JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel
PROJECT EXECUTION PLAN SCIENTIFIC OCEAN DRILLING VESSEL
Scientific Ocean Drilling Vessel (SODV) Acquisition, Conversion, Acceptance & Commissioning
Submitted to the National Science Foundation (NSF) by The JOI Alliance (Joint Oceanographic Institutions, Inc., in collaboration with Lamont-Doherty Earth Observatory of Columbia University and Texas A&M University/Texas A&M Research Foundation)
February 17, 2004
1 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel
TABLE OF CONTENTS
Introduction...... 5 JOINT OCEANOGRAPHIC INSTITUTIONS, INCORPORATED...... 5 THE JOI ALLIANCE ...... 5 JOI ALLIANCE: TOTAL SYSTEMS INTEGRATION...... 6 ALLIANCE LINKAGES, LINES OF COMMUNICATION, AND AUTHORITY...... 7
Overall Strategy – U.S. IODP-Phase 2 SODV Acquisition...... 12 PROCESS FOR MEETING SCIENCE COMMUNITY NEEDS...... 12 CDC Requirements...... 12 JOI Alliance Platform Team ...... 13 Drillship Availability and Evaluation of Market Conditions...... 14
JOI Alliance Strategy for Vessel acquisition...... 26 MARKET SURVEY AND ITT – DESCRIPTION OF PROCESS AND GOALS...... 26 RFP – DESCRIPTION OF PROCESS AND GOALS...... 27 LEASE VS. PURCHASE EVALUATION ...... 28 PHASE II COMMUNITY INVOLVEMENT...... 28 Preliminary laboratory design...... 29 ACQUISITION OF THE U.S. SCIENTIFIC OCEAN DRILLING VESSEL ...... 30 SCIENTIFIC OCEAN DRILLING VESSEL COVERSION ...... 30
Scientific Ocean Drilling Vessel Conversion Process ...... 33 PAST EXPERIENCES AND LESSONS LEARNED ...... 33 VESSEL CONVERSION PLAN ...... 33 Cost Control Policies and Procedures ...... 33 Contractual Model for vessel conversion ...... 34 Engineering Design Phase (EDP)...... 34 Shipyard Selection Process ...... 35 Setting System and Equipment Priorities with Input from Stakeholders ...... 35 MREFC Project Team – Roles and Responsibilities...... 36 MREFC Project Team – Relationships between JOI ALLIANCE and Drilling Contractor ...... 37 MREFC Project Team – Relationships among IODP-TAMU project manager, TAMRF, Construction Manager, Drilling Contractor, and Shipyard ...... 38 VESSEL ACCEPTANCE PROCESS ...... 38 Vessel Acceptance Plan (VAP)...... 38 Shipyard Equipment Tests and Inspections and Sea Trials ...... 39
Phase 2 Start-Up ...... 40 PRELIMINARY ASSESSMENT OF RISKS ASSOCIATED WITH MREFC FUNDING MODEL FOR THE U.S. IODP-PHASE-2 SCIENTIFIC OCEAN DRILLING VESSEL (FY05=$40M/FY06=$60M)...... 40
2 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel
Critical Activities Associated with Phase 2 ...... 42 HEALTH AND SAFETY PROGRAM...... 42 Risk Assessment...... 42 Mitigation...... 42 SHIPBOARD WORKING ENVIRONMENT ...... 43 Hazardous Materials...... 43 Explosive Materials ...... 44 Radioactive Materials ...... 44 Laboratory Operations...... 44 Physical Safety Protocols...... 44 ENVIRONMENTAL PROTECTION ...... 45 Hydrocarbons ...... 46 Marine Discharges...... 46 Noise...... 46 SECURITY ...... 47 Travel...... 47 Port and Ship Facilities...... 47 PERFORMANCE ASSESSMENT AND CONTROLS ...... 47 Program Management...... 48 Health and Safety ...... 48 Government Performance and Results Act (GPRA)...... 49
APPENDIX I – MARKET SURVEY FOR DERRICK, SUBSTRUCTURE, AND DRILLING EQUIPMENT
APPENDIX II – DRILLSHIP – INVITATION TO TENDER
3 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel
LIST OF FIGURES Page FIGURE 1. JOI Organizational Chart…………………………………………………..8 FIGURE 2. The JOI Alliance: System Integration Contractor…………………………9 FIGURE 3. The JOI Alliance: Enhanced Service Delivery through Integration……….9 FIGURE 4. Integrated Alliance Management Teams: Optimization of Service Deliverables……………………………………………………………10 FIGURE 5. Contracting Relationships………………………………………………...11 FIGURE 6. Stakeholder Relationships………………………………………………...11 FIGURE 7. Timeline for Acquisition, Conversion, Acceptance, and Commissioning Process…………………………………………….….31 FIGURE 8. Proposed Management Structure – SODV Conversion Process………….32
LIST OF TABLES Page TABLE 1. Summary of Vessel Class Options…………………………………………16 TABLE 2. Summary of Preliminary Drill Ship Rankings……………………………..17 TABLE 3. Evaluation of Drillships Meeting CDC Requirements…………………….18 TABLE 4. Riserless Vessel Criteria………………………………………………… 19 TABLE 5. Quality Control Systems…………………………………………………...50
4 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel
INTRODUCTION Joint Oceanographic Institutions, Incorporated (JOI) and its partners, the Lamont- Doherty Earth Observatory of Columbia University (LDEO) and Texas A&M University (TAMU), have been selected by NSF to be the systems integration contractor (SIC) for the U.S. vessel and related activities in the Integrated Ocean Drilling Program (IODP). This partnership, which is referred to as the “JOI Alliance” (JA) throughout this document, offers exceptional expertise and capabilities to manage and operate the U.S. Scientific Ocean Drilling Vessel (SODV) and related activities for the IODP.
JOINT OCEANOGRAPHIC INSTITUTIONS, INCORPORATED JOI is a non-profit (501(c)3) organization whose mission is to lead and manage large national and international science programs for the ocean sciences community. JOI members are drawn from 18 of the nation’s largest and most productive research institutions in the areas of marine geology, geophysics, and oceanography. Figure 1 reflects the organizational structure of JOI, Inc., which was created more than 25 years ago to help lead the U.S. effort in scientific ocean drilling. JOI has managed the Deep Sea Drilling Project (DSDP; International Phase) and has been the prime (systems integration) contractor for ODP from its inception in 1983. For nearly 20 years, through subcontracts with Columbia University and the Texas A&M Research Foundation (TAMRF), JOI has provided central management and, through subcontractors, the full array of services at sea and on land for ODP. In addition, JOI has managed or supported a number of related activities including the Joint Oceanographic Institutions for Deep Earth Sampling (JOIDES) Advisory Structure for ODP through the JOIDES office and the U.S. Science Support Program (USSSP), which supports U.S. participation in ODP.
THE JOI ALLIANCE The challenges of a new multi-platform drilling program, rapid advances in technology, and the societal requirements of major science programs to promote and provide outreach/education and connection to other science initiatives all demand comprehensive, integrated, and flexible management that involves and is responsive to a broad array of stakeholders. The new demands and complexity of a multi-platform IODP require systems integration management to ensure that services are provided in a cost- effective, holistic, and responsive manner. In recognition of these realities, JOI and its partners (LDEO and TAMU) have formed an alliance that adopts an integrated cross-
5 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel functional, cross-organizational team approach that provides clear roles and responsibilities for every component of the JOI Alliance (Figure 2). JOI is the U.S. Implementing Organization (USIO) for the IODP and as such is responsible to NSF and the IODP Central Management Organization (IODP Management International - IMI) for the overall program leadership, technical, operational, and financial management and delivery of services. LDEO is responsible for logging-related shipboard and shore-based science services and for leading an international logging consortium to participate in scientific ocean drilling operations. TAMU is responsible for providing the full array of science services, ranging from vessel and drilling operations to ship- and shore-based science laboratories, core repositories, and publications. The JOI Alliance management structure encompasses six teams that address systems integration, systems management, operations, technical development, information technology, and publications and outreach/education (Figure 3). This integrated management structure enhances coordination between and among JOI, LDEO, and TAMU entities and the science community and, more importantly, addresses the evolving needs of the IODP. The goal of the JOI Alliance management model is to enhance service delivery provided by a traditionally defined contractor/subcontractor relationship and harness our broad expertise in management, logging, engineering, science, technical support, data services and products, core curation, materials procurement, logistics, publications, outreach/education, public relations, and administration into teams that are populated with trained and qualified people from throughout the JA. The teams have been constituted to oversee and manage, support, and implement the science of the approved annual USIO Program Plan with the goal of optimizing science deliverables (e.g., cruise science, technology enhancements, data management, core preservation and sample distribution, publications, and outreach/education).
JOI ALLIANCE: TOTAL SYSTEMS INTEGRATION The six JOI Alliance management teams are each charged with a different set of responsibilities that must be successfully administered and fulfilled if the science support for operations of a U.S. Scientific Ocean Drilling Vessel (SODV) is to be successful. The primary responsibilities and primary stakeholder groups for each of the JA teams are defined in Figure 4. Two overarching teams are responsible for strategic planning, oversight of JA mission delivery, prioritization of resources, and program plan development. The JOI Alliance Systems Integration Team (JASIT) is responsible for strategic planning and systems integration. The JOI Alliance Systems Management Team
6 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel
(JASMT) is responsible for program management, resource allocation, and overall science services delivery. All services delivered by the JOI Alliance institutions are closely coordinated to maximize the Program’s scientific deliverables. The JA has established four tactical teams to execute project plans in a well-integrated manner. These four teams are the Joint Operations Team (JOT), Joint Technical Development Team (JTDT), Joint Information Team (JIT), and Joint Report, Publication, Outreach/Education, Public Relations Team (JREPORT).
ALLIANCE LINKAGES, LINES OF COMMUNICATION, AND AUTHORITY The responsibilities of the six management teams that form the heart of the JA integrated management structure are listed in Figure 4. Clear definition of roles and responsibilities delineated in contracts, well-defined organizational structures and lines of authority, and clear expectations for team deliverables have been implemented. Figure 5 illustrates the contractual relationships that will assure effective management within the JOI Alliance. JOI will receive resources and direction via contract agreements with NSF and IMI. JOI in turn will give resources and direction via contract agreements with LDEO and TAMU/TAMRF. Each will then give resources and direction to a variety of subcontractors. The arrows in Figure 5 show the one-way flow of resources and direction defined by contracts. Reporting relationships and responsibility will flow in the opposite direction. Second tier subcontractors will report to and are responsible to LDEO and TAMU/TAMRF, who in turn will report to and be responsible to JOI. JOI will be responsible to NSF and IMI. Decision makers who are faced with issues, problems, or conflicts outside of their roles and responsibilities defined in contracts are required to seek advice and guidance from those to whom they report. With contractual relationships, well-defined organizational structures, and lines of authority in place and the makeup and expectations of management teams having been established, the final piece essential to a complete management system is the delineation of stakeholders and how they will interact with management leadership. Figure 6 identifies the primary stakeholder groups in IODP and their relationship to the JOI Alliance. Our goal is to establish good working relationships with all stakeholder groups to capture their input and use it effectively for the benefit of IODP.
