Employee Handbook
2020–2021
Employees are responsible for reading and understanding all information contained within this handbook as a condition of employment.
Board Reviewed and Approved August 21, 2020
Revised August 21, 2020 TABLE OF CONTENTS
INTRODUCTION ...... 1
MISSION STATEMENT ...... 1 VISION STATEMENT ...... 1 LION TRACKS ...... 1 CORE VALUES ...... 1 EXPECTED SCHOOLWIDE LEARNING RESULTS (ESLRs) ...... 2 PHILOSOPHY OF EDUCATION ...... 3 STATEMENT OF FAITH ...... 4 HISTORY AND DESCRIPTION ...... 5 ORGANIZATIONAL CHART ...... 6
PART 1: EMPLOYMENT INFORMATION ...... 7
SECTION 1: EMPLOYMENT LAWS ...... 7 1.1A EQUAL EMPLOYMENT OPPORTUNITY ...... 7 1.1B LIVESCAN FINGERPRINTING ...... 7 1.1C I-9 IMMIGRATION REFORM ...... 7 1.1D AMERICANS WITH DISABILITY ACT ...... 7 1.1E CAL/OSHA ...... 7
SECTION 2: WORKPLACE CONDUCT ...... 8 1.2A CONFLICTS OF INTEREST ...... 8 1.2B CONFIDENTIALITY ...... 8 1.2C NEPOTISM POLICY ...... 9 1.2D GRIEVANCE POLICY ...... 11 1.2E HARASSMENT POLICY ...... 11 HARASSMENT ...... 12 SEXUAL HARASSMENT ...... 12 RETALIATION ...... 13 CONFIDENTIALITY ...... 13 COMPLAINT PROCEDURE ...... 13 1.2F DRUG, ALCOHOL, AND SMOKE-FREE WORKPLACE ...... 14 1.2G WORKPLACE VIOLENCE PREVENTION ...... 14 1.2H EMERGENCIES ...... 15 1.2I INTERNET USAGE POLICY ...... 15 1.2J SOCIAL MEDIA POLICY ...... 15
SECTION 3: EMPLOYMENT RELATIONSHIP ...... 16 1.3A EMPLOYMENT AT-WILL ...... 16 1.3B EMPLOYMENT CLASSIFICATION ...... 16 1.3C WORK HOURS ...... 17 1.3D TIME AND ATTENDANCE ...... 17 EXEMPT EMPLOYEES ...... 17 NON-EXEMPT EMPLOYEES ...... 18 ELECTRONIC TIME CLOCKS ...... 18 MANUAL TIMECARDS ...... 18 MEAL BREAKS ...... 18 OVERTIME ...... 18 1.3E COMPENSATION...... 19 CALIFORNIA WAGE THEFT PREVENTION ACT ...... 19 DEDUCTIONS FROM PAY / SAFE HARBOR EMPLOYEES ...... 19 1.3F BENEFITS ...... 20 INSURANCE PROGRAMS AND RETIREMENT FOR FULL-TIME EMPLOYEES...... 20 WORKER’S COMPENSATION ...... 20 TUITION DISCOUNT ...... 21 EXTENDED CARE DISCOUNT ...... 21 RETIREMENT PLAN ...... 21 EDUCATIONAL LOAN POLICY ...... 21 1.3G LEAVE ...... 21 PAID LEAVE POLICY: SICK, VACATION, AND PTO ...... 21 JURY DUTY / SUBPOENAED COURT APPEARANCE ...... 23 BEREAVEMENT LEAVE ...... 23 MILITARY LEAVE ...... 23 VOTING ...... 23 FAMILY AND MEDICAL LEAVE ...... 24 LACTATION ACCOMMODATION...... 25 1.3H CERTIFICATION REQUIREMENTS ...... 25 ACSI AND STATE TEACHING CREDENTIAL ...... 25 FIRST AID / AED / CPR ...... 25 SEXUAL HARASSMENT ...... 26 MANDATED REPORTER ...... 26 TB CLEARANCE ...... 26 IMMUNIZATIONS (PRESCHOOL ONLY) ...... 26 1.3I PERSONNEL FILES ...... 26 1.3J EMPLOYMENT AGREEMENTS AND CONTRACTS ...... 26 1.3K PERFORMANCE EVALUATIONS ...... 27 TEACHER OBSERVATIONS AND EVALUATIONS ...... 27 1.3L SEPARATION FROM EMPLOYMENT AND EXIT INTERVIEWS ...... 27 1.3M DRESS AND GROOMING POLICY ...... 28
PART 2: ELEMENTARY AND MIDDLE SCHOOL INFORMATION ...... 29
SECTION 1: SCHOOL AND CLASSROOM GUIDELINES ...... 29 2.1A BIBLICAL STANDARDS ...... 29 2.1B COMMUNICATION ...... 29 CO-WORKERS ...... 29 SCHOOL OFFICE ...... 30 STUDENT FAMILIES ...... 30 2.1C SPIRITUAL GUIDANCE ...... 30 2.1D CLASSROOM ENVIRONMENT ...... 30 2.1E CLASSROOM VOLUNTEERS ...... 30 PARENTS ...... 30 STUDENTS ...... 30 2.1F ROOM PARENTS / CLASS PARTIES ...... 31 ROOM PARENT GUIDELINES ...... 31 CLASS PARTY GUIDELINES ...... 31 HOLIDAY THEME GUIDELINES ...... 31 YEAR-END ACTIVITY GUIDELINES ...... 32 BIRTHDAY CELEBRATIONS ...... 32 2.1G FRIENDS FAMILY FELLOWSHIP ...... 32 2.1H STUDENT ACTIVITIES OUTSIDE THE CLASSROOM...... 32 2.1I TIME OFF REQUESTS ...... 32 2.1J WORKDAYS AND CHILDCARE ...... 32 2.1K SUBSTITUTE COVERAGE ...... 33 2.1L STUDENT CUMULATIVE FILES ...... 33 2.1M TUTORING POLICY ...... 33 2.1N STUDENT PLACEMENT ...... 33 2.1O STUDENT WITHDRAWAL FROM SCHOOL ...... 34 2.1P STUDENT SAFETY AND CHILD CUSTODY ...... 34 2.1Q OBSERVATIONS BY NON-FCS PERSONS ...... 34 2.1R NON-ENGLISH SPEAKING STUDENT POLICY ...... 34 2.1S MONEY COLLECTION ...... 34 2.1T FACILITY USE AND CARE ...... 34
SECTION 2: PROFESSIONAL RESPONSIBILITIES ...... 35 2.2A RECURRING RESPONSIBILITIES ...... 35 DAILY RESPONSIBILITIES ...... 35 WEEKLY RESPONSIBILITIES ...... 35 MONTHLY RESPONSIBILITIES ...... 35 QUARTERLY RESPONSIBILITIES...... 35 2.2B TEACHER MEETINGS ...... 35 2.2C CHAPELS AND ASSEMBLIES ...... 36 2.2D DUTY ROSTER ...... 36 2.2E MAILBOXES ...... 36 2.2F EMPLOYEE WORKROOM AND LOUNGE ...... 36 2.2G STUDENT ATTENDANCE ...... 36 TARDY PROCEDURE ...... 36 2.2H PLEDGES ...... 37 2.2I PRAYER ...... 37 2.2J STUDENT DRESS AND GROOMING CODE ...... 37 POLO SHIRTS/ POLO DRESSES ...... 38 PANTS / SHORTS / SKORTS ...... 38 JUMPERS / SKIRTS ...... 38 JACKETS / SWEATERS / SWEATSHIRTS ...... 38 FOOTWEAR ...... 39 HAIR ...... 39 HAIR ACCESSORIES / JEWELRY ...... 39 HATS ...... 39 SUNGLASSES ...... 39 MAKEUP ...... 40 SCOUT UNIFORMS ...... 40 SPIRIT WEAR ...... 40 FREE DRESS DAY GUIDELINES ...... 40 2.2K ACADEMIC ASSESSMENT ...... 40 2.2L HOMEWORK ...... 41 2.2M INCOMPLETE WORK ...... 41 2.2N MAKE-UP WORK ...... 42 ILLNESS ...... 42 VACATION ...... 42 2.2O GRADING / REPORT CARDS ...... 42 ACADEMIC GRADES ...... 42 EFFORT AND CITIZENSHIP MARKS ...... 43 PROGRESS REPORTS ...... 44 REPORT CARDS ...... 44 ACADEMIC REVIEW / PROBATION ...... 44 STUDENT RETENTION ...... 44 2.2P STUDENT MEDICAL NEEDS ...... 44 ILLNESS ...... 44 STUDENT ACCIDENTS ...... 45 MEDICATION POLICY ...... 45 FOOD ALLERGIES ...... 45 2.2Q FIELD TRIPS ...... 46 APPROVAL AND PLANNING ...... 46 FINANCIAL INFORMATION ...... 46 2.2R EMERGENCY PROCEDURES / DISASTER PREPAREDNESS ...... 46 EMERGENCY NOTIFICATIONS...... 46 EMERGENCY PROCEDURES ...... 46 SECTION 3: STUDENT CONTROL AND DISCIPLINE ...... 47 2.3A PHILOSOPHY ...... 47 2.3B PURPOSE ...... 47 2.3C PROCEDURE ...... 48 2.3D REWARDS ...... 48 2.3E CONSEQUENCES ...... 48 CUMULATIVE CONSEQUENCES ...... 49 2.3F STUDENT SUPERVISION...... 49 STUDENT BIKE RIDING / WALKING HOME ...... 49 2.3G CLASSROOM MANAGEMENT ...... 50 2.3H BULLYING ...... 50 2.3I REFERRALS ...... 51 2.3J SUSPENSIONS ...... 51 2.3K BEHAVIORAL REVIEW / ACADEMIC PROBATION ...... 52 2.3L GROUNDS FOR EXPULSION POLICY ...... 52
SECTION 4: EDUCATIONAL RESOURCES AND SUPPORT ...... 54 2.4A ASSISTANCE WITH CURRICULUM ...... 54 2.4B PROFESSIONAL DEVELOPMENT ...... 54 2.4C AUDIO-VISUAL GUIDELINES ...... 54 2.4D CLASSROOM SUPPLIES ...... 54 2.4E COPY MACHINES, PRINTERS, AND LAMINATORS ...... 54 2.4F TEXTBOOK INFORMATION ...... 55 DISTRIBUTION ...... 55 REPLACEMENT ...... 55 COLLECTION ...... 55 2.4G TEACHING SPECIALISTS ...... 55 2.4H COMPUTER LAB ...... 56 2.4I LIBRARY...... 56 2.4J STUDENT SUCCESS PROGRAM / ACADEMIC ASSISTANCE ...... 56
PART 3: PRESCHOOL INFORMATION ...... 57
SECTION 1: SCHOOL AND CLASSROOM GUIDELINES ...... 57 3.1A BIBLICAL STANDARDS ...... 57 3.1B COMMUNICATION ...... 57 CO-WORKERS ...... 57 SCHOOL OFFICE ...... 58 STUDENT FAMILIES ...... 58 3.1C CLASSROOM ENVIRONMENT ...... 58 3.1D ARRIVAL AND PICK UP TIMES ...... 58 3.1E REST / NAPTIMES ...... 59 3.1F CHILD CUSTODY ...... 59 3.1G PARENT VOLUNTEERS ...... 59 3.1H FOOD GUIDELINES ...... 60 BREAKFAST ...... 60 SNACKS AND LUNCH ...... 60 DRINKING WATER ...... 60 COOKING PROJECTS ...... 61 HOT BEVERAGES...... 61 3.1I SPECIAL CLASS PROJECTS / ACTIVITIES ...... 61 3.1J RAINY DAY ACTIVITIES ...... 61 3.1K PET SHARING POLICY ...... 61 3.1L VISITORS ON CAMPUS ...... 61 3.1M GIFTS ...... 62 PARENT GIFTS ...... 62 STUDENT GIFTS ...... 62 3.1N REIMBURSEMENTS ...... 62 3.1O CELL PHONES ...... 62 3.1P TIME OFF REQUESTS ...... 62 3.1Q WORKDAYS AND CHILDCARE ...... 62 3.1R SUBSTITUTE COVERAGE ...... 63 3.1S SPIRIT WEAR ...... 63 3.1T FACILITY USE AND CARE ...... 63 3.1U STORAGE ...... 63
SECTION 2: PROFESSIONAL RESPONSIBILITIES ...... 64 3.2A STAFF MEETINGS ...... 64 ALL STAFF MEETINGS ...... 64 TEACHER MEETINGS ...... 64 SECTION / AGE LEVEL MEETINGS ...... 64 3.2B CALENDARS ...... 64 PARENT CALENDARS ...... 64 TEACHER CALENDARS ...... 64 3.2C MAILBOXES ...... 64 3.2D CHAPEL ...... 65 3.2E DEVOTIONS ...... 65 TEACHER DEVOTIONS ...... 65 CLASSROOM DEVOTIONS ...... 65 3.2F STUDENT ATTENDANCE CARDS ...... 65 3.2G STUDENT ILLNESS ...... 65 3.2H LESSON PLAN BOOKS ...... 66 LESSON PLAN FORMAT ...... 66 3.2I STUDENT PORTFOLIOS ...... 66 3.2J STUDENT CUMULATIVE FILES ...... 67 3.2K PROGRESS REPORTS ...... 67 3.2L PARENT / TEACHER CONFERENCES ...... 67
SECTION 3: STUDENT CONTROL AND DISCIPLINE ...... 68 3.3A PHILOSOPHY ...... 68 3.3B PURPOSE ...... 68 3.3C PROCEDURES AND CONSEQUENCES ...... 69 3.3D STUDENT SUPERVISION ...... 71 3.3E BITING POLICY ...... 71 3.3F PLAYGROUND ENVIRONMENT ...... 71 3.3G PLAYGROUND RULES ...... 72
SECTION 4: HEALTH AND SAFETY ...... 74 3.4A STUDENT / STAFF RATIO...... 74 3.4B CHILD SAFETY GUIDELINES ...... 74 3.4C FIRST AID / INCIDENT REPORT ...... 74 3.4D EMERGENCY PROCEDURES / DISASTER PREPAREDNESS ...... 75 EMERGENCY EVACUATION PROCEDURE (EARTHQUAKE & NATURAL DISASTER) .... 75 EMERGENCY EVACUATION PROCEDURE (FIRE) ...... 75 EMERGENCY LOCKDOWN PROCEDURE ...... 76 3.4E BLOODBORNE PATHOGENS ...... 76 3.4F CHILD ABUSE REPORTING ...... 77 MANDATED REPORTER ...... 77 CHILD ABUSE REPORTING POLICY ...... 77 IDENTIFYING CHILD ABUSE / NEGLECT ...... 77
SECTION 5: EDUCATIONAL RESOURCES AND SUPPORT ...... 79 3.5A PROFESSIONAL DEVELOPMENT ...... 79 3.5B VISUAL MEDIA ...... 79 3.5C RESOURCE / SUPPLY ROOM ...... 79 LAMINATOR ...... 79 3.5D LEAD TEACHER ...... 80 3.5E SPECIAL NEEDS AND DISABILITIES ...... 80
SECTION 6: OTHER SPECIAL REQUIREMENTS ...... 81 3.6A DEPARTMENT OF SOCIAL SERVICES ...... 81 COMPLIANCE POSTERS ...... 81 LICENSING AGENCY INSPECTION AUTHORITY ...... 81 CARE AND SUPERVISION STATEMENT OF UNDERSTANDING...... 81 3.6B CHILD’S PERSONAL RIGHTS ...... 82
EMPLOYEE HANDBOOK ACKNOWLEDGMENT AND RECEIPT ...... 84
HARASSMENT POLICY ACKNOWLEDGMENT AND RECEIPT ...... 85
INTRODUCTION
MISSION STATEMENT The mission of Friends Christian School is to develop, nurture and equip students to positively impact their world for Jesus Christ.
VISION STATEMENT Friends Christian School (FCS-Preschool through 8th grade) exists as a ministry of Friends Church Yorba Linda and Rose Drive Friends Church to provide a rigorous and Biblically integrated curricular and extra-curricular program which promotes the growth of the whole child through a balanced and integrated focus on: academics, athletics, arts, technology, faith, and social/emotional development.
LION TRACKS Friends Christian School prepares students to become Faithful followers of Christ Collaborative and diligent workers Seekers of knowledge and critical thinkers
Lifelong, self-directed learners Involved in ministry with the community Obedient servants for God and others Notable and effective communicators Socially, emotionally, and physically well-developed
CORE VALUES We integrate Biblical Truth into everything.
Biblical studies, as a core subject, is taught at every grade level and a Christian worldview, integrating both faith and learning, is implemented in all areas of the curricular and extra curricular programs.
We educate the whole child with excellence.
Friends Christian School is committed to academic excellence, educating the whole child, maximizing each student’s potential, encouraging critical thinking, problem solving, and effective communication within the context of a Biblical worldview.
We live out what we believe as followers of Christ.
Our faculty and students will not only study Biblical truth, but will demonstrate Christian character: godly living, healthy relationships, Christian ministry, and sharing of our faith.
We partner with parents.
Friends Christian School believes that parents have the primary responsibility for the education of their children and our role is to partner with them in the training and instruction of their children. 1
EXPECTED SCHOOLWIDE LEARNING RESULTS (ESLRs) The mission of Friends Christian School is to develop, nurture and equip students to positively impact their world for Jesus Christ.
Friends Christian School will prepare its students to: 1. grow spiritually, and be individuals who: a. have accepted or been challenged to accept Jesus Christ as their personal Savior. b. recognize God’s love, will, and authority in their lives. c. prayerfully look to God and His Word daily as the source of truth and direction. d. are able to lead someone to Christ.
2. pursue knowledge, and be individuals who are self directed learners who: a. take personal responsibility in the learning processes. b. set realistic goals and prioritize to achieve those goals. c. access and assess information effectively from a variety of sources. d. demonstrate organizational and time management skills.
3. become critical thinkers who: a. analyze, evaluate and synthesize information. b. apply problem-solving strategies.
4. become effective communicators who: a. receive and interpret messages accurately. b. convey messages reflectively, critically, and clearly. c. express themselves creatively through art, drama, foreign language, music, or sports. d. express and defend their faith.
5. develop emotionally, and physically, and become individuals who: a. are emotionally and physically fit. b. effectively deal with stress. c. accept consequences for life choices.
6. develop socially and be individuals who are collaborative workers who: a. contribute and function in various group roles. b. manage interpersonal relationships within culturally and organizationally diverse settings. c. are able to effectively and courteously resolve conflicts. d. are accountable for their words and actions. e. demonstrate consideration of others.
7. become community participants who: a. demonstrate Christian ethics and integrity through positive and productive citizenship. b. contribute time, energy, and talents to improve the quality of life in their school, community, state, nation, and world.
2 PHILOSOPHY OF EDUCATION The philosophy of Christian education at Friends Christian School is based upon the existence of a living God Who created all things and has revealed Himself to us. The revelation has come through the written Word, the Bible, and through the living Word, Jesus Christ, and through creation.
The Bible is the inspired, infallible, and authoritative Word of God. Jesus Christ is the central theme of history and is the central authority of what men say, do or believe. Man was created in God’s image, but that image was ruined at the fall when man chose to sin against God. God provided a way of redemption for man through the incarnation, death, and resurrection of His Son, Jesus Christ. A regenerated person receives the Holy Spirit to guide him into all truth.
The education at Friends Christian School is God-centered and seeks to view life in every dimension as God sees it. All educational goals and objectives are found within the Bible, among which are glorifying God, reaching the lost, and training and maturing individual believers.
The knowledge of Jesus Christ is essential for personal individual development in matters physical mental, social, and spiritual. All members of the educational process at Friends Christian School are personally committed to Jesus Christ. We believe that the educational process cannot truly take place apart from the ministry of the Holy Spirit. We believe that proper relationships among family, church, and school are essential to Christian education. It is the responsibility of the parents to teach and train a child. Friends Christian School, as a ministry of the church, is an extension of the educational process of the home.
The education offered at Friends Christian School is designed to meet the student on his/her level of development and growth. We strive to instill the proper priorities of life, the first being individual commitment to Jesus Christ. The educators at Friends Christian School are committed to these basic principles and must be able to communicate them effectively.
3 STATEMENT OF FAITH We believe…
1. that the Bible is the only inspired, infallible, authoritative Word of God and is the standard for Christian living (Matthew 19:4–5 Mark 12:26; Romans 15:4; I Corinthians 14:37; II Timothy 3:16; II Peter 1:21; II Peter 3:2; II Peter 3:16).
2. that there is one God, eternally existent in three (3) persons: the Father, the Son, the Holy Spirit, each of Whom possesses equally all the attributes of Deity (Matthew 28:18–19; John 1:1–2; John 1:14; John 10:30; Acts 5:3–4; II Corinthians 13:14; Hebrews 1:1–3; Revelation 1:4–6).
3. in the Deity of Christ, in His virgin birth, in His sinless life, in His miracles, in His vicarious and atoning death through His shed blood, in His bodily resurrection, in His ascension to the right hand of the Father, in His Lordship over all of life, and in His personal return in power and glory (Luke 1:30–35; John 1:1; John 1:18; John 3:16; II Corinthians 5:21; Philippians 2:5–8; Hebrews 4:15; Leviticus 17:11; Matthew 26:28; John 1:29; Matthew 28:5–6; John 20:17; Acts 2:32-36; Philippians 3:20; I Thessalonians 4:13–18; Titus 2:13).
4. that man, though created in the image of God, is separated from God because of sin and that every person is born in a state of sin and in need of salvation in order to be reconciled to God (Genesis 1:26; Genesis 6:5; Psalm 14:1–3; Psalm 51:5; John 6:53).
5. that salvation is by grace alone through faith, by the merit of the shed blood of Jesus Christ, apart from any work (Ephesians 2:8; Isaiah 64:6; John 5:24; John 10:27–30; Romans 8:35–39).
