The Corporation of the Municipality of Central Elgin ORDER OF THE DAY FOR THE REGULAR MEETING OF COUNCIL ON MONDAY, SEPTEMBER 23rd 2013 @ 7:30 PM IN THE COUNCIL CHAMBERS Page
Roll Call
Disclosure of Pecuniary Interest and the General Nature Thereof
Adopton of Minutes 3-13 Adoption of Minutes from Regular/Planning Meeting dated August 26th, 2013.
Delegations
Correspondence (Action) 14-19 1. 2013 Remembrance Day Parade Special Event Permit Application received from Royal Canadian Legion, Branch 410, Port Stanley seeking approval for 2013 Remembrance Day Parade scheduled for Sunday, November 10, 2013. 20-22 2. Marks Land Acquisition Copy of KCCA correspondence torespecting proposed Marks Land Acquisition
Correspondence (for Council's Information) 23-24 1. BIA Board of Management Copy of minutes of BIA Board of Management meeting dated August 14, 2013. 25-30 2. Proposed Discontinuance of Railway Line - CN Correspondence received from Canadian National Railway Company (CN) respecting proposed discontinuance of Railway Line. 31-36 3. Kettle Creek Conservation Authority Copy of Minutes from KCCA meeting dated August 21, 2013. 37 4. Banning of Flying Lanterns Correspondence received from the City of Kenora seeking Council support for their resolution requesting the Province to ban flying lantern devices. 38-39 5. Lake Erie Public Meetings Correspondence received respecting Lake Erie Ecosystem Priority Draft Report Comments Welcomed Public Meetings/Open Houses. 40 6. Ontario Disaster Relief Assistance Program (ODRAP) Correspondence received from Bancroft & Hastings Highlands Disaster Relief Committee respecting Ontario Disaster Relief Assistance Program (ODRAP).
Page 1 of 107 Page
Correspondence (for Council's Information) 41-44 7. Ontario Junior Citizen of the Year Awards Correspondence received from Ontario Junior Citizen of the Year Awards seeking nominations.
Reports
Chief Administrative Officer 45-50 CAO 42-13 August 2013 Monthly Building Report 51-54 CAO 43-13 Emergency Workplace Response for Employees with Disabilities
Director of Physical Services 55-58 PW 66-13 Eames Municipal Drain KCCA Comments 59-68 PW 67-13 Parks and Recreation Master Plan Steering Committee
Director of Financial Services/Treasurer 69-87 DFS 19-13 2013 Budget Variance Report to August 31, 2013
Director of Fire Rescue Services/Fire Chief 88-105 FS 17-13 Monthly Alarm Activities Report
By-laws 106 By-law 1645 Confirmatory By-law 107 By-law 1646 Being a By-law to Amend By-law 984
Public Notice
Resolutions
New Business
Unfinished Business 1. Dogs on Beach - staff preparing a report for Council's consideration 2. Ice-time Fee Comparisons - staff preparing a report for Council's consideration
Closed Session CS1 Personal Matters about an Identifiable Individual (s.239(2)(b)) - 2013 Citizen Awards CS2 Litigation or Potential Litigation (s.239(2)(e)) - 301 Carlow Road (verbal report)
Adjournment
Page 2 of 107 Adoption of Minutes from Page 3 of 107 Regular/Planning Meeting dated Adoption of Minutes from Page 4 of 107 Regular/Planning Meeting dated Adoption of Minutes from Page 5 of 107 Regular/Planning Meeting dated Adoption of Minutes from Page 6 of 107 Regular/Planning Meeting dated Adoption of Minutes from Page 7 of 107 Regular/Planning Meeting dated Adoption of Minutes from Page 8 of 107 Regular/Planning Meeting dated Adoption of Minutes from Page 9 of 107 Regular/Planning Meeting dated Adoption of Minutes from Page 10 of 107 Regular/Planning Meeting dated Adoption of Minutes from Page 11 of 107 Regular/Planning Meeting dated Adoption of Minutes from Page 12 of 107 Regular/Planning Meeting dated Adoption of Minutes from Page 13 of 107 Regular/Planning Meeting dated RECEIVED
SEP 0 9 213
Municipality of Central Elgin PER TIME:
SPECIAL EVENT PERMIT APPLICATION THIS FORM TO BE FILLED IN AND RETURNED TO THE MUNICIPAL OFFICE APPLICATIONS MUST BE SUBMITTED A MINIMUM OF TWELVE (12) WEEKS PRIOR TO THE EVENT
NOTE: AN APPLICATION MUST BE SUBMITTED TO THE SPECIAL EVENTS COMMITTEE EVEN IF IT IS AN ANNUAL EVENT.
Please refer to the Municipality of Central Elgin Special Events Policy and Procedure Manual. Determine what steps need to be taken for your specific event and adhere to all the rules indicated by the manual and the services which will be involved. Early and thorough preparation when approaching the Special Events Committee and other required services will help ensure a well planned and well run event.
The Organization must meet the requirements of the Special Events Policy & Procedure Manual.
I have received /reviewed the Municipality of Central Elgin Special Events Policy & Procedure Manual.
Signature of Individual completing this application)
Event Name: : 5 M S R & NCB i- d/ x+-Y
Date(s): ! y h 3 Start Time: / D m End Time: / a N Q nAr
Location( s): P1 Ar r N ST A u h T3 R 115 rP Ss Pr S 1A r v
Organizing Group: KO VA z Ca ktA o r a u Lc-r , u . Contact Name: r;- 7—T X k<- Alnt <- 1)
Address: to / 7 , 4-ZAi o [ E V
1 Town /City: & A.r r o & L Postal Code: / 1( o L .R L a Phone Numbers9- `.3 /-5,- -IP8 Cell Phone Number:
Fax Number: Email Address: Sponsorship commitments ( include alcohol):
Page 1 of 5 Special Event Permit Page 14 of 107 Application received from Royal Expected Attendance: 0 (.) Y
Will Alcohol be consumed at this Event? Yes No If Yes, you must review and meet the requirements of the Municipality' s Alcohol Policy. Will you be requesting your event to be deemed a Public Event for alcohol licensing?
Council approval required) Yes No
Are you anticipating any road closures /traffic flow changes? es No NOTE: A Right of Way Occupancy Permit and Council approval will be required for all road
closures.
If yes, describe the road closure requirement (Use a separate sheet if required).
Will you be requesting the installation of a banner across the street? Yes If the event is a Parade /Run/ Walk/ Pass through Sporting Event: Route Details ( Use a separate sheet if required)
Number of Event Personnel: Number of Bands in the Event: 1
Number of Vehicles: 1Y p_ Number of Tractor Trailers: N o
Number of Animals in the Event: ki o Number and Size of Tents: Jo
Number of Food Vendors : tq Number of other Vendors: V a Event Details ( List all activities. Use a separate sheet if required)
Do you require Municipal Support:
Labour: Yes to Site Meeting: Yes l§c Water: Yes Barricades: Yes Traffic Control: es No Hydro: Yes o No Parking Signs: Yes Detour Signing: Yes No Other:
Has the Central Elgin Fire Rescue Service been contacted? Yes No N/A
Has the Ontario Provincial Police been contacted? No- rr Ye -f Yes No N/A
Has the Elgin -St. Thomas EMS been contacted? Yes No N/A
Page 2 of 5 Special Event Permit Page 15 of 107 Application received from Royal Has the Elgin -St. Thomas Public Health been contacted? Yes N/ A
Has the Physical Services Department been contacted? Yes Vo N/ A
Have you obtained an Electrical Safety Authority permit (if required)? Yes N/ A If yes, Permit #
Have you obtained a Fire Hydrant connection permit (if required)? Yes V N/ A If yes, Permit #
60m2 ( Have you obtained a Building Permit for tents larger than if required) ?Yes N/ A If yes, Permit #
Have you obtained a Right of Way occupancy permit (if required)? Yes N/ A If yes, Permit #
Have you submitted a location or site map with the application? Yes No N/A
Has a privately licensed security firm been contacted /retained? Yes N/ A If yes, what company and how many security officers will be present?
Have you considered providing First Aid? Yes No N/A If yes, how do you intend on providing that service?
Will the event require docking space in Port Stanley Harbour? Yes N/ A If yes, how do you intend on providing that service?
Have you considered provisions for accessibility? i. e. parking, washrooms Yes Describe:
Volunteers:
Will you have volunteers trained in traffic control? Yes No N/ A If yes, how many? Other types of volunteers: If yes, how many?
ET7 y l< Z, w & i) y Print name of Individual completing this application)
Signature ndividuampleting thig application)
Date of AlIplication
Contacts:
Page 3 of 5 Special Event Permit Page 16 of 107 Application received from Royal OFFICE USE ONLY Application Received: Special Events Committee Approval: Council Approval: Road Closure Community Festival Property Use
Page 4 of 5 Special Event Permit Page 17 of 107 Application received from Royal Insurance:
A Certificate of Insurance is required providing proof of all applicable insurance coverages and in the amount designated by the Municipality of Central Elgin; including The Corporation of the Municipality of Central Elgin as an Additional Insured under the corresponding policies. Failure to provide a Certificate of Insurance shall result in cancellation of the event
The provision of the completed and signed Statement of Indemnification below is required.
The event organizer is forewarned that an approved event may arbitrarily be altered or cancelled in response to an emergency situation. The use of this authority shall not be unreasonably applied.
Statement of Indemnification
Event Name and Organizing Group) shall indemnify and save harmless The Corporation of the Municipality of Central Elgin and all persons for whom it is at law responsible from any and all liabilities, damages, costs, claims, suits or actions arising out of: any damage to property including loss of use thereof, and any injury to any person or persons, including death resulting at any time there from, occasioned by any act or omissions of (Event Name and Organizing Group) its officers, agents, servants, employees, contractors, customers, invitees or licensees, or occurring in or on the premises or any part thereof arising from or occasioned by any cause whatsoever, except where such damage or injury is due to the act, default or negligence of The Corporation of the Municipality of Central Elgin its officers, agents, servants, employees, contractors, customers, invitees or licensees.
Witness: Signed:
Name ( Print): Name ( Print):
Address:
Telephone:
Date:
Event Name:
Organizing Group:
Event Dates:
Page 5 of 5 Special Event Permit Page 18 of 107 Application received from Royal 7j CA
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Special Event Permit Page 19 of 107 Application received from Royal o37 DATE: September 18, 2013
TO: Bill Walters
FROM: Elizabeth Vanflooren
SUBJECT: Marks Land Acquisition
Background In July of 2011, Mr. Tom Marks inquired as to the KCCA' s interest in accepting a land donation of certain portions of ravine and forested lands on his property at 44382 Ferguson Line in the Municipality of Central Elgin. Mr. Marks proposed deeding the land to the Authority under Section 50(3)( e) which states that:
No person shall convey land by way ofa deed or transfer, or grant, assign or exercise a power ofappointment with respect to land, or mortgage or charge land, or enter in an agreement ofsale andpurchase ofland or enter in to any agreement that has the effect of granting the use ofor right in land directly or by entitlement to renewalfor a period of twenty -one years or more unless ... "
This is followed by a list of nine specific instances whereby lands may be conveyed. These include through the plan of subdivision process, by consent (severance), and by acquisition /disposition by the federal, provincial or municipal government. It also includes the following.
e) the land or any use ofor right therein is being acquiredfor the purposes offlood control, erosion control, bank stabilization, shoreline management works or the preservation ofenvironmentally sensitive lands under a project approved by the Minister ofNatural Resources under Section 24 ofthe Conservation Authorities Act an in respect ofwhich an officer ofthe conservation authority acquiring the land or any use ofor right therein has made a declaration that it is being acquiredfor any ofsuch purposes, which shall be conclusive evidence that it is being acquiredfor such purpose; "
In consideration of the Municipality of Central Elgin's concern that the use of Section 50 in the above manner may result in a number of requests from landowners to create natural severances thereby creating small non -agricultural parcels of land, the Board deferred discussion on the potential donation until KCCA could create a Land Acquisition Policy and consult with Central Elgin Staff.
KCCA' s Land Acquisition Policy was adopted in December 2011. Consequently staff met with Central Elgin staff and Mayor Bill Walters on January 19, 2012, summary letter attached to this memo. It was noted in this letter that in accordance with KCCA's Land Acquisition Policy all land donations to KCCA must first be in compliance with all official plans and zoning bylaws.
In midJanuary, Mr. Marks re- expressed his interest to KCCA staff to pursue the donation of the land through Section 50 (3) ( e) of the Act.
Copy of KCCA correspondence Page 20 of 107 torespecting proposed Marks M
Staff contacted the Ministry of Natural Resources to clarify the process that would be required to get MNR approval of the project under Section 24 of the Conservation Authorities Act.
MNR stated that: Section 24 ofthe Conservation Authorities Act allows the Minister to approve a project, and Minister' s approval under that Section serves to allow a severance under the Planning Act. In order to get Minister' s approval, an outline ofthe proposed acquisition, agreements, etc. would have to be submitted to MNR and it would likely take around 8 -10 weeks from submission to receive a decision from the Minister. However, Section 24 of the CA Act only applies where there are provincialfunds involved —for example, ifyou were purchasing the land with provincialfunds or a reserve fund with a provincial component, or ifthe acquisition was part ofa broader land acquisition strategy where properties with provincial interest in them were being sold and new properties acquired with the proceeds. From your description below, it appears there would not be provincial funding involved in the project, in which case Section 24 ofthe CA Act would not apply.
