LOSTWITHIEL TOWN COUNCIL Edgcumbe House Fore Street Lostwithiel PL22 0BL

01208 872323

[email protected]

Dear Councillor,

Councillors are hereby summoned under the Local Government Act 1972 Sch. 12 para 10 (2) b to attend a Meeting of Lostwithiel Town Council to be held at Lostwithiel Library on Tuesday 1 October 2019 commencing at 7.00pm when the following business will be transacted.

S Harris

Mrs S Harris Town Clerk 27 Sept 2019

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Lostwithiel Town Council Meeting will be held at Lostwithiel Library on Tuesday 1 October 2019 at 7pm

This meeting is open to the public and as such could be filmed or recorded by broadcasters, the media or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, the council cannot guarantee this, especially if you are speaking or taking an active role. The council asks those recording proceedings not to edit the film or recording in a way that could lead to misinterpretation of the proceedings or infringe the core values of the council. This includes refraining from editing an image or views expressed in a way that may ridicule or show lack of respect towards those being filmed or recorded.

Housekeeping – Mayor Hughes will advise the evacuation routes in case of an emergency and remind all persons present of the following: - The meeting may be filmed or recorded Members and Members of the Public are asked to set device ring tones/alerts to silent

• To receive the Cornwall Councillor Report

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Meeting Agenda 1. To receive and accept Apologies of Absence.

If you are unable to attend on Tuesday 1 October 2019 could you please email [email protected] with your apologies before midday on 1 October. Thank you to Councillors who have already advised the office that they are unable to attend the meeting.

2. To receive any Declarations of Interest or written requests for new DPI dispensations from Members.

Members are invited to declare disclosable pecuniary interests and other (non-registerable) interests in items on the agenda as required by Lostwithiel Town Council’s Code of Conduct for Members and by the Localism Act 2011.

3. Public Participation - Time allowed for members of the public to address the Council on matters on the agenda – Maximum time allowed 15 minutes

4. To receive the minutes of the meeting held on 03 September 2019 having previously been circulated and taken as read.

Please see separate document.

5. To receive and adopt the Heritage Buildings Committee minutes dated 23 July 2019 having previously been circulated and taken as read.

Please see separate document.

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6. To consider planning applications a) PA19/07301 12 Summers Street Lostwithiel PL22 0DH Installation of soil pipe on the front wall in order to serve a new bathroom former by internal alterations.

No comments. http://planning.cornwall.gov.uk/online- applications/applicationDetails.do?activeTab=documents&keyV al=PWJ110FGGQV00

PA19/07423 7 Coffa Bridge Close, Lostwithiel PL22 0EB Works to trees subject to Tree Preservation Orders, namely Beech tree T1 undertake a 5- metre crown lift and for Beech tree T3 undertake a 4-metre cut back from the branch spread. No comments. http://planning.cornwall.gov.uk/online- applications/applicationDetails.do?activeTab=documents&keyV al=PWONNSFG1OU00

PA19/07678 Lostwithiel Station, Grenville Road, Lostwithiel Notification of proposed works to tree in a conservation area. Crown lift various Ash & Sycamore trees to three and four metres from ground level. (As this application is for works to trees in a Conservation Area, it will be decided under delegated authority. There is no need for the Town Council to submit any comments to the local planning authority.) No comments.

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http://planning.cornwall.gov.uk/online- applications/applicationDetails.do?activeTab=documents&keyV al=PX76XGFG1OU00

b) To consider any planning applications received since the publication of the agenda

7. To receive planning decisions.

PA19/04759 Land to the west of 12A Cott Road Mill Hill, Lostwithiel Reserved matters application for the construction of a new dwelling following outline consent Approved.

PA19/05881 Lostwithiel County Primary School Hill Lostwithiel Application for advertisement consent for an internally illuminated (solar powered) noticeboard (Ecovision – A2Px2) with the noticeboard element measuring 1112(w) x 1002(h). Approved.

PA18/02506 Land North West of Lostwithiel School, The Brambles Lostwithiel Construction of 5 new residential units Refused.

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8. Play area inspections – to note the inspection reports and any action required.

