2021 Annual Convention Workbook

Saturday, May 15, 2021

Digital Convention

Empowering Voters. Defending Democracy. Table of Contents

Agenda 2

LWV Utah Electronic Convention Rules of Procedure 3

Recommended Program for the League of Women Voters of Utah, 2021-2022 4

Recommended Bylaw Changes for the League of Women Voters of Utah, 2021-2022 6

LWV Utah Treasurer’s Report FY2020-21 15

Recommended Budget for LWV Utah 2021-2022 16

2020-2021 LWV of Utah Nominating Committee Report to LWV Utah Board 18

LWV Utah Board of Directors, FY 2021-2022 21

2021 Annual Convention Reports 24

REFERENCE DOCUMENTS 39 BYLAWS OF THE LEAGUE OF WOMEN VOTERS OF UTAH 40 LWV Utah Conflict of Interest and Nonpartisan Policy 47 LEAGUE OF WOMEN VOTERS OF UTAH 2020 CONVENTION MEETING MINUTES 49

1 Agenda

9:00 Call to Order /Welcome Vickie Samuelson 9:05 Keynote Address from LWVUS Dr. Deborah Turner 9:18 LWV US Nominating Committee Karen Nicholson 9:28 Special Instructions for Electronic Convention Catherine Weller (Hand raising, chat box, break out rooms) 9:35 Delegate Count Vickie Samuelson 9:40 Adoption of Rules and Regulations Catherine Weller Appointment of Parliamentarian (Peggy Carrico) 9:45 Approval of 2020 Convention Minutes Mallory Bateman 9:50 Presentation of Board Approved Program Nickie Nelson 10:05 Call for Non-recommended Program Items Nickie Nelson 10:20 Presentation of Board Approved Bylaws Changes Catherine Weller 10:30 Presentation of proposed FY 2020-2021 Budget Sally Aulakh 10:45 Nominating Committee Report Vickie Samuelson Nominations from floor

11:00 Break (20 mins)

11:20 LWVUT Year End Reports Vickie Samuelson ● Presidents - Vickie Samuelson ● Vice President of Program - Nickie Nelson ● Vice President of Local Leagues - Julie DeLong ● Director, Legislative Action Committee - Emily Walsh ● Director, Voter Service - Shelly Jackson ● Director, Natural Resources - Carole Straughn ● Director, Development -Angelina Betitia ● Director, Communications - Kathy Biele ● Redistricting Advisor - Gigi Brant ● Office Manager - Peggy Carrico Voting

11:40 2020 Bylaws Adoption Catherine Weller 11:50 2020-2021 Budget Adoption Vickie Samuelson 12:00 2020-2021 Program Adoption Catherine Weller 12:25 2020-2021 LWV Utah Board Adoption Vickie Samuelson 12:40 Directions to the board Catherine Weller

12:55 Adjourn

2 LWV Utah Electronic Convention Rules of Procedure

I. General A. The meetings of the delegates will be run in accordance with Robert’s Rules of Order. B. Delegates 1. Delegates are designated by the local league board for representation at the convention. 2. Delegates will be sent an invitation to the electronic meeting and may attend individually or as a group at a remote location. a) Remote location groups will submit their meeting attendance at the beginning of the meeting to [email protected] 3. Delegates will be directed at the beginning of the meeting how to request to be acknowledged to speak. (Examples: raising an electronic hand, sending an electronic notification). Delegates may speak when recognized by the presiding officer. Delegates shall state their name and League prior to speaking. 4. Delegates may move to recess for informal discussion with other delegates and observers. If approved by the majority of delegates, the convention will go into recess for a period of time determined by the presiding officer. The presiding officer will give direction for how to meet and when the meeting will resume for all delegates. 5. Delegates must be in attendance to vote. C. Observers 1. Members who are observers may speak when recognized by the presiding officer with the same procedure as delegates. Members shall introduce themselves as observers prior to speaking. D. If time limits must be imposed by the presiding officer, they will be strictly enforced. E. No one may speak a second time until all who wish to speak have been heard. II. ADOPTION OF PROGRAM A. The proposed program recommended by the Board will be submitted with the convention workbook. B. The proposed program is presented to the convention as the first report item. C. Delegates may request reconsideration of non-recommended items or emergency items by the Board after presentation of the program. 1. Majority of vote required for further consideration. 2. Two-thirds of delegate vote is required for adoption. D. Board meets to consider additional items for inclusion in the program, if a majority of delegates vote for consideration. E. Amended program, if amended, or proposed program recommended by the Board is presented to the convention for action. F. Vote is taken on the Board recommended program.

3 Recommended Program for the League of Women Voters of Utah, 2021-2022

1. Support the LWVUS Campaign for Making Democracy Work • Redistricting • Voting Rights • Improving Elections • Campaign Finance/Money in Politics 2. Promote League Positions with Utah State Legislative Representatives A. Study Equity of Rural versus Urban Representation in Utah. B. Advocate for equitable, quality public education funding, ensuring access to high quality teaching, current learning materials, in-school health care and nutritional food. C. Promote a sustainable lifestyle to preserve a Utah environment beneficial to life, emphasizing air quality, energy issues, transportation, public land, water, seismic issues and climate change. D. Promote a tax system that is fair, transparent, adequate, and flexible. E. Through a consensus study, establish LWVUT Position on Youth Engagement in Voting. F. Study Modern Firearm Safety 3. Promote social and economic justice, secure equal rights for all, and combat discrimination and poverty A. Monitor and promote justice reinvestment including sentencing reform, drug courts to reduce incarceration rates, programs to prepare inmates to successfully return to society, expanding mental health treatment and parole reform. B. Continue advocacy for the Equal Rights Amendment C. Expand the supply of affordable, quality childcare in order to increase access to employment and prevent/reduce poverty. Monitor as Needed: 1. Monitor Utah’s election laws to ensure election integrity 2. Monitor campaign finance laws, focusing on state campaign contribution limits 3. Monitor processes for selecting candidates for state offices 4. Monitor processes for selecting federal senators and representatives when office holders leave office 5. Monitor Utah’s citizen initiative process 6. Monitor the Utah Boards and Commissions work in the legislature 7. Promote community awareness of healthcare with focus on Medicaid expansion Non-Recommended Items 1. Update to the Relocation of the Prison Study to include the role of counties in meeting the shortfall of beds. 2. Study Child Care in Utah 3. Study the Antiquities Act Relative to the 2020 LWVUT Public Lands Transfer Study 4. Study how Utah spent the $1.25 billion received from the CARES Act 5. Study the Status of the 2020 Proposed Educational Funding Constitutional Amendment relative to 2020 Ballot Initiative

4 Recommended Studies, 2021-2022 Equity of Rural vs Urban Representation in Utah (educational) Youth Engagement in Voting (consensus) Modern Gun Safety (educational)

5 Recommended Bylaw Changes for the League of Women Voters of Utah, 2021-2022

The LWV Utah Bylaws Committee began considering the state League's bylaws in 2020 and concluded its work this year. In accordance with current bylaws, a notice of the bylaws review and a request for proposed bylaws revisions were sent to local League presidents in early 2021. All existing bylaws and one proposed bylaws change were reviewed by the committee. The Utah state League board approved changes proposed by the Bylaws Committee during its April 2021 meeting.

Members of the LWV Utah 2020 - 2021 bylaws committee are: Peggy Carrico, Kathryn Fitzgerald, and Catherine Weller LWVUTAH BOARD APPROVED PROPOSED REVISIONS 2021 NOTES

ARTICLE I Section 1. Name. The name of this corporation shall be the League of Women Voters of Utah. This state League is an integral part of the League of Women Voters of the United States.

ARTICLE II Purpose and Policy Section 1. Purpose. The purpose of the League of Women Voters of Utah is to promote political responsibility through informed and active participation of citizens in government and to act on selected governmental issues. LWVUT is organized and operated exclusively for charitable, educational and advocacy purposes under Section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code. Notwithstanding any other provision of these Bylaws, LWVUT shall not carry on any other activities not permitted to be carried on by a corporation exempt from Federal Income Tax under such provisions of the Internal Revenue Code. No substantial part of the activities of the corporation shall be attempting to influence legislation.

II, Section 2. Policy. Subject to the foregoing restrictions, the League may take action Changed to match on state governmental measures and policies in the public interest in conformity with LWVUS language the Principles of the League of Women Voters of the United States. It shall not support or oppose any political party or candidate. The policies of LWVUT are: 1. The LWVUT shall not support or oppose any political party or any candidate. 2. Diversity, Equity & Inclusion Policy. The LWVUT is fully committed to ensure compliance - in principle and in practice - with LWVUS' Diversity, Equity, and Inclusion Policy.

ARTICLE III Membership Section 1. Eligibility. Any person who subscribes to the purpose and policy of the League shall be eligible for membership.

III, Section 2. Types of Membership. Clarify language on a. Voting Members. Persons at least 16 years of age residing within the membership. state of Utah, who join the League shall be voting members of the local Members may League of their place of residence, of the League of Women Voters of choose to be MAL

6 Utah and of the League of Women Voters of the United States: 1) those even if they live in an who reside outside the area of any local League shall be state active league area, members-at-large, who may be organized into Units-at-large; 2) those delete language who make a lump-sum membership payment to the League of Women about a lump-sum Voters of the United States shall be paid life members and those who payment, Include have been members of the League for 50 years or more shall be honorary student language. life members excused from the payment of dues., state Leagues and of the LWVUS; (1) those who live within an area of a local League may join that League or any other local League; (2) those who reside outside the area of any local League may join a local League or shall be state members-at-large; (3) those who have been members of the League for 50 years or more shall be life members excused from the payment of dues; [4] Those who are students are defined as individuals enrolled either as full or part time with an accredited institution. b. Associate Members. All others who join the League shall be associate members.

ARTICLE IV, Officers Section 1. Enumeration and Tenure. The officers of the League of Women Voters of Utah shall be a president, two vice-presidents, a secretary, and a treasurer. Remove language Co-officers are permissible and references herein to any officers shall include the about alternate year possibility of co-officers. If co-officers serve, they shall be elected on alternate years. elections so that we The president and secretary shall be elected in odd numbered years, and the are not out of vice-presidents and treasurer in even numbered years. They shall hold office for two compliance. This is an years or until their successors have been elected. New officers shall take office upon operations their election with the exception of the treasurer. The treasurer shall take office at preference rather the beginning of the fiscal year following the election. than requirement.

IV, Officers: Section 2. The President. The president shall preside at all meetings of Simplify language. the organization and of the board of directors or designate another person to do so. When necessary, the president may designate someone else to preside. In the absence or disability of the treasurer, the president may sign or endorse checks, drafts, and notes. The president shall be an ex-officio member of all committees except the nominating committee, shall have such usual powers of supervision and management as may pertain to that office, and shall perform such other duties as may be designated by the board.

IV, Officers: Section 3. Section 3. The First Vice-President. The first vice-president This review replaces Vice-President of Program. The Vice-President of Program shall be in charge of language later state program including annual review of positions. requiring a bi-annual review by the board. The VP will report to the board on their review.

7 IV, Officers: Section 4. The Second Vice-President. The second vice-president Vice-President of Local Leagues. The Vice-President of Local Leagues shall serve as field service coordinator between the state League and the local leagues.

IV, Officers: Section 5. The Secretary. The secretary shall keep minutes of Convention Not our practice. and meetings of the board of directors. The secretary shall notify all officers and directions of their election and shall perform such other functions as may be incident to the office.

IV, Officers: Section 6. The Treasurer. The treasurer, or a duly appointed assistant, Language taken from shall collect and receive all moneys due, be the custodian of these moneys, comparison with depositing them in a bank designated by the board of directors and distributing the other leagues. same upon order of the board of directors. The treasurer shall present financial statements to the board at its regular meetings and an annual report to the Convention. Before a new treasurer takes office, the board shall make provisions for person(s) other than the treasurer to review the books. The treasurer shall perform such duties as customarily pertain to the office; arrange for an annual audit of the books by a certified public accountant; and at the direction of the state board, maintain deposits in authorized financial institutions.

IV, Officers: Section 7. The Executive Committee. The executive committee shall consist of the president, the first vice-president, the second vice-president, the secretary and the treasurer.