7 Figure 1. JOI Organizational Chart
Joint Oceanographic Institutions
JOI Board of Governors
President* Steve Bohlen
Executive Program Public Affairs Associate* Director*
Programs Clerk*
Director, Director, Director of Operations* Ocean Drilling USSSP** Programs/USIO*
MREFC Project Assistant Program Associate Director of Office Manager/ Director Director, Associate** Program Finance* Subaward Ocean Drilling Director** Specialist* Programs* JOI/USSSP Accounting Intern*** Education Manager* Director of Travel Associate Senior Program Coordinator** and Meetings* Director, Associate* Ocean Drilling IT Manager** Staff Accountant* Programs* Program Senior Program Associate*, *** Technical Associate** Meeting/Travel Travel Education Program Coordinator* Associate* Coordinator* Assistant**
Program JOI/USSSP Associate** Intern***
* The percentage of effort for IODP is less than 100% for these positions. ** Not part of the IODP management. *** Part-time position. Figure 2. The JOI Alliance: System Integration Contractor
Contractual Relationships and Partitioning of Responsibilities
JOI (Prime contractor) Program management, leadership, oversight, and outreach/ education College of Geosciences, LDEO of TAMU and TAMRF Columbia University (Subcontractor) (Subcontractor) Science Services Science Services
Operational support Technology and Technology and engineering engineering support support Operational support Science laboratory support Information services Information technology Logging services Publications Outreach/education Curation Outreach/education
Figure 3. The JOI Alliance: Enhanced Service Delivery through Integration Functions
Alliance Alliance characteristics Vessel management Leadership procure, outfit, operate teams Science community Operational Oversight interaction support (JASIT) Operational Science Programmatic knowledge laboratories accountability (JASMT) Management Engineering experience support Operations and capability (JOT) Logging and Shore-based data integration Technical facilities/support development Information (JTDT) Educational and technology intellectual resources Information Curation (JIT) Financial commitment Outreach/ Reports, education publications, Institutional goal synergy Safety and outreach/ environment education, public relations Diversity and best business practice Publications (JREPORT) Figure 4. Integrated Alliance Management Teams: Optimization of Service Deliverables
JOI Alliance Systems Integration Team (JASIT)
Team Leaders: President, JOI; Director, LDEO; Dean, College of Geosciences, TAMU Responsibilities: Systems Integration – strategic planning – alliance effectiveness, efficiency, and collaboration – integration of outreach/education and research initiatives Stakeholders: NSF, IMI, Industry, SPPOC, Science Community
JOI Alliance Systems Management Team (JASMT)
Team Leaders: Director, USIO, JOI; Director, Science Services, LDEO; Director, Science Services, TAMU Responsibilities: – day-to-day oversight of program management – resource allocation prioritization – program plan development and execution Stakeholders: IMI, JAMSTEC, NSF, SPC, USSAC, Science Community
Joint Operations Team (JOT) Joint Technical Joint Information Team (JIT) Joint Report, Publication, Outreach/ Team Leaders: Development Team (JTDT) Team Leaders: Education, Public Relations Team (JREPORT) Associate Director, USIO; Team Leaders: Information Technology Manager, Deputy Director, LDEO; JOI; Manager of Information Associate Director, USIO; Team Leaders: Deputy Director of Science Services, LDEO; Deputy Director Manager of Engineering and Technical Public Affairs Director, JOI; Supervisor Operations, TAMU of Data Services, TAMU Services, LDEO; Deputy Director of of Science Operations, LDEO; Deputy Team Membership: Team Membership: Science Operations, TAMU Director of Data Services, TAMU Determined by functional Determined by functional Team Membership: Team Membership: requirements requirements Determined by functional requirements Determined by functional requirements Responsibilities: Responsibilities: Responsibilities: Responsibilities: Oversight of cruise project Support information infrastructure, Oversight of all analytical tools, Coordinate outreach/education activities, management from planning to database growth and accessibility, measurement systems, and projects assure quality of published products implementation and core curation Stakeholders: Stakeholders: Stakeholders: Stakeholders: Industry, ILP, TAP, SCIMP, IMI National Press, IMI–Outreach/Education, U.S. OPCOM, Industry, PPSP, SSP, Industry, IMI–Database, SCIMP, Developmental Engineering, Science Congress, NSF–EHR, SAS Panels, Science Co-chief Scientists, Science Science Community Community Community, Educators, General Public Community Figure 5. Contracting Relationships
IMI NSF
SOC POC
JOI/USIO
TAMU/ Logging LDEO TAMRF Consortium
Drilling Logging vessel contractor POC = Platform operation costs SOC = Science operation costs
Figure 6. Stakeholder Relationships
Direction and IMI resources Advice U.S. federal Direction and SAS NSF resources agencies Liason Direction Liason and resources Information U.S. public JOI JAMSTEC and coordination outreach/ Alliance Information Information and education coordination Advice Coordination USSAC EMA Advice and information resources Other major Industry U.S. science institutions
JOI is the communication link Shared lines of communication Serves as liason JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel
OVERALL STRATEGY – U.S. IODP-PHASE 2 SODV ACQUISITION The JOI Alliance (JA) is dedicated to continually expanding the frontier for drilling, coring, and measurement technologies used in support of ocean drilling science. The JA plans to maintain an innovative and well-integrated approach to the optimal acquisition, conversion and operation of a deepwater scientific ocean drilling vessel, including the related coring technology, borehole completion systems, downhole measurement systems, drilling capability, scientific capability, laboratory sensors and systems, and habitability requirements for Phase 2 operations. Expanded technical capabilities integrated into the U.S. IODP-Phase-2 SODV could include expanded laboratory space for state-of-the-art equipment, larger and improved quarters, increased derrick capacity for greater total depth of drilling with active heave compensation, dual gradient drilling capacity for improved borehole stability with higher probability of successfully logging the hole and improved management of shallow subsurface hazards when coring on the continental shelf. These capabilities will play an increasingly important role in the delivery of Integrated Ocean Drilling Program (IODP) science as we probe deeper and deploy tools, sensors, and systems in ever more hostile and challenging environments. The overall strategy for acquisition of the U.S. IODP-Phase 2 Scientific Ocean Drilling Vessel (SODV) by the JOI Alliance maximizes the use of JA expertise and the involvement of the National Science Foundation (NSF) and science community stakeholders in the acquisition and laboratory design process. The JOI Alliance strategy optimizes cost efficiency for acquisition, conversion, acceptance and commissioning of a U.S. SODV as early as May 2006, depending on the availability of MREFC funding.
PROCESS FOR MEETING SCIENCE COMMUNITY NEEDS CDC REQUIREMENTS The March 2000 Conceptual Design Committee (CDC) report to NSF entitled “The Non-Riser Drilling Vessel for the Integrated Ocean Drilling Program” provides a first- order assessment of the U.S. scientific community’s requirements for a deepwater scientific ocean drilling vessel (i.e., performance specifications and on board scientific measurement capabilities) and a preliminary survey of existing drilling vessels. The CDC report recommends that a wide variety of improved coring tools, in addition to standard ODP coring tools (APC, XCB, RCB), be provided during IODP. These include vibration or hammer coring; ADCB; and pressure coring (Pressure Core Sampler, HYACE Rotary Corer, Fugro Hydraulic Piston Corer), among others. The CDC report also lists several specific technical improvements that should be considered for the
12 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel scientific ocean drilling vessel, such as the ability to change from APC/XCB to RCB without a drill string round trip and the need for a wider selection of high-temperature logging and sampling tools. The JOI Alliance is evaluating many technical development projects and processes that, if implemented, will enhance performance in Phase 2. Examination of several target sections led the CDC to suggest that a larger core (sample) diameter than the current Ocean Drilling Program (ODP) standard (i.e., core liner ID = 2.66 in) be considered in IODP because of (1) the increasing number of different types of analyses to be done on the same samples, (2) the desire for decreased within-core contamination (for deep biosphere microbiology and fluid chemistry studies), and (3) the desire for decreased core disturbance. The CDC also recognized the desire of the scientific community for improved core recovery and continuity of stratigraphic sections recovered from all environments (e.g., type sections). The JOI Alliance plans to conduct cost-benefit analyses, with scientific community involvement, to evaluate the issues raised by the CDC Report in the context of the acquisition and conversion process for the U.S. IODP-Phase 2 Scientific Ocean Drilling Vessel (SODV). It is the JOI Alliance’s intent that these matters will be resolved before the commencement of the Engineering Design Phase (EDP) of the U.S. SODV conversion process. The JOI Alliance is committed to investigating the feasibility of the CDC issues and other technical developments involving the U.S. SODV, to maximize the return on investment to IODP stakeholders. JOI ALLIANCE PLATFORM TEAM Following delivery of the CDC Report to NSF, and in preparation for the JOI Alliance role as the U.S. Implementing Organization (USIO), the members of the JOI Alliance formed a working group, known as the Platform Team, with representation from the three Alliance partners and including an industry consultant. The Platform Team was charged with developing an evaluation of the requirements outlined in the CDC Report, taking into account ODP experience with the JOIDES Resolution (JR) and all available information about the market pool of vessels considered likely to be available for conversion as the U.S. IODP-Phase 2 Scientific Ocean Drilling Vessel. The Platform Team primarily focused on issues of technical feasibility and cost while developing a more comprehensive statement of requirements for the U.S. SODV, including vessel characteristics, storage capacity for drill pipe and tools, derrick and drilling equipment, space required for shipboard scientific laboratories and scientist living quarters, storage for recovered core material, and deck space to accommodate special purpose vans. These requirements formed the basis for the Invitation to Tender
13 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel
(ITT) and the Market Survey subsequently released by the JOI Alliance in order to obtain specific detailed information from ship owners and drilling contractors. Following the receipt of responses to the Market Survey and ITT, the Platform Team will oversee an assessment of the responses and will summarize these findings in a document for submission to the National Science Foundation. In parallel with this effort, the Platform Team will oversee an assessment of the Logging Market Survey initiated by the JOI Alliance. The Platform Team will also provide comments on the plans being prepared by JA Laboratory Design Teams composed of staff from the Alliance institutions. These plans will be the basis for community input regarding the scientific facilities of the U.S. SODV. The final task of the Platform Team will be to provide input for the preparation of the RFP for the acquisition (contracting) of a U.S. IODP-Phase 2 Scientific Ocean Drilling Vessel. After this RFP is released, the Platform Team activities will be terminated and the JOI Alliance will form an MREFC (Major Research Equipment Facilities Construction) Project Team led by the JOI MREFC Project Director, which will continue the planning for the U.S. SODV acquisition, conversion, acceptance and commissioning. DRILLSHIP AVAILABILITY AND EVALUATION OF MARKET CONDITIONS To gain an understanding of the current market conditions, drillship availability, and rate trends, the JOI Alliance, through the Platform Team, has compared the characteristics of one super-class vessel, five large-class vessels, and the JOIDES Resolution (JR) (see Table 1). Based on the CDC science requirements, the large-class vessels are the most desired vessels for conversion in Phase 2 of the IODP-USIO activity. Reviewing market availability, the super-class Saipem 10000 vessel has a contract until September 2005; of the large-class vessels, the Glomar Explorer will be available in September 2003, the Deepwater Expedition in October 2005, the Roger Eason is stacked, the Deepwater Navigator and the Ocean Clipper have received contract extensions. The JOIDES Resolution will be available for the Phase 2 time frame. Reviewing current utilization trends for large-class vessels from various rig-focused newsletters and reports, the worldwide deepwater fleet, which is defined as vessels able to operate in water depths >3000-ft, is oversupplied. Overall DP drillship utilization was at 65% at the end of 2003, with much lower utilization rates for large class and JR class drillships. Dayrates and market value on pre-1995 drillships are declining. The JOI Alliance has conducted an evaluation, using the requirements defined in the CDC report and the characteristics of the JOIDES Resolution as a baseline for comparison to extract major ship characteristics for each of the drillships listed in the
14 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel
Mobile Rig Register, 8th Edition (ODS-Petrodata Inc., Houston). Vessel characteristics (e.g., dynamic positioning, to meet mobility and endurance requirements; deck area, as a proxy for laboratory space and drilling equipment storage capacity; derrick, and the associated maximum drill string length) were ranked in order of importance for achieving the CDC-defined science objectives. A preliminary JOI Alliance review of the drillship fleet of 29 vessels, based on 18 specific characteristics, produced three distinct vessel classes (see Table 2): • JR-class vessels (pre-1995): 5 ships operated by 5 drilling contractors; average length = 145.6 m, width = 23.2 m, quarter capacity = 106 persons, installed HP = 17,890, static derrick capacity = 530 tons, moonpool size = 55.8 m2. If ranked, the JR would fall at the top of this list. • Large-class vessels (pre-1995): 11 ships operated by 6 drilling contractors; average length = 161.0 m, width = 27.3 m, quarter capacity = 111 persons, installed HP = 22,263, static derrick capacity = 627 tons, moonpool size = 72.0 m2. If ranked, the JR would fall at the bottom of this list. • Super-class vessels (post-1995): 14 ships operated by 6 drilling contractors; average length = 229.7 m, width = 38.4 m, quarter capacity = 150 persons, installed HP = 41,989, static derrick capacity = 1,124 tons, moonpool size = 220.0 m2. The general characteristics of equipment on drillships with Pre-1995 and Post-1995 hulls have been evaluated by the JOI Alliance (see Table 3). The specific characteristics of these three classes of vessels have also been compared to the JOIDES Resolution (see Table 4). The CDC report did not provide this level of specific detail, but it did provide general requirements for a U.S. IODP-Phase 2 Scientific Ocean Drilling Vessel (e.g., dynamic positioning, combined drill string length, vessel endurance, operating range, deck space, laboratory space, special-purpose vans). The JR-class is capable of being upgraded to meet the CDC requirements, but the large-class vessel will give the science community a greater operations and science capacity for achieving IODP goals and objectives.
15 Table 1. Summary of Vessel Class Options
Super-class JR-class Large-class vessels vessel vessel Characteristic Saipem Glomar Deepwater Roger Deepwater Ocean JOIDES
10000 Explorer Expedition Eason Navigator Clipper Resolution Design variation Saipem Global Rauma Repola Neddrill SEDCO 400 Wodeco/ SEDCO 400 Marine Diamond Series Maximum water depth (m) 1,829 3,048 3,048 1,984 2,286 2,286 8,230 Minimum water depth (m) NA 30 NA 91.4 152 NA 50 Deck area (ft2) 102,993 71,554 52,268 48,690 47,300 57,552 33,018 Length (ft) 747.7 618.66 561 540.68 550.3 528 470 Width (ft) 137.8 115.66 93.17 89.9 86.4 109 70.25 Derrick height (m) 61 52 54.9 49 66 55 45 Maximum drilling depth (m) 13,000 9,144 9,144 7,620 9,144 9,906 9,144 Comp lift capacity (open/locked; 496/1,000 500/1,000 –/385 –/272 363/737 272/680 357/536 tonnes) Quarters capacity (persons) 160 140 128 105 123 116 114 Vessel age (year built/modified) 2000 1972/1999 –/1997 1977/1998 1971/1998 1977/1999 1978/1999 Vessel power (hp) 70,500 35,200 22,500 32,000 24,560 25,000 19,450 Number of engines 6 7 8 7 8 7 9 Operating draft (ft) 39.37 35 26.6 33.46 24.92 24 24.5 Operating displacement (tons) 94,912 N/A 26,536 24,755 24,536 25,724 18,636 Variable deck load 19,680 22,800 8,500 9,968 11,162 11,400 4,600 Fuel storage capacity (bbl) 39,890 49,500 19,148 32,350 15,895 14,298 22,285 Moonpool size (m2) 479 287 67.56 54.33 78.76 44.53 44.89 Transit speed (kt) 12 10 10 12 8.5 9 10.5
Note: NA = not available.
