCILLOR

1.1 Name of County Councillor completing form

1.2 Name of your Electoral Division

SECTION 2: ABOUT THE APPLICANT

Name of organisation:

Contact name for organisation:

Position in the organisation:

Contact address:

Telephone Number:

Email address:

SECTION 3: ABOUT THE ORGANISATION

3.1 Please indicate which one of the following documents your organisation has. If your application is successful we will request to see a copy of this document

Constitution Set of Rules Terms of Reference Articles of Association Committee Resolution for Authorisation to submit this application Other, please state ……………………………………………………

If you have ticked Other and intend to submit an alternative document or other evidence to show your organisation is a formal group please speak to a representative of the External Relations Team to ensure this is acceptable.

15 3.2 The number of people who work in the organisation? (please provide details of volunteers as well)

3.3 Does the application solely represent your electoral division? If not please provide details of other areas the project covers

SECTION 4: ABOUT THE PROJECT

4.1 When will the project start and finish? Please provide exact dates

Start______Finish______

4.2 How much is this application for funding?

4.3 What is the total cost of this project?

4.4 Is anyone else contributing towards the funding of this activity?

Yes No

4.5 If you ticked ‘Yes’ above please complete the following section:

Name of organisation providing funding……..……………………………………………

Amount……………………………………………………………………………………….

How long is the funding for…………………………………………………………………

4.6 Has your organisation previously received funding from the local grants scheme?

Yes No

4.7 Will the activity involve members of the organisation having significant contact with children or vulnerable adults?

Yes No

4.8 If you have ticked ‘Yes’ above, does your organisation have children or vulnerable protection policies in place?

Yes No

4.9 If you answered ‘yes’ to question 4.7, are the appropriate individuals cleared by the Criminal Records Bureau?

16

Yes No

4.10 If you have ticked ‘No’ to either question 4.8 or 4.9, please explain why not and why you feel clearance is not necessary to enable us to consider whether your application can proceed

4.11 Please provide information on what the money would be used for

4.12 How will this project benefit the local community?

4.13 Please provide a breakdown of costs for the full amount of money you are requesting

5.0 Authorisation from County Councillor completing form

Signature ……………………………………………………………………………….

Date……………………………………………………………………………………………

Please ensure that all questions on the form are completed, we are unable to process incomplete applications. Send your completed Application Form to:

Misbah Bhatti External Relations Team (Local Grants) Office of the Chief Executive Policy Unit, 3rd Floor CCP P.O. Box 78 County Hall Preston, PR1 8XJ

17

Appendix G

LANCASHIRE COUNTY COUNCIL LOCAL GRANTS

APPLICATION FORM

To be completed by local County Councillor on behalf of applicant and returned to External Relations Team (Local Grants)

SECTION 1: ABOUT THE COUNTY COUNCILLOR

1.1 Name of County Councillor completing form

1.2 Name of your Electoral Division

SECTION 2: ABOUT THE APPLICANT

Name of organisation:

Contact name for organisation:

Position in the organisation:

Contact address:

Telephone Number:

Email address:

SECTION 3: ABOUT THE ORGANISATION

3.1 Please indicate which one of the following documents your organisation has. If your application is successful we will request to see a copy of this document

Constitution Set of Rules Terms of Reference Articles of Association Committee Resolution for Authorisation to submit this application Other, please state ……………………………………………………

If you have ticked Other and intend to submit an alternative document or other evidence to show your organisation is a formal group please speak to a representative of the External Relations Team to ensure this is acceptable.

1 Appendix G

3.2 The number of people who work in the organisation? (please provide details of volunteers as well)

3.3 Does the application solely represent your electoral division? If not please provide details of other areas the project covers

SECTION 4: ABOUT THE PROJECT

4.1 When will the project start and finish? Please provide exact dates

Start______Finish______

4.2 How much is this application for funding?

4.3 What is the total cost of this project?

4.4 Is anyone else contributing towards the funding of this activity?

Yes No

4.5 If you ticked ‘Yes’ above please complete the following section:

Name of organisation providing funding……..……………………………………………

Amount……………………………………………………………………………………….

How long is the funding for…………………………………………………………………

4.6 Has your organisation previously received funding from the local grants scheme?

Yes No

4.7 Will the activity involve members of the organisation having significant contact with children or vulnerable adults?

Yes No

4.8 If you have ticked ‘Yes’ above, does your organisation have children or vulnerable protection policies in place?

Yes No

4.9 If you answered ‘yes’ to question 4.7, are the appropriate individuals cleared by the Criminal Records Bureau?

2 Appendix G

Yes No

4.10 If you have ticked ‘No’ to either question 4.8 or 4.9, please explain why not and why you feel clearance is not necessary to enable us to consider whether your application can proceed

4.11 Please provide information on what the money would be used for

4.12 How will this project benefit the local community?

4.13 Please provide a breakdown of costs for the full amount of money you are requesting

5.0 Authorisation from County Councillor completing form

Signature ……………………………………………………………………………….

Date……………………………………………………………………………………………

Please ensure that all questions on the form are completed, we are unable to process incomplete applications. Send your completed Application Form to:

Misbah Bhatti External Relations Team (Local Grants) Office of the Chief Executive Policy Unit, 3rd Floor P.O. Box 78 County Hall Preston PR1 8XJ

3

Appendix H

LANCASHIRE LOCAL GRANTS

ADDITIONAL INFORMATION REQUEST FORM

To be completed by applicants and returned with Agreement Form to the External Relations Team (Local Grants)

SECTION 1: ABOUT THE APPLICANT

1.1 Please check we have your correct contact details below, please amend any incorrect details

Name of Organisation: Lancashire County Council

Contact Name: Misbah Bhatti

Your title/position in the organisation: Programme Officer

Contact Address: 3rd Floor CCP, County Hall, Preston, Lancs, PR1 8XJ

Telephone Number: 01772 530818

Email address: [email protected]

SECTION 2: YOUR APPLICATION FORM

2.1 A copy of your original application form is enclosed. Please read through the application and confirm that the details below are still applicable

Yes No

The start and end date of the project remain unchanged LL LL The project details remain unchanged LL LL The project costs and how you will spend the money remain LL LL unchanged 2.2 If any of the information above is incorrect or has changed since you submitted application please inform us of the changes below

SECTION 3: DOCUMENTATION

3.1 We require documentary proof of your organisations bank account and a copy of your group’s constitution/set of rules in order to release any funds. We will use the account name, number and sort-code provided on your bank statement to make the grant payment direct into your organisation’s bank account

Organisation’s bank account statement (within last year) attached Constitution/set of rules/terms of reference attached Appendix H

3.2 If on your original application form you stated the activity would involve work with children or vulnerable adults please attach a copy of your policy

Copy of protection policy attached

3.3 Name of signatories to account (we require 2 signatories for release of funds to your organisation’s bank account)

Name 1………………………………………………………………

Position in organisation……………………………………………

Name 2………………………………………………………………

Position in organisation……………………………………………

SECTION 4: DECLARATION

4.1 I declare that all the information contained in this application is accurate and correct to my knowledge.

Signature 1………………………………………………………………

Position in organisation………………………………………………..