9. Pendour Park – a) to consider the second RoSPA report. b) To consider the suggestion from Councillor Duffin that the monies on offer from Lostwithiel Rotary (subject to Rotary’s agreement) are used to buy a bench.

Agenda item requested by Councillor Duffin I would like this to be on the agenda for our next Town Council meeting at the beginning of October.

Would it be okay to get a good quality parents. Bench to buy through Riley (R & R) To get via his uncle who is the Manager of Duchy Timber at a bargain price.

I know that Sandra will have to speak to Mike Sharpe from the Rotary Club, but i believe that they will have no objections to using what was fence money.

We will need to get the bench ordered and delivered as soon as possible before the park is allowed to actually open.

10. Ministry of Housing, Communities & Local Government – to approve a response to the consultation on the proposed reforms to permitted development rights to support the deployment of 5G and extend mobile coverage. https://www.gov.uk/government/consultations/proposed-reforms- to-permitted-development-rights-to-support-the-deployment-of-5g- and-extend-mobile-coverage

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11. Forestry Hartwood& Ironmine Forest Plan – to approve a response to this consultation.

Hartwood & Ironmine Forest Plan

As part of an ongoing programme of Plan renewal, the Forest Plan covering the Forestry England woodlands of Bazley’s, Hartwood, Brown Queen, Warren and Ironmine Woods has been revised. The Plan defines the long term vision for the collection of woodlands and sets out proposals for how management will move towards achieving this vision over the forthcoming decades. The Plan area falls within the parishes of , Lostwithiel, and in Cornwall. We welcome your comments on our plans for the future, and proposals can be viewed and feedback can be left online at: https://consult.forestryengland.uk/forest-districts/hartwood- ironmine-forest-plan/

12. Launceston Southern Growth Area Masterplan – to consider if Lostwithiel Town Council wishes to submit a response to this consultation.

A public consultation period of six weeks is now open and both Launceston Town Council and Cornwall Council seek your views on the Launceston Southern Growth Area Masterplan: Consultation document from 2 September to 14 October 2018. The consultation documents are available at www.cornwall.gov.uk/launcestonplan

13. Cornwall Council Growth Area Masterplan – to consider if Lostwithiel Town Council wishes to submit a response to this consultation.

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A public consultation period of six weeks is now open and both Hayle Town Council and Cornwall Council seek your views on the Hayle Growth Area Masterplan: Consultation document from 2 September to 14 October 2018. The consultation documents are available at www.cornwall.gov.uk/hayleplan

14. Cornwall Council Speed Monitoring Report Site 2 A390 Liddicoat Road Lostwithiel – to consider this report in context with the reports previously received namely Site 1 Liddicoat Road and Queen Street.

Please see separate attachment

15. Lostwithiel Town Council – Policy on Council Ceremonial Offices, Awards & Recognition – to consider approval of the policy as drafted by the Task & Finish group.

Draft

Lostwithiel Town Council

Policy on Council Ceremonial Offices, Awards & Recognition

Via this policy, Lostwithiel Town Council seeks to adopt a clear, transparent and objective approach to appointments of ceremonial offices and the granting of awards and recognition.

This policy will be reviewed at least every four years and proposed amendments shall be submitted to the Town Clerk for approval.

A copy of this policy will be available on the Council’s website and will be provided to prospective applicant(s) on request.

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1. CEREMONIAL OFFICES

Lostwithiel Town Council is proud of our town’s historical and cultural heritage and maintains the appointment of the following ceremonial offices: • Town Sergeant • Macebearer • Deputy Macebearer • Parade Master

The names of the current holders of a ceremonial office are listed in Annex 1 of this policy.

Nomination and selection

Where there is a vacancy in a ceremonial office, the vacancy shall be noted at a meeting of the Town Council and a request made to the public for nominations using the nomination form, a copy of which is attached at the back of this policy. Nominations can be made by Town Councillors, or any members of the public who currently reside within 4.8 km of the Lostwithiel parish boundary. Nominations must be supported by at least three supporters who must currently reside within 4.8km of the Lostwithiel parish boundary. Previous holders of a ceremonial office are entitled to be nominated.

