WARREN COUNTY
EMERGENCY OPERATIONS PLAN
Prepare by
THE LOUIS BERGER GROUP, INC.
In Conjunction With
DEPARTMENT OF PUBLIC SAFETY STATE EMERGENCY MANAGEMENT AGENCY
And
WARREN COUNTY EMERGENCY MANAGEMENT AGENCY
And
WARREN COUNTY OFFICIALS
DRAFTED JANUARY 2004 ADOPTED APRIL 2004 REVISED October 2005
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Warren County EOP ii JAN 2004
DISTRIBUTION LIST
Warren County Commission
Warren County Clerk
Warren County Assessor
Warren County Sheriff
Warren County Joint E-911 Communications Center
Warren County Emergency Management Agency
Fire Districts
Warren County Public Health Department
Warren County Coroner
Warren County Road Department
County Division of Family Services
Ambulance Districts
County Red Cross Chapter
Mayors of each incorporated municipality
Missouri State Highway Patrol, Troop C, Kirkwood
State Emergency Management Agency
Boonslick Regional Planning Commission
Disaster Animal Response Team
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RECORD OF CHANGE
WARREN COUNTY EOP
CHANGE DATE OF DATE CHANGE CHANGE MADE BY NUMBER CHANGE ENTERED MADE (Signature)
04-29-2004 Warren County 2004 EOP Adopted by County Commission Verified & updated phone numbers and 001 05-19-2005 05-19-2005 addresses all annexes. Updated frequency list Annex B-11
002 06-15-2005 06-15-2005 Updated Annex L Red Cross Mass Care Shelter List. Added Annex O Animal Rescue, Care 003 10-31-2005 10-31-2005 & Sheltering. Added reference to Annex O to The EOP where required.
10-31-2005 Warren County 2005 EOP Adopted by County Commission
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vi JAN. 2004
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GLOSSARY OF TERMS AND ACRONYMS
ACS - Area Command Site
Aerial Radiological Monitoring: The monitoring for detection of radiation following a nuclear release from a Nuclear Power Plant or from a nuclear attack done from a aircraft.
ASEOC - Alternate State Emergency Operations Center: A secondary site use for direction and control and coordination of response agencies and resource management during a disaster or emergency.
ARC - American Red Cross: An American private society for the relief of suffering in the time of war or disaster.
BA – Biological Agents: Living organisms or materials derived from them that cause disease; harm humans, animals, or plants; or deteriorate materials.
CA - Capability Assessment: A formal measurement of current capabilities against standards and criteria that have been established as necessary to perform emergency management functions.
CAP - Civil Air Patrol
CDC - Centers for Disease Control
CEM - Comprehensive Emergency Management: Process of organizing for disaster response that requires participation by all agencies at all levels of government and the private sector. It also mandates consideration of all possible disasters.
CFR - Code of Federal Regulations: A directory of codes and regulations enacted by the Federal Government dealing with a variety of topics.
Chemical Agent: A chemical substance intended to kill, seriously injure, or incapacitate people through physiological effects.
Civil Air Patrol: Is a volunteer Air Force group responsible for search and rescue, aerial radiological monitoring, and other activities as requested by the state.
COE – U S Army Corps of Engineers
Contingency: For more effective planning, a construct that groups similar hazards and activities related to possible incidents.
COG – Continuity of Government: A concept that gives Federal Government, State Government and local government the capability to preserve, maintain and/or reconstitute its ability to function under the threat or occurrence of any emergency that could disrupt government operations and/or services.
CPG - Civil Preparedness Guides: Publications provided by Federal Emergency Management Agency which provide guidance in Civil Preparedness Emergency Management programs and activities.
Warren County EOP ix JAN. 2004
CSR - Code of State Regulations: A directory of codes and regulations enacted by the state legislature dealing with a variety of topics.
Cyber Terrorism: “Malicious conduct in cyberspace to commit or threaten to commit acts dangerous to human life, or against a nation’s critical infrastructures … in order to intimidate or coerce a government or civilian population …in furtherance of political or social objectives.”
DAC - Disaster Applications Center
DAP - Disaster Assistance Programs: Provided by the federal government following a declared emergency/disaster. They are too numerous to list here, but can be found in many publications.
DART-Disaster Animal Response Team: Is a volunteer team of individuals trained to assist in animal rescue, care and sheltering.
DCE - Defense Coordinating Element: Staff to support the Disaster Coordinating Officer (DCO).Defense Coordinating Officer: A senior military officer who represents the Department of Defense's interests and coordinates the Department of Defense response activities with the Federal Coordinating Officer.
DCO - Disaster Coordinating Officer
DFO - Disaster Field Office: An administrative office established by Federal Emergency Management Agency and staffed by appropriate Federal/State personnel following a disaster declaration by the President.
Disaster: For the purpose of the plan, a disaster can be described as any type situation that endangers life and property to a degree that concentrated effort of emergency services to be coordinated on a large scale to contain the situation. Examples would be tornados, floods, explosions, earthquakes, or large scale civil disobedience.
DLR - Disaster Liaison Representative
DOD - Department of Defense
DOE – Department of Energy
DOT – Department of Transportation
DRC - Disaster Recovery Center: Is a one-step center for disaster victims to apply for assistance from various State and Federal agencies, as well as private groups.
DSC – Disaster Service Center
E-911: Refers to Warren County Joint 911 Communications Center.
EAS - Emergency Alert System: A communication and warning system set by the federal government in order for emergency messages to be broadcast via radio and TV stations. EDP - Electronic Data Processing
EHS – Extreme Hazardous Substance
EMA – Emergency Management Agency Warren County EOP x OCT 2005
EOC - Emergency Operations Center: A centralized location where direction and control are centralized, information collection is evaluated and displayed, where coordination among response agencies takes place, and resources are managed.
EPI - Emergency Public Information: Information or instructions given to the public during an emergency, disaster or crisis.
ERT-N - Emergency Response Team-National: A Federal interagency team, consisting of the lead representatives from each Federal department or agency assigned primary responsibilities for an Emergency Support Function (ESF), and key members of the Federal Coordinating Officer's (FCO) staff, formed to assist the Federal Coordinating Officer in carrying out his/her responsibilities.
ESF - Emergency Support Function: A designated functional area at both the state and federal levels designed to provide immediate response to local jurisdictions in times of disaster.
ERT – A Emergency Response Team Advance
Exercise: An activity designed to promote emergency preparedness; test or evaluate emergency operations plans, procedures, or facilities; train personnel in emergency response duties; and demonstrate operational capability. There are five types of exercises: Orientation, Drill, Tabletop, Functional, and Full Scale.
FAST - Field Assessment Team: A team of trained individuals that assess damage in the area of a disaster.
FCO - Federal Coordinating Office: A person appointed by the President to coordinate the federal response/recovery effort following a disaster declaration by the President.
FEMA - Federal Emergency Management Agency: A Federal Government Agency that provides technical advice, funding, and resources during a disaster, emergency or crisis.
FIA - Federal Insurance Administration: The component of the Federal Emergency Management Agency that administers the National Flood Insurance Program (NFIP).
FRP - Federal Response Plan: A detailed and specific emergency plan that spells out how the Federal Government would respond in the event of a disaster, emergency or national crisis.
FRRT - Forward Regional Response Team
Functional Area: A major grouping of functions and tasks that agencies perform to carry out awareness, prevention, preparedness, response, and recovery activities.
GAR - Governor's Authorized Representative: A person, usually the State Emergency Management Director, appointed by the Governor to represent him following a declared disaster.
GCO - Grant Coordinating Officer: A State Emergency Management Agency employee whose job duty is the administration of federal or state grant programs.
HA - Hazard Analysis: The process of identifying potential hazards that could affect the community and determining the probable impact each of these hazards could have on people and property.
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HAZMAT - Hazardous Material: Any material that may pose an unreasonable risk to health, life safety and property. (synonymous with Hazardous Substance)
Hazardous Substance: Any substance or mixture of substances that presents a danger to public health, public safety, or the environment.
HSAS - Homeland Security Advisory System
HSRT - Homeland Security Response Teams
IA - Individual Assistance: A federal disaster assistance program administered by SEMA to provide partial funding to individuals for damages to personal and real property as a result of a Presidential declared disaster.
ICP – Incident Command Post: The location at which the primary command functions are executed by the Incident Commander at a disaster scene.
IFGP - Individual and Family Grant Program: A program administered by SEMA and the Department of Social Services to provide relief assistance to disaster victims following a Presidential declared disaster.
IMS – Incident Management System: A management tool consisting of procedures for organizing personnel, facilities, equipment and communications at the scene of an emergency.
Incident: An occurrence in which hazards or threats result in a harmful, dangerous, or otherwise unwanted outcome.
IND - Improvised Nuclear Device
JIC - Joint Information Center: A centralized facility to coordinate briefings to the news media by representatives of key response organizations in a disaster or emergency.
JOC – Joint Operations Center
LEPC - Local Emergency Planning Committee: A committee of individuals appointed for the purpose of improving hazardous chemical safety and preparedness.
LFA - Lead Federal Agency
Local Government: A county, municipality, city, town, township, local public authority, school district, special district, intrastate district, council of governments, regional or interstate government entity, or agency or instrumentality of a local jurisdiction. This term also applies to an Indian tribe or authorized tribal organization, or in Alaska a Native village or Alaska Regional Native Corporation. It also applies to a rural community, unincorporated town or village, or other public entity. (As defined in Section 2 (10) of the Homeland Security Act of 2002, Pub. L. 107-296, 116 Stat. 2135, et seq. (2002).)
MC - Mobilization Center: When used in Federal terms, this is a designated location managed by the U.S. Forest Service under the auspices of Emergency Support Function Seven at which response personnel and equipment are received from the point of arrival and pre-positioned for deployment to the Staging Area, as directed.
Missouri Disaster Fund: A fund created by the Missouri State Legislature to provide a source of assistance from which expenditures may be made to assist state agencies, political subdivisions and individualsWarren to provide County immediate EOP aid and relief. xii JAN 2004
MERC - Missouri Emergency Response Commission: A commission appointed by the Governor that is responsible for carrying out the responsibilities assigned under federal Emergency Planning Community Right to Know Act.
MERS – Mobile Emergency Response Support
MFDA - Missouri Funeral Directors Association: A private association of licensed funeral directors.
MFDADRT - Missouri Funeral Directors Association Disaster Response Team: A team of licensed embalmers and funeral directors that respond to the scene of a disaster to assist the local community in the handling and preparation of human remains.
Mitigation: Any activity taken to eliminate or reduce the degree of long term risk to human life, property and the environment from the affects of natural and technological hazards.
MMCC - Mobile Management Command Center
Mobile Command Center: A self-contained, operationally ready mobile communications vehicle, which can be operated from the site of a disaster and also be used as a EOC.
MODNR- Missouri Department of Natural Resources
MSCA - Military Support to Civil Authorities: A section within the Missouri Adjutant General's office which coordinates all military support to state and local jurisdictions in time disaster.
MSDS - Material Safety Data Sheet: A information sheet that spells how the hazards associated with a specific chemical and the steps to follow in the event the chemical is involved in a fire or spill.
MULES – Missouri Uniform Law Enforcement System: A hard wire land lines, computer system where information such as weather, road conditions, hazardous material and train derailment incidents can be transmitted to all receiving points.
NACA - National Agricultural Chemicals Association
NAWAS - National Warning System: A land line (hard wire) network for transmitting and receiving emergency information to federal, state, and local agencies.
NDMS - National Disaster Medical System
NFIP - National Flood Insurance Program: Flood insurance and hazard reduction programs administered by Federal Emergency Management Agency.
NIMS – National Incident Management System
NOAA- National Oceanic and Atmospheric Administration: A federal agency that administers scientific and research programs related to oceans and atmospheric conditions, specifically related to climatology and weather.
NRC - Nuclear Regulatory Commission: A federal agency which regulates and enforces peacetime nuclear laws, material, and power plants.
NRT – National Response Team
NWS - National Weather Service: An agency under the Commerce Department which provides to the population information regarding weather phenomena. Warren County EOP xiii JAN 2004
ODP - Office of Domestic Preparedness
Preparedness: Any activity taken in advance of an emergency that improves emergency readiness posture and develops or expands operational capabilities.
PA - Public Assistance: A federal disaster assistance program administered by SEMA to provide partial funding for the repair of publicly owned facilities damaged as a result of a Presidential declared disaster.
PAO - Public Assistance Officer: A State Emergency Management Agency employee whose job duty is the administration of the Public Assistance Program.
PDA - Preliminary Damage Assessment: The initial damage assessment performed after a disaster to determine a rough estimate of financial loss.
PlO - Public Information Officer: A individual designated to disseminate information to the news media and public.
Radiation (Nuclear): High-energy particles or gamma rays emitted by an atom undergoing radioactive decay. Emitted particles can be charged alpha or beta particles, or neutral neutrons.
RACES - Radio Amateur Civil Emergency Services: A group of radio operators that offer their communication services to a community or state in times of extraordinary need. This typically involves handling emergency messages between critical locations such as hospitals, emergency shelters and other locations where communication is needed.
Radiological Defense: Organized effort, through warning, detection and preventive and remedial measures to minimize the effect of nuclear radiation on people and resources.
RD - Regional Director
RDD - Radiological Dispersal Device
REP - Radiological Emergency Preparedness: Is a program to provide protection for the public from effects of a radiation release from a commercial nuclear power plant and other peacetime-related incidents.
Recovery: A short-term activity to return vital life support systems to minimum operating standards and/or long-term activity designated to return the affected people and areas to their pre-disaster conditions.
Response: Any action taken immediately before, during or directly after an emergency to save lives, minimize injuries, lessen property and environmental damage and enhance the effectiveness of recovery.
ROC - Regional Operations Center: A temporary Federal operations facility for the coordination of the Federal response and recovery activities located at the FEMA Regional Office (or at the Federal Regional Center) and led by the FEMA Regional Director or Deputy Director until the Disaster Field Office becomes operational.
RRP - Regional Response Plan
SA - Staging Area: A facility at the local jurisdictional level near the disaster site where personnel and equipment can be assembled for deployment.
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Safeguarding Vital Records: Measures by government that protect vital records the government must have to continue functioning during emergency conditions and to protect the rights and interests of citizens during and after the emergency.
SARA - Superfund Amendment Preauthorization Act (Title III): Preauthorization of the Superfund Act of 1980, which includes requirements for emergency planning.
SAVE COALITION - Structural Assessment and Visual Evaluation Coalition
SC - Service Center
SCM - Survivable Crisis Management
SCO - State Coordinating Officer: Appointed by Governor or Director of State Emergency Management Agency to coordinate disaster recovery efforts following a Presidential disaster declaration.
SEMA - State Emergency Management Agency: The designated state agency charged with developing and implementing an emergency operation plan and response to a disaster.
SEOC - State Emergency Operations Center: A designated facility used during a disaster or an emergency to facilitate policy making, coordination and control of operating forces in a large emergency.
SEOP - State Emergency Operations Plan: A detailed emergency plan that spells out how the state would handle and respond to a disaster or an emergency.
SITREP – Situation Report
SOG - Standard Operating Guidelines: A ready and continuous reference to those guidelines which are unique to a situation and which are used for accomplishing specialized functions.
Succession: The process established to list the order, line, or interim personnel entitled to succeed one another under emergency conditions.
Terrorism: The unlawful use of force or violence against persons or property to intimidate or coerce a government, the civilian population, or any segment thereof, in furtherance of political or social objectives.
Threat: An indication of possible violence, harm, or danger.
VOAD – Volunteer Organizations Active in Disaster: Coalition of non-governmental agencies, that actively participate in disaster response and recovery.
WMD - Weapons of Mass Destruction
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WARREN COUNTY EMERGENCY OPERATIONS PLAN
TABLE OF CONTENTS
Description Page #
SUGGESTED DISTRIBUTION LIST ...... iii
RECORD OF CHANGE ...... v
PROMULGATION STATEMENTS ...... vii
GLOSSARY OF TERMS AND ACRONYMS ...... ix
TABLE OF CONTENTS ...... xvii
BASIC PLAN...... BP-1 Appendix 1-Warren County Emergency Management Diagrams by Function ...... BP-14 Appendix 2 - Warren County Organizational Chart...... BP-15 Appendix 3 - Assignment of Responsibilities…...... BP-16 Attachment A - Functions & Responsibility Charts...... BP-17 Attachment B - Task Assignments by Function...... BP-19 Appendix 4 - Emergency Disaster Levels and Control Procedures ...... BP-27 Appendix 5 - Procedures for Requesting State and Federal Assistance...... BP-31 Attachment A-Emergency Information/Assistance Agencies...... BP-33 Appendix 6 - Example of Emergency Proclamation of State of Emergency ...... BP-34 Appendix 7 - Warren County Hazard Analysis...... BP-35 Attachment A – Map of Callaway Nuclear Plant 50-mile Radial grid…...... BP-40 Appendix 8 – Earthquake Response...... BP-41 Addendum 1 – Projected Earthquake Intensities...... BP-42 Appendix 9 – Local Emergency Planning Committee By-Laws...... BP-43 Appendix 10 – Warren County EMA Duty Office List ...... BP-48
ANNEX A - DIRECTION AND CONTROL...... A-1 Appendix 1 - Direction & Control Organizational Chart ...... A-10 Appendix 2 – Message Handling Procedures and Forms...... A-11 Attachment A – Message Form – EOC Disaster Message...... A-13 Attachment B – Communications Log...... A-14 Attachment C – Significant Events Log...... A-15 Appendix 3 - Primary EOC Floor Plan ...... A-16
Warren County EOP xvii JAN 2004
ANNEX B – COMMUNICATIONS AND WARNING ...... B-1 Appendix 1 - Communications Diagram ...... B-9 Appendix 2 - Warning Diagram...... B-10 Appendix 3 - Communication Frequencies...... B-11 Appendix 4 - Emergency Public Service Announcements ...... B-12 Appendix 5 – News Media Contact Numbers...... B-20
ANNEX C – EMERGENCY PUBLIC INFORMATION ...... C-1 Appendix 1 - EPI Organizational Chart ...... C-9 Appendix 2 - Format & Procedures for News Releases...... C-10 Attachment A - Format & Procedures for News Releases...... C-11 Appendix 3 - Statement for Understanding for Emergency Public Information ...... C-12 Appendix 4 - Contact News Media Numbers ...... C-14 Appendix 5 - News Release Log...... C-15
ANNEX D – DAMAGE ASSESSMENT ...... D-1 Appendix 1 - Damage Assessment Organizational Chart...... D-9 Appendix 2 – American Red Cross Disaster Services Regulations and Procedures, ARC 3029...... D-10 Appendix 3 - EOC Damage Estimate Forms ...... D-11
ANNEX E – LAW ENFORCEMENT...... E-1 Appendix 1 – Law Enforcement Organizational Chart...... E-8 Appendix 2 – Law Enforcement Agencies Emergency Contact...... E-9 Appendix 3 – Law Enforcement Personnel and Equipment ...... E-11
ANNEX F - FIRE AND RESCUE ...... F-1 Appendix 1 - Fire & Rescue Organizational Chart...... F-9 Appendix 2 - Warren County Fire Protection District Boundary Map ...... F-10 Appendix 3-Warren County Fire Protection District Emergency Contact...... F-11 Appendix 4-Warren County Fire Protection District Resource List ...... F-12
ANNEX G - RESOURCE & SUPPLY ...... G-1 Appendix 1 - Resource and Supply Organizational Chart ...... G-7 Appendix 2 - Warren County Resource & Supply List ...... G-8
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ANNEX H - HAZARDOUS MATERIALS RESPONSE...... H-1 Appendix 1 – Hazardous Material Response Organizations Level I & II Incidents...... H-31 Appendix 2 – Hazardous Material Response Organizational Chart Level III Incidents ...... H-33 Appendix 3 - LEPC Member Roster ...... H-34 Appendix 4 - Response Agencies...... H-35 Appendix 5 – Response Agencies for Hazardous Incidents...... H-38 Appendix 6 – Highway Transportation Routes...... H-40 Appendix 7 - Fixed Facilities ...... H-41 Appendix 8 - Hazards Analysis/Vulnerability Analysis/Risk Analysis...... H-42 Appendix 9 - Fixed Facilities with General Hazardous Substances...... H-49 Appendix 10 - Chemical Emergency Notification Report ...... H-52 Appendix 11 - Warren County LEPC Training Schedule...... H-53
ANNEX I - PUBLIC WORKS...... I-1 Appendix 1 - Public Works Organizational Chart ...... I-8 Appendix 2 - Warren County Road Department Resource List...... I-9 Appendix 3 - Utility Companies Serving Warren County ...... I-10
ANNEX J - EVACUATION ...... J-1 Appendix 1 - Evacuation Organizational Chart ...... J-9 Appendix 2 - Facilities Requiring Special Consideration if Evacuated...... J-10 Appendix 3 - Staging Areas For Evacuation...... J-14 Attachment A – Warren County School Locations Map...... J-15 Appendix 4-Hazardous Materials Evacuation...... J-16 Attachment A - Emergency Procedures for Local Authorities, Radiological Accidents and Incidents ...... J-18 Appendix 5 - Flood Evacuation...... J-21 Appendix 6 - Dam Failure...... J-24 Attachment A – Dam Failure Classifications...... J-25 Attachment B – Warren County Dam Inventory...... J-26 Appendix 7 - Evacuation Routes in Warren County...... J-32 Appendix 8 – Record of Evacuation ...... J-33
ANNEX K - IN PLACE SHELTERING...... K-1 Appendix 1-In-Place Shelter Organizational Chart...... K-5 Appendix 2-Warren County All-Hazard In-Place Shelter Guidance ...... K-6
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ANNEX L - MASS CARE & SHELTERING ...... L-1 Appendix 1 - Reception & Care Organizational Chart ...... L-8 Appendix 2 - Reception/Registration Centers...... L-9 Attachment A-American Red Cross Shelter Registration Form ...... L-10 Appendix 3 - All-Hazard Mass Care and Shelter List ...... L-11 Appendix 4 – Missouri Volunteer Organizations Active in Disasters (MOVOAD) .... L-15
ANNEX M - HEALTH & MEDICAL SERVICES...... M-1 Appendix 1 - Health & Medical Organizational Chart ...... M-8 Appendix 2 - Warren County Ambulance District Boundary (Map)...... M-9 Appendix 3 - Warren County Health Department Contact List...... M-10 Appendix 4 - Warren County Mortuary Procedures ...... M-12 Appendix 5 – Local Public Health Emergency Plan Executive Summary ...... M-17
ANNEX N - TERRORISM...... N-1 Appendix 1 – Homeland Security Response Teams ...... N-15 Appendix 2 – Homeland Security Advisory System ...... N-16 Appendix 3 – Homeland Security Response Teams and Forward Regional Response Teams...... N-17 Attachment A – HSRT & FRRT Team Structure ...... N-18
ANNEX O – ANIMAL RESCUE, CARE & SHELTERING………………………………..O-1 Appendix 1 - Animal Rescue & Sheltering Organizational Chart…………………...... O-8 Appendix 2 - Animal Care Shelters/Registration Centers…………………………… O-9 Appendix 3 - Domestic Household Pets Owner Shelter Registration Form………….. O-10 Appendix 4 - Rescued/Found Animal Shelter Registration Form……………………...O-11 Appendix 5 - Farm Animals/Livestock Shelter Registration Form…………………… O-12
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WARREN COUNTY
EMERGENCY OPERATIONS PLAN
BASIC PLAN
I. PURPOSE
This Emergency Operations Plan will establish policies and procedures that will allow the government of Warren County and the cities therein to save lives, minimize injuries, protect property, preserve functioning civil government, and maintain economic activities essential to Warren County's survival and recovery from natural, technological, and war-related disasters. It will establish the guidelines for conducting efficient, effective, coordinated emergency operations involving the use of all resources belonging to Warren County or available to it.
II. SITUATION AND ASSUMPTIONS
A. Situation:
1. Warren County is located in east central Missouri just west of St. Charles County and north of the Missouri River. The county borders encompass 429square miles of varied terrain and seven incorporated municipalities, many of whose residents commute regularly to the city of St. Louis.
2. Based on the 2000 census, Warren County has a population of 24,525. The incorporated cities within the County are: Foristell, Village of Innsbrook, Marthasville, Village of Pendleton, Truesdale, Warrenton and Wright City.
3. Warren County is vulnerable to many hazards, all of which have the potential to disrupt the community, cause damage, and create casualties. The identified natural and technological hazards include flooding, drought, heat wave, public health emergency, Urban/structural fire, tornadoes, wildfires, earthquake and severe winter storms. There is also the threat of civil disorder, or terrorism incident such as a nuclear attack or bombing. Other technological disasters include dam failure; hazardous materials incidents, transportation accident, power failure, and the possible rupture of natural gas, crude oil, and product lines that transverse the county (see Appendix 6). Conditions that could necessitate evacuation and/or sheltering within the county include: hazardous materials incidents, flooding, dam failure, etc.
4. This Plan was developed for Warren County. The unincorporated areas of the county are the responsibility of Warren County, while the incorporated communities are responsible for their own emergency operations, if they have such. If an incorporated community does not have an EOP, they may use this Plan as a guide until such time as they can develop their own.
Warren County EOP BP-1 JAN. 2004
5. The Warren County Local Emergency Planning Committee (LEPC) is responsible for the development of a hazardous materials plan for Warren County and its municipalities. See Annex H.
6. Incidents involving acts of terrorism will be managed as established in Presidential Decision Directive 39 (PDD-39) and Homeland Security Presidential Directive 5 (HSPD-5), which provides specific policy guidance regarding the response to acts of terrorism. See Annex N (Terrorism) for additional information.
7. Warren County has capabilities and resources, which, if effectively employed would minimize or eliminate the loss of life and damage to property in the event of an emergency or major disaster. This must include the utilization of private and volunteer organizations to the greatest extent possible.
8. Mutual aid agreements, both written and verbal, exist between many of the emergency service agencies, the subdivisions in the county and surrounding areas.
9. This emergency management plan is being developed and maintained as required by local executive order, pursuant to Missouri State Law, Chapter 44, RSMo, and the all-hazard emergency planning guidance developed by the State Emergency Management Agency (SEMA).
B. Assumptions:
1. Some of the situations as previously stated may occur after implementation of warning and other preparedness measures, but others may occur with little or no warning.
2. Officials of Warren County and its municipalities are aware of the possible occurrence of an emergency or major disaster and are also aware of their responsibilities in the execution of this plan and will fulfill these responsibilities as needed.
3. The proper implementation of this plan will reduce or prevent the loss of lives and damage to property in Warren County.
4. Depending upon the severity and magnitude of the situation, local resources may not be adequate to deal with every occurrence. It may be necessary to request assistance through volunteer organizations, the private sector, mutual aid agreements, or State and Federal sources.
Warren County EOP BP-2 JAN. 2004
III. CONCEPT OF OPERATIONS
A. General:
1. It is the responsibility of local government to provide for a comprehensive emergency management program that meets the emergency needs of those who either have been or might be affected by an emergency or major disaster. When the emergency exceeds the local government's capability to respond, assistance will be requested from the State government. If additional assistance is needed beyond state capabilities, the State will coordinate requests to the proper Federal agencies. The county commission is ultimately responsible for emergency management activities within the boundaries of the jurisdiction. The Presiding Commissioner of Warren County is responsible for those activities in the unincorporated areas of the county and in those incorporated communities that do not have a local emergency management organization (See Title XI, Division 10, Chapter 11, of the Missouri Code of Regulations). The chief elected official of each municipality (i.e., Mayor) has a similar responsibility within their corporate boundaries. These officials can delegate their authority, but never their responsibility.
2. At no time will the County Commission supersede the authority of the elected officials of any of the incorporated subdivisions unless: (1) requested to do so by those elected officials, (2) the local subdivisions governmental body is incapacitated or ceases to exist, or (3) empowered to do so by the governor under the authority of Chapter 44, RSMo. Although they participate in this plan, the aforementioned subdivisions should develop their own local plans.
3. This plan is based on the concept that the emergency functions assigned to the various groups, organizations, and individuals involved in this plan will parallel their normal, day-to-day functions as closely as possible. The same personnel and material resources will be employed as much as possible in both normal and emergency functions.
4. Those day-to-day functions that do not contribute directly to the emergency operations may be suspended for the duration of the emergency. The efforts that would normally be required for those functions will be redirected to the accomplishment of emergency tasks by the agency concerned.
5. This plan, or portions thereof, will be implemented according to the emergency classification and control procedures set forth in Appendix 3 to the Basic Plan. The procedures discussed under this Appendix will describe what happens when an emergency/disaster occurs, activation of the EOC, response procedures that will take place, and notification of departments/individuals.
6. By County Commission Order, updated June 6, 2002, Warren County created an emergency management organization responsible for the preparation and implementation of emergency functions for Warren County in accordance with Chapter 44, RSMo and the State of Missouri Emergency Operations Plan.
Warren County EOP BP-3 JAN. 2004
7. Discrimination on the grounds of race, color, religion, nationality, sex, age, physical impairment, or economic status will not be allowed in the execution of emergency management functions. This policy applies to all levels of government and the private sector in any protected class.
8. The National Incident Management System (NIMS) will be used in any emergency involving hazardous materials within Warren County.
B. Operational Time Frames:
1. This Plan is concerned with all types of hazards that may develop in Warren County and must account for activities before, during, and after an occurrence. The following operational time frames were established for the various actions to be performed within the scope of this Plan:
a. Mitigation: A period of time during which activities are undertaken by individuals/departments to improve their capabilities to respond to a potential emergency and fulfill their assigned responsibilities.
b. Preparedness: A period of time during which activities are undertaken by individuals/departments to increase their readiness posture during periods of heightened risk.
c. Response: A period of time during which activities are undertaken by individuals/departments to respond to an occurrence that threatens or harms people/property.
d. Recovery: A period of time during which activities are undertaken by individuals/departments to provide for the welfare of the people following a disaster and/or emergency.
2. See each Annex for functional operational time frames and responsibilities.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. Organization:
1. Most of the departments within local government have emergency functions in addition to their normal, day-to-day duties which parallel or complement normal functions. The emergency management organization for Warren County will be set up along the following functional lines:
a. Direction and Control Annex A
b. Communications and Warning Annex B
Warren County EOP BP - 4 OCT. 2005
c. Emergency Public Information Annex C
d. Damage Assessment Annex D
e. Law Enforcement Annex E
f. Fire and Rescue Annex F
g. Resource and Supply Annex G
h. Hazardous Material Response Annex H
i. Public Works Annex I
j. Evacuation Annex J
k. In-Place Shelter Annex K
l. Reception and Care Annex L
m. Health and Medical Annex M
n. Terrorism Annex N
o. Animal Rescue, Care & Sheltering Annex O
2. Warren County and each incorporated subdivision should develop a capability in each of these functional areas using all available resources. In some cases one agency handles a particular operation for both on a day-to-day basis (i.e., Red Cross, Division of Family Services, Warren County Public Health Center, etc.).
3. The organizational chart for Warren County is located in Appendix 1 to the Basic Plan.
B. Assignment of Responsibilities:
1. Specific groups, departments/agencies, and individuals will be assigned primary and/or support responsibilities to prepare for and to perform (coordinate) each of the functions listed above. In some cases a function will be assigned to a county official or agency, while others to city agencies or a combination thereof. Assignments for Warren County are identified on a Chart in Appendix 2 to this Basic Plan.
Warren County EOP BP - 5 OCT. 2005
2. The specific tasks to be performed in each function are found in detail in each functional Annex. Appendix 2 contains a basic list of task assignments by function common to county and city organizations.
3. It will be the responsibility of those agencies and individuals having a primary/ support assignment to develop and maintain current standard guidelines (SOGs) and checklists which detail how their assigned tasks will be performed to support implementing this Plan.
4. Government at all levels and private sector organizations involved in community service activities have heavy responsibilities for maintaining awareness of and being prepared to provide for the needs of persons with disabilities or other special problems. Throughout this EOP, the requirements of special needs groups will be addressed (i.e., providing medical, transportation, and other related support during emergency situations for the handicapped, elderly, etc.).
5. The Warren County Emergency Management Director is responsible for notification and coordination with adjacent jurisdiction(s) on facilities and/or dangerous releases, which may impose risks across boundaries of different planning areas.
V. DIRECTION AND CONTROL
A. General:
1. The Presiding Commissioner of Warren County is responsible for all emergency management activities to include implementing this Plan and directing emergency response within their jurisdiction. The County Commission is also responsible for declaring a state of emergency and requesting state assistance when appropriate. See Appendices 4 and 6 to the Basic Plan.
2. The County Emergency Management Director is responsible for the following:
a. Brief appropriate officials and new employees on their roles in emergency management.
b. Coordination of all emergency management activities.
c. Decisions on routine day-to-day matters pertaining to emergency management.
d. Advising on courses of action available for major decisions.
e. Ensuring proper functioning of the EOC and coordinate EOC operations during an emergency. f. Acting as liaison with other local, State and Federal emergency management agencies.
Warren County EOP BP - 6 JAN. 2004
g. Other duties as outlined in the local orders, court orders and agreements.
B. Emergency Operations Center:
1. Warren County is subject to many hazards that would require decentralized control and coordination of units in the field. See Appendix 6, Warren County Hazard Vulnerability Analysis, for a list of these hazards.
2. Warren County will provide direction and control from its primary emergency operations center (EOC), which is co-located with Joint E-911 Communications Center, 209 Hwy. U, Warrenton, MO.
3. The primary power system for the EOC is the local electric company. Emergency power can be provided by a back-up generator located on site.
4. In the event that the primary EOC cannot be used, all emergency response field forces will be advised of the operations transfer from the primary EOC to the alternate EOC, by radio transmission as/if required. See Annex A this Basic Plan for further information about the EOC.
5. In the event the primary EOC becomes inoperable, the alternate EOC will be activated. The alternate EOC is located at the Warrenton Fire Protection District Station # 1, 606 Fairgrounds Road, Warrenton, MO. The mobile LEPC communications trailer would also be used at this location to aid in the communication ability. Security would be provided by county and local law enforcement agencies.
6. Many of the other communities will operate independently of each other and operate their own EOCs, unless they delegate their authority to another jurisdiction or higher form of government.
7. In the event the primary Joint E-911 communication and warning facilities become inoperable, the alternate Joint E-911 communication and warning facilities will be the Warrenton Fire Protection District Station # 1, 606 Fairgrounds Road, Warrenton, MO. The mobile LEPC communications trailer would also be used at this location to aid in the communication ability. Security would be provided by county and local law enforcement agencies.
8. The EOC will be manned generally according to the level of the emergency described in Appendix 3.
9. Procedures will be developed to protect EOC personnel from environmental threats (air purity, water portability, etc) within the means available. Additional requirements will be addressed to external support resources.
Warren County EOP BP - 7 JAN. 2004
VI. CONTINUITY OF GOVERNMENT
Effective comprehensive emergency management operations depend upon two important factors to ensure continuity in government from the highest to the lowest level: (1) lines of succession for officials, agency/department heads, and authorized personnel; and (2) preservation of records.
A. Lines of Succession:
In the event that an official or agency charged with participating in emergency operations is unable to perform, lines of succession will be established to ensure continuous emergency services are provided.
1. The line of succession for the Warren County Commission is as follows:
a. The Presiding Commissioner.
b. In the absence of the Presiding Commissioner, the County Clerk shall Appoint associate commissioner to act as the Presiding Commissioner.
c. In the absence of the County Clerk, the first (1st) available Commissioner will serve as Presiding Commissioner until the County Clerk can make an official appointment.
2. The line of succession for the Mayors of the incorporated jurisdictions is to the Mayor, to be followed by members of the City Council, as they decide.
3. The line of succession for the Warren County Emergency Management Director is through the Deputy Emergency Management Director, and then the County Sheriff. This would also apply to other individual jurisdictions having an emergency management organization.
4. The line of succession for each department head is according to the standard operating guides established by each department. The individual or agency responsible for each Annex (emergency function) identified in this Plan must establish a line of succession and insure that departmental personnel and the Emergency Management Director (EMD) are informed of the line of succession. Refer to each Annex of this Plan and SOGs.
5. In the event circumstances resulting from a disaster prevent a political entity from performing effective operations, the next higher political subdivision may assume authority until that political entity is able to adequately resume operations.
Warren County EOP BP - 8 JAN. 2004
B. Preservation of Records
1. Essential (vital) records for Warren County are of two types, written or stored on computerized disc (which are in several fire-rated storage areas in the County Court House). Some computer back-up records are stored off-site.
2. In order to provide normal government operations after a disaster, all vital records, of both a public and private nature recorded by such county and city officials as the clerk, tax collector, tax assessor, etc., must be protected and preserved. These would include legal documents, property deeds, tax records, etc. The following guidelines will apply:
a. Certain records and documents are vital to the continuance of government following a major disruption of normal activities, such as a major disaster. These records and documents are to be identified by officials responsible for their day-to-day maintenance.
b. Resources from local government will be allocated to provide for one or more of the following options: (1) duplication of all such records, (2) timely movement to secure or safe areas outside the danger area, and/or development of secure areas in Warren County.
3. Each emergency support service (i.e., law enforcement, fire, public works, etc.) must establish procedures to protect records deemed essential for continuing government functions and conduct of emergency operations.
4. Further information on preservation of records can be obtained by contacting the Secretary of State’s Office located in Jefferson City.
VII. ADMINISTRATION AND LOGISTICS
A. Administration
1. Emergency Authority (See Part IX, Authorities and References).
2. Reports and Records, as required, will be submitted to the proper authorities in accordance with the instructions in the individual Annexes.
3. Agreements and Understandings with other local jurisdictions, higher levels of government and other agencies can be utilized to supplement local resources should an emergency situation exhaust the capabilities of Warren County. Requests for such assistance will be made in accordance with negotiated mutual aid agreements and understandings. All such agreements should be formalized in writing whenever possible.
Warren County EOP BP - 9 JAN. 2004
4. Disaster Assistance from the State or Federal government will be utilized in accordance with their provisions and statutes. Requests for such assistance will be made in accordance with the procedures set forth in Appendix 4.
5. Review and written concurrence of this Plan and its Annexes will be accomplished as follows: each agency/department of government and private sector organizations assigned emergency responsibilities will review this Plan. They will report their concurrence to the Warren County Emergency Management Director.
6. The County Commissioners will sign the promulgation statement for all Warren County government departments.
7. After this Plan is adopted by the Warren County Commission, it will be offered to all municipalities in the county for their review and adoption, if they so desire.
B. Logistics
1. Whenever possible, procurement of necessary resources will be accomplished using normal day-to-day channels.
2. During unusual situations, when such constraints would result in the loss of life and property, normal requisition procedures can be circumvented. This will be done under the authorities and by the procedures set forth in the local ordinances.
3. Establish policy for obtaining and using facilities, materials, services, and other resources required to support emergency operations.
4. Set up procedures for receiving and managing the donations and services of individual citizens, private sector organizations, and others not included in the formal response structure.
5. Identify, as appropriate, special or critical resources required for radiological and chemical analysis, environmental assessment, biological sampling, etc.
6. Develop procedures for inventory, storage, maintenance, and replacement of administrative and logistical support items during emergency conditions.
7. Identify the availability and accessibility of resources from neighboring jurisdictions, military installations, the State, and the Federal government. See Warren County Emergency Management Agency Resource Book.
VIII. PLAN DEVELOPMENT AND MAINTENANCE
A. The Warren County EOP was developed through the efforts of the Warren County Emergency Management Director with assistance provided by the State Emergency Warren County EOP BP - 10 JAN. 2004
Management Agency. During the development, various agencies, organizations, and county and city governments were interviewed to discuss their roles, responsibilities, and capabilities in an emergency.
B. This Plan is a result of their input. The Warren County EOP is a multi-hazard, functional plan, broken into three components: (1) a Basic Plan that serves as an overview of the jurisdiction's approach to emergency management, (2) Annexes that address specific activities critical to emergency response and recovery, and (3) Appendices which support each Annex and contain technical information, details, and methods for use in emergency operations.
C. The Basic Plan is to be used primarily by the County Commission and the Emergency Management Agency (EMA), but all individuals/agencies involved in the EOP should be familiar with it. The Annexes are to be used by the operational managers and the appendices are for disaster response personnel.
D. The contents of this Plan must be understood by those who will implement it or it will not be effective. Thus, the Warren County Emergency Management Director (EMD) will brief the appropriate officials on their roles in emergency management. The director will also brief newly employed officials as they assume their duties.
E. Each organization/agency with an assigned task will be responsible for the development and maintenance of their respective segments of the Plan (see Part IV, Organization and Assignment of Responsibilities). They will update their portion of the Plan, as needed, based on experience in emergencies, deficiencies identified through drills and exercises, and changes in government structure and emergency organizations.
F. The Emergency Management Director (EMD) will instigate an annual review of the Plan by all officials and agencies. He/She will ensure that necessary changes and revisions to the Plan are prepared, coordinated, published, and distributed. The Director will provide a copy of the plan revisions to all organizations/agencies assigned responsibility for implementation of the Plan.
G. This Plan will be activated once a year in the form of a simulated emergency, taking into account actual events, in order to determine if revisions can be made that would improve disaster response and recovery operations. This will also provide practical controlled operations experience to those who have EOC responsibilities. This will be done by the Emergency Management Director, with the approval of the Warren County Commission.
H. This Plan or any portions thereof will be activated by the order of the Warren County Commission present, or by the procedures set forth in Appendix 3.
I. This Plan will become effective upon the date it is approved and signed by the Warren County Commission.
Warren County EOP BP - 11 JAN. 2004
IX. AUTHORITIES AND REFERENCES
A. Federal Public Law 93-288, Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended
B. Federal Public Law 99-499, SARA, Title III
C. Presidential Decision Directive 39 (PDD-39), U.S. Policy on Counter-terrorism
D. Homeland Security Presidential Directive 5 (HSPD-5) dated February 28, 2003
E. Guide for All-Hazard Emergency Operations Planning, SLG 101, FEMA, September 1996
F. Revised Statutes of Missouri, Chapter 44, as amended
G. Revised Statutes of Missouri, 49.070
H. Missouri Code of State Regulations, Chapter 292, Spill Bill
I. Missouri Code of State Regulation, Title XI, Division 10, Chapter 11
J. State of Missouri Emergency Operations Plan, as amended
K. Missouri All-Hazard Emergency Planning Guidance, SEMA, as amended
L. Missouri Hazard Analysis, SEMA, as amended
M. Warren County Commission Order establishing the Warren County Emergency Management Agency, June 6th, 2002.
N. Warren County Emergency Operations Plan Reference Handbook (provided to the Warren County Emergency Management Director as part of the development of this Plan).
Warren County EOP BP - 12 JAN. 2004
APPENDICES
1. Warren County Emergency Management Organization by Emergency Function
2. Warren County Organizational Chart
3. Assignment of Responsibilities
Attachment A - Functions & Responsibility Charts (City-County)
Attachment B - Task Assignments by Function
4. Emergency (Disaster) Classification & Control Procedures
5 Procedures for Requesting State and Federal Assistance
Attachment A - Emergency Information/Assistance Agencies
6. Government Proclamation of State of Emergency In Warren County, Missouri
7. Warren County Local Emergency Planning Committee By-Laws
Attachment A – Callaway Nuclear Plant 50 Mile Radial Grid Map
8. Projected Earthquake Intensities
9. Warren County Local Emergency Planning Committee By-Laws
10. Warren County EMA Duty Officer List
Warren County EOP BP - 13 JAN. 2004
Appendix 1 To The Basic Plan
EMERGENCY MANAGEMENT DIAGRAMS BY EMERGENCY FUNCTION
Direction & Control Presiding Commissioner Northern Commissioner Southern Commissioner
Emergency Operations Center EMA Director EMA Deputy Director
Communications & Warning Joint E-911 Communications Center Hazardous Materials Response* Fire Districts County EMA County EMA
Emergency Public Information Public Works County Commissioners COUNTY ROAD & BRIDGE DEPARTMENT
Damage Assessment Evacuation County Assessor Fire Districts County EMA
Law Enforcement In-Place Shelter Sheriff’s Department EMA Director Fire Districts
Fire & Rescue* Reception & Care Fire Departments/ American Red Cross Districts
Resource & Supply Health & Medical EMA Director Administrator Deputy EMA Director Warren County Health Department Ambulance Districts County Commissioners Terrorism County Sheriff County Commissioners Fire Districts County Sheriff County Health Department Fire Districts Animal Resc ue, Care & She ltering DisasterAnimal CareAnimal & RescueSheltering Tea m Humane Society Animal Protection Association Veterinarians Other agencies/individuals
Warren County EOP BP - 14 OCT. 2005
Appendix 2 To The Basic Plan
ORGANIZATIONAL CHART
Presiding Commissioner
Associate EMA Associate Commissioner Director Commissioner
Sheriff’s County Public & Fire Department Road Private Department Department Health Providers
Communication City Welfare Utilities
& Warning Government Agencies
Shelter Ambulance Operations
Human & Animal
Warren County EOP BP - 15 OCT. 2005
Appendix 3 To The Basic Plan
ASSIGNMENT OF RESPONSIBILITIES
A. Functions and Responsibility Charts (Attachment A)
1. These charts will assign specific agencies and/or individuals the responsibility to prepare for and to perform each of the thirteen (13) identified emergency management functions (See Part IV of this Basic Plan) and also whether it is a primary or supporting role.
2. These charts are general in nature and should not be considered all inclusive.
B Assignments by Function (Attachment B)
1. Following the Primary & Support Charts there is a basic list of tasks to be assigned to each function.
2. These are only general lists that will be expanded in the various Annexes.
Warren County EOP BP -16 JAN. 2004
Attachment A To Appendix 3 To The Basic Plan
FUNCTIONAL AND RESPONSIBILITY CHART
A B C D E F G H I J K L M N O
FUNCTIONAL ANNEX D C E D L F R H P E I R H T A I O M A A I E A U V N E E E N R M E M W R S Z B A C A R I P = Primary Responsibilities E M R A E C A L C P E L R M S = Support Responsibilities C U G G E O R I U L P T O A T N E E N & U D C A A T H R L I I N F R O T C I I I C C A O R C U W I E O & S O A Y S R E E S O O N T R N T S C S R N S M E I P E E C & M K H & E S & O U S M U A S E D C N B S E E S T L C I U C L M N U E T A C E O & I E T P R E R A N C N P I R E L C T W T L A I A R A I Y L N S R O R F G E E L N O I R I R N V & N M C I G A I C S T D E H I E S E O N L N T T E R Department/Individual I N G
Warren County EOP BP - 17 OCT. 2005
Functional Annex A B C D E F G H I J K L M N O Warren County Commission P S P S S S S S P S S S S P S Warren County Clerk S S Warren County Sheriff’s Dept S S S S P S S S S S S S S P S Warren County EMA P P S P S S P P S S P S S S P Warren County Health Dept. S S S S S P P Warren County Roads Dept. S S S S S S S S S Warren County Assessor S P Warren County Coroner S S S S S Warren County Prosecutor S S Warren County Joint 911 S P S S S S S S S S S S S S S Local Emergency Planning S S S Committee ( LEPC) Fire Districts/Departments S S S P P P P P Ambulance Districts/Services S S S S P S MO.State Highway Patrol S S S S S S S S S S S S
MO.Department of S S S S S S S Transportation American Red Cross S S S S S P S Salvation Army S S S S S S S Water Districts/Companies S S S S Electric Companies S S S S Sewer Districts/Companies S S S S Private Contractors S S S S S Churches S S S S Schools S S S S Division of Family Services S S S S Disaster Animal Response Team P Amateur Radio Operators S S S S S S Real Estate Agencies S Missouri Funeral Director’s S Assoc. Missouri Volunteer Organizations S S S S S S S S S S S Active in Disasters
City Mayors/Councils/Trustees P S P S S S S S S S S S S P S Municipal Emergency P P S P S S S S S S S S S S P Management Agencies Municipal Police Departments S S S S P S S S S S S S S P S City Clerks S S Municipal Public Works S S S S P S S Departments Missouri State Agencies S S S S S S S S S S S S S S S Federal Agencies S S S S S S S S S S S S S S S Civil Air Patrol S S S S S News Media S S S S S S S TV/Radio/Newspapers Warren County EOP BP - 18 OCT. 2005
Attachment B To Appendix 3 to the Basic Plan
TASKS ASSIGNMENTS BY FUNCTION
The following is a basic list of tasks assigned to each function. Specific tasks are listed in the appropriate Annex.