6. in the absolute necessity of regeneration by the Holy Spirit for salvation, that the Holy Spirit indwells all believers, that the Holy Spirit gives spiritual gifts to all believers to be exercised for God's glory and the edification of believers, that all gifts are to be used in accordance with God's Word, and that holy living, not ecstatic spiritual experience, is to be the goal of every believer (I Corinthians 13:1–4; I Corinthians 14:19; John 16:13–14; John 3:6; John 16:7–11; Romans 8:9; I Corinthians 12:13; Ephesians 4:30; I John 2:20–27; Ephesians 4:11–12).
7. that the Christian is called to live a holy life, separated from patterns of fornication, idolatry, adultery, homosexuality, thievery, covetousness, drunkenness, reviling, and swindling (I Corinthians 6:9–11; Romans 12:1–2; James 4:4; II Corinthians 6:14; I John 2:16).
8. that the Scripture teaches that God's people are to assemble together regularly for worship, for edification through the Scriptures, and for mutual encouragement (Hebrews 10:23–25; Acts 2:42; Acts 20:7; I Corinthians 12:20–28; I Corinthians 16:1–2; Ephesians 4:11–16; I Timothy 4:13; II Timothy 3:16; II Timothy 4:2). 9. in the individual access of every believer to God through Christ, and the spiritual unity of believers in Christ (Hebrews 7:25; I John 2:1; I Timothy 2:5; I Corinthians 12:12–14; Ephesians 1:20-23; Ephesians 4:3–6; Colossians 3:14–15).
10. in the resurrection of the saved unto eternal life, and the lost unto eternal damnation (Luke 16:19-26; II Corinthians 5:8; II Thessalonians 1:7–9; Jude 6:7; Revelation 20:11–15).
4 HISTORY AND DESCRIPTION Friends Christian School began as a ministry of Yorba Linda Friends Church in 1975. Preschool classes were offered that first year, a kindergarten class was added the next fall, and the pattern of expansion continued through 1984, when the school included preschool through eighth grade.
In 1984, Rose Drive Friends Church joined as co-sponsor of Friends Christian School, and grades five through eight were offered at the Rose Drive church site. In September of 1985, Little Friends Preschool, which had been founded in 1969, by Rose Drive Friends Church, was integrated into the Friends Christian School system.
Today, Friends Christian School is comprised of four distinct educational organizations. Preschools are on both campuses. Kindergarten and grades one through four are located at the Friends Church Yorba Linda site on Lakeview Avenue, and grades five through eight are found on the Rose Drive campus. A fifth organization, Friends Christian School Garden Grove was opened Fall 2019. The Association of Christian Schools International (ACSI) and the Western Association of Schools and Colleges (WASC) have dually accredited kindergarten through eighth grade since 1994.
God has blessed Friends Christian School in many ways, one being the growth in attendance, expanding from a preschool of twenty students in 1975, to a current enrollment of over 800 students, preschool through eighth grade.
The School Board consists of four members representing Friends Church Yorba Linda and four members representing Rose Drive Friends Church, using the current leadership selection process in place at each church. The remaining two members are to be selected by the School Board using the current School Board at large member selection policy.
The families who have been blessed by the ministry of Friends Christian School praise God for the leadership and vision of the sponsoring churches, and appreciate the outstanding school facilities and the successful curricular and extra-curricular programs taught by competent and caring men and women of God. All of these combine to provide a quality Christian education for the children God has placed in the care of Friends Christian School.
5 ORGANIZATIONAL CHART
6 PART 1: EMPLOYMENT INFORMATION
SECTION 1: EMPLOYMENT LAWS
1.1A EQUAL EMPLOYMENT OPPORTUNITY Friends Christian School provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, sex, national origin, disability, military service, or any other status protected by federal, state, or local laws and regulations. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. If an employee or applicant has questions or concerns regarding equal employment opportunity, they should contact the Human Resources Department.
1.1B LIVESCAN FINGERPRINTING Friends Christian School requires newly hired employees be fingerprinted prior to the first day of employment. Employees may not begin work until the Human Resources Department receives fingerprint clearance from the Department of Justice and FBI. Fingerprinting can only occur once an applicant has been offered employment.
1.1C I-9 IMMIGRATION REFORM Friends Christian School employs only those persons who are legally eligible to work in the United States. All newly hired employees are asked to provide original documents verifying the right to work in the United States and sign a verification form required by federal law prior to the first day of employment. If an individual cannot verify his/her right to work within three days of hire, FCS must terminate employment.
1.1D AMERICANS WITH DISABILITY ACT Friends Christian School will not discriminate against any qualified employee or applicant with a disability and, when necessary, will provide reasonable accommodation for the known disability unless undue hardship on the operation of the school would result. Employees who require a reasonable accommodation should contact the Human Resources Department.
1.1E CAL/OSHA In accordance with applicable state workplace safety and health laws (Cal/OSHA), Friends Christian School seeks to provide a place of employment that is safe and healthful by doing everything reasonably necessary to protect the life, safety, and health of its employees. The Human Resources Department should be notified of any workplace-related injury or illness, as well as unsafe areas or potential hazards on school property. Current workplace compliance posters are displayed in break rooms on each campus, which communicate employer and employee rights and responsibilities as well as contact information.
7 SECTION 2: WORKPLACE CONDUCT
1.2A CONFLICTS OF INTEREST Friends Christian School expects all employees to conduct themselves and school business in a manner that reflects the highest standards of ethical conduct, and in accordance with all federal, state, and local laws and regulations. This includes avoiding real and potential conflicts of interests.
Friends Christian School recognizes and respects the individual employee’s right to engage in activities outside of employment, which are private in nature and do not in any way conflict with or reflect poorly on the school, while expecting its employees to model a Christian witness to students and the wider community.
It is not possible to define all the circumstances and relationships that might create a conflict of interest. If a situation arises where there is a potential conflict of interest, the employee should discuss this with the site administrator or Human Resources Department for advice and guidance on how to proceed. The list below suggests some of the types of activity that indicate improper behavior or unacceptable ethics:
• Attain outside employment, which reflects poorly on Friends Christian School.
• Conduct school business with a firm in which the employee, or a close relative of the employee, has a substantial ownership or interest.
• Sustain a substantial interest in, or participating in the management of, a firm to which the school makes sales or from which it makes purchases.
• Borrow money from school families or firms, other than recognized loan institutions, from which FCS buys services, materials, equipment, or supplies.
• Accept substantial gifts or excessive entertainment from school families, an outside organization or agency.
• Participate in civic or professional organization activities in a manner that divulges confidential school or student information.
• Misuse or reveal privileged and confidential information to those outside of FCS.
• Use one’s position in the school or knowledge of its affairs for personal gain.
• Engage in practices or procedures that violate any federal or state laws.
1.2B CONFIDENTIALITY The protection of confidential information is vital to the interest of Friends Christian School and its employees, students, and families. Confidential information is all information disclosed to or known by employees because of their employment relationship with the school that is not generally known to people outside of the school.
Employees must not give any information concerning a specific student except under judicial process, unless it is for one of the following:
8 • A parent or guardian of the student.
• A person designated by a parent or guardian of the student in writing.
• An officer or employee of a public, private, or parochial school where the student attends, has attended, or intends to enroll.
• An officer or employee of the United States, State of California, a county or city seeking information in the course of his duties.
• An officer or employee of a public or private guidance or welfare agency of which the student is a client.
• An employer or potential employer of the student.
• An official with a subpoena in a custody/divorce suit.
Restrictions imposed by this policy are not intended to interfere with the giving of information by school personnel concerning participation in athletics or other school activities, the winning of scholastic or other honors and awards, or any other such information.
An employee who improperly uses or discloses confidential school information will be subject to disciplinary action up to and including termination of employment and/or legal action, even if they do not benefit from the disclosed information.
All inquiries from the media must be referred to the Head of School.
1.2C NEPOTISM POLICY Friends Christian School desires to develop and maintain a transparent atmosphere where employees are hired based upon qualifications, with only the best qualified individuals staffing the school system as administrators, faculty, and staff. FCS also is cognizant that perceptions of partiality due to familial relationships may hinder the school’s ability to resolve conflict, or to fully address issues that, in the best interest of the school must be resolved. The employment of relatives can cause various problems, including charges of favoritism, conflicts of interest, discord, and scheduling conflicts that work to the disadvantage of the school system. School families may perceive that they are unable to address concerns because of familial ties among Board, administrators, and faculty, or staff. In order to create and promote open and safe employment relationships and to avoid the perception of favoritism, this policy has been established.
For the purposes of this policy, the term, “close relative” includes the following relationships, whether established by blood, marriage, or other legal action: mother, father, husband, wife, son, daughter, sister, brother, mother-in-law, father-in-law, sister- in-law, brother-in-law, son-in-law, daughter-in-law, step-child, aunt, uncle, nephew, niece, cousin, or grandparent.
Therefore, FCS has adopted this Nepotism Policy as detailed below.
1. This policy applies to Board members, the Head of School, administrators, faculty, and staff.
9 2. Regarding Board members: refer to Board Handbook A-5 for additional criteria. Regarding the Head of School: no close relative of the Head of School may be employed at any level within the school structure. 3. Regarding Faculty and Staff: No teacher, instructional aide, or coach shall have his/her own child in his/her own class or team, unless there is no reasonable alternative. In cases where placement of a child with a parent is unavoidable, it is expected that faculty and staff work with administrators to ensure the fair and equitable treatment of all students. This will include, but is not limited to: clear communication regarding how to address potential behavioral issues, accusations of favoritism, class interactions, etc. 4. Close relatives of FCS employees will be considered for employment based on their qualifications. Close relatives may not be hired, however, if employment would: a. Create a supervisor/subordinate relationship with a family member as defined above; b. Have the potential for creating an adverse impact on work performance; or c. Create either an actual conflict of interest or the appearance of a conflict of interest. 5. This policy must also be considered when assigning, transferring, or promoting an employee. 6. Employees who become close relatives or establish a romantic relationship may continue employment as long as it does not involve any of the above. If one of the conditions outlined should occur, attempts will be made to find a suitable position within FCS, to which one of the employees will transfer. 7. When a situation occurs, which results in a violation of this policy (whether because of the marriage of two employees or some other circumstance), one of the employees involved will be required to resign or will otherwise be discharged. Employees will be permitted to determine which of them will resign and will be required to inform FCS of their decision within a two-month period after the violation begins. If the employees cannot or do not make a decision within this two-month period, FCS leadership will decide, in its sole discretion, who will remain employed.
Paragraph 6 above, does not apply to “close relatives” who are already employed by FCS as of the effective date of this policy (June 1, 2013), and who continue to meet the conditions of their contracts. This waiver, however, may not be used as a basis for further exceptions subsequent to the effective date of this policy. Other provisions of this policy apply to current employees as of the effective date (i.e., transfers or reassignments pursuant to paragraph 4, above). As it is the intent of this policy to help create a safe and open work environment for all employees, all “close relatives” currently employed by FCS (including part-time, and/or seasonal employees) as of the effective date of this policy will be expected to meet with their immediate supervisor to confirm that the criteria outlined in paragraph 3, above, are met. To ensure the intent of this policy is honored, employees and their supervisors will be required to consider issues such as: the perception of favoritism, the chain of command, and reporting systems for concerns regarding the employee. Each will be expected to make any reasonable adjustments, as deemed necessary.
10 1.2D GRIEVANCE POLICY The Friends Christian School Board functions as a policy board and, as such, is responsible for the creation and approval of all school policies. The administration of Friends Christian School is then charged with operating the school in accordance with approved board policies.
There may be instances where school personnel disagree with a decision made by the school’s administration. If the decision aligns with board policy, the employee should follow the steps for communicating his/her disagreement outlined in section 2.1B and 3.1B of this Handbook. In these situations, the employee’s request to address the Board may or may not be granted if the Board determines that administration is operating within policy. However, employees may seek to address a grievance with the Board if the employee can demonstrate that an administrative decision violates board policy. In such cases, a grievance should be handled as follows:
1. Informal, Christlike discussion with person(s) involved, including the Head of School. All reasonable attempts should be made to resolve the situation. 2. If the issue is unresolved, the grievant (person filing the grievance) shall submit a written grievance to the School Board. The grievance must be filed within 10 working days of the circumstance which precipitated the grievance. If it is necessary to adjust the timeline, all parties will be notified. 3. The School Board Chair will respond within three business days, and the Board will provide a recommendation within 10 business days. They may affirm or amend the Head of School's recommendation, whole or in part. This decision is considered final. 4. Records of all grievances will be maintained by the Human Resources Department. If the School Board becomes involved they will also keep records. All records will be kept in a separate and confidential file classified as private.
1.2E HARASSMENT POLICY Friends Christian School is committed to providing an environment in which people are treated with dignity, decency and respect and will not tolerate discrimination or harassment of, or by, any student, employee, volunteer, or other FCS community member. Through enforcement of this policy and by education of its employees, FCS seeks to prevent, correct and discipline behavior that violates this policy.
All employees, regardless of their position, are covered by and are expected to comply with this policy and to take appropriate measures to ensure that prohibited conduct does not occur. Appropriate disciplinary action will be taken against any employee who violates this policy based upon the seriousness of the offense, up to and including termination of employment. Administrators and supervisors who knowingly allow or tolerate discrimination, harassment or retaliation, including the failure to immediately report such misconduct to the Human Resources Department, are in violation of this policy and subject to discipline.
In accordance with all federal, state, and local laws and regulations, FCS enforces this policy with the following definitions and guidelines:
11 HARASSMENT Friends Christian School prohibits harassment of any kind, including sexual harassment, and will take appropriate and immediate action in response to complaints or knowledge of violations of this policy. For purposes of this policy, harassment is any verbal or physical conduct designed to threaten, intimidate or coerce a student, employee, volunteer, or other FCS community member.
The following examples of harassment are intended to be guidelines and are not exclusive when determining whether there has been a violation of this policy:
• Verbal harassment includes comments that are offensive or unwelcome regarding a person's race, color, age, sex, national origin, body, disability or appearance, including epithets, slurs and negative stereotyping.
• Nonverbal harassment includes distribution, display or discussion of any written or graphic material that insults, belittles, or shows hostility or disrespect toward an individual or group because of race, color, age, sex, national origin, body, disability or appearance, or any other protected status.
SEXUAL HARASSMENT Friends Christian School prohibits sexual harassment, which is a form of unlawful employment discrimination, and is defined by the EEOC as “unwelcome sexual advances, requests for sexual favors, and other visual, verbal, or physical conduct of a sexual nature... when ... submission to or rejection of such conduct is used as the basis for employment decisions ... or such conduct has the purpose or effect of ... creating an intimidating, hostile or offensive working environment." The conduct must be considered sufficiently severe or pervasive enough to create a school or work environment that a reasonable person would consider intimidating, hostile, or offensive.
Sexual harassment occurs when unsolicited and unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature:
• Is made explicitly or implicitly a term or condition of employment, status or promotion, or continuation of volunteer activities.
• Is the basis for an employment decision affecting the harassed employee, or continuation volunteer activities.
• Is the basis for any decision affecting benefits, services, honors, programs, or other activities available to the student, employee, or volunteer.
• Unreasonably interferes with an employee's work performance or creates an intimidating, hostile or otherwise offensive environment.
Sexual harassment may take different forms. The following examples of sexual harassment are intended to be guidelines and are not exclusive when determining whether there has been a violation of this policy:
• Verbal sexual harassment includes innuendoes, suggestive comments, jokes of a sexual nature, sexual propositions, lewd remarks and threats; requests for any type of sexual favor (this includes repeated, unwelcome requests for dates); and verbal abuse or "kidding" that is oriented toward a prohibitive form of harassment, including that which is sexual in nature and unwelcome. 12
• Nonverbal sexual harassment includes the distribution, display or discussion of any written or graphic material that are sexually suggestive or show hostility toward an individual or group because of sex; suggestive or insulting sounds; leering; staring; whistling; obscene gestures; content in letters, notes, e-mails, photos, text messages, tweets and Internet postings, or other forms of communication that are sexual in nature and offensive.
• Physical sexual harassment includes unwelcome, unwanted physical contact, including touching, tickling, pinching, patting, brushing up against, hugging, cornering, kissing, fondling, and forced sexual intercourse or assault.
Courteous, mutually respectful, pleasant, no coercive interactions between employees that are appropriate in the workplace and acceptable to and welcomed by both parties are not considered to be harassment, including sexual harassment.
RETALIATION Friends Christian School prohibits retaliation of any kind, which the EEOC defines as “punishment of an employee by an employer for engaging in legally protected activity such as making a complaint of harassment or participating in workplace investigations.”
No benefit or penalty may be imposed on an employee or volunteer in response to:
• Filing or responding to a legitimate complaint of discrimination or harassment. • Appearing as a witness in the investigation of a complaint. • Serving as an investigator of a complaint.
Lodging a legitimate complaint will not be used against the employee or have an adverse impact on the individual's employment status. However, filing groundless or malicious complaints is an abuse of this policy and will be treated as a violation. Any person who is found to have violated this aspect of the policy will be subject to discipline up to and including termination of employment.
CONFIDENTIALITY All complaints and investigations are treated confidentially to the extent possible, and information is disclosed strictly on a need-to-know basis. Under no circumstances will the victim be required to resolve the complaint directly with the offending party. All information pertaining to a complaint or investigation under this policy will be maintained in secure files within the Human Resources Department.
COMPLAINT PROCEDURE Friends Christian School has established the following procedure for lodging a complaint of harassment, discrimination, or retaliation. FCS will treat all aspects of the procedure confidentially to the extent reasonably possible.
• Complaints should be submitted to a site administrator or supervisor within one working day after an incident has occurred, preferably in writing.
• Upon notification, the site administrator or supervisor will immediately inform the Head of School and Human Resources Department of the complaint.
13 • The Head of School will inform the School Board of the complaint within 24 hours.
• The Head of School will initiate and supervise an investigation to determine whether there is reasonable basis for believing that the alleged violation of this policy occurred.
• If necessary, the complainant and the respondent will be separated during the course of the investigation, either through internal transfer or administrative leave.
• The investigation will include interviews with the complainant, the accused, and any witnesses or relevant persons to determine whether the alleged conduct occurred.
• Upon conclusion of an investigation, the Head of School will review all evidence and submit a written report of his/her findings to the complainant, the accused, the site administrator or supervisor, and the Human Resources Department.
• If it is determined that a violation of this policy has occurred, the Head of School will take prompt and remedial action against the accused, which will be commensurate with the severity of the offense. Action taken will not be communicated to the complainant. The appropriate action will depend on the following factors:
o The severity, frequency, and pervasiveness of the conduct; o Prior complaints made by the complainant; o Prior complaints made against the accused; and o The quality of the evidence (i.e. firsthand knowledge, credible corroboration).
• If the investigation is inconclusive or if it is determined that there has been no violation of policy but potentially problematic conduct may have occurred, the Head of School may recommend appropriate preventive action.
• The Head of School will also inform the School Board of the resolution to the complaint.
1.2F DRUG, ALCOHOL, AND SMOKE-FREE WORKPLACE Friends Christian School is a drug, alcohol, and smoke-free workplace. The unlawful possession, use, distribution, or being under the influence of illegal drug and/or misuse of legal drugs is prohibited both on and off campus. Consuming alcohol and working under the influence of alcohol while on campus, as well as abuse of alcohol off campus is also prohibited. All smoking is prohibited on campus. Compliance with this policy is a condition of employment and substance abuse screening may be conducted pre- employment and for cause. Any employee violating this policy is subject to discipline, up to and including termination, for the first offense.
1.2G WORKPLACE VIOLENCE PREVENTION Friends Christian School is committed to providing an environment that is safe, and free from violence. Threats, threatening language, acts of aggression, or violence toward or by an employee, volunteer, student, or FCS community member will not be tolerated on campus or at school-sponsored events. Employees must inform their supervisor of any known threat without fear of retaliation for reports made in good faith. Any threats or acts of aggression will result in disciplinary action, up to and including termination. Violence against FCS property or employees will be prosecuted accordingly. 14 1.2H EMERGENCIES Emergency drills are conducted on each campus at Friends Christian School at least once per month, which include instruction and practice in the event of a fire, earthquake, lock down, or other emergency. Employees become familiar with procedures to follow and routes to take in case of evacuation. Employees have received First Aid/CPR training and emergency supplies are stored in secure locations on campus. If emergency services are needed, an employee should dial 911 to reach help.
1.2I INTERNET USAGE POLICY Employees are expected to use the Internet responsibly and productively while on campus. Internet access should be limited to job-related activities only, which include research and educational learning that would help an employee in their position. All data stored, processed, and/or transmitted using Friends Christian School computer systems are considered school property and there is no right to privacy. FCS reserves the right to conduct individualized searches of a user’s actions on the Internet if there is reasonable suspicion that a law has been violated. Administrators may review files and communications to maintain system integrity and ensure technology and electronic information is used responsibly.
1.2J SOCIAL MEDIA POLICY Employees are expected to model responsible and appropriate behavior at all times, which applies to all forms of social media such as Twitter, Instagram, Facebook, YouTube, and other social networking sites, whether professional or personal in nature. Employee’s must also ensure their social media content provide a positive representation of Friends Christian School to the public. The following guidelines have been established to further the FCS mission and protect its community.
• Employees are responsible for the information they post, share, or respond to online. Inappropriate or offensive content may be grounds for disciplinary action, up to and including termination.
• Employees must not initiate contact or “friend” current FCS students. Friend requests from current students must be denied.
• Employees may access professional (FCS) social media accounts during work hours and on school computers.
• Employees must not access personal social media accounts during work hours or from school computers.
15 SECTION 3: EMPLOYMENT RELATIONSHIP
1.3A EMPLOYMENT AT-WILL Friends Christian School is an at-will employer, unless otherwise stated in a written individual employment agreement or contract signed by the Head of School. This means that either the employee or FCS may terminate the employment relationship at any time, for any reason, with or without notice.
