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Field Operations Guidebook FIELD OPERATIONS GUIDEBOOK The guide to information and resources for Region, State and Chapter organizations. "The Field is the Heart, Soul and Conscience of this Association." Jimmy Doolittle Air Force Association 1501 Lee Highway Arlington, Virginia 22209-1198 800-727-3337 www.afa.org Air Force Association Field Operations Guide Foreword The Field Operations Guidebook (FOG) is a guide to established AFA policies and resources for the Region, State and Chapter organizations. Updates or changes are approved by the Field Council or the Aerospace Education Council to reflect changes in policies or procedures that have been adopted by the AFA Board of Directors, the various councils responsible for the specific content and/or the Delegates at National Convention. In cases where conflict exists with the AFA Constitution or Operations and Procedures Manual, those documents will take precedence, and any resolution will be as determined by the Executive Committee. Recommendations for changes should be submitted to Field Services ([email protected]) at AFA National who will submit them to the Field Council or the Aerospace Education Council for consideration. DISTRIBUTION The most current version of the FOG is available on the AFA website (www.afa.org) in the Field Resources Library and may be downloaded and or printed if desired. CHANGES Changes to this guidebook will be made administratively to reflect new policies as they are approved. Notification of changes will be made to Region, State and Chapter Presidents using e- ma i l by AFA National. OTHER DOCUMENTS Also available in the Field Resources Library (Governing Directives) are the source documents which establish the policies outlined in this guide. These include: AFA Constitution AFA Operations and Procedures Manual (OPM) Model State Constitution Model Chapter Constitution Chapter Operations Handbook Revised March 2013 ii Air Force Association Field Operations Guide Table of Contents CHAPTER ONE - INTRODUCTION ....................................................................................................................... 1-1 AFA STRUCTURE ......................................................................................................................... 1-2 HEADQUARTERS .......................................................................................................................... 1-4 AIR FORCE MAGAZINE ................................................................................................................. 1-5 CHAPTER TWO - ASSOCIATION GOVERNANCE ............................................................................................ 2-1 NATIONAL CONVENTION ............................................................................................................. 2-1 NATIONAL OFFICERS AND BOARD OF DIRECTORS ....................................................................... 2-2 CHAPTER THREE—NATIONAL PROGRAMS AND EVENTS ......................................................................... 3-1 CHAPTER FOUR—AEROSPACE EDUCATION .................................................................................................. 4-1 IMPORTANT DATES FOR AEROSPACE EDUCATION FUNCTIONS ..................................................... 4-1 CHAPTER/STATE/REGION AEROSPACE EDUCATION VICE PRESIDENTS ....................................... 4-4 FINANCIAL SUPPORT OF AEROSPACE PROGRAMS ........................................................................ 4-5 CHAPTER & STATE AEROSPACE EDUCATION PROGRAMS ............................................................ 4-7 THE AFA MUSEUM INITIATIVE .................................................................................................... 4-8 ARNOLD AIR SOCIETY AND SILVER WINGS ................................................................................. 4-9 VISIONS OF EXPLORATION ......................................................................................................... 4-10 SCIENCE, TECHNOLOGY, ENGINEERING & MATH (STEM) PROGRAM ....................................... 4-10 THE CIVIL AIR PATROL NO-COST STEM OUTREACH PRODUCTS AND PROGRAMS FOR AFA CHAPTERS .................................................................................................................................. 4-11 NATIONAL SCHOLARSHIPS ......................................................................................................... 4-12 AWARDS AND GRANTS .............................................................................................................. 4-13 AFROTC AND AFJROTC CADET MEDAL AWARDS ................................................................ 4-18 CIVIL AIR PATROL CADET AWARDS .......................................................................................... 4-18 OTHER EDUCATIONAL ACTIVITIES AVAILABLE TO AFA CHAPTERS ......................................... 4-19 CHAPTER FIVE—ARNOLD AIR SOCIETY/ SILVER WINGS ......................................................................... 5-1 THE ARNOLD AIR SOCIETY .......................................................................................................... 5-1 SILVER WINGS ............................................................................................................................. 5-2 CHAPTER SIX—CORPORATE MEMBERSHIP PROGRAM ............................................................................ 6-1 PROGRAM OVERVIEW .................................................................................................................. 6-1 CHAPTER SEVEN—THE REGION ........................................................................................................................ 7-1 RESPONSIBILITIES OF THE REGION PRESIDENT ............................................................................. 7-2 RESPONSIBILITIES OF REGION OFFICERS (APPOINTED) ............................................................... 7-3 CHAPTER EIGHT – THE STATE ORGANIZATION .......................................................................................... 8-1 THE STATE ORGANIZATION ......................................................................................................... 8-3 RECOMMENDED STATE OFFICER RESPONSIBILITIES (APPOINTED) .............................................. 8-6 CHAPTER NINE - THE CHAPTER ......................................................................................................................... 9-1 THE CHAPTER ORGANIZATION ..................................................................................................... 9-3 GOVERNING BODY ................................................................................................................. 9-4 OFFICER RESPONSIBILITIES – CHAPTER (APPOINTED) .................................................................. 9-7 Revised March 2013 iii Air Force Association Field Operations Guide CHAPTER TEN - PLANNING AND REPORTING ............................................................................................. 10-1 GUIDE TO PREPARING PLANS AND REPORTS .............................................................................. 10-2 IRS EMPLOYER IDENTIFICATION NUMBER (EIN) ...................................................................... 10-4 AFA TAX STATUS AND IRS FORM 990 ...................................................................................... 10-4 CHAPTER ELEVEN - FINANCES ......................................................................................................................... 11-1 STATE ORGANIZATIONS – ALLOCATIONS AND SUPPORT PAYMENTS ......................................... 11-2 CHAPTER ORGANIZATIONS – SUPPORT PAYMENTS AND MEMBER REBATES .............................. 11-2 NEWLY CREATED CHAPTERS ..................................................................................................... 11-5 CHAPTER MATCHING GRANTS – OTHER THAN EDUCATION (OTE) ........................................... 11-6 CHAPTER TWELVE - INDIVIDUAL MEMBERSHIP ....................................................................................... 12-1 MEMBERSHIP OPTIONS .............................................................................................................. 12-1 MEMBERSHIP RENEWAL ............................................................................................................ 12-1 MEMBERSHIP EXPIRATION ......................................................................................................... 12-2 AFFILIATING WITH A CHAPTER .................................................................................................. 12-2 CHAPTER THIRTEEN - COMMUNITY PARTNER PROGRAM .................................................................... 13-1 COMMUNITY PARTNER RENEWALS ............................................................................................ 13-2 RECOGNITION ............................................................................................................................ 13-2 CONCLUSION .............................................................................................................................. 13-2 CHAPTER FOURTEEN - RESOURCES FOR FIELD UNITS ........................................................................... 14-1 THE AFA WEBSITE .................................................................................................................... 14-1 MEMBERSHIP ROSTERS .............................................................................................................
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