A. DIRECTION & CONTROL (ANNEX A) County Commission/EMA
1. Policy Decisions relating to Emergency Management
2. Planning for Emergency Management
3. Hazard Mitigation activities
4. Control of Operations during disasters
5. Coordinate and direct relief and recovery operations
6. Coordinating all Emergency Management activities
7. Testing and Exercising
8. Maintenance of current capabilities
9. Emergency Public Information
B. COMMUNICATIONS & WARNING (ANNEX B) Warren County Joint 911 Communications Center/Warren County Emergency Management Agency
1. Monitoring all emergency situations to insure proper response
2. Developing and maintaining communication plans and procedures
3. Full-time training of personnel
4. Supporting all other emergency functions
5. Develop Warning Plans and Procedures for all identified hazards (See Basic Plan, II, A-3)
6. Train weather spotters
Warren County EOP BP - 19 JAN. 2004
7. Develop dissemination procedures and communications
8. Maintain and expand warning and alert devices (Sirens, tone activated receivers, etc.
9. Participate in Drills, Tests and Exercises
C. EMERGENCY PUBLIC INFORMATION (ANNEX C) County Commission/Public Information Officer
1. Pre-designated an information office which will be the point of contact for the media during disaster situations
2. Develop provisions with the various departments to coordinate the release of information to the public
3. Develop information authentication procedures
4. Develop procedures to clear information with the chief executive before release to the Public
5. Develop procedures to utilize all news media for the release of information
6. Develop EPIs for all hazards identified in the Basic Plan under Situations and Assumptions, A-3
7. Develop Rumor Control procedures and plans
8. Conduct annual program to acquaint news media with emergency plans
9. Participate in Tests, Drills and Exercises
D. DAMAGE ASSESSMENT (ANNEX D) Damage Assessment - County Assessor/County EMA/Private Inspectors
1. Develop plans and procedures consistent with those of the State and Federal Government
2. Recruit and train personnel
3. During disaster operations provide intelligence expertise to Direction and Control
4. During recovery supplement State and Federal officials, by assisting in damage estimation reports
Warren County EOP BP - 20 JAN. 2004
5. Assist in Mitigation activities by identifying potential problem areas
6. Participate in Drills, Tests and Exercises
E. LAW ENFORCEMENT (ANNEX E) County Sheriff
1. Maintain Law and Order
2. Site Security and Access Control
3. Traffic Control
4. Crowd Control
5. Communications and Warning Support
6. RADEF Support
7. Fire and Medical Support
8. Develop liaison and coordination with other law enforcement groups
9. Develop and maintain plans and procedures as necessary
10. Participate in Drills, Tests and Exercises
11. Develop training courses for auxiliaries and reserves
12. Provide personnel with the appropriate level of hazardous materials training (coordinate with LEPC).
F. FIRE & RESCUE (ANNEX F) Fire Districts/Mutual Aid Fire Departments
1. Control Fires
2. Conduct fire prevention inspections
3. Search and Rescue
4. Support traffic control, Health and Medical, Warning and Communications
5. Hazardous materials incidents
Warren County EOP BP - 21 JAN. 2004
4. Prescribe personnel protective measures
5. Issue public warning.
6. Establish an on-scene command post
7. Determine when reentry is possible
8. Establish In-Place Shelter plans
9. Identify personnel and equipment needs
10. Recruit and train personnel
11. Support Damage Assessment activities
12. Develop with state officials a peacetime radiological accident capability
13. Work with area hospitals to insure procedures are available (1) to handle contaminated patients and (2) decontaminate and isolate such patients
14. Participate in Tests, Drills and Exercises
I. PUBLIC WORKS (ANNEX I) Warren County Roads and Bridge Department/Private Contractors
1. Debris Removal from Public Right-of-Ways only.
2. Garbage Disposal
3. Road and Bridge repairs
4. Emergency utility service to critical facilities
5. Restoration of normal utility service
6. Flood control and emergency snow removal
7. Damage Assessment
8. Support Traffic Control, Resource and Supply, RADEF and Health and Medical
9. Participate in Tests, Drills and Exercises
Warren County EOP BP - 23 JAN. 2004
J. EVACUATION (ANNEX J) Fire Districts
1. Develop plans for evacuation from one part of the county to another
2. Identify potential evacuation routes
3. Identify facilities or individuals with special “evacuation” needs (hospitals, nursing homes, invalids, etc.)
4. Identify "critical" facilities that must be kept in operation
5. Develop procedures for a continuous and orderly flow of traffic (breakdowns, rest areas, fuel supplies, etc.)
6. Participate in Tests, Drills and Exercises
7. Develop and maintain EPI materials for the public
K. IN-PLACE SHELTERS (ANNEX K) Emergency Management Director/Emergency Management Deputy Director/Fire Districts
1. Advise the public on what protective actions to take
2. Identify warning procedures
3. Maintain emergency public information materials
4. Identify/Provide protective shelter for the population in situations for which such action is appropriate, (coordinate with Reception and Care, Annex L)
5. Participate in Drills, Tests and Exercises
L. RECEPTION & CARE (ANNEX L) American Red Cross
1. Identify facilities that are suitable for temporary lodging and feeding facilities. Contact the owners/managers to insure availability
2. Develop procedures for the management of reception and care activities (feeding, registration, lodging, etc.)
3. Designate certain facilities for lodging and institutionalized groups
4. Develop and have available registration forms that contain pertinent data
Warren County EOP BP - 24 JAN. 2004
5. Assist in the planning to make food and water available
6. Develop procedures to assist evacuees with medical problems
7. Participate in Tests, Exercises and Drills
M. TASK ASSIGNMENTS BY FUNCTION (ANNEX M) County Ambulance District/Warren County Public Health Department
NOTE: For additional information, see Warren County Health and Medical Plan
1. Develop procedures that provide for public health sanitation services during an emergency"
2. Coordinate disaster plans of area hospitals with this Plan to include evacuation and care for those who cannot be evacuated
3. Develop similar plans and procedures for nursing homes in the area
4. Develop plans for mass inoculation against disease
5. Make provisions for expanded mortuary services
6. Develop procedures to augment regular medical staff with other trained persons in the community
7. Insure that area hospitals have developed procedures to handle patients contaminated by radiological material
8. Develop plans to provide medical care at reception centers should people be evacuated into the area Participate in Tests, Exercises and Drill
N. TASK ASSIGNMENTS BY FUNCTION (ANNEX N) County Commission/Law Enforcement/Fire Districts/County Health Dept.
1. Identify potential terrorist targets in the community
2. Develop plans and procedures consistent with those of the State and Federal government
3. Develop and coordinate target security plans with property owners of the identified potential targets
4. Develop communications and warning support
Warren County EOP BP - 25 JAN. 2004
5. Participate in training test and exercises
6. Attend Terrorism/Bio-Terrorism Response Training Courses
O. TASK ASSIGNMENT BY FUNCTION (ANNEX O) Emergency Management Agency, Disaster Animal Response Team, Humane Society, Animal Protection Association, Veterinarians and other agencies/individuals
1. Identify facilities that are suitable for temporary lodging and feeding facilities. Contact the owners/managers to insure availability
2. Develop procedures for the management of reception and care activities (feeding, registration, lodging, etc.)
3. Designate certain facilities for lodging and institutionalized animals
4. Develop and have available registration forms that contain pertinent data
5 Recruit and Train personnel
6. Assist in the planning to make food and water available
7. Develop procedures to identify animals with injuries and medical problems.
8. Participate in Tests, Exercises and Drills
Warren County EOP BP - 26 OCT. 2005
Appendix 4 To The Basic Plan
EMERGENCY DISASTER LEVELS AND CONTROL PROCEDURES
I. PURPOSE:
To establish emergency/disaster classification and control procedures for county officials and emergency response personnel during periods of emergency/disaster
II. EMERGENCY LEVELS:
A. Level I Emergency: Is an occurrence that can be handled routinely by one or more departments within the local jurisdiction. It has the potential to require resources in excess of those available to the responding agency(s) through mutual aid agreements, etc., to bring the situation under control.
B. Level II Emergency: Is an occurrence that requires a major response and the significant commitment of resources from several governmental agencies, but will still be within the capabilities of local resources to control. (Example: localized flooding, isolated tornado damage, etc.)
C. Level III Emergency: Is an occurrence that requires an extensive response and commitment of resources from all departments/agencies and could necessitate requesting outside assistance from State and Federal agencies. (Example: earthquake, major tornado damage over large areas with extensive casualties, extensive flooding or any incident requiring an evacuation of a densely populated area.)
III. RESPONSE PROCEDURES
A DISASTER LEVELS
1. Level I: Emergency Incident
a. Criteria: Should not exceed any of the following - if it does, go to next higher category.
1) Number of Victims: 1- 10 persons 2) Number of Deaths: 0-5 persons 3) County Paid Employees (non-first responders) Responding: 2 persons 4) Emergency Operations Center not activated 5) County Non-First Responder Resources: 1-3 pieces of equipment (i.e. dump truck) 6) Number of non-first responders 1-3
Warren County EOP BP - 27 JAN. 2004
7) Damage Assessment: not required 8) Emergency Fund Expenditure: Not to exceed $1000.00 9) County Budget Realignment: Not required
b. Activators: Supervisor level.
1) County Emergency Management Agency 2) County Commission 3) Highest Ranking 911 Dispatcher on Duty
c Hazard Examples:
1) Thunderstorm, Winter Storm, Tornado watch/warning, minor flooding 2) Winter Storm 3) Tornado watch or warning 4) Minor localized flooding
2. Level II: Special Emergency/Disaster
a. Criteria: Should not exceed any of the following - if it does, go to next higher category.
1) Number of Victims: 11 or more 2) Number of Deaths 6-20 3) County Paid Employees (non-first responders) Responding 3-10 4) Emergency Operation Center Partially Activated (See information about specific hazard) 5) County Mutual Aid Pact Activated 6) County Non-First Responder Resources 3-10 pieces of equipment 7) Evacuation: Possible or limited to specific area 8) Number of non-first responders 6-25 9) Damage assessment required 10) Emergency Fund Expenditure exceeds $ 1,000.00 11) County Budget Realignment: Require
b. Activation: The E-911 dispatchers will log when verbal declaration was made and by who authorized the activation.
1) Emergency Management Agency Director 2) County Commission 3) Incident Ranking Officer
c. Hazard Examples: 1) Hazardous Materials Incident 2) Major Flooding
Warren County EOP BP - 28 JAN. 2004
3) Severe Weather 4) Tornado 5) Major Winter Storm 6) Earthquake 7) Terrorism/Bio-Terrorism 8) Civil Disorder
3. Level III: Major Emergency/Disaster
a. Criteria
1) Number of victims 30 or more 2) Number of deaths 21 or more 3) County Paid employees (non-first responders: 11 or more 4) County Mutual Pact Activated 5) Emergency Operation Center fully activated 6) Damage Assessment required. 7) County state of emergency declared 8) Evacuation/relocation of displaced residents required 9) State and Federal assistance requested 10) Emergency Budget Expenditure exceeds $ 1000.00 11) Budget realignment is required
b. Activators: The County Commission must sign a disaster declaration
c. Hazard Examples:
1) Earthquake 2) Tornado 3) Major Flood 4) Terrorism 5) School Violence
B. SPECIAL INFORMATION ABOUT SPECIFIC HAZARDS
The actions described below would normally be accomplished by the County EMA and E- 911 dispatchers at the EOC and in the field.
1. Level I - Severe Weather Watch or Warning: A weather spotter or law enforcement officer will inform Central Dispatch at the time when a severe storm threatens the county. Information could come from another county, the NWS or Highway Patrol, Troop C as well. County/City EMA will contact KFAV and KWRE radios and the NWS, if not contacted first, with alert information. The radio stations will utilize the Emergency Broadcast System.
Warren County EOP BP - 29 JAN. 2004
2. Level II - All Hazards: Notify the EMA Director who will determine if the EOC needs to be activated, who will contact others who need to be present at the EOC, and who will contact the presiding commissioner. Notify the appropriate ambulance district, the appropriate fire district, the sheriff's office, the American Red Cross, and an amateur radio operator and request they immediately send a manned unit to the incident commander's location to establish a command post (the incident commander has the authority to modify this list of responding units to fit the particular hazard). If time is of the essence, EMA Director will direct dispatchers at the EOC to notify those who need to be present.
3. Level III - Hazard: Same as Category II.
Warren County EOP BP - 30 JAN. 2004
Appendix 5 To The Basic Plan
PROCEDURES FOR REQUESTING ASSISTANCE
I. STATE AND FEDERAL ASSISTANCE:
Assistance from State and Federal agencies, such as the Missouri National Guard, Department of Conservation, Department of Natural Resources, U.S. Army Corps of Engineers, etc. can be requested directly by calling SEMA (See Attachment A to this Appendix).
A. General Facts:
1. Requests for such assistance can only be made by the chief elected official or his/her successor as outlined in this Plan (see Part VI of the Basic Plan, Continuity of Government).
2. Requests should only be made after local resources are exhausted.
3. The State Emergency Management Agency (SEMA) should be informed prior to making such a request.
B. Procedures:
1. Analyze the situation to determine:
a. If threat to life or property still exists.
b. If all local resources are committed.
2. Make the request directly to the Governor through SEMA by the quickest means possible. If the telephone or radio is used, a hard copy should follow.
3. Await reply.
C. SEMA Notification:
1. SEMA has a 24-hour Duty Officer to request assistance in a disaster or emergency situation: (573) 751-2748.
a. During working hours (7:30 am - 4:30 pm) your call will be answered by EOC personnel on duty.
b. During working hours, the Missouri Uniform Law Enforcement System (MULES) can also be used to transmit messages to MULES terminal in the State Emergency Operations Center.
c. Non-working hours: Leave your name and a call back number. Your call will be returned by the duty officer. Warren County EOP BP - 31 JAN. 2004
2. If the telephone lines are out of service, the Duty Officer can still be contacted. Any Missouri State Highway Patrol troop headquarters can relay the information to Troop F in Jefferson City by radio, who will contact the Duty Officer.
II. MISSOURI NATIONAL GUARD ASSISTANCE
A. General Facts:
1. Requests for such assistance can only be made by the Presiding commissioner or his/her successor as outlined in this Plan (See Part VI of the Basic Plan, Continuity of Government).
2. Requests should only be made after local resources are exhausted.
3. The State Emergency Management Agency (SEMA) should be informed prior to making such a request.
B. Procedures
1. Analyze situation to determine:
a. If threat to life or property still exists.
b. To insure all local resources are committed.
1. Make the request directly to the Governor through SEMA by the quickest means possible. If the telephone or radio is used a hard copy should follow.
Warren County EOP BP - 32 JAN. 2004
Attachment A To Appendix 5 For The Basic Plan
EMERGENCY INFORMATION/ASSISTANCE AGENCIES
STATE ASSISTANCE PHONE NUMBER
State Emergency Management Agency 573-751-2748 Governor’s Office 573-751-3222 Missouri Emergency Response Commission 800-780-1014 Missouri Department of Natural Resources 573-634-2436 Missouri Department of Health 800-392-0272 Hazardous Material Waste Management Commission 573-751-3176 Clean Water Commission 573-751-1300 Clean Air Commission 573-751-4817 Missouri National Guard 573-751-9500 Homeland Security Response Teams (See Annex N)
FEDERAL ASSISTANCE PHONE NUMBERS
Federal Emergency Management Agency 24 Hour 202-646-2400 National Response Center 24 Hour 800-424-8802 Agency for Toxic Substance and Disease Registry 24 Hour 404-639-2888 Explosive Ordinance Disposal Team Fort Leonard Wood, 24Hour 573-596-2818 Nuclear Regulatory Commission 24 Hour 301-816-5100 Radiological Assistance 24 Hour 202-586-8100 U.S. Environmental Protection Agency 913-551-7003 U.S. Army Corps of Engineers Emergency Preparedness 314-331-8569 U.S. Department of Treasury 314-539-2251 U.S. Forestry Service 202-264-8600 National Weather Service 636-441-1876 Bureau of Alcohol Tobacco and Firearms 800-283-4867 Federal Bureau of Investigation 314-231-4324 Federal Aviation Administration 816-329-3000
OTHER EMERGENCY ASSISTANT AGENCIES
CHEM-TREC 24 Hour 800-424-9300
Bureau of Explosives 24 Hour 202-639-2222
Warren County EOP BP - 33 OCT 2005
Appendix 6 To The Basic Plan
EMERGENCY GOVERNMENT PROCLAMATION OF STATE OF EMERGENCY IN WARREN COUNTY, MISSOURI
WHEREAS, Warren County, Missouri has encountered ______conditions, and a threat exists to the lives and property of the people of Warren County, Missouri, and;
WHEREAS, that areas within the boundaries of Warren County, Missouri, are immediately threatened with and curtailing the protection of the lives and property contained in Warren County, Missouri, and an emergency exists:
NOW THEREFORE, we the Commissioners, Warren County, Missouri, hereby declare that a state of emergency exists in Warren County, Missouri, and we hereby invoke and declare in full force and effect in Warren County, Missouri, all laws, statutes, of the State of Missouri, and the County of Warren, for the exercise of all necessary emergency authority for the protection of the lives and property of the people of Warren County, Missouri, and the restoration of local government with a minimum of interruption.
As pursuant with Chapter 44 of the Revised Missouri State Statutes, and Court Orders as pertinent to:
All public offices and employees of Warren County, Missouri, are hereby directed to exercise the utmost diligence in discharge of duties required of them for the duration of the emergency and in the execution of emergency laws, regulations, and directives state, and local.
All citizens are called upon and directed to comply with necessary emergency measures, to cooperate with public officials and the Warren County, Missouri, Emergency Management Agency forces in executing emergency operational plans, and to obey and comply with the lawful directions of properly identified public offices.
In witness, we have hereunto set our hand at hours, this date of ______, 20______AD.
______Presiding Commissioner
______Southern District Commissioner
______Northern District Commissioner
Attested By______
Warren County EOP BP - 34 JAN 2004
Appendix 7 To The Basic Plan
WARREN COUNTY HAZARD ANALYSIS
This appendix is designed to provide an overview of the hazards that could affect Warren County. In general, hazards can be placed into two (2) categories: natural and technological/man-made hazards. Note those hazards, which are identified by an asterisk, are considered to be high-risk hazards for Warren County:
I. NATURAL HAZARDS
A. *Tornado:
Since Missouri lies in the heart of the nation's "tornado alley", its residents are particularly vulnerable to tornadoes. Seventy percent (70%) of Missouri's tornadoes occur during the months of March, April, May and June, but a tornado can occur at any time of the year. In past years (1950-2001) Warren County has recorded 9 tornado touchdowns; consequently, Warren County is considered at risk to tornadoes.
B. *Winter Storms:
Although excessive snowfalls with prolonged severe cold, or storms producing blizzard conditions are rare in Missouri, they do occur.
A large winter storm accompanied by severe cold could cause numerous secondary hazards such as power failures, fuel shortages, and transportation incidents.
C. *Floods:
Flooding is a potential risk in Warren County. In recent years, Warren County has been included in Presidential Declarations for disaster assistance in 1993 and 1995. In the past years 1955 to 2002 Warren County has recorded 16 flood events, resulting in 4 injuries and 1 death. See Appendix 5, Annex J.
D. Earthquake:
Although earthquakes in the Midwest occur less frequently than on the west coast, the threat of earthquake affecting Missouri is high. In the event of a magnitude 7.6 earthquake along the New Madrid seismic zone, Warren County could experience an intensity of VII on the Modified Mercalli Scale. See Attachment B to this Appendix for additional information.
Warren County EOP BP - 35 JAN 2004
E. *Drought:
1. Drought is defined as a prolonged period with no rain that can affect agricultural areas and impact water supply systems. Because of its geographical location and characteristic weather patterns, Missouri is vulnerable to drought conditions. Agricultural droughts are the most common of record, particularly those inflicting damage to corn crop yields. Surface water sources usually become inadequate during extended drought. Groundwater resources are normally poor and typically supply only enough water for domestic needs. Irrigation is generally not feasible. When irrigation is practical, groundwater withdrawal may affect other uses. Surface water sources are used to supplement irrigation supplied by groundwater sources.
2. The Department of Natural Resources has divided Missouri into three regions which are prioritized according to drought susceptibility: Region A - Slight, Region B - Moderate and Region C – High. Most of Warren County is located in Region B. Region B the natural groundwater resources are adequate to meet domestic and municipal water needs, but due to required well depths, irrigation wells are very expensive. The topography generally is unsuitable for row-crop irrigation. The southern area of Warren County that borders the Missouri River is classified in Region A which has very little drought susceptibility.
F. *Heat Wave:
A heat wave is defined by the National Weather Service as three consecutive days of 90 degree Fahrenheit plus temperatures. These high temperatures generally occur from June through September but are most prevalent in the months of July and August. When heat indexes of 105 degrees are reached for a large portion of the state, the Missouri Department of Health will announce a hot weather health advisory, warning or emergency, depending upon the duration. Heat waves are often a major contributing factor to power outages (brownouts, etc.) as the high temperatures result in a tremendous demand for electricity for cooling purposes.
G. Wildfire:
A wildfire is the uncontrolled burning in grasslands, brush or forest. The majority of fires and the greatest acreage loss will generally occur between February and September.
H. *Other:
Additional natural hazards that could affect Warren County include: ice storms, sleet, hail, high winds, excessive rain and lightning.
Warren County EOP BP - 36 JAN 2004
II. TECHNOLOGICAL/MAN-MADE HAZARDS
A. *Hazardous Materials:
Warren County is prone to hazardous materials incidents from both fixed containment sites and transportation accidents. There are numerous fixed facilities that store/use hazardous materials. Several major transportation routes cross through the county, which include the following (For additional information see Annex H):
Highways: Interstate 70 & Highway 47 & 94 Rail Lines: Norfolk Southern Pipe Lines: Knaeb, Conoco and Williams & Platte Waterways: Missouri River Airports: Washington Airport
B. *Transportation Incidents:
This type of incident involves passenger and/or rail travel that results in death or serious injury. There is one rail line in Warren County and the nearest airport that provides passenger service is located in St. Louis. Highway incidents are usually excluded under this hazard and addressed under hazardous materials incident
C. Dam Failure:
There are 125 dams in Warren County. Of these dams there are 28 high hazard dams, 46 significant hazard, and 51 low hazard. The hazard rating is based on the contents of the downstream environment zone. The partial or complete collapse of any of these structures has the potential to cause downstream flooding problems in the County.
D. Fire:
Fire is the primary cause of accidental death in the United States, surpassing floods, automobile accidents and other disasters. Twenty (20) times more deaths are caused by fire than by floods, hurricanes, tornadoes and earthquakes combined. Fires may be accidental or intentional and have the potential to cause major conflagrations, leading to secondary hazards, such as a hazardous materials incident. Fires are by far the most frequent hazard that will affect Warren County.
E. Power Failures:
The loss or interruption of power can cause significant problems for the businesses and residents of Warren County. Power failure can result from another disaster (i.e., tornado, winter storm, etc.) or it can occur on its own. Power failures can be particularly dangerous when they occur during periods of either extreme heat or cold.
Warren County EOP BP - 37 JAN 2004
F. Terrorism:
Warren County, like any other area in the country, is vulnerable to a terrorist attack. An attack of this nature can come in many different forms, bombings, tampering with the local public works’/utilities’ infrastructure, etc. See ANNEX N (Terrorism) for additional information.
G. Public Health Emergency:
1. Public health emergencies can take many forms – disease epidemics, large-scale incidents of food and water contamination, or extended periods without adequate water and sewage services. There can also be harmful exposure to chemical, radiological or biological agents, and large-scale infestations of disease-carrying insects or rodents – to name just a few. Public health emergencies can occur as primary events by themselves, or they may be secondary events to another disaster or emergency, such as flood, tornado, or hazardous material incident. The common characteristic of most public health emergencies is that they adversely impact, or have the potential to adversely impact, a large number of people. They can be statewide, regional, or localized.
2. In particular, two public health hazards have recently emerged as issues. The first hazard is the release of a radiological, chemical, or biological agent, as a terrorist act of sabotage, to adversely impact a large number of people. The second hazard would be a deadly flu outbreak (influenza pandemic) that could kill or sicken thousands of people across the country or around the globe, as in the case of the Spanish Flu epidemic of 1918-19. Such a pandemic could occur either by a natural means, or man-caused as a bio-chemical terrorist activity. For additional information, refer to the New County and Health Plan.
H. Nuclear Power Plant Incident:
The Callaway Nuclear Plant is a commercial nuclear power reactor located west of Warren County in Callaway County. The plant is owned and operated by Ameren/UE, St. Louis. In a worst-case scenario, in which a significant release of radioactive material occurred, food sources within a fifty (50) mile radius of the plant could be contaminated. Since all of Warren County lies within the 50 mile ingestion pathway/Emergency Planning Zone (EPZ), a radiation release could affect agricultural products throughout Warren County. In the event of a significant release, the community would be notified and advised on what actions to take in accordance with the emergency operation plans developed by the Nuclear Regulatory Commission (NRC) and the State of Missouri. See Attachment A to Appendix 7 To the Basic Plan. To View the map of the Callaway Nuclear Plant’s 50-mile radial grid.
Warren County EOP BP - 38 JAN 2004
I. Pipeline Failure:
Another technological/manmade hazard which could affect Warren County is a pipeline failure. There are various pipeline systems located within the County that could rupture, block, or otherwise create a disruption within the County.
Warren County EOP BP - 39 JAN 2004
Attachment A To Appendix 7 To the Basic Plan
50-MILE RADIAL GRID
Warren County EOP BP - 40 JAN 2004
Appendix 8 To the Basic Plan
EARTHQUAKE RESPONSE
A. The New Madrid Seismic Zone is centered in Southeast Missouri and northeast Arkansas, but extends into parts of Illinois, Indiana, Kentucky, Mississippi and Tennessee. The region is considered to pose the greatest danger and have the highest seismic level of any area east of the Rocky Mountains. Due to the geology of the area, damages could be spread over a large area of the Central United States.
B. Addendum 1 to this Appendix illustrates the projected Modified Mercalli intensities for Missouri should a 7.6 magnitude earthquake occur anywhere along the New Madrid Seismic Zone. Warren County can expect to feel the effects of a VII intensity on the Modified Mercalli scale. See Addendum 1 to this Attachment for a list of these effects for Warren County.
C. A magnitude earthquake of 7.6 or greater would cause massive casualties and injuries, as well as severe damage to private and public property. (Most casualties and injuries are due to falling objects and debris, not from the actual movement of the ground.) Railroads, highways, bridges, telecommunications, and utilities could also be severely damaged. An earthquake could trigger secondary events such as explosions, fires, landslides, flooding, liquefaction and hazardous materials releases. Natural gas and petroleum pipelines could rupture, causing fires and explosions. Dam failures are also likely to follow a major earthquake. Note: A New Madrid Earthquake could also be defined as a National Disaster due to the potential adverse impact it would have on the United States.
D. A major earthquake would overwhelm a local jurisdiction's ability to adequately respond to the situation.
E. Earthquakes are more likely to hinder emergency operations than most other disasters or emergencies (i.e., difficulties coordinating services and acquiring resources could be much more critical).
F. Access to and from the damaged area may be severely restricted for hours at least, if not days. Communications and life-support systems may be severely hampered or destroyed.
G. Seismic caused ground motions and its resulting damage may vary within a geographical region. There could be heavy damage in one area and only slight damage in another area. Initial reports of the earthquake may not reflect the true nature of the problem.
H. A catastrophic earthquake would result in an immediate declaration of a "State of Emergency" by the Governor, followed later by a Presidential Disaster Declaration. This would allow State and Federal emergency operations to begin.
I. Local jurisdictions may have to "go it alone" for the first 72 hours after an earthquake, before State and Federal assistance arrives.
Warren County EOP BP - 41 JAN 2004
Addendum 1 to Appendix 8 to the Basic Plan
PROJECTED EARTHQUAKE INTENSITIES
This map shows the highest projected Modified Mercalli intensities by county from a potential magnitude 7.6 earthquake whose epicenter could be anywhere along the length of the New Madrid seismic zone.
Warren County EOP BP - 42 JAN 2004
Appendix 9 To The Basic Plan
LOCAL EMERGENCY PLANNING COMMITTEE
BY-LAWS
ARTICLE I - SCOPE
SECTION 1. NAME OF THE COMMITTEE The name of the Committee shall be the "Warren County Local Emergency Planning Committee" (LEPC or Committee).
SECTION 2. STATUS OF COMMITTEE The Committee shall operate under the legal authority of the Missouri Emergency Planning and Community Right to Know Act of 1987 (SARA Title III) and under the auspices of the Warren County Commission.
SECTION 3. MAILING ADDRESS AND TELEPHONE NUMBER The official mailing address and telephone number of the Committee shall be:
Warren County LEPC 104 W. Main Street Warrenton, MO 63383 Telephone: 636-456- 3786
ARTICLE II - MEMBERSHIP
SECTION 1. MEMBERS As required by Title III, the members of the Committee shall consist of at least one representative from each of the following groups or organizations:
(a) Elected local governing body officials) from the County Commission, Municipalities and villages (b) Law Enforcement (c) Emergency Management (d) Fire Service (e) Emergency Medical (f) Health (g) Local Environmentalists (h) Hospital (i) Transportation (j) Media (k) Community Action (1) Owners and Operators of Facilities Subject to the Requirement of Title III. (m) HAZMAT Team
The Warren County Emergency Management Agency Director shall be a member of the LEPC.
In addition, members at large maybe appointed.
Warren County EOP BP - 43 JAN 2004
All members must be approved and appointed by the County Commission and approved by the Missouri Emergency Response Commission (MERC).
SECTION 2. TERM OF MEMBERSHIP Members shall serve four (4) year terms from the date of appointment of the Warren County Commission.
SECTION 3. ATTENDANCE AT MEETINGS Members are required to attend at least fifty percent (50%) of all meetings of the Committee held in any twelve (12) month period unless excused for cause by the Chairperson. The appointments of those members not meeting this requirement shall be considered rescinded and thus a vacancy created on the Committee.
SECTION 4. FILLING VACANCIES The Warren County Commission shall approve and appoint persons to fill vacancies and then forward the names to MERC. Vacancies on the Committee do not have to be filled unless the Committee will no longer meet relevant local, State or Federal requirements. The procedure for adding new members shall be the same as for filling vacancies.
ARTICLE III - OFFICERS
SECTION 1. OFFICERS The Officers of the Committee shall be the Chairperson, Vice-Chairperson, Secretary, and Coordinator of Information.
SECTION 2. CHAIRPERSON The Chairperson shall be the Director of the Warren County Emergency Management Agency (EMA). The Chairperson shall preside at all meetings of the Committee, be responsible for preserving order and decorum, and submit recommendations and information concerning the business, affairs and policies of the Committee. Except as otherwise authorized by these bylaws or by resolution of the Committee, the Chairperson shall sign all official documents of the Committee unless otherwise stated by State Statutes or County policy.
SECTION 3. VICE-CHAIRPERSON The Vice-Chairperson shall perform the duties delegated to him/her by the Chairperson. In case of the absence or incapacity of the Chairperson, the Vice-Chairperson shall perform the Chairperson's duties and in case of resignation, the Vice-Chairperson shall perform the Chairperson's duties until such time as a new one is appointed.
SECTION 4. SECRETARY The Secretary shall record or transcribe the minutes of the LEPC LEPC meetings. The Secretary shall also ensure that an agenda of each Committee meeting is distributed.
SECTION 5. COORDINATOR OF INFORMATION The Coordinator of Information may be a member of the Committee or the Chairperson may carry out the duties of this office. The Coordinator shall see to it that procedures for receiving information and processing requests from the public are established. The Coordinator shall also see that information is published annually to let the public know where and during what hours information on the following is available: emergency response plans, chemical lists, inventory forms, toxic release forms, and follow-up emergency notices.
SECTION 6. TERMS OF OFFICE The term of office for the officers shall be one (1) year, except for the Chairperson, in which case they shall serve as long as they hold the position of Warren County Emergency Management Agency Director. Warren County EOP BP - 44 JAN 2004
SECTION 7. VACANCIES Should an office other than Chairperson become vacant, the Committee shall elect a successor from the Committee membership for the unexpired portion of the term within 90 days of the occurrence of the vacancy.
ARTICLE IV - SUBCOMMITTEES
SECTION 1. APPOINTMENT OF SUBCOMMITTEES The Chairperson or Coordinator may from time to time appoint subcommittees composed of members of the Committee and knowledgeable individuals from outside the Committee to study and report on matters relevant to the Committee subject to the approval by a majority of the members at a meeting of the Committee.
ARTICLE V - MEETINGS
SECTION 1. REGULAR MEETINGS The LEPC meeting will be held at a time most convenient for the majority of the members. The news media shall be informed of the meeting times and locations.
SECTION 2. ANNUAL MEETINGS The annual meeting of the Committee shall be the first meeting held after March 1 each year at a time and location designated in the "Notice of Annual Meeting" mailed and delivered to each Committee Member at least seven (7) days before such meeting. Nomination and election of the officers shall take place at the annual meeting. The annual meeting shall also develop objectives and plans for inclusion in the application for LEPC grant funding.
SECTION 3. SPECIALMEETINGS The Chairperson may call a special meeting of the Committee for the purpose of transacting any business of the Committee. A special meeting may also be called when it is deemed expedient upon written request of at least two (2) members of the Committee. The purpose of the meeting shall be set forth in the call of the meeting and the call of the meeting may be mailed or delivered to each Committee member at least seven (7) days prior to such meeting. At the special meeting no business shall be considered other than as designated in the call, however, if a quorum of the members of the Committee are present at a special meeting, any item of business may be transacted if the members of the Committee present vote unanimously to transact said business. A special meeting will be deemed necessary within thirty (30) days following an incident determined to be extremely hazardous by the incident review subcommittee and when this special meeting is called, the agenda shall include a review of said incident, as to mitigation, preparedness, response and recovery.
SECTION 4. AGENDA An agenda of each Committee meeting shall be prepared by the Chairperson and mailed to all members seven (7) days prior to the meeting.
Warren County EOP BP - 45 JAN 2004
SECTION 5. ORDER OF BUSINESS At meetings of the Committee the following shall be the order of business:
(1) Roll Call (2) Reading and approval of minutes of previous meeting (3) Unfinished business (4) Reports of ongoing projects (5) New business (6) Public comments (7) Adjournment
SECTION 6. MANNER OF CONDUCTING MEETINGS No standard rules of procedure shall be required unless adopted by the Committee in accordance with Article V, Section 8. The Committee shall follow the procedure determined appropriate by the Chairperson or Coordinator.
SECTION 7. QUORUM The powers of the Committee shall be vested in the Committee. Thirty percent (30%) of the total membership of the Committee shall constitute a quorum for the purpose of opening a Committee meeting. Action may be taken pursuant to an affirmative vote of the majority of all those present.
SECTION 8. MANNER OF VOTING The voting on all questions coming before the Committee shall be a "yea" or nay", or by a show of hands. If a roll call is approved, the "yeas" and "nays" shall be recorded in the minutes of such meeting. The Chairperson shall only vote in case of a tie vote.
SECTION 9. PARTICIPATION OF MEMBERS OF THE PUBLIC Members of the public are encouraged to attend all meetings of the Committee. Members of the public who appear at the meeting and wish to address the Committee may be allowed to do so with prior written notice to the address found in Article I, Section 3. Those not giving the required notice may be given time to speak but only after those that have given notice have been given the opportunity to speak and if time is available.
ARTICLE VI - ADMINISTRATION
SECTION 1. ANNUAL BUDGET The primary source of income for the Committee is from MERC funding through LEPC grants. The County may receive funds from other sources for the work of the LEPC. All funds are budgeted, received and disbursed through the County's normal accounting process.
The LEPC grant application shall be prepared by the Coordinator in accordance with the rules for funding under the Missouri Emergency Planning and Community Right to Know Act. This application includes a detailed budget proposal for the requested funds and an annual report of use of LEPC grant funds for the previous year. The grant application shall be reviewed and approved by the Committee. The grant application shall subsequently be presented to the County Commission for approval.
ARTICLE VII - AMENDMENTS
SECTION 1. AMENDMENTS TO BYLAWS The bylaws of the Committee may be amended by majority vote of three fourths (3/4) of a quorum. No vote shall be taken to amend the bylaws until the proposed
Warren County EOP BP - 46 JAN 2004
amendment has been reduced to writing and distributed with the agenda for the meeting at which the amendment is to be voted on.
SECTION 2. FILING OF BYLAWS AND AMENDMENTS A copy of the bylaws and any amendments to the bylaws shall be provided to the Missouri Emergency Response Commission (MERC). The Warren County Local Emergency Planning Committee may provide copies to any public entity or private citizen upon request and any required fee.
ADOPTED BY
WARREN COUNTY LOCAL EMERGENCY PLANNING COMMITTEE,
THIS______DAY OF ______, 2003
______Chairman, Warren County LEPC Secretary, Warren County LEPC
Warren County EOP BP - 47 JAN 2004
Appendix 10 To The Basic Plan
WARREN COUNTY EMA DUTY OFFICER LIST
GENERAL:
This list indicates the general identity of the Warren County Emergency Management Agency duty officer. The purpose of the duty officer is to answer emergency inquiries, monitor potential emergency situations, start emergency response, and so forth.
A. During Office Hours: The duty officer will be the highest ranking EMA person on duty at the emergency operations center (EOC). During EMA office hours or whenever an EMA person is present in the EOC. Work Phone (636) 456-3786
B. During Non-Office Hours: The duty officer during non-office hours should be one of the following according to the schedule prepared by the EMA Director.
1. EMA Director:
Mike Daniels (636) 561-8410 (home) Cellular phone: (636) 359-0370 Pager (314) 523-9112 Radio Call Number 1700
2. EMA Deputy Director:
Ron Rich (636) 456-2060 (home) Cellular phone: (636) 359-0370 Radio Call Number 1701
3. Whenever any incident or disaster happens anywhere in Warren County, the Director or Deputy Director will be contacted and made aware of the incident. The EMD or his assistant is responsible to notify the Presiding Commissioner or, in his absence, his designated representative. The commissioner will evaluate the situation and will determine if key staff members should be notified.
Warren County EOP BP - 48 OCT 2005
ANNEX A
DIRECTION & CONTROL
I. PURPOSE
A. When an emergency occurs, centralized direction and control is required to facilitate a coordinated response by the County Commission and key staff members, emergency support service personnel, and representatives of private sector, organizations or individuals who have assigned emergency responsibilities. The most effective way to exercise direction and control under emergency conditions is to provide a single site for key officials. This has been provided through the Emergency Operation Center (EOC).
B. This Annex will develop a capability for the Warren County Commission and key local officials of the County to direct and control response and recovery operations from a centralized facility in the event of an emergency.
II. SITUATIONS AND ASSUMPTIONS
A. Situation:
1. Warren County is subject to many hazards (See Situation and Assumptions, Basic Plan) that would require the use of a centralized emergency operating area to facilitate policymaking, coordination, and control of operating forces in a large- scale emergency situation.
2. Warren County and its incorporated municipalities are separate entities and thus will control operations from EOCs within their respective jurisdiction. If the incorporated subdivisions do not have an emergency management organization, the county will assume that role upon request
3. Warren County will control their operations from their EOC. If the incorporated subdivisions do not have an emergency management organization, the county will assume this responsibility upon request. Primary and alternate EOC designations for Warren County are as follows:
a. Primary: Warren County E-911 Joint Communication Center 209 Highway U, Warrenton, Missouri 63383.
b. Alternate: Warrenton Fire Protection District Station #1, 606 Fairgrounds Road, Warrenton, MO.
c. Mobile: A mobile communications trailer is also available from the Warren County Local Emergency Planning Committee. The E-911 Joint Communications center is staffed 24 hours a day and has the communications equipment to communicate with City, County and State departments or agencies. This includes contact with the State Highway
Warren County EOP A - 1 JAN 2004
Patrol, Troop C in Town and Country, area ambulance, fire and police departments, and local governmental agencies.
4. On-site direction and control can also be established, if necessary, through the use of emergency vehicles equipped with radio communications.
5. The primary EOC has the capability to communicate with City, County, and State departments and agencies. Among these are the Missouri State Highway Patrol, area fire and police departments, etc. Annex B details the communications capabilities of Warren County.
6. Space will be provided in the EOC for Direction and Control Staff (the coordinators of the emergency functions), supporting agency representatives, and EOC staff (clerical support, plotters, etc.). Space for briefing the media will be available, but separate from actual operations rooms. State and Federal officials who support disaster operations will also be provided space to operate in the EOC.
B. Assumptions:
1. The EOC Direction and Control procedures described in this Annex shall be adequate for all disaster conditions that could arise for Warren County.
2. When an emergency or disaster occurs or threatens to occur, the EOC will be activated in a timely manner. Local officials will respond as directed in this Annex and Appendix 3 to the Basic Plan.
3. Should a total County evacuation of the EOC become necessary, operations can be successfully controlled from nearby safe location.
4. Close coordination with the EOC will be maintained to identify special considerations, secondary threats, and available resources.
5. Most emergency situations are handled routinely by emergency response personnel and can be managed by those response agencies under their established procedures.
III. CONCEPT OF OPERATIONS
A. General: (NOTE: 1-10 below are from the original EOP. The remaining are recommended.)
1. The EOC and emergency response personnel will be activated according to the procedures outlined in Appendix 3 of the Basic Plan.
Warren County EOP A - 2 JAN 2004
2. In most cases, the composition of the necessary operational staff will be determined after all personnel have been called in and are present. a. Space will be provided in the EOC for the County Commissioners and principal advisors, damage assessment staff, the public information officer and radiological protection officer including recorders, analysts and plotters. Space for briefing the media will be available but separate from the actual operations room.
3. The majority of agencies will operate from the EOC with the exceptions of those agencies with numerous records and files who will send a representative to the EOC when called upon to do so.
4. Each emergency support agency/service will designate a representative to report to the EOC during an emergency to advise decision makers and coordinate its agency/service’s response effort with other responding organizations/agencies.
5. The Emergency Management Agency Director shall maintain the capability to activate the EOC on short notice and maintain a continuous 24-hour a day manning of emergency response jobs (EOC staff, emergency support services, dispatchers, shelter teams, etc.). This will include setting up work shifts (i.e. 8 hours, 12 hours, etc.).
6. Those organizations and agencies providing emergency response personnel must include in their standard operating guideline (SOGs) the specific emergency authorities that may assume by a designated successor during emergency situations. The circumstances under which this authority would become effective and when it would be terminated should also be identified.
7. Although the elected governmental officials and department heads will control operations, the Emergency Management Director will manage the EOC.
8. A log will be kept in the EOC to record significant events and key information related to the disaster during an emergency situation. See Appendix 3 for log form.
9. The decision to discontinue operations will be made by the County Commission.
10. Staffing requirements of the EOC will be determined by the severity of the situation.
11. The majority of departments will operate from the EOC with the exceptions, of those departments with numerous records and files. However, when called upon to do so, they will provide a representative to the EOC.
12. Although the elected governmental officials and department heads will control operations, the Emergency Management Director will manage the EOC.
Warren County EOP A - 3 JAN 2004
13. In some situations, it may be necessary to utilize an on-scene command post or to move direction and control activities to the alternate EOC.
14. The on-scene commander will direct and control operations at the disaster site. He/She will maintain contact with the EOC and keep them informed of the current situation.
15. Those emergency support services that do not operate from the EOC will designate and establish a work/control/dispatch center to manage their resources and response personnel. During emergency situations, they will maintain contact with the EOC through their designated representative.
16. Should a life-threatening situation develop or appear imminent, emergency instructions to the public will be disseminated by all available means (See ANNEX C). EOC operations will continue as required by the situation and will conclude by order of the chief elected official and the Emergency Management Director.
17. The FBI has been designated as the Lead Federal Agency (LFA) for a Terrorist event, to include Weapons of Mass Destruction (WMD). Local and State agencies are to work jointly with the FBI in resolving the terrorist situation. Local Law Enforcement retains control within their jurisdiction. See Appendix 3 to Annex E and Annex N for further information on terrorism incidents. State and/or Federal officials will support disaster operations as appropriate. These officials will coordinate their efforts through their designated EOCs. (See Annex N (Terrorism) for additional information and requirements.
B. Actions to be taken by operating time frames:
1. Mitigation (Pre-Emergency):
a. Analyze potential disasters (See Situation and Assumptions, Basic Plan) and expand EOC capabilities to meet situations.
b. Identify agencies, facilities, personnel and resources necessary to support EOC operations.
c. Develop procedures for upgrading EOC.
d. Train Direction and Control staff in EOC procedures through (Tests, Drills and Exercises
e. Develop a public information program to exercise citizen awareness of the EOC facility and its purpose. Conduct tours and briefings as necessary.
f. Develop plans to relocate EOC operations should it become necessary.
Warren County EOP A - 4 JAN 2004
g. Prepare displays and acquire other equipment necessary for the EOC operations.
h. Develop a media and rumor control program.
i. Stock administrative supplies and equipment.
j. Develop a method for message handling within the EOC.
k. Develop EOC security procedures.
l. Conduct exercise and critiques of EOC procedures with all EOC staff.
m. Develop information packets to be distributed to Direction and Control Staff when EOC is activated. These packets should contain, but not be limited to the following:
1) EOC- Standard Operating Procedures 2) EOC- Layout floor plan 3) Message handling procedures to include receiving, transmitting, preparing and logging.
2. Preparedness (Increased Readiness):
a. Alert appropriate staff depending upon the potential situation and response required.
b. Take action as necessary (Issue warnings and disseminate public information, etc.).
c. Test communications.
d. Inventory equipment and supplies and alleviate shortages.
e. Establish contacts with higher levels of government and neighboring jurisdictions.
f. Initiate EOC security procedures.
g. Alert participating organizations outside of government.
h. Conduct initial staff briefing and establish work and briefing schedule.
i. Maintain alert status until situation changes or stand down is given.
3. Response
a. Coordinate actions as required by the situation.
Warren County EOP A - 5 JAN 2004
b. Begin damage Assessment and or Radiological Monitoring Operations to establish situation reports.
c. Conduct a regular situation briefing to include reports from operating departments and agencies.
d. Report situations to higher levels of government.
e. Maintain a record of all actions taken to include messages received or sent.
f. Continue this level of activity until recovery begins.
4. Recovery:
a. Tabulate damage to include displaced persons and request outside assistance.
b. Assimilate expenditure data and cost figures for payment.
c. Repair equipment and replenish supplies.
d. Begin deactivation of EOC as conditions permit.
e. Conduct critiques and initiate actions to improve capabilities.
f. Prepare and submit after-action report to the State Emergency Management Agency.
IV. ORGANIZATION AND RESPONSIBILITIES
A. Organization:
Diagrams of the Direction and Control function for Warren County are shown in Appendix 1 to this Annex.
B. Responsibilities:
1. The primary responsibility for overall direction and control of operations rests with the elected officials of the jurisdiction (i.e., Presiding Commissioner, Associate Commissioners, Mayor, Councilmen) and department heads.
2. The Primary responsibility for activating the County’s response personnel and directing emergency response operations in Warren County rests with the Presiding Commissioner or his/her designated successor.
Warren County EOP A - 6 JAN 2004
3. The Emergency Management Director is responsible for serving as the Key advisor to the County Commissioners. He/She is also responsible for maintaining the operational readiness of the primary EOC (or alternate EOC if established).
4. Security for the EOC will be the responsibility of the law enforcement agency in each jurisdiction.
5. Supplies for the EOC will be the responsibility of the Emergency Management Director, with support from the Resource and Supply Section as necessary.
V. DIRECTION AND CONTROL
A. Although the Emergency Management Agency Director manages operations within the EOC during emergency periods, his/her authority does not exceed that of the department heads. In addition to this task as chief advisor to the elected officials and the department heads, he/she will be responsible for the following:
1. Provide housekeeping service
2. Insure proper message handling
3. Provide clerical and administrative services to include record keeping
B. The on-scene commander will direct and control operations at the disaster site. He/she will maintain contact with the EOC and keep them informed of the situation.
C. Those emergency support services that do not operate from the EOC will designate and establish a work/control center to manage organizational resources and response personnel. During emergency situations they will maintain contact with the EOC through their designated representative.
D. Emergency response personnel provided by various organizations/agencies to support emergency operations will remain under the direction and control of the sponsoring organizations, but will be assigned by the EOC to respond to a specific disaster location.
E. State and or Federal officials will support disaster operations as appropriate. A request for State assistance and Federal assistance can only be made by the Presiding Commissioner or his/her official authorized successor. A space will be provided in the EOC for State and Federal officials to operate in the EOC.
VI. CONTINUITY OF GOVERNMENT:
A. The County Commissioners and department head have established lines of succession and these are located in each appropriate Annex. (See Basic Plan, Section VI).
Warren County EOP A - 7 JAN 2004
B. The line of succession for the Warren County Emergency Management Director is through the Deputy Director and then the County Sheriff.
C. If the primary EOC is not able to function (i.e., EOC is damaged, inaccessible, etc.), an alternate EOC will be activated (See Section II of this Annex). It is the responsibility of the Director of Emergency Operations to manage the alternate EOC, provide for the relocation of staff members to this facility, and transfer direction and control authority from the primary EOC.
D. Should it become necessary to evacuate the entire county, the EOC will be moved to the nearest safe location.
E. Essential records vital to the direction and control function should be duplicated and maintained at another location, or plans should be made to move these records to a safe location.
VII. ADMINISTRATION AND LOGISTICS:
A. A central point for coordinating the operational, logistical, and administrative support needs of response personnel at the disaster site, public shelters, EOC and agency work/control dispatch centers will be established by the Emergency Management Director at the EOC.
B. Provisions for collecting analyzing, reporting, and disseminating to, from, and between response personnel, State and Federal officials, and the public will be developed.
C. Provide for logistical and administrative support to response personnel deployed to the disaster site(s).
D. Establish a procedure for acknowledging and authenticating reports.
E. Requests for assistance, general messages, and reports will be handled using the procedures and forms in Appendix 3 to this Annex.