IV, Officers: Section 8. Vacancies. If any elective office falls vacant within the executive committee, the executive committee, with the assistance of the nominating committee, shall appoint a replacement for the remainder of that term

ARTICLE V: Board of Directors Section 1. Number, Manner of Selection and Term of Office. The board of directors Alternate years is a shall consist of the officers of the League of Women Voters of Utah and at least two preference not a four elected directors. Two directors shall be elected at Convention each year. All bylaw. Change terms of elected directors shall be two years and shall expire at the conclusion of the minimum number of Convention. If any positions are held by co-directors, they shall be elected in directors to 2, there alternate years. is no maximum.

We were asked to consider making all LL presidents voting members of the board. We reviewed and did not feel this was necessary as they have an active voice on the board already. We also did not find a precedent in other states.

8 V, Board: Section 2. Qualifications. Only a voting member of a local league or League-at-large or LWVUT shall be elected or shall continue to serve as an officer or director of the League of Women Voters of Utah.

V, Board: Section 3. Vacancies. Any vacancy, occurring in the board of directors other than members of the executive committee shall be filled for the remainder of that term by the board. Three consecutive absences of a board member from board meetings without valid reason shall be deemed a resignation.

V, Board: Section 4. Powers and Duties. The board of directors shall have charge of the property and business of the corporation with full power and authority to manage and conduct the same, subject to the instructions of the Convention. The board shall plan and direct the work necessary to carry out the program on state governmental matter as adopted by the Convention. It shall accept responsibility delegated to it by the board of directors of the League of Women Voters of the United States, for supervision of Unit-Leagues-at-Large, for carrying out the program, and for promotion in the local Leagues and Units-Leagues-at-large of finance programs requisite to further the work of the League as a whole, including transmission of funds toward the support of adequate state and national budgets. The board shall create and designate such special committees and off-board chairs, as it may deem necessary.

V, Board: Section 5. Regular Meetings. The board of directors shall establish an Further clarification annual calendar of regular meetings. The board of directors shall be notified of date, of regular meetings time, location and agenda by the President prior to all regular meetings.At least four and address regular meetings shall be held annually at such time and place as the board may electronic meetings. determine. The president may call special meetings and, upon the written request of three members of the board, shall call a special meeting. Meetings may be conducted by electronic means, such as telephone conference call, video conferencing or e-mail. Notice of all regular meetings shall be given in writing at least fourteen days before the meeting and notice of all special meetings shall be so given at least six days prior to the meeting. During a convention or council meeting the president may, or upon the request of three members shall, call a special meeting by giving personal notice to each member of the board.

V, Board: Section 6. Special Meetings. The president may call special meetings of the board of directors and shall call a special meeting upon the written request of three members of the board. Members of the board shall be notified of the time and place at least three days prior to such meetings. No advance notice shall be required for any special meeting held during Convention.

V, Board: Section 7. Quorum. Forty percent of the officers and directors shall Simplify constitute a quorum at all regular meetings of the Board of Directors. A majority of the members of the Board of Directors shall constitute a quorum at all regular or special meetings of the Board of Directors

ARTICLE VI: Recognition of Local and Provisional Leagues

9 Section 1. Local Leagues. Local Leagues are those Leagues which have been so recognized by the League of Women Voters of the United States.

VI, LL: Section 2. Recognition of Local Leagues. When there is, in any community in the state, a group of members of the League of Women Voters of the United States which meets the recognition requirements for local Leagues as adopted at the National Convention, the Board of Directors of the League of Women Voters of Utah shall recommend to the national board that recognition be granted. When such recognition is granted, the local League shall become an integral part of the League of Women Voters of the United States and League of Women Voters of Utah.

VI, LL: Section 3. Withdrawal of Recognition. When a local League recurrently fails to live up to the recognition requirements, the Board of Directors of the League of Women Voters of Utah shall recommend to the national board that recognition be withdrawn. Final action rests with the Board of Directors of the League of Women Voters of the United States. All funds held by a local League from which recognition has been withdrawn shall be paid to the League of Women Voters of Utah.

VI, LL: Section 4. Provisional Leagues. The Provisional Leagues are those Leagues which have been so recognized by the League of Women Voters of the United States. A provisional League may be formed by the League of Women Voters of Utah in a community where no local League exists when a group of citizens wishes to form a League. A provisional League will become a local League when it meets the requirements for recognition. In the event of recurring failure of a provisional League to meet these qualifying requirements, the Board of Directors of the League of Women Voters of Utah may recommend to the national board that it withdraw recognition from the provisional League. All funds held by a provisional League from which recognition has been withdrawn shall be paid to the League of Women Voters of Utah.

VI, LL: Section 5. Units Leagues-at-Large. Units Leagues-at-Large are small League League-At-Large units recognized by the League of Women Voters of Utah. Comprised of ten five or Language change and more members-at-large, a League-at-Large unit may be formed with permission of other changes to the board of directors of the League of Women Voters of Utah in an area of the state match new national where a League is not organized. The Leadership of a League at Large shall be requirements. Also comprised of at least five members, one of whom is the Chair. The following reduced required documents are required: Conflict of Interest Form, League-at-large Leadership Team membership to 5. Form, and Memorandum of Understanding. The Unit-League-at-Large reports directly to the state board Vice-President of Local Leagues on a monthly basis and may participate in state and national studies but may not do local studies. In some cases, the Unit-League-at-Large may be the first step in starting a provisional League. In the event that a Unit League-at-Large falls below the necessary membership or otherwise fails to meet the Unit-League-at-Large requirements, the Unit League-at-Large may be dissolved by the board of directors of the League of Women Voters of Utah. All funds held by the Unit League-at-Large from which recognition has been withdrawn shall be paid to the League of Women Voters of Utah.

ARTICLE VII: Financial Administration

10 Section 1. Fiscal Year. The fiscal year of the League of Women Voters of Utah shall commence on the first day of July of each year.

VII, Finance: Section 2. Budget. The budget shall be prepared annually by the Delete Office treasurer in consultation with the Office Manager. The board shall submit, to the Manager reference. Convention for adoption, a budget for the ensuing year. The treasurer with the PMP definitions budget committee and submitted to the board for recommendation of approval at moved to its own the Convention. Included in the budget shall be financial support from local Leagues section. in the form of a per-member-payment (PMP). The PMP for two or more members residing at the same address in a common household may be at a reduced rate. A copy of the budget will be made available to each local League president in advance of the Convention.

VII, Finance: Section 3. Per Member Payment New section to 1. LWVUT will set the per member payment for league members at each address PMP. membership level at convention. 2. Each local League shall make an annual per member payment to the LWVUT in an amount to be determined by a majority vote of those present and voting at each convention. 3. The League shall make a per member payment to the LWVUS for members-at-large and leagues at large.

VII, Finance: Section 3. 4. Distribution of Funds on Dissolution. In the event of the dissolution of this corporation for any reason, all money and securities or other property of whatsoever nature which at the time be owned or under the absolute control of the corporation shall be distributed at the discretion of the board, or such other persons as shall be charged by law with the liquidation or winding up of the corporation and its affairs, to any member organization of the League of Women Voters national organization which is exempt under Section 501(c)(3) of the Internal Revenue Code or the corresponding section of any future federal tax code; or if none of these organizations are then in existence or exempt under those tax provisions, then, at the discretion of the board, to another organization which is organized and operated exclusively for charitable and educational purposes and which has established its tax-exempt status under such designated tax provisions.

ARTICLE VIII, Convention Section 1. Place, Date , Call and Notification. A Convention of the League of Women Voters of Utah shall be held annually. The time and place of the Convention shall be Units-at-Large to determined by the board of directors. The president shall send a first call for the Leagues-at-Large. Convention to the presidents of local Leagues and Units-Leagues-at-Large not less than three months prior to the opening date of the Convention fixed in said call. Thereafter, the board of directors may advance or postpone the opening date of the Convention not more than two weeks from the date fixed in the first call. A final call for the Convention shall be sent by the president to the presidents of local Leagues and Units-at-Large at least 30 days before Convention. In response to the final call, local presidents must provide names of delegates at least 15 days prior to convention. A Convention Handbook will be provided to the delegates by the Board Secretary.

11 VIII, Convention: Section 2. Composition. The Convention shall consist of the delegates chosen by the members of the local Leagues, as provided in Section 4 of this Article, and the members of the board of directors of the League of Women Voters of Utah.

VIII, Convention: Section 3. Qualifications of Delegates and Voting. Each delegate shall be a voting member enrolled in a recognized local League in Utah or enrolled as a member-at-large of the League of Women Voters of Utah. Each delegate shall be entitled to one vote only at the Convention even though the delegate may be attending in two or more capacities. Absentee or proxy voting shall not be permitted. The Convention shall be the sole judge of whether a delegate is qualified to vote.

VIII, Convention: Section 4. Representation. Each recognized local League or It has been our Unit-at-Large in the state of Utah shall be entitled to a delegation of no more than 15 practice to allow any members. All active members are eligible to vote at the Convention. Each active member recognized local League or League-at-Large in the state of Utah shall be entitled to a present to vote. delegation of 10 percent of active membership or a minimum of 10 members.

VIII, Convention: Section 5. Powers. The Convention shall consider and authorize a program, shall elect officers and directors, shall adopt a budget for the ensuing year, and shall transact such other business as may be presented. (See Article X for program adoption requirements.)

VIII, Convention: Section 6. Quorum. A quorum shall consist of a majority of the delegates registered at the Convention provided that a majority of local Leagues and Units-Leagues-at-Large are represented.

ARTICLE IX: Nominations and Elections Section 1. Nominating Committee. The nominating committee shall consist of at least three members, at least one of whom shall be a member of the board of directors. The committee members shall be elected by the Convention for a two-year Has not been our term. Nominations for these offices shall be made by the current nominating practice to notify committee. The other members of the committee shall be appointed by the board of local leagues of directors immediately after the Convention. Vacancies occurring in the nominating Nominating committee shall be filled by the board of directors. The president of the League of Committee separate Women Voters of Utah shall send the name and address of the chair of the to convention. nominating committee to the president of each recognized local League and Unit-at-Large.

IV, Nominations: Section 2. Suggestions for Nominations. It shall be the duty of the chair of the nominating committee to request, through the president of each local League and Unit-at-Large, suggestions for nominations for the offices to be filled. Suggestions for nominations by local League boards or any members shall be sent to the chair of the nominating committee.

IV, Nominations: Section 3. Report of Nominating Committee and Nominations from Floor. The report of the nominating committee of its nominations for officers, directors, and the chair and two members of the succeeding nominating committee shall be sent to local Leagues in advance of the Convention. The report shall be

12 presented to the Convention on the first day of the meeting. Immediately following the presentation of this report nominations may be made from the floor by any delegate provided consent of the nominee has been obtained.

IV, Nominations: Section 4. Election. The election shall be by ballot, except when there is but one nominee for each office, a motion to accept by acclamation is in order. A majority vote of those present and qualified to vote and voting shall constitute an election

ARTICLE X: Program Section 1. Principles. The governmental principles adopted by the National Convention and supported by the League as a whole constitute the authorization for the adoption of a program.

X, Program: Section 2. Program. The program of the League of Women Voters of Utah shall consist of (a) action to implement the Principles and (b) those state governmental issues for concerted study and action.

X, Program: Section 3. Convention Action. The Convention shall act upon the program, using the following procedures: a. The board of directors shall consider the recommendations which have been sent in by the local League and Unit-at-Large boards and shall formulate a proposed program. Such proposed programs shall be submitted by the board to the local League presidents prior to the convention. b. Special meeting of the board of directors may be called to consider emergency program items. Local League presidents will be informed during or before the Convention of any recommended items that result from such a special meeting. Program items considered but not recommended at the special meeting may not be considered by the Convention. c. A majority vote of those present and voting shall be required for adoption of subjects in the proposed program as presented to the Convention by the board of directors. d. Further changes in the proposed program, submitted for consideration to, but not recommended by the board of directors, may be made by the Convention, provided that (1) the Convention shall order consideration by a majority vote, (2), the vote on the proposed change shall not be taken in the same session as the order for consideration, and (3) the Convention adopts the change by a two-thirds vote.

X, Program: Section 4. Local League Action. Local Leagues may take action on state governmental issues only when authorized to do so by the board of directors of the League of Women Voters of Utah. Local Leagues may act only in conformity with and not contrary to a position taken by the League of Women Voters of Utah and/or the League of Women Voters of the United States

X, Program: Section 5. Member Action. Members, including members-at-large and members in Leagues Units-at-Large, may act in the name of the League of Women Voters when authorized to do so by the board of directors.

13 X, Program: Section 6. Position Review. Statements of Position shall be reviewed Move to biennially by the board. responsibility of VP of program annually.

