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7284 MINUTES of the REGULAR BOARD MEETING SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT February 2, 2021 Directors Present: T

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7284 MINUTES of the REGULAR BOARD MEETING SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT February 2, 2021 Directors Present: T 7284 MINUTES OF THE REGULAR BOARD MEETING SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT February 2, 2021 Directors Present: T. Milford Harrison, Paul Kielhold, Gil Botello, June Hayes, and Susan Longville Directors Absent: None Staff Present: Heather Dyer, MS, MBA – Chief Executive Officer/General Manager Wen B. Huang, PE, MS – Chief Engineer/Deputy General Manager Cindy Saks, CPA – Chief Financial Officer/Deputy General Manager Bob Tincher, PE, MS – Chief Water Resources Officer/Deputy General Manager Melissa Zoba, MBA, MPA – Chief Information Officer Kristeen Farlow, MPA – External Affairs Manager Anthony Flordelis – Systems Analyst Joanna Gibson, MS – Habitat Conservation Program Manager Matthew E. Howard, MS – Water Resources Senior Project Manager Jose Macedo, ML, CPT-P (USA Retired) – Clerk of the Board / Assistant to the CEO Adekunle Ojo, MPA – Manager of Water Resources Brendan Brandt, Varner & Brandt, District Counsel Members of the Public in Attendance: Cris Fealy, Fontana Water Company Ronald Coats, East Valley Water District David Raley, San Bernardino Valley Water Conservation District John Longville, San Bernardino Valley Water Conservation District Melody McDonald, San Bernardino Valley Water Conservation District Leonardo Ferrando Madeline Blua, Yucaipa Valley Water District Thomas Crowley, City of Rialto The regular meeting of the Board of Directors was called to order by President Kielhold at 2:07 p.m. Director Harrison led the Pledge of Allegiance. A quorum was noted present by roll call. 7285 President Kielhold stated that the record will reflect that pursuant to the provisions of Executive Order N-29-20 issued by Governor Newsom on March 19, 2020, this meeting will be conducted by teleconference only. All actions taken by the Board at the meeting will be conducted by a roll-call vote. Agenda Item 1. Public Comment President Kielhold stated that any member of the public wishing to make any comments to the Board may do so. There were no comments. Audience attendance will be recorded in the minutes based on registration information generated in the teleconference or by stating their name during this time. There were no email comments or Zoom requests to speak. Agenda Item 2. Approval of Minutes of the January 19, 2021, Board meeting. Director Harrison moved to approve the minutes of the January 19, 2021 meeting. Director Longville seconded. The motion was unanimously adopted by a roll-call vote. President Kielhold noted this vote approving the minutes of January 19, 2021 verified the Board of Directors Committee and Other Appointments as contained in the minutes and indicated a notice of Committee assignments would be sent out tomorrow. Agenda Item 3. Discussion and Possible Action Items. 3.1) Consider Resolution No. 1111 Designating a Depository of District Funds and Authorized Personnel for Drawing Checks. Chief Financial Officer/Deputy General Manager Cindy Saks explained that the Resolution is being brought to the Board due to the recent Board election. She listed the District’s banking and investment institutions. The only changes are to delegate Paul Kielhold as President and T. Milford Harrison as Treasurer, Saks explained. Ms. Saks and CEO / General Manager Dyer and Chief Information Officer Melissa Zoba are signers at the staff level, she added. Every check still requires two signatures, she noted. Director Harrison moved to adopt Resolution 1111 Designating a Depository of District Funds and Authorized Personnel for Drawing Checks. Director Longville seconded. The motion was unanimously approved by a roll-call vote. 7286 RESOLUTION NO. 1111 RESOLUTION OF THE BOARD OF DIRECTORS OF THE SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT DESIGNATING A DEPOSITORY OF DISTRICT FUNDS AND AUTHORIZED PERSONNEL FOR DRAWING CHECKS THEREON (See Resolution Book) 3.2) Consider Resolution No. 1112 Declaring Surplus District Parcel, APN 0280-063- 10. Chief Engineer / Deputy General Manager Wen Huang reminded the Board of the overview of District-owned parcels at the January 12, 2021 Engineering Workshop. The residential blocks are located in the City of San Bernardino, just south of Mill Street, between Waterman and Tippecanoe, he explained. Several parcels were purchased to construct a pipeline, but one parcel is no longer needed and the lot is subject to illegal dumping which causes ongoing maintenance, he stated. Huang said the resolution has been approved by counsel and recommended the Board declare the parcel as surplus so staff can begin the sale process. Director Harrison asked if the adjacent parcel was also vacant. Mr. Huang said he believed there is a residential unit next door. Director Longville moved to adopt Resolution 1112 Declaring Surplus District Parcel APN: 0280-063-10. Director Hayes seconded. The motion was unanimously approved by a roll-call vote. RESOLUTION NO. 1112 RESOLUTION OF THE BOARD OF DIRECTORS OF THE SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT