Regular Meeting of Council Council Chambers May 26, 2015 7:00pm

1. Call to Order Introduction of Art at 1.1 Verbal Report: Mayor Clay Council File: 7705-01

2. Public Input

3. General Matters Delegation – 3.1 Delegation Application: Danielle Prevost, dated April 23, 2015 Environment Canada File: 0230-01 – Species At Risk

Pages 9-30

Delegation – South 3.2 Delegation Application: Jenna Bedore, dated April 10, 2015 Coast Conservation File: 0230-01 Program

Pages 31-36

4. Adoption of Minutes Minutes 4.1 File: 0550-05

Pages 37-50 Recommendation:

THAT the minutes of the Regular Meeting of Council held Tuesday, May 12, 2015 be adopted.

Council’s Vision: Port Moody, City of the Arts, is a unique, safe, vibrant waterfront city of strong neighbourhoods; a complete community that is sustainable and values its natural environment and heritage character.

Please note that Council meetings are recorded and streamed live to the City’s website. Any comments you make at the meeting as well as your image may appear on the City’s website. Document: 306721

5. Consent Agenda Note: Council may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.

Finance Committee 5.1 Recommendation: Resolutions for Ratification THAT the following recommendations from the Finance Committee meeting of May 19, 2015 be ratified:

Funding for Committee FC15/080 Support THAT funding for a part-time Committee Clerk position for the remainder of 2015 be approved as recommended in the report dated May 10, 2015 from the Corporate Services Department, Legislative Services Division regarding Funding for Committee Support;

AND THAT the part-time Committee Clerk position be funded from any operating surplus generated in 2015, and failing an operating surplus in 2015, from Accumulated Surplus;

AND THAT on-going funding for a part-time Committee Clerk position be included in the 2016 Budget Deliberations.

Committee of the 5.2 Recommendation: Whole Resolutions for Ratification THAT the following recommendations from the Committee of the Whole Meeting of May 19, 2015 be ratified:

Terms of Reference for the CW15/026 Secondary Suite Task THAT the draft Terms of Reference for the Secondary Suite Task Force Force be adopted as attached to and recommended in the report dated May 10, 2015 from the Corporate Services Department, Legislative Services Division regarding Terms of Reference for the Secondary Suite Task Force.

Pay Parking in Rocky Point CW15/032 and CW15/033 Park – Project Prioritization THAT staff report back with options for a time and ticket model with increased enforcement, and stages of time allotment for managing parking at Rocky Point Park;

AND THAT staff report back with information on metered and limited free parking at Rocky Point Park.

Committee Clerk Support CW15/034 for the Youth Focus THAT Council approve funding for Committee Clerk support for the Committee Youth Focus Committee as recommended in the report dated April 30, 2015 from the Youth Focus Committee regarding Committee Clerk Support for the Youth Focus Committee.

City of Port Moody Regular Council Meeting - May 26, 2015 2 Neighbourhood Feedback CW15/035, CW15/039, and CW15/040 Process for Established THAT Administrative Policy – Neighbourhood Feedback in Established Neighbourhoods Neighbourhoods be endorsed as recommended in and attached to the report dated May 4, 2015 from the Development Services Department regarding the Neighbourhood Feedback Process for Established Neighbourhoods;

AND THAT the notification area be expanded to 100m from 50m;

AND THAT staff be directed to report back with a Fees Bylaw Amendment to incorporate the new Neighbourhood Feedback Fee as set out in the report.

Good Neighbour CW15/041 Guidelines THAT the Good Neighbour Guidelines be endorsed as recommended in and attached to the report dated May 1, 2015 from the Development Services Department regarding Good Neighbour Guidelines.

Enhanced Culture 5.3 Report: Community Services, Cultural Services, dated May 15, Days Event 2015 Overview File: 18-7715-01

Pages 51-56 Recommendation:

THAT the report dated May 15, 2015 from Community Services, Cultural Services regarding Enhanced Culture Days Event Overview be received for information.

Modo Car Share 5.4 Report: Engineering and Parks Services, dated May 15, 2015 Services Update 1 File: 16-8310-01/Vol 01

Pages 57-60 Recommendation:

THAT the use of a third on-street parking space for car share services be approved as recommended in the report dated May 15, 2015 from Engineering and Parks Services regarding Modo Car Share Services Update 1.

2014 Annual Water 5.5 Report: Parks & Public Works, Engineering & Parks, dated May 5, Quality Report 2015 File: 11-5600-05-13 Pages 61-136 Recommendation:

THAT the report dated May 5, 2015 from Parks & Public Works, Engineering & Parks regarding the 2014 Annual Water Quality Report be received for information.

City of Port Moody Regular Council Meeting - May 26, 2015 3

Encroachment 5.6 Report: Financial Services – Corporate Purchasing & Risk Agreements for Management, dated May 15, 2015 Multiple Locations File: 06-2240-20

Pages 137-178 Recommendation:

THAT the encroachment agreements between the City of Port Moody and the property owners, as listed in Table A – Encroachments of the report from the Financial Services Department – Corporate Purchasing & Risk Management dated May 15, 2015, be executed.

6. Items Removed From The Consent Agenda

7. Legislative Matters Official Community 7.1 City of Port Moody Official Community Plan Bylaw, 2014, No. 2955, Plan Bylaw 2014, No. Amendment Bylaw No. 4, 2015, No. 3001, being a bylaw to amend 2955, Amendment City of Port Moody Official Community Plan Bylaw, 2014, No. 2955. Bylaw No. 4, 2015, No. 3001 File: 6430-08 and 3900-02

Pages 179-186 Recommendation:

THAT Bylaw No. 3001, cited as City of Port Moody Official Community Plan Bylaw 2014, No. 2955, Amendment Bylaw No. 4, 2015, No. 3001, be now adopted.

8. Unfinished Business

9. New Business Master 9.1 Presentation: Transportation Engineering Technologist Transportation Plan Report: Engineering and Parks Services, dated May 14, 2015 Update 1 File: 8330-22

Pages 187-246 Recommendation:

THAT staff proceed with the Public Engagement Plan for the Master Transportation Plan as recommended in the report dated May 14, 2015 from Engineering and Parks Services regarding Master Transportation Plan Update 1.

City of Port Moody Regular Council Meeting - May 26, 2015 4

Heritage Inspection 9.2 Report: Development Services – Planning Division, dated May 14, Order – Protected 2015 Heritage Buildings File: 6800-02 within the Ioco Townsite Heritage Recommendations: Conservation Area THAT the Heritage Inspection Order be approved as Pages 247-256 recommended in the report dated May 14, 2015 from Development Services – Planning Division regarding Heritage Inspection Order – Protected Heritage Buildings within the Ioco Townsite Heritage Conservation Area;

AND THAT this report be referred to the Finance Committee for the identification of a funding source for the heritage inspections.

Rental Fee Waiver 9.3 Report: Community Services, Recreation Services, dated May 11, for the Port Moody 2015 Legion for Show and File: 15-8160 Shine Event Recommendations: Pages 257-268 THAT the Facility Rental Fee waiver request from the Port Moody Legion for its Show and Shine event to be held on June 20, 2015 be approved as recommended in the report dated May 11, 2015 from Community Services, Recreation Services regarding Rental Fee Waiver for the Port Moody Legion for Show and Shine Event;

AND THAT funding in the amount of $343 for the cost of the fee waiver be allocated from Council Contingency.

10. Other Business Response to 10.1 Report: Community Services, Cultural Services, dated April 30, Delegation – 2015 2015 Burrard Inlet Fish File: 18-7715-01 Festival Request: Pages 269-280 THAT $8,300 be allocated to the Canadian Sound Therapy Arts Society for the 2015 Burrard Inlet Fish Festival.

City of Port Moody Regular Council Meeting - May 26, 2015 5

Response to 10.2 Presentation: Mobile Food Truck Vendors, dated May 12, 2015 Delegation – Mobile File: 0230-01 Food Vendor Requests: Pages 281-284 THAT the City of Port Moody adapt the Vancouver Roaming Food Vending Program;

AND THAT the City of Port Moody develop two licence types: 1. Roaming Food Vending Licence ($600) 2. Catering Licence for Private Property or Event;

AND THAT the City of Port Moody initiate a stakeholder meeting to evaluate options and develop solutions.

Response to 10.3 Report: Community Services, Cultural Services, dated April 30, Delegation – Golden 2015 Spike Days Festival File: 18-7780-40

Pages 285-290 Request:

THAT $5,000 be allocated to the Golden Spike Days Society for the installation of brackets on the PCT Performance Stage.

Lighting Request – 10.4 E-mail: Toni Saunders, TNNME, undated International File: 0630-01 Trigeminal Neuralgia Awareness Day Request:

Pages 291-292 THAT the Brovold Room exterior be lit in teal in support of sufferers of Trigeminal Neuralgia on October 7, 2015.

Proclamation 10.5 Letter: Social Planning & Research Council of British Columbia, Request – Access dated May 1, 2015 Awareness Day File: 0630-01

Pages 293-296 Request:

THAT June 6, 2015 be proclaimed Access Awareness Day in the City of Port Moody.

11. Reports from Council 11.1 Council Verbal Reports

11.2 Staff Verbal Reports

City of Port Moody Regular Council Meeting - May 26, 2015 6

12. Information Items Committees, 12.1  Economic Development Committee Minutes – April 1, 2015 Commissions, and  Parks and Recreation Commission Minutes – April 15, 2015 Boards – Minutes  Transportation Committee Minutes – April 15, 2015  Finance Committee Minutes – May 5, 2015 Pages 297-314

Council 12.2  Letter from the Local Government Program Services Secretariat Correspondence for dated April 27, 2015 re 2014 Age-friendly Community Planning & Information Projects Grant  Letter from the Minister of Transport dated April 28, 2015 re Pages 315-318 Canada Post Operations

Private Members’ 12.3 Official Report of the Debates of the Legislative Assembly, dated Statements – March 23, 2015. Investing in the Creative Economy

Pages 319-322

13. Public Input

14. Adjournment

City of Port Moody Regular Council Meeting - May 26, 2015 7

This Page Intentionally Left Blank RC - Agenda - 2015 05 26 9 Attachment 3.1

Application for Delegation to Council

Please forward completed form to: Legislative Services Department (t) 604-469-4603 (f) 604-469-4550 (e) [email protected] City Hall, 100 Newport Drive, Port Moody, BC V3H 5C3

Please complete the following:

DATE. April 23, 2015

NAME: REPRESENTING (NAME OF GROUP OR ORGANIZATION): Danielle Prevost Environment Canada

MAILING ADDRESS: STREET ADDRESS (IF DIFFERENT FROM MAILING ADDRESS): Pacific Wildlife Research Centre 5421 Robertson Rd, Delta, BC, V4K 3Y3

TELEPHONE NUMBER (DAYTIME) FAX NUMBER: 778-836-9407

EMAIL ADDRESS: [email protected]

PREFERRED MEETING DATE FOR DELEGATION TO COUNCIL ALTERNATIVE COUNCIL MEETING DATE: (Please Refer to the Council Meeting Schedule) May 12 May 26

IF THERE IS AN URGENCY TO YOUR DELEGATION TIMING, PLEASE PROVIDE THE DETAILS BELOW:

IN THE SPACE BELOW, PLEASE BE VERY SPECIFIC ABOUT WHAT ACTION YOU WOULD LIKE COUNCIL TO TAKE IN RESPONSE TO YOUR DELEGATION. PLEASE ATTACH COMPLETE BACKGROUND INFORMATION IN SUPPORT OF YOUR REQUEST. Provide input into the Species at Risk Act consultations. Help us provide landowners with information about species at risk protection on private lands. Provide protection for species at risk through local government tools.

IN YOUR PRESENTATION TO COUNCIL, ARE YOU REQUESTING ANY FINANCIAL/IN-KIND ASSISTANCE? YES ÿ NO 0

If yes, In what amount

PLEASE INDICATE WHAT, IF ANY, SPECIAL PRESENTATION EQUIPMENT YOU REQUIRE FOR YOUR PRESENTATION: (WIRELESS MICROPHONE, OVERHEAD PROJECTOR, VCR, FLIP CHART, EASEL, ETC.) none

Following your delegation, Council members may have questions for clarification. Council may then either refer the issue to the next or a subsequent meeting of Council, refer the issue to staff for a report, and/or refer the issue to a committee for consideration and recommendation back to Council. You will be advised in writing of Council's further action. THANK YOU FOR YOUR INTEREST IN YOUR COMMUNITY. COUNCIL AND STAFF WILL STRIVE TO ADDRESS YOUR CONCERNS. All personal Information is collected and maintained pursuant to the Freedom of Information and Protection of Privacy Act Questions can be directed to the Corporate Officer, 604-469-4603.

Document: 257790 RC - Agenda - 2015 05 26 10 Attachment 3.1

What do you want your community to look like? Clean air RC - Agenda - 2015 05 26 11 Attachment 3.1 What is important to your community?

Clean Outdoor activities water Local food

Healthy soil RC - Agenda - 2015 05 26 12 Attachment 3.1

Can the Species at Risk Act be a tool to help you reach your goals?

RC - Agenda - 2015 05 26 13 TheAttachment Species 3.1 at Risk Act

Terrestrial species at risk on private land

photo: fxbrowne.com RC - Agenda - 2015 05 26 14 Attachment 3.1 Legal context for species at risk in BC • SARA applies to all lands and waters in Canada • How it applies depends on land tenure

• Canada-British Columbia Agreement on Species at Risk

• Provincial and local governments can provide protection for species at risk through existing tools

– Water Act – Wildlife Act – Bylaws, zoning, permitting

RC - Agenda - 2015 05 26 15 Attachment 3.1 SARA Process

Consultation REVIEW REVIEW Consultation & Cooperation RC - Agenda - 2015 05 26 16 Attachment 3.1 Developing a Recovery Strategy

2 Possibilities:

• Federal Recover Strategy • High-level, strategic document (under federal management responsibility) • Science-based

• Provincial Recovery Strategy + Federal Addition (under provincial management + responsibility) RC - Agenda - 2015 05 26 17 Attachment 3.1 The pre-registry consultation and public consultation • What’s in the pre-registry consultation package: – Cover letter – Draft recovery strategy and/or recovery document overview – Questionnaire to highlight key area for input

• Why the package is sent – To seek input early to improve the accuracy of the recovery strategy and give a heads-up before posting to the SARA registry

• Public consultation on the SARA registry – We send an email notice to “directly affected” parties when: ▪ 60 day comment period begins for proposed recovery documents ▪ A recovery document is posted as final RC - Agenda - 2015 05 26 18 Attachment 3.1 When we consult on recovery documents we are asking for input on:

1. Where the species and its habitat has been found 2. What they need to survive and/or recover 3. Threats (current and historical) and which activities might destroy their habitat 4. What approaches could be taken to recover/manage them and what actions have already been taken 5. Population and distribution objectives for recovery/management 6. Anything else that may aid in the survival and recovery of the species RC - Agenda - 2015 05 26 19 Attachment 3.1 Two Types of Critical Habitat Protection

Critical habitat: The habitat the species needs to recover or survive, as identified in a final recovery strategy or action plan • Legal Protection: term often used to describe the type of protection required under s. 58 when critical habitat is located on federal land

• Effective Protection: term often used to describe the type of protection required under s. 61 when critical habitat is located on non-federal land

RC - Agenda - 2015 05 26 20 Attachment 3.1 Critical Habitat

Critical Habitat = “the habitat that is necessary for the survival or recovery of a listed wildlife species and that is identified … in the recovery strategy or in an action plan for the species.”

1. Linked to Population & Distribution objectives – e.g., Population & distribution objective = “maintain existing populations at 5 sites”, identify sufficient Critical Habitat to support populations at 5 sites

2. “to the extent possible, based on the best available information”

3. Comprised of a) geographic location or area within which Critical Habitat is found, and b) biophysical attributes

Note: Federal lands must be legally protected under the Species at Risk Act. On provincial and private lands Environment Canada is required to assess whether effective protection is in place.

RC - Agenda - 2015 05 26 21 Attachment 3.1 SARA on private land

• How landowners and managers conserve species and their habitat is flexible • Environment Canada can support these actions • On provincial and private lands Environment Canada is required to assess whether “effective protection” is in place

RC - Agenda - 2015 05 26 22 Attachment 3.1 Protection – Preventing Destruction

• What “destruction” of critical habitat is: – Permanent or temporary degradation of any part of CH such that it would not serve its function when the species needs it – Result of a single action or multiple actions over time (cumulative effects) • What “destruction” of critical habitat is not: – Threats – Partial degradation if functionality is retained

RC - Agenda - 2015 05 26 23 Attachment 3.1 Assessing “effective protection”

1. Do provincial (or local*) government authorities, mechanisms, tools provide effective protection?

2. If not, can a conservation agreement under SARA or other provisions provide effective protection?

3. If not, Minister must make a recommendation to Governor in Council regarding use of SARA “safety net” order.

RC - Agenda - 2015 05 26 24 Attachment 3.1 Working Together to Protect CH RC - Agenda - 2015 05 26 25 Attachment 3.1 Critical Habitat Protection– What CWS can provide landowners • Ecological Gifts Program • Funding programs • Conservation Agreements • Data to assist in land use planning

RC - Agenda - 2015 05 26 26 Attachment 3.1 Critical Habitat Protection– What we hope local governments can provide

• Provide input in the SARA process

• Help us provide landowners with information

• Advice on what existing protection mechanisms are in place

• Tools to support Critical Habitat protection (e.g., bylaws)

• Regulate and Steward: – Green bylaws, Zoning, Permitting, Covenants, Stewardship agreements

RC - Agenda - 2015 05 26 27 Attachment 3.1 Critical Habitat Protection– How your QEPs could help

• Find out if there are SAR on site • Become familiar with the recovery strategies and provide input • Ensure you have the information you need about those SAR – Contact recovery teams – Obtain CH information from local government and/or EC – See Develop with Care • Report occurrence data to the Conservation Data Centre • Help us provide landowners with information • Other?

RC - Agenda - 2015 05 26 28 Attachment 3.1 Critical Habitat Protection– Where we could collaborate

• Partnerships such as SCCP • Regional Biodiversity Conservation Strategy • Mapping, technical, planning support • Co-developed resources: e.g. stewardship practices • Ecological Goods and Services and conservation funds • Other?

RCPacific - Agenda - 2015 Water 05 26 Shrew 29Needs and Attachment 3.1 Recovery Strategy Goals

Pacific Water Shrew Needs 23 sites – initially implicating ~300 private landowners

~1500 ha in the B.C. Lower Mainland/Fraser Valley Coniferous or deciduous forest or dense marsh/wetland vegetation with an ©Kellyarea McAllisterof water and downed wood Identified needs include: at least 1.5 km of stream/water course and 100 m of streamside vegetation where possible

Recovery Strategy Goals To ensure the survival and recovery of the species in Canada by: • Maintaining existing populations associated with the 23 identified areas of suitable habitat • Protect suitable habitat within the PWS range to increasing the number of populations 30

This Page Intentionally Left Blank RC - Agenda - 2015 05 26 31 Attachment 3.2

Application for Delegation to Council

Please forward completed form to: Legislative Services Department (t) 604-469-4603 (f) 604-469-4550 (e) [email protected] City Hall, 100 Newport Drive, Port Moody, BC V3H 5C3

Please complete the following:

DATE: April 10, 2015

NAME: REPRESENTING (NAME OF GROUP OR ORGANIZATION): Jenna Bedore South Coast Conservation Program (SCCP)

MAILING ADDRESS: STREET ADDRESS (IF DIFFERENT FROM MAILING ADDRESS): 199 East 17th Ave. Vancouver BC V5V1A5

TELEPHONE NUMBER (DAYTIME) FAX NUMBER: 778-866-8112 email address: [email protected]

PREFERRED MEETING DATE FOR DELEGATION TO COUNCIL ALTERNATIVE COUNCIL MEETING DATE: (Please Refer to the Council Meeting Schedule) May 12, 2015 May 26, 2015

IF THERE IS AN URGENCY TO YOUR DELEGATION TIMING, PLEASE PROVIDE THE DETAILS BELOW:

IN THE SPACE BELOW, PLEASE BE VERY SPECIFIC ABOUT WHAT ACTION YOU WOULD LIKE COUNCIL TO TAKE IN RESPONSE TO YOUR DELEGATION. PLEASE ATTACH COMPLETE BACKGROUND INFORMATION IN SUPPORT OF YOUR REQUEST. The SCCP and CWS Environment Canada would like the City of Port Moody to take more active steps to protect species at risk habitat ¦which occurs on lands within the City's jurisdiction. More specifically, we are asking that council approve and support staff in working with the South Coast Conservation Program on these issues. Please see supporting background information.

IN YOUR PRESENTATION TO COUNCIL, ARE YOU REQUESTING ANY FINANCIAL/IN-KIND ASSISTANCE? YES ÿ NO [7]

If yes, in what amount

PLEASE INDICATE WHAT, IF ANY, SPECIAL PRESENTATION EQUIPMENT YOU REQUIRE FOR YOUR PRESENTATION: (WIRELESS MICROPHONE, OVERHEAD PROJECTOR, VCR, FLIP CHART, EASEL, ETC.)

Following your delegation, Council members may have questions for clarification. Council may then either refer the issue to the next or a subsequent meeting of Council, refer the issue to staff for a report, and/or refer the issue to a committee for consideration and recommendation back to Council. You will be advised in writing of Council's further action. THANK YOU FOR YOUR INTEREST IN YOUR COMMUNITY. COUNCIL AND STAFF WILL STRIVE TO ADDRESS YOUR CONCERNS. All personal information is collected and maintained pursuant to the Freedom of Information and Protection of Privacy Act Questions can be directed to the Corporate Officer, 604-469-4603.

Document: 257790 RC - Agenda - 2015 05 26 32 Attachment 3.2

The SCCP is a multi-partner conservation program facilitating the protection and restoration of endangered species and ecological communities on BC's South Coast

Background Info: Improving Local Governments' Planning in Support of Species and Ecosystems at Risk.

Date: April 21, 2012

Submitted to: Port Moody City Council

Submitted by: Jenna Bedore on Behalf of the South Coast Conservation Program.

Executive Summary

Port Moody is a progressive community, rich in environmental values and biodiversity resources, including many species and ecosystems at risk. Like most communities in the lower mainland, Port Moody is experiencing increased development and urbanization. While these values seem to be at odds, Port Moody and other municipal governments are well positioned to protect and benefit from the protection of species and ecosystems at risk. The South Coast Conservation Program has the resources and expertise to help the City of Port Moody develop creative mitigation and effective protection efforts that can enhance both habitat and land use potential. This integrated approach promotes community health and well-being while supporting local governments in meeting provincial and federal regulatory objectives. As a not-for profit, the SCCP provides services at cost. Additionally, by working with the SCCP, Port Moody will be able to access third-party funding that will make services even more cost- effective.

SCCP Background and Profile

The SCCP is a multi-partner conservation program facilitating the restoration and protection of endangered species and ecological communities on BC's South Coast. The SCCP, a non-profit organization, was established in 2005 by government and non-government organizations to fill coordination gaps between various levels of government, conservation groups, land use interests and local communities to conserve species and ecological communities at risk. The SCCP plays a vital role in assisting various stakeholders in navigating the complexities around species at risk. This is accomplished through a range of activities, including: workshops on guidelines and stewardship practices, networking through social media and supporting on-the- ground applied science on priority species and their habitats.

Team Profile

Jenna Bedore, the Conservation Planner for the SCCP and lead on this project has a Bachelor's degree in Conservation Biology, a Master's in Environmental Management and Planning, experience in regional land use planning and environmental policy evaluation and development, and has worked in species at risk conservation as a member of Protected Areas and Stewardship Unit of the Environment Canada - Canadian Wildlife Service .

Signup for our newsletter at sccp.ca and follow us on Facebook! www.sccp.ca, info@sccp,ca

[1] RC - Agenda - 2015 05 26 33 Attachment 3.2

t The SCCP is a multi-partner conservation program facilitating the protection and restoration of endangered species and ecological communities on BC's South Coast

Pamela Zevit, the Program Coordinator for the SCCP provides overall coordination of the various SCCP's program streams as well as interregional collaboration and engagement, working with partners and practitioners on best practices development and facilitating knowledge sharing of the science and research on endangered species management. An RPBio in BC with over 20 years experience in conservation biology, landscape ecology and working with government and non-government organizations, Pamela will provide a coordination and guidance role for the project as well as lead the training components for various stakeholders.

Additional Support: In addition to dedicated staff time, the SCCP has assembled a project steering committee comprised of local government, provincial, and federal representatives to provide guidance and advice throughout the project.

Project Overview

The South Coast region of BC is a hotspot of biodiversity with over 260 species provincially and federally listed as threatened or endangered. Land use practices and demands of a growing population are increasingly coming into conflict with the need to protect species and habitat. Local governments who carry much of the burden for local land use decisions struggle to find a balance between these often competing interests. The SCCP, through its work with local governments, has heard from many staff and elected officials that there is neither the capacity, the resources nor the expertise to address these issues.

However, local governments may also be best positioned to affect positive change through creative and innovative policy and planning. With generous support from the Real Estate Foundation of BC, the SCCP is helping provide the necessary expertise and resources to local governments to address these conservation challenges. Through cost effective, dedicated professional expertise the SCCP is helping municipal staff and councils develop their roadmap to protecting natural capital, which includes policy and process review, policy development, and training for management and operational staff. This integrated approach promotes community health and well-being while supporting local governments in meeting provincial and federal regulatory objectives.

The overall goal of this project is to increase protection for and affect the recovery of species and ecosystems at risk through changes in land use practices, improved awareness and knowledge sharing across regional and local government interests.

Rationale

Port Moody is a progressive community, rich in environmental values and biodiversity resources, including species at risk such as the Western Painted Turtle (Pacific Coast Population),Northern Red-legged frog, Pacific Water shrew and several at risk plant species. Port Moody, like most communities in the south coast is

Signup for our newsletter at sccp.ca and follow us on Facebook! www.sccp.ca, info@sccp,ca

[2] RC - Agenda - 2015 05 26 34 Attachment 3.2

experiencing increased development and urbanization. As a leader in environmental protection, Port Moody is taking steps to ensure that environmental values continue to be a top priority during planning and development. The South Coast Conservation Program has the resources and expertise to support the City in these efforts, and help develop additional creative mitigation and effective protection efforts that can enhance both habitat and land use potential. The services offered will assist Port Moody in ensuring it is compliant with relevant legislation and preserves the environmental values it is known for.

Compliance with Regulations

Under the federal Species at Risk Act (SARA), listed species at risk and their habitat must be protected on all land types, including local government and private land. The SCCP can help Port Moody ensure it is compliant with this and other relevant legislation.

Additional Benefits to Species and Ecosystem At Risk Protection

In addition to compliance with federal and provincial regulations, there are a plethora of community benefits associated with protecting species at risk and biodiversity values. The short list includes:

<> Increased Economic Resilience: Ecological wealth supports resilient economies (at all scales). Biodiversity increases opportunities and income from tourism, especially ecotourism, and increased property values are associated with the maintenance of, and proximity to the natural environment.

9 Maintenance of Ecosystem Services: Something we often take for granted are the Ecosystem Services provided by our natural landscape: erosion control, crop pollination, nutrient cycling, regulating and cleaning soils and water purification are all examples of services provided by our environment that we don't pay for. Protecting SEAR and biodiversity ensures the continued flow of these services

• Improved Quality of Life: Biodiversity is an indicator of human health and healthy ecosystems contribute to an increase both mental and physical health. Intact Ecosystems are also important for providing high quality recreational experiences like fishing, hiking and camping.

Services and Funding

As a not-for profit, the SCCP is revenue neutral. As such, expertise is provided at cost. Funding from the Real Estate Foundation of BC will be used to match local government contributions at a ratio of 1:1. Local governments who retain the SCCP's services will only pay half of the full cost of work completed. Labor is provided at a rate of $370.00 per day, taxes, travel and materials not included.

Signup for our newsletter at sccp.ca and follow us on Facebook! www.sccp.ca, [email protected]

[3] RC - Agenda - 2015 05 26 35 Attachment 3.2

The SCCP is a multi-partner conservation program facilitating the protection and restoration of endangered species and ecological communities on BC's South Coast

The following is a list of potential services. The scope of work is flexible and we look forward to discussing this in more detail at your earliest convenience. Draft budgets for a combination of services can be provided upon request.

Core Description

Services

Senior Staff Training of senior staff regarding basic SEAR considerations, procedures for flagging properties SEAR with SEAR value, how to discuss SEAR issues with the public and development community, and Workshop basic resources for dealing with these issues. Includes session planning, delivery, travel, and materials.

Operations Training of operations staff in the identification of SEAR and Best Management Practices for Staff SEAR SEAR that is present or likely to be present within Port Moody's jurisdiction. Includes session Workshop planning, delivery, travel and materials.

Overview Overview of local government planning and policy framework to identify areas of improvement. Assessment Includes 1-2 hr meeting to review findings with staff.

OCR, NCR, Detailed review of documents with suggested revisions and additions provided. Includes Development discussion of findings with local government staff. Printing and design of materials not Permit review included.

Presentation Includes preparation and delivery of presentation and follow-up. Travel and material/printing of findings to costs extra. Senior Management or Council

Travel Mileage

Materials/ Design and printing of 3 copies of the Policy review report. Printing

Additional Conservation Planner to provide additional expertise and guidance with respect to SEAR when Support and required by staff (assist with preparation of presentations to public and environmental working Guidance groups).

Signup for our newsletter at sccp.ca and follow us on Facebook! www.sccp.ca, [email protected]

[4] RC - Agenda - 2015 05 26 36 Attachment 3.2 COfj c t — ¦) & 3 _ z > t3. The SCCP is a multi-partner conservation program 5^ ife,' 73 facilitating the protection and restoration v of endangered species and ecological communities on BC's South Coast

Signup for our newsletter at sccp.ca and follow us on Facebook! www.sccp.ca, info@sccp,ca

[5] RC - Agenda - 2015 05 26 37 Attachment 4.1 City of Port Moody Minutes Regular Meeting of Council

Council Chambers Tuesday, May 12, 2015 at 7:00pnn

Present: Mayor M.E. Clay Councillor D.L. Dilworth Councillor R.G. Glumac Councillor B.A.J. Junker Councillor M.P. Lahti Councillor P.Z.C. Royer Councillor R. Vagramov

In Attendance: Kevin Ramsay - City Manager Neal Carley - General Manager of Engineering and Parks Services Remo Faedo - Fire Chief Ron Higo - General Manager of Community Services Dave Kidd - Director of Parks and Public Works Rosemary Lodge - Manager of Civic Affairs Angela Parnell - General Manager of Corporate Services Paul Rockwood - General Manager of Financial Services Dorothy Shermer- Corporate Officer James Stiver - General Manager of Development Services

1. Call to Order Introduction of Art 1.1 Verbal Report: Mayor Clay at Council File: 7705-01

Mayor Clay introduced Jenny Kim, a recent graduate of Port Moody Secondary who took top prizes in two categories at the Emerging Talent Arts Competition held in Coquitlam. Jenny was the winner of the People's Choice award for her acrylic piece titled Anchored, and also received top honours for a short film called Ink which she produced in collaboration with Young Lee. Mayor Clay invited Ms. Kim to speak about the Art at Council feature Anchored.

Ms. Kim noted that the painting was influenced by the work of Ryan Hewett, a South African painter. Ms. Kim noted that her art will be on display at Coquitlam Centre in an upcoming show.

Council's Vision: Port Moody, City of the Arts, is a unique, safe, vibrant waterfront city of strong neighbourhoods; a complete community that is sustainable and values its natural environment and heritage character.

Please note that Council meetings are recorded and streamed live to the City's website. Any comments you make at the meeting as well as your image may appear on the City's website. Document: 307114 RC - Agenda - 2015 05 26 38 Attachment 4.1 2. Public Input Hazel Mason, President of the Moody Centre Community Association, noted that she is pleased with the Council Strategic Plan, which included encouraging statements about developing a Neighbourhood Plan for Moody Centre and amending the Official Community Plan.

Use Leis, Port Moody, expressed concerns about the introduction of pay parking at Rocky Point Park, noting that some user groups such as seniors may have difficulty paying for parking and should be granted exemptions from parking fees.

Andrea Ledingham, Port Moody, thanked Council for the Heritage Designation Bylaw for the Belcarra South Cottages and presented Council with a photograph of the cabins. Ms. Ledingham noted that the Belcarra South Preservation Society looks forward to engaging with the City to discuss the preservation of the cabins.

Katie Debelic, Port Moody, noted that she submitted the proclamation request for Myalgic Encephalomyelitis (ME) and Fibromyalgia (FM) Awareness Day, which is on the agenda as item 10.2. Ms. Debelic provided background information on the disease more commonly known as Chronic Fatigue Syndrome, and provided a personal account of her experience with the disease. Ms. Debelic noted that ME and FM are not well understood despite affecting 100,000 British Columbians, and that as a result, treatment is not readily available. Ms. Debelic noted that she hopes the proclamation will help increase awareness of these diseases.

3. General Matters Delegation- 3.1 Delegation Application: J Peachy and Catherine Burns, dated April 2, Canadian Sound 2015 Therapy Arts File: 0230-01 Society Catherine Burns, Event Coordinator for the 2015 Burrard Inlet Fish Festival, introduced the Canadian Sound Therapy Arts Society and provided an overview of the proposed Burrard Inlet Fish Festival, noting that the 2015 festival will be a multi-day event starting on Friday evening. Ms. Burns provided an overview of the proposed activities and festival partners and sponsors, and requested Council support for the festival.

Delegation - 3.2 Delegation Application: Marcus Schmieder, dated April 28, 2015 Mobile Food File: 0230-01 Vendors Port Moody Marcus Schmieder, owner and operator of Porky's Food Truck, requested that Council reconsider the City's food truck regulations, noting that food trucks are generally supported by Port Moody residents and should be allowed to operate under a broader mobile vending program. Mr. Schmieder urged Council to consider implementing regulations similar to those in the City of Vancouver, where food trucks are allowed to operate under either a fixed location licence or a roaming licence.

City of Port Moody Regular Council Meeting - May 12, 2015 2 RC - Agenda - 2015 05 26 39 Attachment 4.1 James Coutu, owner and operator of This Little Piggy, also urged Council to consider adding a business licence category for mobile catering, which would allow him to operate at private events rather than as a mobile food truck.

Larry Jordan, owner and operator of Cheeses Crust, joined Messrs. Schmieder and Coutu in requesting that Council expand the food truck program.

Delegation - 3.3 Delegation Application: Patti Matwiv, dated April 30, 2015 Golden Spike Days File: 0230-01 Festival Patti Matwiv, Golden Spike Days Festival, requested that Council provide $5,000 for the purchase and installation of brackets on the PCT Performance Stage, which would lower the cost of producing any event on that stage, benefitting all users of that facility.

2015-2018 Council 3.4 Presentation: Mayor Mike Clay Strategic Plan 2015-2018 Council Strategic Plan File: 07-2737-02

RC15/192 Moved and seconded THAT the 2015-2018 Council Strategic Plan be adopted.

RC15/193 Moved, seconded and CARRIED THAT the 2015-2018 Council Strategic Plan be amended by including the same three adjectives - responsive, comprehensive and sustainable - in the first two action items for "Enhanced City land use planning" on page 6.

The question on the main motion as amended was put to a vote; the motion was CARRIED.

Mayor Clay gave a presentation on the Council Strategic Plan.

4. Adoption of Minutes Minutes 4.1 File: 0550-05

RC15/194 Moved, seconded and CARRIED THAT the minutes of the Public Hearing held Tuesday, April 28, 2015 be adopted.