ARTICLE XI, National Convention and Council Section 1. National Convention. The board of directors, at a meeting before the date on which names of delegates must be sent to the League of Women Voters of the United States, shall elect delegates to the Convention in the number allowed by the League of Women Voters of Utah under the provisions of the bylaws of the League of Women Voters of the United States.

XI, National Convention: Section 2. National Council. The board of directors, at a meeting before the date on which names of the delegates must be sent to the League of Women Voters of the United States, shall elect delegates to the National Council in the number allowed under the provisions of the bylaws of the League of Women Voters of the United States.

ARTICLE XII Parliamentary Authority Section 1. Parliamentary Authority. The rules contained in Robert’s Rules of Order Newly Revised shall govern the corporation in all instances in which they are applicable in which they are non-inconsistent with these Bylaws.

ARTICLE XIII, Amendments Section 1. Amendments. These bylaws may be amended by a two-thirds vote at any Convention of the League of Women Voters of Utah, using the following procedures: a. Proposals for changes shall be submitted by any local League board in Utah to the board of directors of the League of Women Voters of Utah at least two months prior to the opening date of the Convention. b. All such proposed amendments together with the recommendations of the board of directors of the League of Women Voters shall be sent to the presidents of local Leagues at least one month prior the opening dates of the convention. c. The presidents of the local Leagues shall notify the members of their respective Leagues of the proposed amendments. Failure of a local League president to give such notice or failure of any member to receive such notice shall not invalidate amendments to the Bylaws of the League of Women Voters of Utah. d. Changes in the bylaws shall be recorded permanently on the Utah League website and in the Secretary’s records.

14 LWV Utah Treasurer’s Report FY2020-21 As of March 31, 2021 for fiscal year ending June 30, 2021 Revenue of $14,252 includes the following: ● $ 9,428 Donations ● $ 712 Face mask sales ● $ 4,105 From Local Leagues for a portion of membership fees

Operating Expenses of $10,154 include the following: ● $ 6,986 Office/administrative expenses (includes Zoom fees) ● $ 2,633 Voter education/services, publications, and promotions ● $ 75 Fundraising ● $ 450 Moving expenses

Both revenue and expenses were significantly under budget. LWVUT no longer rents office space, and has been conducting most League business via the Internet for the past year. As of March 31, 2021, bank account balances total $45,707, giving us a good operational foundation for the next few years. The treasurer has no other issues or concerns about which to report.

15 Recommended Budget for LWV Utah 2021-2022 LWV UTAH 2021-2022 Proposed Budget REVENUE PMP Weber PMP $ 395.00 Davis PMP $ 205.00 Salt Lake PMP $ 2,710.00 Grand PMP $ 515.00 At-Large PMP $ 225.00

Donations Member $ 6,000.00 Community $ 6,000.00

From Reserves $ 6,644.00

EVENT Convention Revenue $ 1,800.00 Convention Expense $ (1,800.00) Convention Net $ - Event Revenue $ - Event Expense $ - Event Net $ -

Miscellaneous CD Interest Income $ 70.00 Misc. Income $0.00

REVENUE $22,764.00

EXPENSE BUDGET Office Expense Salary $ (5,200.00) Payroll Taxes $ (416.00) Payroll Services (KHSA) $ (450.00) Website $ (188.00) Mailchimp $ (205.00) Postage $ (100.00) Internet/Phone $ (300.00) Office Supplies $ (75.00) Equipment $ (100.00)

Rent $ (2,400.00) Zoom $ (1,100.00) Insurance $ (265.00)

Education & Voter Activities Voter Services $ (500.00) VOTE 411 $ (2,500.00) VOTER $ (780.00)

Program Legislative Action $ (3,525.00) Local League Development $ (1,000.00)

Memberships National PMP $ (160.00)

16 Board National Convention $ (2,000.00) Board Meeting Expense $ (200.00) Travel $ (250.00)

Development Fundraising Expense $ (550.00)

Miscellaneous $ (500.00)

TOTAL EXPENSE $ (22,764.00)

17 2020-2021 LWV of Utah Nominating Committee Report to LWV Utah Board The Nominating Committee presents the following slate of officers and committee members for election at the 2021 LWV of Utah Annual Meeting:

Co-President Catherine Weller Term 2021-2022 Co-President Open Vice President, Program Tina Hose Term 2021-2023 Vice President, Local Leagues Kathy Fitzgerald Term 2021-2023 Treasurer Sally Aulakh Term 2021-2023 Director, Voter Services Genevra Holman Prothero Term 2021-2023 Co-Director, Legislative Action Deborah Case Term 2021-2023 Co-Director, Legislative Action Lisa Stamps Term 2021-2023 Co-Director, Natural Resources Norma Wills Term 2021-2023 Co-Director, Natural Resources Paula Carl Term 2021-2023 Nominating Committee Vickie Samuelson, LWV Salt Lake Helen Moser, LWV Salt Lake Peggy Carrico, LWV Davis

Nominee Biographies

Co-President, Catherine Weller, LWV of Salt Lake (2021-2022) Catherine Weller has been a member of the League of Women Voters for more than a decade. She has served as co-editor of the Utah Voter from 2014 to 2017, Vice-President/Local Leagues from 2016 to 2017 and currently completed two terms as co-president of the state League.

Catherine has worked in libraries or bookstores since second grade. Her commitment to politics and civic dialog was formed early by listening in on her mother’s consciousness raising group in the early 1970s and arguing with her father about feminism beginning about the same time. She attended the University of Utah. She is co-owner of a local, family business. She has served on various professional boards and committees in both the library and bookselling communities. Her interests include reading, gardening, knitting, and hiking. Catherine fervently believes it is important to vacation off the grid at least once a year. She also enjoys pondering a more just world.

Vice-President of Program, Tina Hose, LWV of Salt Lake (2021-2023) Tina has been a member ever since she was first introduced to the League by LWVDavis member Nancy Cooper in 2000. Tina served four years as Board Secretary for both LWVSL and LWVUT, five years as LWVUT Office Manager, three years as LWVUS Membership and Leadership Development Local Program Coordinator and currently as the LWVUT Board Leadership Advisor. Tina holds a bachelor’s degree in Human Relations from Westminster College and attended the University of Utah Executive Masters in Public Administration program. During her 30 years as a career Human Resources Consultant for Salt Lake City government, Tina developed a non-discriminatory entry level testing process which led to the hiring of the Fire department’s first female and African-American firefighters.

18 Tina teaches resume building courses to high school students who are interested in Police and Fire service careers. She serves as an interviewer on student internship and scholarship panels. She enjoys taking webinars and courses to improve and maintain her human resources and organizational training skills, and she looks forward to resuming local and international travel. She lives with her husband George (also a LWVSL member) and dog Miley in Sugarhouse. Vice-President of Local Leagues, Kathy Fitzgerald, LWV of Salt Lake (2021-2023) Kathy, a retired University English professor, is a long time League member who was active on the Salt Lake Board in the 1970’s before returning to a career in education, first as an Adjunct Instructor in the University Writing Program at the University of Utah, and then as a Professor in the English Department at Utah State University. She and her husband Gene, a retired Russian professor at the U of U, have two grown children, two granddaughters and three granddogs. Returning to Salt Lake after retiring from USU, Kathy served as Local Government Director, where she developed the only single page online source for information about all city council and planning commission meetings in Salt Lake County. She has since served as Secretary and Program Director for the Salt Lake League. In 2017 she became active in the Legislative Action Corps in addition to her duties as Development Director. Kathy served as LWVUT Development Director. Recently she has been a mentor to the Utah County League-at-Large. Treasurer, Sally Aulakh, LWV of Salt Lake (2021-2023) Sally Aulakh has served as LWVUT Treasurer since 2016. Her other League activities include work for the Legislative Action committee and registering new voters at naturalization ceremonies. She is a Salt Lake native who moved back to the area in 2007 after 20 years away. She was a programmer for several years, and now works with her husband in their software services business. She attended the University of Utah and earned a degree in data processing from Utah Technical College. Sally’s volunteer work has included serving on the board of her homeowner’s association, helping on election campaigns, and serving as a county/state delegate. Her interests include reading, music, and travel. Director, Voter Services, Genevra Holman Prothero, LWV of Davis (2021-2023) Genevra Prothero has been passionate about the voting process ever since she was in high school and learned about the twentieth century women’s suffrage movement. She eagerly counted down the days until November 5, 1996, when she would finally be able to stand in line and vote for the very first time in the presidential elections. She has experience in volunteering at the polls, registering voters, canvassing, field directing, managing campaigns, and creating and managing social media platforms for activism. She is always actively engaged in getting to know the candidates and elected officials on a city, county, and statewide level. She decided to join the LVW because of the value statement “We believe in the power of women to create a more perfect democracy.” Genevra is currently the Social Media Director for the LWV of Davis County, and she has enjoyed getting to attend every panel discussion with the candidates over the past several years. She works in banking/finance, and has been with her employer for 20 years. She is married with two sons and a cat named Ahri. She enjoys working with dinosaur fossils for NHMU, water coloring, reading, journal writing, Japanese Anime/Manga, and Facetime with her Niece and Nephew that moved to Indiana. Co-Director, Legislative Action, LWV Salt Lake, Deborah Case (2021-2023) Deborah Case is a politically active resident of Cottonwood Heights, Utah and ran for CH City Council in 2019. She has a passion for her community, its character, and the canyons that surround her. Locally Deborah has been active along the Wasatch front helping create and brand citizen groups such as Unite for CH, Save Not Pave, her own City Council Election, and was Gay Lynn Bennion’s Campaign Manager, helping ensure the 2020 House District 46 seat win.

19 Deborah graduated from California State University, Chico with a Business Degree in Strategic Management and an equivalent minor in Computer Science. She excels in project-oriented environments and in understanding and meeting her clients’ needs. She is adaptive and works well in a wide range of capacities. Her personality lends itself well to working with others, in person or remotely, and on both sides of the aisle. She currently works in her family business of Commercial Investments. Deborah is happily married to her husband Tom Ross, of over 20 years. She and Tom enjoy the beauty of the Wasatch, and met in Little Cottonwood Canyon over 2 decades ago. In their free time, they love to ski together, spend time with family and friends, and enjoy Tom’s delicious home cooking. Co-Director, Legislative Action, LWV Salt Lake, Lisa Stamps (2021-2023) Lisa Stamps is new to LWV. She has spent the last 20 years advocating on behalf of children with special needs. Her education and law degrees gave her the insights she needed to represent children and parents in school settings. After lobbying on Capitol Hill for increased funding for the Division of Services for People with Disabilities, Lisa discovered a new passion and started working in the legislature, first as a committee secretary and then as the staff director for the House Minority Caucus. During the 2020 election season she worked on voter registration drives in high schools and in the community. Lisa is currently employed with the School & Institutional Trust Lands agency (SITLA) which manages land set aside to help fund education. She grew up in Michigan and moved to Utah for graduate school. Lisa designed and taught "Google for Grandparents" through Canyons adult community education. She also enjoys reading and travel. Co-Director, Natural Resources, LWV Salt Lake, Norma Wills (2021-2023) Norma Wills has been a member of the Salt Lake League for ~4 years. As a member of the Legislative Action Corps, she has reported on committees considering energy, natural resources and climate legislation. She also chaired a state study on Utah’s Transition to Clean Energy and has been involved with the Natural Resources committee. She graduated from the University of the Pacific with a degree in chemistry and subsequently received a Masters Degree in molecular biology from the University of Utah. Now retired, she worked as a Senior Research Specialist in the University of Utah’s Human Genetics department for 39 years and respects science’s role in forming public policy. She has volunteered for the Firebirds Soccer Club and for the University’s retired research animal adoption program. Her free time is spent reading, baking, doing needlework, and playing golf. Co-Director, Natural Resources, LWV Salt Lake, Paula Carl (2021-2023) Paula Carl is a native of Salt Lake City, having lived a large part of her life in Utah and a smaller part in the Washington, D.C. area. She received a Masters of Architecture degree from the University of Utah. She has worked as an architect for over 35 years, and has been self-employed for the past 20 years. Her non-profit and civic experience includes terms as an officer and / or member of the SLC Housing Trust Fund Advisory Council, the SLC Historical Landmarks Commission, Sabu Help, Multi-Ethnic Development Corporation, the American Institute of Architects, Envision Utah and the Salt Lake Valley Chapter of Habitat for Humanity. In her spare time, Paula is a reader, a lover of the outdoors and aspires to be a successful near-sighted bird watcher.