F. A record of all persons entering and departing the EOC will be maintained by security personnel at the entrance. All personnel will be issued a pass to be worn while in the EOC and to be returned when departing from the premises.
G. Press conferences will be held as the situation warrants. Media personnel will not be permitted to enter the EOC.
Warren County EOP A - 8 JAN 2004
VIII PLAN DEVELOPMENT AND MAINTENANCE
This Annex will be maintained and updated regularly by the Warren County Emergency Management Director.
A. Recommended changes to this annex will be made by the Warren County LEPC and submitted to the County Commissioners for approval.
B. All revisions will be dated and recorded and provided to all holders on record. Revised pages will show date of change.
APPENDICES
1. Direction & Control Organizational Chart
2. Message Handling Procedures and Forms
Attachment A - Message Form
Attachment B - Communications Log
Attachment C - Significant Events Log
3. EOC Floor Plans (copy is maintained in the Warren County Resource Book).
Warren County EOP A - 9 JAN 2004
Appendix 1 To ANNEX A
WARREN COUNTY DIRECTION & CONTROL ORGANIZATION CHART
Presiding Commissioner Commissioner – N Commissioner - S
Federal, State Municipal Private Officials Support
EMA Director
Sheriff’s County Public & Fire Department Road Private Department & Department Health Municipal & Providers Police Municipal Departments Public
Communication City
& Warning Government Welfare Utilities Agencies
Shelter Ambulance Operations
Warren County EOP A - 10 JAN 2004
Appendix 2 To ANNEX A
MESSAGE HANDLING PROCEDURES & FORMS
I. MESSAGE HANDLING PROCEDURES
A. Communications Room
1. Radio Operator:
a. Records message.
b. Enters message into log.
c. Forwards to Message Coordinator (Emergency Management).
2. Message Coordinator (Emergency Management):
a. Determines receiver of message.
b. Assigns priority.
c. Enters message into log.
d. Forwards to operator (Department Head).
e. Plots and files.
B. Operations Room
1. Operators (Department Heads):
a. Records message.
b. Determines capability to respond.
c. Coordinates and completes response; forwards if unable to respond.
d. Forwards to message coordinator and to communications room if necessary.
2. Message Coordinator:
a. Plots and files messages.
b. Completes log.
Warren County EOP A - 11 JAN 2004
II. MESSAGE AND LOG FORMS
A. Attachment A to this Appendix contains a copy of the message form that should be used for a classified emergency.
B. Radio, telephones, and/or runners will be used to communicate messages back and forth from the EOC to other organizations/agencies involved.
C. All messages incoming and outgoing will be logged for future reference. See Attachment B to this Appendix for a copy of the communications log form.
D. A significant events log will be maintained during the emergency. The log will be used to record key disaster related information (casualty information, health concerns, property damage, fire status, size of risk area, scope of the hazard to the public, number of evacuees, radiation dose, etc.). See Attachment C to this Appendix for a copy of this log.
E. All personnel for message handling will be furnished by the Emergency Management Office and/or Sheriff's Office.
Warren County EOP A - 12 JAN 2004
Attachment A Appendix 2 to Annex A
MESSAGE FORM
EOC DISASTER MESSAGE
Date: ______Operator: ______Shift: ______
CALLER NAME: ______
CALLER TITLE: ______
REPRESENTING: ______
CALL BACK NUMBER(S): ______
SITUATION: ______
LOCATION ______
TIME CALL CAME IN ______TIME OUT ______
MESSAGE NOTES
______
______
______
Warren County EOP A - 13 JAN 2004
Attachment B Appendix 2 to Annex A
COMMUNICATIONS LOG
Date: ______Operator: ______Shift: ______
TO FROM IN/OUT SUBJECT TIME
Warren County EOP A - 14 JAN 2004
Attachment C Appendix 2 to Annex A
SIGNIFICANT EVENTS LOG
Date: ______Operator: ______Shift: ______
DATE TIME EVENT
Warren County EOP A - 15 JAN 2004
Appendix 3 to Annex A
EOC FLOOR PLAN
Copy Of The EOC Floor Plan Is Maintained In The EOC Resource Book
Warren County EOP A - 16 JAN 2004
ANNEX B
COMMUNICATIONS AND WARNING
I. PURPOSE
The ability of local government to direct its emergency forces through adequate communication is essential to an effective operation in an emergency or disaster. Although Warren County already has an existing effective communication system in place, it is necessary to plan on how to realize the most effective use of this system in the event of an emergency or disaster. This Annex was developed to provide information and guidance concerning available or potentially available communications and warning capabilities of Warren County and how they can be augmented if necessary.
II. SITUATION AND ASSUMPTIONS
A. Situation:
1. Warren County could find itself subjected to many hazards (see Basic Plan, Situation and Assumptions) and would require activating emergency communications and warning operations.
2. Warren County receives its initial warning information from the Missouri State Highway Patrol, Troop C Headquarters in Town and Country, where the National Warning Alert System (NAWAS) point is located. This warning, in turn, is dispersed throughout the County.
3. The communications and warning capabilities for Emergency Responders in Warren County are handled by the Warren County E-911 Joint Communications Center.
4. The Warren County E-911 Joint Communications Center is staffed on a 24-hour basis by dispatch personnel. They dispatch for the following agencies: Warren County Sheriff, Warrenton Police, Wright City Police, Marthasville Police, Truesdale Police, Warren County Ambulance, Marthasville Ambulance District, Warrenton Fire Protection District, Wright City Fire Protection Dist., Marthasville Fire Protection District, and the Warren County Emergency Management Agency. Dispatching is done by radio and/or telephone, depending on how the call is received and where the responding agency is.
5. Severe weather warnings are received by the Warren County E-911 Joint Communications Center and are dispersed throughout the county. There is currently only one operational warning system in Warren County; this system services the Cities of Warrenton and Truesdale. These sirens are Warren County EOP B - 1 JAN 2004
tone-activated by Warren County E-911 Joint Communications Center Dispatchers. Warning in the uncovered areas of the county will be handled by mobile public address systems operated by the County Sheriff’s Department. Radio and television stations will also broadcast warnings.
6. This system can be augmented by amateur radio operators from the Dutzow and St. Charles group.
7. This system is adequate to deal with most emergency situations in Warren County, but in a severe emergency, augmentation may be required (i.e. LEPC Mobile Communication Trailer.)
B. Assumptions:
1. It is assumed that the existing communications and warning system in Warren County will survive and remain functional regardless of which type of disaster strikes the area.
2. This Annex will aid timely emergency responses during disasters by insuring coordination of all communication and warning systems.
3. If the situation is such that local systems are overtaxed, the State will be able to augment local resources during the response and recovery phases.
4. Regardless of how well developed a warning system is, some citizens will ignore, not hear, or not understand warnings of impending disasters broadcast over radio or television, or sounded by local siren systems. Mobile public address and even door-to-door operations may be required in some disaster situations.
5. In most cases the communications center (dispatching personnel) in conjunction with the Incident Management Commander on the scene, will make the initial determination that a "classified" emergency has occurred or is developing. (See Appendix 4 to the Basic Plan, Emergency Classification, Control, and Alerting Procedures.)
III. CONCEPT OF OPERATIONS
A. General
1. Ultimate responsibility for developing and maintaining an emergency operations communications and warning capability lies with local government.
Warren County EOP B - 2 JAN 2004
2. The communications and warning operations will be initiated by the Warren County Joint 911 Communications Center. They will establish shifts to provide a 24-hour a day staffing of their communications facilities during emergencies
3. During classified emergencies, curtailment of routine action may be necessary. The degree of this curtailment will be determined by the chief communications officer and will depend upon the severity of the situation.
4. During emergency operations, all departments will maintain their existing equipment and procedures for communicating with their field operations. They will keep the EOC informed of their operations at all times and will maintain communications liaison with the EOC
5. Communications between the state and local EOC will be primarily through land line telephone links.
6. Telephone services, amateur radio communications network, in the area will be used to expand communications capabilities during disaster situations.
7. Most warning alerts come from outside sources (i.e., state, National Weather Service, etc.).
8. When an emergency situation occurs, all available systems will be used to alert and warn the private residences, schools, nursing homes, hospitals, etc. Methods of warning include: television, radio, and outdoor warning sirens.
9. Tests and educational programs will be conducted regularly to ensure the public understands the various warnings.
B. Actions to be taken by Operational Time Frames
1. Mitigation
a. Revise and update this annex and its appendices at least yearly.
b. Formulate long-range plans for improvements and follow through with them.
c. Conduct training for all personnel (full-time, part-time and supplementary) in:
1) Message flow when EOC is activated 2) Emergency classification 3) Warning systems activation procedures 4) Other subjects as required to support other functions
d. Participate in a regular schedule of tests and exercises.
Warren County EOP B - 3 JAN 2004
e. Inspect and maintain all equipment on a regular basis.
f. Identify private sector resources (i.e. telephone companies) that can augment local capabilities to include repair and supply.
g. Analyze equipment locations with regard to possible destruction from hazards.
h. Coordinate communications and warning capabilities with neighboring jurisdictions.
i. Ensure that a repair capability exists under emergency conditions.
j. Develop procedures to provide coverage should any equipment become disabled.
k. Develop procedures to warn and/or communicate information to special needs groups (hearing impaired persons, persons with visual impairments, non-English speaking groups, etc.).
2. Preparedness
a. Initiate personnel call-up as necessary, depending upon the potential of the situation.
b. Activate appropriate warning systems.
c. Run equipment readiness checks to include emergency power.
d. Activate alternate systems and procedures if necessary.
e. Provide adequate communications support to EOC staff.
f. Check communications links with state and federal agencies.
3. Response
a. Activate warning system if not already done.
b. Activate all necessary personnel to meet communications needs.
c. Provide communications for agencies in the field.
d. Determine the emergency classification if necessary.
e. Maintain and provide information to decision-makers.
Warren County EOP B - 4 JAN 2004
f. Report on communications and warning systems status to the EOC staff.
g. Make necessary repairs or switch to alternate systems as breakdowns occur.
4. Recovery
a. Continue response level operations until orders to discontinue operations are received from appropriate authorities
b. Provide communications support to Damage Assessment.
c. Make repairs and inventory equipment and supplies. Report status to the EOC staff.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. The organizational chart for the communications and warning function in Warren County is provided in Appendix 1 to this Annex.
B. Assignment of Responsibilities:
1. Overall coordination and control of communications and warning in Warren County is the responsibility of the Warren County E-911 Joint Communications Center. The Warren County E-911 Joint Communications Center will coordinate all communication activities in the county. This coordination is necessary because the NAWAS (National Warning System) warning originates here for the County from Troop C, Town and Country.
2. Those areas of the county that do not have a warning system in place, warning will be provided by local radio and televisions stations activating their Emergency Alert System (EAS).
3. All law enforcement Departments are responsible for keeping the EOC informed of their operations at all times with regard to communications and warning activities.
V. DIRECTION AND CONTROL
A. For incidents that have reached an emergency classification (See Appendix 3 to the Basic Plan), overall direction and control will be from the designated EOC within the affected area or subdivision.
B. Specific department heads may be designated to maintain operational control of their own communications systems, but will coordinate with the EOC during
Warren County EOP B - 5 JAN 2004
emergency operations. All departments must become familiar with the procedures outlined in this Annex.
C. When a classified emergency occurs, normal procedures can be altered as necessary to insure adequate direction and control.
D. Outside communications and warning resources used to support emergency operations will remain under the direct control of the sponsoring organization, but will be assigned by the EOC to respond as necessary.
VI. CONTINUITY OF GOVERNMENT
A. Lines of succession to each department head and other key personnel positions shall be according to the procedures and normal lines of succession established in the respective departments' SOGs.
B. In the event the primary communications and warning facilities become inoperable, the secondary Emergency Operation Center will be Warrenton Fire Station #1, 606 Fairgrounds Road, Warrenton Missouri 63383. The Mobile LEPC Communication Trailer could be used at this location to supplement communication, if necessary. Security would be provided by county and or local law enforcement.
C. The Alternate Emergency Operation Center will provide:
1. Complete Radio operations for Warren County
2. Administration telephone lines
3. Additional telephone lines
4. Dispatch capabilities
5. National Oceanic and Atmospheric Administration (NOAA) Weather Alert monitoring.
D. All essential records vital to the continued functioning of the communications and warning section should be duplicated and maintained at another location. If this is not possible, plans should be developed to move documents to an alternate site.
Warren County EOP B - 6 JAN 2004
VII. ADMINISTRATION & LOGISTICS
A. Administration:
1. Maintain mutual aid agreements and agreements of understanding regarding communications and warning operations as needed.
2. Notification/recall lists for all departments to include each individual in the chain of command will be updated regularly and provided to the Warren County E-911 Joint Communications Center. This list should include telephone numbers and radio frequencies of neighboring jurisdictions and State agencies. A communication system to implement call-down rosters for personnel assigned to the EOC, etc. must also be maintained. It is the responsibility of each agency to insure that their personnel are adequately trained and familiar with communications and warning procedures as outlined in this Plan and the agencies' own SOGs.
3. Record keeping and accounting procedures will be according to appropriate county/city regulations, ordinances, etc.
B. Logistics:
1. SOGs for the security and protection of communication equipment will be developed for the following:
a. Protection from lightning, wind, and power surges.
b. Overload (telephone)
1) Line-load control 2) Priority of service restoration
2. Requisition & Supply, see Resource and Supply, Annex G.
VIII. ANNEX DEVELOPMENT AND MAINTENANCE
This Annex will be maintained and updated regularly by the Warren County Emergency Management Director.
1. Recommended changes to this annex will be made by the Warren County EMD and submitted to the County Commissioners for approval.
2. All revisions will be dated and recorded and provided to all holders on record. Revised pages will show date of change.
Warren County EOP B - 7 JAN 2004
APPENDICES
The Emergency Management Director(s) will be responsible for the maintenance and improvement of this Annex. It will be reviewed, updated, and modified as necessary, but not less than annually.
1. Communications Diagram
2. Warning Diagram
3. Communications Frequencies/Capabilities by Department
4. Emergency Public Safety Announcements
Attachment A - Flash Flooding
Attachment B - Earthquake
Attachment C - Evacuation Announcement
Attachment D - Shelter In-Place
Attachment E - Mass Care & Shelter Locations
Attachment F - Road and Bridges Update
5. News Media Contact Numbers
Warren County EOP B - 8 JAN 2004
Appendix 1 To ANNEX B
COMMUNICATION DIAGRAM
Missouri State Highway Patrol
Troop C
Warren County Joint 911 Communications Center
Local & Metro Area Warren County Warren County Warren County Media Emergency Emergency Management Fire Districts Ambulance Broadcast Agency Districts
Warren County Law Enforcement Agencies
Warren County EOP B - 9 JAN 2004
Appendix 2 to Annex B
WARNING DIAGRAM
Missouri State Highway Patrol Troop C
Warren County E-911 Communication Center
Local and Metro Warren County Warren County Warren County Warren Area Media Emergency Law Enforcement Law County Emergency Management Agencies Enforcement Ambulance Broadcast Stations Agency Agencies Districts
Notify Officials & Special Locations
Warren County EOP B - 10 JAN 2004
Appendix 3 to Annex B
COMMUNICATION FREQUENCIES/CAPABILITIES BY DEPARTMENT
FREQUENCY DIRECTORY
Name of Agency Transmit Receive
Warren County Emergency Management 158.775 158.775
Warren Country Sheriff 156.195 156.195
County Sheriff Repeater 159.120 156.195
County Sheriff Mobile 156.150 156.150
State Sheriff’s Net 155.730 155.730
City Police Departments 155.070 155.070
Police Mutual Aid 154.475 155.475
Warren County Ambulance District 155.295 155.295
Warren County Fire Depts. 154.205 154.205
Fire Mutual Aid 154.280 154.280
Point to Point 155.370 155.370
NOAA Weather Radio/ Bellflower,MO N/A 162.450 NOAA Weather Radio/St. Louis, MO 162.550
V-Call 155.7525 155.7525
V-TAC-1 151.1375 151.1375
V-TAC-2 154.4525 154.4525
V-TAC-3 158.7375 158.7375
V-TAC-4 159.4725 159.4725
Warren County EOP B - 11 OCT 2005
Appendix 4 to Annex B
EMERGENCY PUBLIC SAFETY ANNOUNCEMENTS
Attachment A To Appendix 4 To Annex B- EMERGENCY PUBLIC SAFETY ANNOUNCEMENT FLACH FLOODING
Attachment B To Appendix 4 To Annex B- EMERGENCY PUBLIC SAFETY ANNOUNCEMENT EARTHQUAKE
Attachment C To Appendix 4 To Annex C- (Page 1 of 2) EMERGENCY PUBLIC SAFETY ANNOUNCEMENT EVACUATION ANNOUNCEMENT
Attachment C To Appendix 4 To Annex C- (Page 2 of 2) EMERGENCY PUBLIC SAFETY ANNOUNCEMENT EVACUATION ANNOUNCEMENT
Attachment D To Appendix 4 To Annex B- EMERGENCY PUBLIC SAFETY ANNOUNCEMENT SHELTER IN PLACE
Attachment E To Appendix 4 To Annex B- EMERGENCY PUBLIC SAFETY ANNOUNCEMENT MASS CARE SHELTERS LOCATIONS
Attachment F To Appendix 4 To Annex B- EMERGENCY PUBLIC SAFETY ANNOUNCEMENT ROADS & BRIDGES UPDATE
Warren County EOP B - 12 JAN 2004
EMERGENCY PUBLIC SAFETY ANNOUNCEMENT
FLASH FLOODING
The following message has been released by the Warren County Emergency Management Agency.
The National Weather Service St. Louis has issued a Flash Flood Warning for Warren County. All persons living or working in the vicinity of ______are advised to move to high ground immediately.
Please keep listening to this station for further news and safety instructions. Here is what you should do immediately.
1. If it’s nighttime be especially cautious. It’s harder to see rapidly rising water.
2. Watch for rising water levels
3. Don’t try to race a flood on foot. If you see or hear it coming, move to higher ground as fast as you can.
4. If you in a car or truck don’t drive through moving water or flooded areas.
5. If you have housebound persons or invalids in your home and require assistance in moving them, contact 911 immediately.
6. Stay tuned to this station for further warnings and instructions.
The preceding message has been an announcement by the Warren County Emergency Management Agency. Stay tuned to this station for further information.
Warren County EOP B - 13 JAN 2004
EMERGENCY PUBLIC SAFETY ANNOUNCEMENT
EARTHQUAKE
The following message has been released by the Warren County Emergency Management Agency.
Warren County has just experienced an earthquake. We don’t know the extent of damage yet, but we’ll give you information as soon as it’s available. Please keep listening to this station for further news and safety instructions. Here is what you should do immediately.
1. Keep you radio tuned to this station.
2. Be prepared for more after shocks (Shaking)
3. If you are indoors when the shaking starts, stay indoors, away from windows and other hazards
4. If you are outdoors, stay in an open area away from trees and buildings, houses and power lines.
5. If you in a car or truck and shaking starts pull over and stop. Stay away from bridges, overpasses, power lines and other hazards. Keep the road clear for emergency vehicles.
6. If you are at home or work and you smell gas or smoke, get out of the house or building. Don’t turn on light switches or lighters, matches or candles. This may ignite the leaking gas.
7. Check on other people in your household. If they are hurt, use first aid.
8. Do not use the telephone except for dire emergencies.
The preceding message has been an announcement by the Warren County Emergency Management Agency. Stay tuned to this station for further information.
Warren County EOP B - 14 JAN 2004
EMERGENCY PUBLIC SAFETY ANNOUNCEMENT
EVACUATION ANNOUNCEMENT
The following message has been released by the Warren County Emergency Management Agency.
The ______has announced that a Emergency Condition exist at ______and recommends the evacuation of all persons living or working within an approximately ______radius of this location.
This advisory affects persons living in the following area(s) ______
(REPEAT THE ABOVE AREAS ONE TIME, THEN CONTINUE THE MESSAGE)
If you live in this/these areas, you are requested to evacuate the area. The evacuation time period is (insert time frame i.e. hours, day/days). If you need a place to stay, report to the following: ______Mass Care & Shelter Center.
If you have housebound persons or invalids in your home and require assistance in moving them, please contact the Emergency Management Agency at (636) ______.
Please cooperate by checking on person who may live alone in your neighborhood. If they have no way of providing for their own transportation, please assist them if possible.
Warren County EOP B - 15 JAN 2004
EMERGENCY PUBLIC SAFETY ANNOUNCEMENT
EVACUATION ANNOUNCEMENT
Person affected by this evacuation advisory should be prepared to spend a minimum of ______away from home. Please bring sufficient quantities of clothing, personal care items, sleeping bags or blankets and prescription medication/drugs for at least this period. Person evacuating to Mass Care & Shelter Centers will be provided with food and sanitary facilities. Pets may accompany their owners, but will not be allowed inside the Mass Care & Shelter Centers. The Care and feeding of the pets is the responsibility of the owner.
Farmers affected by this evacuation advisory should shelter their animals if possible and contact their county USDA Agricultural Agent for further instructions regarding the protection of livestock and crops, and gaining access to the evacuated area.
Person evacuating are reminded to take the following steps prior to leaving their property:
1. Turn down any heating systems (or turn off air conditioning systems)
2. Turn off all your lights and electrical appliances
3. Secure your home and property
4. Proceed calmly to your designation, obeying all traffic laws along the way.
5. Please obey Law Enforcement and others who will be directing traffic along the evacuation routes.
The preceding has been an announcement by the Warren County Emergency Management Agency regarding a recommendation by the ______for the evacuation of all persons living within a ______block/mile radius of the following area: ______
Please repeat this message to your hearing impaired family members or neighbors. For further instructions or information, stay tuned to this station.
Warren County EOP B - 16 JAN 2004
EMERGENCY PUBLIC SAFETY ANNOUNCEMENT
SHELTER IN PLACE
The following message has been released by the Warren County Emergency Management Agency.
The ______has announced that a Emergency Condition exist at ______and recommends that the all persons living or working within an approximately ______radius of this location immediately move indoors, if outdoors and if you are currently indoors stay indoors until further notice.
(REPEAT THE ABOVE AREAS ONE TIME, THEN CONTINUE THE MESSAGE)
PLEASE FOLLOWING THE FOLLOWING STEPS
STEP 1: Move inside your house, apartment, trailer or business immediately
STEP 2: Close and lock all windows and doors
STEP 3: Turn off ventilation systems (i.e. furnaces, air conditioning units, Ventilation fans in kitchens and bathrooms. Close off wood burning stoves and fireplace flues.
STEP 4: Choose a room close and seal doors and windows with towels, plastic or tape.
STEP 5: Turn on the radio or television and listen for updates.
STEP 6: Stay off the phone unless you have an emergency to report.
The preceding has been an announcement by the Warren County Emergency Management Agency regarding a recommendation for the Shelter in Place of all persons living within a ______block/mile radius of the following area:
______
Please stay tuned to this station for further information and instructions.
Warren County EOP B - 17 JAN 2004
EMERGENCY PUBLIC SAFETY ANNOUNCEMENT
MASS CARE SHELTERS LOCATIONS
The following message has been released by the Warren County Emergency Management Agency.
Warren County Emergency Management Agency and the American Red Cross have opened the following Mass Care Shelters in Warren County. If your home has been destroyed, or in an unlivable state you are encouraged to report to one of the following Mass Care Shelter Location(s). Please be advised that family pets aren’t permitted in the Mass Care Shelters. Only service animals, i.e. seeing-eye dogs, are permitted.
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The preceding message has been an announcement by the Warren County Emergency Management Agency. Stay tuned to this station for further information.
Warren County EOP B - 18 JAN 2004
EMERGENCY PUBLIC SAFETY ANNOUNCEMENT
ROADS & BRIDGE UPDATE
The following message has been released by the Warren County Emergency Management Agency and the Warren County Roads Department.
Due to the recent ______the following County Roads and bridges are deemed unsafe for driving at this time. These/this road(s) or bridge(s) will be closed for approximately ______.
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The preceding has been an announcement by the Warren County Emergency Management Agency and the Warren County Road Department. Stay tuned to this station for further information.
Warren County EOP B - 19 JAN 2004
Appendix 5 To Annex B
CONTACT NEWS MEDIA NUMBERS
MEDIA DAY TIME NIGHT TIME FAX TYPE & PHONE PHONE PHONE NUMBER NEWSPAPERS
Marthasville Record 636-433-2223 N/A 636-433-5955
Warrenton Journal 636-456-3481 N/A 636-456-3020
St. Louis Post Dispatch 314-340-8222 314-340-8222 314-340-3050 RADIO STATIONS
KWRE-AM 636-456-3311 636-488-9710 636-456-8767
KFAV-FM 636-456-3311 636-488-9710 636-456-8767
KMOX-AM 314-444-3234 314-444-3234 314-588-1234
WIL-FM 314-983-6000 314-644-6397 314-994-9230
KTRS-AM 314-453-9814 314-969-1000 314-453-9807
KFUO-FM 314-725-0099 314-725-0099 314 725-3801 TELEVISION STATIONS DAY TIME NIGHT TIME FAX
KTVI-2 (FOX) 314-647-2222 314-647-2222 314-647-8960
Cable Channel 3 1-800-767-9990 1-800-767-9990 573-324-5032
KMOX-4 (CBS) 314-621-4444 314-621-4444 314-621-4775
KSDK-5 (NBC) 314-421-5055 314-421-5055 314-421-5055
KETC-9 (PBS) 314-512-9000 341-512-9000 314-512-9005
KPLR-11 (WB) 314-447-6340 314-447-6340 314-447-6430
KDNL-30 (ABC) 314-436-3030 314-436-3030 (314) 259-5504
Warren County EOP B - 20 OCT 2005
ANNEX C
EMERGENCY PUBLIC INFORMATION
I. PURPOSE
To provide for the timely release of accurate public safety information to the residents of Warren County in the event of a disaster or emergency
II. SITUATION AND ASSUMPTIONS
A. Situation:
1. Warren County could be affected by several types of disasters, which would require the dissemination of information and instructions to the general public.
2. There are no prominent groups of non-English speaking people in Warren County. Dissemination of information will be in English. If necessary, the translation of emergency public information will be coordinated with the area schools' foreign languages staff. According to the U.S. Bureau of Census 2000 96.9% of Warren County speak the English language at home. It would be assumed that a certain percentage of these people that do not speak English at home would know and understand the English language.
B. Assumptions:
1. The media serving Warren County will cooperate with local officials in the dissemination of information to the public. (See Appendix 4 of this Annex.)
2. Widespread or major disasters may result in state and national media coverage. Media personnel from state and national levels will not necessarily be familiar with the Warren County news release procedures.
3. Media personnel will attempt to obtain information from other than "official sources".
4. Federal and State officials may be on-site and called upon for information. Such Federal and State agencies will provide Public Information Officer (PIO) support to Warren County, if requested.
5. More than one local public information officer may be involved during emergency operations. Release of public information will be coordinated with appropriate county and city officials, as necessary.
Warren County EOP C - 1 JAN 2004
6. During an actual or impending emergency, or international crisis, the public will expect local government to provide specific information relating to safety, survival, and protection of property.
7. An effective Public Information program will reduce casualties and damages.
III. CONCEPT OF OPERATIONS
A. General:
1. The Public Information Officer will be located in the Warren County EOC (or at a location to be designated when this Plan is implemented). This place will serve as the single official point of contact for the media during an emergency
2. The Warren County Commission or their designated PIO representative shall approve the release of all official public information.
3. Only that information released by the County Commission or the designated PIO will be considered official. The media will be so informed.
4. Information for release will be prepared and released to the media in accordance with the format described in Appendix 2 to this Annex.
5. Response organizations are responsible for coordinating with the PIO for clearing press releases with the jurisdiction's elected officials or their designated PIO representative before releasing information to the media for public use.
6. Any person, department, or agency releasing information to the public of their own volition will bear the responsibility for any legal or moral ramifications and repercussions resulting from that release.
7. Dissemination of public information will utilize all media methods: television, radio, and newspaper. Activation of the Emergency Alert System (EAS), if necessary, will be in accordance with the State Emergency Alert Operational Plan.
8. Public information personnel in the field will coordinate with the PIO through frequent contacts with the EOC or staff.
9. Periodic briefings as necessary for media personnel will be conducted by the County Commissioners or their designated PIO.
Warren County EOP C - 2 JAN 2004
10. A rumor control section will answer inquiries from the public and monitor public media broadcasts to insure the public is receiving accurate information
11. A major task of public information operations will be responding to inquiries. The PIO must establish procedures to inform families on the status of relatives that are injured, missing or deceased, emergency services that are available damaged and/or restricted areas due to a disaster event, etc.
12. Prepare Emergency Public Information (EPI) materials that address survival tips for the sheltering in-place, earthquakes, tornados and flooding.)
13. The PIO will work with the Health and Medical Coordinator to prepare the emergency public information EPI materials that describe the health risks associated with each hazard, the appropriate self-help or first aid actions, and other appropriate survival measures.
14. Should the need arise; the PIO will see that EPI materials are prepared for the visually impaired and non-English-speaking groups.
15. The PIO will coordinate with the Emergency Management Director to prepare instructions for people who must evacuate from a high-risk area (as a result of flooding, dam failure, etc.). These EPI materials will include the following for each threat.
a. Definition of the population at risk
b. Evacuation routes
c. Suggestions on the types and quantities of clothing, food, medical items, etc., evacuees should take with them
d. Locations of reception areas/shelters
e. Safe travel routes for return to residence
f. Centrally located staging areas and pickup points for evacuees without private automobiles or other means of transportation
g. Instructions which show the location of reception centers, shelters and lodging, feeding facilities, and medical clinics, etc., in the hosting area.
16. When an emergency occurs or threatens to occur that requires the dissemination of emergency public information to the public, the PIO will release this information as soon as possible.
Warren County EOP C - 3 JAN 2004
17. The PIO will coordinate with State, Federal, and private sector agencies to obtain technical information (health risks, weather, etc.) for release to the public and media.
18. Release of public information will include pre-disaster education and answering inquiries.
B. Actions to be Taken By Operational Time Frames:
1. Mitigation
a. Develop and conduct Public Information Programs stressing hazard awareness and personal protection measures.
b. Establish agreements with all local information media (television, radio, and print) for the dissemination of (EPI) material (See Appendix 3 to this Annex)
c. Develop procedures for:
1) Rumor control 2) News releases 3) Coordination with departmental PIO 4) Record keeping 5) Print and broadcasting
d. Establish contact with local EAS stations and develop procedures for emergency release of information. A group Fax will aid in this process.
e. Prepare emergency information packages for release during emergencies and distribute them to local media.
f. Participate in local tests and exercises.
g. Coordinate all activities with the PIO of other counties and/or cities.
2. Preparedness
a. Analyze potential disaster to ensure pertinent information is prepared for release.
b. Issue information through the media and (EAS) to allow the public to take protective actions. Start rumor control operations as directed by Direction and Control.
c. Alert other public information personnel.
d. Establish a location for the release of information and advise the media.
Warren County EOP C - 4 JAN 2004
3. Response
a. Release emergency information as necessary or as directed by Direction and Control.
b. Schedule and conduct briefings for the media.
c. Monitor all news media reports for accuracy.
d. Conduct rumor control activities.
e. Issue specific instructions as required by the situation:
1) Appropriate protective action to be taken (i.e., evacuation instructions) 2) Location of shelters and/or reception centers 3) Places of contact for missing relatives 4) Restricted areas 5) Continued emergency services
f. Coordinate the release of information from private relief agencies.
g. Maintain a chronological record of disaster-related activities and news releases
h. Issue announcements urging residents to share their homes, especially basements, if applicable (i.e., tornadoes).
4. Recovery:
a. Continue to distribute information as necessary.
b. Continue rumor control and news briefings.
c. Coordinate visitor control to the EOC and to the disaster site(s).
d. Supply information concerning status of disaster-affected individuals or families.
e. Coordinate EPI releases of higher levels of government.
f. Participate in after action reports and critiques.
g. Develop a report listing chronological record of events and news releases.
h. Maintain operational level until situation returns to normal.
Warren County EOP C - 5 JAN 2004
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. Organization:
The organizational chart for the emergency public information function is shown in Appendix 1 to this Annex.
B. Assignment of Responsibilities:
1. The Public Information Officer (PIO) for Warren County is responsible for the preparation and release of public information and rumor control.
2. The Warren County Emergency Management Director will coordinate communications for the function to include those for rumor control and emergency broadcast monitoring.
3. Each operating department will furnish a PIO as required and/or necessary. Department PIO will provide information to the County PIO and help coordinate the release of public information.
V. DIRECTION AND CONTROL
A. Release of public information will be under the control of the County Commissioners or their designated Public Information Officer.
B. The Public Information Officer is a member of the EOC staff.
VI. CONTINUITY OF GOVERNMENT
A. Line of Succession for Emergency Public Information (See Basic Plan).
B. Alternate Site for Public Information Operations
1. In the event that the primary and alternate EOC cannot be used or a total evacuation is ordered, PIO operations will be from a location designated by the County Commission.
2. In the event of limited emergency, PIO operations may be directed from the EOC or from a safe site located in the area of the emergency or disaster.
Warren County EOP C - 6 JAN 2004
VII. ADMINISTRATION AND LOGISTICS
A. Administration:
1. A chronological file of all news releases during a disaster will be maintained in the EOC to include a log of these releases. (See Appendix 5 of this Annex).
2. A historical chronological file of all disaster-related disaster events will also be maintained for future reference.
3. All other administrative functions will be the responsibility of the Emergency Management Organization.
4. Letters of understanding will be developed with local media.
B. Logistics:
1. Communications support will be furnished by the Warren County E-911 Joint Communications Dispatch Center, the Sheriff's Department and/or municipal police department as possible and/or required.
2. All other logistical support will be the responsibility of and provided as necessary by the Emergency Management Office.
VIII. ANNEX DEVELOPMENT AND MAINTENANCE
A. This Annex and its supporting documents will be maintained by the Warren County PIO and the County Emergency Management Director.
1. Recommended changes to this annex will be made by the Warren County EMD and submitted to the County Commissioners for approval.
2. All revisions will be dated and recorded and provided to all holders on record. Revised pages will show date of change
B. Samples of prepared news releases and related emergency instructions/information are contained under a separate cover furnished to the Warren County Emergency Management Agency as part of the development of this Plan.
C. This Annex and the procedures contained therein will be reviewed and tested annually and revised as necessary.
Warren County EOP C - 7 JAN 2004
APPENDICES
1. EPI Organizational Chart
2. Format and Procedures for News Releases
Attachment A – Format and Procedures for News Releases (FORM)
3. Statement of Understanding for Emergency Public Information Operations
4. News Media Contact Numbers
5. News Release Log
Warren County EOP C - 8 JAN 2004
Appendix 1 To Annex C
EMERGENCY PUBLIC INFORMATION (EPI) FUNCTIONAL DIAGRAM
Direction & Control
Emergency Public Information Department Rumor Control Public Information Officer PIO Media Monitoring
Cable Television Radio Satellite Newspaper
Warren County EOP C - 9 JAN 2004
Appendix 2 To Annex C
FORMAT AND PROCEDURES FOR NEWS RELEASES
A. FORMAT
1. Name, address and phone number of news release initiator.
2. Text of the news release.
3. Substantiating records for the release.
4. Date and time received.
5. Date and time released.
6. How and to whom the news release was issued.
B. RELEASE PROCEDURES
1. Verify the authenticity of the information contained in the release.
2. Verify that a duplicate release has not already been made.
3. Prepare the release in the format listed above.
4. Determine if the information contained in the release is in the public interest and will not create unwarranted or unnecessary fear, anguish or other adverse reaction among the public. However, news releases will not be withheld simply to avoid political or public official embarrassment should the situation so warrant.
5. News releases will be distributed fairly and impartially to the news media.
6. Copies of all news releases will be filed chronologically.
7. Copies of all news releases will be furnished to the Rumor Control center.
Warren County EOP C - 10 JAN 2004
Attachment A To Appendix 2 To Annex C
FORMAT AND PROCEDURES FOR NEWS RELEASES
Person making news release: ______Address: ______Phone: ______
Text of news Release:
Date & Time received: ______Date & Time Released: ______
This News Release was released:
To: How:
______( ) Phone ( ) Fax ( ) In Person ( ) Other ______
______( ) Phone ( ) Fax ( ) In Person ( ) Other ______
______( ) Phone ( ) Fax ( ) In Person ( ) Other ______
______( ) Phone ( ) Fax ( ) In Person ( ) Other ______
Warren County EOP C - 11 JAN 2004
Appendix 3 To ANNEX C
STATEMENT OF UNDERSTANDING FOR EMERGENCY PUBLIC INFORMATION OPERATIONS
A. This statement of understanding is entered into between ;______,
Hereinafter referred to as the media and Warren County, hereinafter referred to as Warren County to provide emergency information to the citizens of Warren County whenever a threat to life and property exists from natural or man-made causes.
B. When, in the opinion of the County Commissioners of Warren County or the Emergency Management Director, a threat to life and property exists or threatens the County of Warren, the Emergency Operation Center (EOC) of Warren County will be placed on an appropriate status and staffed in accordance with the severity of existing or potential threat, and lines of communication will be opened and maintained for the duration of such threat between the Emergency Operation Center and the media.
C. The Emergency Operation Center of Warren County will:
1. Provide the media with a description of the threat and the actions that the emergency staff of Warren County is taking to combat the effects of the threat.
2. Provide immediate guidance for the public to lessen the dangers to life and property from threat.
3. Establish with the media, a schedule of briefings on the progress of the thread and additional actions to be taken by the public to lessen the possibility of loss of life and damage to property.
4. Issue bulletins on any significant changes in the threat as those changes occur.
5. Advise the media that the danger of the threat has passed and that no further Emergency Operation Center operations are necessary.
D. The media, at their discretion, and within operating limitations imposed by management or any rules and regulations imposed by appropriate government agencies, will:
1. Accept the transmission from the Emergency Operation Center of Warren County for inclusion in regular news programs or as special news bulletins or to be printed as emergency guidance for the purpose of saving life or reduction of property damage, for the duration of the threat.
2. Accept and maintain in place any equipment provided for communication and report to Warren County any damage to or outage of such equipment.
Warren County EOP C - 12 JAN 2004
NB: THIS STATEMENT OF UNDERSTANDING BETWEEN THE WARREN COUNTY AND THE MEDIA IS IN NO WAY INTENDED TO ABRIDGE THE FREEDOM OF THE PRESS OR TO CONSTRAIN THE EDITORIAL RESPONISBILITY INHERENT IN AN OPEN SOCIETY. THE SOLE PURPOSE OF THE STATEMENT OF UNDERSTANDING IS TO ESTABLISH A SOURCE OF INFORMATION FOR THE MEDIA WHEN A THREAT OR POTENTIAL THREAT EXISTS TO THE LIFE AND PROPERTY OF THE CITIZENS OF WARREN COUNTY.
______Media Title Signature Date Fred Vahle Date Presiding Commissioner
Warren County EOP C - 13 JAN 2004
Appendix 4 To Annex C
CONTACT NEWS MEDIA NUMBERS
MEDIA DAY TIME NIGHT TIME FAX TYPE & PHONE PHONE PHONE NUMBER NEWSPAPERS
Marthasville Record 636-433-2223 N/A 636-433-5955
Warrenton Journal 636-456-3481 N/A 636-456-3020
St. Louis Post Dispatch 314-340-8222 314-340-8222 314-340-3050 RADIO STATIONS
KWRE-AM 636-456-3311 636-488-9710 636-456-8767
KFAV-FM 636-456-3311 636-488-9710 636-456-8767
KMOX-AM 314-444-3234 314-444-3234 314-588-1234
WIL-FM 314-983-6000 314-644-6397 314-994-9230
KTRS-AM 314-453-9814 314-969-1000 314-453-9807
KFUO-FM 314-725-0099 314-725-0099 314 725-3801 TELEVISION STATIONS
KTVI-2 (FOX) 314-647-2222 314-647-7541 314-647-8960
Cable Channel 3 1-800-767-9990 1-800-767-9990 573-324-5032
KMOV-4 (CBS) 314-444-6333 314-444-6333 314-621-4775
KSDK-5 (NBC) 314-444-5125 314-444-5125 314-444-5164
KETC-9 (PBS) 314-512-9000 341-512-9000 314-512-9005
KPLR-11 (WB) 314-447-1111 314-447-1111 314-447-6430
KDNL-30 (ABC) 314-436-3030 314-436-3030 (314) 259-5504
Warren County EOP C - 14 OCT 2005
Appendix 5 To Annex C
NEWS RELEASE LOG
DATE: ______SHIFT: ______
DATE TIME SUBJECT ORIGINATOR
Warren County EOP C - 15 JAN 2004
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Warren County EOP C - 16 JAN 2004
ANNEX D
DAMAGE ASSESSMENT
I. PURPOSE
A. Following any type of disaster occurrence, one of the most important tasks to be performed is a complete damage assessment. It is necessary to (1) insure the safety of local residents, (2) establish priorities for repair of public facilities and roads, (3) determine if outside assistance is necessary, and (4) plan mitigation measures that will lessen the effect of future occurrences.
B. The purpose of this Annex is to organize existing personnel in Warren County and the communities therein in such a manner that the assessments can be completed in a timely manner with results that will be consistent with State and Federal guidelines.
II. SITUATION AND ASSUMPTIONS
A. Situation:
1. Any of the identified hazards that could affect Warren County (See Basic Plan, Situation and Assumptions) has the potential for causing extensive public and private damage.
2. A thorough damage assessment is essential before a community can:
a. Conduct effective emergency operations.
b. Recover from the effects of a disaster in a manner that will insure safety while minimizing the time required for the recovery.
c. Mitigate against future disasters.
3. All disaster relief programs exist at the federal level; therefore, damage estimation will be completed following federal guidelines.
4. Chapter 44, RSMo provides for the establishment of the Structural Assessment and Visual Evaluation (SAVE) Volunteer Program to be activated in the event of a catastrophic earthquake or other natural disaster. This program allows the services of architects, professional engineers and building inspectors to assist local officials in the inspection of buildings. Inspection forms used by the SAVE Coalition are contained in Appendix 3 to this Annex. Requests for these services are made through the State Emergency Management Agency.
Warren County EOP D - 1 JAN 2004
5. There may be other disaster situations where the volunteers mentioned above would not be needed, but there is still a need for the local jurisdiction to conduct damage assessments in order to determine the magnitude and impact of the incident on individuals, businesses, and the public infrastructure within that jurisdiction. These initial assessments will normally be conducted by that jurisdiction's personnel.
6. To assist local jurisdiction in conducting these assessments and to provide a standard method of reporting that information, SEMA has developed several Damage Assessment Forms (see Appendix 2 to this Annex). Instructions for completing these forms are also included in this Appendix.
B. Assumptions:
1. This Annex and all procedures therein will be developed with the assistance of State personnel.
2. Following a major disaster, State and Federal personnel will be available to assist in the final damage estimation as well as Structural Assessment and Visual Evaluation (SAVE) Coalition.
3. A properly completed damage assessment may initiate future legislation that may mitigate or lessen the effects of future disasters.
III. CONCEPT OF OPERATIONS
A. General:
1. Survey teams dispatched from the EOC will make damage assessments in Warren County.
2. These teams will consist mainly of county officials and American Red Cross Damage Assessment Teams, but could also include skilled persons from the private sector (real estate agents, insurance agents, contractors, etc.).
3. There are two types of damage assessments:
a. The first type of damage reports are those that come in during an actual emergency. These reports may come from government employees operating in the field or from private citizens. They are useful in allocating resources during the disaster and in prioritizing recovery operations afterwards.
b. The second type is the assessment completed after a disaster. It is made by highly trained individuals (damage survey teams) and is a more comprehensive structural damage assessment. This comprehensive
Warren County EOP D - 2 JAN 2004
assessment is important in developing recovery plans, seeking outside assistance, and mitigating future disasters.
4. Communications equipment for the survey team will be provided by the Warren County Emergency Management Agency. Additional support will be provided by the Warren County E-911 Joint Communications Center (See Annex B). Additional support may be required by the various emergency sections.
5. When Federal/State damage survey teams are working in Warren County, a member of the local damage survey team and/or a local official will accompany them.
6. There will be two types of damage surveys completed. One will be of damage to privately owned structures and property and the other will be of damage to public/government owned structures and property.
7. If the necessary response is beyond the capability of the local jurisdiction, the chief executive or his/her designated successor may request assistance from the Governor through the State Emergency Management Agency (SEMA). SEMA will conduct a joint damage assessment with local officials to determine the extent of the incident and the need for state assistance. If recovery from the incident is beyond the capability of the local and state government, SEMA will initiate the request for a federal damage assessment from FEMA. NOTE: Federal assistance is supplemental to State assistance, which is supplemental to local capabilities.
8. In anticipation of making a request to the President for federal assistance, SEMA, in cooperation with the Federal Emergency Management Agency (FEMA), will conduct a preliminary damage assessment with one of two different teams. One team assesses the effects of damage to individuals, residences, and small businesses (Individual Damage Assessment) and is comprised of, but not limited to, SEMA, FEMA, Red Cross, and Small Business Administration (SBA). The other team will assess damages to the public infrastructure (Public Assistance Assessment) and is usually comprised of, but not limited to, FEMA and SEMA personnel. Individuals from the Missouri Department of Transportation, Missouri Department of Natural Resources, and the U.S. Army Corps of Engineers may also be used depending on the situation. Appropriate local officials will accompany each team and participate in the surveys.
9. If the situation is determined to be beyond the capability of local and state government, the Governor may request from the President either an "Emergency" or "Major Disaster" declaration for assistance. The Governor's request for federal assistance is sent through FEMA, Region VII, Kansas City, to their national office in Washington, D.C., and hence to the President for consideration.
10. If FEMA determines that the impact of the incident is not beyond the combined capabilities of the local and state government, a presidential disaster declaration will not be received.
Warren County EOP D - 3 JAN 2004
11. If the President grants federal assistance, the President will declare either an emergency or major disaster and implement the applicable disaster assistance programs as provided for under the provisions of the Robert T. Stafford Act under Public Law 93-288, as amended.
12. If a presidential disaster declaration is received, the State and Federal governments will disseminate the disaster assistance information to the public through the news media.
13. SEMA and FEMA may, with the assistance of the local government, may establish Disaster Recovery Centers (DRCs) where individuals may come and obtain information/assistance from various government agencies and private organizations. Counseling for disaster victims may also be available at these centers. The local, state, and federal emergency management organizations will jointly determine the locations, dates, and times of operation for the DRCs which would most benefit the disaster victims.
B. Actions to be taken by Operational Time Frames
1. Mitigation
a. Participate in the hazard vulnerability analysis and identify potential hazard zones.
b. Prepare damage assessment procedures and formats.
c. Recruit and train damage assessment personnel.
d. Identify and establish liaison with private individuals or companies who could provide assistance in damage assessment.
e. Review communications procedures with communications and warning section.
f. Maintain a file of maps and pre-disaster photos.
g. Work to pass and enforce flood plain and zoning orders that discourage development in hazard prone areas.
h. Review the Red Cross damage assessment procedures and guidelines.
i. Conduct damage assessment drills, tests, and exercises.
2. Preparedness
a. Alert personnel of potential hazard.
Warren County EOP D - 4 JAN 2004
b. Insure that an adequate amount of maps and damage assessment forms are available.
c. Review communications plans and procedures.
d. Identify potential problem areas and report to direction and control.
e. Review the potential hazards effects.
f. Maintain increased readiness status until response begins or the situation returns to normal.
3. Response
a. Activate enough damage assessment personnel to survey damaged areas in a timely manner.
b. Deploy personnel to affected areas.
c. Collect damage information and indicate damaged areas on maps.
d. Maintain a list of damaged critical facilities requiring priority repairs.
e. Develop public information releases on unsafe areas and report these to Direction and Control and the Emergency Public Information Officer.
f. Assist in documenting emergency work performed.
g. Support other emergency activities as much as possible as directed by Direction and Control.
h. Prepare Damage Assessment forms for use in recovery phase.
4. Recovery:
a. Post unsafe buildings and roads.
b. Assist in establishing priorities for emergency repairs.
c. Conduct private damage assessment.
d. Conduct public damage assessment.
e. Advise elected officials on requesting Federal and State assistance.
f. Accompany and assist Federal and State damage assessment teams.
g. Assist in preparing damage repairs reports to receive Federal aid.
Warren County EOP D - 5 JAN 2004
h. Participate in recovery activities until the situation returns to normal.
i. Participate in after action reports and critiques.
j. Incorporate changes in plans and procedures.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. Organizational Chart:
The organizational chart for the damage assessment function is shown in Appendix 1 to this Annex.
B. Assignment of Responsibilities:
1. Overall coordination and operational control of Damage Assessment section for Warren County will be the responsibility of the Warren County Assessor with assistance from the Emergency Management Director.
2. Communications support for the damage assessment functions will be provided by the Warren County 911 Joint Communications Center (See Annex B.)
3. The Resource and Supply section will provide transportation support.
4. Preparing recommendations from damage reports to mitigate the effects of future disasters will be the responsibility of the Warren County Emergency Management Director.
5. The Emergency Management Director has the responsibility to participate in and support all the activities in this function.