RC15/195 Moved, seconded and CARRIED THAT the minutes of the Regular Meeting of Council held Tuesday, April 28, 2015 be adopted.

City of Port Moody Regular Council Meeting - May 12, 2015 3 RC - Agenda - 2015 05 26 40 Attachment 4.1 5. Consent Agenda At the request of Council, the following items were removed from the Consent Agenda for consideration under section 6: o 5.6 - Recreation Program Utilization and Capacity ® 5.8 - Proposed Burrard Inlet Fish Festival Event • 5.9 - Whistle Cessation Options for loco Spur Rail Line

RC15/196 Moved, seconded and CARRIED THAT the recommendations contained in the following items presented in the May 12, 2015 Regular Council Consent Agenda be adopted: • 5.1 - Finance Committee Resolutions for Ratification • 5.2 - Committee of the Whole Resolutions for Ratification ® 5.3 - Enhance Exterior Brovold Room Lighting Recognizing Special Dates and Causes • 5.4 - Celebrating Canada's 150th (Sesquicentennial) Anniversary • 5.5 - Addition to City of Port Moody Heritage Register - 2710 Henry Street • 5.7 - Golden Spike Days Request to Install Structural Brackets at PCT Performance Stage • 5.10 - Addition of a Tri-Cities Youth Strategy to the Work Plan • 5.11 - Chafer Beetle Action Plan for Damage on City Lands

The items and recommendations referred to above are as follows:

Finance Committee 5.1 Recommendation Adopted on Consent: Resolutions for THAT the following recommendations from the Finance Ratification Committee meeting of May 5, 2015 be ratified:

Civic Centre Building FC15/075 Condition Assessment THAT the report dated April 10, 2015 from Community Services - Facilities regarding Civic Centre Building Condition Assessment be received for information;

AND THAT the Civic Centre Building Condition Assessment be considered as part of the Broader Major Capital Discussion.

Broader Major Capital FC15/077 Discussion THAT staff report back with a proposed financial plan based on increasing the asset management levy by 0.5% annually with the intention of paying for the cost of the Civic Centre improvements over a five-year period.

Committee of the 5.2 Recommendation Adopted on Consent: Whole Resolutions THAT the following recommendations from the Committee of the for Ratification Whole Meeting of April 21, 2015 be ratified:

Civic Centre Building CW15/019 Condition Assessment THAT the Building Envelope Condition Assessment report dated April 10, 2015 by Community Services regarding the Civic Centre Building Condition Assessment be received;

City of Port Moody Regular Council Meeting - May 12, 2015 4 RC - Agenda - 2015 05 26 41 Attachment 4.1 AND THAT further discussion on this report take place subsequent to receiving the building condition assessment report on the Recreation Centre,

CW15/020 THAT the Building Envelope Condition Assessment report dated April 10, 2015 by Community Services regarding the Civic Centre Building Condition Assessment be forwarded to the Finance Committee for discussion.

City Organized CW15/021 Community Events T the Canada Day Event as recommended in the report dated April 10, 2015 from Community Services, Cultural Services regarding City Organized Community Events be approved.

CW15/022 and CW15/023 THAT the Enhanced Culture Days as recommended in the report dated April 10, 2015 from Community Services, Cultural Services regarding City Organized Community Events be approved;

AND THAT budgeting be decided at a future date pending details from staff.

CW15/024 THAT the Concert Contest as recommended in the report dated April 10, 2015 from Community Services, Cultural Services regarding City Organized Community Events be approved.

Enhance Exterior 5.3 Report: Community Services, Cultural Services, dated April 28, 2015 Brovold Room File: 18-7715-01 Lighting Recognizing Recommendation Adopted on Consent: Special Dates and THAT the Brovold Room Exterior Lighting Schedule, and the Causes process for updating the schedule, be approved as recommended in the report dated April 28, 2015 from Community Services, Cultural Services regarding Brovold Room Lighting.

Celebrating 5.4 Report: Heritage Commission, dated March 25, 2015 Canada's 150th File: 01-0360-20-09-02 (Sesquicentennial) Anniversary Recommendation Adopted on Consent: THAT Council consider a process to plan events that would take place in 2017 to celebrate Canada's 150th anniversary as recommended in the report dated March 25, 2015 from the Heritage Commission regarding Celebrating Canada's Sesquicentennial.

Addition to City of 5.5 Report: Development Services - Planning Division, dated April 30, Port Moody 2015 Heritage Register - File: 6800-05 2710 Henry Street Recommendation Adopted on Consent: THAT the addition of the building located at 2710 Henry Street to the City's Heritage Register be approved as recommended in the report dated April 30, 2015 from Development Services - Planning Division regarding 2710 Henry Street (Smith Residence).

City of Port Moody Regular Council Meeting - May 12, 2015 5 RC - Agenda - 2015 05 26 42 Attachment 4.1 Golden Spike Days 5.7 Report: Community Services, Cultural Services, dated April 30, 2015 Request to Install File: 18-7780-40 Structural Brackets at PCX Recommendation Adopted on Consent: Performance Stage THAT the report dated April 30, 2015 from Community Services, Cultural Services regarding Golden Spike Days Request to Install Structural Brackets at PCI Performance Stage be received for information.

Addition of a Tri- 5.10 Report: Youth Focus Committee, dated April 24, 2015 Cities Youth File: 15-8160 Strategy to the Work Plan Recommendation Adopted on Consent: THAT Council approve the addition of involvement, in principle, in the development of a Tri-Cities Youth Strategy to the 2015 Work Plan of the Youth Focus Committee as recommended in the report dated April 24, 2015 from the Youth Focus Committee regarding participating in the development of a Tri-Cities Youth Strategy with the Cities of Coquitlam and Port Coquitlam.

Chafer Beetle 5.11 Report: Engineering and Parks Services, dated May 1, 2015 Action Plan for File: 11-5210-01-06-10 Damage on City Lands Recommendation Adopted on Consent: THAT Staff proceed with the implementation of the Chafer Beetle Action Plan for Damage on City Lands as outlined in the report dated May 1, 2015 from Engineering and Parks Services regarding Chafer Beetle Action Plan For Damage On City Lands.

6. Items Removed From The Consent Agenda Recreation 6.5.6 Report: Community Services, Recreation Services, dated April 24, 2015 Program Utilization File: 15-8160 and Capacity RC15/197 Moved, seconded and CARRIED THAT the report dated April 24, 2015 from Community Services regarding Recreation Program Utilization and Capacity be received for information.

RC15/198 Moved, seconded and CARRIED THAT staff report back on the progress of the recommendations from the Preschool Task Force.

Proposed Burrard 6.5.8 Report: Community Services, Cultural Services, dated April 30, 2015 Inlet Fish Festival File: 18-7715-01 Event RC15/199 Moved, seconded and CARRIED THAT the report dated April 30, 2015 from Community Services, Cultural Services regarding the Proposed Burrard Inlet Fish Festival Event be received for information.

City of Port Moody Regular Council Meeting - May 12, 2015 6 RC - Agenda - 2015 05 26 43 Attachment 4.1

Whistle Cessation 6.5.9 Report: Engineering and Parks Services, dated May 4, 2015 Options for loco File: 11-5215-20/2001 Spur Rail Line Staff provided information received from Transport Canada and Canadian Pacific Railway since the writing of the report, noting that flashing lights and bells may not be required as part of manual protection, and that further detailed analysis must be conducted to determine the cost of whistle cessation.

RC15/200 Moved, seconded and CARRIED THAT the report dated May 4, 2015 from Engineering and Parks Services regarding Whistle Cessation Options for the loco Spur Rail Line be received for information.

7. Legislative Matters 2015-2019 Five 7.1 City of Port Moody Financial Plan Bylaw, 2015, No. 3008, being a Year Financial Plan Bylaw to establish the budget for the 2015-2019 Five Year Financial Bylaw Adoption Plan.

File: 3900-02

RC15/201 Moved, seconded and CARRIED THAT City of Port Moody Financial Plan Bylaw, 2015, Bylaw No. 3008 be now adopted.

Tax Rates Bylaw 7.2 City of Port Moody Annual Property Tax Rates Bylaw, 2015, No. 3009, Adoption being a Bylaw to establish the City of Port Moody Property Tax rates for 2015.

RC15/202 Moved, seconded and CARRIED THAT City of Port Moody Annual Property Tax Rates Bylaw, 2015, No. 3009 be now adopted.

8. Unfinished Business

City of Port Moody Regular Council Meeting - May 12, 2015 7 RC - Agenda - 2015 05 26 44 Attachment 4.1

9. New Business Moray Place - 9.1 Report: Community Services, Recreation Division, dated April 24, 2015 Recreation File: 15-8160 Program Proposal from MV Housing RC15/203 Moved, seconded and CARRIED THAT staff provide recreation programs at Moray Place Housing Complex in July and August 2015 in partnership with Metro Vancouver Housing Corporation and SHARE Society as recommended in the report dated April 24, 2015 from Community Services regarding running a pilot recreation program at the Moray Place Housing Complex;

AND THAT staff report back to the Parks & Recreation Commission in the fall of 2015 on the results of the pilot project.

Fire Boat 9.2 Report: Fire-Rescue, dated May 4, 2015 Consortium File: 14-7200-05 Update RC15/204 Moved, seconded and CARRIED THAT item 9.2 be deferred.

Proposed Clarity to 9.3 Report: Councillor Diana Dilworth, dated May 5, 2015 Council Procedure File: 0550-01 Bylaw No. 2988 (2014) RC15/205 Moved and seconded WHEREAS Council Procedure Bylaw No. 2988 (2014), Schedule D provides the legal guidelines for procedures for Council to follow in conducting its business;

AND WHEREAS Council Procedure Bylaw No. 2988 (2014), Section 14 is not entirely clear regarding the level of formality to be followed at meetings of Council and in reports of Council;

AND WHEREAS Council Procedure Bylaw No. 2988 (2014), Section 6 and Section 17 do not provide clarity on the specific process by which members of Council may submit items and reports for Council meetings;

THEREFORE BE IT RESOLVED THAT the City of Port Moody, Council Procedure Bylaw No. 2988, 2014 be amended as follows:

a) Section 14, Conduct and Debate to be amended to include reference to the need for Council members to adhere to the Code of Conduct for Elected Officials (Corporate Policy 7- 2510); and

b) Section 14, Conduct and Debate to be amended to note that the manner in which elected officials are addressed is to be followed at formal Council meetings and in all formal written communications; and

City of Port Moody Regular Council Meeting - May 12, 2015 8 RC - Agenda - 2015 05 26 45 Attachment 4.1

c) Section 6, Agenda and Section 17(a), Addition of Agenda Items by Councillors, be amended to provide clarity on the specific process for the submission of agenda items for inclusion on a Council agenda; and,

d) Section 17, Addition of Agenda Items by Councillors, be amended to include a request of Council members to share in advance, where possible, wording of motions that they will be bringing up at Council meetings, as amendments or as motions arising.

Separation of the four sections in the last clause was requested.

The question on section a) of the last clause was put to a vote; the motion was CARRIED.

The question on section b) of the last clause was put to a vote; the motion was CARRIED. (Voting Against: Councillors Glumac and Vagramov)

The question on sections c) and d) of the last clause was put to a vote; the motion was CARRIED.

RC15/206 Moved and seconded THAT the following definitions be added in section 1 of schedule A of Council Procedure Bylaw No. 2988: "non-jurisdictional motion" means a motion that attempts to directly amend a law or bylaw that Council has no legal authority to amend. Advocating or lobbying for the change of such a law is considered jurisdictional.

"untimely motion" means a motion that has already been scheduled to be considered at a specific future date.

RC15/207 Moved, seconded and CARRIED THAT the definition of "untimely motion" be separated from the foregoing motion and referred to staff to provide further explanation.

RC15/208 Moved, seconded and DEFEATED THAT the foregoing motion be amended by removing "Advocating or lobbying for the change of such a law is considered jurisdictional." (Voting Against: Councillors Glumac, Junker, Royer, and Vagramov)

The question on the main motion (RC15/206) was put to a vote; the motion was CARRIED. (Voting Against; Councillors Dilworth and Lahti, and Mayor Clay)

City of Port Moody Regular Council Meeting - May 12, 2015 9 RC - Agenda - 2015 05 26 46 Attachment 4.1 RC15/209 Moved and seconded THAT the following sections be added or amended in schedule D of Council Procedure Bylaw No. 2988: Add new section 6(b): recognizing a Councillor's right to have items considered by the body of Council, agenda items (and accompanying report) added under section 17 cannot be removed by the Mayor, unless under rare circumstances as outlined in 6(c);

6(c) A notice of motion, like any motion, can be ruled out of order by the Mayor under specific circumstances outlined in Roberts Rules. If ruled out of order, the motion must be included on the following agenda (without accompanying report) to give Council the opportunity to consider the ruling within the context of a meeting. The Mayor must explain his reasoning for calling the motion out of order, referencing Roberts Rules. The ruling of out of order can then be dealt with in 3 ways: (1) The ruling can be challenged. If the Mayor's ruling is not sustained, the motion and accompanying report must be placed on the following agenda; or (2) The motion can be amended so that it is no longer considered out of order. The question of whether the amended motion is in order must then be put before Council. If considered in order by Council, the motion and accompanying report must be placed on the following agenda; or (3) The motion can be withdrawn.

Section 17(d), substitute the words "at the member's discretion, may" for the word "must"

Section 18(b) be added, which clarifies: "A notice of motion implies that the motion is moved at the subsequent meeting of Council and requires a seconder at that meeting to be considered."

RC15/209 Moved, seconded and CARRIED THAT the foregoing motion be supported in principle and referred to staff as direction for bringing forward a revised Council Procedure Bylaw for Council consideration.

RC15/210 Moved, seconded and CARRIED THAT staff be directed to reorder the sections of the Council Procedure Bylaw for clarity and consistency.

10. Other Business Proclamation 10.1 Letter; Public Works Association of British Columbia, dated February 2, Request-Public 2015 Works Week File: 0630-01

City of Port Moody Regular Council Meeting - May 12, 2015 10 RC - Agenda - 2015 05 26 47 Attachment 4.1 RC15/211 Moved, seconded and CARRIED THAT the week of May 17-23, 2015 be proclaimed Public Works Week in the City of Port Moody.

Proclamation 10.2 Letter: Katie Debelic, undated Request - Myalgic File: 0630-01 Encephalomyelitis (ME) and RC15/212 Fibromyalgia (FM) Moved, seconded and CARRIED Awareness Day THAT May 12, 2015 be proclaimed ME and FM Awareness Day in the City of Port Moody.

11. Reports from Council 11.1 Council Verbal Reports Councillor Royer reported on her attendance at the Lower Mainland Local Government Association (LMLGA) Conference, and noted the importance of empowering protective services in dealing with significant natural disasters.

Councillor Glumac reported on his attendance at the LMLGA Conference and noted that the City of Port Moody has significant representation at the organization. Councillor Glumac provided an update on the two motions put forward by Port Moody; both the motion Opposing the Closure of Burrard Thermal and the motion Supporting the Right to a Healthy Environment were supported and referred to the Union of British Columbia Municipalities for consideration. Councillor Glumac also provided information on other motions for considerations, including the regulation of marihuana dispensaries by local governments and the conducting of health impact assessments.

Councillor Vagramov reported on his attendance at the LMLGA Conference, and noted that he appreciated meeting representatives from other municipalities and looks forward to serving on the LMLGA executive as a newly appointed director.

Councillor Dilworth acknowledged the success of the Fingerling Festival, noting that the event has grown significantly and is now a major environmental trade fair attended by thousands of people, many of whom are from outside of Port Moody. Councillor Dilworth also acknowledged Port Moody firefighters for their efforts in fighting the recent fire at the Mill and Timber site, and noted that she was pleased to see them recognized by Flavelle Sawmill.

Councillor Lahti expressed concerns about the depression on Highview Place and sought assurance that appropriate information is communicated to residents in the area.

Councillor Junker reported on her attendance at the Tri-Cities Youth REACH Awards and remarked upon the accomplishments of youth in the community. Councillor Junker also recognized Corina Lefebvre and Jim LaCroix for their support of youth initiatives.

City of Port Moody Regular Council Meeting - May 12, 2015 11 RC - Agenda - 2015 05 26 48 Attachment 4.1 Mayor Clay reported on his attendance at the Emergency Measures Policy and Planning Committee meeting, and noted that staff are working on emergency preparedness plans targeted at residents. Mayor Clay noted, in response to a Facebook query, that the City provides Emergency Social Services as part of Community Services. Mayor Clay also congratulated Port Moody Fire Rescue on hosting a successful Emergency Preparedness Awareness Event attended by over one hundred people.

11.2 Staff Verbal Reports

12. Information Items Committees, 12.1 ® Joint Family Court & Youth Justice Committee Minutes - March 26, Commissions, and 2015 Boards - Minutes ® Arts and Culture Committee Minutes - April 2, 2015 ® Finance Committee Minutes - April 7, 2015 ® Heritage Commission Minutes - April 9, 2015 • Finance Committee Minutes - April 21, 2015

Council 12.2 • Letter from Village of Lions Bay dated May 6, 2015 re Proposed Correspondence Closure of Burrard Thermal Plant for Information

Tri-Cities 12.3 2014 Tri-Cities Community Profile Community Profile To view the complete 2014 Tri-Cities Community Profile, go to: httoMricitiesecd,ca/files/5114/2413/7040/Communitv Profile Th-Cities- web.pdf

Release of Closed 12.4 The following resolutions were released at the Closed Meeting of Meeting Council held on April 28, 2015: Resolutions Shaw Wi-Fi Proposal CC14/008 (January 21, 2014) THAT Council authorize staff to negotiate an agreement with Shaw Communications to allow the placement of Shaw Wi-Fi equipment on City property and assets as described in the January 13, 2014, Engineering and Parks Services report on the Shaw Communications Request to Place Wi-Fi Transmitters on City-owned Property;

AND THAT Council direct staff to consult with the Port Moody Library Board for the potential placement of Shaw Communications Wi-Fi equipment within the Port Moody Library;

AND THAT staff report back to Council with a draft Wi-Fi agreement and seek Council approval for execution of the agreement;

AND THAT staff negotiate for full public Wi-Fi access for everyone in Port Moody rather than for cash contributions.

City of Port Moody Regular Council Meeting - May 12, 2015 12 RC - Agenda - 2015 05 26 49 Attachment 4.1

Draft Agreement with CC14/041 Shaw Communications - Moved and seconded Request to Place Wi-Fi Transmitters on City- THAT Council authorize staff to execute the draft agreement negotiated owned Property with Shaw Communications to place Wi-Fi equipment on City-owned (April 15, 2014) property, with the condition that Shaw Communications not collect personal information from the public who are not customers of Shaw Communications, as described in the Engineering and Parks Services report dated April 7, 2014, Draft Agreement with Shaw Communications- Request to Place Wi-Fi Transmitters on City-owned Property.

Moved, seconded and CARRIED THAT this item be deferred until information is provided on the following: Whether it would be possible to include a warning to users that their personal information would be collected for marketing purposes; Whether there is a time limit on free usage; and, Which of the proposed locations will be serviced.

Shaw Wi-fi Draft CC14/077 Agreement- Additional THAT the report dated June 27, 2014 from Engineering and Parks Information (July 8, 2014) Services regarding Shaw Wi-Fi Draft Agreement- Additional Information be received for information.

CC14/078 The question on the deferred motion from the Closed Council meeting of April 15, 2014 was put and CARRIED:

THAT Council authorize staff to execute the draft agreement negotiated with Shaw Communications to place Wi-Fi equipment on City-owned property, with the condition that Shaw Communications not collect personal information from the public who are not customers of Shaw Communications, as described in the Engineering and Parks Services report dated April 7, 2014, Draft Agreement with Shaw Communications- Request to Place Wi-Fi Transmitters on City-owned Property.

Shaw Wi-Fi Agreement CC14/099 (September 2, 2014) THAT Council authorize staff to execute the draft agreement negotiated with Shaw Communications to place Wi-Fi equipment on City-owned property, allowing Shaw Communications to collect personal information from the public who are not customers of Shaw Communications, as described in the Engineering and Parks Services report dated August 25, 2014, regarding Shaw Wi-Fi - Update.

13. Public Input Dianna Brown, Port Moody, spoke about the importance of formal address and proper decorum at Council meetings, noting that she continues to expect members of Council to address one another by their formal titles, and to treat one another with utmost respect,

John Grasty, Port Moody, noted his agreement with Mrs. Brown's comments, and noted the importance of keeping with traditions. Mr.

City of Port Moody Regular Council Meeting - May 12, 2015 13 RC - Agenda - 2015 05 26 50 Attachment 4.1 Grasty noted that residents expect members of Council to follow all Bylaws and protocols in dealing with community issues. Mr. Grasty noted that Council should allow the City Manager to execute the strategic plan as it has been set out and rely on staff to carry out the details of the plan.

14. Adjournment The Mayor declared the meeting adjourned at 9:57pm.

Certified correct in accordance with Section 148(a) of the Community Charter.

Confirmed on the day of 2015.

M.E. Clay, Mayor

City of Port Moody Regular Council Meeting - May 12, 2015 14 Council Agenda Information X Regular Council May 26, 2015 51 Attachment 5.3

City of Port Moody Report/Recommendation to Council

File No. 18-7715-01

Submitted by: Community Services, Cultural Services

Subject: Enhanced Culture Days Event Overview

Purpose / Introduction To provide Council with an overview of the proposed event for Culture Days.

Recommended Resolution

THAT the report dated May 15, 2015 from Community Services, Cultural Services regarding Enhanced Culture Days Event Overview be received for information.

Background At the April 21, 2015 Committee of the Whole meeting, Council approved an event to enhance the activities already taking place during Culture Days on September 26, 2015. At this meeting, Council also requested additional details on the event.

Discussion Culture Days began in 2009 and is an annual event that takes place on the last weekend of September. During this three-day national celebration, Canadians are invited to enjoy, view, and participate in free interactive events and activities across the country so they can discover their "cultural spirit and passion".

In 2014, Cultural Services staff actively participated in Culture Days for the first time. Activities included a display on public art in Port Moody showing how a public art piece goes from concept to reality; back stage tours of Inlet Theatre; chalk drawings, and a chalk wall to finish the thought "I love culture because..."

Cultural Services staff have already begun working on activities for Culture Days 2015, which includes a free multicultural concert at Inlet Theatre, along with Indian food samples, on the Friday evening. Staff are also looking to engage an artist to work with the public to create an ephemeral piece of public art on the Saturday.

EDMS-#305305-v1-Enhanced_Culture_Days_Event_Overview 1 RC - Agenda - 2015 05 26 52 Attachment 5.3 Report/Recommendation to Council Enhanced Culture Days Event Overview May 15, 2015

The enhancement of Culture Days activities on September 26, 2015 includes five key components: • an artist marketplace and artist demonstrations; ® Port Moody restaurants offering samples from their menus; • musical entertainment placed throughout the area; o interactive art stations; and o a public piano.

As well, the funding provided to this event will expand the options available with respect to the ephemeral art piece.

A key requirement for recognition as a Culture Days event is free participation. The overall approach in organizing this event is from the perspective of making it attractive for artists and restaurants to participate while maintaining a free event for the public.

Artist Market Place Much like Port Moody's Artist in the Park Program, artists will be invited to participate by exhibiting their work and, if practical, demonstrating their craft. Artists will also be permitted to sell their work. In order to attract the largest number of artists possible, participation will be free, and tents, tables, and chairs will be provided to as many participating artists as possible.

Taste of Port Moody Port Moody restaurants, food trucks with a current Port Moody business licence, and local craft breweries will be invited to provide samples from their menus. Where possible, cooking and demonstrations onsite will be encouraged. Staff expect that attracting restaurants to participate in a new event will be challenging. In order to attract as many restaurants as possible, restaurants will be offered an honorarium to participate. The intention is to at least partially help offset the cost of the food that restaurants will be giving away. Keeping samples free meets the criteria for Culture Days and will help attract a larger number of residents and visitors to the event. Free food has proven to be a huge draw for public attendance.

The initial budget is based on the participation of 20 restaurants. As with artists, tents and tables will be provided to as many restaurants as possible. All Port Moody restaurants will be invited and the spaces allocated on a first-come, first-served basis, with a goal of accepting all who wish to participate.

Musical Entertainment A number of smaller musical acts will be invited to participate by performing 30-minute sets and will be located throughout the site. Each performer will be paid an honorarium. Approximately ten performers will be engaged.

Public Art Artist The additional funding approved for Culture Days will open up opportunities for working with an artist to engage the community in creating an ephemeral piece of public art over the course of

2 RC - Agenda - 2015 05 26 53 Attachment 5.3 Report/Recommendation to Council Enhanced Culture Days Event Overview May 15, 2015 the afternoon. A specific artist or project has not yet been identified. A call will be posted to find an artist for this project.

Interactive Art Stations The interactive art stations will be a series of stations where those attending can create art. Examples of this include a chalk board wall and painting with water. Exact stations have not yet been determined, and a variety of options will be explored.

Public Piano The idea of having a piano in a public place has been brought up several times. Staff are proposing that a free or less expensive piano be acquired and painted with chalkboard paint, so that people could draw on the piano as well as play it. The chalk would easily wash off, allowing others to re-decorate the piano. The piano would be used for the one day and then would be put into storage. The thought is that the piano could be brought out again next summer to do a longer public installation somewhere in the City. Costs relating to this component include purchasing a used piano, transportation, tuning, and paint to convert it into a musical chalkboard. Please note that the piano sourced for this project will not suitable for performances and off-site storage will be sought.

Staffing Costs A large number of staff will be required to organize and support an event of this size. The staffing costs will cover additional time required for the planning and organizing of the event as well as staff on the day of the event.

The event would take place on the Civic Centre grounds, and the traffic circle in front of the Civic Centre will be closed to traffic. Tents would be set up in the traffic circle, along the side of the building on the south, and around to the amphitheatre and pathway along the rear of the building. The event would have a goal of creating something fun and entertaining that would take about an hour to walk through, rather than activities geared towards keeping an audience for the afternoon. This is to ensure that people can attend multiple Culture Days activities throughout the Tri-Cities.

The approved budget for the event is $30,000; a preliminary breakdown is as follows:

Tents (40) $ 8,000 Tables (50) $ 400 Chairs (100) $ 300 Restaurant Fee (20) $ 6,000 Performer Honorarium (10) $ 1,000 Public Artist $ 2,000 Interactive Art Stations $ 1,000 Piano Project $ 2,000 Marketing and Signage $ 1,500 Staff Costs $ 7,000 Contingency $ 800 Total $30,000

3 RC - Agenda - 2015 05 26 54 Attachment 5.3 Report/Recommendation to Council Enhanced Culture Days Event Overview May 15, 2015

Staff are once again collaborating with other groups in the Tri-Cities (Port Moody Arts Centre, City of Port Coquitlam, Evergreen Cultural Centre, Place des Arts, and Mackin House) in order to maximize promotion and participation in Culture Days. Staff are hopeful that a shuttle bus will once again be available to take participants from one location to another.

This is a significant event that is being planned and the lead time to do so is very short. It should be noted that the ideas presented here are preliminary ideas and may need to be adapted as planning progresses. It may prove impossible to fully realise certain aspects given the short time frame, while other ideas may be introduced and developed. The ideas presented in this report are a starting point for an overall vision. Staff will endeavour to realise this vision as best as possible in the short timeframe available.

The activities proposed for Culture Days meet goals identified by the City in other documents. The artist marketplace supports the goal of creating an Art in the Park event identified in the Arts and Culture Master Plan. Hiring an artist to create an ephemeral art piece supports the goal of Encouraging Temporary and Ephemeral Art, also identified in the Arts and Culture Master Plan. Involving local restaurants supports an area identified in the Tourism Subcommittee report on the culinary delights available in Port Moody.

Other Options Council may wish to provide further direction for the enhancement of Culture Days.

Financial Implications $30,000 has already been approved for this event. No additional funds are required.

Communications / Civic Engagement A communications plan will be developed for the promotion of this event.

Council Strategic Plan Objectives This event supports initiatives outlined in the Arts and Culture Master Plan and Tourism Subcommittee report, as well as Council's strategic goal of organising and supporting festivals.

4 RC - Agenda - 2015 05 26 55 Attachment 5.3 Report/Recommendation to Council Enhanced Culture Days Event Overview May 15, 2015

Prepared by: Reviewed by:

auOV'T

Devin Jain Department Head (initials): Manager of Cultural Services Ron Higo

Reviewed for Form and Content / Approved for Submission to Council: / 1 '¦> City Manager's Comment/Concurrence

•/ ^ ^ '^ana^er

Corporate Review

Corporate Communications

For Committee of the Whole Reports. To be completed by Legislative Services. Refer to Regular ÿ Refer to Regular ÿ Direct staff to ÿ Receive for Council as recommended. Council with amendments prepare new report for information. as discussed. Committee of the Whole.

Document Number: 305305 56

This Page Intentionally Left Blank Council Agenda Information [X] Regular Council May 26, 2015 57 Attachment 5.4

City of Port Moody Report/Recommendation to Council

File No. 16-8310-0 Wol 01

Submitted by: Engineering and Parks Services

Subject: Modo Car Share Services Update 1

Purpose / Introduction' To seek Council approval for the use of a third on-street parking space for car share purposes by Modo in Port Moody.

Recommended Resolution

THAT the use of a third on-street parking space for car share services be approved as recommended in the report dated May 15, 2015 from Engineering and Parks Services regarding Modo Car Share Services Update 1.

Background At the Committee of the Whole meeting held on September 23, 2013, Council passed the following resolution regarding car share programs as an objective in the Official Community Plan:

THAT a new Transportation Policy 28 be added to Chapter 13 as follows: "The City will encourage the provision of car share programs and dedicated parking for car shares in new developments and other areas throughout the community."

Staff from Port Moody, Coquitlam, and Port Coquitlam met with three car share organizations (Modo, Zip Car, and Car2Go) on October 2, 2013. All three organizations are interested in Port Moody and the Tri-City area; however, Zip Car and Car2Go are focusing their efforts on other areas at this time.

Modo expressed interest in pursuing locations in Port Moody. City staff worked with Modo to identify two initial locations and the option for the City to become a corporate member to use Modo cars for City business. At the July 22, 2014 Committee of the Whole Meeting, a report titled Modo Car Share Services was discussed. The report provided information on Modo, a car share cooperative company, and its plans for expansion into Port Moody with two car spaces planned for 2014 and future plans for additional vehicles based on demand. The report also detailed the use of on-street

EDMS-#306580-v1-rptrc_Modo_Car_Share2 1 RC - Agenda - 2015 05 26 58 Attachment 5.4 Report/Recommendation to Council Modo Car Share Services Update 1 May 15, 2015 city parking spaces for exclusive car share use. In respect to this report, Council passed the following resolution:

THAT the use of on-street parking for the use of car share services be approved as recommended in the report dated July 7, 2014 from Engineering and Parks Services regarding Modo Car Share Services.

On August 13, 2014, Modo Car Share, the City of Port Moody, and other regional stakeholders celebrated the installation of two car share vehicles in Port Moody, with one car on Knowle Street and the second car on Capilano Road. To date, conversations with Modo have indicated these vehicles are in use on a regular basis and with increasing demand.

Discussion Modo Car Share Services has recently approached the City of Port Moody and requested the allocation of a new on-street parking space within the Klahanie neighbourhood for placement of a third vehicle. Through initial conversations with Modo, the next vehicle will likely be a "mini- van" to help broaden the fleet selection of vehicle options.

Staff support the installation of a third vehicle for this neighbourhood and will work with Modo staff to identify a suitable location if approved by Council.

Other Options Alternative resolutions for Council consideration are:

THAT the report dated May 15, 2015 from Engineering and Parks Services regarding Modo Car Share Services Update 1 be received for information. or THAT staff report back with additional information and recommendations for car share in Port Moody.

Financial Implications On-street signs that denote a parking space for car share will require labour and supply costs for installation and placement. This is anticipated to cost $200.00. Engineering and Parks Services plan to cover these costs within existing accounts allocated to the installation and maintenance of City street signs.

Communications / Civic Engagement If approved by Council, City Communications staff would work with Modo staff to develop and deliver a common message about the expansion of Car Sharing Services in Port Moody.

Council Strategic Plan Objectives Car Share Services help Move People and Protect our Environment.

EDMS-#306580-v1-rptrc_Modo_Car_Share2 2 RC - Agenda - 2015 05 26 59 Attachment 5.4 Report/Recommendation to Council Modo Car Share Services May 15, 2015

Prepared by: Reviewed by:

vv, ,s:

Supervisor (initials): Mark Halpin B. Neal Carley, M.A.Sc., P.Eng. Transportation Planner

Department Head (initials): B. Neal Carley, M.A.Sc., P.Eng.

Reviewed for Form and Content I Approved for Subrrfi^/sion to Council: City Manager's Comment/Concurrence

Corporate Review Initials

Corporate Communications

Development Services (Bylaws & Licencing) Financial Services

For Committee of the Whole Reports. To be completed by Legislative Services. Refer to Regular Q Refer to Regular ÿ Direct staff to ÿ Receive for Council as recommended. Council with amendments prepare new report for information. as discussed. Committee of the Whole.

EDMS-#306580-v1-rptrc_Modo_Car_Share2 60

This Page Intentionally Left Blank 61 Attachment 5.5 Council Agenda Information El Regular Council May 26, 2015

City of Port Moody Report/Recommendation to Council

File No. 11-5600-05-13

Submitted by: Parks & Public Works, Engineering & Parks

Subject: 2014 Annual Water Quality Report

Purpose / Introduction To submit the City's 2014 Annual Water Quality Report for consideration.

Recommended Resolution

THAT the report dated May 5, 2015 from Parks & Public Works, Engineering & Parks regarding the 2014 Annual Water Quality Report be received for information.

Background The British Columbia Drinking Water Protection Act and the British Columbia Drinking Water Protection Regulation require the City of Port Moody to conduct monitoring of the City's potable water distribution system, and publish the results in an annual report. The 2014 Annual Water Quality Report (Attachment 1) fulfills this requirement by outlining all water quality sampling results, and confirms that the City has maintained its water distribution infrastructure in a manner that meets all applicable laws and standards.

Upon review and acceptance by Council, the annual report will be submitted to the Fraser Health Authority. The report will also be made available to the public in accordance with the Water Quality Monitoring and Reporting Plan for Metro Vancouver and member municipalities, as well as the British Columbia Drinking Water Protection Act and British Columbia Drinking Water Protection Regulation.

Discussion Metro Vancouver collects and analyzes water samples from the distribution system on behalf of the City of Port Moody. A full summary of all water quality sampling results can be found in the appendices of the 2014 Annual Water Quality Report.

Port Moody's drinking water was of excellent quality in 2014. All sample results, according to the Guidelines for Canadian Drinking Water Quality, were within maximum acceptable limits.

1 EDMS-#303109-2014 Annual Water Quality Report to Council DRAFT RC - Agenda - 2015 05 26 62 Attachment 5.5 Report/Recommendation to Council 2014 Annual Water Quality Report May 5, 2015

As part of its commitment to continual improvement, reliable service, and a high level of water quality, the City of Port Moody completes operational and capital programs on an annual basis.

Financial Implications There are no budget impacts resulting from receiving the 2014 Annual Water Quality Report.

Communications / Civic Engagement The Annual Report will be posted on the City's website and a hard copy will be made available to the public at City Hall.

Council Strategic Plan Objectives This report is an annual regulatory requirement. This report is consistent with Council's goal for superior service delivery.

