Communities Standing Committee Meeting
Notice is hereby given pursuant to the provisions of the Local Government Regulation 2012, that the next Meeting of the Central Highlands Regional Council will be held in the Council Chambers, 65 Egerton Street, Emerald on
Tuesday, 11 February 2020 At 11.30am
For the purpose of considering the items included on the Agenda.
Scott Mason Chief Executive Officer
OUR VISION A progressive region creating opportunities for all
OUR MISSION We are a council committed to continuous improvement, a sustainable future and efficient investment in our communities
OUR VALUES Respect and Integrity Accountability and Transparency Providing Value Commitment and Teamwork COUNCIL AGENDA OUR PRIORITIES Strong, vibrant communities Building and maintaining quality infrastructure Supporting our local economy Protecting our people and our environment Leadership and governance Our organisation Agenda - Communities Standing Committee Meeting - 11 February 2020
AGENDA CONTENTS
1 PRESENT ...... 3 2 ACKNOWLEDGEMENT OF COUNTRY ...... 3 3 APOLOGIES...... 3 4 LEAVE OF ABSENCE...... 3 5 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ...... 3 5.1 Minutes - Communities Standing Committee Meeting - 21 January 2020 ...... 3 6 BUSINESS ARISING OUT OF MINUTES ...... 10 7 REVIEW OF OUTSTANDING MEETING ACTIONS ...... 10 8 REVIEW OF UPCOMING AGENDA ITEMS...... 10 9 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS ...... 10 10 DECISION ACTION REPORTS...... 11 10.1 Communities ...... 11 10.1.1 Central Highlands Arts and Cultural Advisory Committee (CHACAC) 22 November 2019 and 13 December 2019 meeting notes ...... 11 11 INFORMATION REPORTS ...... 45 11.1 Customer and Commercial Services...... 45 11.1.1 Customer and Commercial Services - Departmental Update ...... 45 11.2 Communities ...... 52 11.2.1 Library Strategy and Action Plan 2019-2021 Biannual Progress Report (July - December 2019).52 11.2.2 Reflect Reconciliation Action Plan 2019-2020 Annual Progress Report (January-December 2019) ...... 72 11.2.3 Creative Cultural Futures and Heritage Action Plan 2018-2020 FYS Biannual Progress Report (July-December 2019)...... 93 11.2.4 Youth Strategy and Action Plan 2018-2023 Biannual Progress Report (July-December 2019) ..117 11.2.5 Communities Departmental Update ...... 140 12 CLOSED SESSION ...... 148 12.1 Nil Reports...... 148 13 GENERAL BUSINESS ...... 149 14 LATE AGENDA ITEMS ...... 149 15 CLOSURE OF MEETING ...... 149
Central Highlands Regional Council 2 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
1 PRESENT
2 ACKNOWLEDGEMENT OF COUNTRY
3 APOLOGIES
4 LEAVE OF ABSENCE
5 CONFIRMATION OF MINUTES OF PREVIOUS MEETING
5.1 Minutes - Communities Standing Committee Meeting - 21 January 2020
Central Highlands Regional Council 3 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Communities Standing
Committee Meeting
Meeting of the Central Highlands Regional Council held in the Council Chambers, 65 Egerton Street, Emerald on
Tuesday, 21 January 2020 Commenced at 11.34am
MINUTES
NCIL
COU
Central Highlands Regional Council 4 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
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CENTRAL HIGHLANDS REGIONAL COUNCIL
COMMUNITIES STANDING COMMITTEE MEETING
TUESDAY 21 JANUARY 2020
MINUTES CONTENTS
PRESENT ...... 3 ACKNOWLEDGEMENT OF COUNTRY ...... 3 APOLOGIES ...... 3 LEAVE OF ABSENCE ...... 3 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ...... 3 Communities Standing Committee Meeting: 10 December 2019 ...... 3 REVIEW OF UPCOMING AGENDA ITEMS ...... 3 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS .... 3 DECISION ACTION REPORTS ...... 4 Communities ...... 4 Regional Arts Development Fund (RADF) 2019-2020 Round 2 meeting - 13 December 2019 ...... 4 INFORMATION REPORTS ...... 5 Customer and Commercial Services ...... 5 Customer and Commercial Services – Departmental Update ...... 5 Communities ...... 5 Communities Departmental Update ...... 5 Corporate Communications Quarter 2 Report ...... 5 GENERAL BUSINESS ...... 6 CLOSURE OF MEETING ...... 6
Central Highlands Regional Council 5 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
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MINUTES – COMMUNITIES STANDING COMMITTEE MEETING HELD AT 11.34AM TUESDAY 21 JANUARY 2020 IN THE CENTRAL HIGHLANDS REGIONAL COUNCIL CHAMBERS, EMERALD OFFICE
PRESENT Councillors Councillor (Crs) K. Hayes (Mayor), G. Godwin-Smith (Deputy Mayor), M Daniels (Chair) Councillors (Crs) C. Brimblecombe, A. McIndoe
Officers General Manager Communities J. McDougall, Acting General Manager Customer and Commercial Services J. Hoolihan, Minute Secretary B. Pusey
Observer(s) Nil
ACKNOWLEDGEMENT OF COUNTRY Cr Daniels commenced the meeting with an Acknowledgement of Country.
APOLOGIES Resolution: Cr Godwin-Smith moved and seconded by Cr McIndoe “That a leave of absence as previously granted for Councillor Sypher for today’s meeting be recorded.”
CSC 2020 / 01 / 21 / 001 Carried (5-0)
LEAVE OF ABSENCE Nil
CONFIRMATION OF MINUTES OF PREVIOUS MEETING Communities Standing Committee Meeting: 10 December 2019 Resolution: Cr McIndoe moved and seconded by Cr Brimblecombe “That the minutes of the previous Communities Standing Committee Meeting held on 10 December 2019 be confirmed.”
CSC 2020 / 01 / 21 / 002 Carried (5-0)
BUSINESS ARISING OUT OF MINUTES Nil
OUTSTANDING MEETING ACTIONS Nil
REVIEW OF UPCOMING AGENDA ITEMS Nil
MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS Nil
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Attendance Manager Connected Communities S. Poulter and Arts and Cultural Officer K. Newman entered the meeting at 11.38am.
DECISION ACTION REPORTS
Communities
Regional Arts Development Fund (RADF) 2019-2020 Round 2 meeting - 13 December 2019
Executive Summary The Regional Arts Development Fund (RADF) is a partnership between Queensland Government and Central Highlands Regional Council (CHRC). The program’s aim is to invest in quality arts, cultural and heritage experiences in regional Queensland.
The purpose of the RADF program is to contribute to locally determined priorities for arts, cultural and heritage projects. This program supports individuals and groups to participate in arts and cultural activities and place-making activities.
RADF rounds are advertised throughout each funding year to support three application rounds between October and March. If funds allocated are not expended, a fourth round is offered.
Round 2 applications were assessed on 13 December 2019, by the Central Highlands Arts and Cultural Advisory Committee (CHACAC). Five items were discussed in the assessment meeting. The five items comprised; two applications, two project proposals and one previously approved project amendment. Of the two applications, one was evaluated as successful, one as unsuccessful. Both project proposals were recommended to be further developed for submission as applications in RADF Round 3. One previously approved project was amended with no budget implication.
This report puts forward the CHACAC’s recommendations regarding applications for RADF 2019-20 Round 2 for Council to consider for endorsement.
Resolution: Cr Brimblecombe moved and seconded by Cr McIndoe “That Central Highlands Regional Council endorse the Central Highlands Arts and Cultural Advisory Committee’s recommendations on the following Regional Arts Development Fund applications in Round 2:
Group applications Project Description Amount Capella Capella Tieiri Whimsy and Me $1,313 Middlemount Links Approved Michelle Gray and Raelene Bock Taking Central Highlands Art to $5,100 the City Not Approved Total Central Highlands Regional $1,313.00 Council Regional Arts Development Fund Round 2
Total Central Highlands Regional Council Regional Arts Development Fund Grants Round 2, financial year 2019-20 is $1,313.
CSC 2020 / 01 / 21 / 003 Carried (5-0)
Attendance Manager Connected Communities S. Poulter and Arts and Cultural Officer K. Newman left the meeting at 11.43am.
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INFORMATION REPORTS
Customer and Commercial Services
Customer and Commercial Services – Departmental Update
Executive Summary The following report provides an update on key activities for the Customer and Commercial Services department.
Resolution: Cr McIndoe moved and seconded by Cr Godwin-Smith “That Central Highlands Regional Council receive the Customer and Commercial Services departmental update report, highlighting key activities for the month of December 2019.” Carried (5-0) CSC 2020 / 01 / 21 / 004
Attendance Manager Community Recreation and Facilities S. Gatt attended the meeting at 11.58am.
Communities
Communities Departmental Update
Executive Summary The following report provides an update on key activities for the Communities department.
Resolution: Cr Brimblecombe moved and seconded by Cr Godwin-Smith “That Central Highlands Regional Council receive the Communities departmental update report, highlighting key activities for the month of December 2019.”
CSC 2020 / 01 / 21 / 005 Carried (5-0)
Attendance Manager Community Recreation and Facilities S. Gatt left the meeting at 12.03pm. Coordinator Communications A. Ferris, Senior Communications Officer K. Paradies, Corporate Communications Officer J. Lorenzen, Digital Communications Officer T. Battersby attended the meeting at 12.04pm.
Corporate Communications Quarter 2 Report
Executive Summary This report is a summary of the activities of the corporate communications and events team for the second quarter of the 2019-20 financial year.
Resolution: Cr Godwin-Smith moved and seconded by Cr Brimblecombe “That Central Highlands Regional Council receive the report.”
CSC 2020 / 01 / 21 / 006 Carried (5-0)
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Attendance Coordinator Communications A. Ferris, Senior Communications Officer K. Paradies, Corporate Communications Officer J. Lorenzen, Digital Communications Officer T. Battersby left the meeting at 12.36pm.
GENERAL BUSINESS
Nil
CLOSURE OF MEETING
There being no further business, the Chair closed the meeting at 12.36pm.
CONFIRMED
CHAIR
DATE
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6 BUSINESS ARISING OUT OF MINUTES
7 REVIEW OF OUTSTANDING MEETING ACTIONS
8 REVIEW OF UPCOMING AGENDA ITEMS
9 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS
Central Highlands Regional Council 10 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
10 DECISION ACTION REPORTS
10.1 Communities
10.1.1 Central Highlands Arts and Cultural Advisory Committee (CHACAC) 22 November 2019 and 13 December 2019 meeting notes
DECISION REPORT
Date: 11 February 2020
To: Communities Standing Committee Meeting
Author: Karen Newman, Arts & Cultural Officer
Authorising Officer: John McDougall, General Manager Communities
File Reference: ECM # 1503228, ECM # 1503238
EXECUTIVE SUMMARY:
This report presents the meeting notes of the Central Highlands Arts and Cultural Advisory Committee (CHACAC) planning meetings held in Springsure on 22 November 2019 and in Emerald on 13 December 2019 to be ‘received’ by the Central Highlands Regional Council.
OFFICER RECOMMENDATION:
That the Communities Standing Committee receive the meeting notes from the Central Highlands Arts Culture Advisory Committee planning meetings held 22 November and 13 December 2019, specifically noting: 1. Draft Creative Cultural Futures and Heritage Action Plan 2020-2022 updates. 2. Central Highlands Heritage Collections Study project update. And; 3. Marketing improvements for regional arts promotion.
REPORT:
The CHACAC is a Council committee established to encourage the participation and optimum service delivery for Council communities, particularly regarding the areas of arts, cultural and heritage programs, projects and activities.
The CHACAC operates under a Terms of Reference (TOR) which is annually reviewed to align with Arts Queensland and local changes of the arts, cultural and heritage program. The current TOR was endorsed by Council on 7 August 2018.
Central Highlands is home to many diverse communities who value and respect differences of cultural background, artistic expression and lifestyle which is reflected and celebrated by the many arts, cultural and heritage groups that co-exist throughout the region.
Council recognises the relationship between the cultural, economic and social development that arts, culture and heritage provide for our region. The arts, cultural and heritage sectors enrich community wellbeing, encourage social and community development. In addition, these sectors contribute to economic and tourism growth for our region.
The purpose of this report is for Council to receive the meeting notes of two CHACAC planning meetings. These notes are for meetings held 22 November 2019 in Springsure and on 13 December 2019 in Emerald.
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The next CHACAC planning meeting is scheduled for 7 February 2020 in Emerald.
CONSIDERATIONS / IMPLICATIONS:
Corporate/Operational Plan Reference: 1. Strong Vibrant Communities; 1.1 - Corporate Plan Strategy: Strong diverse communities 1.1.1 - Provide and maintain accessible community services and facilities that meet the needs of our diverse communities. 1.1.2 - Position the community at the heart of the advocacy strategy. 1.2 - Corporate Plan Strategy: Respecting our cultures 1.2.1 - Preserve, maintain and provide access to our region’s history. 1.2.2 - Promote the heritage, arts and cultures of our communities. 1.3 - Corporate Plan Strategy: Active and inclusive communities. 1.3.1 - Lead active community planning and engagement by encouraging community participation and input into council’s decision making. 1.3.3 - Facilitate opportunities for learning, social activities, community events, grants and funding programs.
3. Supporting our Local Economy; 3.1 Corporate Plan Strategy: Facilitate investment and employment opportunities. 3.1.2 - Promote the Central Highlands as a region for tourism and development opportunities.
Budget/Financial/Resourcing: CHACAC meetings are budgeted for as part of the annual operating budget.
Legal/Policy/Delegations: Terms of Reference Central Highlands Arts and Cultural Advisory Committee Terms of Reference (2018)
Arts Central Highlands Regional Council Creative Cultural Futures Strategy 2016-2026 (Council) Central Highlands Regional Council Creative Cultural Futures and Heritage Action Plan 2018- 2020FYS (Council) Arts for All Queenslanders Strategy 2017-2022 (State) Arts and Cultural Investment Framework 2016 (State) Australia Council of the Arts Strategic Plan 2014-2019 (Federal) Convention of Protection and Promotion of the Diversity of Cultural Expression UNESCO (International) Article 27 of the Universal Declaration of Human Rights (International)
Heritage Central Highlands Regional Council Land Use Management (Council) Central Highlands Regional Council Heritage Management Framework 2018 (Council) Draft Central Highlands Regional Council Aboriginal Cultural Heritage Compliance (Council) Queensland Heritage Strategy 2015 (State) Australian Heritage Strategy 2015 (Federal) Aboriginal Cultural Heritage Act 2003 (Federal) Environmental Protection and Biodiversity Conservation Act 1999 (Federal)
Communication/Engagement: CHACAC members conduct planning and engagement meetings throughout the region each financial year. CHACAC and council staff are currently conducting community engagement regarding the draft Creative Cultural Futures and Heritage Action Plan 2020-2022 FYs.
Risk Assessment: There are no specific risks related to the presentation of the meetings notes, however, it is considered best practice to share these to be ‘received’ by Council.
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Timings/Deadlines: There is minimal time sensitivity around presentation of the meeting notes.
Alternatives considered: Not applicable.
SUMMARY: This report presents the meeting notes of the CHACAC planning meetings held 22 November and 13 December 2019 to be ‘received’ by Council.
ATTACHMENTS:
1. CHACAC Meeting Notes - 22 November 2019 [10.1.1.1 - 15 pages] 2. CHACAC Meeting Notes - 13 December 2019 [10.1.1.2 - 16 pages]
– END OF REPORT –
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Central Highlands Arts and Cultural Advisory Committee (CHACAC) Planning Meeting Notes
Date: 22 November 2019
Venue: Council Chambers Springsure – Boardroom
Chair: Councillor Gail Nixon
Note Taker: Imbi Josey – Community Development & Engagement Officer – Online Services (CD&EO)
Present: CHACAC members: Cr Gail Nixon, Kathy Hawkins, Maureen Burns, Barbara Beazley, Wendy Gibson and Associate Professor Anita Milroy.
CHRC: Karen Newman – Arts and Cultural Officer (ACO), Leisa Shuttleworth – Emerald Art Gallery sub-committee and Imbi Josey - Community Development and Engagement Officer – Online Services (CD&EO).
Apologies: CHACAC members: Cr Gail Godwin-Smith, Cr Charles Brimblecombe, Sharon Gimbert, Mellissa Chick Anna-Jane Moore, Diane Priddle, Deniece Clark, Shaunte Francis and Ruth Jones.
CHRC: Suzanne Poulter - Manager Connected Communities and Bernardine Frawley - Coordinator Community Engagement.
Meeting time: 10:14am to 1:08pm
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Item Subject Discussions
1 Welcome Cr Nixon welcomed everyone and opened the meeting. Apologies Apologies were noted. Ratification of Confirmation of previous CHACAC meeting on 25 October 2019, notes as true and correct: previous meeting • Moved: Maureen Burns notes • Seconded: Barbara Beazley
2 Previous planning The action table from the previous meeting notes was reviewed. meeting review and Completed actions: actions update • ACO has shared CHRC Community Grant information with Rolleston contacts. • ACO spoke to Mr. Mayne to deliver feedback from CHACAC 25 October 2019 meeting. • ACO has shared the link with CHACAC members for Museums and Galleries Queensland website which contains keynote speaker presentations and photos from the Opening Doors event. – www.magsq.com.au/cms/page.asp?ID=10449 • Heritage Call Out events have been advertised. • ACO investigated livestreamed link of Arts Ablaze event for members – link has expired there are a number of YouTube clips to be found searching Arts Ablaze. • The ACO clarified that the new temporary Arts and Cultural Officer – Galleries role will focus on coordinating the Central Highlands Galleries, while also supporting the ACO. The job advertisement can be found online through a range of channels, including Seek, Jora and Facebook. It was noted that some people may have difficulty finding the position, as it’s advertised by IPA rather than council. Members were encouraged to actively promote the opportunity through their networks.