Table 2. Summary of Preliminary Drill Ship Rankings
Super-Class Post-1995 Large-Class Pre-1995 Contractor Vessels Contractor Vessels Saipem Inc. Saipem 10000 GlobalSantaFe Glomar Explorer Transocean Discoverer Deep Seas Transocean Deepwater Expedition Transocean Discoverer Enterprise Noble Drilling Roger Eason Transocean Discoverer Spirit Transocean Deepwater Navigator GlobalSantaFe Glomar CR Luigs Diamond Ocean Clipper GlobalSantaFe Glomar Jack Ryan Transocean Discoverer 7 Seas Transocean Deepwater Discovery Transocean Discoverer 534 Smedvig West Navion Noble Drilling Leo Segerius Transocean Deepwater Frontier Transocean Peregrine I Transocean Deepwater Pathfinder Petrolia Drilling Valentin Shasin Transocean Deepwater Millennium Overseas Drilling Limited JOIDES Resolution Navis ASA Navis Explorer 1 Pride Pride Africa JR-Class Pre-1995 Pride Pride Angola Contractor Vessels Overseas Drilling Limited JOIDES Resolution Schahin Cury SC Lancer Frontier Peregrine II Transocean Peregrine III Noble Drilling Noble Muravlenko
Table 3. Evaluation of Drillships Meeting CDC Requirements (Drillships with Pre-1995 Hulls). ) ) 3 3 Year Constructed Upgraded Quarters Capacity (persons) Length (m) (Panamax = 289.56 m) Width (m) (Panamax = 32.31 m) Transit Draft (m) (Panamax = 12.04 m) Max height at transit draft (m) (Panamax = 62.48 m) Moonpool Dimensions (m) Total Vessel H.P. D.P. Rating, manufacturer Top drive load rating (tonnes) Drilling wave/wind (m/kt) Maximum Water Depth Non-riser (m) Minimum Water Depth Non-riser (m) Maximum Drilling Depth (m) Derrick Rating (static) (tonnes) Derrick Height (m) Drawworks hook load (tonnes) Compensator type Compensator lift capacity (active/locked) (tonnes) Total Stroke (m) Mud Pit Active Volume (m Sack storage (sacks) VESSEL NAME Bulk Storage Capacity (m I Noble Drilling Leo Segerius 1981 1997 100 149.4 26.8 7.3 8.23x7.01 19,000 11-Ceg 903 1,494 7,620 603 49 --/272 433 517 Noble Muravlenko 1982 1997 95 149.4 24.1 7.3 7.92x7.01 19,400 11-Ceg 903 1,219 7,620 454 49 --/272 191 547 Roger Eason 1977 1998 105 164.9 24.4 9.1 6.86x7.92 32,000 11-Ceg 903 1,981 7,620 454 49 --/272 199 708
II Schahin Cury SC Lancer 1977 1997 99 137.2 23.5 7.32x8.23 17,000 DP 1,219 6,096 454 49 386
III Transocean Peregrine I 1982 1999 116 149.9 24 8.3 73.6 7.16x5.28 17,186 NMD Class 2 650 5/66 1,900 46 7,619 544 53 650 passive 272/544 7.61 197 552 365 tonnes Peregrine III 1976 1997 124 148.7 23.5 7.5 73.6 7.2x8.25 15,600 DYNPOS AUTR / 650 5/45 1,800 10 5,188 604 53 545 active 272 / 545 7.5 227 664 140 pallets Nautronix 4003 Deepwater Expedition 1999 128 171.9 28.3 7.9 7.92x8.53 22,500 Autr Dynpos 3,048 9,144 907 --/385 636 354 Deepwater Navigator 1971 1999 123 167.7 26.3 7.6 82.16 8.8x8.95 24,560 NMD DP Class II 750 3/45 2,286 152 9,144 681 66 623 active 363/737 7.62 460 535 3,000 Discoverer 534 1975 1999 128 163 27 5.1 7.6 dia. 16,000 Simrad ADP 703 MK1 650 7.6/50 2,134 244 7,620 590 52 active --/600 6 215 340 204.4 m2 Discoverer 7 Seas 1976 1997 140 163 24 5.1 7.3 dia. 16,000 Simrad ADP 703 MK1 650 7.6/50 1,981 244 7,620 590 52 active --/650 6 241 340 710 m3
IV ODL JOIDES Resolution 1978 1999 114 143.2 21.3 5.5 61.5 6.7x6.7 19,450 dual redundant / Nautronix 4.6 / 45 8,230 50 9,144 536 45 active 357/536 6 340 377 161 m2
V Petrolia Drilling Valentin Shasin 1981 1998 116 149.4 28.8 7.3 86 5.0x6.5 18,000 Class 3 AUTR / Konsberg- 650 5/70 no 35 6,500 454 49 650 Hydralift 252/680 7.5 282 212 2,000 Simrad limit
VI Frontier Peregrine II 1979 99 149.4 23.5 yes 1,006 6,096 603 49
VII GlobalSantaFe Glomar Explorer 1972 1998 140 188.6 35.3 10.7 87.2 12.7x22.6 35,200 DPS-1/Nautronix ASK 4003 680.4 8.8/35 3,048 30 9,144 907 52 907 active and passive --/454 8 239 3,058 7,000
VIII Diamond Ocean Clipper 1977 1999 116 161 34 7.3 6.1x7.3 25,000 Class 2/Nautonix 4003 650 9.1/68 2,286 9,906 635 55 650 Shaffer 18/600 272/680 5.5 142 483 1,500 Table 3 - Continued (Drillships with Post 1995-Hulls) ) ) 3 3 Year Constructed Quarters Capacity (persons) Length (m) (Panamax = 289.56 m) Width (m) (Panamax = 32.31 m) Transit Draft (m) (Panamax = 12.04 m) Max height at transit draft (m) (Panamax = 62.48 m) Moonpool Dimensions (m) Total Vessel H.P. D.P. Rating, manufacturer Top drive load rating (tonnes) Drilling wave/wind (m/kt) Maximum Water Depth Non-riser (m) Minimum Water Depth Non-riser (m) Maximum Drilling Depth (m) Derrick Rating (static) (tonnes) Derrick Height (m) Drawworks hook load (tonnes) Compensator type Compensator lift capacity (active/locked) (tonnes) Total Stroke (m) Mud Pit Active Volume (m VESSEL NAME Bulk Storage Capacity (m Sack storage (sacks)
VII GlobalSantaFe Glomar CR Luigs 2000 150 231.34 36 9.5 89.92 12.8x12.8 / 5x6 46,300 DPS3/Nautronix 750 5.8/41 3,658 31 10,668 1,000 55 1,000 active 500/1,000 20 477 779 10,000 Glomar Jack Ryan 2000 150 231.34 36 9.5 89.92 12.8x12.8 / 5x6 46,300 DPS3/Nautronix 750 5.8/41 3,658 31 10,668 1000 55 1,000 active 500/1,000 20 477 779 10,000
IX Navis ASA Navis Explorer 1 2000 130 201.1 40 8 112+/- 12.5x24 + 2@10x20 26,820 DP Class 3 / Konsberg 750 7/55 3,000 11,278 907 907 active --/907 Note 1 470 1,300
X Saipem Inc Saipem 10000 2000 160 227.6 42 8.5 38.4x12.48 70,500 DPS-3 / Konsberg 680 5.8 / 50 1,829 13,000 907 61 907 active 450 / 907 7.62 2,000 1,120 14,000
III Transocean Deepwater Discovery 2000 140 227.6 42 14.3 123.75 12.48x16.08 57,530 DPS-3, Simrad 680.72 7.9/55 3,048 11,195 998 64 907 active 453/907 7.62 954 1,190 10,000 Deepwater Frontier 1999 130 221.5 42 13.9 88.2 12.48x12.08 46,797 DPS-3, Simrad 682 5.79/50.5 3,048 11,652 907 52 680 active 435/na Note 1 215 963 10,000 Deepwater Millennium 1999 130 221.5 42 13.9 88.2 12.48x12.08 46,797 DPS-3, Simrad 682 5.79/50.5 3,048 11,652 907 52 680 active 435/na Note 1 215 963 10,000 Deepwater Pathfinder 1998 130 221.5 42 13.9 88.2 12.48x12.08 46,797 DPS-3, Simrad 682 5.79/50.5 3,048 11,652 907 52 680 active 435/na Note 1 215 963 10,000 Discoverer Deep Seas 1999 200 255 38 11.9 9.1x24.4 42,000 DP3, Konsberg-Simrad 750 12/80 3,048 10,668 2000 69 active 500/1,000 7.6 2,448 456 16,000 Discoverer Enterprise 1999 200 255 38 11.9 9.1x24.4 42,000 DP3, Konsberg-Simrad 750 12/80 3,048 10,668 2000 69 active 500/1,000 7.6 2,448 456 16,000 Discoverer Spirit 1999 200 255 38 11.9 9.1x24.4 42,000 DP3, Konsberg-Simrad 750 12/80 3,048 10,668 2000 69 active 500/1,000 7.6 2,448 456 16,000
XI Smedvig West Navion 1999 117 253 42 13.2 84 19.2x12.5 16,315 DP3, DYNPOS AUTRO / Simrad 650 6.5/40 4,300 350 10,000 750 43 750 active 750 36 422 840 185 pallets
XII Pride Pride Africa 1999 130 207 30 10 11x12 28,845 3,000 M / CEGELEC 585 6/46 3,048 100 12,000 725 55 active 453/725 8 134 564 410 m3 Pride Angola 1999 130 207 30 10 11x12 28,845 3,000 M / CEGELEC 585 6/46 3,048 100 12,000 725 55 active 453/725 8 134 564 410 m3 Table 4. Riserless Vessel Criteria
CDC Actual Upgraded Alliance required Desired required (JR-class vessel) (JR-class vessel) (large-class vessels) (super-class vessels) General characteristics: Anchoring system Desired None None None None Water depth range (m) 1–7,000 50–8,230 50–8,230 114–2,839* 122–3,134* Maximum penetration range (m) 100–2,000+ 4,000 4,000 4,000 4,000+ Cruise speed (average; kt) 11 10.5 10.5 11 11.5 Ice class coverage 10/10 drift Baltic 1B Baltic 1B Baltic 1B = ABS C0 ABS A0–B0 Weather (coring) Beaufort 8 Beaufort 8 Beaufort 8 40-kt winds; 40-kt winds; 18-ft currents 18-ft currents Weather (APC ops) NS Beaufort 9 Beaufort 9 47-kt winds; 47-kt winds; 23-ft currents 23-ft currents Weather (tripping) NS Beaufort 10 Beaufort 10 55-kt winds; 55-kt winds; 29-ft currents 29-ft currents Well control for pore pressure Subsea BOP None None Dual gradient system Dual gradient system Life saving and communications Y Y Y Y Y
Handling volatiles Y Y, H2S Y, H2S Shallow gas, H2S Shallow gas, H2S Continuous core sampling Y Y Y Y Y Endurance (operating time; days) 60 60; max 90 60; max 90 60; max 90 60; max 90 Scientific party size 60 50 60 60 60+ Accommodations (client) 2-person 1-/2-/4-person 1-/2-person 1-/2-person 1-/2-person Vessel maximum height (transit draft; m) NS 61 61 78 96 Vessel maximum length (m) NS 143.3 143.3 161 229.7 Vessel maximum breadth (m) NS 21.4 21.4 27.3 38.4 Bow thruster (maneuvering) NS None Y Tunnel mounted Tunnel mounted Total vessel horsepower (hp) NS 19,450 19,450 22,263 41,989 Emergency generator NS 350 kw, 480 V 350 kw, 480 V 500 kw, 480 V 750 kw, 480 V Helicopter NS Y Y Y (Sikorsky S-61) Y (Sikorsky S-61) * Water depth range shown is based on riser specification; in riserless mode of operation the maximum water depth value would increase.