V. DIRECTION AND CONTROL
A. The heads of the Damage Assessment Section are important members of the EOC Direction and Control staff. They will control operations from the EOC.
B. All damage reports that come to the EOC will go through this section for analysis and plotting.
VI. CONTINUITY OF GOVERNMENT
A. Lines of Succession - Damage Assessment (see Basic Plan).
1. Warren County Assessor
Warren County EOP D - 6 JAN 2004
2. Emergency Management Director
3. County Commission
B. The Damage Assessment section may control its operations from the County Emergency Operation Center, the affected area's command post, County Assessor’s Office, or from the most appropriate site as the situation and conditions dictate.
VII. ADMINISTRATION AND LOGISTICS
A. Administration:
1. Damage assessment survey teams will consist of local government employees and designated private sector personnel when necessary (i.e., real estate, engineering, building trades, etc.). state, federal, and volunteer agencies will provide support as appropriate.
2. Initial damage survey/assessment report forms are referenced in Appendix 2 to this Annex.
3. Records of actions taken and recommendations made will be compiled by appropriate county personnel in the EOC.
4. Damage assessment information will be sent to the State Emergency Management Agency.
B. Logistics:
1. All logistical requirements will be submitted to the Resource and Supply section with the exception of the following:
2. Communications requirements will be submitted to the Warren County E-911 Joint Communications Center.
VIII. ANNEX DEVELOPMENT AND MAINTENANCE
The Warren County Emergency Management Director will initiate an annual review and updating.
1. Recommended changes to this annex will be made by the Warren County EMD and submitted to the County Commissioners for approval.
2. All revisions will be dated and recorded and provided to all holders on record. Revised pages will show date of change.
Warren County EOP D - 7 JAN 2004
APPENDICES
1. Damage Assessment Organizational Chart
2. American Red Cross Disaster Services Regulations and Procedures, ARC 3029
3. SEMA Location Situation Report
4. SEMA Disaster Assessment Summary Completion Instructions
5. SEMA Disaster Assessment Summary
6. Warren County Emergency Operation Center Residential Property Damage Report
7. Warren County Emergency Operation Center Commercial Property Damage Report
8. Warren County Emergency Operation Center Livestock/Agricultural Property Damage Report
9. Warren County Emergency Operation Center Public Property Damage Report
Warren County EOP D - 8 JAN 2004
Appendix 1 to Annex D
DAMAGE ASSESSMENT ORGANIZATIONAL CHART
Direction And Control EOC
Federal And Damage Assessmen t Coordinator State County Ass essor Assistance
County/Municipal Private Utility Private Resources
Departments/Fire Districts Companies Red Cross Disaster
Realtors
County Sheriff/Police Electric/Water/Gas Contractors/Insurance
County Road Dept./Public Works Sewer/Phone/Cable Companies
Fire Districts
Warren County EOP D - 9 JAN 2004
Appendix 2 To Annex D
AMERICAN RED CROSS DISASTER SERVICES REGULATIONS AND PROCEDURES ARC 3029
The Above Regulation and Procedures are on file in the EOC.
Warren County EOP D - 10 JAN 2004
Appendix 3 To Annex D
DAMAGE ESTIMATE FORMS
Warren County EOP D - 11 JAN 2004
Attachment A To Appendix 3 To Annex D -
STATE OF MISSOURI LOCATION SITUATION REPORT
[ ] Initial [ ] Supplemental
Date: Time: County: Reported by: Phone Number: ( ) Has a county/city declared an emergency or disaster? [ ] Yes [ ] No Describe in as much detail as possible what has happened or what you anticipate. Include impact on individuals, businesses and infrastructure.
When did it happen or when is it anticipated?
What actions have been taken?
What actions still need to be taken?
What resources outside of the jurisdiction may be needed? (Be specific.)
SEMA Fax Number - (573) 634-7966
Warren County EOP D - 12 JAN 2004
Attachment B To Appendix 3 To Annex D
STATE EMERGENCY MANAGEMENT AGENCY DISASTER ASSESSMENT SUMMARY COMPLETION INSTRUCTIONS
SUMMARY:
A. This form is intended to provide local jurisdictions with a standard method of reporting initial and supplemental damage estimates to SEMA. This information will be used to assess the situation throughout the affected area. It will also be combined with other reported information and used to help decide on future actions.
B. These forms are intended to be cumulative. If you submit additional reports, all of the columns MUST show current totals. For example, if the first form you submitted showed sixteen residential structures damaged and you identify four more damaged residential structures, the next form you submit MUST show twenty damaged residential structures.
1. Jurisdiction(s) Affected: Please include the name of area affected, including county, and date of report.
2. Disaster: List the type, time and date of incident.
3. Report by: List name of person submitting report, his/her title, home and work phone numbers. This person will be SEMA's point of contact for additional information.
4. Affected Individuals: List affected individuals based on the category the individual fits in. Please assign individuals to only one of the six categories. For example, do not assign someone to the "injuries" category if they are already assigned to "hospitalized."
5. Property Damage
a. Residence: List the number of residential properties damaged as a result of the disaster (separated either by single family, multi family or mobile homes) in the categories provided. Provide a total dollar amount in estimated losses to residences.
b. Business: List the number of business properties damaged as a result of the disaster in the categories provided. Provide a total dollar amount in estimated losses to businesses.
c. Public facilities: List the estimate in dollars, the number of sites, and a brief description of damages in the six categories under Type of Work or Facility. Provide a total dollar amount in estimated losses to public facilities.
Remember: The SEMA Logo on the top of the form means to send it to SEMA upon completion.
Warren County EOP D - 13 JAN 2004
Attachment C To Appendix 3 To Annex D –
DISASTER ASSESSMENT SUMMARY
[ ] Initial [ ] Supplemental
1. Jurisdiction(s) Affected______Date:______
2. Disaster: Type______Date______Time______
3. Report by: Name______Title______Work Phone______Home Phone______4. Affected Individuals: (Assign affected individuals to only one category.)
a. Fatalities d. Missing b. Injuries e. Evacuated c. Hospitalized f. Sheltered 5. Property Damage: a. Residence # Destroyed #Major #Minor #Inaccessible # Insured Single Family Multi Family Mobile Homes Estimated Losses to Residence $______b. Business # Destroyed # Major # Minor # Insured
Estimated Loss to Business $______
Warren County EOP D - 14 JAN 2004
c. Public Facilities Type of Work or Facility Categories Estimate # of Brief Description of Damages Sites A. Debris Removal $
• Protective Measures $
• Roads & Bridges $
• Water Control $
• Buildings Equipment $
• Utilities $
• Parks and Recreations $
Total Estimate $ SEMA FAX Number – (573) 634-7966
Warren County EOP D - 15 JAN 2004
Attachment D To Appendix 3 To Annex D –
WARREN COUNTY EOC RESIDENTIAL PROPERTY DAMAGE (REVISED)
1. 911 Address: ______Date: ______Time: ______
2. Disaster: Type: ______Date: ______
3. Reported by: Name ______Title: ______
Work Phone: ______Cell Phone: ______
4. Affected Individuals (Assign affected individuals to only one category)
A. Fatalities D. Missing
B. Injuries E. Evacuated
C. Hospitalized F. Sheltered
5. Property Damage (Residential Only)
Dwelling Major Minor Property Property Type Destroyed Damage Damage Inaccessible Insured
Single Family
Multi-Family
Mobile Home
6. Estimated Losses to Residential Property Above: $ ______
Warren County EOP D - 16 JAN 2004
Attachment E To Appendix 3 To Annex D –
EOC COMMERCIAL PROPERTY DAMAGE REPORT (REVISED)
1. 911 Address:______Date: ______Time: ______
2. Disaster: Type: ______Date: ______
3. Reported by: Name ______Title: ______
Work Phone: ______Cell Phone: ______
4. Affected Individuals ( Assign affected individuals to only one category)
A. Fatalities D. Missing
B. Injuries E. Evacuated
C. Hospitalized F. Sheltered
5. Property Damage (Commercial Only)
Dwelling Type Major Minor Property Property Destroyed Damage Damage Inaccessible Insured
Manufacturing
Retail
Other
6. Estimated Losses to Commercial Property Above: $ ______
Warren County EOP D - 17 JAN 2004
Attachment F To Appendix 3 To Annex D –
EOC AGRICULTURAL PROPERTY DAMAGE REPORT (REVISED)
WARREN COUNTY EMERGENCY OPERATION CENTER AGRICULTURAL PROPERTY DAMAGE REPORT
1. 911 address: ______Date: ______Time: ______
2. Disaster: Type: ______Date: ______
3. Reported by: Name ______Title: ______
Work Phone: ______Cell Phone: ______
4. Affected Individuals ( Assign affected individuals to only one category)
A. Fatalities D. Missing
B. Injuries E. Evacuated
C. Hospitalized F. Sheltered
5. Property Damage (Agricultural Only) Dwelling Type Major Minor Property Property Equipment Type Destroyed Damage Damage Inaccessible Insured
Single Family Out-Buildings/ Structures 1. ______2. ______3. ______4. ______5. Farm Equipment 1. ______2. ______3. ______4. ______5.
6. Estimated Losses to Agricultural Structures Above: $ ______
Warren County EOP D - 18 JAN 2004
7. Live Stock Loss/Injured/Missing
Live Stock Type Killed Injured Missing Cattle Horses Sheep Pigs Poultry Other
8. Estimated Losses to Livestock Above: $ ______
9. Crop Loss/Damage
Crop Type Acres Planted Destroyed Damaged
10. Estimated Losses to Agricultural Crops Above: $ ______
Warren County EOP D - 19 JAN 2004
Attachment G To Appendix 3 To Annex D
EOC PUBLIC PROPERTY DAMAGE REPORT (REVISED)
1. 911 address/Location: ______Date: ______Time:______
2. Disaster: Type: ______Date: ______
3. Reported by: Name ______Title: ______
Work Phone: ______Cell Phone: ______
4. Property Damage (Public Only)
Type of Facility/or Work Estimate # of Description of Damages/or work needed to Categories Sites mitigate problem $ Debris Removal $ Protective Measures $ Roads & Bridges Damaged $ Buildings $ Utilities $ Parks & Recreational Facilities $ Equipment $ Miscellaneous
5. Total Estimated Loss to Public Facilities $ ______
Warren County EOP D - 20 JAN 2004
ANNEX E
LAW ENFORCEMENT
I. PURPOSE
A. Law enforcement agencies deal with emergencies on a regular day-to-day basis. This is the nature of their occupation. Adequate resources are normally available to cope with any occurrence that should arise.
B. During a disaster, however, these resources could be exhausted before a situation is brought under control. This Annex will organize local law enforcement personnel and develop procedures that will enable Warren County to provide law enforcement services regardless of the situation.
II. SITUATION AND ASSUMPTIONS
A. Situation:
1. Warren County could find itself subjected to many hazards (See Basic Plan, Situation and Assumptions) that would threaten the lives and property of its citizens. In each of these, local law enforcement personnel will have a major response role.
2. The Warren County Sheriff's Department, along with other municipal police departments, provides law enforcement services in the County. (See Appendix 1 to this Annex).
3. Local law enforcement resources are adequate to meet most day-to-day situations that could arise, but an emergency could occur that would exceed local capabilities.
4. Outside law enforcement resources (Federal, State and other local) are available to support operations in Warren County.
5. In addition to normal law enforcement procedures, special training for personnel will be required in the areas of:
a. Hazardous materials incidents
b. Riot control
c. Weather Spotting
6. See Annex N (Terrorism) for additional information, law enforcement relationships, duties and responsibilities.
Warren County EOP E - 1 JAN 2004
B. Assumptions:
1. During a disaster, local law enforcement personnel will respond as directed in this Plan. Situations may arise that could tax or exceed local law enforcement capabilities. If Warren County finds itself with insufficient manpower, equipment, or special expertise needed to maintain law and order, assistance from outside resources may be called upon to respond.
2. Situations will arise that will tax or exceed local law enforcement capabilities.
3. If additional law enforcement personnel, equipment, or special expertise is needed, outside resources will respond when called upon to do so.
III. CONCEPT OF OPERATIONS
A. General:
1. The law enforcement activities described in this Annex are an extension of normal day-to-day activities and deal only with extraordinary situations that may completely saturate available resources and involve several jurisdictions. (See Appendix 3 to the Basic Plan.)
2. In addition to being the lead agency in certain response situations (i.e., riots, hostage situations, etc.) the law enforcement section will provide security and support in all other emergencies that threaten life and property.
3. Local law enforcement agencies will primarily performed law enforcement functions, while outside agencies will be used for traffic and crowd control.
4. Emergency operations will be directed from the EOC or forward command post within the affected area. Questions concerning a lead agency in such a disaster situation will be resolved in the EOC (See Appendix 3 to the Basic Plan.)
5. The Warren County Sheriff's Department will control law enforcement operations in all unincorporated areas of the County, while the Municipal Police Chiefs will control operations within the boundaries of their respective jurisdictions.
Warren County EOP E - 2 JAN 2004
B. Checklist of Actions during Operation Time Frames
1. Mitigation
a. Prepare plans (SOGs) to deal with projected law enforcement requirements. (Refer to the hazards identified in the Basic Plan, Situation & Assumptions.)
b. Identify facilities and resources that will require special security during a disaster and establish procedures to provide protection.
c. Train law enforcement personnel and volunteers in special procedures (hazardous materials identification, etc.).
d. Locate and establish liaison with local organizations outside government that could provide assistance (veterans’ groups, private security, etc.).
e. Develop and maintain mutual aid agreements with nearby local law enforcement agencies to insure proper coordination.
f. Review procedures for obtaining assistance for State and Federal law enforcement agencies.
g. Review other annexes of this Plan to determine where law enforcement support will be needed by other agencies.
h. Develop and maintain a security-pass system to allow admittance to restricted areas (damaged or otherwise).
i. Review and update plans, procedures and checklists annually.
j. Participate in tests, exercises and drills.
2. Preparedness
a. Begin personnel alerting procedures.
b. Check status of equipment and facilities for readiness and safety.
c. Analyze threat to anticipate required response, and then check procedures.
d. Assist in warning as required (See Annex B).
e. Provide security and traffic control at the EOC.
f. Review status of streets and roads in case an evacuation is necessary.
g. Assemble materials for security-pass system to restricted areas.
Warren County EOP E - 3 JAN 2004
h. Report status of actions taken to Direction and Control.
i. Order units to shelter if necessary.
j. Review plans to relocate and house prisoners in custody from the County Jail to a nearby facility or county.
3. Response
a. Activate necessary personnel to meet the situation.
b. Maintain law and order.
c. Provide traffic and crowd control.
d. Provide security to critical facilities and resources.
e. Control access to the incident scene and evacuated area(s).
f. Assist in search and rescue operations.
g. Provide security in the disaster and other affected areas to ensure that private and public property is protected.
h. Participate in the EOC operations (Direction and Control, Annex A).
i. Assist in the dissemination of warning to the public (mobile units).
j. Provide security and traffic control for in-place shelter operations (Annex K).
k. Assist Damage Assessment by identifying damaged areas.
l. Maintain records and report regularly to the EOC.
m. Activate mutual aid and private resources and deploy them as necessary.
n. Assist other emergency services as directed by the EOC.
o. Provide protection for prisoners in custody.
p. Provide law enforcement in reception centers, lodging and feeding facilities, and emergency shelters. Assist in the evacuation of disaster areas during emergency operations.
Warren County EOP E - 4 JAN 2004
4. Recovery:
a. Continue operations as necessary until situation returns to normal.
b. Release mutual aid and private resources when possible.
c. Continue support to other services, especially in the areas of Damage Assessment and Rescue.
d. Provide traffic control for the return of evacuees (Annex J).
e. Provide information to press County offices for news releases (Annex C).
f. Assist in the return to normal from the in-place shelter mode (Annex K).
g. Participate in cleanup and recovery operations.
h. Participate in after-action reports and critiques and incorporate recommended changes into law enforcement plans and procedures.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. Organization:
The organizational chart for the law enforcement function is shown inAppendix 1 to this Annex.
B. Assignment of Responsibilities:
1. The Warren County Sheriff will be responsible for all law enforcement operations within the jurisdictional boundaries of Warren County as specified by law.
2. Municipal Police Chiefs will control operations within the boundaries of their respective jurisdictions.
3. Communications for such activities will be provided for by the Warren County E-911 Joint Communications Center.
4. The Warren County Emergency Management Director will be responsible to ensure specialized training is available (hazardous materials, etc.).
Warren County EOP E - 5 JAN 2004
V. DIRECTION AND CONTROL
A. The County Commissioners, under advice of the Emergency Management Director, will determine when the EOC will be activated. Each department will eventually have a representative present in the EOC, depending upon the magnitude of the emergency or disaster.
B. Initial control at the scene will be established by the first public safety officer on the scene. He/She will maintain contact with, and provide information to, the prescribed communications center and will do so until relieved by a senior officer.
C. If outside resources are needed, they will remain under the direct control of the sponsoring agency, department, or industry, but will be assigned by the EOC to respond as necessary.
VI. CONTINUITY OF GOVERNMENT
A. Lines of succession - Law Enforcement (See Basic Plan)
1. Warren County Sheriff
2. Major
3. Lieutenant of field operation
B. All departments will develop SOGs to enable them to perform their assigned duties.
C. All departments must be prepared to operate from an alternate EOC if the designated EOC becomes inoperable or unusable.
D. Records and documents vital to the functioning of the law enforcement section should be duplicated and stored in another location. If this is not possible, plans should be developed to move these documents to an alternate site.
VII ADMINISTRATION AND LOGISTICS
A. Administration:
1. Each law enforcement agency will develop plans and procedures to insure a timely submission of all reports and records.
2. Security for the EOC and other critical government facilities will be provided by the appropriate law enforcement agency.
Warren County EOP E - 6 JAN 2004
B. Logistics:
1. Normal purchasing and procurement procedures can be circumvented with the approval of the County Commissioners.
2. Law enforcement services must provide necessary logistical support for food, emergency power, fuel, etc., for response personnel during emergency operations. In most situations, however, the Resources and Supply Section (Annex G) will be available to assist with supply matters.
3. Providing communications support and communications equipment for the emergency functional areas will be handled and maintained by the various participating law enforcement agencies.
VIII. ANNEX DEVELOPMENT AND MAINTENANCE
A. Each operating law enforcement agency will be responsible for developing and maintaining written procedures to accomplish their assigned tasks in this annex.
B. It will be the responsibility of the County Sheriff and Emergency Management Director to instigate a review and updating of all law enforcement plans, call-up lists procedures and inventories yearly.
1. Recommended changes to this annex will be made by the Warren County EMD and submitted to the County Commissioners for approval.
2. All revisions will be dated and recorded and provided to all holders on record. Revised pages will show date of change.
APPENDICES
1. Law Enforcement Organizational Chart
2. Law Enforcement Agency Contacts
3. Equipment/Personnel Inventory: See Resource Book, which is located in the Emergency Management Agency Office, and the EOC.
Warren County EOP E - 7 JAN 2004
Appendix 1 To Annex E
LAW ENFORCEMENT ORGANIZATIONAL CHART
DIRECTION AND CONTROL
Federal and State Warren County Adjacent Law Law Enforcement Sheriff’s Departm ent Enforcement Agencies Agencies Municipal Police Dept.
Warren County EOP E - 8 JAN 2004
Appendix 2 To Annex E
LAW ENFORCEMENT AGENCIES EMERGENCY CONTACT
Local Agencies and Surrounding Areas:
Warren County Sheriff’s Department…………………………………. ………(636) 456-4332 104 West Main Street Warrenton, Missouri 63383
City of Warrenton Police Department………………………………………….(636) 456-4394 109 South West Street Warrenton, MO 63383
City of Foristell Police Department…………………………………………….(636) 463-2132 10 Highway T Foristell, Missouri 63348
City of Marthasville Police Department……………………………………….(636) 433-2328 402 East Main Street P.O. Box 21 Marthasville, Missouri 64467
Wright City Police Department……………………………………………….(636) 745-3541 203 Veterans Memorial Parkway P.O. Box 436………………………………………………………………….(800) 237-9020 Wright City, MO 63390
City of Truesdale…………………………………………………………….. (636) 456-3166 109 Pickney Street Truesdale, MO. 63383
State Agencies (Missouri)
Missouri State Highway Patrol, Troop C……………………………………. (314) 340-4000 (800) 525-5555 Missouri State Highway Patrol, General Headquarters, Jefferson City…….. (573) 751-3313 General Headquarters’ Fax……………………………………………………(573) 751-9419 Academy Fax………………………………………………………………….(573) 751-6624
Missouri State Water Patrol, Headquarters, Jefferson City……………….. (573) 751-3333 Fax………………………………………………………………………… (573) 522-1287
Missouri Department of Conservation……………………………………. (573) 751-4115 Fax………………………………………………………………………… (573) 751-4467
Warren County EOP E - 9 OCT 2005
Appendix 2 To Annex E
LAW ENFORCEMENT AGENCIES EMERGENCY CONTACT
Department of Natural Resources, Park Rangers...... (573) 751-5358 Fax...... (573) 751-8359
State Fire Marshal's Office (arson, bombing), Jefferson City...... (573) 751-2930 Fax...... (573) 636-9518
Federal Agencies
U.S. Marshall, St. Louis Federal Court Building, St. Louis...... (314) 539-2212
Fax...... (314) 539-7148
Federal Bureau of Investigation, St. Louis...... (314) 231-4324 Fax……………………………………………………………………………………. (314) 589-2636
Warren County EOP E - 10 OCT 2005
Appendix 3 To Annex E
LAW ENFORCEMENT PERSONNEL AND EQUIPMENT
SEE WARREN COUNTY RESOURCE BOOK LOCATED IN THE EMERGENCY MANAGEMENT AGENCY OFFICE AND EOC
Warren County EOP E - 11 JAN 2004
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Warren County EOP E - 12 JAN 2004
ANNEX F
FIRE AND RESCUE
I. PURPOSE
A. By the very nature of their duties, the local fire departments protect lives and property on a daily basis. However, in a disaster situation of sufficient magnitude, normal day-to-day procedures, personnel or equipment could prove inadequate to provide this protection.
B. The purpose of this Annex is to organize local fire fighting resources and establish procedures that will enable these resources to meet the demands of a disaster situation.
II. SITUATION AND ASSUMPTIONS
A. Situation:
1. Warren County is subject to many hazards that could present difficulties with regard to fire protection. (See Basic Plan, Situation and Assumptions).
2. Warren County is served by the following Fire Protection Districts, which are comprised of paid employees and volunteers.
a. Big Springs Fire Protection District
b. Jonesburg/High Hill Fire Protection District
c. Hawk Point Fire Protection District
d. Herman Fire Protection District
e. Marthasville Fire Protection District
f. New Florence Fire Protection District
g. New Melle Fire Protection District
h. Warrenton Fire Protection District
i. Wright City Fire Protection District
3. Those fire departments headquartered in Warren County are dispatched by the Warren County E-911 Joint Communications Center.
Warren County EOP F - 1 JAN 2004
4. Situations could arise that would hinder fire-fighting capabilities or overwhelm local resources.
5. Outside assistance (Federal, State or other local governments) is available should the need arise.
6. The responding fire department/district and ambulance personnel handle rescues along with fire suppression responsibilities.
7. Hazardous materials incidents will be handled on an area-by-area basis, determined by the fire protection area in which they occur. (See Annex A, Situation and Assumptions). The incident management system will be followed and on-site management centers and EOCs will be established as necessary and where necessary.
8. Existing fire services provide support to other fire agencies through mutual aid agreements.
B. Assumptions:
1. Existing fire personnel and equipment should be adequate to deal with most emergency situations, through existing mutual aid agreements with surrounding communities.
2. Trained personnel and specialized equipment are available to meet any situation that could arise.
3. Other county/city departments or agencies will respond to provide support as detailed in this plan.
4. State and Federal agencies will respond when necessary.
5. All fire departments in the county will maintain the equipment and level of training necessary to perform the fire protection functions.
6. If evacuation is necessary, sufficient personnel may be available to assist the Sheriff's Department/Police Departments with the movement and evacuation while at the same time providing fire protection.
Warren County EOP F - 2 JAN 2004
III. CONCEPT OF OPERATIONS
A. General:
1. The primary task of the fire service is the same as its day-to-day mission (protection of persons and property from the threat of fire).
2. Other important tasks of the fire service will be:
a. Dealing with hazardous materials incidents and informing the decision-makers about the risks associated with hazardous materials, as well as the circumstances for using water, foams, etc., for extinguishing, diluting, or neutralizing hazardous materials.
b. Alert all emergency support services to the dangers associated with hazardous materials and fire during emergency operations.
c. Conduct search and rescue operations.
3. In the response mode, the fire service will:
a. Provide fire support to reception areas, if relocated.
b. Provide fire protection in shelters.
4. Fire and rescue personnel and equipment will be deployed to the location of greatest need in the event of an emergency.
5. In all cases the fire service will follow the Emergency Classification and Control Procedures outlined in Appendix 3 to the Basic Plan.
6. The fire service will provide support as requested by other agencies as long as it does not affect the fire protection capability.
7. Mutual aid agreements will be utilized to insure the best possible protection for all residents of Warren County.
B. Tasks to be accomplished by Operational Time Frame:
1. Mitigation
a. Review hazard analysis results (Basic Plan, Situation and Assumptions) to identify all emergency operations in which the fire service would play a major role.
Warren County EOP F - 3 JAN 2004
b. Following the review, determine if any specialized equipment or training are required for fire and rescue personnel and volunteer augments to meet potential threats (hazardous materials, etc.).
c. Develop fire safety programs, to include disaster situations and present to the public.
d. Locate facilities that store or use hazardous materials, identify the materials and the problems each could cause. Maintain a map and list of these facilities.
e. Identify facilities that could create special problems such as nursing homes, hospitals, and schools. (See Appendix 2 to Annex J.)
f. Participate in tests, exercises and drills to include those in support of other agencies.
g. Develop and maintain mutual aid agreements with private area resources that could be useful for fire prevention or suppression.
h. Develop SOP's to meet projected needs.
i. Review and update the Annex and SOP's at least annually. Call-up lists should be reviewed twice a year.
j. Recruit and train auxiliaries.
2. Preparedness
a. Alert key personnel as per procedures set up in departmental call-up lists.
b. Determine status of equipment.
c. Analyze the type of emergency with regard to potential fire problem.
d. If fire service personnel and equipment are in a potential hazard area, take steps to provide protection (movement or shelter).
e. Assist in the dissemination of warning to the public.
f. Assist other departments in increased readiness activities as much as possible.
g. Review plans and procedures (SOP's) for the potential threat, to include Appendix 3 to the Basic Plan, Emergency Classification and Control Procedures.
Warren County EOP F - 4 JAN 2004
h. Check status of supplies (fuel, water, first aid supplies, etc.).
i. Maintain increased readiness status until the situation escalates or the decision to discontinue operations is given.
3. Response
a. Respond as required on a priority basis.
b. Direct search and rescue operations for victims.
c. Activate mutual aid if needed.
d. Report damages observed to include potential problem areas.
e. Coordinate activities with other agencies.
f. Coordinate fire service response of departments responding from outside the jurisdiction.
g. Alert or activate off-duty and auxiliary personnel as required by the emergency.
h. If hazardous materials are involved, initiate hazardous materials plans to include possible evacuation, area control, and clean up.
i. Maintain emergency response status until the situation is under control or ordered to discontinue operations by the EOC.
4. Recovery:
a. Participate in clean up and damage assessment support.
b. Inspect damaged areas to insure fire safety.
c. Develop after-action reports to include:
1) Actions taken 2) Materials expended 3) Financial cost 4) Mutual Aid received and Mutual Aid given 5) Problem areas to include corrective measures.
d. Review plans and procedures with key personnel and make revisions and changes.
e. Report on all activities to Direction and Control.
Warren County EOP F - 5 JAN 2004
f. Report all hazardous materials incidents to the Warren County Emergency Management Agency Director.
g. Replenish supplies and repair damaged equipment.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. Organization:
The organizational chart for the fire and rescue function is shown in Appendix 1 to this Annex.
B. Assignment of Responsibilities:
1. Overall responsibility for fire protection is the responsibility of the Fire Protection Districts.
2. Overall responsibility of coordination lies with the senior fire officer at the scene of the disaster within the affected area. If more than one locality or jurisdiction is affected, the respective department or agencies’ representative in the EOC handles coordination.
3. The Warren County Emergency Management Director will coordinate hazardous materials plans and training.
V. DIRECTION AND CONTROL
A. The Chief of each fire protection district will be responsible for controlling fire operations within the defined boundaries of its jurisdiction.
B. The Fire Chief, or senior fire official at the scene will provide direction and control. If the EOC is activated, the senior official is responsible to keep the EOC apprised of the situation. If the EOC is not activated, the senior fire official is responsible to contact the Emergency Management Director.
C. Routine operations will be handled by normal SOGs.
D. Outside fire and rescue resources from other jurisdictions will be controlled by the procedures outlined in mutual aid agreements. They will remain under the direct control of the sponsoring agency but will be assigned by the EOC to respond as necessary.
Warren County EOP F - 6 JAN 2004
VI. CONTINUITY OF GOVERNMENT
Lines of succession for each department are contained in each individual fire protection district’s Standard Operating Guidelines (SOGs), which are available at the fire station. (See Basic Plan).
VII. ADMINISTRATION & LOGISTICS
A. Administration:
1. Procedures for dealing with expenses incurred and liability for actions and injuries are outlined in mutual aid agreements, state laws, and local ordinances.
2. Reports and records will be developed and maintained in accordance with established guidelines.
B. Logistics:
1. Fire and rescue services must provide necessary logistical support for food, emergency power, fuel, etc., for response personnel during emergency operations. In most situations, however, the Resources and Supply Section (Annex G) will be available to assist with supply matters.
2. Stockpiles of essential materials and supplies and resource lists must be checked and updated at least once a year.
3. In a classified emergency, normal procurement procedures can be waived in accordance with local statutes and ordinances.
VIII. ANNEX DEVELOPMENT AND MAINTENANCE
A. The Warren County Emergency Management Director along with all fire chiefs will be responsible for reviewing this Annex and updating it on a yearly basis.
B. This Annex will be tested on a yearly basis with the resulting revisions and changes being made and distributed immediately.
1. Recommended changes to this annex will be made by the Warren County EMD and submitted to the County Commissioners for approval.
2. All revisions will be dated and recorded and provided to all holders on record. Revised pages will show date of change.
C. Each fire protection district chief will review and update their department’s mutual aid agreements as necessary.
Warren County EOP F - 7 JAN 2004
D. Each fire protection district is responsible for maintaining and updating its resource and inventory lists.
APPENDICES
1. Fire and Rescue Organizational Chart
2. Warren County Fire District Boundary Map
3. Warren County Fire Protection District Contact List
4. Warren County Fire Protection District’s Equipment/Resource List (See Resource Book)
Warren County EOP F - 8 JAN 2004
Appendix 1 To ANNEX F
FIRE AND RESCUE ORGANIZATIONAL CHART
Direction And Control
Liaison
Warren County Mutual Aid Missouri Department Fire Districts Fire Districts Of Ambulance Districts Ambulance Districts Conservation U.S. Forestry Service
Warren County EOP F - 9 JAN 2004
Appendix 2 to ANNEX F
WARREN COUNTY FIRE PROTECTION DISTRICT BOUNDARY MAP
On file in The EOC.
UNDER DEVELOPMENT
Warren County EOP F - 10 JAN 2004
Appendix 3 to Annex F
WARREN COUNTY
FIRE PROTECTION DISTRICTS EMERGENCY CONTACT LIST
Big Spring Fire Protection District………………………………………….. (573) 252-4417 758 S. Hwy 19 (573) 252-4343 Big Springs, MO 63363
Jonesburg/High Hill Fire Protection District………………………………….(636) 488-3211 109 3rd Street P.O. Box 240 Jonesburg, MO 63351
Hawk Point Fire Protection District………………………………………… (636) 338-4855 P.O. Box 148 (636) 338-4863 Hawk Point, MO 63349
Hermann Fire Protection District…………………………………..………. (573) 486-2461 1634 Weeks Road P.O. Box 262 Hermann, MO 65041
Marthasville Fire Protection District…………………………………………(636) 433-2240 P.O. Box 101 Marthasville, MO 63357
New Florence Fire Protection District………………………………..………(573) 835-2773 201 E. Mortimer Street (573) 835-2345 P.O. Box 101 New Florence, MO 63363
New Melle Fire Protection District…………………………………………..(636) 828-5328 P.O. Box 27 New Melle, MO 63365
Warrenton Fire Protection District…………………………….……………..(636) 456-8935 606 Fairgrounds Road Warrenton, MO 63383
Wright City Fire Protection District……………….……………….………..(636) 745-2262 396 North West 2nd Street P.O. Box 522 Wright City, MO 63390
Warren County EOP F - 11 OCT 2005
Appendix 4 To Annex F
WARREN COUNTY
FIRE PROTECTION DISTRICTS RESOURCE LIST
RESOURCE BOOK LOCATED IN DIRECTOR’S OFFICE WARREN COUNTY EMERGENCY MANAGEMENT 104 WEST MAIN STREET WARRENTON, MO 63383 (636) 456-3786
Warren County EOP F - 12 JAN 2004
ANNEX G
RESOURCE & SUPPLY
I. PURPOSE
In order to deal with the many types of disasters that could affect Warren County, local resources must be utilized in a timely manner. This Annex was designed to give the local officials the ability (1) to maintain a continuous inventory of these resources and, (2) to allocate these resources in a prompt and orderly manner.
II. SITUATION AND ASSUMPTIONS
A. Situation:
1. As this Annex is designed to provide for the management of the resources in Warren County, a priority should be given to those resources, which could be used to combat the hazards identified in the Basic Plan, under Situation and Assumptions.
2. Procedures will be set up to request assistance both within the county and from outside.
3. A system must be set up to insure adequate inventories of response resources are available.
4. The local Resources and Supply function will have to anticipate resource needs for all types of hazards and provide the coordination necessary for the proper allocation of these resources.
5. Local resources will have to be used first before outside assistance is required.
B. Assumptions:
1. During an emergency of a disaster magnitude, persons who own or control private resources will cooperate without giving first thought to payment.
2. Funds to provide payment for the use of private resources will be available either from local government or (if the disaster is severe enough) from the Federal government.
3. Warren County officials will not request outside assistance until all local sources have been exhausted (including mutual aid agreements).
4. If the emergency response period lasts more than 24 hours, outside assistance will probably be required.
Warren County EOP G - 1 JAN 2004
5. During a disaster or emergency, the County Commissioners may elect to suspend or modify the normal supply requisition procedures.
6. Following an emergency of this magnitude, private resources will be available that have not been included on the resource lists (especially manpower).
III. CONCEPT OF OPERATIONS
A. General:
1. The first resources to be identified will be those that are under the control of, or readily available to, local government.
2. It is the responsibility of local government to mobilize these resources as necessary to relieve suffering and to protect lives and property.
3. All local resources must be committed before assistance is requested from neighboring jurisdictions or upper levels of government.
4. Normal supply requisition procedures will be followed to purchase supplies. These procedures may be bypassed with the approval of the Warren County Commissioners.
5. Field operation facilities (i.e., staging areas, mobilization centers, etc.) will be established as necessary to receive, assemble and distribute resources and supplies. Staging areas will be identified and established as necessary.
B. Tasks to be accomplished by Operational Time Frame:
1. Mitigation
a. Review those hazards that threaten Warren County (see the Basic Plan, Situation & Assumptions) to determine what types of resources would be necessary to deal with them.
b. Locate the required resources in the community.
c. Maintain agreements of understanding with the private sector organizations that have the required resources to include points of contact.
d. Identify those required resources that are not available locally and find their nearest location.
e. Develop procedures that can circumvent normal procurement procedures during an emergency period.
Warren County EOP G - 2 JAN 2004
f. Participate in exercises and drills to train personnel in the proper allocation of resources to include procedural
2. Preparedness
a. Analyze potential of the emergency situation to what types of resources would be needed.
b. Check on the availability of needed resources making lists of those available and unavailable.
c. Contact private sector organizations and neighboring jurisdictions to indicate the possible need for assistance.
d. Coordinate activities with other response agencies (i.e., Red Cross) to insure a coordinated and efficient allocation.
e. Report on status and actions taken by the EOC staff
3. Response
a. After activating Resource and Supply personnel, work with the EOC staff to establish priorities and allocate resources.
b. If necessary establish staging areas from which resources can be distributed to:
1) Emergency Response Teams 2) Disaster Victims
c. Assist in developing lists of outside resources that are required.
d. Coordinate with the county PIO in informing the public of the location of available assistance.
e. Coordinate resource requirements and requests of other response agencies.
f. Maintain records of services rendered and of resources utilized
4. Recovery:
a. Review Damage Assessments and make estimate of resources needed for recovery.
b. Total resource requests of other local government agencies.
c. Assess the impact of the disaster on the community.
Warren County EOP G - 3 JAN 2004
d. Identify unused resources in the community.
e. Total costs of utilized resources.
f. Participate in after action reports and critiques.
g. Set up staging areas to receive and distribute recovery resources.
h. Perform other duties as required until the situation returns to normal.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. Organization:
A diagram of the Resources and Supply function is shown in Appendix 1 to this Annex.
B. Assignment of Responsibilities:
1. The coordinator for the Resource and Supply function will be the Warren County Emergency Management Director.
2. The Resource and Supply coordinator will also be responsible for the following supply areas.
a. Fuel and Energy: Procurement, storage, and equitable distribution of fuel products.
b. Transportation: Provide for the coordination and use of all modes of Transportation utilized in the county to support emergency operations.
c. Construction: Procurement, storage of, equipment/materials and the distribution of construction supplies.
d. Manpower: Ascertain and utilize those personnel who are available in the county and to determine, obtain, and equally apportion the personnel manpower needs.
e. Shelter Supplies: Procurement of emergency supplies will be approved by the County Commissioners their representative, prior to any purchases being made.
3. The aforementioned tasks can be delegated to deputy coordinators.
Warren County EOP G - 4 JAN 2004
V. DIRECTION AND CONTROL
A. All Resource and Supply operations will be controlled from the EOC to insure official concurrence for actions taken.
B. Subordinates of the Resource and Supply Office may operate from their normal duty offices, however; all decisions will come from the EOC.
C. Should the EOC be forced to relocate all Resource and Supply personnel will move also.
VI. CONTINUITY OF GOVERNMENT
A. Line of Succession for the Warren County Resource and Supply Coordinator:
Warren County:
a. Director, Warren County Emergency Management Agency.
b. Deputy Director, Warren County Emergency Management Agency.
c. Assistant Deputy Director, Warren County Emergency Management Agency.
B. Vital Documents:
1. Records of purchases will be duplicated when possible.
2. Transfer of these documents will occur by the direction of the County Commission.
VII. ADMINISTRATION AND LOGISTICS
A. Administration:
1. When normal purchasing procedures are bypassed, official approval must be given by the County Commissioners.
2. All such purchases must be kept in accordance with State law and local ordinances.
Warren County EOP G - 5 JAN 2004
B. Logistics:
1. Communications requirements and direction and control will be the responsibility of the Warren County Emergency Management Agency.
2. Transportation of supplies will be accomplished by:
a. The requesting agency
b. County Roads Department
c. Private transport (hired or volunteer)
VIII. ANNEX DEVELOPMENT AND MAINTENANCE
After initial compilation of the resource lists, they will be updated and maintained by the Warren County Emergency Management Director.
1. Recommended changes to this annex will be made by the Warren County EMD and submitted to the County Commissioners for approval.
2. All revisions will be dated and recorded and provided to all holders on record. Revised pages will show date of change.
APPENDICES
1. Resource and Supply Organizational Chart.
2. Warren County Resource and Supply List (See Resource Book)
Warren County EOP G - 6 JAN 2004
Appendix 1 to Annex G
RESOURCE AND SUPPLY ORGANIZATIONAL CHART
Resource And Supply Coordinator Deputy Director Warren County Emergency Management Agency
Warren County Mutual Aid Private Resources Fire Districts Fire Districts State Agencies Ambulance Districts Ambulance Districts Federal Agencies Law Enforcement Agencies Law Enforcement Agencies County Roads Department Municipal Public Works Departments
Warren County EOP G - 7 JAN 2004
Appendix 2 To Annex G
WARREN COUNTY RESOURCE AND SUPPLY LIST
SEE RESOURCE BOOK
LOCATED IN
DIRECTOR’S OFFICE WARREN COUNTY EMERGENCY MANAGEMENT AGENCY 104 WEST MAIN STREET WARRENTON, MO 63383
(636) 456-3786
Warren County EOP G - 8 JAN 2004
ANNEX H
HAZARDOUS MATERIALS RESPONSE
I. PURPOSE:
A. Hazardous Materials Response is written as Annex H to the Warren County All Hazard Emergency Operations Plan under the guidelines of Title III of the Superfund Amendments and Reorganization Act (SARA Title III). Other legislation used as guidance includes OSHA 1910.20 as incorporated in EPA Regulation governing the State.
B. This Plan establishes the policies and procedures under which Warren County will operate in the event of a hazardous material incident.
C. This Plan defines the roles, responsibilities and relationships of government and private organizations in response to a hazardous material incident.
D. This Plan provides assurance of appropriate response to protect the population, property and the environment of Warren County in the event of a hazardous material incident involving transportation, use, storage, or processing of hazardous materials.
II. SITUATION AND ASSUMPTIONS
A. Situation:
1. Warren County is located in East Central Missouri just west of St. Charles County, and north of the Missouri River. Its borders encompass 429 square miles of varied terrain and seven incorporated municipalities, many of whose residents commute into St. Louis metropolitan area.
2. Based on the 2000 census, Warren County has a population of 24,525. The incorporated cities within the county are: Foristell, Village of Innsbrook, Marthasville, Village of Pendelton, Truesdale, Warrenton and Wright City. The county is chiefly rural in nature, but it does have some light manufacturing along the I-70 corridor and adjacent railroad line.
3. Three major highways cross the county: I-70 (East-West), Hwy 47 North/South) and Hwy 94 (East -West along the Missouri River). One active railroad runs also East-West (Norfolk and Southern).
4. Three pipelines run through the county; one carries ammonia, the other two carry petroleum products. (See Appendix 4).
5. There are several fixed facilities in the county that use or store extremely hazardous substances EHS. (See Appendix 5)
Warren County EOP H - 1 JAN 2004
6. There are a number of fixed facilities in Warren County that use or store hazardous substances. (See Appendix 6)
7. The Southern parts of the county, including Hwy 47 & 94, are located within flood plains. Flooding in the past has resulted in run-off of agricultural chemicals and petroleum products into the Missouri River.
8. Resources in Warren County for response to a major HAZMAT incident are limited. Response to a serious incident (Level II or III) will in most cases require outside resources, mutual aid, State and/or Federal government and the private sector.
B. Assumptions:
1. Proper implementation of this Annex and its supporting procedures will reduce or prevent releases and related exposure to the public and environmental damage.
2. The greatest threat of a serious hazardous material incident in Warren County is posed by transportation related accidents. The greatest risk will more likely occur along I-70 or along the Norfolk and Southern railroad line. Other state highways in the county, mainly Hwy 47 and Hwy 94, pose a lesser risk due to the lighter volume of traffic.
3. There are a small number of fixed site facilities reporting Extremely Hazardous Substances (EHS). Planning for these facilities will be carried out using a three- tiered Hazard Analysis. Present levels of inventories reported via Tier II forms by fixed site facilities storing and/or processing hazardous materials pose a relatively small threat to the general population.
4. Protective actions for the general population may include in-place sheltering and/or evacuation. Many of the residents in the risk area will evacuate to private homes or shelters of their own choosing.
III. CONCEPT OF OPERATIONS
A. General:
1. Warren County does not have the resources to neutralize the effects of a serious hazardous substance release and must turn to outside government and private agencies for assistance. The county has the capability to provide logistical support for these outside agencies and to coordinate off-site protective actions.
2. Warren County has the capability to make a first response to a hazardous materials release with local response agencies, with personnel that are trained at the awareness or operations level. This response will be defensive and is to assess
Warren County EOP H - 2 JAN 2004
the severity of the incident, classify the emergency as shown below and start the notification chain and/or the response chain.
B. Actions to be taken by Operation Time Frames
Mitigation
1. Develop after-action reports to include:
a. Actions taken;
b. Personnel costs and materials expended;
c. Assistance received from and given to other agencies; and,
d. Problem areas to address corrective measures.
2. Review plans and procedures with key personnel and make revisions and changes.
3. Develop safety programs that include disaster situations for presentation to the public.
4. Develop training programs for local fire departments and emergency medical services.
5. Identify facilities such as hospitals, nursing homes and adult congregate living facilities (ACLFs) that could create special problems before or during an evacuation.
6. Participate in tests, exercises and drills.
7. Establish liaison with private area resources that could be useful in the event of a HAZMAT incident.
8. Develop SOGs to meet anticipated needs.
9. Review and update the annex and SOGs at least annually. Call-up lists should be reviewed twice a year.
10. Initiate and conduct training programs.
Preparedness
1. Alert key personnel according to the procedures established in departmental call- up lists.
2. Determine the status of equipment and resources.
Warren County EOP H - 3 JAN 2004
Response
1. Initiate the hazardous materials annex or plans to include possible evacuation, area control and clean-up.
2. Alert or activate off-duty and auxiliary personnel as the emergency requires.
3. Notify DNR at 800/334-6946 or 573/634-2436.
4. Coordinate activities with other agencies.
5. Coordinate the response of those responding from outside the incident area.
6. Activate mutual aid agreements if needed.
7. Relay the damage reports. Advance warning of all potential problem areas should be included in the report to the SEOC.
8. Maintain records of actions, problems and costs.
Recovery
1. Continue to participate in clean-up. Assist in damage assessment.
2. Report on all activities to direction and control.
3. Submit expense reports on personnel, resources and supplies expended.
4. Replenish supplies and repair damaged equipment.
C. Levels of Response:
The classification of Levels in a hazardous materials incident differs from the emergency classifications generally found in All Hazards Emergency Operations Plans. In a HAZMAT incident the response level is based on the characteristics of the chemical involved, the size or potential size of the spill and the threat posed to life, property and the environment.
1. Level I: PROBABLE EMERGENCY CONDITION
No evacuation other than from the immediate scene. This level of incident does not pose a chemical exposure hazard to first responders in fire service using dermal and respiratory gear. Examples of Level I incidents are: minor releases of fuel from vehicular accidents, small releases of corrosives, and illegally discarded chemical containers that are not in danger of releasing substances. EOC not activated.
Warren County EOP H - 4 JAN 2004
2. Level II: LIMITED EMERGENCY SITUATION
An incident involving a high hazard or larger area that also poses threat to life or property may require a limited evacuation of the surrounding area. These incidents may require outside assistance if it is necessary to stop the release. Examples of this level may be releases of significant quantities of volatile organic at fixed facilities or cargo tank releases in transportation. EOC partially staffed.
3. Level III: FULL EMERGENCY SITUATION
An incident or accident involving severe potential exposure for the responders or the general public. Mitigation may require a large-scale evacuation and the expertise or resources of private industry and state and federal governments. EOC fully staffed.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. Organizational Chart
The organization chart for this hazardous materials function is shown in Appendix 1 and Appendix 2 to this annex.
B. Assignment of Responsibilities
1. Warren County Government:
The Warren County Commissioners have the overall responsibility for hazardous materials preparedness in Warren County.
2. Local Emergency Planning Committee (LEPC):
The Local Emergency Planning Committee was formed in accordance with the Missouri Emergency Planning and Community Right to Know Act of 1987. The LEPC is responsible for developing and maintaining the County Hazardous Materials Plan. A list of LEPC members is given in Appendix 2.
3. Emergency Services:
The appropriate emergency services respond to a HAZMAT incident as directed by the County Hazardous Materials Annex. Each agency shall develop and maintain Standard Operating Guidelines (SOGs) for their task assignments from this Annex and the Warren County All-Hazard Emergency Operating Plan.
4. In the event of a HAZMAT incident:
Warren County is served by nine Fire Protection Districts and response areas, which correspond to the jurisdictional limits of the following fire departments:
Warren County EOP H - 5 JAN 2004
a. Big Springs Fire Protection District
b. Jonesburg/High Hill Fire Protection District
c. Hawk Point Fire Protection District
d. Hermann Fire Protection District
e. Marthasville Fire Protection District
f. New Florence Fire Protection District
g. New Melle Fire Protection District
h. Warrenton Fire Protection District
i. Wright City Fire Protection District
5. Firehouses:
Each respective fire department's firehouse will become the EOC for that area, to be complimented by the LEPC Communication trailer mobile command center.
6. Level III Hazmat Incident:
In the event of a large scale level III HAZMAT incident, the county EOC will be used.
C. Task Assignments for Response and Government Agencies
NOTE 1: All primary and support organizations should refer to the Basic Plan for additional information.
NOTE 2: Those organizations, which are identified by an asterisk should refer to Annex N, TERRORISM, for primary or support relationships with State, Federal, and local jurisdictions.
1. *Warren County Commission:
a. Has designated the Emergency Management Agency Director as chairman of the (LEPC) to handle all HAZMAT issues and incidents and work with the facility emergency coordinators.
b. Sets policy to provide support by non-emergency County Departments in the event of a hazardous materials incident.