Nominations received shall be considered at a meeting of the Town Council and a decision on the appointment made by a majority of those present and eligible to vote. For the avoidance of doubt, a Councillor who has nominated an individual or who has supported a nomination is eligible to vote. Those with a personal connection to an individual nominated or who have a prejudicial interest in any of the applicants should declare an interest and withdraw from the vote. An award of a ceremonial office is made at the absolute

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discretion of the Town Council and the decision of the Town Council is final.

Appointment term and privileges

Current holders of a ceremonial office (prior to this policy coming into force) may continue in post until they resign or are removed from office. All subsequent appointments of a ceremonial office by the Town Council are made for a period of 4 years and will take effect from the meeting at which the application is approved. A person may be removed from a ceremonial office by a majority decision of the Town Council where there is reasonable evidence to conclude that allowing the holder of the ceremonial office to retain the position would bring the Town Council or the community of Lostwithiel into disrepute.

A holder of a ceremonial office will be expected to participate in all town ceremonial and civic events, including the Remembrance and Civic Parades. The Town Council will be responsible for providing and maintaining appropriate robes and regalia for the ceremonial office.

A holder of a ceremonial office is entitled to request a discretionary contribution from the Town Council of up to £100 per year towards reasonable expenses required to undertake the ceremonial office including, but not limited to, purchase of formal dress and shoes. An award will be made at the absolute discretion of the Town Council and the decision of the Town Council is final. An original receipt for any expenses claimed must be provided to the Town Clerk on request.

Save for those set out in this policy, no other rights, duties or privileges are conferred with a ceremonial office.

2. AWARD OF APPRECIATION

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Lostwithiel Town Council may confer an Award of Appreciation to an individual to recognise and celebrate their services to the town of Lostwithiel and its residents.

Nomination and selection

The nomination criteria are as follows: • The nominee’s actions have brought demonstrable benefit to the town of Lostwithiel and its people, above and beyond that of other citizens of the town; and • The nominee’s services were given voluntarily and not during paid employment.

Each January, a request shall be made to the public for nominations using the nomination form, a copy of which is attached at the back of this policy. Nominations for posthumous awards can be made within 12 months of the death of the person to be nominated. Nominations can be made by Town Councillors, or any members of the public who currently reside within 4.8 km of the Lostwithiel parish boundary. Nominations must be supported by at least three supporters who must currently reside within 4.8km of the Lostwithiel parish boundary. Previous receivers of an Award of Appreciation are entitled to be re-nominated.

Nominations received shall be considered at the first meeting of the Town Council in the following March and a decision on those to be awarded an Award of Appreciation made by a majority of those present and eligible to vote. For the avoidance of doubt, a Councillor who has nominated an individual or who has supported a nomination is eligible to vote. Those with a personal connection to an individual nominated or who have a prejudicial interest should declare an interest and withdraw from the vote.

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There is no limit to the number of Awards of Appreciation which may be made in any one year. An Award of Appreciation is made at the absolute discretion of the Town Council and the decision of the Town Council is final.

Award and privileges

The formal issue of an Award of Appreciation will be made at the following Mayor Making Ceremony, or at the Town Council Annual Meeting if no Mayor Making Ceremony is to be held during the award year.

The successful candidate(s) will be provided with a certificate. Save for those set out in this policy, no other rights, duties or privileges are conferred with an Award of Appreciation.

3. HONOURED BURGESS

The award of Honoured Burgess of Lostwithiel is a lifetime award, designed to recognise those who have made an outstanding contribution to the community of Lostwithiel.

The award may be removed by a majority decision of the Town Council where there is reasonable evidence to conclude that allowing the holder of the award to retain it would bring the Town Council or the community of Lostwithiel into disrepute.

The names of all Honoured Burgesses are included on the Roll of Honour in The Guildhall and the names of current Honoured Burgesses of the town are listed in Annex 1 of this policy.

Nomination

The nomination criteria are as follows:

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• The nominee has made a consistent and significant contribution to the community of Lostwithiel for at least 10 years, above and beyond that of other citizens of the town; • The nominee’s actions have brought demonstrable and long- term benefit to the town of Lostwithiel and its people; and • The nominee’s services were given voluntarily and not during paid employment.

There is no limit to the number of nominations which may be made or the number of concurrent holders of the title of Honoured Burgess. However, it is a great honour and is not bestowed frequently or lightly.