This Employee Handbook is not intended to create an employment agreement, express or implied, nor any other document provided to the employee be construed as a contract that employment or benefits will continue for any period. In addition, no FCS representative is authorized to modify this policy for any employee or to enter into any agreement, oral or written, which changes the at-will relationship.
Any salary figures provided to an employee in annual or monthly terms are stated for the sake of convenience or to facilitate comparisons and are not intended and do not create an employment contract for any specific period.
Nothing in this policy is intended to interfere with, restrain, or prevent any employee from exercising his/her rights under applicable law and regulation.
1.3B EMPLOYMENT CLASSIFICATION Employee status must be organized by classification and category to administer employee policies and benefits, which ensure compliance with federal and state laws and regulations. Friends Christian School classifies its employees as shown below and may review or change employee classifications at any time as applicable law, regulation, or job duties change.
• Exempt: Employees paid on a salary basis and ineligible to receive overtime pay.
• Non-Exempt: Employees paid on an hourly basis and eligible to receive overtime pay at the rate of one and a half times their normal rate of pay for hours worked more than eight per day or 40 per week.
• Full-Time: Employees hired to work 30 hours or more per week who maintain a continuous employment status through the school or calendar year. These employees are eligible for the full-time benefits package, which are subject to the terms, conditions, and limitations of each benefits program.
• Part-Time: Employees hired to work less than 30 hours per week who maintain continuous employment status through the school or calendar year. These employees may be eligible for some benefits offered by the school, which are subject to the terms, conditions, and limitations of each benefits program.
• Temporary, Seasonal, or Substitute: Employees hired to work for short periods of time as interim replacements to temporarily supplement the workforce, assist in the completion of a specific project, or fill a temporary vacancy for a limited duration of time. Employment beyond any initially stated period of time does not imply a change in employment status.
16 1.3C WORK HOURS The standard workweek is Monday through Friday, with normal operating hours from 8:00 a.m. to 4:00 p.m., and generally consists of 40 work hours. The hours of specific assignments vary and are specified in an employee’s annual contract or employment agreement. Assignments are either 10 months (school year) or 12 months (year-round).
A Friends Christian School Master Calendar, which includes important dates for the school year, such as the first and last workday of the year, is provided to each employee at the beginning of the school year. All weekdays between those dates are considered regular workdays for employees, except holidays. Teachers (grades K–8th) are expected to remain on campus for 30 minutes after the end of the school day. The calendar also includes all special events that teachers are required to attend such as, but not limited to, Staff Orientation, Professional Development, Back-to-School Night, Parent-Teacher Conferences, the Christmas Program, Open House, 8th Grade Graduation, and End-of-the-Year Breakfast. Teachers are also encouraged to attend and support FFF functions. Teachers are also required to attend daily morning meetings (devotions, grade level meetings, teacher’s meeting and staff fellowship) and be prepared for class before students enter the classroom, as well as guarantee his/her availability to students, parents, and administrators before and after school.
1.3D TIME AND ATTENDANCE Friends Christian School expects employees make every effort to be present for work. Employees are expected to adhere to their assigned schedule. In order for FCS to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave prior to occurrence. Breaks and meal periods may only be taken during times coordinated with the employee’s supervisor. Any deviation from assigned hours must have prior approval from the employee’s site administrator or supervisor.
Employees who are unable to report to work shall follow the procedures for reporting his/her absence. Any time spent not working during an employee’s scheduled day must be accounted for using the appropriate reasons as defined in the Leave section of this Handbook. Failure to report to work or notify of an absence could result in disciplinary action up to and including termination.
Employees who are chronically tardy and fail to provide adequate notice of tardiness will also be subject to disciplinary action. Tardiness is defined as failing to report to work at the scheduled start time of an employee’s shift or workday, including failing to report back to work on time after a scheduled meal break, without having preapproval to report late from a supervisor. Tardiness may also include any instances where an employee has arrived at the start of his/her workday, but is not prepared to begin working at that time.
EXEMPT EMPLOYEES Exempt employees are paid on a salaried basis and required to work any hours necessary to perform duties for the job, but are generally eight hours per day and 40 hours per week, unless otherwise noted in the annual contract or employment agreement. 17 NON-EXEMPT EMPLOYEES Non-exempt employees are paid on an hourly basis and required to accurately record all regular and overtime worked, which must be approved by the employee’s supervisor at the end of each pay period. Employees who work six or more consecutive hours per day are required to take an uninterrupted meal break (of at least 30 minutes) away from the work area. Meal breaks are scheduled based upon the operational needs of the department and need to be planned accordingly.
Friends Christian School currently utilizes two methods in recording time for non-exempt employees: electronic time clocks (ADP Workforce Now) and manual timecards. The method used is determined by position and location. Non-exempt employees will always use the electronic time clock method, unless traveling on school business trips, in which case a manual timecard is used. Temporary and seasonal employees always use the manual timecard method.
ELECTRONIC TIME CLOCKS ADP Workforce Now allows non-exempt employees to clock in and out while on campus, using a computer, iPad, or cell phone to record his/her time worked. Employees must clock in and out daily and keep as close to the minute of their scheduled hours as possible. Once an employee clocks out for a meal break or for the day, they may not perform any more work duties. If a clock in or out is missed, the employee must report it to their supervisor as soon as possible.
MANUAL TIMECARDS A manual timecard allows non-exempt employees, such as temporary hires, seasonal coaches, or employees traveling on school business trips, to record their time worked off campus.
MEAL BREAKS In accordance with California law, Friends Christian School provides a 30-minute meal break to non-exempt employees who work more than five hours a day, unless they work under six hours total and elect in writing to waive the meal break. Employees can contact their supervisor or the Human Resources Department for a meal break waiver if needed. Meal breaks are unpaid and employees are required to clock out during this 30-minute period. Employees must be relieved of all work duties and are encouraged to take their break away from the work area.
OVERTIME When required due to the needs of the school, non-exempt employees may be asked to work overtime, which is actual hours worked more than eight hours per day or 40 hours per week. Non-exempt employees will be paid compensation at the rate of one and a half times their regular rate of pay. Paid leave, such as holiday, sick or vacation, PTO, bereavement time, and jury duty do not apply toward time worked or overtime. All overtime must be pre-approved by the employee’s supervisor. Failure to adhere to this pre-approval requirement will be addressed through the employee’s performance evaluation.
18 1.3E COMPENSATION Friends Christian School typically pays exempt employees monthly and non-exempt, substitute, and temporary/seasonal employees semi-monthly. Additionally, K-8th teachers are given the option of being paid in 10 months or deferring payroll over 12 months.
Employees are paid on the 15th and/or last day of each month, according to their pay class. If the regularly scheduled payroll date falls on a weekend or holiday, employees will be paid the last working day immediately preceding the regular pay date. A pay cycle calendar is established at the beginning of each fiscal year and distributed to departments across campus, but is also available upon request from the Finance Department.
Employees receive a live paycheck, unless a request for direct deposit to a bank account is made. An authorization form to request direct deposit is available in the Finance Department.
Each pay date, employees receive a statement showing gross pay, deductions, net pay, paid leave balance(s) and/or usage. Mandatory payroll deductions include federal, state, Social Security and Medicare taxes, based on IRS regulations and the employee’s W-4. Optional deductions include contributions to an FCS benefit plan, such as medical, dental, vision, flexible spending account(s), voluntary insurances, and retirement. As a ministry of FCYL and RDFC, FCS employees are exempt from paying State Disability or Unemployment Insurance.
Employees who believe there is a discrepancy on their paycheck should immediately contact the Finance Coordinator for further assistance.
CALIFORNIA WAGE THEFT PREVENTION ACT Employees are notified their rate of pay, pay schedule, worker’s compensation insurance information, and any applicable benefits at the time of hire.
DEDUCTIONS FROM PAY / SAFE HARBOR EMPLOYEES Friends Christian School does not make improper deductions from the salaries of exempt employees and complies with the salary basis requirements of the Fair Labor Standards Act (FLSA) and California Department of Industrial Relations. Employees classified as exempt will be notified of this classification at the time of hire or change in position. Permitted deductions include:
• Federal or state requirements by law (i.e. income taxes or garnishments); • Benefits specifically authorized by an employee (i.e. insurance); • Absence from work for personal reasons other than sickness or disability; • Absence from work due to sickness or disability if made in accordance with a bona fide plan, policy or practice of providing compensation for salary lost due to illness; • Offset amounts received as witness or jury fees, or for military pay; • Unpaid disciplinary suspensions
During the week an exempt employee begins work for FCS or during the last week of employment, the employee will only be paid for actual hours worked. In addition, an employee may be paid only for hours worked during a period when the employee is using unpaid leave under the Family and Medical Leave Act (FMLA).
19 Exempt employees who believe an improper deduction has been taken from his/her pay should immediately contact the Human Resources Department.
1.3F BENEFITS INSURANCE PROGRAMS AND RETIREMENT FOR FULL-TIME EMPLOYEES Employees working 30 contracted hours or more per week are entitled to the following benefits:
• Medical and Dental Insurance: FCS pays 50% of the premium for the HMO plan. If an employee chooses the PPO plan, they are responsible for the difference between the HMO cost and the PPO cost.
• Vision Insurance: The employee is responsible for 100% of the premium cost.
• Flexible Spending Account: The employee can deduct pre-tax dollars from their paycheck for medical, dental, vision or dependent care expenses.
• Basic Life and Accidental Death & Dismemberment Insurance: FCS pays 100% of the premium for the employee to receive an insurance benefit equal to one times annual compensation.
• Short- and Long-Term Disability Insurance: FCS pays 100% of premium costs.
• Retirement Plan: After two years of continuous employment, FCS will contribute to a 403(b) account in the employee’s name according to the following schedule:
Year % of Pay Contribution
3 2% 4 3% 5-9 4% 10-14 5% 15+ 6%
WORKER’S COMPENSATION Workers’ compensation is a “no-fault” system that provides compensation for medical expenses and wage loss to employees who are injured or who become ill because of employment. Friends Christian School pays the entire cost of workers’ compensation insurance. The insurance provides coverage for related medical and rehabilitation expenses and a portion of lost wages to employees who sustain an injury on the job.
If an employee sustains a job-related injury or illness, it is important to notify their supervisor and the Human Resources Department immediately. The supervisor will complete an injury report with input from the employee and return the form to the Human Resources Department. Human Resources will file the claim with the insurance company by the next business day. In cases of true medical emergencies, call 911 or report to the nearest emergency room.
20 TUITION DISCOUNT Part-time employees working 20-29 contracted hours per week will receive a 25% discount on dependent student tuition costs. Full-time employees working 30 or more contracted hours per week will receive a 50% discount on dependent student tuition costs. Substitute, temporary, or seasonal employees do not receive a discount on tuition costs.
EXTENDED CARE DISCOUNT Employees with dependent students will receive free extended care during the hours in which the employee is working.
RETIREMENT PLAN Employees working a minimum of 20 hours per week are immediately eligible to participate in the retirement plan from the first day of employment.
EDUCATIONAL LOAN POLICY After one year of employment, employees working a minimum of 20 hours per week are eligible to apply for an educational loan. The employee must apply in writing to the Head of School and Finance Director. A qualifying class is one that receives prior approval from the site administrator. A maximum of three units per semester is eligible for loan consideration. Friends Christian School will grant an interest-free loan for 100% of the actual (receipted) costs of tuition, registration, and books for qualifying classes. Coursework should begin no earlier than 30 days prior to the contract year for which the loan is applied. The loan will not be retroactive prior to the start of the semester or quarter in which the coursework is to be taken and will be repaid through equal payroll deductions following approval of the loan and may not extend beyond the last pay period of the current contract year. The term of the loan shall extend only for the remaining term of an employee’s contract. If an employee is terminated prior to the end of the school year, the remaining loan balance is immediately due and payments will be deducted from the employee's final paycheck to the extent covered.
1.3G LEAVE PAID LEAVE POLICY: SICK, VACATION, AND PTO Paid leave for Friends Christian School employees is provided as a means of providing for employees needs and quality of life. All FCS employees are entitled to leave according to their Employee Group:
Group 1: Contracted teachers grades K-8th
Group 2: Classified employees working in 10-month assignments (includes preschool teachers, support staff, and lunch/extended care workers) whether full or
part-time
Group 3: Classified employees working in 12-month assignments (includes administrators, managers, office staff, and support staff) whether full or part-time
21 Paid Leave Benefits:
Group 1 (Contracted teachers grades K-8th):
Group 1 employees participate in a Paid Time Off (PTO) program. These employees are credited with 10 working days Paid Time Off (PTO) time at the beginning of each contract year. In accordance with applicable law, employees may utilize these days for sick leave or for personal time off (i.e., to attend appointments, take care of personal needs, attend school functions of their own children, etc.).
At the beginning of the contract year, Group 1 employees must elect whether to accrue unused balances up to a maximum of 30 working days PTO credit, or to have unused PTO paid out at the conclusion of the contract year. Once an employee has accrued 30 working days PTO time, accruals will cease until the employee’s PTO balance is below 30 working days.
Unused accrued PTO is paid out upon separation from FCS employment.
Group 2 (Classified employees working 10-month assignments):
Group 2 employees participate in a Paid Time Off (PTO) program. These employees accrue PTO time at the rate of .04545 hours per hour worked, provided that the employee accrues no less than 24 hours PTO per year. In accordance with applicable law, employees may utilize these days for sick leave or for personal time off (i.e., to attend appointments, take care of personal needs, attend school functions of their own children, etc.).
At the beginning of the contract year, Group 2 employees must elect whether to accrue unused balances up to a maximum of 240 hours PTO credit, or to have unused PTO paid out at the conclusion of the contracted year. Once an employee has accrued 240 hours PTO time, accruals will cease until the employee’s PTO balance is below 240 hours.
Unused accrued PTO is paid out upon separation from FCS employment.
Group 3 (Classified employees working 12-month assignments):
Group 3 employees participate in a paid vacation and sick leave program. These employees accrue according to the following formulas:
Sick Leave: Employees in Group 3 accrue sick leave at the rate of .03846 per hour worked (up to 80 hours per year, with part-time employees who work a reduced schedule accruing a minimum of 24 hours/year). Sick leave may be utilized for the employee’s illness, doctor’s or medical appointments, or the illness of a dependent family member pursuant to applicable law and policy.
Sick leave may be accrued to a maximum of 120 hours. When an employee’s accrued sick leave reaches 120 hours, accruals will stop until the balance is reduced below 120 hours.
22 Vacation Leave: Employees in Group 3 accrue vacation leave at the following rates:
Employees with 0-3 years of FCS service: .03846 hours per hour worked (up to 80 hours/year)
Employees with 4-6 years of FCS service: .05769 hours per hour worked (up to 120 hours/year)
Employees with 6+ years of FCS service: .0865 hours per hour worked (up to 180 hours/year)
Unused Vacation Leave may be accrued to a maximum of 240 hours. When an employee’s vacation leave balance reaches 240 hours, the employee’s vacation leave accrual will stop until the total balance drops below 240 hours.
Unused Vacation Leave is paid out upon separation from FCS employment.
JURY DUTY / SUBPOENAED COURT APPEARANCE Employees are asked to request the courts defer jury duty summons until such time that school is not in session, but will be granted leave with pay up to five days less any amount received in compensation as provided by law if they miss work for jury duty service. Employees will also be granted leave with pay up to five days less any amount received for witness fees as provided by law to appear in court if subpoenaed.
Employees must notify their supervisor as soon as notification is received so work schedules can be arranged. The Human Resources Department should also be provided documentation of jury duty service or subpoena. Days served will not count against paid leave.
BEREAVEMENT LEAVE Employees may take up to three days of paid bereavement leave upon the death of an immediate family member, such as a spouse, parent, sibling, child, grandparent, grandchild, or alike in-law. Employees may take up to one day of paid bereavement leave to attend the funeral of an extended family member, such as an aunt, uncle, or cousin. Should the employee need additional time (i.e., travel or other obligations) the employee may utilize paid leave or request an unpaid leave of absence. Employees must request leave from their supervisor as soon as possible so work schedules can be arranged.
MILITARY LEAVE Employees with uniformed service military obligations will be granted leave in accordance to federal and state law. Employees should notify their supervisor and the Human Resources Department as soon as service is known, unless military necessity prevents such notice. A supervisor may not deny a request for military leave. A maximum absence of five years is allowable with employment rights retention. Upon return from military leave, employees will be granted the same seniority, pay, and benefits as if they had continuously worked.
VOTING Employees who need time off to vote should discuss scheduling accommodations with their supervisor.
23 FAMILY AND MEDICAL LEAVE In accordance with federal and state law, Friends Christian School provides Family and Medical Leave Act (FMLA) leave to eligible employees. There are many requirements, qualifications, and exceptions under these laws, and each situation is different. Please contact the Human Resources Department with any questions.
Eligible employees must have worked for FCS a minimum of 12 months and 1,250 hours. FCS will grant an eligible employee up to 12 weeks of unpaid, job- and benefit-protected leave in any 12-month period for certain family and medical reasons, which include:
• Birth of a child and to care for that child; • Placement of a child for adoption/foster care and to care for a placed child; • Care for a spouse, child, or parent with a serious health condition; • A serious health condition that makes the employee unable to work; or • Activities and responsibilities that arise from active military duty for an employee or an employee’s spouse, child, or parent.
FCS will also grant up to 26 weeks of unpaid, job- and benefit-protected leave in any 12-month period to care for a covered service member of the military who has a serious injury or illness incurred in the line of active duty that may render the service member medically unfit to perform his/her work duties and for which the service member is undergoing medical treatment, recuperation, therapy, or is in outpatient status, or on the temporary disability retired list.
If an FCS married couple each wish to take leave for one of the above reasons, the married couple combined may only take from the total weeks mentioned above.
Employees must utilize paid leave balances for FMLA before they are unpaid for that leave. Applicable law and regulation allow hourly amounts to be deducted from the salary of exempt employees without affecting the employee’s exempt status. This special exception extends only to eligible employees use of FMLA leave.
Employees must provide sufficient information to the Human Resources Department for eligibility determination. Employees are required to provide certification and periodic recertification supporting the need for leave. Within five working days, FCS will inform the employee requesting leave whether they are eligible under FMLA. If they are eligible, the notice will specify the employee of their rights and responsibilities. If not eligible, FCS will provide a reason for ineligibility.
Employees need not use FMLA days consecutively. Leave may be taken intermittently or on a reduced work schedule when medically necessary. Employees must make reasonable efforts to schedule leave so as not to disrupt FCS operations. Employees must provide 30 days advance notice to supervisors when the need is foreseeable. When 30 days notice is not feasible, the employee must provide notice as soon as possible and comply with normal FCS call-in procedures.
Upon return from leave, most employees will be restored to their original or equivalent positions with equivalent pay, benefits, and other employment terms. However, an employee on FMLA leave does not have any greater right to reinstatement or to other benefits and conditions of employment than if the employee had been continuously employed during the leave period. 24 LACTATION ACCOMMODATION Friends Christian School will provide a reasonable amount of break time and a suitable location to accommodate an employee’s need to express breast milk for the employee's infant child. The break time should run concurrently with any break time already provided to the employee. Break time that does not run concurrently will be unpaid. FCS will make reasonable efforts to provide the employee with the use of a room (or other location that is not a bathroom) in close proximity to the employee's work area for the employee to express milk in private and without intrusion. Per California law, the room will have a place to sit, access to electricity, and a sink with running water. Access to a nearby refrigerator to store breast milk will also be provided.
An employee who desires a lactation accommodation should contact their supervisor and/or the Human Resources Department. Together with the employee, the supervisor will determine when and where lactation breaks occur. Please note, however, that FCS is not required to provide an employee break time if to do so would seriously disrupt business operations.
FCS will not tolerate discrimination or retaliation against an employee who exercises their right to this accommodation. If you believe you have been denied your right to a lactation accommodation, please notify the Human Resources Department.
1.3H CERTIFICATION REQUIREMENTS ACSI AND STATE TEACHING CREDENTIAL K-8th teachers are required to hold a valid ACSI Teaching Certificate and current State Teaching Credential. Employees pay the initial and renewal fees. Renewal requirements for ACSI Certification include maintaining professional and spiritual growth through attendance at workshops, in-service, seminars, or college classes. Opportunities for participation in such events are made available throughout the school year. Any questions concerning certification or professional development may be directed to the Curriculum and Instruction Directors.
FIRST AID / AED / CPR Employees must have First Aid and AED/CPR Certification within the first six months of hire and as a condition of employment. FCS will arrange training classes and advise employees of available dates. FCS pays for initial First Aid and CPR certification, as well as First Aid recertification. Employees are not required to renew CPR certification, except for Preschool employees, K-8th P.E. teachers, and coaches (FCS pays for recertification of these employees). If an employee cannot attend one of the prearranged classes, they may attend another qualified First Aid and/or CPR class of choice. FCS will reimburse the employee in an amount equal to the cost of the employee attending the sponsored class.
25 SEXUAL HARASSMENT California law requires FCS provide harassment prevention training to all employees. Supervisors must receive two hours of training within six months of assuming their position and every two years thereafter. Non-supervisory employees must receive one hour of training every two years. FCS will arrange training classes and advise employees of available dates.
MANDATED REPORTER California law requires FCS to provide mandated reporter training within the first 90 days of employment and every two years thereafter. Mandated reporters who have knowledge of or reasonably suspect a child has been the victim of child abuse/neglect must report the suspected incident. The reporter must contact a designated agency as soon as possible and send a written report within 36 hours of the incident.
TB CLEARANCE Employees must submit certification of tuberculosis clearance prior to the first day of employment and every four years thereafter as a condition of employment. FCS will reimburse the employee for all required TB testing, up to a maximum allowable amount.
IMMUNIZATIONS (PRESCHOOL ONLY) California law requires preschool employees to provide proof (or exemption) of immunization for measles, pertussis, and influenza prior to employment at FCS.