20 LWV Utah Board of Directors, FY 2021-2022 *2021-2022 Nominees

CO-PRESIDENTS Catherine Weller* Co-President (801) 435-3539 [email protected]

OFFICERS DIRECTORS Tina Hose* Genevra Holman Prothero* Vice President of Program Voter Services Director (801) 582-0467 (801) 336-0612 [email protected] [email protected]

Kathy Fitzgerald* Deborah Case* Vice President of Local Leagues Legislative Action Co-Director (801) 521-5790 (619) 250-0760 [email protected] [email protected]

Mallory Bateman Lisa Stamps* Secretary Legislative Action Co-Director (801) 755-3787 801 891-7489 [email protected] [email protected]

Sally Aulakh* Katherine Biele Treasurer Communication Director (801) 272-3346 (801) 243-1185 [email protected] [email protected]

Norma Wills* Natural Resources Co-Director (801) 455-3937 [email protected]

Paula Carl* Natural Resources Co-Director (801) 205-6210 [email protected] Nominating Committee Vickie Samuelson, LWV Salt Lake Angelina Beitia Helen Moser, LWV Salt Lake Development Director Peggy Carrico, LWV Davis (801) 652-1605 [email protected]

21 NON-VOTING MEMBERS

● Local League Presidents

● Gigi Brandt Redistricting and Money in Politics Adviser (801) 582-1102 [email protected] ● Vickie Samuleson ERA Advisor (801) 750-2217 [email protected] ● Peggy Carrico Office Manager (801) 699-0625 [email protected] ● Voter Newsletter Editorial Team [email protected]

Officers ● The Co-Presidents serve as the spokespersons for the League and act as the primary liaison between local leagues and LWVUS. They set priorities, delegate tasks, establish time tables for completion and successfully execute programs and initiatives approved by the Board and by membership at annual State Convention. ● The VP of Programs tracks LWVUS priorities through email and group list serves. Serves as a liaison between local leagues and the Board to provide annual program recommendations. Coordinates program activities with study chairs and local league presidents. ● The VP of Local Leagues works with local league presidents, membership directors and unit organizers to sustain local league membership. Oversees the recruitment and sustainability of new local leagues. In collaboration with the Communications Director, assists in the promotion of LWVUT program/project priorities with local leagues. ● The Treasurer prepares the LWVUT annual budget, reconciles receipts and disbursements in collaboration with the League Organizational Consultant, and in accordance with the annual budget. Prepares budget updates for Board meetings. Advises on projected budget needs. ● The Secretary prepares, distributes and corrects minutes of Board Meetings and Annual State Convention. Updates the LWVUT bylaws after changes have been voted upon at Convention. Tracks and advises Board on agenda items that are moved to future Board meetings.

Directors ● The Communication Director, in consultation with the Board, proposes, develops and implements communication campaigns in support of the LWVUT programs and priorities. Promotes the visibility of the LWVUT through social media and other media sources. ● The Development Director proposes and seeks funding for specific LWVUT projects and publications through all available development opportunities including, but not limited to social media, solicitation letters, fundraising events, etc. ● The Voter Services Director advises on the publication of the LWVUT voters’ guide and utilization, maintenance and promotion of the LWVUT VOTE 411 site. Presents programs to interested audiences on voting and election processes.

22 ● The Legislative Action Director proposes the legislative priorities for the LWVUT and educates the Board, the membership and general public on legislative actions in which the League has an interest. Develops, trains and manages the Legislative Action Corp prior to and during the general session of the Utah State Legislature. Recommends formal statements based on LWVUT and LWVUS positions to be used in lobbying efforts with the State Legislature and/or the Governor. Encourages participation in and monitors legislative interim committees. ● The Natural Resources Director, in consultation as needed with the Program Vice Presidents and Legislative Action Director, monitors state natural resources issues and proposes programs, events, forums, and partnerships to ensure a League presence and cooperative actions are taken to promote the environmental health and well-being of Utah residents.

Non-Voting Advisors ● The Voter Newsletter Editorial Team serve as advisors to the Board on the content and publication of the League newsletter The Utah Voter. ● The Equal Rights Amendment Advisor works with other community organizations, to regularly advise the Board on issues and trends regarding ratification of the ERA. ● The Organizational Consultant, under the general supervision of both the LWVUT and LWVSL Presidents, serves as the central contract for League Office business. Analyzes current office and financial tracking operations, and makes recommendations to the Presidents regarding office and operational staffing. ● The Redistricting and Money in Politics Advisor works with other community organizations, to regularly advise the Board on identified trends in local and national redistricting and money in politics.

23 2021 Annual Convention Reports

LWV UTAH PRESIDENTS REPORT Catherine Weller & Vickie Samuelson, Co-Presidents The 2020 - 2021 League year provided plenty of opportunities and challenges as we embraced an all virtual meeting and activity model necessitated by COVID. Many of our plans were again suspended or put on hold until we’re able to meet face-to-face again. At the same time, national increased learning opportunities, support and programming for state Leagues, all within the virtual space. Activity around the ERA, the 2020 election, census delays, and build up to the redistricting process along with the usual kept the co-presidents busy. When added to the usual legislative and board work, it was one busy year.

Organizational In June the Utah Co-Presidents led a delegation of 12 delegates and three observers to the National convention. While some of us were disappointed we were not able to travel to Washington DC for our centennial year’s convention, national’s pivot to a virtual convention allowed more Utahns to participate in convention. Our delegates did notable work for the voting methods consensus project and in the climate change arenas. Several of us were prepared to speak to various issues but were hampered by technology issues or were not called before comment was ended. Cary Dabney of LWV Grand County and Katharine Biele spoke during the plenary session. Catherine Weller also served on the LWV Bylaws Revision Committee as well as the LWV UT Bylaws Revision Committee.

The annual Utah Board Retreat was held in July. We used the retreat to revisit the state League’s 5-year strategic plan. While some action items from the plan were addressed, many were hampered by the shifting landscape created by the coronavirus emergency. A special strategic plan committee was formed in January to renew focus and stimulate action as we move toward our goals and objectives. As is now practice, the board will review the strategic plan at its board retreat in the new year to analyze how to meet the plan’s objectives during this unpredictable time.

While the Coronavirus pandemic may be waning, League activities and meetings are still operating in the virtual space. We will continue to meet virtually for the near future. When the time is appropriate, the LWVUT will examine the possibility of a hybrid meeting model.

Making Democracy Work The top item of the League of Women Voters of Utah Program is supporting the League’s Making Democracy Work campaign. Our work as a voter education and rights group is our core mission and one in which we take special pride.

The Utah League completed two valuable voter education projects for the pivotal 2020 election year. We again used the Vote411 platform to produce and disseminate our Voters Guide. Our guides were for both the primary and general elections and were accessed by over 15,000 Utahns located throughout the state. The League also hosted video conversations with many of Utah’s Gubernatorial candidates. Voter Services Director Shelly Jackson will provide more details about both activities in her report.

In early May, Catherine Weller joined LWV Lobby Corps. member Donald Gurney in lobbying Sens. Lee’s and Romney’s staff for support of S. 1, the Senate version of the For the People Act. Both meetings were conducted via Zoom.

The Utah League also received a second grant from the LWVUS as part of the People Powered Fair Maps campaign. The campaign’s goal is to support independent redistricting commissions in all 50 states. Gigi Brandt,

24 the state League’s advisor to the board on redistricting, Wendy Molteni, and Catherine Weller serve on the redistricting committee. Though much of the 2020 - 2021 work was put on hold due to the census delays, work picked up in 2021. Gigi Brandt will provide more detail in her report. The League continues to monitor redistricting in Utah and to educate its members and the public.

Legislative The Co-Presidents observed the Governmental Operations Committees in both the Utah Senate and House. The legislature’s pivot to virtual attendance expanded opportunities to observe legislative proceedings while limiting testimony opportunities. Catherine Weller was prepared to testify to mobile voter and Ranked Choice Voting (RCV) bills but was not called on. Vickie Samuelson suffered a similar predicament in the House. Along with the Legislative Action Committee Director Emily Walsh, Catherine Weller appeared on KRCL’s RadioActive show during Interim and 2019 sessions.

Operational Work Vickie Samuelson spoke at the launch of the Utah County League at Large event and has worked with the Natural Resources Committee to create a program for constituents and members in targeted legislative districts to help push legislation important to the League.

Outreach Outreach by the presidents was also changed by the pandemic (what wasn’t!). Committee and coalition work all moved online. The only thing that seemed unchanged was the method to submit OpEds and Letters to the Editors of Utah papers. The presidents, especially Vickie, made good use of those platforms provided by the press. Vickie had two Op Eds about the ERA and one about Utah’s abortion laws published in the Salt Lake Tribune. Vickie also published an OP Ed about the ERA in the Moab Sun News. Catherine Weller published an Op Ed in the Salt Lake Tribune about democracy reform.

Vickie’s tireless work toward Utah’s ratification of the ERA is especially notable. She accepted and executed an education grant from the LWVUS that resulted in a video production about Utah’s attempt to ratify the ERA in the 1970s and a postcard campaign. She also worked with the ERA coalition promoting a national bus tour to highlight passage of the ERA.

We presented at meetings as varied as community council meetings (Catherine) and the Capitol Hills Action Group (Vickie). Vickie also spoke at a Utah Women’s Legislative Council. Catherine moderated a panel for a Voterise conference.

Both presidents served on a variety of coalitions this year. Catherine Weller is a member of the Redistricting Roundtable, represented the state League on the Complete Count Committee and a Utah ranked choice voting group, and serves on the board of Real Women Run. Vickie Samuelson is a member of the Voting Rights Coalition and served on the executive committee of the ERA Coalition.

PROGRAM Nickie Nelson, Vice President Art. XII, Sec. 1 and 2 of the LWVUS Bylaws defines Program as follows: Sec. 1. Principles. The Principles are concepts of government supported by the League and are the authorization for adoption of national, state and local programs. They may be amended by the convention in the same way as a program is adopted under Section 2 of this Article. Sec. 2. Program. The program shall consist of action to implement the Principles and those governmental issues chosen by the convention for concerted study or concurrence and action.

25 The pandemic did not deter LWVUT from carrying our many Program activities. Utilizing virtual meeting software increased attendance and participation across the state. Local leagues were active in educating members and the public during a contentious federal and state election, using virtual panels, webinars, Meet the Candidate events and other activities. LWVUT members were active at the (virtual) National Convention, particularly in promoting a National position on Transfer of Public Lands. LWVUT members were deeply involved in Utah’s response to a 2020 state initiative requiring an independent redistricting advisory panel and continue that work today. Local Leagues also were active in events related to local governmental issues. LWVUT successfully carried out three educational studies:

● Utah’s Transition to Clean Energy ● Transfer of Public Lands Movement ● Utah Abortion Laws

The results of these studies were widely disseminated to members and to the public. Local Leagues and Units held virtual webinars, supported by study team members, which provided ample time for members to discuss and comment on these subjects. Study results provided supporting material for educating and lobbying our legislature during the session on League positions. Participating in a League study is a learning opportunity, a way to meet and collaborate with other members, and to actively shape the work of the League of Women Voters of Utah. To that end, in January 2021 we surveyed members’ knowledge of the study process and interest in seven studies proposed at the 2020 Convention. We found significant interest in these studies. Post survey, a study on Youth Voting was proposed by the Legislative Action Director. Three of these studies were recommended by the LWVUT Board and five are presented as Non-Recommended Items. Based on member comments in the Program/Studies Survey, a LWVUT Study Roles sheet was prepared to help members understand study time commitment, and the knowledge, skills and abilities for study participants. Noted in the Study Roles Sheet is the idea that Leads and Participants need not be topic experts. Also in process is an orientation for Study Team Leads and Study Mentors. See sheet following this report. The proposed 2021-2022 Program is based on the following guidelines from League of Women Voters of the United States. LWVUS reminds us that “Program has a unique LWV meaning at the League. Simply put, program is education and advocacy. Education is the first step of advocacy. It can include studies by which LWV’ers reach consensus on the issue or by concurrence where members take advantage of a study done by another League by using their background information and concurring with their position. It is those positions and the LWVUS principles on which all advocacy is based. No advocacy can be undertaken without a supporting LWV position. We speak with one voice and never work against a position, although some levels remain silent on specific positions.” LWVUS also reminds us to include Diversity, Equity and Inclusion in our Program planning. LWVUS provides this list of considerations when approving a program: 1. To what extent will the program • further the mission and vision of the League • further a current League priority? • contribute to the League's diversity efforts? 2. In what way(s) will the program contribute to the League’s organizational strength? • Will it enhance the League's visibility with the media, the public, diverse populations, other organizations and/or government officials?