Ongoing actions: • ACO listed CHACAC discussed Creative Cultural Futures and Heritage – future aspirations document as agenda point for discussion at 6 monthly intervals with next discussion scheduled for January 2020. • ACO has met with General Manager of Infrastructure to discuss Herbert River Bridge project located in Duaringa. The former bridge timbers are still to be located and measured for Infrastructure Team to create scope for concept design. • ACO has started to conduct community engagement visits for the draft Creative Cultural Futures and Heritage action plan FYs 2020-2022. The ‘Have Your Say’ engagement model will be discussed later in today’s meeting’s agenda. • ACO is meeting with Youth Team next week to discuss arts, culture and heritage collaborative projects. • ACO has investigated to Arts Assets Valuation specialists with Queensland Museums and Galleries contacts. ACO will work with new ACO-Galleries to progress this project
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• ACO to add Metal in March introductory year targeted for March 2021 into the draft Creative Cultural Futures and Heritage Action Plan 2020-2022. • ACO is retrieving cemetery records from Duaringa Historical Association. • ACO has confirmed Emerald Library visit for CHACAC planning meeting on 13 December 2019.
Pending actions: • ACO is to advise Manager Community Recreation and Facilities of Sapphire signage request and also discuss draft Cemetery Strategy. • ACO to meet with Manager Community Recreation and Facilities for an update on Beazley Park project. • ACO to discuss footpath widening with Manager Community Recreation and Facilities footpath and Mr Mayne’s mural proposal. • ACO to share film information with all CHACAC members (including Winton Film Festival). • ACO to meet with Manager Community Recreation and Facilities to discuss Big Easel Van Gogh Sunflower painting. Action: ACO to contact Canadian artist Cameron Cross to source a copy of the Van Gogh ‘Big Easel’ Sunflower painting contract copy.
3 Creative Cultural • The CDO&EO displayed the draft online consultation for the draft Creative Cultural Futures and Heritage Action Plan Futures and 2020-2022 FYs on the surface hub. Members provided feedback to help shape the final product for publication on Heritage Action council’s community engagement website, Have Your Say, Central Highlands (HYSCH). Plan - Consultation Discussion: Development • Members agreed that an overview of the strategic framework should remain on the consultation page, rather than linking to the council website. • Members requested that it be made very clear that any feedback received will be reviewed by CHACAC members and council, rather than automatically being entered into the action plan or aspirations document. • Members agreed that they will conduct stakeholder engagement with local groups and organisations when the findings of the survey have been collated. This will enable them to discuss and validate the findings with relevant stakeholders if necessary. • Members agreed that they will promote the survey widely to ensure it is representative.
Progress Report: • The ACO presented a progress report on the first 18 months of the Creative Cultural Futures and Heritage Action Plan 2018-2020.
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Discussion: • Members agreed that the Marg Powell Gallery should be renamed ‘Old Rolleston Post Office’ within the Action Plan document. This is because there is no formal recognition of the ‘Marg Powell’ gallery name on file. Most Rolleston locals refer to the building as the Old Rolleston Post Office. • Cr Nixon gave an overview of how the Emerald flood markers project has evolved. • Members discussed the need to identify a system, or software, to help with tracking heritage milestones so that these events can be planned ahead of time. • Members discussed the cultural heritage assessment and compliance action item. It has complexities that make it difficult to stay up to date in this area, due to information privacy and cultural protocols. It was discussed that maybe this item should be removed from the action plan as it is difficult to influence or report on. • Associate Professor Anita Milroy agreed that the Central Queensland University (Emerald Campus) could be included in the positive partnerships list identified in the draft Creative Cultural Futures and Heritage 2020-2022 FYs action plan.
11.05 am Associate Professor Anita Milroy exited the meeting.
• Members viewed and discussed the community directory located on the council website under the heading ‘Community Support’: http://www.centralhighlands.qld.gov.au/communitydirectory/ • It was noted that many groups are still not listed in the directory. CD&EO gave an overview of the promotions that have been undertaken: o Flyers distributed at the Emerald Sports Forum and Emerald and Blackwater Interagency Network meetings. o Two rounds of Facebook and Instagram posts. o Direct invitations (via phone and email) to specific community organisations and groups. o Posters pinned on community noticeboards and distributed at council offices and libraries. • Cr Nixon suggested that a ‘Regional’ category would be beneficial, so that organisations that support the whole region (e.g. Central Highlands Development Corporation) don’t congest pages for individual towns. • Enhancing the existing map tool to display the whole region was discussed. • Kathy Hawkins noted that in the Lochington community, if someone new comes to the area they are welcomed and information about Lochington is shared. The Lochington recreation club is the centre of the Lochington community. • Discussion about the ongoing challenges experienced in GPS locations related to some areas of the Central Highlands. Kathy Hawkins referred to a Lochington example: When Lochington State School (LSS) is searched for in google maps (and perhaps other mapping?) it comes up as the Springsure library/council area. This appears to be because LSS is situated in the Lochington locality and by looking up the postal address, maps give you Springsure as the postal address is Springsure. Other towns such as Rubyvale have a problem with addresses also. The phone book gives some Rubyvale addresses as The Caves. • Members noted that a great deal has been achieved in the current action plan.
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Action: ACO to edit the Creative Cultural Futures and Heritage 2020-2022 FYs action plan draft to reflect CHACACs feedback. Action: ACO to add Central Queensland University Emerald Campus as positive partnership into Creative Cultural Futures and Heritage 2020-2022 FYs action plan draft. Draft Creative Cultural Futures and Heritage 2020-2022 FYs - Survey Questions for Have Your Say website: • Members viewed the survey questions as part of the draft online consultation. • The ACO explained that the survey questions focus on gathering feedback on the action plan delivery and process, rather than placing a lot of emphasis on gathering future aspirations.
Discussion: • Members discussed the potential benefits of having two different surveys, one for committee members and people who are familiar with the strategic side of arts, cultural and heritage delivery, and one for the general public. • CD&EO simplified the first section by reducing the number of questions from five to two, as members felt it would be more accessible to remove the scale questions. • Members requested that more information about the future aspirations document be embedded into the survey. • It was requested that Facebook and the council’s Enews Bulletin be used to promote the survey, and that questions could be posed directly on feedback. It was requested that the ACO monitor comments made on Facebook to be included in the survey findings. • Maureen Burns requested that the final question be edited to say, what “could” be implemented, instead of what would you “like” to see implemented, in order to shift the focus onto what is feasible.
Arts and Culture webpages – council corporate website • The ACO shared changes made to improve the arts and culture pages on the council website.
Action: ACO to work with council’s corporate communications team to identify best practice method to track artwork sold in council galleries: http://www.centralhighlands.qld.gov.au/facilities-recreation/art-galleries/bauhinia-bicentennial-art-gallery- springsure/ • Members discussed options for updating the State Government Heritage Register or adding historical images to council’s Montage database. It was agreed that adding images to Montage through the libraries and providing a link to state government records would be the most practical solution. The State Government Heritage Register does not feature historical images, only contemporary images of heritage facilities. • It was noted that information about cemeteries on the council website could be improved. The ACO to work with Manager Community Recreation and Facilities to consider inclusion of heritage cemeteries and lone graves. It was
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also noted that a number of the cemeteries date was incomplete. http://www.centralhighlands.qld.gov.au/facilities- recreation/cemeteries/ • It was noted that the cemetery strategy is in draft and is not yet a public document. Members requested for stakeholders, including CHRC Manager Community Recreation and Facilities to be invited to a CHACAC meeting when the strategy becomes available for viewing. Action: ACO to collate information from the Duaringa Historical and Tourism Association and liaise with the Manager Community Recreation and Facilities so that the cemeteries webpage can be updated. Action: ACO to request an update to the Projects and Programs webpage to reflect current achievements. http://www.centralhighlands.qld.gov.au/community-support/arts-culture-2/projects-programs/ • The ACO requested feedback about whether members who haven’t yet submitted their contact details for inclusion on the CHACAC page of the council website: http://www.centralhighlands.qld.gov.au/community-support/arts-culture- 2/chacac/. Maureen Burns and Kathy Hawkins noted they were happy for their details to remain on the website. Action: ACO to send an email seeking a response from members about whether they want their contact details on the council website. Action: CD&EO to include a link to the CHACAC members page of the council website on the HYSCH consultation page. 4 General Business • The ACO noted that the latest RADF round closes on 6 December 2019. One application has been received so far. • Dr Melanie Piddocke, Central Queensland Museum Officer will be visiting the Central Highlands in December 2019 for the Central Highlands Heritage Collections Study Project. 5 Member Updates Wendy Gibson • Rolleston Coffee cart volunteer’s meeting scheduled for February 2020. Their main contributor has left the area, and with only 4-5 people left, they are very stretched. There was discussion about Rolleston Painting Group volunteering to run the cart and them assisting at Carnarvon Creates. • Wendy shared that not much art had been going on since Sharon Kirk left the area, and only four or five people were involved, and they were busy with the coffee cart and raising money for renovations at the park. So unable to help or support current Carnarvon Creates project during tourist season. • The Festival of Small Halls went well and was attended by approximately 70 people.
Leisa Shuttleworth • Leisa sought feedback on graphic design options for feather street banners for the art galleries. • Most members noted they didn’t like the orange used, preferring brighter colours. The ACO explained that the orange is now part of the galleries’ branding that the CHACAC supported earlier in the year and isn’t optional. • All agreed bold text is important. • Members agreed on one design.
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Barbara Beasley • Plans to do further marketing for the Carnarvon Creates Artist Retreat scheduled for 26 March – 2 April 2020. • They have confirmed 10 bookings so far. • Discussion about what’s involved and what was possible within the available budget.
Maureen Burns • Capella Pioneer Village Museum is now on Google Maps. • The museum is now in recess for the hot ‘wet’ season. • A footpath between the homestead’s accessibility ramp and the ‘kitchen’ walkway will be installed in January 2020. • The Capella Bakehouse Oven building is completed. Installations of bakehouse equipment etc. to come shortly. • Application for a CHRC community grant will be made for remediation works on the village’s ablutions block. • Glencore Oaky North Coal Mine would like to donate its old Mines Rescue building to the village. 6 Meeting Close 1.08pm meeting closed.
• Next meeting will be held 13 December 2019 at 12noon, to be held at the Emerald Art Gallery meeting room in the Emerald Council Building. 7 Site Visit: CHACAC members visited Former Springsure Hospital site. Springsure Hospital
Disclaimer: Council minutes are public documents therefore minutes may need to be adjusted where appropriate to council formatting and publishing standards.
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CHACAC Planning Meeting Action Table
Item/Project Action Responsible Status Notes The draft 22/11/19 ACO to conduct community consultation ACO In progress Creative face to face visits for draft Creative Cultural Cultural Futures and Heritage Action Plan –2020-2022 Futures and FYs. Heritage 25/10/19 ACO to edit the draft Creative Cultural ACO In progress Action Plan – Futures and Heritage 2020-2022 FYs action plan 2020-2022 FYs to reflect CHACACs feedback. – community 22/11/19 CD&EO to include a link to the CHACAC CDO In progress 22/11/19 Community Development & engagement members page of the council website on the EO-OS Engagement Officer – Online HYSCH consultation page. Services (CD&EO-OS) attended CHACAC meeting and received CHACAC feedback directly 22/11/19 ACO to send email seeking a response ACO In progress 22/11/19 Email confirmation of from members about whether they want their details required. contact details added onto the council website. 22/11/19 “Have Your Say” online engagement will ACO In progress 22/11/19 CHACAC members agreed include a link on the Have Your Say Central CDO that they will conduct stakeholder Highlands (HYSCH) consultation page. EO-OS engagement with local groups and organisations when the findings of the survey have been collated. This will enable them to discuss and validate the findings with relevant stakeholders. 25/10/2019 Do a positive promo on what we do, allow people have comment on the arts projects, public platform and feedback to the arts space. Creative 22/11/19 ACO to add Central Queensland ACO In progress 22/11/19 Central Queensland Cultural University (Emerald Campus) to Positive University are the Central Futures and Partnerships section of the draft Creative Cultural Queensland Regional Arts Services
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Heritage Futures and Heritage Action Plan for 2020-2022 Network (CQRASN) service provider Action Plan – FYs. for Arts Queensland to Central 2020-2022FYs Queensland local government areas. 22/11/19 ACO to consider CHACAC members ACO In progress feedback into draft Creative Cultural Futures and Heritage 2020-2022 FYs action plan. Creative 25/10/19 ACO to add Creative Cultural Futures ACO In progress Cultural and Heritage Action Plan –Future aspirations Futures and review biannually to Creative Cultural Futures and Heritage Heritage Action Plan – draft for 2020-2022FYs. Action Plan – Future aspirations Creative 22/11/19 The draft Creative Cultural Futures and ACO In progress 22/11/19 CHACAC members noted Cultural Heritage Action Plan for 2018-2020 FYs update that a lot had been completed in the Futures and was presented to CHACAC members. current Creative Cultural Futures and Heritage Heritage Action Plan for 2018-2020 Action Plan – FYs. 2018-2020FYs Youth Team 22/11/19 ACO met with Youth team and discuss ACO In progress updates the draft Creative Cultural Futures and Heritage Action Plan –2020-2022 FYs partnership projects. 25/10/19 ACO is to meet with Youth team and ACO In progress discuss the draft Creative Cultural Futures and Heritage Action Plan – 2020-2022 FYs partnership projects. The 22/11/19 Project manager Barbara Beazley Sharon In progress 22/11/19 CHACAC members to Carnarvon updated CHACAC members. Gimbert share advertising through their Gorge Barbara networks. ‘Carnarvon Beazley Creates …’ Artist Retreat Arts and 6/09/19 ACO to work with ACC to resend an email ACC In progress 2211/19 ACO advised will follow up if Cultural inviting individuals and groups to register on the ACO completed. mailing list arts and culture mailing list.
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Additional consideration will be given for new gallery mail lists. Metal in March 25/10/19 Metal in March to be added to draft ACO In progress 25/10/2019 Lynda Connell is also CCFAHAP for 2021. getting quotes in for a funding application for a barbed wire workshop for Rolleston. Announcement in December 2019 of results. (separate project). 19/07/19 Metal in March - Further discussions on CHACAC In progress 19/07/2019 Further discussions. project and linking to gallery exhibitions from 20/06/2019 Further discussions. workshops. 31/01/2019 Cr Godwin-Smith has 20/06/2019 Metal in March – Professor Anita had initial discussions with some of Milroy offered artist suggestion and shared with the suggested arts tutors regarding contact information with ACO. barbed wire art workshops. 31/01/2019 It is an aim this event to be held in Possibility for: Plasma Cutting 2020 in Springsure and Rolleston however to be Workshops, heavy metal music, run by a community group. barbed wire workshops and other metal work. Art Asset Gap 22/11/19 ACO to engage Arts Asset Valuation ACO In progress 13/12/19 ACO has contacted Analysis – specialist for Arts Asset Gap analysis. Museums and Galleries Queensland Arts Asset for advice on specialists in this field. Register Recommended service providers will including be asked to quote for the project. public art 6/09/19 Members to send to the ACC the GPS CHACAC In progress location, photos and details of any public artworks ACC they are aware of to be considered for the Art Assets Register and Cultural Tourism.
Mr. Mayne - 22/11/19 Mural issue. ACO to deliver feedback to ACO Completed 22/11/19 ACO has given feedback to mural Mr. Mayne. Mr. Mayne regarding mural project and footpath widening request. Public art Van 25/10/19 ACO to meet with Manager Community ACO In progress Gogh ‘Big Recreation and Facilities to discuss Van Gogh ‘Big Easel’ Easel’ Sunflower painting.
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Sunflower 25/10/19 ACO to contact Canadian artist Cameron ACO In progress Painting – Cross to source a copy of the Van Gogh ‘Big Moreton Park Easel’ Sunflower painting contract copy. 6/09/19 ACO to liaise with the original Canadian ACO In progress 25/10/2019 ACO to talk with GM artist and the Community Recreation and Facilities Communities, Parks and gardens Team, about the restoration of the Sunflower staff and GM Infrastructure. Easel Artwork and discuss adding it into the Action Suggestion by CHACAC members: Plan 2020. • A different painting to put up there? • Find original contract. • Ongoing costs – Whole of life costs • Maybe negotiate a skin instead Herbert River 22/11/19 ACO has discussed project with General ACO In progress 13/12/19 The former bridge timber is Bridge Manager Infrastructure bridge timber is still to be still to be located and measured to Artwork located. inform scope document for concept design. 6/09/19 ACO to investigate further into the old ACO In progress timber from the Herbert Creek Bridge that is stored in the Duaringa Depot and discuss the Herbert Creek Bridge Timber Artwork idea. Collection 22/11/19 Emerald Library visit confirmed for ACO In progress 20/06/19 CHACAC members have Management December 2019 Emerald requested the opportunity to formally and Library staff visit the Emerald Library. Digitisation 20/06/19 ACO advised CHACAC members library ACO In progress 20/06/19 Blackwater staff flagged project staff to get Blackwater Herald sent to State Blackwater Herald conservation as a Libraries. priority and wish to flag significance of this collection’s conservation. 14/02/19 ACO to work with libraries on digitisation ACO In progress 6/09/19 Budget to be found for project. Other digitisation discussion areas project. deferred to September 2019. 14/02/19 ACO to investigate with State Library ACO In progress 14/02/19 ACO is working with Queensland and State Records Queensland re: Blackwater library staff and officers to Blackwater Herald newspaper. send Blackwater Herald to State Libraries.
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20/06/19 CCE to proceed with volunteer project. CCE In progress 20/06/19 Co-ordinator Community Engagement leading volunteer project indicated to CHACAC members. 14/02/19 ACO to discuss volunteer capacity to ACO In progress No action required – Deferred to assist with digitisation work with coordinator of October 2019. libraries. Volunteers 19/07/19 Gallery volunteer advertising. MCC In progress 6/09/19 Gallery volunteers advertised CCE permanently on council website. ACO 20/06/19 CCE to proceed with volunteer project. CCE In progress 20/06/19 Co-ordinator Community Engagement leading volunteer project indicated to CHACAC members. Galleries 22/11/19 ACO to email ACO-Galleries position ACO In progress advertisement link to CHACAC members. 22/11/19 ACO to contact Museums and ACO Completed Galleries for Arts Assts valuation project and source specialist. 22/11/19 ACO to work with council’s corporate ACO In progress communications team to identify best practice method to track artwork sold in council galleries: http://www.centralhighlands.qld.gov.au/facilities- recreation/art-galleries/bauhinia-bicentennial- art-gallery-springsure/ 19/07/19 ACO to invite Rhys Kennedy to the ACO In progress opening night of the ‘Reasonable & Necessary’ Exhibition held in Emerald. RADF 25/10/19 RADF Showcase planning. CHACAC In progress 25/10/19 Ongoing until project Marketing ACO completion. 6/09/19 ACO to investigate dates for the RADF ACO In progress Showcase Event for discussion at the October 2019 RADF meeting. 19/07/19 ACO to add RADF showcase event to ACO In progress 25/10/19 Has to be after local the list of 2019-20 promotional activities. government elections - May or June.