Attachments: 1. 2014 Annual Water Quality Report RC - Agenda - 2015 05 26 63 Attachment 5.5 Report/Recommendation to Council 2014 Annual Water Quality Report May5, 2015

Prepared by: Reviewed by:

, • ^ y sy ^y^7• i V(( Supervisor (initials): Jeff Little Bob Bell Engineering Technologist

Department Head (initials): Dave Kidd

Reviewed for Form and Content / Approved for Submission to Council: City Manager's Comment/Concurrence

/ ^ ^ City Manager

Corporate Review Initials

Corporate Communications

Development Services (Planning, Building, Bylaws & Licencing, Sustainability)

Engineering and Parks Services (Engineering, Parks, Operations) Financial Services Committee Review Initials

For Committee of the Whole Reports. To be completed by Legislative Services. Refer to Regular ÿ Refer to Regular ÿ Direct staff to ÿ Receive for Council as recommended. Council with amendments prepare new report for information. as discussed. Committee of the Whole. RC - Agenda - 2015 05 26 64 Attachment 5.5

2014 Annual Water Quality Report Parks & Public Works Division City of Port Moody Prepared By: Jeff Little, AScT

RC - Agenda - 2015 05 26 65 Attachment 5.5 2014 Annual Water Quality Report

Foreword

Under the British Columbia Drinking Water Protection Act and the British Columbia Drinking Water Protection Regulation (BCDWPA & BCDWPR) the City of Port Moody is required to conduct drinking water quality monitoring, and to publish the results in an annual report. A summary of water quality sampling, as well as an overview of projects and events as they relate to drinking water in the City of Port Moody is provided in this report.

Please visit the following web sites for further information:

 Health Canada http://www.hc-sc.gc.ca/ewh-semt/water-eau/drink-potab/guide/index-eng.php

 Ministry of Health http://www.health.gov.bc.ca/protect/dw_index.html

 Health link BC File #56 – Persons with compromised or Weakened Immune Systems: http://www.healthlinkbc.ca/healthfiles/hfile56.stm

 Metro Vancouver http://www.metrovancouver.org/services/water/Pages/default.aspx

 City of Port Moody http://www.portmoody.ca

Page | ii EDMS-#303106 RC - Agenda - 2015 05 26 66 Attachment 5.5 2014 Annual Water Quality Report

Emergency Contact Information

Paul Leblanc Bob Bell Utilities Maintenance Supervisor Superintendent of Utilities Phone: 604-469-4747 Phone: 604-469-4604 E-mail: [email protected] E-mail: [email protected]

Jeff Little, AScT Public Works Yard Engineering Technologist Phone: 604-469-4574 Phone: 604-469-4579 Fax: 604-469-4530 E-mail: [email protected] E-mail: [email protected]

Dave Kidd After Hours Emergency Director of Parks & Public Works Phone: 604-461-3456 Phone: 604-469-4700 E-mail: [email protected]

Page | iii EDMS-#303106 RC - Agenda - 2015 05 26 67 Attachment 5.5 2014 Annual Water Quality Report

Table of Contents

Foreword ...... ii Emergency Contact Information ...... iii List of Tables ...... v List of Figures ...... v Executive Summary ...... 1 1.0 Water Distribution System ...... 2 1.1 System Infrastructure ...... 2 1.2 Staff Certification ...... 2 2.0 2014 Event Summary ...... 3 2.1 Source Water Quality ...... 3 2.2 Water Main Breaks ...... 3 3.0 Water Main Flushing Program ...... 3 4.0 Water Quality Sampling and Testing ...... 4 4.1 Chemical & Physical Quality ...... 4 4.1.1 Metals ...... 6 4.1.2 Disinfection By-Products ...... 6 4.1.3 Vinyl Chloride...... 6 4.2 Bacteriological Quality ...... 6 4.3 Chlorine Residual ...... 11 5.0 Water Distribution System Projects ...... 11 5.1 Drinking Water Management Plan ...... 11 6.0 Water Distribution System Emergency Plan ...... 13 Works Cited ...... 15 Appendix #2 ...... 54 Appendix #3 ...... 57 Appendix #4: ...... 59 Appendix #5 ...... 62 Appendix #6 ...... 64 Appendix #7 ...... 66

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List of Tables

Table #1: Water Distribution System Assets ...... 2 Table #2: Chemical / Physical Monitoring in Municipal Distribution Systems ...... 5 Table #3: 2014 Projects ...... 11 Table #4: Drinking Water Management Plan Action Items ...... 12

List of Figures

Figure #1: Number of Bacterial Samples Analyzed / Month...... 8 Figure #2: 2014 Monthly Heterotrophic Plate Count Results > 500 CFU/mls ...... 9 Figure #3: Results of Bacteriological Analysis of Potable Water Samples and Compliance with BCDWPR ...... 10

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Acronyms

AO: Aesthetic Objective ASTTBC: Applied Science Technicians and Technologists of British Columbia BCDWPA: British Columbia Drinking Water Protection Act BCDWPR: British Columbia Drinking Water Protection Regulation DBP: Disinfection By-Products DWMP: Metro Vancouver Drinking Water Management Plan E.coli: Escherichia coli EOCP: Environmental Operators Certification Program GCDWQ: Guidelines for Canadian Drinking Water Quality HAA: Haloacetic Acid HPC: Heterotrophic Plate Count MAC: Maximum Acceptable Concentration Mg/l: Milligrams per Liter NTU: Nephelometric Turbidity Units PPB: Parts Per Billion PPM: Parts Per Million PRV: Pressure Regulating Valve PVC: Polyvinyl Chloride SCADA: Supervisory Control and Data Acquisition SCFP: Seymour – Capilano Filtration Plant THM: Trihalomethane UDF: Uni-directional Flushing WQMRP: Water Quality Monitoring and Reporting Plan for Metro Vancouver and Member Municipalities YTD: Year-to-Date

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Executive Summary

The City of Port Moody supplies drinking water to residential, industrial, commercial and institutional customers within City limits. In 2014 the City purchased and distributed just over 5.1 million cubic meters of treated drinking water from Metro Vancouver.

This report fulfills the requirements of the City set out in the Drinking Water Protection Act by giving an overview of the City’s water distribution system and key performance indicators. Metro Vancouver collects and analyzes water samples from the distribution systems on behalf of the City of Port Moody. This report includes a summary and discussion of these results, and a complete record of 2014 water quality sampling results.

In accordance with the Water Quality Monitoring and Reporting Plan for Metro Vancouver and Member Municipalities (WQMRP), Metro Vancouver collects water samples from Port Moody’s distribution system and analyzes for chemical, physical, and bacterial parameters. The sample results for Port Moody’s water were well under their respective Maximum Acceptable Concentration (MAC) values.

As part of our commitment to continual improvement, reliable service and a high level of water quality, the City completes operational and capital improvement programs on an ongoing basis. In 2014 the City undertook:  Weekly inspection and maintenance of all water distribution facilities  Water main flushing throughout more than 75% of the City  Water main and service repairs and renewals  A comprehensive leak detection program  A valve exercising program  Asset Management program planning

These programs are continually evaluated and adjusted to ensure that high quality drinking water is delivered with maximum efficiency.

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1.0 Water Distribution System

1.1 System Infrastructure The tables in this section provide a snapshot of the City of Port Moody’s water distribution system. All of the components listed are operated and maintained by City of Port Moody staff.

Table #1: Water Distribution System Assets Approximately Total Length of all Pipes in Distribution System 120 km Fire Hydrants 593 Pressure Reducing Valves 15 Pump Stations 3 Reservoirs 3 Rechlorination Stations 1

In addition to pipes, fire hydrants, and critical components, there are many other smaller components to Port Moody’s water distribution system, including:  Water meters  Air valves  Blowdown chambers  Line valves  Sampling stations  Automatic flushing units

All of these components work together to distribute safe, high quality drinking water throughout the City. As of December 31, 2014, the net book value of all water distribution system infrastructure in Port Moody was $19,852,966.

1.2 Staff Certification The City’s water system is monitored, operated, and maintained by a team of qualified personnel who are certified by the EOCP and the Applied Science Technologists and Technicians of British Columbia (ASTTBC). Port Moody’s water distribution system is classified as a Class III system by the Environmental Operators Certification Program (EOCP), and is required to have a minimum number and level of certified staff. The City exceeds these requirements, with a number of staff certified as Level III and Level IV water distribution operators.

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2.0 2014 Event Summary

2.1 Source Water Quality Water quality from Metro Vancouver’s Seymour Lake and Coquitlam Lake sources met or exceeded all of the recommendations listed in the GCDWQ at all times during 2014. Generally, Metro Vancouver’s source water quality:  Did not exceed an average turbidity of 1 NTU at any time in 2014  Met or exceeded standards set by the GCDWQ as well as the BCDWPA and BCDWPR for bacteriological, physical and chemical water quality  Was below detection limits for herbicides, pesticides, and volatile organic compounds  Had safe, normal background levels of radioactive compounds

2.2 Water Main Breaks The City repaired 4 water main breaks in 2014. These occurred near the following locations:  221 Evergreen Drive  654 Ioco Road  53 Mount Royal

The City strives to make repairs immediately and to be on-site within half an hour on weekdays from 07:00 to 15:30 and within one hour on weekends, holidays, and weekdays from 15:30 to 07:00.

After repairs are completed the water main is disinfected as per the AWWA C651-99 AWWA Standard for Disinfecting Water Mains (AWWA, 2000). Repaired water mains are then pressure tested. Following completion of these procedures the water main is flushed valve until field water quality parameters match background values. Water samples are then collected and taken to Metro Vancouver’s lab for bacterial water quality analysis. If a water main break occurs on a pipe of 150mm diameter or greater, a report summarizing the repairs completed and bacterial testing results is forwarded to Fraser Health for review.

3.0 Water Main Flushing Program The City of Port Moody conducts uni-directional flushing to maintain a high level of water quality in the distribution system. Uni-directional flushing involves strategically closing valves and opening fire hydrants in sections of the distribution system in order to attain high water velocities in target water mains. This produces a scouring action that is more effective at cleaning the interior pipe wall than regular flushing and consumes less water. In 2014 the City completed uni-directional flushing on approximately 90 kilometers of water main, which amounts to 75% of the total water distribution system.

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4.0 Water Quality Sampling and Testing As per the Water Quality Monitoring and Reporting Plan for Metro Vancouver and Member Municipalities sampling and analysis for numerous water quality parameters are conducted on the City of Port Moody’s distribution system on a regular basis by Metro Vancouver staff on behalf of the City. This monitoring is conducted for bacterial, chemical, and physical characteristics.

The BCDWPR requires 1 monthly sample per 1,000 population. The City’s 2014 population was approximately 34,000, meaning that 34 monthly samples were required to be taken. Port Moody exceeded the requirements for sampling, with an average of approximately 60 samples taken every month in 2014, and no less than 45 were taken in any given month.

In 2014, a total of 778 samples were collected from the City’s distribution system. Appendix #2 shows the location of sampling stations.

4.1 Chemical & Physical Quality Water quality sampling for chemical and physical parameters including disinfection by-products, vinyl chloride, and metals is carried out on varying schedules. Table #2 modified from Metro Vancouver’s WQMRP sets out a schedule requiring “approximately 10% of the sample sites in each municipal system to be sampled for the following parameters at the frequency shown (Metro Vancouver, 2008).”

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Table #2: Chemical / Physical Monitoring in Municipal Distribution Systems Parameter Location Frequency Tests run when bacteriological Free Chlorine Residual All samples are taken Copper Municipal Distribution System** Semi-annually Municipal Sites – Cross section, Haloacetic Acids representative of all three sources, Quarterly minimum of one per municipality. Representative municipal sites – Iron Semi-annually unlined iron and steel mains. Lead Municipal Distribution System** Semi-annually Odour Any or all sites Complaint Basis* Municipal Sites – cross section, pH representative of all sources, minimum Quarterly of three per municipality. Taste Any or all sites. Complaint Basis* Temperature Representative municipal sites. Quarterly Municipal Sites – cross section, Trihalomethanes representative of all sources, minimum Quarterly of three per municipality. Collected with bacteriological Turbidity Municipal Sites – All samples Municipal sites where PVC pipe is used Vinyl Chloride in the distribution system – minimum of Semi-annually one per potentially affected system. Zinc Municipal Distribution System** Semi-annually

* If a complaint comes to Metro Vancouver, Metro Vancouver will bring it to the attention of the relevant municipality. ** The GCDWQ stipulate that samples for metals analysis should be from a flushed location. This provides rationale to sample for metals in the distribution system as opposed to locations in buildings.

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4.1.1 Metals Metals can enter the drinking water system from either the source watershed or in the distribution system itself. Historically the City of Port Moody’s drinking water has contained very low concentrations of metal compounds. Metro Vancouver completes metals sampling semi- annually according to the WQMRP.

A complete record of 2014 metals sampling results can be found in Appendix #3.

4.1.2 Disinfection By-Products Disinfection By-Product (DBP) formation occurs when chlorine in drinking water reacts with dissolved organic compounds. These reactions produce two main groups of DBP compounds, Trihalomethanes (THM) and Haloacetic Acids (HAA). Monitoring for DBP’s is conducted on a quarterly basis as set out by Metro Vancouver’s WQMRP.

A complete record of 2014 DBP sampling results can be found in Appendix #4.

4.1.3 Vinyl Chloride Approximately 660 meters of water main, located in the Klahanie Drive area, is constructed with polyvinyl chloride pipe (PVC). Studies have shown that under extreme conditions, PVC water mains can leach vinyl chloride into drinking water. The GCDWQ set a MAC for vinyl chloride at 0.002 mg/l. The City takes samples from these water mains and submits them to Metro Vancouver’s laboratory for analysis on a semi-annual basis. All vinyl chloride monitoring results obtained in 2014 were well below MAC values and equipment detection limits.

A complete record of 2014 Vinyl Chloride sampling results can be found in Appendix #5.

4.2 Bacteriological Quality All samples collected from the City’s water distribution system are analyzed for three key indicators:  total coliform  E. coli bacteria  heterotrophic(HPC) bacteria

Total coliform and E.coli sampling results indicate whether adequate disinfection is present in the water distribution system, and are used to determine if water quality meets bacteriological guidelines.

HPC bacteria provide an indicator of microbial growth in the distribution system and are used as an early warning to predict where water quality may suffer. There is no public health risk or MAC associated with HPC bacteria, however elevated levels are not desirable.

The quantity of bacterial samples collected from municipal water distribution systems is based on the population served. Figures #1 and #2 display the number of bacteriological samples

Page | 6 EDMS-#303106 RC - Agenda - 2015 05 26 76 Attachment 5.5 2014 Annual Water Quality Report collected from the City’s water distribution system and the percentage of samples collected that returned HPC results greater than 500 CFU/mls each month. Figure #3 demonstrates City compliance with the BCDWPR total coliform bacteria requirements. (Health Canada, 2010) (Metro Vancouver, 2008) (Province of British Columbia, 2011).

A complete record of 2014 bacteriological water quality sampling results can be found in Appendix #1. The City of Port Moody’s water distribution system was well within guidelines for bacteriological quality in 2014.

Page | 7 EDMS-#303106 RC - Agenda - 2015 05 26 77 Attachment 5.5 2014 Annual Water Quality Report

Figure#1: Number of Bacterial Samples Analyzed per Month

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Figure #2: 2014 Monthly Heterotrophic Plate Count Results >500 CFU/mls

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Figure #3: Results of Bacteriological Analysis of Potable Water Samples and Compliance with BCDWPR

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4.3 Chlorine Residual The water in the City’s distribution system is chlorinated at Metro Vancouver’s water treatment plants and throughout Metro’s transmission system. In addition, the City rechlorinates water at the Ioco Road Rechlorination Station to serve the North Shore, including the Pleasantside, April Road, and Ioco areas. Maintaining adequate chlorine residual in a potable water distribution system is vital to preserving public health, as chlorine provides disinfection and delays bacterial regrowth. The City strives to achieve a balance of aesthetics and disinfection when maintaining chlorine residuals.

5.0 Water Distribution System Projects Port Moody completed a number of projects related to improving the City’s water distribution system, including those shown below.

Table #3: 2014 Projects Project December 31 2014 Status SCADA System Upgrades 2014 Upgrades complete Equipment procured and Leak Detection successfully deployed Online Chlorine Analyzer Installations Complete Automatic Flush Valve Upgrades Complete Pressure Management Study Complete

A number of projects are planned for 2015, including:  Upgrades to mechanical and electrical systems at Chestnut Way Pump Station  Construction of a rechlorination station at Chestnut Way Pump Station  Upgrades to electrical systems and controls at Hickory Drive Reservoir  Continued upgrades to the City’s SCADA system, which allows for increased reliability for remote control and monitoring of pump stations and PRVs

5.1 Drinking Water Management Plan In 2011 the City of Port Moody adopted Metro Vancouver’s Drinking Water Management Plan (DWMP). In 2014 the City continued to work towards the objectives laid out by the DWMP for member municipalities. Table #4 highlights key actions that Metro Vancouver and its member municipalities will undertake as a result of the plan (Metro Vancouver, 2011).

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Table #4: Drinking Water Management Plan Action Items Metro Vancouver Member Municipalities Complete construction of the Seymour-Capilano Complete re-assessment of the secondary Filtration Plant project disinfection component of municipal distribution systems in coordination with Metro Vancouver after completion of the Seymour-Capilano Filtration Plant project Upgrade primary disinfection to include UV Monitor water quality in all municipal distribution treatment for Coquitlam source water systems Complete re-assessment of the secondary Maintain water quality in all municipal distribution disinfection component of Metro Vancouver’s systems via maintenance programs that include distribution system after completion of the Seymour- water main flushing, reservoir cleaning and Capilano Filtration Plant project capital projects to eliminate dead ends where possible Develop, implement, administer, and maintain Develop, implement, administer, and maintain backflow prevention and cross-connection control backflow prevention and cross-connection control program programs Where feasible, restore disturbed areas and Reassess the merits of developing residential deactivated watershed roads that are no longer water metering programs and rebate programs required to minimize the risk of erosion and for water efficient fixtures and appliances landslides Reduce the risk of microbiological or chemical Develop, implement and enforce consistent water contamination by restricting access to the source conservation bylaws including enhanced watersheds sprinkling regulations to address seasonal and peak day consumption issues Initiate conceptual design of a new intake facility for Renew and replace aging infrastructure to the Coquitlam lake source to allow access to maintain required levels of service additional water supply Provide for additional capacity by securing full Work with the general public and industry on access to the Coquitlam source and consider water conservation and reuse initiatives, base expanding storage capacity in the Seymour and and seasonal rate structures and education Capilano watersheds by 2050 initiatives Implement a region wide water conservation Create and update municipal bylaws to program targeting ICI and agricultural sectors encourage on-site rainwater collection and use for non-potable purposes Evaluate and install facilities for rainwater collection, grey water reclamation and reuse of wastewater from treatment facilities Develop and implement a joint water use plan for the Seymour and Capilano watersheds Undertake a cost-effective leak detection program (Metro Vancouver, 2011)

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6.0 Water Distribution System Emergency Plan In the event of an emergency, such as an earthquake, the City may enact its Emergency Water Supply and Distribution Plan. The goals outlined in this formal plan are as follows:

1. Rapidly restore service after an emergency. 2. Ensure adequate water service for fire suppression. 3. Minimize impact and loss to citizens. 4. Provide emergency public information. 5. Provide for the re-establishment of critical operations in a defined priority sequence. 6. Achieve the foregoing in a cost-effective manner.

The plan outlines strategies and priorities for meeting these goals based on the design and layout of the City’s water distribution system as well as Port Moody’s topography, and is intended to work in conjunction with the established organizational structure of the City’s Emergency Operations Centre.

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Conclusion In 2014, drinking water in the City of Port Moody met or exceeded the requirements of both the Guidelines for Canadian Drinking Water Quality and the British Columbia Drinking Water Act and Regulation. Parks & Public Works staff at the City of Port Moody work hard every day to ensure safe, clean potable water for the City’s residents at a reasonable cost.

The City works closely with stakeholders including residents, Fraser Health, and Metro Vancouver to ensure that safe, reliable, high quality drinking water is delivered throughout Port Moody.

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Works Cited

AWWA. (2000). ANSI/AWWA C651-99 - AWWA Standard for Disinfecting Water Mains. Denver: American Water Works Association.

Health Canada. (2010). Guidelines for Canadian Drinking Water Quality. Ottawa: Federal- Provincial-Teritorial Committee on Drinking Water of the Federal-Provincial-Teritorial Committee on Health and the Environment.

Health Canada. (2009). Guidelines for Canadian Drinking Water Quality: Guideline Technical Document - Chlorine. Ottawa: Health Canada.

Metro Vancouver. (2011). Metro Vancouver Drinking Water Management Plan. Burnaby: Metro Vancouver.

Metro Vancouver. (2008). Water Quality Monitoring and Reporting Plan for Metro Vancouver and Member Municipalities. Burnaby: Greater Vancouver Regional District.

Province of British Columbia. (2011). British Columbia Drinking Water Protection Regulation. Victoria.

Province of British Columbia. (2011). Drinking Water Protection Regulation. Victoria: Province of British Columbia.

Zubel, M. (2012, June). Metals in Drinking Water - "Flush" Message in Annual Reports. British Columbia, Canada: Fraser Health.

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Appendix #1 Bacterial Analysis

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PMY 506 - 22 Crawford Bay Sampled Chlorine Free Ecoli HPC Temperature Total Coliform Turbidity date mg/L MF/100mLs CFU/mls °C MF/100mLs NTU 2-Jan-14 0.31 <1 <2 8 <1 0.23 6-Jan-14 0.31 <1 <2 8.2 <1 0.36 9-Jan-14 0.11 <1 <2 8.1 <1 0.54 13-Jan-14 0.24 <1 <2 7.6 <1 0.34 17-Jan-14 0.27 <1 <2 7.3 <1 0.35 20-Jan-14 0.29 <1 <2 8.1 <1 0.4 27-Jan-14 0.25 <1 <2 6 <1 0.25 30-Jan-14 0.25 <1 2 7.9 <1 0.3 5-Feb-14 0.32 <1 <2 7.1 <1 0.22 11-Feb-14 0.21 <1 2 6.2 <1 0.3 19-Feb-14 0.52 <1 <2 5.9 <1 0.48 20-Feb-14 0.39 <1 <2 6.6 <1 0.59 25-Feb-14 0.43 <1 <2 5.9 <1 0.35 26-Feb-14 0.33 <1 <2 6.4 <1 0.36 5-Mar-14 0.21 <1 <2 LA <1 0.35 6-Mar-14 0.19 <1 4 7.7 <1 0.6 10-Mar-14 0.42 <1 2 6.8 <1 0.37 14-Mar-14 0.19 <1 <2 7.9 <1 0.46 17-Mar-14 0.21 <1 <2 8.1 <1 0.47 19-Mar-14 0.31 <1 <2 7.8 <1 0.49 24-Mar-14 0.24 <1 <2 10 <1 0.34 1-Apr-14 0.22 <1 <2 8.8 <1 0.35

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3-Apr-14 0.17 <1 <2 8.2 <1 0.28 7-Apr-14 0.24 <1 2 8.2 <1 0.26 14-Apr-14 0.11 <1 <2 11 <1 0.25 22-Apr-14 0.41 <1 <2 7.9 <1 0.23 28-Apr-14 0.24 <1 <2 11 <1 0.28 1-May-14 0.15 <1 <2 13 <1 0.26 2-May-14 0.17 <1 <2 12 <1 0.33 5-May-14 0.12 <1 <2 9.7 <1 0.29 6-May-14 0.22 <1 <2 12 <1 0.33 8-May-14 0.17 <1 <2 11 <1 0.32 9-May-14 0.22 <1 <2 11 <1 0.3 12-May-14 0.15 <1 <2 9.9 <1 0.22 15-May-14 0.12 <1 <2 15 <1 0.26 20-May-14 0.15 <1 <2 14 <1 0.31 22-May-14 0.09 <1 <2 13 <1 0.24 26-May-14 0.15 <1 2 14 <1 0.23 30-May-14 0.21 <1 <2 14 <1 0.24 2-Jun-14 <0.01 <1 <2 16 <1 0.34 3-Jun-14 0.18 <1 <2 14 <1 0.29 5-Jun-14 0.05 <1 <2 13 <1 0.23 9-Jun-14 0.16 <1 <2 16 <1 0.32 10-Jun-14 0.12 <1 <2 14 <1 0.27 13-Jun-14 0.05 <1 <2 14 <1 0.23 17-Jun-14 0.16 <1 <2 14 <1 0.22

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20-Jun-14 0.05 <1 <2 16 <1 0.21 25-Jun-14 0.1 <1 6 13 <1 0.2 30-Jun-14 0.09 <1 <2 15 <1 0.18 7-Jul-14 0.06 <1 <2 15 <1 0.22 10-Jul-14 0.02 <1 <2 17 <1 0.25 11-Jul-14 0.2 <1 <2 15 <1 0.2 14-Jul-14 <0.01 <1 <2 15 <1 0.25 17-Jul-14 0.16 <1 <2 18 <1 0.2 21-Jul-14 0.08 <1 2 19 <1 0.21 24-Jul-14 0.08 <1 2 17 <1 0.22 25-Jul-14 0.15 <1 <2 18 <1 0.21 28-Jul-14 0.1 <1 <2 17 <1 0.19 1-Aug-14 0.04 <1 <2 18 <1 0.23 5-Aug-14 <0.01 <1 2 19 <1 0.42 11-Aug-14 0.16 <1 <2 19 <1 0.27 18-Aug-14 0.13 <1 <2 18 <1 0.21 26-Aug-14 0.13 <1 2 18 <1 0.28 2-Sep-14 0.09 <1 2 18 <1 0.23 8-Sep-14 0.11 <1 <2 18 <1 0.26 10-Sep-14 0.06 <1 12 18 <1 0.26 15-Sep-14 0.17 <1 8 17 <1 1.8 22-Sep-14 0.01 <1 <2 17 15 0.23 29-Sep-14 <0.01 <1 6 18 <1 0.45 1-Oct-14 0.09 <1 2 18 <1 0.47 8-Oct-14 0.03 <1 <2 17 <1 0.39

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14-Oct-14 0.16 <1 <2 18 <1 0.42 20-Oct-14 0.06 <1 6 16 <1 0.31 27-Oct-14 <0.01 <1 18 15 <1 0.51 3-Nov-14 0.04 <1 62 14 <1 0.42 5-Nov-14 0.1 <1 76 14 <1 0.36 6-Nov-14 <0.01 <1 140 15 <1 0.4 10-Nov-14 0.05 <1 86 14 <1 0.57 17-Nov-14 0.2 <1 <2 10 <1 0.56 19-Nov-14 <0.01 <1 2 11 <1 0.43 24-Nov-14 <0.01 <1 8 11 <1 0.52 26-Nov-14 0.14 <1 34 12 <1 0.49 1-Dec-14 <0.01 <1 <2 6.9 <1 0.28 8-Dec-14 0.03 <1 <2 11 <1 1.3 15-Dec-14 0.11 <1 <2 9.8 <1 0.46 22-Dec-14 0.09 <1 NA 9.1 <1 0.43 29-Dec-14 0.07 <1 NA 9.2 <1 0.47

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PMY 507 - 206 Edward Crescent Chlorine Ecoli HPC Temperature Total Coliform Turbidity Sampled date Free mg/L MF/100mLs CFU/mls °C MF/100mLs NTU 2-Jan-14 0.43 <1 <2 7.9 <1 0.18 6-Jan-14 0.3 <1 6 7.7 <1 0.33 9-Jan-14 0.27 <1 2 7.2 <1 0.26 13-Jan-14 0.58 <1 <2 7.3 <1 0.33 17-Jan-14 0.61 <1 <2 6.5 <1 0.28 20-Jan-14 0.15 <1 <2 6.9 <1 0.29 27-Jan-14 0.73 <1 <2 5.3 <1 0.23 30-Jan-14 0.44 <1 <2 7.1 <1 0.24 5-Feb-14 0.47 <1 <2 5.7 <1 0.32 11-Feb-14 0.67 <1 <2 5.7 <1 0.28 19-Feb-14 0.38 <1 <2 5.7 <1 0.42 20-Feb-14 0.67 <1 <2 7 <1 0.6 24-Feb-14 0.17 <1 <2 5.8 <1 0.33 25-Feb-14 0.21 <1 <2 5.9 <1 0.35 26-Feb-14 0.55 <1 <2 6.1 <1 0.3 5-Mar-14 0.3 <1 <2 6.4 <1 0.39 6-Mar-14 0.16 <1 <2 7.1 <1 0.49 10-Mar-14 0.34 <1 <2 6.7 <1 0.5 14-Mar-14 0.38 <1 <2 7.6 <1 0.52 17-Mar-14 0.55 <1 <2 6.6 <1 0.53 19-Mar-14 0.42 <1 <2 5.7 <1 0.43 24-Mar-14 0.45 <1 2 9.7 <1 0.49

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31-Mar-14 0.51 <1 <2 7 <1 0.32 1-Apr-14 0.17 <1 <2 7.5 <1 0.31 3-Apr-14 0.37 <1 <2 7.3 <1 0.26 7-Apr-14 0.4 <1 2 7 <1 0.29 11-Apr-14 0.19 <1 <2 10 <1 0.27 14-Apr-14 0.35 <1 <2 7.5 <1 0.27 22-Apr-14 0.35 <1 <2 7.7 <1 0.29 28-Apr-14 0.58 <1 <2 8.8 <1 0.31 1-May-14 0.38 <1 <2 13 <1 0.26 2-May-14 0.39 <1 <2 11 <1 0.53 5-May-14 0.3 <1 <2 9.9 <1 0.24 6-May-14 0.3 <1 <2 11 <1 0.32 8-May-14 0.41 <1 <2 9.9 <1 0.34 9-May-14 0.38 <1 <2 10 <1 0.27 12-May-14 0.18 <1 <2 10 <1 0.27 15-May-14 0.39 <1 <2 13 <1 0.26 20-May-14 0.4 <1 <2 12 <1 0.35 26-May-14 0.43 <1 <2 12 <1 0.22 30-May-14 0.33 <1 <2 12 <1 0.3 2-Jun-14 0.22 <1 <2 13 <1 0.29 3-Jun-14 0.35 <1 <2 12 <1 0.26 5-Jun-14 0.52 <1 <2 12 <1 0.58 9-Jun-14 0.33 <1 <2 13 <1 0.31 10-Jun-14 0.3 <1 <2 13 <1 0.29

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13-Jun-14 0.44 <1 <2 12 <1 0.24 17-Jun-14 0.33 <1 <2 13 <1 0.22 20-Jun-14 0.31 <1 <2 15 <1 0.21 23-Jun-14 0.28 <1 <2 14 <1 0.23 25-Jun-14 0.32 <1 <2 12 <1 0.23 30-Jun-14 0.36 <1 <2 13 <1 0.21 7-Jul-14 0.41 <1 <2 13 <1 0.24 10-Jul-14 0.44 <1 <2 15 <1 0.21 11-Jul-14 0.35 <1 <2 14 <1 0.23 14-Jul-14 0.38 <1 <2 14 <1 0.22 17-Jul-14 0.45 <1 <2 16 <1 0.21 21-Jul-14 0.27 <1 <2 17 <1 0.21 24-Jul-14 0.4 <1 <2 16 <1 0.22 25-Jul-14 0.31 <1 <2 14 <1 0.18 28-Jul-14 0.23 <1 <2 15 <1 0.21 1-Aug-14 0.31 <1 <2 17 <1 0.19 5-Aug-14 0.26 <1 <2 16 <1 0.41 11-Aug-14 0.37 <1 <2 18 <1 0.26 18-Aug-14 0.37 <1 2 16 <1 0.22 26-Aug-14 0.4 <1 2 17 <1 0.28 2-Sep-14 0.47 <1 <2 17 <1 0.21 8-Sep-14 0.32 <1 <2 18 <1 0.22 10-Sep-14 0.34 <1 <2 16 <1 0.26 15-Sep-14 0.38 <1 4 16 <1 0.29 22-Sep-14 0.4 <1 6 17 <1 0.23

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29-Sep-14 0.17 <1 <2 16 <1 0.56 1-Oct-14 0.32 <1 <2 17 <1 0.69 8-Oct-14 0.28 <1 2 16 <1 0.41 14-Oct-14 0.3 <1 <2 16 <1 0.3 20-Oct-14 0.25 <1 2 16 <1 0.33 27-Oct-14 0.38 <1 <2 14 <1 0.56 3-Nov-14 0.26 <1 <2 13 <1 0.55 5-Nov-14 0.38 <1 <2 12 <1 1.5 6-Nov-14 0.27 <1 <2 13 <1 1.2 10-Nov-14 0.26 <1 <2 12 <1 0.61 17-Nov-14 0.12 <1 <2 10 <1 3.7 19-Nov-14 0.2 <1 <2 10 <1 0.53 24-Nov-14 0.4 <1 2 9.5 <1 0.64 26-Nov-14 0.31 <1 2 12 <1 0.47 1-Dec-14 0.12 <1 <2 7.6 <1 0.42 4-Dec-14 0.34 <1 <2 9.5 <1 0.44 8-Dec-14 0.32 <1 <2 8.6 <1 0.5 15-Dec-14 0.48 <1 <2 8.7 <1 0.43 22-Dec-14 0.37 <1 NA 8.1 <1 0.61 29-Dec-14 0.21 <1 NA 8.3 <1 0.52

Page | 24 EDMS-#303106 RC - Agenda - 2015 05 26 94 Attachment 5.5 2014 Annual Water Quality Report

PMY 508 - 518 Ailsa Ave Sampled Chlorine Free Ecoli Temperature Total Coliform Turbidity HPC CFU/mls date mg/L MF/100mLs °C MF/100mLs NTU 2-Jan-14 0.47 <1 <2 7.7 <1 0.18 6-Jan-14 0.26 <1 <2 7.5 <1 0.17 9-Jan-14 0.13 <1 <2 8.3 <1 0.2 13-Jan-14 0.39 <1 <2 7.9 <1 0.15 15-Jan-14 0.2 <1 <2 7.5 <1 0.18 17-Jan-14 0.28 <1 <2 6.2 <1 0.17 20-Jan-14 0.36 <1 <2 8.1 <1 0.23 27-Jan-14 0.49 <1 <2 5.7 <1 0.17 30-Jan-14 0.39 <1 <2 7.9 <1 0.2 5-Feb-14 0.29 <1 <2 7.1 <1 0.15 11-Feb-14 0.64 <1 <2 6 <1 0.21 19-Feb-14 0.38 <1 <2 6 <1 0.13 20-Feb-14 0.34 <1 <2 6.9 <1 0.17 24-Feb-14 0.45 <1 <2 5.7 <1 0.14 25-Feb-14 0.42 <1 2 6.1 <1 0.12 26-Feb-14 0.78 <1 <2 6 <1 0.22 5-Mar-14 0.27 <1 <2 6.7 <1 0.16 6-Mar-14 0.39 <1 <2 7.7 <1 0.31 10-Mar-14 0.45 <1 <2 7.2 <1 0.2 14-Mar-14 0.27 <1 <2 8.7 <1 0.3 17-Mar-14 0.39 <1 <2 8.4 <1 0.2 19-Mar-14 0.44 <1 <2 7.8 <1 0.22