Date………………………………………………………………………

Signature 2……………………………………………………………..

Position in organisation……………………………………………….

Date……………………………………………………………………..

Please ensure you have completed all sections on this form and have enclosed the necessary documentation. Incomplete forms can not be processed for payment. Please send your completed Additional Information Request Form (together with the signed Agreement Form) to:

Misbah Bhatti External Relations Team (Local Grants) Office of the Chief Executive Policy Unit, 3rd Floor P.O. Box 78 County Hall Preston PR1 8XJ

Telephone Number: (01772) 530818 Email: [email protected] Appendix I

Local

Grants

Toolkit

For Applicants

From the financial year 2007/08

LANCASHIRE COUNTY COUNCIL

CONTENTS

What are Local Grants? 3

Background 3

Information for applicants 4

Criteria for applying for Local Grants 4

How much funding is available? 5

Important points to remember 5

What you need to do to submit an application 6

Who will make the decision to support the application? 6

What will happen after your Councillor agrees to support 6 your application in principle?

Process for Emergency Local Grants 7

Monitoring of grants 7

Publicity 8

Contact details for Officers 8

Policy for working with children/vulnerable adults 9

Checklist for applicants 10

Application Form 11

Contact details for County Councillors listed by area 14

Dates and venues for Lancashire Local meetings 2007/08 18

You will need to speak to your local County Councillor to ensure they support your project and make sure your project is eligible for funding from the Local Grants Budget. We recommend that you read the notes set out in this toolkit before approaching your local County Councillor.

- 2 - What are Local Grants?

Lancashire County Council’s Local Grants scheme enables each County Councillor to put forward proposals for expenditure which they can spend to enhance the well- being of people who live in their area (division). For the financial year 2007/08 each County Councillor has a budget of £1,250. If your local County Councillor agrees to recommend your application it will be submitted to the relevant Lancashire Local committee for a decision.

Background

Lancashire County Council is committed to ensuring that the distinctive needs and interests of small groups are taken into account as their needs may differ from those of other larger voluntary organisations. This commitment is outlined in the Compact on relationships between Lancashire County Council and the Voluntary, Community and Faith sectors in Lancashire. A copy of the Compact can be accessed online at

http://www.lancashire.gov.uk/corporate/consultation/voluntary_and_community_relationship/index.asp

One way to meet this need is to deliver Local Grants through the County Council’s Lancashire Local committees. Lancashire Locals were launched in July 2004 and were piloted in four districts; they are now operating in all 12 districts. Lancashire Locals are intended to empower local County Councillors to influence and take decisions about County Council services and reflect the County Council’s commitment to devolved decision making.

Local Grants are made under Section 2 of the Local Government Act 2000, which states that “Every local authority are to have power to do anything which they consider is likely to achieve any one or more of the following objects:

• the promotion or improvement of the economic well-being of their area, • the promotion or improvement of the social well-being of their area, and • the promotion or improvement of the environmental well-being of their area”

In recommending applications for grants, regard must be had to the County Council’s Community Strategy, ‘Ambition Lancashire’, and County Councillors should ensure that approved grants contribute towards the achievement/advancement/promotion of one or more of Ambition Lancashire’s five core principles:

1. Participation 2. Accessibility 3. Equality 4. Social Inclusion 5. Sustainability

- 3 - Information for applicants

This toolkit has been written to help you decide whether to apply for a local grant and to assist you with your application. Please read through the guidance notes before completing the Application Form. If you require any further assistance you should contact your local County Councillor (details of all County Councillors listed by the division they represent are supplied on page 11).

Criteria for applying for Local Grants

For your project to be eligible for a Local Grant you will need to ensure it meets the requirements set out below:

1. Local Grant funding is in place to support projects that will benefit the local community. Any request for funding must be supported by the applicant’s local County Councillor or the County Councillor for the electoral division where benefit of the project will be experienced.

2. The funding must be used for an activity that visibly benefits the local community. Activities such as revenue costs, feasibility studies, publicity or consultations will therefore not be supported.

3. Statutory organisations, for example Parish and Town Councils are not eligible to apply.

4. Any application that is unlawful or is contrary to County Council Policies and Procedures will not be funded.

5. We do not accept applications from individuals. As part of the process for Local Grants we will ask to see a copy of your organisation’s constitution or set of rules. In some circumstances we may seek alternative evidence for this purpose, for example formal minutes of past meetings.

6. We do not accept applications from party political groups or to support religious activity. The Local Grants process will follow the principles of the Compact when considering what constitutes religious activity:

‘The Council recognises that faith communities were among the first voluntary agencies to work in the community and that they continue to work with many groups. Organisations within faith communities will have the opportunity to access funding for secular activities, like other groups.’

7. Applications for funding in support of working directly with children or vulnerable adults will only be accepted from organisations with child/vulnerable adult protection policies AND full Criminal Records Bureau clearance for the individuals involved. (See page 9)

8. The minimum level of funding the applicant can apply for is set at £100.

- 4 - 9. Applicants can only apply once within a financial year. Funding is one off only and does not constitute a commitment to any future funding. Applying for funding for an activity that has/will also be funded by other means (double funding) is not permitted.

10. If the project costs are more than the funding requested the applicant must account for how the rest of the project will be funded.

11. Project costs that are incurred before the approval of a grant at a Lancashire Local meeting are ineligible.

12. We require two authorised signatories from the organisation to sign the Agreement Form and Additional Information Request Form for the release of any agreed funds.

13. Organisations must have a current bank account that the grant can be paid into. Personal bank accounts are not acceptable.

How much funding is available?

• Each County Councillor can recommend grants up to a total of £1,250 for this financial year. You will need to discuss your application with your local County Councillor.

• County Councillors have the option of pooling their money together to support a more substantial application.

• We do not accept grants for sums of less than £100 due to the administration costs outweighing the value of the grant.

• There is no limit to how much you can apply for, however please be aware that the total budget for each County Councillor for the financial year 2007/08 is £1,250.

Important points to remember

• Project costs that are incurred before the approval of a grant at a Lancashire Local meeting are ineligible.

• If your application has been declined you will need to wait until the next financial year before you can reapply.