1.3I PERSONNEL FILES Personnel files are maintained by the Human Resources Department and considered confidential. The file contains complete employment records, including new hire information, yearly contracts and evaluations, information concerning movement on the salary scale, and other such relevant information. In addition, preschool personnel files will be maintained at each Preschool, as required by California law and licensing regulations.
Employees have the right to review their own personnel file at any time in the Human Resources Department. Neither the file nor any of its contents may be removed from location; however, an employee may request copies of the contents on file. Supervisors may only have access to personnel file information on a need-to-know basis. Representatives of government or law enforcement agencies, in the course of their duties, may be allowed access to file information.
1.3J EMPLOYMENT AGREEMENTS AND CONTRACTS Annual 12-month employment agreements are issued to administrators, directors, and office staff whose work is required year-round to ensure school business remains operational. Employment agreements are issued once and followed-up each subsequent year with an addendum indicating any changes to scheduling and/or compensation.
26 Annual 10-month contracts are issued to K-8th credentialed teachers, preschool teachers, instructional aides, and support staff whose responsibilities include direct work with students. These contracts are issued based on the documentation of employee qualifications present in the personnel files. Employees are responsible to notify the Human Resources Department whenever additional professional qualifications are completed (i.e. academic degrees, certificates, or training/education).
Temporary/seasonal contracts are issued as needed throughout the school year to employees who are hired for work during a specific event or season.
1.3K PERFORMANCE EVALUATIONS Annual performance evaluations are used to recognize exemplary skills and accomplishments of all employees, serve as a criterion for contract renewals, and identify areas needing improvement. When the evaluation indicates a need for improvement, the expectation is for the employee to take initiative to improve their performance and for their supervisor to assist them in obtaining any needed job skills. These evaluations allow for discussion between employee and supervisor about job performance expectations for the next school year. A signed copy of the performance evaluation is kept in the employee’s personnel file.
TEACHER OBSERVATIONS AND EVALUATIONS Site administrators conduct informal classroom observations for each teacher throughout the school year. New teachers are formally observed at least twice per year and other teachers based on years of experience. Teachers are asked to develop a Professional Growth Plan for themselves at the beginning of the school year. This plan identifies an area of growth chosen by the teacher on which to work during the year, as well as research and strategies to improve the selected area. The site administrator visits each teacher in his/her classroom to observe implementation of the plan and then meets for a formal evaluation afterward. Teachers are given the opportunity to respond to the evaluation during the conference, and in writing if desired. A copy of the evaluation is kept in the teacher’s personnel file.
1.3L SEPARATION FROM EMPLOYMENT AND EXIT INTERVIEWS In cases of voluntary resignation, employees are asked to provide a minimum of two weeks written notice to their supervisor of their intention to leave employment from Friends Christian School.
All departing employees will have the opportunity to participate in an exit interview. The purpose of this is for FCS to affirm the ministry and service of departing employees, understand the factors that contributed to an employee’s decision to leave employment, enable administrators to identify trends or issues requiring attention or opportunities for improving FCS’s ability to respond to employee issues, and to develop retention strategies.
27 1.3M DRESS AND GROOMING POLICY The attire and appearance of each employee at Friends Christian School should reflect professionalism while supporting our school’s mission. In keeping with this expectation, the following guidelines apply to all employees:
• On chapel days, Back-to-School Night, and Open House female employees must wear skirts, dresses, or nice pants; male employees must wear nice slacks and a collared shirt or sweater.
• Denim jeans should reflect a professional look.
• Tight, low-cut, sheer, and/or revealing clothing is unacceptable.
• Safe and appropriate footwear is required at all times on campus.
• P.E. teachers, playground supervisors, lunch and extended care workers may wear shorts with a finished hem, not excessively baggy or tight, not higher than mid-thigh.
• Visible tattoos with offensive, anti-Christian/religious, controversial, or disturbing messages/imagery are prohibited. In such cases, the employee will be asked to keep the tattoo or piercing covered during work hours and while at school events.
• Facial tattoos are prohibited.
• Ear piercings judged to create a distraction or safety concern are prohibited. Ear gauges are prohibited.
• A single nose piercing (small stud or loop) is permitted. All other facial piercings, including tongue piercings, are prohibited.
The determination of whether an employee’s attire, tattoos and/or body piercings conform to the FCS Dress Code Policy will be made by the Head of School and site administrators. In situations where a tattoo and/or piercing do not conform to the school’s dress code, the administration will seek to reach a reasonable accommodation to allow the employee to remain at FCS. It is recommended that an employee speak with administration prior to getting a visible tattoo or piercing.
28 PART 2: ELEMENTARY AND MIDDLE SCHOOL INFORMATION
SECTION 1: SCHOOL AND CLASSROOM GUIDELINES
2.1A BIBLICAL STANDARDS As employees at Friends Christian School, and as godly examples for the students under our ministry, we must keep our words and deeds professional at all times.
“Brothers and sisters, I do not consider myself yet to have taken hold of it. But one thing I do: Forgetting what is behind and straining toward what is ahead, I press on toward the goal to win the prize for which God has called me heavenward in Christ Jesus.” Philippians 3:13–14
“So, whether you eat or drink or whatever you do, do it all for the glory of God.” I Corinthians 10:31
“Let us consider how we may spur one another on toward love and good deeds.” Hebrews 10:24
“Finally, brothers and sisters, whatever is true, whatever is noble, whatever is right, whatever is pure, whatever is lovely, whatever is admirable- if anything is excellent or praiseworthy- think about such things.” Philippians 4:8
2.1B COMMUNICATION CO-WORKERS As members of a community bound by the Friends Christian School Philosophy and Biblical guidelines of Matthew 18, expectations for employees are:
• Issues with another employee should be dealt with that person directly. If the issue is unresolved, the employee should seek counsel from their site administrator or the Human Resources Department. If a resolution is not obtained, the employee may inform the site administrator or Human Resources Department they would like to meet with the Head of School. • Complaints about an employee should be referred to the appropriate person for resolution. • Concerns about administrative policy or procedure should be discussed directly with the administrator. • Parents and students should not be discussed in the employee lounge. • Any conversation in the employee lounge is confidential and for employees only. • Repeated lack of professionalism, including breach of professional confidence and confidentiality, will result in disciplinary action, including non-renewal of contract or termination.
29 SCHOOL OFFICE Classrooms have an intercom that allows two-way communication between the school office and classroom. Teachers may contact the office at any time. Please do not allow students to use the intercom system except in the case of emergency.
STUDENT FAMILIES Communication between Friends Christian School and student families is central to the student’s overall success. RenWeb is used as the official communication system by the school for disseminating student and school information, including homework, report cards, newsletters, lunch menus, school calendar, and corresponding emails. Teachers must respond to parent questions within 24 hours. All written and oral communication with students or parents should be documented and kept in the teacher’s personal files (not in the student’s cumulative file).
2.1C SPIRITUAL GUIDANCE Teachers are responsible for presenting the Gospel message to students throughout the school year. When the opportunity arises, teachers must be prepared to lead a student to the saving knowledge of Jesus Christ. Written materials are available in the school office for the student as a new believer. Site administrators are available to assist in this area if needed and should be informed of any student’s decision.
2.1D CLASSROOM ENVIRONMENT The classroom should be a clean and attractive place, providing for student activity and comfort. Bulletin boards should reflect current units of study and/or display student work. Furniture arrangement should allow for safe movement and assist teachers in classroom management. Areas of display, activity centers, visible teacher storage areas, and the teacher’s desk area should reflect an organized work environment. Movement around the room should not be restricted by items on the floor, such as backpacks, books, clothing, or supplies that can be stored in student desks. Good air circulation should be considered when using the air conditioner/heater/fan, remembering to keep doors closed.
2.1E CLASSROOM VOLUNTEERS PARENTS Parents are given the opportunity at the beginning of the school year to volunteer in their child’s classroom that year. Parent volunteers should be given tasks that allow teachers to concentrate on professional responsibilities. Confidential and sensitive materials, such as grading student work, must be completed by teachers only. Parents must sign in with the school office before entering the child’s classroom.
STUDENTS The school office must be informed of any students helping or meeting in a classroom after school hours. To protect everyone involved, there should always be more than one student helping a teacher after hours and the door must remain open at all times.
30 2.1F ROOM PARENTS / CLASS PARTIES Parent volunteers who agree to be room parents assist teachers in planning class parties and working with the Friends Family Fellowship (FFF).
ROOM PARENT GUIDELINES • Teachers and the site administrator will make room parent selections from among those interested and, if possible, allow only two years of successive service.
• Room parents must sign in at the school office before going to the classroom.
• Siblings are not allowed to accompany a room parent.
• Teachers are always the person responsible for the classroom.
• A site administrator must be involved when multiple classrooms or an all-school room parent meeting is called.
• Room parents must work with the FFF representative for sponsored events and follow FCS guidelines.
CLASS PARTY GUIDELINES • Class parties must be planned with the teacher and their wishes followed.
• Teachers and site administrators must approve notices sent home about class parties.
• Class parties are typically scheduled at the end of a school day and any exception must be prearranged with the teacher and have site administrator approval.
• Class parties are scheduled for 30 minutes, with an optional 15-minute craft for primary grades.
• Class parties should be kept simple and inexpensive, with holiday theme guidelines followed.
• Other parents should be invited to help with supplies and/or preparation.
• Plan for any food allergies and limit the amount of candy/sugar treats.
• All food and beverages should be kept in the classroom.
• Money must not to be collected for any party and students may not exchange gifts.
• Families may present a teacher with a gift, but room parents may not organize a collection to purchase a gift from the entire class.
• Siblings may not attend the class party.
• Any party held off campus (i.e. year-end) must indicate "not a school sponsored activity" and be mailed home and never distributed at school.
HOLIDAY THEME GUIDELINES Halloween: The focus is on Harvest and not bats, black cats, witches, ghosts, cauldrons, skeletons, pumpkins with faces on them (jack-o'- lanterns), or anything scary. FCS encourages students to participate in the sponsoring FCYL Family Fun Fest.
Christmas: The focus is on the Birth of Christ, manger scene, and wise men and not Santa, elves, or reindeer.
Easter: The focus is on the Resurrection, empty tomb, and our salvation and not the Easter bunny or Easter egg hunts.
31 YEAR-END ACTIVITY GUIDELINES Activities held on the last day of school include a class party and are usually 45 minutes.
BIRTHDAY CELEBRATIONS Students who celebrate birthdays at school should limit class treats to light refreshments only. Refrigeration and freezers are unavailable for use in storing any food or beverages. Birthday candles are not permitted for safety reasons. Flowers, balloons, banners and other gifts should not be delivered at school for students.
Students may distribute invitations to a party if all children in the class are invited (or if all girls or all boys are included). To protect the feelings of our students, we will not allow selective distribution to take place in the classroom.
2.1G FRIENDS FAMILY FELLOWSHIP The purpose of Friends Family Fellowship (FFF) is to build relationships within the school community and teach children the importance of serving others. Working with the administration and teachers, parents volunteer their time to help raise support and help implement programs and activities at Friends Christian School.
2.1H STUDENT ACTIVITIES OUTSIDE THE CLASSROOM Teachers who take students out of the classroom for special activities, other than scheduled breaks, lunch, pullout classes, or chapel, should inform the school office of where the class will be. Teachers and students must be available to the school office at all times. Teachers should not use their personal vehicles to transport students to special activities or field trips. Teachers may walk with students to nearby locations, but a signed release form must be received before the trip. A chartered bus will be used to transport students to and from field trips. Parent volunteers will be recruited to transport students to athletic events. The school calendar should be checked prior to planning any activities and the site administrator must approve special guest speakers.
2.1I TIME OFF REQUESTS During the first and last month of school, it is important to provide students with a stable atmosphere and optimum learning experience. Vacations and elective medical procedures should be planned during summer months or at holiday times. Vacation and PTO requests during these times may be denied. All absences unrelated to illness need prior approval by the supervisor.
2.1J WORKDAYS AND CHILDCARE Student non-attendance days, which include minimum days, Parent-Teacher Conferences, Staff Orientation, and end-of-year workdays, are considered regular workdays for employees and other arrangements should be made for the childcare of their own children.
32 2.1K SUBSTITUTE COVERAGE Employees must contact their supervisor or designated person in the school office as early as possible prior to an absence to arrange substitute coverage. If due to illness, notification is preferable the night before but required by 6:30 a.m. the day of the absence. Follow-up by 2:30 p.m. is needed the day of the absence to confirm return next school day or to secure another substitute. Lesson plans (with duty assignments noted), seating charts, time schedules, necessary keys, and other daily information should be readily available for the substitute. Please have all textbooks and resource materials in an easily accessible location, and have clear lesson plans prepared for the substitute.
2.1L STUDENT CUMULATIVE FILES Each student has a cumulative file kept in the school office. Information in that file is confidential and considered legal documentation. Teachers have access to student cumulative files for educational purposes, however a file may not be taken from the school office, nor any document removed. Any document placed in the file must be given to the campus office manager for site administrator approval. Parents interested in looking at their child’s cumulative file should be directed to the campus office manager.
2.1M TUTORING POLICY Teachers may tutor an enrolled Friends Christian School student if they are not a current student of the teacher in the subject area being tutored, except for pullout classes (i.e. Music, Art, etc.). Tutoring may only begin after the teacher’s contracted hours are completed and must not interfere with school or church activities. Parents of the student must complete an Insurance Waiver-Tutoring Program form and the teacher must complete a Staff Insurance Waiver-Tutoring Program form. Siblings are not allowed with the student being tutored.
2.1N STUDENT PLACEMENT Teacher recommendations play an important role in the placement of students and development of class lists for the following school year. Each spring, teachers meet by grade level K-5th to recommend the next year’s class placement for each student. This is an important process with each student’s individual needs and abilities considered, along with boy/girl ratios. Grade levels are expected to present their recommendations for class placement to the site administrator by the end of the current school year.
Placement with a specific teacher should be discussed only between the child’s current teacher and the site administrator. Parents should not be informed of recommendations made. Parents who have concerns about their child’s placement should address them with the site administrator directly. The final decision for class placement rests with the site administrator.
33 2.1O STUDENT WITHDRAWAL FROM SCHOOL Students withdrawing from school before the end of the year must notify the school office. The student’s teacher(s) will receive a Student Withdrawal form that must be completed and returned to the office by the last day of the student’s attendance. Withdrawal is not complete until the Student Withdrawal form and all school materials (i.e. textbooks, library books, etc.) have been returned. The student will be assessed a fee for any unreturned and/or damaged materials.
2.1P STUDENT SAFETY AND CHILD CUSTODY If one or both parents have restricted custody rights, the adult(s) with legal responsibility for the student need to provide Friends Christian School with an official copy of the court documents establishing guardianship and/or custody.
2.1Q OBSERVATIONS BY NON-FCS PERSONS Classroom observations by former students and colleagues, friends, relatives, etc. should be arranged with one of the Curriculum and Instruction Directors. Observations should not be scheduled until approval has been received. Observations by prospective families are arranged through the Admissions Coordinator. Observations by current parents are arranged through the campus office manager.
2.1R NON-ENGLISH SPEAKING STUDENT POLICY FCS can only effectively offer our program to students who understand directives given and are able to adequately communicate personal needs to school employees. If the needs of the student or safety of others cannot be sufficiently addressed because of an inability to speak and/or understand the English language, the student’s enrollment will be terminated and registration fee refunded (if the student has not begun school yet). Tuition would be collected only for the number of days the child was in attendance.
2.1S MONEY COLLECTION Only the Finance Department and school offices should collect money from students and/or their families. There should never be money collected for class parties, gifts, etc.
2.1T FACILITY USE AND CARE Room requests should be submitted to the school office at least one week prior to use. Each campus is on church property maintained by the church custodians who are responsible for repairs and general care of the facility. If there is a need for maintenance, please inform the school office.
Classrooms are cleaned nightly, including trash disposal; however, it is helpful if students clean around their desks before leaving for the day. Gum is not allowed on campus except when approved by the site administrator for a special class or activity.
34 SECTION 2: PROFESSIONAL RESPONSIBILITIES
2.2A RECURRING RESPONSIBILITIES DAILY RESPONSIBILITIES
• Attend devotions, teacher’s meeting, grade level meeting, and staff fellowship. • Send lunch count to the school office by 8:45 a.m. for Middle School and by 9:00 a.m. for Elementary School. • Lead (or ask students to lead) pledges and prayer. • Check student dress per Code. • Perform recess duty (see duty roster). • Check mailbox in the morning, at lunch, and before leaving. • Be alert to the spiritual, emotional, academic, and medical needs of students. • Provide a quality-learning environment for your class. • Be professionally ready for the next school day. • Maintain a classroom that is neat and orderly. • Lock doors and turn off all utilities when leaving for the day.
WEEKLY RESPONSIBILITIES • Read the Week-at-a-Glance. • Check that your seating chart is up to date. • Check that your class arrangement plan is up to date and posted in the appropriate location. • Keep your weekly newsletter and RenWeb web page current and useful with assignments, test dates, etc. • Submit any student names for Weekly Awards.
MONTHLY RESPONSIBILITIES
• Change bulletin boards to keep with monthly and seasonal subject unit themes. • Read the campus newsletter and remind students of upcoming events. • Attend any school functions listed on the Master Calendar. • Check to see that all textbooks are properly covered. • Submit any student names for Monthly Awards.
QUARTERLY RESPONSIBILITIES • Prepare report cards (a schedule will be provided). Grade books will be locked prior to printing report cards, so deadlines must be met.
2.2B TEACHER MEETINGS
Teacher morning meetings are scheduled for devotions, grade level meetings, staff meetings, and fellowship time. The time and location of each meeting will be noted on the Week-at-a-Glance. It is required that all teachers attend meetings scheduled on their workdays.
35 2.2C CHAPELS AND ASSEMBLIES Chapels are held weekly at each campus (Grades K-4th Wednesday morning and Grades 5th-8th Thursday morning) and include salutes, prayer, singing, speaker message or class presentation, and weekly and/or monthly student recognition. Classes sit together with the teacher in an assigned location. Please maintain respectful order and encourage worshipful participation by your students throughout the chapel program. Chapel is not an appropriate time to complete assignments, grade papers, or use a cell phone. Special assemblies will be announced prior to the event with a location and schedule.
2.2D DUTY ROSTER Teachers are given a duty roster and explanation of responsibilities for the assignment at the beginning of the school year. Duty assignments will take place either before or after school and during recess. It is expected that everyone reports to their duty stations on time and give full attention to the responsibility.
2.2E MAILBOXES Mailboxes are located in the school office, and must be checked throughout the day. Mailboxes must not be used as a personal storage area for supplies, food, personal items, etc.
2.2F EMPLOYEE WORKROOM AND LOUNGE The employee workroom is available for material preparation. If a student volunteer must use the workroom, they must be supervised. The employee lounge is available for meal breaks, phone calls, and fellowship with other employees. Students and other children should not be allowed in the lounge. Cooperation in keeping each area neat and clean is appreciated.
2.2G STUDENT ATTENDANCE Teachers must note student attendance in RenWeb no later than 15 minutes after school begins. Reasons why a student is tardy, absent, or departs early should be notated as well. The school office will call to verify any absences. Students who fail to return to class during the day should be reported to the school office as soon as possible.
TARDY PROCEDURE Students who arrive to school more than 15 minutes late must report to the school office before reporting to class. Teachers must send late students to the office for a tardy slip if they come to class first. Tardies are noted by classroom teachers and recorded on report cards each quarter. The only excused tardies are doctor’s appointments with verification. Students are allowed one exception per quarter, including car (pool) problems, a flat tire, lost keys, and traffic caused by accidents. Exceptions do not include important phone calls, a missed alarm, sibling drop-off, or heavy traffic. Each campus has its own age-appropriate consequences for tardies.
36 Elementary School:
Students who receive more than four tardies in a quarter will have a letter mailed home requiring parent’s signature.
Middle School:
• Tardy 1, 2, and 3 - Verbal reminder to the student. • Tardy 4 – Letter mailed home requiring parent signature. • Tardy 5 – Two lunch detentions.
2.2H PLEDGES Flags are displayed in classrooms all school year. Pledges to the American flag, Christian flag, and Bible should be recited each morning in the classroom, except on chapel days. Students should be reminded to show respect during pledges by facing the flag or Bible and placing their right hand over their heart. Students leading the pledges should ask others to:
“Please stand. We will pledge allegiance to the American flag/Christian flag/Bible. Ready, begin…"
Pledge to the American Flag
“I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.”
Pledge to the Christian Flag
“I pledge allegiance to the Christian flag, and to the Savior for Whose Kingdom it stands. One Savior, crucified, risen, and coming again with life and liberty to all who believe.”
Pledge to the Bible
"I pledge allegiance to the Bible, God’s Holy Word, and will make it a lamp unto my feet and a light unto my path, and will hide its words in my heart that I might not sin against God. You may be seated.”
2.2I PRAYER Each school day should begin with a time of prayer. Teach students through word and example the importance of daily prayer. Encourage students to pray before eating and as a class when possible.
2.2J STUDENT DRESS AND GROOMING CODE Teachers are asked to monitor student compliance with the Dress and Grooming Code each day when the school day begins. Students who are not within dress code should be sent to the office with a Dress Code Check form. The site administrator will make the final decision on dress acceptability and communicate any necessary changes and/or consequences. Students may only wear the approved uniform to school. Uniform clothing items may not be altered or modified in any way.
37 POLO SHIRTS/ POLO DRESSES Acceptable: Boys may choose to wear red, white or navy polo shirts embroidered with the school logo. Girls may choose to wear red, white or navy polo shirts or dresses, or white blouses embroidered with the school logo.
Not Acceptable: Students are not to wear oversized apparel. Students are not permitted to wear any polo shirt, blouse or sweater shell that at any time exposes a bare midriff or undergarments (if student raises arms over head, the top should overlap the waistband). Girls need to dress with modesty in mind. Tight/form fitting tops are not acceptable.