Table 4. Continued
CDC Actual Upgraded Alliance required Desired required (JR-class vessel) (JR-class vessel) (large-class vessels) (super-class vessels) Drilling equipment: Heave compensation Active Passive/active Passive/active Passive/active Passive/active Derrick loading (static load; lb) NS 1,200,000 1,200,000 1,600,000 1,600,000 Derrick height (m) NS 44.8 44.8 52 58 Derrick substructure height (m) NS ~6 ~6 >6 >6 Top drive (hp) Y Y: 1,000 Y: 1,000 Y: 1,000 Y: 1,000+ Drill string (inner diamater; in) 4.125 (min.) 4.125 (min.) 4.125 (min.) 4.125 (min.) 5.5 Maximum drill string length (m) 11,000 ~30,000 ft ~30,000 ft 11,000 11,000+ Drill pipe storage NS Triples Triples Triples (if possible) Triples (if possible) TV sonar system (sonar/tv/oriented) NS Y Y 22,960-ft capacity 22,960-ft capacity (7,000 m) water depth (7,000 m) water depth Iron roughneck (diameter; in) NS 4–8.5 4–8.5 5–9.5 5–9.5+ Pipe storage (ft) NS 32,400 (5 x 5.5 in) 32,400 (5 x 5.5 in) 36,000 (5 x 5.5 in) 36,000 (6-5/8 in) Drawworks (hp) NS 2,000 2,000 3,000 (w/disc brakes) 3,000+ (w/disc brakes) Mud pumps NS 2 triplex 2 triplex 2 triplex (max 500 gpm 2 triplex and/or 5,000 psi ea) Circulation system (mud pumps/stand pipe; psi) NS 3,381 3,381 5,000 5,000 Liquid mud pit total volume (bbl) NS 3,740 3,740 3,800 6,300 Moonpool area (m2) NS 35.3 35.3 72 220 Winches (coring) NS 2 x 1,000 hp 2 x 1,000 hp 2 x 1,000 hp auto spooling Heave compensated (300 ft/min) Core line NS 1/2-in 3 x 19 eips 1/2-in 3 x 19 eips 1/2-in 3 x 19 swedged 1/2-in 3 x 19 eips eips (33,000 ft) Coring tool storage shucks NS (27) 12.5 in x 35 ft (27) 12.5 in x 35 ft (27) 12.5 in x 35 ft (27+) 12.5 in x 35 ft Bulk/dry mud/cement (volume average; m3) NS 377 377 680 814 Pallet and sack storage (m3) NS 142 142 451 961 Casing (20, 16, 13-3/8, 10-3/4 in; m) 1,500 mixed 2,960 mixed 2,960 mixed 5,200 mixed 7,840 mixed Drill collar quantity NS 40 40 50 50+ Drill collar storage deck capacity (lb/ft2) NS 1,200 1,200 1,200+ 1,202 Table 4. Continued
CDC Actual Upgraded Alliance required Desired required (JR-class vessel) (JR-class vessel) (large-class vessels) (super-class vessels) Drilling equipment continued: Deck/hold misc. storage deck capacity (lb/ft2) NS 350 350 350+ 500+ Heavy tool storage deck capacity (lb/ft2) NS 1,200 1,200 1,200+ 1,200+ Crossover sub (ft) NS 20 x 8.25 x 10 20 x 8.25 x 10 20 x 8.25 x 10 20 x 8.25 x 10 Operating drill string (m) NS 5,000 (5 x 5.5 in) 5,000 (5 x 5.5 in) 6,000 (5 x 5.5 in)* 9,000 (6-5/8 in) Backup drill string (m) NS 5,000 (5 x 5.5 in) 5,000 (5 x 5.5 in) 6,000 (5 x 5.5 in) + 1,000 9,000 (6-5/8 in) (5.5 in w/bend limiters)* Coring tools: Coring tool shop deck capacity (lb/ft2) NS 200 200 201 202 Large-diameter core Desired N Desired Desired Desired Reduce core disturbance Desired Y Y Y Y Advanced piston corer (APC) Y Y Y Y Y Extended core barrel (XCB) Y Y Y Y Y Rotary core barrel (RCB) Y Y Y Y Y Vibra corer Y N Y (with application Y (with application Y engineering) engineering) Hard rock reentry system (HRRS) Y Y Y Y Y Motor-driven core barrel (MDCB) Y Y Y Y Y Pressure core sampler (PCS) Y Y Y Y Y APC/RCB without pipe trip Desired N Y (with application Y (with application Y engineering) engineering) Oriented APC cores Y Y Y Y Y Downhole tools: Davis-Villinger Temperature and Temperature- Y Y Y Y Y Pressure Probes (DVTP and DVTPP) APC-temperature and APC-methane tools Y Y Y Y Y Water-sampling temperature probe and Y Y Y Y Y integrated water sampler (WSTP and IWS) Drill string sensor sub (DSS) Y Y Y Y Y Downhole tools deck capacity (lb/ft2) NS 200 200 200 200
Table 4. Continued
CDC Actual Upgraded Alliance required Desired required (JR-class vessel) (JR-class vessel) (large-class vessels) (super-class vessels) Wireline logging tools: Wireline logging tools (outer diameter; in) Large as possible 3.75 (max.) Large as possible Large as possible 5.5
Gamma ray, density, sonic velocity (VP, VS) Y Y Y Y Y Caliper, porosity Y Y Y Y Y Resistivity (induction and laterolog) Y Y Y Y Y (new tools need larger-diameter pipe) † Vertical seismic profiling/checkshot Y Y Y Y Y (new tools need larger-diameter pipe) Temperature Y Y Y Y Y Fluid sampling Y N (not supported) Desired Desired Y (needs larger- diameter pipe) Geochemical Y N (not supported) Desired Desired Y (new tools need larger-diameter pipe) Magnetic resonance Y N (not supported) Desired Desired Y (new tools need larger-diameter pipe) Susceptibility Y Y (with application Y (with application Y (with application Desired engineering) engineering) engineering) Borehole imaging Y Desired (if slim-hole Desired (if slim-hole Desired Y (new tool needs tool supported) tool supported) larger-diameter pipe) Logging while drilling Y Y Y Y Y Density, porosity Y Y Y Y Y Sonic Desired Y (with application Y (with application Y (with application Y (with application engineering) engineering) engineering) engineering) Microresistivity imaging, gamma ray Y Y Y Y Y Magnetic resonance ND Y Y Y Y Logging while coring ND Y (with application Y (with application Y (with application Y (with application engineering) engineering) engineering) engineering) Measurement while drilling Y Y Y Y Y
Table 4. Continued
CDC Actual Upgraded Alliance required Desired required (JR-class vessel) (JR-class vessel) (large-class vessels) (super-class vessels) Science laboratories: Large-diameter core NS N N Y Reduce core disturbance NS Y Y Y Hull-mounted 3.5- and 12-kHz echo sounders NS Y Y Y Regulated power NS 225 amps/deck 225 amps/deck 225 amps/deck Y (dual emergency skidder)
Manifold emergency (H2S) breathing NS Y Y 12 stations (rig floor/core Y platform/cutting room) Air conditioning-chilled water system NS Y Y Y Y for laboratories and quarters Liquid nitrogen production NS N Can be added Can be added 15 L/day; 75-L tank Water-making capacity (g/hr/unit) NS 600 600 600 (2 units redundant) Space needs: Core receiving deck (m2) 52 105 104 130 Core processing laboratories (m2) 138 250 280 297 Sample measurement laboratories (m2) 185 300 323 354 Downhole laboratory and data analysis room 58 100 120 145 (m2) Geophysical support areas (m2) 117 161 201 201 Logging support areas (m2) 61 93 107 107 Science laboratory subtotal (m2) 1800 611 1,009 1,135 1,233
Table 4. Continued
CDC Actual Upgraded Alliance required Desired required (JR-class vessel) (JR-class vessel) (large-class vessels) (super-class vessels) Specialty 20-ft vans (m2) 800 ft2 (5 vans)‡ 15 30 45 74 Administration offices (m2) 44 52 63 70 Science support areas (m2) 116 300 341 426 Other science support areas (m2) 115 135 151 181 Science conference rooms (m2) 67 112 145 178 Recreation facilities (m2) 106 121 188 264 Logistic support areas (m2) 51 51 76 102 Core storage (m2) 8000 m recovery** 46 91 114 137 Science storage (m2) 211 243 340 442 Science support subtotal (m2) 769 1,133 1,460 1,874 Coring support shop (m2) 48 60 1,024 95 Coring tool storage (m2) 164 187 239 415 Drilling tools storage (m2) 433 500 683 176 Reentry and positioning beacon shop (m2) 30 30 45 60 Drilling subtotal (m2) 675 776.4 1,062 1,185 Grand total (m2) 2,054 2,919 3,656 46,192 Other drilling support areas: Bulk, dry, mud, and cement storage (m3) 1,236 1,236 1,236 1,643 Pellet and sack storage (m3) 50 50 50 50
Notes: All vessels on this table have riserless drilling, dynamic positioning stationkeeping, 5,000-nmi steaming range, global operational area, pollution control (incinerator), synchronous generator with PF correction, coring-compatible derrick equipment/traveling, dual elevator system, current standard rig instrumentation, 49.5 rotary table, 3 cranes, 10,000-psi cement pump, upper and lower guide horns, 200 lb/ft2 science deck capacity, and uninterruptible power supply and emergency power for laboratories. NS = not specified (assumed minimum to be JR equipment). Y = yes; N = no. ND = not defined. eips = extra improved plow steel. * = The issue of drill string diameter will be reviewed as discussed in text. † = JA is investigating the possible support of a slim hole tool as well as the large-diameter options. ‡ = vans/ft2 (160 ft2= 1 van, 320 ft2 = 2 vans, 480 ft2 = 4 vans, 800 ft2 = 5 vans). ** = using a palletized D-tube system, 980 ft2 can hold 9,000 m of recovered core (archive and working). JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel
JOI ALLIANCE STRATEGY FOR VESSEL ACQUISITION In order to engage the drilling contractors as early as possible in the acquisition (contracting) process for a U.S. IODP-Phase 2 Scientific Ocean Drilling Vessel (SODV), the JOI Alliance has developed a two-stage approach, which is shown in the Project Execution Plan (PEP) “Timeline” (see Figure 7). First, a “Market Survey” for derrick, substructure, and drilling equipment was issued to vendors (see Appendix I). In parallel with the release of the Market Survey, an initial “Invitation to Tender” (ITT) was issued by the JOI Alliance to a minimum of 12 drilling contractors in order to obtain accurate first-order information (see Appendix II). These activities were initiated in late December of 2003. The responses to the Market Survey have been received; responses to the ITT are expected by March 17, 2004. The second stage of this process will involve the release of a request for proposals (RFP) for acquisition and conversion of a U.S. SODV. The JOI Alliance staff will prepare the RFP with the participation of NSF representatives and with input from other stakeholders. The anticipated release date of the RFP is 15 July 2004. Release of an RFP for Phase 2 logging activities will occur concurrently.
MARKET SURVEY AND ITT – DESCRIPTION OF PROCESS AND GOALS The objectives of the Market Survey and Invitation To Tender (ITT) are to (1) educate drilling contractors about the technical requirements for scientific coring by providing them with a detailed Technical Specification of all vessel systems and subsystems (e.g., habitability, drilling and recovery, on-board science capability) and supporting documents that describe the process of scientific ocean drilling and (2) solicit a preliminary response from drilling contractors containing information describing (a) the technical specifications and availability of specific vessel(s) that could be offered in response to the RFP, (b) the planned layout of the laboratory structure (i.e., laboratory stack) and planned upgrades to the offered vessel(s) to meet requirements of scientific ocean drilling, (c) cost and time estimates for vessel conversion, (d) day rate estimates for the vessel(s), with a specification of what this rate includes, (e) fuel consumption data for the vessel(s), (f) cost estimates for the Engineering Design Phase (EDP) of vessel modification, (g) cost estimates for the procurement of long–lead time items required for the shipyard vessel conversion, and (h) a list of technical equipment and a drawings package for the offered vessel(s).
26 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel
RFP – DESCRIPTION OF PROCESS AND GOALS The JOI Alliance will use the results of the Market Survey and ITT and input from NSF and community stakeholder representatives to focus the RFP package. The JOI Alliance will begin the preparation of an RFP for the acquisition and conversion of a U.S. IODP-Phase 2 Scientific Ocean Drilling Vessel (SODV) after an evaluation of responses to the Market Survey and ITT have been completed. The development of the RFP will involve the participation of NSF and stakeholder representatives. The JOI Alliance will incorporate into the RFP an updated Technical Specification for the SODV and all major systems and subsystems (e.g., habitability, drilling and recovery, on-board science capability) required for vessel conversion using the responses received from the Market Survey and ITT, as well as input from NSF and stakeholders. The RFP will also include a representation of the contract that will be negotiated with the drilling contractor. The objectives of the U.S. SODV acquisition and conversion RFP are to (1) obtain firm day rates for the vessel in operating, cruising, standby (port call), and breakdown modes, (2) determine what equipment and services will be supplied by the drilling contractor, (3) identify the drilling contractor’s exceptions to the contract, (4) confirm that the vessel offered is available for the full length of the contract period of performance, (5) document the HSE program of the drilling contractor and identify any shortfalls, (6) obtain a fixed price cost for the EDP of the vessel modification, (7) obtain fixed price costs for the long-lead items required for the shipyard conversion, (8) acquire detailed layout drawings of the proposed drilling contractor conversions to the offered vessel to meet the requirements of scientific ocean drilling, (9) confirm that the drilling contractor has a shipyard time slot available for the conversion process, (10) validate and confirm the costs for the vessel conversion, including the cost of the vessel modifications and installation of all required systems and subsystems, and (11) validate and confirm the time required to complete the conversion process. The JOI Alliance will work with NSF representatives to evaluate the RFP responses to assess the quality, completeness, and level of interest expressed by each drilling contractor, as well as other factors (e.g., engineering capabilities, HSE standards, safety records, and personnel policies). The primary questions that the JOI Alliance will ask in evaluating RFP responses from the drilling contractors are: • Do the offered vessel(s), and the proposed vessel conversion plan, meet the minimum requirements set by the U.S. Phase 2 SODV Technical Specification? • Does the time frame and quoted day rates for the proposed vessel(s) meet the NSF project and budget requirements?