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19/07/19 CHACAC members to obtain good ACO In progress quality images of RADF activities and workshops and use for RADF marketing material. 20/06/19 RADF local marketing. CHACAC In progress 20/06/19 RADF local marketing ACO requirements still to be determined. Training 22/11/19 ‘Opening Doors’ – Museums and ACO In progress Galleries Queensland conference information www.magsq.com.au/cms/page.asp?ID=10449 22/10/19 ACO to shared Museums and Galleries ACO In progress 22/10/19 ACO to collate ‘Opening Queensland website presentations from Museums Doors’ – Museums and Galleries and Galleries training event. Queensland conference information for CHACAC members. 19/07/19 ACO to continue to investigate gallery ACO In progress training options and discuss at next CHACAC meeting. 22/11/19 ACO to share film information with ACO In progress 25/10/19 CHACAC discussed Winton CHACAC members. Film Festival as a training opportunity. RADF CIP 19/07/19 ACO to progress RADF CIP videography ACO In progress 22/11/19 ACO advised CHACAC videography project. members that many film and video project service providers had been in contact for a variety of project proposals. ACO has shared these with the Youth team. 19/07/19 ACO has shared film information with ACO In progress Youth Team. Heritage 6/09/19 ACO to assist with training for succession ACO In progress planning for heritage venues supported by volunteers. 22/11/19 Heritage Call Out media release, radio ACO 22/11/19 Media release, radio interview and advertising were completed. interview and advertising for Completed Bogantungan and Railway history were completed. 25/10/19 ACO to advertise Heritage Call Out ACO events.
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19/07/19 ACO to continue to follow-up heritage ACO In progress register map update. Central 22/11/19 Central Queensland Museum ACO In progress Highlands Development Officer (MDO) will be visiting Heritage heritage collecting groups as part of the Central Collections Highlands Heritage Collections Study in December Study 2019. Heritage 20/06/19 ACO continuing work with planning ACO In progress Register and department on a local heritage register review. planning 6/09/19 ACO to follow up heritage register map ACO In progress 9/05/19 Old state and local heritage areas updates for council webpage changes. register items are listed on council website. Further updates pending Local Heritage Register review. Arts/ cultural 22/11/19 ACO to meet with Manager Community ACO In progress 6/09/19 ACO to discuss the Rolleston facilities – Recreation and Facilities for an update on the Post Office project with the Manager Beasley Park Beazley Park project. Community Recreation and Facilities. 25/10/19 ACO to share council’s Community Grant ACO Completed information with Rolleston contacts. Arts/ cultural 22/11/19 ACO to collate information and liaise with ACO In progress 22/11/19 Multiple changes necessary facilities – the Manager Community Recreation and Facilities refer minutes content. ACO to invite Cemeteries so that the cemetery webpages can be updated. Manager Planning and Environment and Manager Community Recreation and Facilities to CHACAC meeting when Cemetery Strategy is complete. 19/07/2019 ACO to retrieve cemetery records from ACO In progress 22/11/19 ACO to share obtained Duaringa Historical and Tourism Association information with Manager Community (DHTA) when next visiting Duaringa. Recreation and Facilities.
Arts/ cultural 6/09/19 ACO to discuss with the Community ACO In progress facilities – Recreation and Facilities Team about developing Facilities a practical guide to the region’s community halls guides and historical facilities and sites. Arts/ cultural 6/09/19 ACO to advise Manager Community ACO In progress 6/09/19 a new Manager Community facilities – Recreation and Facilities of Sapphire signage Recreation and Facilities has joined request for public toilets. council.
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Sapphire signage Arts and 22/11/19 ACO to collate information and liaise with ACO In progress 22/11/19 Multiple changes necessary cultural the Manager Community Recreation and Facilities refer minutes content from November website so that the cemetery webpages can be updated. planning meeting notes. ACO to feedback invite Manager Community Recreation and Facilities to CHACAC meeting when Cemetery Strategy is complete. 20/06/19 All members are requested to review the CHACAC In progress 20/06/19 Members have requested Arts and Culture page on the council website and changes to the Arts and Culture bring back comments and suggestions. pages on the council website. Members are to review and provide feedback to ACO at next meeting.
Key – Items highlighted in grey are completed actions.
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Central Highlands Arts and Cultural Advisory Committee (CHACAC) Planning Meeting Notes
Date: 13 December 2019
Venue: Emerald Art Gallery Meeting Room
Chair: Karen Newman - Arts and Cultural Officer (ACO)
Note Taker: Maddie Fitzpatrick – Administration Assistant Communities (AAC)
Present: CHACAC members: Cr Gail Nixon, Kathy Hawkins, Maureen Burns, Sharon Gimbert, Barbara Beazley, Mellissa Chick and Anna-Jane Moore.
CHRC: Karen Newman – Arts and Cultural Officer and Maddie Fitzpatrick - Administration Assistant Communities.
Note: Kathy Hawkins excused at 1:29pm Apologies: CHACAC members: Cr Gail Godwin-Smith, Cr Charles Brimblecombe, Wendy Gibson, Ruth Jones.
CHRC: Suzanne Poulter - Manager Connected Communities and Bernardine Frawley - Coordinator Community Engagement.
Meeting time: 12:27pm to 1:34pm
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Item Subject Discussions 1 Welcome The chair welcomed everyone to the meeting.
Apologies Apologies were noted.
Ratification of Previous CHACAC meeting notes from 22 November 2019: previous meeting • Presented to be noted as true and correct. notes • Members advised these meeting notes needed some clarifications. • ACO to share minutes for CHACAC members to provide their perceived clarifications for consideration. • Moved: Mellissa Chick. • Seconded: Kathy Hawkins. 2 Previous planning The action table from the previous meeting notes was reviewed. Progress achieved on these actions are listed meeting review and below. Full details on the history of each item are detailed in the action table at the conclusion of these minutes. actions update Completed actions: • ACO has met with Youth team to discuss arts, culture and heritage collaborative projects. • ACO has advised Manager Community Recreation and Facilities of Sapphire signage request. • ACO discussed footpath widening with Manager Community Recreation and Facilities footpath and Mr Mayne’s mural proposal. ACO also advised Mr. Mayne to submit a formal request to council for this Botanic Gardens improvement request. • CDO&EO published the draft online consultation for the draft Creative Cultural Futures and Heritage Action Plan-2020-2022 FYs on council’s community engagement website, Have Your Say, Central Highlands (HYSCH). • CHACAC members to visit Emerald Library after CHACAC planning meeting on 13 December 2019 (today).
Actions in progress: • ACO is to list Creative Cultural Futures – future aspirations document bi-annual review into the draft Creative Cultural Futures and Heritage Action Plan-2020-2022 FYs. Next discussion date is scheduled for January 2020. • ACO to add Metal in March introductory year target for March 2021 into the draft Creative Cultural Futures and Heritage Action Plan-2020-2022 FYs.
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• ACO to add Central Queensland University Emerald campus as a positive partnership in the draft Creative Cultural Futures and Heritage Action Plan-2020-2022 FYs. • ACO has started to conduct community engagement visits for the draft Creative Cultural Futures and Heritage Action Plan-2020-2022 FYs. The ‘Have Your Say’ engagement model will be discussed later in this meeting’s agenda. • CHACAC and ACO will conduct engagement with local groups and organisations when the findings of the survey have been collated. This will enable them to discuss and validate the findings with relevant stakeholders. • ACO has met with General Manager of Infrastructure to discuss Herbert River Bridge project. The former bridge timbers are still to be located and measured for Infrastructure Team to create scope for concept design. • ACO has investigated to Arts Assets Valuation specialists with Queensland Museums and Galleries contacts. ACO will work with new ACO-Galleries to progress this project. • ACO is retrieving cemetery records from Duaringa Historical Association when visiting Duaringa. • ACO has confirmed Emerald Library visit for CHACAC planning meeting on 13 December 2019. • ACO is to advise Manager Planning & Environment and the Manager Community Recreation and Facilities of discussions surrounding draft Cemetery Strategy. ACO to collate information and liaise with the Manager Planning & Environment and the Manager Community Recreation and Facilities so that the cemeteries webpage can be updated. • ACO met with Manager Community Recreation and Facilities and the Beazley Park project further discussion is pending. • ACO updating projects stories for the Projects and Programs webpage to reflect current achievements. http://www.centralhighlands.qld.gov.au/community-support/arts-culture-2/projects-programs/ • ACO to work with council’s corporate communications team to identify best practice method to track artwork sold in council galleries: http://www.centralhighlands.qld.gov.au/facilities-recreation/art-galleries/bauhinia- bicentennial-art-gallery-springsure/ ACO will work with new ACO-Galleries to progress this project.
Pending actions: • ACO to share film information with all CHACAC members (including Winton Film Festival). • ACO to meet with Manager Community Recreation and Facilities to discuss Big Easel Van Gogh Sunflower painting. • ACO to contact Canadian artist Cameron Cross for Big Easel Van Gogh Sunflower painting contract copy.
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3 Current Planning: The draft Creative Cultural Futures and Heritage Action Plan (CCFHAP) 2020-2022 – Have Your Say survey
ACO handed the members, the package prepared to commence the online consultation using the Have Your Say Central Highlands website. Discussion: • This engagement’s purpose is to obtain feedback of the draft Creative Cultural Futures and Heritage action plan 2020-2022 FYs. • Members requested the online engagement content to be shortened. This was not possible as it was already published online. • Members requested that a shortened question segment be offered online via social media on Council’s Facebook page. ACO advised as holidays were commencing this could not be undertaken to coincide with existing Have Your Say survey that was already published.
ACO advised that 79% of the actions have been completed to date in the Creative Cultural Futures and Heritage Action plan 2018-2020 for 2019. • The outstanding actions are currently being handled in partnership through other departments within Council. • Members discussed ‘Cemeteries’ will be time consuming to complete. 4 Heritage Council’s arts and cultural website - heritage content discussions Members discussed various aspects that need to be added to the content of the heritage section in council’s website.
Central Highlands Heritage Collections Study Project Discussion: • Central Highlands Heritage Collections Study Project is currently being conducted by Central Queensland Museum Development Officer (MDO) Dr Melanie Piddocke. • 18 groups or private collections have been nominated to be invited to participate in the collection study project. • ACO accompanied MDO to Tom Wills’ collection study visit.
Tom Wills’ Collection located at Minerva, Springsure Central Highlands Discussion: • ACO advised that completing a series of oral history interviews with Tom Wills, will assist with essential management requirements for this significant family collection. This collection is potentially of national significance.
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• ACO discussed there are Wills’ families’ diaries, full of stories, names, dates, social history and information on the early pioneers in Australia. • Members discussed the idea of a stand-alone project to share the Wills family story and their collections. • ACO advised there was a lady who spent four years documenting the Tom Wills’ collection. She catalogued ten years-worth of their historic family stories. This work represents a small portion of the entire Wills’ family history. • Tom Wills himself holds a great deal of his family history and knowledge, passed on to him by family members who have passed away, that he has memorised. These memories hold significant history, that would be of benefit to be recorded before they are lost. • Members agree it is a priority to preserve the Wills’ family local history. • Strategic planning will be required to obtain the history and be able to record it accordingly. Funds to complete this work would need to be sought. • Members discussed the possibility of doing a videography / documentary project to help record information. Action: ACO to investigate possibilities to assist future management support for the Wills family history. Action: ACO to investigate possibilities to manage knowledge of the Wills family history e.g. oral history interviews.
Videography Project – Heritage Collections (From Regional Arts Development Fund FY 2018/2019) • Discussion was held regarding this previously approved Council Initiated Project. • Members requested multiple videography workshops to be held between now and May 2020. • Members raised the idea of Lou Petho (videography workshop instructor) to also do a small project prior to Australia Day 2020. These workshops were to have an outcome for the annual Australia Day heritage talk planned in Emerald. • Members indicated oral histories could be enhanced with videography. Existing action plan measure is for 10 oral histories to be added to Montage over the two-year plan. This action item is in progress. Members would like to see more histories loaded as soon as possible but understand resource constraints.
Action: Members to send their Heritage videography project ideas to ACO. Action: ACO to discuss a videography workshop schedule with Lou Petho and progress requested project discussion. Action: ACO to organise a possible timeline with the goal for a presentation on Australia Day 2020.
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5 General Business Galleries update • ACO advised members that interviews had been conducted for the temporary position of Arts and Cultural Officer – Galleries and a candidate had been selected.
Members Updates Maureen Burns • The Capella Bakehouse Oven Preservation project is complete. CHRC to attend to drainage issues as funds become available. • Capella Community Reference Group supported the Capella Pioneer Village’s request for its support for a Capella Pioneer Village ($10 000) application to the CHRC’s Community Grant program for the $15 000 remediation works on the Capella Pioneer Village ablution block. • Dr Melanie Piddocke is visiting the Capella Pioneer Village on Friday 13 December at 3.00pm, as part of the Central Highlands Heritage Studies project.
Kathy Hawkins • The Lochington children’s tea towels have been released. • The children performed a musical Christmas concert for the community. The young children played ukuleles, and the older children played guitars. Kathy expressed how beautiful the concert was.
Carnarvon Creates • Sharon Gimbert and Barbara Beazley have been receiving several bookings recently. They are on track for the targeted number of participants. • They are awaiting confirmation from the Emerald State School regarding catering.
Former Springsure Hospital Conservation Management Plan • ACO advised members who were not in attendance at the last meeting on the 22 November 2019, that members visited the Former Springsure Hospital site. Multiple aspects of the Conservation Management Plan were discussed.
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Library visit • Members proceeded to the Emerald library located at Borilla Street. This was in response to requests made at previous meetings to investigate multiple systems relevant to arts, culture, heritage and history. 6 Close of Meeting Meeting closed 1:34pm
Next Meeting Date Next Meeting: Members proposed the possibility of a meeting to be held 10 January 2020. Next meeting in 2020 to be confirmed.
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CHACAC Planning Meeting Action Table
Item/Project Action Responsible Status Notes The draft 22/11/19 ACO to conduct community consultation ACO In progress Creative face to face visits for draft Creative Cultural Cultural Futures and Heritage Action Plan –2020-2022 Futures and FYs. Heritage 25/10/19 ACO to edit the draft Creative Cultural ACO In progress Action Plan – Futures and Heritage 2020-2022 FYs action plan 2020-2022 FYs to reflect CHACACs feedback. – community 22/11/19 “Have Your Say” online engagement to CDO In progress 22/11/2019 Community Development & engagement be published considering CHACAC feedback. EO-OS Engagement Officer – Online Services CD&EO-OS to include a link on the HYSCH (CD&EO-OS) attended CHACAC meeting consultation page to the CHACAC member contact and received CHACAC feedback directly. page on council’s website (instead of adding profiles to the consultation page). 22/11/19 ACO to send email seeking a response ACO In progress 22/11/19 Email confirmation of details from members about whether they want their required. contact details added onto the council website. 22/11/19 “Have Your Say” online engagement will ACO In progress 22/11/19 CHACAC members agreed that they include a link on the Have Your Say Central CDO will conduct stakeholder engagement with Highlands (HYSCH) consultation page. EO-OS local groups and organisations when the findings of the survey have been collated. This will enable them to discuss and validate the findings with relevant stakeholders. 25/10/2019 Do a positive promo on what we do, allow people have comment on the arts projects, public platform and feedback to the arts space. Creative 22/11/19 ACO to add Central Queensland ACO In progress 22/11/19 Central Queensland University are Cultural University (Emerald Campus) to Positive the Central Queensland Regional Arts Futures and Partnerships section of the draft Creative Cultural Services Network (CQRASN) service provider
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Heritage Futures and Heritage Action Plan for 2020-2022 for Arts Queensland to Central Queensland Action Plan – FYs. local government areas. 2020-2022FYs 22/11/19 ACO to consider CHACAC members ACO In progress feedback into draft Creative Cultural Futures and Heritage 2020-2022 FYs action plan. Creative 13/12/19 ACO is listing Creative Cultural Futures ACO In progress 13/12/19 ACO is listing Creative Cultural Cultural and Heritage – future aspirations document bi- Futures and Heritage – future aspirations Futures and annual review in the draft Creative Cultural Futures document bi-annual review in the draft Heritage and Heritage Action Plan 2020-2022 FYs. Creative Cultural Futures and Heritage action Action Plan – Next discussion scheduled for January 2020. plan 2020-2022 FYs. Future **Next discussion scheduled for January 2020 aspirations will be added as an agenda item to the next CHACAC planning meeting. 25/10/19 ACO to add Creative Cultural Futures ACO In progress and Heritage Action Plan –Future aspirations review biannually to Creative Cultural Futures and Heritage Action Plan – draft for 2020-2022FYs.
Creative 13/12/19 ACO to present bi-annual Creative ACO In progress 13/12/19 Creative Cultural Futures and Cultural Cultural Futures and Heritage Action Plan for Heritage Action Plan for 2018-2020FYs Futures and 2018-2020 FYs report to council. biannual report is to go to council in February Heritage 2020. Action Plan – 2018-2020FYs 22/11/19 The draft Creative Cultural Futures and ACO In progress 22/11/19 CHACAC members noted that a lot Heritage Action Plan for 2018-2020 FYs update had been completed in the current Creative was presented to CHACAC members. Cultural Futures and Heritage Action Plan for 2018-2020 FYs. Youth Team 13/12/19 ACO has met with the Youth team in ACO Completed Note: CHACAC may see Youth Team updates November 2019 to discuss arts, culture and updates in the Communities Standing heritage collaborative projects. Committee Departmental Update reports each month.