Warren County EOP H - 6 JAN 2004
2. *Local Emergency Planning Committee (LEPC):
a. The LEPC is chaired by the county EMD. The LEPC Committee will elect or appoint a coordinator who maintains day to day operations and carries out the duties of the Community Emergency Coordinator. The LEPC holds scheduled meetings to establish short and long range plans regarding the County’s Hazardous Materials Emergency Preparedness Program.
b. Compiles the annual Hazards Materials Inventory for Warren County based on Tier II reporting and by performing Hazards Analyses (or updating the current analyses) for fixed facilities using EHS Chemicals.
c. Develops and maintains this hazardous materials response annex that provides for timely, effective response by the public and private sector.
d. Outlines methods and schedule training and exercises on hazardous materials in coordination with local government officials, schools and available private participants.
e. Serves as the point of contact for Community Right-to-Know
f. Keeps the public notified of all LEPC activities and distribution requirements of the EOP.
g. Assists in resolution of legal problems that may arise due to Title III implementation or specific chemical release incidents.
h. Request legal action be taken against responsible parties for the release of chemical hazards that violate state and/or federal regulations.
i. Keep elected officials updated on situation to ensure that the best measures will be taken to protect the general public, property and the environment.
j. Maintains an accurate and responsive data bank for all vital information arising from a chemical release incident in/or affecting their jurisdictions.
3. County Prosecuting Attorney:
a. Acts as legal advisor on items related to public health and safety.
b. Assists in resolution of legal problems that may arise due to Title III implementation or specific chemical release incidents.
c. Initiates legal action against responsible parties for the release of chemical hazards that violate State and/or Federal regulations.
4. *Incident Command /Management:
Warren County EOP H - 7 JAN 2004
Fire Chief (or the highest-trained or designated fire personnel on the scene)
a. Takes charge as incident commander/manager on-site, and implement the Incident Management System (IMS). Directs response operations including:
1) Establish site security areas and hazard exclusion zones within the hazardous sector. 2) Determine the nature of the hazardous material. 3) Based on estimates of likely harm, activates the response chain shown in Section B Response Functions.
b. Coordinates with all private and public agencies at the scene of the emergency or at the Incident Management Post. The incident Officer will provide information as necessary for law enforcement and medical authorities on the hazards and risks posed by the materials spilled.
c. Develops and maintains the Fire Service HAZMAT Response Standard Operating Guidelines (SOGs). This effort should also include mutual aid resources.
5. *Fire and Rescue:
a. Provides fire and rescue services consistent with training (minimum Operations Level) and available protective gear.
b. Contains the release from a safe distance to keep it from spreading and prevent exposures.
c. Provides site support for Federally, State or Privately dispatched HAZMAT teams (consistent with available protective gear) in the CONTAMINATION CONTROL and SAFE ZONES.
6. *Law Enforcement:
a. Provides field operations support to the Incident Command/Management Post consistent with training (minimum Awareness Level).
b. Provides traffic control for the area affected by the incident.
c. Implements the order for evacuation.
d. Maintains security for vital facilities.
Warren County EOP H - 8 JAN 2004
7. *Emergency Medical Services (EMS):
a. Provides medical support to the Incident Management/Command Post consistent with training minimum Awareness Level.
b. Transports, treats and distributes victims to medical facilities.
c. Provides medical surveillance of response personnel in the exclusion perimeters.
8. All Emergency Services:
a. Each emergency responding agency shall report to the Incident Ranking Officer or Staging Area Officer upon arrival on scene for coordination of all activities. The Incident Ranking Officer has the authority to direct the overall operations, select mitigation concepts and methods, and resolve conflicts.
b. It is the responsibility of the Incident Ranking Officer to recommend evacuation actions, after close coordination with all agencies involved and discussion with the appropriate officials to assure proper warning, transportation, shelter and care for the evacuees.
c. The cleanup, removal and disposal of contamination are the responsibility of the manufacturer or carrier who released the materials. Assistance in removal and disposal oversight, technical considerations and funding may be obtained through the Missouri Department of Natural Resources and the U.S. Environmental Protection Agency.
d. A post-incident analysis report and critique shall be the responsibility of the Incident Ranking Officer with input solicited from all involved agencies. Copies of all post-incident reports shall be submitted to the LEPC within 30 days of incident stabilization for review, conducting debriefs, plan modifications and future use in training and exercise programs.
e. Provide staff support to the LEPC.
9. *Warren County Health Department:
The Warren County Health Department, Administrator or Health Nurse will respond to an incident at the request of the Incident Management Officer or, if activated, the EOC. The Warren County Health Department staff, will act as liaison with State and Federal Agencies when the evolving hazard poses a threat to community health. For additional information, refer to Warren County New Health and Medical Plan.
Warren County EOP H - 9 JAN 2004
10. *State and Federal Support:
Planning, training and on-site assistance are available through state and federal agencies. These are:
a. Missouri Emergency Response Commission (MERC)
b. Missouri Division of Fire Safety
c. State Emergency Management Agency (SEMA)
d. Missouri Department of Natural Resources (MODNR)
e. Federal Emergency Management Agency (FEMA)
f. US Environmental Protection Agency (EPA)
g. National Response Center (NRC)
h. Homeland Security and Response Teams (HSRT)
i. Forward Regional Response Team (FRRT)
12. Private Sector Responsibilities
a. Fixed facilities:
1) Designate Facility Emergency Coordinator responsible for assisting in the preparation of this plan and for the preparation of compatible on-site contingency plans. These plans will include specific responsibilities, notification and emergency response procedures and available resources. 2) Notify Warren County E-911 Joint Communications Center Dispatch of a HAZMAT incident. Provide the dispatcher with all the appropriate information to complete the Chemical Emergency Notification Report (Appendix 7), also provide safe routes of entry into the site for emergency response personnel. 3) Provide technical support as requested in the development of off- site risk assessments and contingency planning. 4) Provide technical support as requested in the development of off- site-risk assessments and contingency planning. 5) Provide personnel, technical expertise and equipment support at the Command/Management Post ; and participate in chemical hazard exercises and other training activities. 6) Notify appropriate officials/agencies of a chemical release incident as directed by Federal and State law.
Warren County EOP H - 10 JAN 2004
b. Pipeline operators:
1) Responsible for a plan that outlines the general actions and establishes policies to be followed in the event of a chemical release incident. 2) Provide technical guidance, personnel and hardware to support the training and exercise program directed by the LEPC.
c. Rail and highway carriers:
1) Notify Warren County E-911 Joint Communications Center Dispatch of a HAZMAT incident. Provide the dispatcher with all the appropriate information to complete the Chemical Emergency Notification Report. Appendix 7 also provide safe routes of entry into designated staging areas for emergency response personnel. 2) Develop a chemical incident response plan. 3) Maintain a response capability in the event of a hazardous material incident involving their stock. 4) Provide technical assistance, personnel and resources to the Incident Commander/Manager to mitigate incidents involving their stock or property. 5) Provide the LEPC with an annual list of major hazardous material commodities shipped through Warren County. 6) Provide technical expertise, training and exercise programs to first responders.
13. Relationships to Other Plans:
a. The Warren County Emergency Operations Plan is the underlying document for the protection of health, safety and property of the public in Warren County from all natural and man-made disasters.
b. The Hazardous Material Annex H to the Emergency Operations Plan provides procedures to protect the public from transportation, storage, fixed site and transfer point hazardous material incidents.
c. Each Fixed Facility having extremely hazardous substances is required to develop an on-site contingency plan that specifies notification, response activities and coordination procedures with outside agencies.
f. Warren County’s governments and emergency response agencies have entered into mutual aid agreements within the County and adjacent Counties that increase response capability.
g. The State of Missouri has developed the Hazardous Substance Emergency Response Plan which outlines the responsibilities of the appropriate State agencies in responding to hazardous substances emergencies that exceed county capability under paragraph d.
Warren County EOP H - 11 JAN 2004
h. The National Contingency Plan provides for a coordinated Federal response to a large-scale hazardous materials incident. This plan is activated by request from the Incident Commander/Manager in case of a Fixed Facility incident, or a transportation related emergency.
B. Response Functions
1. Initial Notification Of Response Organizations:
a. When a hazardous substance spill occurs, notification of the Warren County E-911 Joint Communications Center Dispatch may come from a variety of sources:
1) Citizens. 2) Fixed Facility. 3) County or City agency such as highway or sanitation department. 4) County or City response agency.
b. The Warren County E-911 Joint Communications Center Dispatcher receiving this first report must give priority to alert the Fire Department in the appropriate jurisdiction. The dispatcher must then try to obtain as much information as possible from the first source or the first responder. (Appendix 7)
1) Identification of caller and how contact can be maintained. 2) What happened? Where and When? 3) Injuries? 4) Chemical name or identity (Placard). 5) Estimated quantity. 6) Type and condition of containers. 7) Shipping information 8) First estimate of Incident Level
c. The Center dispatcher then alerts Law Enforcement, EMS and the County Coordinator passing on above information to all responding units. (Appendix 2)
d. Depending on the classification of the incident, many emergency functions may be necessary for the appropriate response. Notifications will be made in accordance with procedures found in the Functional Annexes of the Warren County Emergency Operating Plan. If a determination is made that the release exceeds the reportable quantity the spiller shall notify the Missouri Department of Natural Resources (MODNR) and the Local Emergency Planning Committee (LEPC).
Warren County EOP H - 12 JAN 2004
e. Public Warnings will be issued in accordance with procedure set forth in (Annex C Emergency Public Information) Warren County Emergency Operating Plan. Priorities for initiating response actions will be based on these public protective options:
1) EVACUATION: Evacuation can be completely effective if accomplished prior to the arrival of the toxic cloud. (See Annex J, Evacuation). 2) IN-PLACE SHELTERING: In some cases, advising people to stay indoors and attempting to reduce airflow into a structure may be the most effective protective action. (See Annex K, Sheltering In- Place). 3) INGESTION ADVISORY: Drinking water and food crops may be contaminated by a chemical release. The public must be warned of a threat o food and water supplies. (See Annex C, Emergency Public Information) 4) SEWAGE and RUN-OFF: A Hazardous chemical release may contaminate sewage systems or area streams and lakes. Such contamination could create a public health threat and serious environmental problems.
V. DIRECTION AND CONTROL
A. Incident Command/Management System:
1. Responders to a hazardous materials emergency Level II or III in Warren County will operate using the Incident Management System (IMS). To affect the fastest response, Warren County is served by nine Fire Protection Districts; each district is responsible for the area located in their jurisdictions. (See Basic Plan and Levels of Responses)
2. In the event of a hazardous materials incident, the Fire Chief of the home venue will be the Incident Ranking Officer. In his absence the highest ranking department officer present will assume Incident Commander/Manager. In his absence, command will be assumed by the IMS trained person until a qualified fire service person arrives. Incident Commander/Manager must be qualified at IMS level.
3. First responders from the above agencies must be qualified at operations level. The maximum level of personal protection available to these responders is: Structural firefighting protective clothing in combination with positive pressure self-contained breathing apparatus (SCBA). This protection is limited to a range of chemicals listed in the North American Emergency Response Guide (NAERG) Manual. Consequently, operations level response for Warren County will be defensive and not compromise the safety of the responders. Also see DOT Manual on Hazardous Material.
Warren County EOP H - 13 JAN 2004
4. When an incident is classified a Level II or III HAZMAT emergency (beyond local response control), The Incident Ranking Officer must immediately request appropriate mutual aid and/or assistance at Federal and State level. (See Annex F)
5. In preparation for logistical support of outside assistance the Incident Ranking Officer activates the Emergency Operating Center.
B. Direction and Control Procedures:
1. The Direction and Control function is the combined capability of Incident Management Post (IMP) and the Emergency Operating Center (EOC) in a larger scale chemical emergency Level II or III. The Management structure linking IM and EOC is the Incident Management System (IMS). The Incident Ranking Officer will maintain control of the scene and coordinate all actions related to the incident and assigns specific responsibilities to IM and the EOC.
2. Incident Management System. The purpose of the IMS is to provide on-site, a unified management of all participating agencies to ensure coordinated operations, simplification of communications, performance of logistical tasks, and to assist the Incident Management Ranking Officer with the overall management of incident activities.
3. Emergency Operating Center. The EOC, which is isolated by distance from the immediate pressures of ongoing mitigation at the scene, is the focal point for coordination of resource requirements in support of both on-site and off-site activities.
4. Typical for On-Site support: Coordination of local resources with HAZMAT teams in transit to the emergency. Transmittal and follow-up of requests for mutual aid or public works assistance. Manning resource boards to track incoming resources and optimizing use of available communications.
5. Typical Off-Site support: Coordination of evacuations, sheltering, public health and social services.
6. The EOC is a single point for collection, evaluation, display and dissemination of information to develop current status, to aid in decision making process, to track costs and to provide documentation for investigative follow up.
7. The EOC is located in the Warren County Joint E-911 Communications Center Dispatch. For a large hazardous chemical incident, the St. Charles Mobile Management Post is available through mutual aid agreement.
8. The Warren County EMA Director is in charge of EOC operations under direction of the Incident Management Ranking Officer. The Incident Ranking Officer, at his discretion, may assign IMS personnel to the EOC for liaison or functional assignments
Warren County EOP H - 14 JAN 2004
C. Communications Among Responders:
1. During emergency operations, all departments will use their existing equipment and procedures to communicate with their field operations. (See Annex B).
2. Warren County Joint E-911 Communication Center will forward (relay) all messages to the EOC.
D. Response Personnel Safety:
1. To reduce the risks to first responders in the event of a hazardous material incident, health and safety procedures have been developed that include:
a. Medical Surveillance in the Safe Zone
b. Establishment of Exclusion Zones
c. Personnel Protective Equipment
2. Medical Surveillance: An EMT (or paramedic) from either the Emergency Medical Service or the Rescue Squad should be charged with the responsibility for surveillance of the first response team for any indicators of the effects of toxic exposure.
3. Exclusion Zones: Exclusion Zones are the safety perimeters established around a hazardous material release. These are shown schematically in the following figure and are defined as follows:
Safe Zone
Contamination Incident Commander Control Zone Hot Zone Hazmat Release
Incident Command Post
Warren County EOP H - 15 JAN 2004
a. HOT ZONE: The area of maximum hazard. All personnel entering the hot zone must wear prescribed levels of protective equipment. A single entry and exit checkpoint must be established at the perimeter of the hot zone to regulate and account for the flow of personnel and equipment into and out of the zone.
b. CONTAMINATION CONTROL ZONE: Surrounds the hot zone and is also a restricted area. The level of personal protection required is less stringent than that of the hot zone. The decontamination unit (if needed) is located here, as is the Safety Officer and immediate support and security personnel.
c. SAFE ZONE: The unrestricted area beyond the outer perimeter of the contamination control zone. The management post, the HAZMAT response team and support agencies are located here.
c. EXCLUSION ZONES: Must be set up for any HAZMAT incident. For a Level I incident this can be accomplished, at a minimum, with a HOT ZONE and an informal Management Post. The NAERG and DOT Guidebook list many chemicals where SCBA and structural protective clothing provide some protection to permit control of a small release. Release of chemicals, where the NAERG guide shows that the above protective equipment is not effective, must be treated as a level II incident.
4. LEVEL II and LEVEL III: Incidents require establishment of the three-tiered exclusion zones (HOT, CONTAMINATION CONTROL, SAFE). The size of each perimeter must be determined by the nature of the material involved, atmospheric conditions and magnitude of the incident.
E. Personal Protective Equipment (PPE)
1. Protective Equipment available to Warren County first responders is structural firefighter’s protective clothing together with positive pressure self-contained breathing apparatus (SCBA). This combination provides only limited protection for a number of chemicals shown in the DOT guidebook.
2. Members of outside HAZMAT teams dispatched to enter exclusion zones of a incident occurring in Warren County will have LEVEL A and LEVEL B personal protective equipment at their disposal because maximum respiratory protection is required when entering environments containing unknown substances or known substances in unknown concentrations.
a. LEVEL A protection will be worn when the highest level of respiratory, skin, eye and mucous membrane protection is needed.
b. LEVEL B protection will be selected when the highest level of respiratory protection is needed, but with a lower level of skin and eye protection.
Warren County EOP H - 16 JAN 2004
Level B protection is the minimum level recommended on initial site entries until the hazards have been further identified.
F. FIRE AND RESCUE
1. When the Warren County Joint E-911 Communications Center Dispatch has notified the fire department in the appropriate jurisdiction of an incident involving a release of a hazardous materials the officer in charge of the first unit at the scene shall implement the Management Structure of the Incident Management System.
2. During the initial phase of the incident, the Incident Ranking Officer shall:
a. LEVEL OF THE INCIDENT: Initiate response activities commensurate with the severity of the incident. Resolution of a Level II or III incident in Warren County will always require outside assistance of Mutual aid fire department and/or Federal, State or private agencies. The rules for notifications are summarized as follows:
b. TRANSPORTATION INCIDENTS: It is the shipper’s responsibility to initiate emergency clean-up and assistance response once notified of a leak, accident or incident. The Incident Ranking Officer shall call the emergency response telephone number listed on the shipping papers. If the shipping papers are not, CHEMTREC shall be called with the following information if available: Truck Line Name, Placard Number on truck/containers and call back number for incident commander or dispatcher. Once the shipper or manufacturer has be notified the responsibility is then shifted to the shipper or manufacturer for on scene assistance and clean-up.
c. FIXED SITE FACILITY INCIDENTS: Chemical incidents occurring within a fixed site facility are the responsibility of the facility, emergency organization. If control is transferred, or if the incident poses a threat outside of the facility, the Fire Department is in charge and proceeds using IMS. The Incident Ranking Officer directs facility personnel to remove any chemicals that may increase or catalyze the fire, cause explosions, create toxic gas releases or cause environmental damage. For outside assistance the Incident Ranking Officer shall notify the NATIONAL RESPONSE CENTER (NRC). The NRC will initiate response through the Federal On-Scene Coordinator (OSC). The OSC will determine the federal course of action.
d. FEDERAL ON-SCENE COORDINATOR: The OSC acts as a consultant to the Incident Commander/Manager (Ranking Officer). The OSC, however, is in control of and directs all Federal and State agencies on the scene that are committed as part of the National Contingency plan.
Warren County EOP H - 17 JAN 2004
e. The following table reviews incident levels and the appropriate response activities:
RESPONSE LEVEL I An incident or threat of a release, which can be POTENTIAL EMERGENCY CONDITION controlled by first responders and does not require evacuation of other than the structure or immediate outdoor area. The incident is confined to a small area and does not pose an immediate threat to life or property. RESPONSE: Active-----Fire Department, Law Enforcement Standby---EMS, Partial EOC, County Coordinator Notify-----If required: MDNR (by spiller) If required shipper or CHEMTREC (transportation), NRC (fixed site)
RESPONSE LEVEL II An incident involving a greater hazard or LIMITED EMERGENCY SITUATION larger area which poses a potential threat to life or property and which may require a limited evacuation of the surrounding area. RESPONSE: Active-----Fire Department, Law Enforcement, EMS, EOC, County Coordinator Standby---Mutual Aid, Public Works, County Sanitarian, Social Services Notify-----MDNR (by spiller) Shipper or CHEMTREC (transportation), NRC (fixed site)
RESPONSE LEVEL III An incident involving a severe hazard or a FULL EMERGENCY CONDITION large area which poses an extreme threat to life and property and will probably require a large-scale evacuation; or an incident requiring the combined expertise or resources of county, federal and private agencies.
RESPONSE: Active-----All Level I, II and Mutual Aid Agencies Missouri Department of Health, U.S. EPA MDNR may not become actively involved in response but should be used as Technical consultants SEMA for large-scale support, i.e., mass evacuations, use of National Guard
Warren County EOP H - 18 JAN 2004
f. Establish Exclusion Zones (SEE RESPONSE PERSONNEL SAFETY )
g. Because Personal Protective Equipment available to Warren County first responders is limited, operations in the HOT ZONE and CONTAMINATION CONTROL ZONE are restricted. Responders that have been imported, via the response chain, are either HAZMAT teams that have trained as a unit or Contract Specialists working together with individual HAZMAT technicians.
h. A typical HAZMAT team is comprised of:
1) Entry Team 2 members HOT ZONE 2) Safety Backup Team 2 members DECON 3) Safety Officer 1 member DECON 4) HAZMAT Officer 1 member DECON 5) Decontamination Team 2 members DECON 6) Equipment Removal Team 2 members DECON
G. LAW ENFORCEMENT:
1. LAW ENFORCMENT: (Awareness Level recommended) is handled by the Warren County Sheriff’s Department or by the municipal Police Departments within the boundaries of their jurisdictions. Mutual aid agreements are in force between all law enforcement agencies in the county, and with outside agencies.
2. ON-SCENE CONTROL: Establishes scene perimeters, access control points, and traffic control points. Provide additional resources for traffic and crowd control.
3. EVACUATION: The order to evacuate must come from the Chief Elected Official. When there are time constraints, limited evacuation can be ordered by the Incident Ranking Officer. The Law Enforcement agency designated by the IRO or EOC is in charge and will direct the evacuation effort.
a. Isolate affected area and permit entry only to appropriate response personnel.
b. Notify residents in the affected area.
c. Assist residents in relocation, and provide direction out of the area and to shelters.
d. Provide security for evacuated areas and reroute traffic around the affected area.
e. Coordinate all search efforts for missing persons.
f. Assist in return of residents, upon “all clear” order.
Warren County EOP H - 19 JAN 2004
H. EMERGENCY MEDICAL SERVICES (Minimum Awareness Level)
1. (Awareness Level recommended) Assigns priorities of medical treatment on the basis of urgency and for transporting casualties from the incident site to appropriate medical facilities. Only members of the HAZMAT Team under direction of the Safety Officer can remove victims from the HOT ZONE and supervise appropriate decontamination procedures.
2. Provides a liaison between medical personnel and the Incident Commander/Manager (Ranking Officer). Notify area hospitals as to what chemicals are involved, and what decontamination and exposure situations will be necessary for proper handling and care of victims.
3. Provides medical assistance to Incident Commander/Manager (Ranking Officer) on signs and symptoms of chemicals involved. Monitor decontamination (from Safe Zone) to ensure victims are properly decontaminated, before accepting victims.
I. ON-GOING INCIDENT ASSESSMENT
1. During the active period of a continuing major release, resources dispatched by MDNR are responsible to monitor on-site quantity, concentration and movement of spilled material. Based on their recommendations, the Incident Ranking Officer must initiate immediate actions in terms of response personnel safety and citizen’s protection.
2. Decisions dealing with citizen’s protection on a large scale particularly those dealing with residual effects such as short or long-term contamination of food and water supplies as well as structures and soil, must rely on input from specialized resources dispatched by State or Federal agencies.
J. WARNING AND EMERGENCY PUBLIC NOTIFICATION
Procedures to warn the public of any highly probable and immediate danger are found in Annex C of the Warren County Emergency Operations Plan.
K. PUBLIC INFORMATION
Procedures to provide the public with accurate information of the progress of a HAZMAT incident are found in Annex D of the Warren County Emergency Operations Plan. Annex D also provides a public information program to educate citizens about Safety and Personal Protection during an ongoing incident.
Warren County EOP H - 20 JAN 2004
L. PERSONAL PROTECTION OF CITIZENS
1. In-Place Sheltering:
a. When the progression of a HAZMAT incident indicates that segments of the population need to be isolated from a spreading chemical plume, in- place sheltering is the first consideration for protective action. (See Annex K In-Place Sheltering).
b. In-Place Sheltering is viable when:
1) The nature and concentration of the chemical in the plume is not life threatening. (It may, however, be quite noxious) 2) The size of the release and given atmospheric conditions indicate rapid dispersal of the chemical. 3) When a toxic plume approaches so rapidly that timely evacuation cannot be carried out.
c. In-Place Sheltering gets people out of the open into buildings with doors and windows closed. In older buildings that have relatively high air leakage rates, it is advisable to shut down air circulation systems (heating systems, air conditioning systems, particularly window-mounted units). In modern energy efficient buildings, air circulation systems tend to build up positive pressure inside which counteracts air leakage inside, but only if fresh air supply is shut off.
d. Technical input to support the decision to order In-Place Sheltering comes from the CAMEO computerized air dispersion model or the Table of Initial Isolation given in the DOT Guidebook.
2. Evacuation Procedures:
a. The Hazardous Material Incident of sufficient magnitude to trigger an evacuation will most probably come from a transportation-related accident. For that reason, Warren County is not subdivided into pre- assigned Risk Zones. The area at risk must be determined from the site of the accident, taking into account the toxicity and magnitude of the release and atmospheric conditions. Inputs from the DOT Guidebook or CAMEO are invaluable.
b. Evacuation procedures are found in Annex J of the Warren County Emergency Operations Plan. Annex J also contains procedures to guide returning evacuees once the evacuated area is declared safe.
Warren County EOP H - 21 JAN 2004
3. Other Public Protection Strategies: See Basic Plan of the Warren County EOP and Annex J
a. RELOCATION: Some hazardous materials incidents may contaminate the soil or water of an area and pose a chronic threat to people living there. It may be necessary for people to move out of the area for a substantial period of time until the area is decontaminated or until natural weathering or decay reduces the hazard.
b. WATER SUPPLY PROTECTION: Surface and ground water supplies can be contaminated by a hazardous chemical release. Local Public Works Officials must provide quick identification of a threat to the drinking water supply and notification to the public. Officials should also notify the public of alternate sources for safe drinking water.
c. SEWAGE SYSTEM PROTECTION: A hazardous chemical entering the sewage system can cause serious and long-term damage to a treatment plant. It may be necessary to divert sewage, creating another public health threat and environmental problems.
M. HUMAN SERVICES:
1. The Emergency Management Agency coordinates the various aspects of human services. Services on a small scale can be provided by local volunteer organizations. Larger scale requirements must be met by Disaster Assistance Agencies through their state or regional organizations (American Red Cross, Salvation Army, and Missouri Division of Family Support.)
2. Annex M of the Warren County Emergency Operations Plan covers procedures for Human Services in general terms.
N. HEALTH AND MEDICAL SERVICES:
The Warren County Public Health Department and the Warren County Sanitarian will respond to the incident if requested, or to the EOC if activated.
1. Will assist in contacting the appropriate State and Federal Agencies as needed.
2. To test or provide for testing of water, air, soil or food as applicable.
3. Provide local representation with state and Federal agencies dealing with containment of hazardous material.
Warren County EOP H - 22 JAN 2004
O. PUBLIC WORKS:
1. In the event of a hazardous material incident, the County Road Department or the appropriate municipal public works department will assist the Incident Manager or the EOC staff as needed. The Public Works services can extend to all or some of the following activities:
a. Debris removal from public right-of-ways only.
b. Construction of earthen dikes to contain spills or re-route them around critical areas such as water supplies and sewer inlets.
c. Road and bridge repairs.
d. Barricade installation.
e. Evacuation assistance.
b. Annex I of the Warren County Emergency Operations Plan covers procedures for the deployment of the Warren County Road and Bridge Department and Municipal Public Works Department.
P. RESOURCE MANAGEMENT
1. Mitigation of problems caused by a HAZMAT incident may require resources found in the public and private sectors. Annex G of the Warren County Emergency Operating Plan covers procedures for Resource and Supply.
2. See Annex G for procedures for Resource Management.
VI. CONTAINMENT AND RESTORATION:
A. Responsibilities:
1. The responsibility for selecting and implementing the appropriate counter- measures is assigned to the Incident Commander/Manager in coordination with the EOC and appropriate technical resources.
2. The spiller is responsible by law for the costs of all cleanup and countermeasures. The Incident Commander/Manager together with State and Federal resources is responsible for determining these measures and monitoring the cleanup and disposal of contaminated materials. Federal and State resources have companies on contract to respond to hazardous materials incidents if the responsible parties are unknown, or are unwilling or unable to respond correctly.
Warren County EOP H - 23 JAN 2004
3. The Incident Commander/Manager is responsible for monitoring the response activity to ensure that appropriate containment and control techniques are being initiated. Containment methods may include:
a. Retention Dikes
b. Berms and drains
c. Trenches
d. Booms
e. Barriers in soil
f. Stream diversion
g. Patching and plugging of containers or vessels
h. Portable catch basins
i. Over-packed drums or other forms of containerization
j. Reorientation of the container
4. The Incident Commander/Manager, in conjunction with the EOC, will secure private contractors for displacement techniques. These may include:
a. Hydraulic and mechanical dredging
b. Excavating
c. Skimming
d. Pumping
e. Dispersion/dilution
f. Vacuuming
5. Treatment of spilled hazardous substances can be either physical, chemical or biological in nature. Treatment operations are the responsibility of the operator. Monitoring responsibility is assigned to the Missouri Department of Natural Resources (MDNR).
Warren County EOP H - 24 JAN 2004
B. Restoration
1. The County Emergency Management Agency, in conjunction with State and Federal authorities, is in charge of restoration efforts.
2. Treatment of contaminated soils and sediments is a responsibility of the spiller.
3. When feasible, contaminated soils and sediments will be treated on the site. Technologies available include:
a. Incineration
b. Wet air oxidation
c. Solidification
d. Encapsulation
e. Solution mining (soil washing or soil flushing)
f. Neutralization/detoxification
g. Microbiological degradation
4. Off-site transportation or storage, treatment, destruction, or secure disposition off- site must be provided by the spiller in cases where State or Federal EPA determines such actions.
VII. DOCUMENTATION AND INVESTIGATIVE FOLLOW-UP
A. LEVEL I HAZMAT INCIDENT:
1. In case of a Level I HAZMAT incident the Incident Ranking Officer must submit to the County Director of EMA a brief description of the incident and response rendered. Where the spill exceeded reporting requirements the Incident Ranking Officer must ascertain that the spiller has notified the appropriate State and Federal agencies.
2. The County Director of EMD will compile a log of all HAZMAT incidents in Warren County.
B. LEVEL II AND III HAZMAT INCIDENT:
1. The County Director of EMA is responsible for preparation of a report that summarizes the entire incident including cause of incident, damage assessment, and actual cost of response activities, incident critique and conclusions.
Warren County EOP H - 25 JAN 2004
2. The Warren County E-911 Communications Center Dispatching Supervisor shall document all communications between the Incident Management Post, the Warren County E-911 Communications Center Dispatch and other response agencies. The Incident Commander/Manager shall be responsible for submitting a complete report of the incident that includes, but not limited to the following information: location, material and quantity released, owner or operator, source of spill, health or physical hazards generated and response activities. This report shall be submitted to the County EMD thirty days of the incident.
3. For incidents occurring in a fixed facility, the owner or operator is required to submit a follow-up report similar to the above to the County Director of EMA and the appropriate State and Federal Agencies.
4. The County/City Attorney is responsible for preparing an investigative report in order to facilitate cost recovery.
VIII. TRAINING AND EXERCISING
A. Training:
Training will be based on the duties and functions to be performed by each responder of an emergency response organization. The skill and knowledge levels required for all new responders, those hired after the effective date of this standard, shall be conveyed to them through training before they are permitted to take part in actual emergency operations on an incident. Responders who participate in a chemical emergency shall be given training in accordance with the following paragraphs:
1. First Responder - Awareness Level
First Responders at the awareness level are individuals who are likely to witness or discover a hazardous substance release and who have been trained to initiate an emergency response sequence by notifying the proper authorities of the release. They would take no further actions beyond notifying the authorities (Warren County E-911 Communications Dispatch Center) of the release. First responders at the awareness level shall have sufficient training or had sufficient experience to objectively demonstrate competency in the following areas:
a. An understanding of what hazardous materials are, and the risks associated with them in an accident.
b. An understanding of the potential outcomes of an emergency where hazardous materials are present.
c. The ability to identify the hazardous materials, if possible.
Warren County EOP H - 26 JAN 2004
d. An understanding of the role of the awareness level first responder in the agency’s emergency response plan and the U.S. Department of Transportation Emergency Response Guidebook.
e. The ability to recognize the need for additional resources.
2. First Responder - Operations
First responders at the operations level are individuals who respond to releases or potential releases of hazardous substances as part of the initial response to the site for the purpose of protecting nearby persons, property, or the environment from the effects of the release. They are trained to respond in a defensive fashion without actually trying to stop the release. Their function is to contain the release from a safe distance, keep it from spreading, and prevent exposures. First responders at the operational level shall have received at least eight hours of training or have had sufficient experience to objectively demonstrate competency in the following areas in addition to those listed for the awareness level and the department shall so certify.
a. Knowledge of the basic hazard and risk assessment techniques.
b. Know how to select and use proper protective equipment provided to the first responder operational level.
c. An understanding of basic hazardous material terms.
d. Know how to perform basic control, containment and/or confinement operations within the capabilities of the resources and personal protective equipment available with their unit.
e. Know how to implement basic decontamination procedures.
f. An understanding of the relevant standard operating guidelines.
3. Incident Commander/Manager – ICS/IMS System
Incident Commander/Manager, who will assume control of the incident scene beyond the first responder awareness level, shall receive at least 24 hours of training equal to the first responders operations level and in addition have competency in the following areas and the department shall so certify:
a. Know and be able to implement the department incident management system.
b. Know and be able to implement the County Operations Plan and the department’s standard operating guidelines.
Warren County EOP H - 27 JAN 2004
c. Know and understand the hazards and the risks associated with responders working in chemical protective clothing.
d. Know the State Emergency Response Plan and of the Federal Regional Response Team.
e. Know and understand the importance of decontamination procedures.
4. Training/Refresher Training
a. Those responders who are trained in accordance with 29 CFR 1910.120 shall receive annual refresher training of sufficient content and duration to maintain their competencies, or shall demonstrate competency in those areas at least yearly.
b. A statement shall be made of the training competency, and if a statement of competency is made, the appropriate department shall keep a record of the methodology used to demonstrate competency.
B. EXERCISING
1. The Warren County LEPC, together with the Warren County EMD, is responsible for designing, scheduling and evaluating all exercises and drills. The Training Schedule is given in Appendix 11.
2. Each exercise will be followed by a critique to review the effectiveness of this Annex and its support systems. The Annex will be revised on the basis of the exercise critiques.
3. See Annex N for recommended Training on Terrorism.
IX. CONTINUITY OF GOVERNMENT
. Line of Succession
1. Lines of succession for large-scale incidents follow political jurisdiction, guidelines for devolution from the chief elected official. For Warren County, Devolution flows from the presiding commissioner to the district commissioners to the LEPC Coordinator/EMA Director.
2. Response agencies maintain their own lines of succession per departmental policy.
Warren County EOP H - 28 JAN 2004
X. ADMINISTRATION AND LOGISTICS
A. Administration
Response agencies will develop and coordinate their own departmental Standard Operating Guidelines for response to hazmat incidents.
B. Logistics
1. Communication will be the responsibility of the agencies that are operational during the emergency or disaster. They will be supplemented by the appropriate county and/or city government as necessary.
2. All responding agencies must provide necessary logistical support for food, Emergency power, fuel, supplies etc. for response personnel during emergency operations. In most situations, however, the Resource and Supply Section (Annex G) will be available to assist with supply matters.
3. Stockpiles of essential materials, equipment and supplies must be checked and updated and or replaced at least once a year.
XI. ANNEX DEVELOPMENT AND MAINTENANCE:
This Annex will be maintained and updated regularly by the Warren County Emergency Management Director.
1. Recommended changes to this annex will be made by the Warren County LEPC and submitted to the County Commissioners for approval.
2. All revisions will be dated and recorded and provided to all holders on record. Revised pages will show date of change.
Warren County EOP H - 29 JAN 2004
APPENDICES:
1. Hazardous Material Response Organizational Chart (Levels I & II)
2. Hazardous Material Response Organizational Chart (Level III)
3. LEPC Committee Roster
4. Warren County Emergency Response Agencies
5. Hazardous Material Response Agencies
6. Highway Transportation Routes
7. Pipeline Locations
8. Hazard Analysis/ Vulnerability Analysis/Risk Analysis
9. Fixed Facility with Hazardous Substances
10. Chemical Emergency Notification Report (Sample)
11. Warren County LEPC Training Schedule
Warren County EOP H - 30 JAN 2004
Appendix 1 to Annex H
HAZMAT RESPONSE ORGANIZATION CHART
The organization charts shown in the following, represent typical management structures using the National Incident Management System (NIMS). Basic structures are shown for a small-scale incident, which does not require activation of the Emergency Operating Center EOC and for a large-scale complex tactical situation.
The organization charts shown are not prescribed rigid chains of command. The size of the organizational structure activated will be determined by the dimensions of the particular incident. The responsibility to develop the appropriate structure rests with the Incident Commander or the on-scene qualified Ranking Officer.
Warren County EOP H - 31 JAN 2004
HAZARDOUS MATERIAL RESPONSE ORGANIZATION
LEVEL I & II INCIDENTS
Warren County Commissioners
Emergency Management Agency
Inciden t Commander
Fire Service Ambulance Law 911 Public Service Enforcement Communications Agencies
Warren County EOP H - 32 JAN 2004
Appendix 2 To ANNEX H
HAZARDOUS MATERIAL RESPONSE ORGANIZATIONAL CHART
LEVEL III INCIDENT
Warren County Commissioners
Federal/State Warren County
On-Scene Emergency Management Agency
Coordinator
Incident Commander
Law Fire EMS Hazardous Enforcement Departments Material Team
Warren County EOP H - 33 JAN 2004
Appendix 3 To Annex H
WARREN COUNTY LOCAL EMERGENCY PLANNING COMMITTEE (LEPC) COMMITTEE ROSTER
For Committee Roster see LEPC binder located in EMA office and EOC.
Warren County EOP H - 34 JAN 2004
Appendix 4 To Annex H
WARREN COUNTY EMERGENCY RESPONSE AGENCIES
Law Enforcement
AGENCY PHONE NUMBER
Warren County 911 Communication Center (636) 456-7088 209 Hwy U 1- (800) 237-9020 Warrenton, MO 63383
City of Foristell Police Department (636) 463-2132 10 Highway T Foristell, MO 63348
Warren County Sheriff’s Department (636) 456-4332 104 West Main Street Warrenton, MO 63383
City of Warrenton Police Department (636) 456-4394 109 South West Street Warrenton, MO 63383
Wright City Police Department (636) 745-3541 203 Veterans Memorial Parkway 1-(800) 237-9020 P.O. Box 436 Wright City, MO 63383
Missouri State Highway Patrol (314) 340-4000 Troop C Headquarters (314) 340-4033 Mason & Hwy 40 St. Louis, MO
Fire Districts
Big Springs Fire Protection District (573) 252-4417 758 S. Hwy 19 (573) 252-4343 Big Springs, MO 63363
Jonesburg/High Hill Fire Protection District (636) 488-3211 109 3rd. Street P.O. Box 240 Jonesburg, MO 63351
Warren County EOP H - 35 OCT 2005
Appendix 4 To Annex H
WARREN COUNTY EMERGENCY RESPONSE AGENCIES
Fire Districts
AGENCY PHONE NUMBER
Hawk Point Fire Protection District (636) 338-4855 P.O. Box 148 (636) 338-4863 Hawk Point, MO 63349
Hermann Fire Protection District (573) 486-2461 1634 Weeks Road P.O. Box 262 Hermann, MO 65041
Marthasville Fire Protection District (636) 433-2240 P.O. Box 101 Marthasville, MO 63357
New Florence Fire Protection District (636) 835-2773 201 E. Mortimer Street (573) 835-2345 P.O. Box 101 New Florence, MO 63363
New Melle Fire Protection District (636) 828-5528 P.O. Box 27 New Melle, MO 63365
Warrenton Fire Protection District (636) 456-8935 606 Fairgrounds Road Warrenton, MO 63383
Wright City Fire Protection District (636) 745-2262 396 North West 2nd. Street P.O. Box 522 Wright City, MO 63390
Warren County EOP H - 36 OCT 2005
Appendix 4 To Annex H
WARREN COUNTY EMERGENCY RESPONSE AGENCIES
County Public Health/Corner
AGENCY PHONE NUMBER
Warren County Public Health Department (636) 456-7474 104 West Main Street Suite H Warrenton, MO 63383
Warren County Environmental Services (636) 456-7169 Court House Annex 105 South Market Street Warrenton, MO 63383
County Public Health/Corner
AGENCY PHONE NUMBER
Warren County Coroner 1-(888) 206-4997 104 West Main Street Warrenton, MO 63383
Ambulance Districts
Hermann Ambulance District (573) 486-2461 510 West 16th. Street P.O. Box 262 Hermann, MO 65041
Marthasville Ambulance District (636) 433-5262 200 South 1st. Street P.O. Box 101 Marthasville, MO 63357
Warren County Ambulance District (636) 456-8413 604 Fairgrounds Road Warrenton, MO 63383
Warren County EOP H - 37 OCT 2005
Appendix 5 To Annex H
RESPONSE AGENCIES FOR HAZARDOUS INCIDENTS
STATE ASSISTANCE PHONE NUMBER
Governor’s Office (573) 751-3222
State Emergency Management Agency (SEMA) (573) 526-9100 (SEMA Pager Number 24 Hrs.) (573) 751-2748
Missouri Department of Natural Resources (DNR) (573) 634-2436
Missouri Emergency Response Commission (MERC) (800) 780-1014
Missouri Clean Water Commission (573) 751-1300
Missouri Department of Health (573) 751-6002 (800) 392-0272
Missouri Air Conservation Commission (573) 751-4817
Hazardous Waste Management Commission (573) 751-3176
Missouri National Guard (573) 751-9500
PRIVATE RESOURCE AGENCIES
CHEMTREC (Transportation Accidents) (800) 424-9300
National Response Center (Fixed Facilities) (800) 424-8802
CHLOREP (Accidents involving Chlorine Gas) (800) 424-9300
Norfolk & Southern Railroad Police (800) 453-2530
Association of American Railroads (202) 639-2222 (Bureau of Explosives, 24 Hrs.)
Warren County EOP H - 38 OCT 2005
Appendix 5 To Annex H
RESPONSE AGENCIES FOR HAZARDOUS INCIDENTS
FEDERAL ASSISTANCE AGENCIES PHONE NUMBER
Federal Emergency Management Agency (FEMA) (202) 646-2400
Explosive Ordinance Disposal (EOD) Team U.S. Army (573) 569-2818 (Bomb Disposal, Fort Lenard Wood)
Nuclear Regulatory Commission (NRC) (301) 816-5100
U.S. Department of Energy (DOE) (202) 586-8100
Radiological Assistance Team (202) 586-8100
Agency for Toxic Substances and Disease Registry (404) 452-4100 (24 Hr. Number)
Alcohol, Tobacco and Firearms (ATF) (816) 426-7188 (800) 283-4867
Federal Bureau of Investigation (FBI) (314) 231-4324 Fax (314) 589-2636
Warren County EOP H - 39 OCT 2005
Appendix 6 To Annex H
WARREN COUNTY HIGHWAY TRANSPORTATION ROUTES
Warren County EOP H - 40 JAN 2004
Appendix 7 To Annex H
PIPELINE LOCATIONS IN WARREN COUNTY
SEE PIPELINE EMERGENCY RESPONSE MANUAL
LOCATED IN THE
EMERGENCY MANAGEMENT AGENCY OFFICE 104 WEST MAIN STREET WARRENTON, MO 63383
(636) 456-3786
Warren County EOP H - 41 JAN 2004
Appendix 8 To Annex H
HAZARDS ANALYSIS/VULNERABILITY ANALYSIS/RISK ANALYSIS
1. HAZARDS IDENTIFICATION:
CHEMICAL: CHLORINE
a. LOCATION (H-36) ID No. Quantity (lbs)
109 3500 110 300 111 300 112 300
b. CREDIBLE WORST CASE ASSUMPTION:
Total contents of active process supply tanks (not tanks in storage!) are released in 2 minutes. For the larger plant, two interconnected cylinders supplying chlorine on a common manifold; for the smaller plants, one cylinder.
Facility Total Release (lbs)
109 300 110 150 111 150 112 150
c. PROPERTIES:
Poisonous; may be fatal if inhaled. Respiratory condition aggravated by exposure. Contact may cause burns to skin and eyes. Corrosive. Effects may be delayed.
2. VULNERABILITY ANALYSIS
a. VULNERABLE ZONE: Based on level of concern = 10% of IDLH = (7.3 mg/cu.meter) and release occurring outside.
Facility Radius Vulnerable Zone (mi.)
109 0.5 110 0.5 111 0.5 112 0.5
Warren County EOP H - 42 JAN 2004
b. POPULATION WITHIN VULNERABLE ZONE:
Facilities 109 -112 The vulnerable zones predicted for the four facilities will spread over sparsely populated areas in the county.
3. RISK ANALYSIS - All Facilities
a. LIKELIHOOD OF HAZARD OCCURRENCE
Medium. Manual switching of process cylinder poses a potential risk for a release.
b. CONSEQUENCES IF PEOPLE ARE EXPOSED
Low. Although chlorine gas may be fatal if inhaled, the relatively small amounts of chlorine released in a closed building poses a low risk outside of the facilities. The release will dissipate within 40 to 45 minutes.
In-place sheltering is recommended for the nursing home and school. Speed in notifying endangered population is essential.
c. CONSEQUENCES FOR PROPERTY
Superficial damage to facility equipment.
d. CONSEQUENCES OF ENVIRONMENTAL EXPOSURE
Some damage to surrounding vegetation.
e. LIKELIHOOD/SEVERITY OF CONSEQUENCES
Medium likelihood. Low severity of consequences outside of facilities.
Warren County EOP H - 43 JAN 2004
2. HAZARDS IDENTIFICATION
CHEMICAL: AMMONIA
a. LOCATION (H-36) ID No. Quantity (lbs)
105 Pipeline 107 10,000 108 156,000 113 10,000
b. CREDIBLE WORST CASE ASSUMPTION
Quantity released from active supply tanks over a period of 10 minutes. For the Fertilizer plant (108) liquid Ammonia is dispensed through tank bottom discharge. A rupture in the discharge manifold will cause a continuous two-phase flow (mostly liquid Ammonia at the source) at the release rate shown.
The refrigeration systems in plant 113 is charged with gaseous Ammonia withdrawn through a discharge manifold on top of the supply tanks. A rupture in the discharge manifolds releases gaseous Ammonia initially at a high rate until internal tank pressures are reduced to atmospheric pressure.
No worst case analysis was made for a pipeline incident.
Facility Total Release (lbs/10 min)
105 Pipeline 107 10,000 108 10,000 113 400
c. PROPERTIES
Poisonous; may be fatal if inhaled. Vapors cause irritation of eyes and respiratory tract. Liquid will burn skin and eyes. Contact with liquid may cause frostbite. Effects may be delayed. Although not flammable, will burn within certain vapor limits and increase fire hazard in the presence of oil and other combustible materials.
Warren County EOP H - 44 JAN 2004
2. VULNERABILITY ANALYSIS
a. VULNERABLE ZONE Based on level of concern = 10% of IDLH = (35 mg/cu.meter) and release occurring outside.
Facility Radius Vulnerable Zone (mi.)
105 Pipeline 107 0.9 108 0.9 113 0.2
b. POPULATION WITHIN VULNERABLE ZONE
Facility 105 This pipeline is buried underground and crosses the county in a west to east direction. Depending on where the rupture/leak occurs will determine the population impact.
Facilities 107-108 The vulnerable zones predicted for the two facilities will spread over sparsely populated areas with some light industry.
Facility 113 Total population within vulnerable zone is approximately 300. The Intersection of I-70 and Hwy A-B with adjacent large truck plaza and automobile dealership is at the fringe of the perimeter. There are approximately 10 single story retail businesses, two small manufacturing plants and an agricultural elevator-warehouse within the zone.
3. RISK ANALYSIS - All Facilities
a. LIKELIHOOD OF HAZARD OCCURRENCE
Facility 105 Low
Facilities 107-108 Low
Facility 113 Medium. Potential risk of a release is present during recharging of supply tanks.
b. CONSEQUENCES IF PEOPLE ARE EXPOSED
Facility 105 High. Release is in the open. Exposure to ammonia vapors can cause irritation to the eyes, skin and respiratory tract. Exposure to high concentrations can cause difficulty in breathing and in extreme cases death.
Warren County EOP H - 45 JAN 2004
Facility 107-108 High. Release is in the open. Workers in the area will be exposed to concentrations above the IDLH. Dissipation of the tanks contents may take several hours.
Facilities 113 Low. Although Ammonia gas may be fatal if inhaled, the relatively small amounts of Ammonia released in a closed building poses a low risk outside of the facilities. The initial release will be fueled by continuing boiling of Ammonia (at a lower rate) in the supply tank until the contents are exhausted or repairs are made.
c. CONSEQUENCES FOR PROPERTY
Facility 105 No damage to other surrounding property other than repairable damage to the pipeline.
Facility 107-108 Repairable damage to facility equipment.
Facility 113 Repairable damage to facility equipment.
d. CONSEQUENCES OF ENVIRONMENTAL EXPOSURE
Facility 105 Severe damage to vegetation in the immediate vicinity of the ruputure/leak.
Facility 107-108 Severe damage to vegetation in the immediate vicinity of the facility.