Nominations can be made at any time using the nomination form, a copy of which is attached at the back of this policy. Nominations can be made by Town Councillors, or any members of the public who currently reside within 4.8 km of the Lostwithiel parish boundary. If a serving Councillor is nominated the nomination must come from someone unconnected to the Town Council. Nominations must be supported by at least three supporters who must currently reside within 4.8km of the Lostwithiel parish boundary.

Selection

Nominations received shall be considered at a meeting of the Town Council. The quorum for the meeting at which the nomination is considered is two thirds of the total number of Councillors. A decision will be made by a majority of those present and eligible to vote. For the avoidance of doubt, a Councillor who has nominated an individual or who has supported a nomination is eligible to vote. Those with a personal connection to an individual nominated or who have a prejudicial interest should declare an interest and withdraw from the vote.

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An award of Honoured Burgess is made at the absolute discretion of the Town Council and the decision of the Town Council is final.

Award and privileges

The formal award of Honoured Burgess will be made at the following Mayor Making Ceremony, or at the Town Council Annual Meeting if no Mayor Making Ceremony is to be held during the award year.

The Honoured Burgess will be provided with a certificate and their name will be added to the Roll of Honour in The Guildhall. An Honoured Burgess may request that the Town Clerk also purchases a pendant with the town crest, at the cost of the Honoured Burgess.

Honoured Burgesses will be invited to participate in all subsequent Remembrance and Civic Parades and will be entitled to form up in the line behind current Town Councillors. They will also be invited to the annual Mayor Making Ceremony and Civic Service.

Save for those set out in this policy, no other rights, duties or privileges are conferred with the title of Honoured Burgess.

4. HONORARY FREEMEN AND HONOURED CITIZENS

The Town Council has previously made lifetime awards of Honorary Freeman (last awarded in March 1968) and Honoured Citizen (last awarded in May 1996).

It is not anticipated that the Town Council will make any further awards of these honours without first undertaking a review of this policy.

5. TOWN COUNCILLOR AND TOWN CLERK AWARDS

Outgoing Town Councillors

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A certificate will be awarded in recognition of the service given by Town Councillors upon resignation, completion of their term of office or posthumously, after a minimum of 10 years’ service. A certificate will not be awarded where there is reasonable evidence to conclude that to do so would bring the Town Council or the community of Lostwithiel into disrepute.

Outgoing Town Mayors

Lostwithiel Town Council will award a Mayor’s Badge to the outgoing Town Mayor upon completion of their full term of office. Awards of the Mayor’s Badge may be made following the resignation of the Town Mayor or posthumously at the absolute discretion of the Town Council. An award will not be made where there is reasonable evidence to conclude that to do so would bring the Town Council or the community of Lostwithiel into disrepute.

The award of the Mayor’s Badge will be made at the following Mayor Making Ceremony, or at the Town Council Annual Meeting if no Mayor Making Ceremony is to be held during the award year. The name of the Town Mayor will also be added to the Roll of Honour in The Guildhall.

All recipients of the Mayor’s Badge will be invited to participate in Remembrance and Civic Parades and will be entitled to form up in the line behind current Town Councillors and Honoured Burgesses. They will also be invited to the Mayor Making Ceremony and Civic Service.

Save for those set out in this policy, no other rights, duties or privileges are conferred with the award of the Mayor’s Badge.

Outgoing Town Clerks

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The name of the outgoing Town Clerk will be added to the Roll of Honour in The Guildhall. Any gifts will be purchased through personal donations. (TC – recommends deletion of this paragraph. The is not currently a role of honour in the Guildhall for clerks and it does not seem appropriate to just ‘reward’ one role)

6. PUBLIC MILESTONES AWARDS

Golden (50 years), Diamond (60 years), Platinum (70 years) and Diamond (75 years) Wedding Anniversaries

Any couple living within the Lostwithiel parish boundary is eligible to receive a mark of recognition for these significant anniversaries from Lostwithiel Town Council. The Town Clerk must be notified of eligible couples at least 28 days before the anniversary date and evidence of entitlement presented (if requested). A notification form is attached to the back of this policy.