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22/11/19 ACO met with Youth team and discuss ACO the draft Creative Cultural Futures and Heritage Action Plan –2020-2022 FYs partnership projects. 25/10/19 ACO is to meet with Youth team and ACO discuss the draft Creative Cultural Futures and Heritage Action Plan – 2020-2022 FYs partnership projects. The 13/12/19 Project managers Sharon Gimbert and Sharon In progress 13/12/19 Advertising through CQRASN Carnarvon Barbara Beazley updated CHACAC members. Gimbert networks and Museums and Galleries Gorge Barbara Queensland. ‘Carnarvon Beazley Creates …’ 22/11/2019 Project manager Barbara Beazley Sharon In progress 22/11/19 CHACAC members to share Artist Retreat updated CHACAC members. Gimbert advertising through their networks. Barbara Beazley Arts and 6/09/19 ACO to work with ACC to resend an email ACC In progress 22/11/19 ACO advised will follow up if Cultural inviting individuals and groups to register on the ACO completed. mailing list arts and culture mailing list. Additional consideration will be given for new gallery mail lists. Metal in 13/12/19 ACO to add Metal in March introductory ACO In progress March target for March 2021 into the draft Creative Cultures and Futures Heritage action plan 2020- 2022 FYs. 25/10/19 Metal in March to be added to draft ACO In progress 25/10/2019 Lynda Connell is also getting CCFAHAP for 2021. quotes in for a funding application for a barbed wire workshop for Rolleston. Announcement in December 2019 of results. (separate project). 19/07/19 Metal in March - Further discussions on CHACAC In progress 19/07/2019 Further discussions. project and linking to gallery exhibitions from 20/06/2019 Further discussions. workshops. 31/01/2019 Cr Godwin-Smith has had initial discussions with some of the suggested arts tutors regarding barbed wire art workshops.
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20/06/19 Metal in March – Professor Anita Milroy Possibility for: Plasma Cutting Workshops, offered artist suggestion and shared with contact heavy metal music, barbed wire workshops information with ACO. and other metal work. 31/01/2019 It is an aim this event to be held in 2020 in Springsure and Rolleston however to be run by a community group. Art Asset Gap 13/12/19 ACO will work with new ACO – Galleries ACO In progress 13/12/19 ACO – Galleries position has been Analysis – to progress this project. appointed. Arts Asset 22/11/19 ACO to engage Arts Asset Valuation ACO In progress 13/12/19 ACO has contacted Museums and Register specialist for Arts Asset Gap analysis. Galleries Queensland for advice on including specialists in this field. Recommended service public art providers will be asked to quote for the project. 6/09/19 Members to send to the ACC the GPS CHACAC In progress location, photos and details of any public artworks ACC they are aware of to be considered for the Art Assets Register and Cultural Tourism.
Mr. Mayne - 22/11/19 Mural issue. ACO to deliver feedback to ACO Completed 22/11/19 ACO has given feedback to Mr. mural Mr. Mayne. Mayne regarding mural project and footpath widening request. Public art Van 25/10/19 ACO to meet with Manager Community ACO In progress Gogh ‘Big Recreation and Facilities to discuss Van Gogh ‘Big Easel’ Easel’ Sunflower painting. Sunflower 25/10/19 ACO to contact Canadian artist Cameron ACO In progress Painting – Cross for Big Easel Van Gogh Sunflower painting Moreton Park contract. 6/09/19 ACO to liaise with the original Canadian ACO In progress 25/10/19 ACO to talk with GM Communities, artist and the Community Recreation and Facilities Parks and gardens staff and GM Team, about the restoration of the Sunflower Infrastructure. Easel Artwork and discuss adding it into the Action Suggestion by CHACAC members: Plan 2020. • A different painting to put up there. • Back can done by Council, can we just change the painting
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Central Highlands Regional Council 39 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
• Finds original contract. • Ongoing costs – Whole of life costs • Maybe negotiate a skin instead Herbert River 22/11/19 ACO has discussed project with General ACO In progress 13/12/19 The former bridge timber is still to be Bridge Manager Infrastructure bridge timber is still to be located and measured to inform scope Artwork located. document for concept design. 6/09/19 ACO to investigate further into the old ACO In progress timber from the Herbert Creek Bridge that is stored in the Duaringa Depot and discuss the Herbert Creek Bridge Timber Artwork idea. Collection 13/12/19 Emerald Library visit ACO Completed 13/12/19 CHACAC members were provided Management Emerald the opportunity to formally visit the Emerald and Library staff Library. Digitisation 20/06/19 ACO advised CHACAC members library ACO In progress 20/06/19 Blackwater staff flagged Blackwater project staff to get Blackwater Herald sent to State Herald conservation as a priority and wish to Libraries. flag significance of this collection’s conservation. 14/02/19 ACO to work with libraries on digitisation ACO In progress 6/09/19 Budget to be found for project. project. Other digitisation discussion areas deferred to September 2019. 14/02/19 ACO to investigate with State Library ACO In progress 14/02/19 ACO is working with Blackwater Queensland and State Records Queensland re: library staff and officers to send Blackwater Blackwater Herald newspaper. Herald to State Libraries. 20/06/19 CCE to proceed with volunteer project. CCE In progress 20/06/19 Co-ordinator Community Engagement leading volunteer project indicated to CHACAC members. 14/02/19 ACO to discuss volunteer capacity to ACO In progress No action required – Deferred to October assist with digitisation work with coordinator of 2019. libraries. Volunteers 19/07/19 Gallery volunteer advertising. MCC In progress 6/09/19 Gallery volunteers advertised CCE permanently on council website. ACO
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Central Highlands Regional Council 40 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
20/06/2019 CCE to proceed with volunteer project. CCE In progress 20/06/19 Co-ordinator Community Engagement leading volunteer project indicated to CHACAC members. Galleries 13/12/19 ACO-Galleries position has been ACO In progress appointed. ACO to work with new ACO-Galleries with further changes to council’s Galleries pages. Specifically, find the best way to identify on the council website which artworks have been sold: http://www.centralhighlands.qld.gov.au/facilities- recreation/art-galleries/bauhinia-bicentennial-art- gallery-springsure/ 22/11/19 ACO to email ACO-Galleries position ACO In progress advertisement link to CHACAC members. 19/07/2019 ACO to invite Rhys Kennedy to the ACO In progress opening night of the ‘Reasonable & Necessary’ Exhibition held in Emerald. RADF 25/10/19 RADF Showcase planning. CHACAC In progress 25/10/19 Ongoing until project completion. Marketing ACO 22/11/19 CHACAC members to share through CHACAC Completed their networks. ACO 6/09/19 ACO to investigate dates for the RADF ACO In progress Showcase Event for discussion at the October 2019 RADF meeting. 19/07/19 ACO to add RADF showcase event to ACO In progress 25/10/19 Has to be after local government the list of 2019-20 promotional activities. elections - May or June. 19/07/19 CHACAC members to obtain good ACO In progress quality images of RADF activities and workshops and use for RADF marketing material. 20/06/19 RADF local marketing. CHACAC In progress 20/06/19 RADF local marketing requirements ACO still to be determined. Training 22/10/19 ACO to share link to Museums and ACO Completed 22/11/19 ‘Opening Doors’ – Museums and Galleries Queensland website which contains Galleries Queensland conference information www.magsq.com.au/cms/page.asp?ID=10449
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Central Highlands Regional Council 41 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
keynote speaker presentations and photos from Museums and Galleries training event. 19/07/19 ACO to continue to investigate gallery ACO In progress training options and discuss at next CHACAC meeting. 22/11/19 ACO to share film information with ACO In progress 25/10/19 CHACAC discussed Winton Film CHACAC members. Festival as a training opportunity. RADF CIP 13/12/19 CHACAC members to send their CHACAC In progress 13/12/19 Lou Petho’s training options were videography Heritage videography project ideas to ACO. revised by CHACAC members. project 13/12/19 ACO to discuss a videography workshop ACO In progress schedule with Lou Petho and progress requested project discussion. 13/12/19 ACO to organise a possible timeline with ACO In progress the goal for a presentation on Australia Day 2020. 19/07/19 ACO to progress RADF CIP videography ACO In progress 22/11/19 ACO advised CHACAC members project. that many film and video service providers had been in contact for a variety of project proposals. ACO has shared these with the Youth team. Heritage 13/12/19 Central Queensland Museum ACO In progress Development Officer (MDO) assessed succession planning for heritage collecting groups as part of the Central highlands Heritage Collections Study. 6/09/19 ACO to assist with training for succession ACO In progress planning for heritage venues supported by volunteers. 25/10/19 ACO to advertise Heritage Call Out ACO Completed 22/11/19 Media release, radio interview and events. advertising were completed. 19/07/19 ACO to continue to follow-up heritage ACO register map update.
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Central Highlands Regional Council 42 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Central 13/12/19 ACO to investigate possibilities to assist ACO In progress 13/12/19 The Wills historically significant Highlands future management support for the Wills family collection was discussed. Heritage history. Collections 13/12/19 ACO to investigate possibilities to ACO In progress Study manage knowledge of the Wills family history e.g. oral history interviews. Heritage 20/06/19 ACO continuing work with planning ACO In progress Register and department on a local heritage register review. planning 6/09/19 ACO to follow up heritage register map ACO In progress 9/05/19 Old state and local heritage register areas updates for council webpage changes. items are listed on council website. Further updates pending Local Heritage Register review. Arts/cultural 13/12/19 Beazley Park project update is still ACO In progress facilities – pending. Beasley Park 22/11/19 ACO to meet with Manager Community ACO In progress 6/09/19 ACO to discuss the Rolleston Post Recreation and Facilities for an update on the Office project with the Manager Community Beazley Park project. Recreation and Facilities. Arts/cultural 13/12/19 ACO was unable to attend Duaringa visit ACO In progress 13/12/19 ACO to share obtained information facilities – with MDO this week. MDO has obtained cemetery with Manager Planning and Environment and Cemeteries records from Duaringa Historical Association and Manager Community Recreation and will be sharing with ACO. Facilities.
22/11/19 ACO to collate information and liaise with ACO In progress 22/11/19 Multiple changes necessary refer the Manager Community Recreation and Facilities minutes content. ACO to invite Manager so that the cemetery webpages can be updated. Planning and Environment and Manager Community Recreation and Facilities to CHACAC meeting when Cemetery Strategy is complete. 19/07/2019 ACO to retrieve cemetery records from ACO In progress 22/11/19 ACO to share obtained information Duaringa Historical and Tourism Association with Manager Community Recreation and (DHTA) when next visiting Duaringa. Facilities.
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Central Highlands Regional Council 43 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Arts/ cultural 6/09/19 ACO to discuss with the Community ACO In progress facilities – Recreation and Facilities Team about developing a Facilities practical guide to the region’s community halls and guides historical facilities and sites. Arts/ cultural 13/12/19 ACO has advised Manager Community ACO Completed facilities – Recreation and facilities of Sapphire signage Sapphire request. signage 6/09/19 ACO to advise Manager Community ACO Recreation and Facilities of Sapphire signage request for public toilets. Arts and 13/12/19 ACO to request an update to the Arts ACO In progress 13/12/19 Multiple projects and programs to be cultural and Culture Projects and Programs webpage to added and existing projects and programs website reflect current achievements. content to be enhanced. feedback http://www.centralhighlands.qld.gov.au/community- support/arts-culture-2/projects-programs/ 22/11/19 ACO to collate information and liaise with ACO In progress 22/11/19 Multiple changes necessary refer the Manager Community Recreation and Facilities minutes content from November planning so that the cemetery webpages can be updated. meeting notes. ACO to invite Manager Community Recreation and Facilities to CHACAC meeting when Cemetery Strategy is complete. 20/06/19 All members are requested to review the CHACAC In progress 20/06/19 Members have requested changes Arts and Culture page on the council website and to the Arts and Culture pages on the council bring back comments and suggestions. website. Members are to review and provide feedback to ACO at next meeting.
Key – Items highlighted in grey are completed actions.
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Central Highlands Regional Council 44 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
11 INFORMATION REPORTS
11.1 Customer and Commercial Services
11.1.1 Customer and Commercial Services - Departmental Update
DEPARTMENTAL UPDATE REPORT DSION REPORT Date: 11 February 2020 Presentation Duration: Approx. 10 minutes
To: Communities Standing Committee Meeting
Author: Rebecah Brosnan, Manager Customer Service
Authorising Officer: Michelle Webster, General Manager Customer and Commercial Services
File Reference: TBA
EXECUTIVE SUMMARY:
The following report provides an update on key activities for the Customer and Commercial Services department.
OFFICER RECOMMENDATION:
That the Communities Standing Committee receive the Customer and Commercial Services departmental update report, highlighting key activities for the month of January 2020.
REPORT:
1. CUSTOMER SERVICE AND AREA SUPPORT
All front-office payments received during the transition from Authority to TechnologyOne have been reconciled into the new system. 100+ physical mail items and 200+ emails to Council’s enquiries mailbox processed within two business days following the Christmas closure. Full-time Area Support Officer Blackwater position filled internally. Full-time Area Support Officer Capella position filled internally and recruitment underway to fill vacant Area Support Officer Capella (maternity leave contract to April 2021). Part-time Area Support Officer Tieri currently being advertised externally. (0.8FTE) Customer Service Officer Emerald position filled internally.
Central Highlands Regional Council 45 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Customer Request Management (CRM) Statistics
1313 customer requests logged in January 2020, up 50% from December 2019. Increase in requests logged associated with improvements to process surrounding ‘requests for service’ received via mail and enquiries mailbox. Data related to request source i.e. mail, counter, phone etc is being captured, however not available for reporting yet as reporting needs to be developed.
TechnologyOne Request Module Statistics (January 2020)
Totals New: 574 In Progress: 227 Completed: 512
Table 1 – Total requests by request type – Top 10 (January 2020)
Table 2 – Monthly comparative of request volumes by status (New, In Progress, Completed) .
TechnologyOne Request Module statistics (As at 31 January 2020)
Central Highlands Regional Council 46 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Total Requests: 3,699 Total Active Requests: 1,976 Total Inactive Requests: 1,720
Contact Centre Statistics
1362 total calls were received in January 2020, up 32% from previous month. Percentage resolved at first point of contact up 4% from 90% in December 2019. Comparatively to the same time last year, an additional 425 calls were received in January 2019 with the percentage of calls resolved at first point of contact up 14%. Significant increase in calls (256 calls,19%) related to payment of water notices due Wednesday 8 January 2020.
Central Highlands Regional Council 47 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Resolved at first point of contact (FPC)
Benchmark: Resolved 70-80% CRM 10% Referred 10%
January – Resolved 83% (1123 calls) CRM 11% (154 calls) Referred 6% (85 calls)
FPC % = Resolved + CRM divided by Total Calls x 100
January FPC = 94%
Table 3 – Monthly Contact Centre Statistics
Table 4 – Monthly Contact Centre Statistics (3mth comparative analysis)
Rates & Water Cycle Summary (Total Calls)
Central Highlands Regional Council 48 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Graph and table provide a comparative analysis of calls received during specific periods during a rates and water billing cycle.
Graph 1. Current billing cycle
*Total number of calls received (1021) includes calls received during December 2019 and January 2020 due to the discount period being extended to 60 days.
Graph 2. Previous billing cycle
Central Highlands Regional Council 49 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Graph and table provide a comparative analysis of calls received during specific periods during a rates and water billing cycle.
Table 1. Current billing cycle
CRM Period (during current billing cycle) Total Calls Calls Resolved (Requests Logged) Rates Issued (Aug -19) 560 461 31 Rates Due (Sept -19) 622 578 27 Water Notice Delayed (Oct -19) 542 431 17 Water Notice Due (Jan – 20) 1021 936 56 Reminder Notice Water (Dec -19) 281 256 18 Rates Issued (February-20) Rates Due (March-20) Water Notice Issued (Apr-20) Water Notice Due (Ext)
Table 2. Previous billing cycle
CRM 2018/19 Billing Cycle Total Calls Calls Resolved (Request Logged) Rates Issued (Aug -18) 448 406 21 Rates Due (Sept -18) 558 515 19 Water Notice Issued (Oct -18) 756 636 78 Water Notice Due (Nov -18) 879 788 54 Reminder Notice Water (Dec -18) 261 210 9 Rates Issued (February -19) 242 231 11 Rates Due (March -19) 466 379 12 Water Notice Issued (Apr-19) 176 61 10 Water Notice Due (Ext) 384 315 33
Central Highlands Regional Council 50 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Peak Services
75 calls received in January 2020 with the majority of calls related to water (leaks). 24% calls were referred to the next business day. Grade of service not available at time of reporting.
Table 5. After hours summary by type (nature of call)
Pie Charts - After-hours call-outs (By Type)
ATTACHMENTS:
Nil
– END OF REPORT – {remove-from-minutes-end
Central Highlands Regional Council 51 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
11.2 Communities
11.2.1 Library Strategy and Action Plan 2019-2021 Biannual Progress Report (July - December 2019)
INFORMATION REPORT
Date: 11 February 2020
To: Communities Standing Committee Meeting
Author: Kira Nuss, Coordinator Libraries
Authorising Officer: John McDougall, General Manager Communities
File Reference: ECM #1362852
EXECUTIVE SUMMARY:
The Central Highlands Regional Council’s Library Strategy and Action Plan 2019-2021 outlines Council’s commitment to the delivery of quality services to the community and a way to progress library services regionally.
The purpose of this report is to present Council a summary of progress made on the action plan between July and December 2019.
There are five priority areas that are the framework to deliver on the library strategy outcomes identified through the action plan. The priority areas are listed below with the percentage of actions complete against each:
1. Library Staff Learning and Training 50% achieved 2. Library Branding and Marketing 60% achieved 3. Library Community Partnerships 87% achieved 4. Library Community Events, Programs and Services 60% achieved 5. Library Facilities 42% achieved
This report details progress made on each of these in the report.
The delivery target for the library strategy and action plan progress for the July to December 2019 period is 50%. The delivery achieved was 66%.
OFFICER RECOMMENDATION:
That the Communities Standing Committee receives the Library Strategy and Action Plan 2019-2021 biannual progress report from July - December 2019.
REPORT:
The library strategy 2019-2021 outlines Council’s commitment to the delivery of quality services to the community and a way to progress library services regionally. To implement this strategy, an action plan was created.
This action plan fulfils multiple council commitments. These include; meeting the State Library Board of Queensland Service Level Agreement, that provides council with annual grant funding and council’s corporate and operational plan outcomes related to libraries.
The library strategy and action plan were endorsed on 5 February 2019.