• Grants that are approved will be on a one off basis, if your project will continue over a longer period of time or requires further funding you will need to show how this is dealt with in your application.

• Your project must be ready to start in the financial year in which the application is made and must have a specified end date.

- 5 -

What you need to do to submit an application

Applicants will need to contact their local County Councillor, a list of contact details for County Councillors and the divisions they cover is provided on page 11. Your local County Councillor must agree to support your project in order for you to progress with the application. You will need to make sure you are able to provide answers to all the questions on the form. If the project covers a wider geographic area your County Councillor should make other relevant County Councillors aware of the application.

Who will make the decision to support the application?

Once your local County Councillor has agreed to recommend your project the decision to support your application will be taken by a Lancashire Local committee. Lancashire Locals are committees that take place in partnership with District Councils. They have been established as part of the Council’s Devolution project. The aim of the Devolution project is to bring decision making on county functions closer to communities, strengthen policy making to reflect local needs, develop joint working between the County Council and District Councils and with parish and town councils. The decision will be made by a mixture of County Councillors and District Councillors.

What will happen after your Councillor agrees to support your application in principle?

• Once you have contacted your local County Councillor, and they have agreed to support your application for funding, they will complete the Application Form on page 11. You may need to meet your local County Councillor to help them complete the form or discuss the application over the telephone.

• Once the Application Form has been completed it will be passed through to the External Relations Team (Local Grants) at Lancashire County Council who will deal with the administration of the grant. We will check to ensure your application complies with legal and financial requirements. Your application will then be submitted to the next possible Lancashire Local meeting in your area.

• Your County Councillor will contact you to inform you which Lancashire Local meeting your application will be taken to for a decision. Alternatively if we receive your application before the deadline for grants to be submitted to a particular meeting we will aim to submit your application to the next meeting. A list of dates and times of meetings and the deadlines to submit grants to a meeting can be found on page 18. Lancashire Local meetings are held in public and members of the public are welcome to attend.

• Once a decision has been made you will be contacted by the External Relations Team. In the event your application is not supported we will endeavour to include reasons why this is the case. If your application has been approved by the

- 6 - Lancashire Local committee, we will require some further information from you. We will send you an Offer Letter and Agreement Form together with an Additional Information Request Form. These must be signed by two people in your organisation that are authorised to do so and sent back to the County Council.

• We will not release any funds until we have received copies of the completed Agreement Form and Additional Information Request Form. The information you provide must adhere to our criteria and regulations.

• We will pay the grant directly into your organisation’s bank account. We will aim to pay the grant within 15 working days of receiving a copy of the signed Agreement Form. Only in exceptional circumstances will we consider alternative payment methods.

Process for Emergency Local Grants

If a delay until the next Lancashire Local meeting, where an application can be considered, seriously prejudices an applicant’s ability to effectively use a grant, as supported by the relevant County Councillor, approval can be sought under the urgent business procedure for the Lancashire Local Committee. The procedure for this is set out in the Lancashire Local Constitution. You must advise the External Relations Team that in your opinion delaying the approval to the next Lancashire Local Meeting will result in the stated purpose of the grant application being prejudiced and why this is the case.

Decisions taken using the emergency process for Local Grants will be reported at the next meeting of the Lancashire Local for information.

Monitoring of grants

Lancashire County Council will take necessary steps to ensure the funding provided has been spent properly and in accordance with the initial intent for which the grant was requested. After payment of the grant Lancashire County Council will request information as it considers necessary to ensure the money has been spent properly and lawfully. To monitor expenditure the County Council will require original receipts/invoices up to the full value of the grant. The County Council may also require additional evidence, i.e. photographic. Any additional requirements will be set out in the Offer Letter. Where we request invoices we ask that original copies are sent and the applicant keeps a copy for their own records.

Lancashire County Council reserves the right to inspect or visit your organisation at any time. Applicants will need to keep all receipts and documentation relating to the project for at least four years after the receipt of the grant and allow authorised representatives of the County Council to inspect them at any time. All successful applicants will be required to complete a short survey on their project once it is completed.

- 7 - Publicity

Lancashire County Council will want to publicise the types of projects it has funded from the local grants fund. As a condition of the grant, Lancashire County Council reserves the right to publicise the applicant’s project in the local media. If the applicant intends to publicise the project themselves they are required to inform the County Council’s External Relations Team.

Contact details for Officers

If you require any further information or require further copies of the application form or an applicant’s toolkit please contact a member of the External Relations Team (Local Grants) on:

External Relations Manager Sean McGrath Telephone – 01772 531053 Email – [email protected]

External Relations Programme Officer Misbah Bhatti Telephone – 01772 530818 Email – [email protected]

Programme Support Officer Mark Waddington Telephone – 01772 537697 Email – [email protected]

Modern Apprentice Liam O’Doherty Telephone – 01772 533756 Email – liam.o’[email protected]

Policy Officer Vijayanti Chauhan Telephone – 01772 530617 Email – [email protected]

- 8 - Policy for Lancashire Local Grant projects proposing working with children and/or vulnerable adults

The Policy

If an application is for funding to support work directly with children and/or vulnerable adults, such as covering the costs of coach hire for a trip, or sporting activities, then the organisation will be asked to provide:

1. A copy of its policy on working with children and/or vulnerable adults, and 2. Confirmation of Criminal Records Bureau (CRB) clearance for all persons involved with the project.

Exceptions

— If the application is for parents or guardians to undertake activities with their own children, there is no requirement for CRB clearance.

— The need for CRB checks to be undertaken in respect of applications for the purchase of equipment for working with children and/or vulnerable adults shall be considered on an individual basis, and having regard to the nature of the equipment and its link to and use by children and/or vulnerable adults. The Lancashire Local considering the application may wish to impose a condition of grant that the group applying for resources implement a Child Protection Policy and/or have CRB checks undertaken for relevant persons where this has not already been undertaken.

Within the framework provided by the above policy, all applications will be considered on an individual basis and in all cases the relevant Lancashire Local take the final decision (in the light of Lancashire County Council policy and legal requirements).

- 9 - Checklist for applicants

Please check you have completed the following:

Have you read and understood the guidance?

To save time make sure you read the information set out in the toolkit.

Can you answer all the questions on the application form?

Your County Councillor will ask for your assistance when completing the Application Form. Please note the application form on page 11 is just for your information, your County Councillor will complete this with your assistance. We will not be able to consider your application unless all the questions have been answered.

Will your project run in this financial year?

If not you will need to apply for funding in the next financial year.

Does your organisation have a bank account?

We will only pay grants to organisations that have an official bank account. If your organisation does not currently have a bank account will you be taking steps to have one in time? We also require two signatories for release of funds.

