Agenda Community and Resources Committee 19 August 2019

AGENDA

COMMUNITY AND RESOURCES COMMITTEE

19 AUGUST 2019

ORDER OF BUSINESS

1. DECLARATION OF OPENING

2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE

3. PUBLIC QUESTION TIME

4. DEPUTATIONS AND PETITIONS

5. CONFIRMATION OF MINUTES

6. DECLARATION OF MEMBERS' INTERESTS

7. REPORTS

7.1 INFRASTRUCTURE

CR19.74 Local Government Greener Perth Grant Program Funded by State Government 1 CR19.75 12 Elimatta Way, City Beach - Request for Tree Replacement 4 CR19.76 Lake Monger Dog Exercise Areas - Consideration of Submissions and Project Delivery 7 CR19.77 Proposed Black Spot Program Submissions 2010-2021 12 CR19.78 City Beach Pedestrian Works Project Update 20

7.2 COMMUNITY SERVICES

CR19.79 Tender No. RFT 24-19 - Operating Lease for Wembley Golf Course Machinery 25 CR19.80 Notice of Motion - Locals First 28 CR19.81 Community Events Plan 2019/2020 33 CR19.82 Sunset Wine and Brews Event - Jubilee Park, City Beach 38 CR19.83 Perry Lakes Utopian Nights (Food Truck and Artisan Market Event Series) 42

7.3 CORPORATE BUSINESS

CR19.84 Annual Outdoor Concerts Proposal - Consideration of Community Consultation Submissions 46 CR19.85 Aboriginal Place Name Initiative - Approval 49 CR19.86 Telethon Speech and Hearing - Relinquishment of Management Order and Leases 52 CR19.87 Lake Monger Recreation Club - Bowling Green Replacement 57 CR19.88 Social Gambling Community Leased Premises and Council Owned Facilities - Approval 60

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 (I)

CR19.89 Lot 8008 Finishline View, Floreat - Upgrade of Public Access Way - Approval 65 CR19.90 Tender No. RFT 20-19 Microsoft Agreement - Desktop Licence 69

7.4 FINANCE

CR19.91 Payment of Accounts - July 2019 72 CR19.92 Investment Schedule - July 2019 75 CR19.93 Access Housing Australia Ltd - 4/385 Cambridge Street, Wembley and 10/4 Corboy Street, Wembley - Exemption from the Payment of Rates 81

7.5 GOVERNANCE AND LEGAL

CR19.94 Documents Sealed 84 CR19.95 Cambridge Youth Network - Distribution of Funds held in Trust 86 CR19.96 Adoption of Capital Works Program 2019-20 88

8. CLOSURE

COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

CR19.74 LOCAL GOVERNMENT GREENER PERTH GRANT PROGRAM FUNDED BY STATE GOVERNMENT

ADMINISTRATION RECOMMENDATION:

That Council:-

1. RECEIVES the letter requesting support for the introduction of a Local Government Greener Perth grant program funded by the State Government;

2. ENDORSES the letter of support to the Town of Victoria Park; and

3. REQUESTS the Chief Executive Officer prepare a letter addressed to the Minister for Local Government, Minister for Planning, Minister for Lands and the Premier for signing by the Mayor, which requests budget considerations for a co-funding mechanism for accelerated tree planting programs as part of Local Government Urban Forest Strategy targets within the Perth metropolitan area.

SUMMARY:

This report is being presented to Council to seek support for a letter from the Mayor to support a proposal by the Town of Victoria Park for a Greener Perth Grant Program which would be funded by the State Government to aid an accelerated tree planting program throughout the metropolitan area.

The report also seeks support for a letter to the relevant State Government Ministers regarding this proposal for funding to be considered as part of State budget considerations.

AUTHORITY / DISCRETION

 Advocacy When the Council advocates on its own behalf or on behalf of its community to another level of government/body/agency. Executive The substantial direction setting and oversight role of the Council. e.g. adopting plans and reports, accepting tenders, directing operations, setting and amending budgets. Legislative Includes adopting local laws, town planning schemes & policies. Review When the Council operates as a review authority on decisions made by Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Information For the Council/Committee to note.

Address/Property Location: 1 Bold Park Drive, Floreat Report Date: 5 August 2019 Responsible Officer: Peter Maloney, Acting Director of Infrastructure and Works Reporting Officer: Andrew Head, Manager of Parks and Natural Environment Contributing Officer: Nil Reporting Officer Interest: Nil Attachment(s): 1. Letter requesting support for Greener Perth Grant Program

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BACKGROUND:

At its Ordinary Council Meeting of 18 June 2019, the Town of Victoria Park resolved to seek support from metropolitan local governments and the Western Australian Local Government Association (WALGA) for the introduction a ’Local Government Greener Perth’ grant program, funded by the State Government.

On 16 July 2019, the Town received a letter from the Mayor of Town of Victoria Park requesting support for this proposal. (Refer Attachment 1)

DETAILS:

Many Local Government Authorities (LGA's) across Perth are seeing a loss of canopy cover of its urban forests, much of which has been due to development of both green field and brown field sites throughout the greater Perth metropolitan area. This outcome has eventuated due to unprecedented population growth and the need to increase population densities and reduce the urban sprawl and thus create sustainable urban communities.

Many of the LGA's throughout Australia are now developing urban forest strategies (UFS) to aid them in identifying opportunities for strategic short, medium and longer term placement of larger canopy trees and diversification of species to aid resilience of the urban forest.

Many of the LGA's who have developed an UFS are aiming for targets of around 20% including Town of Victoria Park who are aspiring to hit this target through the planting of approximately 256,000 new trees in public areas. Each new tree cost about $250 to plant and establishment which includes watering for two years to maximise survival rates costs in the order of $2,250. A budget allocation of $1,000,000 in 2019-20 has been approved by the Town of Victoria Park to facilitate this undertaking.

The Town of Cambridge (the Town) is about to embark on the development of an urban forest strategy. This document will help guide the Town on future opportunities for increasing canopy cover within the local area. The Town has committed $70,000 to park and street tree planting this financial year which will facilitate the planting of approximately 400 new park and street trees. Once the UFS is endorsed by Council the number of new plantings may need to increase each year to offset losses experienced on private land.

The Town of Victoria Park is looking to gain support from all LGA's to lobby the State to develop a funding mechanism (Similar to the 'Five Million Trees for Greater Sydney' grants program) through State Government co-funding of an accelerated tree planting program throughout the greater Perth metropolitan area.

The Town of Victoria Park plans to request the state government establish a 'Local Government Greening Perth' grant program and allocate between $10,000,000 and $20,000,000 per annum to assist LGA's to grow and maintain their urban forests.

POLICY/STATUTORY IMPLICATIONS:

There are no Policy or Statutory Implications related to this report.

FINANCIAL IMPLICATIONS:

There are no Financial Implications related to this report.

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STRATEGIC DIRECTION:

This aligns with goal four of the Towns strategic community plan to have neighbourhoods which are well planned, attractive, respectful of the character and responsive to future needs. It also provides background support to our natural environment and the future focus of developing and implementation of an urban forest strategy to increase tree cover.

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy No. 1.2.11 and it deemed no consultation is required.

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CR19.75 12 ELIMATTA WAY, CITY BEACH - REQUEST FOR TREE REPLACEMENT

ADMINISTRATION RECOMMENDATION:

That: Council-

1. NOTES that the tree on the verge outside 12 Elimatta Way, City Beach, is in decline and also encroaches onto private property, therefore posing a safety risk;

2. APPROVES the removal of the tree, for the above reason, subject to;

2.1 The Town writing to, and seeking support for removal, from the owners of 11, 12, 13 and14 Elimatta Way, and the residents of 20 and 22 Boronia Crescent, City Beach;

2.2 No written objection is received those owners;

2.3 The replacement tree is WA Peppermint (Agonis flexuosa) as per the Towns approved Treescape Plan; and

3. If a written objection is received, retains the tree and pruning work is to be undertaken, as recommended in the July 2019 report.

SUMMARY:

This report seeks the Council to consider a proposal to remove the existing Tuart tree from the Verge of 12 Elimatta Way, City Beach, as the tree is in decline. The Tree was inspected by a contractor of the Town and the tree was recommended for retention, however, the Town's officers have been out to site and are of the opinion, the retention of the tree will only delay the expected outcome of further decline resulting in the trees demise. The owner of the property has been consulted and has requested to see a WA Peppermint as the replacement tree, which aligns with the Towns Treescape Plan.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its community to another level of government/body/agency.  Executive The substantial direction setting and oversight role of the Council. e.g. adopting plans and reports, accepting tenders, directing operations, setting and amending budgets. Legislative Includes adopting local laws, town planning schemes & policies. Review When the Council operates as a review authority on decisions made by Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Information For the Council/Committee to note.

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Address/Property Location: 12 Elimatta Way, City Beach Report Date: 6 August 2019 Responsible Officer: Peter Maloney, Acting Director of Infrastructure and Works Reporting Officer: Andrew Head, Manager of Parks and Natural Environment Contributing Officer: Nil Reporting Officer Interest: Nil Attachment(s): 1. 12 Elimatta Way CTS tree report 2. 12 Elimatta Way TOC tree report

BACKGROUND:

A Large Tuart tree (Eucalyptus gomphocephala) on the verge of 12 Elimatta Way, City Beach is in decline. The resident has requested that the tree be inspected to ensure the tree doesn’t pose a risk to their property and the public. The tree significantly encroaches onto private property and poses a safety risk.

In 2016-17, the tree was given stem implants of nutrient (MEDICAP) to improve overall health and vitality to the tree. The response by the tree has been mediocre at best with the greatest recovery in the section of canopy to the east which is slowly starting to bifurcate from the main stem (As can be seen from the adventitious root which is developing in the union).

The tree was inspected in June 2019 by the Town's Contractor, Classic Tree Services and the tree was recommended for retention, subject to removal of all dead wood greater than 40mm.

DETAILS:

The Town's Officers have been out to site to peer review the report by Classic Tree Services and believe that the work recommended will only serve to delay the expected outcome of further decline resulting in the trees' demise.

The majority of the trees canopy has senesced to the point it provides very limited life as a shade tree. The only relatively healthy section of the canopy is the branch which is starting to separate from the main stem (On the property side and leeward side of the strong south westerly winds) which could fail and fall towards the property.

Using the Australian Standard for amenity tree pruning (AS 4373:2017) as a guide this potential risk above is hard to mitigate without impacting the health and vigour of the tree in the short, medium and longer term due to the extensive limb removal required.

The Town asked the owner of the property if they would be supportive of replacing the tree like for like however there is no appetite for this and the owner would prefer to see a WA Peppermint (Agonis flexuosa) as the replacement tree as per the Towns Treescape Plan.

The officers believe that the required dead wooding of this tree is likely to cost as much as the removal of the tree and that this is now the time to decide if this tree should be replaced in light of the current health and structural issue identified.

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POLICY/STATUTORY IMPLICATIONS:

Policy 5.1.3 Management of Street trees in relation to tree removal states that the Town will;

i. Remove, as required, dead or dying trees; ii. Remove a live and healthy street tree only as a last resort, after all other management options have been exhausted and after the establishment of sufficient justification, the completion of a street tree risk assessment report and approval by the Manager of Infrastructure Parks; iii. Prior to removing the tree in (ii) above, advise the residents, living close to the tree, (approximately six), of the reasons for its removal; iv. Only consider a street tree removal request from the public if received in writing (hard copy or electronic)

FINANCIAL IMPLICATIONS:

The identified pruning or entire removal of this tree is likely to be in the order of $1,000. The replacement tree will be $2,500 for planting and two years establishment. All of this work could be accommodated within existing budget allocations.

STRATEGIC DIRECTION:

The Strategic Community Plan Strategy 4.3, aspires to make our neighbourhoods green and pleasant by increasing the visual appeal of our street landscape and verges and, at the same time, also advises to increase the overall tree canopy in our streets.

This proposed tree replacement will increase the visual appeal of the streetscape but will impact the existing tree canopy cover for the next 10-15 years as the new tree matures to full canopy size.

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy No. 1.2.11 and it deemed no consultation is required however in this case it is recommended the Town write to the six nearby residents (as per Policy 5.1.3 Management of Street Trees) advising them of the outcome (If approved) to remove the tree and replace with an Agonis flexuosa.

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CR19.76 LAKE MONGER DOG EXERCISE AREAS - CONSIDERATION OF SUBMISSIONS AND PROJECT DELIVERY

ADMINISTRATION RECOMMENDATION:

That Council:-

1. RECEIVES the Lake Monger Dog Exercise Area Concept Plan Public consultation feedback;

2. APPROVES of a staged approach for dog exercise facilities at Lake Monger, using the current allocated budget, as part of stage 1;

2.1 Section of fencing of approx. 230 metres along Lake Monger Drive, as shown in Attachment 1 (section 1a);

2.2 A drink fountain which can also be accessed by dogs using the facility;

2.3 Park benches;

2.4 A bin with dog waste facilities on the eastern end of the site;

2.5 Appropriate Signage; and

3. LISTS for consideration in future budgets an amount for car parking, agility training equipment, lighting and other items, to service the dog exercise area.

SUMMARY:

The Lake Monger Activity Plan endorsed by Council in September 2018 identifies a dog exercise area in the Southeast corner of Lake Monger Reserve. Council approved an amount of $65,000 in the 2018/19 financial year budget for dog exercise areas. This report provides the feedback received from the community, outlines a preliminary concept design option for the dog exercise area and proposes the current and future stages of the project.

AUTHORITY / DISCRETION

Review When the Council operates as a review authority on decisions made by Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Information For the Council/Committee to note.

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Address/Property Location: Lake Monger Reserve Report Date: 7 August 2019 Responsible Officer: Peter Maloney, Acting Director Infrastructure and Works Reporting Officer: Andrew Head, Manager Parks and Natural Environment Contributing Officer: Richard Treanor, Senior Landscape Officer (former) John Giorgi, JP, Chief Executive Officer Reporting Officer Interest: Nil Attachments: 1. Lake Monger Dog Exercise Area Concept Plan 2. Consultation summary

BACKGROUND:

At its meeting held on Tuesday 25 September 2018, Council endorsed the Lake Monger Activity Plan and Implementation Program as presented in report CR18.144. The Lake Monger Activity Plan identifies the Southeast corner of Lake Monger Reserve as a dog exercise area. The Council decided, in part, that Council:

9. REQUESTS a report be submitted to the Council by no later than December 2018 detailing concept designs for the fenced dog exercise area for endorsement to go to broader community consultation;

After the Council Meeting, signs were placed in Cowden Park and other locations around Lake Monger inviting park users "to be a part of a working group providing initial input and feedback on preliminary ideas" before broader community engagement being carried out.

On 17 October 2018, representatives of the Town met with approximately ten people including the Mayor and Elected Members at Lake Monger Reserve to discuss the project, which facilitated discussion regarding project context, site opportunities and constraints, examples of other similar projects and potential elements that could be considered in current or potential future stages of the project.

On 18 December 2018, a report was presented to Council with the attached draft concept plan, seeking approval to go out to public consultation. The Council decided: -

That Council:-

1. RECEIVES the Lake Monger Dog Exercise Area Concept Plan; 2. APPROVES the advertising of the Lake Monger Dog Exercise Concept Plan for public comment in February 2019; and 3. NOTES that a further report on the outcome of the public consultation will be submitted to Council at the conclusion of the public consultation period.

A four week public comment period was undertaken in May 2019 and was advertised in the Town's community news page and website. Signs placed at Lake Monger and Cowden Park showing the Plan and providing details for how to submit feedback.

The Concept Plan was made available for review/collection at the Town of Cambridge Administration Centre, Cambridge Library and the Town's website and was emailed to those that provided their contact details during previous consultation on the Lake Monger Activity Plan and dog exercise area.

The public consultation period feedback has been compiled, consolidated and attached to this report.

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DETAILS:

To assist in determining the staging required and as part of the consultation on the proposal, respondents were asked to indicate their priority for provision of support infrastructure. A summary of the results of this consultation are tabulated below.

TOTAL % PRIORITY TYPE P1 P2 P3 % P1 % P2 % P3 OF TOP THREE Agility training elements 26 0 0 19.55 0 0 19.55 Additional fencing 26 6 0 19.55 4.55 0 24.09 Alternative surface materials (i.e. bark, sand) 9 3 1 6.77 2.27 0.78 9.81 Buffer landscaping to Lake Monger Drive 12 3 0 9.02 2.27 0 11.30 Drinking fountains and dog watering dishes 41 30 2 30.83 22.73 1.55 55.10 Floodlighting for early morning and evening use 10 37 14 7.52 28.03 10.85 46.40 Formalise car park and pathway connection 3 6 5 2.26 4.55 3.88 10.68 Logs and rocks for scrambling/climbing 1 7 8 0.75 5.30 6.20 12.26 More bins and waste bag dispensers 1 14 15 0.75 10.61 11.63 22.99 More trees 1 9 13 0.75 6.82 10.08 17.65 Path Connection to shared path adjacent to 2 3 1 1.50 2.27 0.78 4.55 Mitchell Freeway Path connection along Lake Monger Drive 0 5 9 0.00 3.79 6.98 10.76 Seating 1 4 16 0.75 3.03 12.40 16.19 Signage 0 1 1 0.00 0.76 0.78 1.53 Shelters 0 3 14 0.00 2.27 10.85 13.13 Toilet 0 1 10 0.00 0.76 7.75 8.51 Sections raised to improve drainage with 0 0 11 0.00 0 8.53 8.53 Irrigated turf Water and/or mud play 0 0 9 0.00 0.00 6.98 6.98 Total Responses 133 132 129 100 100 100

Respondents were asked to select their first three preferences for consideration as part of the upgrade. The feedback clearly identified in order of priorities that drinking fountains, floodlights, fencing, bins, agility training equipment, seating and additional trees were nominated by the community as being the most important elements.