And further that It looks like you would have to go through normal severance procedures. Section 50 ( 3) e) ofthe Planning Act allows you to use a Minister' s approval under Section 24 in place ofconsentfrom the municipality (a severance —Section 50 (3) ( f)). Since Section 24 of the CA Act doesn' t apply, you wouldn' t be able to get Minister' s approval under Section 24. Without Minister' s approval, you can' t use Section 50 (3) ( e) to convey the land, so you would have to seek a severancefrom the municipality.
The above advice from MNR is contrary to previous guidance provided from neighbouring CAs who have used Section 50 (3) ( e) to accept a number of land donations of wetlands, and woodlots over the past number of years. In conversations with these CAs they have recently encountered the same answer from 1YINR and are considering lobbying against the most recent interpretation of Section 24 of the CA act as it pertains to Section 50 of the Planning Act.
At this time, it would appear that Mr. Marks has two options to donate the land in question to the Authority:
1) To through the regular severance process 2) Approach the Municipality to acquire the land Section 50 (3)( c) of the Planning Act and then have the Municipality donate it to the Authority
It should be noted that KCCA's Land Acquisition Policy clearly states that " KCCA will consult with the member municipality prior to acquiring lands in order to identify and resolve any municipal concerns to ensure compliance with all official plan policies and zoning bylaws."
At its February 8, 2012 Full Authority meeting, the Board of Directors resolved:
That the Authority not consider a donation of any land until all conditions of the affected Municipality have been satisfied including severances."
This motion was communicated to Mr. Marks via a letter dated March 23, 2013.
Copy of KCCA correspondence Page 21 of 107 torespecting proposed Marks To date KCCA has received no documentation that the parcel of land to be donated to the Authority meets the municipality' s official plan policies and zoning bylaws.
For KCCA, to consider a donation of land the parcel must be clearly defined and meet all applicable official plan policies and zoning bylaws. To this end, KCCA staff would be happy to meet with Central Elgin Staff and Mr. Marks to facilitate these discussions.
Copy of KCCA correspondence Page 22 of 107 torespecting proposed Marks MINUTES PortStanleyBoardofManagementoftheBIA
Monday,August 14th,2013 @9:30am at TheWindjammerInn,324 SmithStreet,Port Stanley,ON
Present: C.Gates BoardChair K.Saunders BoardMember,Co- Chair F.Heintz BoardMember T.Vedova BoardMember D.McNeil Councillor (Ward1) W.Kipp BoardMember TedHalwa Beautification
1. Meetingwascalledtoorderat9:35a.m.
2. Disclosureofpecuniaryinterestorgeneralnaturethereof. None wasdeclared. 3. Approvalofpreviousminutes.Motion: Dan McNeil "ThattheminutesdatedJune10th 2013beapproved."2nd TroyVedovaCARRIED 4. NewBusiness a) : ChangeofBIABy-Law: CarolGatesMotiontochangethecurrentPort StanleYBIAPolicy #1,Item #1from "MonthlymeetingsoftheBIABoardof ManagementshallbeheldonthethirdWednesdayofeachmonthat5:15pm." to "Monthly meetingsoftheBIABoardofManagementshallbeheldatthecall ofthechair. Meeting date,time andlocationtobepostedontheBIAwebsiteno lessthan7dayspriortosaidmeeting."2nd FredHeintzCARRIED. b) HarbourfestreviewCarolGatesreportsHarbourfesthadanoverallstrong positiveresponsefromthemerchants. Successfulintermsofbringingbusiness totownbutalsoahugetimecommitment. CGestimatesHarbourfestwilllose someamountofmoneybutfinaltotalwillnotbeknownuntilinsuranceclaimon cancelledcruisesisreceived. Cruise ticketswereatoughsell. Board agreed Harbourfestshouldnotbeanannualeventbutcouldbeconsideredagainona 2-5yearbasis.Overall, Sharon LechnerReachfortheStarsEmpowermentdid averygoodjob.
Copy of minutes of BIA Board of Page 23 of 107 Management meeting dated c) GWTAupdateEverythingisinplace. Riders arrivingtoday. d) ~Pole BannerUpdate deferred e) HarbourVisionCommitteeUpdateDanMcNeilreportedonnewstudy presentedtoHVCatendofJune. f) WilliamStreetPlanProposalTedHalwacametodiscussWilliamStreet proposal. It wasagreedthattheBIAshouldapproachCouncilinthefallasa possiblepartnerincreatingalongtermplanfortheWilliamStreetsideoftown. ManyplanshavebeendonefortheEastsideoftheHarbourbutitwasdecided thataplanfortheWestsideoftheharbourcouldbehelpfulaswebeginto developtheWestsideoftown. g) ~ WinterSkatingRink CGtoapproachfirefighters/lionsforideasand involvement. h) ~Bands inGloverPark FredHeinzproposedtheideaofaBIAsummer concertseriesinGloverParkfor2014. It wasagreedwewouldproposethe ideatothemembershipattheplanningmeetinginthefall. i) Canfestreview,discussion oneventparkingCGreportedthatthe firefighters/lionshadaterribletimecollectingforparkingforfireworks. The two groupswillmeetinSeptembertodecideifCanfestwillbeaonedayfestivalin 2014orwillceasetoexist. j) Snowbirds2014CGadvisedthatduetofamilyandbusinessconsiderations, shecannolongerchairtheSnowbirdscommittee. No othermemberofthe executiveisabletodoitatthistime.CG tomeetwithsnowbirdscommitteeto seeiftheyarewillingtocontinuewithoutamemberofexecutive. k) InauguralrunofPSTRSeptember20tharticlepostedonwww.portstanley.net l) CliffSomerville'sMainStreetreportTedHalwatoinviteClifftojoin beautificationcommitteeandworkwithhimtotrytoimplementasmuchofhis planaspossible. n) SusanTanton $300forbandrequestMotion:Wendy Kipp "ThatthePort StanleyBIAdonate $300towardsabandfortheAPSAfortheirartshowSept 21-22."2nd TroyVedovaCARRIED o) PortStanleyWi-FiCGtoinvestigatethepossibilityoffreeWIFIinthebusiness district.
5. UNFINISHEDBUSINESSBudgetwasreviewed. Once leviesandinsurancefrom Harbourfestcomein,2013 budgetshouldbeinreasonableshape. 6. NEXTMEETINGWednesdaySeptember11th,2013,9: 30a.m.,at theWindjammer.
7. ADJOURNMENT. Motion:Wendy Kipp IAexecutivebe adjournedat11:01a 2CARRIEDndFredHeinz
Copy of minutes of BIA Board of Page 24 of 107 Management meeting dated Law Affaires juridiques
Jean D. Patenaude Assistant General Counsel Avocat 9eneral conseil
935 de ( a Gauchetiere Street West 935, rue de La Gauchetere Quest Montreal, Quebec, Canada Montreal (Quebec) Canada 11362M9 H30 2M9 www. cn. ca Telephone: 514. 399 -5496 Telephone: 514- 399 -5496 Facsimile: 514- 399 -4296 Telecopieur: 514- 399 0296-
E - mail: Jean. Patenaude @cn.ca ourrr @cn.caa
X% nelleanPatteenaauudF LL/ VIA COURIER 013
September 11, 2013 ntral Elgin CCFPER:TIME:
SEESEE ATTACHEDATTACHED LISTLIST OFOF ADDRESSEESADDRESSEES
PROPOSEDPROPOSED DISCONTINUANCEDISCONTINUANCE OFOF RAILWAYRAILWAY LINELINE PAYNESPAYNES SUBDIVISIONSUBDIVISION ININ THETHE PROVINCEPROVINCE OFOF ONTARIOONTARIO FROMFROM AA POINTPOINT NEARNEAR ST.ST. THOMAS THOMAS( ( MILEMILE 0.0. 0000 PAYNESPAYNES SUBDIVISION)SUBDIVISION) TOTO AA POINTPOINT NEARNEAR THETHE PROPERTYPROPERTY LINELINE OFOF THETHE TALBOTTALBOT SPUR SPUR( ( MILEMILE 5.5. 8080 PAYNESPAYNES SUBDIVISION)SUBDIVISION)
OnOn JulyJuly 25,25, 2013,2013, CanadianCanadian NationalNational RailwayRailway Company Company( ( CN)CN) asas prescribedprescribed underunder SectionSection 145145 ofof thethe CanadaCanada TransportationTransportation Act,Act, issuedissued anan offeroffer toto transfertransfer allall ofof itsits interestinterest inin thethe aboveabove railwayrailway lineline toto thethe MinisterMinister ofof Transport,Transport, thethe CanadianCanadian TransportationTransportation Agency,Agency, thethe ProvincialProvincial MinisterMinister forfor Transportation,Transportation, thethe UrbanUrban TransitTransit AuthoritiesAuthorities andand thethe MunicipalMunicipal Governments,Governments, aa copycopy ofof whichwhich isis attachedattached hereto.hereto.
CNCN waswas mademade awareaware thatthat itit hadhad omittedomitted toto includeinclude TheThe CorporationCorporation ofof thethe MunicipalityMunicipality ofof CentralCentral ElginElgin inin thethe MunicipalMunicipal GovernmentsGovernments andand isis thereforetherefore amendingamending itsits listlist ofof addressees.addressees. PleasePlease notenote however,however, thatthat thisthis doesdoes notnot impactimpact thethe datesdates previouslypreviously establishedestablished asas thethe datedate byby whichwhich eacheach entityentity mustmust indicate,indicate, inin writing,writing, andand inin thethe orderorder listedlisted below,below, itsits intentionintention toto acceptaccept thisthis offer.offer.
TIMETIME LIMITLIMIT FORFOR ACCEPTANCEACCEPTANCE ENTITYENTITY OFOF CNCN OFFEROFFER
FederalFederal MinisterMinister ofof TransportTransport AugustAugust 26,26, 20132013
ProvincialProvincial MinisterMinister ofof TransportTransport SeptemberSeptember 26,26, 20132013
TransitTransit AuthoritiesAuthorities OctoberOctober 28,28, 20132013
MunicipalitiesMunicipalities NovemberNovember 28,28, 20132013
ClerCler CoCo Date Rec.: other: File File# # Dir. Finance
other.other. NamdSubject: Dir. Physical oo
other: other. Cde jAt Correspondence received from Dir.Dir. FireFire Page 25 of 107 Canadian National Railway other. Council Agenda 11, 2013
For more information concerning this line please contact Mr. John Brayley, Manager Network Strategies, by telephone at (514) 399 -5386 or by fax at (514) 399 -8823.
Yours very truly,
Jean D. Patenaude Assistant General Counsel
Igo
Correspondence received from Page 26 of 107 Canadian National Railway 11, 2013
ADDRESSEES
TO/A: The Corporation of the Municipality of Central Elgin 450 Sunset Drive, 1 " floor St Thomas, Ontario N5R 5V1 Attention: Mr. Donald N. Leitch, CAD & Clerk
Township of Southwold 35663 Fingal Line Fingal, ON NOL 1 KO Attention: Ms. Donna Ethier, CAO
City of St. Thomas 545 Talbot Street St. Thomas, ON N5P 3V7 Attention: Mr. Wendell Graves, CAD
Elgin County County of Elgin Administration Building 450 Sunset Drive St Thomas, Ontario N5R 5V1 Attention: Mr. Mark McDonald, CAO
Correspondence received from Page 27 of 107 Canadian National Railway Law Affaires Juridiques
Jean 0. Patenaude Amistam General Counsel Avoatgdndmlmasell
935 de La Gauchetlem 5tmet west 935, rue de In Gaucheddre Guest Montreal, Quebec, Canada Maim6al( Quebec) Canada 10 2M9 11392M9 www.cn.ca Telephones 514- 399 -5496 Tdlephone: 514 -399 -5495 Faalmile- 514-399AZ96 Tildmpleur.514d99 0296- E -mall, kan.Pannaude @aa Coaolel: 1oan. Pate0aude @a.0 VIA COURIER
July 25, 2013
SEE ATTACHED LIST OF ADDRESSEES
PROPOSED DISCONTINUANCE OF RAILWAY LINE PAYNES SUBDIVISION IN THE PROVINCE OF ONTARIO FROM A POINT NEAR ST. THOMAS ( MILE 0.00 PAYNES SUBDIVISION) TO A POINT NEAR THE PROPERTY LINE OF THE TALBOT SPUR ( MILE 5. 80 PAYNES SUBDIVISION)
On December 14, 2011, Canadian National Railway Company ( CN) indicated in its Three -Year Rail Network Plan its intention to discontinue the operation of the above railway line. Subsequently, on January 14, 2013, CN advertised the availability of the railway line for sale, in national and local newspapers, for its continued operation, as well as its intention to discontinue operating the line if it is not sold. The statutory time for expressions of interest has expired, and no agreement was entered into through the process.
Section 145 of the Canada TransponallonActprovides that where no interested parties have registered an expression of interest, or no agreement with an interested parry is reached within the required time, the railway line shall be simultaneously offered for sale to the Federal Minister of Transport in certain specified circumstances and to the Provincial Minister of Transport, Urban Transit Authorities and Municipal or District Governments through whose territory the railway line passes. After the offer is received by the Federal Minister, the Government of Canada may accept it within thirty days. The Provincial Government may accept it within an additional thirty days after the end of this period. The Urban Transit Authorities and Municipal or District Governments each have an additional thirty days to accept the offer. Once a Government communicates its written acceptance of the offer to the railway company, the right of any other Government or entity to accept the offer is extinguished.
Accordingly, as prescribed under section 145 of the Canada Transportation Act, CN hereby offers to sell all of its interest in this railway line to the following entities for the sum of One Million Seven Hundred and Ninety Two Thousand One Hundred Dollars ($ 1, 792, 100), an amount which does not exceed the net salvage value of the railway line. Please note the date by which each entity must indicate, in writing, its intention to accept this offer, in the order listed.