Does your organisation have a constitution or set of rules?

Your organisation must have a constitution or set of rules to apply for local grants. If your organisation does not currently have a constitution or set of rules you will need to have one before release of funds.

Have you spoken with your local County Councillor about your application?

All applications need to be supported by your local County Councillor or the County Councillor where the activity will take place before Lancashire Locals will consider them.

Will the project involve work with children or vulnerable adults?

If the project involves work with children or vulnerable adults you will need to ensure your organisation can meet the requirements of Lancashire County Council’s Local Grants Scheme as set out in the Policy for working with children or vulnerable adults (page 9).

- 10 -

LANCASHIRE COUNTY COUNCIL LOCAL GRANTS

APPLICATION FORM

To be completed by local County Councillor on behalf of applicant and returned to External Relations Team (Local Grants)

SECTION 1: ABOUT THE COUNTY COUNCILLOR

1.1 Name of County Councillor completing form

1.2 Name of your Electoral Division

SECTION 2: ABOUT THE APPLICANT

Name of organisation:

Contact name for organisation:

Position in the organisation:

Contact address:

Telephone Number:

Email address:

SECTION 3: ABOUT THE ORGANISATION

3.1 Please indicate which one of the following documents your organisation has. If your application is successful we will request to see a copy of this document

Constitution Set of Rules Terms of Reference Articles of Association Committee Resolution for Authorisation to submit this application Other, please state ……………………………………………………

If you have ticked Other and intend to submit an alternative document or other evidence to show your organisation is a formal group please speak to a representative of the External Relations Team to ensure this is acceptable.

- 11 - 3.2 The number of people who work in the organisation? (please provide details of volunteers as well)

3.3 Does the application solely represent your electoral division? If not please provide details of other areas the project covers

SECTION 4: ABOUT THE PROJECT

4.1 When will the project start and finish? Please provide exact dates

Start______Finish______

4.2 How much is this application for funding?

4.3 What is the total cost of this project?

4.4 Is anyone else contributing towards the funding of this activity?

Yes No

4.5 If you ticked ‘Yes’ above please complete the following section:

Name of organisation providing funding……..……………………………………………

Amount……………………………………………………………………………………….

How long is the funding for…………………………………………………………………

4.6 Has your organisation previously received funding from the local grants scheme?

Yes No

4.7 Will the activity involve members of the organisation having significant contact with children or vulnerable adults?

Yes No

4.8 If you have ticked ‘Yes’ above, does your organisation have adequate children or vulnerable protection policies in place?

Yes No

4.9 If you answered ‘yes’ to question 4.7, are the appropriate individuals cleared by the Criminal Records Bureau?

- 12 -

Yes No

4.10 If you have ticked ‘No’ to either question 4.8 or 4.9, please explain why not and why you feel clearance is not necessary to enable us to consider whether your application can proceed

4.11 Please provide information on what the money would be used for

4.12 How will this project benefit the local community?

4.13 Please provide a breakdown of costs for the full amount of money you are requesting

5.0 Authorisation from County Councillor completing form

Signature ……………………………………………………………………………….

Date……………………………………………………………………………………………

Please ensure that all questions on the form are completed, we are unable to process incomplete applications. Send your completed Application Form to:

Misbah Bhatti External Relations Team (Local Grants) Office of the Chief Executive Policy Unit, 3rd Floor CCP P.O. Box 78 County Hall Preston PR1 8XJ

- 13 -

Details of County Councillors listed by District and Electoral Division

To find your local County Councillor, we have listed them by the District and then the name of the electoral division they represent. If you require any assistance please contact the External Relations Team (Local Grants) on 01772 530818.

Burnley District

County Councillor Electoral Division Address Telephone Number Email Address Terry Burns Burnley North East 6 Oakwood Close, Burnley BB10 2DY 01282 421516 [email protected] John Cavanagh Burnley Central East 92 Red Spar Road, Burnley, BB10 2EE 01282 685134 [email protected] Marcus Padiham & Burnley West 29 Hunters Drive, Burnley, BB12 OHT 01282 411233 [email protected] Johnstone k Stephen Large Burnley Rural 11 Sandiway Drive Briercliffe, Burnley, BB10 2JS 01282 438925 [email protected] Maureen Martin Burnley South West 9 Redgate Close, Burnley, Lancashire, BB11 3EG 01282 454608 [email protected] Tony Martin Burnley Central West 9 Redgate Close, Burnley, Lancashire, BB11 3EG 01282 454608 [email protected]

Chorley District

Councillor Electoral Division Address Telephone Number Email Address Pat Case Chorley Rural East Newlands (2), Babylon Lane, Heath Charnock PR6 9EU 01257 480165 [email protected] Ed Forshaw Chorley West 176 Wood Lane, Heskin, Chorley, PR7 5NS 01257 450183 [email protected] Margaret Livesey Chorley Rural North 'Inglewood', 29 Applefields, The Mayfield Leyland PR25 3AZ 01772 456041 [email protected] Mark Perks Chorley North 8 Bracken Close, Chorley, PR6 OEJ 01257 279209 [email protected] Alan Whittaker Chorley Rural West 14 The Warings, Heskin, Chorley, PR7 5NZ 01257 453456 [email protected] Peter Wilson Chorley South 1 Highfield Close, Adlington, PR6 9RL 07917 627353 [email protected] Don Yates Chorley East 5 Jackson Street, Chorley, PR7 3DZ 07775 706387 [email protected]

Fylde District

Councillor Electoral Division Address Telephone Number Email Address Tim Ashton Lytham 10 Pendle Place, Lytham, FY8 4JB 07917 627330 [email protected] Alfred Jealous St Annes South 141 Inner Promenade, Lytham St Annes, FY8 1DW 01253 723207 [email protected] Liz Oades Fylde East 54 Ribby Road, Kirkham, Preston, PR4 2BA 01772 671343 [email protected] Joyce Stuart Fylde West Shorrocks Cottage, Roseacre Road, Wharles 01772 690314 [email protected] Preston, PR4 3XE Colin Walton St Annes North 52 Scarborough Road Lytham St Annes, FY8 3ES 01253 713486 [email protected] Bernard Whittle Fylde South Brades Croft, Brades Lane, Freckleton, PR4 1HG 01772 632566 [email protected]