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24-Mar-14 0.25 <1 <2 LA <1 0.21 31-Mar-14 0.44 <1 2 7.9 <1 0.17 1-Apr-14 0.27 <1 <2 8.3 <1 0.24 3-Apr-14 0.22 <1 <2 6.9 <1 0.14 7-Apr-14 0.3 <1 <2 7.3 <1 0.2 14-Apr-14 0.26 <1 <2 11 <1 0.27 17-Apr-14 0.41 <1 <2 10 <1 0.15 22-Apr-14 0.2 <1 <2 7.7 <1 0.15 24-Apr-14 0.37 <1 <2 7.4 <1 0.13 28-Apr-14 0.33 <1 <2 12 <1 0.26 1-May-14 0.3 <1 <2 14 <1 0.2 2-May-14 0.3 <1 <2 14 <1 0.22 5-May-14 0.47 <1 <2 12 <1 0.16 6-May-14 0.43 <1 <2 14 <1 0.18 8-May-14 0.89 <1 <2 12 <1 0.2 9-May-14 0.29 <1 <2 13 <1 0.24 12-May-14 0.3 <1 <2 12 <1 0.15 15-May-14 0.34 <1 <2 13 <1 0.21 20-May-14 0.41 <1 <2 16 <1 0.19 22-May-14 0.32 <1 <2 14 <1 0.15 26-May-14 0.67 <1 <2 14 <1 0.15 30-May-14 0.24 <1 <2 15 <1 0.3 2-Jun-14 0.34 <1 <2 17 <1 0.54 3-Jun-14 0.24 <1 <2 15 <1 0.16

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5-Jun-14 0.3 <1 <2 13 <1 0.14 9-Jun-14 0.37 <1 <2 18 <1 0.18 10-Jun-14 0.45 <1 2 15 <1 0.32 13-Jun-14 0.31 <1 <2 16 <1 0.22 17-Jun-14 0.44 <1 <2 LA <1 0.16 25-Jun-14 0.35 <1 <2 13 <1 0.17 30-Jun-14 0.31 <1 <2 16 <1 0.17 4-Jul-14 0.25 <1 <2 16 <1 0.16 7-Jul-14 0.51 <1 <2 17 <1 0.16 10-Jul-14 0.35 <1 <2 19 <1 2 14-Jul-14 0.33 <1 <2 18 <1 0.16 17-Jul-14 0.38 <1 <2 20 <1 0.11 21-Jul-14 0.24 <1 <2 18 <1 0.15 24-Jul-14 0.27 <1 <2 20 <1 0.12 28-Jul-14 0.09 <1 <2 18 <1 0.21 1-Aug-14 0.24 <1 <2 20 <1 0.12 5-Aug-14 0.33 <1 <2 20 <1 0.24 11-Aug-14 0.27 <1 2 20 <1 0.38 18-Aug-14 0.2 <1 <2 19 <1 0.19 26-Aug-14 0.2 <1 <2 19 <1 0.17 2-Sep-14 0.3 <1 <2 20 <1 0.1 5-Sep-14 0.23 <1 <2 18 <1 0.72 8-Sep-14 0.28 <1 <2 19 <1 0.15 10-Sep-14 0.25 <1 <2 19 <1 0.24 15-Sep-14 0.3 <1 <2 19 <1 0.14

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22-Sep-14 0.2 <1 <2 19 <1 0.18 29-Sep-14 0.15 <1 <2 18 <1 0.18 1-Oct-14 0.35 <1 <2 18 <1 0.2 7-Oct-14 0.29 <1 <2 18 <1 0.15 14-Oct-14 0.19 <1 <2 16 <1 0.17 20-Oct-14 0.15 <1 <2 16 <1 0.18 27-Oct-14 0.06 <1 2 15 <1 0.29 3-Nov-14 0.05 <1 4 14 <1 0.25 5-Nov-14 0.16 <1 <2 12 <1 0.33 6-Nov-14 0.15 <1 2 15 <1 0.27 10-Nov-14 0.04 <1 2 14 <1 0.23 17-Nov-14 0.2 <1 <2 11 <1 0.25 19-Nov-14 0.15 <1 <2 11 <1 0.28 24-Nov-14 0.17 <1 <2 11 <1 0.26 26-Nov-14 0.41 <1 <2 10 <1 0.14 1-Dec-14 0.13 <1 <2 9 <1 0.15 8-Dec-14 0.06 <1 2 11 <1 0.34 15-Dec-14 0.15 <1 <2 9.2 <1 0.2 22-Dec-14 0.27 <1 NA 8.9 <1 0.27 29-Dec-14 0.21 <1 NA 8.8 <1 0.18

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PMY 509 - 1240 Alderside Sampled Chlorine Free Ecoli HPC Temperature Total Coliform Turbidity date mg/L MF/100mLs CFU/mls °C MF/100mLs NTU 2-Jan-14 0.46 <1 <2 7.8 <1 0.46 6-Jan-14 0.52 <1 <2 7.9 <1 1.2 9-Jan-14 0.46 <1 <2 7.9 <1 0.43 13-Jan-14 0.64 <1 <2 7.8 <1 0.36 17-Jan-14 0.45 <1 <2 6.8 <1 0.29 20-Jan-14 0.46 <1 <2 8.2 <1 0.29 27-Jan-14 0.05 <1 <2 6 <1 0.25 30-Jan-14 0.36 <1 <2 8.4 <1 0.25 5-Feb-14 <0.01 <1 2 7.6 <1 0.45 11-Feb-14 0.32 <1 <2 6 <1 0.22 19-Feb-14 <0.01 <1 2 6.8 <1 0.61 20-Feb-14 0.11 <1 10 6.5 <1 0.43 25-Feb-14 0.12 <1 4 6 <1 0.38 26-Feb-14 <0.01 <1 <2 7.3 <1 0.32 5-Mar-14 0.02 <1 <2 7.1 <1 0.31 6-Mar-14 0.08 <1 12 8 <1 0.36 10-Mar-14 0.02 <1 2 7.9 <1 0.53 14-Mar-14 <0.01 <1 2 9.1 <1 0.43 17-Mar-14 0.02 <1 8 9 <1 0.44 19-Mar-14 <0.01 <1 12 8.8 <1 1 24-Mar-14 <0.01 <1 8 11 <1 0.4 31-Mar-14 <0.01 <1 2 8.8 <1 0.36

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1-Apr-14 <0.01 <1 2 9.9 <1 0.32 3-Apr-14 0.11 <1 4 9.4 <1 0.28 7-Apr-14 0.32 <1 2 7.8 <1 0.3 14-Apr-14 0.29 <1 <2 13 <1 3.5 17-Apr-14 <0.01 <1 4 11 <1 0.78 22-Apr-14 0.13 <1 <2 8 <1 0.26 28-Apr-14 <0.01 <1 2 12 <1 1 1-May-14 0.08 <1 6 15 <1 0.25 2-May-14 <0.01 <1 4 14 <1 0.34 5-May-14 <0.01 <1 <2 11 <1 0.29 6-May-14 <0.01 <1 2 14 <1 0.26 8-May-14 <0.01 <1 2 13 <1 0.36 9-May-14 <0.01 <1 4 13 <1 0.36 12-May-14 <0.01 <1 6 10 <1 0.23 15-May-14 <0.01 <1 16 17 <1 0.47 20-May-14 <0.01 <1 62 17 <1 0.46 22-May-14 0.04 <1 10 14 <1 0.23 26-May-14 <0.01 <1 18 14 <1 0.23 30-May-14 <0.01 <1 14 16 <1 0.33 2-Jun-14 0.12 <1 <2 18 <1 0.37 3-Jun-14 0.01 <1 12 17 <1 0.28 5-Jun-14 0.34 <1 <2 17 <1 1.6 9-Jun-14 0.23 <1 <2 19 <1 0.29 10-Jun-14 0.21 <1 <2 14 <1 0.29

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13-Jun-14 0.06 <1 <2 18 <1 0.32 17-Jun-14 0.27 <1 <2 14 <1 0.2 20-Jun-14 0.15 <1 <2 17 <1 0.19 25-Jun-14 0.37 <1 <2 13 <1 0.22 30-Jun-14 <0.01 <1 76 18 <1 0.3 7-Jul-14 0.01 <1 8 19 <1 0.21 10-Jul-14 0.32 <1 <2 20 <1 0.26 11-Jul-14 0.35 <1 <2 16 <1 0.19 14-Jul-14 0.44 <1 <2 19 <1 0.59 17-Jul-14 0.37 <1 2 20 <1 0.2 21-Jul-14 0.19 <1 2 19 <1 0.21 24-Jul-14 0.1 <1 <2 20 <1 0.15 25-Jul-14 0.21 <1 2 20 <1 0.21 28-Jul-14 0.17 <1 <2 18 <1 0.18 1-Aug-14 0.39 <1 <2 20 <1 0.16 5-Aug-14 0.3 <1 <2 21 <1 0.36 11-Aug-14 0.36 <1 <2 23 <1 0.27 18-Aug-14 0.24 <1 <2 18 <1 0.25 26-Aug-14 0.3 <1 <2 19 <1 0.31 2-Sep-14 0.32 <1 <2 20 <1 0.21 8-Sep-14 0.18 <1 8 19 <1 0.24 10-Sep-14 0.52 <1 <2 20 <1 0.26 15-Sep-14 0.39 <1 <2 19 <1 0.26 22-Sep-14 <0.01 <1 4 18 <1 0.21 29-Sep-14 0.24 <1 <2 19 <1 0.62

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1-Oct-14 0.22 <1 2 18 <1 0.51 8-Oct-14 0.28 <1 <2 18 <1 0.37 14-Oct-14 0.36 <1 2 17 <1 0.35 20-Oct-14 0.18 <1 <2 18 <1 0.34 27-Oct-14 0.04 <1 6 15 <1 0.52 3-Nov-14 0.07 <1 80 16 <1 0.4 5-Nov-14 0.25 <1 10 14 <1 0.44 6-Nov-14 <0.01 <1 240 15 <1 0.58 10-Nov-14 0.05 <1 210 14 <1 0.48 17-Nov-14 0.34 <1 <2 11 <1 1.1 19-Nov-14 <0.01 <1 66 12 <1 0.44 24-Nov-14 0.56 <1 <2 11 <1 1 26-Nov-14 0.35 <1 <2 12 <1 0.42 1-Dec-14 0.37 <1 <2 9.8 <1 0.33 8-Dec-14 0.36 <1 <2 10 <1 1.1 15-Dec-14 0.36 <1 <2 8.9 <1 0.39 22-Dec-14 0.24 <1 NA 9.4 <1 0.42 29-Dec-14 0.37 <1 NA 10 <1 0.38

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PMY 510 - 2000 Panorama Drive Sampled Chlorine Free Ecoli HPC Temperature Total Coliform Turbidity date mg/L MF/100mLs CFU/mls °C MF/100mLs NTU 2-Jan-14 0.2 <1 <2 7.4 <1 0.24 6-Jan-14 0.25 <1 <2 7.4 <1 0.42 9-Jan-14 0.52 <1 <2 7.1 <1 0.4 13-Jan-14 0.56 <1 <2 7.1 <1 0.42 17-Jan-14 0.14 <1 <2 6.4 <1 0.35 20-Jan-14 0.51 <1 <2 6.9 <1 0.41 27-Jan-14 0.5 <1 <2 6.8 <1 0.29 30-Jan-14 0.17 <1 <2 7.3 <1 0.33 5-Feb-14 0.8 <1 <2 5.4 <1 0.36 11-Feb-14 0.51 <1 2 4.9 <1 0.26 19-Feb-14 0.96 <1 <2 4.2 <1 0.61 20-Feb-14 0.22 <1 <2 6.4 <1 0.55 25-Feb-14 0.93 <1 <2 5.8 <1 0.62 26-Feb-14 0.15 <1 <2 5.7 <1 0.42 5-Mar-14 0.12 <1 <2 6.1 <1 0.37 6-Mar-14 0.16 <1 <2 7.1 <1 0.49 10-Mar-14 0.78 <1 <2 6.2 <1 1 14-Mar-14 0.5 <1 <2 6.9 <1 0.58 17-Mar-14 0.24 <1 <2 7.3 <1 0.56 19-Mar-14 0.69 <1 <2 7.2 <1 0.46 24-Mar-14 0.35 <1 <2 8.9 <1 0.41 31-Mar-14 0.56 <1 <2 6.9 <1 0.31

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1-Apr-14 0.43 <1 <2 7.6 <1 0.46 3-Apr-14 0.15 <1 <2 6.9 <1 0.3 7-Apr-14 0.52 <1 <2 7.1 <1 0.29 14-Apr-14 0.21 <1 <2 9.1 <1 0.29 22-Apr-14 0.77 <1 <2 7.8 <1 0.4 28-Apr-14 0.52 <1 <2 9.3 <1 0.31 1-May-14 0.22 <1 <2 12 <1 0.34 2-May-14 0.43 <1 <2 10 <1 0.33 5-May-14 0.27 <1 <2 9.5 <1 0.45 6-May-14 0.54 <1 42 10 <1 0.42 8-May-14 0.5 <1 2 9.7 <1 0.33 9-May-14 0.62 <1 <2 9.7 <1 0.32 12-May-14 0.15 <1 2 10 <1 0.27 15-May-14 0.05 <1 2 14 <1 0.32 20-May-14 0.22 <1 <2 12 <1 0.32 22-May-14 0.42 <1 <2 10 <1 0.35 26-May-14 0.13 <1 <2 12 <1 0.31 30-May-14 0.44 <1 <2 12 <1 0.35 2-Jun-14 0.02 <1 <2 13 <1 0.45 5-Jun-14 0.35 <1 <2 11 <1 0.36 9-Jun-14 0.65 <1 <2 14 <1 0.38 10-Jun-14 0.49 <1 <2 12 <1 0.42 13-Jun-14 0.45 <1 <2 12 <1 0.33 17-Jun-14 0.33 <1 <2 12 <1 0.28

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25-Jun-14 0.61 <1 <2 12 <1 0.34 30-Jun-14 <0.01 <1 <2 13 <1 0.26 7-Jul-14 0.95 <1 28 13 <1 0.26 10-Jul-14 0.76 <1 <2 14 <1 0.28 14-Jul-14 0.56 <1 46 14 <1 0.43 17-Jul-14 0.56 <1 2 15 <1 0.25 21-Jul-14 0.67 <1 4 17 <1 0.25 24-Jul-14 0.24 <1 <2 15 <1 0.26 28-Jul-14 0.41 <1 <2 14 <1 0.24 1-Aug-14 0.6 <1 4 16 <1 0.2 5-Aug-14 0.54 <1 14 17 <1 0.29 11-Aug-14 0.65 <1 <2 19 <1 0.37 18-Aug-14 0.82 <1 <2 14 <1 0.21 26-Aug-14 0.48 <1 <2 17 <1 0.25 2-Sep-14 0.98 <1 LA 15 <1 0.32 8-Sep-14 0.46 <1 <2 19 <1 0.25 10-Sep-14 0.51 <1 <2 16 <1 0.39 15-Sep-14 0.5 <1 <2 16 <1 0.31 22-Sep-14 0.95 <1 <2 16 <1 0.28 29-Sep-14 0.3 <1 <2 16 <1 0.73 1-Oct-14 0.27 <1 2 18 <1 0.81 8-Oct-14 0.36 <1 <2 16 <1 0.56 14-Oct-14 0.2 <1 <2 17 <1 0.43 20-Oct-14 0.11 <1 6 16 <1 0.34 27-Oct-14 <0.01 <1 8 14 <1 0.48

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3-Nov-14 0.17 <1 <2 13 <1 0.47 5-Nov-14 0.16 <1 <2 13 <1 0.53 6-Nov-14 <0.01 <1 6 13 <1 0.58 10-Nov-14 0.41 <1 <2 11 <1 0.92 17-Nov-14 0.2 <1 <2 11 <1 0.51 19-Nov-14 0.3 <1 <2 10 <1 0.64 24-Nov-14 0.3 <1 2 10 <1 0.86 26-Nov-14 0.14 <1 <2 10 <1 0.43 1-Dec-14 0.06 <1 <2 9.2 <1 0.43 4-Dec-14 0.81 <1 <2 7.9 <1 0.51 8-Dec-14 0.6 <1 <2 9.4 <1 0.5 15-Dec-14 0.47 <1 <2 8.5 <1 0.61 22-Dec-14 0.22 <1 NA 8.3 <1 0.65 29-Dec-14 <0.01 <1 NA 9.4 <1 0.48

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PMY 511 - 2701 Clarke Street Sampled Chlorine Free Ecoli HPC Total Coliform Turbidity Temperature °C date mg/L MF/100mLs CFU/mls MF/100mLs NTU

THIS SITE OUT OF SERVICE

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PMY 512 - 202 Cecile Drive Sampled Chlorine Free Ecoli HPC Temperature Total Coliform Turbidity date mg/L MF/100mLs CFU/mls °C MF/100mLs NTU 2-Jan-14 0.57 <1 2 7.4 <1 0.12 6-Jan-14 0.4 <1 <2 7.4 <1 0.24 9-Jan-14 0.44 <1 <2 6.7 <1 0.5 13-Jan-14 0.6 <1 <2 5.6 <1 0.16 15-Jan-14 0.49 <1 <2 5.7 <1 0.11 17-Jan-14 0.47 <1 <2 6.6 <1 0.11 20-Jan-14 0.46 <1 <2 6.1 <1 0.47 27-Jan-14 0.49 <1 <2 4.9 <1 0.15 30-Jan-14 0.52 <1 <2 6.1 <1 0.16 5-Feb-14 0.48 <1 <2 4.7 <1 0.14 11-Feb-14 0.51 <1 <2 <0.5 <1 0.17 19-Feb-14 0.62 <1 <2 2.8 <1 0.08 20-Feb-14 0.58 <1 <2 6.3 <1 0.12 24-Feb-14 0.6 <1 <2 5.9 <1 0.11 25-Feb-14 0.51 <1 <2 5.9 <1 0.11 26-Feb-14 0.69 <1 <2 3.8 <1 0.13 5-Mar-14 0.51 <1 <2 5.8 <1 0.18 6-Mar-14 0.54 <1 2 6.4 <1 0.32 10-Mar-14 0.62 <1 <2 4.9 <1 0.11 14-Mar-14 0.48 <1 <2 6.1 <1 0.13 17-Mar-14 0.42 <1 <2 6.4 <1 0.24 19-Mar-14 0.63 <1 <2 5.7 <1 0.11

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24-Mar-14 0.51 <1 <2 8.2 <1 0.14 31-Mar-14 0.73 <1 6 6.9 <1 0.11 3-Apr-14 0.47 <1 <2 7.7 <1 0.08 7-Apr-14 0.33 <1 <2 7.1 <1 0.19 14-Apr-14 0.39 <1 <2 9 <1 0.16 17-Apr-14 0.53 <1 <2 7 <1 0.27 22-Apr-14 0.35 <1 <2 7.9 <1 0.09 28-Apr-14 0.44 <1 <2 9.4 <1 0.28 1-May-14 0.35 <1 <2 11 <1 0.15 2-May-14 0.48 <1 <2 11 <1 0.16 5-May-14 0.53 <1 <2 8.9 <1 0.08 6-May-14 0.6 <1 <2 10 <1 0.16 8-May-14 0.61 <1 <2 8.9 <1 0.14 9-May-14 0.5 <1 <2 9.8 <1 0.13 12-May-14 0.47 <1 <2 9 <1 0.09 15-May-14 0.6 <1 <2 12 <1 0.12 20-May-14 0.5 <1 <2 12 <1 0.14 22-May-14 0.48 <1 <2 10 <1 0.11 26-May-14 0.55 <1 <2 10 <1 0.1 30-May-14 0.41 <1 <2 12 <1 0.14 2-Jun-14 0.59 <1 <2 13 <1 0.34 3-Jun-14 0.57 <1 <2 11 <1 0.12 5-Jun-14 0.58 <1 <2 11 <1 0.1 9-Jun-14 0.56 <1 <2 13 <1 0.15

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10-Jun-14 0.57 <1 <2 12 <1 0.22 13-Jun-14 0.61 <1 <2 12 <1 0.12 17-Jun-14 0.59 <1 <2 14 <1 0.1 25-Jun-14 0.63 <1 <2 12 <1 0.13 30-Jun-14 0.68 <1 <2 13 <1 0.1 7-Jul-14 0.39 <1 <2 14 <1 0.15 10-Jul-14 0.45 <1 <2 17 <1 0.24 14-Jul-14 0.57 <1 <2 14 <1 0.11 17-Jul-14 0.51 <1 <2 16 <1 0.08 21-Jul-14 0.52 <1 <2 18 <1 0.11 24-Jul-14 0.39 <1 <2 16 <1 0.13 28-Jul-14 0.49 <1 2 15 <1 0.09 1-Aug-14 0.44 <1 <2 18 <1 0.08 5-Aug-14 0.52 <1 <2 18 <1 0.17 11-Aug-14 0.46 <1 <2 18 <1 0.17 18-Aug-14 0.44 <1 <2 17 <1 0.19 26-Aug-14 0.56 <1 <2 17 <1 0.12 2-Sep-14 0.56 <1 <2 18 <1 0.1 5-Sep-14 0.37 <1 <2 18 <1 0.12 8-Sep-14 0.48 <1 <2 19 <1 0.09 10-Sep-14 0.5 <1 <2 17 <1 0.12 15-Sep-14 0.37 <1 <2 17 <1 0.21 22-Sep-14 0.53 <1 2 17 <1 0.16 29-Sep-14 0.42 <1 <2 16 <1 0.12 1-Oct-14 0.73 <1 2 15 <1 0.11

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7-Oct-14 0.44 <1 2 15 <1 0.15 14-Oct-14 0.57 <1 <2 16 <1 0.08 17-Oct-14 0.55 <1 2 15 <1 0.11 20-Oct-14 0.54 <1 2 16 <1 0.09 27-Oct-14 0.4 <1 <2 13 <1 0.23 3-Nov-14 0.55 <1 <2 12 <1 0.2 5-Nov-14 0.5 <1 <2 12 <1 0.21 6-Nov-14 0.41 <1 <2 12 <1 0.25 10-Nov-14 0.48 <1 <2 11 <1 0.15 17-Nov-14 0.61 <1 <2 9.1 <1 0.12 19-Nov-14 0.4 <1 <2 9.4 <1 0.19 24-Nov-14 0.4 <1 2 9.1 <1 0.12 26-Nov-14 0.53 <1 8 11 <1 0.11 1-Dec-14 0.37 <1 <2 7.8 <1 0.09 8-Dec-14 0.39 <2 8.8 4.1 16-Dec-14 0.71 <1 <2 8.2 <1 0.13 22-Dec-14 0.65 <1 NA 7.7 <1 0.11 29-Dec-14 0.45 <1 NA 8 <1 0.12

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PMY 513 - 485 Guilford PRV Sampled Chlorine Free Ecoli HPC Temperature Total Coliform Turbidity date mg/L MF/100mLs CFU/mls °C MF/100mLs NTU 2-Jan-14 0.81 <1 <2 7.6 <1 0.27 6-Jan-14 0.86 <1 <2 7.7 <1 0.38 9-Jan-14 0.53 <1 <2 7.4 <1 0.44 13-Jan-14 1 <1 <2 7.3 <1 0.44 15-Jan-14 0.79 <1 <2 6.9 <1 0.54 17-Jan-14 0.96 <1 <2 7.2 <1 0.29 20-Jan-14 0.77 <1 <2 7.4 <1 0.35 27-Jan-14 1 <1 <2 6.3 <1 0.29 30-Jan-14 0.65 <1 <2 7.3 <1 0.33 5-Feb-14 0.85 <1 <2 5.7 <1 0.4 11-Feb-14 0.96 <1 <2 5.8 <1 0.28 19-Feb-14 0.91 <1 <2 5.7 <1 0.62 20-Feb-14 1 <1 <2 6.7 <1 0.61 25-Feb-14 1 <1 <2 5.7 <1 0.45 26-Feb-14 0.85 <1 <2 5 <1 0.39 5-Mar-14 0.88 <1 <2 5.8 <1 0.67 6-Mar-14 0.45 <1 8 8 <1 0.57 10-Mar-14 1.1 <1 <2 7 <1 1 14-Mar-14 0.76 <1 <2 7.9 <1 0.83 17-Mar-14 0.76 <1 <2 7.8 <1 0.96 19-Mar-14 0.94 <1 <2 7.1 <1 0.54 24-Mar-14 0.91 <1 2 9.6 <1 0.53

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31-Mar-14 0.85 <1 <2 7.5 <1 0.36 3-Apr-14 0.68 <1 <2 7.9 <1 0.29 7-Apr-14 0.69 <1 <2 7.7 <1 0.46 14-Apr-14 0.44 <1 2 9.5 <1 0.32 22-Apr-14 0.72 <1 <2 8.4 <1 0.33 28-Apr-14 0.7 <1 <2 9.7 <1 0.43 1-May-14 0.59 <1 <2 12 <1 0.28 2-May-14 0.51 <1 <2 LA <1 0.32 5-May-14 0.71 <1 <2 10 <1 0.27 6-May-14 0.86 <1 <2 9.8 <1 0.36 8-May-14 0.97 <1 <2 9.7 <1 0.43 9-May-14 0.67 <1 <2 11 <1 0.35 12-May-14 0.68 <1 <2 9.9 <1 0.24 15-May-14 0.58 <1 <2 14 <1 0.3 20-May-14 0.72 <1 <2 13 <1 0.3 22-May-14 0.81 <1 <2 11 <1 0.25 26-May-14 0.89 <1 2 11 <1 0.33 30-May-14 0.68 <1 <2 12 <1 0.29 2-Jun-14 0.81 <1 2 14 <1 0.36 5-Jun-14 1 <1 <2 10 <1 0.41 9-Jun-14 0.6 <1 <2 16 <1 0.33 10-Jun-14 0.81 <1 <2 13 <1 0.3 13-Jun-14 0.91 <1 <2 11 <1 0.27 17-Jun-14 0.8 <1 4 13 <1 0.27

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25-Jun-14 0.59 <1 2 13 <1 0.25 30-Jun-14 0.41 <1 <2 14 <1 0.25 7-Jul-14 0.96 <1 <2 14 <1 0.22 10-Jul-14 0.74 <1 <2 17 <1 0.27 14-Jul-14 0.91 <1 <2 14 <1 0.23 17-Jul-14 0.7 <1 <2 17 <1 0.2 21-Jul-14 0.59 <1 <2 18 <1 0.24 24-Jul-14 1.1 <1 <2 15 <1 0.32 28-Jul-14 0.76 <1 2 15 <1 0.19 1-Aug-14 0.73 <1 2 17 <1 0.23 5-Aug-14 0.87 <1 2 19 <1 0.42 11-Aug-14 1 <1 <2 20 <1 0.35 18-Aug-14 0.99 <1 <2 16 <1 0.23 26-Aug-14 0.83 <1 <2 17 <1 0.27 2-Sep-14 1 <1 <2 17 <1 0.26 8-Sep-14 0.67 <1 <2 18 <1 0.26 10-Sep-14 0.78 <1 <2 18 <1 0.33 15-Sep-14 0.91 <1 <2 17 <1 0.32 22-Sep-14 1.1 <1 <2 15 <1 0.26 29-Sep-14 0.58 <1 2 17 <1 0.75 1-Oct-14 0.82 <1 <2 16 <1 0.69 6-Oct-14 0.92 <1 <2 16 <1 0.5 14-Oct-14 0.5 <1 <2 16 <1 0.46 20-Oct-14 0.69 <1 <2 17 <1 0.35 27-Oct-14 0.7 <1 <2 13 <1 0.75

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3-Nov-14 0.77 <1 160 12 <1 0.64 5-Nov-14 0.86 <1 <2 15 <1 1.8 6-Nov-14 0.78 <1 <2 14 <1 0.94 10-Nov-14 0.85 <1 <2 12 <1 0.76 17-Nov-14 0.76 <1 <2 10 <1 0.6 19-Nov-14 0.48 <1 <2 10 <1 0.77 24-Nov-14 0.64 <1 <2 10 <1 0.73 26-Nov-14 0.66 <1 <2 10 <1 0.49 1-Dec-14 0.48 <1 <2 8.8 <1 0.47 8-Dec-14 0.72 <1 <2 9.9 <1 0.48 16-Dec-14 0.73 <1 <2 9.6 <1 0.57 22-Dec-14 0.65 <1 NA 9.5 <1 0.77 29-Dec-14 0.67 <1 NA 8.9 <1 0.48

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PMY 514 - 200 Parkside Drive Sampled Chlorine Free Ecoli HPC Temperature Total Coliform Turbidity date mg/L MF/100mLs CFU/mls °C MF/100mLs NTU 2-Jan-14 0.39 <1 <2 7.9 <1 0.26 6-Jan-14 0.17 <1 <2 7.9 <1 0.35 9-Jan-14 0.16 <1 <2 7.3 <1 0.36 13-Jan-14 0.33 <1 10 7.1 <1 0.34 17-Jan-14 0.41 <1 <2 6.1 <1 0.33 20-Jan-14 0.34 <1 <2 7.2 <1 0.39 27-Jan-14 0.38 <1 <2 6 <1 0.28 30-Jan-14 0.47 <1 <2 7.1 <1 0.33 5-Feb-14 0.31 <1 <2 5.5 <1 0.24 11-Feb-14 0.36 <1 <2 5.2 <1 0.3 19-Feb-14 0.35 <1 <2 5.7 <1 0.49 20-Feb-14 0.6 <1 <2 6.7 <1 0.55 25-Feb-14 0.51 <1 <2 5.7 <1 0.39 26-Feb-14 0.46 <1 <2 5.7 <1 0.47 5-Mar-14 0.34 <1 <2 6.2 <1 0.38 6-Mar-14 0.4 <1 <2 6.9 <1 0.5 10-Mar-14 0.51 <1 <2 6.3 <1 0.51 14-Mar-14 0.37 <1 <2 7.6 <1 0.51 17-Mar-14 0.22 <1 4 8.5 <1 1.3 19-Mar-14 0.56 <1 4 7 <1 0.54 24-Mar-14 0.18 <1 <2 9.5 <1 0.43 31-Mar-14 0.22 <1 <2 7.5 <1 0.36

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1-Apr-14 0.21 <1 <2 8.1 <1 0.35 3-Apr-14 0.34 <1 <2 7.1 <1 0.3 7-Apr-14 0.33 <1 <2 7.9 <1 0.31 14-Apr-14 0.25 <1 <2 9.6 <1 0.26 22-Apr-14 0.28 <1 2 7.9 <1 0.23 28-Apr-14 0.4 <1 <2 9.7 <1 0.29 1-May-14 0.4 <1 <2 12 <1 0.26 2-May-14 0.17 <1 <2 12 <1 0.31 5-May-14 0.19 <1 <2 9.7 <1 0.31 6-May-14 0.16 <1 <2 12 <1 0.3 8-May-14 0.24 <1 <2 11 <1 0.29 9-May-14 0.14 <1 <2 11 <1 0.29 12-May-14 0.31 <1 2 11 <1 0.24 15-May-14 0.11 <1 <2 14 <1 0.25 20-May-14 0.29 <1 <2 12 <1 0.31 22-May-14 0.12 <1 <2 12 <1 0.24 26-May-14 0.26 <1 <2 13 <1 0.25 30-May-14 0.25 <1 <2 13 <1 0.25 2-Jun-14 0.43 <1 <2 14 <1 0.44 3-Jun-14 0.36 <1 <2 12 <1 0.3 5-Jun-14 0.31 <1 4 12 <1 0.29 9-Jun-14 0.42 <1 <2 14 <1 0.31 10-Jun-14 0.26 <1 4 13 <1 0.29 13-Jun-14 0.15 <1 2 14 <1 0.24

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17-Jun-14 0.2 <1 2 12 <1 0.22 25-Jun-14 0.43 <1 <2 12 <1 0.21 30-Jun-14 0.31 <1 <2 13 <1 0.21 7-Jul-14 0.3 <1 <2 13 <1 0.24 10-Jul-14 0.37 <1 <2 15 <1 0.25 14-Jul-14 0.47 <1 <2 14 <1 0.24 17-Jul-14 0.37 <1 <2 15 <1 0.22 21-Jul-14 0.13 <1 2 17 <1 0.21 24-Jul-14 0.22 <1 <2 17 <1 0.23 28-Jul-14 0.39 <1 <2 15 <1 0.24 1-Aug-14 0.36 <1 <2 16 <1 0.29 5-Aug-14 0.42 <1 <2 16 <1 0.34 11-Aug-14 0.41 <1 <2 18 <1 0.24 18-Aug-14 0.27 <1 <2 15 <1 0.19 26-Aug-14 0.36 <1 <2 17 <1 0.25 3-Sep-14 0.3 <1 <2 17 <1 0.23 8-Sep-14 0.29 <1 <2 17 <1 0.22 10-Sep-14 0.26 <1 <2 17 <1 0.3 15-Sep-14 0.46 <1 <2 17 <1 0.35 22-Sep-14 0.22 <1 <2 17 <1 0.34 29-Sep-14 0.05 <1 8 17 <1 0.57 1-Oct-14 0.14 <1 14 17 <1 0.56 8-Oct-14 0.24 <1 <2 16 <1 0.41 14-Oct-14 0.2 <1 2 16 <1 0.41 20-Oct-14 0.25 <1 <2 16 <1 1

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27-Oct-14 0.24 <1 4 13 <1 0.64 3-Nov-14 0.05 <1 230 13 <1 0.48 5-Nov-14 0.15 <1 40 14 <1 0.44 6-Nov-14 <0.01 <1 52 14 <1 0.46 10-Nov-14 0.03 <1 44 13 <1 0.65 17-Nov-14 0.15 <1 <2 12 <1 0.48 19-Nov-14 0.06 <1 4 11 <1 0.54 24-Nov-14 <0.01 <1 24 11 <1 0.58 26-Nov-14 0.13 <1 <2 11 <1 0.46 1-Dec-14 0.21 <1 2 9 <1 0.41 4-Dec-14 0.19 <1 <2 9.5 <1 0.37 8-Dec-14 0.08 <1 <2 10 <1 1.3 15-Dec-14 0.31 <1 <2 9 <1 0.45 22-Dec-14 0.23 <1 NA 8.4 <1 0.6 29-Dec-14 0.23 <1 NA 8.5 <1 0.47

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PMY 515 - Hickory Drive Reservoir Sampled Chlorine Ecoli Temperature Total Coliform Turbidity HPC CFU/mls date Free mg/L MF/100mLs °C MF/100mLs NTU 2-Jan-14 0.12 <1 <2 7.4 <1 0.32 6-Jan-14 0.12 <1 <2 7.3 <1 0.36 9-Jan-14 0.06 <1 <2 6.8 <1 0.46 13-Jan-14 0.13 <1 <2 6.5 <1 0.5 17-Jan-14 0.17 <1 <2 6.1 <1 0.47 20-Jan-14 0.19 <1 2 6.6 <1 0.46 27-Jan-14 0.17 <1 <2 6 <1 0.33 30-Jan-14 0.26 <1 <2 6.6 <1 0.31 5-Feb-14 0.14 <1 <2 6 <1 0.3 11-Feb-14 0.21 <1 <2 4.2 <1 0.29 19-Feb-14 0.3 <1 <2 4.7 <1 0.51 20-Feb-14 0.24 <1 <2 5.9 <1 0.58 25-Feb-14 0.38 <1 <2 5.1 <1 0.56 26-Feb-14 0.14 <1 <2 4.9 <1 0.51 5-Mar-14 0.15 <1 <2 5.4 <1 0.4 6-Mar-14 0.17 <1 2 6.3 <1 0.74 10-Mar-14 0.32 <1 <2 5.8 <1 0.64 14-Mar-14 0.29 <1 <2 6.8 <1 0.64 17-Mar-14 0.23 <1 <2 6.6 <1 0.66 24-Mar-14 0.17 <1 <2 8.7 <1 0.5 31-Mar-14 0.19 <1 <2 6.5 <1 0.4 1-Apr-14 0.14 <1 <2 6.9 <1 0.42