Central Highlands Regional Council 52 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
The first year’s implementation of the action plan spanning from July 2018-June 2019 achieved 100% of its outcomes.
The purpose of this report is to present Council a summary of progress made on the action plan between July and December 2019.
The library team is responsible for implementing the vision, goals and objectives of the Central Highlands Library Strategy and Action Plan 2019-2021. The action plan consists of five priority areas to deliver on the library strategy outcomes.
The library strategy and action plan delivery target for the first half of this financial year is to achieve 50% completion. Details of progress made on each of the priority areas is provided below.
1. Library Staff Learning and Training Develop library service personnel skills to improve delivery of community events, programs, services and training workshop courses, as well as improve efficiency and effectiveness in day-to-day operations.
50% achieved so far… • Staff individual Key Performance Indicators • Training Plan resources developed and accessible to all team members • Four library staff attended First5 Forever training at State Library of Queensland
50% next stage… • Face-to-face training sessions • Purchase of materials for induction kits • Staff to set their own KPIs
2. Library Branding and Marketing Build the library service’s profile by promoting and creating awareness of library events, programs and services.
60% achieved so far… • Consistent signs and posters within the libraries • Renamed some regular programming for consistency • Website content updated with consistencies
40% next stage… • Development of social media management plan • Community engagement for the new library app service
3. Library Community Partnerships Collaborate with the community to build relationships and partnerships to support delivery of events, programs and services and encourage social connectedness, including virtual communities.
87% achieved so far… • State Library of Queensland annual statistical return completed • First5 Forever Report completed • Attendance at Community Reference Group, Interagency and Regional Youth Agency Network meetings • Supporting induction of volunteers • Attended community events such as Nogoa November • Purchased a minimum of 20 Aboriginal Torres Strait Islander resources • NAIDOC event partnered with the Community Development team • Held school holiday programs • Partnered with local schools for 14 events in Rolleston and Springsure • Recorded 10 oral history interviews • Assisted with the management of the region’s galleries Central Highlands Regional Council 53 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
• Digitised 50 community materials • Held two community callout days for local history items • Digitised eight stories about local historical figures
13% next stage… • Reconciliation Week events, programming and displays • Catalouging of digitised historical resources
4. Library Community Events, Programs and Services Create service level standards to support consistent delivery of events, programs and services, and ensure all community demographics are represented.
60% achieved so far… • Completed statistical report for Council • First of our annual community satisfaction surveys developed and live • Delivery of First5 Forever programs and purchases within set timeframes • Delivery of more than 18 STEM/Coding workshops • Book Week • Signed up to commence the James Bennett Sustainability Project partnering with the Planning and Environment team
40% next stage… • Development of a library app • Completion of digital platform audit • Review of satisfaction survey results • Implementation of Collection Development and Donation Policies
5. Library Facilities Provision of accessible, welcoming facilities with modern technologies and reliable internet connectivity, that meet the needs of the community.
42% achieved so far… • Review of all facility’s outdoor signage • Review of all staff and public seating completed • Received the first years wheeled shelving
58% next stage… • Rollout of new wheeled shelving at Dingo, Duaringa, Gemfields and Tieri • Develop a plan to replace damaged and incorrect outdoor signage • Investigation of public charging station options for all libraries • Development and implementation of staff and public seating replacement timeline based on health and safety standards
In Summary Progress made for the July to December 2019 period is approximately 66% complete.
The remaining 44% will be completed over the second half of the year between January-June 2020 to meet the delivery target of 100% for the year.
Council appreciates the efforts of the library vendors, Council staff, as well as community volunteers and donators who have contributed to this excellent result.
CONSIDERATIONS / IMPLICATIONS:
Corporate/Operational Plan Reference: 1. Strong Vibrant Communities; 1.1 - Corporate Plan Strategy: Strong diverse communities
Central Highlands Regional Council 54 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
1.1.1 - Provide and maintain accessible community services and facilities that meet the needs of our diverse communities.
Budget/Financial/Resourcing: The Library Strategy and Action Plan 2019–2021 is achieved through utilisation of Operational and Capital budgets, as well as appropriate use of the State Library of Queensland annual funding in accordance of guidelines.
Legal/Policy/Delegations: CHRC strategic documents Youth Strategy 2018-2023 CH 2022 Community Plan Refresh Creative Cultural Futures Strategy 2016-2026 Reconciliation Action Plan 2019-2020 Liveability Strategy and Action Plan 2019-2020 Operational Plan 2019-2020 Corporate Plan 2017-2022 State Library of Queensland Funding Agreement First5 Forever Agreement
Communication/Engagement: The first annual library community satisfaction survey commenced in Friday 6 December 2019 and will close Friday 14 February 2020. The results of this survey will be reported on in the next biannual report. This survey was delivered through the Have Your Say website and the paper-based copies made available at all library and transaction centre facilities. Staff are available to assist survey respondents if required.
Risk Assessment: There are no particular risks related to the presentation of this report. As noted in the strategy, the library team is committed to report on progress achieved on the action plan every six months.
Timings/Deadlines: There is no time sensitivity around the presentation of this progress report. It is considered best practice to share this update with council as soon as is practicable to the close of reporting cycle.
Alternatives considered: Not applicable.
SUMMARY:
This report presents a summary of progress made from July - December 2019 on the Central Highlands Regional Council’s Library Strategy and Action Plan 2019-2021.
ATTACHMENTS:
1. Library Strategy and Action Plan Progress Report July- December 2019 [11.2.1.1 - 16 pages]
– END OF REPORT –
Central Highlands Regional Council 55 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Library Strategy and Action Plan 2019-2021 Progress Report July - December 2019
Central Highlands Regional Council 56 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Central Highlands Regional Council 57 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Central Highlands Regional Council 58 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
50% achieved… 50% next stage… • KPIs for staff • Face-to-face training sessions • Training Plan resources • Induction kits for library staff • 4 library staff trained in F5F at SLQ • Staff write KPIs
Central Highlands Regional Council 59 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Central Highlands Regional Council 60 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
60% achieved… 40% next stage… • Consistent internal signage • Social media management plan • Rebranded programming • Community engagement for app • Website content
Central Highlands Regional Council 61 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Central Highlands Regional Council 62 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
87% achieved… 13% next stage… • SLQ annual stat report & F5F Report • Reconciliation Week • Network meetings • Catalogue digitised resources • Supporting volunteers • Community events • 20+ Aboriginal and Torres Strait Islander resources • NAIDOC event with Community Development • School holiday programs • 14 schools partnered events • 10 oral history interviews • Galleries support • 50 community materials digitised • 2 community callout days • 8 stories digitised
Central Highlands Regional Council 63 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Central Highlands Regional Council 64 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
60% achieved… 40% next stage… • Council reporting • Development of a library app • First annual community satisfaction survey • Digital platform audit • F5F programs and purchases • Review of satisfaction survey results • 18+ STEM/Coding workshops • Policies endorsement & implementation • Book Week • Sustainability Project
Central Highlands Regional Council 65 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Central Highlands Regional Council 66 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
42% achieved…. 58% next stage…. • External signage review • Install wheeled shelving • Seating review • Signage replacement plan • Phase 1 of wheeled shelving • Investigate charging station options • Seating replacement timeline
Central Highlands Regional Council 67 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Central Highlands Regional Council 68 of 149 Agenda - Communities StandingJul – DecCommittee 2019 Meeting - 11 February 2020 Target 50% - Achieved 66%
Total
Library Facilities
Programs, Events & Services
Community Partnerships
Branding & Marketing
Library Training
0 10 20 30 40 50 60 70 80 90 100 Library Training Branding & Marketing Community Partnerships Programs, Events & Services Library Facilities Total
Central Highlands Regional Council 69 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Central Highlands Regional Council 70 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Central Highlands Regional Council 71 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
11.2.2 Reflect Reconciliation Action Plan 2019-2020 Annual Progress Report (January-December 2019)
INFORMATION REPORT
Date: 11 February 2020 Presentation Duration: Approx. 20 minutes
To: Communities Standing Committee
Author: Lynda Connell, Supervisor Community Development
Authorising Officer: John McDougall, General Manager Communities
File Reference: ECM #1382402
EXECUTIVE SUMMARY:
The Central Highlands Regional Council’s Reflect Reconciliation Action Plan (RAP) 2019-2020 outlines Council’s commitment to advance reconciliation.
The Reflect RAP outlines actions that all areas of Council will work on collectively with stakeholders. We share the responsibility to deliver the RAP and contribute to improving the wellbeing and quality of life for Aboriginal and Torres Strait Islander peoples in the Central Highlands.
The purpose of this report is to present Council a summary of progress made on the Reflect RAP from January to December 2019.
There are four strategic priority areas that provide a framework to deliver on the RAP outcomes identified in the action plan. The strategic priority areas are listed below, with the percentage of actions completed against each. The goal was for each area to be at a 100% completion rate within this reporting cycle.
1. Relationships 70% achieved 2. Respect 65% achieved 3. Opportunities 20% achieved 4. Tracking and progress 50% achieved
The delivery target for the Reflect RAP progress for the January to December 2019 period is 100%. The delivery achieved was 52%. Achieving 52% is a great result, given the key role responsible for delivery of the action plan was vacant from 15 February 2019 to 21 January 2020.
OFFICER RECOMMENDATION:
That the Communities Standing Committee receives the Reflect Reconciliation Action Plan 2019-2020 annual progress report for the period of January to December 2019.
REPORT:
The Reflect Reconciliation Action Plan (RAP) 2019-2020 outlines Council’s strategic direction to advance reconciliation. It provides a framework that is a practical, evidence-based plan to build on past and current initiatives to develop stronger relationships and trust between Aboriginal and Torres Strait Islander peoples and council.
The RAP aligns with Council’s vision, mission and values of working in partnership to create opportunities for all community members. The RAP fulfils council’s corporate and operational plan requirement to ‘develop and implement a Reflect RAP’.
Central Highlands Regional Council 72 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
The plan ensures that people living in the Central Highlands are respectful of the tradition and culture of Aboriginal and Torres Strait Islander peoples and will assist Council to:
Support and strengthen an understanding of reconciliation within council and throughout communities. Identify steps to increase trust, reduce prejudice and strengthen relationships and supporting equity for Aboriginal and Torres Strait Islander peoples. Identify actions to demonstrate an inclusive, supportive and appreciative attitude toward Aboriginal and Torres Strait Islander histories, cultures and contributions to the community.
The Reflect RAP was endorsed 12 March 2019.
The purpose of this report is to present council a summary of progress made on the Reflect RAP from January to December 2019.
The Community Development Officer Indigenous Programs facilitates the implementation of the RAP. This position was vacant from 15 February 2019 until 21 January 2020. During this period the Connected Communities team continued to implement as many actions as possible with existing resources.
There are four strategic priority areas that provide a framework to deliver on the Reflect RAP outcomes identified in the action plan. The delivery target for this first annual progress report is to achieve a 100% completion rate. Details of each priority area and their percentage of action items complete are provided below.
1. Relationships Aim - Building positive strong two-way relationships built on trust and respect between Aboriginal and Torres Strait Islander and other Australians.
70% Achieved Continued conversations and sharing of the RAP with the following groups: o Elders in Blackwater, Emerald and Springsure communities. o Barada Kabalbara and Jetimarala peoples. o Ghungalu peoples. o Iman peoples. o Wangan peoples. Continued conversations with Woorabinda Knowledge Centre staff. Progress in identifying the preferred method of contact with Elders and organisations. Celebrated National Reconciliation Week (NRW). o Hosted three events in Bluff, Blackwater and Emerald, with Aboriginal poet Dan Davis attending and launching his book ‘My Family, My Law, My Life, My Land’. Total of 51 attendees. Events provided a platform for some open honest conversations and sharing of experiences. o Article in Central Queensland News acknowledging NRW. o Council staff and community members were invited and encouraged to attend the community event. o Events were registered on the Reconciliation Australia’s NRW website. o Reconciliation Australia’s NRW resources were promoted on the council’s intranet. Increased awareness of the RAP by: o Council libraries have purchased additional books and DVDs available for loan. o A communications plan has been developed. o Public promotion of the RAP via Interagency and other network meetings.
30% to come…. Selection of a RAP champion and establishment of a RAP working group. Group to comprise Aboriginal and Torres Strait Islander people and decision-making staff from council to support the implementation of the Reflect RAP. Agreement on key deliverables, mission statement and terms of reference for the RAP. Clarification with Traditional Custodians on culturally appropriate methods for liaising with individual groups. Official launch of the RAP with Elders, once Reconciliation Australia provides final endorsement.
Central Highlands Regional Council 73 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
2. Respect Aim - Demonstrating respect for Aboriginal and Torres Strait Islander peoples’ cultures, lands, waters, histories and rights by focussing on: Acknowledgement. Sharing our pride and appreciation in cultures and acknowledging the history. Shared understanding. Learning.
65% Achieved …. Cultural learning and development: o Acknowledging Traditional Custodians and the RAP in the new staff orientation. o Staff are invited to participate in community cultural activities. o BlackCard delivered the Cultural Capability training to 40 staff. o Encouraged staff to visit Reconciliation Australia’s website ‘Share our Pride’ www.shareourpride.org.au with links on the intranet. Celebrated National Aborigines and Islanders’ Day Observance Committee (NAIDOC) Week: o Supported NAIDOC Week planning group in Emerald and facilitated the planning group in Blackwater with 937 attendees at five events. o Many Mobs Festival in Emerald – 500 attendees. o Morning tea and art exhibition in Emerald Art Gallery – 45 attendees. o Elders lunch in Emerald hosted by Blackwater and Emerald State High Schools – 30 attendees. o March and ceremony in Blackwater – 350 attendees. o Aboriginal art workshop conducted in Capella – 12 attendees. Increasing awareness and understanding of Aboriginal and Torres Strait Islander cultural protocols: o The significance and meaning behind Welcome to Country and Acknowledgement to Country was shared on the intranet. Approximately 500 palm cards have been distributed amongst Council and community members. o Developing and enhancing relationships with Traditional Custodians. Working towards developing a list of Elders and their contact details for conducting Welcome to Country, noting areas associated. o Acknowledgement of the region’s Aboriginal and Torres Strait Islander peoples at the start of significant council events, such as Council meetings and official openings. o Investigated Aboriginal and Torres Strait Islander cultural learning and development packages utilised by other councils and organisations. Raised internal understanding of Aboriginal and Torres Strait Islander cultural protocols. There has been a noticeable increase in requests from internal and external stakeholders for information in relation to Welcome to Country or Acknowledgement of Country protocols. Five requests were received for assistance in relation to Council projects.
35% Still to come… Identify and introduce an Aboriginal and Torres Strait Islander cultural learning and development package. Develop a list of Elders’ contact details for conducting Welcome to Country, noting the specific geographic regions they can assist with. Introduction of the acknowledgement of the region’s Aboriginal and Torres Strait Islander peoples on strategic documents. Provision of two training workshops, with the assistance of Department Aboriginal and Torres Strait Islander Partnerships on Aboriginal Heritage to field staff.
3. Opportunities Aim - Exploring and creating opportunities for Aboriginal and Torres Strait Islander peoples, organisations and communities.
20% Achieved so far… Introduced an identifying component to new employee forms. This will assist in data collection on Aboriginal and Torres Strait Islander peoples employed with Council. Continued to share Council’s procurement process and encourage Aboriginal and Torres Strait Islander people to become a creditor with Council. Central Highlands Regional Council 74 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Acquired additional resources (books and DVDs) for loan in the libraries. Promoted the children’s literacy program, ‘First 5 Forever’ with service providers.
80% Still to come…. Informing the Aboriginal and Torres Strait Islander owned businesses listed in the Deadly Directory of how to become a supplier to Council. This is a business directory produced by the Department of Aboriginal and Torres Strait Islander Partnerships (DATSIP). Promoting and encouraging existing employees to identify a baseline for council to monitor employment rates of Aboriginal and Torres Strait Islander peoples. Creation of fact sheet ‘How to become a potential supplier to Council’. Investigate trainee and apprenticeship programs with the potential to increase opportunities for Aboriginal and Torres Strait Islander people. Develop a culturally appropriate means to promote the First 5 Forever initiative.
4.Tracking and Progress Aim - Tracking progress is vital for council to demonstrate the commitment to reconciliation and ensuring the actions defined in the RAP are delivered.
50% Achieved so far…. Building support for the RAP by allocating resources and budget for the implementation of the RAP. Report to Council biannually. Submitted draft RAP to Reconciliation Australia for review.
50% Still to come…. RAP working group to develop a system where many teams can report on their responsibilities in an efficient format. Submit final Reflect RAP to Reconciliation Australia for formal endorsement. Define systems and capability to track, measure and report on RAP activities.
In Summary Progress made for January to June 2019 period is approximately 52% complete. This falls short of the expected delivery target of 100% completion by 48%. Achieving 52% is a great result, given the key role responsible for delivery of the action plan was vacant from 15 February 2019 to 21 January 2020.
The Community Development Officer Indigenous Programs position has the responsibility of facilitating the RAP’s progress. As this role was vacant for much of this reporting cycle the RAP has not had a dedicated staff member to progress its actions during this time. Now that this position is filled, progress will be made to catch up on these outstanding items and achieve improved completion rates in the future. Note: Although this position is now filled, it’s time fraction has been reduced from full time to .6 part time position.
Council appreciate the time and efforts of the Elders, Traditional Custodians, community members, Council staff and stakeholders who have contributed to the work that has been completed.
CONSIDERATIONS / IMPLICATIONS:
Corporate/Operational Plan Reference: 1. Strong Vibrant Communities; 1.1 - Corporate Plan Strategy: Strong diverse communities 1.1.1 - Provide and maintain accessible community services and facilities that meet the needs of our diverse communities. 1.2 - Corporate Plan Strategy: Respecting our cultures 1.3 - Corporate Plan Strategy: Active and inclusive communities.
5. Leadership and Governance; 5.1. - Corporate Plan Strategy: Leadership and communication 5.1.2 - Practice effective internal and external communication.
6. Our Organisation; 6.1 - Corporate Plan Strategy: Living our values
Central Highlands Regional Council 75 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Budget/Financial/Resourcing: Budget was allocated in the 2019-2020 financial year to resource implementation of the Reconciliation Action Plan for the current financial year.