The concept layout plan (Provided in Attachment 1) illustrated the functional arrangement proposed for the dog exercise areas.

The proposed addition of a significant amount of fencing on the Reserve was a contributing factor in the final design. The original concept would have had a significant visual impact on the wide open space and would be visually intrusive.

It's proposed that a minimalist staged approach be applied to the project. A low height fence along Lake Monger Drive is recommended. If the need arises, the fencing can be included in the future. It is recommended that the fencing works occur in conjunction with the installation of an additional dog friendly drink fountain. The budget allocation for this project will be fully expended supplying all fences and a new drink fountain to the site. If the fencing for the original concept was proceeded with, additional budget would be required for seating and bin facilities to ensure all required furniture is in place.

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One way to overcome this need for additional budget would be to partially fence (along Lake Monger Drive and marked as 1a) as shown on Attachment 1 (and marked as 1b) initially with formalised car park and support infrastructure to be reviewed and considered at later stages. This would then allow the supply and installation of two benches, two entry gates, another bin, dog waste bag holder and an additional drink fountain. The fencing will not be designed to prevent every dog escaping (Only 1.2 metres high) but will be used to discourage the majority of dogs roaming onto the busy nearby road.

POLICY/STATUTORY IMPLICATIONS:

No approval will be required for these works.

FINANCIAL IMPLICATIONS:

The Town has an amount of $65,000 in the 2018/2019 budget towards fenced dog exercise areas in Lake Monger Reserve. This has been identified as a carry forward into the 2019/2020 Budget.

Preliminary estimates indicate the fencing and entry points would be in the order of around $65,000 if fully installed as per the original consultation plan and carried out within budget. This would leave no remaining budget to install any other essential facilities.

The alternative staged approach would be to only fence the section along Lake Monger Drive and close in the smaller area of 2400 square metres which would then allow for the installation of the other critical infrastructure.

Stage 1

a) 230 metres of fencing along Lake Monger Drive (marked as 1a) will cost $28,000 b) Dog friendly drink fountain is estimated to cost $10,000 c) Two park benches on pads is estimated to cost $5,000 d) Park bin with dog waste holder will cost $1,000 e) Signage on both entries will cost around $1,000

Future stages could include supply and installation of parking facilities, connecting path network, dog agility training equipment and a review of lighting needs.

Possible Future Stages

• 104 metres of fencing and two entry gates to enclose 2400 square metre area (marked as 1b) will cost $15,000 • Car Park upgrade indicatively will cost $5,000 per car bay (number of car bays still to be determined, subject to detailed design and scope) • Agility training equipment will cost $15,000 (subject to detailed design and scope) • Lighting of the facility will cost approximately $15,000 for design and installation, approximately $4,000 per light (number of lights to be determined subject to detailed design)

The additional operational costs will be monitored throughout 2019/20 to determine future need to increase operational budget allocations.

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STRATEGIC DIRECTION:

The report recommendation embraces the following strategies of the Town's Strategic Community Plan 2018-2028:

Goal 1: A sense of community, pride and belonging Strategy 1.1 Encourage and support participation in a range of public activities and events where residents can gather and interact Strategy 1.2 Promote our strong community identity and focus our responses on the needs of local residents, businesses and ratepayers

Goal 2: Quality local parks and open spaces for the community to enjoy Strategy 2.1 Adopt a more strategic and coordinated approach to the planning of our parks and greenspaces recognising their diverse roles and local community preferences Strategy 2.2 Improve the maintenance and provision of amenities in our local parks and district open spaces reflecting local values and priorities and the broader regional demand on facilities

Goal 3: An active, safe and inclusive community Strategy 3.1 Focus on improving and expanding those places where community groups interact to encourage greater participation Strategy 3.3 Encourage a range of activities that better align with the diverse needs of ratepayers of all ages, cultures and abilities Strategy 3.4 Act to create and maintain safe, friendly and open environments that residents can access and enjoy

Goal 4: Neighbourhoods where individual character and quality is respected, and planning is responsive to residents Strategy 4.4 Enhance and respect our existing streetscapes, setbacks and green spaces

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy No 1.2.11 as requiring a community consultation level of "Consult".

The consultation process included a four week public comment period in 2019 (outside of school holidays) was advertised in the Town's community news page and website. The Concept Plan was made available for review/collection at the Town of Cambridge Administration Centre, Cambridge Library and the Town's website. The Concept Plan was emailed to those that provided their contact details during previous consultation on the Lake Monger Activity Plan and signs were placed at Lake Monger and Cowden Park showing the Plan and providing details for how to submit feedback.

The purpose of this report is to provide the community feedback to Council to inform priorities for delivery of the project components.

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CR19.77 PROPOSED BLACK SPOT PROGRAM SUBMISSIONS 2020-2021

ADMINISTRATION RECOMMENDATION:

That Council:-

1. APPROVES the following intersections for submission to the 2020-2021 Black Spot Grant program:-

No. LOCATION/PROJECT TREATMENT COST STATE LGA BENEFIT GOVT COST RATIO 1 Bold Park Drive/Oceanic Install traffic $51,000 $34,000 $17,000 1.15 Drive island in Bold Park Drive. Reinforce priority signage with two Give Way signs 2 Crosby Street/Grantham Install traffic $54,000 $36,000 $18,000 1.39 Street islands north and south. Reinforce priority signage with two Stop signs, on both north and south 3 Kimberley Street/Lake Install protected $114,000 $76,000 $38,000 2.10 Monger Drive right turn pocket in Kimberley Street south with new traffic island. 4 Perry Lakes Create left and $81,000 $54,000 $27,000 1.66 Drive/Oceanic Drive right turn lanes on Perry Lakes Drive. Remove large pine tree on south-east corner to improve sight lines westwards.

SUMMARY:

In April 2019, Main Roads WA invited the Town to submit viable projects for the 2020-2021 Black Spot program. After a review of the Town's road network, it is recommended to submit and nominate four projects, under the Benefit Cost Ratio (BCR) criteria, in recognition of the tangible safety benefits previously demonstrated under the Black Spot program.

The four projects identified for the 2020-2021 Black Spot program are:

1. Bold Park Drive/Oceanic Drive 2. Crosby Street/Grantham Street 3. Kimberley Street/Lake Monger Drive 4. Perry Lakes Drive/Oceanic Drive

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AUTHORITY / DISCRETION

Address/Property Location: 1 Bold Park Drive, Floreat Report Date: 1 August 2019 Responsible Officer: Peter Maloney, Acting Director Infrastructure and Works Reporting Officer: Frank Strever, Coordinator Design, Waste and Technical Services Contributing Officer: Andrew Head, Manager Parks and Natural Environment Reporting Officer Interest: Nil Attachment(s): 1. Bold Park Drive/Oceanic Drive plan 2. Crosby Street/Grantham Street plan 3. Kimberley Street/Lake Monger Drive plan 4. Perry Lakes Drive/Oceanic Drive plan

BACKGROUND:

All Local Governments in Western Australia have been requested by Main Roads WA (MRWA) to review their respective road networks and consider submitting viable projects for the 2020-2021 Black Spot Program.

The Black Spot Program is aimed at supporting the obligation placed on Local Governments to investigate possible safety improvements on roads under their control.

The Black Spot funding grants are divided into:-

(i) National Black Spot grants (urban areas): Fully funded projects that satisfy the criteria of a minimum of three casualty crashes over the last five years for intersections and mid-block short road sections; (ii) State Black Spot grants (urban areas): Funded 2/3 by the State Government and 1/3 by the local Government that satisfy the criteria of five crashes over the last five years for intersections and mid-block short road sections.

Casualty crashes are defined as crashes involving either a fatality or persons admitted to hospital or medical treatment.

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The treatment (or treatments) selected for each location must address the safety problem in the most cost effective manner and typically include some of the following counter measures:

• Road alignment improvements; • Signing and delineation improvements; • Installation or modification of traffic light signals; • Construction of roundabouts; • Installation of pedestrian signals; • Speed control measures; • Installation of splitter or traffic islands; and • Provision of better sight lines.

Submissions from all Local Governments are ranked in accordance with their Benefit Cost Ratio (BCR) and projects with the highest BCR are funded.

Alternatively, Road Safety Audit (RSA) submissions can also be considered for intersections and short lengths of road following the assessment by an independent audit team. The road safety audits completed by Council's are then ranked by Main Roads WA (MRWA) in terms of a risk analysis criteria.

DETAILS:

A review of the Town's road network has been completed based on information provided by Main Roads WA relating to crash data during the five year reporting period 1 January 2014 to 31 December 2018.

The long term effectiveness of this Blackspot Program can be seen by the downward trend in reported crashes between the five year periods ending 2011 and 2018, across the Town's road network.

The proposed submissions for the Black Spot 2020-2020 program are:-

No. LOCATION/PROJECT TREATMENT COST STATE LGA BENEFIT GOVT COST RATIO 1 Bold Park Drive/ Oceanic Install traffic island $51,000 $34,000 $17,000 1.15 Drive in Bold Park Drive and reinforce priority signage with two Give Way signs 2 Crosby Street/ Grantham Install traffic islands $54,000 $36,000 $18,000 1.39 Street north and south. Reinforce priority signage with two Stop signs, on both north and south 3 Kimberley Street/ Lake Install protected $114,000 $76,000 $38,000 2.10 Monger Drive right turn pocket in Kimberley Street south with new traffic island.

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4 Perry Lakes Drive/ Create left and right $81,000 $54,000 $27,000 1.66 Oceanic Drive turn lanes on Perry Lakes Drive. Remove large pine tree on south-east corner to improve sight lines westwards.

An analysis of the existing and proposed treatments above is outlined below.

1. Bold Park Drive/Oceanic Drive:

The nature of the concern at this intersection is that motorists are failing to adhere to give way at the intersection. 9 crashes have been reported over the last five years 2014-2018. There is a lack of intersection definition. It is proposed to reinforce this intersection for motorists by installing an island and constructing a nib on the northern side of Oceanic Drive east of the intersection. This is illustrated below however this proposed concept design can be seen more clearly in attachment 1.

2. Crosby Street/Grantham Street:

The Crosby Street intersection is a large intersection with good sight distances. From the crash reports it has been deduced that Motorists are driving through the intersection and causing right angle crashes. There have been 7 reported crashes over the last 5 years 2014-2018. It is proposed to reinforce the priority messaging to motorists by installing traffic islands north and south along Crosby Street and double up the stop signs. The concept design below demonstrates the proposed Black Spot treatment (attachment 2).

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3. Kimberley Street/Lake Monger Drive:

It was noted that most of the crashes are rear end crashes in Kimberley Street, possibly due to congestion and the downhill grade. In addition the pedestrian alignment through the intersection is also undesirable and requires rectification. 25 crashes were reported at this intersection over the 5 year period 2014-2018. 5 of these crashes were notably casualty type crashes.

It is suggested that a design which incorporates installing a protected right turn island may mitigate a number of the crashes at Kimberley Street/Lake Monger Drive. In addition, an improved pedestrian crossing is proposed which will assist the travel paths of the community.

It is expected that the Black Spot proposal would involve the loss of 3 trees to the east on the park verge as road widening is required in order to effectively achieve this treatment. It is worth noting that the tree in the North West corner of the park is a Brazilian Pepper (Schinus) which will be severely impacted in the proposed design. Further to this, two other trees, those being a Bottlebrush (Callistemon) and a Flame Tree (Erythrina) will require removal to achieve the required road alignment.

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The concept design below outlines the proposed Black Spot treatment (attachment 3).

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4. Perry Lakes Drive/Oceanic Drive:

The crash data from 2014-2018 shows 8 reported crashes for the intersection of Perry Lakes Drive and Oceanic Drive. Rear end crashes in Perry Lakes Drive are likely due to congestion and the large Pine tree restricting sight distances and or causing motorists to drive to far forward then stopping in line of Oceanic Drive traffic flow.

It is proposed to widen the eastern side and modify the intersection seagull island whilst also improving sight distances for motorists by removing the Pine tree to the east. The effect of these treatments should address safety and operational traffic flow issues with the creation of the left turn pocket along Perry Lakes Drive.

The proposed concept design is shown below and more clearly in attachment 4.

In order to retain the Large Monterey Pine (Pinus), concept designs were also considered, by examining the widening of the western side which similarly impacted on the loss of a mature Tuart (Eucalyptus). This alternative did not provide as many benefits to the safety and cost of the intersection as the above proposal shows in attachment 4.

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POLICY/STATUTORY IMPLICATIONS:

Policy No. 5.2.17(a) 'Road Design Standards' indicates that "design and construction be compatible with best modern practice and design".

FINANCIAL IMPLICATIONS:

There are no Financial Implications related to this report in this current Financial Year. Subject to the Council approval and Main Roads WA approval for these projects, the funding will be 1/3 Local Government and 2/3 State Government in the 2020-2021 Financial Year.

STRATEGIC DIRECTION:

This report recommendation embraces the following strategies of the Town's 2018-2028 Strategic Community Plan:-

Our Neighbourhoods

Goal 6: Efficient transport networks Strategy 6.1 Coordinate our approach to transport planning, acknowledge transport pressures and respond to local needs and broader district and regional initiatives. Strategy 6.2 Engage with surrounding local governments to ensure a more coordinated response to land use and transport planning and noise impacts

COMMUNITY ENGAGEMENT:

All conditionally approved Black Spot projects for the 2020-2021 program will involve direct and indirect community consultation. It is recognised that the safety benefits will be weighted highly versus tree amenity concerns.

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CR19.78 CITY BEACH PEDESTRIAN WORKS PROJECT UPDATE

ADMINISTRATION RECOMMENDATION:

That Council:-

1. APPROVES plan SK-C-0012 (as shown in Attachment 2) that was developed from the concept plan presented to Council on 22 May 2018 (Item CR18.76); and

2. APPROVES a Request for Tender with the objective of completing the project works in plan SK-C-0012, prior to the end of April 2020.

SUMMARY:

As required by the Notice of Motion 12.1 at the Council Meeting on 23 July 2019, an update is provided on the City Beach Pedestrian Works Project on Challenger Parade and Fred Burton Way. A total funding of $475,000 is provided in the 2019-2020 Budget for these project works. It is anticipated that the Project will be delivered between 1 March 2020 and 30 April 2020.

AUTHORITY / DISCRETION

Address/Property Location: 1 Bold Park Drive, Floreat Report Date: 8 August 2019 Responsible Officer: Peter Maloney, Acting Director Infrastructure and Works Reporting Officer: Frank Strever, Coordinator Design, Waste and Technical Services Contributing Officer: Jon Bell, Manager Technical Services and Works Reporting Officer Interest: Nil Attachment(s): 1. Proposed Changes to Challenger Parade Concept Plan 2. Overall Layout Plan

BACKGROUND:

At the Council meeting held on 23 July 2019 (Item 12.1 City Beach Pedestrian Works - Request for Progress Report), it was decided that:-

Council DIRECTS the CEO to provide:

1. A report to the August 2019 meeting on the status of the City Beach Pedestrian Works Project and funding as approved at the 22 May 2018 Ordinary Council Meeting; and

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2. A project plan, including a timeline, to relocate the bus stop(s) from Challenger Parade to Fred Burton Way and install new shelter(s) by no later than 30 September 2019.

At its meeting held on 22 May 2018, Council resolved that:

(i) The following options for the proposed changes to Challenger Parade pedestrian and traffic calming works, as presented in the community survey undertaken in March 2018, to be endorsed:

(a) Option 1 relocation of bus stops and associated works; (b) Option 2 installation of new medians and pedestrian refuges; (c) Option 3 closure of existing southern entry/exit to Fred Burton carpark from Challenger Parade and associated works; (d) Option 4 closure of existing southern entry/exit to main beach car park and associated works; (e) Option 5 improvements to existing northern entry/exit to main beach car park; (f) Option 7 new footpath connections from Challenger Parade to Clancy's and beach; (g) Option 8 traffic calming measures on Challenger Parade and (subject to Main Roads approval) implement 40 kmh speed zone; and (h) Option 9 close existing northern exit from Fred Burton Carpark at Challenger Parade and associated works;

(ii) Design works commence on Options 1,2, 3, 4,5 and 9;

(iii) Funding be included in the draft 2018/2019 budget for:

(a) Construction of Options 1,2,3,4, 5 & 9; (b) Design and Construction of Option 8; (c) Design and Construction of Option 7; and

(iv) Detail design works include review and appropriate measures to deal with comments received regarding car park layout, traffic flow and cyclist issues.

