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TJHSST Concessions Stands 2012-13

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TJHSST Concessions Stands 2012-13 TJHSST Concessions Stands 2012-13 Thank you for volunteering to help make the TJHSST Colonial Athletic Boosters (CAB) successful. These instructions were prepared to try and make your volunteer experience fun & easy! Questions or concerns pertaining to the concessions stand should be directed to: Concession Booster Team Members: Christine Rohrer - 703-598-4918 Lori O’Connor – 858-254-8892 Michelle Dyment Fanning – 703-930-0769 Liaison Coordinator Michelle Engler May Wu Yvonne Shincovich Athletics Department Contact Information • Hotline: 703-827-6002 (today's schedule, changes, etc.) • Athletic and Activities Office: 703-750-8333 • Activities Office Fax: 703-750-5079 • Director of Student Activities: Shawn DeRose • Assistant Director of Student Activities: Rusty Hodges • Training Room: 703-750-8387 • Certified Athletic Trainer: Heather Murphy • Certified Athletic Trainer: Tim Cocrane ALL VOLUNTEERS RECEIVE A COMPLIMENTARY BEVERAGE & FOOD ITEM FOR THEIR WORK. (CHIK-FIL-A NOT INCLUDED) The following volunteers receive a free beverage & food item for their work (Chik-Fil-A not included): Game Volunteers Home Team Coaches Concession stand workers Ticket takers Everyone else pays! Always wash hands & wear gloves whenever handling food! Volunteer Responsibilities and Instructions Arrival & end time -Volunteers need to arrive 30 minutes before the event is scheduled. Earlier if possible for the main concession stand and for larger events -Volunteers are to remain at the concession stand until clean up is complete, usually takes 15 minutes after the event ends. Number of Volunteers for Concessions: There is a minimum and maximum of people working a shift in concession stands: a. Inside: Minimum: 2 adults Maximum: 3 adults b. Baseball/Softball: Minimum: 2 adults Maximum: 3 adults c. Outside Stadium (football only): Minimum: 8 adults Maximum: 10 adults d. Outside Stadium (all other sports): Minimum: 5 adults Maximum:10 adults Students (at least 14 years old) are allowed to help but there must always be 1 adult present Football Volunteers: (suggested work responsibilities) 1st half: 7 volunteers: 2 arrive early (5pm-5:15pm), to start the grill & start cooking the hot dogs and hamburgers). The other 5 should arrive at 6-6:15pm and do all the other opening tasks and help with the cooking. Once the windows are open, 2 should manage the orders and money, 1 should manage getting the drinks and the other2-4 should help in the back getting the hot food, hot drinks and popcorn. Half time gets busier. 2nd half: slows down: selling and cleaning. Start cleaning up before the game is over, you can also reduce the price of hot dogs, hamburgers and pizzas. Chik-A-Fil should never go below $2.25, pizza never below $1. Never lower the price on snacks and drinks. Cash Box/Money handling A representative of TJ athletic will be at the concession stand at the beginning of the event to deliver the cash envelope/cash box. TJ Booster representative will come by to collect the cash envelope/box at the close of concessions. ONLY ADULTS SHALL HANDLE MONEY. Please abide by this guideline—it helps keep pressure off the students. Handling Food Food service guidelines shall be followed; gloves need to be worn when handling food. Those handling the money should not be handling the food. Food Prep and Equipment use Directions on how to use the equipment, how to prepare food, etc. will be in the opening directions. Team Liaison Duties 2012-13 Your responsibilities: 1. To PROMOTE COLONIAL ATHLETIC BOOSTER (CAB) MEMBERSHIP ENROLLMENT. This is by far the easiest way for our organization to raise money. We exist to fund the TJ sports teams. (The allotment in Fairfax County schools to the athletic directors’ budget is zero dollars.) 2. To sign up volunteers as needed (for concessions stand, tickets, coach needs, etc). Often the best approach is not to ask, but to inform parents that ALL are expected to help with concessions and/or ticket-taking. 3. To provide a communication link between coach, parents, and boosters, so make sure to get all parent email addresses ASAP. The booster liaison coordinator will email you messages to pass on throughout the season. 4. To attend monthly booster meetings (7:00-9:00, usually) in the TJ library, usually on the second Wednesday of each month.* See the TJ athletic booster web site www.colonialathletics.org for a calendar of events. 