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3-Apr-14 0.12 <1 4 6.7 <1 0.36 7-Apr-14 0.18 <1 <2 7 <1 0.36 14-Apr-14 0.23 <1 <2 8.5 <1 0.36 22-Apr-14 0.5 <1 <2 7.4 <1 0.33 28-Apr-14 0.13 <1 <2 8.5 <1 0.34 1-May-14 0.14 <1 <2 11 <1 0.32 2-May-14 0.14 <1 <2 10 <1 0.34 5-May-14 0.18 <1 <2 8.7 <1 0.36 6-May-14 0.22 <1 <2 9.8 <1 0.32 8-May-14 0.14 <1 <2 8.8 <1 0.39 9-May-14 0.16 <1 <2 8.9 <1 0.39 12-May-14 0.16 <1 <2 8.9 <1 0.31 15-May-14 0.08 <1 <2 12 <1 0.35 20-May-14 0.17 <1 <2 11 <1 0.36 22-May-14 0.15 <1 6 9.6 <1 0.36 26-May-14 0.16 <1 <2 9.6 <1 0.34 30-May-14 0.14 <1 <2 11 <1 0.31 2-Jun-14 0.13 <1 2 12 <1 0.45 5-Jun-14 0.12 <1 <2 10 <1 0.32 9-Jun-14 0.26 <1 <2 13 <1 0.35 10-Jun-14 0.11 <1 <2 12 <1 0.35 13-Jun-14 0.1 <1 <2 11 <1 0.3 17-Jun-14 0.14 <1 <2 12 <1 0.28 25-Jun-14 0.15 <1 <2 12 <1 0.28

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30-Jun-14 0.01 <1 <2 12 <1 0.31 7-Jul-14 0.24 <1 <2 12 <1 0.35 10-Jul-14 0.15 <1 <2 14 <1 0.28 14-Jul-14 0.17 <1 <2 14 <1 0.24 17-Jul-14 0.31 <1 <2 14 <1 0.29 21-Jul-14 0.17 <1 <2 18 <1 0.23 24-Jul-14 0.05 <1 <2 14 <1 0.27 28-Jul-14 0.12 <1 <2 15 <1 0.24 1-Aug-14 0.16 <1 <2 16 <1 0.31 5-Aug-14 0.13 <1 2 17 <1 0.44 11-Aug-14 0.21 <1 <2 18 <1 0.39 18-Aug-14 0.19 <1 2 17 <1 0.26 26-Aug-14 0.2 <1 <2 16 <1 0.38 2-Sep-14 0.22 <1 4 16 <1 0.37 8-Sep-14 0.16 <1 <2 17 <1 0.28 10-Sep-14 0.11 <1 4 16 <1 0.31 15-Sep-14 0.18 <1 <2 16 <1 0.31 22-Sep-14 0.27 <1 <2 17 <1 0.44 29-Sep-14 <0.01 <1 4 16 <1 0.58 1-Oct-14 0.06 <1 2 15 <1 0.68 8-Oct-14 0.05 <1 <2 15 <1 0.51 14-Oct-14 0.15 <1 <2 17 <1 0.44 20-Oct-14 0.06 <1 4 16 <1 0.36 27-Oct-14 <0.01 <1 2 13 <1 0.65 3-Nov-14 0.05 <1 4 12 <1 0.59

Page | 52 EDMS-#303106 RC - Agenda - 2015 05 26 122 Attachment 5.5 2014 Annual Water Quality Report

5-Nov-14 0.07 <1 12 12 <1 0.56 6-Nov-14 <0.01 <1 32 13 <1 0.65 10-Nov-14 0.07 <1 10 11 <1 0.91 17-Nov-14 0.05 <1 <2 9.8 <1 0.62 19-Nov-14 <0.01 <1 4 9.6 <1 0.79 24-Nov-14 <0.01 <1 8 9.7 <1 0.62 26-Nov-14 0.11 <1 4 9.9 <1 0.58 1-Dec-14 <0.01 <1 6 7.5 <1 0.49 4-Dec-14 0.1 <1 <2 8.4 <1 0.53 8-Dec-14 0.13 <1 <2 9.1 <1 1.2 15-Dec-14 0.07 <1 4 8.1 <1 0.56 22-Dec-14 0.1 <1 NA 7.5 <1 0.6 29-Dec-14 0.04 <1 NA 7.9 <1 0.58

Page | 53 EDMS-#303106 RC - Agenda - 2015 05 26 123 Attachment 5.5 2014 Annual Water Quality Report

Appendix #2 Sample Station Locations

Page | 54 EDMS-#303106 RC - Agenda - 2015 05 26 124 Attachment 5.5 2014 Annual Water Quality Report

Page | 55 EDMS-#303106 RC - Agenda - 2015 05 26 125 Attachment 5.5 2014 Annual Water Quality Report

Sample Station Locations

Sample Station Location PMY-501 (not actively sampled) 318 Kings Court PMY-502 (not actively sampled) 1860 Charles Street PMY-503 (not actively sampled) 171 Edward Crescent PMY-504 (not actively sampled) 10 Parkdale Place PMY-505 (not actively sampled) 504 April Road PMY-506 26 Crawford Bay PMY-507 206 Edward Crescent PMY-508 518 Ailsa Avenue PMY-509 1240 Alderside Road PMY-510 2000 Panorama Drive PMY-511 2701 Clarke Street PMY-512 202 Cecile Drive PMY-513 485 Guildford Way PMY-514 200 Parkside Drive PMY-515 Hickory Drive Reservoir PMSP-1 (not actively sampled) Ioco Road and Turner Creek PMSP-2 (not actively sampled) 763 Ioco Road PMSP-3 (not actively sampled) 1253 Ioco Road PMSP-5 (not actively sampled) David Avenue at Heritage Mountain Boulevard

Page | 56 EDMS-#303106 RC - Agenda - 2015 05 26 126 Attachment 5.5 2014 Annual Water Quality Report

Appendix #3 Metals Monitoring

Page | 57 EDMS-#303106 RC - Agenda - 2015 05 26 127 Attachment 5.5 2014 Annual Water Quality Report

2014 Metals Monitoring Data for GCDWQ Parameters

Sample Date

Station Sampled (µg/l) (µg/l) (µg/l) (µg/l) (µg/l)

(mm/dd/yy- (µg/l) g/l) (µg/l)

hh:mm) (µg/l) (µg/l) (µg/l) (µg/l) (µg/l) (µg/l) (µg/l) (µg/l) (µg/l) (µg/l) (µg/l) (µ (µg/l) (µg/l) (µg/l) Cobalt Barium m Copper Arsenic Sodium Calcium Mercury Selenium Iron Cadmium Antimony Zinc Aluminum Lead Chromium Potassium Molybdenu Silver Silver Manganese Magnesium Boron Nickel PMY-507 5/20/14 7:12 83 <0.5 <0.5 2.1 <10 <0.2 1070 0.05 <0.5 2.9 51 <0.5 91 1.7 <0.05 <0.5 <0.5 112 <0.5 <0.5 5150 <3

11/10/14 8:55 126 <0.5 <0.5 2.5 <10 <0.2 1050 <0.05 <0.5 2.7 56 <0.5 97 1.9 <0.05 <0.5 <0.5 123 <0.5 <0.5 6520 <3 PMY-508 5/20/14 11:17 22 <0.5 <0.5 3.3 <10 <0.2 3780 0.05 <0.5 5.8 51 <0.5 153 1.4 <0.05 <0.5 <0.5 151 <0.5 <0.5 1260 <3 11/10/14 7:03 41 <0.5 <0.5 3.1 <10 <0.2 3120 <0.05 <0.5 4.5 112 <0.5 131 3.8 <0.05 <0.5 <0.5 166 <0.5 <0.5 2500 <3 PMY-509 5/20/14 10:30 137 <0.5 <0.5 2.4 <10 <0.2 1120 0.09 <0.5 19.3 233 0.6 98 3.8 <0.05 <0.5 <0.5 112 <0.5 <0.5 5320 <3 11/10/14 11:04 90 <0.5 <0.5 2.2 <10 <0.2 996 <0.05 <0.5 2.1 144 <0.5 94 2.8 <0.05 <0.5 <0.5 123 <0.5 <0.5 7270 <3 PMY-510 5/20/14 9:54 90 <0.5 <0.5 2.3 <10 <0.2 1010 0.06 <0.5 14.4 53 <0.5 101 4.3 <0.05 <0.5 <0.5 111 <0.5 <0.5 5030 <3 11/10/14 10:44 134 <0.5 <0.5 2.6 <10 <0.2 928 <0.05 <0.5 13.1 62 <0.5 105 2.5 <0.05 <0.5 <0.5 125 <0.5 <0.5 6690 <3

PMY-512 5/20/14 10:58 27 <0.5 <0.5 3.2 <10 <0.2 3820 0.06 <0.5 1.0 <5 <0.5 148 0.7 <0.05 <0.5 <0.5 149 <0.5 <0.5 1290 <3 11/10/14 7:17 43 <0.5 <0.5 3.3 <10 <0.2 3390 <0.05 <0.5 1.1 9 <0.5 129 3.2 <0.05 <0.5 <0.5 158 <0.5 <0.5 1640 <3

Page | 58 EDMS-#303106 RC - Agenda - 2015 05 26 128 Attachment 5.5 2014 Annual Water Quality Report

Appendix #4: Disinfection By-Product Monitoring

Page | 59 EDMS-#303106 RC - Agenda - 2015 05 26 129 Attachment 5.5 2014 Annual Water Quality Report

2014 Trihalomethane Monitoring Results

THM (ppb)

s

Sample Station Date Sampled Total THM Quarterly

Average(Guideline Limit 100ppb/mL) Bromodichloromethane Bromoform Chlorodibromomethane Chloroform Trihalomethane Total PMY-506 5/15/13 <1 <1 <1 33 33.3

PMY-506 9/17/13 1 <1 <1 30 30.7 PMY-506 11/25/13 <1 <1 <1 30 30.5 PMY-506 3/05/14 <1 <1 <1 29 29.9 31 PMY-506 6/02/14 <1 <1 <1 35 35.6 32 PMY-506 9/02/14 1 <1 <1 29 30.1 32 PMY-506 11/17/14 <1 <1 <1 37 37.7 33

PMY-507 5/15/13 <1 <1 <1 29 29 PMY-507 9/17/13 <1 <1 <1 33 33.7 PMY-507 11/25/13 <1 <1 <1 32 32.2 PMY-507 3/05/14 <1 <1 <1 31 31.9 32 PMY-507 6/02/14 <1 <1 <1 30 30.3 32 PMY-507 9/02/14 1 <1 <1 25 25.6 30 PMY-507 11/17/14 <1 <1 <1 43 43.4 33

PMY-508 5/15/13 <1 <1 <1 29 30 PMY-508 9/17/13 1 <1 <1 32 33.4 PMY-508 11/25/13 <1 <1 <1 24 24.8 PMY-508 3/05/14 <1 <1 <1 20 20.6 27 PMY-508 6/02/14 <1 <1 <1 23 23.4 26 PMY-508 9/02/14 2 <1 <1 29 30.3 25 PMY-508 11/17/14 <1 <1 <1 26 26.4 25

Page | 60 EDMS-#303106 RC - Agenda - 2015 05 26 130 Attachment 5.5 2014 Annual Water Quality Report

2014 Haloacetic Acid Monitoring Results

HAA (ppb)

d Total HAA Sample Station Date Sampled Quarterly Average(Guideline Limit 80ppb/mL) Dibromoacetic Acid Dibromoacetic Acid Dichloroacetic Acid Monobromoacetic Acid Monochloroacetic Aci Trichloroacetic Acid Haloacetic Total 5/15/13 <0.5 9 <1 3 19 31.6 PMY-506

PMY-506 9/17/13 <0.5 5 <1 4 17.1 26.4 PMY-506 11/25/13 <0.5 8 <1 3 17.4 27.9 PMY-506 3/05/14 <0.5 8 <1 5 11.9 25.9 28 PMY-506 6/02/14 <0.5 9 <1 4 26.1 39.7 30 PMY-506 9/02/14 <0.5 4 <1 4 16.6 24.8 30 PMY-506 11/17/14 <0.5 16 <1 5 24.7 46.6 34

PMY-507 5/15/13 <0.5 12 <1 3 10 25.2 PMY-507 9/17/13 <0.5 6 <1 4 14.5 26.3 PMY-507 11/25/13 <0.5 10 <1 4 14.4 28.1 PMY-507 3/05/14 <0.5 10 <1 6 16.1 33.7 28 PMY-507 6/02/14 <0.5 9 <1 5 13.2 27.3 29 PMY-507 9/02/14 <0.5 8 <1 5 14.2 28.9 30 PMY-507 11/17/14 <0.5 10 <1 5 22.2 37.3 32

PMY-508 5/15/13 <0.5 10 <1 <2 19 30 PMY-508 9/17/13 <0.5 3 <1 4 13.7 22.2 PMY-508 11/25/13 <0.5 6 <1 4 12 22.7 PMY-508 3/05/14 <0.5 7 <1 4 7.4 19.6 24 PMY-508 6/02/14 <0.5 6 <1 2 11.5 20.2 21 PMY-508 9/02/14 <0.5 3 <1 2 7.6 14.4 19 PMY-508 11/17/14 <0.5 4 <1 <2 15.7 22.7 19

Page | 61 EDMS-#303106 RC - Agenda - 2015 05 26 131 Attachment 5.5 2014 Annual Water Quality Report

Appendix #5 Vinyl Chloride Monitoring

Page | 62 EDMS-#303106 RC - Agenda - 2015 05 26 132 Attachment 5.5 2014 Annual Water Quality Report

2014 Vinyl Chloride Monitoring Results

Sample Date Sample Site Address Vinyl Chloride (µg/L) 17/6/14 Hydrant 2129 100 Block Klahanie Dr <0.0010 14/6/14 Hydrant 2131 400 Block Klahanie Dr <0.0010 5/11/14 Hydrant 2129 100 Block Klahanie Dr <0.0010 5/11/14 Hydrant 2131 400 Block Klahanie Dr <0.0010

Page | 63 EDMS-#303106 RC - Agenda - 2015 05 26 133 Attachment 5.5 2014 Annual Water Quality Report

Appendix #6 Health Link BC – Drinking Water and Those with Weakened Immune Systems

Page | 64 EDMS-#303106 RC - Agenda - 2015 05 26 134 Attachment 5.5 2014 Annual Water Quality Report

http://www.healthlinkbc.ca/healthfiles/pdf/hfile56.pdf

Page | 65 EDMS-#303106 RC - Agenda - 2015 05 26 135 Attachment 5.5 2014 Annual Water Quality Report

Appendix #7 Results of Fraser Health Water Quality Audit Sampling

Page | 66 EDMS-#303106 RC - Agenda - 2015 05 26 136 Attachment 5.5 2014 Annual Water Quality Report

2014 Fraser Health Water Quality Audit Sampling

Date Total E. Fecal Sampling Site Collected Coliform Coli Coliform

PMY-509, 1240 Alderside Road 2/25/14 L1 L1 0 5/20/14 A 0 6/25/14 L1 L1 0 Total Positive 0 0 0 PMY -508, 518 Ailsa Avenue 4/2/14 L1 L1 0 Total Positive 0 0 0 PMY -511, 2701 Clarke Street 4/2/14 L1 L1 0 Total Positive 0 0 0 PMY -507, 206 Edward Crescent 4/2/14 L1 L1 0 Total Positive 0 0 0 PMY -513, 485 Guildford Way 4/2/14 L1 L1 0 Total Positive 0 0 0 PMY -510, 2000 Panorama Drive 4/2/14 L1 L1 0 Total Positive 0 0 0 PMY -506, 22 Crawford Bay 4/2/14 L1 L1 0 Total Positive 0 0 0 PMY -512, 202 Cecile Drive 4/2/14 L1 L1 0 Total Positive 0 0 0 PMY -509, 1240 Alderside Drive 4/2/14 L1 L1 0 Total Positive 0 0 0 PMY -507, 206 Edward Crescent 2/25/14 L1 L1 0 6/25/14 L1 L1 0 Total Positive 0 0 0 PMY -514, 200 Parkside Drive 4/2/14 L1 L1 0 Total Positive 0 0 0

Page | 67 EDMS-#303106 Council Agenda information [X] Regular Council May 26, 2015 137 Attachment 5.6

City of Port Moody Report/Recommendation to Council

Date: May 15, 2015 File No. 06-2240-20

Submitted by: Financial Services - Corporate Purchasing & Risk Management

Subject: Encroachment Agreements for Multiple Locations

Purpose / Introduction To obtain approval to execute encroachment agreements between the City and the property owners listed in Table A - Encroachments.

Recommended Resolution

THAT the encroachment agreements between the City of Port Moody and the property owners, as listed in Table A - Encroachments of the report from the Financial Services Department - Corporate Purchasing & Risk Management dated May 15, 2015, be executed.

Background Following the approval of the Corporate Policy - Encroachments (06-2360-01) in July 2014, staff have reviewed outstanding encroachment issues and investigated newly identified encroachments throughout the City.

Staff have met with each of the property owners to discuss their encroachment and each property owner has requested that Council consider approval of their encroachment.

Discussion Staff have drafted the attached encroachment agreements (Attachments 1-6) for the use of City property, as indicated in the Table A - Encroachments below.

Table A - Encroachments Property Encroachment Annual Address Type of Encroachment Owner Area (m2) Fee 1 11 McNair Bay D & J Fehr Paving stones & water 111.7 $218.35 feature at rear of property 2 79 Cliffwood Drive A Johnston & Retaining wall at rear of 1.1 $100.00 J Byrnell property 3 167 College Park S Gersel & N Landscaping beds at 33.6 $100.00 Way Bruce front of property 4 2133 Hope Street D Merrett Exclusive use of right of 390.1 $762.55

EDMS-#299911-v2-RTC_-_Encroachment_Agreements_at_Multiple_Locations RC - Agenda - 2015 05 26 138 Attachment 5.6 Report/Recommendation to Council Encroachment Agreements for Multiple Locations May 15, 2015

way east of property 5 2318 St. Johns St. Andrew's Roof overhang and sign 18.9 $100.00 Street United at front of property Church

In the cases of 11 McNair Bay (#1) and 2318 St. Johns Street (#5), fee waivers have been requested by the property owners. This includes the administration fees of $558.00, as per Bylaw No. 2987, 2015 Fees, as well as the annual fees indicated in the last column of the table above. The property owners' letters requesting the waivers have been included as Attachments 7 and 8, respectively.

The Corporate Policy - Encroachments (06-2360-01) does allow for fee exemptions, however the exemption is explicitly for retaining walls that meet a certain criteria. Below are the pertinent sections of the policy:

Fee Exemption

The City is predominantly a hilly terrain, and as a result, has a number of retaining walls to stabilize sloped lands, which also add aesthetically to neighbourhoods. Many retaining walls can be insignificant in nature, and this Policy allows for this passive use of City land with an encroachment fee exemption. The exemption must be validated based on an established set of criteria (see Definition section). While a fee may be exempted, an encroachment agreement may still be needed to indemnify the City from any costs or liabilities related to the encroachment.

Definitions 2. Retaining Wall Exemption A retaining wall may be exempt if it meets all of the following criteria: • It is pre-existing (built by a previous property owner); • The wall is below 1.2 metres and does not need drainage, a City permit or be certified by a structural engineer (Building Bylaw #2577); • The wall is not a safety hazard. The Engineering Division will assess the wall to determine whether it poses a safety hazard or is constructed too close to the roadway, sidewalk or pathway to pose a traffic or pedestrian hazard. If a safety hazard is identified, it would need to be removed at the sole expense of the property owner; • The wall is not blocking City services, or alternatively, a work-around can be agreed upon; • The wall is aesthetically pleasing. This determination will be subjective but would take into consideration the nature of the construction material (e.g. environmentally unfriendly materials such as creosote ties or rubber tires), colour or other unappealing design features.

2 299911 RC - Agenda - 2015 05 26 139 Attachment 5.6 Report/Recommendation to Council Encroachment Agreements for Multiple Locations May 15, 2015

Each agreement is proposed to be 10 years in length and each property owner has reviewed the draft agreement and is satisfied with the terms and conditions.

Other Options THAT Council not approve the execution of the encroachment agreement(s). THAT Council provide direction for changes to the encroachment agreement(s). THAT the report be sent back to staff for further information.

Financial Implications The annual fees for the encroachment agreements identified in this report of $1,280.90 will be recognized as revenue to the City. Administration fees for the agreements will be collected on a one-time basis for a total of $2,790.00.

Communications / Civic Engagement If approved, as per section 24 of the Community Charter, notice will be given in accordance with section 94 [public notice]. Section 24 requires that notice is given when a council is providing any interest or rights with respect to disposing of land, for less than fair market value.

Council Strategic Plan Objectives Execution of these encroachment agreements is in line with the Council Strategic Plan Objective of Planning for the Future. The agreement allows for private use of the City's property while still allowing for City access when necessary to maintain infrastructure. If the City's plan for the boulevard changes in future, clauses are included for the termination of the agreement within the term.

Attachments: 1. 11 McNair Bay Encroachment Agreement. 2. 79 Cliffwood Drive Encroachment Agreement. 3. 167 College ParkWay Encroachment Agreement. 4. 2133 Hope Street Encroachment Agreement. 5. 2318 St. Johns Street Encroachment Agreement. 6. Letter from D Fehr, dated January 29, 2015. 7. Letter from St. Andrew's United Church, dated February 2, 2015.

3 299911 RC - Agenda - 2015 05 26 140 Attachment 5.6

Report/Recommendation to Council Encroachment Agreements for Multiple Locations May 15, 2015

Prepared by: Reviewed by:

1pobfc U Juli Kolby, SCMP Supervisor (initials): Manager of Corporate Purchasing & Risk Management V/ v Department Head (initials): General Manager of Financial Services

Reviewed for Form and Content / Approved for Subrnission to Council: City Manager's Comment/Concurrence

/ ( ~ J City Manager

Corporate Review ~ Initials Engineering and Parks Services (Engineering, Parks, Operations) AX Development Services

4 299911 RC - Agenda - 2015 05 26 141 Attachment 5.6

ENCROACHMENT AGREEMENT AGXXX

THIS AGREEMENT DATED the day of 2015 is

BETWEEN:

CITY OF PORT MOODY, a municipal corporation incorporated under the Community Charter, S.B.C. 2003, c. 26 and having an office at: 100 Newport Drive Port Moody, B.C., V3H 5C3

(the "City")

AND: FEHR, DONALD A FEHR, JUDYE 11 MCNAIR BAY PORT MOODY BC V3H 3N8

(together, the "Property Owner")

WHEREAS:

A. The Property Owner is the registered owner of the lands and premises in the City of Port Moody which is legally described as follows:

LOT 224, PLAN NWP46268, DISTRICT LOT 226, NEW WEST DISTRICT

(the "Property Owners' Property")

B. The Property Owner has requested permission from the City to encroach upon lands which the City possesses for the benefit of the public, which land is legally described as follows:

A 111.7 square metre portion of City property immediately north of the Property Owners' Property, which is shown outlined in yellow on the photograph attached as Appendix "I" to this Agreement (the "Encroachment Area").

C. The Property Owner wishes to maintain paving stones and a water feature in the Encroachment Area and has asked the City to grant its permission to the Property Owner to maintain paving stones and a water feature the Encroachment Area;

NOW THEREFORE THIS AGREEMENT WITNESSES that in consideration of the premises and covenants herein contained, the parties agree as follows:

1. Permission to Encroach - The City hereby grants to the Property Owner permission to encroach upon the Encroachment Area for the sole purpose of maintaining paving stones and a water feature in the Encroachment Area.

2. Term - This Agreement shall be in place effective June 1, 2015 and expiring May 31, 2025, unless terminated sooner pursuant to the terms of this Agreement. RC - Agenda - 2015 05 26 142 Attachment 5.6

3. Fee for Use - The annual fee for use of the Encroachment Area described herein is $218.35, to be invoiced to the Property Owner annually on the anniversary date of the effective date. A one-time administrative fee of $558,00 will be added to the initial invoice. The annual fee will be adjusted annually in accordance with the previous year's average assessed value of all RS1 lots between 555m2 and 850m2, based on the revised roll provided by BC Assessment.

4. The Property Owner shall at all times keep and maintain the Encroachment Area in good and sufficient repair to the satisfaction of the General Manager of Development Services.

5. The Property Owner shall not, at any time, build, place or erect any buildings or structures ¦ on the Encroachment Area or permit or allow same.

6. Relocation - If any part of the Encroachment Area is required for the installation of municipal utilities or other municipal purposes such that the removal or relocation of the Encroachment Area or a portion of the Encroachment Area is, in the opinion of the General Manager of Development Services, required, the General Manager of Development Services may give the Property Owner notice and the Property Owner shall forthwith after receipt of such notice remove or relocate the Encroachment Area or the portion of the Encroachment Area affected, all at the sole expense of the Property Owner.

7. City May Enter - The City by its authorized agents or employees shall have the right at any and all times to enter into and upon the Encroachment Area for the purpose of constructing, maintaining and inspecting or removing any public works or utilities.

8. Indemnification - The Property Owner shall indemnify and save harmless the City and its officers, employees, agents and elected officials from and against all actions, proceedings, claims and demands by any person arising out of or in any way connected with this Agreement and shall reimburse the City for all damages and expenses caused or contributed to by the negligence or other default of the Property Owner in respect of anything done pursuant or ostensibly pursuant to this Agreement including without limitation the construction, operation, maintenance and repair of the Encroachment Area, except where caused by the City's negligence.

9. Notice - Any notice required or allowed to be given under this Agreement shall be deemed to have been given to the party to whom it is addressed if it is mailed in British Columbia, in a prepaid envelope addressed to the address of the party as set out on page one (1) of this Agreement and any notice, demand or request so given shall be deemed to have been received and given five (5) days after the date of mailing. Alternatively, any notice under this Agreement may be delivered by hand and shall be deemed to be received upon the day of delivery. In the case of notices to the City, notices must be to the attention of the City Clerk.

10. Enurement - This Agreement shall enure to the benefit of and be binding on the parties and their respective successors and permitted assigns.

11. Insurance - The Property Owner covenants and agrees with the City that the Property Owner shall maintain at its sole expense comprehensive general liability insurance providing coverage for acts or omissions by the Property Owner, its employees and agents in the amount of not less than $2,000,000 per occurrence, all inclusive, and the insurance policy shall;

305067 2 RC - Agenda - 2015 05 26 143 Attachment 5.6

a) be issued by an insurance company entitled under provincial law to carry on business in British Columbia;

b) be maintained for a period ending twelve months after this Agreement is terminated; and

c) not include any deductible amount greater than $2,000,00 per occurrence.

12. Copies of Policies - The Property Owner shall provide the General Manager of Financial Services with a copy of the required policy upon execution of the agreement and shall thereafter provide copies of any annual renewals and any amendment to the policy.

13. Replacement Insurance - In the event the Property Owner fails to maintain insurance as required by this Agreement, the City in its sole discretion may after seven (7) days' notice to the Property Owner, obtain such insurance in whole or in part. If the City obtains such insurance, the Property Owner shall reimburse the City for the cost of that insurance within fifteen (15) days of receiving written notice to do so from the City.

14. Environmental

14.1 Definitions In this Agreement:

"Contaminants" means any explosives, radioactive materials, asbestos materials, urea formaldehyde, chlorobiphenyls, hydrocarbon contaminants, underground tanks, pollutants, contaminants, hazardous, corrosive or toxic substances, special waste or waste of any kind or any other substance the storage, manufacture, disposal, treatment, generation, use, transport, remediation or release into the environment of which is prohibited, controlled, regulated or licensed under Environmental Laws;

"Environmental Laws" means any and all statutes, laws, regulations, orders, bylaws, permits and other lawful requirements of any federal, provincial, municipal or other governmental authority having jurisdiction over the Encroachment Area now or hereafter in force with respect in any way to the environment, health or occupational health and safety, including all applicable guidelines and standards with respect to the foregoing as adopted by any of those governmental authorities from time to time.

14.2 Hazardous Material Prohibited

The Property Owner will not use or bring onto or allow to be used or brought onto the Encroachment Area any Contaminants or pressurized containers, including but not limited to liquid gas (such as propane or oxygen) containers or petroleum products (such as gasoline or oil), nor shall the Property Owner perform any operations on the Encroachment Area that may result in the spilling of such products, including automotive work or decanting liquid materials. The Property Owner further agrees that it will comply with every Environmental Law applicable to the Encroachment Area.

305067 3 RC - Agenda - 2015 05 26 144 Attachment 5.6

14.3 Indemnification

Regardless of whether liability is based upon tort, contract, strict liability, warranty, any Environmental Laws or any other statute, law or order, or any other basis of liability, the Property Owner will indemnify, defend and hold the City and its officers, employees, agents and elected officials harmless from and against any claims relating to the physical or environmental condition of the Encroachment Area, including costs of cleaning up Contaminants and including all current and future liabilities and obligations to third parties which had their genesis from and after the commencement date of this Agreement, except to the extent it is proven that such condition was caused by or contributed to by the City prior to the commencement date.

15. Survival of Terms - The indemnification, release and insurance obligations of the Property Owner under this Agreement shall survive any termination of this Agreement in relation to any event first arising or commencing on or before the date of termination of this Agreement.

16. Termination - The Property Owner understands and agrees that the City may at any time, in its sole discretion, withdraw the rights it has granted herein to the Property Owner by giving sixty (60) days notice to the Property Owner in writing. In the event of such withdrawal, for any cause or reason whatsoever, the Property Owner shall, at its own expense, within such time as may be specified by the City, remove the Encroachment Area and fill up any excavation made, constructed or maintained with respect to it, and otherwise restore the Encroachment Area to its original state to the satisfaction of the General Manager of Development Services.

17. Removal of Fixtures and Chattels - If the Property Owner fails to clear the Encroachment Area as required under this Agreement, the City and its agents may remove all fixtures, chattels, improvements, personal property and all other things on the Encroachment Area. The cost of such removal and any deficiency will be a debt due and owing to the City by the Property Owner upon receipt by the Property Owner of the City's invoice for the deficiency.

18. Release - The Property Owner releases and forever discharges the City and its officers, employees, agents and elected officials from all manner of claims of any nature whatsoever which may arise by reason of or in connection with the performance or non¬ performance of this Agreement by the City.

19. Remedies - Notwithstanding the other remedies provided in this Agreement, the City shall retain the right to proceed with the enforcement of any security or indemnity provided in satisfaction of any claim, loss or expense of any kind whatsoever arising under this Agreement or from the license granted by this Agreement.

20. Compensation - Notwithstanding any provision of the Agreement, the Property Owner shall not be entitled to compensation for injurious affection or disturbance resulting in any way from the removal of the Encroachment and, without limitation, shall not be entitled to business losses, loss of profit, loss of market value, relocation costs or other consequential loss by reason of the removal of the Encroachment or by reason of the termination of this Agreement.

21. Compliance with Other Laws - Nothing in this Agreement exempts the Property Owner from complying with all applicable laws, including all municipal bylaws, or from obtaining all required permits and licenses relating to the use of the Encroachment Area or the Encroachment. 305067 4 RC - Agenda - 2015 05 26 145 Attachment 5.6

22. Interest in Land - This Agreement grants no interest in land in the Encroachment Area to the Property Owner.

23. Further Assurances - The parties shall execute and do all such further deeds, acts, things, and assurances as may be reasonably required to carry out the intent of this Agreement.

24. Waiver - Waiver of any default by either party shall not be deemed to be a waiver of any subsequent default.

25. Interpretation - Whenever the singular or masculine is used in this Agreement, the same is deemed to include the plural or feminine or the body politic or corporate as the context requires.

26. References - Every reference to each party is deemed to include the heirs, executors, administrators, permitted assigns, employees, servants, agents, contractors, officers, directors and invitees of such party, where the context so permits or requires.

27. Severance - If any portion of this Agreement is held invalid by a court of competent jurisdiction, the invalid portion shall be severed and the decision that it is invalid shall not affect the validity of the remainder of this Agreement.

28. Sale or Alienation of Land - The Property Owner shall not transfer or assign this Agreement in whole or in part, and shall not permit or suffer any other person to occupy the whole or any part of the Encroachment Area, without the written consent of the City. This Agreement shall terminate upon any sale, transfer or alienation of the Property Owner's Property by the Property Owner, such termination effective as of the date of transfer, and all provisions relating to the removal of the Encroachment and restoration of the Encroachment Area shall apply, unless the transferee of the Property Owner's Property enters into a satisfactory agreement with the City prior to the transfer date of the Property Owner's Property.

29. Entire Agreement - The provisions herein contained constitute the entire agreement between the parties and supersede all previous communications, representations and agreements, whether verbal or written between the parties with respect to the subject matter hereof.

30. Time of Essence - Time is of the essence of this Agreement.

31. Governing Law - This Agreement shall be governed by and construed in accordance with the laws of the Province of British Columbia.

305067 5 RC - Agenda - 2015 05 26 146 Attachment 5.6

IN WITNESS WHEREOF the parties have hereunto executed this Agreement on the day and year first above written.

CITY OF PORT MOODY, by its authorized PROPERTY OWNER, by it authorized signatories: signatories:

M.E. (Mike) Clay Property Owner Mayor Address:

Witness: Witness: Juli Kolby Address: Address: 100 Newport Drive Port Moody, B.C. V3H 5C3

Paul Rockwood General Manager of Financial Services

Witness: Juli Kolby Address: 100 Newport Drive Port Moody, B.C. V3H 5C3

305067 RC - Agenda - 2015 05 26 147 AttachmentAPPENDIX 5.6 "I" EmLcroachment at 11 McNair Bay RC - Agenda - 2015 05 26 148 Attachment 5.6

ENCROACHMENT AGREEMENT AGXXX

THIS AGREEMENT DATED the day of 2015 is

BETWEEN:

CITY OF PORT MOODY, a municipal corporation incorporated under the Community Charter, S.B.C. 2003, c. 26 and having an office at: 100 Newport Drive Port Moody, B.C., V3H5C3

(the "City")

AND: JOHNSTON, ANDREW D BYRNELL, JENNIFER C 79 CLIFFWOOD DR PORT MOODY BC V3H 5M1

(together, the "Property Owner")

WHEREAS:

A. The Property Owner is the registered owner of the lands and premises in the City of Port Moody which is legally described as follows:

LOT 28, PLAN BCP5032, NEW WEST DISTRICT, SECTION 16, TOWNSHIP 39

(the "Property Owners' Property")

B. The Property Owner has requested permission from the City to encroach upon lands which the City possesses for the benefit of the public, which land is legally described as follows:

A 1.1 square metre portion of the City's easement immediately southwest of the Property Owners' Property, which is shown outlined in yellow on the survey attached as Appendix "I" to this Agreement (the "Encroachment Area").

C. The Property Owner wishes to maintain a retaining wall in the Encroachment Area and has asked the City to grant its permission to the Property Owner to maintain a retaining wall in the Encroachment Area;

NOW THEREFORE THIS AGREEMENT WITNESSES that in consideration of the premises and covenants herein contained, the parties agree as follows:

1. Permission to Encroach - The City hereby grants to the Property Owner permission to encroach upon the Encroachment Area for the sole purpose of maintaining a retaining wall in the Encroachment Area.

2. Term - This Agreement shall be in place effective June 1, 2015 and expiring May 31, 2025, unless terminated sooner pursuant to the terms of this Agreement. RC - Agenda - 2015 05 26 149 Attachment 5.6

3. Fee for Use - The annual fee for use of the Encroachment Area described herein is $100.00, to be invoiced to the Property Owner annually on the anniversary date of the effective date. A one-time administrative fee of $558.00 will be added to the initial invoice. The annual fee will be adjusted annually in accordance with the previous year's average assessed value of all RS1 lots between 555m2 and 850m2, based on the revised roll provided by BC Assessment.

4. The Property Owner shall at all times keep and maintain the Encroachment Area in good and sufficient repair to the satisfaction of the General Manager of Development Services.