These concept options were illustrated in the CR18.76 report attachment and reproduced as attachment 1 to this report. This was approved by Council 22 May 2018, with exception of option 6.

DETAILS:

The overall design of the project, Drawing SK-C-0012, is provided as Attachment 2 to this report. The status of incorporating the original design concepts, approved by Council in May 2018, into this design drawing are as follows:

Option 1 - Relocation of Bus Stops and Associated Works

The Town liaised with the Public Transport Authority (PTA) and investigated relocating three bus stops from Challenger Parade to the western side of Fred Burton Way. The PTA refused this on the grounds that the bus movements would involve significant deviation and right hand turns in order to get back onto their routes.

The Administration then investigated relocating the Challenger Parade bus stops to inside the Fred Burton car park. This proved unsatisfactory to PTA in their advice that they require three bus stops that are Universal Access and passengers can transfer from one bus to another before each bus heads off to different schools.

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The Administration then investigated constructing an embayed area for the bus stops on the eastern side of Fred Burton Way. The bays will require bus hard stand areas, new kerbing and a footpath to connect the proposed bus stops. This path is proposed to extend to the existing footpath on the northern side of Oceanic Drive. So far, this is the only proposal to be accepted by PTA and is shown on the design drawing SK-C0012.

Option 2 installation of new medians and pedestrian refuges

North bound and south bound traffic is channelised with a raised central median that incorporates trees. The central median has been extended to provide additional locations for pedestrians to cross, traffic calming, and prevent U-turns in this zone.

The design has retained the redundant bus bay on the western side of Challenger Parade opposite Fred Burton car park so that it may be used as a future short stay drop-off - pick-up zone for tourist/party buses.

Option 3 closure of existing southern entry/exit to Fred Burton car park from Challenger Parade and associated works

The design incorporates traffic calming treatments and pedestrian at grade crossings which links with the City Beach facilities to the west.

Option 4 closure of existing southern entry/exit to main beach car park and associated works

The design has modified the original option to improve safety and management of service vehicles exiting Odyssey, Rise and Hamptons. The original concept indicated a complete closure of entry and exit at this location. The design provides a left turn exit only for vehicles using the access road adjacent to the restaurants. This modification will eliminate potential conflicts of service and heavy vehicles driving through the car park. A better pedestrian route is provided on both sides of this exit.

Option 5 - improvements to existing northern entry/exit to main beach car park

The design has modified the original option by including a pedestrian refuge island at the intersection to the main carpark to separate the two exit lanes from the one entry lane.

Option 7 - new footpath connection from Challenger Parade to Clancy's and beach

This option has been incorporated directly into the design by the removal of the narrow vehicle access driveway. More pedestrian links can be incorporated in the re-design of the two kidney shaped car parks and the rectangular car park between Clancy’s and the 3 restaurant facilities that is funded in the 2019/20 Budget

Option 8 - traffic calming measures on Challenger Parade and (subject to Main Roads approval) implement 40 km/h speed zone

The current speed zone is 50 km/h south of the Fred Burton car-park pedestrian entry and 60 km/h north of the Fred Burton car-park pedestrian entry. The design uses the extended channelisation to reduce vehicle speeds in this pedestrian featured area. It is proposed that Main Roads WA is approached to consider rezoning the section of Challenger Parade adjacent to the car-parks, as a 40 km/h speed zone. This will require a road-safety audit and further traffic calming measures, such as rubber speed cushions that can be retro-fitted to the completed project if necessary. If not approved, then the administration will request that

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the existing 50km/h zone is extended northwards to the entry of the northern kidney carpark.

Option 9 - close existing northern exit from Fred Burton Carpark at Challenger Parade and associated works

This option is included in the design as a "left-in /right-in only entry" from Challenger Parade. It allows for the entry of articulated buses from Challenger Parade that are heading towards the three bus bays on Fred Burton Way.

The preliminary design makes provision for:

Design Drawing SK-C-0012 (Attachment 1) Departure from Concept Drawing (Attachment 2) Option 1 - Relocates School bus stops from Concept drawing designated bus bays on the west Challenger Parade to the east side of Fred side of Fred Burton Way. Burton Way New shelter/s will be provided. Option 2 - Installing a 3 metre wide raised Minor change extending the new raised median median with trees and shrubs to separate north across closed vehicle access as per Option 3. and south bound traffic lanes and pedestrian refuges at crossings. Option 3 - Close vehicle access to Fred Burton New raised median extended across closed car park and installs new raised pedestrian vehicle access. crossing points along Challenger Parade.

Option 4 - Closes the southern entrance to the Concept drawing designates this as a slip road exit beach side carpark and removes the left turn with pedestrian connection by closing carpark slip lane. connection.

Option 5 - Expand the car park exit to provide Inclusion of a pedestrian refuge island. dedicated left and right turn out lanes. Option 6 - Connect northern and southern No change. beach side carparks was not adopted by Council Option 7 - Continue footpaths from Challenger No change. Parade to Clancy's. Option 8 - Subject to Main Roads WA approval, No change. implement a 40 km/h speed limit on Challenger Parade in this area with raised plateau/s to calm traffic. Cycle lanes will have gentle slopes over these plateaus. Option 9 - Change Fred Burton car park to have No change. entry only for vehicles with additional footpath and all vehicles exiting Fred Burton Way

Indicative Timeline

The overall project timelines proposed for this project are detailed below:

1. Complete project options 1,2,3,4,5,7,8,and 9 to 85% design stage - 30 August 2019 2. Commission Road Safety Audit for 85% design and incorporate recommendations into final design/specs - 15 September 2019 3. Request approvals from PTA and MRWA - 30 September 2019 4. Issue request for Tender - 15 October 2019 5. Appoint contractor for construction of project - 30 November 2019 6. Project construction - 1 March 2020 to 30 April 2020

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POLICY/STATUTORY IMPLICATIONS:

There are no Policy or Statutory Implications related to this report.

FINANCIAL IMPLICATIONS:

There are no Financial Implications related to this report as the 2019-2020 Budget has a total funding of $475,000 towards this project from 4 accounts:

Challenger Parade - Improved pedestrian access from Fred Burton Car park $227,000

Challenger Parade and Oceanic Drive - Traffic calming measures: $155,000

City Beach precinct - Challenger Pde pedestrian paths & crossing improvements $53,000

City Beach Car park - pedestrian prioritised car park connection $40,000

Total $475,000

Furthermore, $323,000 for asphalt resurfacing Fred Burton car park was carried forwarded to the 2019/20 Budget from 2018/19. These works will be integrated within the City Beach pedestrian and traffic calming project.

STRATEGIC DIRECTION:

The recommendations from this report supports the Town’s 2018-2028 Strategic Community Plan:-

Goal 3: An active, safe and inclusive community; Strategy 3.4 Create and maintain safe environments

COMMUNITY ENGAGEMENT:

Extensive community engagement was included in the 22 May 2018 Report CR18.76. This outlined 175 responses to a survey which sought views on proposed options to improve pedestrian crossings and traffic calming measures on Challenger Parade. This report and subsequent design work has refined the original endorsement options while maintain the general direction of Council.

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CR19.79 TENDER NO.RFT 24-19 - OPERATING LEASE FOR WEMBLEY GOLF COURSE MACHINERY

ADMINISTRATION RECOMMENDATION:

That Council APPROVES the tender recommendation for RFT24-19 Operating Lease for the Wembley Golf Course Machinery to Toro Australia, as contained in the confidential report.

SUMMARY:

Four (4) tender submissions for the Operating Lease for Wembley Golf Course Machinery with Tender No. RFT 24-19 were received.

Following the tender evaluation, it is recommendation that Toro Australia be selected as the successful tenderer. An evaluation and Recommendation report is provided as Confidential Attachment 2.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

community to another level of government/body/agency. Executive The substantial direction setting and oversight role of the Council. e.g.  adopting plans and reports, accepting tenders, directing operations, setting and amending budgets. Legislative Includes adopting local laws, town planning schemes & policies.

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Information For the Council/Committee to note.

Address/Property Location: Wembley Golf Course 200 The Boulevard Wembley Downs Report Date: 9 August 2019 Responsible Officer: A/Director Corporate and Community Services, Cam Robbins Reporting Officer: General Manager Wembley Golf Course, Joshua Madden

Contributing Officer: Wembley Golf Course Superintendent, Darren Wilson Reporting Officer Interest: Nil Attachment(s): 1. Evaluation Matrix ( Confidential) 2. Executive Evaluation Report ( Confidential)

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BACKGROUND:

The tender (RFT 24-19) "Operating Lease for Wembley Golf Course Machinery ") was advertised in the West Australian on 13th June 2019 and closed on 2nd July 2019. Four (4) submissions were received from the following organisations:

1. McIntosh and Sons 2. Toro Australia 3. AFGRI; and 4. Rex Rentals.

The following machinery is associated with the RFT 24-19;

1. 2 x Fairway Mower, plus 2 spare units 2. 3 x 3350 Greens Mower x 3 + 3 spare cutting units 3. 4 x Petrol Utility Vehicles 4. 2 x Diesel Utility Vehicles 5. 1 x Tees/Surrounds Mower 6. 1 x Wide Area Mower 7. 1 x Rough Mower 8. 1 x 3 Point Linkage Rollamower 9. 1 x Green Brush Mower 10. 1 x Zero Turn Mower 11. 1 x Self Propelled Spray Unit 12. 1 x Top Dresser 13. 2 x Bunker Rakes 14. 1 x Pedestrian Corer 15. 2 x Blowers 16. 2 x Green Rollers; and 17. 1 x 3 Point Linkage Aerator.

DETAILS:

The four (4) tender submissions received were evaluated in accordance with the Town's Policy 3.2.1 and as specified in the published RFT 24-19 documentation.

An evaluation report is provided as Confidential Attachment 2.

The result of the evaluation, against the tender selection criteria, identified Toro Australia that was the most thorough submission, ranked first for the qualitative criteria, provided the most benefits to the Wembley Golf Course and was also fully compliant.

POLICY/STATUTORY IMPLICATIONS:

The Local Government Act 1995 required public tenders to be called when the consideration value of the contract exceeds $100,000. The tender RFT 24-19 "Operating Lease for Wembley Golf Course" was advertised in the West Australian on 13 June 2019.

FINANCIAL IMPLICATIONS:

Operating lease costs for Golf Course machinery have has been included in the 2019/2020 Wembley Golf Course operating budget with the submission from Toro Australia within budget.

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STRATEGIC DIRECTION:

The report recommendations are consistent with the following strategies of the Town's 2018- 2028 Community Strategic Plan:

Specifically:

Goal 10 – The Town is a proactive local government that provides financially sustainable public assets, services and facilities.

Goal 10.1 – Ensure appropriate resources are allocated to the preparation and implementation of day to day decision making, broader strategic planning and major projects

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy No 1.2.11 as not requiring community consultation.

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CR19.80 NOTICE OF MOTION - LOCALS FIRST

ADMINISTRATION RECOMMENDATION:

That Council RECEIVES the report concerning "Locals First", and NOTES:-

1. The pay rates for ushers at the Quarry Amphitheatre;

2. The Town's Request for Quote/Tender documentation templates include Qualitative Criteria encouraging respondents involve local businesses (this criteria carries a weighting of 5% to the overall evaluation of Respondent's submissions); and

3. That future vacancies within the Administration will be advertised to include wording that encourages applicants from within the Town to apply.

SUMMARY:

At its 25 June 2019 meeting, via a notice of motion (12.1), Council decided:

That:-

"1. The CEO prepare a report which reviews the hourly rate in the current fees and charges for the Quarry Amphitheatre for casual duty staff and in particular usher fees with a view to amending the rate from $41.00 per hour to $25.00; 2. The CEO review tender evaluation guidelines and amend to ensure that local businesses are identified and noted as part of any tender evaluation; 3. The CEO should strive to have an increased local workforce of employees within the Town; and 4. A report on the above matter be submitted to Council by no later than August 2019."

This report presents the review of the hourly rate for ushers and tender evaluation guidelines, as well as a recommendation on a potential increased local workforce of employees within the Town.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Information For the Council/Committee to note.

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Address/Property Location: 1 Bold Park Drive, Floreat 1 Waldron Drive, City Beach Report Date: 12 August 2019 Responsible Officer: Acting Director Corporate and Community Services, Cam Robbins Reporting Officers: Manager People and Culture, Natasha King Manager Community Services, Priya Narula Manager Corporate Business, Rob Andrews Contributing Officers: Events Coordinator - Quarry Amphitheatre, Karen Langford Human Resources Officer, Jasper Silver Senior Payroll Officer, Cheryl Cavanagh Reporting Officer Interest Nil Attachment(s): 1. Pay rates

BACKGROUND:

A Notice of Motion (12.1) was presented to the 25 June 2019 Council Meeting, where it was stated that:

Consistent with our Locals First policy the Town should be seeking to:

(a) Use locals to provide casual staffing for the Quarry Amphitheatre. The amount of $41.00 per hour is excessive for hirers to pay for unskilled staff. (b) Encourage local businesses to tender for contracts with the Town; (c) Encourage local residents to be employed with the Town.

Details in relation to (a) to (c) are outlined below.

DETAILS:

Pay rates for Ushers at the Quarry Amphitheatre (QA)

1. Quarry Amphitheatre Staffing

QA staff, including casuals, are currently employed under the Town of Cambridge Collective Agreement 2018. Under this Agreement, rates of pay are defined in Table 1 of the attachment outlining pay rates. The minimum rate of pay, except for trainees and apprentices, is the entry point of Grade 1.

Ushers are paid Grade 1 entry level plus casual loading of 25%. Ushers under the age of 20 are paid a proportion percentage of the minimum rate of Grade 1 (Item 8.4, 2018 Town of Cambridge Collective Agreement), as outlined in Table 2 of the attachment.

In addition, as defined in the Collective Agreement (9.3g), penalty rates apply to hours worked outside of ordinary hours. The Collective Agreement (9.1a) defines ordinary hours of work for Quarry staff as being between 8.00am and 10.00pm, Monday to Sunday. The applicable penalty rates outlined in 9.3(g) of the Collective Agreement are:

(i) Monday to Friday - 20% loading for each part hour worked outside the span of hours under clause 9.1 (a); (ii) Saturday - 50% loading for each part hour worked; and (iii) Sunday - 75% loading for each part hour worked

Note - loading is calculated on the base rate.

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Ushers work the majority of their hours during ordinary hours i.e. Monday to Sunday, between the hours of 8am and 10.00pm. During the 2018/2019 season, ushers worked approximately 8% of their time outside of ordinary hours, and this was mainly for WA Ballet performances.

Table 3 in the attachment lists the current rates of pay, the current cost recovery charged to the hirer, and the difference between the two.

2. Alternatives to the Collective Agreement

2.1. A separate agreement for QA staff

Current employees are covered under the Town of Cambridge Collective Agreement 2018; however, a separate agreement could be entered into with QA staff, similar to that for pro shop staff at the Wembley Golf Course.

Any new agreement would need to be submitted to the Fair Work Commission and undergo the Better Off Overall Test (BOOT). The Commission must be satisfied that each award covered or prospective employee would be better off overall if the agreement applied to the employee, than if the relevant modern award applied.

2.2. Trainees

Under the Collective Agreement 2018, the minimum rate of pay is the entry point of Grade one within the Schedule 1 classification structure of the Agreement (Table 1 in the attachment) except for employees under the age of 20, and trainees and apprentices. However, as defined in the Agreement, this applies to apprentices and trainees employed under either a Commonwealth or State Government system and therefore is not applicable to QA employees.

2.3. Recruitment

There is the opportunity to consider the age and location of our pool of casual ushers.

Recruitment for the 2019/20 season staff will commence during August 2019 and the Administration could advertise vacancies to include wording that would attract candidates from within the Town who fall into the lower age bracket of 20 years and under, with relative pay rates as outlined in Table Two of the attachment. However, as seen in Table 4 of the attachment a 16 year old employee, and therefore older employees, are paid above $25 per hour outside of ordinary hours on a weekend.

For the purposes of Occupational Health and Safety, and because alcohol is served and consumed on site (Note: QA is a BYO venue), it is recommended that casual employees at the QA are at least 18 years of age. Pay rates for this age group are displayed in Table 5.

Encourage local businesses to tender for contracts within the Town

As part of the Town's procurement processes, all Request for Quote (RFQ) and Request for Tender (RFT) document templates require respondents to address, under the Qualitative Criteria section, the "Social and Economic Effects on the Local Community" which carries a weighting of 5% to the overall evaluation process.