27 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel
• Are the conversion costs and time frame within the NSF project and budget requirements? An important parameter in the total conversion costs will be the vessel day rate charged by the drilling contractor during the shipyard period. • What are the results of vessel inspections carried out on the proposed vessel(s)? • What are the transit speed and fuel costs for the proposed vessel(s)? • What is the final result of the HSE audit carried out on the proposed vessel(s) and of the drilling contractor(s)? • What are the long-term corporate business parameters of the drilling contractor(s)? Based on these cost-benefit evaluations, and maintaining due diligence, the JOI Alliance will make a recommendation to NSF on a preferred U.S. IODP-Phase 2 Scientific Ocean Drilling Vessel, and with NSF approval begin negotiations to finalize contract terms. The JOI Alliance hopes to complete the vessel selection and negotiation process as early as possible in 2005.
LEASE VS. PURCHASE EVALUATION A key component of the U.S. SODV acquisition documentation will be a lease- purchase analysis of the selected vessel. A lease-purchase analysis team represented by JOI Alliance fiscal, technical, and contractual personnel will perform this task in compliance with OMB Circular A-94. The results will be included in the procurement documentation submitted as a JOI Alliance deliverable to NSF.
PHASE II COMMUNITY INVOLVEMENT The JOI Alliance (JA) has developed a multi-tier approach to ensure significant community involvement in the U.S. SODV acquisition and conversion process. The involvement of the community in this process is paramount to ensure that the U.S. SODV meets the needs of the community within the constraints of the available resources. The JOI MREFC (Major Research Equipment and Facility Construction) Project Director, JOI Alliance MREFC Project team, and other JOI Alliance teams (e.g., JOT, JIT, JTDT) will work with JA laboratory specialists and science community stakeholders, to define, assess, and recommend the optimal on-board science capabilities before the start of the Engineering Design Phase (EDP) of the vessel conversion. Shorebased laboratory requirements are currently being developed and will be finalized by early summer 2004. Engagement of our stakeholders is fundamental to ensure the overall success of the phase 2-vessel implementation. To maximize user input in the ITT/RFP process, stakeholders will be engaged through a multi-tier approach consisting of six elements. . Element 1 - Invite the USSAC chair, or delegate to serve as a nonvoting member on the U.S. SODV selection team. Note that this team will be required to sign confidentiality statements
28 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel
. Element 2 - Invite selected individuals from USSAC and/or SCIMP to serve as community representatives on each of the design teams for the onboard science capability of the U.S. SODV. . Element 3 - Invite IMI to coordinate an IODP SAS process to provide comments on the design document for the onboard science capability of the U.S. SODV. The vision here would be that the design document would be forwarded to appropriate SAS panels for review and comments and that IMI would integrate these comments into a single SAS assessment. . Element 4 - Hold, as appropriate, "town meetings" and/or provide updates at appropriate SAS or USSAC panel meetings to ensure community awareness as to the progress and current issues . Element 5 - Introduce the community to the MREFC web site and encourage their use of this venue for remaining informed of U.S. IODP-Phase 2 activities. Also consider providing updates via community list servers, if and when appropriate. . Element 6 - Invite selected members of the community to review and provide comments on the ITT responses in conjunction with the platform team in preparation for the RFP. This also would be a confidential activity. As shown on the project timetable (Figure 7), the JOI Alliance will present the ranking and prioritization of on-board science systems and subsystems, and the resulting cost-benefit analysis and evaluation, to science community stakeholders during 2004 for comment, review, and subsequent potential modification of priorities based on community input prior to NSF approval. Procurement of long lead-time laboratory equipment will commence when MREFC funds become available. The JOI Alliance plans to have, to the extent possible this equipment temporarily installed on shore to allow operational protocols and documentation to be written, database protocol to be established, and the equipment to be tested and used for training technicians before being broken down and shipped to the shipyard for final installation in the laboratory structure. PRELIMINARY LABORATORY DESIGN The design of the shipboard laboratories includes the identification of necessary scientific equipment, as well as, the optimal laboratory configuration. The initial plans have been developed based on guidance provided in the CDC report (see Table 4). Community input during the laboratory design phase is important to ensure common priorities and implementation strategies. The CDC report provides general guidance, but more detailed input is required. Community involvement during this stage will be
29 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel achieved as outlined above, with input from the SAS, coordinated by IODP Management International (IODP-MI), through discussions with the U.S. Science Advisory Committee (USSAC) and through the involvement of select members of the science community who can provide expert advice and balanced input to the JOI Alliance within the required timeframe. Discussions will focus on a refinement of the requirements for each laboratory that comprise the onboard science capability of the SODV. Results from these discussions will be incorporated into the RFP. Because of the compressed schedule, the vast majority of community input will be solicited through email communications, as well as through the involvement of IODP-MI and the SAS panels.
ACQUISITION OF THE U.S. SCIENTIFIC OCEAN DRILLING VESSEL The process for acquisition of the U.S. IODP-Phase 2 Scientific Ocean Drilling Vessel (SODV) will include a review of the RFP responses, ship visits and development of a short list to commence negotiations. Community involvement in this process will need to be at two levels. First, broad involvement of the community is necessary to ensure “buy-in” by stakeholders and to establish a clear understanding by the JOI Alliance of the community requirements versus a vessel’s capabilities and the constraints of the available resources. Second, more specific community input will need to be provided in real-time during the selection process to evaluate and prioritize community needs against specific trade-offs in vessel or laboratory capabilities. Broad community involvement will be attained through “town meetings at national meetings such as GSA and AGU and through presentations at IODP SAS meetings (e.g. SCIMP, SPC) and USSAC meetings. More specific community involvement will be obtained by including a USSAC representative as a nonvoting member of the selection team. The U.S. SODV acquisition (contracting) process is currently scheduled for the July 2004 to February 2005 timeframe (see Figure 7).
SCIENTIFIC OCEAN DRILLING VESSEL COVERSION Once a vessel is selected, then the work begins to adapt the preliminary designs for the on-board science capability to the specific vessel. Community input during the laboratory design adaptation process of the Engineering Design Phase (EDP) will be achieved by assigning a USSAC or SCIMP Representative or a community delegate to each of the laboratory design teams. These individuals will provide recommendations concerning the on-board science capability. Priorities will be determined by the JOI Alliance MREFC (Major Research Equipment and Facility Construction) Project team, which will have stakeholder representation.
30 ID Task Name Duration 2004 2005 2006 2007 A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M 1 Initiate IODP 0 days 10/1 2 Prepare Proj Exec Plan 3 emons 3 Technology Innovation 496 days 4 JA Define Potential Lab Upgrades 16 ewks 5 Community/NSF Input on Labs 40 ewks 4/29 2/3 6 Set up & Test Lab Eqmt 43 ewks 7 Market Survey Drilling Equipment 120 days 8 Issued Market Survey 0 days 11/17 9 Drilling Eqmt Vendors Respond 11.8 ewks 10 Vendors Submit Market Survey Response 0 days 2/7 11 Review Eqmt Vendor responses 12 ewks 12 Invitation to Tender for Drillship 108 days 13 Issued Invitation to Tender (ITT) 0 ewks 12/15 14 Drilling Contractors (DC) Respond 13.2 ewks 15 Drilling Contractors Submit ITT Response 0 days 3/17 16 Review DC ITT response 8 ewks 17 RFP for Drillship 284 days 18 Prepare RFP & NSF Interface 9 ewks 19 Window to Issue RFP to DC 4 ewks 6/16 7/14 20 Drilling Contractors (DC) Prepare Response 12 ewks 21 Review RFP & Inspect Drillships 8 ewks 22 NSF & Community Interface 10 wks 23 Window for Drilling Contract Negotiations 10 ewks 12/8 2/16 24 Target for Signed Drillship Contract 0 days 2/16 25 Science Community Briefings 3 emons 26 RFP for Logging Subcontractor 310 days 27 Prepare RFP & NSF Interface 10 ewks 28 Logging Subcontractors Prepare Response 8 ewks 29 Review RFP 8 ewks 30 NSF & Community Interface 18 ewks 11/24 3/30 31 Target for Signing Logging Subcontract 0 days 3/30 32 Procure Long Lead Logging Eqmt 16 ewks 33 Drillship Implementation Strategy 381 days 34 Window forDrillship Mod Negotiations 10 ewks 12/8 2/16 35 DC Engineer Design Phase (EDP) 26 ewks 1/5 7/6 36 Develop Drillship Acceptance Plan (VAP) 16 ewks 37 Shipyard Bids & Negotiate 12 ewks 38 Drilling Contractor Signs Shipyard Contract 0 days 8/3 39 Procure Long Lead Vendor Equipment 16 wks 4/28 8/17 40 Window for Shipyard Drillship Conversion 26 ewks 8/3 2/1 41 Outfit Drillship Labs 8 ewks 42 Window for Sea Trials 16 ewks 2/1 5/24 Figure 7. Timeline for Scientific Ocean Drilling Vessel Acquisition, Conversion, Acceptance and Commissioning Process Figure 8. Proposed Management Structure - Vessel Conversion Process
Planned Contract Structure
JOI Director Ocean Drilling Programs, USIO*
JOI NSF Program Science MREFC Office Community Project Director Drilling Contractor Deputy Director TAMRF TAMU-IODP Project Manager Science Services
Contracts***
Fiscal***
LDEO-IODP TAMU-IODP Drilling Project Project Construction Manager (1)** Contractor Coordinator* Coordinator* Project Manager Logging Drilling Specialist (1)* Specialist (1)*
Laboratory Laboratory Cost Control Project Control Commissioning Shipyard Specialist (1)* Specialist (2)* Administrator (1)** Engineer (1)** Engineer (1)** Network Specialist (1 PT)* Budgets*** Electrical*** American Bureau Cost Reports*** Mechanical*** Contract Quality Engineer (1)** of Shipping Surveyor (1)** Project Steel/Piping (1)** Planner*** Scheduler*** Paint (1)** Document Control*** Outfitting (1)** * IODP personnel ** Contractors *** Tasks (#) = number of employees; PT = part time Interface Note: number of FTEs will vary pending identification of required activities. JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel
SCIENTIFIC OCEAN DRILLING VESSEL CONVERSION PROCESS
PAST EXPERIENCES AND LESSONS LEARNED The JOI Alliance’s experience with conversion of the JOIDES Resolution (JR) and four subsequent dry dock periods have highlighted the need for an integrated project management approach to ensure quality performance, cost control, and to protect the government’s investment in the systems and capabilities of the platform. The lessons learned from the previous conversion and dry docks (e.g., project management, change order approval, cost control, timelines, etc.) have been integrated into the JOI Alliance’s project management implementation model for the U.S. IODP-Phase 2 Scientific Ocean Drilling Vessel (SODV) conversion.