Correspondence received from Page 28 of 107 Canadian National Railway July 25, 2013
TIME LIMIT FOR ACCEPTANCE ENTITY OF CN OFFER
Federal Minister of Transport August 26, 2013
Provincial Minister of Transport September 26, 2013
Transit Authorities October 28, 2013
Municipalities November 28, 2013
This offer is subject to standard conditions for acquiring railway lines (available upon request).
For more information concerning this line please contact Mr. John Brayley, Manager Network Strategies, by telephone at (514) 399 -5386 or by fax at (514) 399 -8823.
Yours very truly,
an D. Patenaude Assistant General Counsel
Correspondence received from Page 29 of 107 Canadian National Railway July 25, 2013
ADDRESS EEs / D ESTI NATAI RES
TO /A: The Honourable Lisa Raitt Minister of Transport, Infrastructure and Communities Place de Ville 330 Sparks Street Ottawa, ON KiA ON5
The Honourable Glenn Murray Minister of Transportation 77 Wellesley Street West Ferguson Block 3`d floor Toronto, ON M7A 1Z8
Mr. Harold Usher Chair London Transit Commission 450 Highbury Avenue North London, ON N5W 51- 2
Mr. David White Supervisor Roads & Transportation City of St. Thomas 545 Talbot Street St. Thomas, ON N5P 3V7
Township of Southwold 35663 Fingal Line Fingal, ON N0L 1 KO Attention: Ms. Donna Ethier, CAO
City of St. Thomas 545 Talbot Street St. Thomas, ON N5P 3V7 Attention: Mr. Wendell Graves, CAO
cc: Ms. Cathy Murphy Secretary Canadian Transportation Agency Secretariat Directorate 15 Eddy Street Gatineau, QC K1AON9
Correspondence received from Page 30 of 107 Canadian National Railway Copy of Minutes from KCCA Page 31 of 107 meeting dated August 21, 2013. Copy of Minutes from KCCA Page 32 of 107 meeting dated August 21, 2013. Copy of Minutes from KCCA Page 33 of 107 meeting dated August 21, 2013. Copy of Minutes from KCCA Page 34 of 107 meeting dated August 21, 2013. Copy of Minutes from KCCA Page 35 of 107 meeting dated August 21, 2013. Copy of Minutes from KCCA Page 36 of 107 meeting dated August 21, 2013. Correspondence received from Page 37 of 107 the City of Kenora seeking Correspondence received Page 38 of 107 respecting Lake Erie Correspondence received Page 39 of 107 respecting Lake Erie Bancroft & Hastings Highlands Disaster Relief Committee
Hastings Highlands Municipal Office 33011 Hwy 62 North, Maynooth, On KOL 2SO iltns csl tltuvas;
RECEIVE?
September 2013 SEP 19 203
Municipality of Central Elgin Dear Council Head and Members of Council PER: TIME:
On May 16, 2013, the Minister of Municipal Affairs and Housing, in response to local council motions, declared the Town of Bancroft and the Municipality of Hastings Highlands as disaster areas for the purpose of the Ontario Disaster Relief Assistance Program ( ODRAP)
The Town of Bancroft and the Municipality of Hastings Highlands experienced flood conditions during the last weekend of April, caused by heavy rain falls in addition to the spring thaw. This flood led to severe infrastructure damage to homes and small businesses, as well as the temporary closure of schools and businesses in both municipalities.
A Disaster Relief Committee has been appointed in accordance with the requirements of ODRAP in order to coordinate both fund -raising efforts and to adjudicate claims from private residents, farmers and small businesses that were impacted by the flood.
The Committee has set a financial goal of $ 87,500 and is making measurable gains towards meeting it by the fundraising campaign deadline of October 31, 2013. This $87,500 goal was established following preliminary assessments by the Provincial Disaster Assessment Team. Under ODRAP, the province will top up funds raised to the amount that is needed to pay eligible claims at 90 per cent up to a maximum of 2:$ 1 ratio. Claims for financial support will continue to be submitted until August 30, 2013.
The Bancroft and Hastings Highlands area is predominately rural in nature and is not densely populated. For that reason, we know that the $87,500 goal is a challenging one but we are working extremely hard towards that end and are confident we can reach it. Our fundraising campaign began less than a month ago and early results are encouraging. For your information, I am enclosing a copy of our brochure which is a living document and will evolve as events are completed and new initiatives roll out.
On behalf of the Bancroft and Hastings Highlands Disaster Relief Committee, I am asking municipal councils across the province to support our fundraising efforts by making a donation to this worthy cause. Contributions in any amount will be gratefully received.
Cheques should be made out to Bancroft and Hastings Highlands Disaster Relief Committee and mailed to the Municipality of Hastings Highlands at 33011 Highway 62 N, PO Box 130, Maynooth, ON KOL 250.
Yours truly
llennAJ r avee // Date Roc.: File # - -- —' Dennis Purcell Omer. DRC Chair Dir. Finance Name/ Subject: other. Dir Physical W other: other: a3
Dir. Fire Agenda ' 4 Council other: Correspondence received from Page 40 of 107 Bancroft & Hastings Highlands Ontario Junior Citizen of the Year Awards 3228 South Service Rd. Suite 116 Burlington, ON L7N 31- 18 Tel. 905- 639 -8720
ONTARIO JUNIOR CITIZEN Fax 905- 639 -6962 OF THE YEAR AWARDS [email protected] www.ocna.org SEP 19 2013 September 16, 2013 Municipality of Central Elein PER: TIME:
Dear Supporter of Ontario' s Youth,
The Ontario Community Newspapers Association is pleased to inform you about a very worthwhile and successful program we co- ordinate on behalf of our member community newspapers. The Ontario Junior Citizen of the Year Awards is a program which gives important recognition to outstanding young people in their own cities/ towns /villages through theirlocal community newspaper. Ofthe 100 -150 young people recognized each year, 12 final recipients from across the province will be honoured as Ontario Junior Citizens of the Year at a special ceremony in the spring of 2014.
Over the years some wonderful examples of courage, leadership and community spirit have been highlighted, and it is our hope that with your staff' s help we may continue to make people aware of the wonderful qualities the young people in our province exhibit.
We ask your assistance by displaying the enclosed brochure in your municipal office. We would also appreciate it if you could spread the word about this program to interested parties such as libraries and Parks and Recreation departments and encourage them to nominate someone or display it in a prominent area. Please note the deadline for nominations is November 30. 2013.
I am enclosing the announcement from the 2012 program, which includes a brief synopsis of the young people we recognized last year. Nomination forms can be downloaded or completed online at www.ocna.org or mailed/ faxed to you by calling OCNA at 905- 639 -8720 or e-mail at [email protected].
Thank you for your support. We look forward to receiving your nominations and recognizing outstanding young people from your community.
Yours sincerely,
t er orp Date Rec.: Anne Lannan o er: File # Dir. Finance
Ontario Community Newspapers Association other: Na ne/ Subject: Dir. Physical
other. other: Dir. Fire Cam tP—AT-.5-& V-2,3 other. Council Agenda
Coordinated by the Ontario Community Newspapers Association on behalf of it' s 300+ member newspapers Correspondence received from Page 41 of 107 Ontario Junior Citizen of the 2012 Ontario Junior Citizens Announced
BURLINGTON - The youth of today are the leaders of tomorrow and they are dedicating their time and energy to making a difference within their communities and around the world. The 12 final recipients of the 2012 Ontario Junior Citizen of the Year Awards are truly an inspiring group of individuals whose stories illustrate leadership, creativity, determination and generosity evident in youth today. These finalists represent a diverse group ranging in age, interests and backgrounds — but one thing they all share is their passion to give to others.
The final recipients and their families will be invited to a special presentation, officiated by the Honourable David C. Onley, Lieutenant Governor of Ontario, on March 8 in Toronto.
This year there were 150 worthy nominees from across Ontario, all of whom are being recognized with certificates of recognition by their local community newspapers. Each and every one of the nominees submitted go above and beyond what is expected of someone their age.
The Ontario Junior Citizen of the Year Awards are promoted through the 300+ member newspapers of the Ontario Community Newspapers Association ( OCNA) with the support of corporate sponsors TD Bank Group and Direct Energy. Nominations of eligible youth aged six to 17, are received through member community newspapers committed to recognizing the outstanding leaders who are making a difference in their communities. Nominees may be involved in community service; young people who are contributing to their community while living with a physical or psychological limitation; or individuals who have performed acts of heroism or bravery. Candidates are also recognized for being ' good kids' who show a commitment to making life better for others. A panel of judges unanimously agreed on the final award recipients.
Below is a synopsis of the 12 final recipients listed in alphabetical order.
Annaleise Carr, 14, Simcoe In 2012, Annaleise became the youngest person to swim across Lake Ontario —a 27 -hour effort in which she travelled 52 kilometres across Niagara -on- the -Lake. By doing so she managed to raise over 230,000 for Camp Trillium, a camp for children with cancer and their families. This number continues to grow as she makes public appearances and attends speaking engagements. Her success will allow over 200 kids to attend camp this summer. In addition, the same year she completed a 100km bike ride in support of Canadian Tire' s Jumpstart Foundation which allows under privileged kids to compete in sports.
Ugonna Chigbo, 17, Mississauga When Ugonna was just 10 years old, he contracted malaria while living in Nigeria. As a result, he lost the ability to walk, talk and perform many daily activities. After moving to Canada at the age of 12 and receiving some help to regain these skills, he has made a tremendous comeback and is dedicated to bettering the lives of others. Ugonna is a MiWay Ambassador, promoting the use of public transit as an environmental means of transportation. He started a group within his school called Saints in Disguise throughout which motivation is given to students in need.
Julie Dranitsaris, 17, Caledon Julie is dedicated to helping find a cure for Multiple Sclerosis. Since she began participating in the MS Niagara Bike Tour at the age of 14, she has raised more than $ 41, 000 for the cause. In 2011 she was the youngest participant in Ontario to raise more than $ 10, 000 and has been named ' Rookie of the Year' by raising the most of any first -time participant. For the past two years she has been chosen to be a Tour Leader for the Niagara Bike Tour, helping riders and encouraging them to reach the finish line.
Luis -Eduardo Grijalva, 7, Orleans
Correspondence received from Page 42 of 107 Ontario Junior Citizen of the Since moving to Canada five years ago with his mother, Luis -Eduardo has been active in raising funds for Canadian Athletes and Canadian Paralympic Athletes by running in marathons. At the age of 3, he became the youngest runner to ever participate in the Kids Ottawa Marathon. After participating in four Ottawa Marathons, he has raised over $15, 000. He is now training for his fifth marathon in 2013 and is fundraising to meet his goal of $20,000.
Arielle Grondin, 16, Tecumseh Arielle suffers from Cystic Fibrosis, but she doesn't let it stop her from making a difference within her community. In 2011 she spearheaded an event called ' Music for Life', through which five local and well -known bands performed and over $4,400 was raised. In 2012 the same event raised over $6, 300. Arielle is already planning for the third annual ' Music for Life' and has set a goal of $10, 000 for Cystic Fibrosis. In addition to her work for Cystic Fibrosis, Arielle has volunteered at a local Wildlife Rehabilitation Centre, she has helped with a local ' Hockey for Hospice' fundraiser and sits on student parliament at her school.
Autumn Hagyard, 12, Simcoe Autumn is founder and president of a non -profit organization she created called ' Pennies for Patriotism'. Through this effort she has collected $ 10,000 in pennies to help buy prosthetic limbs and wheelchairs for returning Canadians soldiers who may have been wounded overseas. In addition she has started campaigns including ' Letters From home', ' Christmas Cards for Soldiers', and ' Teddys for Troops'. Autumn is very passionate about her cause and speaks at various rallies to let others know that they too can make a difference.
Emma McCann, 16, Sarnia Emma's many involvements include raising funds for Suicide Prevention by painting a piece titled ' The Ties that Bind' and selling prints of it. By doing so she has raised over $6,000 for the cause. Recently Emma was accepted as one of 10 youth to be on the youth advisory committee of Ontario for the Canadian Mental Health Organization and spoke at a conference in front of 600 professionals about her experiences with teen suicide and its impact on her peers.
Natalie McDonald, 13, Hanover Natalie has generously given her time and effort raising funds and awareness for children and youth with physical disabilities and Easter Seals Ontario. On her gt" birthday, instead of gifts she asked her friends to make donations to the cause she holds close to her heart - Natalie suffers from spinal muscular atrophy type 2. Over the past four years she has raised over $25,000 for Easter Seals Ontario. In 2012 she was named one of two Provincial Easter Seals Ambassadors and spent the year travelling across the province representing the organization and all kids with physical disabilities.
McKenna Modler, 12, Lansdown While fighting brain cancer, this young lady has taught many people lessons about hope, inspiration and generosity. McKenna has received more than 70 chemotherapy and other treatments. After realizing first -hand how stressful cancer can be on a family, she decided she wanted to do something to help other families suffering from the disease. As a result, McKenna' s Dream Team was created and through various fundraising initiatives, more than $ 115, 000 has been raised for the Children' s Cancer Fund at the Kingston General Hospital.
Hannah Morden, 18, Durham In 2012, Hannah became an unsung hero who arrived at a fatal car accident and physically freed the victims from the wreck. One of the three vehicles involved in the crash contained five of her classmates, all of whom were rushed to the hospital. Unfortunately, one of her friends passed away from the tragic event. Hannah managed to overcome the horrific scene and emotional conditions that day in order to help others. Without hesitation stayed with the victims, providing all the comfort and emotional support she could before police arrived to take charge.