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Under this criteria, respondents are advised:

• The Town encourages the involvement of local business. Respondents are to provide information on how, if successful, their involvement would provide social and economic benefits to the broader local community within the Town.

It needs to be noted that this criteria is contained in the templates, however, not every RFQ or RFT issued will use it, as there may not be a service and/or product provider within the Town of Cambridge. To include this criteria, when it has been identified there are no such providers within the Town, would make the evaluation process on this criteria pointless. As an example, the Wembley Golf Course RFT, seeking specific golf course machinery for their operations, does not include this particular criteria as there are no service/goods providers within the Town's boundaries.

Increased Local Workforce

As has been outlined in relation to the recruitment of QA staff, there is an opportunity for the all job advertisements to be updated to reflect wording that encourages candidates from within the Town to apply for these roles. Suggested taglines could include reference to:-

• Working in your local area • Working within your community • Working close to home • Working at one of the Town's unique locations.

In considering any changes to the advertisements or general recruitment, as per Human Resources Policies and Management Practices, 1.1 Recruitment and Selection - Management Practice and Guidelines, equal opportunity, anti-discrimination and procedural fairness principles must be adhered to.

POLICY/STATUTORY IMPLICATIONS:

Town of Cambridge Collective Agreement 2018 Human Resources Policies and Management Practices, 1.1 Recruitment and Selection - Management Practice and Guidelines

FINANCIAL IMPLICATIONS:

Necessary funds have been allocated in the 2019/2020 adopted budget for staff costs at the Quarry Amphitheatre.

STRATEGIC DIRECTION:

The report recommendation supports a number of priority areas and goals of the Town's Strategic Community Plan 2018 - 2028 specifically:

Our Council

Goal 10 The Town is a proactive local government that provides financially sustainable public assets, services and facilities.

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Goal 11: An efficient local government

Strategy 11.2 Align our human resources to the priorities of the Town and attract, develop and retain highly skilled and committed staff. Strategy 11.3 Embrace innovation and continuously strive to improve services delivered to the community.

Goal 12: Advocacy for the Community Strategy 12.3 Take actions and make decisions that adopt a "locals first" approach at all times

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy No. 1.2.11 as not requiring community consultation.

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CR19.81 COMMUNITY EVENTS PLAN 2019/2020

ADMINISTRATION RECOMMENDATION:

That Council:-

1. APPROVES the proposed 2019/2020 Town of Cambridge Festivals and Events program including:

(a) Christmas Festival at Lake Monger; (b) Australia Day Festival & Citizenship Ceremony at Perry Lakes (c) Cambridge Street Festival; (d) ANZAC Day Ceremony & Community Breakfast and (e) Community Awards and Volunteer Recognition Function; and

2. APPROVES the trial of a Community Event Partnership program to provide the opportunity for not-for-profit groups to apply for funding to work in partnership with the Town to deliver events within the local community.

SUMMARY:

On 26 June 2018, a Community Events Plan was endorsed by Council (CR18.95 - 2018- 2019 Community Events Plan). The Plan outlined a series of proposed events for the 2018/2019 Financial Year. The various events were well received by the Cambridge community and it is proposed to provide similar events in the 2019/2020 financial year.

This report seeks Council's support for the proposed community events to be held in the Town of Cambridge over the 2019/2020 financial year and for the delivery of a Community Event Partnership program which enables not-for-profit groups to deliver medium to large scale community events in partnership with the Town.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Information For the Council/Committee to note.

Address/Property Location: N/A Report Date: 8 August 2019 Responsible Officer: Cam Robbins, Acting Director Corporate and Community Services Reporting Officer: Priya Narula, Manager Community Services Contributing Officer: Renee McIntosh, Co-ordinator Community Development Reporting Officer Interest Nil Attachment(s): Nil

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BACKGROUND:

The Town provides a comprehensive calendar of events over the summer period which is well patronised by the local community. All major annual events, including the Christmas Festival and Australia Day Festival, were held with great success and saw excellent attendance numbers with around 4,000 people attending the Christmas Festival at Lake Monger and 2,500 attending the Australia Day celebrations. The Town's Cambridge Street Festival continued to be a popular event, in its fifth year, engaging community groups and community businesses and attracting approximately 10,000 people over the five hours, with over 60 market, community and food stalls, roaming entertainment and a stage entertainment program.

DETAILS:

1. Continuation of the major community events and function.

The following events have been very popular with the local community and are recommended to continue in 2019/2020:

1. Christmas Festival at Lake Monger; 2. Australia Day Festival; 3. The Cambridge Street Festival; 4. ANZAC Day Ceremony & Community Breakfast; and 5. Community Awards and Volunteer Recognition Function.

2. Discontinuation of "Music in the Park" events to provide partnering opportunities for events run by not-for-profit groups that benefit the Town's local residents and activate local spaces.

As it is proposed to maintain the same Festivals and Events budget as the previous two years ($240,000 including $24,000 of unconfirmed grant funding provided by Lotterywest), the Administration has considered ways to deliver more events to the local community, without compromising quality but ensuring increased engagement by local residents and community groups.

The Town provided two Music in the Park events over the 2018/2019 Summer season. The first event was held on Sunday, 25 November 2018 at Rutter Park in Wembley. The second event was held on Sunday, 31 March 2019 at Beecroft Park in City Beach. Each event ran well with attendance numbers averaging around 200-300 at each event. The combined cost of these was approximately $15,000.

The Music in the Park events were relatively successful, however it is proposed they be discontinued and the funds reallocated to provide not-for-profit community groups the opportunity to partner with the Town to deliver medium to large events for the local community. By partnering with local not-for-profit groups, social capital is delivered through encouraging social interaction and improving the way our local community interact, collaborate, and cooperate. In addition, opening the partnership opportunity to not-for-profit groups outside of the Town, increases the potential to deliver a broader range of event, activity and program opportunities to the local community, whilst supporting activation of the Town's wonderful outdoor spaces.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 34 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

Although the Town already offers a Community Development Grant to assist local not for profit groups to run events, these funds ($8,000) are exhausted very quickly and only provide for the following three levels of funding:

1. Large events or projects (attracting 500+ community members) - funding up to $2,000 2. Medium size events (attracting 100+ community members) - funding up to $1,000 3. Small community or club events (attracting up to 100 community members) - funding up to $250

It is suggested that the Town offer, as a 12-month trial, the opportunity for local not-for-profit groups to access a pool of $20,000 as part of the Community Event Partnership program to deliver high quality events within the local area. Funds can be accommodated within the 2019/2020 Events Budget.

The City of Subiaco, City of Stirling and City of Bayswater run similar community partnership programs to the Community Event partnership being proposed. These programs have successfully delivered positive benefits to each of their local areas including increased vibrancy and a culturally rich community.

The Town has already been approached by the City Beach Activation Association regarding partnership opportunities for community events including, but not limited to, a family New Years Eve event at City Beach foreshore, an International Sandcastle Building Competition and a Festival of Lights event at Christmas. The Town has also previously received a request for a "Music in the Park" style event from the West Leederville Residents Association, so these additional funds would enable these local groups to partner with the Town in delivering an event that they know their local community will appreciate and enjoy, whilst building social capital.

In line with the Town's Community Funding Policy, all groups applying for funds under the Community Event Partnership program would be subject to the relevant funding conditions, grant guidelines and selection criteria and all applications would require endorsement by Council as Category 2 events. As this is only a 12-month trial, no amendments would be made to the Community Funding Policy until the program is endorsed by Council post the trial period.

3. Promotion

After feedback at each of the community events in 2018/2019, the following promotion will be undertaken for 2019/2020:

1. Facebook 2. Instagram 3. Promotion at all local schools 4. Full and Quarter Page Advertisements (Post Newspaper) 5. Notifications to surrounding residents

As a result of community feedback, there will be an increased presence on Social Media for the coming 2019/2020 Summer event season.

4. Proposed 2019/2020 Calendar of Events

Below is the proposed 2019/2020 calendar of events, outlining dates, expected attendance numbers and the proposed expenditure associated with each event.

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Table 1 Proposed 2019/2020 Calendar of Events

2019/2020 Expected 2019/2020 Event/Function Proposed Dates Attendance $ Christmas Festival at Lake Monger and Christmas Tree Thursday 5,000 88,500 Lights installation including bulb replacement 19 Dec 2019 Australia Day Festival Sunday 3,000 40,000 Perry Lakes Reserve 26 Jan 2020 Cambridge Street Festival Saturday 15,000 65,000 Wembley Town Centre 14 or 21 Mar 2020 ANZAC Day Ceremony Breakfast Saturday 1,000 14,000 West Leederville Memorial 25 Apr 2020 Funding to support large community events (+1,000) run TBC 1,000-5,000 20,000 in collaboration with local not for profit community groups Friday Volunteer Award & Recognition Function 200 10,000 22 May 2020

Events Insurance N/A 2,500

Saturday Lake Monger Market (Garage Sale Trail) 26 October 2019 26,000 TBC TOTAL $266,000

Administration staff met with the City Beach Activation Group (CBAG) comprising Odyssea, Rise Pizza, Hamptons and Clancy's on 15th August 2019. The CBAG are planning a number of events including a Festival of Lights, Sand Castle and potential Fire Works event on New Year's Eve. Costs associated with these events are yet to be finalised. A further report on this will be presented to Council in November 2019, seeking funding towards these events.

POLICY/STATUTORY IMPLICATIONS:

Policy Number 2.1.15 - Community Grant Program

FINANCIAL IMPLICATIONS:

An amount of $240,000 has been included in the Draft 2019/2020 Recreation Services budget. This amount includes $24,000 of unconfirmed grant funding provided by Lotterywest for public community events.

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STRATEGIC DIRECTION:

The Community Events Plan strongly supports a number of the goals of the Town’s 2018-2028 Strategic Plan, namely:-

Goal 1: A sense of community, pride and belonging Strategy: Encourage and support participation in a range of public activities and events where residents can gather and interact

Strategy: Promote our strong community identity and focus our responses on the needs of local residents, businesses and ratepayers. Goal 3: An active, safe and inclusive community Strategy: Continue to deliver more programs which support local clubs and community groups and their capacity to run their community activities.

Strategy: Encourage a range of activities that better align with the diverse needs of ratepayers of all ages, cultures and abilities.

Further it supports the following goals of the Town's Economic Development Strategy 2018-2022:

Goal 3: Manage the activation and our centres and shared public spaces

Strategy 3.2: Build on the Town's current community, recreation and cultural events schedule by further integrating local businesses and content.

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy No 1.2.11 as not requiring community consultation.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 37 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

CR19.82 SUNSET WINE AND BREWS EVENT - JUBILEE PARK, CITY BEACH

ADMINISTRATION RECOMMENDATION:

That Council:-

1. APPROVES the proposal by CMS Events to conduct an annual Sunset Wine and Brews event at Jubilee Park, City Beach over 3 days (Friday, Saturday and Sunday) commencing in February 2020, at a reserve hire cost of $6,423;

2. NOTES such support to CMS Events is subject to:

2.1 Conditions of Policy 2.1.19 - Conduct of Special Events, Concerts, Parties and Large Public Events being met; 2.2 The signing of a Memorandum of Understanding (MOU) and 2.3 The first year being on a trial basis to ascertain the impact on the local area;

3. AUTHORISES the Chief Executive Officer to sign A Memorandum of Understanding for the 2020 Sunset Wine and Brew event at Jubilee Park conducted by CMS Events; and

4. REQUESTS a further report to Council post the event outlining the impact on the local area, adherence to the Terms and Conditions as approved by the Town and a recommendation for future years.

SUMMARY:

The Town has received a written request from CMS Events in relation to the possibility of holding its annual Sunset Wine & Brews event at Jubilee Park in City Beach, as part of their Wine and Food Series for Western Australia.

This report seeks Council's support for the proposed Extraordinary Event (Category 2), subject to the conditions of Policy 2.1.19 being met and the signing of a Memorandum of Understanding (MOU).

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Information For the Council/Committee to note.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 38 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

Address/Property Location: Jubilee Park, Challenger Parade City Beach Report Date: 8 August 2019 Responsible Officer: Acting Director Corporate and Community Services, Cam Robbins Reporting Officer: Manager Community Services, Priya Narula Contributing Officer: Co-ordinator Community Development, Renee McIntosh Reporting Officer Interest Nil Attachment(s): 1. Letters of support from other City of Subiaco, City of Albany and the Metropolitan Redevelopment Authority 2. Proposal for Sunset Wine & Brews at Jubilee Park, submitted by CMS Events. 3. Letter of support from the City Beach Activation Association

BACKGROUND:

On May 30 2019, the Town received a proposal from CMS Events in relation to the possibility of holding its annual Sunset Wine & Brews at Jubilee Park in City Beach as part of their Wine and Food Series for Western Australia.

Sunset Wine & Brews will celebrate its seventh year in 2020 and has well established the culture of good wine and food on WA’s iconic coastline. With around 3,000 visitors and 40 companies contributing to its success, the event organisers are now investigating the opportunity to expand the event at a new location at Jubilee Park in City Beach.

DETAILS:

Sunset Wine & Brews is part of CMS Events’ Wine and Food Series for Western Australia. It targets a high socio-economic profile audience with a focus on the central and northern coastal suburbs with attendance controlled through marketing and price point. The event remains boutique in its size and nature and caters for WA wineries, craft brewers and ciders. The event is held just before harvest in WA with many wineries looking to finalise their marketing activities in the second half of the financial year.

The festival is staged from mid-afternoon through to the early evening allowing people to enjoy the cooling afternoon of summer and watch a magnificent sunset. Patrons are able to taste wines, purchase glasses for onsite consumption, buy bottles for taking away or place orders for home delivery. Food will be available for purchase (snacks and meals) and a variety of entertainment (low level amplified acoustic) will be provided.

The presentation of the site will include individual marquee booths, larger shared marquee spaces, entertainment, themed areas and a Sunset Balcony. To promote a culture of enjoyment and a relaxed atmosphere, the layout will have a picnic by the beach feel, providing a festival where friends and family can meet for an afternoon out. Main areas will include a central wine avenue, craft beer and precincts, food outlets (both under marquee and vans), a Rosé Retreat, picnic lawn, Beachside Lounge and the Sunset Balcony.

The event is proposed to be run over thee days in 2020:

Friday, 7 February 4.00pm – 9.00pm Saturday, 8 February 2.00pm – 8.00pm Sunday, 9 February 2.00pm – 8.00pm

Bump In: Wednesday, 5 February Bump Out: Monday, 10 February

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CMS Events have run similar boutique food and wine events throughout the metropolitan area and in the Great Southern, with very positive feedback from City of Subiaco, City of Albany and the Metropolitan Redevelopment Authority (see Attachment 1). The City of Subiaco event in particular is held in close proximity to local residents with minimal to no disruption of the local amenity.

CMS have a long history of over 25 years of delivering innovative and successful events throughout Western Australian. The preliminary documentation provided to the Town for the proposed event includes:

• Event Management Plan detailing event description and overview, direction and vision communications, marketing and site plan. • Parking Management (extract from full Risk Management and Event Plan) • Local Resident Management Plan (extract from full Risk Management and Event Plan)

All documentation is very comprehensive, well considered and professional; and covers the majority of conditions that the Town would impose on CMS if they were given support to conduct the event (see Attachment 2).

It should be noted that Jubilee Park is occasionally used for over-flow parking during peak Summer periods and if the event was to go ahead, this space would not be available to facilitate any additional parking requirements from general beach or restaurant precinct patrons. Patrons of the event that choose to drive would however be able to utilise this space, reducing impact on the surrounding hardstand car parking bays along the foreshore and at Fred Burton Drive.

The newly formed not for profit group City Beach Activation Association, which incorporates the City Beach foreshore business owners of Odyssea Beach Café, the Hamptons and Clancy's Fish Bar along with the City of Perth Surf Lifesaving Club, have provided their support for the event (see Attachment 3).

POLICY/STATUTORY IMPLICATIONS:

This report is guided by Council's Policy 2.1.19 - Conduct of Special Events, Concerts, Parties and large Public Events under Category 2 - Extraordinary Events.

FINANCIAL IMPLICATIONS:

There are no Financial Implications related to this report. All associated costs with any proposed event are the responsibility of CMS Events, who are aware that fees and charges may be applicable and may be imposed at the Town's discretion.

The total hire fee that would be associated with the event as based on 2019/2020 Fees and Charges - Sportsgrounds and Reserve Fees would be $6,423.00 based on the following charges:

2 Days x Bump-In and Bump-Out @ $403.50/day = $ 807.00 3 Days x Heavy Commercial Rate @ $1,872/day = $5,616.00

A reserve bond of $3,000 would also be required.

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STRATEGIC DIRECTION:

The report recommendation embraces the following strategies of the Town's Strategic Community Plan 2018-2028:

Our Community Life

Goal 1: A sense of community, pride and belonging

Strategy 1.1: Encourage and support a range of activities and events at which communities can gather and interact.