VESSEL CONVERSION PLAN The preparation of the Project Execution Plan (PEP) for U.S. SODV conversion is the responsibility of the JOI MREFC Project Director, with input from the IODP-TAMU Project Manager and other staff (see Figure 8). The U.S. SODV conversion PEP will be expanded to include seven well-defined and managed projects: (1) a definition of the Engineering Design Phase (EDP) requirements and deliverables for drill ship conversion, (2) evaluation, selection, procurement, installation, and testing (ESPIT) of laboratory equipment, (3) design and ESPIT of information network and ESPIT of computers and auxiliary equipment, (4) ESPIT of drilling equipment and drill pipe, (5) ESPIT of logging equipment, (6) management of the shipyard conversion process, and (7) vessel acceptance plan (VAP) process, including sea trials through commissioning. The total conversion budget and the individual projects will be fenced not to exceed the NSF approved MREFC conversion budget. COST CONTROL POLICIES AND PROCEDURES In consultation with the Joint Alliance System Management Team (JASMT) and the JOI MREFC Project Director, TAMRF will develop polices and procedures for both the JOI Alliance teams and the drilling subcontractor prior to the commencement of a U.S. SODV conversion efforts. These policies and procedures will be used to facilitate technical progress and timely delivery and to ensure compliance with the contract procurement and fiscal approval requirements. These procedures will comply with NSF and federal regulations and policies. They will also (1) define required mechanisms to monitor and report costs, accomplishments, and/or challenges that need to be addressed, (2) provide a formal review and approval process to manage change orders issued prior to
33 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel and at the shipyard, and (3) define an audit process for the Project Execution Plan. The NSF Program Director will be kept fully informed about the evaluation of the RFP responses and associated evaluation and ranking of the drilling contractors’ bids, as well as on the shipyard conversion process. Costs will be captured and reported in accordance with the approved U.S. SODV MREFC budget and at task levels mutually agreed upon. The budget reports will include the approved budget, actual expenditures, encumbrances, and projected costs to complete. The JOI Alliance will initially submit special vessel conversion budget reports to NSF on a monthly basis. As efforts intensify, these reports may be required more frequently. CONTRACTUAL MODEL FOR VESSEL CONVERSION The contractual model between the JOI Alliance (e.g., TAMRF) and the drilling contractor will be decided during contract negotiations. It could be cost reimbursable, fixed price, incentive based, or some combination, to ensure the greatest benefit to IODP. The design modifications to the drill ship would be frozen once the drilling subcontractor submits the bid package to the shipyard. Any changes from the approved modifications design would be subject to a “change order” that must be approved by the JOI MREFC Project Director (above a specified level), the IODP-TAMU Project Manager and the contracted Construction Manager. Throughout the acquisition and conversion of the U.S. IODP-Phase 2 Scientific Ocean Drilling Vessel, NSF representatives and other stakeholders will be consulted and involved in all activities. ENGINEERING DESIGN PHASE (EDP) The JOI Alliance will ensure during the Engineering Design Phase (EDP) that an engineering design, cost estimate and procurement effort is conducted by the drilling contractor for all major conversion efforts (e.g., habitability, drilling and recovery, on- board science capability). This effort will help to reduce the overall cost and associated scheduling risks connected with the U.S. SODV conversion project. A detailed plan, based on the Work Breakdown Structure (WBS) task elements for each project, will be prepared to provide monthly updates to the Project Execution Plan during the EDP. The first level of the WBS will include a description of the work to be done on each major functional area of the scientific drill ship. These functional areas could include, but are not limited to, (1) hull and structural systems, (2) drilling equipment and related systems, (3) safety systems, (4) marine systems, (5) electrical and mechanical equipment and related systems, (6) heating, air conditioning, and ventilation systems, (7) environmental systems (e.g., noise, discharges, incineration), (8) network and communication systems, (9) integrated science laboratory, (10) underway geophysics
34 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel systems, (11) logging systems, (12) living quarters, (13) ship’s galley, and (14) recreational areas. The WBS will also include the preparation of documentation, including quality assurance documentation, test plans, operations and maintenance manuals, and safety manuals, among others. The second level of the WBS will be the major subsystems, or in the case of the integrated science laboratory, the six major laboratories, the administrative spaces, and the storage rooms. The third level of the WBS will be major pieces of equipment in each system. The JOI Alliance plans to have the shipyard install the laboratory structure onboard the vessel; install insulation, heating and ventilation services, exhaust ducts, drains, desks and countertops; and have all services (air, Internet cables, water, regulated power, and gases) run in the overhead, waiting for final outfitting by the JOI Alliance teams. Laboratory systems will be tested in the shipyard and then fine-tuned during sea trials. SHIPYARD SELECTION PROCESS Selection of a shipyard for vessel conversion will be the result of a bid process implemented by the drilling contractor as part of the Engineering Design Phase (EDP). Based on shipyard responses to the vessel conversion bid, a list of finalists will be selected, visited, inspected, and negotiations will be finalized between the prime contractor for the vessel and the drilling contractor for the conversion and between the drilling contractor and the selected shipyard. The selected shipyard must demonstrate (1) acceptable technical expertise to accomplish the tasks required, (2) that appropriate cost control measures exist in their operation, and (3) that they can provide the preferred services within the available time frame. A contract amendment for the conversion could then be signed between the prime contractor for the vessel and the drilling contractor and between the drilling contractor and the shipyard. SETTING SYSTEM AND EQUIPMENT PRIORITIES WITH INPUT FROM STAKEHOLDERS The JOI Alliance will be faced with many challenges in setting system and equipment priorities to meet the needs of the science community within NSF budget constraints. These challenges will be met prior to the Engineering Design Phase by developing a comparative ranking of systems within each first-level Work Breakdown Structure task element with regard to their importance to science deliverables. This will include an evaluation of the costs and science benefits for each system and subsystem. The JOI Alliance teams will assess the responses received from the drilling contractors (e.g., in response to the Market Survey and ITT; see Appendices I and II) regarding drill ship modifications using comparative rankings to establish a preliminary prioritization matrix. This prioritization process will involve integrated evaluations of systems and subsystems 35 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel requirements and will employ systems integration management principles to ensure that all views are expressed and all potential risks are identified. This process will include an evaluation of the drill string diameter issue (e.g., comparison of 5 1/2”, 5 7/8”, 6 5/8” pipe diameters) in relation to the science benefit and cost. In parallel with this effort, the IODP-TAMU Project Manager will ensure detailed cost-benefit analyses of science and operations occur to optimize the design and to ensure that the conversion budget and schedule is realistic while identifying risks for all options. These cost-benefit analyses will be presented to the JOI MREFC Project Director who will seek input from the science community, NSF and other stakeholders. MREFC PROJECT TEAM – ROLES AND RESPONSIBILITIES During the conversion of the Phase 2 vessel, a project team consisting of the JOI MREFC Project Director, the IODP-TAMU Project Manager, TAMRF, and the IODP- TAMU Project Coordinator will be formed (see Figure 8). The Construction Manager, Project Control Engineer, Commissioning Engineer, and Cost Control Administrator will be hired by the IODP-TAMU Project Manager and staffed to reflect the contractual terms employed with the drilling contractor. The JOI MREFC Project Director, the IODP- TAMU Project Manager, TAMRF, IODP-TAMU Project Coordinator, IODP-LDEO Project Coordinator and technical specialists are all JOI Alliance employees. The Construction Manager’s team, during the Engineering Design Phase and the shipyard conversion, are contract personnel of IODP-TAMU. The drilling contractor has contractual and technical responsibility for the conversion, with oversight and approvals by the IODP-TAMU Project Manager and Construction Manager. Brief descriptions of the responsibilities of each of these individuals follow below: • JOI MREFC Project Director: In addition to overall project responsibility, he/she is responsible for (1) interfacing with the NSF Program Office, (2) interfacing with the science community on the scientific requirements and the design of vessel for scientific operations, (3) oversight of the approved budget for the MREFC funds, and (4) approval of significant budget variations above a mutually agreed threshold. • IODP-TAMU Project Manager: Responsible for the implementation of vessel conversion, including (1) schedule, (2) compliance with the approved MREFC budget, (3) change orders approval with the Construction Manager, (4) technical compliance with JOI Alliance SODV specifications, (5) joint approval of all conversion construction drawings with the Construction Manager (the IODP-TAMU Project Manager will resolve disputes in consultation with the JOI MREFC Project Director), (6) commissioning, (7) supervision of the IODP-TAMU and IODP-LDEO Project Coordinators working on the conversion project, (8) interfacing with the JOI MREFC Project Director, (9) monthly reporting to the JASMT, and (10) interfacing with any requested JA audit personnel. The IODP-TAMU Project Manager is responsible to the IODP Deputy Director for Science Services (TAMU).
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• IODP-TAMU Project Coordinator: Responsible for coordinating the input of the JA staff to the evaluation and design of the SODV and for outfitting the laboratories after systems performance is confirmed by the Commissioning Engineer. • IODP-LDEO Project Coordinator: Responsible for the implementation of the logging services elements of the vessel conversion, including (1) coordinating the input of the JA staff on the evaluation and design of the SODV logging capability, and (2) outfitting the relevant laboratories after systems performance is confirmed by the Commissioning Engineer • TAMRF: Responsible for the vessel conversion (1) contract, (2) preparation of MREFC budget, (3) procurements and purchase orders, (4) policies, (5) budget variations and (6) interfacing with any auditing group. • Construction Manager: Contracted and responsible for (1) management of vessel conversion team, (2) construction, (3) project and cost control and commissioning of the U.S. SODV conversion to the approved MREFC budget, (4) management and supervision of all contract personnel, (5) interfacing with the drilling contractor, (6) interfacing with the classification society (e.g., The American Bureau of Shipping), and (7) interfacing with the shipyard, (8) joint approval of all conversion construction drawings and change orders with the IODP-TAMU Project Manager (disputes will be resolved by the IODP-TAMU Project Manager in consultation with the JOI MREFC Project Director), and (9) interfacing and compliance with any requested JA audit. • Project Control Engineer: Contracted and responsible for (1) planning and scheduling all conversion activities to maintain schedule, (2) interfacing with the drilling contractor and shipyard on the planning and scheduling, (3) maintaining and reporting progress to the schedule, (4) document control, (5) supervision of project control staff, (6) quality surveying of conversion activities, and (7) technical capability in areas such as codes and standards, structural engineering, outfitting, and safety. • Commissioning Engineer: Contracted and responsible for oversight and sign-off of shipyard commissioned systems, including marine, mechanical, electrical, and drilling equipment. • Cost Control Administrator: Contracted and responsible for maintaining approved budget records and cost accounting reconciliation, supervision of cost control staff, and compliance with any requested JA audit. MREFC PROJECT TEAM – RELATIONSHIPS BETWEEN JOI ALLIANCE AND DRILLING CONTRACTOR During the Engineering Design Phase, the IODP-TAMU Project Manager, the Construction Manager, and the Project Control Engineer will be located at the drilling contractor’s design office. The IODP-TAMU Project Manager will interface with the drilling contractor through the contracted Construction Manager (see Figure 8). The IODP-TAMU Project Manager will consolidate and represent the views of the JOI Alliance and report to the JOI MREFC Project Director and the JASMT on a regular basis. The JOI MREFC Project Director will interface with the NSF Program Officer and with the science community. The Construction Manager will interface directly with the drilling contractor and will supervise the Project Control Engineer. During the shipyard conversion phase, the
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Construction Manager will hire additional staff to handle cost and project controls, including the Cost Control Administrator and Commissioning Engineer (see Figure 8). Quality surveyors will be hired to handle steel, paint, and outfitting inspections. The quality surveyors will be phased-in and out during construction. The Construction Manager will hire additional engineering expertise as needed to handle planning, scheduling, structure, drilling, mechanical, and outfitting tasks. The IODP-TAMU Project Manager and JOI Alliance team members, under the supervision of the IODP-TAMU and IODP-LDEO Project Coordinators, will assist the Construction Manager in resolving all installation and commissioning conflicts. This team will ensure that the conversion design is in compliance and provides an acceptable level of system performance, in keeping with the JOI Alliance U.S. IODP-Phase 2 Scientific Ocean Drilling Vessel (SODV) specifications, and will oversee the conversion modifications in the shipyard. MREFC PROJECT TEAM – RELATIONSHIPS AMONG IODP-TAMU PROJECT MANAGER, TAMRF, CONSTRUCTION MANAGER, DRILLING CONTRACTOR, AND SHIPYARD A close working team relationship between the IODP-TAMU Project Manager, TAMRF, IODP-TAMU Project Coordinator, IODP-LDEO Project Coordinator and Construction Manager must exist during the Engineering Design Phase (EDP) and the shipyard conversion phase. The Construction Manager and the IODP-TAMU Project Manager will jointly approve all conversion drawings created by the drilling contractor during the EDP, in consultation with the JOI MREFC Project Director. After the design conversion drawings are approved, the drilling contractor will go out with an RFP for shipyard conversion bids. Once a shipyard is selected and an award is made, fabrication drawings will be developed by the shipyard from the design conversion drawings. The Construction Manager and IODP-TAMU Project Manager will jointly approve these drawings before the shipyard issues final fabrication drawings for construction activities.