5. To manage player identification lanyards or photo buttons, if your team wants them. Take pictures, make the buttons (e.g., using boosters’ button machine) and sell. 6. To provide information and reports on your team in the following ways:** Recap your season for the newsletter that is distributed at the end-of-season banquet. When requested by the CAB PTSA liaison, provide a team write-up for inclusion in the PTSA newsletter, Tech Cetera, usually due by the middle of each month. Please go to www.colonialathletics.org and familiarize yourself with this site. If you have any questions or concerns, please do not hesitate to contact Michelle Engler, TJ CAB Liaison Coordinator, [email protected]. * Having a co-liaison for your team is convenient in this respect, in that you can alternate attending the monthly meetings. ** There may be other parents on the team interested in handling these assignments. General Instructions Instruction Binder Keep the binder on the center table for quick access by the volunteers. Opening and Closing Check List Please fill out a check list for each event and place in the zippered money bag at the end of the evening. Unlock Doors The Game manager or someone from the DSA office (located next to the main Doors to Gym one) should have opened the concession stands. If locked, please ask at the DSA office. Money Box & Zippered Security Bags OPENING: A representative (GAME MANAGER) from the activities office prior to the game will drop off two zippered cash bags. 1-CASH Bag -One envelope contains the currency & coins for the Cash Box. Empty in the cash box and place near service window. Place desired amount of currency and coin in the top tray and store ex cess rolled coin and currency underneath the tray. (Football has two cash boxes) 2-PIZZA Cash Bag- the second envelope contains the money for the pizza guy and IS ONLY USED FOR THIS PURPOSE. The receipt for the pizza purchase must be placed inside this zippered bag. CLOSING: Return currency and coin to their respective zippered security bags as follows: -Use a rubber band to bundle all currency from the tray and that stored underneath the tray -Place loose quarters, dimes, nickels and pennies in SEPARATE plastic bags (found in the zippered security bag) and seal tightly RETURN all zippered security bags (concessions, pizza, program, and parking to the game manager for transport to the DSA office at the end of the event. Place EMPTY cash boxes to the storage area in cabinet underneath service window. NO MONEY IS TO BE LEFT IN THE CASHBOXES OR CONCESSION STAND AT THE END OF THE SPORTING EVENT. OPENING AND CLOSING CHECK LIST: Please have one team volunteer complete the opening and closing check off form. Also please note the number of pizzas purchased and provide an estimate of hamburgers and hot dogs cooked for the event! Thank you INDOOR CONCESSIONS: Indoor Concession Stand Volunteer (print name): __________________Sport: ______________ TJ vs ________________________________Date: ______________ TASK 1. A TJ Game Manager or a rep from the DSA office, located next to the Main Doors to Gym1, will drop off TWO MONEY BAGS. They have the key to open and close the concession stand. Keep bags separate: One for cash box, other for PIZZA ONLY! 2. CASH BOX: There is a cash box in the back of the concessions for you to use. Follow the instructions & fill out the form from the Treasurer to verify bill and coin amounts in the bag. 3. ORDER PIZZA/PIZZA WARMER: see instructions on separate sheet/binder 4. COOK HOT DOGS: Cook Hot Dogs on roller grill as per instructions. Take cooked hot dogs & place in buns, wrap in foil & keep warm in the hot dog warmer . Cook additional batches as needed. 5. HOT DOG WARMER: Plug in warmer, place one inch of water in the warmer and turn on to medium setting. Turn to low setting after heating. This is for storing hotdogs after cooking & wrapping 6. POPCORN: Microwave popcorn: set the microwave to “Popcorn” setting. If you get busy, there is a second microwave in the back room you can use. 7. CANDY/CHIPS/CHOCOLATE BARS/NUTS Take out Candy/Gum from bins and place on wire racks, open new boxes as needed 8. COFFEE: Make coffee with small coffee maker. 9. TEA, HOT CHOCOLATE & CUP A NOODLE: Use electric kettle or make hot water by filling the 100-cup metal urn to the 50 or 75 cup level with water, plug in and turn on. Plastic spoons/forks are located below the counter. 10. SODAS, POWERADE, WATER: in fridges, one in main room, other in side room. Restock by placing drinks towards the back of the shelves. 11. SIGNS & DISPLAY: Display drinks on counter so customers can see the variety; place napkins & coffee supplies on the counter. Place “popcorn” sign near entrance room to Gym 1 & hang “SNACK BAR” sign outside the stand from hooks on ceiling. (Stored in the back room on the right). Hang White Board price menu and add new or sold out items with dry erase marker! 12. PLAN FOR CROWDS: Continue cooking as needed between JV & Freshman games or if there is another event taking place at the same time (E.G. Late bus). Continue to stock fridge with drinks (place the drinks in the back for rotation).
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