June 7 2021 BOARD OF EDUCATION CINCINNATI, OHIO PROCEEDINGS BUSINESS MEETING June 7, 2021 Table of Contents Roll Call . 777 Minutes Approved . 777 Report of the Committee of the Whole May 19, 2021 . 777 Report of the Budget, Finance and Growth Committee May 20, 2021 . 791 Report of the Health and Safety Committee May 24, 2021 . 803 Report of the Policy and Equity Committee May 27, 2021 . 810 Presentations . 817 Announcement/Hearing of the Public . 817 Board Matters . 817 A Resolution Authorizing the Purchase of Materials and Services as Needed for the District’s 2021-2022 School Operations Plan and Determining Urgent Necessity and Exigent Circumstances Exist Due to the Covid-19 Pandemic and Public Health Crisis . 818 Report of the Superintendent Recommendations of the Superintendent of Schools . 1. Certificated Personnel . 820 2. Civil Service Personnel . 837 Report of the Treasurer I. Agreements . 845 II. Amendment to Agreements . 846 III. Award of Purchase Orders . 853 IV. Late Requests. 854 V. Settlements . 855 VI. Then and Now Certificates. 855 VII. For Board Information . 858 VIII. Donations . 861 IX. Grant Awards . 862 Inquiries/Updates . 863 Assignments . 863 Adjournment . 863 June 7 777 2021 REGULAR MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the ILC at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, using Remote Video Conferencing by BlueJeans, Monday, June 7, 2021 at 6:42 p.m., President Jones in the chair. The pledge to the flag was led by Member Messer. ROLL CALL Present: Members Bates, Bolton, Bowers, Lindy, Messer, Moroski, President Jones (7) Absent: None Interim Superintendent Tianay Amat was present. MINUTES APPROVED Mr. Messer moved and Mrs. Bowers second that the minutes of the following meetings be approved without reading, copies of said minutes having been distributed to members and made available to the public and news media on June 8, 2021. Special Meeting – May 19, 2021 Special Meeting – May 24, 2021 Business Meeting – May 24, 2021 Passed viva voce. President Jones declared the motion carried. REPORT OF THE COMMITTEE OF THE WHOLE The Committee of the Whole met on Wednesday, May 19, 2021 at 4:00 PM in LaunchED, Room 110, at the Cincinnati Public Schools Education Center. The public viewed the meeting via Video Conference. Health and Safety Update The Committee was provided with a written Health and Safety Report. Superintendent Mitchell informed the group that formal Health presentations will not be provided at every Board meeting, unless there are major changes in health data. She did report that she spoke with the Hamilton County Commissioner and that he anticipates the City moving down into the “orange” category. June 7 778 2021 REPORT OF THE COMMITTEE OF THE WHOLE (cont.) Concurrent Learning The Student Achievement and District Instructional Performance Committee met on May 7, 2021, and asked the Administration to provide a budget plan that is not based for all classrooms within the District. Mr. Gollihue informed the Committee about budgets for system-wide infrastructure costs, and technology costs to modernize classrooms to support Concurrent Learning. Mr. Gollihue reported he received feedback and input from the following meetings: Committee of the Whole (COW) - May 19, 2021; Student Achievement and District Instructional Performance Committee; Information Technology Design Session with Principals, Teachers, Curriculum stakeholders); and Parent Information Technology Advisory Committee. He then factored the following considerations into creating the following second draft of the budget for Concurrent Learning: Fiscal and Budget state to the District; Survey results for Concurrent Learning interest form families; and Changes and Improvements in pandemic restrictions and vaccines. June 7 779 2021 REPORT OF THE COMMITTEE OF THE WHOLE (cont.) Mr. Gollihue informed the Committee about the following approximate costs for grades Pre-K – 6th. The Committee talked about the possibility of the Cincinnati Digital Academy (CDA) being included into the Concurrent Leaning model. The Superintendent summed up the conversation with the following takeaways: 1. Concentrate on the CDA interactions. 2. Move forward with technology plan ($10 million investment) that was already in place before the pandemic. 3. Move forward on engagement at CDA to allow each school to tune into the classroom. 