The notification may be made by anyone who has personal knowledge of the couple, whether or not they live in the town. The current Town Mayor will visit the couple to present a card and a bouquet not exceeding £20 in value. The cost will be borne from the Mayor’s Allowance.

100 + birthdays

Any person living within the Lostwithiel parish boundary is eligible to receive a mark of recognition for their 100th birthday. The current Town Mayor will present a card and a bouquet or other suitable gift not exceeding £20 in value. The cost will be borne from the Mayor’s Allowance.

Any person living within the Lostwithiel parish boundary is eligible to receive a birthday card from the Town Mayor in recognition of the

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following significant birthdays: 105 years, 110 years, 115 years etc. The cost will be borne from the Mayor’s Allowance.

In either case, the Town Clerk must be notified of the name, address and birth date of eligible persons at least 28 days before the birthday and evidence of entitlement presented (if requested). A notification form is attached to the back of this policy. The notification may be made by someone who has personal knowledge of the person, whether or not they live in the town.

FUNERALS

When a current or past Town Mayor, current Town Councillor, current member of staff, Honoured Burgess or current holder of a ceremonial office dies, a wreath not exceeding £50 in value shall be purchased or a donation up to this value made to any nominated charity. The cost will be borne from the Mayor’s Allowance.

When a current or long-standing (15 years or more service) Town Mayor or Town Councillor dies, and the funeral for the deceased will be held within the parish of Lostwithiel, members of the Town Council will attend the funeral, at the invitation of the family, and robes will be worn if the family so wish. In other circumstances individual members will decide whether or not to attend and robes will not be worn. In all cases the family’s wishes will be paramount.

ILLNESS

The Town Council may purchase a ‘get well’ card and a bouquet or other suitable gift not exceeding £15 in value for any current Town Councillor, current member of staff or current holder of a ceremonial office with a serious or long term illness. The cost will be borne from the Mayor’s Allowance.

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ANNEX 1

Current holders of ceremonial offices

Ceremonial Name Date appointed office Town Sergeant Mark Jewels Macebearer Paul Sweet

Deputy Paul Doe Macebearer Parade Master Ian Hurst

Current Honoured Burgesses

Name Date honour bestowed Warren Nicholls George Stuchbury Robert Peareth Mervyn Jones Dennis Hutchings

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LOSTWITHIEL TOWN COUNCIL

CEREMONIAL OFFICE, HONOURED BURGESS & AWARD OF APPRECIATION

NOMINATION FORM

This is an Ceremonial office: nomination for • Town Sergeant (please tick • Macebearer where • Deputy Macebearer appropriate): • Parade Master Honoured Burgess Award of Appreciation Full name and address of person nominated:

Full name, address and contact details, of person completing Email address: this form:

Note: Must be Telephone number: a person currently residing within 4.8 km of the Lostwithiel

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parish boundary

Your relationship to the person nominated and length of time you have known him/her:

Please tell us why you are nominating this person (use extra sheets if required). Please include any supporting documents with the nomination form (photocopies only):

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Supporters: Note: Supporters must currently reside within 4.8 km of the Lostwithiel parish boundary

1. Full name: Address: Signature:

2. Full name: Address: Signature:

3. Full name: Address: Signature:

Signature of person completing this form:

Date:

Please return this completed form to the Town Clerk.

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LOSTWITHIEL TOWN COUNCIL

PUBLIC MILESTONE AWARD

NOTIFICATION FORM

This is a Wedding anniversary notification of • Golden (50 years) (please tick • Diamond (60 years) where • Platinum (70 years) appropriate): • Diamond (75 years) 100th birthday Other significant birthday: 105 years, 110 years, 115 years etc. Full name of Address: person(s) nominated:

Full name, address and contact details of person completing this form: Email address:

Telephone number:

Your relationship to the person nominated and length of time you have known him/her:

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Please tell us why you are nominating this person (use extra sheets if required). Please include any supporting documents with the notification form (photocopies only):

Signature of person completing this form:

Date: Please return this completed form to the Town Clerk.