14

Hyndburn

Councillor Electoral Division Address Telephone Number Email Address Jean Battle Accrington North 8 Ellerbeck Road, Accrington, BB5 5AN 01254 392387 [email protected] Wendy Dwyer Accrington South 241 Stanley Street, Accrington, BB5 6QQ 01254 235698 [email protected] Miles Parkinson Rishton & Clayton-le- 13 Calf Hey, Clayton-le-Moors, Nr Accrington, BB5 5XW 01254 301687 [email protected] Moors Susan Shorrock Great Harwood 29 Delph Road, Great Harwood, Blackburn, BB6 7HT 01254 888588 [email protected] Doreen Pollitt Accrington West 22 Rimington Avenue, Accrington, Lancashire, BB5 0NP 01254 398400 [email protected] Dorothy Oswaldtwistle 5 Lodgeside, Clayton-le-Moors, BB5 5TQ 01254 383860 [email protected] Westwell

Lancaster

Councillor Electoral Division Address Telephone Number Email Address Susie Charles Lancaster Rural East The Stables, Ellel Grange, Bay Horse, Lancaster, LA2 0HN 01524 751200 [email protected] Chris Coates Lancaster Central 38 Coverdale Road, Lancaster, LA1 5PY 01524 840530 [email protected] Peter Elliott Lancaster South East 4 Eden Park, Scotforth, Lancaster, LA1 4SJ 07917 627338 [email protected] Sarah Fishwick Lancaster Rural North 52 Emesgate Lane, Silverdale, Nr Carnforth, LA5 ORF 01524 701592 [email protected] Janice Hanson Morecambe West 41 Buckingham Road, Morecambe, LA4 4QR 01524 411019 [email protected] Anthony Jones Morecambe North Priory House, Priory Lane, Hornby, Lancaster, LA2 8LE 015242 21200 [email protected] Niki Penney Skerton 5 Coolidge Avenue, Lancaster, LA1 5EG 01524 63055 [email protected] Liz Scott Lancaster East 106 Prospect Street, Lancaster, LA1 3BH 01524 381855 [email protected] Albert Thornton Morecambe South 36 Low Road, Middleton, Morecambe, LA3 3LG 01524 853635 [email protected] Jean Yates Heysham 11 The Cliffs, Heysham, LA3 1NY 01524 859005 [email protected]

Pendle

Councillor Electoral Division Address Telephone Number Email Address Nawaz Ahmed Brierfield & Nelson North 9-11 Garden Street, Brierfield, BB9 5DA 01282 661386 [email protected] Mike Calvert Pendle East 1 Rock Lane, Trawden, Colne, BB8 8RR 01282 869036 [email protected] Shelagh Derwent Pendle West Flaxmoor Farm, Barnoldswick Road, Blacko, BB9 6RE 01282 616064 [email protected] Tim Ormrod Pendle Central 1 Heightside Bungalow, Wackersall Road, Colne, BB8 8HR 01282 866389 [email protected] Sonia Robinson Nelson South 7 Dale Street, Nelson, BB9 7BX 01282 661343 [email protected] David Whipp West Craven Bank Edge, Lockfield Drive, Barnoldswick, BB18 6HN 01282 666777 [email protected]

Preston

Councillor Electoral Division Address Telephone Number Email Address Norman Abram Preston West 32 Cottam Green , Cottam , Preston, PR4 0AB 07917 627327 [email protected]

15

Tom Burns Preston North West 32 Forest Way, Fulwood, Preston, PR2 8PR 01772 718993 [email protected] Frank De Preston Central North 53 Regent Drive, Fulwood, Preston, PR2 3JB 01772 713707 [email protected] Molfetta v.uk Geoff Driver Preston North 19 Hoylake Close, Fulwood, Preston, PR2 7EB 01772 865029 [email protected] Kevin Ellard Preston East 38 Highgate Avenue, Fulwood, Preston, PR2 8LN 01772 717505 [email protected] Jennifer Mein Preston South East 23 Highfield Drive, Fulwood, Preston, PR2 9SD 01772 862662 [email protected] Vali Patel Preston Central South 97 Lower Bank Road, Fulwood, Preston, PR2 8NU 01772 787656 [email protected] Yakub Patel Preston City 28 Frenchwood Avenue, Preston, PR1 4ND 01772 202256 [email protected] Michael Welsh Preston North East 181 Town Lane, Whittle-le-Woods, Chorley, PR6 8AG 01257 276992 [email protected] George Wilkins Preston Rural 240 Whittingham Lane, Goosnargh, Preston, PR3 2JJ 01772 861009 [email protected]

Ribble Valley

Councillor Electoral Division Address Telephone Number Email Address Albert Atkinson Ribble Valley North East 11a Crowtrees Road, Sabden, Clitheroe, BB7 9HE 01282 773440 [email protected] Chris Holthom Ribble Valley South West 25 Knowlys Avenue, Heysham, LA3 2PA 01254 854626 [email protected] Peter Sutcliffe Clitheroe 22 Shays Drive, Clitheroe, BB7 1LL 01200 423131 [email protected] Mary Wilson Longridge with Bowland 20 Risedale Drive, Longridge, PR3 3SB 01772 784934 [email protected]

Rossendale

Councillor Electoral Division Address Telephone Number Email Address Jimmy Eaton Rossendale East 66 Hoghton Avenue, Bacup, OL13 9RD 01706 878153 [email protected] Hazel Harding Rosendale North 21 Hawthorne Meadows, Crawshawbooth, Rossendale, BB4 01706 215767 [email protected] 8BF Duncan Rossendale South 4 Fern Street, Bacup, OL13 8AZ 07917 627347 [email protected] Ruddick Sean Serridge Whitworth 25 The Moorlands, Bacup, OL13 8BT 01706 876350 [email protected] Bob Wilkinson Rossendale West 11 Grane Park, Haslingden, Rossendale, BB4 5HB 01706 211386 [email protected]

South Ribble

Councillor Electoral Division Address Telephone Number Email Address Anne Brown Leyland South West 8 Wheatfield, Leyland, PR26 7AD 01772 424281 [email protected] Graham Davies Bamber Bridge & Walton- 34 Sandringham Road, Walton-le-Dale, Preston, PR5 4QN 01772 465025 [email protected] Le-Dale Howard Gore Penwortham South 2 Pendlebury Close, Longton, Preston, PR4 5YT 01772 610705 [email protected] Fred Heyworth Farrington 15 Cumberland Avenue, Leyland, PR25 1BE 01772 435492 [email protected] Tony Pimblett Penwortham North 5 Princes Road, Penwortham, Preston, PR1 ODX 01772 744751 [email protected] Tom Sharratt South Ribble Rural East 14 Coupe Green, Hoghton, Preston, PR5 0JR 01254 852978 [email protected]

16

Matthew Leyland Central 37 Clifton Avenue, Leyland, PR25 3ES 01772 498475 [email protected]. Tomlinson uk Keith Young South Ribble Rural West 2 Hollings, New Longton, Preston, 01772 614223 01772 614223 [email protected]