Note: Students may choose to wear their polo shirts untucked, however, the hem of the shirt may not extend beyond their wrist when their arms are hanging at their side. Students may wear one garment (tank top, long sleeve shirt, or turtle neck) under their uniform top (polo shirt, blouse or sweater shell) as long as it is solid red, white or navy in color. The garment may not extend below the hem of the uniform top.
PANTS / SHORTS / SKORTS Acceptable: Boys may choose to wear either khaki or navy pants or shorts. Girls may choose to wear either khaki or navy pants shorts, or skorts. Pants, shorts or skorts worn to school should be clean, without holes, and of comfortable fit. Shorts and skorts are to be no longer than the bottom of the kneecap and no shorter than 8” from the floor when a student is kneeling.
Not Acceptable: Fringed cuffs are not allowed (garments should have a finished hem). Pants, shorts and skorts should not be excessively baggy and should reflect a size designed to fit the student. They should not sag or expose undergarments. They must be worn at waist level and should fit snugly around the waist with or without a belt. Girls are not permitted to roll the waistbands of their shorts or skorts.
Note: Belts must be plain (without adornment or design) and solid in color (black, brown, khaki or navy). Belt buckles should not be oversized or embellished with inappropriate insignias (i.e., iron cross). Students in grades K-8th may choose to wear solid red, white, navy or black tights or leggings under their shorts or skorts.
JUMPERS / SKIRTS Acceptable: Girls may choose to wear either a plaid jumper or skirt. Jumpers and skirts are to be comfortable in fit (not too tight or too baggy). Jumpers and skirts may not be more than 4” from the floor when a girl is kneeling.
Not Acceptable: Girls are not permitted to roll the waistbands of their skirts.
Note: Girls in grades K-6th must wear a red, white, navy or black sport short under their jumpers or skirts to participate in PE and when playing at recess.
JACKETS / SWEATERS / SWEATSHIRTS Acceptable: All outerwear (jackets, sweaters and sweatshirts) must be purchased from globalschoolwear.com by Tommy Hilfiger and embroidered with the school logo or from FCS (Spirit Wear, athletic wear, etc.) Non-uniform jackets can only be worn on rainy days.
38 Not Acceptable: Jackets, sweaters and sweatshirts should reflect a size designed to fit the student. They should not be too baggy or too tight (form fitting).
FOOTWEAR Acceptable: Shoes are required at all times on campus. Students are required to wear tennis shoes/sneakers for P.E. Shoes must have heel straps, which keep them securely in place. Students are encouraged to wear socks to ensure sound hygiene practices. Leggings and tights must be solid red, white, navy or black in color apart from small logos.
Not Acceptable: Clogs, Crocs, flip-flops, and moccasins are not to be worn to school. Students in grades K-4th may not wear boots, sandals, or loose fitting shoes that could be a hazard on stairs when climbing. Rain boots are acceptable in rainy weather. Students in grades K-4th may not wear shoes with heels that exceed one 1” in height. Students in grades 5th-8th may not wear shoes with heels that exceed 3” in height. Mismatched shoelaces and socks are not acceptable.
HAIR Acceptable: Hair should be neat, clean and out of the eyes. Natural looking highlights and coloring is acceptable.
Not Acceptable: Unusual styles (such as stripes, etc.) may not be worn and unnatural looking bleaching, tinting or coloring of hair will not be permitted. Boys’ hair may touch, but not extend below the bottom of the shirt collar. Boys must be clean-shaven at all times. Sideburns may not extend below the bottom of the ear.
HAIR ACCESSORIES / JEWELRY Acceptable: Girls may wear hair accessories (clips, headbands, etc.) to school as long as they reflect FCS values and good judgment and do not detract from the school environment. Jewelry may be worn to school as long as it reflects FCS values and good judgment and does not detract from the school environment. If jewelry becomes a safety concern or distraction, a student will be asked to remove it.
Not Acceptable: Expensive jewelry should not be worn to school. Boys are not permitted to wear earrings. Girls may wear only one earring per ear. Girls’ grades K-6th may not wear earrings that dangle from the earlobe. Girl’s grades 7th-8th may not wear hoop earrings that exceed the diameter of a quarter. Piercing of other body parts is not permitted.
HATS Acceptable: Hats and visors may be worn when participating in outdoor activities and must be removed when indoors.
Not Acceptable: When worn, the bill of the cap must face forward not backward or sideways.
SUNGLASSES Acceptable: Sunglasses may be worn when participating in outdoor activities.
39 MAKEUP Acceptable: Girls in grades 7th-8th may use makeup to enhance their features, but not draw special attention to themselves. Lip gloss and chapstick are acceptable for all ages.
Not Acceptable: It is unacceptable for students in grades K-6th to wear makeup of any kind. Tattoos, whether permanent or temporary, are never permissible. Girls in grades 7th-8th may not wear black lipstick.
SCOUT UNIFORMS Acceptable: Students are allowed to wear official scout uniforms on days when their den or troop is meeting.
Not Acceptable: Apparel that does not meet FCS dress code standards is unacceptable.
SPIRIT WEAR Students in grades K-8th may choose to wear a Spirit Wear t-shirt or any FCS sponsored activity/club/sport shirt with blue jean pants (or blue jean capris for girls), or jean shorts that adhere to dress code standards on Fridays. Students may also wear uniform pants, shorts, or skorts with their Spirit Wear t-shirts. Please keep in mind pants, shorts, and skorts should be clean, without holes, and of comfortable fit. All garments should have a finished hem.
FREE DRESS DAY GUIDELINES Students in grades K-8th who are rewarded with a free dress pass are to wear clothing that meets the FCS Dress and Grooming Code standards.
• Students are not to wear oversize apparel. • Students are not permitted to wear tops that at any time expose a bare midriff or undergarments. Tight/form fitting tops are not acceptable. Tops with spaghetti straps may not be worn (straps must be at least 2” wide). • Garments should have a finished hem and without holes or rips. • Pants, short and skorts should not be excessively baggy or reflect a size not designed to fit the student. They should not sag or expose undergarments. They must be worn at waist level and should fit snugly around the waist with or without a belt. • Shorts and skorts are to be no longer than the bottom of the kneecap and no shorter than mid thigh (6” above the knee). • The length of a girl’s skirt may not be more than 4” from the floor when a girl is kneeling and must reflect modesty and be age appropriate.
2.2K ACADEMIC ASSESSMENT Teachers are asked to administer and evaluate new student assessments as part of the registration process. The campus office manager arranges the assessments and the site administrator interviews the new student and family. If the student is accepted, the assessment is placed in the student’s cumulative file and the teacher can review the results.
40 2.2L HOMEWORK Homework allows meaningful application of classroom instruction to reinforce concepts taught in class and to encourage personal development of self-discipline through time management. It should never involve new skills or concepts that have not been taught in class. Unfinished seatwork may be sent home daily to be completed in a reasonable amount of time. Assigned homework must be collected and evaluated by the teacher and returned to students within one week.
Teachers must consider the average student when planning homework. Students who have difficulty with grade level work should be helped on an individual basis, adjusting as needs arise. At the request of parents, advanced students may receive enrichment work that is not required of other students.
Allowing students to have quality family time and participation in extracurricular activities outside of school hours is part of the FCS Mission, Vision, and Philosophy. The value of weekend homework assignments must be carefully considered when lesson planning.
When assigning homework, the following guidelines should be applied:
• Grade 1st: Homework should not exceed 30 minutes per night. • Grade 2nd: Homework should not exceed 45 minutes per night. • Grades 3rd and 4th: Homework should not exceed 60 minutes per night. • Grades 5th and 6th: Homework should not exceed 90 minutes per night. • Grades 7th and 8th: Homework should not exceed 30 minutes per night per academic subject.
Elementary School teachers must remember that students have ongoing weekly work at home (i.e. Bible verse, spelling/vocabulary words, Accelerated Reader reading time) that must be factored into the total number of homework minutes per night.
Middle School teachers must remember that students receive homework in other classes also. No more than two tests and/or projects should be given/due on the same day. This will help students adequately prepare for class assignments and tests.
Teachers should post test dates in advance and assignments on a weekly basis to RenWeb.
2.2M INCOMPLETE WORK Parents should be contacted when a student consistently fails to complete assignments, whether in class or as homework. Teachers can consider individual student contracts with appropriate rewards and consequences to assist the child in learning self-discipline and following directions. Parents may be part of the contract process by signing a daily contract to ensure they are aware of the assignments and assisting the child in completing the work at home. Keeping a student from participating in recess or breaks should be used only when other methods have been unsuccessful.
41 2.2N MAKE-UP WORK ILLNESS Students who are absent due to illness may have a parent call the school office to request class work and/or homework. Students may also access their homework assignments in RenWeb. Homework can be collected in the office at the end of the school day. Students are given one night per day of absence for completion of missed classroom work. Teachers may adjust this guideline on a case-by-case basis when necessary.
For extended absences due to illness, arrangements should be made between the teacher and parent for work to be completed. With administrator approval, teachers have the authority to modify workloads for students with extended absences. Adequate time should be given to complete make-up assignments, keeping in mind the nature of the illness and which assignments must be completed.
VACATION Students who take mid-year vacations may ask for homework in advance, but what is given is at the discretion of the teacher. When students return from vacation, additional make-up work may be given. Students are given one night per day of absence to make- up any work regardless of receiving homework in advance.
2.2O GRADING / REPORT CARDS ACADEMIC GRADES Grades are intended to accurately reflect a student’s progress and performance at Friends Christian School on a quarterly basis. They are a composite of subjective and objective scores: they are objectively based with subjective input. Included are the teacher’s assessment of daily performance and the application of mastered skills. Grades are earned by the student and assigned, not given, by the teacher. Each subject should have, on average, one grade per week. Each quarter begins a new grading period, and grades are not averaged by semester or year. Teachers should update grades in RenWeb on a regular basis to provide accurate information to students and parents.
Kindergarten: Standards are assessed in the classroom and communicated to parents on skills based report cards.
Grades 1st and 2nd:
1 = 90% – 100% (outstanding) 2+ = 80% – 89% (above average) 2 = 70% – 79% (average) 2- = 60% – 69% (below average – needs improvement) 3 = 59 % and below (below grade level – needs improvement)
42 Grades 3rd through 8th:
A+ = 100% A = 92% – 99% A- = 90% – 91% B+ = 88% – 89% B = 82% – 87% B- = 80% – 81% C+ = 78% – 79% C = 72% – 77% C- = 70% – 71% D+ = 68% – 69% D = 62% – 67% D- = 60% – 61% F = 59% or below
Grades are based on the above scales and should be consistent within each grade level.
EFFORT AND CITIZENSHIP MARKS “Effort” is a subjective grade related to academics upon teacher evaluation of areas such as homework, attentiveness, cooperation, enthusiasm, punctuality, and consistency of performance.
“Citizenship” is a subjective grade unrelated to academic effort or marks based upon teacher evaluation of areas such as respect, obedience, cheerfulness, reverence, cooperation, and other character traits.
The following guidelines apply for effort and citizenship:
O = Outstanding S = Satisfactory N = Needs Improvement U = Unsatisfactory
Students must have a minimum “C” average with no more than one "Needs Improvement" mark in citizenship (and no “Unsatisfactory” citizenship marks) for participation in athletic and extracurricular activities.
Students must have a minimum "C" average their 8th grade year to receive a graduation diploma and participate in the graduation ceremony.
Grades “D” or “F” cannot be given prior to an unsatisfactory notice or Progress Report being sent to the student’s parents. If any grade reflects a considerable drop in performance, teachers must also call the parents and/or request a conference.
43 PROGRESS REPORTS Progress reports are sent home the fifth week of each quarter, or sooner if necessary. They reflect achievement in academic grades, effort, and/or citizenship marks.
REPORT CARDS Report cards are issued quarterly for grades K-8th. Grade explanation sheets, next quarter overviews, and/or other communications may also be sent with the report card each quarter. Comments should always be phrased in a positive, constructive manner.
Grades and/or effort and citizenship marks for grades K-6th Computer, Music, P.E., and Art will be included on the report card. Grades for each subject are calculated by the teacher and recorded on an alphabetical list for each class.
Students enrolled in the Success program will receive a grade from that teacher for the subjects in which they receive assistance.
Instructions on completing report cards will be discussed in a teacher’s meeting prior to the end of the quarter. Timelines for submitting grades in RenWeb will be given to teachers quarterly.
ACADEMIC REVIEW / PROBATION Students in grades 1st-2nd who receive grade marks of “3” will be evaluated for retention and/or academic review. Students will be placed on academic review in grades 3rd-4th or academic probation in grades 5th-8th, when the average combined grade for all subjects falls below 70%, placing them in the “D” or “F” category.
Academic review/probation exists for the quarter following placement on review/probation. This may include the first quarter of the school year. Students may be on review/probation for non-continuous periods without being withdrawn from school (i.e. second and fourth quarters). Students may clear the review/probation by successfully completing summer school. Students will be withdrawn from school if unable to clear the review/probation.
STUDENT RETENTION Student retention must be the last step taken after every option to help the student is deemed unsuccessful. Teachers who have explored all means available to assist and support the student (i.e. tutoring, outside learning centers, professional testing, etc.) should bring the situation to the site administrator. Teachers must not discuss the possibility of retention with parents until approved by the site administrator.
2.2P STUDENT MEDICAL NEEDS ILLNESS Teachers should make a general visual health inspection of each student daily. Students who become ill during the school day must be sent to the school office. The office will decide whether to send the student home or allow rest in the office before returning to class. A child with a fever will always be sent home.
44 STUDENT ACCIDENTS Student accidents involving a head injury, sprain, break, or profuse bleeding must be reported on an Incident Report form. The employee responsible for supervision at the time of the accident should complete this form. The original completed form should be given to the school office and a copy sent to both the parents of the injured child and the Finance Department. If the facility condition observed at the time of the accident seems unsafe, the school office should be notified.
MEDICATION POLICY Student medication must be stored in the school office for administration by office employees only. Before any medication is administered, a Medication Release form must be completed by the parent and filed in the school office. Prescription medication must be in the original pharmaceutical container, clearly labeled with the child’s name, dosage, and time to be given. Non-prescription medication must have a note from the parent with instructions for administration. Students with asthmatic conditions requiring the use of an inhaler must have a prescription on file specifying the conditions for use. A log is maintained for students who have taken any medication. Students are never permitted to bring their own medication to school and administer it to themselves. This policy applies to cough drops and vitamins as well.
FOOD ALLERGIES Friends Christian School cannot guarantee an allergen-free environment. It is reasonable to expect that students, from time to time, will have some exposure to foods or food residue, which could trigger allergic reactions in sensitive individuals. As a school, we provide families with as many healthy food options as possible while also reducing, but not eliminating, exposure risks for students with food allergies.
Parents must notify the school in writing of their student’s food allergy. The notice must be a dated letter from the student’s physician and include the following information: student’s name, specific information about the student’s condition and treatment instructions in the event of an allergic reaction, and the physician’s name, address, and phone number. FCS will discuss the student’s allergy with the parents so they can take their own precautions with knowledge of what to expect and not expect from the school.
All FCS employees must follow the following guidelines and precautions:
• No Food Sharing: Students are reminded to refrain from sharing food.
• Allergen-Aware Lunch Tables/Areas: One or more lunch tables/areas are designated to students who have food allergies. Students are regularly reminded of prohibited foods in these areas.
• Case-by-Case Safety Precautions: Specific safety precautions are introduced from time to time that may request cooperation from the FCS community (i.e. a certain food may be restricted from a classroom if a student in class has that food allergy).
• Nut-Sensitive All-School Functions: School employees will not distribute products containing peanuts or tree nuts at any school functions.
While the precautions described above are designed to reduce exposure risks, the school makes no guarantee that these practices will eliminate or prevent allergic reactions. 45 2.2Q FIELD TRIPS APPROVAL AND PLANNING Grade level lead teachers are responsible to plan and arrange their grade level field trips. The site administrator must approve all field trips at least 60 days in advance and a Field Trip Plan form must be submitted to the school office. The use/cost of buses and the school calendar should be checked for possible conflicts prior to submission. Lead teachers will be notified upon approval of the trip and will be responsible for coordinating all necessary arrangements (i.e. bus use, contact of field trip site, and cost) with the help of the school office.
Field trips must have a direct relationship to a class unit of study and not taken at another grade level. Scheduling should include departing and arrival times within regular school hours and the site administrator must approve any exceptions to this.
Students must return a completed Field Trip Permission Slip and Medical Release form prior to participation. No exceptions are made. Teachers are responsible for taking these forms, the First Aid Kit, and any student medication on the field trip and returning them to the school office after the trip is over.
FINANCIAL INFORMATION Field trip costs are included in registration fees, with the exception of the 4th grade Sacramento trip, 6th grade Science camp, and 8th grade Washington, DC/New York trip. Checks that must be taken on a field trip need to be requested in the Finance Department one week prior to the trip.
2.2R EMERGENCY PROCEDURES / DISASTER PREPAREDNESS EMERGENCY NOTIFICATIONS Friends Christian School uses a text messaging system to inform parents in the event of an emergency, such as a school closing or a lock down. The system is also used to inform parents in the event of time-sensitive situations, such as a last-minute location changes for a sporting event or a delayed field trip return. The system permits messages sent to those affected by the information.
The text messaging systems operates on an opt-in basis. To receive texts, each person needs to text “yes” to 68453. This only needs to be done one time for each phone number.
EMERGENCY PROCEDURES Employee trainings and student drills take place on a regular basis at Friends Christian School. Teachers receive written information about current disaster preparedness and emergency procedures. Teachers are expected to know what to do with students in and out of the classroom during an emergency, and are responsible to implement procedures assigned to them during an emergency.
46 SECTION 3: STUDENT CONTROL AND DISCIPLINE
2.3A PHILOSOPHY
• We believe that it is the responsibility of Friends Christian School to maintain sound biblical control and discipline. (I Corinthians 14:33, I Corinthians 14:40)
• We believe that biblical examples cause us to address the conduct of the student rather than his/her status as a person. (John 8:11)
• The discipline policy is designed to reflect a biblical method of resolving conflict and providing for correction.
• To produce the desired environment for applying the discipline policy, school employees will work together, using these guidelines to:
o Provide for a warm, friendly, congenial atmosphere conducive to a relaxed attitude on the part of the students in and out of the classroom within the framework of a fair, firm, and consistently enforced set of school and classroom procedures.
o Orient the students fully to school and classroom procedures concerning discipline. Adequate time will be taken to do this as early in the school year, and as needed throughout the school year.
o Provide for individual differences in and out of the classroom so that opportunity for success and challenge is present for all involved persons.
o Provide for the growth of orderly transfer from adult leadership to dependence upon the leadership of the Holy Spirit on the part of the students. This is accomplished through establishment of graduated behavioral objectives in the area of self-discipline just as in academic areas.
2.3B PURPOSE
• Discipline is necessary to help promote a quiet spirit. The Bible says we need authority "...in order to lead a tranquil and quiet life in all godliness and dignity. This is good and acceptable in the sight of God our Savior." (I Timothy 2: 2–3)
• Discipline is necessary to help promote safety. The principle is shown in Scripture when we fail to obey the Lord. "Like the nations that the Lord makes to perish before you, so you will perish; because you would not listen to the voice of the Lord your God." (Deuteronomy 8:20)
• Discipline is necessary to allow the educational process to occur. "All discipline for the moment seems not to be joyful...yet to those who have been trained by it, afterwards it yields the peaceful fruit of righteousness." (Hebrews12:11) "Whoever loves discipline loves knowledge." (Proverbs 12:1)
• Discipline is a shared responsibility with the parent(s). To increase effectiveness and strengthen the family, we desire to involve the parent(s) in the correctional process. (Proverbs 19:18–20; Ephesians 6:1–4)
47 2.3C PROCEDURE School, classroom, and playground standards will be posted and explained during the first week of school to students (at Back-to-School Night for Elementary School and Homeroom for Middle School) and by the classroom teachers throughout the year. Students are expected to comply with all standards established in their individual classes as well as playground and school rules. Any behavior that violates the content of the Family Handbook, negatively impacts the reputation of Friends Christian School, or causes discord among students and/or employees, whether at school or away from school, can result in appropriate disciplinary action that may include suspension or expulsion from FCS.
Any disciplinary action taken with students will be administered after careful evaluation of all information pertaining to the incident, including an opportunity for the student to respond.
Discipline may include counseling the student, contacting the parent(s), losing an activity privilege, or detention. In more extreme cases, a student may be removed from class for the day or suspended from school. The School Board allows expulsion from school after appropriate steps have been taken.
2.3D REWARDS Rewarding a student for a job well done is encouraged at Friends Christian School. Reinforcement for applying Biblical principles in speech and action takes place at all grade levels throughout the year. Character Trait Awards are given to an Elementary School student weekly and Middle School student monthly who best demonstrates the character trait for that time period. Student and Citizen of the Month awards are given to students in grades 1st - 8th who model Christ-like citizenship. Bible Verse Memory awards are given to students K – 8th who have successfully committed to memory the Bible verses for the quarter. Christian Service Awards are given quarterly to Middle School students who consistently demonstrate a servant's heart according to Galatians 5:13. These programs encourage spiritual growth in students by recognizing and rewarding daily application of the truth of God's Word. Grades K – 8th students also receive positive reinforcement through programs such as Positive Referral Awards, Student Government/Class Representatives, Spirit Tickets (Middle School), Academic Excellence and Exemplary Effort Achievement Awards (Middle School), and Perfect Attendance Awards.
2.3E CONSEQUENCES Students who do not follow the standards will receive appropriate consequences. Disciplinary notices may be sent home to parents for a signature. Students who frequently violate the standards may be referred to one of the administrators (principal or assistant principal) for more severe disciplinary action. Any serious behaviors will be immediately referred to the site administrator.