16. Climate Emergency – Task and Finish Group a) To consider the responses received (i) from Cornwall Council’s Strategic Director for Neighbourhoods

Cornwall Council’s Strategic Director for Neighbourhoods Paul Masters Dear Sandra Thank you for your email. I have copied in our Climate Change team who are coordinating our work and will be able to respond in more detail to your queries. Best wishes Paul

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Dear Sandra, Thank you for your enquiry regarding engagement with Town and Parish Councils. The Localism Team are currently preparing for a summit on the 6th November at Showground with Town & Parish Councils and Climate Change will be a feature. The Climate Change team are working closely with our Localism officers to develop material for this event and the Localism Team will be releasing details shortly. We are also currently recruiting for the core climate change team following the Cabinets decision and hope to have them in place as soon as possible. This includes the potential for a community engagement officer which would be working closely with our Localism Team. In the interim period, we are encouraging individuals to sign up to our newsletter, which will provide details on proposals as they develop and how you can get involved. For more information about what you can do for the environment in your local area and to keep up to date with environmental activities in Cornwall, please consider signing up to the Local Nature Partnership Newsletter and visiting Cornwall’s Grow Nature website; linked in the signature below. [email protected] For more details on how you can make a difference to Cornwall’s environment please visit our Grow Nature website: https://www.cornwall.gov.uk/grow-nature To keep up-to-date with local developments on biodiversity, climate change and the environment please subscribe to the Cornwall and Local Nature Partnership Newsletter: http://bit.ly/SubscribeLNP

(ii) from Cornwall Council’s Portfolio Holder for Climate Change

Cornwall Council’s Portfolio Holder for Climate Change Edwina Hanniford

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I am on my annual holidays from 30th August, returning to work on 9th September I will not be checking my emails during this period. For Climate Change/ Neighbourhoods Cabinet role issues please contact my PA Jane Pascoe Buchanan

(iii) regarding the suggestion that Cornwall Council instigates Climate Change meetings with local Town & Parish Councils (who wish to participate)

Thank you for your email to Cornwall Council’s climate change email address. Due to the high volume of enquiries we are currently responding in 21 days, however please see below for further details of steps the Council is currently taking and look at our FAQ’s on our webpage.

The climate change crisis and the need for urgent action was recognised by Cornwall Council in January 2019 with a ‘climate emergency’ declared.

The Climate Change Team prepared a report within 6 months which was unanimously supported by Cabinet on the 24th July 2019. This report sets out the scope and challenge of striving towards carbon neutrality for Cornwall by 2030. The report sets out the emerging Climate Change Plan and associated emerging 30 month Climate Change Action Plan to support and enable the Council and our communities to deliver on the motion.

The Cabinet supported the following proposals:

Forest For Cornwall – phase one, this is currently in the scoping phase by the Forest for Cornwall Team and further details will be released when available. The aim of the entire programme is to cover 8000 hectares (approx. 2% of Cornwall’s land mass) in woodland by creating new woodlands, hedgerows, planting trees in

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urban areas and encouraging organisations to offset their carbon emissions through a planting scheme.

Urban Tree Funding Challenge – to encourage tree planting within our urban communities

Whole-house retrofit programme – a bid for Government funding has been placed via the whole-house retrofit BEIS competition to retrofit approx.200+ social houses. The aim of this programme to aid the most vulnerable in our society by reducing their energy bills and enabling them to have warmer and drier homes.

Develop Planning Document - to support a more sustainable infrastructure towards more modal shift and carbon neutrality.

The Cabinet papers are available to view on our Democracy website (item 6) and will provide additional details about our proposals.

The report builds on the work done by the Council to date on issues contributing to tackling climate change, ranging from supporting renewable energy to reducing waste, improving public transport to reduce traffic congestion, flood mitigation, rolling out energy saving LED street lighting and more. Our plans will build on these achievements and work with other Councils with similar ambitions.