4. Provide on an as-needed basis technology to allow students to look into some classrooms. Mr. Messer recommended the idea of re-imagining CDA into a virtual academy and creating a parent working group to help support the program. June 7 780 2021 REPORT OF THE COMMITTEE OF THE WHOLE (cont.) General Operating Budget FY22 Treasurer Wagner updated the Committee on the financials as they relate to the Strategic Priority Plan. Her report included the below challenge and supporting financials in the below list of areas and charts. A copy of the full report is available upon request and in the Board office. Revenues, Expenditures and Cash CPS Source of Revenues District Revenues (Restricted Use & Unrestricted Use) FY22 Available Budgetary and Budget Resources FY22 Available Budget Resources Where did the ideas come from? Strategic Plan: Year 3 and New Shore Initiatives Community Engagement Health and Safety Optimized Capabilities Student Centered Decision Year 3 Strategic Plan Expansion Staffing Summary Strategic Plan/New Shore Funding Sources Academic Return on Investment Pandemic Funding CARES Grants (FY22 Budget) Non-recurring funding! An Example: School Nursing Services $ #M Growth In 27 years….. The General Fund Budget GAP… May 19 Next Steps Budget Timeline June 7 781 2021 REPORT OF THE COMMITTEE OF THE WHOLE (cont.) June 7 782 2021 REPORT OF THE COMMITTEE OF THE WHOLE (cont.) June 7 783 2021 REPORT OF THE COMMITTEE OF THE WHOLE (cont.) June 7 784 2021 REPORT OF THE COMMITTEE OF THE WHOLE (cont.) Year 3 Strategic Plan Expansion Enrollment Growth - + 15 Teachers $1.4M + 9 Paras $252K Satellite Program - + 3 Teachers - $288.5K The Promise Center - +13 Teachers + staff $2.8M Restore – District Wide Mentors – 9 - $865.4$ Increase School Social Workers + 24 – $2.9M (Student Wellness) Increase School Counselors + 3.4 ftes – 336.9 7th Bell – 19.5 Ftes $ 1.9M DSLs – 2 – $347.6M ESL Staff (+ 9 teachers, - 5 paras) + 4 = 719K Director of Strategic Innovation – 156K Director of Security – 156K Environmental Health Coordinator – 100K Employment Specialists +7 ftes -491K Expanded Peer Collaboratives (MORE, G2W, Speakup/Speakout Draft: Staffing Summary Teachers - +140.5 Educational Support Personnel - +36.4 Paraprofessionals - +4 Health & Safety Paras – +56 Central – +7 new + 11 restored/redesigned School based support - +7 Data changes as budgetary initiatives change in scope & timing June 7 785 2021 REPORT OF THE COMMITTEE OF THE WHOLE (cont.) June 7 786 2021 REPORT OF THE COMMITTEE OF THE WHOLE (cont.) June 7 787 2021 REPORT OF THE COMMITTEE OF THE WHOLE (cont.) June 7 788 2021 REPORT OF THE COMMITTEE OF THE WHOLE (cont.) June 7 789 2021 REPORT OF THE COMMITTEE OF THE WHOLE (cont.) June 7 790 2021 REPORT OF THE COMMITTEE OF THE WHOLE (cont.) Executive Session The Committee recessed into Executive Session at 5:27 pm to Consider the Employment of a Public Employee or Official and Preparations for Conducting, or Reviewing Negotiations or Bargaining Sessions with Public Employees Concerning Compensation or Other Terms and Conditions of their Employment. The Committee reconvened to public session to conclude the Executive Session at 6:43 pm. Mr. Messer moved that the Report of Committee of the Whole be accepted. Passed viva voce. President Jones declared the motion carried. June 7 791 2021 REPORT OF THE BUDGET, FINANCE AND GROWTH COMMITTEE The Budget, Finance and Growth Committee met on Thursday, May 20, 2021, at 4:00 PM via the Blue Jeans Video Conferencing Tool. The public viewed the meeting via Video Conference. ATTENDEES Finance Committee Members Chairperson Eve Bolton, Melanie Bates, Ryan Messer Administrators Laura Mitchell, Superintendent; Jennifer Wagner, Treasurer/CFO; Kevin Ashley, Director of Finance Reporting; Vera Brooks, Director of Early Childhood; Jeremy Gollihue, Chief Information Officer; Dan Hoying, General Counsel; Loren Johnson, Director of Transportation; Lauren Roberts, Director of Internal Audits; Sarah Trimble-Oliver, Chief Strategy Officer Cincinnati Preschool Promise Chara Jackson, Executive Director; Hector Polanco, Finance Director Preschool Promise: Budget Hector Polanco, Cincinnati Preschool Promise (CPP) Finance Director, presented the CPP FY22 Draft Budget. He shared that the theme is the return to levels before COVID-19. June 7 792 2021 REPORT OF THE BUDGET, FINANCE AND GROWTH COMMITTEE (cont.) June 7 793 2021 REPORT OF THE BUDGET, FINANCE AND GROWTH COMMITTEE (cont.) June 7 794 2021 REPORT OF THE BUDGET, FINANCE AND GROWTH COMMITTEE (cont.) Mr. Polonco reported the draft budget was sent to the CPP Board on May 18, 2021. It was not approved at that time, in order to allow CPP to join with CPS for the hearing on June 7, 2021, and to be available to answer any questions. Should everything remain the same after the hearing, it will then be presented to the CPP Board for approval. Treasurer Wagner questioned if the CPP Board discussed the fact that next year’s budget is more than half of the set-aside and Mr. Polanco reported they did not. They agreed that it will be on the agenda for the next CPP Finance and Audit Committee meeting on June 1, 2021. Committee Chair Bolton asked Treasurer Wagner to explain to the Committee what is meant by set-aside. Treasurer Wagner reported that when the original $48 million levy was passed, $15 million was set aside for preschool expansion. During the first year, the collections started in January but the providers didn’t start until August. This meant about six months of collections were not used by CPS nor CPP, knowing that at the end of the five-year cycle the levy would end mid-year and it would be necessary to supplement the last year of revenue had the renewal levy not passed.