48 CUMULATIVE CONSEQUENCES Citizenship marks are evaluated by adherence to school, classroom, and playground standards and cooperation and participation in classroom procedures. Students may be asked to serve a recess or lunch detention (after eating lunch) in the office or designated area. Students who are tardy to recess or lunch detentions will serve additional detention time. Students who serve recess or lunch detentions will not be able to participate in playground activities. Failure to attend detention or return signed notices the next school day may result in additional disciplinary action.
2.3F STUDENT SUPERVISION The goal of student supervision is a safe school environment. Proactive supervision ensures the safety of students in areas and activities that take place on the way to and from school, during playground and outdoor activities, in hallways and restrooms, and at recess; and when incidents do happen, it helps minimize negative outcomes. The following procedures help support this goal:
• Students must never be left unattended in classrooms or school buildings, except when an employee must respond to clear and immediate danger. o In cases of emergency, call the office to request an adult remain with the students.
• Employees must be present for their assigned playground duties, which include: o Ensuring all rules are followed, such as not climbing building structures and fences, or departing school premises without the school office being informed; o Encouraging good sportsmanship and sharing; o Breaking up heated situations; o Circulating so that all areas of the playground are visually observed; o Not engaging in any employee, parent, or student conferences; and o Alerting the school office of an unauthorized person on campus or any broken equipment.
• Students must be on the playground at all recesses and not in offices or classrooms.
• Incidents requiring first aid must be documented on an Accident Report form.
• First aid kits are available in the school office and all classrooms; and must be taken to all off-campus activities.
• Potentially dangerous situations must be reported to a supervisor or school office.
STUDENT BIKE RIDING / WALKING HOME Riding a bike or walking home is a student privilege for 3rd-8th grade. Students must provide a parent note to the school office and their teacher giving them permission to do so. Bikes must not be ridden on school sidewalks, driveways, or parking lots and must be kept in racks provided at each campus during school hours.
49 2.3G CLASSROOM MANAGEMENT A classroom management plan must be implemented for each class, which includes minimum standards of acceptable behavior, consequences when standards are not met, and a positive reinforcement system. Basic examples of standards include:
Elementary School • Talk only with permission. • Leave your seat only with permission. • Keep hands to one's self and respect other's personal space. • Demonstrate personal responsibility.
Middle School • Be on time: o Enter quietly and in an orderly manner. o Be in assigned seat when bell rings (not walking through the door). • Be prepared: o Have pencil, paper, books, and materials. o Have homework ready at the beginning of class. • Be courteous: o Remain at assigned seat. o Wait to be recognized before speaking. o Work quietly. o Show respect for others. • Be obedient: o Follow all directions promptly. o Listen. o Wait to be dismissed before leaving the room.
Other academic and classroom management rules are expected, but the basic examples above are foundational.
2.3H BULLYING Friends Christian School will not tolerate the bullying of students, employees, or volunteer workers. A bully is defined as one who hurts or continually bothers those who are perceived to be weaker. This includes a single incident or repetitive physical or verbal confrontations. This also includes occurrences where a student tells another student to carry out bullying behavior. Such behavior includes direct physical contact, such as hitting or shoving, verbal assaults, such as teasing or name-calling, social isolation, manipulation, or negative phone messages. Protecting students from being targeted by overly aggressive, harsh, or demeaning behavior is the personal responsibility of each employee at FCS to help children apply Galatians 6:1 "...let us do good to all people....".
Incidents will be evaluated to determine if bullying has occurred and if it has, immediate disciplinary action will be taken. Incidents in grades K-2nd will be dealt with by age appropriate consequences such as, but not limited to, a detention, parent conference, and in-school suspension. Incidents in grades 3rd–8th could include measures such as, but not limited to, a detention, parent conference, in-school suspension, or suspension at home. For extreme or repetitive bullying, the consequence may be an expulsion from school. 50 2.3I REFERRALS Students who choose not to follow school or classroom standards may be referred to the school office to conference with the site administrator. Such referrals may occur after a series of disciplinary steps, or when a serious offense occurs. One of the administrators (principal or assistant principal) will discuss the problem and the resulting disciplinary action with the student. The parent will be notified of the conference and the consequences. Consequences are cumulative for the year. A third or fourth referral may result in suspension and a fifth referral may result in expulsion from FCS.
The following are specific referrable offenses for student’s grades K-8th, either on school property or at school-sponsored events:
• Willful and persistent defiance of school authority, by language or action; • Cause or attempt to cause damage to school or personal property; • Possession or use of instruments that could cause bodily harm; • Verbal or nonverbal (including written) threats to bully or intimidate others; • Use of profanity or vulgarity (written or verbal); • Possession or use of narcotics, alcohol, smoking devices, or tobacco; • Use of forged parent notes; • Truancy or excessive tardies; • Cheating on schoolwork; • Inappropriate use of social media; and • Fighting, stealing, or gambling.
Teachers referring students to the office should send them with a Discipline Referral form. Limit the statements on the Referral form to objective observations, as the form will be sent home. List on the form any previous action taken. Before sending a student to the office for discipline, be certain previous action has been taken, including contact with the parent. An immediate referral is required for all serious offenses. Teachers making referrals should support the administration in disciplinary actions taken. Both the teacher and the administrator have the responsibility to follow up on all referrals. The administrator or designated substitute will personally counsel each referred student. Referrals will be sent home, returned with parent’s signature, and kept on file in the office.
2.3J SUSPENSIONS Suspensions are used to deny students the right to participate in activities by removing them from the school or classroom. Administrators may suspend a student if the student has committed any of the following offenses while on school property, traveling to or from school, or at school-sponsored events:
• Willful and persistent defiance of school authority or disruption of activities; • Cause or attempt to cause damage to school or private property; • Cause, attempt to cause, or threaten physical injury to another person; • Theft of school or private property; • Use of profanity or vulgarity (written or verbal); • Possession or use of narcotics, alcohol, smoking devices, or tobacco; • Possession or use of a firearm, knife, explosive, or other dangerous object; • Blackmail.
51 Other means of rectifying a situation must be pursued and documented before a suspension. When a suspension occurs, the administrator must:
• Inform the student of the offense; • Give the student an opportunity to respond; • Notify parents; • Send a suspension letter within 24 hours; • Suspend for no more than five consecutive days; • Take other action after two suspensions in one year;
If expulsion is being considered, the administrator may extend the suspension until the School Board reaches a decision. A suspended student will be required to complete all assignments and tests missed during the suspension, which can be reasonably provided. Upon satisfactory completion of given assignments and tests, the student will be given full credit.
2.3K BEHAVIORAL REVIEW / ACADEMIC PROBATION Students are placed on behavioral review or academic probation based upon number of referrals, student attitude, parent support and cooperation, severity of infractions, or administrative decision for student and school well-being. Results of the behavioral and academic probation review period factor into allowing the student to proceed at Friends Christian School.
2.3L GROUNDS FOR EXPULSION POLICY The actions listed below may result in expulsion from Friends Christian School. If one of these actions is reported, FCS administration will conduct a thorough investigation to verify the accuracy of the report. If the investigation finds substantiation for the reported actions, FCS administration will then determine if law enforcement and/or social services needs to be contacted.
A meeting with the student and his or her parent(s)/guardian(s) will take place to inform them of the possible consequences of the student’s actions including the possibility of expulsion. Once the appropriate consequence is determined by FCS administration, the Head of School will notify the School Board. If the administration believes expulsion is warranted, the Head of School will communicate this recommendation to the School Board for a decision. If expulsion is recommended by both the FCS administration and the School Board, the Head of School will communicate this decision to the parent(s)/guardian(s) of the student.
The following actions may result in expulsion. These are examples (not an all inclusive list) of behavior, which may be grounds for expulsion:
• Possession of any form of weapon while on campus, under school jurisdiction, or during any FCS sponsored activity
• Physically harming another student, employee, or guest of FCS, or willfully engaging in behavior that could likely result in injury to others
• While on campus, under school jurisdiction, or during a school sponsored activity:
52 o Using, selling, distributing, or possessing tobacco or vaping products; o Using, selling, distributing, or possessing alcohol; o Using, selling, distributing, or possessing controlled substances, including illegal or prescription drugs; o Using, selling, distributing, or possessing pornographic material or utilizing school resources, at any time, to access pornography or illicit material
• Making a criminal threat to a student, employee, or guest of FCS, or threatening to do physical harm to any member of the FCS community
• Sexual harassment of any student, employee, or guest of FCS
• Bullying of any student, employee, or guest of FCS
• Utilization of social media or digital communication to engage in bullying or harassment of any student, employee, or guest of FCS while on campus, under school jurisdiction, or during a school sponsored activity. In addition, FCS students may face disciplinary action in cases where such communication is made outside the jurisdiction of the school, if such actions negatively impact the school environment.
• While on Behavioral Review, continuing to engage in behavior that violates the school’s disciplinary policies.
53 SECTION 4: EDUCATIONAL RESOURCES AND SUPPORT
2.4A ASSISTANCE WITH CURRICULUM K-8th teachers and administrators develop curriculum guides to be used as the basis for planning subject area lessons, which include objectives, activities, resources, materials, and evaluation techniques. Teachers can make notes and comments on their guides, as they are updated yearly at each grade level and in each subject area.
Approved textbooks and teacher manuals are in each K-8th classroom. Teachers unable to locate an approved curriculum item should first contact the grade level lead teacher who is the first resource when seeking educational information or, ultimately, the Curriculum and Instruction Directors.
2.4B PROFESSIONAL DEVELOPMENT Teachers are provided opportunities to attend professional development events throughout the school year. The first semester, an ACSI-sponsored training provides a variety of seminars and speakers to expand biblical knowledge and professional skills. The rest of the school year, the ACSI ConNexus website provides seminars in bible study, educational studies, and a subscription to ConNexus resources.
2.4C AUDIO-VISUAL GUIDELINES DVDs, CDs, video clips, or other digital media used in the classroom should be educational in nature, directly related to the subject area of the curriculum, and not contain any inappropriate language or scenes. If more than a digital clip is used, the site administrator must approve the selection in advance.
2.4D CLASSROOM SUPPLIES Teachers are given the opportunity to order classroom supplies twice per year (in January and June). If additional items are needed during the year after supplies have been ordered, a request must be sent to the Curriculum and Instruction Directors.
Teachers are also given a designated amount of money at the beginning of each semester for the purchase of items not included in supply orders. Materials purchased with this money must be used in the classroom to assist instruction. Receipts and unused money must be forwarded to the Finance Department at the end of the school year.
2.4E COPY MACHINES, PRINTERS, AND LAMINATORS Elementary School teachers must train instructional aides in the proper use of the copier, Ellison machine, and laminator. Middle School office employees will train student volunteers in the use of the copier and laminator.
Teachers must manage their own typing and copying needs and are provided a login number for the copy machine with an allotment of copies for the school year.
54 Teachers are allocated 50 feet of laminating film per year and must log all usage. There is a charge of $.50 per foot for any amount used over the 50-foot allotment. Laminating machines are available for use at the Elementary School employee workroom/lounge and Middle School office. Middle School teachers can submit items to be laminated to office employees.
2.4F TEXTBOOK INFORMATION DISTRIBUTION Textbooks are issued during the first two days of school. Each textbook should be numbered and that number recorded by the name of the student to whom the book was issued. The document with this information needs to be available at the end of the school year when books are returned.
Students are required to immediately cover, and keep covered during the entire year, all textbooks with non-adhering coverage. Teachers should discuss and emphasize the need to care for textbooks and school equipment and should give a consequence to students who do not comply with this requirement. Teachers should also regularly check that textbooks are covered.
Textbooks are not to be loaned to students or parents for supplemental or summer use. Students may only be assigned textbooks for class(es) enrolled. Parents who request information about textbooks should be directed to the school office.
REPLACEMENT Students who lose or damage (beyond use) a textbook, must report it to the school office and pay for a replacement before a new textbook can be issued. Teachers must not issue a replacement textbook to a student until the school office indicates the teacher may do so.
COLLECTION Students have only paid for the use of the textbooks for as long as they are enrolled. They have not purchased the textbooks with the tuition fee, so all books must be returned upon leaving. Teachers must collect textbooks from students who withdraw from school. Students are fined at the end of the school year for lost or damaged textbooks.
2.4G TEACHING SPECIALISTS Computer, Music, Art, and Physical Education schedules are distributed to K-5th grade teachers at the beginning of the school year. The site administrator must approve any variation from assigned schedules in advance. Classroom teachers are asked to walk their class to assigned locations (i.e. the Computer Lab, Music room, Art room, or P.E. location) at the scheduled time, and walk with students from the location back to class or another activity at the end of the instructional period. Classroom teachers do not need to stay with students during instruction (except Computer Lab), unless requested to do so because of behavior problems.
55 Grades K-4th participate in a weekly instructional Computer Lab, Music program, Physical Education program, Library visit, monthly Art lesson, and semi-monthly STEM activities (not K).
5th grade participates in a weekly Art and Computer class and 6th grade participates in a Wheel program that includes one quarter each of Art, STEM, Computer, and Study Skills. Both 5th and 6th grade participate in a weekly Physical Education program and 7th-8th grade chose elective classes.
2.4H COMPUTER LAB Classroom teachers remain in the Computer Lab to assist students during the Computer teacher’s class lesson. The Computer Lab and Media Center (part of the school Library) are available for teacher and classroom use when not occupied by another class. Teachers must contact the school office to reserve the Lab and/or Media Center for these additional activities. A Digital Learning Coach is available on each campus to assist teachers with the use of iPads and apps.
2.4I LIBRARY A schedule of Library hours will be provided at the beginning of the school year to post in the classroom. Students may check out materials from the Library for a limited amount of time. Classroom teachers must take an active role in reminding students to return books and other materials in a timely manner.
Elementary School classes make weekly visits to the Library. Middle School students can visit the Library during the day individually, but will need a pass from their teacher if they come during class time. Libraries on each campus are available for teacher and classroom use when not occupied by another class. Teachers must check the Library calendar and contact the Librarian in advance to reserve the time.
2.4J STUDENT SUCCESS PROGRAM / ACADEMIC ASSISTANCE Elementary and Middle School students who have learning disabilities or significant learning challenges will be evaluated by the Success teacher with the goal of creating a plan to provide support for students within the classroom environment. The program allows students to receive instruction in the regular classroom and approved accommodations implemented by the classroom teacher to support student learning. Teachers may implement accommodations in their classroom for a student only after communication with the Success teacher and approval by the site administrator. Students who exhibit at-risk achievement may receive additional assistance during the school day in a separate classroom with the Success teacher. Elementary School students may receive assistance in all subject areas. Middle School students may receive assistance in Language Arts and/or Math. Parents who have academic concerns about their student should contact the classroom teacher who will contact the campus Success teacher. If the Success teacher decides that further evaluation and support is needed, the parents will be contacted to establish a partnership in meeting the needs of the student.
56 PART 3: PRESCHOOL INFORMATION
SECTION 1: SCHOOL AND CLASSROOM GUIDELINES
3.1A BIBLICAL STANDARDS As employees at Friends Christian School, and as godly examples for the students under our ministry, we must keep our words and deeds professional at all times.
“Brothers and sisters, I do not consider myself yet to have taken hold of it. But one thing I do: Forgetting what is behind and straining toward what is ahead, I press on toward the goal to win the prize for which God has called me heavenward in Christ Jesus.” Philippians 3:13–14
“So, whether you eat or drink or whatever you do, do it all for the glory of God.” I Corinthians 10:31
“Let us consider how we may spur one another on toward love and good deeds.” Hebrews 10:24
“Finally, brothers and sisters, whatever is true, whatever is noble, whatever is right, whatever is pure, whatever is lovely, whatever is admirable- if anything is excellent or praiseworthy- think about such things.” Philippians 4:8
3.1B COMMUNICATION CO-WORKERS As members of a community bound by the Friends Christian School Philosophy and Biblical guidelines of Matthew 18, expectations for employees are:
• Issues with another employee should be dealt with that person directly. If the issue is unresolved, the employee should seek counsel from their site administrator or the Human Resources Department. If a resolution is not obtained, the employee may inform the site administrator or Human Resources Department they would like to meet with the Head of School. • Complaints about an employee should be referred to the appropriate person for resolution. • Concerns about administrative policy or procedure should be discussed directly with the administrator. • Parents and students should not be discussed in the employee lounge. • Any conversation in the employee lounge is confidential and for employees only. • Repeated lack of professionalism, including breach of professional confidence and confidentiality, will result in disciplinary action, including non-renewal of contract or termination.
57 SCHOOL OFFICE Classrooms have walkie-talkies and phones that allow two-way communication between the school office and classroom. Teachers may contact the office at any time. When speaking, remember that those in your classroom and on the walkie-talkies can hear your side of the conversation. Therefore, it is important to use discretion. Please do not allow students to use the walkie-talkies or phones.
STUDENT FAMILIES Communication between Friends Christian School and student families is central to the student’s overall success. Teachers must respond to parent questions within 24 hours. All written and oral communication with students or parents should be documented.
3.1C CLASSROOM ENVIRONMENT The classroom should be a clean and attractive place, providing for student activity and comfort. Bulletin boards should reflect current units of study and/or display student work. Furniture arrangement should allow for safe movement and assist teachers in classroom management. Areas of display, activity centers, visible teacher storage areas, and the teacher’s desk area should reflect an organized work environment. Movement around the room should not be restricted by items on the floor, such as backpacks, books, clothing, or supplies that can be stored in student desks. Good air circulation should be considered when using the air conditioner/heater/fan, remembering to keep doors closed.
3.1D ARRIVAL AND PICK UP TIMES For the safety and well being of the children, students must be signed in and out each day indicating the time for each as it occurs. Only someone over 18 years of age and authorized to do so may sign a student in and out. The only authorized persons allowed to pick up a student are those whose names are indicated on the child’s records. If someone not already authorized will be picking up a student, please contact the school office. Sign-in sheets are posted by the classrooms each morning.
Failure to sign in and/or out will result in the following:
• 1st Offense: Parents will be reminded of their daily obligation to sign in and out and indicate the time.
• 2nd Offense: Parents will be informed of their obligation to sign in and out and assessed a $10.00 charge in addition to any extended care charges.
• 3rd Offense: A $10.00 charge will be assessed along with any extended care charges and parents will be informed that any further infraction may result in the loss of extended care privileges.
58 Preschool students should be dropped off and picked up at their classrooms. Each student is expected in his/her classroom by 9:00 a.m. Teachers are available in their classrooms at 8:55 a.m. No student will be accepted without contact between the classroom teacher and the person who brought the child to school. Any student signed in prior to 8:55 a.m. or after 1:05 p.m. will be charged one hour of extended care. There is a five-minute grace period.
If due to an emergency, a student cannot be picked up within the first 30 minutes after the close of the extended care program, a parent must immediately notify the school. Failure to receive parental notification by 6:30 p.m. will result in the Orange County Sheriff’s Department being contacted. The Sheriff will attempt to locate the parents or emergency contacts listed on the child’s emergency card. If no one can be reached, the Sheriff will assume custody of the child.
3.1E REST / NAPTIMES In accordance with the State of California, Department of Social Services “All children shall be given an opportunity to nap or rest without distraction or disturbance from other activities at the center. A napping space and cot or mat shall be available for each child under the age of five. Centers that serve children in half-day programs are not required to schedule napping periods or have napping equipment for such children. No child shall be forced to stay awake or to stay in the napping area longer than the normal napping period.” Students may bring resting items, but they must fit inside a gallon plastic bag that can close.
Extended Care Afternoon Schedule
1:00 – 2:15 p.m. Rest Time (mat, blanket) 2:15 – 3:00 p.m. Restroom and snack time 3:00 – 4:00 p.m. Playground 4:00 – 6:00 p.m. Indoor Activities
3.1F CHILD CUSTODY Friends Christian School assumes parents are the legally responsible adults for students. In the event that one or both parents have restricted custody rights, the adult(s) with legal responsibility for the student need to provide FCS with an official copy of court documents establishing guardianship and/or custody. If parents are divorced or separated and one parent is not allowed to see or pick up a child, we must have on file in the school office a certified copy of the court order of Final Judgment.
3.1G PARENT VOLUNTEERS Parents are given the opportunity, at the beginning of the school year, to volunteer in their child’s classroom that year. Parent volunteers should be given tasks that allow teachers to concentrate on professional responsibilities. Confidential and sensitive materials, such as grading student work, must be completed by teachers only. Parents must sign in with the school office before entering the child’s classroom. Parents are not allowed to supervise students in the classroom without a teacher present. Preschool parent volunteers must have a cleared TB test performed within the last year, as well as the MMR and Dtap vaccine. A flu-shot is also required but may be declined by signing a waiver. Please see the school office for further details. 59 3.1H FOOD GUIDELINES Students and employees must always wash their hands before eating and wear gloves when passing out food. Teachers are to pray and sit with the students during mealtime, not clean up or change bulletin boards. Tables are to be cleaned before and after mealtime.
BREAKFAST The Preschools do not have appropriate facilities to serve breakfast to students who arrive early in the morning. We can, however, provide supervision to students who bring their own breakfast, within the following guidelines:
• Finger foods such as granola bars, fruit and/or dry cereal. • Containers of yogurt, milk or juice with appropriate spoons or straws. • Because of spills, no open cereal bowls with milk.
LFPS: This service is provided to students who arrive at 7:00 a.m. All breakfast food needs to be consumed by 7:30 a.m.
FCPS: This service is provided to students who arrive at 8:00 a.m. All breakfast food needs to be consumed by 8:30 am.
FCPSGG: This service is provided to students who arrive at 7:00 a.m. All breakfast food needs to be consumed by 7:30 a.m.
SNACKS AND LUNCH Students bring a mid-morning and mid-afternoon snack (those staying after 2:15 p.m.) to school each day. Parents are asked to write their child’s name on the snack and place it in the appropriate classroom snack basket as they arrive each morning. Teachers should choose a snack helper to pass out napkins and cups or walk the snack basket around to students to remove their own snack. Teachers should closely monitor this activity. The school provides beverages to each student for snack and lunchtime. If a student forgets to bring a snack or lunch, the school will provide them one. The school office should be notified no later than 12:00 p.m. of a student who comes to school without a lunch. Student lunchtime ends at 12:50 p.m. so that the transition to home or “Resters” happens in a timely manner.