DECLARING CERTAIN REAL PROPERTY LOCATED WITHIN THE CITY OF SAN BERNARDINO SURPLUS REAL PROPERTY AND AUTHORIZING THE DISPOSITION OR SALE THEREOF IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE 54220 ET SEQ. (See Resolution Book) 7287 3.3) Consider Change in Environmental Consulting Services for Enhanced Recharge Phase 1B and Authorize Agreement with ELMT Consulting. President Kielhold recused himself from Item 3.3 and left the teleconference (confirmed by Legal Counsel Brandt). Habitat Conservation Program Manager Joanna Gibson reminded the Board of discussion of the work and approval of a consulting agreement with Jericho Systems at the December 15, 2020 Board meeting. She noted that due to unforeseen circumstances, staff is requesting approval to execute a consulting services agreement with ELMT Consulting for preparation of project specific environmental documentation and associated permitting for the Santa Ana River Enhanced Recharge Phase 1B project. The two existing California Environmental Quality Act (CEQA) documents covering the project are not sufficiently specific for the current project design plans, Gibson explained. Prior to execution of the agreement by Jericho Systems, Jericho informed staff that due to an unexpected illness affecting principal staff, they would be unable to complete the deliverables and recommend the agreement be reassigned to ELMT Consulting. ELMT Consulting staff has considerable expertise in this area, Gibson assured, and said that staff had received written confirmation from ELMT on January 23 stating that they would honor the project scope, deliverables and budget previously agreed to by Jericho. In addition, ELMT agreed to retain senior Jericho staff to project manage, complete the documents, and serve as contact for Valley District. The fiscal impact remains unchanged with a total budget of $95,645, Gibson continued. After applying the Watermaster split, Valley District’s 72 percent cost share is $68,864 which was identified in the approved 2020-21 budget. Director Botello asked if the District had done previous business with ELMT and if the vendor had been vetted. Ms. Gibson affirmed and said that the principal of ELMT was very involved in the Wash Plan HCP in the same area. Staff is confident with their ability to deliver, she indicated. In response to Vice President Hayes, Ms. Gibson said the Jericho contract was a sole source based on the company’s prior involvement with the multiple addendums to the CEQA documents and their specific involvement with this project. Mr. Brandt affirmed there is no need to re-bid the project. Director Botello moved approval to authorize the CEO/General Manager to execute an agreement with ELMT Consulting in the amount of $95,645. Director Hayes seconded. The motion was approved by a 4-0-1 roll-call vote with President Kielhold absent and recused. 7288 3.4) Consider Basin Technical Advisory Committee 2021 Regional Water Management Plan. Water Resources Senior Project Manager Matt Howard advised the Board the Regional Water Management Plan is developed annually by the Basin Technical Advisory Committee (BTAC). It evaluates three general goals based on the 2015 Integrated Regional Urban Water Management Plan along with various agreements and judgments, he explained. The plan is made each year and presented for approval to assure that all staff is monitoring all agreements and judgments to make sure they are followed, and obligations and terms are met, Howard said. Mr. Howard gave an overview of the BTAC recommendations related to each goal. He introduced BTAC Chair Tom Crowley. Mr. Crowley explained that the BTAC allows the retention of institutional knowledge and assures that the management plan can be accomplished every year. Mr. Howard emphasized the collaboration between the participating members of the watershed. Director Longville commended the BTAC and noted that an advantage to the group is the ability to apply directly for Proposition grant funds. Director Longville moved approval of the BTAC 2021 Regional Water Management Plan. Director Harrison seconded. The motion was unanimously approved by a roll-call vote. 3.5) Consider Installation of Security Window Film at Administration Building. Chief Information Officer Melissa Zoba drew attention to increased security issues at the administration building and surrounding areas including thefts, vandalism, two break-ins and an attempted break in in January. A security assessment was conducted, and several recommendations were made, Zoba said. She detailed a number of activities and advised that security window film had been installed at four building entrances as part of a phased approach. She described the film product and the remaining phases: Lobby to conference room, and CFO office to Board Room at a cost of $46,500. In response to Vice President Hayes, Mrs. Zoba confirmed the film is attached to the inside of the window. She noted that the film is a deterrent; it would take more effort to get through the window and into the building. Vice President Hayes moved to authorize the CEO/General Manager to issue a purchase order for the purchase and installation of security window film at the Administration building for Phases 1 and 2 in the amount of $46,500. Director Longville seconded.
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