You can find out more details about the climate emergency declaration, a list of frequently asked questions and updates to the work we are undertaking on our website: www.cornwall.gov.uk/climateemergency

(iv) from Lostwithiel Forum

Lostwithiel Forum Dear Sandra,

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We discussed this at our meeting this evening. We have been very keen to be involved in support of climate action. The Chair of our Environment Group has already been in touch with various local groups to establish an independent Climate Action Group, which has had a number of meetings. It was felt that this should not be a part of the Forum, which has a very specific remit. Although independent, the Forum will be supporting it in practical projects compatible with its environmental concerns. The Climate Action Group will be very pleased to have representatives of Lostwithiel Town Council attending as members. (Councillors may also, of course, join as members in a personal capacity). If you can let me know the names of your nominated representatives I can pass these on to the Chair of the Group. The next meeting of the Climate Action Group is on Monday 28th October in the Oasis (time to be confirmed). The Forum has, so far, provided the funds for meeting rooms and overheads and I would be grateful if you could raise the possibility of financial support or the provision of meeting space with Council. The Group is not itself a planning body and will concentrate on the development of practical projects and the input of ideas to local, regional, and national planning bodies (including Councils, utility companies, transport companies, etc) as well as local businesses and local residents. It would be more than happy to support the development of an LTC plan or strategy, either through your representatives or through direct engagement. With best wishes, John

(v) from Good Companions

Good Companions Hi Sandra These are the parish and town councils that I know of that have declared a climate emergency:-

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Town councils: -

Bude Falmouth Hayle Lostwithiel Penryn St Just-in- Wadebridge

Bodmin TC is considering a climate emergency motion at their next full council meeting on 19 September.

Parish councils: -

Botus Fleming Feock / Rd Mabe Millbrook Mylor / Flushing

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Perranaworthal St Germans

Parish meeting: -

Climate action groups set up by concerned citizens within town/parish that hasn't - yet - declared climate emergency:-

Altarnun Bodmin St Neot

Helston Town Council is the most advanced regarding climate action planning. After that, I'd suggest Falmouth and Penzance. I believe St Austell TC are just beginning to make plans.

Up this end of the county, and Wadebridge TCs have only just declared and are still considering the most appropriate way forward. Bodmin has yet to declare. is a little further away from declaring, but is looking at carrying out carbon audits of its buildings, vehicle use etc.

Two community network panels that I know of are taking on climate action planning at that level in order to aid sharing and reduce unnecessary duplication - Camelford CNP and Bodmin CNP.

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The localism team at County Hall is also working on ways to share good practice among local councils regarding climate action. I believe Cornwall Council cabinet member Edwina Hannaford has asked the team to liaise with Cornwall Association of Local Councils to organise a joint summit/conference on localism and climate action this autumn, but I've not heard further on that.

b) To consider approval of the revised Town Council Environmental Policy as drafted.

Environmental Policy

Lostwithiel Town Council is committed to support the creation of a sustainable community and continuous improvement in it's environmental performance.

Lostwithiel Town Council recognises there is a climate change emergency and acknowledges that its activities may have an adverse impact on the environment and that it can take steps to minimise any such impact.

The Council will strive to make a positive contribution to protecting and enhancing the local and global environment whilst preserving the local heritage.

Lostwithiel Town Council will ensure that all of its operations and any activities undertaken by or on behalf of the Council comply with or exceed all environmental regulations, laws and codes of practice, as applicable.

Policy Aims

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• To ensure consideration is given to the environment whilst Council and its employees are conducting its business and activities.

• To promote the importance and value of a high-quality environment and its contribution to the well-being of the community of Lostwithiel.

• To support the community of Lostwithiel in its enjoyment of the local environment.

Policy Objectives

Land & Parks

• The Council will seek to protect and enhance the quality of Lostwithiel’s natural environment and open spaces.

• The Council will support the conservation and careful management of its land to protect, restore, enhance and promote biodiversity and when appropriate encourage the use of native and wildlife friendly species in planting schemes.

• The Council will ensure that Council owned parks are maintained in an environmentally sensitive way (within financial and operational constraints).

Risks

• The council will seek to identify and where possible eliminate risks to the environment through selection and design of materials, buildings facilities, equipment and processes.

Services

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• The Council will continue to look for ways to reduce energy and water consumption and where practicable introduce energy saving measures in all premises refurbishments and new build projects.

Materials

• The Council will aim to minimise the creation of waste and increase recycling and reuse of materials.

• When practicable the Council will endeavour to use locally sourced and sustainably produced food at town council events whilst maintaining value for money and quality. The Council will seek to use alternatives to single-use tableware whenever possible.