West Lancashire

Councillor Electoral Division Address Telephone Number Email Address Terry Alrdige Skelmersdale Central 44 Alderley, Little Digmoor, Skelmersdale, WN8 9LY 01695 733298 [email protected] Malcolm Barron West Lancashire North Barron's Farm, Doctor's Lane, Sollom, Tarleton, PR4 6HU 01772 811302 [email protected] Chris Cheetham Skelmersdale West 30 Lowcroft Ashurst, Skelmersdale, WN8 6TZ 01695 731121 [email protected] William Cropper West Lancashire West Wharton's Barn, Gorsuch Lane, Ormskirk, L40 9RP 01704 840207 [email protected] David O’Toole West Lancashire South 23 Granville Park, Aughton, West Lancashire, L39 5DS 01695 421056 david.o'[email protected] Bob Pendleton Skelmersdale East 100 Inglewhite, Birch Green, Skelmersdale, WN8 6JE 01695 728198 [email protected] Richard Shepard West Lancashire East The Coach House, 81 Ruff Lane, Ormskirk, L40 6HA 01695 575661 [email protected] Francis Williams Ormskirk West 14 Lea Crescent, Ormskirk, L39 1PQ 01695 575510 [email protected]

Wyre

Councillor Electoral Division Address Telephone Number Email Address Clive Grunshaw Fleetwood East 4 Harbour Way, Fleetwood, FY7 6FW 01253 776757 [email protected] Penny Martin Thornton Cleveleys North 13 Ryden Avenue, Thornton Cleveleys, FY5 1DZ 01253 868080 [email protected] Bob Mutch Wyreside 16 Salisbury Avenue, Knott End on Sea, FY6 OBP 01253 811177 [email protected] Keith Riley Fleetwood West 2 Marine Parade, Fleetwood, FY7 8RB 01253 874906 [email protected] Geoffrey Roper Poulton-le-Fylde 23 Ash Drive, Poulton-le-Fylde, FY6 8DZ 01253 892965 [email protected] John Shedwick Amounderness 64 Pinewood Avenue, Thornton Cleveleys, FY5 5EW 01253 869048 [email protected] Keith Tebbs Thornton Cleveleys 38 Norfolk Avenue, Thornton Cleveleys, FY5 2DX 01253 856738 [email protected] Central Valerie Wilson Garstang 1 Stone Cross Gardens, Catterall, Preston, PR3 1YQ 01995 604035 [email protected]

17

Lancashire Local Meeting Dates

Below is a list of proposed Lancashire Local meetings by District. In order to ensure your application is discussed at a particular Lancashire Local meeting please ensure your Councillor submits your application to the External Relations Team (Local Grants) by the deadline date specified in the right hand column.

District Date of Venue Time Deadline for Meeting local grant application to be submitted 30 May 07 Venue to be arranged 6.30pm 7 May 07 19 Jul 07 Venue to be arranged 6.30pm 27 Jun 07

13 Sep 07 Venue to be arranged 6.30pm 22 Aug 07 Burnley 8 Nov 07 Venue to be arranged 6.30pm 17 Oct 07 16 Jan 08 Venue to be arranged 6.30pm 21 Dec 07 6 Mar 08 Venue to be arranged 6.30pm 13 Feb 08 13 Jun 07 Quality Hotel Chorley, Moor Rd 6.15pm 22 May 07 25 Jul 07 Lancashire College, Southport Rd 6.15pm 3 Jul 07

12 Sep 07 Lancashire College, Southport Rd 6.15pm 21 Aug 07 Chorley 31 Oct 07 Lancashire College, Southport Rd 6.15pm 9 Oct 07 10 Dec 07 Lancashire College, Southport Rd 6.15pm 16 Nov 07 6 Feb 08 Lancashire College, Southport Rd 6.15pm 15 Jan 08 26 Mar 08 Lancashire College, Southport Rd 6.15pm 4 Mar 08 12 Jun 07 Venue to be arranged 7.00pm 18 May 07 24 July 07 Venue to be arranged 7.00pm 2 Jul 07

25 Sep 07 Venue to be arranged 7.00pm 3 Sep 07 Fylde 27 Nov 07 Venue to be arranged 7.00pm 5 Nov 07 29 Jan 08 Venue to be arranged 7.00pm 7 Jan 08 25 Mar 08 Venue to be arranged 7.00pm 1 Mar 08 25 June 07 Queen Elizabeth Room, Scaitcliffe 7.00pm 1 Jun 07 House, Ormerod St 13 Aug 07 Queen Elizabeth Room, Scaitcliffe 7.00pm 20 Jul 07 Hyndburn House, Ormerod St 8 Oct 07 Queen Elizabeth Room, Scaitcliffe 7.00pm 14 Sep 07 House, Ormerod St 26 Nov 07 Queen Elizabeth Room, Scaitcliffe 7.00pm 2 Nov 07 House, Ormerod St 21 Jan 08 Queen Elizabeth Room, Scaitcliffe 7.00pm 28 Dec 07 House, Ormerod St

18

District Date of Venue Time Deadline for Meeting local grant application to be submitted 10 Mar 08 Queen Elizabeth Room, Scaitcliffe 7.00pm 14 Feb 08 House, Ormerod St 19 Jun 07 Venue to be arranged 28 May 07 Lancaster 24 Jul 07 Venue to be arranged 2 Jul 07 4 Sep 07 Venue to be arranged 10 Aug 07 16 Oct 07 Venue to be arranged 24 Sept 07 4 Dec 07 Venue to be arranged 12 Nov 07 22 Jan 08 Venue to be arranged 31 Dec 07 18 Mar 08 Venue to be arranged 25 Feb 08 6 Jun 07 Venue to be arranged 6.30pm 21 May 07 8 Aug 07 Venue to be arranged 6.30pm 17 Jul 07

19 Sep 07 Venue to be arranged 6.30pm 27 Aug 07 Pendle 21 Nov 07 Venue to be arranged 6.30pm 30 Oct 07 9 Jan 08 Venue to be arranged 6.30pm 13 Dec 07 27 Feb 08 Venue to be arranged 6.30pm 5 Feb 08 23 Apr 08 Venue to be arranged 6.30pm 1 Apr 08 12 Jun 07 Venue to be arranged 6.30pm 18 May 07 31 Jul 07 Venue to be arranged 6.30pm 9 Jul 07