Legal/Policy/Delegations: Relevant legislation: Aboriginal Cultural Heritage Act 2003 Torres Strait Islander Cultural Heritage Act 2003 Native Title Act 1993
CHRC Strategic Documents: CH 2022 Community Plan Refresh Corporate Plan 2017-2022 Operational Plan 2019-2020 Youth Strategy 2018-2023 Creative Cultural Futures and Heritage Action Plan 2018-2020 Library Strategy and Action Plan 2019-2021 Liveability Strategy and Action Plan 2019-2020
Communication/Engagement: In implementing the Reconciliation Action Plan, there has been ongoing engagement during activities and events. Feedback from community members suggested some spelling of traditional language was incorrect and a staff member has since investigated thoroughly with Elders to ascertain the correct spelling as to not offend. One Traditional Custodian group has expressed the desire to discuss the RAP further and the final print of the document will be put on hold until this occurs.
Risk Assessment: There are no particular risks related to the presentation of this report. As noted in the RAP, the team is committed to report on progress achieved on the action plan every six months.
Timings/Deadlines: There is no time sensitivity around the presentation of this progress report. It is considered best practice to share this update with council as soon as is practicable to the close of reporting cycle.
Alternatives considered: Not applicable.
SUMMARY:
This report presents a summary of progress made from January-December 2019 on the Central Highlands Regional Council’s Reconciliation Action Plan 2019-2020.
ATTACHMENTS:
1. Reflect RAP 2019-2020 Annual Progress Report ( January- December 2019) [11.2.2.1 - 16 pages]
– END OF REPORT –
Central Highlands Regional Council 76 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Central Highlands Regional Council Reflect Reconciliation Action Plan Annual Progress Report January - December 2019
Central Highlands Regional Council values the cultural diversity in its region, and views Aboriginal and Torres Strait Islander cultures and heritage as integral in a shared national identity.
Council has chosen to develop a Reflect Reconciliation Action Plan, the first of four types of plan frameworks endorsed by Reconciliation Australia.
Central Highlands Regional Council 77 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
What and who? Suzanne Poulter ▪ Supporting council’s strategic plans, Manager Connected Communities the Reflect RAP was endorsed 12 March 2019. Lynda Connell ▪ Council’s RAP is facilitated by Supervisor Community Development Connected Communities and provides a framework to support the Lyndal Spackman national reconciliation movement. Community Development Officer (Indigenous)
CHRC Employees
Central Highlands Regional Council 78 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
▪ Council’s RAP drives our contribution to reconciliation – both internally and in the communities in which we operate.
▪ It enhances the 5 dimensions of Reconciliation - race relations, equality and equity, institutional integrity, unity and historical acceptance.
▪ The RAP focuses on Relationships, Respect, Opportunities and Tracking and Progress
NAIDOC Week 2019 Mayor Kerry Hayes,
Central Highlands Regional Council Uncle Stevie Ross and Uncle Eric Tyson. 79 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Our reconciliation journey
▪ The council endorsed RAP was submitted to RA for review on 28 March 2019. ▪ 15 July 2019 received conditional endorsement from RA with only minor suggestions.
▪ “We encourage the organisation to embrace the journey with open hearts and minds, to grow from the challenges, and to build on the successes.” Karen Mundine Chief Executive Officer Reconciliation Australia
Central Highlands Regional Council 80 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Action Plan - Relationships ▪ Building positive two-way relationships built on trust and respect between Aboriginal and Torres Strait Islander people and other Australians.
Reconciliation Action Week 2019, Emerald, Smoking Ceremony. Kairi NAIDOC Week 2019, Blackwater, Aboriginal Author Dan Davis, guest
CentralElder DarrylHighlands BlackRegional and CouncilProf. Anita Milroy, Associate Vice Chancellor, CQU. speaker Alwyn Doolan, Jetimarala Elder Uncle Randolph Powder. 81 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 Deliverables – Relationships 2019
0 10 20 30 40 50 60 70 80 90 100
▪ 70% Achieved… ▪ 30% Still to come… ✓Building relationships with Aboriginal and Launching the RAP and celebrating the RAP with Elders Torres Strait Islander People; Traditional Selecting a champion and Custodians, cultural workers and establishing a RAP working group to community members lead the implementation of the RAP ✓51 attendees celebrated NRW events Clarify with Traditional Custodians ✓Connecting with other organisations to liaison protocols for individual groups share their RAP journey and tasks ✓More resources available in the libraries. Official launch of RA endorsed RAP
Central Highlands Regional Council 82 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Action Plan - Respect
▪ Demonstrating respect for Aboriginal and Torres Strait Islander peoples, cultures, lands, waters, histories and rights. ▪ Activities focus on: Acknowledgement Sharing our pride in cultures and acknowledging the history Shared understanding Learning
Central Highlands Regional Council NAIDOC Week Emerald 2019, Charmaine McKeon-Parlett speaking. 83 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 Deliverables – Respect 2019
0 10 20 30 40 50 60 70 80 90 100 ▪ 65% Achieved… ▪ 35% Still to come… ✓937 attendees at 5 NAIDOC Week events Introduce Aboriginal and Torres Strait Islander cultural learning and in 3 communities. development packages ✓Raised internal awareness of council’s RAP Raise internal understanding of and interest in Acknowledgement to Aboriginal and Torres Strait Islander Country protocols, 500 palm cards cultural protocols distributed. Provide 2 Aboriginal Cultural Heritage ✓2 stories documented with art work. training sessions.
Central Highlands Regional Council 84 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Action Plan - Opportunities Exploring and creating opportunities for Aboriginal and Torres Strait Islander peoples, organisations and communities.
Regional Student Leaders Summit 2019. Reconciliation Action Week 2019 Bluff State School Dan Davis author visit. Central Highlands Regional Council 85 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 Deliverables – Opportunities 2019
0 10 20 30 40 50 60 70 80 90 100 ▪ 20% Achieved… ▪ 80% Still to come… ✓Introduced an identifying component to Encourage existing employees to identify new employee forms to capture data to Contact with Aboriginal and Torres determine the percentage of our Strait Islander owned businesses workforce that are Aboriginal and or Torres about becoming suppliers Strait Islander peoples Prepare a fact sheet on the process ✓Promoted Indigenous tourism to become a council supplier opportunities to organisations. Promote the First 5 Forever program
Central Highlands Regional Council 86 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Action Plan – Tracking and Progress
▪ Tracking progress is important to demonstrate council’s commitment by delivering the actions and ensuring the reconciliation journey progresses. Monitoring progress Achievements Continuous improvements Celebrating achievements
Elders luncheon 2019. Collecting soapy soapy leaf; Nola Graham, Annette Burton and Randolph Powder. Central Highlands Regional Council 87 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 Deliverables – Tracking and Progress 2019
0 10 20 30 40 50 60 70 80 90 100 ▪ 50% Achieved… ▪ 50% Still to come… Systems to track, measure and report ✓Building support for council’s RAP by a in alignment with RA budget allocation Submit final RAP to RA for final ✓Conditional endorsement of draft RAP endorsement and publication. submitted to Reconciliation Australia (RA) ✓Biannual reporting
Capella Traditional Aboriginal Art Lynda Connell and Heather Tobane, Central Highlands Regional Council Workshop 2019. Iman Elder. 88 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Action Plan 52% complete
January – December 2019
Relationships
Respect
Opportunities
Tracking and Progress
Total
0 10 20 30 40 50 60 70 80 90 100
Total Tracking and Progress Opportunities Respect Relationships
Central Highlands Regional Council 89 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Action Plan – Coming up
Establishing a RAP working group Development of cultural learning package for employees Current employees identifying as Aboriginal and/or Torres Strait Islander peoples More opportunities for cultural learning Contact with businesses in the Deadly Directory to become suppliers Promote the First 5 Forever program Launch the RAP with Elders and community when endorsed by RA
Nogoa November 2019, Eunice Day and Suzanne Poulter.
Central Highlands Regional Council 90 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
NAIDOC Week Blackwater. Traditional Aboriginal Art Workshop Capella. Cultural Capability Training Emerald.
Reconciliation Action Week Emerald. NAIDOC Week, Many Mobs Emerald. Nogoa November cultural activities Emerald. Central Highlands Regional Council 91 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Central Highlands Regional Council 92 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
11.2.3 Creative Cultural Futures and Heritage Action Plan 2018-2020 FYS Biannual Progress Report (July-December 2019)
INFORMATION REPORT
Date: 11 February 2020
To: Communities Standing Committee Meeting
Author: Karen Newman, Arts & Cultural Officer
Authorising Officer: John McDougall, General Manager Communities
File Reference: ECM #1500879
EXECUTIVE SUMMARY:
The Central Highlands Regional Council’s Creative Cultural Futures and Heritage Action Plan (CCFHAP) 2018-2020 FYs outlines Council’s commitment to arts, cultural and heritage services regionally.
This action plan fulfils multiple Council commitments. These include; meeting the Arts Queensland Regional Arts Development Fund (RADF) agreement that provides Council with annual grant funding and council’s corporate and operational plan outcomes related to arts, culture, history and heritage.
This purpose of this report is to present a summary of progress made on the action plan items from July and December 2019.
The CCFHAP outlines activities to match the six objectives within Council’s Creative Cultural Futures Strategy 2016-2026 and seven categories within the Heritage Management Framework. The action plan utilises the objectives from the Creative Cultural Futures Strategy 2016-2026 to organise its content.
The CCFHAP strategic priority areas are listed below with the percentage of actions completed against each:
1. Consolidation and Revitalisation 50% achieved 2. Community and Celebration 85% achieved 3. Regional identity and Sense of Place 60% achieved 4. Positive Partnerships 90% achieved 5. Celebrate Diversity 80% achieved 6. Future Direction 85% achieved
This report details progress made on each of these in the report.
The delivery target for the CCFHAP progress for the July to December 2019 period is 50%. The delivery achieved was in fact 75%.
OFFICER RECOMMENDATION:
That the Communities Standing Committee receive the Creative Cultural Futures and Heritage Action Plan 2018-2020 FYs biannual progress report for the period of July - December 2019.
REPORT: Council supports and celebrates the arts, culture, history and heritage of the region. The arts and culture sectors enrich community wellbeing and encourages social and community development. In addition, these sectors contribute to economic and tourism growth in the Central Highlands. Central Highlands Regional Council 93 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Strategically Council have two documents to guide their arts, culture, history and heritage projects, programs and services. These are, the Creative Cultural Futures Strategy (CCFS) 2016-2026 and Heritage Management Framework (HMF) (2018). These strategies are delivered through the CCFHAP 2018-2020 FYs.
The CCFHAP 2018-2020 FYs was adopted by Council on 12 March 2019.
The first year’s implementation of the action plan spanning from July 2018-June 2019, achieved 91% of its outcomes. Since then 100% has been achieved.
The purpose of this report is to present a summary of progress made on the action plan between July and December 2019.
The ACO is responsible to deliver the CCFHAP. To achieve this, the officer collaborates with the CHACAC, arts and cultural agencies, Council staff and community volunteers.
The CCFHAP outlines activities to align the six objectives within council’s CCFS 2016-2026 and seven categories within the HMF. The action plan utilises the six objectives from the CCFS 2016-2026 to organise its content.
The CCFHAP delivery target for the first half of this financial year is to achieve 50% completion. Details of progress made on each of the six objectives is provided below.
1. Consolidation and Revitalisation Aim - To improve and revitalise arts and cultural regional direction.
50% Achieved… Elderly, youth, multicultural education sessions. Community engagement. CHACAC meetings. Online engagement. Central Highlands Regional Galleries. Gallery maintenance and equipment. Capella Cultural Centre Management. Council community hall support.
50% Still to come… Carnarvon Gorge Artist Retreat. Asset register for galleries. Cemetery heritage strategy. Marg Powell development plan (Beazley Park - building refurbishments). Capella Pioneer Village planning project. Art asset gap analysis. Totem pole flood markers. Duaringa Herbert River bridge concept design. Hall and facilities manuals.
2. Community and Celebration Aim - To encourage consultation, cooperation and participation in community arts and cultural activities and programs.
85% Achieved… Arts in August. Creative cultural economy planning. Arts and cultural advocacy – Council reporting. Arts Queensland and RADF reports.
Central Highlands Regional Council 94 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Senior’s week entertainment. Arts and cultural communications. Youth arts programs. Multicultural programs. Capella Pioneer Village Heritage Day. Arts in August program development. Emerald Arts precinct plan.
15% Still to come… Regional communications strategy. Heritage milestone list.
3. Regional identity and Sense of Place Aim - To promote community identity, cultural tourism and the heritage unique to the Central Highlands to encourage visitors to our local towns and surrounding areas and to boost the regional economy.
60% Achieved… Local Heritage map available on the council website. CHACAC meetings. Annual art, cultural and heritage network opportunities. Awareness training for Indigenous heritage and culture. Two history call out days. Library facilities 50 new items electronically. Incorporate cultural tourism in tourism strategy.
40% Still to come… Desktop review of sunflower painting. Heritage register review. Cultural Heritage compliance support. Collection policies for arts and libraries. Historical stories via library catalogue. Regional communications strategy.
4. Positive Partnerships Aim - To foster strategic partnerships to improve and enrich arts and cultural communities.
90% Achieved… Arts and cultural email distribution list. Council shared funding opportunities. Annual RADF Bid. Community support by ACO and CHACAC. Linking arts and cultural organisations. Queensland Museums partnership. Museums and Galleries Queensland partnership. Arts Queensland partnership. Regional Arts Services Network (RASN) partnership. Central Queensland RASN (CQRASN) partnership. National Aborigines and Islanders Day Observance Committee (NAIDOC) partnership.
10% Still to come… Community directory entries. Arts, Culture and Heritage marketing plan
5. Celebrate Diversity Aim - To embolden and recognise the strengths that diversity brings to the Central Highlands’ communities.
Central Highlands Regional Council 95 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
80% Achieved... Promotion of multicultural diversity. Build relationships as per Reconciliation Action Plan (RAP). NAIDOC events and promotion. Raise awareness of RAP through libraries. Indigenous arts and cultural displays.
20% Still to come… Regional communications strategy. Cultural heritage assessment and compliance tools.
6. Future Direction Aim - Strategically developing and innovating planning for the future of arts and culture within the
85% Achieved… Creative Cultural Futures and Heritage – future aspirations review. Partnerships. Facility planning. Arts, cultural and historical initiatives. Cultural tourism. Activities and promotion. New media. Training opportunities.
15% Still be come… Community identified training
In Summary Progress made for the July to December 2019 period is approximately 75% complete.
The remaining 25% will be completed over the second half of the year between January-June 2020 to meet the delivery target of 100% for the year.
Council appreciates the efforts of the CHACAC, arts and cultural agencies, Council staff and community volunteers who have contributed to this remarkable result.
CONSIDERATIONS / IMPLICATIONS:
Corporate/Operational Plan Reference: 1. Strong Vibrant Communities; 1.1 - Corporate Plan Strategy: Strong diverse communities 1.1.1 - Provide and maintain accessible community services and facilities that meet the needs of our diverse communities. 1.1.2 - Position the community at the heart of the advocacy strategy. 1.2 - Corporate Plan Strategy: Respecting our cultures 1.2.1 - Preserve, maintain and provide access to our region’s history. 1.2.2 - Promote the heritage, arts and cultures of our communities. 1.3 - Corporate Plan Strategy: Active and inclusive communities. 1.3.1 - Lead active community planning and engagement by encouraging community participation and input into council’s decision making. 1.3.2 - Lead and influence community participation in healthy and active lifestyles. 1.3.3 - Facilitate opportunities for learning, social activities, community events, grants and funding programs.
3. Supporting our Local Economy; 3.1 Corporate Plan Strategy: Facilitate investment and employment opportunities. 3.1.2 - Promote the Central Highlands as a region for tourism and development opportunities. Central Highlands Regional Council 96 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Budget/Financial/Resourcing: Budget is allocated in the 19-20 financial year to resource implementation of majority of items in the Creative Cultural Futures and Heritage Action Plan. Delivery of one item in the action plan is at risk due to no budget allocation being received for the submission made in the FY 19-20 budget. That item is the Sunflower Painting Desktop review.
Legal/Policy/Delegations: CHRC strategic documents Creative Cultural Futures Strategy 2016-2026 Creative Cultural Futures and Heritage Action Plan 2018-2020 FYs Arts and Cultural Policy Draft Creative Cultural Futures and Heritage Action Plan 2020-2022 FYs Heritage Management Framework 2018 Former Springsure Hospital Conservation Plan Former Springsure Hospital Conservation Plan – action plan Central Highlands 2022 Community Plan 2012-2022 Corporate Plan 2017-2022 Operational Plan FY 18-19 Liveability Strategy and Action Plan 2019-2020 Central Highlands Youth Strategy 2018 – 2023 Library Strategy and Action Plan 2019-2021 Reconciliation Action Plan 2019-2020 Draft Central Highlands Regional Council Aboriginal Cultural Heritage Compliance State Arts Queensland and CHRC RADF agreement Queensland Heritage Strategy Creating Queensland’s Future: 10-Year Roadmap for the arts, cultural and creative sector Queenslanders Strategy 2017-2022 Queenslanders Plan Arts and Cultural Investment Framework 2016 - 2019 Federal Australia Council of the Arts Strategic Plan 2014-2019 Australian Heritage Strategy Aboriginal Cultural Heritage Act 2003 Environment Protection and Biodiversity Conservation Act 1999 Australia Council Strategic Plan 2014 -2019 International Convention of Protection and Promotion of the Diversity of Cultural Expression UNESCO Article 27 of the Universal Declaration of Human Rights
Communication/Engagement: To implement the Creative Cultural Futures and Heritage Action Plan 2018-2020 FYs, there has been ongoing engagement. These engagements include anecdotal feedback received during projects, programs, activities and events, as well as an annual Have Your Say survey.
Risk Assessment: There are no particular risks related to the presentation of this progress report. As noted in the Action Plan, the Arts and Culture Team are committed to report on progress made every six months.
Timings/Deadlines: There is no time sensitivity around the presentation of this progress report. It is considered best practice to share this update with Council as soon as is practicable to the close of reporting cycle.
Alternatives considered: Not applicable.
Central Highlands Regional Council 97 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
SUMMARY:
This report presents a summary of progress made from July - December 2019 on the Central Highlands Regional Council’s Creative Cultural Futures and Heritage Action Plan 2018-2020 FYs.