Alexandra Pino, 7, Thornton
Correspondence received from Page 43 of 107 Ontario Junior Citizen of the At such a young age, Alexandra has displayed the desire to become involved in her community in various ways. For the past few years, Alexandra has collected and donated teddy bears to sick children at the Royal Victoria Hospital' s in Barrie and her local Women' s Shelter. To date she has donated over 100 teddy bears. In addition, Alexandra has also collected items for the Barrie SPCA in lieu of birthday presents and has raised nearly $ 300 for this cause.
Wesley Prankard, 14, Niagara Falls After realizing that First Nations youth didn't have access to a playground in Attawapiskat, Wesley started his own charitable organization called Northern Starfish. He began raising funds by holding campouts in cold temperatures similar to conditions many in Attawapiskat were living in. Wesley managed to raise enough money to build his first playground in Attawapiskat. Since then he has organized a penny drive, collecting more than 1. 3 million pennies to help build a playground in Kashechewan.
Our Sponsors Our goal to recognize outstanding young people in communities across Ontario would not be possible without the generous support of our sponsors. Our gratitude to them all.
Primary Sponsors
TD Community Giving TD Bank Group invests in communities in order to effect positive change in the places where it operates and where its clients and employees live and work. In 2012, TD donated over $65 million to support community organizations in Canada, the United States and the United Kingdom. In Canada, TD focuses on education and financial literacy, creating opportunities for young people and the environment. For further information, please visit www. td.com /corporate -responsibility.
Direct Energy. S:mvr F+, t di ()h,rct.
About Direct Energy Direct Energy is North America's largest provider ofheating & cooling, plumbing and electrical services and a leading energy and energy -related services provider with over six million residential and commercial customer relationships. Direct Energy provides customers with choice and support in managing their energy costs through a portfolio of innovative products and services. A subsidiary of Centrica plc (LSE: CNA), one of the world's leading integrated energy companies, Direct Energy operates in 46 U.S. states plus the District of Columbia and 10 provinces in Canada. To learn more about Direct Energy, please visit www.directeriengy.com.
Patron Sponsors James Publishing Company McLaren Press Graphics Ltd. Performance Printing Temiskaming Printing Co.
Correspondence received from Page 44 of 107 Ontario Junior Citizen of the 4
Central
DATE: September 17th, 2013 REPORT: CAO -42 -13
TO: His Worship The Mayor & Council
PREPARED BY: Leon Bach, Chief Building Official and By-Law Enforcement Officer
SUBJECT. August 2013 Monthly Building Report
TO COUNCIL September 23rd, 2013
THAT Council receive this report as information.
REPORT:
By -Low Enforcement The By -Law Enforcement Statistics for the month of August 2013 are attached.
Animal Control The Animal Control Statistics for the month of August 2013 are attached.
Building Permits Building Permit Statistics for the month of August 2013 are attached.
Prepared
Bach t f Building Official and Chief Administrative Officer /Clerk By -Law Enforcement Officer
August 2013 Monthly Building Page 45 of 107 Report ien The Municipality of Central Elgin By -law Enforcement Statistics Month of August 2013
2-1 : : / 1: [ 3 I [ 3 : / : k K
Issued Warning( s) Courtesv Cancelled Invalid
201 0 0 32 0
O. P. P. Issued:
Issued Warning(s) Courtesv Cancelled Invalid
0 0 0 0 0
Dog By -Law 1139 — Tickets Issued:
Issued Warning(s) Courtesv Cancelled Invalid
1 0 0 0 0
LOT MAINTENANCE BY -LAW
Complaint(s) Warning(s) Enforcement/ Written Site Visits Verbal Written Resolved Fine( s)
4 6 4 0 1 0
Respectfully submitted,
CFOffLABuildin icialand By -Law Enforcement Officer
August 2013 Monthly Building Page 46 of 107 Report Municipal Animal Control Services Invoice: Month End
52 Dunkirk Drive, Number 11
St. Thomas, Ont. Date: Aug.01 /13 — Aug.29113
N5R 1118
Bill To:
Municipality of Central Elgin
450 Sunset Drive,
St. Thomas, Ont.
N5R SV1
Invoice Details:
Monthly Retainer 1100. 00
Pick up 1 dog @ 176 Centennial Ave (Aug.3 /13 Pound # 164) 40.00
Pick up 1 dog @ Stone Church Rd. ( Aug. 13 /13 - Deanna Hindley 519.637.2860 —on the way 40.00
to pick up, received a call that dog had gotten loose a ran off )
Pick up 2 dogs @ Elgin Area Water Plant/ Tower, Dexter Ln. ( Aug. 17/ 13 — upon our arrival 40.00 the owner had found and picked up his dogs)
Pick up 1 dog @ 170 Centennial Ave. ( Aug. 27/13 Pound # 179) 40.00
Pick up 1 dog @ 44798 Southdale Ln. ( Aug. 28/ 13 Pound # 180 ) 40.00
Impound Book @ Shelter —straying at large/ dropped off by resident (Aug. 28/ 13 Pd. # 181) 40.00
Sub Total $ 1340.00
H.S.T $ 174.20
Total $ 1514. 20
August 2013 Monthly Building Page 47 of 107 Report AUGUST 2013 - MONTHLY BUILDING SUMMARY
Permit value for August 2013 2, 081, 380.00 Permit value for August 2012 1, 909,580.00 Increase 171, 800.00
Permit value for year to date (2013) 11, 104,939. 00 Permit value for previous year (2012) 11. 555, 448. 00 Decrease 450,509.00
Total permits for present year (2013) to date 194 Total permits for previous year (2012) to date 174 Increase 20
Total New Homes for present year (2013) to date 31 Total New Homes for previous year (2012) to date 22
Total Inspections conducted for August 2013 158 Total Inspections conducted for August 2012 104
August 2013 Monthly Building Page 48 of 107 Report BUILDING PERMIT REPORT
Date Range: 8112013 12:00:00 AM to 81312013 12: 00:00 AM
EM P2013 -149 3418000006187000000 44912 EDGEWARE LINE Addition of Sunroom on House 60, 000.00
P2013- 150 3418026001257000000 338 ELIZABETH Addition of a Deck at rear of 5, 500.00 house
P2013- 151 3418000001117000000 43363 SPARTA LINE 20ft x 15ft Cabana 10, 000.00
P2013 -152 3418000001334DDDDDO 6277 STONE CHURCH RD Hook up to Water Une 2, 000.00
P2013 -153 3418016001384000000 136 LANDON LANE Addition of two Covered Patios at 50, 000.00 rear of home
P2013 -154 34180D000139301D000 5861 STONE CHURCH RD Add Basement Wndow In 2, W0.00 foundation wall
P2013 -155 3418000006385000000 768 ELM ST Remove old shed and replace WRh 6, 000.0 12ft x 20ft Storage Shed P2013 -156 3418MID02034ODDO 24 JACKISN COURT TWo Storey, SS Car Garage, 5 195, 00.0 Bedrooms, 3. 5 Baths, Finished Walk -out Basement, Front Covered Parch, Rear Covered Upper Deck
P2013 -157 3418000010020330000 26 JACKLiN COURT Two Storey, 2 Car Garage, 4 185, 00.00 Bedrooms, 3. 5 Baths, Finished Walkout Basement, Front Covered Parch, Rear Covered Upper Deck P2013 -158 341800010020320000 28 JACg1N COURT TWo Storey, 2 Car Garage, 5 180, 000.0 Bedrooms, 3. 5 Baths, Finished Walkout Basement, Front Covered Parch, Rear Covered Upper Deck
P2013 -159 34180260123100000 239 COLONEL BOSTWICK Replace Water Line 500. 0
P2013 -160 34180160302004000 279 DUFFERRJ ST Irground Pod and Fence 38, 000.0
P200 -161 3418000006425000000 73 LAWTON Si Two Store/, 2 Car Garage, 4 219, 800.0 Bedrooms, 2.5 Baths, Partially Finished Basement, Front Covered Porch, No Decks P2013 -162 3418999000450000 38 BRENMAR CRES One Storey, 2 Car Garage, 3 249, 835. 0 Bedrooms, 2 Baths, Unfinished Basement, Front and Rear Covered Parches
P2013- 164 341802602009060000 301 CARLOW RD, UNIT 6 Exterior and Interior Fire 4, 50.0 Separation
P2013 -165 34180260200907000 301 CARLOW RD, UNIT 7 Fire Separation Repair 4, 50.0
P2013 -166 34180260200090000 301 CARLOW RD, UNIT 9 Fire Separation Repair 4, 50.0
P2013 -167 341802602091000 301 CARLOW RD, UNIT 10 Fire Separation Repair 4, 50.0
P2013 -168 341802602009110000 301 CARLOW RD, UNIT 11 Fire Separation Repair 4, 50.0
P2013 -169 3418026DO200912DDDO 301 CARLOW RD, UNIT 12 Fire Separation Repair 4, 50.0
P2013 -170 3418026DDMW130000 301 CARLOW RD, UNIT 13 Fire Separation Repair 4, 50.0
August 2013 Monthly Building Page 49 of 107 Report P2013- 171 3418026002009250000 301 CARLOW RD, UNIT 25 Flre Separation Repair 4, 500.00
P2013 -172 3418026002009310000 301 CARLOW RD, UNIT 31 Flre Separation Repair 4, 500.00
P2013- 173 3418026002009320000 301 CARLOW RD, UNIT 32 Fire Separation Repair 4, 500.00
P2013- 174 3418026002009330000 301 CARLOW RD, UNIT 33 fire Separation Repair 4, 500.00
P2013 -175 341802600200934ODDO 301 CARLOW RD, UNIT 34 Fire Separation Repair 4,500.00
P2013- 176 3418026002009360000 301 CARLOW RD, UNIT 36 Fire Separation Repair 4,500.00
P2013 -177 3418026002DD937ODDO 301 CARLOW RD, UNIT 37 Fire Separation Repalr 4, 500.00
P2013 -178 3418026DD2OD9380000 301 CARLOW RD, UNIT 38 Fire Separation Repair 4, 500.00
P2013 -179 3418026DD2009390D00 301 CARLOW RD, UNIT 39 Fire Separation Repair 4, 500.00
P2013 -180 3418026002009350000 301 CARLOW RD, UNIT 35 Fire Separation Repair 4, 500.00
P2013 -181 3418026002009410000 301 CARLOW RD, UNIT 41 Fire Separation Repair 4, 500.00
P2013 -182 3418026002009420000 301 CARLOW RD, UNIT 42 Fire Separation Repair 4, 500.00
P2013 -183 3418ODD0010911DDODO 5960 SUNSET RD Addition of two n ns to Septic Bed O. DO
P2013- 184 3418000003226000000 46321 NORTH ST hVround Pool and Fence 12, 800.00
P2013 -185 3418000DO1145040DOO 43647 SPARTA LINE Bathroom Renovation and 10, 000.00 Elevator Installation P2013 -186 3418000003100010000 45990 SPARTA LINE One Storey, 2 Car Garage, 3 246, 445.00 Bedrooms, 2 Baths, Unfinished Basement, Front Covered Porch, Rear Deck
P2013 -187 3418000003100010000 45990 SPARTA LINE I mall new Septic System 0. 00
P2013 -1BB 3418ODDDD7141DDDDDO 46020 TALBOT LINE One Storey, 2 Car Garage, 2 265, 000. 00 Bedrooms, 1. 5 Batin, Unfinished Basement, Cmered Front Porch and Covered Rear Patio
P2013- 189 3418000007141000000 46020 TALBOT LINE New Septic System 0. 00
P2013- 190 3418026002403000000 166 BARTHOLOMEW ST Addition of Covered Deck 20, 000. 00
P2013 -191 341B000005D620000DO 460901OHN WISE LINE Inground Pool and Fence 18,000. 00
P2013- 193 3418000001030000000 249 HILL ST Enlarge Front Bedroom and Add 20,000. 00 on a Sunmom
EP2 3418999000046000000 27 BRENMAR CRIES One Storey, 2 Car Garage, 3 240,000.00 Bedrooms, 2 Baths, Unfinished Basement, Front and Rear Covered Porches
2,b81,3B0
August 2013 Monthly Building Page 50 of 107 Report The Corporation of the Municipality of Central Elgin
DATE: September 17"', 2013 REPORT: CAO 43-13
TO: His Worship the Mayor and Council
PREPARED BY: Dianne Wilson, Deputy Clerk
SUBJECT: Emergency Workplace Response for Employees with Disabilities
TO COUNCIL: September 23d, 2013
RECOMMENDATION: THAT: Council adopt the Emergency Workplace Response for Employees with Disabilities policy as per Report CAO 43 -13, prepared by Dianne Wilson, Deputy Clerk.
REPORT: Under the Integrated Accessibility Regulation ( Ontario Regulation 191/ 11), Municipalities are required to provide workplace emergency response information to employees with disabilities, upon request.
DISCUSSION: Employees with a disability should notify their Director or the Chief Administrative Officer to request individualized workplace emergency response information.
The Accessibility Directorate of Ontario has defined " individualized workplace emergency response information" as information prepared by employers, in consultation with their employees who have disabilities, to help them prepare for emergencies such as fire and power outages.
Staff would note that the attached policy has been developed in consultation with Jennifer Cowan, Accessibility Co- ordinator, County of Elgin and Director of Fire Rescue Services /Fire Chief Don Crocker.
CONCLUSION: Individualized emergency response information will be provide to staff members upon request.