The classroom teacher plans “Share a Snack/Lunch Days” periodically. If parents send snacks on these days, they must be included in addition to the snack being served by the school to meet the nutritional guidelines established by the Department of Social Services.
DRINKING WATER The Department of Social Services, Title 22 states, “Drinking water from a non- contaminating fixture or container shall be readily available both indoors and in the outdoor activity area. (1) Children shall be free to drink as they wish. (2) Anchored steps or a broad-based platform shall be utilized when a drinking fountain is too high for the children in care. (3) Bottled water or portable containers will be allowed provided that: (a) The water containers are kept free of contaminations. (b) Bottled water containers are secured to prevent tipping and breaking.”
Each teacher is required to fill a water container with clean drinking water each morning. Water containers are to be emptied and air dried in the storage area and sanitized weekly.
60 COOKING PROJECTS Cooking projects are scheduled on a regular basis and sign-up sheets are provided to parents for all cooking supplies. Cooking sign-up sheets should be placed on your parent board/counter one week prior to when the supplies will be needed. Cooking ingredients and equipment are available for employee use in support of curriculum activities. Each employee is responsible for cleaning all dishes and returning them to their proper location. Students are never allowed in the area where cooking occurs and the door must remain locked during school hours.
HOT BEVERAGES While consuming hot beverages, employees must ensure a tight lid is on the beverage and that it is kept out of reach for students.
3.1I SPECIAL CLASS PROJECTS / ACTIVITIES Teachers in the same section and/or age level who choose to do a special project(s) must agree on the same project(s) and its time frame. Teachers who take students out of the classroom for special activities, other than scheduled times for playground, pullout classes, or chapel, should inform the school office of where the class will be. Teachers and students must be available to the school office at all times.
3.1J RAINY DAY ACTIVITIES To help classroom management on rainy days, it is important to keep students active when time and space allow. No more than two classes should use the big rooms at a time. Teachers must ensure proper supervision of all activities. Videos and DVDs are not an option unless they support the curriculum and have been pre-approved by the director. A special poor weather break schedule is given to all employees prior to the start of the school year and must be followed to ensure all employees receive a break.
3.1K PET SHARING POLICY For safety reasons, it is necessary to follow these prescribed guidelines when allowing a student to share their pet in class:
• Advanced approval from the teacher must be obtained. • A parent must accompany the pet at all times. • Visits must be limited to a maximum of 15 minutes. • Visits must be held outdoors only.
3.1L VISITORS ON CAMPUS Any person not employed or enrolled at FCS must check in at the school office, including classroom volunteers, classroom/playground observers, and invited guests. Employees who see a person on campus without a visitor’s pass needs to ask the person to visit the school office for one. Siblings are not allowed to accompany parents when volunteering or on the playground. Employee children not enrolled in the Preschool may not be in the Preschool classrooms or on the playground at any time. Drop by visits are allowed to parents anytime during the school day. Persons interested in an escorted campus tour or observation of a classroom must make an appointment with the school office.
61 3.1M GIFTS PARENT GIFTS Students make gifts for their parents several times throughout the year, such as Christmas, Easter, Mother’s Day and Father’s Day; however, gift making is not limited to only these times. Teachers in a section and/or age level may choose to make gifts at other times, but consideration must be taken in the amount of time and money spent.
STUDENT GIFTS Teachers may give two gifts to students per year, one at Christmas and one at the end of the school year. The limit for these gifts is $3.00 and each section and/or age level is to give the same gift. The director must approve gift giving at any other time. Teachers should not buy birthday gifts for their students.
3.1N REIMBURSEMENTS Classroom teachers must produce two pictures per month for each student’s end of the year memory book. FCS will reimburse each teacher up to .15 cents per picture for development costs. Receipts must be submitted by the end of each quarter. No receipts will be accepted after the last day of school. All miscellaneous purchases must be pre- approved for reimbursement by the director.
3.1O CELL PHONES Cell phone use during contracted hours is not appropriate and should only be used in an emergency. If an employee needs to receive or make an emergency phone call, employees should notify the school office. Use of a cell phone while supervising children is considered lack of supervision and not acceptable by Friends Christian School or Community Care Licensing-Department of Social Services.
3.1P TIME OFF REQUESTS During the first and last month of school, it is important to provide students with a stable atmosphere and optimum learning experience. Vacations and elective medical procedures should be planned during summer months or at holiday times. Vacation and PTO requests during these times may be denied. All absences unrelated to illness need prior approval by the supervisor.
Any request for PTO must be submitted in writing using the Day/Time Off Request form. The form must be submitted to the director or assistant director at least two days prior the absence, if possible. It is the director’s responsibility to find your replacement. Once a substitute has been secured you will receive a copy of your request that will include the name of the person who will be covering your class and your request will be entered into ADP.
3.1Q WORKDAYS AND CHILDCARE Student non-attendance days, which include minimum days, Parent-Teacher Conferences, Staff Orientation, and end-of-year workdays, are considered regular workdays for employees and other arrangements should be made for the childcare of their own children. 62 3.1R SUBSTITUTE COVERAGE Employees must contact the director at least two days in advance of an absence to arrange substitute coverage. If due to illness, notification is preferable the night before but required by 6:30 a.m. the day of the absence for early morning extended care/teachers and by 8:00 a.m. for afternoon extended care. Follow-up by 2:30 p.m. is needed the day of the absence to confirm return next school day or to secure another substitute. Each classroom teacher has been provided with sub folders/boxes for each day they are assigned to teach. These sub folders/boxes must be complete and readily available in case a sub is required.
3.1S SPIRIT WEAR Spirit wear days at Preschool are Thursday and Friday of each week.
3.1T FACILITY USE AND CARE Each campus is on church property maintained by the church custodians who are responsible for repairs and general care of the facility. If there is a need for maintenance, please inform the school office. Changes to the facility must have the director’s prior approval.
Classrooms are cleaned nightly, including trash disposal; however, employees are responsible for keeping their work area neat and orderly. Lights should be turned off and windows locked whenever the room is vacated.
Room reservation requests for a room (not used on a daily basis) must be submitted to the assistant director at least one week in advance.
3.1U STORAGE Each Preschool section has a designated area for classroom storage needs. Teachers must share in the responsibility of maintaining this storage area. Teachers have been given a locked area where personal belongings can be stored.
63 SECTION 2: PROFESSIONAL RESPONSIBILITIES
3.2A STAFF MEETINGS ALL STAFF MEETINGS Several mandatory all staff meetings are scheduled throughout the school year and held after operational hours so all can be in attendance.
TEACHER MEETINGS Weekly teacher meetings are held on Friday mornings at LFPS, Wednesday mornings at FCPS, and every other Thursday at FCPSGG. The lead section teacher will take notes and give a report to those not in attendance. The director will e-mail a Working Together memo to each employee with meeting highlights. It is required that all teachers attend meetings scheduled on their workdays.
SECTION / AGE LEVEL MEETINGS Monthly section/age level meetings are led by lead teachers for the purpose of planning the following month’s activities. One-week advanced notice must be given to the school office for scheduling classroom coverage. Please attempt to schedule the meeting at the same day/time each month and notify the school office of any changes or cancellations. Complete a Meeting Minutes form and submit it to the director.
Note: Teacher or section meetings where students are resting/napping is not appropriate.
3.2B CALENDARS PARENT CALENDARS Monthly calendars should be prepared the last week of each month for the following month and include units of study, Share Days, Share-A-Snack Days, Chapels, parent meetings and holidays. The calendar needs to be printed from a computer and posted on the parent board/counter in your classroom/section on or before the first of each month. A computer is available in the resource room for employee use.
TEACHER CALENDARS Teachers receive monthly school calendars from the school office. Include any pertinent information from the school office calendar on the parent calendar.
3.2C MAILBOXES Mailboxes must be checked throughout the day and not used as a personal storage area for supplies, food, personal items, etc.
64 3.2D CHAPEL Monday through Friday and Monday/Wednesday/Friday classes attend weekly chapel services. Chapel is Friday mornings at LFPS, Monday mornings at FCPS, and Wednesday mornings at FCPSGG. Teachers should leave their classroom no later than five minutes before its start to arrive on time. Monday through Friday and Monday/Wednesday/Friday Teachers are responsible for one chapel presentation each year. Sign-ups must be completed in the beginning of the school year or a date will be assigned. Parents are encouraged to attend chapel services, but are to sit at the back of the sanctuary/room as each class sits together in their assigned seats.
3.2E DEVOTIONS TEACHER DEVOTIONS Teachers are required to attend morning staff devotions on their scheduled workdays as well as prepare a devotion and lead prayer time on a rotating basis. Sign-ups must be completed at the beginning of the school year or a date will be assigned. This information is located on the monthly staff calendar generated by the school office.
CLASSROOM DEVOTIONS Teachers plan age appropriate daily devotions for class using the approved curriculum guide. Scripture memorization is from the New International Version of the Bible except as approved by the director. Pray for and act upon opportunities to invite children to accept the Lord Jesus Christ into their lives. Notify the director when students in your classroom have made a genuine profession of faith.
3.2F STUDENT ATTENDANCE CARDS Whenever a student is absent his/her attendance card must be marked appropriately. After a two-day absence, the teacher should check with the school office to determine if the parent has called. If there has not been a call, the teacher needs to contact the family.
The State of California Licensing Department, and the California Board of Education require that attendance cards be kept for a set number of years. Alphabetized attendance cards are turned in to the school office on the last day of school in June.
3.2G STUDENT ILLNESS Teachers are responsible for making a general visual health inspection of each student daily to ensure that any student with obvious symptoms of illness is not accepted into the classroom. Special attention should be paid to a student who has been absent due of illness or who has been exposed to a contagious or communicable disease(s). If a student becomes ill during the day, the student should be sent to the school office. The office will decide whether to send the student home or allow rest in the office before returning to class. If a student is sent home, a parent will be notified immediately and asked to have the student picked up within 30 minutes from the office.
65 3.2H LESSON PLAN BOOKS Written plans must outline daily activities with a description (i.e. key concepts, Bible devotion, calendar, story time, Science, Math, Art, Music, snack, recess, etc.) as well as the length of time for activities. Techniques and books used for art projects that support the lesson/theme (i.e. apple, cutting, tissue, crayon, paint, gluing, glitter, etc.) should be listed in the lesson plan book. The expected student outcome (ESO) should also be stated and supported. Lesson plan books must be kept out in a visible place of the classroom. Books that are incomplete will be returned to the teacher for completion.
LESSON PLAN FORMAT • Determine the teaching objective. Be specific and teach to one objective.
• Lesson plan format
o Set the standards. Behavior that is acceptable in a specific situation for the students involved must be stated. Don’t assume they know it. Don’t teach until standards are met.
o Anticipatory Set • Learning. Let the students know what you’re going to teach. “Today we are going to learn about ______” (objective). • Motivation. Add notes of interest, plan for rewards, and maintain a friendly atmosphere. Use something that will catch their attention: a box, song, bag, hat, or puppet might be possibilities. • Transfer. Let children see how lessons fit into their lives, relates to their knowledge. “Yesterday we learned ______. Today we will learn ______.
o Teach. Presentation of material. As you teach remember to:
• Monitor. Think through trouble spots (half way through can be a difficult point). Plan for trouble spots. • Provide for overt behavior. Children do something so you can see what they have learned. Check for understanding.
o Guided Practice. Provide activities to personalize learning.
o Closure. Student refocus on objective, “What have we learned about? Today we learned about...” Summarize learning.
3.2I STUDENT PORTFOLIOS Classroom teachers are required to keep an up-to-date student portfolio on each student in their class. Student portfolios include samples of student work, written notes about what the teacher observes the child doing (i.e. how the child is learning, growing, changing, playing with others, listening to stories, and using large and small muscles), progress reports, notes from parents, and any other information the teacher wants to keep in the file. Portfolios show the student’s growth over time in a natural setting based on real performance. They will allow each student to participate in their own assessment without pressure. They focus on what the student is doing rather than what he/she is not doing. Portfolios help the teacher plan instruction to meet each student’s individual learning needs and serve as supporting documentation when meeting with parents. Student portfolios are kept until the end of the year.
66 3.2J STUDENT CUMULATIVE FILES Each student has a cumulative file kept in the school office. Information in that file is confidential and considered legal documentation. Teachers have access to student cumulative files for educational purposes, however a file may not be taken from the school office, nor any document removed. Any document placed in the file must be given to the assistant director for administrator approval. Parents interested in looking at their child’s cumulative file should be directed to the assistant director.
3.2K PROGRESS REPORTS Progress reports are used to document student growth and development and are sent home each quarter of the school year. Copies of progress reports will be retained for student files.
3.2L PARENT / TEACHER CONFERENCES Junior Kindergarten and Pre-Kindergarten: Parent-Teacher Conferences are scheduled in November. A parent sign-up sheet is generated from the school office and posted on the classroom window(s)/parent board(s). Parents are notified to sign-up. Teachers of Pre-K classes are required to attend the Chancy and Bruce Parent Meeting in Spring.
Three- and Two-Year Old Programs: Parent-Teacher Conferences are scheduled in January. A parent sign-up sheet is generated by the teacher and posted on the classroom window(s)/parent board(s). Parents are notified to sign-up.
Parents may make other arrangements with their child’s classroom teacher to conference on a different day and/or time anytime throughout the school year. All other pull-out teachers are available to conference with parents on an as needed basis.
Information in the student portfolio and Progress Reports will be used during a conference. Student portfolios may not be sent home with the parents until the end of the school year.
67 SECTION 3: STUDENT CONTROL AND DISCIPLINE
3.3A PHILOSOPHY
• We believe that it is the responsibility of Friends Christian School to maintain sound biblical control and discipline. (I Corinthians 14:33, I Corinthians 14:40)
• We believe that biblical examples cause us to address the conduct of the student rather than his/her status as a person. (John 8:11)
• The discipline policy is designed to reflect a biblical method of resolving conflict and providing for correction.
• To produce the desired environment for applying the discipline policy, school employees will work together, using these guidelines to:
o Provide for a warm, friendly, congenial atmosphere conducive to a relaxed attitude on the part of the students in and out of the classroom within the framework of a fair, firm, and consistently enforced set of school and classroom procedures.
o Orient the students fully to school and classroom procedures concerning discipline. Adequate time will be taken to do this as early in the school year, and as needed throughout the school year.
o Provide for individual differences in and out of the classroom so that opportunity for success and challenge is present for all involved persons.
o Provide for the growth of orderly transfer from adult leadership to dependence upon the leadership of the Holy Spirit on the part of the students. This is accomplished through establishment of graduated behavioral objectives in the area of self-discipline just as in academic areas.
3.3B PURPOSE
• Discipline is necessary to help promote a quiet spirit. The Bible says we need authority "...in order to lead a tranquil and quiet life in all godliness and dignity. This is good and acceptable in the sight of God our Savior." (I Timothy 2: 2–3)
• Discipline is necessary to help promote safety. The principle is shown in Scripture when we fail to obey the Lord. "Like the nations that the Lord makes to perish before you, so you will perish; because you would not listen to the voice of the Lord your God." (Deuteronomy 8:20)
• Discipline is necessary to allow the educational process to occur. "All discipline for the moment seems not to be joyful...yet to those who have been trained by it, afterwards it yields the peaceful fruit of righteousness." (Hebrews12:11) "Whoever loves discipline loves knowledge." (Proverbs 12:1)
• Discipline is a shared responsibility with the parent(s). To increase effectiveness and strengthen the family, we desire to involve the parent(s) in the correctional process. (Proverbs 19:18–20; Ephesians 6:1–4)
68 3.3C PROCEDURES AND CONSEQUENCES Disciplinary problems are prevented or lessened by setting reasonable expectations for a child, giving recognition for good behavior/achievement, and timely, unobtrusive intervention before an issue develops. Any form of discipline or punishment that violates the Child’s Personal Rights section in this Handbook is prohibited.
Discipline measures in the classroom and on the playground should consist of the following:
• Talk to the child privately and as an individual. • Encourage a child to make a better choice. • Pray with the child. • Redirect a child. • Provide a child a time to rethink the choice. • Remove a child from an activity or group setting. • Allow a child space for a thinking time. • Place a child on an improvement contract. • Send a child to the school office. • Contact the child’s parents. • Send a child home for the day.
Occasional intervention by the director or assistant director may be helpful to assist the child in redirection of behavior. A child brought to the school office for discipline measures will remain there before returning to class as follows:
• Two-year-old child 2 minutes • Three-year-old child 3 minutes • Pre-K child 4 minutes • Junior Kindergarten child 5 to 10 minutes
In the event it is necessary to send a child home, the parent will be contacted to pick up their child and the child will remain under direct supervision of the school office until the parent arrives and signs their child out.
Children love good disciplinarians as teachers and are drawn to a teacher who not only has a pleasant, loving attitude, but can effectively control a class. The following are important considerations:
• Come each day spiritually equipped and with right attitudes. Your positive approach will “rub off” on the children. Pray for God to give you strength to have a lifestyle, which depicts Christ - a model of what is right before God.
• Prepare thoroughly for your day. Prevention is the best medicine.
• Be positive. Praise the children. Show them that you appreciate their right attitudes and actions.
69 • Let the children know your expectations and be realistic. Remember their God- given short attention span and need to move about. Early in the year explain any rules or limits you may have. The children need to know their limits. Setting limits creates a sense of security.
• Be consistent and faithful to your word. Children are great “limit testers”. Do not lose your temper. Never create a rule that you would not follow through on.
• Avoid long, lengthy lectures. Get children involved and keep them interested. Don’t set the classroom pace for the teacher’s convenience. The focus should always be on the students.
• Give only limited instructions at once. Think through how the children will react to your instructions and evaluate them before delivery.
• Check the room environment. Children sense order. Is the room too hot, too cold, messy? Is there a lot of distraction due to noise, color, or dissociated activities? To the best of your ability make your environment organized without distraction.
• Determine if behavior is to be dealt with or ignored. If a child needs to be disciplined for inappropriate behavior remind yourself to deal with the child in love and patience. Have the child explain what he/she did, not why he/she did it.
• Define acceptable behavior and state consequences of misbehavior. Hold the child accountable and let him/her experience consequences of his/her actions. Let the child know that he/she is loved and accepted as a person but his/her actions are disappointing.
• If needed, provide a short "Thinking Time" for the child to rethink his/her choices. One minute per year of child. Keep in mind that the child must be in visibility of the teacher at all times. Invite the child back into the activity once completed.
• Provide opportunities to allow the child the experience of apologizing and asking for forgiveness. Remember not to force a child to say he/she is sorry; however, help them to understand the importance of asking forgiveness.
• Wipe the slate clean. Deal with the offense appropriately and move forward.
• Involve parents when necessary, either by phone or in person privately.
• Communication with parents regarding health, discipline, eating concerns, socialization with other children, accidents, and all other special circumstances should be left as the responsibility of the teacher or employee who was part of the specific circumstance.
• Physically touching, grabbing, or shaking a student for disciplinary purposes is prohibited. An employee may only use restraint in the event that a child is causing physical harm to himself/herself or if a child attempts to leave campus.
• The office is always available as the next appropriate step after classroom discipline procedures have been followed.
70 3.3D STUDENT SUPERVISION Students must be supervised at all times. Students assigned to a teacher must be in constant visual supervision of that teacher or assigned staff member. Should an emergency arise, ask another teacher to remain with your class or call the school office for assistance.
3.3E BITING POLICY Preschoolers on occasion may bite when they become frustrated or overly tired and have lost control. Biting by a child of any age is not permitted. It is not safe, socially acceptable, or conducive to a positive environment for children.
The following action will be taken for biting:
• 1st Offense: The teacher will remove child from the activity and the parent/guardian will be informed.
• 2nd Offense: Child will be sent to the office and the director or assistant director will notify the parent/guardian.
• 3rd Offense: Child will be sent to the office and the parent/guardian will be notified to pick up their child.
• 4th Offense: Child will be sent to the office, the parent/guardian will be notified to pick up their child and informed that any further infraction may result in withdrawal from the program.
3.3F PLAYGROUND ENVIRONMENT Outdoor play activities should provide a variety of opportunities for children to explore, learn and continue to grow spiritually, emotionally, socially and physically (small and large motor development). The playground supervisor will provide a variety of enrichment activities to meet the student’s needs in these areas. Teachers should familiarize themselves with playground rules and participate in their enforcement. There must always be at least two teachers on the playground when in use.
To ensure a safe playground environment, employees must practice the following:
• Circulate so that all areas of the playground may be visually observed. • Not engage in parent, staff or student conferences. • Keep eyes active. • Challenge the presence of any unauthorized person and alert the office as necessary. • Respond to any injury so that it does not become more serious. • Be punctual for your playground time. • Follow break schedules in a timely manner. • Be consistent in following and enforcing the playground rules. • Never permit students to leave campus without being signed out. • Never permit students to climb any roof, wall, fence, gate, or tree.
71
3.3G PLAYGROUND RULES LFPS:
Bikes • Encourage the children to keep the bikes on the sidewalk and to park them in the designated parking spot when not using them. • Children should not push bikes that other friends are riding.
Climbers/ Slides • Children must go down the slide sitting on their bottoms, with their feet first. • Children must wait at the top of the slide until the child at the bottom of the slide leaves. • Children must never go up a slide.
Swings • Children must stay out of the swing area unless using a swing. • The swing needs to move straight back and forth, not sideways. • Children must stop the swing before getting off. • The children may swing on their tummies. • When swings are in use a staff member must supervise the area by standing in the swing area and monitoring the children as they swing.
Sandbox • All sand and sand toys need to remain INSIDE the sandbox. • All sand must stay close to the ground.