19 Sep 07 Venue to be arranged 6.30pm 28 Aug 07 Preston 31 Oct 07 Venue to be arranged 6.30pm 9 Oct 07 13 Dec 07 Venue to be arranged 6.30pm 21 Nov 07 30 Jan 08 Venue to be arranged 6.30pm 8 Jan 08 19 Mar 08 Venue to be arranged 6.30pm 26 Feb 08 6 Jun 07 Venue to be arranged 6.00pm 14 May 07 18 Jul 07 Venue to be arranged 6.00pm 26 Jun 07

5 Sep 07 Venue to be arranged 6.00pm 13 Aug 07 Ribble Valley 7 Nov 07 Venue to be arranged 6.00pm 16 Oct 07 9 Jan 08 Venue to be arranged 6.00pm 26 Nov 07 20 Feb 08 Venue to be arranged 6.00pm 29 Jan 08 2 Apr 08 Venue to be arranged 6.00pm 12 Mar 08 12 June 07 Old Fire Station, Burnley Road, 6.30pm 17 May 07 Rawtenstall 23 Jul 08 Venue to be arranged 6.30pm 29 Jun 07

11 Sep 07 Venue to be arranged 6.30pm 17 Aug 07

19

District Date of Venue Time Deadline for Meeting local grant application to be submitted Rossendale 22 Oct 07 Venue to be arranged 6.30pm 28 Sept 07 3 Dec 07 Venue to be arranged 6.30pm 9 Nov 07 15 Jan 08 Venue to be arranged 6.30pm 13 Dec 07 3 Mar 08 Venue to be arranged 6.30pm 8 Feb 08 14 Apr 08 Venue to be arranged 6.30pm 21 Mar 08 20 Jun 07 Venue to be arranged 7.00pm 29 May 07 16 Aug 07 Venue to be arranged 7.00pm 25 Jul 07

4 Oct 07 Venue to be arranged 7.00pm 12 Sep 07

22 Nov 07 Venue to be arranged 7.00pm 31 Oct 07 South Ribble 17 Jan 08 Venue to be arranged 7.00pm 26 Dec 07 13 Mar 08 Venue to be arranged 7.00pm 20 Feb 08 24 Apr 08 Venue to be arranged 7.00pm 1 Apr 08 5 Jun 07 West Lancashire District Council 7.00pm 11 May 07 11 Jul 07 West Lancashire District Council 7.00pm 19 Jun 07 West Lancashire 19 Sep 07 West Lancashire District Council 7.00pm 28 Aug 07 14 Nov 07 West Lancashire District Council 7.00pm 23 Oct 07 23 Jan 08 West Lancashire District Council 7.00pm 1 Jan 08 12 Mar 08 West Lancashire District Council 7.00pm 19 Feb 08 20 Jun 07 Venue to be arranged 7.00pm 29 May 07 1 Aug 07 Venue to be arranged 7.00pm 10 Jul 07

4 Oct 07 Venue to be arranged 7.00pm 12 Sep 07 Wyre 5 Dec 07 Venue to be arranged 7.00pm 13 Nov 07 13 Feb 08 Venue to be arranged 7.00pm 22 Jan 08 2 Apr 08 Venue to be arranged 7.00pm 7 Mar 08

20 Appendix J

Policy for Lancashire Local Grant projects proposing working with children and/or vulnerable adults

The Policy

If an application is for funding to support work directly with children and/or vulnerable adults, such as covering the costs of coach hire for a trip, or sporting activities, then the organisation will be asked to provide:

1. A copy of its policy on working with children and/or vulnerable adults, and 2. Confirmation of Criminal Records Bureau (CRB) clearance for all persons involved with the project.

Exceptions

— If the application is for parents or guardians to undertake activities with their own children, there is no requirement for CRB clearance.

— The need for CRB checks to be undertaken in respect of applications for the purchase of equipment for working with children and/or vulnerable adults shall be considered on an individual basis, and having regard to the nature of the equipment and its link to and use by children and/or vulnerable adults. The Lancashire Local considering the application may wish to impose a condition of grant that the group applying for resources implement a Child Protection Policy and/or have CRB checks undertaken for relevant persons where this has not already been undertaken.

Within the framework provided by the above policy, all applications will be considered on an individual basis and in all cases the relevant Lancashire Local take the final decision (in the light of Lancashire County Council policy and legal requirements).

Lancashire Local – Lancaster District Meeting to be held on 24 July 2007

Part I - Item No. 16

Electoral Division affected: Heysham Lancaster Central Lancaster East Lancaster Rural East Lancaster Rural North Lancaster South East Morecambe North Morecambe South Morecambe West Skerton

Report Back on Request for O&S Review of Secondary Education (Appendices A and B refer).

Contact for further information: Wendy Thompson, 01524 585273, District Partnership Officer, Lancashire County Council, [email protected]

Executive Summary

At its meeting on 19 June 2007, Lancashire Local – Lancaster District requested the establishment of a joint Overview and Scrutiny committee to consider the future of secondary education in Lancaster District. It also requested the establishment of a working group of this committee to ‘discuss’ the issue with various people and organisations.

Decision Required

Members are asked to:

a) identify which Members will complete the O&S scoping document / request forms b) confirm whether they are content with proposals that, in order to avoid duplication, pupils, parents and teachers should be invited to contribute to the O&S review rather than establishing a separate working group of this committee.

Background

At its last meeting, Lancashire Local – Lancaster District (LL-LD) made the following resolution:

- 2 -

1. Informs the County Council’s Cabinet, local Members of Parliament and the Secretary of State of its rejection of the proposals and the reasons why. 2. Requests the County Council’s Cabinet to produce a further report on secondary education in the district looking at how the small schools in the district can be promoted in order to prevent “leakage” from the district. 3. Agrees that a working group of the Lancashire Local be established to discuss the secondary provision in the district. The working group should involve parents, pupils, teaching staff, governors and local Councillors. 4. Agrees that a joint Scrutiny Committee be established to examine education provision in the Lancaster District.

Points (1) and (2) have been actioned. Points (3) and (4) are closely linked and it is proposed that the most efficient way of involving parents, pupils, teaching staff, governors and local Councillors would be through an Overview and Scrutiny review.

Overview and Scrutiny (O&S) task groups are established by: the City Council’s Overview & Scrutiny Committee and the management committee of the County Council’s Overview and Scrutiny Committee. In the case of a joint O&S committee, both committees need to be approached. In order to request a joint Overview & Scrutiny review of secondary education in Lancaster District, both proforma appended to this report should be completed by Members of LL-LD and returned to the committees before their next meetings; on 5 September (City Council) and 7 September (County Council). Members are asked, therefore, to identify which Members of the committee will be involved with completing this paperwork.