Emergency Workplace Page 51 of 107 Response for Employees with RECOMMENDATION: Staff respectfully request that the policy titled " Emergency Workplace Responseor Employees with Disabilities" dated September 23, 2013 be adopted. A,,
Respectfully submitted by:
Dianne Wilson Deputy Clerk Chief Administrative Officer
Emergency Workplace Page 52 of 107 Response for Employees with The Municipality of Central Elgin Subject: Emergency Workplace Response For Employees with Disabilities
Date Approved: September 23`d, 2013
Date Revised:
POLICY STATEMENT: The Municipality of Central Elgin will make all reasonable efforts to provide individualized workplace emergency response information for employees who have a disability. The Municipality must be made aware of the need for an individualized response.
DEFINITIONS: Individualized Workplace Emergency Response: Refers to the provision of emergency response information to employees or volunteers that is specific to their workplace and provided in a manner that takes into account the nature of their disability
Disability according to the AODA includes: Any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical co- ordination, blindness or visual impediment, or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device,
A condition of mental impairment or a developmental disability,
A learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language,
A mental disorder, or
An injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act, 1997; ( "handicap ")
Emergency Workplace Page 53 of 107 Response for Employees with The Municipality of Central Elgin Subject: Emergency Workplace Response For Employees with Disabilities
Date Approved: September 23", 2013
Date Revised:
RESPONSIBILITIES: Employees are responsible for: Notifying their Director or the Chief Administrative Officer of their need for individualized workplace emergency response information as soon as it becomes apparent. This applies equally to employees who permanently require assistance and those who may have a temporary need
Notifying their Director or the Chief Administrative Office of their need for individualized workplace emergency response information when they move to a different position or location within the organization
Notifying their Director or the Chief Administrative Officer if their emergency response needs change
Consenting to having their emergency workplace response information shared with a designated person or person who can provide assistance to the employee if the employee requires assistance accessing emergency information
Human Resources is responsible for: Providing individualized workplace emergency response information to their employee as soon as possible after they become aware of the need for this information
Developing plans for employees requiring assistance which will include as a minimum: Identification of both primary and secondary evacuation exits Procedures for notifying the employee in the event of an emergency in a manner that takes' into account their disability Procedures for getting the employee to the evacuation exits and whenever possible, to the designated primary or secondary evacuation sites
With the employee's consent, providing the workplace emergency response information to the person or persons designated by the employer to provide assistance to the employee
Reviewing the employee's individualized workplace emergency response plan if the employee's emergency response needs change
Consulting the employee' s Director as required.
Emergency Workplace Page 54 of 107 Response for Employees with 450 Sunset Drive, l st Floor, StThomas, Ontario N5135V1 P.519.631. 4860 E519.631. 403t
DATE: September 19, 2013 REPORT: PW -66 -13
TO: To His Worship the Mayor and Council
PREPARED BY: Geoff Brooks, Manager of Transportation & Drainage
SUBJECT: Eames Municipal Drain KCCA Comments
TO COUNCIL: September 23, 2013
RECOMMENDATION. THAT the council of the Municipality of Central Elgin direct John Wiebe of CJDL Consulting Engineers to suspend the Eames Drain Report currently in progress in light of the comments received from Kettle Creek Conservation Authority, until the required technical studies are completed in support of the urban stormwater measures of the proposed development on the Parish Farm Lands.
REPORT: On August 26, 2013 council appointed, John Wiebe, P. Eng. of CJDL Consulting Engineers under section 4 of the Ontario Drainage Act as a petition was signed by Doug Tarry Limited for a new dedicated outlet from the proposed development of the Parrish Farm to Lake Margaret. The Parrish Farm is situated in the City of St. Thomas south of Southdale Line and the Eames Drain sits in the Municipality of Central Elgin to the north of Southdale.
Notice was given to Kettle Creek Conservation Authority ( KCCA) of the signed petition on July 10, 2013. KCCA submitted comments back to the Municipality on September 19, 2013 stating its concems with the proposed outlet.
KCCA cited the Mill Creek — South Block Subwatershed Study Addendum prepared by Dillon Consulting for the City of St. Thomas. This study identifies the proposed development requiring drainage as a sensitive water quality and quantity area and that these lands contribute ground water seepage providing 1/ 3 of the current water levels in Lake Margaret. The Mill Creek —South Block Subwatershed Study recommends several supporting studies by completed prior to development applications of the Parish Farm Lands and /or redirection of existing drainage patters of these lands. Studies include hydrologic, hydrogeologic and /or environmental studies.
Eames Municipal Drain KCCA Page 55 of 107 Comments In addition KCCA has concerns over the current water quality and quantity issues with Lake Margaret and consideration should be given to these issues prior to decisions affecting the potential for increased urban runoff.
The letter sent from KCCA stated " Therefore, it is the opinion of the Authority that the Eames Drain Petition is premature and cannot be supported by the Conservation Authority in absence of the required supporting technical studies. Such technical studies should be prepared to the satisfaction of the affected municipalities, KCCA and the Ministry of Environment (MOE)."
In light of the comments from KCCA staff recommends that Council not support the report until which time the required technical studies are in place and consideration can be given to any future recommendations these studies may provide.
Approved for submission Respectfully Submitted: i I A0+ Ge ff Brooks Lloyd FikVln\ ( d NN. Manager of Transportation Director, ` • Drainage JCA .
Eames Municipal Drain KCCA Page 56 of 107 Comments September 19, 2013
Attn: Geoff Brooks Manager of Transportation & Drainage Municipality of Central Elgin 450 Sunset Drive, 1° Floor St.Thomas, ON N5R 5V1 0 RE: Eames Drain Petition
Dear Mr. Brooks,
The Kettle Creek Conservation Authority (KCCA) acknowledges receipt of the Entrees Drain Petition notice ofJuly 10, 2013.
44015 Ferguson Line KCCA staff attended the onsite meeting ofAugust 23, 2013 to obtain further St. Thomas, ON information relating to the drainage petition in order to facilitate continents NSP 3T3 from the Conservation Authority. Tel: 519- 631 -1270 a, Fax: 519- 631 -5026 It is the understanding of ICCCA that the petition has been filed with the Ivlunicipality of Central Elgin for construction improvements to the Eames Drain to develop a legal outlet for urban storm and surface water generated from future residential development upon Lands known locally as the ' Parish 0 Farm' ( Part Lots 5 & 6, Concession VI). u We further understand that the Parish Farm lands are situated entirely within the City of St.Thomas in which a portion of such lands currently drain through the Eames Drain, which is constructed entirely Nvithin the municipal as boundary of Central Elgin, and outlets back into the City of St.Thomas Central Elgin through Lake Margaret. a City oFLondon i City ol' St. Thomas Middlesex Centre Please be advised that KCCA has significant concerns relative to u Thames Centre consideration of a drainage petition to facilitate stormwater provisions for Malahide Township d Southwold Township future development applications in absence of required technical studies.
The Parish Farm lands are subject to the Mill Creek —South Block Subwatershed Study Addendum, City of StAlic mas prepared by Dillon Consulting, May 2009. This study identifies die Parish Farm lands as a d sensitive water quality and quantity area, and a groundwater recharge area that contributes to significant groundwater seepage that provides 1/ 3 of the current water levels in Lake Margaret.
ANV1vuf In addition, this study considered the potential for future development proposals of the Parish Farm to redirect existing drainage patterns upon the 00 1 lands for tumor flows to the Eames Drain.
Conservation o Nj„ AR 1 o
Iof21Pa @, e
Eames Municipal Drain KCCA Page 57 of 107 Comments Currently the Parish Faun lands drain through three separate tributaries (Mill Creek, Berry Drain & Eames Drain).
As a result, the Mill Creek— South Block Subwatershed Study recommends several supporting technical studies be completed prior to development applications of the Parish Farm lands and / or redirection of existing drainage patterns of these lands. Such studies include hydrologic, hydrogeologic and / or environmental studies to ensure that these sensitive resources are protected
or enhanced.
In addition, KCCA is aware of current water quality and quantity issues affecting Lake Margaret that should be considered prior to decisions affecting potential increased urban drainage into the Lake.
As of the date of this letter, KCCA is unaware of the status of these required technical studies to support the urban stormwater measures of proposed development Upon the Parish Farm lands.
Therefore, it is the opinion of the Authority that the Eames Drain Petition is premature and cannot be supported by the Conservation Authority in absence of the required supporting technical studies. Such technical studies should be prepared to the satisfaction of the affected municipalities, KCCA and the Ministry of Environment ((VICE).
Thank you for the opportunity to comment. Please contact the undersigned if you have any questions regarding the above.
Y( tvrs trsh,,
of Operations
eo: KCCA Board ofDireelon IJopd Perrin, Direclor• ofl'lysieal Servites (Cerrbal Flgirr) John Dervaneker, Dirmlor ofFitrimmliental Semiees (Sl Tho mrs) Patrrek Keenan, DinWor oj' P1tm h1,g (XI.TGosas) Sid Vander Moen, OKIIII' EVI Bill Arrustr0% 1110E ennot, Dow, Vale)- Consemalion Srnpemisor (KCCA)
f, 2 of2i a :
Eames Municipal Drain KCCA Page 58 of 107 Comments m
The Corporation of the Municipality of Central Elgin
t
DATE: September 18, 2013 REPORT: PW 67 -13
TO: His Worship the Mayor and Council
PREPARED BY: Chandra Dougall Municipal Management Intern
SUBJECT: Parks and Recreation Master Plan Steering Committee
TO COUNCIL: September 23, 2013
RECOMMENDATION:
THAT Council establish a steering committee for evaluation of proposals, and preparation of, the Parks and Recreation Master Plan Update.
REPORT:
The Municipality of Central Elgin has distributed a Request for Proposals, seeking to engage a consultant or consulting team in the development of a comprehensive Parks and Recreation Master Plan Update. The Plan will be a long range planning document that will provide the direction for managing and developing parks and recreation facilities, programs, infrastructure, resources, and investment over the next seven years ( 2014 -2020). The Master Plan process will assess the status of parks and recreation within the Municipality of Central Elgin and plan a future that reflects the values and needs of the Municipality.
Staff recommends that three Council members sit on the Steering Committee. The Committee would be supported by the Director of Physical Services, Manager of Environmental and Community Services, and the Parks Superintendent.
RFPs are due by 4pm on October 18th, with a recommendation being made to Council at the October 28"' Council meeting.
Prepared By: Approved By:
Ch ugall, Lloyd rrirj Municipal nagement Intern Director f Ph9iical CAO /Clerk Services
Parks and Recreation Master Page 59 of 107 Plan Steering Committee REQUEST FOR PROPOSALS FOR THE 2014 -2020
RECREATION MASTER PLAN UPDATE
PW -26 -013
MUNICIPALITY OF CENTRAL ELGIN
Municipality of Central Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 September 17, 2013
Parks and Recreation Master Page 60 of 107 Plan Steering Committee Request for Proposal for the 2014 -202o Recreation Master Plan Update
INTRODUCTION
The Municipality of Central Elgin seeks to engage a consultant or consulting team in the development of a comprehensive Parks and Recreation Master Plan Update. The Plan will be a long range planning document that will provide the direction for managing and developing parks and recreation facilities, programs, infrastructure, resources, and investment overthe next seven years. The Master Plan process will assess the status of parks and recreation within the Municipality of Central Elgin and plan a future that reflects the values and needs of the community.
PURPOSE
To develop a clear and concise plan that will update the existing Recreation Master Plan ( July 2002) and provide direction to Municipal staff and Council for future development, redevelopment, and enhancement of the Municipality's parks system, open spaces, beaches, recreation facilities, and recreation programs. This process is to include an analysis of current and forecasted needs, clear recommendations, and an implementation strategy for a seven year period from 2014 -2020. The Recreation Master Plan Update will build upon the zooz Recreation Master Plan and will need to harmonize with recommendations from other recent policy documents, including the Master Finance Plan, and Development Charges Study.
DOCUMENT
The Master Plan document should be concise, user friendly, innovative and visionary, with the end user in mind, making it a useful tool in parks and recreation planning for the Municipality of Central Elgin. The Master Plan document should be structured in four parts: background information, analysis, recommendation, and implementation. The consultant will be responsible for ensuring community /Council support for the Master Plan recommendations.
SCOPE OF WORK
The scope of work forthis project includes, but is not limited to, the following tasks:
1. Visioning
Develop clear and concise 2013 Parks and Recreation Vision and Guiding Principles through consultation with staff, the public, agencies /stakeholders, and Council. The Vision developed will form the core of parks and recreation decision -making criteria.
2. Consultation
Consult with residents and agencies /stakeholders, as well as staff and Council, to ensure
incorporation of ideas and feedback into the Master Plan. The consultant should:
Parks and Recreation Master Page 61 of 107 Plan Steering Committee Ensure the style of consultation is inclusive; Provide meaningful opportunities for input; Make all relevant information about the planning process readily available to the public; Present information in a clear, concise, and easy to understand format; and, Accurately and objectively record and assess public input.
Consultation will include a public survey as well as a questionnaire(s). The following parties will be consulted:
A Steering Committee made up of Council appointees and staff (Community Services, Engineering and Parks, Financial Services); The general public, along with specific user groups: Traditional recreation (i. e. soccer, baseball, hockey, figure skating etc.); Non -traditional recreation (i. e. biking, hiking, running etc.); and, Other groups ( i. e. youth, accessibility representatives, stewardship groups, outdoor recreation for profit business, dog walking companies, etc.); Other agencies /stakeholders such as community interest groups; Mayor and Council.