26 • Will it provide resources (training, materials, funding) to assist state/local Leagues? • Will it stimulate membership growth? • Does it have potential to build long-term funding resources? • Will it position the League as a leader, either in civic engagement in general or on a public policy issue in particular? 3. What resources will the Program require and are these resource demands appropriate, given existing organizational priorities and needs? 4. Have the costs associated with the program been adequately detailed and have funding sources been identified? 5. Does the program have achievable results? 6. If the program is to be collaborative, does the League have confidence in the collaborating organization(s)? The proposed 2021-2022 Program includes the topics developed from the 2021 Program/Studies survey and comments from members state-wide. With appreciation for your commitment to League and your response to the Survey, the LWVUT is looking forward to another successful Program year.

27 LWVUT Study Team Roles Study Team Participant Study Team Leader and local leagues, coordinates A study team leader provides post-study- briefings. A study team participant is a League coordination, guidance, instruction member who actively contributes to Time commitment varies with and direction on a selected LWVUT the team in order to complete, assignments and time frame for study topic. educate and potentially promote completion. If researching and present on the study topic. Helpful knowledge and skills information, summarizing research, • Has a curiosity about the study organizing team and subject matter Helpful knowledge and skills topic. Need not be a subject matter expert meetings = approximately • Has a curiosity about the study expert. 4- 6 hrs. intermittently/month. topic. Need not be a subject matter • Attends Study Team Lead expert. Study Team Mentor orientation. • Access and basic proficiency with A study team mentor serves as a • Meets with team members as a computers for video meetings, word knowledgeable guide through the group to discuss study scope and processing and research. study process. potential team member • Participates in scheduled team contributions. • Attends Mentor Briefing prior to planning, progress and final •Sets up team meetings as per meeting with the study team. production meetings. agreed schedule. • Attends initial study group • Listens carefully to team lead and • Communicates and organizes the meetings and subsequent meetings team members; actively focus of the study based on league as requested. participates, respects ideas and practice, team member skills, team • Educates teams on typical study aims to improve the study product. agreement on assignments and processes, practices and time • Completes tasks and assignments. timeline for completion. frame. • Understands that they will learn a lot about the topic through team • Accepts that as lead, you too will Helpful knowledge and skills and personal contributions. learn a lot. • Has access to and basic • Past experience leading an LWVUT Time commitment varies with proficiency with computers for study. assignments and time frame for group meetings, word processing • Willing to share and educate on completion. If researching and research. study practices. information, summarizing research, • Possesses problem solving skills. • Access to and basic proficiency attending team and subject matter Seeks assistance from study mentor, with computers for group meetings, expert meetings, and possibly LWVUT Programs VP, LWVUT Board word processing, research. listening to recorded Utah State members as needed. Legislative hearings = approximately • Communicates clearly and Time commitment will vary based 3 - 5 hours intermittently/ month regularly keeps team members on team member and team leader informed of study progress experience with the study process = • Provides encouragement, approximately 2- 4 hrs. information and guidance intermittently/month. throughout the study process. • As requested by the LWVUT Board

28 LOCAL LEAGUES Julie DeLong, Vice President In this pandemic year, we found ways to keep in touch with each other and zoom turned out to be a lifesaver for our Utah County League at Large, which was brought back online through chair Tay Gudmundson this spring. New committees have been formed; they are focused on voter registration and candidate forums. Connections with others in areas around Utah were maintained and plans for resurrecting former leagues and bringing on new leagues continue to be a focus.

A new league task force met to determine parameters for choosing where to focus resources for new and renewing leagues. Primarily, focus is on population centers across the state in communities with colleges and universities.

The VP of Local Leagues has focused on learning where communication gaps are, and on connecting local league Presidents to state board work, and each other. Also, a Presidents Toolkit is in process to assist new Local League Presidents with training and best practices as they move into their role. This would be in addition to whatever the current President assists with in the transition.

We revised the strategic plan, of which local League development is a core strategy for sustaining and growing the LWVUT.

VOTER SERVICES Shelly Jackson, Director During the 2020 Election cycle Voter Services focused mainly on the Vote 411 guide. COVID prevented a lot of outreach efforts. Utah uses the Vote 411 guide for the both the Primary and General election. The guide was used by 44,000 voters Statewide to research candidates and an additional 35,000 voters looked up polling places and voter registration resources.

LEGISLATIVE ACTION COMMITTEE Emily Walsh, Director The Legislative Action Committee (LAC) tracked 174 bills during the legislative session. The League had positions supporting 96 of those bills and opposing 15 of them. The Utah Legislature voted in line with the League’s positions on 59% of bills we had positions on. This number skews low because there were several duplicated/overlapping bills, passing all of them was not practical or desirable. The remaining 63 bills we watched because we either had no position for those bills, had conflicting positions for those bills or we became neutral due to the ways they were modified. Requests for clarification on conflicting positions were made to National, but responses were not always received in time for action on the bill. LAC collaborated with: Natural Resources Committee and the groups and organizations it works with, Better Boundaries, Reproductive Justice Roundtable, and Family Investment Coalition during Interim and the General Session. The Legislative Action Committee made two study recommendations to the State Board at its March meeting based on the list of bills we watched. The first is a study on youth voting and the second is a study on local v state control. We did “Three Quick Picks on the People’s Business at the Utah Legislature” weeknights on KRCL during the General Session. There is a SoundCloud playlist available on the Legislative Action page at lwvutah.org. We have been asked to continue doing those on KRCL 90.9FM’s RadioACTive show through Interim.

29 NATURAL RESOURCES Carole Straughn, Director Origins 2019 In 2019, in response to the energy surrounding environmental stewardship among our members, the LWVUT Convention created a new position of Natural Resources Director on the Board and elected me to serve a two-year term ending today. Also that year, the Convention commissioned a study on Utah’s Transition to Clean Energy, appointing Norma Wills as Chair.The mandate for a strong statewide League presence on environmental issues drew volunteers to the study, to the Legislative Action Committee and to the Natural Resources Committee. Momentum 2020-21 In the pandemic year, NR committee leaders kept building ways to educate and mobilize citizens on environmental concerns. Here are some examples of their work: Transition to Clean Energy Study: Norma Wills and Helen Moser prepared a set of PowerPoint slides summarizing the study and presented them to several League groups: a Salt Lake League general meeting (September 2020), a Weber/Davis meeting Jan. 2021, and a Bench Bunch Unit meeting Feb., 2021. Nancy Wingelaar and Janis Morgan presented a hard copy of the study to their State Representative, Robert Spendlove. Natural Resources Legislation: Ann O’Connor, Norma, Helen, Jane Johnson and Paula Carl followed environment-related committees at the 2021 Utah State Legislature and took part in Legislative Action Committee (LAC) meetings contributing ideas for the bill tracker created on the League website by LAC Director Emily Walsh. I am grateful for the tireless work of Emily, Nickie Nelson, Vickie and Catherine for reading countless bills, prioritizing and posting environmental bills in the website tracker. Earth Day and Webpage: Helen, Norma, Jane, Jeanine Kuhn-Coker, and Margie McCloy worked with Communications Director Katharine Biele to create pages for Natural Resource pages on the LWVUT website, featuring League NR positions, issues for action, and inviting participation in the NR committee. Helen created an Earth Day 2021 webpage, compiling areas of action and events and recruiting Millcreek Gardens to offer water-wise perennials and a succulent garden as prizes in the LWV-Utah Earth Year Challenge. Citizen Advocacy: Helen and Norma met with League members from MA and VA to learn about their legislative advocacy programs. After brainstorming with Vickie and Emily, they developed an outline for a training series specific to Utah and submitted it to the state board for their consideration. A pilot project for constituent advocacy in House District 49 is underway. Local Leagues: Stalwarts like Ann O’Connell on Inland Port, Jan Striefel on Wasatch Canyons and The Great Salt Lake, and Carey Dabney on Public Lands are doing amazing work on local issues with statewide implications. For just a taste of the quality and quantity of work by Local Leagues, here is Ann’s summary of her work with the Salt Lake League, also illustrating the interconnected nature of state and local NR issues in Utah: Utah Inland Port -The LWVSL follows the activities of UIPA (Utah Inland Port Authority) and the Stop the Polluting Port Coalition. The LWVUT is an official member of the latter, the LWVSL is not. However, the Salt Lake League members are actively involved in the stop the port group: Nancy McHugh, Lisa Manuel, Ann O’Connell attend meetings and work on projects. The LWV Inland Port Google Group members are from other local leagues and receive information about the project and attend UIPA board meetings. -The LWVUT Lobby Corps followed bills that advanced financing for the project in Salt Lake City and the proposed satellite ports in economically troubled locations off the Wasatch Front. The lobby corps should pay special attention to this financing during the 2021 interim committee meetings and the 2022 legislative session.

30 Little Cottonwood Canyon - The LWVSL has permission from the LWVUT to confer with LWVUS if, and when the progress of a bill for land exchange in Little Cottonwood Canyon might be aided by LWVSL support. If, and when, this might be important will be dictated by circumstances. This land exchange falls under the new public land policy position of the LWVUS.

Conserve Southwestern Utah -I have forwarded requests for comments from this group to the LWVNR Google Group because their information and information links are so literate and useful, and, their membership could be a source of support for a LWV of Saint George. I recommend this be a priority of the LWVUT NR and Local Leagues Chairs.

Visioning 2021-22 In consultation with the Co-Presidents and local activists, the NR committee is exploring the possible synergy of bringing local League activists together for regular conversations and strategy meetings. I am excited to see what the dynamic group of NR volunteers will accomplish together in the coming year.

COMMUNICATIONS Kathy Biele, Director This year, we have focused on using our entire suite of communications tools to reach out to members, interested partners, and government officials. Our website and the Mailchimp email tool have been most effective. Office Manager Peggy Carrico has been an invaluable partner in the communications effort.

In Mailchimp, we have 1,552 contacts, 1,453 of them subscribers. 35 percent of our subscribers are “highly engaged,” which is better than many communications applications. We have sent out Action Alerts, Voter notifications, media alerts and event notices to segmented audiences.

Peggy has also created tags for members to track their individual governmental districts. This feature may be used in the future.

I’m attaching a screenshot of analytics from the website since January 2021. They correspond with interests from the entire year and show that redistricting and various voter projects continue to be our key areas of focus. The main welcome page, the calendar and the Salt Lake page get the most hits.

Our candidate forums and other virtual events – especially concerning redistricting – have been well received. Shelly Pace created a video we used to demonstrate gerrymandering so that we did not need to use one from a different state league.

We reach an average of 500 people a month through our Facebook page. We would do better if members would “like” and “share” content.

We have had good engagement on Twitter with followers re-tweeting. Twitter also reaches legislators more easily than other means of communication.

Instagram has been used less, mainly because we lack local photos to use for engagement. We have instead used stock photos, but would like to solicit more images locally.

31 32 REDISTRICTING AND MONEY IN POLITICS ADVISOR, Gigi Brandt This year has seen the realization of a position on redistricting that the LWV of Utah has had since 1980. An independent advisory commission was named and has begun its deliberations. The postponement of the announcement of census data has resulted in many adjustments, including moving of the report of the independent advisory commissions submissions of maps until November. The LWVUtah has sponsored two webinars this year on redistricting. In addition, Wendy Molteni and Kathy Biele have presented to Osher and Wendy has been part of a webinar for Better Boundaries. We have participated in LWVUS programs on redistricting. Gigi continues to be on the board of Better Boundaries . LWVUtah is part of the Utah Redistricting Coalition. The major part of the League work on Redistricting will come in the next year between the release of the census data (July 30 and perhaps earlier and the submission of the Independent Advisory Commission maps and the legislative redistricting adoption in November or December.

33 OFFICE MANAGEMENT Peggy Carrico, Office Manager The office - like everything else - has gone virtual. I moved the office functions to my home at the beginning of COVID. In August we downsized the office space in the same building and then we closed the physical office in January when the leaseholder notified us they were closing the building. The league material has been moved into storage donated by Weller Book Works. We established a post office box and a virtual phone number for publication. My feedback to leadership is that a virtual office is very functional for the foreseeable future. Identifying meeting space will be needed as we begin to meet together in the future.

The office completed the first centralized membership renewal process in 2020 and will continue to offer this going forward.