Further it supports the following goals of the Town's Economic Development Strategy 2018-2022:

Goal 3: Manage the activation and our centres and shared public spaces

Strategy 3.2: Build on the Town's current community, recreation and cultural events schedule by further integrating local businesses and content.

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy 1.2.11 as INFORM, with the requirement of CMS Events to provide notification a minimum of four weeks prior to the first event to surrounding local residents, the tenants of each of the businesses located in the City Beach foreshore precinct and the City of Perth Surf Lifesaving Club.

The comprehensive "Resident Management" plan has been provided by CMS Events, which is to be adhered to prior to, for the duration of and post the event, along with any other requirements for resident management as outlined in the Memorandum of Understanding (MOU).

A further report be provided to Council post the event (March 2020), outlining the impact on the local area, adherence to the Terms and Conditions as approved by the Town and a recommendation for future years.

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CR19.83 PERRY LAKES UTOPIAN NIGHTS (FOOD TRUCK AND ARTISAN MARKET EVENT SERIES)

ADMINISTRATION RECOMMENDATION:

That Council:-

1. APPROVES the proposal by Food Truck Pop Up to conduct the "Perry Lakes Utopian Nights" family friendly food truck and artisan market event series at Perry Lakes Reserve, Floreat on Friday nights between October 2019 and April 2020, at a reserve hire cost of $948 per event.

2. NOTES such support to Food Truck Pop Up is subject to:

2.1 Conditions of Policy 2.1.19 being met; 2.2 The signing of a Memorandum of Understanding (MOU) and 2.3 A six week trial basis to ascertain the impact on the local area and success of the event; and

3. AUTHORISES the Chief Executive Officer to sign a Memorandum of Understanding for the "Perry Lakes Utopian Nights" event at Perry Lakes Floreat conducted by Food Truck Pop Up;

SUMMARY:

The Town has received a written request from the organisation Food Truck Pop Up in relation to the possibility of holding a series of free family friendly food truck and artisan markets events at Perry Lakes Reserve between October 2019 and April 2020.

This report seeks Council's support for the proposed Extraordinary Event (Category 2), subject to the conditions of Policy 2.1.19 being met and the signing of a Memorandum of Understanding (MOU).

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Information For the Council/Committee to note.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 42 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

Address/Property Location: Perry Lakes Reserve Report Date: 8 August 2019 Responsible Officer: Acting Director Corporate and Community Services, Cam Robbins Reporting Officer: Manager Community Services, Priya Narula Contributing Officer: Co-ordinator Community Development, Renee McIntosh Reporting Officer Interest Nil Attachment(s): 1. Proposal for Perth Utopian Nights event series by Food Truck Pop Up

BACKGROUND:

The Town has received a proposal from the organisation Food Truck Pop Up in relation to the possibility of holding a series of free family friendly food truck and artisan markets events at Perry Lakes Reserve. The event would be advertised as Perry Lakes Utopian Nights and run between October 2019 and April 2020

Food Truck Pop Up has run several similar events throughout the Perth Metropolitan area with great success including in the City of Wanneroo and City of Gosnells.

DETAILS:

Perry Lakes Utopian nights aims to bring communities together including young families, retirees, and an emerging workforce by providing an iconic summer event, attracting the best quality food trucks and retail market stalls in the picturesque location of Perry Lakes Reserve.

The event would run every Friday night from October 2019 through to April 2020. However, a six week trial period leading up to Christmas would be undertaken first to gauge the viability of the event. A four week break over the Christmas period would be undertaken from 20 December through to 10 January and if the six week trial period is a success, the weekly Friday night event would resume on 17 January 2020.

Invitations would be extended to Perth's best food trucks and marquee vendors, with the goal of obtaining approximately 20-35 of these vendors and this would be supported by 30- 60 high-end retail market stalls. To ensure customer engagement with the event, there would be lots of family friendly entertainment and a small separate licenced bar area serving boutique beer, wine and cocktails (this would be subject to all liquor licensing requirements).

Food Truck Pop Up's goal is to transform people and communities by connecting, inspiring and entertaining those who attend their events and find ways to help and give back to the local community through providing:

(a) A safe and family-friendly event; (b) A community-driven event aimed at supporting local schools, sporting clubs and businesses; (c) A clean and attractive environment with full waste management; and (d) Professional admin support to handle all vendor and attendee queries.

Food Truck Pop Up hope to boost local trade, through encouraging collaboration with local businesses and see the event as an opportunity to provide a platform for local groups or elected members to meet the community.

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The event site management would be undertaken by Cyclus Events, who would coordinate the bump-in/out process and be present during the event to ensure comprehensive safety and compliance. The site crew would consist of a site leader and two support crew.

The event would be open to the public from 5pm – 9pm and if the event continues into 2020 the trading hours would reduce to 8pm in April. Friday 10th April 2020, which is Good Friday would be a special trade of 4pm – 9pm. Bump in would be from 2:00pm - 4:30pm and Bump out would be from 9:00pm - 10:30pm

The event proposal including site management, risk management, marketing and a draft indicative site map has been included as additional information (Attachment 1).

POLICY/STATUTORY IMPLICATIONS:

This report is guided by Council's Policy 2.1.19 - Conduct of Special Events, Concerts, Parties and large Public Events under Category 2 - Extraordinary Events.

FINANCIAL IMPLICATIONS:

There are no Financial Implications related to this report. All associated costs with any proposed event are the responsibility of Food Truck Pop Up, who is aware that fees and charges may be applicable and may be imposed at the Town's discretion.

The daily hire fee that would be associated with the event as based on 2019/2020 Fees and Charges - Sportsgrounds and Reserve Fees would be - Light Commercial at $948/per event. This fee has been proposed, as the event is free for the public to attend but takes into consideration the impact a large event of this nature has on the area.

A reserve bond of $3,000 would also be required.

STRATEGIC DIRECTION:

The report recommendation embraces the following strategies of the Town's Strategic Community Plan 2018-2028:

Our Community Life

Goal 1: A sense of community, pride and belonging

Strategy 1.1: Encourage and support a range of activities and events at which communities can gather and interact.

Further it supports the following goals of the Town's Economic Development Strategy 2018-2022:

Goal 3: Manage the activation and our centres and shared public spaces

Strategy 3.2: Build on the Town's current community, recreation and cultural events schedule by further integrating local businesses and content.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 44 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy 1.2.11 as INFORM.

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CR19.84 ANNUAL OUTDOOR CONCERTS PROPOSAL - CONSIDERATION OF COMMUNITY CONSULTATION SUBMISSIONS

ADMINISTRATION RECOMMENDATION:

That Council:-

1. CONSIDERS the Community Consultation submissions concerning the annual outdoor concert events proposal, as shown in the Community Consultation Responses Attachment 2;

2. NOTES Zaccaria Concert and Touring's (Zaccaria) Confidential submission, shown at Attachment 3, in relation to their proposed fees payable to the Town, prior to any event being held;

3. NOTES the Town of Cottesloe's 23 July 2019 Ordinary Council Meeting Minutes Attachment 4, whereby Cottesloe will charge Zaccaria $25,000 per day hire fee, plus a $20,000 bond, payable prior to the event;

4. EITHER:-

(a) APPROVES Zaccaria's proposed annual concert event in the City Beach Precinct for March/April 2020, subject to the terms and conditions determined by the Town;

(b) NOT APPROVES Zaccaria's proposed annual concert event in the City Beach Precinct for March/April 2020; and

5. SUBJECT to Option 4 (a) being carried:-

(a) AUTHORISES the Chief Executive Officer to determine the appropriate fees and charges Zaccaria will be required to pay the Town, prior to any event being held, noting the fees payable will more in line with those charged by the Town of Cottesloe.

SUMMARY:

At its 25 June 2019 meeting, Council provided 'in-principle' support for Zaccaria Concerts and Touring's (Zaccaria) proposal to conduct annual concert events between October and April, within the Town of Cambridge, in particular at the City Beach Oval Precinct.

In addition to 'in-principle' support, Council required community consultation on the proposal to be undertaken. This Report advises of the community consultation outcome and seeks Council's decision on Zaccaria's proposal.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 46 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Information For the Council/Committee to note.

Address/Property Location: City Beach Oval and/or City Beach Foreshore, City Beach Report Date: 14 August 2019 Responsible Officer: Cam Robbins, Acting Director Corporate and Community Services Reporting Officer: Rob Andrews, Manager Corporate Business Contributing Officer: Nil Reporting Officer Interest Nil Attachment(s): 1. Community Consultation Distribution Area 2. Community Consultation Responses 3. Proposed Fee Payable by Zaccaria (Confidential) 4. Town of Cottesloe 23 July 2019 Ordinary Council Meeting Minutes

BACKGROUND:

In May 2019, the Town was approached by Zaccaria Concerts and Touring (Zaccaria) in relation to the possibility of holding annual concert events within the Town of Cambridge. Zaccaria subsequently submitted a proposal to the Chief Executive Officer seeking consideration for a possible event to be held at the City Beach Oval in April 2020. In its proposal, Zaccaria indicated that it was interested in holding a number of annual events during the months of October to April, predominantly at the City Beach Oval.

At its 25 June 2019 meeting, Council:-

"1. PROVIDES in-principle support for the proposal by Zaccaria Concerts to conduct annual concert events between the months of October and April with the Town of Cambridge, in particular the City Beach precinct;

2. NOTES such in-principle support is subject to Community Consultation being conducted by the Event organiser, with assistance from the Town's Officers; and

3. NOTES a report will be provided back to Council pending the outcome of the Community Consultation process."

DETAILS:

As a result of Council's 'in-principle' support with the request for community consultation being conducted, the Town drafted a Consultation Letter which was distributed to 850 letterboxes within the designated distribution area (Attachment 1). Residents received the Letter from 15 July 2019, advising submissions would be accepted up to 4pm on Friday 2 August 2019.

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A total of 49 submissions (5.76% response rate) were received with 21 residents opposed to the proposal, while 18 residents approved of the proposed annual concert events. The attached Community Consultation Responses (Attachment 2) indicate a variety of different concerns raised by residents who oppose the proposal, while the affirmative responses generally considered it to be beneficial to the Town.

POLICY/STATUTORY IMPLICATIONS:

This report is guided by Council's Policy 2.1.19 – Conduct of Special Events, Concerts, Parties and large Public Events under Category 2 - Extraordinary Events, which stipulates:

• Category 2 events require Council approval and significant community and inter- agency consultation before being allowed to proceed. This procedure imposes conditions designed to protect the Town and the community in the event of cancellation or mishap during the event.

FINANCIAL IMPLICATIONS:

There are no Town financial implications related to this report.

All associated costs with running any Council approved proposed event is the responsibility of Zaccaria.

Zaccaria were contacted requesting they provide an indication of the fee(s) they are prepared to pay to the Town, should approval be granted for the event. A copy of their response is provided as Attachment 3 (Confidential).

Council, if it decides to approve the annual concert event, also needs to determine if the fee proposed by Zaccaria is appropriate. Given the Town of Cottesloe will charge Zaccaria $25,000 per day, plus a $20,000 bond (Attachment 4) for their approved "By the C" concert event in November/December 2019, the fees charged by the Town, should be more in line with those being charged by Cottesloe.

STRATEGIC DIRECTION:

The report recommendation embraces the following strategies of the Town's Strategic Community Plan 2018-2028:

Our Community Life

Goal 1: A sense of community, pride and belonging Strategy 1.1: Encourage and support a range of activities and events at which communities can gather and interact.

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy 1.2.11 as CONSULT, with the objective of obtaining local community consultation of the proposal to conduct annual outdoor concerts and events in the City Beach Precinct.

The results of the community consultation process have been conducted and form the basis for this report (Attachment 2).

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 48 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

CR19.85 ABORIGINAL PLACE NAME INITIATIVE - APPROVAL

ADMINISTRATION RECOMMENDATION:

That Council:-

1. NOTES the letter, dated 8 July 2019, from the Minister for Aboriginal Affairs, the Hon Ben Wyatt MLA requesting Town of Cambridge involvement in the Aboriginal Place Name Initiative;

2. APPROVES the Town's Administration working with Landgate and key Aboriginal stakeholder groups in order to identify any significant Aboriginal name places within the Town; and

3. NOTES a further report will be provided to Council once significant Aboriginal name places within the Town have been identified.

SUMMARY:

The Town received a letter, dated 8 July 2019, from the Hon Ben Wyatt MLA, Treasurer; Minister for Finance; Aboriginal Affairs; Lands seeking local government participation in embracing Aboriginal language names, in this United Nations General Assembly "International Year of Indigenous Language". A copy is provided as Attachment 1.

The Minister is inviting local government to work in partnership with Aboriginal communities; Language Centres; Native Title Representatives; and body corporates to identify and record Aboriginal place names across the State.

This report recommends Council notes the Minister's invitation letter and approves his request to work with Landgate and key Aboriginal stakeholders groups in order to identify Aboriginal place names within the Town of Cambridge.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Information For the Council/Committee to note. 

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 49 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

Address/Property Location: Report Date: 12 August 2019 Responsible Officer: Acting Director Corporate and Community Services, Cam Robbins Reporting Officer: Manager Corporate Business, Rob Andrews Contributing Officer: Nil Reporting Officer Interest Nil Attachment(s): 1. Aboriginal Place Name Initiative Letter (Hon Ben Wyatt MLA)

BACKGROUND:

On 8 July 2019, the Chief Executive Officer received a letter from the Minister for Aboriginal Affairs, Hon Ben Wyatt MLA, seeking local government participation in embracing Aboriginal language names, in this United Nations General Assembly "International Year of Indigenous Language".

"The Western Australian government, with the support of Landgate are inviting local governments to partner with Aboriginal communities, Aboriginal Language Centres, Native Title Representatives and body corporates to identify opportunities to preserve and awaken local languages through place naming".

DETAILS:

According to the Minister, Landgate and the Geographic Names Committee will be working with local governments, in an endeavour to identify and record Aboriginal place names across the State.

The Town has several areas which maybe suitable, including but not limited to Lake Monger, Perry Lakes, etc. However further research will need to be undertaken to identify details of significance.

POLICY/STATUTORY IMPLICATIONS:

There is no Policy or Statutory Implications related to this report.

FINANCIAL IMPLICATIONS:

There are no Financial Implications related to this report.

STRATEGIC DIRECTION:

The report recommendation embraces the following strategies of the Town's Strategic Community Plan 2018-2028:

Our Community Life

Goal 1: A sense of community, pride and belonging Strategy 1.2: Promotion of a strong community identity.

Our Council

Goal 12: Advocacy for the Community Strategy 12.1: Foster key relationships with government and other stakeholders.

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COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy No.1.2.11 and does not require community consultation, as this matter is administrative in nature.

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CR19.86 TELETHON SPEECH AND HEARING - RELINQUISHMENT OF MANAGEMENT ORDER AND LEASES

ADMINISTRATION RECOMMENDATION:

That Council:-

1. APPROVES the relinquishment by the Town of:-

(a) a Management Order over Reserve 34689, (Lot 11071, 36 Dodd Street, Wembley); (b) the lease between the Town and Telethon Speech and Hearing Ltd (TSH); and (c) the sub-lease between TSH and the Bold Park Parents Advisory Council;

2. NOTES approval of the above will enable TSH to take conditional freehold ownership of the Reserve; and

3. INFORMS the Department of Planning, Lands and Heritage of Council's decision.

SUMMARY:

Telethon Speech & Hearing Ltd (TSH) and the Department of Planning, Lands and Heritage (DPLH) advised the Town of a submission to the Minister of Lands (Minister) requesting Reserve Number 34689 (Lot 11071, 36 Dodd Street, Wembley) (the Reserve) be transferred to TSH on conditional freehold, pursuant to section 75 of the Land Administration Act 1997 (75 LAA).

For the transfer to occur, the Town must:

1. relinquish the Management Order (which allows the Town to lease the land for a period not exceeding 42 years) on the Reserve; 2. surrender the Ground Lease between the Town and TSH; and 3. surrender the sub-lease between TSH and the Bold Park Parents Advisory Council (BPPAC).

The above must occur prior to any section 75 LAA tenure being considered.

This report recommends the Town relinquishes the Management Order over Reserve 34689, the Ground Lease and the sub-lease.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Information For the Council/Committee to note.

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Address/Property Location: Lot 11071, 36 Dodd Street, Wembley Report Date: 5 July 2019 Responsible Officer: Acting Director Corporate and Community Services, Cam Robbins Reporting Officer: Manager Corporate Business, Cam Robbins Contributing Officer: Director Planning and Development, Marlaine Lavery Coordinator Property and Purchasing, Paul O'Keefe Reporting Officer Interest Nil Attachment(s): Nil

BACKGROUND: On 17 June 1977, a Vesting Order was published in the Government Gazette directing Reserve No. 34689 (Lot 11071, 36 Dodd Street, Wembley) (the Reserve) be vested in and held in trust by the City of Perth (COP) (now the Town of Cambridge (TOC)) for the purpose of establishing a Speech and Hearing Centre.