3. Parks and Recreation Background Information
Review, summarize and provide key findings in the following background areas of parks and recreation:
Recreation Master Plan ( July 2002) Benefits, trends, and best practices; Demographics (demographic information will be provided to 2020); Parks and recreation inventory — Municipal staff will work with the consultant in developing a clear inventory of parks and open spaces; Financial review of current facilities; cost recovery, fees, and charges, and financial resources impacting the existing park and open space system; Environmental information related to parks; Issues and opportunities.
4. Parks and Open Space Analysis and Recommendations
Analyze, and then make recommendations regarding parks and open space. Include the following:
Identify opportunities and deficiencies in the parks and open space system. Complete an analysis of issues such as: Geo- physical character; Parks and open space infrastructure, infrastructure need and life -cycle ( the Municipality will provide our Tangible Capital Assets Inventory to the successful proponent);
Parks and Recreation Master Page 62 of 107 Plan Steering Committee o Functional capacity, including the role that lands outside the traditional park system play in the open space network, greenways, four -season park planning, underutilized park and open space, and conservation authorities.
Assess the parks and open space system in relation to the vision developed, including:
Park space best use; Enhanced trail systems; Dog park; User experience; Opportunities that the Municipality may be missing now ( i. e. the Municipality may be well positioned to double the number of events in Central Elgin, or have the ability to host tournaments); Events in parks ( i. e. large community events, small events such as weddings, management and booking issues, explore the need for amenities, such as outdoor washrooms and showers); and, The park system from a holistic viewpoint ( i. e. if we are wishing to attract tourists, is there sufficient space and supporting infrastructure ?).
Review the existing Parks and Open Space Classification System and determine whether it is still relevant to Central Elgin, or whether a new classification system should be adopted.
Identify appropriate. parks and open space development standards and targets ( i. e. thresholds based on area, population, comparable municipalities, etc). Prior to adoption, these standards will be reviewed by staff, and Council. The Municipality of Central Elgin' s unique recreational characteristics will require unique and well conceived
park and open space standards.
Determine current and future needs: Field availability /field users; Identify community "wants" versus needs, and prioritize these needs; Potential opportunities for partnerships with other organizations with in the Municipality and with neighbouring municipalities for use of their amenities /facilities; Environmental management — balance of recreational use of parks and open space with sustainable ecological needs; and, Municipal -owned land of sufficient size for long -term operations and maintenance requirements.
Review revenue generation in parks: Whether revenue is sufficient to meet visitor needs, event needs, and
governance; A comparison to other municipalities for benchmarks and targets for cost recovery; Event /programming advertising.
Parks and Recreation Master Page 63 of 107 Plan Steering Committee Provide clear direction, recommendations, and priorities for the Municipality's park and open space system for the period of 2014 -2020. Create a parks and open space development and redevelopment program. The program should include: o Guidelines and priorities for strategic parkland acquisition to accommodate increased growth and demand, as well as existing deficiencies; o Identification of opportunities to address unmet needs in the park and open space system; o A framework forfuture decision making regarding park development; o Maintenance and operational priorities to reflect current and future demands;
and, o Opportunities to increase effectiveness, efficiency, and coordination of parks planning and operations
5. Recreation Facilities Analysis and Recommendations
Analyze, then make recommendations regarding recreation facilities. Include the following:
Identify opportunities and deficiencies in the recreation system — complete an analysis of issues: o Determine service gaps forall age groups (i. e. arts and culture, youth); o Determine barriers to participating in recreation services offered, such as transportation, space, and location; and, o Inventory existing services provided through local societies, community groups, cultural groups, schools, health and facilities, locally and regionally, to assess duplication with provision of Municipal services.
Assess the recreation system in relation to the vision developed. Recognize where the system meetsthat vision, and where it is deficient. Analyze: o Recreation trends ( i. e. gathering places for visiting with families and friends, for eating, etc.); and, o Patterns of facility use specific to Central Elgin ( i. e. empty facilities during the day due to people working outside the Municipality, transportation for youth services during the day).
Develop appropriate recreation facility targets ( i. e. based on area, population, comparable municipalities, etc.).
Determine current and future needs: o Identify the current demands for recreation and cultural services and facilities; o Identify emerging needs; o Determine facility deficiencies based on the existing inventory and facility age, community needs, and projected population growth, o Assess the accessibility of existing facilities to be inclusive to those living with a disability
Parks and Recreation Master Page 64 of 107 Plan Steering Committee Identify facility utilization/ functional capacity in relation to demands current and future trends); Assess the need for new facilities to meet the community's needs, as well as visitors' and event needs; Analyze best use of limited facilities (i.e. recreation programming vs. Large events); Determine the potential for increased use if the facilities were improved or
repurposed.
Review revenue generation in recreation: Review fees and charges for appropriateness to community financial capacity, cost recovery, and expectations; Assess opportunities for additional revenue sources ( i. e. Could space be leased to restaurants, trainers, or health professions during non -peak hours ?); Determine financial priorities regarding operations, trends, recreation services, and facilities; Analyze concession revenues.
Provide recommendations and priorities for the Municipalities recreation system forthe period of 2014 -2020.
6. Implementation Plan
Develop an Implementation Plan, including life -cycle planning based on functionality and population growth, and a summary of prioritized recommendations.
7. Costs and Funding Sources
Identify order of magnitude costs for recommendations and prepare a Funding Strategy that identifies potential funding sources. Examine projected capital and operating costs for recommended parks, facilities, and services. Include the following:
Parks Capital Plan: Develop a detailed capital works plan for parks and open spaces, providing Class D cost estimates for parks improvements and capital works; Identify potential partnerships with agencies, stakeholders, and community groups that will ensure resources are available to implement the recommendations; Investigate the benefit of private industry partnering with the Municipality on services, or on leasing space; Determine community desire to borrow to upgrade facilities. Investigate and provide recommendations with respect to the relationship between the Municipality and the Sparta Community Association
Parks and Recreation Master Page 65 of 107 Plan Steering Committee SUBMISSION REQUIREMENTS AND DEADLINE
EVALUATION CRITERIA
Methodology
The evaluation of Proposals will be conducted by an Evaluation Committee consisting of representatives of the Municipality, in accordance the Municipality's Procurement of Goods and Services Policy and the procedures described in this RFP.
The Municipality may be assisted by, and may consult with, various technical, financial and legal advisors in relation to any or all aspects of this RFP. The appointment of, and consultation by the Municipality with, any one or more of these advisors or consultants will be at the Municipality's sole and absolute discretion. The Municipality may use any such advisors and consultants in any way it, in its discretion, considers useful. All decisions on whether a submission to the RFP meets (orto what degree it meets) the stated requirements are decisions within the consensus of the Evaluation Committee.
Proponents are advised that any and all determinations and decisions made on behalf of the Municipality relating to this RFP and any submissions by Proponents, including without limitation, whether the submissions meet the Mandatory Requirements and the extent to which scoring and points are awarded, are within the Municipality's sole and absolute discretion and are final and binding without appeal whatsoever.
The Municipality reserves the right to request clarification information from Proponents on the content of their proposal at any time(s) after the RFP submission due date, including during the evaluation stage. The Municipality reserves the right at its sole discretion, to hold clarification meetings with some or all of the Proponents, including during the evaluation stage. All correspondence related to clarifications must be in writing. The Municipality is under no obligation to request that a Proponent provide missing or deficient information.
Proposal evaluation and selection of a preferred Proponent by the Municipality will follow a 5 - step process:
Step i—Opening ofthe Technical Proposals and the screening for Specified Mandatory Requirements. Step z — For submissions meeting the Specified Mandatory Requirements, detailed Evaluation and Scoring ofthe Technical Proposals. Step 3 — For submissions scoring 8o% or higher on their Technical Proposal, opening of the Sealed Financial Proposals. Step q — For Proposals reaching Step 3, determination of a combined technical and financial score out of :Loo. The combined technical and financial score out of ioo will be
Parks and Recreation Master Page 66 of 107 Plan Steering Committee a weighted score based on a weighting of 6o% for the Technical Proposal and 40% for the Financial Proposal. Step 5- Comparison of Combined Technical and Financial Scores
Additional details on each of the above five steps are provided below.
Step i —Screening of Proposals for Specified Mandatory Requirements
a) The purpose of this step is to screen out submissions that do not meet the Specified Mandatory Requirements ( i. e. procedural and financial requirements). Proposals not clearly meeting the Specified Mandatory Requirements will be deemed non -responsive and will be given no further
consideration.
b) The Specified Mandatory Requirements are both procedural and financial. The mandatory procedural requirements include:
A sealed Technical and a separately sealed Financial Proposal submitted on the supplied Forms in the Financial Proposal. Please Note: The Technical Proposal must not contain any price information. If more than one corporate entity is involved in the Proposal; the arrangements between the various entities must be clearly explained.
Step a — Detailed Evaluation and Scoring of Technical Proposals
a) Only Proposals that have met all of the Specified Mandatory Requirements of Step i of the evaluation process will proceed to Step z.
b) Proposals will first be evaluated on technical merit without reference to cost or exceptions. Technical evaluations will be based on the criteria listed below. Technical Proposals will be scored out of s00% in accordance with the following criteria and weights:
Criterion i. Project Team Experience and Capability: 30% Criterion z. Operational Details: 6o% Criterion 3. Proposal Quality: io%
Proponents must achieve a minimum score of 75% in both Criterion 1 and z in addition to an overall combined score of Bo % or greaterfor criterion i, 2 & 3.
C) Step z may include written requests for clarification from selected Proponents to obtain comparable information required for decision- making. Step z may also include a request for a clarification presentation from one or more Proponents and such a request does not oblige the Municipality to request a presentation from all Proponents. Requested references in the RFP
will be used to validate information provided bythe Proponent.
Parks and Recreation Master Page 67 of 107 Plan Steering Committee d) Each criterion will receive a consensus score (see Section 9. 2 for a complete listing of the items being evaluated). Only those Technical Proposals that achieve an overall technical score of 80% or greater will have their Sealed Financial Proposal envelopes opened. The Sealed Financial Proposal envelopes for those Proponents not receiving a minimum technical score of So % will not be opened and will be retained by the Municipality.
Step a — Opening of Financial Proposals
At this step of the evaluation process, the Sealed Financial Proposals will be opened for only those Technical Proposals that achieved the required minimum technical score of 80% in Step
z.
Step 4— Determination of Combined Technical and Financial Scores
For those Proposals that reached Step 3, the technical score will be combined with the financial score to determine a combined technical and financial score out of 100. The combined technical and financial score out of 10o will be a weighted score based on a weighting of 45% for the Technical Proposal and 55% for the Financial Proposal. The Proponent with the highest combined score would be recommended as the preferred Proponent.
Step 5— Comparison of Combined Technical and Financial Scores
The best score from Part A and Part B will be combined using a weighted average (two- thirds for Part A and one -third for Part B) and compared to the best score from Part C to determine the preferred Proponent(s).
Consultants shall submit their proposals to the Director of Physical Services on or before October 18th, 2o13at4pm. All packages containing proposals must be clearly marked,
PROPOSAL —P W-26 -o13 —2014 -202o Recreation Master Plan Update.
Final consultant selection will be made by October 28th, 2013.
If you have any questions, or require any additional information, please contact the undersigned.
Lloyd J. Perrin Director of Physical Services Municipality of Central Elgin Sig) 6314860 ext. 277
Parks and Recreation Master Page 68 of 107 Plan Steering Committee The Corporation of the Municipality of
Central Elgin 450 Sunset Drive, l st Floor, St. Thomas, Ontario N5R5Vi Po519631. 4960 F: 519.631. 4036
DATE: September 18, 2013 REPORT: DFS 19 -13
TO: His Worship the Mayor and Council
PREPARED BY: Karen DePrest Director of Finance/ Treasurer
SUBJECT: 2013 Budget Variance Report to August 31, 2013
TO COUNCIL: September 23, 2013
RECOMMENDATION: THAT the Council of the Corporation of the Municipality of Central Elgin receive the attached 2013 Budget Variance report as information.
REPORT: Attached please find a Budget Variance Report for each municipal department showing 2013 expenses and revenues with variance explanations to August 31, 2013.
The report outlines actual revenues and expenses realized in the municipality to August 31, 2013. The report provides Council with a complete overview of budget to actual expenses and revenues including explanations where variances may require additional detail. The months from April to October are major construction months and the future variance reports will show the financial progress of the ongoing municipal construction projects as well as changes in the various revenue streams affected by the summer months.
Prepared By:
Karen DePrest Director of Finance/ Treasurer
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2013 Budget Variance Report Page 87 of 107 to August 31, 2013 DATE: September 191, 2013. REPORT: FS -17 -13
TO: His Worship Mayor Bill Walters & Council
PREPARED BY: Fire Chief Don Crocker Director of Fire Rescue Services
SUBJECT: Monthly Alarm Activities Report
TO COUNCIL- September 23' d, 2013.
RECOMMENDATION:
THAT the Council of the Corporation of the Municipality of Central Elgin receive this Report as information.
REPORT:
Please find attached Monthly Alarm Activities Reports for all Stations. Also, please note that all alarms may not have been entered into the computer system as of this date.