LWV WEBER COUNTY Terri McCulloch, President As with most Leagues, Weber County had to continue to adapt to the situation in the world. We kept going though, and we provided our community and members with excellent information. We continue to learn technology lessons and have decided that most of our meetings will be in person and on zoom so everyone can participate if they wish. Our activities included presentations on Homelessness in our Community, Intergenerational Poverty, Equality – Race/Gender, Police Reform, Transition to Clean Energy Study, COVID Economy, Recycling, Public Lands Study, Housing Crisis, Election Wrap-Up, and Ogden’s Five Year Plan. We had excellent professionals provide this information – Adrienne Andrews, Carole Straughn, Debra Stevenson-Geide, Tara Rollins, Cathy Fuentes, Gina Hughes, Leah Murray, and Carey Dabney. I believe this was one of our strongest years for speakers and information provided. We also sponsored an online debate, had a Meet the Candidates Night with a first effort at doing so on Zoom, conducted online technology training, helped sponsor and support Get Out The Vote Walk, and stole the idea from Salt Lake for an online holiday social. The holiday social had three speakers while we enjoyed our favorite snack and beverage. These were people from the community with great programs and gave positive, uplifting presentations. Our League also suffered a great loss with the passing of Lou Shurtliff. The influence she had on students, the legislature, and our community will be felt for a long time. Membership growth is always a challenge, but we were able to attract new members through our activities and other league members. Both the newsletter, Watchdog, and our website continue to be of high quality. We have tried to expand our presence on Facebook and Instagram and will continue to do so. Leah Murray will be revitalizing our student group at Weber State University. Partnering with Voterise we were able to register many voters in the county. Through the challenges present this last year and because of member support, the Weber League was able to remain a viable force in the community. It is our hope that this continues, especially with implementing both in person and zoom meetings. We will be helping with the redistricting issue this summer and then be ready to get right back on the horse and move through another year!

LWV DAVIS COUNTY Nickie Nelson, President This year the use of online, virtual meetings helped us provide our members with opportunities to learn and participate despite the pandemic, but we are hopeful that the coming year will allow us to move to hybrid meetings where at least some members will gather in person. We miss the spark from in-person interactions!

34 Probably our most important contribution to Davis County residents is putting candidates in front of voters with Meet the Candidates events we hold in the fall. This year all Meet the Candidates events were held on Zoom, with separate short sessions for each specific office. Candidates for every Davis state Senate and House race and for Davis County School Districts were invited to participate. We completed 9 of these events, with Zoom attendance ranging from about 10 to more than 40. Recordings were also posted on lwvutah.org, and some recordings had more than 250 views. This success, which required far fewer resources from our members and drew larger audiences than past in-person events, will almost guarantee we will continue to hold Meet the Candidates virtually. We also published Vote 411 online, with information about county and city candidates, and our League sent a LWV Vote! mask to every member. Also election-related, we held a webinar with the Davis County Election Officer for updates on election processes during the pandemic. Another interesting webinar with the Director of Davis Behavioral Health concerned the Davis Receiving Center and efforts to keep people with mental health difficulties out of Davis County jail. The recently completed Utah Abortion Law Study was presented to Davis and Weber Leagues by study team members, with excellent discussion by attendees. Davis League members continued to participate in covering legislative meetings during Interim and the 2021 session and we thank our member Emily Walsh for her work as the state Legislative Action Chair. Our challenge going forward is to add to our membership and initiate activities which will increase members’ participation.

LWV SALT LAKE COUNTY Jeanine Kuhn-Coker, President This was the year of ZOOM!! Following last year's Zoom Board Retreat, we decided to focus on DEI, Ranked Choice Voting, Redistricting, and as always, Voter Registration. With DEI in mind, It was decided that unit leaders would ask their members to read any of several books on systemic racism and racial injustice. Some great discussions ensued leading to members reading more than one book and becoming even more informed. With racial injustice and police reform in mind, we asked some other organizations to join with us in hosting four different police reform panels looking at issues including mental health and policing along with legislation that could bring about positive change. These panel discussions were informative and well-attended. The pandemic greatly influenced our ability to register voters. However, our Voter Services Director, Janice Mosby and the Membership Director, Helen Moser were successful at registering voters at a few different events around the Valley wearing masks and social distancing. Our League committed to Vote 411 again this year. Nationwide, the program was reportedly successful. However, locally, it was again problematic to get candidates to complete answers to questions posed by the League on the form. It was decided that this year, we would contact candidates early to get them involved and committed to Vote 411 as many people look to the League for information about candidates and voting. Under the direction of Marilyn Bown, the Vote 18 committee developed a zoom and video for students in high school classes informing them about registration, citizenship, and the importance of voting. Marilyn and Jan Brock worked with college professors on various projects having to do with voting and voting history. The LWVSL Observer Corp has blossomed under the leadership of Shauna Bona. They have attended city and county council zoom meetings, reporting information of importance to the League. Most recently, the focus was on Ranked Choice Voting. Through working to inform council members and mayors about ranked choice voting

35 and its advantages, they, along with other League members, were successful in getting a number of cities and municipalities to agree to RCV in the coming elections. This year, our annual 5K was a virtual event looking at voting history in the United States, focused on dates when various groups obtained the right to vote. The virtual map of our 5K was posted and QR codes were placed along the route with dates and information about voting history in our country. It was a creative, informative and fun event! Under the direction of Donnie Davis, our programs were both enlightening and entertaining and on zoom! We learned about climate concerns, water issues, missing and murdered indigenous women, highlights of the 2021 Legislative Session, Wasatch Canyon issues, among other issues of import. Our small group meetings were also held with zooms under the leadership of Millie Fletcher. Gerrymandering, Utah's Independent Commission, the Utah abortion law study, water issues in Salt Lake, state voter suppression laws were among the many engaging topics of discussion. Under the leadership of Helen Moser, our membership team has continued to attract new members in spite of covid. The membership renewal process was changed to one date for all that required some effort on the part of the team to contact members who didn't understand the process or just forgot to renew their membership. Helen continues to be active in natural resources with the Utah League. She also participates on the nominating, 5k, Earth Day and DEI committees. Ann o'Connell, our natural resources liaison with the Utah League has kept us informed about the Inland Port and other natural resource concerns in our valley and in our state. She is an active member of the Legislative Action Committee. The Earth Day Committee posted on our website the many activities and events that could be undertaken during the three days of celebration. There is much information listed on ways to challenge yourself by changing your daily behavior and saving the earth. We even have an Earth Year Challenge! Check it out!! Dhati OOommen, our LWVSL student board member received our Making Democracy Work Award for bringing forth legislation to allow 16 and 17 year olds to vote for the school board in elections. This legislation did not pass this year, but Dhati plans to get bi-partisan sponsorship next year in hopes of making it happen! Our Communications team has been very active this year in spite of the pandemic, as all of our events have been on zooms that needed to be posted on-line and on social media. We can't thank Kathy Biele enough for her work on the Voter, Weekly Briefing, and any and all of our other comm needs. We had Erin Franey, Hannah Anderson, Charles Bernard, and Shelly Pace also working hard as members of the Comm Team to get our information OUT THERE!! Peggy Carrico must also be remembered for putting together countless zooms for all of us, as well as being our wonderful office manager! Well, hopefully we can begin to get out and about safely as all of us get vaccinated. I will be stepping down as president, but will be replaced by the very capable leadership of Jan Striefel. In League, Jeanine Kuhn-Coker

LWV GRAND COUNTY Barbara Lacy, President The past year required new thinking to continue the work of Grand County League of Women Voters. Our last in person meeting was March 9, 2020 when Catherine and Gigi traveled to Moab to provide a legislative update. The 2020 calendar of events went into “ lock down” as we transitioned to remote meetings. At our May

36 business meeting we decided to pursue activities that would have the most impact given the unique circumstances created by the pandemic. Voter education registration, forming a legislative monitoring team and hosting the 49th annual LWV Candidates Forum became our focus. As we normally provide in person voter services we had to get creative to get information out to three target groups. Packets containing Utah Mail-in Voter Registration Forms and instructions for when, where and how to vote were crafted. Partnering with Grand County Senior Citizen’s Center, Moab Valley Multicultural Center, Grand County School District and the Grand County Clerk’s office, we were able to get registration and voter information to target groups. Voter information packets were delivered with senior lunches when the Senior Center closed. LWV volunteers were available by phone to assist senior citizens . We missed talking with Senior High School civics classes but staff distributed first time voter packets. The civics teacher and county clerk coordinated with LWV to assist students in obtaining required identification documents. Multicultural Center staff translated information and made it available to their clients. During the summer we were able to staff booths during socially distanced farmer’s markets. Volunteers were available for anyone wanting help with online registration. A live candidates forum was held via Zoom at our community radio station KZMU and also streamed on Facebook. Facilitator/ moderator Bo Kolb and station manager and LWV member Molly Marcello managed the program like pros, featuring interviews/questions with nine candidates for county positions. They used the format generally used for our in person forums. By using Zoom we were also able to interview all candidates running for Utah’s 3rd District US congressional seat and all candidates running for District 70 seats in the Utah House of Representatives. A three member team led by Bonita Kolb monitored the Utah State Legislature’s 2021 General Session. The four member team tracked 60 bills through the entire session. 773 bills were reviewed for possible impact on Grand County. Information on bills was shared with local LWV members and our local government officials. Bills of local interest and bills with LWV Utah position statements were posted on our website. The team will continue to monitor activity of the Interim Committees. In 2020, league member Carey Dabney completed an educational study for the State League on the Transfer of Public Lands Movement in Utah. Upon completion of the study the U.S. League of Women Voters adopted a national position on the Transfer of Federal Public Lands which supports retention of those lands under the jurisdiction of the federal government with the U.S. Forest Service and Bureau of Land Management lands managed according to the Multiple-Use Sustained-Yield policy. The League position also supports improvements in management and regulation. The Public Lands Project also completed a three part video to raise awareness about the public lands narrative created by pro-transfer proponents and the threat posed to U.S. public lands by the Transfer of Public Lands Movement. The study and video may be found on the LWVGC website. We continue to meet remotely but hope to soon again gather for our annual member social and Silent Auction Fundraiser. Important work in the coming year will be about encouraging citizen engagement with the Utah Independent Redistricting Commission and working with partners such as Utah Rural Project and supporting the State and National League of Women Voters.

37 UTAH COUNTY LEAGUE-At-LARGE Tay Gudmundson, Chair In the last year we hunkered down and did not fulfill our plans to register people and make them aware of all the candidates. Then in January we started feeling better and got meetings going again virtually. There has been pretty good attendance and we established two, two-person committees. One for registering people to vote, the other for information dissemination. We have an account with Vote411 that we are learning on the backend and will fill in and send out to municipalities this summer. This is our main focus. Voter registration has short-term ideas of registering people this summer at various events, and long-term working on legislation to auto-opt-in voter registration when you renew or update your drivers license or state ID. It's still not enough, but a good next step.

38 League of Women Voters of Utah 2021 Convention Workbook REFERENCE DOCUMENTS

39 BYLAWS OF THE LEAGUE OF WOMEN VOTERS OF UTAH

ARTICLE I Section 1. Name. The name of this corporation shall be the League of Women Voters of Utah. This state League is an integral part of the League of Women Voters of the United States.

ARTICLE II Purpose and Policy Section 1. Purpose. The purpose of the League of Women Voters of Utah is to promote political responsibility through informed and active participation of citizens in government and to act on selected governmental issues. LWVUT is organized and operated exclusively for charitable, educational and advocacy purposes under Section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code. Notwithstanding any other provision of these Bylaws, LWVUT shall not carry on any other activities not permitted to be carried on by a corporation exempt from Federal Income Tax under such provisions of the Internal Revenue Code. No substantial part of the activities of the corporation shall be attempting to influence legislation.

Section 2. Policy. Subject to the foregoing restrictions, the League may take action on state governmental measures and policies in the public interest in conformity with the Principles of the League of Women Voters of the United States. It shall not support or oppose any political party or candidate.

ARTICLE III Membership Section 1. Eligibility. Any person who subscribes to the purpose and policy of the League shall be eligible for membership.

Section 2. Types of Membership. a. Voting Members. Persons at least 16 years of age residing within the state of Utah, who join the League shall be voting members of the local League of their place of residence, of the League of Women Voters of Utah and of the League of Women Voters of the United States: 1) those who reside outside the area of any local League shall be state members-at-large, who may be organized into Units-at-large; 2) those who make a lump-sum membership payment to the League of Women Voters of the United States shall be paid life members and those who have been members of the League for 50 years or more shall be honorary life members excused from the payment of dues. b. Associate Members. All others who join the League shall be associate members.