Communication

• The Council will engage with local residents, organisations and businesses to share and learn better practices in an effort to lower carbon footprints and support them in their adoption of lower impact practices.

• When appropriate the Council will act as a voice for local environmental concerns to those agencies given the statutory powers to tackle problems.

Transport

• The council will support and promote the use of footpaths, cycling and public transport.

Policies

• As opportunities arise the council will review its policies, procedures and contracts with the aim of minimising the impact on the environment.

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c) To consider appointing representation to Lostwithiel Town Forum’s – Lostwithiel Climate Action Group d) To consider asking the Climate Emergency Task and Finish group to draft a Town Council Action Plan, for Council approval, to address ways the Council can seek to be more environmentally friendly in its actions.

17. Lostwithiel Town Council Heritage Buildings Committee – a) To note the resignation of Councillors Hatton & Anders from the Committee b) To consider appointing further members to the Committee. (Membership is limited to 15 persons after the two resignations membership is 7 people.)

18. Cornwall Council Community Network Panel Extraordinary Meeting on Monday 9 September – to receive a report on the Highways decisions taken at the meeting.

19. Edgcumbe House – to update Council on the tender and correspondence received regarding water ingress into a neighbouring property.

20. Allotments – to update Council.

21. Shire Hall Moor Japanese Angelica tree (Arelia elata) – to consider the request from Councillor Guiterman that the

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Council considers appointing a contractor to eliminate growth.

Good morning Sandra, I went down to the SWW WTW armed with the photo of the Japanese Knotweed. I think the photo must have been taken of the North boundary of the treatment works and taken from inside. I was not able to check on the infestation from the outside as the vegetation wan impenetrable.

Can I put the following item on the agenda for the next council meeting. That the council considers appointing a contractor to eliminate the growth of the Japanese angelica tree (Arelia elata) This plant non-native and is regarded as invasive.

The currently expanding clump is approx. 240 metres North of the SWW WTW entrance and on the West side of the path.

See attached photo.

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22. Great Western Railway timetabling meeting – to receive a report on the meeting attended by Mayor Hughes.

23. External Audit year end March 2019 – to consider the report received namely ‘On the basis of our review of Sections 1 and 2 of the Annual Governance and Accountability Return (AGAR), in our opinion the information in Sections 1 and 2 of the AGAR is in accordance with Proper Practices and no other matters have come to our attention giving cause for concern that relevant legislation and regulatory requirements have not been met.’

24. Accounts & Finance – a) to approve payment of the following: - Cheque Ref Payee Name Amount Paid 101302 Biffa Toilet cleaning £1110.17 101303 British Gas Electric £75.15 101304 Clarity Copiers Photocopying £54.68 Cormac Solutions Grave digging & £1067.30 soap dispenser 101305 replacement K Hill & Partners Works at Pendour £111.60 101306 Ltd Play area Penhaligons Newspapers for £39.15 101307 library Phoneta Lone worker £14.10 101308 service Replacement toilet £94.74 Property Services door lock and repairs to Pendour Play area gate 101309 entrance 101310 Rospa play safety Pendour £278.40

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reinspection fee St Bartholomews Room hire £60.00 101311 Church Hall South West Public toilet £56.01 101312 Water Tindle Tender notice £88.80 101313 Newspapers advert Value Products Cemetery & Shire £76.14 101314 Hall Moor signs 101315-16 Salary related Salary related £3,704.55 & 2 Bank expenses expenses transfer payments Stamps, milk £48.44 colouring pencils 101317 Mrs S Harris & car parking Fire Safety £160.00 Inspection & Advice on Regulatory Reform KBM Fire Safety (Fire Safety) Order 101318 Services 2005 Total £7,039.23

b) To authorise the cancellation of a Direct Debit to EDF for £28.00 monthly.

25. Correspondence

26. Notices

27. Items for the next agenda and to note written notice of the wordings of any motions for the Council meeting to be

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held on 15 October 2019 are to be received by the Town Clerk by midday on Monday 7 October 2019.

Under the Public Bodies (Admissions to Meetings) Act 1960, the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of the following items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.

28. Toilet contract – to agree correspondence as drafted.

S Harris

Mrs S Harris Town clerk 25/09/2019

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