As a result, consent was granted from the Minister for Lands (Minister) for a Management Order over the Reserve, with a subsequent Ground Lease entered into between the COP (now TOC) and the Speech and Hearing Centre for Children WA (Inc) (now Telethon Speech & Hearing Ltd (TSH)), for a period of 42 years for the construction and subsequent operation of a speech and hearing the centre (as pictured below).

DETAILS: The Minister has received a submission from the Chief Executive Officer of TSH requesting the Reserve be transferred to TSH (conditional freehold) pursuant to section 75 of the Land Administration Act 1997 (75 LAA). DPLH are currently assessing the submission from TSH on behalf of the Minister.

TSH's submission was based on the significant investment undertaken by them for the development of buildings and associated spaces to fulfil their obligations as a registered school (pursuant to the School Education Act 1999).

More importantly, the transfer of the land would give the organisation the potential to leverage the asset from a financial perspective, to enable development of addition locations to meet increased demand for speech and hearing services. Thereby creating better outcomes for both the local and greater Western Australian community.

In order for the DPLH to investigate the transfer of the Reserve, the Town needs to provide written confirmation to DPLH that it agrees to relinquish the Management Order and surrender the lease and sub-lease, prior to a section 75 LAA tenure being granted.

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It should be noted that the Town receives a "Peppercorn" rent of $1 per year for the Ground Lease.

POLICY/STATUTORY IMPLICATIONS: Section 74 of the Land Administration Act 1997 grants the Minister power to sell Crown Land, whilst section 75 of the Land Administration Act 1997 enables the transfer of Crown land in fee simple subject to conditions.

Specifically, subsection 75(3) states:

(3) The fee simple of conditional tenure land may be transferred under subsection (1) for a nominal price or a discounted price because of the community benefit to be provided by the proposed development of the conditional tenure land for the specified use".

It is under these powers TSH is seeking the transfer of the land, using a fee simple for conditional freehold.

FINANCIAL IMPLICATIONS: Nil

STRATEGIC DIRECTION: The report recommendation embraces the following strategies of the Town's Strategic Community Plan 2018-2028:-

Our Council

Goal 12: Advocacy for the Community Strategy 121.1 Foster key relationships with all levels of government and other major stakeholders

COMMUNITY ENGAGEMENT: This matter has been assessed under the Community Engagement Policy No.1.2.11 and does not require community consultation, as this matter is administrative in nature.

ADMINISTRATION RECOMMENDATION: That Council:-

1. APPROVES the relinquishment by the Town of:-

(a) Management Order over Reserve 34689, (Lot 11071, 36 Dodd Street, Wembley); (b) the lease between the Town and Telethon Speech and Hearing Ltd (TSH); and (c) the sub-lease between TSH and the Bold Park Parents Advisory Council;

2. NOTES approval of the above will enable TSH to take conditional freehold ownership of the Reserve; and

3. INFORMS the Department of Planning, Lands and Heritage of Council's decision.

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Committee Meeting 15 July 2019

During discussion, Members agreed that there was insufficient information to make an informed decision.

COUNCIL DECISION:

That Council DEFERS the item relating to Telethon Speech and Hearing - Relinquishment of Management Order and Leases to obtain information about the zoning of the land.

FURTHER REPORT (Post Council Meeting 23 July 2019)

As a result of the deferral seeking additional information in relation to the zoning of Reserve 34689 (Lot 11071, 36 Dodd Street, Wembley), the following outlines the zoning of the Reserve and any potential development on the land.

Zoning:

Under the Metropolitan Region Scheme, Reserve 34689 is zoned as Parks and Recreation Reserve, noting that the adjoining Lake Monger Primary School is zoned Urban.

Policy:

The Western Australian Planning Commission's (WAPC), Development Control Policy 5.3 (DPC 5.3) - Use of Land Reserved for Parks and Recreation and Regional Open Space, details the provisions and criteria the WAPC would use to assess the land use and any development proposal on the Reserve.

The objective of DCP 5.3 is to:

(a) Provide guidance on development which may be permitted on land reserved for Parks and Recreation under the MRS and Regional Open Space under the GBRS & PRS; (b) Set out procedures for obtaining approval for the use and development of land reserved for Parks and Recreation or Regional Open Space; and (c) Provide specific guidance where the land is owned by the WAPC.

Town Planning Scheme No 1:

Under the Town's Planning Scheme No. 1 (TPS1), Reserve 34689 (Lot 11071, 36 Dodd Street, Wembley) has no zoning or listing as a Reserve. However, the adjoining Lake Monger Primary School is reserved Public Purpose - Primary School under TPS1.

Reserve 34689 is located within the Town's Precinct - P6 Lake Monger, with the Local Planning Policy (LPP2.6), stating:

The WAPC retains planning authority for Reserve 34689, however this Policy contains statements and provisions which enable the Town to provide commentary on any development proposal, on that parcel of land. Given the Town is seeking to relinquish the Management Order over Reserve 34689 (which is effectively Crown Land) to the Telethon Speech and Hearing Centre, the Land Administration Act 1997, states:

(a) Under section 75 (Transfer of Crown land in fee simple subject to conditions) of the Land Administration Act 1997, the Minister for Lands may transfer

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Crown land in freehold, subject to conditions concerning the use of the land. The land may be transferred at a nominal or discounted price, due to the community benefit that is being provided.

(b) The land must be used solely for the use that is approved by the Minister. Whilst the transfer can proceed for a nominal value, the unimproved market value of the land (as at transfer) must be paid to the State, should the proponent ever wish to remove the conditions and for it be unencumbered freehold.

(c) Conditional tenure land (or any interest in the land) cannot be transferred or be subject to any licence/mortgage/encumbrance, without the prior approval of the Minister. If the holder is found to be in breach of any condition, the land is liable to be forfeited as if it were still Crown.

The zoning of Reserve 34689 does not change (ie. remains Parks and Recreational Reserve) as part of the transaction by the Town to relinquish the Management Order, as it relates to the land tenure.

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CR19.87 LAKE MONGER RECREATION CLUB - BOWLING GREEN REPLACEMENT

ADMINISTRATION RECOMMENDATION:

That Council:

1. APPROVES BY AN ABSOLUTE MAJORITY of $135,000 to be withdrawn from the Club and Association's Reserve (with no cost implications in the 2019-20 Budget) for the replacement of the bowling green at the Lake Monger Recreation Centre; and

2. NOTES that a Request for Tender will be called for the project.

SUMMARY:

The Lake Monger Recreation Centre (LMRC) is seeking to replace its synthetic bowling Green A, which has become frayed and worn to the extent where the underlay is now visible.

This report recommends $135,000 (ex GST) be withdrawn from the Club and Association's Reserve to complete the replacement of the synthetic bowling green's surface. It is expected the works will be completed by March 2020.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Information For the Council/Committee to note.

Address/Property Location: Lake Monger Bowling Club 144 Gregory Street, Wembley Report Date: 9 August 2019 Responsible Officer: Cam Robbins, Acting Director Corporate and Community Services Reporting Officer: Rob Andrews, Manager Corporate Business

Contributing Officer: Paul O'Keefe, Coordinator Property and Purchasing Reporting Officer Interest Nil Attachment(s): Nil

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BACKGROUND:

In 2009, the LMRC upgraded their grass bowling greens to synthetic surfaces, which have a durable life of approximately 7-10 years. The synthetic greens were incorporated into the Club’s Lease in August 2011.

DETAILS:

One of LMRC's synthetic bowling greens (Green A), is no longer available for use, due to the poor condition and state of disrepair.

The synthetic green was installed approximately 10 years ago and is showing advance stages of wear and tear, despite the Club repeatedly undertaking spot repairs and maintenance.

Synthetic Surface contractors inspected Green A and recommended the current surface be removed, with a new synthetic surface laid. It is expected these works will take four weeks to complete with work commencing over the summer period in 2020.

POLICY/STATUTORY IMPLICATIONS:

Policy Number 3.1.10 - Community Facilities Asset Management Policy

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FINANCIAL IMPLICATIONS:

The Building Asset Replacement Fund (BARF) was established in 2011 with annual contributions being made by both the Town (two thirds) and LMRC (one third).

Under the Community Facilities Asset Management Policy 3.1.10, the cost of renewing the synthetic surface may be withdrawn from the BARF. Currently, there are sufficient funds set aside for this capital work. LMRC's synthetic surface/lighting balance is currently $138,600, which will cover the costs of the proposed works with no cost implications in the 2019-20 Budget.

As the Cost of the project is above $50,000, the Town, in conjunction with the Club, will undertake a tender and procurement process for the replacement of the synthetic green.

STRATEGIC DIRECTION:

Replacement of the synthetic green at LMRC supports a number of goals in a number of priority areas within the Town’s Strategic Community Plan 2018 - 2028 specifically:

Our Community

Goal 3 An active, safe and inclusive community

Strategy 3.1 Focus on improving and expanding those places where community groups interact to encourage greater participation

Strategy 3.2 Continue to deliver more programs which support local clubs and community groups and their capacity to run their community activities

Strategy 3.3 Encourage a range of activities that better align with the diverse needs of ratepayers of all ages, cultures and abilities

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy. In accordance with the assessment criteria it was determined that community engagement is not required as the matter is administrative.

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CR19.88 SOCIAL GAMBLING COMMUNITY LEASED PREMISES AND COUNCIL OWNED FACILITIES - APPROVAL

ADMINISTRATION RECOMMENDATION:

That Council:-

1. NOTES the following:

1.1 Western Australian Deaf Recreation Association (WADRA) requested social gambling be permitted at the Lake Monger Recreation Club (Inc) (LMRC), to which approval was granted for a three (3) month trial period; 1.2 The three (3) month trial period ended on 6 August 2019, with no complaints received in relation to WADRA's social gambling activities at LMRC; 1.3 Internal legal opinion was sought on whether social gambling is permissible at LMRC or any other Town-leased property or Community Facility; 1.4 Town Leases and the Community Facility Asset Management Policy (CFAMP) currently do not permit gambling (including social), with both expressly prohibiting such activity; 1.5 Any such approval, will require a Council approved amendment to the CFAMP, together with an approved variation to the current Lease with LMRC;

2. APPROVES of

2.1 Social gambling activities being conducted on and/or in Town leased properties and/or Council owned facilities; and 2.2 Variations to other Town Leases, should the respective tenants wish to conduct social gambling activities on and/or in these premises or Community Facilities; and

3. INFORMS the Department of Racing Gaming and Liquor, WADRA and the LMRC of Council's decision.

SUMMARY:

In April 2019, the Western Australian Deaf Recreation Association (WADRA) submitted a Gaming and Wagering Commission "Approval of Premises Application Form (APAF)" to the Town.

The APAF requires consent from the Owner/Lessee for the conduct of gaming on the premises, plus Certification of Local Government Authority, prior to social gambling event(s) being held. This particular application sought approval, on an ongoing basis, for the premises located at the Lake Monger Recreation Club (LMRC).

The Town initially advised both WADRA and LMRC, that under the provisions of both the LMRC Lease and Community Facilities Asset Management Policy (CFAMP), gambling is not allowed or permitted at any Club within the Town or on and/or in any Council owned facility. WADRA requested the Town review this decision, resulting in a temporary approval for

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WADRA to conduct social gambling at the LMRC for a three month period, expiring on 6 August 2019.

This report seeks Council's direction on using community leased premises and/or Council owned facilities for social gambling purposes.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Information For the Council/Committee to note.

Address/Property Location: 144 Gregory Street, Wembley Report Date: 8 August 2019 Responsible Officer: Mr John Giorgi JP,CEO Reporting Officer: Cam Robbins, Acting Director Corporate and Community Services Contributing Officer: Paul O'Keefe, Coordinator Property and Purchasing Karen Vernon, Manager Legal and Governance Reporting Officer Interest Nil Attachment(s): Nil

BACKGROUND:

The Town received a Gaming and Wagering Commission application from WADRA to conduct ongoing social gambling at the LMRC.

WADRA and LMRC were initially advised that gambling of any form was not permissible under the terms of Lease, as the general conditions of the Lease provide that LMRC is: (a) permitted to assign or sublet the Premises with the prior written consent of the Town (cl.7.1); (b) permitted to hire the Premises, however hiring does not in any way alter or affect the Association's obligations to the Town (cl.7.3); (c) obliged to comply with the obligations in clause 10.2 of the Lease, including complying with all Laws and with the requirements of all authorities relating to the Premises and its use or occupation; (d) subject to the prohibitions in clause 10.3.

Amongst other things, the Lease specifically provides that LMRC must not:

(a) allow the Premises to be used for an illegal purpose (cl. 10.3(a)); and (b) allow or permit gambling to occur at the Premises (cl.10.3(e)).

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Further to these Leasing provisions, the Town's Community Facilities Asset Management Policy (CFAMP) states: "the Town specifically does not permit its community facilities being used for any form of gambling".

WADRA appealed the decision and requested the Town review its CFAMP and Community Facilities Leases, to align with State legislation pertaining to social gambling. In the interim, WADRA were permitted to undertaken social gambling activities at the LMRC, for a period of three (3) months.

DETAILS:

In Western Australia, social gambling is not unlawful and certain types of games can be conducted without a permit. However, strict conditions exist within legislation which defines social gambling.

Specifically, section 64 of the Gaming and Wagering Commission Act 1987, indicates social gambling is not unlawful, and provided:- (a) it is spontaneous, notwithstanding that, it may occur regularly, habitually or by arrangement between the people involved in the game; (b) it is not promoted or conducted for the private gain of any person not participating in the gambling; and

(c) is so conducted that - (i) no person is defrauded or cheated; (ii) no charge in money or money's worth is made in respect of the gambling, and that no levy is charged on the winnings of any player; (iii) no money or money's worth that any player puts down as stakes, or pays by way of losses, or exchanges for tokens used in the game, are used for any purposes other than payment to the participants in the game; (d) does not jeopardise the mental, physical or moral welfare of any child under the age of 16; (e) does not contravene the requirements of the person responsible for the premises where the social gambling is taking place; (f) it is not two-up; (g) it is not a game that is restricted to being played at a Casino, in accordance with the Casino Control Act 1984; (h) is not a prohibited game in accordance with the Gaming and Wagering Commission Act 1987; (i) the chances of winning are equally favourable to all players participating in the game; and (j) the chances of winning lie fairly between one participant and all other players.

It must be noted, when the Town was approached by WADRA, the social gambling nights were described as:

(a) Each player pays to enter the competition (fees range from $30-$50); (b) Each Player receives chips to gamble with (the chips cannot be cashed in for money); and (c) At the end of the night, cash prizes ranging from $100 - $750, depending on the amount of chips won by an individual on the night, are distributed to participants.

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The request from WADRA for a social poker night complies with the Gaming and Wagering Commission Act 1987.

The risks for the Town to allow gambling to occur at leased and/or Council owned facilities could possibly set a precedent for all other Clubs wanting to provide social gambling at their respective premises. However, the Town should treat each applicant on a merit by merit basis.

POLICY/STATUTORY IMPLICATIONS:

Town Planning Scheme No.1 Metropolitan Region Scheme

The LMRC leased area is reserved under the Metropolitan Region Scheme for ‘Parks and Recreation’. The use of the land for sporting activities is consistent with the Parks and Recreation reservation of the site.

Lake Monger Recreation Club Lease

10.3 Associations prohibitions • (e) not allow or permit gambling to occur at the Premises.

Towns Community Facilities Asset Management Policy

"the Town specifically does not permit its community facilities being used for any form of gambling".

In the absence of a Council approved variation to the LMRC Lease and an approved amendment to the CFAMP, social gambling is presently prohibited at all Town leased premises and Community Facilities. As such, if Council approves social gambling at its leased premises, all Community Facility Leases and the CFAMP will require amendments and/or variations to reflect the acceptance of social gambling activities.

Gaming and Wagering Commission Act 1987

Section 64 of the Act, as stated in the report

FINANCIAL IMPLICATIONS:

Nil

STRATEGIC DIRECTION:

The proposal for social gambling to be allowed at leased or Council owned facilities follows the strategies of the Town's Strategic Community Plan 2018-2028.

Our Community Life

Goal 1: A sense of community, pride and belonging

Strategy 1.1: Encourage and support a range of activities and events at which communities can gather and interact.

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COMMUNITY ENGAGEMENT:

In accordance with Policy 1.2.11 Community Engagement, consideration of this report is purely administrative in nature and does not require community engagement.

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CR19.89 LOT 8008 FINISHLINE VIEW, FLOREAT - UPGRADE OF PUBLIC ACCESS WAY - APPROVAL

ADMINISTRATION RECOMMENDATION:

That Council:

1. APPROVES entering into a Maintenance Agreement with Edge Vision Living and the Eden Development Strata Body accept the ongoing maintenance of Lot 8008, Finishline View, Floreat Pedestrian Access Way in perpetuity; and

2. AUTHORISES the Mayor and Chief Executive Officer to sign the Maintenance Agreement with Edge Vision Living and the Eden Development Strata Body under Common Seal pursuant to section 9.49A of the Local Government Act 1995, subject to the final terms of that agreement being acceptable to the Chief Executive Officer.