ARTICLE IV Officers Section 1. Enumeration and Tenure. The officers of the League of Women Voters of Utah shall be a president, two vice-presidents, a secretary, and a treasurer. Co-officers are permissible and references herein to any officers shall include the possibility of co-officers. If co-officers serve, they shall be elected in alternate years. The president and secretary shall be elected in odd numbered years, and the vice-presidents and treasurer in even numbered years. They shall hold office for two years or until their successors have been elected. New officers shall take office upon their election with the exception of the

40 treasurer. The treasurer shall take office at the beginning of the fiscal year following the election.

Section 2. The President. The president shall preside at all meetings of the organization and of the board of directors. When necessary, the president may designate someone else to preside. In the absence or disability of the treasurer, the president may sign or endorse checks, drafts, and notes. The president shall be an ex-officio member of all committees except the nominating committee, shall have such usual powers of supervision and management as may pertain to that office, and shall perform such other duties as may be designated by the board.

Section 3. The First Vice-President. The first vice-president shall be in charge of the state program.

Section 4. The Second Vice-President. The second vice-president shall serve as field service coordinator between the state League and the local leagues.

Section 5. The Secretary. The secretary shall keep minutes of Convention and meetings of the board of directors. The secretary shall notify all officers and directions of their election and shall perform such other functions as may be incident to the office.

Section 6. The Treasurer. The treasurer, or a duly appointed assistant, shall collect and receive all moneys due, be the custodian of these moneys, depositing them in a bank designated by the board of directors and distributing the same upon order of the board of directors. The treasurer shall present financial statements to the board at its regular meetings and an annual report to the Convention. Before a new treasurer takes office, the board shall make provisions for person(s) other than the treasurer to review the books.

Section 7. The Executive Committee. The executive committee shall consist of the president, the first vice-president, the second vice-president, the secretary and the treasurer.

Section 8. Vacancies. If any elective office falls vacant within the executive committee, the executive committee, with the assistance of the nominating committee, shall appoint a replacement for the remainder of that term. ARTICLE V Board of Directors Section 1. Number, Manner of Selection and Term of Office. The board of directors shall consist of the officers of the League of Women Voters of Utah and four elected directors. Two directors shall be elected at Convention each year. All terms of elected directors shall be two years and shall expire at the conclusion of the Convention. If any positions are held by co-directors, they shall be elected in alternate years.

Section 2. Qualifications. Only a voting member shall be elected or shall continue to serve as an officer or director of the League of Women Voters of Utah.

Section 3. Vacancies. Any vacancy, occurring in the board of directors other than members of the executive committee shall be filled for the remainder of that term by the board. Three consecutive absences of a board member from board meetings without valid reason shall be deemed a resignation.

Section 4. Powers and Duties. The board of directors shall have charge of the property and business of

41 the corporation with full power and authority to manage and conduct the same, subject to the instructions of the Convention. The board shall plan and direct the work necessary to carry out the program on state governmental matters as adopted by the Convention. It shall accept responsibility delegated to it by the board of directors of the League of Women Voters of the United States, for supervision of Units-at-Large, for carrying out the program, and for promotion in the local Leagues and Units-at-large of finance programs requisite to further the work of the League as a whole, including transmission of funds toward the support of adequate state and national budgets. The board shall create and designate such special committees and off-board chairs, as it may deem necessary.

Section 5. Regular Meetings. The board of directors shall establish an annual calendar of regular meetings. The board of directors shall be notified of date, time, location and agenda by the President prior to all regular meetings.

Section 6. Special Meetings. The president may call special meetings of the board of directors and shall call a special meeting upon the written request of three members of the board. Members of the board shall be notified of the time and place at least three days prior to such meetings. No advance notice shall be required for any special meeting held during the Convention.

Section 7. Quorum. Forty percent of the officers and directors shall constitute a quorum at all regular meetings of the Board of Directors. A majority of the members of the Board of Directors shall constitute a quorum at special meetings of the Board of Directors.

ARTICLE VI Recognition of Local and Provisional Leagues Section 1. Local Leagues. Local Leagues are those Leagues which have been so recognized by the League of Women Voters of the United States.

Section 2. Recognition of Local Leagues. When there is, in any community in the state, a group of members of the League of Women Voters of the United States which meets the recognition requirements for local Leagues as adopted at the National Convention, the Board of Directors of the League of Women Voters of Utah shall recommend to the national board that recognition be granted. When such recognition is granted, the local League shall become an integral part of the League of Women Voters of the United States and League of Women Voters of Utah.

Section 3. Withdrawal of Recognition. When a local League recurrently fails to live up to the recognition requirements, the Board of Directors of the League of Women Voters of Utah shall recommend to the national board that recognition be withdrawn. Final action rests with the Board of Directors of the League of Women Voters of the United States. All funds held by a local League from which recognition has been withdrawn shall be paid to the League of Women Voters of Utah.

Section 4. Provisional Leagues. The Provisional Leagues are those Leagues which have been so recognized by the League of Women Voters of the United States. A provisional League may be formed by the League of Women Voters of Utah in a community where no local League exists when a group of citizens wishes to form a League. A provisional League will become a local League when it meets the requirements for recognition. In the event of recurring failure of a provisional League to meet these qualifying requirements, the Board of Directors of the League of Women Voters of Utah may recommend to the national board that it withdraw recognition from the provisional League. All funds held by a

42 provisional League from which recognition has been withdrawn shall be paid to the League of Women Voters of Utah.

Section 5. Units-at-Large. Units-at-Large are small League units recognized by the League of Women Voters of Utah. Comprised of ten or more members-at-large, a unit may be formed with permission of the board of directors of the League of Women Voters of Utah in an area of the state where a League is not organized. The Unit-at-Large reports directly to the state board on a monthly basis and may participate in state and national studies but may not do local studies. In some cases, the Unit-at-Large may be the first step in starting a provisional League. In the event that a Unit falls below the necessary membership or otherwise fails to meet the Unit-at-Large requirements, the Unit may be dissolved by the board of directors of the League of Women Voters of Utah.

All funds held by the Unit-at-large from which recognition has been withdrawn shall be paid to the League of Women Voters of Utah.

ARTICLE VII Financial Administration Section 1. Fiscal Year. The fiscal year of the League of Women Voters of Utah shall commence on the first day of July of each year.

Section 2. Budget. The budget shall be prepared annually by the treasurer in consultation with the Office Manager. The board shall submit, to the Convention for adoption, a budget for the ensuing year. Included in the budget shall be financial support from local Leagues in the form of a per-member-payment (PMP). The PMP for two or more members residing at the same address in a common household may be at a reduced rate. A copy of the budget will be made available to each local League president in advance of the Convention.

Section 3. Distribution of Funds on Dissolution ich has established its tax-exempt status under such designated tax provisions.

ARTICLE VIII Convention Section 1. Place, Date , Call and Notification. A Convention of the League of Women Voters of Utah shall be held annually. The time and place of the Convention shall be determined by the board of directors. The president shall send a first call for the Convention to the presidents of local Leagues and Units-at-Large not less than three months prior to the opening date of the Convention fixed in said call. Thereafter, the board of directors may advance or postpone the opening date of the Convention not more than two weeks from the date fixed in the first call. A final call for the Convention shall be sent by the president to the presidents of local Leagues and Units-at-Large at least 30 days before Convention. In response to the final call, local presidents must provide names of delegates at least 15 days prior to convention. A Convention Handbook will be provided to the delegates by the Board Secretary.

Section 2. Composition. The Convention shall consist of the delegates chosen by the members of the local Leagues, as provided in Section 4 of this Article, and the members of the board of directors of the League of Women Voters of Utah.

Section 3. Qualifications of Delegates and Voting. Each delegate shall be a voting member enrolled in a

43 recognized local League in Utah or enrolled as a member-at-large of the League of Women Voters of Utah. Each delegate shall be entitled to one vote only at the Convention even though the delegate may be attending in two or more capacities. Absentee or proxy voting shall not be permitted. The Convention shall be the sole judge of whether a delegate is qualified to vote.

Section 4. Representation. Each recognized local League or Unit-at-Large in the state of Utah shall be entitled to a delegation of no more than 15 members.

Section 5. Powers. The Convention shall consider and authorize a program, shall elect officers and directors, shall adopt a budget for the ensuing year, and shall transact such other business as may be presented. (See Article X for program adoption requirements.)

Section 6. Quorum. A quorum shall consist of a majority of the delegates registered at the Convention provided that a majority of local Leagues and Units-at-Large are represented.

ARTICLE IX Nominations and Elections Section 1. Nominating Committee. The nominating committee shall consist of at least three members, at least one of whom shall be a member of the board of directors. The committee members shall be elected by the Convention for a two-year term. Nominations for these offices shall be made by the current nominating committee. The other members of the committee shall be appointed by the board of directors immediately after the Convention. Vacancies occurring in the nominating committee shall be filled by the board of directors. The president of the League of Women Voters of Utah shall send the name and address of the chair of the nominating committee to the president of each recognized local League and Unit-at-Large.

Section 2. Suggestions for Nominations. It shall be the duty of the chair of the nominating committee to request, through the president of each local League and Unit-at-Large, suggestions for nominations for the offices to be filled. Suggestions for nominations by local League boards or any members shall be sent to the chair of the nominating committee.

Section 3. Report of Nominating Committee and Nominations from Floor. The report of the nominating committee of its nominations for officers, directors, and the chair and two members of the succeeding nominating committee shall be sent to local Leagues in advance of the Convention. The report shall be presented to the Convention on the first day of the meeting. Immediately following the presentation of this report nominations may be made from the floor by any delegate provided consent of the nominee has been obtained.

Section 4. Election. The election shall be by ballot, except when there is but one nominee for each office, a motion to accept by acclamation is in order. A majority vote of those present and qualified to vote and voting shall constitute an election.

ARTICLE X Program Section 1. Principles. The governmental principles adopted by the National Convention and supported by the League as a whole constitute the authorization for the adoption of a program.

44 Section 2. Program. The program of the League of Women Voters of Utah shall consist of (a) action to implement the Principles and (b) those state governmental issues for concerted study and action.

Section 3. Convention Action. The Convention shall act upon the program, using the following procedures: a. The board of directors shall consider the recommendations which have been sent in by the local League and Unit-at-Large boards and shall formulate a proposed program. Such proposed programs shall be submitted by the board to the local League presidents prior to the convention. b. Special meeting of the board of directors may be called to consider emergency program items. Local League presidents will be informed during or before the Convention of any recommended items that result from such a special meeting. Program items considered but not recommended at the special meeting may not be considered by the Convention. c. A majority vote of those present and voting shall be required for adoption of subjects in the proposed program as presented to the Convention by the board of directors. d. Further changes in the proposed program, submitted for consideration to, but not recommended by the board of directors, may be made by the Convention, provided that (1) the Convention shall order consideration by a majority vote, (2), the vote on the proposed change shall not be taken in the same session as the order for consideration, and (3) the Convention adopts the change by a two-thirds vote.

Section 4. Local League Action. Local Leagues may take action on state governmental issues only when authorized to do so by the board of directors of the League of Women Voters of Utah. Local Leagues may act only in conformity with and not contrary to a position taken by the League of Women Voters of Utah and/or the League of Women Voters of the United States.

Section 5. Member Action. Members, including members-at-large and members in Units-at-Large, may act in the name of the League of Women Voters when authorized to do so by the board of directors.

Section 6. Position Review. Statements of Position shall be reviewed biennially by the board.

ARTICLE XI National Convention and Council Section 1. National Convention. The board of directors, at a meeting before the date on which names of delegates must be sent to the League of Women Voters of the United States, shall elect delegates to the Convention in the number allowed by the League of Women Voters of Utah under the provisions of the bylaws of the League of Women Voters of the United States.

Section 2. National Council. The board of directors, at a meeting before the date on which names of the delegates must be sent to the League of Women Voters of the United States, shall elect delegates to the National Council in the number allowed under the provisions of the bylaws of the League of Women Voters of the United States.

ARTICLE XII Parliamentary Authority Section 1. Parliamentary Authority. The rules contained in Roberts Rules of Order Newly Revised shall

45 govern the corporation in all instances in which they are applicable in which they are non-inconsistent with these Bylaws.