VESSEL ACCEPTANCE PROCESS VESSEL ACCEPTANCE PLAN (VAP) The drilling contractor will submit documentation and work with JOI Alliance representatives to develop a Vessel Acceptance Plan (VAP) that provides the framework for determining equipment capabilities and test requirements (see Figure 7). This should include vendor documentation, certification of adherence to International Safety Standards, and documentation on qualifications and work experience. The VAP will be prepared by the drilling contractor’s design team, under the direction of the Construction
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Manager and jointly approved by the JOI MREFC Project Director, IODP-TAMU Project Manager and Construction Manager in consultation with JASMT and NSF during the Engineering Design Phase (EDP). The VAP will consist of detailed checklists and specified tests for each primary area, primary system, and piece of equipment, and will be approved by the JASMT, NSF, and other stakeholders, as appropriate. Drilling-related equipment will be tested extensively. Hull and machinery equipment tests that come under specific classification society rules and safety/pollution certifications (e.g., International Convention for Safety of Life at Sea [SOLAS], International Convention for Prevention of Pollution from Ships [MARPOL]) may be jointly witnessed by the Construction Manager, IODP-TAMU Project Manager and JOI MREFC Project Director (during classification testing). VAP inspections and tests, which will be conducted both in the shipyard and during sea trials, will be coordinated with American Bureau of Shipping tests and will be signed off by the Project Control Engineer, IODP-TAMU Project Manager and JOI MREFC Project Director. SHIPYARD EQUIPMENT TESTS AND INSPECTIONS AND SEA TRIALS During the last 4–6 weeks of vessel conversion, a detailed sequence of systematic functional and system tests will be performed to evaluate all aspects of the conversion. Inspections of living quarters and shipboard facilities will be conducted based on the VAP. Contractual oversight for the inspections and tests will be provided by the IODP- TAMU Project Manager, in consultation with the JOI MREFC Project Director, who will communicate with JASMT and NSF, as required. Test and inspections will specifically target all vessel machinery, safety systems, drilling equipment, logging equipment, laboratory equipment, and information technology infrastructure. In addition to these elements, tests will also be performed on dynamic positioning, pipe handling, heave compensation, drilling, coring, core handling, core laboratory processing, emergency procedures, and logging systems during the scheduled sea trials, and after a final modification period (if required). • Sea Trials: A ~16-week-long program of sea trials will be conducted to evaluate the performance of all vessel functions and test all systems, based on a vessel performance and acceptance plan jointly designed by the Construction Manager, the IODP-TAMU Project Manager and the JOI MREFC Project Director. Specific areas of operations for the sea trials will be selected to provide locations close to convenient ports and environments (e.g., range of water depths, minimum hazards) where it will be possible to complete all required tests while ensuring safe operations. In addition to providing a program of comprehensive equipment and systems tests, the sea trials will provide a crucial opportunity for the personnel involved to become familiar with any new equipment, ensure safe operating practices, and develop an effective operations management relationship with the drilling contractor. The drilling system tests will consist of a coring program to demonstrate the vessel’s ability to
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maintain station and perform efficient coring/drilling/casing operations with heave compensation. • Final Modification Period: If any deficiencies are identified in the initial dockside inspections and they are not corrected by the end of the sea trials, a ~5–15 day “Final Modification Period” may be required to correct these deficiencies. The JOI MREFC Project Director will work closely with the IODP-TAMU Project Manager and the Construction Manager to minimize this possibility. • Certification of Vessel: Once the sea trials are complete and performance of all systems is demonstrated, a final inspection is conducted, and all of the final modifications are approved, the vessel will be certified for operations by the Construction Manager, the IODP-TAMU Project Manager and the JOI MREFC Project Director, in close communication with NSF and other stakeholders.
PHASE 2 START-UP This scenario, based on the schedule shown in Figure 7, assumes that long–lead-time drilling equipment has been purchased 6 months prior to the start of shipyard activities. The timeline shows the shipyard conversion time frame as being 6 months long. Based on the magnitude of the conversion, it is quite possible that the shipyard period could be as long as 9 months. The sea trials are estimated at ~16 weeks. The JOI Alliance (JA) estimates that the U.S. IODP-Phase 2 Scientific Ocean Drilling Vessel (SODV) will be available to begin science operations in mid-2006 under this scenario. If there is an extended shipyard period, this scenario results in a near ~12-month shutdown of cruise operations while the Phase 2 vessel is converted.
PRELIMINARY ASSESSMENT OF RISKS ASSOCIATED WITH MREFC FUNDING MODEL FOR THE U.S. IODP-PHASE 2 SCIENTIFIC OCEAN DRILLING VESSEL (FY05=$40M/FY06=$60M) It is our assumption the vessel contractors will not be in a position to assume financial risks associated with delays in funding. Since full funding is required for the JOI Alliance to fund tasks on a fixed-price basis, our options for fixed-price versus cost reimbursable tasks will be more limited. The type of pricing and negotiations, along with the associated risks, with vessel contractors and shipyards will be more challenging and potentially more costly to the government. The principal risks associated with funding delays involve delays in the overall schedule or an increase to the total estimated cost. Increased costs can be attributed to: . Personnel costs being extended over a longer period of time, . Costs associated with partial terminations or stop work orders (assumes funds are not available, to obligate, to complete or continue work), . Delays in receipt of material/equipment,
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. Having to fast track projects or procurements that could not be funded in a timely manner (i.e., more costly, higher risk, etc.) The engineering and design efforts are mandatory tasks utilizing FY05 funding. After the JOI Alliance's evaluation of the responses to the Market Surveys and ITT vessels proposed, the JOI Alliance's primary focus (with input from the stakeholders) will be to assess cost and scheduling risks and develop a strategy on how to best partition the available FY05 MREFC funding. Primary consideration will be given to those critical paths, long-lead items (drilling, logging and laboratory equipment) and fabrications that could be initiated prior to the vessel arriving at a shipyard. Based on our current assessment, if FY05 funding is not received by December 8, 2004 we will be unable to enter into a subcontract with a drilling contractor as reflected on the timeline. The schedule also requires the drilling contractor Engineering Design Phase (EDP) to commence before the contract for the vessel is signed with the drilling contractor. This sequence (i.e., initiating the Engineering Design Phase (Fig. 7, Task 35) prior to having a signed contract (Fig. 7, Task 24) with the drilling contractor) significantly restricts Prime Contractor’s negotiating options and strategies with the drilling contractor. Initiation of the EDP before signing a contract will result in higher costs for the conversion and operational phases. Once any funding is authorized/provided to the drilling contractor, there is no incentive for the drilling contractor to negotiate or make concessions. Not only will more expenses result, but the drilling contractor can delay negotiations, holding out until issues are resolved in their favor and thereby place in jeopardy the start of conversion, sea trials and acceptance. Initiation of the EDP should be delayed until a signed contract exists between the Prime and the drilling contractor. It is premature for the drilling contractor to initiate shipyard bids and begin negotiations until the EDP and Vessel Acceptance Plan (VAP) are completed (Fig. 7, Task 36). Until the EDP is complete shipyard bid packages cannot be assembled. Without bid packages, shipyards would be unable to respond. If shipyard negotiations and procurement of long-lead equipment are started after the drilling contractor EDP is completed, then FY06 funding for the shipyard conversions costs would not be required until December 13, 2005 which fits the existing MREFC funding profile more closely. Sequencing the activities to more closely match the existing MREFC funding profile and waiting until the contract is signed with the drilling contractor for the vessel could delay the start of ship operations up to 4.5 months or until October 3, 2006.
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CRITICAL ACTIVITIES ASSOCIATED WITH PHASE 2 There are four areas critical to the successful execution: personnel health and safety in the workplace environment, environmental protection, security, and performance assessment (see Table 5). The JOI Alliance (JA) is committed to a proactive approach to each of these areas.
HEALTH AND SAFETY PROGRAM In accordance with JOI Alliance’s commitment to the highest standards of health and safety, the JA will initiate an HSE program for both the seagoing drilling vessel, which operates in remote locations for durations that average 56 days, and for the shore-based facilities. Under the direction of the Director of Science Services, Texas A&M University (TAMU), with oversight from the JASMT, the HSE Coordinator will oversee and/or coordinate all activities in this field, be responsible for ensuring compliance with all relevant HSE regulations, monitor all concerns using predefined metrics, and coordinate with specified individuals at each of the JOI Alliance institutions. RISK ASSESSMENT Working in both offshore drilling platform and scientific laboratory environments, there are many aspects of health and safety issues that must be monitored to ensure a safe, risk-free workplace and to avoid accidents. These can be grouped under the headings of the shipboard working environment and physical safety. MITIGATION The specific hazards identified for each broad group will be carefully considered, and a hazard mitigation plan, which includes documentation of hazards, communication of hazard and mitigation procedures, response plans, identification of responsibility and authority, training, inspections, and assessment of practices, will be developed and implemented to minimize programmatic risks. To develop plans that avoid exposure to hazards and to mitigate accidents in the shipboard environment requires a thorough review of potential hazards, identification of their consequences, and mitigation planning. The JOI Alliance (JA) will conduct a risk assessment that covers the areas defined above, founded on an in-depth understanding of potential risks. A risk avoidance plan, coupled with a crisis management plan, will be developed and made available to all staff and scientists involved in work that is related to the risk areas. The JA will be responsible for: developing standardized practices and
42 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel formalized systems; monitoring and updating the plans as necessary; working with the other drilling platform groups to share plans and to promote continuous improvement; and to ensure that the practices outlined in plans are followed on all cruises. Maintaining communication links in the ship environment and between ship and shore will be vital for a multitude of reasons including safety and operations. The U.S. IODP-Phase 2 Scientific Ocean Drilling Vessel (SODV) will have backup communications systems to ensure the ability to communicate with desired parties as needed under any emergency. The HSE Coordinator will conduct annual safety audits to ensure full compliance. In addition to the regulations covered by TAMU Health, Safety, and Environment Department (EHSD), the shipboard laboratories will be operated in compliance with the ship owner’s internal safety policies as they apply to the International Safety Management Code (1994 amendments to SOLAS, 1974). Laboratories at TAMU will be operated in accordance with the policies of the EHSD, and the laboratories at Lamont- Doherty Earth observatory (LDEO) will be operated in accordance with the policies of the Columbia University Environmental Health and Radiation Safety Office and the LDEO Safety Office.
SHIPBOARD WORKING ENVIRONMENT The drilling contractor will be held accountable for the overall performance of the ship. Working with its subcontractors, the drilling subcontractor will follow offshore drilling industry practice and apply structured safety management systems designed to address the particular exposures found in this offshore operations work environment. The industrial working environment on board the drilling vessel involves frequent exposure of staff to moving machinery, extreme temperatures and weather, noise, hazardous chemicals, fumes, and gases. In addition, staff will be required to work in confined areas for significant lengths of time (12-hr work shifts). HAZARDOUS MATERIALS To reduce the risk potential, the JOI Alliance will require that strict safety protocols and hazardous materials management procedures be implemented throughout the ship. These will take into account the absence of professional “first-responders” for emergencies related to hazardous spills. The JOI Alliance will take responsibility for building in the capability to clean up spills with trained staff and providing medical treatment necessary to stabilize personnel who may have been exposed to hazardous spills, until they can be transported to an onshore medical facility.
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EXPLOSIVE MATERIALS The logging subcontractors must comply with all applicable regulations regarding the safe use and storage of explosive materials on the ship. Appropriate storage spaces for use of explosive materials used for “back off” and “severing” operations will be installed on board the U.S. SODV. Special attention will be given to procedures to sequester all radio wave–emitting devices to ensure personnel safety during the use of explosives. RADIOACTIVE MATERIALS The JOI Alliance will ensure full compliance with U.S. Nuclear Regulatory Commission regulations including licensing, documentation, storage, usage, and transportation of radioactive materials. The U.S. SODV operator will be responsible for maintaining proper transportation capabilities, and the logging subcontractor will be responsible for safe handling of radioactive sources used for logging operations. Laboratory measurement radioisotopes and radioactive sources will by managed by the JOI Alliance with shipboard responsibility assigned to the Laboratory Officer. LABORATORY OPERATIONS The challenges and risks associated with operating laboratories and handling hazardous materials at sea and on shore will be mitigated through a laboratory safety and hazardous materials management program that is based on 20 years of experience operating such facilities for the ODP. Both shipboard and TAMU shore-based laboratories will be operated according to the policies of TAMU EHSD, which are compliant with applicable federal regulations. To reduce the potential risks that could arise working in these conditions, the JOI Alliance will implement strict laboratory safety protocols throughout the ship and in the laboratories on shore. These will include development of safe practice procedures; assembly and use of laboratory safety and hazardous materials management manuals; implementation of a routine monitoring system to ensure proper operation procedures are always followed; use of recognized protocols for properly labeling, packaging, and shipping hazardous materials; use of material safety data sheets (MSDS); use of proper storage facilities that are supplied with first-aid supplies and personal protective equipment; training for laboratory personnel on the safe use and cleanup techniques needed for the materials; availability of necessary cleanup materials; and implementation of a database to track hazardous materials and provide reports to appropriate regulatory agencies. PHYSICAL SAFETY PROTOCOLS All seagoing staff and scientists are required at times to work in confined spaces, work long hours, and conduct prolonged and/or demanding physical activity. Annual
44 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel comprehensive physical examinations will be required of all seagoing employees and participants to ensure that individuals scheduled to sail are fit for sea duties. The physical exam is comprehensive, and while it may seem excessive to some participants, it is a critical health and safety measure used to detect medical conditions that may put a cruise participant at risk while at sea. As part of the process, Human Resource Specialists and the ship’s doctor will review the completed medical reports before an individual is allowed to sail on the U.S. SODV. As is deemed appropriate, medical reports will undergo an independent third-party review. The JOI Alliance will reserve the right to deny sailing if an individual’s medical status may put the person or other people on the ship at risk. In both phases of the Program, shipboard medical support will include hospital facilities and a doctor available 24/7. It is expected that the selected ships will have a helicopter pad for emergency evacuations. In addition, industry-approved/tested safe work practices will be implemented including the following: personnel lifting and fall protection; Permit to Work System; Corporate Emergency Management Plan; Job Safety Analysis; root cause analysis (post- incident); emergency evacuation plan; alcohol- and drug-free workplace; and safety audits.