Facility 113 Low
e. LIKELIHOOD/SEVERITY OF CONSEQUENCES
Facility 105 Low likelihood High severity of consequence near the ruputure/leak.
Facility 107-108 Medium likelihood. High severity of consequences near the facility.
Facilities 113 Low likelihood Low severity of consequences.
Warren County EOP H - 46 JAN 2004
3. HAZARDS IDENTIFICATION
CHEMICAL: SULFURIC ACID
a. LOCATION ID No. Quantity (lbs)
102 571 103 800 104 800 106 800 114 1080
b. CREDIBLE WORST CASE ASSUMPTION (all facilities)
Sulfuric Acid is stored in telecommunication repeater stations for use in backup batteries. The reported quantities are either at or below the Threshold Planning Quantity. (1000 lbs) The Worst Case Assumption is that 1000 lbs (67 Gal) Sulfuric Acid was spilled
Facility Total Release (lbs/10 min) 114 1000
c. PROPERTIES
Corrosive to all body tissues. Inhalation of vapor may cause serious lung damage. Contact with eyes may result in total loss of vision. Skin contact may produce severe necrosis. Fatal amount for adult: between 1 and 3 teaspoons of the concentrated acid. Circulatory shock is often the immediate cause of death.
d. VULNERABILITY ANALYSIS
VULNERABLE ZONE Based on level of concern = 10% of IDLH = (8 mg/cu.meter) and release occurring outside.
Facility Radius Vulnerable Zone (FT)
All less than 50
POPULATION WITHIN VULNERABLE ZONE None
Warren County EOP H - 47 JAN 2004
RISK ANALYSIS - All Facilities
a. LIKELIHOOD OF HAZARD OCCURRENCE
Low
b. CONSEQUENCES IF PEOPLE ARE EXPOSED (outside of facility)
Low. Vulnerable Zone is lower than estimated since actual release would occur inside the building
c. CONSEQUENCES FOR PROPERTY
Severe damage to facility equipment.
d. CONSEQUENCES OF ENVIRONMENTAL EXPOSURE
Low
e. LIKELIHOOD/SEVERITY OF CONSEQUENCES
Low likelihood.
Low .
Warren County EOP H - 48 JAN 2004
Appendix 9 To Annex H
FIXED FACILITIES WITH GENERAL HAZARDOUS SUBSTANCES
Facility Name Address Chemical CAS Max. Daily Load Phone Number Name # 1084 MFA Oil Company 950 South Service Road Fuel Oil # 1 6847634 05 Code 636-754-3906 Wright City, MO 63390 Gasoline 8006619 05 Code Propane 74986 05 Code Abel’s Quik Shop # 19 645 West North Service Diesel Fuel 68334-30-5 05 Code 636-745-9660 Road Gasoline 8006619 05 Code Wright City, MO 63390 AmeriGas AmeriGas Propane 74986 04 Code 636-327-7300 1010 South Outer Road Wright City, MO AmeriGas AmeriGas Propane 74986 04 Code 636-327-7300 200 South Outer Road Wright City, MO Ameriwood Industries
Blue Flame Gas 15956 State Hwy 47 Propane 74986 150,000 gallons Company Marthasville, MO 63357 636-433-2248 Casey’s General Store 601 South Hwy. 47 Ethyl 000064-1 04 Code #2331 Warrenton, MO Alcohol 086290-81- 636-456-9008 Gasoline 5 Fast Lane Central 710 North Hwy 47 Diesel Fuel 68476346 04 Code 636-456-1305 Warrenton, MO Gasoline 8006619 05 Code Kerosene 888206 03 Code
Fast Lane East 917 North Outer Service Diesel Fuel 68476346 04 Code 636-456-2010 Road Gasoline 8006619 05 Code Warrenton, MO
Warren County EOP H - 49 JAN 2004
FIXED FACILITIES WITH GENERAL HAZARDOUS SUBSTANCES (CON’T)
Facility Name Address Chemical Name CAS # Max. Daily Phone Number Load Fast Lane South 519 East Main Street Diesel Fuel 68476346 03 Code 636-456-3202 Warrenton, MO 63383 Gasoline 8006619 05 Code Kerosene 8008206 03 Code Fast Lane North 1010 North Hwy. 47 Diesel Fuel 68476346 03 Code 636-456-3722 Warrenton, MO 63383 Gasoline 8006619 05 Code Kerosene 8008206 03 Code Flying J Travel Plaza # 1 Camp Branch Road Diesel Fuel 68476-34-6 05 Code 636-456-2001 Warrenton, MO 63383 Gasoline 8006619 05 Code Propane 74986 03 Code Grief 13400 Veterans Liquid Sodium 7732185 04 Code 636-745-9126 Memorial Parkway Silicate Wright City, MO 63390 Holland Binkley 101 South Elm Argon/Oxygen UN1951 104670 Lbs Company Warrenton, MO 63383 Propane 74986 1250 Lbs 636-456-3455 Innsbrook Estates # 1 Innsbrook Estates Diesel Fuel 68476-34-6 04 Code 636-745-3000 Drive Gasoline 8006619 04 Code Wright City, MO Propane 74986 04 Code 63390 Laclede Gas Company 1117 Highway T Tert-butyl mercaptan 75661 03 Code 636-658-5480 Foristell, MO 63348 Missouri Department Route MM Asphalt 008052424 04 Code of Transportation Warrenton, MO 63383 Diesel Fuel 068476346 04 Code 636-456-3436 Midwest Petroleum # 7 NE Outer Road Diesel Fuel 068476-34-6 04 Code Company # 8 Wright City, MO Gasoline 8006619 05 Code 314-647-5550 63390 Kerosene 8008206 04 Code Pace Construction South Hwy. 47 @ Asphalt 008052424 04 Code Company Quarry Road Asphalt Emulsion N/A 04 Code 636-456-4959 Warrenton, MO 63383 Diesel Fuel 006879346 04 Code Fuel # 4 N/A 04 Code Safety-Solvent # 105 64742-47-8 01 Code
Warren County EOP H - 50 JAN 2004
FIXED FACILITIES WITH GENERAL HAZARDOUS SUBSTANCES (CON’T)
Facility Name Address Chemical Name CAS# Max. Daily Load Phone Number Schreiter Concrete 922 Veterans Propane 74986 10,000 Lbs Company Memorial Parkway Diesel Fuel 68476346 43,980 Lbs 636-745-3401 Wright City, MO 63390 Southern Star Warren County Natural Gas Methane 74828 01 Code Central Pipeline Company 270-852-5000 Thoele Oil (Citgo) 714 North Hwy. 47 Gasoline 8006619 05 Code 636-456-4182 Warrenton, MO Gasoline Premium 8006619 04 Code 53383 Kerosene 80008206 03 Code Warco 1401 Hwy. D East Diesel Fuel 68476346 28, 400 Lbs 636-433-2212 Marthasville, MO Copper 7440508 11,000 Lbs 63357 Propane 74986 105,000 Lbs Kaolin 1332587 52,000 Lbs Silicon Dioxide 14808607 55,000 Lbs Warrenton Copper 1710 Daniel Boone Liquid Oxygen 00778244 04 Code LLC Ind. Park 7 636-456-3488 Warrenton, MO 63383 Warrenton Oil Bulk 937 East Booneslick Diesel Fuel 68476346 05 Code Plant Truesdale, MO 63383 Gasoline 8006619 05 Code 636-456-3346 Kerosene 8008206 04 Code
Warrenton Oil 2299 South Spoede Motor Oil 68649423 04 Code Company Truesdale, MO 63383 Antifreeze 107211 04 Code Warehouse Diesel Fuel 68476346 04 Code 636-456-3346 Lafarge N.A. , Inc 613 Quarry Road Diesel Fuel 68476346 05 Code (Warrenton Plant) Warrenton, MO 636-456-3351 63383 Warrenton Texaco 715 North Hwy 47 Diesel Fuel 68476346 05 Code 636-327-6242 Warrenton, MO Gasoline 8006619 05 Code 63383 Propane 74986 05 Code
Warren County EOP H - 51 JAN 2004
APPENDIX 10 To Annex H
CHEMICAL EMERGENCY NOTIFICATION REPORT
1. Date Time Rec’d by
2. Call-Back No.’s Emergency Contact (Name)
3. Material(s) Released (Spell) E.H.S. yes / No
4. Amount Released lbs/gals Potential release
5. Date of Release Time Duration hr. min.
6. Release medium: Air Water Soil Sewer Drains
7. Location: City or County Facility: (name) (address)
8. Health Risks
9. Precautions (Public Safety Concerns)
10. Incident Description: Fire Gas Vapor Spill Explosion Other
11. Type of Container: Truck R.R. Car Drum Storage Tank above ground below ground
12. 4 Digit I.D. No. Placard/Label info.
13. Weather Conditions Wind Direction Temp______
14. Agencies notified: Local Fire ____yes ____no ______time Local Emergency Director. ____yes ____no ______time Mo. Dept. of Natural Resources (314)-634-2436 ____yes ____no ______time National Response Center (1-800-424-8802) ____yes ____no ______time CHEMTREC (1-800-424-9300) ____yes ____no ______time Other ____yes ____no ______time
15. Remarks etc.
Warren County EOP H - 52 JAN 2004
Appendix 11 To Annex H
WARREN COUNTY LEPC TRAINING SCHEDULE
COURSE AGENCIES TRAINING
First Responder Awareness Level Fire/EMS/Law Enforcement/ Continuous EMA/Public Sector
First Responder Operations Level Fire Department/ Continuous EMA (Optional)
Incident Management System Fire Department Officers Continuous Law Enforcement Emergency Medical Services
Warren County EOP H - 53 JAN 2004
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Warren County EOP H - 54 JAN 2004
ANNEX I
PUBLIC WORKS
I. PURPOSE
The ability of local government to protect life and property in Warren County following or during a disaster could well depend on how fast all utilities are restored or how soon debris can be removed from the roads. This Annex will organize local public works resources in such a manner that they will be able to perform the many tasks that are essential to an effective emergency (disaster) response.
II. SITUATION AND ASSUMPTIONS
A. Situation:
1. Warren County is subject to many types of hazards (See Basic Plan, Situation and Assumptions). In this Annex, public works refers to the duties and responsibilities assigned to Warren County Roads Department. The Warren County Roads Department could become involved in any of these and could be asked to perform any of a large number of assignments.
2. The Warren County Roads and Bridge Department is responsible for the construction and maintenance of all county-owned roads and bridges in its road system. Municipalities in the county are responsible for the construction and maintenance of all roads, streets and bridges in their jurisdiction. Missouri Department of Transportation is responsible for the construction and maintenance of the interstate road system, all state highways/roads, bridges and overpasses in their road system.
3. The residents of Warren County and its municipalities are served by several different public utility departments, utility districts and private utility companies. See Appendix 3 to this Annex for a list of these departments, districts and companies.
4. Private resources are available in the county to assist in Public Works activities.
5. Outside resources are available to assist, should all local resources become committed.
6. Public Works”, for the purpose of this Plan, refers to electric, natural gas, water, streets/roads, bridges, sewer, sanitation, and telephone service.
Warren County EOP I - 1 JAN 2004
B. Assumptions
1. Should a major disaster occur within Warren County, the County Roads Department will not have adequate resources to deal with all potential problems immediately, and will have to assign tasks on a priority basis.
2. Local private resources should be adequate to supplement the public resources.
3. Outside assistance (State and Federal) will respond when called upon, but their ability to react may be limited.
4. When a disaster occurs, all public works equipment and personnel will be available for response.
5. State and Federal assistance will respond when called upon, but their ability to respond may be delayed or limited.
III. CONCEPT OF OPERATIONS
A. General:
1. The ultimate responsibility for providing public works services rests with local government, but utility companies play a major role.
2. During an emergency, (See Appendix 3 to the Basic Plan, Emergency Control Procedures) the Public Works Coordinator will coordinate activities with the EOC or the On-Scene Site Incident Commander or ranking officer.
3. Following any disaster occurrence, the public works section will be a major participant in the damage assessment activities as described in Annex D.
B. Actions to be taken by Operational Time Frame
1. Mitigation
a. Participate in hazard identification process and identify:
1) Special procedures that need to be developed 2) Vulnerabilities in the public works system
b. Train public works personnel and volunteer augmenters in emergency procedures (radiological and hazardous materials incidents, etc).
Warren County EOP I - 2 JAN 2004
c. Review all other Annexes of this Plan to insure proper coordination of public works activities.
d. Develop emergency procedures to include, but not be limited to, the coordination of the following:
1) Debris removal (only from public right-of-ways) 2) Call-up lists and procedures 3) Road and bridge repairs 4) Emergency utility service to critical facilities 5) Restoration of normal utilities 6) Damage assessment 7) Flood control and snow removal 8) Garbage disposal 9) Evacuation 10) Sheltering of personnel and equipment 11) Support to other agencies
e. Develop and maintain mutual aid agreements with private resources that could provide support for public works activities during an emergency.
f. Provide emergency backup electrical power to the EOC (or the alternate EOC), if necessary.
g. Establish a potable water supply for use in an emergency.
h. Participate in drills, tests, and exercises to include critiques and follow-up actions.
2. Preparedness
a. When advised of potential hazards, check status of personnel, equipment, supplies, and facilities, especially those required to deal with the approaching hazard.
b. Activate call-up plans.
c. Check status of communications system.
d. Establish contact with the EOC or the person in charge at the scene.
e. Ensure protection of all Public Works personnel and equipment.
f. Maintain increased readiness status until the situation escalates or the order to discontinue operations is given.
Warren County EOP I - 3 JAN 2004
3. Response
a. Provide support on a priority basis as determined by the EOC or the site commander.
b. Restore utility service (water, sewer, etc) to critical and essential facilities as required (i.e., hospitals, nursing homes, etc).
c. Clear roads and assist in restoring utilities to facilitate emergency operations.
d. Survey public works damage and report to the EOC.
e. Close roads and construct barricades as directed.
f. Make recommendations to the EOC on:
1) Priority of repairs 2) Outside assistance required
g. Assist in search and rescue operations as required under direction of the Fire and Rescue service.
h. Provide sanitation services during an emergency.
i. Take steps to protect the water supply and sewage system if threatened by the effects of a hazardous materials incident.
4. Recovery:
a. Repair public works and buildings on a priority basis.
b. Participate in cleanup and recovery operations.
c. Inspect, designate, coordinate the demolition of hazardous structures.
d. Coordinate utility repairs by outside agencies.
e. Coordinate the draining of flooded areas where necessary.
f. Following an earthquake, determine the safety of emergency operations facilities, public shelters, reception and care centers, and evacuation routes.
g. Support decontamination if necessary.
h. Participate in after-action reports and critiques.
Warren County EOP I - 4 JAN 2004
i. Make necessary changes in plans and procedures.
j. Recommend changes in planning, zoning and flood plain orders to mitigate future disasters.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. Organization:
The organizational chart for the Public Works function is shown in Appendix 1 to this Annex.
B. Assignment of Responsibilities:
1. Public Works activities in Warren County will be under the direction and control of the County Commissioners.
2. Each municipal public works department will be responsible for such operations in their respective jurisdictions.
3. The private utility companies are responsible for the direction and control of the services they provide to their customers. These companies are not under the day-to-day control of the county and city governments.
V. DIRECTION AND CONTROL
A. All Public Works personnel will be coordinated from the EOC.
B. Each Public Works Coordinator should locate to the EOC and operate from there. The other public works division heads will operate from their normal day-to-day offices, but will be prepared to send a representative to the EOC if needed. Public works personnel in the field will keep the EOC informed of their activities.
C. Outside resources will be under the direct control of their own supervisors, but will be deployed by the EOC and assigned tasks (missions/duties) by the site ranking officers.
Warren County EOP I - 5 JAN 2004
VI. CONTINUITY OF GOVERNMENT
A. Line of Succession:
1. County Commission
2. County Surveyor
3. Supervisor County Road Department
B. Emergency operations will be conducted from the Warren County Joint E-911 Communications Center. If the designated EOC becomes inoperable or unusable, an alternate EOC would be utilized.
VII. ADMINISTRATION AND LOGISTICS
A. Administration:
1. Overall administration of the Public Works service for Warren County will be the responsibility of the County Commission.
2. Additional resources for this function will be requested through Direction and Control (Resources and Supply, Annex G).
B. Logistics:
1. Normal hiring procedures for hiring outside contractors can be circumvented, but only when authorized in writing by the chief elected official present.
2. Public works services must provide necessary logistical support for food, emergency power, fuel, etc., for response personnel during emergency operations. In most situations, however, the Resources and Supply Section (See Annex G) will be available to assist with supply matters.
VIII. ANNEX DEVELOPMENT AND MAINTENANCE
A. It is the responsibility of the Warren County Commission and the County Emergency Management Director to maintain this functional Annex.
B. They will participate in regularly conducted drills and exercises and incorporate the results into the annex.
1. Recommended changes to this annex will be made by the Warren County EMD and submitted to the County Commissioners for approval.
Warren County EOP I - 6 JAN 2004
2. All revisions will be dated and recorded and provided to all holders on record. Revised pages will show date of change.
C. The SOGs will be maintained by department heads as required.
APPENDICES
1. Public Works Organizational Chart
2. Warren County Road Department Resource List, Municipal Resource List and Private Resource List (See Resource Book)
3. Utility Departments/Districts/Companies Serving Warren County
Warren County EOP I - 7 JAN 2004
Appendix 1 to Annex I
PUBLIC WORKS ORGANIZATIONAL CHART
Direction And Control Public Works Coordinator County Commissioners
Warren County Mutual Aid Private Resources Roads and Bridge Surrounding Counties Utilities Departments/ County & Municipal Public Works Electric/Gas Public Utilities Departments Telephone/Cable Missouri Department of Transportation Water/Sewer Private Contractors
Warren County EOP I - 8 JAN 2004
Appendix 2 To Annex I
WARREN COUNTY ROAD DEPARTMENT RESOURCE LIST
SEE RESOURCE BOOK
LOCATED IN
DIRECTOR’S OFFICE WARREN COUNTY EMERGENCY MANAGEMENT AGENCY 104 WEST MAIN STREET WARRENTON, MO 63383
AND
WARREN COUNTY EMERGENCY OPERATION CENTER 209 HWY. U WARRENTON , MO 63383
Warren County EOP I - 9 JAN 2004
Appendix 3 To Annex I
UTILITY DEPARTMENTS/DISTRICTS/ COMPANIES
SERVING WARREN COUNTY
ELECTRIC COMPANIES PHONE NUMBER
Ameren UE 1-(800) 552-7583 2100 Bluestone Wentzville, MO 63385
Cuivre River Electric Cooperative (636) 528-8261 1112 East Cherry Street P.O. Box 160 Troy, MO 63379
NATURAL GAS COMPANIES
Ameren UE 1-(800) 552-7583 2100 Bluestone Wentzville, MO 63385
TELEPHONE
Century-Tel 1-(800) 824-2877 P.O. Box 6000 Marion, IA 71260-6000
TELEVISION (CABLE)
Charter Communication Company 1-(800) 392-0564 219 Church Street Bowling Green, MO 63334
WATER DEPARTMENTS/DISTRICTS/COMPANIES
City of Warrenton (636) 456-4113 Water Department 107 S. West Street Warrenton, MO 63383
Montgomery County Water Supply District (636) 456-8227 701 E. Old Highway 40 Warrenton, MO 63383
Warren County EOP I - 10 OCT 2005
Appendix 3 To Annex I
UTILITY DEPARTMENTS/DISTRICTS/ COMPANIES
SERVING WARREN COUNTY
WATER DEPARTMENTS/DISTRICTS/COMPANIES PHONE NUMBER
Public Water & Sewer District # 2 (636) 561-3737 100 Water Drive P.O. Box 967 O’Fallon, MO 63366
City of Truesdale (636) 456-3166 Water Department 109 Pickney Street Truesdale, MO 63383
City of Marthasville Water & Sewer (636) 433-5554 P.O. Box 21 Marthasville, MO 63357
Warren County Water & Sewer (636) 463-1000 1248 Mimosa Court Foristell, MO 63348
City of Wright City Water & Sewer (636) 745-3101 P.O. Box 436 Wright City, MO 63390
Innsbrook Corporation Water Supply (636) 745-3000 # 1 Aspen Circle Village of Innsbrook, MO 63390
Warren County EOP I - 11 OCT 2005
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Warren County EOP I - 12 JAN 2004
ANNEX J
EVACUATION
I. PURPOSE
The movement of people and property from the areas "at risk" to a safer place is a concept as old as mankind. This Annex will give Warren County the guidelines under which they can accomplish such an evacuation. This function must be applicable to small localized situations as well as for a whole-scale countywide movement should the need arise.
II. SITUATION AND ASSUMPTIONS
A. Situation:
1. Warren County is subject to several hazards (See Basic Plan, Situation and Assumptions) that could threaten the lives and property of its citizens and require evacuation operations. Such hazards would be flooding, dam failure, and hazardous materials incidents, pipeline rupture.
2. Warren County has a very good transportation network that will facilitate any evacuation of the general population (See Appendix 8 to this Annex).
3. There are several special facilities, such as nursing homes, that will require special consideration in this Annex.
4. In the event of a serious hazardous materials incident in Warren County, most likely it will be a transportation-related accident. A hazardous material incident would mostly likely occur on Interstate 70 or along the Norfolk Southern Railroad. Highway 47 and 94 could also be the site of a potential hazardous material incident, but to a lesser extent due to a lighter volume of truck traffic.
B. Assumptions:
1. In almost every emergency situation requiring evacuation, a number of people will evacuate on their own volition.
2. It can be anticipated that the majority of persons will receive and follow the evacuation instructions. However, a certain portion of the population (l) will not get the information, (2) will not understand it or (3) purposely not follow directions.
3. In all cases, an adequate number of county and/or city emergency personnel will be available to accomplish the tasks necessary to complete the evacuation.
Warren County EOP J - 1 JAN 2004
4. Panic by evacuees should not be a problem as long as the Public Information Officer (PIO) furnishes adequate information.
5. Evacuation will be primarily by family groups using privately-owned vehicles with transportation being provided for those persons without automobiles.
6. Looting of evacuated areas is possible, but it should be contained by the Sheriff Department.
7. Assistance, in planning for, and in conducting actual evacuations, will be provided by higher levels of government.
8. Evacuations within the municipalities will be the responsibility of the affected municipality. Warren County will provide assistance upon request.
III. CONCEPT OF OPERATIONS
A. General
1. The ultimate responsibility for ordering an evacuation rests with local government; hence, it should only be implemented by the County Commission or a designated successor.
2. During any evacuation, close coordination will be required with the following functions:
a. Reception & Care -- The evacuees must have some place to go even if it is in another county; whether it is a full-fledged evacuation or a limited evacuation in scope.
b. Law Enforcement -- Traffic control along movement routes and security for evacuated areas are an absolute necessity.
c. Resource & Supply -- Transportation for persons without automobiles, food, clothing, and fuel will be required.
d. Other support agencies -- Constant interface will be required with the State and Federal government and private agencies such as the American Red Cross.
3. The duration of the evacuation will be determined by the County Commission based on technical information furnished by Federal, State and local agencies.
4. Certain day-to-day governmental activities will be curtailed during evacuations. The degree to which this is necessary will, of course, depend upon the amount of local resources that are committed.
Warren County EOP J - 2 JAN 2004
5. Transportation will be provided for patients/residents of various institutions requiring special care or attention (i.e., nursing homes, schools, etc.). Appendix 2 to this Annex lists these facilities.
6. During the evacuation, staging areas and pickup points will be identified to provide transportation for those people without private automobiles or other means (See Appendix 3 to this Annex.)
7. Assistance in planning for and in conducting actual evacuations will be provided by higher levels of government.
8. Evacuations within the municipalities will be the responsibility of the affected municipality. Warren County will provide assistance upon request.
B. Tasks to be accomplished by Operating Time Frame
1. Mitigation
a. Identify the known risk areas to be evacuated and the rationale for their evacuation (See Appendices to this Annex).
b. Identify population groups or facilities requiring special assistance in an evacuation and the methods to evacuate them (such as nursing homes, childcare centers, eldercare centers, senior citizens and persons who are visually, mobility impaired, and medically dependent,).
c. Identify and make agreements with private organizations that can facilitate evacuations (i.e., service stations, garages, fuel distributors, bus companies, etc.). This should be done in conjunction with the head of the Resource and Supply section (See Annex G).
d. Coordinate with the Public Information Officer (PIO) to develop public information packets to detail evacuation routes, what evacuees should take with them, where they should go, etc. (See Annex C).
e. Develop contingency plans that provide for potential impediments to evacuation (physical barrier, time, lack of transportation resources, etc.).
f. Develop plans to deal with vehicles with mechanical problems.
g. Coordinate all evacuation plans with the State Emergency Management Agency.
Warren County EOP J - 3 JAN 2004
2. Preparedness
a. Analyze all developing emergencies for potential evacuation situations to include number of evacuees.
b. Alert reception and care of possible evacuation and obtain location of available reception centers.
c. Identify necessary evacuation routes and check the status and condition of each one (coordinate with Law Enforcement).
d. If appropriate, contact road service groups (wreckers, service stations, etc.).
e. Locate transportation for all persons in threatened area.
f. Through the Direction and Control section, alert all other emergency sections that an evacuation may be required.
g. Check with law enforcement to provide for security and parking in the reception area.
h. Inform the public of the potential evacuation to include the nature of the problem, the movement route to use, and the reception area to go to.
i. If necessary, make plans to evacuate government and critical workers.
3. Response
a. Order evacuation, when necessary.
b. Notify all appropriate agencies to include State and Federal.
c. Monitor the following actions to insure the evacuation functions smoothly:
1) Traffic flow 2) Reception areas 3) Security for evacuated area
d. Broadcast public information continuously during the evacuation to minimize confusion.
e. Coordinate with and furnish information on the situation to the other emergency services.
f. Assist in the transfer of necessary supplies and personnel to reception areas, especially if these areas are outside the affected jurisdiction.
Warren County EOP J - 4 JAN 2004
g. As the evacuation winds down, begin planning for the return.
h. Designate rest areas along movement routes where evacuees can obtain fuel, water, medical aid, vehicle maintenance, information, and comfort facilities. (This would apply to evacuations that require a long distance of travel away from the affected area.)
i. Provide for transportation for essential workers who might have to work in or near the hazardous areas.
j. Make provisions for the evacuation of handicapped, elderly, and institutionalized persons.
4. Recovery:
a. Initiate return when conditions will allow this to be done safely. This will include advising evacuees on what to do to reenter the evacuated area (i.e., what return routes to use, instructing public to boil water, procedures for turning on gas, etc.).
b. Monitor all return activities until the return is completed.
c. Prepare and present after action reports to governing authorities.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. Organization:
The organizational chart for the evacuation function is shown in Appendix 1 to this Annex.
B. Assignment of Responsibilities:
1. In most cases, the direction and control section will make all major decisions pertaining to evacuation. The County Commissioners will normally issue the order for evacuation. In the event of a fast developing, life-threatening situation, fire officials and law enforcement officials can order an evacuation.
2. In Warren County the responding fire protection district will be the first responders, thus in charge initially (See Appendix 4 to Basic Plan).
3. Traffic control and site security will be the responsibility of the Law Enforcement section (See Annex E). The Sheriff’s Department will control these activities in the County while the Police Departments will do the same in the municipalities. The Sheriff’s Department will also be responsible for the relocation of prisoners from the County Jail to adjacent county jail facilities, if necessary.
Warren County EOP J - 5 JAN 2004
4. In some instances, when time is of the utmost importance, the chief law enforcement or fire official at the scene can initiate an evacuation. (An example here is a hazardous materials incident.)
5. Public transportation resources will be the responsibility of the Resource and Supply Coordinator (See Annex G, Resource and Supply).
6. The dissemination of information and instructions to inform and motivate residents to comply with evacuation plans will be the responsibility of the Emergency Public Information section (See Annex C, Emergency Public Information).
7. Other sections will provide support as necessary to meet the needs of the emergency.
V. DIRECTION AND CONTROL
A. All evacuation operations will be coordinated through the EOC of the affected jurisdiction(s), which will serve as the source of all Direction and Control.
B. Should the order come to evacuate the entire county, operations will be controlled from a nearby safe location.
VI. CONTINUITY OF GOVERNMENT
A. The line of succession for Evacuation Section: (See Basic Plan)
1. Emergency Management Director
2. Deputy Emergency Management
3. County Commission
B. If citizens are evacuated to a neighboring jurisdiction, a local official from the evacuated area will be designated as liaison between the hazard area and reception area. The evacuees will be subject to the laws of the reception area for the duration of their stay.
C. Preservation of records will be a major priority during a major evacuation. Resources will be allocated to move vital government records as necessary.
VII. ADMINISTRATION AND LOGISTICS
A. Each jurisdiction is responsible for the procurement of its own essential supplies needed for evacuation operations, through normal procurement channels.
Warren County EOP J - 6 JAN 2004
B. Requisition of privately owned property will be in accordance with the provisions of Chapter 44, RSMo.
C. The county may elect to use county-owned vehicles to supplement the evacuation of citizens without transportation of their own. Formal arrangements for outside resources should be made. Transportation resources available for mass evacuation may include the following types of vehicles:
1. School buses
2. Church buses
3. Privately-owned buses or vans
4. County vehicles
VIII. ANNEX DEVELOPMENT & MAINTENANCE
It is the responsibility of the Warren County Emergency Management Director to maintain and update this Annex at least yearly.
1. Recommended changes to this annex will be made by the Warren County EMD and submitted to the County Commissioners for approval.
2. All revisions will be dated and recorded and provided to all holders on record. Revised pages will show date of change.
Warren County EOP J - 7 JAN 2004
APPENDICES
1. Evacuation Organizational Chart
2. Facilities Requiring Special Consideration (If Evacuated)
3. Staging Areas for Evacuation
Attachment A - Warren County School Locations (Map)
4. Hazardous Materials Evacuation
Attachment A – Emergency Procedures for Radiological Accidents and Incidents
5. Flood Evacuation
6. Dam Failure
Attachment A – Dam Failure Classifications
Attachment B – Warren County Dam Inventory
7. Evacuation Routes in Warren County (All Hazards)
8. Record of Evacuation (Form)
NOTE: A copy of Memorandum Of Understanding (MOU) concerning the use of school facilities is on file in the Warren County Resource Book.
Reference
Warren County Hazardous Materials Emergency Operations Plan (Annex H)
Warren County EOP J - 8 JAN 2004
Appendix 1 to Annex J
EVACUATION ORGANIZATIONAL CHART
Direction and Control Evacuation Coordinators County Commissioners Municipal Mayors/Councilmen Emergency Management Agency
Law Enforcement County Sheriff Municipal Police State Highw ay Patrol
Reception & Care Resource & Supply
Local & Metro Area Private Agencies Media Red Cross Emergency Broadcast Stations
Warren County
Ambulance Services
Warren County EOP J - 9 JAN 2004
Appendix 2 To Annex J
FACILITIES REQUIRING SPECIAL CONSIDERATION (If evacuated)
A. Nursing Homes/Residential Facilities Telephone Number Occupancy
1. Warrenton Manor (636) 456-8700 120 65 State Hwy AA Warrenton, MO 63383
1. Bristol Manor (636) 456-1437 12 815 Woolf Road Warrenton, MO 63383
3. Country Cove West (636) 456-2290 34 707 E. Booneslick Warrenton, MO 63383
4. Whispering Pines Retirement Center (636) 456-6464 52 700 Forest Avenue Warrenton, MO 63383
B. Child/Adult Daycare Facilities Telephone Number Occupancy
1. Good Shepard Lutheran Daycare (636) 745-8000 35 101 S. Elm Street Box 44 Wright City, MO 63390
2. Jolly Tots (636) 456-7421 16 1140 Columbus Circle Warrenton, MO 63383
3. Reach Out Adult Day Care (636) 456-6333 05 107 S. Hwy 47 Warrenton, MO 63383
4. Union Basic Child Care Center (636) 745-3271 55 70 Bell Road Wright City, MO 63383
5. Marvin Marks Youth In-Need Youth In-Need Child Care Center (636) 456-1761 105 1022 Steinhagen Warrenton, MO 63383
Warren County EOP J - 10 OCT 2005
Appendix 2 To Annex J
FACILITIES REQUIRING SPECIAL CONSIDERATION (If evacuated)
B. Child/Adult Daycare Facilities Telephone Number Occupancy
6. Whitegate Child Care Center (636) 433-2221 45 P.O. Box 28 Hwy 94 & TT Dutzow, MO 63342
7. Emmaus Homes, Inc. (636) 433-2207 225 2200 Highway D Marthasville, MO 63357
C. Pre-Schools Telephone Number Occupancy
1. Kiddie Kampus Preschool (636) 456-4004 38 College United Methodists Church 701 East Main Street Warrenton, MO 63383
2. Little Lambs Lutheran Preschool (636) 456-2888 22 950 S. Hwy 47 Warrenton, MO 63383
3. Sassafras & Scissors Preschool (636) 433-2890 20 203 East South Street Marthasville, MO 63357
4. Weslyan Kiddie Kollege (636) 456-4566 193 806 South Hwy. 47 Warrenton, MO 63383
D. Public Schools Telephone Number Occupancy
1. Warren County R-3 School District
a. Daniel Boone Elementary School (636) 456-6905 818 Grades Kindergarten, 1st, 2nd & 3rd 803 Pickney Warrenton, MO 63383
Warren County EOP J - 11 OCT 2005
Appendix 2 To Annex J
FACILITIES REQUIRING SPECIAL CONSIDERATION (If evacuated)
D. Public Schools Telephone Number Occupancy
b. Rebecca Boone Elementary School (636) 456-6904 452 Grades 4th & 5th Warrenton, MO 63383
c. BlackHawk Middle School (636) 456-6903 750 Grades 6th, 7th, 8th Warrenton, MO 63383
d. Warren County R-3 High School (636) 456-6902 950 Grades 9th, 10th, 11th & 12th Warrenton, MO 63383
2. Warren County R-2 School District Telephone Number Occupancy
a. Wright City Elementary School (636) 745-7400 635 Kindergarten - Wright City, MO 63390
b. Wright City Middle School (636) 745-7300 350 Grades Wright City, MO 63390
c. Wright City High School (636) 745-7500 450 Grades 9th, 10th, 11th, 12th Wright City, MO 63357
3. Washington Missouri School District Telephone Number Occupancy
a. Marthasville Elementary School (636) 433-2211 205 Kindergarten – 6th grade 800 East Main Street Marthasville, MO 63357
Warren County EOP J - 12 OCT 2005
Appendix 2 To Annex J
FACILITIES REQUIRING SPECIAL CONSIDERATION (If evacuated)
4. Parochial Telephone Number Occupancy
a. Holy Rosary School (636) 456-2882 186 Kindergarten -8th grade 716 E. Main Street Warrenton, MO 63383
b. St. Ignatious Loyala (636) 932-4444 59 Kindergarten – 8th grade 701 Mill Road Marthasville, MO 63357
c. St. Vincent School (636) 433-2466 131 Kindergarten – 8th grade Hwy 94 Dutzow, MO 63342
5. Private School Telephone Number Occupancy
a. Warrenton Christian School (636) 456-3358 156 Kindergarten – 12th Grade 806 S. Hwy 47 Warrenton, MO 63383
Warren County EOP J - 13 OCT 2005
Appendix 3 To Annex J
STAGING AREAS FOR EVACUATION
A. Staging areas are locations that may be used in the event an evacuation has been ordered which would require evacuees to relocate to a safe area, possibly outside their community. Those evacuees who do not have transportation would go to these staging areas where transportation will be provided to move them to a designated safe area.
B. In addition, staging areas can be used as pick-up and drop-off points for resources and supplies into the affected area.
C. The locations selected for staging areas are sites that are suitable for:
1. People who need transportation
2. Assembling equipment and supplies.
D. The following facilities represent centrally located, easily accessible, collection points for county and city residents. Which sites to be used would be determined by the situation and prior agreement between the school districts and local government.
1. Washington School District (Marthasville Elementary School), Marthasville, MO 63357
2. Warren County R-3 (High School), Warrenton, MO 63383
3. Warren County R-2 (High School), Wright City, MO 63390
Warren County EOP J - 14 JAN 2004
Attachment A To Appendix 3 To Annex A
WARREN COUNTY SCHOOL LOCATIONS MAP
On File In The EOC
Warren County EOP J - 15 JAN 2004
Appendix 4 To Annex J
HAZARDOUS MATERIALS EVACUATION
I. PURPOSE
Provide for the orderly and coordinated evacuation of those people in Warren County whose health and/or lives are endangered as a result of accidental exposure to hazardous materials (HAZMAT). Such exposure could result from either a mishap involving the transport of HAZMAT or the accidental release of such materials from a fixed facility or terrorism.
II. SITUATION AND ASSUMPTIONS
A. Situation:
Warren County is exposed daily to hazardous materials being transported across its highways, pipelines that transverse the county, and also from the storage of these materials in containment areas.
B. Assumptions:
1. In 1988, statewide hazardous materials incidents were reported in the following categories: Fixed facility/storage - 51%; railroad - 2%; pipeline - 2% and other making up the remaining 30%.
2. Hazardous materials incidents may occur without any other emergencies being involved, such as an accidental release resulting from the structural failure of a container or a leaking valve.
3. Such incidents could pose a significant threat to the health and safety of response personnel, as well as others in the immediate area.
4. The Local Emergency Planning Committee (LEPC) recognizes the responsibility regarding public health and safety, as well as the implementation and exercise of the Warren County Hazardous Materials Emergency Operations Plan.
III. EVACUATION RESPONSE PROCEDURE
A. If no evacuation is required:
1. Secure the area. Since law enforcement personnel are able to respond quickly, they should cordon off the affected area.
Warren County EOP J - 16 JAN 2004
2. Dispatch Hazardous Materials Team. Normally this would be part of the local fire department or a task force composed of members of several services within local government (e.g., members of the State's Radiological Response Team.
3. Alert other Departments/Agencies. Other local governmental units such as fire, water, sewer, and street departments should be informed of the situation. Also, notify Missouri's Department of Natural Resources (DNR), the State Emergency Management Agency as required, and CHEMTREC if necessary.
B. If evacuation is required and an order is made to evacuate:
1. Designate the area to be evacuated. This information should be as clear and concise as possible in order to aid those who are assisting in the evacuation, as well as for those being evacuated.
2. Establish perimeter security. The purpose is to limit, or prohibit, entry into the affected area.
3. Activate an emergency shelter plan, if necessary. Many evacuees will stay with friends or neighbors for short periods of time; if duration is longer, the affected community should be relocated and it would become necessary to prepare evacuation facilities/centers for long-term occupancy.
4. Notify affected persons. All persons within affected area must be contacted. This is best accomplished on a door-to-door basis, use of loudspeakers, or by government-manned telephones, depending upon the situation. Records should be kept of location of homes/buildings visited, times and dates, and results of attempted visits. (See Appendix 9 to this Annex.)
5. Return of affected persons. Once the area is declared safe, a public information program should so inform evacuees when to return, what to expect upon return (i.e., how to turn utilities back on, etc.), and how to request additional information. Also, local government should warn the citizens of other related hazards so as to alert them to changes in their environment.
Warren County EOP J - 17 JAN 2004
Attachment A To Appendix 4 To Annex J
EMERGENCY PROCEDURES FOR LOCAL AUTHORITIES
RADIOLOGICAL ACCIDENTS AND INCIDENTS
I. PURPOSE:
This Annex will serve as a guide and checklist for local authorities in handling a peacetime radiological emergency until qualified radiation safety specialists arrive at the accident scene.
II. EMERGENCY PROCEDURES
When an incident involving radioactive material occurs, the following emergency actions and precautions should be taken:
A. Take any steps necessary to protect human life. Emergency medical procedures should not be denied just because radioactive material may be involved. Safeguard property insofar as possible.
B. Call the State Emergency Management Agency at the following numbers:
1. Daytime: (573) 526-9100
2. Nighttime: (573) 751-2747 Pager Duty Officer
C. Be prepared to give as much of the following information as possible.
1. Name, location and phone number of person making report.
2. Name of possessor of radioactive material in question, (e.g., licensee, consignee, consignor, carrier, etc.)
3. Description of incident:
a. Nature of incident
b. Time of incident
c. Location of incident
d. Accessibility of incident site
e. Extent of injuries to personnel
Warren County EOP J - 18 JAN 2004
f. Have injured and/or exposed persons been given treatment: Transported to a Hospital? Which one?
g. Possible hazard to public
D. Other agencies already notified.
E. Keep the public as far from the scene of the incident as reasonably possible. Prevent souvenir hunting and handling of debris.
F. Isolate for further examination those persons who may have had contact with the radioactive material. Obtain names and addresses of those involved.
G. Remove moderately injured persons from the possibly contaminated area unless medically contra-indicated. Hold them at a transfer point for first aid. If serious injury has occurred, demanding more than first aid measures, the patient should be sent at once to the nearest emergency room for medical attention. Do not deny emergency medical service because of fear of contamination. Be sure to advise ambulance personnel and hospital of the radiological nature of the incident, including the amount and isotope involved, if possible. Medical first aid is directed primarily at restoration of breathing, control of hemorrhage, splinting for fractures, and prevention of shock and control of pain. These are carried out for an exposed person in the same basic fashion as for non- exposed individuals. Radiological first aid consists of cleansing the skin of obvious dirt1 (possibly contamination) and, if feasible, carefully removing the outer garments2 and shoes of the patient and wrapping him mummy fashion in a blanket, sheet, canvas, or large coat. By this measure, any remaining radioactive contamination is contained and, if the wrapping is carefully done, the victim can be moved readily with little likelihood of spreading contamination.
H. If incidents involve fire, fight fires from up-wind whenever possible. Treat them as fires involving toxic chemicals. Keep out of smoke, fumes, or dust resulting from the incident. Segregate clothing and tools used at the fire until they can be surveyed for radioactive contamination before being returned to normal use. Do not handle suspected material until it has been monitored and released by qualified technical experts.
I. If possible, save washing and wipes; treat them as radioactive waste.
J. Outer garments and shoes must be saved for survey.
K. In the event of a vehicle accident involving radioactive material, detour all traffic around the accident scene. If this is not possible, move the vehicle or vehicles involved the shortest distance necessary to clear the right-of-way. If radioactive material is spilled, prevent the passage of vehicles and people through the area until it has been surveyed. If the right-of-way must be cleared before the Nuclear Emergency Team arrives, wash spillage to the shoulders of the right-of-way with a minimum dispersal of wash water. If a large amount of material is spilled build a cofferdam to hold runoff.
Warren County EOP J - 19 JAN 2004
L. When in doubt that the radioactive material is still confined to its container, assume that the immediate incident area is contaminated and that anyone and any thing in the area MAY BE contaminated. Take special care to minimize unnecessary personal contact with the outer clothing of individuals, the surface of the ground, vegetation, and the surface of things within or removed from the incident area.
M. Do not eat, drink, or smoke in the incident area. Do not use food or drinking water that may have been in contact with material from the incident area until it has been declared safe.
N. Do not try to do too much beyond emergency action prior to the arrival of a qualified radiation safety expert.
O. In the case of a nuclear weapons incident, take steps to insure the security as well as the safety of any classified information or components or radioactive material in the area until the arrival of Department of Defense personnel.
NOTE: This circular may be reproduced by local emergency response organizations. However, it must be reproduced exactly and in its entirety.
Warren County EOP J - 20 JAN 2004
Appendix 5 To Annex J
FLOOD EVACUATION
I. PURPOSE
Provide for the orderly and coordinated evacuation of people from those areas of Warren County which are vulnerable to slow developing flooding, and flash flooding.
II. SITUATION AND ASSUMPTIONS
A. Situation:
1. Warren County is vulnerable to a wide range of atmospheric conditions that produce weather that is variable and subject to rapid change.
2. Flooding has historically posed problems for many parts of Warren County and several of its communities.
3. Warren County is vulnerable to low land flooding resulting from periods of high- density rains.
4. Warren County is also vulnerable to flooding resulting from dam failure or an uncontrolled release of water from the many dams located throughout the county.
B. Assumptions:
1. Floods are generally caused by rainstorms lasting several days and moving northeastward across the area and occur frequently from January to May.
2. Floods may occur as two distinct types of flooding or may occur singly or in combination. The types are commonly referred to as backwater and headwater flooding.
3. Local authorities will take immediate steps to warn and evacuate citizens, alleviate suffering, protect life and property and commit available resources before requesting assistance from the next higher level of government.
III. NATIONAL FLOOD INSURANCE PROGRAM
1. The National Flood Insurance Program is in effect in Warren County.
2. The unincorporated areas of Warren County and several of the communities have flood maps available. These detailed maps delineate the flood areas and thus show where
Warren County EOP J - 21 JAN 2004
evacuation would be likely should unfavorable weather conditions persist. (See Attachment A to this Appendix.)
3. Due to the quantity and size of flood maps available for Warren County, they are not reproduced in this Plan. Copies of the County Flood Maps are available in the County Planning and Zoning Office, while the various city maps are available in the respective community's City Hall. (See Attachment A, Appendix 5 to Annex J).
IV. INITIAL EVACUATION RESPONSE
A. Receive warning:
The National Weather Service, through a monitoring and warning system, is able to give advance notice of gradual flooding hours and even days before it results in serious loss of life and property.
1. The National Weather Service also may issue a Flash Flood Watch, which means heavy rains may result in flash flooding in a specified area. Residents should be alert and prepared for the possibility of a flood emergency, which may require immediate action.
2. The National Weather Service also may issue a Flash Flood Warning, which means flash flooding is occurring or is imminent in a specified area. Residents should move to safe ground immediately.
B. Notify public:
It is the joint responsibility of the National Weather Service and/or the local government entity to issue a warning via radio, television, etc. Early warning, if possible, would enable those in flood hazard areas to move or safeguard their property, thus simplifying evacuation should it become eminent.
V. EVACUATION
A. Designate the flood hazards area to be evacuated. Use the flood hazard maps for street description and to determine areas to be evacuated.
B. Establish a perimeter security. The purpose is to limit access to looters and sightseers, but to allow egress by victims.
C. Establish shelters areas/relief services for victims. It must be decided when to open such facilities and where they should be located. Location of shelter areas and assistance in the form of food and clothing could be supplied by the Ministerial Alliance, local Red Cross, etc.
Warren County EOP J - 22 JAN 2004
D. Notify affected persons. If early warning is not effective all remaining persons within the designated flood area must be contacted. This is best accomplished on a door-to-door basis, loudspeakers on patrol cars, or government-manned telephones. A method to record location of visits, times, dates, and results of attempted visits should be devised (See Appendix 8 to this Annex).
E. Return of flood victims. Once the flood waters recede, a public information program should so inform the evacuees when to return, what to expect upon return (i.e., how to turn the utilities back on, how to purify water, etc.) and of services being offered by local government, such as pumping basements and debris removal. Also, local government would warn of other related hazards so persons would be alert to changes in their environment.
Warren County EOP J - 23 JAN 2004
Appendix 6 To Annex J
DAM FAILURE
I. DEFINITION
Dam Failure - downstream flooding due to the partial or complete collapse of any impoundment.
II. SITUATION
A. A large number of earthen dams exist in Warren County, many being susceptible to breaching and overtopping.
B. Dam failure is associated with intense rainfall and prolonged flood conditions. However, dam breaks may also occur during dry periods as a result of progressive erosion of an embankment caused by seepage leaks. Dam failure may also be caused by earthquake.
C. The greatest threat from dam breaks is to areas immediately downstream. The seriously affected population would be located in the potential downstream inundation area as identified by the Corps of Engineers or State agencies.
III. DAM INVENTORY
A. In 1980 an inventory of Non-Federal Dams in Missouri was compiled by the Missouri Department of Natural Resources, Division of Geology and Land Survey, under a contract with the U.S. Army Corps of Engineers, St. Louis District. A total of 114 earthen dams were identified in Warren County. Of these dams, there are 28 high hazard dams, 46 significant hazard and 40 low hazard. The hazard rating is based on the contents of the downstream environment zone.
B. The term "dam," is defined as an artificial barrier which impounds or diverts water and:
1. Is more than 6 feet high and stores 50 acre-feet or more, or,
2. Are 25 feet or more high and stores more than 15 acre-feet.
Excluded are:
1. Levees used to prevent water from reaching certain areas.
2. Sewage lagoon levees.
Warren County EOP J - 24 JAN 2004
Attachment A to Appendix 6 to Annex J
DAM FAILURE CLASSIFICATIONS
The National Inventory of Dam uses the letters H, S, and L, which stand for High, Significant, and Low, respectively. The meaning of these classifications is as follows:
H (High)- Loss of one or more human lives expected; economic, environmental and lifeline losses expected S (Significant)- No loss of life expected; economic, environmental, and lifeline losses expected L (Low)- No loss of life expected; probability of economic, environmental and lifeline losses low, and generally limited to owner
The Missouri Dam and Reservoir Safety Council uses the numbers 1, 2, and 3, to designate Class 1, Class 2 and Class 3 downstream environmental zones, respectively. These are defined as follows:
Class 1- Contains ten or more permanent dwellings or any public building Class 2- Contains one to nine permanent dwellings, or one or more campgrounds with permanent water, sewer, and electrical services or one or more industrial buildings Class 3- All dams not included as class 1 or class 2
As you can see, the State uses a very different system to classify dams according to the downstream hazard. We have attempted to assign numerical ratings to unregulated dams based on the original inventory classification and our knowledge of the area. However, these ratings are best estimates and may not be accurate in every case. Also, for dams under 35 feet, we generally do not keep track of downstream development that has occurred in the 23 years that have elapsed since the original inventory was completed. Thus, many of the classifications shown for unregulated dams will have changed in the intervening years. Unfortunately, we do not have sufficient staffing to keep our records up-to-date for these dams.