Time Period No. of Incidents For ALL Stations) Nov. 19/ 12 —Sept. 18/ 13 474 Nov. 19/ 11 — Sept. 18/ 12 456
Nov. 19/ 12 —Sept. 18/ 13 Total Incidents Yr. to Date /Station
For Port Stanley Station) 17 114 For Union Station) For Yarmouth Centre Station) For Belmont Station)
PreparedBy:
Fire Chief Don Crocker, Director of Fire Rescue Services Chief Administrative Officer
Monthly Alarm Activities Report Page 88 of 107 Central Elgin Fire & Rescue Fire Chief :Don Crocker 450 Sunset Drive, First Floor St. Thomas ON N5R 5V1 PH : 631- 4860 FAX: 631 -4036
Totals by Type From Nov 19 12 to Sep 18 13
of % of Staff Average # of Average $ Loss
Response Type Incidents total Hours Responding Response Time Personnel
57 12.03 0 h Om 7. 13 01 Fire 15 3. 16 524 h 31 m 14. 07 34. 10 225,000 Saved: 140,000 03 NO LOSS OUTDOOR fire ( see 3 0. 63 29 h 6m 14. 00 8.77 exclusions) 23 Open air burning /unauthorized 10 2. 11 110 h 43m 13. 60 7.96 controlled burning ( no uncontrolled fire) 29 Other pre fire conditions ( no 3 0. 63 45 h 40 m 12. 00 8. 00 fire) 31 Alarm System Equipment - 7 1. 48 54 h 47 m 11. 71 6.69 Malfunction 32 Alarm System Equipment - 5 1. 05 23 h 6 m 10.20 7. 01 Accidental activation ( exc. code 35) 34 Human - Perceived Emergency 6 1. 27 51 h 36 m 11. 83 6. 56 35 Human - Accidental ( alarm 3 0.63 15 h 44 m 9. 67 6. 54 accidentally activated by person) 36 Authorized controlled burning - 3 0.63 24 h 41 m 10.00 7. 92 complaint 37 CO false alarm - perceived 6 1. 27 53 h 21 m 9. 00 7. 36 emergency ( no CO present) 38 CO false alarm - equipment 9 1. 90 95 h 46 m 11. 56 9. 70 malfunction ( no CO present) 39 Other False Fire Call 1 0.21 5 h 0 m 12.00 10. 38 43 Gas Leak - Refrigeration 1 0.21 10 h 0 m 15. 00 4.43 45 Spill - Gasoline or Fuel 1 0.21 10h16m 11. 00 6. 17 47 Spill - Miscellaneous 1 0.21 20 h 12 m 12. 00 7. 10 50 Power Lines Down, Arcing 6 1. 27 78 h 0 m 12. 00 10. 66 53 CO incident, CO present (exc 3 0. 63 94 h 22 m 12. 00 8. 39 false alarms) 605 Animal rescue 1 0. 21 36 h 50 m 13. 00 11. 73 61 Vehicle Extrication 2 0.42 37 h 59 m 15. 50 5. 39 62 Vehicle Collision 39 8. 23 511 h 8 m 11. 92 6.98 140,000 69 Other Rescue 1 0.21 31 h 30 m 14. 00 10. 50 701 Oxygen administered 36 7. 59 153 h 27 m 7. 75 6. 15 702 CPR administered 1 0. 21 5h15m 5. 00 5.27 71 Asphyxia, Respiratory 24 5. 06 106 h 25 m 8. 96 7.81 Condition 73 Seizure 11 2. 32 46 h 5 m 8. 36 5.88 74 Electric Shock 1 0. 21 3 h 0 m 5. 00 6.30 76 Chest pains or suspected 65 13.71 308 h 26 m 8. 72 6.50 heart attack 84 Medical Aid Not Required on 1 0. 21 1 h 25 m 5. 00 7.48 Arrival 85 Vital signs absent, DOA 9 1. 90 57 h 7 m 8. 22 6. 56 Monthly Alarm Activities Report Page 89 of 107 n__ 40 Ao Central Elgin Fire & Rescue
Totals by Type From Nov 19 12 to Sep 18 13
of % of Staff Average # of Average Loss
Response Type Incidents total Hours Responding Response Time Personnel
86 Alcohol or drug related 11 2. 32 45 h 24 in 8. 73 9. 21 88 Accident or illness related - 62 13. 08 325 h 36 m 9. 27 7. 13 cuts, fractures, person fainted,
etc.
89 Other Medical /Resuscitator 51 10. 76 251 h 19 m 8. 61 28.55 Call 898 Medical /resuscitator call no 8 1. 69 40 h 29 m 8. 88 9. 30 action required 899 Medical /resuscitator call false 1 0. 21 2 h 40 in 10. 00 alarm
911 Assisting Other FD: Automatic 4 0. 84 89 h 31 in 13. 75 4.40 Aid 912 Assisting Other FD: Fire 1 0. 21 31 h 48 in 18. 00 1. 77 Protection Agreement 913 Assisting Other FD: Other 2 0. 42 29 h 41 m 13.00 9. 77 96 Call cancelled on route 2 0. 42 3 h 54 in 12.00 98 Assistance not required by 1 0. 21 9 h 0 m 18.00 5. 95 other agency
Total Number of Responses 474 3, 374 h 50 m 8. 65 10.34 365,000 Saved: 140, 000
Monthly Alarm Activities Report Page 90 of 107 O -- 4 . 4 O n..... n - 9n Central Elgin Fire & Rescue Fire Chief :Don Crocker 450 Sunset Drive, First Floor St. Thomas ON NSR SV1 PH : 631 -4860 FAX: 6314036
Totals by Type 2012 From Nov 21 11 to Sep 18 12
of of Staff Average # of Average $ Loss Response Type Incidents total Hours Responding Response Time Personnel
01 Fire 9 1. 97 341 h 41 m 13. 00 7. 32 319, 500 03 NO LOSS OUTDOOR fire (see 5 1. 10 53 h 26 m 12.80 8. 59 exclusions) 13 Overpressure Rupture - gas 1 0. 22 15 h 24 m 11. 00 5. 92 pipe ( no fire) 21 Overheat (no fire, e.g. engines, 1 0. 22 36 h 32 m 16. 00 7. 72 mechanical devices) 23 Open air burning /unauthorized 13 2.85 110 h 55 m 13. 15 8. 84 controlled burning ( no uncontrolled fire) 24 Other 1 0. 22 6 h 54 m 9. 00 6. 15 Cooking /toasting /smoke /stea m ( no fire) 29 Other pre fire conditions (no 1 0.22 6 h 4 m 14.00 9.58 fire) 31 Alarm System Equipment - 12 2.63 92 h 34 m 10. 50 6. 36 Malfunction 32 Alarm System Equipment - 5 1. 10 25 h 4 in 7. 80 7.99 Accidental activation (exc. code 35) 34 Human - Perceived Emergency 13 2. 85 123 h 27 m 10. 85 6.95 35 Human - Accidental ( alarm 4 0. 88 11 h 4 in 6.00 8.87 accidentally activated by person) 36 Authorized controlled burning - 3 0. 66 52 h 57 in 16. 00 7. 06 complaint 37 CO false alarm - perceived 5 1. 10 47 h 41 in 11. 20 5. 69 emergency ( no CO present) 38 CO false alarm - equipment 7 1. 54 84 h 49 in 11. 71 10. 28 malfunction ( no CO present) 39 Other False Fire Call 2 0. 44 8 h 8 m 11. 50 3. 75 41 Gas Leak - Natural Gas 1 0. 22 22 h 6 m 14.00 7. 62 44 Gas Leak - Miscellaneous 1 0. 22 10 h 36 m 12.00 7. 63 45 Spill - Gasoline or Fuel 1 0. 22 23 h 28 m 11. 00 8. 45 50 Power Lines Down, Arcing 2 0.44 25 h 54 m 7.00 12. 30 51 Bomb, Explosive Removal, 1 0. 22 36 h 50 m 10. 00 9. 65 Standby 53 CO incident, CO present (exc 6 1. 32 159 h 43 m 14.00 9. 70 false alarms) 61 Vehicle Extrication 5 1. 10 181 h 11 m 13.60 8.48 62 Vehicle Collision 30 6. 58 338 h 58 in 12. 40 7. 19 67 Water Rescue 1 0.22 18 h 8 in 17. 00 5.45 69 Other Rescue 1 0.22 13 h 30 m 15.00 7.48 698 Rescue no action required 1 0. 22 20 h 45 m 15.00 3. 03 701 Oxygen administered 23 5.04 100 h 49 m 8. 48 9. 30 702 CPR administered 3 0. 66 14 h 20 m 7.67 11. 19 703 Defibrillator used 1 0. 22 13 h 39 m 9. 00 7. 35 Monthly Alarm Activities Report Page 91 of 107 n__ 40 41 n___ 4 _ sn Central Elgin Fire & Rescue
Totals by Type 2012 From Nov 21 11 to Sep 18 12
of % of Staff Average # of Average Loss
Response Type Incidents total Hours Responding Response Time Personnel
71 Asphyxia, Respiratory 56 12. 28 260 h 52 in 8. 64 7. 90 Condition 73 Seizure 9 1. 97 41 h 5 in 9. 00 7. 77 76 Chest pains or suspected 62 13. 60 306 h 13 in 8. 10 7. 52 heart attack 84 Medical Aid Not Required on 3 0. 66 6 h 17 in 7. 00 7. 25 Arrival 85 Vital signs absent, DOA 4 0. 88 22 h 28 m 7. 75 6. 39 86 Alcohol or drug related 16 3. 51 72 h 34 in 8. 63 6.47 88 Accident or illness related - 58 12.72 541 h 7 in 8. 78 7.82 cuts, fractures, person fainted,
etc. 89 Other Medical /Resuscitator 64 14.04 327 h 7 in 8. 77 6.83 Call
898 Medical /resuscitator call no 6 1. 32 28 h 7 in 10. 00 7.59 action required 899 Medical /resuscitator call false 1 0. 22 6 h 3 in 11. 00 10.93 alarm 910 Assisting Other FD: Mutual 10 2. 19 343 h 24 m 10. 70 15.27 Aid 911 Assisting Other FD: Automatic 2 0. 44 353 h 8 in 16. 50 6. 53 Aid 912 Assisting Other FD: Fire 1 0. 22 115 h 42 in 18.00 10. 93 Protection Agreement 913 Assisting Other FD: Other 2 0.44 40 h 53 in 8.50 6. 89 93 Assistance to Other Agencies 1 0. 22 3 h 12 in 12.00 3. 78 exc 921 and 922) 96 Call cancelled on route 1 0. 22 7 h 28 in 14.00 99 Other Response 1 0. 22 4 h 20 m 10. 00 5. 27
Total Number of Responses 456 4,476 h 37 m 9.67 7. 80 319,500 Saved:
Monthly Alarm Activities Report Page 92 of 107 n_.. 40 4n n___ n _ In Central Elgin Fire & Rescue Fire Chief :Don Crocker 450 Sunset Drive, First Floor St. Thomas ON NSR 5V1 PH: 631 -4860 FAX: 631 -4036
Totals by Type Port Stanley Stn From Nov 19 12 to Sep 18 13
of of Staff Average # of Average $ Loss Response Type Incidents total Hours Responding Response Time Personnel
19 16. 67 0 h 0 m 6.49 01 Fire 2 1. 75 36 h 20 m 10. 50 16. 13 03 NO LOSS OUTDOOR fire (see 1 0.88 14 h 36 m 12.00 9. 85 exclusions) 23 Open air burning /unauthorized 2 1. 75 23 h 1 m 15. 50 8. 82 controlled burning (no uncontrolled fire) 31 Alarm System Equipment - 2 1. 75 18 h 56 m 12.50 6. 20 Malfunction 34 Human - Perceived Emergency 1 0.88 7 h 42 m 11. 00 5. 98 36 Authorized controlled burning - 1 0.88 5 In 41 m 11. 00 8. 35 complaint 37 CO false alarm - perceived 4 3.51 39 h 56 m 11. 00 6.58 emergency ( no CO present) 38 CO false alarm - equipment 3 2. 63 18 h 18m 10. 67 5.48 malfunction (no CO present) 45 Spill - Gasoline or Fuel 1 0.88 10 h 16 m 11. 00 6. 17 50 Power Lines Down, Arcing 1 0. 88 31 h 45 m 15. 00 4.60 62 Vehicle Collision 4 3. 51 43 h 41 m 12. 25 3.64 71 Asphyxia, Respiratory 9 7. 89 46 h 48 m 10. 89 4.99 Condition 73 Seizure 4 3.51 18 h 21 m 9. 25 4.97 76 Chest pains or suspected 35 30. 70 179 h 3 m 9. 26 5.70 heart attack 85 Vital signs absent, DOA 3 2. 63 33 h 28 m 10. 67 4.42 86 Alcohol or drug related 3 2. 63 15 h 24 m 8.67 14. 57 88 Accident or illness related - 18 15. 79 107 h 14 m 10. 06 5. 87 cuts, fractures, person fainted, etc. 89 Other Medical /Resuscitator 1 0. 88 1 h 45 m 5.00 7. 28 Call
Total Number of Responses 114 652 In 15 m 8. 46 6.24 Saved:
Monthly Alarm Activities Report Page 93 of 107 n__n__ 4040 4141 Central Elgin Fire & Rescue Fire Chief :Don Crocker 450 Sunset Drive, First Floor St. Thomas ON N5R 5V1
PH : 631 -4860 FAX: 631 -4036
Totals by Type Union Stn From Nov 19 12 to Sep 18 13
of % of Staff Average # of Average $ Loss
Response Type Incidents total Hours Responding Response Time Personnel
10 7. 35 0 h 0 m 8. 80 01 Fire 6 4.41 236 h 51 m 15. 17 9. 13 03 NO LOSS OUTDOOR fire (see 1 0. 74 5 h 15 m 15. 00 7. 47