5. The Property Owner shall not, at any time, build, place or erect any buildings or structures on the Encroachment Area or permit or allow same.

6. Relocation - If any part of the Encroachment Area is required for the installation of municipal utilities or other municipal purposes such that the removal or relocation of the Encroachment Area or a portion of the Encroachment Area is, in the opinion of the General Manager of Development Services, required, the General Manager of Development Services may give the Property Owner notice and the Property Owner shall forthwith after receipt of such notice remove or relocate the Encroachment Area or the portion of the Encroachment Area affected, all at the sole expense of the Property Owner.

7. City May Enter - The City by its authorized agents or employees shall have the right at any and all times to enter into and upon the Encroachment Area for the purpose of constructing, maintaining and inspecting or removing any public works or utilities.

8. Indemnification - The Property Owner shall indemnify and save harmless the City and its officers, employees, agents and elected officials from and against all actions, proceedings, claims and demands by any person arising out of or in any way connected with this Agreement and shall reimburse the City for all damages and expenses caused or contributed to by the negligence or other default of the Property Owner in respect of anything done pursuant or ostensibly pursuant to this Agreement including without limitation the construction, operation, maintenance and repair of the Encroachment Area, except where caused by the City's negligence.

9. Notice - Any notice required or allowed to be given under this Agreement shall be deemed to have been given to the party to whom it is addressed if it is mailed in British Columbia, in a prepaid envelope addressed to the address of the party as set out on page one (1) of this Agreement and any notice, demand or request so given shall be deemed to have been received and given five (5) days after the date of mailing. Alternatively, any notice under this Agreement may be delivered by hand and shall be deemed to be received upon the day of delivery. In the case of notices to the City, notices must be to the attention of the City Clerk.

10. Enurement - This Agreement shall enure to the benefit of and be binding on the parties and their respective successors and permitted assigns.

11. Insurance - The Property Owner covenants and agrees with the City that the Property Owner shall maintain at its sole expense comprehensive general liability insurance providing coverage for acts or omissions by the Property Owner, its employees and agents in the amount of not less than $2,000,000 per occurrence, all inclusive, and the insurance policy shall;

305069 2 RC - Agenda - 2015 05 26 150 Attachment 5.6

a) be issued by an insurance company entitled under provincial law to carry on business in British Columbia;

b) be maintained for a period ending twelve months after this Agreement is terminated; and

c) not include any deductible amount greater than $2,000.00 per occurrence.

12. Copies of Policies - The Property Owner shall provide the General Manager of Financial Services with a copy of the required policy upon execution of the agreement and shall thereafter provide copies of any annual renewals and any amendment to the policy.

13. Replacement Insurance - In the event the Property Owner fails to maintain insurance as required by this Agreement, the City in its sole discretion may after seven (7) days' notice to the Property Owner, obtain such insurance in whole or in part. If the City obtains such insurance, the Property Owner shall reimburse the City for the cost of that insurance within fifteen (15) days of receiving written notice to do so from the City.

14. Environmental

14.1 Definitions In this Agreement:

"Contaminants" means any explosives, radioactive materials, asbestos materials, urea formaldehyde, chlorobiphenyls, hydrocarbon contaminants, underground tanks, pollutants, contaminants, hazardous, corrosive or toxic substances, special waste or waste of any kind or any other substance the storage, manufacture, disposal, treatment, generation, use, transport, remediation or release into the environment of which is prohibited, controlled, regulated or licensed under Environmental Laws;

"Environmental Laws" means any and all statutes, laws, regulations, orders, bylaws, permits and other lawful requirements of any federal, provincial, municipal or other governmental authority having jurisdiction over the Encroachment Area now or hereafter in force with respect in any way to the environment, health or occupational health and safety, including all applicable guidelines and standards with respect to the foregoing as adopted by any of those governmental authorities from time to time.

14.2 Hazardous Material Prohibited

The Property Owner will not use or bring onto or allow to be used or brought onto the Encroachment Area any Contaminants or pressurized containers, including but not limited to liquid gas (such as propane or oxygen) containers or petroleum products (such as gasoline or oil), nor shall the Property Owner perform any operations on the Encroachment Area that may result in the spilling of such products, including automotive work or decanting liquid materials. The Property Owner further agrees that it will comply with every Environmental Law applicable to the Encroachment Area.

305069 3 RC - Agenda - 2015 05 26 151 Attachment 5.6

14.3 Indemnification

Regardless of whether liability is based upon tort, contract, strict liability, warranty, any Environmental Laws or any other statute, law or order, or any other basis of liability, the Property Owner will indemnify, defend and hold the City and its officers, employees, agents and elected officials harmless from and against any claims relating to the physical or environmental condition of the Encroachment Area, including costs of cleaning up Contaminants and including all current and future liabilities and obligations to third parties which had their genesis from and after the commencement date of this Agreement, except to the extent it is proven that such condition was caused by or contributed to by the City prior to the commencement date.

15. Survival of Terms - The indemnification, release and insurance obligations of the Property Owner under this Agreement shall survive any termination of this Agreement in relation to any event first arising or commencing on or before the date of termination of this Agreement.

16. Termination - The Property Owner understands and agrees that the City may at any time, in its sole discretion, withdraw the rights it has granted herein to the Property Owner by giving sixty (60) days notice to the Property Owner in writing. In the event of such withdrawal, for any cause or reason whatsoever, the Property Owner shall, at its own expense, within such time as may be specified by the City, remove the Encroachment Area and fill up any excavation made, constructed or maintained with respect to it, and otherwise restore the Encroachment Area to its original state to the satisfaction of the General Manager of Development Services.

17. Removal of Fixtures and Chattels - If the Property Owner fails to clear the Encroachment Area as required under this Agreement, the City and its agents may remove all fixtures, chattels, improvements, personal property and all other things on the Encroachment Area. The cost of such removal and any deficiency will be a debt due and owing to the City by the Property Owner upon receipt by the Property Owner of the City's invoice for the deficiency.

18. Release - The Property Owner releases and forever discharges the City and its officers, employees, agents and elected officials from all manner of claims of any nature whatsoever which may arise by reason of or in connection with the performance or non¬ performance of this Agreement by the City.

19. Remedies - Notwithstanding the other remedies provided in this Agreement, the City shall retain the right to proceed with the enforcement of any security or indemnity provided in satisfaction of any claim, loss or expense of any kind whatsoever arising under this Agreement or from the license granted by this Agreement.

20. Compensation - Notwithstanding any provision of the Agreement, the Property Owner shall not be entitled to compensation for injurious affection or disturbance resulting in any way from the removal of the Encroachment and, without limitation, shall not be entitled to business losses, loss of profit, loss of market value, relocation costs or other consequential loss by reason of the removal of the Encroachment or by reason of the termination of this Agreement.

21. Compliance with Other Laws - Nothing in this Agreement exempts the Property Owner from complying with all applicable laws, including all municipal bylaws, or from obtaining all required permits and licenses relating to the use of the Encroachment Area or the Encroachment. 305069 4 RC - Agenda - 2015 05 26 152 Attachment 5.6

22. Interest in Land - This Agreement grants no interest in land in the Encroachment Area to the Property Owner.

23. Further Assurances - The parties shall execute and do all such further deeds, acts, things, and assurances as may be reasonably required to carry out the intent of this Agreement.

24. Waiver - Waiver of any default by either party shall not be deemed to be a waiver of any subsequent default.

25. Interpretation - Whenever the singular or masculine is used in this Agreement, the same is deemed to include the plural or feminine or the body politic or corporate as the context requires.

26. References - Every reference to each party is deemed to include the heirs, executors, administrators, permitted assigns, employees, servants, agents, contractors, officers, directors and invitees of such party, where the context so permits or requires.

27. Severance - If any portion of this Agreement is held invalid by a court of competent jurisdiction, the invalid portion shall be severed and the decision that it is invalid shall not affect the validity of the remainder of this Agreement.

28. Sale or Alienation of Land - The Property Owner shall not transfer or assign this Agreement in whole or in part, and shall not permit or suffer any other person to occupy the whole or any part of the Encroachment Area, without the written consent of the City. This Agreement shall terminate upon any sale, transfer or alienation of the Property Owner's Property by the Property Owner, such termination effective as of the date of transfer, and all provisions relating to the removal of the Encroachment and restoration of the Encroachment Area shall apply, unless the transferee of the Property Owner's Property enters into a satisfactory agreement with the City prior to the transfer date'of the Property Owner's Property.

29. Entire Agreement - The provisions herein contained constitute the entire agreement between the parties and supersede all previous communications, representations and agreements, whether verbal or written between the parties with respect to the subject matter hereof.

30. Time of Essence - Time is of the essence of this Agreement.

31. Governing Law - This Agreement shall be governed by and construed in accordance with the laws of the Province of British Columbia.

305069 5 RC - Agenda - 2015 05 26 153 Attachment 5.6

IN WITNESS WHEREOF the parties have hereunto executed this Agreement on the day and year first above written.

CITY OF PORT MOODY, by its authorized PROPERTY OWNER, by it authorized signatories: signatories:

M.E. (Mike) Clay Property Owner Mayor Address:

Witness: Witness: Juli Kolby Address: Address: 100 Newport Drive Port Moody, B.C. V3H 5C3

Paul Rockwood General Manager of Financial Services

Witness: Juli Kolby Address: 100 Newport Drive Port Moody, B.C. V3H 5C3

305069 6 RC - Agenda - 2015 05 26 154 AttachmentAPPENDIX 5.6 "I" Encroachment at 79 Cliffwood Drive RC - Agenda - 2015 05 26 155 Attachment 5.6

ENCROACHMENT AGREEMENT AGXXX

THIS AGREEMENT DATED the day of 2015 is

BETWEEN:

CITY OF PORT MOODY, a municipal corporation incorporated under the Community Charter, S.B.C. 2003, c. 26 and having an office at: 100 Newport Drive Port Moody, B.C., V3H 5C3

(the "City")

AND: BRUCE, NANCY GERSEL, SCOTT C 167 COLLEGE PARKWAY PORT MOODY BC V3H 1S5

(together, the "Property Owner")

WHEREAS:

A. The Property Owner is the registered owner of the lands and premises in the City of Port Moody which is legally described as follows:

LOT 144, PLAN NWP30192, DISTRICT LOT 268, NEW WEST DISTRICT

(the "Property Owners' Property")

B. The Property Owner has requested permission from the City to encroach upon lands which the City possesses for the benefit of the public, which land is legally described as follows:

A 33.6 square metre portion of the City road allowance immediately south of the Property Owners' Property, which is shown outlined in yellow on the photograph attached as Appendix "I" to this Agreement (the "Encroachment Area").

C. The Property Owner wishes to maintain landscape beds in the Encroachment Area and has asked the City to grant its permission to the Property Owner to maintain landscape beds in the Encroachment Area;

NOW THEREFORE THIS AGREEMENT WITNESSES that in consideration of the premises and covenants herein contained, the parties agree as follows:

1. Permission to Encroach - The City hereby grants to the Property Owner permission to encroach upon the Encroachment Area for the sole purpose of maintaining landscape beds in the Encroachment Area.

2. Term - This Agreement shall be in place effective June 1, 2015 and expiring May 31, 2025, unless terminated sooner pursuant to the terms of this Agreement. RC - Agenda - 2015 05 26 156 Attachment 5.6

3. Fee for Use - The annual fee for use of the Encroachment Area described herein is $100.00, to be invoiced to the Property Owner annually on the anniversary date of the effective date. A one-time administrative fee of $558.00 will be added to the initial invoice. The annual fee will be adjusted annually in accordance with the previous year's average assessed value of all RS1 lots between 555m2 and 850m2, based on the revised roll provided by BC Assessment.

4. The Property Owner shall at all times keep and maintain the Encroachment Area in good and sufficient repair to the satisfaction of the General Manager of Development Services.

5. The Property Owner shall not, at any time, build, place or erect any buildings or structures on the Encroachment Area or permit or allow same.

6. Relocation - If any part of the Encroachment Area is required for the installation of municipal utilities or other municipal purposes such that the removal or relocation of the Encroachment Area or a portion of the Encroachment Area is, in the opinion of the General Manager of Development Services, required, the General Manager of Development Services may give the Property Owner notice and the Property Owner shall forthwith after receipt of such notice remove or relocate the Encroachment Area or the portion of the Encroachment Area affected, all at the sole expense of the Property Owner.

7. City May Enter - The City by its authorized agents or employees shall have the right at any and all times to enter into and upon the Encroachment Area for the purpose of constructing, maintaining and inspecting or removing any public works or utilities.

8. Indemnification - The Property Owner shall indemnify and save harmless the City and its officers, employees, agents and elected officials from and against all actions, proceedings, claims and demands by any person arising out of or in any way connected with this Agreement and shall reimburse the City for all damages and expenses caused or contributed to by the negligence or other default of the Property Owner in respect of anything done pursuant or ostensibly pursuant to this Agreement including without limitation the construction, operation, maintenance and repair of the Encroachment Area, except where caused by the City's negligence.

9. Notice - Any notice required or allowed to be given under this Agreement shall be deemed to have been given to the party to whom it is addressed if it is mailed in British Columbia, in a prepaid envelope addressed to the address of the party as set out on page one (1) of this Agreement and any notice, demand or request so given shall be deemed to have been received and given five (5) days after the date of mailing. Alternatively, any notice under this Agreement may be delivered by hand and shall be deemed to be received upon the day of delivery. In the case of notices to the City, notices must be to the attention of the City Clerk.

10. Enurement - This Agreement shall enure to the benefit of and be binding on the parties and their respective successors and permitted assigns.

11. Insurance - The Property Owner covenants and agrees with the City that the Property Owner shall maintain at its sole expense comprehensive general liability insurance providing coverage for acts or omissions by the Property Owner, its employees and agents in the amount of not less than $2,000,000 per occurrence, all inclusive, and the insurance policy shall;

305071 2 RC - Agenda - 2015 05 26 157 Attachment 5.6

a) be issued by an insurance company entitled under provincial law to carry on business in British Columbia;

b) be maintained for a period ending twelve months after this Agreement is terminated; and

c) not include any deductible amount greater than $2,000.00 per occurrence.

12. Copies of Policies - The Property Owner shall provide the General Manager of Financial Services with a copy of the required policy upon execution of the agreement and shall thereafter provide copies of any annual renewals and any amendment to the policy.

13. Replacement Insurance - In the event the Property Owner fails to maintain insurance as required by this Agreement, the City in its sole discretion may after seven (7) days' notice to the Property Owner, obtain such insurance in whole or in part. If the City obtains such insurance, the Property Owner shall reimburse the City for the cost of that insurance within fifteen (15) days of receiving written notice to do so from the City.

14. Environmental

14.1 Definitions In this Agreement:

"Contaminants" means any explosives, radioactive materials, asbestos materials, urea formaldehyde, chlorobiphenyls, hydrocarbon contaminants, underground tanks, pollutants, contaminants, hazardous, corrosive or toxic substances, special waste or waste of any kind or any other substance the storage, manufacture, disposal, treatment, generation, use, transport, remediation or release into the environment of which is prohibited, controlled, regulated or licensed under Environmental Laws;

"Environmental Laws" means any and all statutes, laws, regulations, orders, bylaws, permits and other lawful requirements of any federal, provincial, municipal or other governmental authority having jurisdiction over the Encroachment Area now or hereafter in force with respect in any way to the environment, health or occupational health and safety, including all applicable guidelines and standards with respect to the foregoing as adopted by any of those governmental authorities from time to time.

14.2 Hazardous Material Prohibited

The Property Owner will not use or bring onto or allow to be used or brought onto the Encroachment Area any Contaminants or pressurized containers, including but not limited to liquid gas (such as propane or oxygen) containers or petroleum products (such as gasoline or oil), nor shall the Property Owner perform any operations on the Encroachment Area that may result in the spilling of such products, including automotive work or decanting liquid materials. The Property Owner further agrees that it will comply with every Environmental Law applicable to the Encroachment Area.

305071 3 RC - Agenda - 2015 05 26 158 Attachment 5.6

14.3 Indemnification

Regardless of whether liability is based upon tort, contract, strict liability, warranty, any Environmental Laws or any other statute, law or order, or any other basis of liability, the Property Owner will indemnify, defend and hold the City and its officers, employees, agents and elected officials harmless from and against any claims relating to the physical or environmental condition of the Encroachment Area, including costs of cleaning up Contaminants and including all current and future liabilities and obligations to third parties which had their genesis from and after the commencement date of this Agreement, except to the extent it is proven that such condition was caused by or contributed to by the City prior to the commencement date.

15. Survival of Terms - The indemnification, release and insurance obligations of the Property Owner under this Agreement shall survive any termination of this Agreement in relation to any event first arising or commencing on or before the date of termination of this Agreement.

16. Termination - The Property Owner understands and agrees that the City may at any time, in its sole discretion, withdraw the rights it has granted herein to the Property Owner by giving sixty (60) days notice to the Property Owner in writing. In the event of such withdrawal, for any cause or reason whatsoever, the Property Owner shall, at its own expense, within such time as may be specified by the City, remove the Encroachment Area and fill up any excavation made, constructed or maintained with respect to it, and otherwise restore the Encroachment Area to its original state to the satisfaction of the General Manager of Development Services.

17. Removal of Fixtures and Chattels - If the Property Owner fails to clear the Encroachment Area as required under this Agreement, the City and its agents may remove all fixtures, chattels, improvements, personal property and all other things on the Encroachment Area. The cost of such removal and any deficiency will be a debt due and owing to the City by the Property Owner upon receipt by the Property Owner of the City's invoice for the deficiency.

18. Release - The Property Owner releases and forever discharges the City and its officers, employees, agents and elected officials from all manner of claims of any nature whatsoever which may arise by reason of or in connection with the performance or non¬ performance of this Agreement by the City.

19. Remedies - Notwithstanding the other remedies provided in this Agreement, the City shall retain the right to proceed with the enforcement of any security or indemnity provided in satisfaction of any claim, loss or expense of any kind whatsoever arising under this Agreement or from the license granted by this Agreement.

20. Compensation - Notwithstanding any provision of the Agreement, the Property Owner shall not be entitled to compensation for injurious affection or disturbance resulting in any way from the removal of the Encroachment and, without limitation, shall not be entitled to business losses, loss of profit, loss of market value, relocation costs or other consequential loss by reason of the removal of the Encroachment or by reason of the termination of this Agreement.

21. Compliance with Other Laws - Nothing in this Agreement exempts the Property Owner from complying with all applicable laws, including all municipal bylaws, or from obtaining all required permits and licenses relating to the use of the Encroachment Area or the Encroachment. 305071 4 RC - Agenda - 2015 05 26 159 Attachment 5.6

22. Interest in Land - This Agreement grants no interest in land in the Encroachment Area to the Property Owner.

23. Further Assurances - The parties shall execute and do all such further deeds, acts, things, and assurances as may be reasonably required to carry out the intent of this Agreement.

24. Waiver - Waiver of any default by either party shall not be deemed to be a waiver of any subsequent default.

25. Interpretation - Whenever the singular or masculine is used in this Agreement, the same is deemed to include the plural or feminine or the body politic or corporate as the context requires.

26. References - Every reference to each party is deemed to include the heirs, executors, administrators, permitted assigns, employees, servants, agents, contractors, officers, directors and invitees of such party, where the context so permits or requires.

27. Severance - If any portion of this Agreement is held invalid by a court of competent jurisdiction, the invalid portion shall be severed and the decision that it is invalid shall not affect the validity of the remainder of this Agreement.

28. Sale or Alienation of Land - The Property Owner shall not transfer or assign this Agreement in whole or in part, and shall not permit or suffer any other person to occupy the whole or any part of the Encroachment Area, without the written consent of the City. This Agreement shall terminate upon any sale, transfer or alienation of the Property Owner's Property by the Property Owner, such termination effective as of the date of transfer, and all provisions relating to the removal of the Encroachment and restoration of the Encroachment Area shall apply, unless the transferee of the Property Owner's Property enters into a satisfactory agreement with the City prior to the transfer date of the Property Owner's Property.

29. Entire Agreement - The provisions herein contained constitute the entire agreement between the parties and supersede all previous communications, representations and agreements, whether verbal or written between the parties with respect to the subject matter hereof.

30. Time of Essence - Time is of the essence of this Agreement.

31. Governing Law - This Agreement shall be governed by and construed in accordance with the laws of the Province of British Columbia.

305071 5 RC - Agenda - 2015 05 26 160 Attachment 5.6

IN WITNESS WHEREOF the parties have hereunto executed this Agreement on the day and year first above written.

CITY OF PORT MOODY, by its authorized PROPERTY OWNER, by it authorized signatories: signatories:

M.E. (Mike) Clay Property Owner Mayor Address:

Witness: Witness: Juli Kolby Address: Address: 100 Newport Drive Port Moody, B.C. V3H 5C3

Paul Rockwood General Manager of Financial Services

Witness: Juli Kolby Address: 100 Newport Drive Port Moody, B.C. V3H 5C3

305071 6 RC - Agenda - 2015 05 26 161 AttachmentAPPENDIX 5.6 "I" Encroachment at 167 College Park Way City of Port Moody map produced by corporate services dry of Port Moody makes no representation r implied with -¦ •- oprtateness of CITY OF PORT MOODY B.C., V3H 3E1 Canada Tel (604) 469-1500 Fax (604) 469-4550

D I RC - Agenda - 2015 05 26 162 Attachment 5.6

ENCROACHfVIENT AGREEMENT AGXXX

THIS AGREEMENT DATED the day of 2015 is

BETWEEN:

CITY OF PORT MOODY, a municipal corporation incorporated under the Community Charter, S.B.C. 2003, c. 26 and having an office at: 100 Newport Drive Port Moody, B.C., V3H 5C3

(the "City")

AND: MERRETT, DEBORAH C 2133 HOPE ST PORT MOODY BC V3H 2H9

(together, the "Property Owner")

WHEREAS:

A. The Property Owner is the registered owner of the lands and premises in the City of Port Moody which is legally described as follows:

LOT 23, BLOCK 1, PLAN 119, DISTRICT LOT 376, NEW WEST DISTRICT

(the "Property Owners' Property")

B. The Property Owner has requested permission from the City to encroach upon lands which the City possesses for the benefit of the public, which land is legally described as follows:

A 390.1 square metre portion of the City road allowance immediately east of the Property Owners' Property, which is shown outlined in yellow on the photograph attached as Appendix "I" to this Agreement (the "Encroachment Area").

C. The Property Owner wishes to landscape and maintain the Encroachment Area, including installation of a garden shed, and has asked the City to grant its permission to the Property Owner to landscape and maintain the Encroachment Area, including installation of a garden shed in the Encroachment Area;

NOW THEREFORE THIS AGREEMENT WITNESSES that in consideration of the premises and covenants herein contained, the parties agree as follows:

1. Permission to Encroach - The City hereby grants to the Property Owner permission to encroach upon the Encroachment Area for the sole purpose of landscaping and maintaining the Encroachment Area, including installation of a garden shed in the Encroachment Area. RC - Agenda - 2015 05 26 163 Attachment 5.6

2. Term - This Agreement shall be in place effective June 1, 2015 and expiring May 31, 2025, unless terminated sooner pursuant to the terms of this Agreement.

3. Fee for Use - The annual fee for use of the Encroachment Area described herein is $762.55, to be invoiced to the Property Owner annually on the anniversary date of the effective date. A one-time administrative fee of $558.00 will be added to the initial invoice. The annual fee will be adjusted annually in accordance with the previous year's average assessed value of all RS1 lots between 555m2 and 850m2, based on the revised roll provided by BC Assessment.

4. The Property Owner shall at all times keep and maintain the Encroachment Area in good and sufficient repair to the satisfaction of the General Manager of Development Services.

5. The Property Owner shall not, at any time, build, place or erect any buildings or structures on the Encroachment Area or permit or allow same.

6. Relocation - If any part of the Encroachment Area is required for the installation of municipal utilities or other municipal purposes such that the removal or relocation of the Encroachment Area or a portion of the Encroachment Area is, in the opinion of the General Manager of Development Services, required, the General Manager of Development Services may give the Property Owner notice and the Property Owner shall forthwith after receipt of such notice remove or relocate the Encroachment Area or the portion of the Encroachment Area affected, all at the sole expense of the Property Owner.

7. City May Enter - The City by its authorized agents or employees shall have the right at any and all times to enter into and upon the Encroachment Area for the purpose of constructing, maintaining and inspecting or removing any public works or utilities.

8. Indemnification - The Property Owner shall indemnify and save harmless the City and its officers, employees, agents and elected officials from and against all actions, proceedings, claims and demands by any person arising out of or in any way connected with this Agreement and shall reimburse the City for all damages and expenses caused or contributed to by the negligence or other default of the Property Owner in respect of anything done pursuant or ostensibly pursuant to this Agreement including without limitation the construction, operation, maintenance and repair of the Encroachment Area, except where caused by the City's negligence.

9. Notice - Any notice required or allowed to be given under this Agreement shall be deemed to have been given to the party to whom it is addressed if it is mailed in British Columbia, in a prepaid envelope addressed to the address of the party as set out on page one (1) of this Agreement and any notice, demand or request so given shall be deemed to have been received and given five (5) days after the date of mailing. Alternatively, any notice under this Agreement may be delivered by hand and shall be deemed to be received upon the day of delivery. In the case of notices to the City, notices must be to the attention of the City Clerk.

10. Enurement - This Agreement shall enure to the benefit of and be binding on the parties and their respective successors and permitted assigns.

11. Insurance - The Property Owner covenants and agrees with the City that the Property Owner shall maintain at its sole expense comprehensive general liability insurance providing coverage for acts or omissions by the Property Owner, its employees and agents in the amount of not less than $2,000,000 per occurrence, all inclusive, and the insurance 305073 2 RC - Agenda - 2015 05 26 164 Attachment 5.6

policy shall;

a) be issued by an insurance company entitled under provincial law to carry on business in British Columbia;

b) be maintained for a period ending twelve months after this Agreement is terminated; and

c) not include any deductible amount greater than $2,000.00 per occurrence.

12. Copies of Policies - The Property Owner shall provide the General Manager of Financial Services with a copy of the required policy upon execution of the agreement and shall thereafter provide copies of any annual renewals and any amendment to the policy.

13. Replacement Insurance - In the event the Property Owner fails to maintain insurance as required by this Agreement, the City in its sole discretion may after seven (7) days' notice to the Property Owner, obtain such insurance in whole or in part. If the City obtains such insurance, the Property Owner shall reimburse the City for the cost of that insurance within fifteen (15) days of receiving written notice to do so from the City.

14. Environmental

14.1 Definitions In this Agreement:

"Contaminants" means any explosives, radioactive materials, asbestos materials, urea formaldehyde, chlorobiphenyls, hydrocarbon contaminants, underground tanks, pollutants, contaminants, hazardous, corrosive or toxic substances, special waste or waste of any kind or any other substance the storage, manufacture, disposal, treatment, generation, use, transport, remediation or release into the environment of which is prohibited, controlled, regulated or licensed under Environmental Laws;

"Environmental Laws" means any and all statutes, laws, regulations, orders, bylaws, permits and other lawful requirements of any federal, provincial, municipal or other governmental authority having jurisdiction over the Encroachment Area now or hereafter in force with respect in any way to the environment, health or occupational health and safety, including all applicable guidelines and standards with respect to the foregoing as adopted by any of those governmental authorities from time to time.

14.2 Hazardous Material Prohibited

The Property Owner will not use or bring onto or allow to be used or brought onto the Encroachment Area any Contaminants or pressurized containers, including but not limited to liquid gas (such as propane or oxygen) containers or petroleum products (such as gasoline or oil), nor shall the Property Owner perform any operations on the Encroachment Area that may result in the spilling of such products, including automotive work or decanting liquid materials. The Property Owner further.agrees that it will comply with every Environmental Law applicable to the Encroachment Area.

305073 3 RC - Agenda - 2015 05 26 165 Attachment 5.6

14.3 Indemnification

Regardless of whether liability is based upon tort, contract, strict liability, warranty, any Environmental Laws or any other statute, law or order, or any other basis of liability, the Property Owner will indemnify, defend and hold the City and its officers, employees, agents and elected officials harmless from and against any claims relating to the physical or environmental condition of the Encroachment Area, including costs of cleaning up Contaminants and including all current and future liabilities and obligations to third parties which had their genesis from and after the commencement date of this Agreement, except to the extent it is proven that such condition was caused by or contributed to by the City prior to the commencement date.

15. Survival of Terms - The indemnification, release and insurance obligations of the Property Owner under this Agreement shall survive any termination of this Agreement in relation to any event first arising or commencing on or before the date of termination of this Agreement.

16. Termination - The Property Owner understands and agrees that the City may at any time, in its sole discretion, withdraw the rights it has granted herein to the Property Owner by giving sixty (60) days notice to the Property Owner in writing. In the event of such withdrawal, for any cause or reason whatsoever, the Property Owner shall, at its own expense, within such time as may be specified by the City, remove the Encroachment Area and fill up any excavation made, constructed or maintained with respect to it, and otherwise restore the Encroachment Area to its original state to the satisfaction of the General Manager of Development Services.

17. Removal of Fixtures and Chattels - If the Property Owner fails to clear the Encroachment Area as required under this Agreement, the City and its agents may remove all fixtures, chattels, improvements, personal property and all other things on the Encroachment Area. The cost of such removal and any deficiency will be a debt due and owing to the City by the Property Owner upon receipt by the Property Owner of the City's invoice for the deficiency.

18. Release - The Property Owner releases and forever discharges the City and its officers, employees, agents and elected officials from all manner of claims of any nature whatsoever which may arise by reason of or in connection with the performance or non¬ performance of this Agreement by the City.

19. Remedies - Notwithstanding the other remedies provided in this Agreement, the City shall retain the right to proceed with the enforcement of any security or indemnity provided in satisfaction of any claim, loss or expense of any kind whatsoever arising under this Agreement or from the license granted by this Agreement.

20. Compensation - Notwithstanding any provision of the Agreement, the Property Owner shall not be entitled to compensation for injurious affection or disturbance resulting in any way from the removal of the Encroachment and, without limitation, shall not be entitled to business losses, loss of profit, loss of market value, relocation costs or other consequential loss by reason of the removal of the Encroachment or by reason of the termination of this Agreement.

21. Compliance with Other Laws - Nothing in this Agreement exempts the Property Owner from complying with all applicable laws, including all municipal bylaws, or from obtaining all required permits and licenses relating to the use of the Encroachment Area or the Encroachment. 305073 4 RC - Agenda - 2015 05 26 166 Attachment 5.6

22. Interest in Land - This Agreement grants no interest in land in the Encroachment Area to the Property Owner.

23. Further Assurances - The parties shall execute and do all such further deeds, acts, things, and assurances as may be reasonably required to carry out the intent of this Agreement.

24. Waiver - Waiver of any default by either party shall not be deemed to be a waiver of any subsequent default.

25. Interpretation - Whenever the singular or masculine is used in this Agreement, the same is deemed to include the plural or feminine or the body politic or corporate as the context requires.

26. References - Every reference to each party is deemed to include the heirs, executors, administrators, permitted assigns, employees, servants, agents, contractors, officers, directors and invitees of such party, where the context so permits or requires.

27. Severance - If any portion of this Agreement is held invalid by a court of competent jurisdiction, the invalid portion shall be severed and the decision that it is invalid shall not affect the validity of the remainder of this Agreement.

28. Sale or Alienation of Land - The Property Owner shall not transfer or assign this Agreement in whole or in part, and shall not permit or suffer any other person to occupy the whole or any part of the Encroachment Area, without the written consent of the City. This Agreement shall terminate upon any sale, transfer or alienation of the Property Owner's Property by the Property Owner, such termination effective as of the date of transfer, and all provisions relating to the removal of the Encroachment and restoration of the Encroachment Area shall apply, unless the transferee of the Property Owner's Property enters into a satisfactory agreement with the City prior to the transfer date of the Property Owner's Property.

29. Entire Agreement - The provisions herein contained constitute the entire agreement between the parties and supersede all previous communications, representations and agreements, whether verbal or written between the parties with respect to the subject matter hereof.

30. Time of Essence - Time is of the essence of this Agreement.

31. Governing Law - This Agreement shall be governed by and construed in accordance with the laws of the Province of British Columbia.

305073 5 RC - Agenda - 2015 05 26 167 Attachment 5.6

IN WITNESS WHEREOF the parties have hereunto executed this Agreement on the day and year first above written.

CITY OF PORT MOODY, by its authorized PROPERTY OWNER, by it authorized signatories: signatories:

M.E. (Mike) Clay Property Owner Mayor Address:

Witness: Witness: Juli Kolby Address: Address: 100 Newport Drive Port Moody, B.C. V3H 5C3

Paul Rockwood General Manager of Financial Services

Witness: Juli Kolby Address: 100 Newport Drive Port Moody, B.C. V3H 5C3

305073 6 RC - Agenda - 2015 05 26 168 AttachmentAPPENDIX 5.6 "I" Encroachment at 2133 Hope Street City of Port Moody map produced by corporate services The City of Port Moody makes no r e p r c s e n t a t f o n or warranty expressed or implied with respect to the accuracy, completeness or appropriateness of the information contained hereon. CITY OF PORT MOODY 100 Newport Drive, P.O. Box 36, Port Moody, B.C., V3H 3E1 Canada Tel (604) 469-4500 Fax (604) 469-4550 RC - Agenda - 2015 05 26 169 Attachment 5.6

ENCROACHSVIENT AGREEMENT AGXXX

THIS AGREEMENT DATED the day of , 2015 is

BETWEEN:

CITY OF PORT MOODY, a municipal corporation incorporated under the Community Charter, S.B.C. 2003, c. 26 and having an office at: 100 Newport Drive Port Moody, B.C., V3H 5C3

(the "City")

AND: TRUSTEES OF ST ANDREWS CONGREGATION OF THE UNITED CHURCH O C/O ST. ANDREW'S UNITED CHURCH 2318 ST JOHNS ST PORT MOODY BC V3H 2A9

(together, the "Property Owner")

WHEREAS:

A. The Property Owner is the registered owner of the lands and premises in the City of Port Moody which is legally described as follows:

LOT 27, BLOCK 1, PLAN NWP55, DISTRICT LOT 202, NEW WEST DISTRICT GROUP 1, LOT 26, BLOCK 1, PLAN NWP55, DISTRICT LOT 202, GROUP 1, NEW WESTMINSTER LAND DISTRICT, LOT 24, BLOCK 1, PLAN NWP55, PART E 1/2, DISTRICT LOT 202, GROUP 1, NEW WESTMINSTER LAND DISTRICT, LOT 25, BLOCK 1, PLAN NWP55, DISTRICT LOT 202, GROUP 1, NEW WESTMINSTER LAND DISTRICT.

(the "Property Owners' Property")

B. The Property Owner has requested permission from the City to encroach upon lands which the City possesses for the benefit of the public, which land is legally described as follows:

A 15.9 square meter portion and 3.0 square metre portion of the City road allowance immediately south of the Property Owners' Property, which is shown outlined in yellow on the photograph attached as Appendix "I" to this Agreement (the "Encroachment Area").

C. The Property Owner wishes to maintain a roof overhang and sign in the Encroachment Area, and has asked the City to grant its permission to the Property Owner to maintain a roof overhang and sign in the Encroachment Area; RC - Agenda - 2015 05 26 170 Attachment 5.6

NOW THEREFORE THIS AGREEMENT WITNESSES that in consideration of the premises and covenants herein contained, the parties agree as follows:

1. Permission to Encroach - The City hereby grants to the Property Owner permission to encroach upon the Encroachment Area for the sole purpose of maintaining a roof overhang and sign in the Encroachment Area,

2. Term - This Agreement shall be in place effective June 1, 2015 and expiring May 31, 2025, unless terminated sooner pursuant to the terms of this Agreement.