ATTACHMENTS:
1. CCFHAP 2018-2020 FYs Biannual Progress Report (July - December 2019) [11.2.3.1 - 18 pages]
– END OF REPORT –
Central Highlands Regional Council 98 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 Creative & Heritage Action Plan July-December 2019
Recognises, supports and celebrates the partnerships between arts and cultural groups, community and government in the common goal of strategic and innovative arts and cultural services delivery.
Central Highlands Regional Council 99 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
What and who? ▪ Provide a framework to recognise and celebrate the unique and quintessential Suzanne Poulter ‘Central Highlands’ character, and its Manager Connected Communities creative communities. ▪ CCFHAP is facilitated by Connected Bernardine Frawley Communities. Coordinator Community Engagement
▪ Supported by CHACAC Karen Newman Arts and Cultural Officer ▪ Assisted by volunteers CHRC Staff
Central Highlands Regional Council 100 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 CCFHAP 2018-19 FY update…
CCFHAP 2018-19 FY
Consolidation and Revitalisation
Community and Celebration
Regional Identity and Sense of Place
Positive Partnerships
Celebrate Diversity
Future Direction
TOTAL
0 10 20 30 40 50 60 70 80 90 100 TOTAL Future Direction Celebrate Diversity Positive Partnerships Regional Identity and Sense of Place Community and Celebration
Central Highlands Regional Council 101 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 Action Plan 1 – Consolidation & Revitalisation
Recognising, supporting and celebrating creative cultural futures and heritage
Aim: To improve and revitalise arts and cultural regional direction.
Central Highlands Regional Council 102 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
July - December 2019
0 10 20 30 40 50 60 70 80 90 100
▪ 50% Achieved… ▪ 50% Still to come… ✓Elderly, youth, multicultural education • Carnarvon Gorge Artist Retreat sessions • Assets register for galleries ✓Community engagement • Cemetery heritage strategy • Marg Powell (Beazley Park – building refurb) ✓CHACAC meetings • Capella Pioneer Village planning project ✓Online engagement • Art asset gap analysis ✓CH Regional Galleries • Totem pole flood markers ✓Gallery maintenance and equipment • Herbert River bridge concept design ✓Capella Cultural Centre Management • Hall and facility manuals ✓Council maintains community support Central Highlands Regional Council 103 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 Action Plan 2 – Community & Celebration
Recognising, supporting and celebrating creative cultural futures and heritage
Aim: To encourage consultation, cooperation and participation in community arts and cultural activities and programs.
Central Highlands Regional Council 104 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 July – December 2019
0 10 20 30 40 50 60 70 80 90 100
▪ 85% Achieved… ✓Arts in August ✓Youth arts programs ✓Creative cultural economy planning ✓Multicultural programs ✓Arts and cultural advocacy ✓Capella Pioneer Village Heritage Day ✓Arts Queensland and RADF reports ✓Arts in August program development ✓CCFHAP council reporting ✓Emerald Arts precinct plan ✓Senior’s Week entertainment ✓Arts and cultural communications ▪ 15% Still to come… • Regional communications strategy • Heritage milestone list
Central Highlands Regional Council 105 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 Action Plan 3 – Regional Identity and Sense of Place
Recognising, supporting and celebrating creative cultural futures and heritage
Aim: To promote community identity, cultural tourism and the heritage unique to Central Highlands to encourage visitors to our local towns and surrounding areas and to boost the regional economy.
Central Highlands Regional Council 106 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 July – December 2019
0 10 20 30 40 50 60 70 80 90 100
▪ 60% Achieved… ▪ 40% Still to come … ✓Local Heritage map on council website • Desktop review of sunflower painting ✓CHACAC meetings • Heritage register review ✓Annual network opportunities • Cultural heritage compliance support ✓Awareness training for Indigenous heritage and • Collection policies for arts and libraries culture • Historical stories via library catalogue ✓2 history call out days • Regional communications strategy ✓Library digitise 50 new items ✓Incorporate cultural tourism in tourism strategy
Central Highlands Regional Council 107 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 Action Plan 4 – Positive Partnerships
Recognising, supporting and celebrating creative cultural futures and heritage
Aim: To foster strategic partnerships to improve and enrich arts and cultural communities.
Central Highlands Regional Council 108 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 July – December 2019
0 10 20 30 40 50 60 70 80 90 100
▪ 90% Achieved… ✓Arts and cultural email distribution list ✓Arts Queensland ✓Council shared funding opportunities ✓RASN ✓Annual RADF Bid ✓NAIDOC ✓Community support by ACO and CHACAC ✓Linking arts and cultural organisations ▪ 10% Still to come… ✓Queensland Museums • Community directory entries ✓Museums and Galleries Queensland • Arts, Culture and Heritage marketing plan
Central Highlands Regional Council 109 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 Action Plan 5 – Celebrate Diversity
Recognising, supporting and celebrating creative cultural futures and heritage
Aim: To embolden and recognise the strengths that diversity brings to the Central Highlands’ communities.
Central Highlands Regional Council 110 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
July – December 2019
0 10 20 30 40 50 60 70 80 90 100
▪ 80% Achieved… ▪ 20% Still to come… ✓Promotion of multicultural diversity • Regional communications strategy ✓Build relationships as per Reconciliation Action • Cultural heritage assessment and Plan (RAP) compliance tools ✓NAIDOC events and promotion ✓Raise awareness of RAP through libraries Indigenous arts and cultural displays
Central Highlands Regional Council 111 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 Action Plan 6 – Future Direction
Recognising, supporting and celebrating creative cultural futures and heritage
Aim: Strategically developing and innovating planning for the future of arts and culture within the Central Highlands, and beyond to the broader national and international arena.
Central Highlands Regional Council 112 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 July – December 2019
0 10 20 30 40 50 60 70 80 90 100
▪ 85% Achieved… ✓CCFAH – future aspirations ✓Partnerships ✓Facility planning ✓Arts, cultural and historical initiatives ✓Cultural tourism ✓Activities and promotion ✓New media ✓Training opportunities
▪ 15% Still to come… ✓Community identified training Central Highlands Regional Council 113 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 CCFHAP 2019-20 FY Achieved Overall… 75%
CCFHAP 2019-20 FY
Consolidation and Revitalisation
Community and Celebration
Regional Identity and Sense of Place
Positive Partnerships
Celebrate Diversity
Future Direction
TOTAL
0 10 20 30 40 50 60 70 80 90 100 TOTAL Future Direction Celebrate Diversity Positive Partnerships Regional Identity and Sense of Place Community and Celebration Central Highlands Regional Council 114 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Coming Up …
Central Highlands Regional Council 115 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Central Highlands Regional Council 116 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
11.2.4 Youth Strategy and Action Plan 2018-2023 Biannual Progress Report (July-December 2019)
INFORMATION REPORT
Date: 11 February 2020 Presentation Duration: Approx. 20 minutes
To: Communities Standing Committee Meeting
Author: Hayley Hogan, Senior Youth Development Officer
Authorising Officer: John McDougall, General Manager Communities
File Reference: ECM #1230708
EXECUTIVE SUMMARY:
The Central Highlands Regional Council’s Youth Strategy and Action Plan 2018-2023 outlines Council’s commitment to young people and a way to progress youth services regionally. It fulfils Council’s corporate and operational plan outcomes to ‘Implement the regional youth action plan’.
The purpose of this report is to present Council a summary of progress made on the action plan between July and December 2019.
There are five strategic priority areas that provide a framework to deliver on the youth strategy outcomes identified in the action plan. The strategic priority areas are listed below with the percentage of actions completed against each:
1. Youth Development 80% achieved 2. Planning and Advocacy 70% achieved 3. Youth Participation 85% achieved 4. Youth Connections 50% achieved 5. Place Activation 80% achieved
The delivery target for the youth strategy and action plan progress for the July to December 2019 period is 50%. The delivery achieved was 73%.
OFFICER RECOMMENDATION:
That the Communities Standing Committee receives the Youth Strategy and Action Plan 2018-2023 Biannual Progress Report for the period of July to December 2019.
REPORT:
The Central Highlands Regional Council’s Youth Strategy and Action Plan 2018-2023 outlines their commitment to young people and a way to progress youth services regionally.
The strategy and action plan fulfil Council’s corporate and operational plan outcomes to ‘Implement the regional youth action plan’. The youth strategy provides greater outcomes in addressing youth issues and works towards building stronger connections between Council, youth and service providers.
The youth strategy and action plan was endorsed by Council on 5 March 2018.
The first year’s implementation of the action plan spanning from July 2018-June 2019 achieved 100% of its outcomes.
This report presents a summary of the outcomes achieved from July to December 2019.
Central Highlands Regional Council 117 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
The youth development team is responsible for implementing the vision, goals and objectives of the action plan to ensure young people are provided with opportunities to be engaged and informed in their community.
The youth action plan delivery target for the first half of this financial year is to achieve 50% completion.
There are five strategic priority areas that provide a framework to deliver outcomes identified in the action plan. Details of each priority area and their percentage of action items complete are provided below.
1. Youth Development Improve young people’s access to services, opportunities and experiences that enhance their physical, emotional and social wellbeing and build personal capacity.
80% achieved so far…. • Development of an Emerald and Capella Youthinc. • 14 Blackwater Youthinc meetings. • 45 Blackwater Youthinc members. • 2 meetings with Sport and Recreation Officers. • 7 meetings with the Arts and Cultural Officer. • 67 projects partnered with Arts and Culture, 1,156 attending. • 11 events partnered with Police Citizens Youth Club (PCYC) Blackwater, 643 attending. • 8 events partnered with PCYC Emerald, 972 attending. • Teleconference to initiate development of Memorandum of Understandings with Blackwater and Emerald PCYC facilities. • 9 partnerships in the delivery of regional events. • 2 meetings with Queensland Department of Youth Justice. • Service level agreement with Queensland Department of Youth Justice – reviewed and renewed.
20% still to come…. • Continued development of Emerald and Capella Youthincs. • Continued development of Memorandum of Understandings with both PCYC facilities.
2. Planning and Advocacy Research and advocate for improved services, facilities and opportunities that meet the needs of young people.
70% achieved so far…. • 5 Regional Youth Alliance Network meetings (RYAN). • Development of Central Highlands Service Providers Survey. • Actively participated in 100% interagency group meetings in the reporting period. • 10 forums attended by council on youth related issues. • Active participation in strategic working and action groups related to youth. • Involvement in Central Queensland Mental Health Stakeholders Group. • Involvement with Central Highlands Suicide Prevention Plan Group. • 11 youth participating in employment and skilling programs. • Active promotion of health and wellbeing initiatives through relevant Indigenous networks. • 2 meetings with PCYC to discuss youth fitness, access and trends. • Community Spirit Award delivered through Schools Awards and Graduation Celebrations. • Regional youth recognition program delivered through social media posts. • 2 youthinc group achievements being recognized online and through Council reporting.
30% still to come…. • Implementation of Central Highlands Service Providers Survey. • Implementation of annual survey to track youth health and wellbeing within communities. • Australia Day Young Citizen Award recipients to be promoted online.
3. Youth Participation Encourage and facilitate youth participation in local events, programs and activities that support the growth and success of young people.
Central Highlands Regional Council 118 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
85% achieved so far… • 5 Community Reference Groups attended. • 1 current youth represented on Community Reference Groups. • 9 young people participated in a leadership development camp. • 31 events delivered in Emerald, 1,785 attending. • 29 events delivered in Blackwater, 1,271 attending. • 14 events delivered in Capella, 493 attending. • 15 events delivered in Springsure, 502 attending. • 55 events delivered in 9 other communities, 590 attending. • 45 events delivered in partnership with other stakeholders. • Stakeholders supported with the delivery and advertising of all events and activities. • 10 applications received for the Sister City Program with 8 students and families participating. • 2 NAIDOC meetings held. • 4 NAIDOC Week events delivered in Emerald. • 2 NAIDOC Week events delivered in Blackwater. • Monthly departmental Council updates to continue regular reporting to Council.
15% still to come…. • Support community groups, clubs and agencies that provide avenues for youth to participate in Arts and Cultural based initiatives. • Further promotion and engagement of youth participation on Community Reference Groups.
4. Youth Connections Develop partnerships between young people, business and community that provide platforms to deliver on youth needs.
50% achieved so far…. • Social Media – 107 posts, 78,112 reaches. • Maintenance of a youth-based email distribution lists. • Youthinc Blackwater involved in event planning. • 9 existing youth groups identified. • Weekly communication on Council’s Youthinc Facebook page
50% still to come…. • Annual Mayoral Student Leaders Summit. • Provision of youth development information packs to student leader groups. • Establish a school library email distribution list. • Development of marketing and communication guide. • Quarterly updates on Council’s youth development website.
5. Place Activation Create vibrant community hubs relevant to young people to be a place of social interaction, creativity and economic vitality.
80% achieved so far…. • 38 spaces engaged to deliver council events. • 22 supported initiatives delivered in public spaces. • 78 school holiday initiatives were delivered in libraries. • 663 participants attended. • Active promotion given to community created initiatives that support youth activity programs. • Access to Council youth development event resources provided to groups and organisations. • Online booking system developed and delivered online to access small funding and material to support the delivery of local events and programs.
20% still to come…. • Implement annual Community Reference Group survey to understand community perception of youth-based facilities.
In Summary Progress made for the July to December 2019 period is approximately 73% complete.
Central Highlands Regional Council 119 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
The remaining 27% will be completed over the second half of the year between January-June 2020 to meet the delivery target of 100% for the year.
Council appreciate the efforts of the region’s youth, local businesses, youth and community organisations, community, Council staff and stakeholders who have contributed to this outstanding result.
CONSIDERATIONS / IMPLICATIONS:
Corporate/Operational Plan Reference: 1. Strong Vibrant Communities; 1.1 - Corporate Plan Strategy: Strong diverse communities 1.1.1 - Provide and maintain accessible community services and facilities that meet the needs of our diverse communities. 1.1.2 - Position the community at the heart of the advocacy strategy. 1.2 - Corporate Plan Strategy: Respecting our cultures 1.3 - Corporate Plan Strategy: Active and inclusive communities. 1.3.1 - Lead active community planning and engagement by encouraging community participation and input into council’s decision making. 1.3.2 - Lead and influence community participation in healthy and active lifestyles. 1.3.3 - Facilitate opportunities for learning, social activities, community events, grants and funding programs.
Budget/Financial/Resourcing: In the 17-18 financial year a five-year forecast to fund the delivery of the five year action plan was approved. Budget is allocated in the 19-20 financial year to resource implementation of the youth strategy and action plan for the current financial year.
Legal/Policy/Delegations: CHRC’s strategic documents: CH 2022 Community Plan Refresh Corporate Plan 2017-2022 Operational Plan 2019-2020 Youth Strategy 2018-2023 Creative Cultural Futures Strategy 2016-2026 Library Strategy and Action Plan 2019-2021 Reconciliation Action Plan 2019-2020 Liveability Strategy and Action Plan 2019-2020 Game Plan
Communication/Engagement: To implement the youth strategy, there has been ongoing engagement with youth during activities and events.
Risk Assessment: There are no particular risks related to the presentation of this report. As noted in the strategy, the youth team is committed to report on progress achieved on the action plan every six months.
Timings/Deadlines: There is no time sensitivity around the presentation of this progress report. It is considered best practice to share this update with council as soon as is practicable to the close of reporting cycle.
Alternatives considered: Not applicable.
SUMMARY:
This report presents a summary of progress made from July to December 2019 on the Central Highlands Regional Council’s Youth Strategy and Action Plan 2018-2023. Central Highlands Regional Council 120 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
ATTACHMENTS:
1. Youth Strategy and Action Plan 2018-2023 Biannual Progress Report (July - December 2019) [11.2.4.1 - 18 pages]
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Central Highlands Regional Council 121 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Youth Strategy & Action Plan 2018–2023 Biannual Report July-December 2019
Central Highlands Regional Council 122 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Central Highlands Regional Council 123 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 FY 2019/20
0 10 20 30 40 50 60 70 80 90 100
80% achieved so far…. Continued…. ü Development of an Emerald/Capella Youthinc ü 9 partnerships for regional events ü Blackwater Youthinc ü 2 meetings with QLD Dept. of Youth Justice ü 2 meetings with Sport & Rec. ü SLA with QLD Dept. of Youth Justice ü 7 meetings with ACO ü 67 projects linked to the Arts 20% still to come…. ü 11 events with PCYC Blackwater Ø Continued development of Emerald/Capella Youthincs ü 8 events with PCYC Emerald Ø Continued development MOU with PCYC x 2 ü Development of MOU with PCYC x 2
Central Highlands Regional Council 124 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Partnership activities with PCYC Blackwater & Emerald
Central Highlands Regional Council 125 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Arts and Culture
Central Highlands Regional Council 126 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 FY 2019/20
0 10 20 30 40 50 60 70 80 90 100
70% achieved so far…. Continued… ü 5 RYAN meetings ü Community Spirit Award ü Development of service provider survey ü Regional youth recognition program ü 100% interagency meeting attendance ü Youthinc achievement recognition ü 10 youth related forums attended ü Involvement in: 30% still to come…. CQ Mental Health Stakeholders Group Ø Implementation of service provider survey CH Suicide Prevention Plan Group Ø Development of annual youth survey ü PCYC liaison re: youth fitness, access and trends Ø Australia Day Young Citizen Award
Central Highlands Regional Council 127 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Blackwater Youthinc & Social Media
Central Highlands Regional Council 128 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 Forums
Central Highlands Regional Council 129 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 FY 2019/20
0 10 20 30 40 50 60 70 80 90 100
85% achieved so far… 15% still to come…. ü 5 CRG meetings attended Ø Support stakeholders with arts initiatives ü Leadership development camp Ø Young people on CRGs ü Events delivered ü Sister City Program ü 2 NAIDOC meetings attended ü 4 NAIDOC Week events in Emerald ü 2 NAIDOC Week events in Blackwater ü Council reporting
Central Highlands Regional Council 130 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Central Highland’s School Holiday Events
Central Highlands Regional Council 131 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
NAIDOC March & Many Mobs Festival
Central Highlands Regional Council 132 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 FY 2019/20
0 10 20 30 40 50 60 70 80 90 100
50% achieved so far…. 50% still to come…. ü Social media Ø Annual Mayoral Student Leaders Summit ü Email distribution lists Ø Youth development information packs ü Youthinc event planning Ø School library email distribution list ü Youth groups Ø Develop marketing and communication guide ü Youthinc Facebook page. Ø Council youth website development
Central Highlands Regional Council 133 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Youth Photo Competitions v International Youth Day v International Men’s Day v Fathers Day v National Dog day
Central Highlands Regional Council 134 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 FY 2019/20
0 10 20 30 40 50 60 70 80 90 100
80% achieved so far…. 20 % still to come…. ü Place activation for council events Ø CRG survey ü Public space activation ü School holiday initiatives ü Promotion of youth activity programs ü Youth development event resources ü Online booking system
Central Highlands Regional Council 135 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Blackwater Youthinc - Judges
Central Highlands Regional Council 136 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
FY 2019/20
Place Activation
youth Youth Connections strategy is Youth Participation
73% Planning and Advocacy
complete! Youth Development
Total
0 10 20 30 40 50 60 70 80 90 100 Total Youth Development Planning and Advocacy Youth Participation Youth Connections Place Activation
Central Highlands Regional Council 137 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020 Coming up….