SUMMARY:

The Town has been contacted by Edge Visionary Living (EVL) to enter into an agreement for EVL and the Eden Development Strata Body (EDSB) to maintain Lot 8008 Pedestrian Access Way (PAW) located between Lot 232 (EDEN West) and Lot 233 (EDEN East) Perry Lakes in perpetuity.

The development of the PAW with the potential high maintenance costs associated with the high end finishes would be costly for the Town to maintain on an ongoing basis. This agreement would allow EVL and EDSB to maintain the high end finishes at no cost to the Town.

This report recommends the Town enter into an Agreement with EVL and the EDSB to take over the ongoing maintenance of the PAW in perpetuity.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Information For the Council/Committee to note.

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Address/Property Location: Public Access Way (PAW) Lot 8008 Finishline View, Floreat Report Date: 8 August 2019 Responsible Officer: Cam Robbins, Acting Director Corporate and Community Services Reporting Officer: Rob Andrews, Manager Corporate Business Contributing Officer: Paul O'Keefe, Coordinator Property and Purchasing Reporting Officer Interest Nil Attachment(s): Nil

BACKGROUND:

In July 2015, the State Government transferred three apartment sites (Lots 231, 232 and 233) in the Perry Lakes Residential Estate to the Town as part of its settlement under the Perry Lakes Redevelopment Act 2005.

Following the tender of Lot 232 Finishline View and Lot 233 Stadium Drive, Council at its December 2015 meeting decided to dispose of the lots to EVL, with settlement occurring on 10 March 2017. Hillam Architects, on behalf of EVL, received development approval on 23 January 2017 from the Metro-West Joint Development Assessment Panel for 162 multiple dwellings over Lots 232 and 233. Between Lots 232 and 233 lies a Pedestrian Access Way (PAW), being Lot 8008 on Deposited Plan 73850.

The PAW is Crown reserve vested to the Town of Cambridge at a width of 7.5 metres, length of approximately 58 metres and a total area of 456 square metres. The PAW was created as part of the Perry Lakes Redevelopment Plan (PLRP). This PAW is a part of a network that serves to provide safe pedestrian connections throughout the Perry Lakes Estate. All of the other PAWs in the network have been constructed and landscaped.

DETAILS:

EVL have proposed to upgrade the PAW to a very high standard and specification that will complement the construction and design of the Eden Unit development. These upgrades include:

1. A combination of low height rendered blockwork walls, exposed aggregate concrete footpaths and timber;

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2. A ribbon-like walkway with feature handrails running in North-South direction and providing good visual connection between Tomlinson Boulevard and Finishline View; 3. Discrete lighting strips fixed to the underside of the feature handrails; 4. The softscape combination of low, medium and tall plantings; 5. Planting selections have been considered to suit the site and solar access to ensure a lush and green palette is achieved for the long-term; and 6. Planting has been selected to minimise water use, however reticulation is supplied from a centralised system managed by the EDSB.

With EVL and the EDSB taking responsibility of the PAW's maintenance and operation in perpetuity, it will naturally mean the maintenance costs the Town would have otherwise paid, no longer exists. With the cost associated with the PAW eliminated from the Town's financial constraints, the design quality does not need to be limited based on financial costs. The PAW is Crown Land under the management of the Town and the development is consistent with the reserves purpose and is not for commercial purposes.

POLICY/STATUTORY IMPLICATIONS:

Development Application DA19/0021

The Town is currently processing development application DA19/0021 for the proposed works to the subject PAW. Determination of the development application is pending the outcome of the maintenance agreement the subject of this report. If Council resolves to enter into the maintenance agreement, the development application can be determined by the Town's Administration under delegation.

FINANCIAL IMPLICATIONS:

EVL will compensate the Town for any legal fees incurred as a result of drawing up an agreement between the parties.

STRATEGIC DIRECTION:

Entering into an agreement with EVL and EDSB supports a number of goals in a number of priority areas within the Town’s Strategic Community Plan 2018 - 2028 specifically:

Our Community

Goal 3 An active, safe and inclusive community

Strategy 3.1 Focus on improving and expanding those places where community groups interact to encourage greater participation

Our Neighbourhoods

Goal 5 Successful commercial, retail and residential hubs

Strategy 5.3 Ensure a high standard of public infrastructure is maintained in and around our centres throughout the Town.

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COMMUNITY ENGAGEMENT:

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CR19.90 TENDER NUMBER RFT 20-19 MICROSOFT AGREEMENT - DESKTOP LICENCE

ADMINISTRATION RECOMMENDATION:

That Council APPROVES the tender recommendation for RFT 20-19 Microsoft Agreement - Desktop Licence Contract to Insight Enterprises as outlined in the Confidential Attachment

SUMMARY:

On 13 July 2019, RFT 20-19 Microsoft Agreement - Desktop Licence was advertised to the market seeking respondents, to which two (2) submissions were received by the Tender close date of 30 July 2019.

An evaluation process was undertaken whereby both submissions were assessed against the Qualitative Criteria outlined in the RFT. An Evaluation and Recommendation Report has been completed (Attachment 1) (Confidential), which outlines the recommended Respondent.

This report seeks Council's approval to award the RFT 20-19 Microsoft Agreement - Desktop Licence Contract to the recommended Respondent.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Information For the Council/Committee to note.

Address/Property Location: Town of Cambridge Administration 1 Bold Park Drive, Floreat Report Date: 7 August 2019 Responsible Officer: Cam Robbins, Acting Director Corporate and Community Services Reporting Officer: Rob Andrews, Manager Corporate Business Contributing Officers: Paul O'Keefe, Coordinator Property and Purchasing Owen Lutz, Senior IT Systems Officer Reporting Officer Interest Nil Attachment(s): 1. Evaluation Matrix (Confidential). 2. Evaluation and Recommendation Report (Confidential).

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BACKGROUND:

On 13 July 2019, the Town issued a Request for Tender (RFT) seeking submissions from providers for the supply of a Microsoft Agreement involving Microsoft Licences. The purpose of the Agreement was to establish a new software platform, which would service the Town for the next three (3) years, to 2022 and beyond.

The RFT was endeavouring to integrate the new licence requirements with the Town's existing Microsoft Enterprise Agreement. The RFT required coverage for the following Microsoft software requirements:

• Microsoft Windows 10 Enterprise; • Microsoft Office Professional Plus; • Optional Microsoft Visio - 25 Users/Seats; • Optional Microsoft Project - 25 Users/Seats; and • Associated Software Assurance.

DETAILS:

The RFT submission period closed on 30 July 2019, with two (2) submissions received from the following Respondents: • Insight Enterprises Australia Pty Ltd; and • Cirrus Networks Pty Ltd.

Both submissions were evaluated as compliant; in accordance to the Town's Policy 3.2.1 Contracts and Procurement, Procurement Business Rules; and as per the Specifications of the RFT document.

The evaluation process assessed each Respondent against the Qualitative Criteria, with a comparative assessment performed against each submission (Attachment 1 - Confidential). An Evaluation and Recommendation Report (Attachment 2 - Confidential) was compiled, with one Respondent recommended based on its Qualitative Criteria and quoted price, with an overall assessment of providing the "best value for money" outcome for the Town

The recommendation from the Evaluation Report is to award the nominated Respondent, RFT 20-19 Microsoft Agreement - Desktop Licence Contract for a period of three (3) years, commencing from 1 September 2019.

POLICY/STATUTORY IMPLICATIONS:

There are no Policy or Statutory Implications related to this report. The Local Government Act 1995 requires Requests for Tenders to be conducted when the total contract value, included any extension options, exceeds $150,000. This RFT and Contract Award process has enabled Council to procure the required Goods in an accountable, transparent, ethical and financially prudent manner.

FINANCIAL IMPLICATIONS:

Funding for the RFT 20-19 Microsoft Agreement - Desktop Licence Contract has been accounted for within the Town's Operational Budget for 2019-20. The total expenditure across the term of the Contract has been provisionally accounted for it the 2020-21 and 2021-22 Budgets.

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STRATEGIC DIRECTION:

RFT 20-19 Microsoft Agreement - Desktop Licence Contract Award, through the RFT procurement process embraces the following strategies of the Town's Strategic Community Plan 2018/2028:-

Our Council

Goal 9: Transparent, accountable governance Strategy 9.1 Implement initiatives that strengthen governance skills, transparency and knowledge

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy. In accordance with the assessment criteria, it was determined that community engagement is not required as the matter is administrative in nature.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 71 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

CR19.91 PAYMENT OF ACCOUNTS - JULY 2019

ADMINISTRATION RECOMMENDATION:

That Council CONFIRMS, in accordance with Regulation 13 of the Local Government (Financial Management) Regulations 1996, the schedule of accounts, as detailed below and attached.

(i) CHEQUE PAYMENTS

Date From Date To Details Amount

Municipal Fund 01-July-2019 05-July-2019 056476 - 056505 $105,168.55 Municipal Fund 06-July-2019 12-July-2019 056506 - 056521 $112,953.80 Municipal Fund 19-July-2019 19-July-2019 056522 - 056566 $67,102.17 Municipal Fund 20-July-2019 26-July-2019 056567 - 056591 $52,606.50 Wembley Golf Course 01-July-2019 31-July-2019 00665 - 00670 $16,374.98 $354,206.00

(ii) ELECTRONIC FUND TRANSFERS (EFT'S)

Date From Date To Details Amount

Investments 01-July-2019 31-July-2019 INV1107 - INV1110 $6,056,671.70 Direct Bank Charges 01-July-2019 31-July-2019 Sup512 - Sup515 $50,376.00 Accounts Payable 03-July-2019 11-July-2019 E37712 - E37825 $794,557.12 Accounts Payable 17-July-2019 17-July-2019 E37826 - E37914 $681,619.06 Accounts Payable 23-July-2019 30-July-2019 E37915 - E38120 $3,048,419.65 Payroll 01-July-2019 31-July-2019 001176 - 001181 $1,161,442.39 Wembley Golf Course 01-July-2019 31-July-2019 000399 - 000404 $175,127.37

Total EFT Payments $11,968,213.29

TOTAL PAYMENTS $12,322,419.29

SUMMARY:

Under the Local Government (Financial Management) Regulations 1996, payments of accounts made by the Town are to be submitted to Council. The report contains a summary of payments made for the month with detailed payment listings attached providing more information.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 72 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

community to another level of government/body/agency. Executive The substantial direction setting and oversight role of the Council. e.g.

adopting plans and reports, accepting tenders, directing operations, setting and amending budgets. Legislative Includes adopting local laws, town planning schemes & policies.

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Information For the Council/Committee to note. 

Address/Property Location: N/A Report Date: 8 August 2019 Responsible Officer: Cam Robbins, Acting Director Corporate and Community Services Reporting Officer: Roy Ruitenga, Manager Finance Contributing Officer: N/A Reporting Officer Interest: Nil Attachment(s): 1. Account Payment Listing

BACKGROUND:

Section 6.10 of the Local Government Act 1995 requires the keeping of financial records and general management of payments, which is further specified in regulation 13 of the Local Government (Financial Management) Regulation 1996. A list of accounts is to be prepared each month which is to be presented to the Ordinary meeting of Council showing the payee's name, the amount of payment, the date of the payment and sufficient information to identify the transaction.

DETAILS:

A list of the cheques raised and Electronic Funds Transfers for the payment of accounts from the Municipal Account (and Trust Account where applicable) for the past month.

POLICY/STATUTORY IMPLICATIONS:

Payments are in accordance with Policy No. 3.2.3 “Council Bank Accounts and Payments”.

FINANCIAL IMPLICATIONS:

Expenses incurred are charged to the appropriate items included in the annual budget.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 73 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

STRATEGIC DIRECTION:

This report recommendation embraces the following strategies of the Town's Community Plan 2018-2028:-

Our Council

Goal 9: Transparent, accountable governance Strategy 9.1 Implement initiatives that strengthen governance skills, transparency and knowledge

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy. In accordance with the assessment criteria it was determined that community engagement is not required.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 74 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

CR19.92 INVESTMENT SCHEDULE - JULY 2019

ADMINISTRATION RECOMMENDATION:

That Council RECEIVES the Investment Schedule as at 31 July 2019 as attached.

SUMMARY:

The Council invests funds that are surplus to operational requirements with various financial institutions and reports on the amounts invested, the distribution of those funds and the financial performance of each investment, being interest earned, against year to date budget.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

community to another level of government/body/agency. Executive The substantial direction setting and oversight role of the Council. e.g.

adopting plans and reports, accepting tenders, directing operations, setting and amending budgets. Legislative Includes adopting local laws, town planning schemes & policies.

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Information For the Council/Committee to note. 

Address/Property Location: N/A Report Date: 12 August 2019 Responsible Officer: Acting Director Corporate and Community Services, Cam Robbins Reporting Officer: Manager Finance, Roy Ruitenga Contributing Officer: N/A Reporting Officer Interest Nil Attachment(s): 1. Prudential Consolidated Investment Report - July 2019

BACKGROUND:

Council’s Investment Policy No. 3.2.5 allows for investing of funds into direct investment products and managed funds which comply with both the credit risk rating and terms to maturity guidelines as set out in the policy.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 75 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

DETAILS:

Investment Portfolio Performance

At its August 2019 meeting, the Reserve Bank of Australia decided to leave the cash rate at 1.00%, as expected by financial markets.

The global economy remains reasonable, although the increased uncertainty generated by the trade and technology disputes is affecting global investment. The slowdown in global trade has contributed to slower growth in Asia. The Chinese authorities have taken further steps to support their economy. Globally, financial conditions remain accommodative. The persistent downsides risks to the global economy combined with subdued inflation have led to a number of central banks reducing interest rates this year and further monetary easing is widely expected.

In Australia, economic growth over the first half of the year has been lower than expected. The economic is expected to grow by around 2.5% over 2019 and 2.75% over 2020. Employment growth continued to be strong although the national unemployment rate has risen slightly to 5.2 per cent recently and is expected to decline to around 5 per cent over the next couple of years. Inflation is expected to pick up gradually. Expectations are that an extended period of low interest rates will be required to make progress in reducing unemployment and achieving the Reserve Bank's inflation target.

Looking forward, in terms of the Town’s investment portfolio, interest rates have declined as a result of the Reserve Bank's cash rate cut. The major banks rates for one to three month terms are on average 1.62%, for terms of four to six months on average 1.83% and for terms of seven months to nine months on average 1.79%. The UBS Bank Bill Index rate (an index measuring performance of interest rates over a 90 day period) was 1.42% for July 2019. The 90 days BBSW or Bank Bill Swap rate (a measure of future interest rates) was 1.01% as at 31 July 2019. As Council’s investment portfolio is predominantly short term cash products, the cash rate of 1.00% for July 2019 is the more appropriate performance measure.

Against these interest rate indicators, the Town's investment portfolio outperformed the cash rate with a weighted average interest rate of 2.36%. The weighted average investment period of 201 days (approximately seven months) is consistent with term deposit rates (with the major Australian banks) which for this period were an average of 1.79%.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 76 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

Investment Portfolio Performance for July 2019

The graphs below show the interest rate performance of the Town's investment portfolio for the 12 month period July 2018 to July 2019.

Investment Performance Interest Rates For July 2018 to July 2019 4.00

3.00

2.00

1.00

0.00

Weighted Avg Interest UBS Bank Bill Index Cash Rate

The graph below shows the rolling 12 month weighted average investment performance of the Town's investment portfolio, since July 2016.

Rolling Weighted Average Investment Performance Interest Rates For July 2016 to July 2019

6.00

5.00

4.00

3.00

2.00

1.00

0.00 Jul-16 Oct-16 Jan-17 Apr-17 Jul-17 Oct-17 Jan-18 Apr-18 Jul-18 Oct-18 Jan-19 Apr-19 Jul-19

Weighted Avg Interest 90 UBS Bank Bill Index

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The total investment at the end of July 2019 is $28.6 million which consists of Municipal Funds of $9.2 million, Reserve Funds of $17.9 million and Endowment Lands Funds of $1.5 million.

The graph below represents the total investment portfolio of the Town from July 2018 to July 2019.