Whilst the scope of an O&S review is a matter for the Members of Overview and Scrutiny, Members of LL-LD may wish to send to the management committees their views on possible outcomes for the review, which could be ‘to provide advice on objective criteria for Lancashire County Council to use when considering the future of secondary education in Lancaster District’.

Consultations

James Doble – Overview & Scrutiny Manager, Lancaster City Council Josh Mynott – Overview & Scrutiny Manager, Lancashire County Council

Advice

N/A

Alternative options to be considered

If Members still wish to form a working group of Lancashire Local – Lancaster District, to ‘discuss’ the issues, it is recommended that it should identify outcomes of what it aims to achieve – such as producing a response to the City Academy consultation.

Implications: e.g. Financial, Legal, Personnel, Human Rights, Crime and Disorder or Other

- 3 -

This item has the following implications:

N/A

Any representations made to the Directorate prior to the issue being considered in accordance with the Public Notice of Forward Plans

Name: Organisation: Comments:

N/A

Local Government (Access to Information) Act 1985 List of Background Papers

Paper Date Contact/Council/Tel No

N/A

Reason for inclusion in Part II, if appropriate

N/A

APPENDIX A Lancaster City Council Scrutiny Review Scoping Template

Review Topic (name of Review) Councillor Involvement (names of Cllrs involved) Officer Support (names of Officers required) Rationale (key issues and/or reason for doing the Review)

Purpose of Review/Objective (specify exactly what the Review should achieve)

Indicators of Success (what factors would indicate that a Review has been successful)

Methodology/Approach (what types of enquiry will be used to gather evidence and why)

Specify Witnesses/Experts (who to see and when)

Specify Evidence Sources for Documents (which to look at)

Specify Site Visits (where and when)

Specify Evidence Sources for Views of Stakeholders (consultation/workshops/focus groups/public meetings) Publicity Requirements (what is needed – press release, fliers, leaflets, radio broadcasts, etc.) Resource Requirements (people, expenditure) Barriers/dangers/risks (identify any weaknesses and potential pitfalls) Projected start date Draft Report Deadline Meeting Frequency Projected completion date

Formally Constituted Informal Task Group

Membership

Chairman

Name of Task Group

Terms of Reference

Appendix B

Submission to Management Committee for Endorsement for Scrutiny

Project Ref: Date: Suggested by:

Title [Insert Title]

Brief [Provide details] Description

Reasons for Why should this topic be reviewed? Project [Provide details]

What evidence supports the need for a scrutiny enquiry? [Provide details]

How does it link to our corporate objectives/commitments? [Provide details]

Benefits / What benefits could result? Value Added [Provide details]

What value could be added? [Provide details]

Why is this achievable through scrutiny? [Provide details]

Similar Work Has any similar work been completed on the topic? [Provide details]

How will duplication be avoided? [Provide details]

Is there related work by County or District? [Provide details]

Timing Are there any specific timing requirements for this project? Appendix B

[Provide details]

Project Y / N Date: Committee: Accepted:

Lancashire Local – Lancaster District Meeting to be held on 24 July 2007

Part I - Item No. 17

Electoral Division affected: None

Forward Business Plan 2007/08 (Appendix A refers)

Contact for further information: Wendy Thompson, 01524 585273, District Partnership Officer, Lancashire County Council, [email protected]

Executive Summary

A proposed forward business plan for Lancashire Local – Lancaster District is appended to this report.

Decision Required

Members are asked to consider the proposed forward business plan which, if approved, will form the basis of the agenda for the Lancashire Local over the coming year.

Background

A draft forward business plan has been produced based on: forthcoming items for decisions and issues identified as areas of interest by Members at previous meetings.

Consultations

N/A

Advice

N/A

Alternative options to be considered

N/A

Implications: e.g. Financial, Legal, Personnel, Human Rights, Crime and Disorder or Other

- 2 -

This item has the following implications:

None

Any representations made to the Directorate prior to the issue being considered in accordance with the Public Notice of Forward Plans

Name: Organisation: Comments:

N/A

Local Government (Access to Information) Act 1985 List of Background Papers

Paper Date Contact/Council/Tel No

N/A N/A N/A

Reason for inclusion in Part II, if appropriate

N/A

Lancashire Local - Lancaster District Proposed Forward Plan 2006/7

19-Jun-07 24-Jul-07 04-Sep-07 16-Oct-07 04-Dec-07 22-Jan-08 18-Mar-08

7pm 1.30pm 7pm 1.30pm 7pm 1.30pm 7pm

Caton Silverdale Morecambe High Slyne-with-Hest? Adult College? Melling? Adult College?

Environment Directorate Extension of Lune Report back on SpIDs School Travel Plans Sustainable Waste Valley Cycle Way & dropped crossings - Management showing where they have been implemented Resident's Parking Climate Change Fund Roundabout at junction Permits of A589 & B5273 Quality Bus Route - Footway to cycle track Phase 4 Bus Stop conversions - Improvements Westgate, Marine Drive and Marine Road East, Slyne with School bus usage School bus fares Road Safety Scheme - 20mph speed limits prioritisation (including update on progress ref LL-LD's motion)

Adult & Community Services Well Being Supporting people - Libraries O&S report Adult Education - report Consultation report back ref joint back on local activity O&S proposal?? Lancashire Local - Lancaster District Proposed Forward Plan 2006/7

Children & Young People City Academy Report of local Children's Trust School Admission Pupil exclusions & local Primary Capital Proposals progress against LAA Arrangements arrangements - arrangements for programme - targets for CYP proposals excluded pupils consultation on (including sites of Strategy and Business PRUs) Case Process for allocating School Admissions - Allocation of Youth Children Missing from Annual report on school Not in Education, Youth Grants Allocation of places Grants Care places and planning, Employment or 07/08 balances and school Training - local performance position Response to City Youth Involvement in Child & Adolescent SEN Provision - local Academy resolution Lancashire Local Mental Health - local stats & approaches stats and approaches Primary Capital Looked after children - programme - local stats & approaches consultation on principles & drivers Other Local grants Local grants Local grants Local grants Local grants Local grants Local grants Report on LL-LD LL-LD Forward LL-LD Forward Agenda LL-LD Forward Agenda LL-LD Forward Agenda LL-LD Forward Agenda LL-LD Forward Constitution Agenda Plan Plan Plan Plan Plan Agenda Plan Election of Chair & Local grants Sustainable Community Sustainable Community Sustainable Community LCC Budget 08/09 Review of LCC Vice Chair evaluation Strategy - Timescales & Strategy - Consultation Strategy - Review final properties in Local Priorities proposals Lancaster District Economic development LCC Budget - Process & LCC Budget Proposals - report on local activity Local Priorities

One Off Item Quarterly Item Annual Item Every Meeting