3. Fee for Use - The annual fee for use of the Encroachment Area described herein is $100.00, to be invoiced to the Property Owner annually on the anniversary date of the effective date. A one-time administrative fee of $558.00 will be added to the initial invoice. The annual fee will be adjusted annually in accordance with the previous year's average assessed value of all RS1 lots between 555m2 and 850m2, based on the revised roll provided by BC Assessment.

4. The Property Owner shall at all times keep and maintain the Encroachment Area in good and sufficient repair to the satisfaction of the General Manager of Development Services.

5. The Property Owner shall not, at any time, build, place or erect any buildings or structures on the Encroachment Area or permit or allow same.

6. Relocation - If any part of the Encroachment Area is required for the installation of municipal utilities or other municipal purposes such that the removal or relocation of the Encroachment Area or a portion of the Encroachment Area is, in the opinion of the General Manager of Development Services, required, the General Manager of Development Services may give the Property Owner notice and the Property Owner shall forthwith after receipt of such notice remove or relocate the Encroachment Area or the portion of the Encroachment Area affected, all at the sole expense of the Property Owner.

7. City May Enter - The City by its authorized agents or employees shall have the right at any and all times to enter into and upon the Encroachment Area for the purpose of constructing, maintaining and inspecting or removing any public works or utilities.

8. Indemnification - The Property Owner shall indemnify and save harmless the City and its officers, employees, agents and elected officials from and against all actions, proceedings, claims and demands by any person arising out of or in any way connected with this Agreement and shall reimburse the City for all damages and expenses caused or contributed to by the negligence or other default of the Property Owner in respect of anything done pursuant or ostensibly pursuant to this Agreement including without limitation the construction, operation, maintenance and repair of the Encroachment Area, except where caused by the City's negligence.

9. Notice - Any notice required or allowed to be given under this Agreement shall be deemed to have been given to the party to whom it is addressed if it is mailed in British Columbia, in a prepaid envelope addressed to the address of the party as set out on page one (1) of this Agreement and any notice, demand or request so given shall be deemed to have been received and given five (5) days after the date of mailing. Alternatively, any notice under this Agreement may be delivered by hand and shall be deemed to be received upon the day of delivery. In the case of notices to the City, notices must be to the attention of the City Clerk.

305078 2 RC - Agenda - 2015 05 26 171 Attachment 5.6

10. Enurement - This Agreement shall enure to the benefit of and be binding on the parties and their respective successors and permitted assigns.

11. Insurance - The Property Owner covenants and agrees with the City that the Property Owner shall maintain at its sole expense comprehensive general liability insurance providing coverage for acts or omissions by the Property Owner, its employees and agents in the amount of not less than $2,000,000 per occurrence, all inclusive, and the insurance policy shall;

a) be issued by an insurance company entitled under provincial law to carry on business in British Columbia;

b) be maintained for a period ending twelve months after this Agreement is terminated; and

c) not include any deductible amount greater than $2,000.00 per occurrence.

12. Copies of Policies - The Property Owner shall provide the General Manager of Financial Services with a copy of the required policy upon execution of the agreement and shall thereafter provide copies of any annual renewals and any amendment to the policy.

13. Replacement Insurance - In the event the Property Owner fails to maintain insurance as required by this Agreement, the City in its sole discretion may after seven (7) days' notice to the Property Owner, obtain such insurance in whole or in part. If the City obtains such insurance, the Property Owner shall reimburse the City for the cost of that insurance within fifteen (15) days of receiving written notice to do so from the City.

14. Environmental

14.1 Definitions In this Agreement:

"Contaminants" means any explosives, radioactive materials, asbestos materials, urea formaldehyde, chlorobiphenyls, hydrocarbon contaminants, underground tanks, pollutants, contaminants, hazardous, corrosive or toxic substances, special waste or waste of any kind or any other substance the storage, manufacture, disposal, treatment, generation, use, transport, remediation or release into the environment of which is prohibited, controlled, regulated or licensed under Environmental Laws;

"Environmental Laws" means any and all statutes, laws, regulations, orders, bylaws, permits and other lawful requirements of any federal, provincial, municipal or other governmental authority having jurisdiction over the Encroachment Area now or hereafter in force with respect in any way to the environment, health or occupational health and safety, including all applicable guidelines and standards with respect to the foregoing as adopted by any of those governmental authorities from time to time.

14.2 Hazardous Material Prohibited

The Property Owner will not use or bring onto or allow to be used or brought onto the Encroachment Area any Contaminants or pressurized containers, including but not limited to liquid gas (such as propane or oxygen) containers or petroleum products (such as gasoline or oil), nor shall the Property Owner perform any operations on the Encroachment 305078 3 RC - Agenda - 2015 05 26 172 Attachment 5.6

Area that may result in the spilling of such products, including automotive work or decanting liquid materials. The Property Owner further agrees that it will comply with every Environmental Law applicable to the Encroachment Area.

14.3 Indemnification

Regardless of whether liability is based upon tort, contract, strict liability, warranty, any Environmental Laws or any other statute, law or order, or any other basis of liability, the Property Owner will indemnify, defend and hold the City and its officers, employees, agents and elected officials harmless from and against any claims relating to the physical or environmental condition of the Encroachment Area, including costs of cleaning up Contaminants and including all current and future liabilities and obligations to third parties which had their genesis from and after the commencement date of this Agreement, except to the extent it is proven that such condition was caused by or contributed to by the City prior to the commencement date.

15. Survival of Terms - The indemnification, release and insurance obligations of the Property Owner under this Agreement shall survive any termination of this Agreement in relation to any event first arising or commencing on or before the date of termination of this Agreement.

16. Termination - The Property Owner understands and agrees that the City may at any time, in its sole discretion, withdraw the rights it has granted herein to the Property Owner by giving sixty (60) days notice to the Property Owner in writing. In the event of such withdrawal, for any cause or reason whatsoever, the Property Owner shall, at its own expense, within such time as may be specified by the City, remove the Encroachment Area and fill up any excavation made, constructed or maintained with respect to it, and otherwise restore the Encroachment Area to its original state to the satisfaction of the General Manager of Development Services.

17. Removal of Fixtures and Chattels - If the Property Owner fails to clear the Encroachment Area as required under this Agreement, the City and its agents may remove all fixtures, chattels, improvements, personal property and all other things on the Encroachment Area. The cost of such removal and any deficiency will be a debt due and owing to the City by the Property Owner upon receipt by the Property Owner of the City's invoice for the deficiency.

18. Release - The Property Owner releases and forever discharges the City and its officers, employees, agents and elected officials from all manner of claims of any nature whatsoever which may arise by reason of or in connection with the performance or non¬ performance of this Agreement by the City.

19. Remedies - Notwithstanding the other remedies provided in this Agreement, the City shall retain the right to proceed with the enforcement of any security or indemnity provided in satisfaction of any claim, loss or expense of any kind whatsoever arising under this Agreement or from the license granted by this Agreement.

20. Compensation - Notwithstanding any provision of the Agreement, the Property Owner shall not be entitled to compensation for injurious affection or disturbance resulting in any way from the removal of the Encroachment and, without limitation, shall not be entitled to business losses, loss of profit, loss of market value, relocation costs or other consequential loss by reason of the removal of the Encroachment or by reason of the termination of this Agreement.

305078 4 RC - Agenda - 2015 05 26 173 Attachment 5.6

21. Compliance with Other Laws - Nothing in this Agreement exempts the Property Owner from complying with all applicable laws, including all municipal bylaws, or from obtaining all required permits and licenses relating to the use of the Encroachment Area or the Encroachment.

22. Interest in Land - This Agreement grants no interest in land in the Encroachment Area to the Property Owner.

23. Further Assurances - The parties shall execute and do all such further deeds, acts, things, and assurances as may be reasonably required to carry out the intent of this Agreement.

24. Waiver - Waiver of any default by either party shall not be deemed to be a waiver of any subsequent default.

25. Interpretation - Whenever the singular or masculine is used in this Agreement, the same is deemed to include the plural or feminine or the body politic or corporate as the context requires.

26. References - Every reference to each party is deemed to include the heirs, executors, administrators, permitted assigns, employees, servants, agents, contractors, officers, directors and invitees of such party, where the context so permits or requires.

27. Severance - If any portion of this Agreement is held invalid by a court of competent jurisdiction, the invalid portion shall be severed and the decision that it is invalid shall not affect the validity of the remainder of this Agreement.

28. Sale or Alienation of Land - The Property Owner shall not transfer or assign this Agreement in whole or in part, and shall not permit or suffer any other person to occupy the whole or any part of the Encroachment Area, without the written consent of the City. This Agreement shall terminate upon any sale, transfer or alienation of the Property Owner's Property by the Property Owner, such termination effective as of the date of transfer, and all provisions relating to the removal of the Encroachment and restoration of the Encroachment Area shall apply, unless the transferee of the Property Owner's Property enters into a satisfactory agreement with the City prior to the transfer date of the Property Owner's Property.

29. Entire Agreement - The provisions herein contained constitute the entire agreement between the parties and supersede all previous communications, representations and agreements, whether verbal or written between the parties with respect to the subject matter hereof.

30. Time of Essence - Time is of the essence of this Agreement.

31. Governing Law - This Agreement shall be governed by and construed in accordance with the laws of the Province of British Columbia.

305078 5 RC - Agenda - 2015 05 26 174 Attachment 5.6

IN WITNESS WHEREOF the parties have hereunto executed this Agreement on the day and year first above written.

CITY OF PORT MOODY, by its authorized PROPERTY OWNER, by it authorized signatories: signatories:

M.E. (Mike) Clay Property Owner Mayor Address:

Witness: Witness: Juli Kolby Address: Address: 100 Newport Drive Port Moody, B.C. V3H 5C3

Paul Rockwood General Manager of Financial Services

Witness: Juli Kolby Address: 100 Newport Drive Port Moody, B.C. V3H 5C3

305078 6 RC - Agenda - 2015 05 26 175 AttachmentAPPENDIX 5.6 "I" Encroachment at 2318 St. Johns Street RC - Agenda - 2015 05 26 176 Attachment 5.6

Attachment f©

13111131729, 2015

City of Port Moody 100 Newport Drive Port Moody, B.C. V3H 3E1

ATTENTION: Mi Kolby

Re: Encroachment at 11 McNair Bay

In response to your letter dated January 19, 2015 and our visit in person with Juli Kolby, I was asked by Julie to send a letter about the history of my property so you could consider an encroachment agreement and waive all fees

About 40 years ago I was looking at the lots in the City of Port Moody that they had developed (the Barber Street subdivision). The lot I chose was backed by the greenbelt. The left bottom corner of my property was like a swamp, as was the little land behind it. The terrain was hilly with drop offs.

My wife and I began building our home. Since I am not a carpenter by trade we could only build after work and on weekends. The project would end up lasting 3 to 4 years. My wife, 2 daughters and myself lived in a camper at the bottom of the property for some of that time as we built our home, The mosquitoes were unbearable because of the swampy area, The Port Moody building inspector would stop by often to see how it was going and offer different suggestions. The City dug a ditch behind my property in hope of diverting the water. The objective of the City and myself was to control the water and also the mosquito population but the water is not just rainwater but underground streams that ran year round. When the land began to diy out the City told me I could landscape the property up to the ditch they dug. I only did this at the bottom left comer of the property where the swamp was. The circle on the map is a water fountain and paving stones as the grass is spongy in that area, and a two foot fence was built to keep my family and grandkids from falling in the water in the ditch.

Since I was told by Juli Kolby that this was not a cash grab by the City of Port Moody I would like you to consider waiving all costs to me for the following reasons:

1. Nobody can or will ever be able to access or see the property without going through my yard. RC - Agenda - 2015 05 26 177 Attachment 5.6

2. Because of this terrain, drop offs and access the City of Port Moody will never be able to use this property.

3. Last but not least I basically did what the City told me I could do. Even though the fountain and paving stones are not visible to the public except by airplane, if the fountain bothers the City we can have it removed. I do not think it would be wise to remove the fence for safety reasons.

As I am legally deaf and cannot hear on the telephone any questions you may have can be directed to my email address, [email protected],

Thank you

Don Fehr RC - Agenda - 2015 05 26 178 Attachment 5.6 Attachment 7 St. Andrew's United Churcti 2318 St. Johns Street, Port Moody, B.C. V3H2A9 e-mail: office@,sauc.ca Website: www.sauc.ca Telephone: 604-939-5513 Fax: 604-931-5536

Ms. Juli Kolby Manager of Corporate Purchasing & Risk Management City of Port Moody 100 Newport Drive, PO Box 36 Port Moody BC V3H 3E1

February 2, 2015

Dear Ms. Kolby,

Further to your telephone conversation with Janet Morrissey on February 2, 2015, we are writing to ask you to approach Port Moody Council with a formal request from the congregation of St. Andrew's United Church for an encroachment agreement related to our property. We ask for this consideration in light of the fact that the church building was rebuilt on the same site after a major fire in the late 1950's and built to meet all the requirements that were in place at that time. Since then St. Johns Street has changed from a quiet two lane road to a major thoroughfare and has been widened, using much of what space used to be in front of the church. It was never our intention to encroach on city property. When our sign was replaced in 2005 we were reassured that we were still 'grandfathered' to have a sign in that location.

In light of this history, and the fact that we are not using the property for commercial purposes, we also request that the fees for an encroachment agreement be waived.

Thank you for your help and support.

Yours truly,

Charlie Young, Chair of Trustees Janet Morrissey, Co-Chair of Board St. Andrew's United Church RC - Agenda - 2015 05 26 179 Attachment 7.1

Bylaw No. 3001

To amend the Official Community Plan to change the Official Community Plan and Regional Growth Strategy land use designations for the Andres Wines and Mill and Timber sites and include related housekeeping amendments.

The Council of the City of Port Moody enacts as follows:

1. Citation 1.1 This Bylaw may be cited as City of Port Moody Official Community Plan Bylaw 2014, No. 2955, Amendment Bylaw No. 4, 2015, No. 3001

2. Amendment 2.1 The Official Community Plan Bylaw is amended by:

2.1.1 deleting the last two sentences of the second paragraph in Section 2.4.2 and replacing them with the following:

The 2011 Census results show that the total number of jobs in Port Moody was 7315. This figure represents an increase of 850 jobs or 13.1% during the period of 2006-2011. The resulting jobs to employed residents ratio of 0.21 remains largely unchanged from 2006 due to increases in both jobs and population during this period.

2.1.2 deleting Table 3: Occupations of Port Moody Residents, 2011 and replacing it with a new Table 3 included in Attachment 1.

2.1.3 deleting Table 4: Port Moody Residents’ Sector of Employment, 2011 and replacing it with a new Table 4 included in Attachment 2.

2.1.4 deleting the words “with the exception of the property known as Andres Wines site” from the last sentence of Section 4.1.3.

2.1.5 deleting Section 4.1.6 Oceanfront District land use designation from Chapter 4: Overall Land Use Strategy and renumbering the sections that follow in sequential order.

2.1.6 deleting the first sentence from the third paragraph of Section 15.5.1 and replacing it with the following:

To achieve this, a number of properties adjacent to Barnet Hwy have been designated as Mixed Use – Moody Centre with building heights ranging up to 6 storeys.

#297272 RC - Agenda - 2015 05 26 180 Attachment 7.1

2.1.7 adding the following sentence to the fourth paragraph of Section 15.5.1:

It is envisioned that in the future this area may transition into a comprehensive development with a mix of uses taking advantage of its proximity to rapid transit.

2.1.8 deleting policy #2 from Section 15.5.1 and renumbering the policies that follow in sequential order.

2.1.9 deleting Map 1: Overall Land Use Plan and replacing it with a new Map 1 in Attachment 3.

2.1.10 deleting Map 11: Evergreen Line Sub-Areas and replacing it with a new Map 11 included in Attachment 4.

2.1.11 deleting the total employment figures in Section 1.1.3 b) of Appendix 1: Regional Context Statement and replacing them with 8,373 for Year 2021, 8,873 for Year 2031 and 9,573 for Year 2041.

2.1.12 deleting the Regional Land Use Designations map from Appendix 1: Regional Context Statement and replacing it with a new Regional Land Use Designations map included in Attachment 5.

3. Attachments 3.1 The following attachments form part of this bylaw: 3.1.1 Attachment 1 – Table 3: Occupations of Port Moody Residents, 2011 3.1.2 Attachment 2 – Table 4: Port Moody Residents’ Sector of Employment, 2011 3.1.3 Attachment 3 – Map 1: Overall Land Use Plan 3.1.4 Attachment 4 – Map 11: Evergreen Line Sub-Areas 3.1.5 Attachment 5 – Regional Land Use Designations

4. Severability 4.1 If a portion of this bylaw is found invalid by a court, it will be severed and the remainder of the bylaw will remain in effect.

Read a first time this 10th day of February, 2015. Read a second time this 10th day of February, 2015. Public Hearing held this 24th day of March, 2015. Read a third time this 24th day of March, 2015. Adopted this day of , 2015

City of Port Moody Official Community Plan Bylaw 2014, No. 2955, Amendment Bylaw No. 4, 2015, No. 3001 2 RC - Agenda - 2015 05 26 181 Attachment 7.1

M.E. Clay D. Shermer Mayor Corporate Officer

I hereby certify that the above is a true copy of Bylaw No. 3001 of the City of Port Moody.

D. Shermer Corporate Officer

City of Port Moody Official Community Plan Bylaw 2014, No. 2955, Amendment Bylaw No. 4, 2015, No. 3001 3 RC - Agenda - 2015 05 26 182 Attachment 7.1

TABLE 3: OCCUPATIONS OF PORT MOODY RESIDENTS, 2011

INDUSTRY 2011 SHARE(%) Sales and service 3,535 18.7% Business, finance and administration 3,245 17.2% Management 3,085 16.4% Education, law and social, community and government services 2,635 14.0% Trades, transport and equipment operation 1,990 10.6% Natural and applied sciences V90 9.5% Health 1,200 6.4% Arts, culture, recreation and sport 920 4.9% Manuracturing and utilities 335 1.8% ~,.... Natural resources, agriculture and related production 95 0.5% I» 0 Total 18,~BO 100% ::J 3 C'D ,....::::s ,....,..\, 0 OJ '< I»- =E z .0 (.,.) 0 0 ,..\, RC - Agenda - 2015 05 26 183 Attachment 7.1

TABLE 4: PORT MOODY RESIDENTS' SECTOR OF EMPLOYMENT, 2011

INDUSTRY 2011 SHARE(%) Wholesale and retail trade 2,835 15.1fb Professional, scientific & technical services 2,205 11.6% Health care and social assistance 1,840 9.8% Education 1,810 9.6% Finance, insurance & real estate 1,505 8.0% Public administration 1,305 6.9% Construction 1,295 6.9% Accommodation & food services 1,075 5.7% Information & cultural industries 1,015 5.4% Manufacturing 970 5.2% Other 880 4.7% Management & administrative services 780 4.1 o/o ~ Transportation & warehousing 655 3.5°/o ll) (") Arts, entertainment & recreation 340 1.8% :::T 3 Utilities 165 0.9% CD :::s Primary industries, including agriculture, forestry, mining and oil & gas 155 0.8% ..... Total 18,830 100% .....1\) 0 OJ "< ll)- =E z 0 (.,.,) 0 0 ~ RC - Agenda - 2015 05 26 184 Attachment 7.1 0 N Stream I Creek N Culvert

N Ditch SASAMAT

N Other Water Features LAK E NOTE: The stream/creek, culverts, ditches, and other water features shown on this map shall be used only as a guideline.

B

~, [~-( BURRARD ~ D Parks and Open Space S» (") D Public and Institutional ::::r D Industrial Business 3 C'D D General Industrial :::::s t!i:::j~ Mixed Use- Marina D Neighbourhood Commercial -w Moody Centre Transit D Oriented Development ~ Special Study Area 0 D Mixed Employment I•: •: 1Section 286 Agreement Area OJ - •- Municipal Boundary '< S»- 375 750 ~ Om 1500 z ------SCALE. 1 :33,000 0 ,. ~ ~ . 1l1c City of Port i\I9ody makes no representation or w:trr:mty ~ .,( , expre~!'ed or implied with re~-pcct to the accuracy, completeness or appr:opri.1.teness of the information cont.'lined hereon. w City of the Arts 0 Produced by Engineering & Paries Plot Date: 30-Jan-2015 0 • ~ RC - Agenda - 2015 05 26 185 Attachment 7.1

OFFICIAL COMMUNITY PLAN

EVERGREEN LINE SUB AREAS LEGEND I»~ A Westport (") Multi-Family Residential 3 Proposed Number of Store ys N Stream I Creek B Spring Street Promenade ::::r 0 Mixe d Use - Inlet Centre Evergreen Line -Tunnel N Culve rt Heritage Commercial District Evergree n Line - Elevated Ditch 3 C 0 Mixed Use- Moody Ce ntre (1) D Murray Street Boulevard Evergreen Line- Ground Level Other Water Features Mixed Employment % ,.....:::::::1 E Oceanfront District ---- 400m Radius from Station (= 5 min Walk) D ~r~~~h -~~~~~~e~ t~t~~~l o p me n t ----- Municipal Bounda ry ~ Moody Centre Station Transit Oriented Development f Public an d Institutional ,..... ~ Existing Connections G Inlet Centre Station Transit Oriented Development 0 - Future Co nn ectio ns m Tioc: C.~yo(PO<'I Moody mabo• roo ....pr~H>n~toon or IL'llnllnty '< ~ t hr .ceurxy,eonopl rtC'1 lM• or •ppropN!rnru of the- infomu.tic.n ronbtult'd hrrrotL l'roduo;rdbyEn(;in«Tinc;&P~rb Da~Piottrd: J6./

AN M O R E

BURRARD

~S» (") ::::r 3 C'D D Conservation Recreation ,....:::::1 0 Rural ,....en ~ Regional Special Study Areas 0 • • • Urban Containment Boundary OJ --- Municipal Boundary '< S» Om 375 750 1500 :E ~~~ ------SCALE 1:33,000~ z ~~~()<(/; The Oty of Port Moody makes no representation or warranty 0 ~~· expressed or implied with respect to the accur~cy. completeness or . appropriateness of the informacion contained hereon. (,.) CinJ of tile Arts Produced by Engineering & P:u:ks Plot Date: 5-Feb-2015 Q Q ~ Council Agenda Information [X] Regular Council May 26, 2015 187 Attachment 9.1

City of Port Moody Report/Recommendation to Council

Date: May 14,2015 File No. 8330-22

Submitted by: Engineering and Parks Services

Subject: Master Transportation Plan Update 1

Purpose / Introduction To provide an update on the status of the Master Transportation Plan and present the Public Engagement Plan for the Master Transportation Plan.

Recommended Resolution

THAT staff proceed with the Public Engagement Plan for the Master Transportation Plan as recommended in the report dated May 14, 2015 from Engineering and Parks Services regarding Master Transportation Plan Update 1.

Background Direction for a new Master Transportation Plan was initiated at the September 3, 2013 Committee of the Whole Meeting when a report from Engineering and Parks Services titled St Johns Efficiency Improvement Options was discussed. At this meeting, Council supported the notion of updating the 2005 Port Moody Master Transportation Plan to help address concerns with congestion challenges in the Moody Centre area and promote improved transportation options for cycling, transit, and walking. At this meeting, the following resolution was passed: THAT Council give approval in principle for the development of a Master Transportation Plan beginning with a report back to Council that gives information on the process, timeframes, and cost implications for both a Scope Document and Master Transportation Plan.

At the October 15, 2013 Committee of the Whole meeting a report from Engineering and Parks Services titled Development of Port Moody Master Transportation Plan was discussed. The report detailed high level overview of the development process for a new Master Transportation Plan. At this meeting, Council passed the following resolution: THAT the Master Transportation Scoping Study and Master Transportation Plan be considered as part of the 2014-18 Financial Plan deliberations.

In Spring 2014, staff initiated the Master Transportation Plan Scoping Study project. Council participated in the Scoping Study by providing input and,direction on September 9, 2014 through a workshop format. The final product of the Scoping Study project was a draft Public

EDMS-#303909-v1 -RPTRC_Master_T ransportation_Plan_Update 1 RC - Agenda - 2015 05 26 188 Attachment 9.1 Report/Recommendation to Council Master Transportation Plan Update 1 May 14, 2015

Engagement Plan and a Terms of Reference document for the development of the Master Transportation Plan. The Scoping Study project was completed in December 2014. Council provided funding for the Master Transportation Plan in January 2015 through the early budget approval process. Consulting services for the Master Transportation Plan were selected in February.

Council recently provided input on the draft Work Plan and draft Public Engagement Plan at a Council Workshop held on April 21, 2015. The project is on schedule, with the first phase of the Master Transportation Plan (MTP) titled Project Launch and Pre-MTP Phasing near completion.

Discussion The scope of the Master Transportation Plan update is to review the City's 2005 Master Transportation Plan and related documents; review current transportation conditions; identify key transportation issues and opportunities; consider and evaluate improvement options; identify preferred solutions; and develop a phased implementation plan. The 2015-2016 Master Transportation Plan will provide a refreshed vision, goals, and targets, as well as identify transportation improvements for Port Moody over the long-term. The overall goal of the plan will align with the Official Community Plan and identify ways to ensure the quality of life, economic vibrancy, and environmental sustainability of the City, while managing the impacts of non-local regional traffic through the community.

Master Transportation Plan Project Schedule Attachment 1 provides a project schedule and overview of the work plan for the Master Transportation Plan. As noted in Attachment 1, the project is anticipated to take 14 months to complete and will consist of five phases. Directions for the outcome of the Master Transportation Plan will formulate through four Discussion Papers in phases 2, 3, 4, & 5. Each Discussion Paper will be presented to the Transportation Committee and Council.

Public Engagement Plan Through discussions with Council, it was determined that a preliminary engagement strategy for the Master Transportation Plan be developed early in the process for this project. As part of the preliminary works (Scoping Study project), a draft Public Engagement Plan was developed. This draft plan was presented to Council at workshops on September 9, 2014 and April 21, 2015. The Public Engagement Plan is now revised and finalized and detailed in this report as Attachment 2.

Other Options THAT Council not endorse the Public Engagement Plan.

Financial Implications The Master Transportation Plan is an approved project for funding as part of the 2015-19 Financial Plan. There are no financial implications for this project at this time.

EDMS-#303909-v1-RPTRC_Master_Transportation_Plan_Update 2 RC - Agenda - 2015 05 26 189 Attachment 9.1 Report/Recommendation to Council Master Transportation Plan Update 1 May 14, 2015

Communications / Civic Engagement A Public Engagement Plan detailed in Attachment 2 is provided for Council endorsement.

Council Strategic Plan Objectives The Master Transportation Plan will align with Council's Strategic Plan, by: • Moving People - as this plan will develop and integrate a responsive transportation plan; and • Community Planning - as this plan will engage neighbourhoods to create a livable, vibrant, sustainable, orderly, and coordinated community.

Attachments: 1. Master Transportation Plan Detailed Work Plan 2. Master Transportation Plan Public Engagement Plan.

EDI\/IS-#303909-v1 -RPTRC_Master_T ransportation_Plan JJpdate 3 RC - Agenda - 2015 05 26 190 Attachment 9.1 Report/Recommendation to Council Master Transportation Plan Update 1 May 14, 2015

Prepared by: Reviewed by:

Supervisor (initials): Neal Carley P. Eng, General Manager of Mark Halpin Engineering & Parks, Transportation Planner

Department Head (initials): Neal Carley P. Eng, General Manager of Engineering & Parks.

Reviewed for Form and Content / Approved for Submission to Council; City Manager's Comment/Concurrence

} City Manager

Corporate Review Initials

Corporate Communications

For Committee of the Whole Reports. To be completed by Legislative Services. Refer to Regular ÿ Refer to Regular ÿ Direct staff to ÿ Receive for Council as recommended. Council with amendments prepare new report for information. as discussed. Committee of the Whole.

EDMS-#303909-v1-RPTRC_Master_Transportation_Plan_Update 4 RC - Agenda - 2015 05 26 191 Attachment 9.1 Attachment 1 P r o p o s a l f o r THE CITY OF PORT MOODY Master Transportation Plan REVISED WORK PLAN

RFP No. P14-37 | January 22, 2015 at 2:00 pm RC - Agenda - 2015 05 26 192 Attachment 9.1 submitted for Attachment 1

The City of Port Moody

Master Transportation Plan

Prepared For: Prepared By: Juli Kolby, SCMP Brian Patterson, MA,MCIP, RPP Manager of Corporate Purchasing & Risk Management Project Manager T: 604.469.4500 T: 604.235.1701 E: [email protected] E: [email protected]

City of Port Moody 100 Newport Drive Urban Systems Ltd. PO Box 36 550-1090 Homer Street Port Moody, BC V3H 3E1 Vancouver, BC V6B 2W9

Urban Systems File #: CD1755.0012.00

This proposal is prepared for the sole use of the City of Port Mody. No representations of any kind are made by Urban Systems Ltd. or its employees to any party with whom Urban Systems Ltd. does not have a contract. Copyright 2015. RC - Agenda - 2015 05 26 193 Attachment 9.1 CONTENTS Attachment 1

DETAILED WORK PLAN . 4 City ofRC Port - Moody Agenda - 2015 05 26 194 Attachment 9.1 Attachment 1 RFP No. P14-37 | Master Transportation Plan

1.0 DETAILED WORK PLAN We have developed a comprehensive, yet practical outcomes for the Master Transportation Plan. We will approach to prepare the Master Transportation Plan for also discuss specific opportunities and constraints from the City of Port Moody based on our understanding of staff’s perspective. the project from the Request for Proposal and our work At this meeting, we will also discuss the methodology on the Master Transportation Plan Scoping Study, as and count locations for the traffic data collection well as our experience preparing similar transportation program and our approach to the travel demand model. master plans elsewhere. This section of our proposal We will also finalize the preliminary Communications outlines our proposed work plan. We wish to emphasize, and Engagement Plan, confirm stakeholders and however, that our work plan is flexible and can be representatives on the Technical Advisory Committee modified as required to meet your needs. and Public Advisory Committee, and identify initial communications and engagement activities to raise PHASE 1 PROJECT LAUNCH AND awareness of the Master Transportation Plan. PRE-MTP PHASING We will prepare an agenda prior to this meeting and will prepare meeting notes within one week of the meeting. The purpose of this phase is to ensure that the

Master Transportation Plan begins on the right track, Task 1.2 Collect and Review Background Data and including project launch and Pre-MTP Phasing tasks. Information This includes a project team meeting to clarify project goals and objectives; collecting and reviewing relevant We will gather and compile relevant City plans, policies, background information and data; conducting traffic studies, and bylaws, and conduct a review of local counts; developing the base travel demand model; and transportation policies, design standards, improvement initiating communications and engagement activities. initiatives, and support programs by the City and other agencies. We are already familiar with many of these Task 1.1 Project Kick-Off Meeting documents, which will maximize our effectiveness on this task. Our review will include: We will hold an in-person project kick-off meeting with City of Port Moody staff to confirm the work program, ™™ Liveable Streets Guidelines (in progress) project objectives, desired outcomes, budget, schedule, and communication channels. This meeting will also ™™ TransLink Northeast Sector Area Transit Plan (in allow us to identify background information and data to progress) be collected, and to gather any additional information ™™ Master Transportation Plan Scoping Study (2014) and/or insight with respect to the needs and desired

4 RC - Agenda - 2015 05 26 195 AttachmentCity of Port 9.1 Moody Attachment 1 RFP No. P14-37 | Master Transportation Plan

™™ Official Community Plan (2014) It should be emphasized that through our work on the Master Transportation Plan Scoping Study, we have ™™ Long-Term Financial Plan (2014) already reviewed and are intimately familiar with each ™™ Draft Master Cycling Plan (2014) of these documents. As such, this task is a value-added item that will be completed at no cost to the project. ™™ TransLink Regional Transportation Strategy Strategic Framework (2014) Task 1.3 Pre-MTP Phasing: Data Collection

™™ Council Strategic Plan (2012) As noted in the Terms of Reference, there are significant gaps in the available traffic data that the City has ™™ Sustainability Plan (2012) collected. The Terms of Reference recommends that the consultant engage in a comprehensive data collection ™™ Accessible Bus Stop Upgrade Program (2012) program to collect current traffic counts for all modes at ™™ Murray Clarke Corridor Study Visioning Boards key locations throughout the City at the beginning of the (2012) MTP process. Our suggested pre-MTP data collection program includes the following components: ™™ College Park Traffic Calming Initiative and Speed Assessment (2012) ™™ Manual intersection counts at 30 intersections

™™ TransLink Regional Cycling Strategy (2011) ™™ Automatic road tube counts at 10 locations

™™ West Moody Centre Commercial Parking Study ™™ Optional License Plate Surveys (2010) The sub-tasks to collect this data are outlined below. ™™ Moody Centre Neighbourhood Traffic Study Task 1.3.1: Manual Intersection Counts and (2007) Automatic Road Tube Counts: Organize and Prepare ™™ Master Transportation Plan (2005) Surveys

™™ Neighbourhood Traffic Calming Policy (2001) We will organize and schedule the proposed transportation surveys, as well as making travel ™ ™ Master transportation plans for surrounding arrangements for CTS field crew. communities Task 1.3.2: Manual Intersection Counts and ™ ™ Various traffic operations and safety studies Automatic Road Tube Counts: Data Collection

5 City ofRC Port - Moody Agenda - 2015 05 26 196 Attachment 9.1 Attachment 1 RFP No. P14-37 | Master Transportation Plan

Manual Intersection Counts (30) Our proposed work program includes:

Our team will conduct seven (7) hour turning movement ™™ Installation and removal of road tube counters; counts (0700 – 0900, 1100 – 1300 and 1500 to 1800) at ™™ Data collection of vehicle volume by direction a total of 30 intersections as listed below: in one (1) hour intervals for a minimum of 1. All 27 signalized intersections in Port Moody; and seven (7) days; and

2. 3 unsignalized intersections in Port Moody. ™™ Regular inspections of the road tube counters to ensure that the road tubes are securely fastened Our proposed work program includes: to the roadways. ™™ Mobilisation and travel of field crew; Task 1.3.3: Manual Intersection Counts and ™™ Preparation of survey sheets; and Automatic Road Tube Counts: Data Tabulation and Review ™™ Data collection of all passenger vehicles, heavy vehicles (i.e. 3 or more axles), bicycles and Our team will tabulate and review the collected pedestrian movements in 15 minute intervals. intersection and road tube count data to ensure data integrity and validity, and then issued via email in Excel Automatic Road Tube Counts (10) format.

Our team will install ten (10) automatic road tube Task 1.4 Pre-MTP Phasing: Travel Demand Model counters to count vehicle volumes by direction of travel. Development For budgeting purposes, we have assumed that three (3) locations require a single road tube counter and the Task 1.4.1 Refine Existing Base Transportation other seven (7) locations require 2 counters because: Model

1. The pavement cross section width is greater than 4 We suggest using TransLink’s updated Regional Travel lanes of travel: Model as the base for this study. TransLink is able to provide the existing and forecast base conditions from 2. There is no centre raised median to install a counter this model. This model includes existing (2011) and to; and/or forecast (2045) AM peak period conditions based on seven traffic zones within the City of Port Moody. We will 3. The volume of traffic is too high for a single counter review and suggest changes to the regional model for to accurately record the volume of traffic by direction over 3-4 lanes of travel.