International Women’s Day Harmony Day Qld Youth Week World Poetry Day ANZAC Day National Families Week National Reconciliation Week International Day of Yoga
Central Highlands Regional Council 138 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
HAYLEY | JOSH | SHARON
Central Highlands Regional Council 139 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
11.2.5 Communities Departmental Update
DEPARTMENT UPDATE REPORT
Date: 11 February 2020 Presentation Duration: Approx. 15 minutes
To: Communities Standing Committee Meeting
Author: Communities Department
Authorising Officer: John McDougall, General Manager Communities
File Reference: Not applicable
EXECUTIVE SUMMARY:
The following report provides an update on key activities for the Communities Department.
OFFICER RECOMMENDATION:
That the Communities Standing Committee receive the Communities Departmental update report, highlighting key activities for the month of January.
REPORT:
Key Activities Summary
Planning and Environment ...... 3 Flying fox numbers for CHRC ...... 3 Stock route management plan 2020-2025 ...... 3 Emerald Transfer Station Office Renovation Works...... 3 Bin key distribution ...... 3 Department of Environment and Science (DES) Compliance Inspection ...... 3 Capella Land Encroachment Issue ...... 3 Cost saving initiatives for day cover...... 3 Fence Repair Work ...... 3 Rain Event Sampling...... 3 Levied infrastructure charges recovery ...... 3 Infrastructure charges calculator...... 3 Development & Planning counter...... 4 Building certifier ‘out-and-about’...... 4 Connected Communities ...... 4 Sharing of Indigenous Culture...... 4 Emerald Art Gallery ...... 4 Bauhinia Bicentennial Art Gallery, Springsure ...... 4 Art Galleries Visitor Statistics ...... 4 Galleries Facebook Statistics...... 4 Have Your Say Central Highlands...... 4
Central Highlands Regional Council 140 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Picture Book Competition...... 5 Emerald Interagency Network...... 5 Library Facebook Statistics ...... 5 Youth development program...... 5 Youth events and activities...... 6 Community Recreation and Facilities ...... 7 Australia Day ...... 7 W4Q Projects ...... 7 Botanic Gardens Playground west carpark...... 7 Capella Pool...... 7 Electrical upgrade Emerald Showgrounds ...... 7
Central Highlands Regional Council 141 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Planning and Environment
Flying fox numbers for CHRC Flying fox numbers in the CHRC area have dropped significantly, Emerald Botanic Gardens has seen the numbers reduce to approximately 2,000 with nil animals sighted in Duaringa and the small colony that took up residency in Blackwater have now moved on.
Stock route management plan 2020-2025 Ranger services staff and other stakeholders met at the Borilla Street office to undertake a review of the current stock route management plan in preparation for public consultation of the plan for renewal. The plan will be made available for public review and consultation at a date to be determined in March at the next rural land meeting hosted by Ranger services.
Emerald Transfer Station Office Renovation Works The concept plan of the extension building for additional office space at the Emerald Transfer Station has been finalised and released for tender. This includes the design of an on-site sewerage treatment plant, proposal of a septic tank with constructed wetland (area 20 m²) for the treatment of grey water. The tender period closed on 24 January 2020.
Bin key distribution A drop in session was held at the Bauhinia Town Hall on 8 and 15 January 2020 to distribute keys to Bauhinia residents on request by the community members who couldn’t make it to one of the transaction centres. On the first day, seven (7) residents presented for keys and another two (2) on the second day. For those who missed out, keys will still be available at our transaction centres or can be sent by registered mail.
Department of Environment and Science (DES) Compliance Inspection In January, the DES inspected Duaringa Resource Recovery Centre as a part of regular compliance inspection. There were few non-compliance issues that need to be addressed as part of ongoing operations.
Capella Land Encroachment Issue Work is progressing at Capella to resolve land encroachment issues particularly the operation of the current waste transfer station on state reserve land and previous landfill activity on private land. This will be ongoing.
Cost saving initiatives for day cover 5,000 tonnes of clean soil was transferred to the Tieri Resource Recovery Centre from the Emerald Airport (Emerald Runway Extension project). Day cover is legislatively required to cover our active landfill face so this utilisation of soil from the runway project is saving Council approximately $9 per tonne.
Fence Repair Work Fence repair work was completed at the Tieri Resource Recovery Centre. An additional fenced compound was constructed for storing chemical containers at the Lochlees Resource Recovery Centre.
Rain Event Sampling Rain event sampling was conducted at the Springsure, Capella, Rubyvale Resource Recovery Centres to inspect whether there is unwanted flow from landfill to surface water after rain fall events. Results are yet to be received.
Levied infrastructure charges recovery The Development & Planning team has continued to progress the levied infrastructure charges recovery program with the commencement of a contracted compliance officer and completion of the draft recovery policy. An additional short term staffing resource is currently being finalised to ensure delivery of the program.
Central Highlands Regional Council 142 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Infrastructure charges calculator The Development & Planning team is currently testing a better version of the infrastructure charges calculator to provide feedback which will inform the final design of the web-based portal for public use.
Development & Planning counter Commencement of the Development & Planning counter continues to be delayed due to availability of staffing resources tied to the TOTO project. Commencement of the Development & Planning counter is proposed for early March, subject to available staff.
Building certifier ‘out-and-about’ Council’s building certifier has availed himself to our other offices throughout the region, providing face-to- face building advice in each community. A schedule of dates of when the building certifier will be available in each outer office has been proposed and will be advertised to the community in advance. A proposal has been made to include planning staff on these visits, so as to provide a ‘one-stop shop’ for building and planning related enquiries. This will coincide with the commencement of the Development & Planning counter, so as to provide the outer communities the same customer service as is available in Emerald.
Connected Communities
Sharing of Indigenous Culture In January 2020, Aboriginal artist and Blackwater local, Eunice Day shared the use of soapy, soapy leaf (also known as alphitonia exelsa) with the Blackwater Office staff. Eunice and her sister Nola Graham collected the leaf a few days earlier with the community development team. The ladies conducted a demonstration for the Blackwater Office staff, to demonstrate how the leaf soaps up when ‘scrubbed’ under water. This leaf has many traditional uses such as a soap and antiseptic. Staff were very thankful to the ladies for sharing this cultural information.
Emerald Art Gallery The exhibition “Reasonable and Necessary" is on display in the Emerald Art Gallery from 7 February through to 22 March 2020. This exhibition features works created by artists with complex physical disabilities. The works are facilitated by Artel, the creative studio of CPL (Choice, Passion, Life), located in Redcliffe, South-East Queensland. Artel provides the tools, space and instruction to support its artists to creatively express themselves as a dynamic artistic movement. The opening night (which includes an artist talk) is scheduled for Friday 14 February 2020.
Bauhinia Bicentennial Art Gallery, Springsure "Our Strength During the Drought" (Barcaldine Drought Photography exhibition) is on display at the Bauhinia Bicentennial Art Gallery at Springsure. The exhibition was created from the works of local photographers from the Barcaldine region who captured these images in participation with a PhD research project. The research surrounding the potential impact of images in building resilience, well-being and capacity during the drought was conducted by Anne Smith. The exhibition can be viewed throughout February 2020.
Art Galleries Visitor Statistics January statistics recorded to date indicate that the Emerald Art Gallery has enjoyed an average of 150 visits per week. As part of ongoing improvements, systems are being put into place at Emerald and Springsure galleries for visitor statistics to be captured on a weekly basis. These will be reported on monthly in future departmental reports.
Galleries Facebook Statistics Between 7 and 27 January 2020, the Emerald and Springsure Art Galleries Facebook page published 1 post, reached 1,194 users, engaged with 32 users and received 8 likes.
Have Your Say Central Highlands Active registrations: 589 - increase of 5 since January 2020 report.
Site visits: Central Highlands Regional Council 143 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
15,659 - increase of 515 since January 2020 report.
Recently Concluded: Name: Arts, Culture and Heritage in the Central Highlands Link: https://haveyoursay.chrc.qld.gov.au/arts-culture-heritage-2019 Open: 5 December 2019 - 20 January 2020 Submissions: Nil
Ongoing Consultations: Name: Library Service Satisfaction Survey 2019 Link: https://haveyoursay.chrc.qld.gov.au/library-satisfaction-survey-2019 Open: 6 December 2019 - 14 February 2020 (extended) Submissions: To be advised.
New Consultations: Name: Arts and Cultural Policy Review Link: https://haveyoursay.chrc.qld.gov.au/draft-arts-and-cultural-policy Open: 20 January 2020 - 20 February 2020 Submissions: To be advised.
Name: Regional Economic Development Incentive Policy Review Link: https://haveyoursay.chrc.qld.gov.au/REDI-policy-review Open: 29 January 2020 - 28 February 2020 Submissions: To be advised.
Picture Book Competition The “connected communities” team have been promoting the State Library of Queensland, Picture Book Competition that closed 31 January 2020. The Picture Book Competition is part of the First 5 Forever: Queensland Stories, Songs and Rhymes project that aims to promote early literacy for all Queensland children.
The Picture Book Competition was seeking applications from writers and illustrators wanting to share their Queensland stories, songs, rhymes and illustrations. The prize is for successful illustrators to have their work developed by professional editors for publication as well as receiving $3,000 in prize money.
One of Council’s Community Development and Engagement Officers has been working with Aboriginal artist and Blackwater local aboriginal woman, Eunice Day, to enter her three unpublished stories in the competition. Competition winners will be announced 28 February 2020.
Emerald Interagency Network Emerald held their first Interagency Network Meeting for 2020 on Wednesday 22 January. 30 people from 24 different organisations attended. This group also shares information online, to a wide reach within the community. The network has 190 registered participants representing health care service providers, education, legal, charity and various other community minded institutions.
Library Facebook Statistics Between 7 and 28 January 2020, the CHRC Libraries Facebook page published 16 posts, reached 6,249 users, engaged with 377 users and received 79 likes.
Youth development program Central Highlands Youthinc Facebook Statistics There were 17 individual posts on the Youth Development Facebook page from 7 to 28 January 2020, with a reach of 16,450 people.
Regional Youth Alliance Network (RYAN) There was no Regional Youth Alliance Network meeting held in January 2020. The first meeting for the year is scheduled for 25 February 2020.
Central Highlands Regional Council 144 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
The Green Space On the 28 February 2019, 50 young people voiced their opinion on what they thought a headspace within the Central Highlands should contain. It was evident that the young people wanted a safe place where they could hang out and have access to support services if needed. This feedback empowered the Central Highlands community to host numerous 'CH goes GREEN' fundraising events. These events raised enough money to bring the young people's dream to fruition with the creation of a Green Space!
Green Space is open every Friday from 3.30 pm to 5.30 pm, upstairs at the Emerald Police-Citizens Youth Club (PCYC). Green Space is a safe place for young people aged 11-18 years to socialise and hang out with their friends and meet new people. All services are free and include: Wi-Fi air conditioning table tennis, pool table and air hockey snacks, hot and cold drinks board games and music arts and crafts gaming spaces to relax friendly youth workers support, information and advice referrals for further support on specific issues (for example: accommodation, mental health, drug and alcohol, legal, education and employment).
Green Space has been made possible by the funds raised through ‘Central Highlands goes GREEN’ events, Aussie Cotton Farmers Grow Communities grant, Emerald PCYC, Anglicare Central Queensland and Central Highlands Regional Council.
The Grand Opening is scheduled for 3.30pm on the 7 February 2020 at the Emerald PCYC.
Youth events and activities The Youth Development Team continued to deliver school holiday activities during the January school holiday period in 2020. The team have partnered with Anglicare Central Queensland and Emerald/Blackwater PCYCs to deliver 22 activities across the Central Highland's region. January 2020 events delivered include: 6 January - Capella Skate and Pizza Day - 10 attendees 7 January - Tieri Skate and Pizza Day - 15 attendees 8 January - Blackwater PCYC Roller-skate Day - 47 attendees 8 January - Emerald Skate and Pizza, Food Eating Contest - 150 attendees 9 January - Cooberrie Wildlife Park and Kershaw Garden Park - 15 attendees 10 January - Blackwater International Coal Centre Movie Session - 47 attendees 10 January - Rolleston Hawaiian Arts and Crafts - 22 attendees 10 January - Rolleston Luau Pool Party - 32 attendees 13 January - Blackwater PCYC Wet Activities Day - 63 attendees 14 January - Bluff Skate Park Day and BBQ - 13 attendees 14 January - Springsure Slime Time - 65 attendees 15 January - Emerald PCYC Activities Day - 60 attendees 17 January – Blackwater International Coal Centre Movie Session - 24 attendees 17 January - Rolleston Slime Time - 37 attendees 17 January - Indoor Movie Night Emerald PCYC - 100 attendees 20 January - Rockhampton Bowl and Leisure Centre - 20 attendees 21 January - Springsure Hawaiian Arts and Crafts - 50 attendees 21 January - Springsure Luau Pool Party - 72 attendees 22 January - Remote Control Car Day at Emerald PCYC - 10 attendees 23 January - Blackwater International Coal Centre Movie Session - 19 attendees 24 January - Capella Cultural Centre Movie Night - 140 attendees 24 January - Indoor Rock Climbing Wall and Beach Games - 15 attendees
Central Highlands Regional Council 145 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
Community Recreation and Facilities
Australia Day Free entry was provided to the Regions Aquatic Facilities on Australia Day 2020. Award ceremonies occurred at Blackwater and Capella pools. Despite the rain 500 people enjoyed the opportunity following official ceremonies in Emerald and due to the success, we are looking to not only make this a permanent feature for Australia day but also look to provide additional public free days across the year.
W4Q Projects Rolleston Camp Drafting grounds building ceiling works Project underway completion date 07/02/20 Springsure Oval irrigation system renewal 360 closed 31/01/20. Rubyvale Flats Park – completed the playground roof. Project awarded and PO Raised. Completion end of February Bluff - Maccas Oval Amenities Replacement of Amenities Building. Construction Design to be completed by 14/02/20. Will be Released on Tender Box 21/02/20 Rolleston Community Oval - Storage Shed. Project awarded and PO Raised. Awaiting start Date Dingo Hall Kitchen upgrade - W4Q. Final Design completed and ready for 360 Bridgeman Park Electrical Upgrades - Capella. Final Design due 07/02. Will be Released on Tender Box 14/02/20 McIndoe Park electrical & lights upgrade. Released on Tender Box 31/01/20 Rolleston Sportsground and Emerald Showgrounds. Will be Released on Tender Box 07/02/20
Botanic Gardens Playground west carpark. Works are advanced in finalising the carpark and additional green space (Dependant on weather). Collaboration with Councils Infrastructure Section has enabled this project to progress swiftly to a state of completion with the road works to commence as a “stage 2” this financial year to improve the turn in/out access off Opal Street.
Capella Pool While some minor upgrades occurred at the Capella Pool facility including new signage and repairs to the slide, the facility also received the new sawtooth shade shelter over the playground equipment. This work finalised project 100882 on our capital works program for the year bringing the total nuber of projects delivered to the community to 41 for the 19/21 period to date.
This structure provides a 16x12 metre permanent all weather coverage of the area and the lessee has received excellent feedback from the public in relation to this capital improvement.
Electrical upgrade Emerald Showgrounds As part of the 19/20 Capital Works Program, electrical upgrades are to occur at a range of Council facilities across the Region. Stage 1 electrical works at the Emerald Show Grounds this financial year will deliver new mains to all distribution boards.
Central Highlands Regional Council 146 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
The works are to improve compliance with Ergon Energy regulations as well as improve infrastructure at the facility
Normal function of the grounds during non-show times rely on the feed from the existing 500KVA Batts St transformer however the electrical loading calculation for Emerald Show Grounds identified that the final demand during the Show period exceeds 1,500KVA.
Stage 2 of the project in the 20/21 financial year will include the connection of a new transformer from Hogan’s Rd power line to the network to support these increased load requirements, it will also incorporate the design and replacement of all show boxes with new pillar style boxes with underground reticulation wired back to each of the 4 new Main Distribution Boards installed in Stage 1.
However, stage 1 works require the existing overhead electrical network to be disconnected from mains supply. To ensure there is no disruption during show time we are maintaining the existing overhead connection to all show boxes with power supply coming from generators located in various sections of the grounds.
Tenders are set to be released for this work and once a contract is finalised communications are set to go out to stakeholders with details for contact. We will be confirming the use of generators for the period and ensuring locations of the devices do not conflict with site requirements.
The works will ensure compliance with the Regulator and provide a more secure power supply via modern show boxes an removing the need for overhead power lines to each pillar. It is also envisaged that the supply to the Show boxes will be controlled remotely to allow for approved users such as the Heart Foundation and others to access power from time to time without un-metered power being generally available.
ATTACHMENTS:
Nil
– END OF REPORT –
Central Highlands Regional Council 147 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
12 CLOSED SESSION
12.1 Nil Reports
Central Highlands Regional Council 148 of 149 Agenda - Communities Standing Committee Meeting - 11 February 2020
13 GENERAL BUSINESS
14 LATE AGENDA ITEMS
15 CLOSURE OF MEETING
Central Highlands Regional Council 149 of 149