Wheel Toys • Wheel toys must not be allowed to run into the fence, wall, other toys, or people. • Wheel toys must stay on the bike path.
Afternoon extended care and their students are responsible for putting all bikes and sand toys away in their appropriate storage. Take extra precautions when putting the sand toys away, making sure they are empty of sand. Students are not permitted to enter either area used for playground storage. The gates must be kept closed at all times.
FCPS:
Bikes • Encourage the children to keep the bikes in the coned off area. • Children should not push bikes that other friends are riding.
Climbers • Children must go down the slide sitting on their bottoms, with their feet first. • Children must wait at the top of the slide until the child at the bottom of the slide leaves. • Children should never go up the slide. • Children must wait on the ground until the child at the top of the ladder have safely moved onto the climber • While using the rock climbing wall on the north playground (AKA Ocean Side) children should not be allowed to cross over the wall at the top of the climber. They should go up and down the same side they started on.
72 • Children should never be allowed to jump off any climber. • Because children do not always remember to duck when trying to run under the climber, please do not allow children to run under the climber. • Children should be asked to crawl through the tunnels on the climbers. Children are not permitted to sit or hangout in the tunnels on the climber.
Play Houses • While entering and exiting the playhouses children should only use the doors.
Sandbox • All sand and sand toys need to remain inside the sandbox. • All sand must stay close to the ground of the sandbox.
Water Table/Bin Use • One staff member must be stationed next to any water table, bin, bucket or any container that has one inch or more water in the container. If this is not possible, the water container must be dumped out.
Running • Children should not be permitted to run on the sidewalks. • When running staff should remind children they should not run around “crazy” or at super speed.
Afternoon extended care and their students are responsible for putting all bikes and sand toys away in their appropriate storage. Take extra precautions when putting the sand toys away, making sure they are empty of sand. Students are not permitted to enter either area used for playground storage. The gate on the south side of the playgrounds must be kept closed at all times.
FCPSGG:
Bikes • Encourage the children to keep the bikes on the sidewalk and to park them in the designated parking spot when not using them. • Children should not push bikes that other friends are riding.
Climbers/ Slides • Children must go down the slide sitting on their bottoms, with their feet first. • Children must wait at the top of the slide until the child at the bottom of the slide leaves. • Children must never go up a slide.
Sandbox • All sand and sand toys need to remain INSIDE the sandbox. • All sand must stay close to the ground.
Wheel Toys • Wheel toys must not be allowed to run into the fence, wall, other toys, or people. • Wheel toys must stay on the bike path.
Afternoon extended care and their students are responsible for putting all bikes and sand toys away in their appropriate storage. Take extra precautions when putting the sand toys away, making sure they are empty of sand. Students are not permitted to enter either area used for playground storage. The gates must be kept closed at all times.
73 SECTION 4: HEALTH AND SAFETY
3.4A STUDENT / STAFF RATIO The Department of Social Services, Title 22 regulation requires a ratio of one qualified teacher visually observing and supervising no more than 12 children. A teacher-child ratio of one teacher supervising 24 napping/resting children is permitted provided that the teacher(s) necessary to meet the overall ratio specified are immediately available at the center and the children are sleeping.
3.4B CHILD SAFETY GUIDELINES The following guidelines are established to protect both the teacher and the student:
• Know the individual needs and characteristics of the children. How does the child communicate his/her needs? Does the child enjoy being held or touched? Does the child enjoy active or quiet activities; is he/she shy or outgoing? • Is the child prone to nosebleeds? Is the child allergic to any foods or plants? In this way, you will know what behavior is out of the ordinary. Complete an Incident Report as necessary and provide it to the school office. • Call children by their given names; use of “nick” names can be misinterpreted. Treat all children equally. • Model behaviors that help young children develop positive social skills; asserting beliefs and expressing feelings, while respecting the rights of others. Open communication between teacher and children will demonstrate that the child is free to share their feelings. • Bathroom doors are always kept open. Children may not close the stall doors, as they need to be visible to staff at all times. • Classroom blinds must be kept down and open at all times, except during rest/nap times. During nap/rest times, all rooms must have some light so visibility is possible. Leave blinds open on at least one window. • When quieting children, rub backs from waist up, never bottoms. • If a child’s clothing must be changed, send home a “Change of Clothes” form stating why, when and by whom. Use the child’s own clothing when possible. • When disciplining a child, never do so in an isolated area. Move away from the group but situate yourself and the student in such a way that you are within view of other adults and/or students.
3.4C FIRST AID / INCIDENT REPORT When a child is injured, be sure that someone is watching your class while you report to the office with the child for treatment. It is also appropriate to call the school office and have them pick up the injured child. Treatment by the school office is limited to ice packs and/or washing with soap and water and/or providing bandages. In case of severe injuries or other emergencies, parents and/or paramedics may be contacted.
An Incident Report in duplicate must be completed whenever a child is injured. The original report is sent to the school office. The copy is sent home with the student.
74 3.4D EMERGENCY PROCEDURES / DISASTER PREPAREDNESS Disaster drills are scheduled monthly. In addition, two lock down drills are scheduled during the school year. Employees are assigned a specific area of responsibility in case of emergency. Disaster supplies are provided for each student and classroom. If evacuation becomes necessary, the Orange County Sheriff will provide a temporary relocation site.
EMERGENCY EVACUATION PROCEDURE (EARTHQUAKE & NATURAL DISASTER) If an earthquake or natural disaster occurs, the following actions should be taken:
• The person(s) in authority give the directives to duck, cover, and hold on. For drills, you will hear prolonged blasts on the horn. Train your students to duck under the tables, on their knees, head as close to the floor as possible, with one hand placed at the back of the neck and the other holding a leg of the table. The teacher ducks either under a table or in a doorway. Wait patiently in these positions until someone comes to your room to announce that you may evacuate, unless otherwise instructed. • Ask all children to quickly line up. Take the emergency pack, attendance cards, and clipboard containing the sign-in sheet and lead the children to the evacuation area. Take roll. Stay there until your class is released by the person(s) in charge and then return to your classroom. • In the event of a real disaster, after taking roll each employee immediately begins to perform his/her assigned duties as outlined in the Disaster Manual. A copy of the Disaster Manual is contained in the classroom emergency pack. • In the event of a real disaster, re-enter the building only after it has been inspected and declared safe. • If necessary, a relocation site will be decided by the OC Sheriff Department.
Teachers provide opportunities to practice the Duck and Cover Drill each month, throughout the school year. During the year, they know where to go regardless of what location they are in when a Duck and Cover Drill occurs. All drills should be written in lesson plan books in red ink including date, time, and where the drill took place. Teach your students the following:
• When in the Classroom go: Under the table • When in Chapel go: Under the pew/chair • When in Music go: Against the wall, furthest from the window - (LFPS), under the tables (FCPS), to be determined (FCPSGG). • When Perception go: Against the north wall, furthest from the windows (LFPS), the inside wall (FCPS), to be determined (FCPSGG). • When on the Playground go: Against the parking lot fence (LFPS), the north parking lot wall/south solid wall (FCPS), the grass in front of the school office (FCPSGG).
EMERGENCY EVACUATION PROCEDURE (FIRE) When a fire alarm is sounded, stop what you are doing and wait for instructions. Instructions will be given via “All Call” intercom and walkie-talkie.
75 Have the students line up quickly and quietly.
• Leave the building quickly in a quiet and orderly fashion and proceed to the evacuation area. Stay there until the person(s) in charge release your class. Take your classroom emergency pack, attendance cards and clipboard containing the sign-in sheet with you when you leave the building. • After you reach the evacuation location, take roll. • Return to your classroom, after the person(s) in charge dismiss you. • In the event of a real fire, re-enter the building only after it has been inspected and declared safe.
EMERGENCY LOCKDOWN PROCEDURE Should a situation develop that threatens the safety of our employees and children, a Lock Down will be implemented. Using the procedure outlined below, employees will ensure that all children are safely inside a locked building and remain there until it is safe to resume the daily schedule.
• All sections/classrooms will be notified via the intercom that there is a need to lock down. • For those staff and students on the playground during a “Lock Down Drill” a red flag will be waved, as well as an announcement via walkie-talkie, to communicate that everyone is to move quickly and quietly to the closest building. • Decide beforehand where the safest place will be for your class. • Keep the children seated on the floor, calm and quiet - read a book, play “I spy” or some comparable activity. Stay away from windows when possible. • When all threat of the unsafe condition has passed, you will be notified with an “All Clear”.
Lock Down Levels: • Level 1 – No immediate threat. • Level 2 – Threat is not on campus but is close enough to require police presence. • Level 3 – Threat on campus.
3.4E BLOODBORNE PATHOGENS How to Protect Yourself from Infection (recommended precautions):
• Wear gloves for contact with blood or body substances. • Wear gloves or Band-Aids to cover cuts, abrasions or rashes while working. • Wash hands as soon as possible after contact with blood or body substances. • When splashes to the face are possible, wear protective eyewear and masks. • Wash bloodstained clothes as soon as possible. • Clean up blood spills with bleach solution or other proven germicides. • Use a protective pocket mask when performing CPR. • Contact the designated administrator when a true exposure occurs.
76 3.4F CHILD ABUSE REPORTING MANDATED REPORTER The Child Abuse Reporting Law requires certain professionals and lay persons who have a special working relationship or contact with children to report suspected abuse to the proper authorities. Classified employees of the school, educators and childcare providers are included among those mandated to report suspicion of child abuse.
The Child Abuse Reporting Law states that: “...any child care custodian who has knowledge of or observes a child in his or her professional capacity or within the scope of his or her employment whom he or she reasonably suspects has been the victim of child abuse shall report the known or suspected instance of child abuse to a child protective agency immediately or as soon as practically possible by telephone and shall prepare and send a written report thereof within 36 hours of receiving the information concerning the incident. “Reasonable suspicion” means that it is objectively reasonable for a person to entertain such a suspicion, based upon facts that could cause a reasonable person in a like position, drawing when appropriate on his or her training and experience, to suspect child abuse.”
Please refer to California Penal Codes 11165.7 and 11166 for further information on Mandated Reporters located in each school office.
CHILD ABUSE REPORTING POLICY In order to facilitate the reporting process per California Penal Code 11167, the following policy is to be followed.
• Any employee of Friends Christian School who has knowledge of or observes within the scope of their duties any suspicion of child abuse or neglect shall immediately make a verbal report to the administrator and/or supervisor.
• The administrator, in conjunction with the initial reporter, will gather the information necessary in order to file a report.
• The appropriate authorities will be notified based upon the reasonable suspicion of child abuse or neglect. The appropriate authorities are local police or Sheriff’s Department, the County Welfare Department, Juvenile Probation Department or Child Protective Services.
• Within 36 hours of making the telephone report, a written report will be filed with the Child Protective Agency using the Department of Justice Form SS8572. Although this policy states that school employees are to report suspicion of child abuse to the administrator, it does not impede or prohibit the employee from making the necessary report should the administrator fail to do so.
IDENTIFYING CHILD ABUSE / NEGLECT One sign alone may not necessarily indicate abuse. However, if a number are present, it is prudent to consider the possibility of child abuse. Suspect abuse or neglect if a child:
77 • is habitually away from school and constantly late; arrives at school very early and leaves very late because he does not want to go home. • is compliant, shy, withdrawn, passive, and uncommunicative. • is nervous, hyperactive, aggressive, disruptive, or destructive. • has an unexplained injury, such as a patch of hair missing, a burn, limp, or bruises. • has a number of explained or unexplained injuries such as bruises on his arms and legs over a period of time. • complains about numerous beatings. • goes to the bathroom with difficulty. • is inadequately dressed for inclement weather. • wears a long-sleeved shirt during summer months to cover bruises on arms. • has clothing that is soiled, tattered, or too small. • is dirty and smells or has bad teeth, and hair falling out. • is thin, emaciated, constantly tired, showing evidence of malnutrition/dehydration. • is unusually fearful of other children and adults. • has been given inappropriate food, drink, or drugs.
Teachers should also suspect child abuse or neglect if parents:
• show little concern for their child’s problem or respond inappropriately to the seriousness of the problem. • do not respond to the teacher’s inquiries and are not present for teacher visits or parent nights. • take an unusual amount of time to seek health care for the child. • have taken the child to different doctors, clinics, or hospitals for injuries. • do not adequately explain an injury, give different explanations for the same injury, and are unusually hostile when talking about the child’s health problems. • have unrealistic expectations for the child. • are reluctant to share information about the child. • cannot be located.
Such clues can help you make an informed decision about reporting. You are not required to conduct an investigation, but only report suspected abuse.
78 SECTION 5: EDUCATIONAL RESOURCES AND SUPPORT
3.5A PROFESSIONAL DEVELOPMENT Teachers are provided opportunities to attend professional development events throughout the school year. All early education teachers are contracted to attend the ACSI Spring EE Conference regardless of regular workdays. This convention provides a wide variety of seminars and speakers, which enable the teacher to expand his/her professional and Biblical knowledge and skills. Dress code for all conferences and conventions is professional dress (no jeans, shorts, jogging suits, etc.)
Also available throughout the year are Bible study seminars. The school and sponsoring churches provide these seminars to encourage teachers to continue in their spiritual growth and/or pursue additional course work after completion of their preschool certificate. Information about those seminars is made available throughout the school year.
3.5B VISUAL MEDIA Electronic devices are available for classroom use for special occasions. All media must be approved two days in advanced before use in the classroom. Complete a Classroom Media Request from and submit it to the director. Visual media shown in the classroom are required to be approved by the MPLC Umbrella License issued to FCS. Only school videos are to be used except as approved by the director. Please remember only “G” rated media may be shown. Movies not rated need to be previewed closely to guarantee the “G” rated content. Computer, Chrome Book, and iPad use are for educational purposes only. Short clips may be shown if it relates to the lesson but movies may not be shown as entertainment.
3.5C RESOURCE / SUPPLY ROOM The resource/supply room is available for daily use of teacher resource materials, computer, printer, laminator, Ellison machine, binding machine, copier, and telephone. Teachers are not permitted to stock supplies in their rooms since this often causes shortage for other teachers and limits storage space. If you see supplies running short, please indicate it on the restock list. Students are never allowed in the resource/supply room. Teachers receive their own scotch tape dispenser, scissors stapler, and rubber cement. Rubber cement must never be used in the presence of children.
LAMINATOR Teachers are allocated 60 feet of laminating film per year and must log all usage. This amount cannot be accrued from one year to the next and cannot be shared with another employee. There is a charge of $.50 per foot for any laminating used after 60 feet. The film used in the laminating machine is 27” wide. One-half inch on each side of the film needs to be left as a margin when feeding material into the machine. Please note that items 27” wide cannot be used unless it is turned lengthwise as it is fed into the machine.
79 3.5D LEAD TEACHER Each educational level and subject area have a lead teacher who is responsible for representing their concerns to the administrator. This person should be the first resource when seeking educational information about the school, age/grade level, or subject area.
3.5E SPECIAL NEEDS AND DISABILITIES A child who is physically, mentally or developmentally disabled will be accepted into the program if it is determined by the director that the Preschool staff are able to meet the individual needs of the child and the child would not pose a direct threat to the health or safety of other children or staff in the program.
In compliance with the ADA (American Disability Act), State Standards, and in partnership with the parents, the staff desires to provide care that would meet the individual needs of each child with special needs enrolled in the Preschool.
80 SECTION 6: OTHER SPECIAL REQUIREMENTS
3.6A DEPARTMENT OF SOCIAL SERVICES COMPLIANCE POSTERS The required postings by the Department of Social Services are in the following areas:
LFPS: The school office, Rooms B105, B111, B119, B127, B144, B148, B150, and the glass enclosure on the patio B143R and B142R.
FCPS: The Rolling Board at the entrance.
FCPSGG: The staff workroom.
LICENSING AGENCY INSPECTION AUTHORITY The Department of Social Services Licensing Agency shall have the authority to interview children or staff and to inspect and audit child and facility records without prior consent.
CARE AND SUPERVISION STATEMENT OF UNDERSTANDING “The Legislature established a zero-tolerance policy for lack of care and supervision resulting in a child being left unattended or a child wandering away from a facility. Licensees are required to adhere to all licensing requirements which include, but not limited to, providing appropriate care and supervision to all children in care, ensuring staff and volunteers do everything they can to prevent children from wandering away from the facility, and minimizing the risk of harm to children using positive methods of child guidance.
Staff is required to supervise indoor and outdoor play areas so that children’s safety can be easily monitored and ensured. This involves the establishment and implementation of proactive plans, strategies and standards of conduct, which ensure that no child will be left alone or unsupervised at anytime.
The teacher and teacher’s assistant should, aloud, count heads and agree that all children are accounted for prior to transitioning to a new area. (Note: School policy states count before you leave, as you are traveling and upon arrival at destination.)
Staff is assigned to stay close to ensure the children can be seen at all times and prevent any child from wandering of or getting into unsafe areas. Leaving a child or children unattended in any area, outdoors or indoors is not permitted.
The Child Care Centers (Title 22 Regulation, Section 101229) requirement states: No child(ren) shall be left without the supervision of a teacher at anytime. Supervision shall include visual observation. This means the facility is not just maintaining the staffing ratio required by regulations, but that staff are also in the same area or play yard with the children. The intent is to allow children to play freely while being continually observed and monitored. Visual observation can be accomplished if staff is physically near, readily available, continually planning and moving about the area, aware of the ongoing activity of each child, and able to intervene when necessary.
81
Visual observation is an important responsibility of all preschool staff, to prevent children from leaving the facility and to prevent injuries, accidents and other health and safety risks from occurring. Visual observation is not met by talking/texting on cell phone or having general/social conversations with another staff person, as this draws a staff person’s attention to something other than supervising children.”
3.6B CHILD’S PERSONAL RIGHTS Per Section 101223 of General Licensing Requirements for the Department of Social Services (effective June 8, 2005), each client shall have personal rights which include, but are not limited to, the following:
1. To be accorded dignity in his/her personal relationships with staff/other persons. 2. To be accorded safe, healthful and comfortable accommodations, furnishings and equipment to meet his/her needs. 3. To be free from corporal or unusual punishment, infliction of pain, humiliation, intimidation, ridicule, coercion, threat, mental abuse or other actions of a punitive nature, including but not limited to: interference with functions of daily living, including eating, sleeping, or toileting; or withholding of shelter, clothing, medication or aids to physical functioning. 4. To be informed, and to have his/her authorized representative informed by the licensee of the law regarding complaints including, but not limited to, information on confidentiality and the address and telephone number of the DCU. A. Provisions regarding inspections requests are found in Health and Safety Code Section 1596.853: 1. Any person may request an inspection of any care facility in accordance with the CA Child Day Care Facility Act by transmitting to the department notice of an alleged violation of applicable requirements prescribed by statutes or regulations of this state… 2. The substance of the complaint shall be provided to the licensee no earlier than at the time of the inspection... 3. Upon receipt of a complaint, the state department shall make a preliminary review and, unless the department determines that the complaint is willfully intended to harass a licensee or is without any reasonable basis, the department shall make an onsite inspection within ten days after receiving the complaint. In either event, the complainant shall be promptly informed of the departments proposed course of action. 5. To be free to attend religious services or activities of his/her choice. A. Attendance at religious services in or outside of the center shall be voluntary. The child’s authorized representative shall make decisions about the child’s attendance at religious services. 6. Not to be locked in any room, building, or center premises by day or night. A. The licensee is not be prohibited by this provision from locking exterior doors and windows or from establishing rules for the protection of children provided the children are able to exit the center. B. The licensee shall obtain prior approval from the Department to utilize means other than those specified above for securing exterior doors and windows only with the prior approval of the licensing agency. 82 7. Not to be placed in any restraining device. Postural supports may be used as specified in Section 101223.1. 8. To receive or reject medical care, or health-related services except for minors and other clients whom a guardian, conservator or other legal authority has been appointed.
The center shall inform each child’s authorized representative of the rights specified in (1) through (8) above.
1. The center shall give each authorized representative a copy of the Personal Right form (LIC 613A [9/96]). A. Each authorized representative shall be asked to sign and date the acknowledgement-of-receipt statement at the bottom of the LIC 613A (9/96). This documentation shall be kept in the child’s file. 2. The center shall post a copy of the LIC 613A (9/96) in a prominent, publicly accessible area in the center.
The licensee shall ensure that each child is accorded the personal rights specified in this section.
83 EMPLOYEE HANDBOOK ACKNOWLEDGMENT AND RECEIPT
I acknowledge receipt of the Friends Christian School Employee Handbook. I understand and agree that it is my responsibility to read and comply with policies and procedures in the handbook.
I understand that the handbook and all other written materials provided to me are intended for informational purposes only. Neither it, nor Friends Christian School practices or other communications create an employment contract or term. I understand that the policies and benefits, both in the handbook and communicated to me, are subject to interpretation, review, removal, and change by administration at any time without notice.
I further understand that I am an at-will employee and that neither this document nor any other communication will bind Friends Christian School to employ me now or hereafter. Friends Christian School or I may terminate employment without reason at any time. I understand that no representative of Friends Christian School has any authority to enter into an agreement for employment for any specified period of time or to assure any other personnel action, benefits, terms and conditions of employment, or make any agreement contrary to the foregoing.
______
Printed Name of Employee
______
Signature of Employee
______
Date Signed by Employee
TO BE PLACED IN EMPLOYEE’S PERSONNEL FILE
84 HARASSMENT POLICY ACKNOWLEDGMENT AND RECEIPT
I acknowledge that I have read and fully understand the Friends Christian School Harassment Policy contained in the Employee Handbook. I also understand that if I feel that I am being harassed, or if I witness harassment committed upon another employee, I have the responsibility to communicate this promptly to any supervisor or administrator of Friends Christian School.
______
Printed Name of Employee
______
Signature of Employee
______
Date Signed by Employee
TO BE PLACED IN EMPLOYEE’S PERSONNEL FILE
85