ARTICLE XIII Amendments Section 1. Amendments. These bylaws may be amended by a two-thirds vote at any Convention of the League of Women Voters of Utah, using the following procedures: a. Proposals for changes shall be submitted by any local League board in Utah to the board of directors of the League of Women Voters of Utah at least two months prior to the opening date of the Convention. b. All such proposed amendments together with the recommendations of the board of directors of the League of Women Voters shall be sent to the presidents of local Leagues at least one month prior the opening dates of the convention. c. The presidents of the local Leagues shall notify the members of their respective Leagues of the proposed amendments. Failure of a local League president to give such notice or failure of any member to receive such notice shall not invalidate amendments to the Bylaws of the League of Women Voters of Utah. d. Changes in the bylaws shall be recorded permanently on the Utah League website and in the Secretary’s records.

46 LWV Utah Conflict of Interest and Nonpartisan Policy

The bylaws of the League of Women Voters of the United States stipulate that the League of Women Voters “shall not support or oppose any political party or candidate.” This policy of nonpartisanship has always been a source of strength to the LWV and must be zealously guarded. It is the cornerstone of our voter service efforts. Candidates are willing to appear on our platforms and to give us material for our Voter’s Guides because they have confidence that they will be treated fairly and that the material will not be used for partisan purposes. This same reputation accounts for the confidence placed in our material by other organizations, by newspapers and by interested citizens.

The League’s purpose is to promote political responsibility through informed and active participation in government and to act on selected governmental issues. It urges all its members to become fully informed about candidates and issues. And it encourages all members, except its directors and those members who represent the LWV before the public, to work actively in the party of their choice. With these exceptions League members may seek an active role in the nomination of candidates for public office, run for office, stimulate public discussion of candidates and their views during the campaign, urge citizen commitment to parties and candidates by means of political contributions and, in general, take part in the political activities of their choice.

This conflict of interest and nonpartisan policy applies to all elections—partisan or nonpartisan.

The conflict of interest and nonpartisan policy applies to DIRECTORS (elected appointed, acting, nominated) and MEMBERS WHO REPRESENT THE STATE LEAGUE BEFORE THE PUBLIC. With the exception of the prohibition on Board members seeking and holding public office, Local Leagues in Utah should regard these policies as non-binding guidelines.

Individual members of the League of Women Voters Board of Directors, and others affected by this policy shall bring potential conflicts with the policy to the board. It is the responsibility of the League of Women Voters of Utah Board of Directors to interpret the non-partisan and conflict of interest policy as it pertains to specific situations, and to determine the significance of other possible conflicts not addressed in the policy.

In order to protect the League’s nonpartisan reputation, it is important that ALL MEMBERS of the League of Women Voters of Utah and the public understand the following:

1. The League takes a position only on governmental issues and not on candidates for elective (governmental) office. 2. The League is nonpartisan, not bipartisan. Bipartisan means representing both parties; the League represents no party. 3. Every LWV member must take the responsibility for clearly differentiating between her personal opinions and the League position. 4. All LWV members are expected to keep their League activity and their political activity completely separate and distinct. For example, members may not distribute League materials at the same time as material for a candidate or a party. This applies to partisan and nonpartisan elections of any type. 5. The League of Women Voters of Utah shall not elect or appoint any member to the board, or to a capacity in which the League is represented before the public, who has, within the prior six-month period, held a political office or engaged in partisan political activity to the extent that she/he is publicly identified with a political party or candidate. 6. The 1972 national convention of the LWVUS recommended that board members and members who represent the LWV before the public observe the following guidelines:

47 a. The political activities of a spouse or relative of a board member be considered as separate and distinct from the activities of the board member. b. Public notices released by a League announcing the resignation of a board member be carefully worded to avoid the appearance of endorsing the resigning board member’s candidacy. c. The League’s nonpartisan reputation is sufficiently strong to ENSURE that contributions from office holders or candidates can be accepted without being misconstrued as endorsement of those donors. d. Board members may have party affiliations and should certainly carry out the responsibilities of every Voter in exercising the franchise, including the responsibility to become informed about candidates and to attend precinct meetings and caucuses.

Activities in which League of Women Voters of Utah Board members and those representing the League of Women Voters of Utah MAY NOT participate include:

1. Holding, or actively seeking an elective office. 2. Having an official position in a party organization, or in an organization endorsing candidates for public office. 3. Participating conspicuously in campaigns for individuals in such a way as to publicly identify the League member with said individual. 4. Contributing conspicuously to any candidate or party in such a ways as to identify the League members with the party or individual. 5. Speaking at party organization meetings (attendance and voting for precinct official are allowed.) 6. Carrying a petition for a school board candidate. 7. Acting as host, or hostess, or taking an active part at a coffee or rally for candidates of one party. Attendance is encouraged. 8. Board members may not lobby for a position that is in opposition to, or in conflict with, a League position.

From the Utah LWV website policy pages April 2012. Originally adopted December 2001 (Based on the Montgomery County, Maryland policy of 1989)

48 LEAGUE OF WOMEN VOTERS OF UTAH 2020 CONVENTION MEETING MINUTES

Date: May 2, 2020 Location: Digital Meeting held on Zoom

DELEGATES League Delegates Count

Davis Nikcie Nelson, Emily Walsh, Peggy Carrico 3

Grand Carey Dabney, Barbara Lacy 2

Salt Lake Mallory Bateman, Tina Hose, Helen Moser, Catherine Weller, Ann O’Connell,Norma 24 Wills, Kathy Biele, Janice Mosby, Julie DeLong, Gigi Brandt, Wendy Molteni, Sally Aulkah, Shauna Bona, Jill Lesh, Angelina Betita, Sherilyn Bennion, Donnie Davis, Vickie Samuelson, Jeanine Kuhn-Corker, Carole Straughn, Marilyn Bown,

Weber Terri Mcculloch, Marilyn O’Dell 2

TOTAL 33

MINUTES Report Discussion Action

Call to Order/ Vickie Samuelson, Co-President, called the meeting to order at 9:10 Welcome a.m.

Special Catherine walked everyone through the various controls and Instructions for applications on Zoom to actively participate in the meeting. Digital Convention

Delegate Peggy provided summaries of each League. Total number of Introduction and delegates was 33. Count

Adoption of Rules Catherine moves to adopt, second from Nickie Nelson Motion passed. & Regulations Catherine provided an overview of the Digital Rules and Regulations. Catherine No further discussion.

Appointment of Catherine moves to appoint Peggy Carrico as Parliamentarian, Motion passed, Parliamentarian seconded by several members Peggy Carrico Catherine No further discussion. appointed parliamentarian

Approval of 2019 Minutes of the 2019 Convention were published in the workbook Motion passed, Convention page 36-43. minutes approved Minutes Catherine moved to approve the 2019 minutes, Norma Willis Vickie and Mallory

49 seconded. No further discussion.

Presentation of Board Recommended Program is on page 4 of the Handbook. Nickie Board provided a brief overview of the priorities. Further detail is available Recommended in Nickie’s program report at the end of the Handbook. Some Program external factors impacting priorities: 2020 Census issues (Redistricting), the legislature calling itself to session (transparency), economic impacts of the COVID-19 pandemic (taxes, access to services). Monitor as needed is very similar to last year, with addition of monitoring federal office holders Nickie moves to approve recommended program, seconded by Julie DeLong Discussion: Is there duplication on Priority #1 and Monitor #1? Nickie feels they are slightly different. Monitor #1 doesn’t have any major issues, thus needing a different approach. While improvements have been made for primary voting to address pandemic, does not extend to November yet. Shelly provided a summary of the Primary voting bill. San Juan might be an exception to law due to their unique situation. Shelly believes postmark will be election day, results will not be posted prior to 10 pm on election day. Nickie suggests moving Monitor #1 to a subpriority to Priority #1.

Board Nickie put out a call for studies/ideas, received 12 suggestions. The Recommended Board reviewed and prioritized that list to 6 suggestions. Nickie Studies reviewed the Study list from Pg 5 in the Handbook. No volunteers Nickie yet to lead or participate in the studies. Nickie moves to approve the 6 Board Recommended Studies, second from Vickie Samuelson. Discussion: Volunteers for abortion study - Vickie Samuleson (co-lead), Kathy Biele, Angelina Betitia, Nickie (co-lead), Shauna Bona asked about ideal participation numbers for studies, Volunteers for urban/rural study - Shauna Bona, Barbara Lacy Volunteers for education study - Norma Wills, Terri McCullough, Wendy Molteni, Gigi Brandt Volunteers for prison relocation - Ann O’Connell Volunteers for firearm safety - Julie DeLong Nickie recommends co-leading to those who have multiple volunteers, study leaders don’t have to know the topic. Kathy Biele supports Nickie’s statement that these are opportunities to learn. Vickie Samuleson reminded the group that there is a Study Guide that helps inform the process. Shauna asked about the expectation of study leaders - defining scope, a rough timeline, an educational or consensus study, making sure it gets done. Will have help of editor (Board volunteer)

50 Call for Non-Board Public lands (Carey Dabney) - LWV New Mexico have been working Recommended on this topic for the past 3 years. NM is working toward concurrence with LWVUS. Utah’s delegation has been very organized in opening up public lands and other western states look to Utah for their own approach. Kathy Biele supports this idea and reminded the group of another instance where Utah came to concurrence with another state’s report. Ann O’Connell supportive of concurrence with NM study, but we should read their study. Jeanine Coker-Kuhn supportive of concurrence with NM. Julie DeLong thinks this is an exceptionally important topic and wants to support Carey in this topic. Carey wants to tell the Utah-specific story and wants to see both stories. Ann O’Connell reminds group that we have enough existing positions at state and local level, but this report could be educational. Carole Straughn supportive of taking on this topic. Nickie is supportive of pursuing concurrence with New Mexico and a separate educational study on the Public Lands story in Utah, led by Grand County. Carey supports this approach. Motion to have Convention approve an educational study on the history of public lands in Utah (Grand County), concur with LWV New Mexico’s proposal on their statement on public lands. Seconded by Vickie Samuelson.

Proposed Budget Sally and Peggy want to remind everyone before moving forward Sally that we do not know what the future holds. The proposed budget is optimistic and maybe hopeful, but the organization feels secure currently. Sally reviewed the proposed budget (pg 7-8 of Handbook). Motion to approve proposed budget for FY2020-21, seconded by Kathy Biele. No further discussion

Presentation of Several members agreed to one additional year, with request that nominating the Board aims to find replacements. Peggy reviewed the committee nominating committee report (p9-10). Peggy moves to approve the Peggy Carrico slate of officers, Catherine seconds. No further discussion.

Call back to order Meeting was called back to order at 10:45 am by Catherine Weller after break

2019-20 Board Board reports were available in the Workbook, pages 14 to 19. Board Reports members present gave oral updates and reports. Tina Hose provided an update on leadership development and Gigi Brandt provided an update on redistricting.

2019-20 Local Weber, Davis, Salt Lake, and Grand reports are included in pages 19 League Reports to 24. Marilyn O’Dell, Nickie Nelson, Kathy Biele, and Carey Dabney

51 provided updates.

2020-2021 Budget Vickie introduced vote was sent to participants regarding motion to Motion passed, Adoption approve 2020-2021 Budget Budget is approved

2020-2021 Catherine introduced vote to accept the 2020-2021 Program. Both motions Program Adoption Catherine introduced vote to accept the LWVUT Board passed. Program Recommended studies and 2 non-recommended studies is approved and studies are approved

2020-2021 LWV Vickie introduced vote to approve nominees for Board Motion passed. Utah Board Board is Adoption approved.

Directions to the Catherine introduced the topic and reminded everyone of Board importance of these directions. Kathy Biele - Bylaws change that would allow Local League presidents to have a vote on the board during the voting year. Catherine - this will go through the bylaws committee, roughly end of this year/beginning of 2021 Nickie Nelson - Develop guidelines about the approval of studies and process involved in approval. Would like clarification on what has to happen at convention vs at Board meetings. Vickie Samuelson - Pursue update to Impact on Utah Issues Kathy Biele - Need for technological options for bringing groups together Tina Hose - Last year’s directions to the board requested a form for studies to be shared at convention. Revive this direction. Ann O’Connell - Increased transparency of Boards with membership, publish agendas in advance of meetings to allow greater participation

Closing comments Catherine thanked everyone for attending the virtual convention and contributing to the overall success of the event. Special thanks to Grand County on their efforts to bring together the physical convention prior to COVID-19 taking over.

Adjourn Motion to adjourn from Nickie Nelson, seconded by Norma Wills. Meeting adjourned at 11:57 am.

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