Millions Investment Portfolio 66 63 60 57 54 51 48 45 42 39 36 33 30 27 24 21 18 15 12 9 6 3 0 Jul 18 Aug 18 Sep 18 Oct 18 Nov 18 Dec 18 Jan 19 Feb 19 Mar 19 Apr 19 May 19 Jun 19 Jul 19

Reserves Endowment Trust Municipal

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 78 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

The Managed Cash Funds performance as at the end of July 2019 is as follows:

Current % of Weighted Term Interest July 2019 Total Amount Funds Average (Days) Rating Rate Income Invested Invested Interest Floating Rate Notes . Emerald Reverse Mortgage "AA" 2.01% $981 $575,158 2.01% 0.04%

Sub-total $981 $575,158 2.01% 0.04% Term Deposits and Bank Bills Bankw est - Term Deposit 154 "A1+" 1.90% $2,342 $1,502,342 5.25% 0.10% NAB - Term Deposit 147 "A1+" 2.30% $5,063 $2,603,414 9.10% 0.21% NAB - Term Deposit 252 "A1+" 2.76% $4,763 $2,067,621 7.23% 0.20% NAB - Term Deposit 90 "A1+" 2.00% $4,247 $2,504,658 8.76% 0.18% NAB - Term Deposit 161 "A1+" 1.99% $1,636 $1,001,636 3.50% 0.07% NAB - Term Deposit 160 "A1+" 1.83% $75 $1,500,075 5.25% 0.10% AMP - Term Deposit 271 "A2" 2.80% $3,567 $1,517,721 5.31% 0.15% Westpac - Term Deposit 368 "A1" 2.72% $1,534 $667,657 2.33% 0.06% Westpac - Term Deposit 370 "A1" 2.73% $4,667 $2,022,489 7.07% 0.19% Westpac - Term Deposit 361 "A1" 2.70% $9,173 $4,018,641 14.05% 0.38% Suncorp - Term Deposit 245 "A1" 2.60% $4,475 $2,049,001 7.17% 0.19% Suncorp - Term Deposit 85 "A1" 2.18% $1,852 $1,003,046 3.51% 0.08% Suncorp - Term Deposit 126 "A1" 1.85% $1,657 $2,045,278 7.15% 0.13% Suncorp - Term Deposit 140 "A1" 2.32% $2,956 $1,506,865 5.27% 0.12% Suncorp - Term Deposit 91 "A1" 2.27% $3,856 $2,008,085 7.02% 0.16% Term Deposit Matured in July $14,779

Sub-total $66,641 $28,018,527 97.99% 2.32%

Total Investments $67,622 $28,593,685 100.00% 2.36% Weighted Average 201 2.36%

POLICY/STATUTORY IMPLICATIONS:

The general, reserves and Endowment Lands funds are invested in accordance with the guidelines set down in the Town’s Policy No. 3.2.5 – Investment.

FINANCIAL IMPLICATIONS:

Interest from investments represents a significant revenue item in the Council’s Budget and it is therefore important that the Council’s investment performance is monitored closely. Detailed monthly reports together with detailed policy investment guidelines support this.

The Investment Schedule, as circulated, provides details of the performance of each individual investment to date. A summary of the investment performance to budget is provided below:

Actual as at Budget YTD Budget Actual as at June 2019 2019/2020 July 2019 July 2019 %

General * 510,797 460,000 21,000 20,612 4.5% Reserves 711,305 497,600 44,000 43,997 8.8% Endowment Lands 125,727 100,000 3,000 3,013 3.0% External Investments 1,347,829 1,057,600 68,000 67,622 6.4%

Reserve (Internal Loan) 228,300 22,000 21,845 9.6% Endowment Lands (Internal Loan) 767,541 653,400 60,000 60,154 9.2% Internal Loans 767,541 881,700 82,000 81,999 9.3%

Total Investments 2,442,602 1,939,300 150,000 149,621 7.7%

* Includes Bank Account Interest of $2,524.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 79 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

STRATEGIC DIRECTION:

The investment of Council funds is consistent with the Town's Strategic Community Plan, specifically:

Our Council

Goal: 11 An efficient local government.

Strategy: 11.1 Invest our wealth wisely so that current and future generations benefit.

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy. In accordance with the assessment criteria it was determined that community engagement is not required.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 80 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

CR19.93 ACCESS HOUSING AUSTRALIA LTD - 4/385 CAMBRIDGE STREET, WEMBLEY AND 10/4 CORBOY STREET, WEMBLEY - EXEMPTION FROM THE PAYMENT OF RATES

ADMINISTRATION RECOMMENDATION:

That Council:-

1. APPROVES In accordance with the Local Government Act 1995 Section 6.26(2)(G), the property at 4/385 Cambridge Street, Wembley and 10/4 Corboy Street, Wembley be exempted from the payment of rates which are used exclusively for charitable purpose subject to:-

1.1. Emergency Services Levey (ESL) charges continue to be charged as ESL legislation; and

1.2. Waste services to be charged as per the adopted waste fees.

SUMMARY:

The purpose of this report is for Council to consider an exemption from payment of rates application in accordance with the Local Government Act 1995 Section 6.26 (2)(G).

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

community to another level of government/body/agency. Executive The substantial direction setting and oversight role of the Council. e.g.

adopting plans and reports, accepting tenders, directing operations, setting and amending budgets. Legislative Includes adopting local laws, town planning schemes & policies.

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects  a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Information For the Council/Committee to note.

Address/Property Location: Lot 4 (No. 4) 385 Cambridge Street, Wembley and Lot 10 (No. 10) 4 Corboy Street, Wembley Report Date: 9 August 2019 Responsible Officer: Acting Director Corporate and Community Services, Mr Cam Robbins, Reporting Officer: Manager Finance, Mr Roy Ruitenga Contributors: Finance Officer, Ms Barbara Wong Reporting Officer Interest: Nil Attachments: Nil

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BACKGROUND:

Access Housing Australia has been operating subsidised accommodation for the relief of poverty or distress for people in need at the following two properties within the Town:

• 4/385 Cambridge Street, Wembley - Owner - Department of Housing • 10/4 Corboy Street, Wembley - Owner - Department of Housing

Apparently this has been provided since 2012, however, an application for exemption from rates was only received in July 2018.

Rates for previous years and the 2018/2019 financial year have been paid. Due to various administrative changes within the rates operational area, this application has only now been submitted to Council for approval.

DETAILS:

An application has been received from Access Housing Australia Ltd on 9 July 2018 for exemption from payment of rates on the following properties:

• 4/385 Cambridge Street, Wembley - Owner - Department of Housing • 10/4 Corboy Street, Wembley - Owner - Department of Housing

Access Housing is a registered not-for-profit Community Housing Organisation, a registered Charity and Public Benevolent Institution. They are one of Western Australia's largest non- government social housing tenancy/property managers, with more than eighteen hundred properties across the Perth metropolitan area and Peel and South West regions under management. Their tenants include seniors, people living with a disability or mental health illness, families and singles.

The two properties are to be used as subsidising accommodation for the relief of poverty or distress for people in need.

As part of the lease agreement with Department of Housing, Access Housing Australia Ltd is responsible for all rates and charges in respect of the premises, including local authority rates.

Section 6.26 (2)(G) of the Local Government Act 1995 deems land to be non rateable property if it is land used exclusively for charitable purposes.

POLICY/STATUTORY IMPLICATIONS:

An application has been received from the Access Housing Australia Ltd for exemption from payment of rates on the following properties:

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 82 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

FINANCIAL IMPLICATIONS:

It is recommended that the rate exemption is granted effective 1 July 2018. A general waste charge of $227.00 and recycle service $41.00 are raised on both of the properties to cover 5 (120 litre) and 10 (120 litre) rubbish removals from the properties each week. These will continue to be applicable along with ESL charges. However, the following rates have been raised and paid, and would be refunded upon the exemption being approved:

• 4/385 Cambridge Street - 2018/2019 Rates $1,123.89 • 10/4 Corboy Street - 2018/2019 Rates $1,063.14

STRATEGIC DIRECTION:

The exemption of rates and management of budgeted funds is consistent with the Town's Strategic Community Plan 2018-2028:

Our Community

Goal 1: A sense of community, pride and belonging

Strategy 1.2: Promote our strong community identity and focus our responses on the needs of local residents, businesses and ratepayers.

COMMUNITY ENGAGEMENT:

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 83 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

CR19.94 DOCUMENTS SEALED - AUGUST 2019

ADMINISTRATION RECOMMENDATION:

That Council NOTES the Town of Cambridge Common Seal has been affixed to the documents as detailed in this report.

SUMMARY:

To advise Council of documents those have been affixed with the Common Seal of the Town of Cambridge.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

community to another level of government/body/agency. Executive The substantial direction setting and oversight role of the Council. e.g.

adopting plans and reports, accepting tenders, directing operations, setting and amending budgets. Legislative Includes adopting local laws, town planning schemes & policies.

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Information For the Council/Committee to note. 

Address/Property Location: 1 Bold Park Drive, Floreat WA 6014 Report Date: 13 August 2019 Responsible Officer: John Giorgi, JP Chief Executive Officer Reporting Officer: Tracey Jackson, Executive and Elected Member Liaison Officer Reporting Officer Interest: Nil Contributing Officers: Nil Attachments: Not Applicable

BACKGROUND:

There is a statutory requirement for the affixing of the Common Seal to be placed on documents. Council Policy directs the type of documentation to which the seal may be affixed, and requires a subsequent report to Council for the meeting.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 84 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

DETAILS:

A schedule of documents affixed with the Common Seal of the Town of Cambridge appears below:

Date Sealed Document Details Purpose No. Copies Turf Management Agreement 25.07.2019 Turf Management Agreement between the Town and 3 Wembley Athletic Club Turf Management Agreement between the Town and 25.07.2019 Turf Management Agreement 3 Subiaco Floreat Cricket Club Inc. Right of Carriage Way Deed of Right of Carriage Way Easement between the Town 25.07.2019 1 Easement and Lot 2, 62 Pangbourne Street Variation of Licence Agreement between Lake 25.07.2019 Variation of Licence Agreement Monger Recreation Centre 3 and Area 5 Football Pty Ltd to extend operating hours

POLICY/STATUTORY IMPLICATIONS:

There are no Policy or Statutory Implications related to this report.

FINANCIAL IMPLICATIONS:

There are no Financial Implications related to this report.

STRATEGIC DIRECTION:

This report recommendation embraces the following strategies of the Town's Strategic Community Plan 2018-2028:-

Our Council

Goal 9: Transparent, accountable governance Strategy 9.1 Implement initiatives that strengthen governance skills, transparency and knowledge

COMMUNITY ENGAGEMENT:

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 85 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

CR19.95 CAMBRIDGE YOUTH NETWORK - DISTRIBUTION OF FUNDS HELD IN TRUST

ADMINISTRATION RECOMMENDATION:

That Council APPROVES the distribution of funds ($4,597.44) held in trust by the Town, as requested by the Cambridge Youth Network to the organisations, as shown in Confidential Attachment 2.

SUMMARY:

An amount of $4,597.44 has been held in a trust account of the Town on behalf of the Cambridge Youth Network (CYN). Now that the CYN no longer perform a role, they have requested that the funds be provided to three organisations carrying out work with youth.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Information For the Council/Committee to note.

Address/Property Location: 1 Bold Park Drive, Floreat, WA 6014 Report Date: 12 August 2019 Responsible Officer: Acting Director Corporate and Community Services, Cam Robbins Reporting Officer: Manager Finance, Roy Ruitenga Contributing Officer: Manager Community Services, Priya Narula Reporting Officer Interest Nil Attachment(s): 1. Email from Rachael Stott on behalf of the Cambridge Youth Network (Confidential) 2. List of Organisations (Confidential)

BACKGROUND:

As part of the process to close Youth Services, funds held in trust for the Cambridge Youth Network (CYN) need to disbursed. This report presents a recommendation for Council approval on the distribution of funds.

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DETAILS:

The Cambridge Youth Network (CYN), previously Youth Advisory Council (YAC), formed in 2014. The CYN was a group of young people who advocated for other young people on issues of importance. They also organised and coordinated youth events and activities. Members were between the ages of 14 and 25 who lived, worked or socialised in the Cambridge area. The CYN was funded by the Town of Cambridge and managed by Cambridge Youth Services.

The Town currently holds a trust account in the name of CYN, for monies raised through fundraising by the CYN. The amount in the account currently stands at $4,597.44.

CYN was run by volunteers, and as the turnover of office bearers was high, they requested that the funds be held in trust by the Town. Funds in this account represent fundraising activities by CYN.

With the closure of Cambridge Youth Services the CYN have requested that the funds be distributed to three community organisations working with youth (Refer Confidential Attachment 2).

Listed in Confidential Attachment 1 is an email from Rachael Stott on behalf CYN members confirming this. An overview of the three (3) identified recipients is outlined in Confidential Attachment 2.

POLICY/STATUTORY IMPLICATIONS:

There are no Policy or Statutory Implications related to this report.

FINANCIAL IMPLICATIONS:

There are no Financial Implications related to this report. All funds belong to the Cambridge Youth Network, held in trust by the Town of Cambridge.

STRATEGIC DIRECTION:

The report on the distribution of CYN funds held in trust by the Town supports a number of priority areas and goals in the Town's 2017/2027 Community Strategic Community Plan, specifically:

Our Council

Goal 9: Transparent, accountable governance Strategy 9.1 Implement initiatives that strengthen governance skills, transparency and knowledge

Goal 10: The Town is a proactive local government that provides financially sustainable public assets, services and facilities Strategy 10.3 Ensure sound and sustainable financial planning, management and reporting

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy No 1.2.11 as not requiring community consultation

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CR19.96 CAPITAL WORKS AND PROJECTS PROGRAMME 2019-20 - ADOPTION

ADMINISTRATION RECOMMENDATION:

That Council ADOPTS the Capital Works Program 2019-20, as detailed in the Projects Register 2019-20, shown as Attachment 1 to this Report.

SUMMARY:

Each year the Town undertakes a considerable amount of Capital Works Projects, as well as other projects and programs to build new infrastructure, maintain existing assets, and provide support to the community. The attached Projects Register 2018-2019 (Attachment 1) has been developed to detail these activities.

Council is requested to ADOPT the Town's Capital Works Program, as set out in the attached Projects Register 2019-20.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

community to another level of government/body/agency. Executive The substantial direction setting and oversight role of the Council, eg  adopting plans and reports, accepting tenders, directing operations, setting and amending budgets. Legislative Includes adopting local laws, town planning schemes and policies.

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Examples of Quasi-Judicial authority include town planning applications, building licences, applications for other permits/licences (eg under Health Act, Dog Act or Local Laws) and other decisions that may be appealable to the State Administrative Tribunal. Information For the Council/Committee to note.

Address/Property Location: Town of Cambridge Report Date: 15 August 2019 Responsible Officer: John Giorgi, JP - Chief Executive Officer Reporting Officer: John Giorgi, JP - Chief Executive Officer Contributing Officers: Directors and Managers Reporting Officer Interest: Nil Attachments: 1. Capital Works Program 2019-20.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 19 AUGUST 2019 88 COMMUNITY AND RESOURCES COMMITTEE MONDAY 19 AUGUST 2019

BACKGROUND:

Each yea, the Town undertakes a considerable amount of Capital Works Projects, as well as other projects and programs to build new infrastructure, maintain existing assets, and provide support to the community. The attached Projects Register 2019-20 (Attachment 1) has been developed to detail these activities. It is intended that this document will track the start and finish of projects and programs, and provide an update on the current status of each.

Capital Works

The Town's Capital Works Projects are defined as building and engineering works that create an asset, as well as constructing or installing facilities and fixtures associated with, and forming an integral part of, those works. This definition focuses on works where construction activity is required in order to create an asset. Such works would typically include constructing buildings and roads, structures or mechanical installations, upgrading or extending existing buildings, and major road works to upgrade existing roads.

Liaison with Elected Members, adopted Asset Management Plans, and feedback from community groups, provides the basis for determining Capital Works under the following categories:

Renew and Replace: An existing asset or a component of an asset, that has reached the end of its useful life. With the exception of land, assets have limited useful lives and decline in value due to wear and tear.

New: To construct an asset that did not previously exist.

Growth or Enhancement: Increasing the capacity of existing assets beyond their original design capacity or service potential.

Disposal or Decommission: To remove an asset from service that is no longer required.

DETAILS:

The purpose of this report is for Council to consider the information contained within the attached Projects Register 2019-20, and to adopt the Capital Works Program detailed in this document.

POLICY/STATUTORY IMPLICATIONS:

The road reserves, parks and reserves detailed in the attached Projects Register, come under the care, management and control of the Town, or are vested with the Town.

FINANCIAL IMPLICATIONS:

There are no direct Financial Implications related to the receipt of this report and adoption of the Capital Works Program, as detailed in the Projects Register 2019-20. Changes or amendments however may have financial implications in relation to existing allocations made under the Town's adopted Annual Budget 2019-20.

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STRATEGIC DIRECTION:

In accordance with the Town's Strategic Community Plan 2018-2028, the following goals and strategies are applicable:

Our Council

Goal 10: The Town is a proactive local government that provides financially sustainable public assets, services and facilities. Strategy 10.1 Ensure appropriate resources are allocated to the preparation and implementation of day to day decision making, broader strategic planning and major projects. Strategy 10.2 Promote equity and transparency in the provision of infrastructure and services throughout the Town. Strategy 10.3 Ensure sound and sustainable financial planning, management and reporting.

SUSTAINABILITY IMPLICATIONS:

Not Applicable.

COMMUNITY ENGAGEMENT:

In accordance with Policy 1.2.11 - Community Engagement, community consultation will be undertaken for those projects and programs as required, and will include notification to affected properties prior to commencement of any works.

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8. CLOSURE

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