ENVIRONMENTAL PROTECTION The JOI Alliance is committed to following sound procedures in drilling and laboratory operations that minimize environmental impact. These include waste management, pollution prevention, and control of substances hazardous to living organisms. For drilling operations, the primary sources of environmental contamination are drilling wastes, domestic wastes, noise, operations, shipping, and accidental spills of supply materials. Each of these must be continuously monitored for potentially significant environmental effects. These and all other environmental issues will be covered in an Environmental Impact Statement (EIS) to be prepared prior to drilling in Phase 2. Joint Oceanographic Institutions (JOI), in close coordination with TAMU and LDEO, will be responsible for overseeing the development of the EIS. The responsible individual at JOI will be the Director, Ocean Drilling Programs (USIO). The JOI Alliance will employ an experienced environmental firm to help with the development of the EIS. For Phase 1, the JOI Alliance will continue to use the EIS developed for ODP in 1985, subject to the results of an Environmental Assessment tiered on the existing ODP EIS.
45 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel
HYDROCARBONS The establishment of safety procedures used to reduce or avoid encounters with hydrocarbon accumulations and prevent their release into the environment is essential. Diligent planning, and careful site selection minimize potential risks from geological hazards. Careful on-site monitoring for any potential occurrence and elevated level of hydrocarbons in the drilled and cored environment will be implemented during drilling operations. To further minimize risks from hydrocarbons, in addition to the Science Advisory Structure (SAS) safety panel, the JOI Alliance will maintain a safety panel for site review. Each panel will include experts from science and industry with a wealth of experience and knowledge relating to hydrocarbon occurrence who will work together to review all sites prior to operations. Recommendations from these groups will be reviewed prior to approving operations at any given location. In the event that hydrocarbons are encountered at unexpected or unacceptable levels, our approach will be to stop operations, plug the drill hole with cement, and abandon the site to minimize the risk of environmental damage. MARINE DISCHARGES The presence of the U.S. SODV at any specific location has localized impacts on the physical, biological, and acoustic environment. The role of the drilling contractor is to ensure that such environmental risks are minimized. NOISE Noise is generated by operation of a vessel (machinery and diesel engines), drilling rig, dynamic positioning system, helicopter, other support vessels, and seismic geophysical surveying. Noise impacts to terrestrial areas are typically minimal because of the distance of drill sites from land. However, noise can have a measurable impact on the aquatic environment. Under the right conditions, noise from drilling operations can be elevated above ambient conditions for >100 km from the drill site. Seismic surveys can produce intense noise levels, with dominant tones of 220–250 dB over a large bandwidth. However, most are at lower frequencies. Levels have been recorded between 115 and 153 dB for frequencies at ~150 Hz at distances ranging between 8 and 28.7 km. Seismic profiling will be conducted with a single-channel system employing an 80-in3 water gun and a 400-in3 air gun, which should produce lower noise levels. Every effort will be made to ensure the safety of both ship personnel and the marine environment from the effects of noise generated by the activities of the Program. Shipboard personnel will be required to wear hearing protection devices where appropriate. A strict set of procedures will be designed to minimize interactions between noise sources and wildlife (e.g., marine mammals and marine turtles). Procedures will 46 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel include traditional methods such as posting of trained observers but may also include enhanced techniques (e.g., sonobuoys) to better detect the presence of marine mammals and other endangered species. Procedures used will meet or exceed the National Marine Fisheries Service requirements. The need for such procedures will be identified during precruise planning, implemented during cruise operations, and evaluated postcruise.
SECURITY Security will be integral in the planning and implementation of international travel, work in port environments, and at sea. To the best of their ability, the JA will identify potential risks and provide recommendations for mitigating security. TRAVEL Potential risks to staff and participants associated with traveling to and returning from international shipboard operations will be assessed as part of routine port call reconnaissance. Travel staff will also pass on announcements of travel advisories to participants prior traveling to port calls or IODP meetings. Identification cards will be issued to staff, participants, and any visitors who require access to the vessel during port calls. In addition, where appropriate, individual travelers will be escorted to/from the airport and hotel to the vessel. PORT AND SHIP FACILITIES Enhanced security measures will be enforced at all ports to prevent unauthorized entry onto the IODP vessel. Equipment and material stored in port locations will require additional security to ensure their safe and untampered delivery. Heightened security on ships and at port facilities will be required to ensure that ships are less vulnerable to security threats both at sea and in port. Ship owners will be required to adhere to international codes and conventions such as SOLAS 1974 and the International Code for the Security of Ships and Ports. These new requirements will become effective 1 July 2004 in an effort to increase maritime security. The JOI Alliance and the vessel owner will implement security measures that meet or exceed these new requirements.
PERFORMANCE ASSESSMENT AND CONTROLS The JOI Alliance is committed to a proactive approach to maintaining high standards of service delivery and performance. The JA management team (JASMT) has established various systems that will be used to ensure quality control of key functions of the U.S. Implementing Organization (USIO). These systems and approach will continue to be updated and modified as necessary. Project reviews, technical reports, internal audits of
47 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel process and procedure, performance review by committees external to the JOI Alliance (e.g., Management Performance Reviews), the IODP SAS, U.S. Science Advisory Committee (USSAC), participant postcruise evaluations, NSF, and JOI reviews (e.g., audits and approval of standard operating procedures) will be utilized to define expectations and the criteria for success. PROGRAM MANAGEMENT With almost 20 years of successful management of riserless drilling and science operations, the JOI Alliance has established management, fiscal, and technical service controls that have resulted in safe operation, high-level efficiency, and accountability. The JA will report activities on a daily, weekly, quarterly, and annual basis to a wide spectrum of the community and stakeholders [e.g., NSF, IODP Management International (IMI), SAS, participating institutions, industry, etc.], as appropriate. Project reports, with accompanying milestones and time lines, will be produced for significant projects. Short- term (i.e., <2 years) projects will be addressed and updated in the appropriate reports provided, such as a quarterly or annual report. The annual report will summarize the JOI Alliance performance from the previous year activities. The content of this report will incorporate results from the numerous quality control systems implemented to assess performance and cost effectiveness on a continuous basis. This report will integrate the reviews of the JOI Alliance performance as assessed by an independent panel of experts (such as the Performance Evaluation Committee) and science participants (such as the co-chief scientist reviews and cruise evaluations), as appropriate. The various quality control processes for critical systems implemented in IODP are shown in Table 5. Each system is identified in the table along with metrics, assignment of responsibilities, and evaluation periods. These include overall Program assessment, science objective attainment, cruise and science deliver, legacy, costs, and property control, and HSE. HEALTH AND SAFETY INTERNAL SAFETY AUDITS There are three types of internal audits. The first type is an informal audit conducted at the beginning of each cruise by the off-going and oncoming Laboratory Officers and the Senior Technical Staff Administrator. Any safety deficiencies found regarding the operation of shipboard facilities directly under the supervision of the Laboratory Officer (science laboratories and support areas) will be resolved at this level. Problems that involve the drilling subcontractor’s operation will be referred to JOI Alliance management.
48 JOI Alliance: Project Execution Plan - Scientific Ocean Drilling Vessel
The HSE Coordinator conducts the second type of audit annually when the ship is in port. This is a formal audit of the science and drilling operations including some aspects of the drilling subcontractor’s operation where their activities impact science personnel. A report will be submitted to the Director’s office describing the safety problems found and the steps taken to resolve these problems. The third audit is an annual review of reported injuries and illness aboard ship with the goal of discovering trends that may require further investigation. Other audits include: • Safety Document Audits: JA management along with input from the staff will annually review all internal safety documents and revise them if necessary to keep the documents relevant to changes in operation and applicable regulations. • LDEO Facilities Audits: Safety audits of the laboratories and facilities at LDEO will be conducted in accordance with Columbia University policies and under LDEO Safety Office guidelines. • TAMU Environment, Health, and Safety (EHS) Audit: TAMU EHS will conduct an annual safety audit of the ship’s laboratory and hazardous materials focusing on compliance with university, state, and federal polices. • Drilling Subcontractor Internal Safety Audits: These safety audits will be conducted by the drilling subcontractor’s EHSD, per their policies, modified, as necessary, to meet the JA’s specialized requirements. These audits cover the internal operations of the drilling subcontractor. GOVERNMENT PERFORMANCE AND RESULTS ACT (GPRA) The GPRA is a federal law that requires federal agencies to account for program results through the integration of strategic planning, budgeting, and performance measurements. NSF’s GPRA plan has three strategic outcomes: • Development of a diverse, internationally competitive, and globally engaged workforce of scientists, engineers, and well-prepared citizens. • Enabling discovery across the frontier of science and engineering, connected to learning, innovation, and service to society. • Providing broadly accessible, state-of-the-art information bases and shared research and educational tools. The JOI Alliance recognizes that an ideal approach would be to identify performance measures that support NSF’s GPRA goals and would be useful to the JA in managing, assuring performance, and improving operations. Performance metrics for the U.S. Implementing Organization (USIO) will be crafted to address each of the strategic outcomes (e.g., the diverse international science parties that will collect samples and conduct research on the U.S. vessel, the scientific discoveries of the program, and the productivity of state-of-the-art research tools and databases). The JOI Alliance will work with NSF to craft performance measures that serve both IODP and NSF’s needs.
49 Table 5. Quality Control Systems
Key Tools Benchmarks Measures System Responsibility* Reporting period functions Program Management teams Program Plan Cost-effective science SPPOC, Management JASMT Annual; delivery performance review Tri-Annual Science Vessel Program Cruise Scientific Science goals Co-chief scientists, JOT, JASMT Each cruise; Annual objectives Prospectus SPC Cruise Vessel Core/logs Recovery of critical Core recovered; data Cruise project JOT, JIT Each cruise; Annual science sequences recovered management delivery Quality of material Adequate material to Cruise project JOT Each cruise; Annual achieve objectives management Operations Schedule efficiency Science, port, and Cruise project JOT Each cruise; Annual efficiency transit time management Laboratory efficiency Instrumentation Cruise project JOT Each cruise; Annual functionality management Cruise evaluation JOT, JTDT Each cruise; Annual
Coring/Downhole tool Instrumentation Co-chief scientist JOT, JASMT, Each cruise; Annual effectiveness functionality review JTDT Cruise project JOT, JTDT Each cruise; Annual management Hole design/casing Cased hole left clean; Cruise project JOT, JTDT Each cruise; Annual in situ laboratory management established Repositories Cores Accessibility of Timely response to Curation/data quality JIT, Curator Each cruise; Annual samples; sampling sample requests; control/Sample plan efficiency; community feedback Allocation Committee** effectiveness of sample/preservation tools and technologies Database Data Accessibility of data Raw data uploaded; Database access JIT, Programmer Each cruise; Annual availability Technology and Innovative science Science enhancement TAP, SCIMP, OPCOM JTDT, JIT, JOT Annual Engineering support Property Property Records Inventory control Accurate inventory; TAMRF audit; TAMU Property Annual control database proper classification audit; NSF audit Administrator FAMIS Records Inventory control Accurate inventory; TAMRF audit; TAMU Property Annual proper classification audit; NSF audit Administrator
Table 5. Continued Legacy Repositories Cores Preservation of cores; Verification; JIT, Curator Annual core usage community feedback Databases Data Quality of data; data Use (hits) of database; Data quality control JOT, Supervisor of Annual distribution community feedback Database Publications Articles Number of articles; Deadlines met; JREPORT Annual timeliness obligations met Databank Data Quality of data Community feedback Data quality control-2 JIT Annual HSE Policy and procedures Meaningful policy and Applicability Internal safety audit; HSE Coordinator; Ship Annual procedures for annual safety audit; owner's EHSD; TAMU creation of a safe TAMU safety audit; EHSD, LDEO EHSD, working environment LDEO safety audit JASMT Documentation Records Documents to create a MSDS sheets Internal safety audit HSE Coordinator Annual safe working available; safety environment manuals available Training Records Programs that help 100% participation; Internal safety audit; HSE Coordinator Annual personnel to create a 0% accident rate document audit; safe working statistical compilation environment Physical exams Records Comprehensive No non-injury incident Internal review; HR Supervisor Each cruise; physical exam and at sea independent review Annual review that mitigates at-sea risk Vessel Industrial standards Better than industry Safety audits HSE Coordinator, Ship Each cruise; owner, JOT Annual Geological hazards Comprehensive 0% accident rate Quarterly reviews; PPSP, TAMUSP, JOT Each cruise; pollution prevention third-party review Quarterly; program Annual Shore based Safe working 0% accident rate Safety audits HSE Coordinator, Annual environment TAMU EHSD, LDEO EHSD Environment Appropriate national Better than industry Audits JASMT, Annual and international HSE coordinator standards Cost FAMIS Program Cost-effectiveness Allowability; technical A133 audit; quarterly JASMT Quarterly; Control plan merit; procurement spending plan; NSF Annual budget analysis audit
Budget analysis Allocation A133 audit; NSF audit JASMT, JASIT Quarterly; verification Annual
Notes: TAP = Technical Advisory Panel. SCIMP = Scientific Measurements Panel. OPCOM = Operations Committee. EHSD = Environmental Health and Safety Development. PPSP = Pollution Prevention and Safety Panel. SPPOC = Science Planning and Policy Oversight Committee of the IODP SAS. SPC = Science Planning Committee of the IODP SAS. FAMIS = financial accounting and management information system. * = position or team with primary responsibility is listed first. ** = we assume the IODP policies will be similar to those of ODP.