Warren County EOP J - 25 JAN 2004
Attachment B to Appendix 6 to Annex J
WARREN COUNTY DAM INVENTORY
ID_NO OFF NAME SEC OWNER NAME DAM ARE HAZAR HAZ COUNTY TNSHP HT. A D ARD RANGE CLASS TYPE MO10033 REID LAKE DAM S13, T47 GLEN ELLEN 36 18 2 L WARREN N, R03W SUBDIVISION MO10034 STEIN LAKE DAM S19, T47 HARRY J STEIN 30 11 3 L WARREN N, R02W MO10050 DOGWOOD LAKE S04, T46 DOGWD LK LOT 42 8 2 S WARREN DAM N, R02W OWNERS ASSO MO10064 PASSIONIST S26, T47 PASSIONIST 20 5 3 L WARREN FATHERS DAM N, R02W FATHERS MO10113 FOREST LAKE DAM S15, T47 GARY P. 38 30 2 S WARREN N, R01W DRIKOW MO10202 LAKE SHERWOOD S11, T45 GOERGE 67 141 1 H WARREN DAM N, R01W SCHMIDT MO10447 LAKE ROBIN HOOD S11, T45 LK SHERWOOD 34 9 3 L WARREN DAM N, R01W ESTATES HOA MO10758 OLIVE BALLAS S24, T47 OLIVE BALLAS 20 1 3 L WARREN REALTY CO DAM- N, R02W REALTY CO SEC 24 MO10759 BOULANGER LAKE S14, T47 LILLIAN 33 22 2 S WARREN DAM N, R02W BOULANGER MO10760 DUNN LAKE DAM S11, T47 PAUL DUNN 38 9 2 S WARREN N, R02W MO10761 PALAZZO LAKE DAM S16, T47 FRANK 25 7 2 S WARREN N, R01W PALAZZO MO10762 N&W RAILROAD S19, T47 NORFOLK & 25 10 3 L WARREN DAM-SEC 19 N, R01W WESTERN RR MO10763 THIELE LAKE DAM S04, T47 DR,OTTO THIELE 32 8 3 L WARREN N, R01W MO10764 OUR COUNTRY S06, T46 SHEPARD A. 64 19 1 H WARREN PLACE DAM N, R03W ELLIS MO10781 JOHNSON LAKE DAM S16, T47 WM JOHNSON 32 7 2 S WARREN N, R01W MO10782 CEDAR KNOLL FARM S29, T47 RUTH SIMS 26 14 1 H WARREN LAKE DAM N, R01W MO10783 BROUSSARD LAKE S11, T47 PAUL 25 6 2 S WARREN DAM N, R02W BROUSSARD MO10869 CARLA CO. DAM-SEC S06, T47 CARLA CO 25 8 3 L WARREN 6 N, R02W MO10875 SCOFIELD LAKE #3 S18, T47 JOHN SCOFIELD 30 6 2 S WARREN DAM N, R03W MO11000 PETERSMEYER LAKE S20, T47 FRED 28 6 2 S WARREN DAM N, R02W PETERSMEYER MO11001 PETERSMEYER'S S20, T47 FRED 28 5 2 S WARREN LOWER LAKE DAM N, R02W PETERSMEYER
Warren County EOP J - 26 JAN 2004
ID_NO OFF NAME SEC OWNER NAME DAM ARE HAZAR HAZA COUNTY TNSHP HT. A D RD RANGE CLASS TYPE MO11002 B & K LAKE NO. 2 S24, T47 B&K CONST.CO 32 5 1 H WARREN DAM N, R03W MO11003 NIKO LAKE DAM S24, T47 DR RAYMOND R 25 8 2 S WARREN N, R03W NIKO MO11004 LAKEVIEW ESTATES S30, T47 MID CENTRAL 32 25 1 H WARREN DAM N, R02W DEVELOPMT CO MO11005 WOODRIDGE LAKE S05, T46 WOODRIDGE 64 27 1 H WARREN DAM N, R02W LAKE TRUSTEES MO11006 ASPENHOFF LAKE S33, T46 ASPENHOFF 29 12 1 H WARREN DAM N, R02W TRUSTEES MO11007 KRUEGER LAKE S02, T45 TOM NULL 34 8 1 H WARREN DAM N, R03W MO11075 CEDAR GROVE DAM S36, T47 CEDAR GROVE 32 35 1 H WARREN N, R03W SUBDIVISION MO11131 GETTINGER LAKE S12, T46 EDWARD 33 17 2 S WARREN DAM N, R02W GETTINGER MO11132 LAKE WANDERFERN S07, T46 INNSBROOK 54 65 2 S WARREN DAM N, R01W CHALET H/O ASN MO11157 BULLAR LAKE DAM S22, T47 RALPH BULLAR 30 8 3 L WARREN N, R04W SR MO11159 HAMBAUCH LAKE S21, T47 ED HAMBAUCH 26 12 2 S WARREN DAM N, R03W MO11160 HICKS LAKE DAM S20, T47 DARRYL HICKS 25 6 3 L WARREN NORTH-SEC 20 N, R03W MO11243 INNSBROOK #4 DAM S08, T46 ASPENHOFF 46 39 2 H WARREN N, R01W CORP MO11282 KUTRYB LAKE DAM S26, T46 WALTER 25 5 3 L WARREN N, R01W KUTRYB MO11289 WEIR LAKE DAM S25, T47 ROYAL WEIR 30 7 3 L WARREN N, R01W MO11379 DEER HOLLOW LAKE S07, T46 HOPE ED. & 78 7 1 H WARREN DAM N, R03W RESEARCH CTR. MO11399 BASS LAKE DAM S21, T48 EVERETT BASS 30 6 3 L WARREN N, R03W MO11400 HICKS LAKE DAM S20, T47 DARRYL HICKS 25 5 3 L WARREN SOUTH-SEC 20 N, R03W MO11700 PRIOR LAKE DAM S05, T46 ALBERT PRIOR 34 5 2 S WARREN N, R01W MO11893 WAGNER LAKE DAM S21, T46 LAWRENCE 55 5 3 S WARREN N, R02W WAGNER MO12202 VILLAGE DRIVE S01, T47 SHERWOOD 42 10 3 L WARREN DAM N, R01W BUILDERS, INC MO30015 LAKE ELEANOR DAM S12, T45 LK SHERWOOD 28 3 3 L WARREN N, R01W EST HMOWN AS MO30016 MARION LAKE DAM S12, T45 JERRY OLSEN 48 7 3 L WARREN N, R01W
Warren County EOP J - 27 JAN 2004
ID_NO OFF NAME SEC OWNER NAME DAM ARE HAZAR HAZA COUNTY TNSHP HT. A D RD RANGE CLASS TYPE MO30017 DR. COURTNEY DAM S29, T47 CARL E HELD 32 18 1 H WARREN N, R02W MO30059 VOELKERDING LAKE S35, T45 W & J 31 12 1 H WARREN DAM N, R01W VOELKERDING TRUST MO30505 MONONAME312 S07, T46 UNKNOWN 22 5 3 L WARREN N, R04W MO30506 B&K LAKE #1 DAM S24, T47 B & K CONST 26 9 1 H WARREN N, R03W MO30507 DIRKEMEIER LAKE S23, T47 HERBERT 33 11 1 H WARREN DAM- MONONAME N, R03W BIRKEMEIER 314 MO30508 MCDANIELS, HUELIN S23, T47 HUELIN 25 16 1 H WARREN DAM N, R03W MCDANIELS MO30509 VITT LAKE DAM S36, T47 MR ALVIN D. 29 15 3 L WARREN N, R02W VITT MO30510 MONONAME318 S25, T47 UNKNOWN 20 6 3 L WARREN N, R02W MO30511 BOONE TRAIL FARM S24, T47 MATERIAL 28 25 1 H WARREN LAKE DAM N, R02W HAULING CO. MO30512 WINDY KNOLL DAM S32, T47 WILLMARJIM 31 5 1 H WARREN N, R01W COMPANY MO30515 KOEPKE LAKE DAM S19, T46 MR. VIC KOEPKE 40 60 2 L WARREN NORTH N, R01W MO30516 STARK LAKE DAM S01, T46 RAYMOND 39 7 2 S WARREN N, R02W STARK MO30517 LITSCHELL LAKE S11, T46 EDWARD A 25 8 3 L WARREN DAM N, R01W OCKEL JR MO30518 SHERMAN LAKE S09, T46 WILLIAM 33 13 2 S WARREN DAM N, R01W SHERMAN MO30519 LAKE LUCERN DAM S06, T46 ASPENHOF 30 42 1 H WARREN N, R01W CORP. MO30520 SIEGMUND LAKE S05, T46 DELORES 30 5 1 H WARREN DAM N, R01W SIEGMUND MO30521 LUCKS LAKE DAM S13, T45 THOMAS LUCKS 20 8 2 S WARREN N, R03W MO30522 SUGAR HOLLOW S12, T45 LK SHERWOOD 43 16 1 L WARREN DAM N, R01W ESTATES HOA MO30584 WHITE,SMITH,AUSTI S30, T47 GERALD SMITH 18 7 1 H WARREN N LAKE DAM N, R02W MO30596 DUNCAN LAKE DAM S20, T45 DREAM IN THE 38 8 3 L WARREN N, R02W SKY, INC MO30792 SHIELDS LAKE DAM S10, T46 PEGGY SHIELDS 22 4 3 L WARREN N, R01W MO30793 NINE ACRE LAKE S08, T46 MARY JOAN 37 16 2 S WARREN DAM N, R01W WOOD MO30795 SPRICK LAKE(TOO S28, T47 LOWELL SPRICK 23 2 3 L WARREN SMALL) N, R02W
Warren County EOP J - 28 JAN 2004
ID_NO OFF NAME SEC OWNER NAME DAM ARE HAZAR HAZA COUNTY TNSHP HT. A D RD RANGE CLASS TYPE MO30828 MONEY SUNK S33, T47 MONEY SUNK 30 4 2 S WARREN RANCH DAM N, R02W RANCH MO30830 SENG LAKE DAM S17, T47 CHARLES W 30 18 2 S WARREN N, R04W SENG MO30832 SUNNY MOUNT S25, T47 WM H 40 11 2 S WARREN CHURCH DAM N, R04W LONGSTREET MO31140 LAKE BELLE-ANN S24, T45 WM & GRACE 29 6 1 H WARREN DAM N, R01W BEAVER MO31293 SKY RANCH LAKE S00, T46 ELMER 34 8 1 H WARREN DAM N, R03W EDELMANN MO31294 OETTING LAKE DAM S00, T46 MRS FRITZ 25 4 2 S WARREN N, R04W OETTING MO31430 TOBBEN LAKE DAM S12, T44 4, DR. MARK 34 7 3 L WARREN R01W TOBBEN MO31441 MUDD LAKE DAM S03, T47 CHARLES MUDD 30 6 3 L WARREN N, R01W MO31442 LAKE SCHEFFBORG S31, T47 ASPENHOF 29 10 1 H WARREN DAM N, R01W CORP. MO31443 LEPRECHAUN LAKE S05, T46 CARL FROELICH 40 6 3 L WARREN DAM N, R01W MO31444 VATTEROT DAM S16, T46 GLEN 30 10 2 S WARREN N, R01W VATTEROT MO31520 OWL CREEK S09, T46 DON LUEBKE 41 10 2 S WARREN ESTATES DAM #1 N, R02W MO31521 BRADY LAKE DAM S16, T47 DENNIS BRADY 25 5 3 L WARREN NORTH N, R02W MO31522 BRADY LAKE DAM S16, T47 DENNIS BRADY 30 6 3 L WARREN SOUTH N, R02W MO31523 LAKE WARRENTON S21, T48 MR. MICKEY 43 19 3 L WARREN DAM N, R02W OWEN MO31562 KARL LAKE DAM S19, T46 BILL KARL/ 30 2 3 L WARREN N, R04W MO31714 LAKE ASPEN DAM S08, T46 ASPENHOFF 53 146 2 S WARREN N, R01W CORPORATION MO31724 KOEPKE LAKE DAM S19, T46 MR. VIC KOEPKE 40 7 3 S WARREN SOUTH N, R01W MO31725 MILLER LAKE DAM S30, T46 TOM MILLER 46 9 2 S WARREN N, R01W MO31771 HUNT LAKE DAM S32, T47 ROGER&BONNIE 27 9 2 S WARREN N, R01W HUNT MO31772 ROGERS LAKE DAM S31, T47 ELLIOTT 25 7 1 H WARREN N, R01W ROGERS MO31773 PARSONS LAKE DAM S04, T45 RICHARD P 30 3 3 L WARREN N, R03W PARSONS MO31774 FOREST HAVEN S21, T46 GLEN 25 7 3 L WARREN LAKE DAM N, R01W VATTEROTT MO31775 BUNGE,D. LAKE DAM S14, T45 DONALD BUNGE 30 7 3 L WARREN N, R02W
Warren County EOP J - 29 JAN 2004
ID_NO OFF NAME SEC OWNER NAME DAM ARE HAZAR HAZA COUNTY TNSHP HT. A D RD RANGE CLASS TYPE MO31776 BUNGE, H. LAKE S13, T45 HENRY BUNGE 24 7 2 S WARREN DAM N, R02W MO31848 STARK LAKE DAM S05, T46 RAYMOND 65 8 1 H WARREN N, R02W STARK MO31869 SEABROOK DAM S01, T46 INNSBROOK 41 4 2 S WARREN N, R02W CHALET H/O ASN MO31870 INNSBROOK DAM #2 S06, T46 INNSBROOK 44 9 2 S WARREN N, R01W CHALET H/O ASN MO31871 INNSBROOK DAM #3 S07, T46 INNSBROOK 41 3 3 L WARREN N, R01W CHALET H/O ASN MO31872 MO NO NAME S06, T46 INNSBROOK 28 3 3 L WARREN (INNSBROOK N, R01W CHALET H/O ESTATES) ASN MO31873 MO NO NAME S06, T46 INNSBROOK 30 3 3 L WARREN (INNSBROOK N, R01W CHALET H/O ESTATES) ASN MO31874 MO NO NAME S06, T46 ASPENHOFF 18 3 3 L WARREN N, R01W CORPORATION MO31875 MO NO NAME S06, T46 ASPENHOFF 21 2 3 L WARREN (INNSBROOK N, R01W CORPORATION ESTATES) MO31876 MO NO NAME S05, T46 ASPENHOFF 27 6 3 L WARREN (INNSBROOK N, R01W CORPORATION ESTATES) MO31877 MO NO NAME S05, T46 ASPENHOFF 27 2 3 L WARREN (INNSBROOK N, R01W CORPORATION ESTATES) MO31878 MO NO NAME S05, T46 ASPENHOFF 31 2 3 L WARREN (INNSBROOK N, R01W CORPORATION ESTATES) MO31879 MO NO NAME S06, T46 ASPENHOFF 27 3 3 L WARREN (INNSBROOK N, R01W CORPORATION ESTATES) MO31880 MO NO NAME S06, T46 ASPENHOFF 25 2 3 L WARREN (INNSBROOK N, R01W CORPORATION ESTATES) MO31903 BUMB LAKE #1 DAM S29, T47 CLARENCE 34 34 2 S WARREN N, R03W BUMB MO31904 BUMB LAKE DAM #2 S29, T47 CLARENCE 32 3 2 S WARREN N, R03W BUMB MO31905 BUMB LAKE DAM #3 S29, T47 CLARENCE 32 2 2 S WARREN N, R03W BUMB MO31906 BUMB LAKE DAM #4 S29, T47 CLARENCE 21 3 2 S WARREN N, R03W BUMB MO31919 LAKE ST. GALLEN S16, T46 INNSBROOK 57 30 2 S WARREN
Warren County EOP J - 30 JAN 2004
DAM N, R01W CHALET POA ID_NO OFF NAME SEC OWNER NAME DAM ARE HAZAR HAZA COUNTY TNSHP HT. A D RD RANGE CLASS TYPE MO31940 FRED & PAT'S BEAR S07, T46 FRED 65 2 3 L WARREN PIT DAM N, R02W SCHLEUTER MO31941 DOUBLE D RANCH S07, T46 DIANE NEFF 78 1 2 S WARREN DAM N, R02W MO31950 SCHMITT LAKE DAM S17, T45 TOM SCHMITT 32 16 2 S WARREN N, R01W MO31991 LONNIE HOLLAWAY S27, T46 0 0 L WARREN DAM N, R02W MO31999 BARTON LAKE DAM S11, T45 CARL BARTON 33 0 S WARREN N, R03W MO31959 OWL CREEK S09, T46 ,, DON LUEBKE 54 5 2 S WARREN ESTATES DAM #2 R02W MO31960 OWL CREEK S09, T46 ,, DON LUEBKE 49 3 2 S WARREN ESTATES DAM #3 R02W MO32046 HANKE PIT #13 DAM S02, T46 HARBISON- 42 2 3 L WARREN N, R02W WALKER MO32048 LAKE KONSTANZ S07, T46 LESTER 90 19 2 S WARREN DAM N, R01W BUECHELE MO32054 HARVEST ACRES S22, T47 HARVEST ACRES 26 0 3 L WARREN DAM N, R01W HOA MO32050 WILDHORSE FARMS S14, T46 TERRY 66 1 3 L WARREN #2 DAM N, R03W SCHROEDER MO32049 WILDHORSE FARMS S14, T46 TERRY 50 3 3 S WARREN #1 DAM N, R03W SCHROIDER MO32058 ALPINE LAKE DAM S13, T46 INNSBROOK 118 325 1 H WARREN N, R02W CORPORATION MO32060 CARDINAL LAKE S10, T46 INNSBROOK 44 7 2 S WARREN DAM N, R01W ESTATES MO40111 MARTHASVILLE MV- S19, T45 CITY OF 36 16 1 H WARREN 5 DAM N, R01W MARTHASVILLE
Warren County EOP J - 31 JAN 2004
Appendix 7 To Annex J
EVACUATION ROUTES IN WARREN COUNTY (All-Hazards)
Warren County EOP J - 32 JAN 2004
Appendix 8 To Annex J
RECORD OF EVACUATION
Date:______Notification Personnel:______
Area: ______Time Started/Ended: ______
Name of Person Time Address Notified Comments
Warren County EOP J - 33 JAN 2004
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Warren County EOP J - 34 JAN 2004
ANNEX K
IN-PLACE SHELTERING
I. PURPOSE
The purpose of this Annex is to enhance the ability of Warren County and its municipalities to protect their residents in or near their homes when an incident has occurred with little or no warning and/or it would not be safe for residents to leave their current locations.
II. SITUATION AND ASSUMPTIONS
A. Situation:
1. In-place shelter will be used in a situation requiring protection for residents from the effects of a hazardous materials incident, tornado, earthquake or a terrorist attack whenever evacuation is not the safe or prudent action to take at that time.
2. In some disaster situations, such as earthquakes and tornadoes, local government has a very limited role in providing protection to its residents. In cases such as these, proper warning and immediate sheltering instructions are essential.
3. Public shelters have been identified in Annex L for public use as a mass care shelter in an emergency/disaster situation.
B. Assumptions:
1. Most homes have a several day supply of food on hand.
2. Persons will shelter in place when requested to do so.
3. Those persons with specific personal requirements (i.e., medications, food, diapers, etc.) will have a several day supply on hand.
III. CONCEPT OF OPERATIONS
A. General
1. The two options for protecting the population are evacuation and sheltering In Place. Warren County Officials will implement one or the other or possibly both options based in the information available at the time of the incident or disaster situation.
Warren County EOP K - 1 JAN 2004
a. Evacuation will be considered based on the conditions at the selected destination and the risk of exposure to the disaster agent/chemical while in route. Evacuation operations are discussed in Annex J.
b. Sheltering In-Place will depend on the relative potential disaster agents provided by the available residential and commercial structures in the community.
2. If people are displaced from their homes by the disaster situation, Temporary housing and mass care shelters must be provided. Mass Care & Reception is discussed in Annex L
3. On scene responders will initiate In-Place Sheltering if the situation warrants. Coordination with the County Commissioners or chief elected officials of the area affected will be made as time permits.
4. Special consideration facility populations must be identified. In Place Sheltering may be the only option available for these facilities. A list of the special consideration facilities is located in Annex J Appendix 2.
5. Advisories to the affected populations will be made by the most expedient means available, i.e., Emergency Alert System (EAS), Telephone, Television/Cable, etc.
B. Actions to be taken by Operating Time Frames
1. Mitigation
a. Work with local officials and emergency responders to develop in- place shelter education plan.
b. Develop emergency public information materials for Distribution to the public.
c. Identify potential affected populations as applicable.
2. Preparedness
a. Publish and distribute information on:
1) In Place Sheltering guidelines 2) Warning signals/methods
b. Educate first responders on the potential effectiveness and benefits of sheltering in place when appropriate.
Warren County EOP K - 2 JAN 2004
3. Response
a. Assess on scene conditions and determine sheltering requirements, i.e. none, evacuation, or shelter in place.
b. Notify people in affected areas.
c. Furnish emergency public information for broadcast.
d. Report all problems to Direction and Control.
4. Recovery
a. Monitor on scene conditions and advise shelter areas of “all Clear”.
b. Assess the damages.
c. Prepare after action reports.
d. Conduct any other actions as necessary to assist returning the situation to normal.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. Organization
The organization chart for in-place shelter function is located in Appendix 1To this Annex.).
B. Assignment of Responsibilities
1. The County Commissioners, Emergency Management Director, fire/rescue officials, or law enforcement officials will make the decision that the residents should shelter in-place. However, in hazardous materials situations, the Incident Commander/Manager can make the decision based of health and safety reasons.
2. The Emergency Management Director will be the In-Place Shelter Coordinator for Warren County. The Coordinator will operate from the EOC or the command center in the affected area, and will coordinate the in place sheltering activities.
3. The In-Place Shelter Coordinator and the Public Information Officer (PIO) are responsible for ensuring the public receives timely and accurate in place shelter information.
Warren County EOP K - 3 JAN 2004
V. DIRECTION & CONTROL
All in-place shelter operations will be controlled from the EOC, when possible.
VI. CONTINUITY OF GOVERNMENT
The line of succession for the In-Place Shelter Coordinator is as follows:
A. Incident Manager Commander
B. Emergency Management Director
C. County Commissioners
VII. ADMINISTRATION AND LOGISTICS
A. Each jurisdiction is responsible for the procurement of its own essential Supplies needed for sheltering in place, through normal procurement channels.
B. Responding agencies must provide necessary logistical support for food, Emergency power, fuel, etc. for responding personnel during emergency operations. In most situations, however the Resource and Supply Section Annex G will be available to assist with supply matters.
VIII. PLAN DEVELOPMENT & MAINTENANCE
A. The section shall be updated regularly by the Warren County Emergency Management Agency, Director.
B. All revisions will be dated and recorded and provided to all holders on record. Revised pages will show date of changes.
APPENDICES
1. In-Place Shelter Organization Chart
2. Warren County All-Hazard In-Place Shelter Guidance
Warren County EOP K - 4 JAN 2004
Appendix 1 To Annex K
IN-PLACE SHELTER ORGANIZATION CHART
In-Place Shelter
Coordinator
Shelter Managers Resource and Public Works ReRedd Cross Supply County Roads Department
Warren County EOP K - 5 JAN 2004
Appendix 2 To Annex K
ALL-HAZARD IN-PLACE SHELTER GUIDANCE
The following information should be formulated into public information brochures and distributed to all residents prior to an emergency situation requiring in-place shelter.
Warning for these hazards should be accomplished in accordance with Annex B.
Information should be provided to the local media for broadcast during an emergency and a public awareness program should be developed to encourage residents to keep supplies on hand and develop a family disaster plan.
TORNADO
If a tornado WARNING is issued and time does not permit residents to travel to public shelters, the best protection during a tornado is to quickly go to the lowest level in the building. The following protective actions should be relayed to the public:
During a tornado the safest place to be in the basement under something sturdy.
If there is no basement, seek shelter in the middle of the building in a small interior room, such as a closet or bathroom.
Stay away from outside doors and windows.
Listen to the radio for further instructions.
Remain in this shelter until the all clear is given from the local authorities or radio station.
EARTHQUAKE
(See Appendix 8 To The Basic Plan For Additional Information)
Since earthquakes happen with no warning, residents should be prepared to take in-place shelter in their homes for the first 72 hours following a seismic event. These in-place protective actions should be relayed to the public:
When the shaking starts, stay where you are. If indoors stay inside. If outdoors stay outside.
If indoors, get under a heavy piece of furniture such as a table or desk. Stay away from the windows or other objects that might fall and hit you.
If outdoors stay outside, away from buildings, power lines and trees.
Listen to the radio for further instructions.
Warren County EOP K - 6 JAN 2004
HAZARDOUS MATERIALS INCIDENT
If evacuation cannot be accomplished prior to the formation/arrival of a toxic cloud, advising residents to stay indoors and reduce the air flow into these buildings may be the most effective protective action. The following protective action instructions should be relayed to the public:
To reduce the possibility of toxic vapors entering your home:
Close all open windows and doors.
Turn off all ventilations systems, including furnaces, air conditioners, fans and vents.
Seal gaps under doors with plastic and tape or place wet towels under doors.
Seal gaps around air conditioning units, bathroom and kitchen vents, stove exhaust vents and dryer vents with tape and plastic.
Close all fireplace dampers.
Close as many internal doors as possible.
Remain in protected, interior areas of the building or home until you are instructed to do otherwise.
Listen to the radio or television for further instructions.
OTHER
Additional hazards which may require in-place shelter include flooding and winter storms. For more information on these hazards, as well as in-place sheltering, see "Are You Ready?--Your Guide to Disaster Preparedness” (H-34 September 2002), published by the Federal Emergency Management Agency (FEMA).
Warren County EOP K - 7 JAN 2004
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Warren County EOP K - 8 JAN 2004
ANNEX L
RECEPTION AND CARE
I. PURPOSE
To establish an organization and procedures to provide for the temporary mass care and sheltering of people displaced or evacuated from their residence because of an emergency or disaster situation.
II. SITUATION AND ASSUMPTIONS
A. Situation
1. Warren County and its municipalities are subject to a number of disasters that could cause the evacuation of the residents of the affected area. The number of people affected could range from a few, such as in an isolated incident, to large numbers if a disaster struck a densely populated area.
2. Potential disasters that could cause evacuation in Warren County are:
a. Floods: Areas within Warren County, which are prone to flooding, are identified on flood plain maps. The maps are on file in the Planning and Zoning Office, located in the Courthouse Annex Building.
b. Hazardous Materials Incident: Several facilities in Warren County manufacture, store and use hazardous substances. Hazardous materials are also transported daily over highways, rail, barge traffic, air, etc. Additional information concerning Hazardous Materials, including Hazmat facilities, type of material, facility representatives, and potential areas of evacuation is contained in Annex H.
c. Other: Other potential situations that could cause the displacement of people could be major power failure, severe winter storm, earthquake or a terrorist attack.
B. Assumptions
1. Facilities are available in Warren County to temporarily shelter and feed those persons evacuated or displaced by an emergency or disaster.
2. Affected persons will respond as directed by local officials.
3. Some evacuees will be cared for by friends or relatives.
Warren County EOP L - 1 JAN 2004
4. Owners/Operators of identified shelter(s) will permit the use of their facilities, for mass care & sheltering operations.
5. Assistance by relief agencies along with assistance from outside the county will be available if required and/or requested.
III. CONCEPT OF OPERATIONS
A. General
1. Relocation/Evacuation will take place either by order of the County Commission or spontaneously evacuation order given by a fire official or law enforcement official because of a pending or impending life-threatening situation.
2. Mass care & sheltering operations will be directed and controlled by the American Red Cross with assistance from the Warren County Emergency Management Agency mass care & sheltering coordinator. Operations will be directed and coordinated from the Warren County EOC or from a facility(s) designated at the time mass care & sheltering becomes necessary.
3. Support to mass care & sheltering operations will be provided by the American Red Cross with assistance from the Warren County Emergency Management Agency and others i.e. (Salvation Army, Ministerial Alliance). Such support would include, but not necessarily limited to the following areas:
a. Law Enforcement
b. Traffic Control
c. Health & Medical Care
d. Public Information
e. Mass Feeding
f. Resource and Supply
g. Temporary Sheltering
4. Coordination between agencies/departments will be maintained utilizing all available communications systems.
5. Shelters to be used will be selected and prepared for occupancy as necessary. The public will be advised by the media of the shelter facility and locations (See Appendix 4 for list of shelters locations.)
Warren County EOP L - 2 JAN 2004
B. Actions to be taken by Operation Time Frames
The follows is a list of recommended actions to be taken by the mass care and sheltering coordinator according to the Four time frames of operation Mitigation, Preparedness, Response and Recovery.
1. Mitigation
a. Monitor listing of potential shelters, including their locations, capacity, feeding capabilities, ownership, and person to contact (See Appendices 3 and 4 to this Annex).
b. Coordinate the development/revision of mass care & sheltering Standard Operating Guidelines (SOGs) to include as a minimum, procedures for shelter/Registration, Allocation, and Feeding, with appropriate relief agencies, and supporting county/city departments.
c. Locate and identify groups that may require special assistance such as those in nursing homes, or institutions. (See Annex J).
d. Develop necessary registration forms and establish registration procedures.
e. Recruit and enlist the aid of volunteers to assist with mass care sheltering operations.
f. Provide necessary training for mass care & sheltering personnel.
g. Develop/maintain list of potential sources of supplies, i.e., cots, blankets, food, eating utensils, etc.
2. Preparedness
a. Alert appropriate mass care & sheltering personnel and/or groups an organizations.
b. Establish contact with shelter owners/operators.
c. Make necessary preparations to activate mass care & sheltering operations
d. Notify County Commission of situation and status of mass care & sheltering organization.
e. Notify support agencies of situation.
Warren County EOP L - 3 JAN 2004
3. Response
a. Activate mass care & sheltering organization.
b. Contact shelter owners/operators to open shelters and staff shelters as required.
c. Provide a listing of shelters that have been activated to direction and control and the Public Information Officer for release to news media.
d. Register evacuees, assign shelters, and maintain listing of shelter population.
e. Advise support agencies of requirements, i.e., transport of food, blankets, etc. for shelter occupants.
f. Assist with locating and reuniting evacuees and their families/relatives.
g. Conduct feeding operations as necessary.
h. Maintain contact and coordination with County Commission.
4. Recovery:
a. Maintain level of mass care & sheltering operations as dictated by situation.
b. Continue to assist in locating and reuniting evacuees and their families/relatives.
c. Phase out mass care & sheltering operations as necessary.
d. Insure that adequate records are finalized and provided to appropriate parties to include after action reports, statements of charges for supplies, damage to shelter, etc.
e. Assist as required in the administration of federal and state disaster assistance.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. General
Warren County Mass Care and Sheltering will be organized as shown in Appendix 1 to this Annex.
Warren County EOP L - 4 JAN 2004
B. Assignment of Responsibilities
1. The Reception and Care Coordinator for Warren County will be the Director of the American Red Cross Disaster Services. This Coordinator is responsible for registration, mass feeding, and sheltering activities. The Assistant Coordinator for mass care & sheltering for Warren County will be the Warren County Emergency Management Agency, Director or his/her designated representative.
2. The Reception and Care Coordinator is also responsible for the following:
a. Train shelter managers.
b. Develop procedures for registration, mass feeding, and sheltering. (Develop plan for handling pets and animals.)
c. Coordinate reception and care activities with the PIO.
3. It shall be the responsibility of the Coordinator and Assistant Coordinators of mass care & sheltering to ensure that necessary plans and procedures are developed to implement an efficient mass care & sheltering operations in a timely manner.
V. DIRECTION AND CONTROL
A. Direction and control of mass care & sheltering operations will vary according to the extent of the disaster or emergency situation. In a large-scale disaster direction and control will be effected from the Warren County EOC.
B. In a limited disaster or emergency situation, mass care & sheltering operations will be affected from a site designated at that time.
VI. CONTINUITY OF GOVERNMENT
The line of succession for the Warren County Reception and Care coordinator will be through the American Red Cross and County Emergency Management Director (see section VI of the Basic Plan).
A. American Red Cross
B. Emergency Management Director
C. County Commission
Warren County EOP L - 5 JAN 2004
VII. ADMINISTRATION & LOGISTICS
A. Administration:
1. Mass care and sheltering personnel will complete the necessary forms and compile information to provide a record of:
a. Shelters used
b. Name of owner/operator
c. Number of people sheltered
d. Number of meals served
e. Supplies ordered
f. Receipts for all goods obtained
g. Any damage to shelters
B. Logistics:
1. If possible, procurement of necessary supplies will be accomplished through normal acquisition channels.
2. During unusual or life threatening situations, normal purchasing procedures may be set aside and emergency procedures as set forth in County Commission Orders.
3. Local firms will be contacted first when contracting for resources to cope with a disaster situation.
VIII. ANNEX MAINTENANCE
This Annex will be reviewed and revised as required on an annual basis by the Warren County Emergency Management Director in conjunction with the American Red Cross Disaster Services Coordinator.
Warren County EOP L - 6 JAN 2004
APPENDICES
1. Mass Care & Sheltering Organizational Chart
2. Reception/Registration Centers
Attachment A – American Red Cross Disaster Shelter Registration Form
3. All-Hazard Mass Care & Shelter List
4. Missouri Voluntary Organizations Active In Disaster (MOVOAD)
Reference:
Red Cross Disaster SOGs and Shelter Management Handbook
Warren County EOP L - 7 JAN 2004
Appendix 1 To Annex L
MASS CARE AND SHELTERING
ORGANIZATIONAL CHART
DIRECTION AND CONTROL American Red Cross
State & Federal Reception and Care Emergency Public Agencies Coordinator Information Mass Care & Sheltering Law Enforcement American Red Cross Resource and Supply Public Works
Other Relief Agencies Salvation Army Ministerial Alliance
Warren County EOP L - 8 JAN 2004
Appendix 2 To Annex L
RECEPTION/REGISTRATION CENTERS
A. General
Mass Care and Sheltering Registration Centers will be chosen and operated by the American Red Cross with input from the Warren County Emergency Management Agency Director. Disaster/emergency size and location in the county will dictate which sites would be utilized. Assistance and logistical support would be the primary responsibility of the American Red Cross with supplemental support if required by Warren County Emergency Management Agency.
B. Operation & Staffing Procedures
Mass Care & Sheltering Centers will be operated and staffed in accordance with American Red Cross Standard Operating Procedures.
Warren County EOP L - 9 JAN 2004
Attachment A To Appendix 2 To Annex L
AMERICAN RED CROSS
SHELTER REGISTR ATION FORM
THIS FORM IS ON FILE IN THE EOC.
Warren County EOP L - 10 JAN 2004
Appendix 3 To Annex L
ALL HAZARD MASS CARE
AND SHELTER LIST
Warrenton & Truesdale
1. Warrenton Fire Protection District Headquarters 606 Fairground Road Warrenton, MO 63383
(636) 456-8935
Capacity 60 Agreement Date 02/28/2005
2. Warren County R-III School District * Warren County High School 806 Pickney Warrenton, MO 63383
(636) 456-6902
Capacity 720 Agreement Date 11-11-2004
3. Warren County R-3 School District * Rebecca Boone Elementary School 302 Kuhl Ave. Warrenton, MO 63383
(636) 456-6904
Capacity 330 Agreement Date 11-11-2004
4. Warren County R-3 School District * Daniel Boone Junior High School 302 Kuhl Ave. Warrenton, MO 63383
(636) 456-6905
Capacity 423 Agreement Date 11-11-2004
Warren County EOP L - 11 OCT 2005
Appendix 3 To Annex L
ALL HAZARD MASS CARE
AND SHELTER LIST
Warrenton & Truesdale
5. Holy Rosary Parochial School 716 E. Booneslick Road
Warrenton, MO 63383
636 456-3698 Capacity 350 Agreement Date 03-09-2005
6. Fellowship Baptist Church 1015 South Highway 47 Warrenton, MO 63383
(636) 456-375 Capacity 300 Agreement Date 10-13-2004
7. Warrenton Wesleyan Family Life Center 806 South Highway 47 Warrenton, MO 63383
(636) 456-4567 Capacity 258 Agreement Date 10-11-2004
Marthasville
1. St. Ignatius Parochial School 691 Mill Road Marthasville, MO 63357
(636) 932-4445
Capacity 75 Agreement Date 01-19-2005
Warren County EOP L - 12 OCT 2005
Appendix 3 To Annex L
ALL HAZARD MASS CARE
AND SHELTER LIST
Marthasville Area
2. St. Paul U.C.C. Church 103 S. 2nd Street Marthasville, MO 63357
(636) 433-2482
Capacity 75 Agreement Date 03-28-202
Wright City Area
1. Wright City R-II School District * Wright City High School 520 Westwoods Road Wright City, MO 63390
(636) 745-7518
Capacity 750 Agreement date 11-15-2004
2. Wright City R-II School District * Wright City Middle School 100 Bell Road Wright City, MO 63390
(636) 745-3000
Capacity 350 Agreement date 11-15-2004
Warren County EOP L - 13 OCT 2005
Appendix 3 To Annex L
ALL HAZARD MASS CARE
AND SHELTER LIST
Wright City Area
3. Wright City R-II School District * Wright City Elementary School 100 Wild Cat Drive Wright City, MO 63390
(636) 745-3000 Capacity 500 Agreement date 11-15-2004
*See Warren County Memorandum of Understanding concerning the use of school facilities, dated 06/12/03, a copy is in the EOC.
Warren County EOP L - 14 OCT 2005
Appendix 4 To Annex L
MISSOURI VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER (MOVOAD)
MOVAD (Missouri Volunteers Active in Disaster) is a voluntary organization that steps forward after a disaster. To bring together National Voluntary Organizations Active in Disaster to foster more effective service through mitigation and response for the benefit of people affected (imperiled and impacted) by disaster through:
1. COOPERATION: To create a climate of cooperation at all levels (including grass roots) to provide information.
2. COORDINATION: To coordinate policy among member organizations and to serve as a liaison, advocate and national voice.
3. COMMUNICATION: To disseminate information through the newsletter, the director, research and demonstration, case study and critique.
4. EDUCATION: To increase mutual awareness and understanding of each organization.
5. CONVENTION MECHANISMS: To arrange for such meetings and conferences as necessary to accomplish the purpose of MOVOAD.
6. LEGISLATION: To encourage effective disaster relief legislation and policy.
MISSOURI VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER
RESOURCE DIRECTORY ** INDEX
If there is a local contact for an agency in your area, feel free to make that contact, however, you have the option to contact the regional person to activate response.
AGENCY
Adventist Community Services Critical Incident Stress Management
AGENCY The American Legion Episcopal Church
American Radio Relay League Federal Emergency Management Agency
Warren County EOP L - 15 JAN 2004
American Red Cross Agency Missouri Interfaith Inter-Lutheran Disaster Response
Catholic Charities Mennonite Disaster Service
Christian Reformed World Relief Committee
Church of the Brethren Church World Service Missouri Funeral Director's Association
United Methodist Church
Presbyterian Church - USA
Presbyterian Church (America)
React International, INC.
Reorganized Church of Jesus Christ of Latter Day Saints
The Salvation Army
Missouri Search and Rescue K-9
Society of St. Vincent De Paul
Missouri Southern Baptist Convention
Warren County EOP L - 16 JAN 2004
ANNEX M
HEALTH & MEDICAL SERVICES
I. PURPOSE
This Annex was developed to insure that Warren County has the ability to provide needed medical services following a disaster of any type. A prompt and coordinated response by this section will greatly reduce the number of casualties and ease suffering, the major task for any organization responding to a disaster situation. NOTE: The Missouri Department of Health and Senior Services, in conjunction with local jurisdictions throughout the state, is developing an emergency response plan for that department. It is not the intent for this Annex to conflict with material it may contain. All, or appropriate sections, of the County Health Department Plan should be incorporated into this LEOP upon its completion.
II. SITUATION AND ASSUMPTIONS
A. Situation:
1. Although Warren County has no hospitals, the surrounding counties of St. Charles, Franklin Gasconade, Lincoln and St. Louis County have hospitals and health care agencies.
2. Public health for Warren County is the responsibility of the Warren County Public Health Department, located in Warrenton. They deal with problems such as communicable disease, environmental sanitation problems, contamination of food and water, and other health matters.
3. Ambulance service for Warren County is provided by three (3) ambulance districts. (See Appendix 3 to this Annex).
4. The St. Louis Metro Area hospitals are tied together in time of emergency by the Hospital Emergency Radio Network.
5. Should the local organization become overtaxed or rendered inoperable, resources are available from the state and adjacent counties to help alleviate the situation.
B. Assumptions:
1. A major disaster striking the Warren County area will create medical problems beyond the normal day-to-day capabilities of the medical system.
2. Outside assistance is available and will respond when needed.
Warren County EOP M - 1 JAN 2004
III. CONCEPT OF OPERATIONS
A. General
1. First responder emergency medical care will be supplied by the ambulance districts with support from the fire and rescue services.
2. All medical units responding to an emergency call will be dispatched as in accordance with the Warren County Joint E-911 Communication Center’s Dispatching protocols.
3. Requests for outside medical assistance need not go through the EOC -- unless it is to the State or Federal government -- but should be reported to the EOC immediately after they are made.
4. Immediately following the initial emergency, medical care, public health and mortuary services will have the priority on resources.
5. Review the identified hazards (See Basic Plan, Situation and Assumptions) to determine all the types of disasters that could occur in Warren County. Provide realistic training for the types of situations that could arise. Whenever possible, integrate Terrorism into training exercises. See Annex N for recommended training.
6. Train health and medical personnel and volunteer augments in special procedures (i.e., radiological and chemical contamination). See Annex N.
7. Begin reducing patient population in nursing homes and other health care facilities if evacuation becomes necessary. Continue medical care for those that cannot be evacuated.
8. Begin instituting public health measures in reception centers, public shelters and at disaster scene.
9. Continue to survey community for public health and medical problems.
B. Actions to be taken by Operating Time Frames
1. Mitigation
a. Review the identified hazards (See Basic Plan, Situation and Assumptions) to determine all the types of disasters that could occur in the county. Provide realistic training for the types of situations that could arise (such as radiological incidents).
Warren County EOP M - 2 JAN 2004
b. Develop and conduct programs for the public on first-aid and public health practices.
c. Develop Emergency Mortuary Plans and coordinate these plans with the Missouri Funeral Directors Association and the Emergency Management Director (See Appendix 4 to this Annex).
d. Locate and contact storage places of public health supplies to augment and/or satisfy expanded medical needs.
e. Train health and medical personnel and volunteer augments in special procedures (i.e., radiological and chemical contamination). (See Annex N, Terrorism).
f. Develop and maintain mutual aid agreements with local health and medical services to insure proper coordination during emergency operations.
g. Exercise regularly with area hospitals to see that their emergency plans are up-to-date.
h. Identify medical facilities that have the capability to decontaminate injured individuals that have been radioactively or chemically contaminated.
i. Identify clinics, nursing homes, and other facilities that could be expanded into emergency treatment centers for disaster victims.
j. Participate in tests and exercises of the Warren County Emergency Operations Plan.
2. Preparedness
a. Analyze pending situation for potential health problems.
b. Alert personnel and begin locating supplies and equipment, checking for availability.
c. Report on status to EOC.
d. Begin reducing patient population in nursing homes and other health care facilities if evacuation becomes necessary. Continue medical care for those that cannot be evacuated.
e. Begin crisis augmentation of health/medical personnel such as nurse’s aides, paramedics, Red Cross personnel, and other trained volunteers.
f. Establish contact with hospitals in neighboring cities and counties.
Warren County EOP M - 3 JAN 2004
g. Review plans for the inoculation of individuals to prevent the spread of disease.
3. Response
a. Respond on a priority basis as established by the EOC, activating all necessary personnel.
b. Perform triage as necessary.
c. Begin instituting public health measures in reception centers, public shelters and at disaster scene.
d. Activate emergency mortuary plans as needed. Set up and operate emergency clinics if necessary. (These could be required for essential workers in the hazardous area following the evacuation of the general population.)
f. Provide public health information to the County PIO for dissemination to the public.
g. Report to the EOC regularly on the medical situation.
h. Assist in the emergency distribution of food and water and in setting up emergency sanitation facilities.
i. Distribute antidotes, drugs, vaccines, etc. to shelters.
j. Track patients that have been injured (i.e., hospital, clinic, shelter, etc.).
k. Maintain this operational level until the medical situation has lessened.
4. Recovery:
a. Conduct patient care as necessary.
b. Continue to survey community for public health problems.
c. Provide list of deceased to EOC.
d. Perform tasks as required to return situation to normal.
e. Inoculate individuals if warranted by the threat of disease.
f. Participate in cleanup and recovery operations.
Warren County EOP M - 4 JAN 2004
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. Organization:
The organizational chart for the health and medical services is shown in Appendix 1 to this Annex.
B. Assignment of Responsibilities:
1. Overall coordination of the Health & Medical Services in Warren County will be the responsibility of the Warren County Health Department.
2. Patient care will be the responsibility of the receiving hospitals in adjacent counties.
3. Emergency Mortuary procedures will be the responsibility of the Warren County Coroner.
4. Medical supplies will be the responsibility of the responding agency or the Resource and Supply Section (Annex G), if necessary.
5. The administrator of the Warren County Health Department will be responsible for public health matters, to include health education.
6. The Ambulance Districts/Services serving Warren County will be responsible for initial triage, emergency medical treatment and patient transport in their respected districts and/or mutual aid pact areas.
V. DIRECTION AND CONTROL
A. The Health and Medical Services Coordinator may remain in their office, or elect to report to the EOC, or coordinate their activities through a representative at the EOC.
B. The EOC will not interfere with the internal operations of the area hospitals, but will provide support as required (i.e., assist with ambulance dispatching, evacuation operations if necessary, etc.)
C. Decisions to evacuate the nursing homes, etc., will be made by the institution staff and will be controlled from the EOC.
D. Should the EOC relocate, operational coordination of medical services will be moved with it.
Warren County EOP M - 5 JAN 2004
VI. CONTINUITY OF GOVERNMENT
Line of succession - Health and Medical Coordinator
1. Warren County Public Health Department, Administrator
2. Warren County Public Health Department, Nurse
3. Warren County Coroners
VII. ADMINISTRATION AND LOGISTICS
A. Administration:
1. Statistics of various types will become very important during emergency periods. Some of those that should be kept and reported to the EOC are:
a. Deaths
b. Injuries
c. Inoculations given
d. Blood supply
e. Incidents of disease
2. Records of hours worked and materials used must be reported to the EOC foruse in determining the total cost of the incident.
B. Logistics:
1. Communications will be the responsibility of the agencies that are operational during the emergency or disaster. They will be supplemented by the appropriate county and/or city government as necessary.
2. Health and medical services will provide necessary logistical support for food, emergency power, fuel, etc., for response personnel during emergency operations. The Resources and Supply Section (Annex G) will be available to assist with logistical support if needed.
3. Supply requisitions will be made through normal channels as much as possible, but will be made through the EOC when necessary.
Warren County EOP M - 6 JAN 2004
VIII. ANNEX DEVELOPMENT AND MAINTENANCE
A. This Annex and its supporting documents will be maintained by the Health and Medical Coordinator.
B. An annual review and update will be instigated by the Warren County Emergency Management Director, the Warren County Health Department Administrator and the Warren County Coroner.
C. Each medical department/agency will update and maintain their particular SOGs.
1. Recommended changes to this annex will be made by the Warren County EMD and submitted to the County Commissioners for approval.
2. All revisions will be dated and recorded and provided to all holders on record. Revised pages will show date of change.