exclusions) 23 Open air burning /unauthorized 4 2. 94 25 h 57 m 11. 50 7. 17 controlled burning (no uncontrolled fire) 29 Other pre fire conditions ( no 2 1. 47 23 h 46 m 13. 50 6. 62 fire) 31 Alarm System Equipment - 2 1. 47 18 h 24 m 12.00 4. 22 Malfunction 32 Alarm System Equipment - 1 0. 74 2 h 51 m 9.00 7. 75 Accidental activation ( exc. code 35) 35 Human - Accidental ( alarm 1 0. 74 1 h 0 m 3.00 8. 10 accidentally activated by person) 36 Authorized controlled burning - 1 0. 74 2 h 48 m 7.00 8. 60 complaint 37 CO false alarm - perceived 1 0. 74 8 h 5 m 5.00 7. 05 emergency (no CO present) 38 CO false alarm - equipment 1 0. 74 9 h 48 m 14.00 6. 68 malfunction ( no CO present) 43 Gas Leak - Refrigeration 1 0. 74 10 h 0 m 15.00 4.43 50 Power Lines Down, Arcing 3 2. 21 21 h 27 m 9.33 11. 87 605 Animal rescue 1 0. 74 36 h 50 m 13.00 11. 73 61 Vehicle Extrication 1 0. 74 22 h 15 m 15. 00 3. 83 62 Vehicle Collision 9 6. 62 93 h 28 m 11. 44 7. 32 69 Other Rescue 1 0. 74 31 h 30 m 14.00 10. 50 701 Oxygen administered 18 13. 24 83 h 12 m 8. 67 5. 54 71 Asphyxia, Respiratory 1 0. 74 3 h 12 m 8. 00 6. 42 Condition 73 Seizure 3 2. 21 10 h 11 m 7.33 5. 29 76 Chest pains or suspected 19 13. 97 79 h 7 m 7.79 5. 99 heart attack 85 Vital signs absent, DOA 4 2. 94 12 h 31 m 6. 25 7. 16 86 Alcohol or drug related 6 4.41 21 h 32 m 8. 17 6. 86 88 Accident or illness related - 12 8. 82 52 h 23 m 10. 00 4.70 cuts, fractures, person fainted,
etc. 89 Other Medical /Resuscitator 26 19. 12 105 h 6 m 7.85 7. 21 Call 898 Medical /resuscitator call no 1 0. 74 4 h 0 m 8.00 7. 90 action required
Total Number of Responses 136 921 h 29 m 8. 60 6. 80 Saved: Monthly Alarm Activities Report Page 94 of 107 40 4n nn 44 .. .. LL 44 Central Elgin Fire & Rescue Fire Chief :Don Crocker 450 Sunset Drive, First Floor St. Thomas ON N5R 5V1 PH : 631 -4860 FAX: 631 -4036
Totals by Type Yarmouth Centre Stn From Nov 19 12 to Sep 18 13
of of Staff Average # of Average Loss
Response Type Incidents total Hours Responding Response Time Personnel
17 10.56 0 h 0 m 6. 58 01 Fire 6 3.73 237 h 32 m 14. 50 75. 30 225,000 Saved: 140, 000 03 NO LOSS OUTDOOR fire (see 1 0. 62 9 h 15 m 15. 00 8.98 exclusions) 23 Open air burning /unauthorized 4 2. 48 61 h 45 in 14. 75 8. 17 controlled burning ( no uncontrolled fire) 31 Alarm System Equipment - 2 1. 24 12 h 30 m 11. 00 7.23 Malfunction 32 Alarm System Equipment - 1 0. 62 7 h 36 m 12. 00 6. 98 Accidental activation ( exc. code 35) 34 Human - Perceived Emergency 1 0. 62 8 h 0 m 12.00 8. 18 35 Human - Accidental ( alarm 2 1. 24 14 h 44 m 13.00 5. 76 accidentally activated by person) 36 Authorized controlled burning - 1 0. 62 16 h 12 m 12.00 6. 80 complaint 37 CO false alarm - perceived 1 0. 62 5 h 20 m 5.00 10. 82 emergency ( no CO present) 38 CO false alarm - equipment 5 3. 11 67 h 40 m 11. 60 12.83 malfunction ( no CO present) 39 Other False Fire Call 1 0. 62 5 h 0 in 12.00 10. 38 50 Power Lines Down, Arcing 2 1. 24 24 h 48 m 14. 50 11. 87 53 CO incident, CO present ( exc 2 1. 24 64 h 2 m 13.00 6. 63 false alarms) 62 Vehicle Collision 21 13. 04 333 h 19m 12.57 7. 25 140, 000 701 Oxygen administered 9 5. 59 31 h 39 m 6. 33 7. 21 71 Asphyxia, Respiratory 14 8. 70 56 h 25 m 7. 79 9. 73 Condition 73 Seizure 2 1. 24 7 h 35 m 8. 00 10. 13 76 Chest pains or suspected 9 5. 59 41 h 29 m 8. 78 11. 79 heart attack 84 Medical Aid Not Required on 1 0.62 1 h 25 m 5. 00 7. 48 Arrival 85 Vital signs absent, DOA 1 0.62 6 h 36 m 9. 00 11. 35 86 Alcohol or drug related 2 1. 24 8 h 28 m 10. 50 5. 85 88 Accident or illness related - 26 16. 15 124 h 9m 8. 73 9. 23 cuts, fractures, person fainted,
etc. 89 Other Medical /Resuscitator 15 9.32 94 h 4 m 10. 40 78. 36 Call 898 Medical /resuscitator call no 6 3.73 34 h 23 m 9. 33 9. 80 action required 899 Medical /resuscitator call false 1 0. 62 2 h 40 m 10. 00 alarm Monthly Alarm Activities Report Page 95 of 107 Central Elgin Fire & Rescue
Totals by Type Yarmouth Centre Stn From Nov 19 12 to Sep 18 13
of % of Staff Average # of Average $ Loss
Response Type Incidents total Hours Responding Response Time Personnel
911 Assisting Other FD: Automatic 3 1. 86 40 h 41 m 12. 33 3. 00 Aid
912 Assisting Other FD: Fire 1 0.62 31 h 48 m 18. 00 1. 77 Protection Agreement
913 Assisting Other FD: Other 1 0. 62 18 h 38 in 13. 00 9.77 96 Cali cancelled on route 2 1. 24 3 h 54 in 12. 00 98 Assistance not required by 1 0. 62 9 It 0 m 18. 00 5. 95 other agency
Total Number of Responses 161 1, 380 h 37 m 9. 28 17.43 365,000 Saved: 140, 000
Monthly Alarm Activities Report Page 96 of 107 n_.. 40 An Central Elgin Fire & Rescue Fire Chief :Don Crocker 450 Sunset Drive, First Floor St. Thomas ON N5R 5V1 PH : 631 -4860 FAX: 631 -4036
Totals by Type Belmont Stn From Nov 19 12 to Sep 18 13
of of Staff Average # of Average $ Loss
Response Type incidents total Hours Responding Response Time Personnel
3 5. 45 0 h 0 m 5. 82 01 Fire 1 1. 82 13 h 48 in 12.00 13. 98 29 Other pre fire conditions ( no 1 1. 82 21 h 54 m 9.00 10. 77 fire) 31 Alarm System Equipment - 1 1. 82 4 h 57 m 11. 00 9. 08 Malfunction 32 Alarm System Equipment - 3 5. 45 12 h 39 in 10.00 6. 77 Accidental activation ( exc. code 35) 34 Human - Perceived Emergency 4 7.27 35 h 54 m 12.00 6. 30 47 Spill - Miscellaneous 1 1. 82 20 h 12 m 12.00 7. 10 53 CO incident, CO present (exc 1 1. 82 30 h 20 in 10. 00 11. 92 false alarms) 61 Vehicle Extrication 1 1. 82 15 h 44 m 16. 00 6. 95 62 Vehicle Collision 5 9.09 40 h 40 in 9. 80 7. 91 701 Oxygen administered 9 16.36 38 h 36 in 7. 33 6. 33 702 CPR administered 1 1. 82 5 h 15 m 5. 00 5.27 73 Seizure 2 3. 64 9 h 58 m 8. 50 4.35 74 Electric Shock 1 1. 82 3 h 0 m 5. 00 6.30 76 Chest pains or suspected 2 3. 64 8 h 47 in 8. 00 4.31 heart attack 85 Vital signs absent, DOA 1 1. 82 4 h 32 in 8. 00 6.40 88 Accident or illness related - 6 10.91 41 h 50 m 7. 83 6.70 cuts, fractures, person fainted,
etc. 89 Other Medical /Resuscitator 9 16. 36 50 h 24 in 8. 22 7. 19 Call
898 Medical /resuscitator call no 1 1. 82 2 h 6 in 7. 00 7. 73 action required 911 Assisting Other FD: Automatic 1 1. 82 48 h 50 m 18. 00 8. 58 Aid 913 Assisting Other FD: Other 1 1. 82 11 h 3 m 13. 00
Total Number of Responses 55 420 h 29 m 8. 60 6.96 Saved:
Monthly Alarm Activities Report Page 97 of 107 0-- 40 nn Central Elgin Fire & Rescue Fire Chief :Don Crocker 450 Sunset Drive, First Floor St. Thomas ON N5R SV7 PH : 631 -4860 FAX: 6314036
Totals by Type Port Stanley From Aug 16 13 to Sep 18 13
of % of Staff Average # of Average Loss Response Type Incidents total Hours Responding Response Time Personnel
16 88.89 0 h Om 6. 53 34 Human - Perceived Emergency 1 5. 56 7 h 42 m 11. 00 5. 98 37 CO false alarm - perceived 1 5. 56 4 h 40m 10. 00 5. 60 emergency ( no CO present)
Total Number of Responses 18 12 h 22 m 1. 17 6.45 Saved:
Monthly Alarm Activities Report Page 98 of 107 n__ ea AO r - -- 4 - 9 4 Central Elgin Fire & Rescue Fire Chief :Don Crocker 450 Sunset Drive, First Floor St. Thomas ON N5R 5V1 PH : 631 -4860 FAX: 631 -4036
Totals by Type Union Stn From Aug 16 13 to Sep 18 13
of % of staff Average # of Average $ Loss Response Type Incidents total Hours Responding Response Time Personnel
5 41. 67 0 h 0 m 9.05 01 Fire 1 8. 33 34 h 24 m 12. 00 3.05 23 Open air burning /unauthorized 1 8. 33 5 h 24 m 12. 00 4.55 controlled burning ( no uncontrolled fire) 701 Oxygen administered 1 8. 33 2 h 20 in 5.00 7. 22 76 Chest pains or suspected 3 25. 00 15 h 32 m 6.33 7. 46 heart attack 89 Other Medical /Resuscitator 1 8. 33 3 h 24 m 6.00 8. 98 Cali
Total Number of Responses 12 61 h 4 m 4.50 7.33 Saved:
Monthly Alarm Activities Report Page 99 of 107 n__ 40 4n Central Elgin Fire & Rescue Fire Chief :Don Crocker 450 Sunset Drive, First Floor St. Thomas ON N511 5V1 PH : 631 -4860 FAX: 631 -4036
Totals by Type Yarmouth Centre Stn From Aug 16 13 to Sep 18 13
of % of Staff Average # of Average $ Loss Response Type Incidents total Hours Responding Response Time Personnel
8 44.44 0 h 0 m 5. 45 03 NO LOSS OUTDOOR fire ( see 1 5. 56 9 h 15 in 15. 00 8.98 exclusions) 62 Vehicle Collision 5 27. 78 56 h 41 m 12. 20 8.54 701 Oxygen administered 2 11. 11 6 h 36 m 5. 50 10. 07 89 Other Medical /Resuscitator 1 5. 56 13 h 4 m 14. 00 7. 15 Call 911 Assisting Other FD: Automatic 1 5. 56 34 h 27 m 13. 00 5. 35 Aid
Total Number of Responses 18 120 h 3 m 6. 33 7.20 Saved:
Monthly Alarm Activities Report Page 100 of 107 O -- 40 An n.. -- 4 -[ A Central Elgin Fire & Rescue Fire Chief :Don Crocker 450 Sunset Drive, First Floor St. Thomas ON N5R 5V1
PH : 631 -4860 FAX: 631 -4036
Totals by Type Belmont Stn From Aug 16 13 to Sep 18 13
of % of Staff Average # of Average Loss
Response Type Incidents total Hours Responding Response Time Personnel
3 75.00 0 h Om 5. 82 32 Alarm System Equipment - 1 25.00 2 h 41 m 7. 00 9. 17 Accidental activation ( exc. code 35)
Total Number of Responses 4 2 In 41 m 1. 75 6. 66 Saved:
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Monthly Alarm Activities Report Page 105 of 107 Confirmatory By-law Page 106 of 107 The Corporation of the Municipality of Central Elgin
BY-LAW 1646 Being a By-law to Amend By-law 984
WHEREAS notice of this proposed amending by-law has been given in accordance with section 91 of By-law 984;
AND WHEREAS Council wishes to amend By-law 984, its by-law respecting the proceedings of Council, respecting the time for persons to submit requests for delegations to appear before Council;
NOW THEREFORE the Council of The Corporation of the Municipality of Central Elgin hereby enacts as follows:
1. Section 75 of By-law 984 is repealed and the following wording substituted:
75. Individuals or groups wishing to appear before Council at a Regular Meeting shall advise the Clerk or Deputy Clerk in writing, stating the purpose for the delegation, not later than 4:30 pm on the Wednesday prior to the meeting.
READ a FIRST and a SECOND TIME this 23 rd day of September, 2013.
READ a THIRD TIME and FINALLY PASSED this 23 rd day of September, 2013.
______Donald N. Leitch, Clerk R. William Walters, Mayor
Being a By-law to Amend By- Page 107 of 107 law 984