APPENDICIES
1. Health and Medical Origination Chart
2. Warren County Ambulance Districts Boundary (Map)
3. Warren County Health Dept./Ambulance Districts/Coroner (Contact Lists)
4. Warren County Mortuary Procedures
5. Local Public health Emergency Plan Executive Summary
Warren County EOP M - 7 JAN 2004
Appendix 1 To Annex M
HEALTH AND MEDICAL
ORANIZATIONAL CHART
DIRECTION AND CONTROL Health and Medical County Public Health Administration
State and Federal Warren County Missouri Department Agencies Emergency Managem ent Agency of Health & Senior SEMA & FEMA Services
Warren County Warren County Public Ambulance Coroner Information Service Officer (PIO)
Area Hospitals
Warren County EOP M - 8 JAN 2004
Appendix 2 To Annex M
WARREN COUNTY AMBULANCE DISTRICT
BOUNDARY MAP
UNDER DEVELOPMENT
Warren County EOP M - 9 JAN 2004
Appendix 3 To Annex M
WARREN COUNTY HEALTH DEPARTMENT AND AMBULANCE DISTRICTS CONTACT LIST
1. Warren County Public Health Department 104 W. Boonslick Road Suite H Warrenton, MO 63383 (636) 456-7474 Business (636) 456-4966 Fax
2. Hermann Ambulance District 510 West 16th Street Hermann, MO 65041
(573) 486-3330 Business (573) 486-3143 911 Dispatcher (573) 486-9034 Fax
3. Marthasville Ambulance District 200 South First Street Marthasville, Missouri 63357
(636) 433-5262 Business (636) 456-7088 911 Dispatcher
4. Warren County Ambulance District 604 Fairgrounds Road Warrenton, MO 63383
(636) 456-8413 Business (636) 456-7088 911 Dispatcher (636) 456-1147 Fax
Warren County EOP M - 10 JAN 2004
WARREN COUNTY
CORONER CONTACT LIST
1. Warren County Coroner (888) 206-4997 Pager (636) 456-7088 911 Dispatcher (Request Coroner be contacted) (636) 456-8506 Home Phone
2. Warren County Coroner 604 Fairgrounds Road Warrenton, MO 63383 (636) 456-8413 Business Phone (636) 456-7088 911 Dispatcher (Request Deputy Coroner be contacted) (314) 267-0910 Cell Phone
Contact the Executive Director of Missouri Funeral Directors Association. There is a Disaster Medical Assistance Team (DMAT) located in St. Louis, MO that will be part of the updated Mortuary Services Emergency Plan.
Warren County EOP M - 11 JAN 2004
Appendix 4 To Annex M
WARREN COUNTY MORTUARY PROCEDURES
I. CONCEPT OF OPERATIONS:
To establish, procedures/policies, for the care, handling of deceased, in multi-death disaster situations. The Mortuary Disaster Response Team is available to assist the Warren County Coroner in the recovery, identification, notification of the next of kin and facilitating means for release of the identified dead to the next of kin or their agent.
II. COMMUNICATION PROCEDURES:
Upon the event of a disaster of any nature, which has caused multiple deaths the following persons should be notified immediately. Preferably in the order shown below but not limited to this order of priority.
A. Warren County Coroner
B. Warren County Deputy Coroner
C. Director
Warren County Emergency Management Agency
The Warren County Corner or Deputy Coroner will notify the Missouri Funeral Director Association (MFDA) Disaster Coordinator in the event it has been determined that the fatality total has over whelmed the county capacity to handle the situation alone. The Missouri Funeral Directors’ Association can be reached at the following numbers.
(800) 748-7661 Answering Service (573) 635-1661 Office (800) 443-7243 Pager (573) 635-9494 Fax
III. STATE & FEDERAL ASSISTANCE:
A. The (MFDA) has national trained and licensed funeral directors and embalmers that are trained in the recovery and identification of the deceased. These individuals will respond to the disaster scene/site to lend their expertise and to act as liaison between the Missouri Funeral Directors Disaster Teams. The Federal Disaster Mortuary Response Team is also available in the event the magnitude of the disaster over whelms the capacity of the local and state resources.
Warren County EOP M - 12 JAN 2004
B. The Federal Disaster Mortuary Response Team (D-MORT) can be requested through the Missouri State Emergency Management Agency (SEMA) who will then make a formal request to the Federal Emergency Management Agency (FEMA) requesting (D- MORT) assistance.
IV. SECURITY PROCEDURES:
All disaster workers must have in their possession the necessary identification card or pass, etc., as developed by the Emergency Management Director or responsible official to gain admission into the immediate disaster site area. These workers and members of the Mortuary Disaster Response Team will be required to register their name and address at the EOC or area designated for such purpose.
V. RECOVERY OPERATIONS GUIDELINES:
A. None of the dead shall be moved or touched by workers until approval has been given by the appropriate Incident Ranking Officer, most likely the Coroner.
B. Operations will be coordinated by the Coroner and MFDA Disaster Response Team Coordinator/D-MORT
C. A survey and assessment of the situation will be made by the Coroner and Mortuary Disaster Response Team Coordinator. They will note the approximate number of dead, equipment and personnel needed.
D. Once workers have reported to the scene a briefing will be held, assignments will be given at this time, and workers will be divided into teams if necessary.
E. Photos or a sketch will be made of the disaster site, and if desired the scene will be divided into sections with the recovery teams assigned to particular section.
F. Suitable stakes or markings will be placed at the location of each body and numbers will be assigned to each body.
G. Bodies will be tagged and records kept noting the location in which the body was found. (This tag numbering system will be developed by the County Coroner.)
H. Personal effects of the dead will be tagged and data recorded noting location found.
I. When necessary, bodies will be placed in a body pouch and a tag with corresponding numbers will be placed on the pouch.
Warren County EOP M - 13 JAN 2004
J. Valuables such as wallets, attached jewelry, etc. will not be removed at the disaster site. These will remain on the body.
K. Bodies will be removed from immediate disaster site via litter or stretcher into the evacuation area.
L. The major support group for this recovery task will be members of the MFDA Disaster Response Team / D-MORT
VI. BODY EVACUATION OPERATIONAL GUIDELINES:
A. Evacuation operations will be coordinated by the Coroner and the MFDA Disaster Response Team Coordinator./ D-MORT
B. A survey and assessment of the situation will be made by the Coroner and Mortuary Disaster Response Team Coordinator/ D-MORT. They will note the approximate number of dead, type of terrain, necessary personnel and equipment needed.
C. Before operations begin, a briefing will be held, assignments given and teams formed if desired.
D. Bodies will be covered when transported.
E. All vehicles used for transport will be covered except when not possible.
F. Vehicles should travel the same route from disaster site to morgue site. This route will be established in coordination with local traffic control agencies.
G. Vehicles should travel at a moderate pace.
H. Records will be kept noting vehicle ID and body tag number, as well as driver ID.
I. Evacuation teams will take care not to overload the morgue site with incoming bodies.
J. The major support group for this task will be the MFDA Disaster / D-MORT Response Team.
VII. MORGUE SITE:
A. A list of possible morgue sites will be maintained by the Warren County Coroner for use in the event of a disaster.
B. Once a morgue site has been selected, the Coroner and the MFDA Disaster Response Team Coordinator /D-MORT will organize its operations and assign personnel to some or all of the following job titles:
Warren County EOP M - 14 JAN 2004
C. Uniformed Guards, information clerks, counselors, interviewers, telephone communicators, admissions clerk, general supervisor, ID personnel, orderlies, personal effects custodian, embalming supervisor, embalmers, secretaries, inventory clerk, distribution clerk,) etc.
D. The morgue site will be used for the storage, identification, sanitation, and preservation if desired, as well as the distribution point for release of the dead to their next of kin or their agent.
E. Refrigeration units will be utilized as necessary.
F. Bodies admitted to the morgue will be logged and necessary information gathered and recorded about each body.
G. Personal effects will be recorded and placed in a secure area.
H. Should embalming be necessary the Coroner will rely on the MFDA Disaster Response Team / D-MORT to organize the operations, equipment, supplies, and personnel needed.
I. An area will be designated for the press, away from the morgue site.
J. Counselors such as members of the clergy will be present in waiting areas to assist persons visiting the morgue.
VIII. IDENTIFICATION OF THE DEAD:
The Coroner will arrange for the necessary equipment and staff to accomplish this task. The members of the MFDA Disaster Response Team will be at his/her disposal to be of assistance when needed.
IX. NOTIFICATION OF NEXT OF KIN:
The Coroner with the assistance of the MFDA Disaster Response Team will determine the most practical method to be utilized in contacting the next of kin. Every effort will be made to lessen the extreme psychological impact on the families of those dead. The nature and scope of the disaster will determine what methods will be used.
X. COUNSELING OF SURVIVORS:
The Coroner and the MFDA Disaster Response Team will keep listings of local clergy and/or responsible persons trained in counseling with grieving survivors. These personnel will be asked to report to the waiting area of the morgue site to assist families that visit the morgue site. Phone counselors will also assist persons calling the morgue
Warren County EOP M - 15 JAN 2004
site. Efforts will be made to keep the families of the dead posted as to what is taking place and information will be released to them as best possible.
XI. RELEASE OF THE DEAD:
A. Once the body has been positively identified, the next of kin will be contacted with this confirmation. At this point the Coroner or MFDA Disaster Response Team personnel will coordinate the release of the body to the next of kin or their agent. All efforts will be made to cooperate with the receiving agent or family. However; the nature and scope of the disaster may require policies that may appear unfair or delayed. These policies may be necessary for the smooth flow of operations at the morgue site. All policies will be made or approved by the Coroner before implemented.
B. In situations where there are UNIDENTIFIED dead, the Coroner will make the decision about their disposition. Mass burial may be necessary and location of burial sites will be determined at the time. It is suggested however, that cremation not be utilized as later identification and exhumation may be practical and necessary. Records will be kept of burial locations and body tag number will be interred with the body to make later efforts of identification easier.
XII. TERMINATION PROCEDURES:
After the disaster’s clean up operations are completed, efforts will be made to return donated equipment and supplies. Cleaning and sanitizing of morgue site will be necessary. Records compiled during the operations will be arranged in some type of systematic order and efforts will be made to preserve and store these records for future use if necessary.
XIII. MORTUARY RESOURCES
Resource lists pertaining to mortuary services will be compiled by the Warren County Coroner. This information will be furnished to the Warren County Emergency Management Director who will incorporate it into the Warren County Emergency Resource Book.
Warren County EOP M - 16 JAN 2004
Appendix 5 of Annex M
LOCAL PUBLIC HEALTH EMERGENCY PLAN
EXECUTIVE SUMMARY
A. The Warren County Public Health Emergency Plan (LPHEP) outlines the actions to be taken by the Local Public Health Agency (LPHA), in conjunction with local government officials and cooperating private and volunteer organizations. A local public health emergency can best be described as an event, which threatens the safety and well being of a number of people in an area, i.e. bio-terrorism incident, anthrax, smallpox, pandemic influenza, etc. To work towards a safer environment the plan has been developed to:
1. Reduce the vulnerability of citizens to any disasters that creates a local public health emergency.
2. Establish capabilities for protecting citizens from the effects of a local public health emergency.
3. Respond effectively to the actual occurrence of disasters, and;
4. Provide for recovery in the aftermath of any local public health emergency.
B. The Warren County LPHEP is a multi-hazard, functional plan that has three components:
1. A Basic Plan that serves as an overview of the LPHAs approach to a local public health emergency.
2. Annexes that address specific activities critical to emergency response and recovery, and;
3. Appendices which support each annex and contain technical information, details and methods for use in emergency operations.
C. In the Basic Plan you will find the Primary & support Responsibilities for the local health department as well as a Hazard Analysis for quick references. Some of the Annexes & Appendices not normally found in an Emergency Plan are: Homeland Security Advisory System, DHSS Activities Corresponding to the Homeland Security Threat Levels, Personnel Specialized in Bio-terrorism Training, Mass Patient Care, Mass Fatality Management, Nuclear & Chemical Incident, Food & Water Borne Outbreaks and a major enclosure concerning the Smallpox Response Plan.
D. The importance of understanding the contents of the plan cannot be underestimated. All individuals who may have any involvement with the plan must be briefed and understand their roles in it’s implementation. Staff members of the LHPA will be responsible for maintenance, training, updating and developing exercises to improve the plan.
The entire LPHEP can be found in the LPHA or with the Emergency Management Director.
Warren County EOP M - 17 JAN 2004
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Warren County EOP M - 18 JAN 2004
ANNEX N
TERRORISM
I. PURPOSE
The purpose of this Annex is to establish a unified approach for emergency response agencies of Warren County to respond to and recover from a threat or act of terrorism. Also this Annex establishes a terrorism response system that prescribes responsibilities and actions required to respond to and recover from a terrorist event
II. SITUATION AND ASSUMPTIONS
A. Situation:
1. Warren County has potential targets for terrorist activities. These may include, but are not limited to:
a. Federal, state, county and municipal government facilities and structures.
b. Military installations.
c. HAZMAT Facilities.
d. Medical facilities.
e. Religious facilities.
f. Businesses and manufacturing centers.
g. Airports, railroads, highways and navigable rivers.
h. Pipelines; power plants; public utilities; landmarks; and large public gatherings.
i. Agriculture.
2. Terrorism takes many forms: bombings, arson, infrastructure attacks (on water, electric, gas, or telecommunications systems), mass shootings, cyberspace failure or disruption, transportation attacks (hijacking, bombing or sabotage).
a. Weapons of Mass Destruction (WMD). Any weapon designed or intended to cause death or serious bodily injury through the release, dissemination,
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or impact of toxic or poisonous chemicals, or their precursors; any weapon involving a disease organism; or any weapon designed to release radiation or radioactivity at a level dangerous to human life (18 USC 2332a). The USC (18 USC 921) also includes a destructive device, with certain exceptions, to mean “any explosive, incendiary, or poison gas, bomb, grenade, or rocket, missile, mine, or a device similar to the above that will expel a projectile by explosive or other propellant”.
b. Chemical Agent. A chemical substance intended to kill, seriously injure, or incapacitate people through physiological effects. Hazardous chemicals, including industrial chemicals and agents, can be introduced via aerosol devices (including munitions, sprayers, or aerosol generators), breaking containers, or covert dissemination. A chemical agent attack might release a chemical warfare agent (such as a nerve or blister agent) or an industrial chemical that may have serious consequences. Whether an infectious agent or a hazardous chemical causes an outbreak may not be obvious early in an investigation; however, most chemical attacks are localized, and their effects become evident within a few minutes. Different chemical agents can be persistent or non-persistent. Persistent agents remain in the affected area for hours, days, or weeks. Non-persistent agents have high evaporation rates, are lighter than air, and disperse rapidly; they therefore lose ability to cause casualties after a few minutes (although they may persist longer in small unventilated areas).
c. Biological Agents. Living organisms or materials derived from them that cause disease; harm humans, animals, or plants; or deteriorate materials. Recognition of a biological hazard can occur by: identifying it as a credible threat; discovering bio-terrorism evidence (devices, agents, clandestine labs); diagnosing a disease caused by an agent identified as a possible bio-terrorism agent; or gathering and interpreting public health surveillance data. People exposed to a pathogen such as anthrax or smallpox may not know they have been exposed, and those infected or subsequently infected may not feel sick for some time. Infectious diseases typically progress with a delay between exposure and onset of illness - the incubation period. The incubation period may range from several hours to a few weeks, depending on the exposure and pathogen. Unlike acute incidents involving explosives or some hazardous chemicals, direct patient care providers and the public health communities are likely to first detect a biological attack on civilians. Terrorists also could use biological agents to affect agricultural commodities (agro-terrorism). These agents include wheat rust or viruses that could devastate the local or even national economy.
d. Radiological/Nuclear. High-energy particles or gamma rays emitted by an atom undergoing radioactive decay. Emitted particles can be charged alpha or beta particles, or neutral neutrons, or gamma rays. The difficulty of responding to a nuclear or radiological incident is compounded by the nature of radiation itself. Also, involvement of radioactive materials in an
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explosion may or may not be obvious; depending on what explosive device was used. The presence of a radiation hazard is difficult to ascertain unless the responders have the proper detection equipment and the training to use it. Most of the many detection devices available are designed to detect specific types and levels of radiation - they are not appropriate for measuring or ruling out the presence of all possible radiological hazards. Terrorists may use the following delivery methods:
1) An Improvised Nuclear Device (IND) is any explosive device designed to cause a nuclear yield. Either uranium or plutonium isotopes can fuel these devices, depending on the trigger. While “weapons-grade” material increases the efficiency of a device, materials of less than weapons grade can still be used. 2) A Radiological Dispersal Device (RDD) is any explosive device that spreads radioactive material when detonated. A RDD includes an improvised explosive device that could be used by placing it in close proximity to radioactive material. A RDD also includes devices identified as “dirty bombs”. 3) A simple RDD spreads radiological material non-explosively (for example, medical isotopes or waste).
e. Explosives. Conventional explosive devices or improvised bombs used to cause massive local destruction or to disperse chemical, biological, or radiological agents. Improvised explosive devices are categorized as explosive or incendiary - using high or low filler explosive materials to explode and/or cause fires. Bombs and firebombs are inexpensive and easily constructed. They are not technologically sophisticated. Of all weapons, these are the easiest to obtain and use. The components are readily available, as are detailed instructions for constructing these devices. They are the likeliest terrorist weapons.
f. Cyber Terrorism. “Malicious conduct in cyberspace to commit or threaten to commit acts dangerous to human life, or against a nation’s critical infrastructures in order to intimidate or coerce a government or civilian population in furtherance of political or social objectives. ”
4. Homeland Security Response Teams (HSRT): SEMA Homeland Security Response Teams Map (See Appendix 1 to this Annex) shows the locations of existing or proposed Homeland Security Response Teams for the State of Missouri. Several of these teams include hazardous materials response teams with enhanced capabilities for response to WMD incidents, including incidents involving nuclear or radiological materials, biological and chemical agents. The following provides a general overview of their locations, number of teams and capabilities:
a. There are currently twenty-eight (28) Homeland Security Response Teams located throughout the State of Missouri. (See Appendix 1 to Annex N)
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b. Many of the existing teams are continuing to develop their heavy and light search and rescue capabilities, acquire latest technology detection equipment, expand decontamination capability and address logistical support requirements and issues.
c. For all terrorist response operations, the Unified Command System will be used for Direction and Control.
5. Request for Homeland Security Response Teams (HSRT):
a. In order to deal with a terrorist event, a network of resources must already be in place (personnel, equipment and supplies). The current situation will determine the type of resources needed and techniques to be employed. A rural county may have fewer trained personnel and equipment compared to an urban area.
b. Homeland Security Response Teams (HSRT) is an asset of the State of Missouri. These teams will be mobilized and deployed by SEMA to support local jurisdiction response and recovery operations.
c. Local jurisdictions must request support from SEMA. Call the SEMA Duty Officer at (573) 751-2748 (Day/Night) to report or request assistance.
d. Warren County has neither a Homeland Security Response Team (HSRT) or a Forward Regional Response Team (FRRT) and will require support in responding to the terrorist incident. It is the local jurisdiction's responsibility to contact SEMA and request support.
B. Assumptions:
1. Warren County recognizes the responsibility for public health and safety, and the need of a plan to set forth guidelines to deal with terrorism, and the need to exercise the procedures, policies, and guidelines set forth in this Annex.
2. Proper implementation of this Annex can reduce the effects a Terrorist attack and limit related exposure to the public.
3. No single agency at the local, State, or Federal level possesses the authority and/or the expertise to act unilaterally on the many difficult issues that may arise in response to a threat or act of terrorism, particularly if WMD is involved.
4. Should a terrorist incident be identified, Warren County could be acting alone, pending mobilization and deployment of other local, State and Federal assets.
5. An act of terrorism involving WMD in Warren County could immediately overwhelm the local response capabilities.
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6. Counter-terrorism efforts, including intelligence gathering and appropriate response training, may reduce some incident potential, but incidents can occur with little or no warning.
7. If appropriate Personal Protective Equipment (PPE) is not readily available, entry into the contaminated area (hot zone) should be delayed until the arrival of trained and equipped emergency response personnel. Responders must also be aware of secondary devices targeting first responders.
8. The policies set forth in this Annex, and any and all plans developed by or for Warren County to mitigate, prepare for, respond to, or recover from any terrorist event, have been coordinated to eliminate dual tasking of resources and identify the proper command and control functions.
III. CONCEPT OF OPERATIONS
A. General:
1. Presidential Decision Directive 39 (PDD-39) was signed in May 1995, shortly after the Alfred P. Murrah Federal Building bombing. PDD-39 establishes policy to reduce the United States’ vulnerability to terrorism, deter and respond to terrorism, and strengthen capabilities to detect, prevent, defeat, and manage the consequences of terrorism. This directive is particularly important for planning purposes - it specifies how to manage response to and recovery from a terrorist incident.
2. Homeland Security Presidential Directive 5 (HSPD-5) was signed on February 28, 2003, calling for creation of a National Response Plan (NRP) to “integrate Federal Government domestic prevention, preparedness, response, and recovery plans into one all-discipline, all-hazard plan” under authority of the Secretary of Homeland Security. Under the National Response Plan (NRP), a National Incident Management System (NIMS) is to be developed to provide a consistent nationwide framework for standardizing incident management practices and procedures. This ensures that Federal, State, and local governments can work effectively, efficiently, and cooperatively to prepare for, respond to, and recover from domestic incidents-regardless of cause, size, or complexity.
3. The Federal government has primary responsibility to prevent, preempt, and terminate threats or acts of terrorism, and to apprehend and prosecute the perpetrators. Federal, State and local authorities will coordinate terrorism response and recovery efforts using the National Incident Management System (NIMS). The initial response to a terrorist incident is primarily a local law enforcement effort with the FBI assigned as the Lead Federal Agency (LFA) responsible for coordinating the Federal response. The FBI will assign a Special Agent or member of the Joint Terrorism Task Force in the role of liaison to coordinate with the incident commander or unified command in an incident command post. The initial response to a terrorist incident identifies, acquires, and
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plans use of resources needed to anticipate, prevent, and/or resolve a threat or act of terrorism. Following the initial response to the terrorist incident, recovery efforts protect public health and safety, restore essential government services, and provide emergency relief to governments, businesses, and individuals affected by the terrorist incident. In a terrorist incident, FEMA is the lead Federal Agency responsible for the recovery phase.
4. Upon authorization by SEMA, the Homeland Security Response Team (HSRT) will be able to respond to any terrorism incident that will occur in their region and will be funded/ supplied through State and Federal aid/grants. This includes the necessary equipment as well as the training to fulfill any need of the terrorist incident. See Appendix 1 for locations of HSRT.
5. Upon authorization by SEMA, the Forward Regional Response Team (FRRT) will also be able to respond to terrorism incidents, but their resources will be less than those of an HSRT. They will also be funded/ supplied by State and Federal aid/grants. They will also provide support to the HSRT in terrorism incidents when needed.
C. Primary Objectives in Response to a Terrorist Act:
1. Protect the lives and safety of the citizens and first responders.
2. Isolate, contain, and/or limit the spread of any cyber, nuclear, biological, chemical, incendiary, or explosive device.
3. Identify the type of agent or devices used.
4. Identify and establish control zones for suspected agent used.
5. Identify appropriate decontamination procedure and/or treatment.
6. Ensure that responders have appropriate equipment and personal protective equipment (PPE).
7. Notify emergency personnel, including medical facilities of the danger and anticipated casualties.
8. Notify appropriate State and Federal agencies.
9. Provide accurate and timely public information.
10. Preserve as much evidence as possible to aid investigations.
11. Protect critical infrastructure.
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D. Operational Time Frames:
1. Mitigation
a. Develop a method for processing information.
b. Analyze potential threats, targets, and potential hazards for the jurisdiction. Disseminate on a need to know basis when appropriate.
c. Identify facilities, agencies, personnel, and resources necessary to support a Terrorist Incident Response.
d. Integrate Response on all terrorism training exercises.
e. Review and become familiar with the SEOP.
2. Preparedness: Warren County will take the appropriate security measures. See Appendix 2 of this Annex for Federal and State Homeland Security Advisory System threat guidelines.
a. Develop and review Plans and SOG’s for response to a terrorist incident. Open and prepare the EOC for possible full activation.
b. Advise key personnel of the potential risk.
c. Make recommendation as to a possible course of action.
d. Maintain increased readiness status until the situation escalates or the decision to discontinue operations is given. Train personnel and maintain inventory of equipment and supplies.
e. Whenever possible, training exercises conducted by local jurisdictions should include terrorism WMD and the use of the HSRT. The purpose is to provide a training opportunity, and to exercise HSRT capabilities as required by the Office of Domestic Preparedness (ODP).
3. Response
a. Any individual who receives notification of a terrorist incident or who is responsible for making notifications must assure that every effort is made to contact primary and support personnel as identified in the Basic Plan and to immediately notify SEMA.
b. Once a terrorism incident is suspected, local law enforcement will report and request assistance from the State using existing operating guidelines and/or procedures.
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c. Each Emergency Response agency shall report to the EOC upon arrival and may be required to provide a representative to the on-scene Unified Command.
d. Local government departments will provide assistance to the EOC as dictated by the current situation.
e. The designated local jurisdiction Public Information Officers (PIOs) for terrorist response (law enforcement phase and recovery phase) will coordinate all public information releases.
4. Recovery:
a. Determine the extent of damages, prepare a damage assessment report and request assistance.
b. Test, check, and exercise equipment to identify its serviceability.
c. Restore essential public services to critical facilities.
d. Inventory and replace supplies as necessary.
e. Restore all public service to the general population.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. Organization:
A response organization for a terrorism incident will be under the Direction and Control of the County Commissioners or a designated representative. The response will be conducted from the EOC. The primary responders for terrorism normally lie with local law enforcements, fire, and County Health and Medical. All other departments are considered to be support. Each jurisdiction should prepare an SOG and functional checklist for response to a terrorism incident as defined in the Basic Plan (P&S Chart). All participating agencies must comply with training requirements set-forth by SEMA. In addition, an up-to-date list of emergency response personnel will be maintained and available. The following provides a breakdown by functional areas:
B. Assignment of Responsibilities:
EOC Function: (See Basic Plan and appropriate Annex’s for additional Information).
1. The Federal Government is responsible to determine the Nation’s threat level. See Appendix 2 to Annex N for HOMELAND SECURITY TERRORIST WARNING SYSTEM CHART. However, it is up to the local jurisdiction to determine their appropriate threat level based upon their current situation.
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2. If notification of a terrorist incident is received, the Emergency Management Director/Coordinator will immediately contact the chief elected official and primary and support agencies as identified in the P & S Charts.
3. If notification of an incident is received by other than the Emergency Management Office, the individual receiving the notification will contact the Emergency Management Office and/or the chief elected official immediately.
4. The Warren County Emergency Management Office is responsible to contact SEMA Staff Duty Officer and inform them of their current situation and threat. Other local departments will follow their respective SOGs for notifications.
5. Activate the EOC at either the primary or alternate location. The EOC serves as the clearing house for local jurisdiction to collect, discuss, and disseminate information in regard to a particular event occurring within their jurisdiction. The EOC is responsible to maintain contact with appropriate State and Federal Agencies throughout the incident period.
6. Review EOP and determine if predestinated staging areas, mobilizations and reception centers are far enough away from the actual scene so that safety is guaranteed.
7. If necessary, a Joint Operation Center (JOC) will be established by the Lead Federal Agency (LFA) and will be under the operational control of the Federal On Scene Commander (OSC). The JOC is the focal point and is responsible for coordinating requests from the State. The On-Scene Commander may request that a representative from the Warren County be assigned to the JOC.
C. Emergency Management:
1. Direction and Control will originate from the EOC.
2. Ensure the alternate EOCs are operationally ready in the event that the primary EOC is not available.
3. The EOC will be staffed in accordance with the Basic Plan.
4. Coordinate with SEMA and other Federal, State or Local Agency’s EOCs as necessary.
5. Prepare and distribute Situations Reports (SITREPS).
6. Coordinate response and recovery operations.
7. Identify and coordinate resource requirements.
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D. Local Law Enforcement:
1. Manage the incident scene. Set-up IMS to manage/coordinate with other departments and agencies using the Unified Command System.
2. Respond to requests for support/assistance from other departments; local, State, and Federal.
3. Provide security, maintain order, prevent unauthorized entry, control and re-route traffic and maintain open access/egress for authorized vehicles into the terrorist incident scene.
4. Assist in evacuation/in-place protection notification of the affected area as requested by the EOC or the On-Scene Incident Commander.
5. Develop and maintain internal guidelines of duties, roles and responsibilities for any terrorism incidents involving Chemical, Biological, Radiological, Nuclear and Explosion (CBRNE).
6. Ensure Scene Security and evidence preservation pending arrival of the FBI, and assist the FBI and other investigative authorities in determining responsibility.
7. Establish access control into and out of the crime scene.
8. Provide security for Command Post and EOC.
9. Manage crowd control when necessary.
E. Fire Department:
1. Respond to all reports of terrorist incidents to determine the nature and scope of the incident.
2. Provide a representative to the EOC and coordinate with Warren County and municipal law enforcement, as well as other agencies for support and resource requirements.
3. Establish site security areas and hazard exclusion zones in accordance with established procedures and guidelines.
4. Determine the nature of the incident.
5. Provide information on hazardous material/evaluation and environmental damage assessment.
6. Develop and maintain internal guidelines to identify specific roles and responsibilities of fire service personnel in each of the major terrorism incidents involving CBRNE.
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7. Keep the EOC informed.
F. Health Department:
1. Provide personnel safety information to the EOC.
2. Provide an environmental analysis, with help from the Missouri Department of Health and Senior Services (MDHSS) and the Center for Disease Control (CDC) and Prevention. Coordinate with County Health Director on all health issues. The County Health Director is responsible to determine the health risk, and recommend epidemiological and toxicological solutions to deal with public health issues involved in a terrorist incident.
3. The MDHSS and the FBI have signed a memorandum of understanding (dated October 28, 1999) for analyzing suspected chemical or biological agents. In this agreement, should MDHSS suspect one of these agents, they can use the fastest law enforcement means to transport this agent to the MDHSS lab in Jefferson City, while maintaining the “chain of custody,” should it become evidence.
4. Monitor response personnel and general public exposure to chemical, biological, and radiological agents.
5. Monitor and track potential victims.
6. Provide information regarding exposure and treatment to potential victims and workers.
7. The County Health and Medical Director or a designated representative will assist the PIO on Health and Medical issues and in broadcasts concerning public and individual health issues.
8. Keep the EOC informed.
G. Public Works:
1. Respond to emergency requests from the EOC by providing trucks, earth moving equipment and other needed assets/materials along with operators to reduce hazards, minimizing secondary damage.
2. Provide barricades to assist in evacuation and/or scene security.
3. Assist in providing temporary storage of equipment and materials until appropriate locations can be located.
4. Coordinate with the EOC and the On-Scene Commander to insure the area is safe to enter. Do not enter any area if it has not been cleared and declared safe for reentry.
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H. Emergency Medical Services
1. The Chief of Emergency Medical Service (EMS) is primarily responsible for directing the medical response and on-scene operation within the impacted area. The EMS is responsible for identifying and anticipating resource requirements and allocates resources accordingly.
2. EMS coordinates mutual aid in conjunction with the County Health Officer.
I. PIO (Public Information Officer)
1. Warren County will follow established guideline as outlined in the Basic Plan and Annex C.
2. An exception to those guidelines could be made depending on the severity and current situation.
V. DIRECTION AND CONTROL
A. Initial response operations are the responsibility of the local jurisdiction. The FBI is the Lead Federal Agency for all terrorist attacks and will establish a Joint Operation Center (JOC) for Direction and Control if one is needed. The Missouri Highway Patrol (MSHP) has primary responsibility for coordinating the State level response with the FBI.
B. Local Public Information Operations will be coordinated from the EOC. NOTE: FEMA/FBI may establish a Joint Information Center (JIC).
C. Response and Recovery operations are the responsibility of the local jurisdiction. When making a formal request to SEMA for assistance, the local jurisdiction must have exhausted its capabilities and resources.
VI. CONTINUITY OF GOVERNMENT
A. Line of Succession For Terrorism:
1. Warren County Line of Succession for terrorism are:
a. County Commissioners.
b. Sheriff or Senior Ranking Officer
c. Emergency Management Agency
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2. All local departments listed above are required to maintain a line of succession of at least three persons. See Basic Plan or appropriate Annex for names and/or positions.
VII. ADMINISTRATION AND LOGISTICS
A. Administration:
1. To implement Annex N, an incident must be designated a terrorist threat or action by the chief elected official.
2. Procedure for dealing with expenses incurred and liability for actions and injuries are outlined in local ordinances, mutual aid agreements and this Plan.
3. A post incident report and critique shall be the responsibility of the lead agencies with input from all involved agencies. This will be used for Plan modifications and training exercises.
B. Logistics:
1. On-hand stockpiles of Critical Essential materials and supplies should be inventoried and updated annually to insure its operational readiness or serviceability.
2. Emergency purchasing authority will be in effect if a terrorist incident has occurred.
3. The cleanup, removal and disposal of contaminated materials will be handled with the same care that was used during the incident. The Missouri Department of Natural Resources and the US Environmental Protection Agency may provide: assistance in removal, disposal oversight, technical considerations, and funding.
VIII. PLAN DEVELOPMENT & MAINTENANCE
It is the responsibility of the Warren County Emergency Management Director to maintain and update this Annex at least yearly.
A. Recommended changes to this annex will be made by the Warren County EMD and submitted to the County Commissioners for approval.
B. All revisions will be dated and recorded and provided to all holders on record. Revised pages will show date of change.
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APPENDICIES
1. Homeland Security Response Teams Map
2. Homeland Security Advisory System
3. Homeland Security Response Teams and Forward Regional Response Teams
Attachment A - HSRT & FRRT Team Structure
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Appendix 1 to Annex N
HOMELAND SECURITY RESPONSE TEAMS
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Appendix 2 to Annex N
HOMELAND SECURITY ADVISORY SYSTEM
Because of the potential for future terrorist-related incidents, a national security alert system was developed to disseminate information regarding the risk of terrorist acts to Federal, State, and local governments and to the American people. This system, known as the Homeland Security Advisory System (HSAS), is based on five color-coded threat conditions, which are summarized in the bellow table.
HOMELAND SECURITY ADVISORY SYSTEM COLOR CODES
RED: Signifies severe risk of attack and may require the pre- positioning of especially trained teams, closing public and government facilities and monitoring transportation systems. ORANGE: Signifies a high risk of attack, meaning the government should coordinate necessary security efforts with armed forces or law enforcement agencies and take additional precautions at public events. YELLOW: Signifies an elevated condition meaning there is a significant risk of attack. Increased surveillance of critical locations and implementing some emergency response plans are called for BLUE: Signifies a general risk, and agencies are asked to review and update emergency response procedures
GREEN: Signifies a low risk of terrorist attack.
NOTE: The County Commissioners will determine the appropriate Threat Level based on the current situation and recommendations from SEMA.
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Appendix 3 to Annex N
HOMELAND SECURITY RESPONSE TEAMS AND FORWARD REGIONAL RESPONSE TEAMS
A. Homeland Security and Forward Regional Response Teams (HSRT and FRRT) were developed and trained locally. SEMA is the coordinating agency for the Department of Justice Equipment Program, which provides grant funds to the State to purchase protective equipment, decontamination equipment, detection equipment and communications equipment for designated Fire / HAZMAT, EMS and Law Enforcement agencies statewide. The program is designed to assist communities’ development of a local WMD response capability identified in the three-year Statewide Domestic Preparedness Strategy. Participation in the program is based upon several criteria including existing HAZMAT team capability, desire and willingness to participate. The state currently has 28 teams. Any future expansion will be based upon the results of the statewide Homeland Security Assessment and Strategy Program.
B. The HSRT is a more robust team, which generally enjoys some capabilities beyond what would normally be found in a FRRT. For example, some of our HSRTs have an urban search and rescue capability and will, in most cases, have been involved in the grant program for a longer period of time than a typical FRRT. HSRTs typically have a more sophisticated detection capability and greater decontamination capacity than a FRRT (see Attachment 1). Of the 28 total HSRTs and FRRTs in the state, the vast majority are HSRTs, see map in Appendix 1.
C. HSRTs and FRRTs are designed to operate on a regional basis and the aim is to have at least one team no more than 50 miles from any location in the state. Teams will be directed to respond to a terrorist or suspected terrorist incident by SEMA and the cost of deploying the team or teams will be absorbed by the state, provided the Governor declares a state of emergency. All of these teams are also capable of responding to a Hazardous Material or HAZMAT incident through the fire mutual aid provisions of Revised Missouri Statutes, Chapter 44. In the event that a HAZMAT response is provided as described above, the funding support would be in accordance with existing mutual aid agreements.
D. Training levels, equipment and technology are constantly being improved to add an even more robust capability to respond to a terrorist incident or accident involving hazardous materials. Additional information regarding availability of training, status or management of grants, general equipment lists common to all teams is available through the Operations Branch of SEMA or through the SEMA web page.
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Attachment A to Appendix 3 to Annex N
HSRT & FRRT TEAM STRUCTURE
HSRT - Trained and equipped, fully capable HAZMAT Team recognized by the State Fire Marshal’s office for day-to-day HAZMAT operations and includes:
12 HAZMAT Personnel
12 Emergency Medical Service Personnel
20 Law Enforcement Personnel
The grant program managed by SEMA provided an expanded capability to respond to a WMD event.
FRRT - Team has a core of at least 6 HAZMAT technicians that can respond locally (within a 50 mile radius) or as tasked by the State and includes at least:
6 HAZMAT Personnel
8 Emergency Medical Service Personnel
10 Law Enforcement Personnel
The FRRT is trained and equipped to respond and identify the problem, contain the event and await further support. They do not have a day-to-day- HAZMAT response capability.
Warren County EOP N-18 JAN 2004 ANNEX O
ANIMAL RESCUE, CARE & SHELTERING
I. PURPOSE
To establish an organization and procedures to effective coordinate the use public and private partnerships for the rescue, temporary sheltering and care of pets/livestock displaced because of an emergency or disaster situation.
II. SITUATION AND ASSUMPTIONS
A. Situation
1. Warren County and its municipalities are home to many animals that could be subject to a number of disasters. A disaster could result in the evacuation of the residents of the affected area. The number of pets/livestock could range from a few, to a large numbers if a disaster struck a densely populated area.
2. Potential disasters that could cause evacuation of pets/livestock and the displacement of animals in Warren County are:
a. Flood: Areas within Warren County, which are prone to flooding, are identified on flood plain maps. The maps are on file in the Planning and Zoning Office, located in the Courthouse Annex Building.
b. Hazardous Materials Incident: Several facilities in Warren County manufacture, store and use hazardous substances. Hazardous materials are also transported daily over highways, rail, barge traffic, air, etc. Additional information concerning hazardous materials, including hazmat facilities, type of material, facility representatives, and potential areas of evacuation is contained in Annex H.
c. Other: Other potential situations that could cause the displacement of people and animals could be major power failure, severe winter storm, earthquake or a terrorist attack.
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B. Assumptions
1. Facilities are available in Warren County that could provide temporary sheltering and feeding of pets and livestock displaced as a result of an emergency or disaster.
2. Affected animal owners will respond as directed by local officials.
3. Some of the affected animal owner’s pets and livestock will be cared for by friends or relatives.
4. The American Red Cross will not allow animals to be brought to their mass care shelters. The only exception to this rule is guide dogs.
5. Assistance by relief agencies along with assistance from outside the county will be available if required and/or requested.
III. CONCEPT OF OPERATIONS
A. General
1. Relocation/Evacuation will take place either by order of the County Commission or spontaneous evacuation order given by a fire official or law enforcement official because of a pending or impending life- threatening situation.
2. Animal care & sheltering operations will be directed and controlled by the Warren County Emergency Management Agency.
3. Support to animal care & sheltering operations will be provided by DART with assistance from the Warren County Emergency Management Agency and others i.e. (Concerned Citizens for Animal Control (CCAC) for Warren County, Animal Welfare Association (AWA), Homeward Bound Humane Society and Warren County 4-H Clubs).
4. Coordination between agencies/departments will be maintained utilizing all available communications systems.
5. Shelters to be used will be selected and prepared for occupancy as necessary. The public will be advised by the media of the shelter facility(ies) and location(s). (See Appendix 2 for list of shelter locations.)
Warren County EOP O-2 OCT 2005 B. Actions to be taken by Operation Time Frames
The following is a list of recommended actions to be taken by the (DART) coordinator according to the four time frames of operation: Mitigation, Preparedness, Response and Recovery.
1. Mitigation
a. Monitor listing of potential shelters, including their locations, capacity, feeding capabilities, ownership, and person to contact.
b. Coordinate the development of animal care & sheltering (SOGs).
c. Locate and identify animal herds or groups that may require special attention or assistance.
d. Develop necessary registration forms and establish registration procedures.
e. Recruit and enlist the aid of volunteers to assist with animal care, animal round-up and sheltering operations.
f. Provide necessary training for animal care, sheltering and round- up.
g. Develop/maintain list of potential sources of supplies, i.e. cages, feed, livestock trailers, etc.
2. Preparedness
a. Alert appropriate disaster animal response teams & sheltering personnel and/or groups and organizations.
b. Establish contact with shelter owners/operators.
c. Make necessary preparations to activate animal care & sheltering operations.
d. Notify Warren County Emergency Management Director of situation and status of animal care & sheltering organization.
e. Notify support agencies of situation.
Warren County EOP O-3 OCT 2005 3. Response
a. Activate animal care & sheltering organization.
b. Contact shelter owners/operators to open shelters and staff shelters as required.
c. Provide a listing of activated shelters to the (EOC) and the (PIO) for release to public via the news media.
d. Register animals, assign shelters, and maintain listing of shelter population.
e. Advise support agencies of requirements, i.e., transport of food, water, etc. for sheltered animals.
f. Assist with locating and reuniting loose animals with their owners.
g. Conduct feeding operations at the identified shelters. Identify livestock or other animals that need feeding, watering, rescuing and possible rounding-up if escaped in rural areas.
h. Maintain contact and coordination with (EOC).
4. Recovery:
a. Maintain level of mass care & sheltering operations as dictated by situation.
b. Continue to assist in locating and reuniting sheltered animals and escaped animals with their owners.
c. Phase out animal care & sheltering operations as necessary.
d. Insure that adequate records are finalized and provided to appropriate parties including after actions reports, statement of charges for supplies, damage to shelter, etc.
Warren County EOP O-4 OCT 2005 IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. General
Warren County Animal Care and Sheltering will be organized as shown in Appendix 1 to this Annex.
B. Assignment of Responsibilities
1. The Warren County animal, rescue care & sheltering operation(s) will be directed by the (DART) coordinator. This coordinator is responsible for overseeing registration, feeding, and sheltering activities. The person will operate under the direction and control of the County Commissioners and the Warren County Emergency Management Agency Director or his/her designated representative.
2. The Disaster Animal Response Team Coordinator is responsible for the following:
a. Work with the Warren County Emergency Management Director to secure shelters and agreements with the respective owners.
b. Recruit and train animal shelter managers and workers.
c. Develop procedures for registration, feeding, and sheltering of animals displaced or abandoned after a disaster.
d. Coordinate animal registration and care activities with the PIO.
3. It shall be the responsibility of the (DART) Coordinator and Assistant Coordinator to ensure that necessary plans and procedures are developed to implement an efficient animal care & feeding shelter program which operates in a smooth manner.
V. DIRECTION AND CONTROL
A. Direction and control of animal care & sheltering operations will vary according to the extent of the disaster or emergency situation. In a large-scale disaster, direction and control will be effected from the Warren County (EOC).
B. In a limited disaster or emergency situation, animal care & sheltering operations will be affected from a site designated at that time.
Warren County EOP O-5 OCT 2005 VI. CONTINUITY OF GOVERNMENT
The line of succession for the Warren County DART will be as follows: (see section VI of the Basic Plan).
A. DART Coordinator
B. DART Assistant Coordinator
C. Emergency Management Director
VII. ADMINISTRATION & LOGISTICS
A. Administration:
1. Animal care and sheltering personnel will complete the necessary forms and compile information to provide a record of:
a. Shelters used
b. Name of pet owner and type of pet sheltered
c. Number of pets/animals sheltered
d. Number of animals fed.
e. Supplies ordered
f. Receipts for all goods obtained
g. Any damage to shelters or injuries to the animals
B. Logistics:
1. If possible, procurement of necessary supplies will be accomplished through normal acquisition channels.
2. During unusual situations, when such constraints would result in loss of animal life and property, normal purchasing procedures can be circumvented. This will be done under the authority and procedures set forth in local orders/ordinances.
3. Local firms will be contacted first when contracting for resources to cope with a disaster situation.
Warren County EOP O-6 OCT 2005 VIII. ANNEX MAINTENANCE
This Annex will be reviewed and revised as required on an annual basis by the Warren County Emergency Management Director in conjunction with the (DART) Coordinator.
APPENDICES
1. Animal Rescue, & Sheltering Organizational Chart
2. Animal Care Shelters
3 Domestic Household Pet Owner Shelter Registration Form
4. Rescued/Found Shelter Registration Form
5. Farm Animals/Livestock Shelter Registration Form
Warren County EOP O-7 OCT 2005 Appendix 1 to Annex O
ANIMAL RESCUE & SHELTERING ORGANIZATIONAL CHART
DIRECTION AND CONTROL
Emergency Management Agency Director
Public Information Officer (PIO)
State & Federal Agencies Law Enforcement Agencies Disaster Animal Response Team Road & Bridge Department (DART) Humane Society Animal Protection Association Veterinarians Other agencies/individuals
Warren County EOP O-8 OCT 2005 Appendix 2 to Annex O
Animal Care Shelters/Registration Centers
The following locations have been identified as Animal Confinement and Shelter Facilities in Warren County.
1. Animal Care Shelters
a. Domestic Household Pets
Warren County Fair Grounds Private individuals Veterinary Clinics
b. Farm Animals/Livestock
Warren County Fair Grounds Local farmers/ranchers/private individuals
Warren County EOP O-9 OCT 2005 Appendix 3 To Annex O Domestic Household Pet Owner Shelter Registration Form
Date Arrived: ______Animal ID # ______
Intake #: ______Assigned Shelter Location: ______
Owner Information: Name: ______Last First MI Address: ______
City: ______
State: ______Zip Code: ______
Home Phone #: ______Cell Phone #: ______
Emergency Contact: ______
Home Phone #: ______Cell Phone #: ______
Animal Identification
Species: ______Other ID (Micro Chip): ______
Breed: ______Size: Toy Small Medium Large Giant
Coat Color: ______Coat Length Short Medium Long
Age: ______Sex Male Male (neutered) Female Female (spayed)
Medical
Rabies Vaccine? Yes Rabies Tag #: ______ No
Other Vaccines: Canine: Distemper Hepatitis Leptospirosis Parinfluenza Parvovirus Cornavirus Nasal Bordetella K-9
Feline: Rhinotracheitis Calcivirus Panleukopenia Chlamdia Felv FIP
Any medical problems? ______
Taking Medication? No Yes ______List Medications Owner Provided? No Yes Instructions: ______
Habits and Traits (Check all that apply) Fence jumper digger scratcher submissive housebroken highly excitable biter shy barker/vocal obedience trained other: ______
Aggressive toward men women children other animals
Accepted by (Staff): ______Date: ______
Owner Signature: ______Date: ______
Released By (Staff) ______Date: ______
Owner’s Signature: ______Date: ______Warren County EOP O-10 OCT 2005
Appendix 4 To Annex O Rescued/Found Animal Shelter Registration Form
Date Rescued/Found: ______Location Found: ______
Intake Take #: ______
Shelter Arrival Date: ______Assigned Shelter Location: ______
Accepted by (Staff): ______Date: ______Time: ______
Rescuer Information: ______Last Name First Name MI ______Address ______City State Zip Code
Home Phone # ______Cell Phone # ______
Animal Identification:
Species: ______Other ID (Micro Chip):______
Breed: ______Size: Toy Small Medium Large Giant
Coat Color: ______Coat Length Short Medium Long
Age: ______Sex Male Male (neutered) Female Female (spayed)
Medical: Rabies Vaccine? Yes Rabies Tag #: ______ No
Reclaimed Owner: ______Last Name First Name MI ______Address ______City State Zip Code
Home Phone # ______Cell Phone # ______
Proof of Ownership: ______
Released by: (Staff) ______Date: ______Time: ______
Owner’s Signature: ______
Adopted Transferred to another facility/Agency
Owner: ______Last Name/Agency/Facility First Name ______Address ______City State Zip Code
Home Phone # ______Cell Phone # ______
New Owner’s Signature: ______Date: ______Warren County EOP O-11 AUG 2005
Appendix 5 To Annex O FARM ANIMALS/LIVESTOCK SHELTER REGISTRATION FORM
Date Arrived: ______ Rescued Owner Brought
Intake Number: ______Assigned Shelter Location: ______
If rescued, Date rescued: ______Location Rescued: ______
Accepted by (Staff): ______Date: ______Time: ______
Rescuer Information: ______Last Name First Name MI ______Address ______City State Zip Code
Home Phone # ______Cell Phone # ______
Species: Cattle Horse Sheep Goat Swine Other
INDIVIDUAL ANIMAL IDENTIFICATION
Identification (Brand/Tattoo/Ear Tag) Description/Registration Sex
1. Brand Tattoo Ear Tag Micro Chip Male Female
2. Brand Tattoo Ear Tag Micro Chip Male Female
3. Brand Tattoo Ear Tag Micro Chip Male Female
4. Brand Tattoo Ear Tag Micro Chip Male Female
5. Brand Tattoo Ear Tag Micro Chip Male Female
6. Brand Tattoo Ear Tag Micro Chip Male Female
7. Brand Tattoo Ear Tag Micro Chip Male Female
8. Brand Tattoo Ear Tag Micro Chip Male Female
9. Brand Tattoo Ear Tag Micro Chip Male Female
10. Brand Tattoo Ear Tag Micro Chip Male Female
Accepted by (Staff): ______Date: ______Time: ______
Owner/Rescuer (Signature): ______Date: ______
Proof of Ownership: ______
Released by (Staff): ______Date: ______Time: ______
Owner’s Signature: ______Date: ______Time: ______Warren County EOP O-12 AUG 2005