6 RC - Agenda - 2015 05 26 197 AttachmentCity of Port 9.1 Moody Attachment 1 RFP No. P14-37 | Master Transportation Plan

Port Moody. It is not recommended to create a true “sub- area model” for the City of Port Moody, and we assume the existing zone system is sufficient for this study. Full sub-area modelling would involve disaggregation of the existing zone structure into a greater number of sub-zones and a recalibration of the sub-area with the sub-area screenlines. This would be a considerable task which would consume a very large portion of the available budget with some, but not critical, advantages. However, many smaller area refinement tasks can very reasonably be carried out which would significant enhance the current regional model prior to the running of the traffic forecast assignments. Refinements would include:

™™ Updating local area population and employment figures for the base year (2011) and the horizon year (2045);

™™ Updating and calibrating traffic volumes based on observed traffic counts conducted in Task 1.5; and

™™ Network refinements by confirming existing and planned projects that have been coded into the model both locally and elsewhere in the Northeast Sector.

Task 1.4.2 Existing and Future Base Conditions Model

The aim of the refinement of the existing model described above is to produce base existing and future models which are more accurate to reflect local conditions in Port Moody. Based on refinements to the model in

7 City ofRC Port - Moody Agenda - 2015 05 26 198 Attachment 9.1 Attachment 1 RFP No. P14-37 | Master Transportation Plan

the previous task, we will run the base model for the We will then apply the forecast growth in traffic volumes base year (2011) and the horizon year (2045) for the for key corridors obtained in Task 1.4.2 from the regional AM peak. This will provide us with existing and forecast model to the existing observed traffic counts at each peak period traffic volumes along key corridors; volume signalized intersection to develop future projected traffic to capacity (v/c) ratios for key corridors to understand counts at each signalized intersection. Based on these where volumes exceed capacity; and identification of forecast volumes, we will conduct a LOS analysis for where projected growth in traffic is likely to occur as well all signalized intersections in Port Moody during the AM as the magnitude of growth. The AM forecasts will also and PM peak in the future horizon year. This will allow us provide guidance on developing future travel forecasts to understand how each intersection is operating today for the PM peak. and in the future and identify required improvements over the short-term or long-term to improve intersection The mode split for vehicle, transit, cycling and walking operations. trips will be reviewed at this time to determine the extent to which systemwide changes to the relative Task 1.5 Finalize Communications and Engagement attractiveness of travel by different modes are required Plan to achieve long range targets. Other criteria that can The City of Port Moody has already put significant be extracted from the model include average speeds, thought and consideration into developing a preliminary proportion of through versus local trips, and vehicle Communication and Engagement Plan for the Master km travelled by internal/external trips. Transportation Plan through the Master Transportation Task 1.4.3 Existing and Future Base Operational Plan Scoping Study. We developed this preliminary Analysis Communications and Engagement Plan in consultation with City of Port Moody’s communications and Our approach to modelling is to use a combination of engagement staff, and will finalize this plan based on macro travel and traffic demand tools (as noted above) discussions at the Project Kick-Off Meeting. as well as micro-simulation tools with actual traffic data and operational conditions along major corridors and We expect to work collaboratively with the City to shape at key intersections. In this task, we will use the traffic and confirm the Communications and Engagement Plan data collected in Task 1.3 to conduct a Level of Service and methods at the outset of the project and to update (LOS) analysis for all signalized intersections in Port and refine this on an ongoing basis as a living document. Moody during the AM and PM peak. This will help to understand how each intersection is performing under current conditions.

8 RC - Agenda - 2015 05 26 199 AttachmentCity of Port 9.1 Moody Attachment 1 RFP No. P14-37 | Master Transportation Plan

Task 1.6 Build Stakeholder Awareness and Interest surveys and discussion forums, the website can also house important project information in the form As the preliminary Communication and Engagement of documents, videos, maps and photos. An event Plan already suggests, it will be important to ensure that calendar promotes communication and engagement stakeholders are well aware of the Master Transportation activities throughout the project. Plan process and how they can be involved. We will be intentional about providing information in a manner 2. Create a social media presence: We will develop that also piques stakeholders’ interests and inspires a Social Media Strategy to ensure the project their involvement through the use of engaging and has a visible, engaging and interactive on-line innovative tools. All communications methods and tools presence. We understand Port Moody has an throughout the project would be developed to foster established Facebook and twitter presence. Project strong brand recognition and consistency. We propose a announcements and updates will be made using the number of tools to build awareness and interest among City’s website and Facebook and Twitter accounts. stakeholders. We would be happy to assist you in developing a basic social media strategy and assist you with initial 1. Establish a project webpage to provide an easy implementation by developing content to post. and effective forum that enables 24/7 participation and provides participants with assurance that their 3. Media and advertising: We will generate opinions are being counted as part of the decision- awareness about the Master Transportation Plan making process. We will work with the City to with stakeholders and the media, and encourage develop a dedicated project webpage for the Master stakeholder involvement at key engagement Transportation Plan on the City’s website with a unique milestones in the project. Tools could include URL (i.e. www.portmoody.ca/transportationplan) and a press release to local media representatives which is linked directly from the City’s homepage. which we have already identified in the preliminary This webpage would be referenced on all public Communications and Engagement Plan; signage for consultation materials along with a QR code roadways, walking trails and bicycle paths, as well providing a direct link to the webpage. The project as adjacent to schools and parks; and posters and webpage will be used as a platform to describe the ‘business cards’ to be distributed at key destinations project process, to announce upcoming community/ throughout the City. Media and advertising will help consultation events (i.e. Open Houses, stakeholder to keep the project top of mind for the duration of workshops), and to distribute project information and the process. We would closely with the City’s staff material (i.e. project discussion papers, link to an on- responsible for advertising and signage to provide line survey). In addition to enabling feedback through the messaging and artwork for the sign creation and

9 City ofRC Port - Moody Agenda - 2015 05 26 200 Attachment 9.1 Attachment 1 RFP No. P14-37 | Master Transportation Plan

would look to the City for sign implementation. As part Task 1.7 Walking Tour of this task, we could also develop a unique Master We will conduct a half-day community tour of key Transportation Plan ‘brand’, or visual identity, which transportation infrastructure and facilities throughout could build off the City’s logo and colours, to make the City, including major roadways and intersections, a unique and memorable visual identity for the study neighbourhood streets, key community destinations, that can be used on the website, social media, and transit activity areas, bicycle facilities, and pedestrian all other communications and engagement pieces facilities. As we understand that the emphasis of the regarding the Master Transportation Plan. Master Transportation Plan will primarily be on the 4. A Newsletter Mailout will provide an easy to read Inlet Centre and Moody Centre areas, including areas and visually appealing information piece that will within close proximity to Evergreen Line Stations, highlight key messages, project benefits and how we will focus the walking tour on key corridors within stakeholders can participate. The newsletter would these areas. This can also focus on viewing projects also serve to promote the project website and that been implemented in recent years. We already provide opportunity to link video, maps or other have a close familiarity with the transportation networks documents. Urban Systems would be responsible within Port Moody, and the purpose of the walking tour for content development and design of the paper, will be to familiarize ourselves with current conditions with the City being responsible for printing and for roadways, neighbourhood streets, transit, rail, distribution. We recommend the City produce a active transportation, and regional infrastructure and series of two newsletters throughout the process. connections, with a specific emphasis on what has This first e-newsletter would be intended to build changed since the 2004 plan. We suggest conducting stakeholder awareness (the what, why and how the tour with City staff so we understand the issues and of the Master Transportation Plan process and opportunities from the City’s perspective. This site tour highlighting stakeholder involvement opportunities). could also optionally be held as a public event, with stakeholders and/or members of the public invited to 5. Pop-Up Booths. We will host a series of pop up participate. We will prepare base maps to bring to this booths at key destinations throughout the City. walking tour and will take photographs documenting These will include basic project information and will existing conditions to be used throughout the study. provide an opportunity to raise awareness about the process as well as to obtain preliminary input for the Master Transportation Plan. We have assumed up to six pop up booths and assume these would be attended by City staff and consulting team members.

10 RC - Agenda - 2015 05 26 201 AttachmentCity of Port 9.1 Moody Attachment 1 RFP No. P14-37 | Master Transportation Plan

PHASE 2 associations, business associations, students, seniors, DISCOVERING and people with disabilities, for example. The group should reflect a broad cross-section of the Port Moody The purpose of this phase is to prepare a detailed community with varying views and interests as well as understanding of the City’s existing transportation residing in various neighbourhoods throughout the City. system, identifying current opportunities and challenges The purpose of this meeting would be introduce project for the road, transit, pedestrian, cycling networks, as team members and committee members, provide an well as parking and goods movement. We will work overview of the Master Transportation Plan process, closely with the City and stakeholders to define the and facilitate a group discussion regarding key issues opportunities and challenges facing the transportation and opportunities as well as relevant plans, policies and system today and into the future. initiatives from each agency’s perspective. Task 2.1 Technical Advisory Committee Meeting #1 Task 2.3 Transportation Issues, Opportunities and This task involves meeting with relevant agencies, which Priorities Survey could include staff from various City departments, Ministry We will develop a survey to identify major transportation of Transportation & Infrastructure, TransLink, Port issues, opportunities, and community priorities in Port Moody Police, ICBC, Metro Vancouver, School District Moody. The survey can be developed for widespread #43, Port Moody Fire Rescue, Fraser Health Authority, distribution using online tools such as FluidSurveys, and staff from adjacent municipalities (Coquitlam, and we can also develop hard copies for distribution Port Coquitlam, Burnaby, Anmore and Belcarra). The throughout the City. This survey would be focussed on purpose of this meeting would be introduce project informing our existing conditions summary on travel team members and committee members, provide an trends and key issues, opportunities, and community overview of the Master Transportation Plan process, priorities regarding major roads, neighbourhood streets, and facilitate a group discussion regarding key issues transit, walking, cycling, parking, and neighbourhood and opportunities as well as relevant plans, policies and livability. We have experience working with hard copy initiatives from each agency’s perspective. public survey distribution and FluidSurveys on similar Task 2.2 Public Advisory Committee Meeting #1 assignments.

Ensuring that the views, needs, and interests of Task 2.4 Review & Summarize Travel Patterns the general public is represented with the Master We will summarize 2011 National Household Survey Transportation Plan is crucial to the success of the Journey to Work data, 2011 Metro Vancouver Regional final plan. We will meet with the identified public Trip Diary data, traffic count data collected in Phase 1, stakeholders, which could include neighbourhood

11 City ofRC Port - Moody Agenda - 2015 05 26 202 Attachment 9.1 Attachment 1 RFP No. P14-37 | Master Transportation Plan

transit boarding and alighting data, and other available data to identify the characteristics of transportation trips made by Port Moody residents. We will also review travel patterns internal and external to the City for each mode of transportation based on the transportation model (as identified through the Master Transportation Plan Scoping Study) as well as based on license plate surveys. This will highlight where trips are made in terms of major travel patterns between key areas and neighbourhoods within Port Moody, as well as external to the City to other regional destinations to provide us with an assessment of the travel market for each mode of transportation. It should be noted that we have already summarized much of this data through the Master Transportation Plan Scoping Study, which will reduce the level of effort for us to complete this task.

Task 2.5 Stakeholder Workshop #1

We will hold a stakeholder workshop, with the intended purpose to gather input and feedback from residents and stakeholders on the current transportation issues and opportunities in Port Moody and to discuss the future of transportation in the City. We recommend using an interactive and engaging format to engage the community, through a World Café process. This will create an engaging and informal atmosphere for open communication, sharing perspectives and group visioning. The session will provide background information on the project, decision-making process and gather public input in a conceptual way. The resulting feedback will provide part of the information the project team will need to develop the vision for transportation planning that will guide the project.

12 RC - Agenda - 2015 05 26 203 AttachmentCity of Port 9.1 Moody Attachment 1 RFP No. P14-37 | Master Transportation Plan

During a World Café, participants sit at small, café style workshop in the newsletter, which would emphasize how tables of no more than four or five people. To get the stakeholders have been involved to date and promote conversation started, small groups begin by answering upcoming opportunities for involvement. pre-determined questions, such as: As an optional activity as part of the World Café, we ™™ Where are the best and most unique places in could also use Graphic Recording, which is typically Port Moody? used in conjunction with a specific engagement activity, like a World Café, to capture, in a very visual way, the ™™ What transportation improvements would help key themes and ideas that emerge from the feedback. you enjoy these places more? The technique requires a skilled graphic artist who can ™™ Envisioning an ideal Port Moody five or ten years listen effectively to the discussion enfolding around him/ from now, how are people living, working and her and effectively identify key ideas and themes to draw moving around? out. Graphic recording can be engaging and even fun for participants. As they see their comments come alive Each table group engages in up to three 30 minute through this art form, participants’ creativity is stimulated conversations designed to tap into their ideas, aspirations and ideas tend to flow more fluently. A member of the and imagination for transportation in Port Moody. A Urban Systems Communication and Engagement team table host (usually one of the participants) helps to is a graphic artist who is skilled in graphic recording and ensure the discussion stays on track and ensures main can provide this work. The graphic recording would be ideas are recorded (on paper table coverings so other placed on the project website. groups can see the comments). Participants move to other tables and engage with different participants for Task 2.6 Existing Transportation Conditions each subsequent discussion. At the end of the table Assessment discussions, a large group discussion reveals patterns The following sub-tasks involve a comprehensive people heard, key ideas, discoveries and insights. assessment of the existing conditions for the roadway

We would promote the World Café through traditional network transit services and facilities, pedestrian means (press release, City Website and advertising) but facilities, cycling facilities, and any other areas that the would also produce “World Café” business cards for staff City of Port Moody would like to focus on. We will also to place at local coffee houses and meetings places. supplement this task with the identification of mode- The business card sized invitations will encourage specific issues and opportunities received based on people to “drive, bike, walk or skip over” to the World input from the survey in Task 2.3. As an integral part of Café to participate in the City’s master transportation the transportation system, we will also summarize the planning. We will also include information about the key land use patterns and demographic characteristics

13 City ofRC Port - Moody Agenda - 2015 05 26 204 Attachment 9.1 Attachment 1 RFP No. P14-37 | Master Transportation Plan

along with the existing transportation conditions as household size, age profile, income levels, and summarized below. It should be noted that we have automobile ownership; already conducted much of this existing conditions ™™ Identify major commercial, employment, and analysis through the Master Transportation Plan Scoping institutional areas and any other key activity Study, which will allow us to quickly and cost-effectively generators; and develop the existing conditions summary. ™™ Identify key transportation connections between Task 2.6.1 Community Profile different parts of the City and to other Northeast ™™ Review and summarize all relevant city-wide as Sector communities. well as regional policies, plans and strategies; Task 2.6.3 - Roadway Network Assessment ™™ Summarize aspirations and committed directions; ™™ Summarize roadway classification system and ™™ Highlight support needed from the transportation subsequent role and function; system to achieve other City goals; and ™™ Review roadway cross-sections and opportunities ™™ Summarize related regional and provincial policies for improvement to address future road network and plans. directions including multi-modal accommodations, including directions from the Livable Streets Task 2.6.2 – Land Use and Demographic Patterns guidelines currently in progress in conjunction ™™ Review and confirm historic and recent population with Port Moody staff; growth rates and population projections for Port ™™ Develop GIS inventory of roadway network Moody in conjunction with City of Port Moody classification, configuration and controls using the planning staff; City’s data; ™™ Summarize current and projected employment ™™ Identify daily, AM Peak, and PM peak hour corridor levels for Port Moody in conjunction with City of and intersection volumes and levels of delay Port Moody planning staff; at major intersections based on traffic counts ™™ Summarize current and planned land use patterns collected in Phase One; throughout the City in conjunction with City of Port ™™ Review historical collision history data and Moody planning staff; identify any collision hot-spots, including collision ™™ Analyze other relevant demographic information frequency, severity, and incidents involving as available, such as population density, average pedestrians or cyclists;

14 RC - Agenda - 2015 05 26 205 AttachmentCity of Port 9.1 Moody Attachment 1 RFP No. P14-37 | Master Transportation Plan

™™ Identify significant planned network improvements; ™™ Identify connectivity gaps in the transit network, examining connectivity at a city-wide and regional ™™ Review traffic calming policies and procedures scale to city destinations and neighbouring and existing traffic calming that the City has municipalities, as well as transit connectivity implemented; within local neighbourhoods; ™™ Review new emerging technologies and programs ™™ Review general accessibility constraints relating such as electric vehicles, charging stations, car to the transit system; share programs and the typical market and uptake trends as seen in other cities in Canada; ™™ Review and identify potential opportunities for transit facilities, such as bus stop locations, ™™ Summarize issues and opportunities related to the transit exchanges, and locations for park and ride road network as received from the on-line survey. facilities; and

Task 2.6.4 – Transit Service and Facility Assessment ™™ Summarize issues and opportunities related to ™™ Summarize relevant TransLink plans, policies the transit network as received from the on-line and standards, as well as related City objectives survey. related to transit, including any preliminary Task 2.6.5 – Pedestrian System Assessment directions from the Northeast Sector Area Transit Plan which is currently in progress; ™™ Summarize existing City standards and practices for provision of pedestrian facilities, such as ™™ Develop GIS inventory of existing transit routes sidewalks and pathways, as well as amenities and infrastructure within the City from the such as wayfinding, lighting and street furniture; City’s and/or TransLink data, including planned Evergreen Line route and stations; ™™ Update and confirm GIS inventory of existing sidewalks, off-street pathways, and pedestrian ™™ Summarize key features of existing transit service crossings from the City’s GIS data; such as existing transit service routes, bus stops, service frequencies, hours of operation, and type ™™ Identify deficiencies and connectivity gaps in of service; pedestrian network;

™™ Review Evergreen Line Transit Integration Plans; ™™ Identify key pedestrian priority areas;

™™ Summarize general service level indicators such ™™ Conduct a review of accessibility features within as mode share and ridership; key pedestrian priority areas, performing a high-

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level analysis of accessibility barriers for people and policies, including Safe Routes to School and with disabilities and mobility challenges, such as Bike to Work Week; availability of accessible bus stops, curb ramps, ™™ Review of new emerging technologies and audible signals, countdown timers, and tactile programs such as e-bikes and bike share surfaces; programs; and ™™ Identify a range of potential pedestrian treatment ™™ Summarize issues and opportunities related options that can create a traffic calming effect; to the cycling network as received from the ™™ Summarize any pedestrian support programs transportation survey. and policies, including any safe routes to school Task 2.7 Financial Planning Framework Review programs; and ™™ Review the long-term financial plan and asset ™™ Summarize issues and opportunities related to management plan; pedestrian network as received from the on-line survey. ™™ Identify investments in transportation infrastructure in Port Moody since the previous transportation Task 2.6.6 – Bicycle Facility Assessment plan; ™™ Review relevant background information, ™™ Compare what has been built and what was including the City’s draft Master Cycling Plan; identified in the previous transportation plan; ™™ Summarize existing City standards and practices ™™ Highlight general investment levels in the for provision of bicycle facilities, including bicycle transportation system within Port Moody over last parking requirements; 5-10 years; ™™ Develop GIS inventory of existing bicycle facilities ™™ Summarize the sources of revenue locally, from the City’s GIS data; regionally and provincially; ™™ Identify deficiencies and connectivity gaps in ™™ Summarize the investments for each mode of bicycle network; transportation during that period; ™™ Identify a range of potential bicycle facility and ™™ Meet with Financial Services to look ahead at treatments; transportation related revenue and potential long- ™™ Summarize existing bicycle support programs term financial resources; and

16 RC - Agenda - 2015 05 26 207 AttachmentCity of Port 9.1 Moody Attachment 1 RFP No. P14-37 | Master Transportation Plan

™™ Project ahead 10 and 20 years of financial PHASE 3 resources for transportation based on historical VISIONING patterns as a frame of reference for discussion The purpose of this phase is to begin charting only. the course for the future directions for the City’s Task 2.8 Discussion Paper #1 – Existing transportation system, including developing a vision for Transportation Conditions the transportation system that is consistent with other City plans and strategies, along with supporting goals We will prepare a Discussion Paper summarizing the and objectives to guide the plan as well as targets to findings of Phase 2, including existing transportation monitor progress. conditions and issues, opportunities, and community priorities for all modes of transportation. This will include Task 3.1 Stakeholder Workshop #2 maps of transportation features in the City as well as This second workshop would be designed to help summary of input received from the first stakeholder develop the Vision for ‘what’ the transportation system workshop. We will incorporate one round of revisions to should contribute and accomplish over the next 25 the Discussion Paper and will submit a Final Discussion years and beyond. The workshop would feature Paper to the City based on feedback from stakeholders. speakers with experience with similar transportation Task 2.9 Open House #1 and sustainability plans in other communities in BC and the rest of Canada. We would use this opportunity to We will hold a public open house to present the findings also bring forth issues relevant to transportation such of Phase 2 and obtain preliminary input about future as climate change and air quality, livability, community directions for transportation in Port Moody. We will sustainability and others. The workshop discussion prepare display boards and would assume both City staff would focus on developing the long-term vision for the and consulting team members attend the open house. future of transportation in Port Moody along with goals, We suggest holding the open house in a public venue objectives and targets. with high pedestrian traffic, potentially on a weekend and/or in conjunction with another community event Task 3.2 Develop Shared Vision and Goals to ensure the open house reaches as many people as A Master Transportation Plan that is founded on the possible. shared vision of the community and key stakeholders will help to ensure support and buy-in during implementation. Based on the findings from public input received through the on-line survey and other public engagement activities

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in Phase 2 as well as existing policy directions, we will Task 3.6 Public Advisory Committee Meeting #2 develop a vision for the future of transportation in Port We will hold a second meeting with the Public Advisory Moody over the long-term. The vision will be designed to Committee to discuss the findings of Phase 3 and to support and build on the visioning direction in other City present the draft, vision, goals, and targets that were plans and policies including the Official Community Plan, developed through Stakeholder Workshop #2. and to reflect input received from staff and stakeholders.

We will also develop more specific goals and objectives Task 3.7 Council Committee Workshop that support the overall vision direction. We will prepare a presentation and facilitate a Task 3.3 Develop Targets discussion with Port Moody City Council through the Transportation Committee and any other relevant In support of the vision, goals and objectives, we will committees. The City has a number of established develop targets for the City over the long-term. Targets committees that report to Council on a range of issues, could be established for mode share, distance travelled, including the Transportation Committee, Arts and the proportion of regional through traffic, and safety, Culture Committee, Parks and Recreation Commission, for example. The targets will be designed to support Community Care Committee, Environmental Protection local and regional commitments and targets, including Committee, Economic Development Committee, Land regional targets established by TransLink. Use Committee, and Youth Focus Committee. The Task 3.4 Discussion Paper #2 – Vision, Goals and Transportation Committee is made up of Port Moody Targets Council members, Port Moody City staff, and members of the public. The purpose of the workshop will be to We will prepare a Discussion Paper summarizing the update Council Comimttee members on the progress of draft long-term vision, goals, objectives and targets for the Master Transportation Plan, summarize the findings the future. We will incorporate one round of revisions to of Discussion Paper #1 and #2, and to provide direction the Discussion Paper and will submit a Final Discussion for subsequent tasks. The presentation would be used to Paper to the City based on feedback from stakeholders. assist with setting priorities and direction for the Master

Task 3.5 Technical Advisory Committee Meeting #2 Transportation Plan and to identify those key issues that are most critical to be addressed. This would also allow We will hold a second meeting with the Technical Council members to have a clear understanding of the Advisory Committee to discuss the findings of Phase 3 directions being developed as part of the plan. and to present the draft, vision, goals, and targets that were developed through Stakeholder Workshop #2.

18 RC - Agenda - 2015 05 26 209 AttachmentCity of Port 9.1 Moody Attachment 1 RFP No. P14-37 | Master Transportation Plan

PHASE 4 PLANNING

The purpose of this phase is to explore the possibilities for each mode or element of the Master Transportation Plan individually before developing an integrated plan that reflects the aspirations and directions for each mode. The integrated, long-term plan developed in this phase will be based on the existing conditions assessment in Phase 2, including input received from Council, staff and stakeholders. The plan developed in this phase will form the base of the implementation and monitoring strategy in Phase 5.

Task 4.1 Analyze Current Network Deficiencies, Gaps and Barriers

Based on a review of existing transportation conditions and gap analysis in Phase 2, as well as input received from staff, Council and the public, we will identify deficiencies within the current road, pedestrian, cycling, and transit networks in Port Moody. For the road network, this will be based on collision levels, intersection level of service, and traffic volumes, including existing and forecasted conditions. This will include an analysis of network and operational deficiencies on major corridors, as well as on neighbourhood streets to understand local street deficiencies. Transit will be assessed through a network review, service levels, transit activity and demand. This can also include assessment of gaps and barriers in both the road and transit networks, including land use and development patterns, and issues of access. Pedestrian and cycling networks will be assessed through network routing, connectivity, coverage, safety and perception of safety, and access to destinations.

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Task 4.2 Stakeholder Workshop #3 Task 4.3.1 Land Use & Transit Oriented Development

The third public workshop will be designed to discuss ™™ Explore opportunities for the City to improve and gauge community interest and commitment toward coordination between land-use planning, different aspects of the transportation network such development services and transportation functions as the extent of emphasis on significantly enhanced ™™ Identify opportunities for Transit Oriented bicycle facilities or pedestrian systems for people with Development within 400 and 800 metres of disabilities for example. Our approach to this workshop planned Evergreen Line Stations by following will be to utilize senior leads and support resources principles for Transit Oriented Communities within our project team to provide broad context and established by TransLink. experience with various modes as well as transportation facilities and programs that are relevant to the City Task 4.3.2 Major Roads based on the vision, goals and targets. This workshop would be designed to explore experiences in other ™™ Review key issues and identify roadway network communities in order to gauge the extent of stakeholder improvement opportunities based on input interest and commitment toward certain aspects of received to date to address safety and mobility the plan. The specific topics would related to the key needs along major roads, including arterial and themes of the plan, which are likely to include themes collector roads such as major roads, neighbourhood transportation, ™™ Summarize deficiencies in the major road network walking, cycling, transit, parking, goods movement and land use. Stakeholder input at this workshop event ™™ Identify changes to the City’s road network would be summarized in terms of what people generally classification as required consider ‘true, stretch and bold steps’ for each mode ™ and transportation facility and will be used to shape the ™ Possibilities could include: possibilities and directions Task 4.3. ƒƒ Capacity reductions along corridors where Task 4.3 Long-Term Transportation Improvement space may be allocated to other modes or Possibilities purposes;

In this task we will explore the possibilities for each ƒƒ Optimization strategies to maximize use of mode or element of the Master Transportation Plan existing facilities; based on input received from Stakeholder Workshop ƒƒ Livable Street strategies where special #3 before developing an integrated plan that reflects the consideration may be given to major corridors aspirations and directions for each mode. Specific tasks are described below:

20 RC - Agenda - 2015 05 26 211 AttachmentCity of Port 9.1 Moody Attachment 1 RFP No. P14-37 | Master Transportation Plan

to significantly enhance vibrancy of key areas ™™ Identify preliminary strategies and preferred and mobility for all modes and building on the directions for the Master Transportation Plan City’s Livable Streets Guidelines Task 4.3.4 Transit ƒƒ Safety and operational improvements by ™™ Review key issues and identify transit identifying intersection improvements at improvement opportunities based on feedback locations with identified safety or operational and input received to date issues ™™ Summarize gaps and deficiencies in the transit ƒƒ Expansion options where appropriate, network although it is our understanding that there are likely limited opportunities to expand the road ™™ Develop long-term transit plan to provide guiding network directions for the City and TransLink in terms of the City’s aspirations for the long-term transit ™™ Undertake a preliminary screening of candidate structure based on current and forecast travel alternatives markets as well as planned land use patterns and ™™ Review standard cross-sections for City streets integration of the Evergreen Line focussing on accommodation of pedestrians, ™™ Identify support infrastructure and programs that cyclists and other vulnerable road users. are essential for the success of transit including ™™ Identify preliminary strategies and preferred but not limited to accessible bus stops, transit directions for the Master Transportation Plan passenger amenities, transit priority treatments, and SkyTrain and West Coast Express Stations Task 4.3.3 Neighbourhood Streets ™™ Identify support strategies beyond infrastructure ™™ Explore and identify ways in which neighbourhood that can make transit a more attractive travel streets can become an asset to communities option. This can focus on integrating transit ™™ Identify how quality of life issues may be address more with cycling and walking, employer- on neighbourhood streets through various based incentive programs, school-based transit strategies such as traffic calming, provision of subsidies etc. improved walking and cycling facilities, or other ™™ Undertake a preliminary screening of alternatives strategies in which to consider with or to provide input to the Transit Futures team

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™™ Identify preliminary strategies and preferred Task 4.3.6 Cycling directions for the Master Transportation Plan ™™ Review key issues and identify cycling Task 4.3.5 Walking improvement opportunities based on feedback and input received to date ™™ Review key issues and identify pedestrian improvement opportunities based on feedback ™™ Summarize gaps and deficiencies in the cycling and input received to date network

™™ Summarize gaps and deficiencies in the ™™ Review the draft Master Cycling Plan network and pedestrian network identify issues and revisions

™™ Develop long-term pedestrian network plan ™™ Develop long-term cycling network plan including identifying pedestrian network improvements, both on-street and off-street facilities based including new sidewalks and pathways as well as on the draft Master Cycling Plan as well as the new and upgraded crossings. preliminary plans for other modes

™™ Identify a hierarchy of Pedestrian Priority Areas ™™ Identify opportunities to integrate cycling based on anticipated level of demand from key improvements with multi-modal improvements generators and identify a range of potential identified in preliminary plans for other modes pedestrian treatments and applicability of to assist in the implementation of the Master treatment options based on Pedestrian Priority Cycling Plan and maximize the affordability of the Areas implementation of the cycling network

™™ Identify support strategies to encourage walking, ™™ Identify support cycling infrastructure such as including education, encouragement and bicycle parking and bicycle-transit integration marketing programs for developers, businesses, opportunities, including opportunities to integrate residents and other stakeholders to make cycling improvements with the Evergreen Line walking attractive as well as safe routes to school and stations programming ™™ Identify maintenance requirements for cycling ™™ Identify maintenance requirements for pedestrian infrastructure infrastructure ™™ Identify potential support strategies beyond ™™ Identify preliminary strategies and preferred infrastructure to encourage cycling, including directions for the Master Transportation Plan education, encouragement and marketing

22 RC - Agenda - 2015 05 26 213 AttachmentCity of Port 9.1 Moody Attachment 1 RFP No. P14-37 | Master Transportation Plan

programs for developers, businesses, residents ™™ Explore emergency response routes with local and other stakeholders as well as safe routes to services (ambulance and fire in particular) as well school programming as disaster response routes and alternatives as appropriate ™™ Identify preliminary strategies and preferred directions for the Master Transportation Plan ™™ Identify preliminary strategies and preferred directions for the Master Transportation Plan Task 4.3.7 Parking Task 4.4: Transportation Possibilities Survey ™™ Develop short-term parking management plan to (Optional) address travel demands and patterns associated with the Evergreen Line We could prepare a second and final survey for the study, soliciting comments from the public using on-line ™™ Develop broader parking strategy identifying use web communication tools. We want the public to let us of on-street parking near large traffic generators know how well the proposed directions for the Master such Eagle Ridge Hospital Transportation Plan meet their expectations. ™™ Examine the potential parking policies and Task 4.5 Discussion Paper #3: Preliminary strategies to contribute toward reductions in Transportation Plan driving and increases in sustainable modes of transportation We will prepare an integrated long-term plan that recognizes the preferred directions based on ™™ Review the impacts of on-street parking to further feedback from the steering committees and achieving specific road functions all stakeholders. For each element of the Master

™™ Consider policies and guidance for parking and Transportation Plan, key themes will be developed to describe how these will help achieve the Plan’s ensure that the plan is accessible and motivating for objectives all stakeholders and provides the City with sufficient guidance to advance key initiatives. Task 4.3.8 Goods Movement & Emergency Services This third Discussion Paper will summarize the results ™™ Examine the potential of adding truck routes and of this phase, including the recommended plans and bylaws within the City strategies for each mode of transportation. We will incorporate one round of revisions to the Discussion ™™ Identify optional strategies and corridors as Paper and will submit a Final Discussion Paper to the applicable to address key issues and concerns City based on feedback from stakeholders.

23 City ofRC Port - Moody Agenda - 2015 05 26 214 Attachment 9.1 Attachment 1 RFP No. P14-37 | Master Transportation Plan

Task 4.6 Technical Advisory Committee Meeting #3 PHASE 5 MOVING FORWARD We will hold a third meeting with the Technical Advisory Committee to discuss the findings of Phase 4 and to The purpose of this phase is to ensure that the Master present the transportation possibilities identified through Transportation Plan has a long-term vision but also is Stakeholder Workshop #3 as well as the preferred affordable and implementable over the short- to medium- direction of the plan. term. This phase includes developing cost estimates along with a phasing and funding strategy that is line with Task 4.7 Public Advisory Committee Meeting #3 the City’s available resources. This phase will focus on taking the recommended plan components identified in We will hold a third meeting with the Public Advisory Phase 4 and developing an implementation strategy for Committee to discuss the findings of Phase 4 and to all components of the plan. The implementation strategy present the transportation possibilities identified through will be separated into short-term (0-5 years), medium Stakeholder Workshop #3 as well as the preferred term (6-10 years), and long-term (10+ years) horizons direction of the plan. to help the City successfully and seamlessly incorporate Task 4.8 Open House #2 identified improvements into its existing and future capital and rehabilitation programs. We would hold a second public open house to present the draft directions for the different modes of transportation Task 5.1 Assess and Prioritize Projects, Plans and in Port Moody, seeking input from residents and Programs stakeholders on the draft Master Transportation Plan, We will develop a set of criteria to be used to assess and and to discuss priorities to be used in the development prioritize projects, and will evaluate all projects based on of an implementation strategy. Presentation information this set of criteria. Based on the priorities, we will identify would include display boards showing the proposed projects for short-term (0-5 years), medium term (6-10 directions of the Master Transportation Plan that provide years), and long-term (10+ years) implementation. opportunity for participants to offer further comments using sticky notes or markers. Task 5.2 Cost Estimates

We understand the need to develop accurate, realistic cost estimates that the City can use for future budgeting. We will develop order-of-magnitude Class ‘D’ cost estimates based on current construction pricing, available information, and further definition of the

24 RC - Agenda - 2015 05 26 215 AttachmentCity of Port 9.1 Moody Attachment 1 RFP No. P14-37 | Master Transportation Plan

projects. These estimates would be used for general Task 5.4 Monitoring Strategy planning purposes and will be used as inputs to the A monitoring strategy is important to ensure that the City’s Capital Planning process. Master Transportation Plan is implemented as intended, Task 5.3 Develop Phasing and Funding Strategy and to determine whether the plan is achieving its goals. This task involves developing a monitoring program that The implementation of the Master Transportation Plan focuses on two components: first, the degree of progress will require commitments of the City’s resources as in implementing the plan, and secondly, the outcomes well as other agencies and the private sector. This task of the plan for various modes of transportation. This will identify the primary responsibility for each project will include recommendations for data collection and identified in the Master Transportation Plan (such as monitoring on an on-going basis so the City can monitor City, TransLink, or private sector). For each feature the success of the Plan. identified as a City responsibility, this task will outline the methods of implementation (such as through policy Task 5.5 Discussion Paper #4 Implementation and development, capital projects and programming, or Monitoring Strategy ongoing maintenance) and any opportunities to work We will prepare a fourth Discussion Paper that with other City departments to implement a project. summarizes the recommended implementation This task will also identify partnerships and potential and monitoring strategy, including funding sources, external funding sources, such as grant programs, partnerships, and departmental roles. We will suggest that can be used to help implement projects. Based means by which the City can monitor its progress on the priorities, cost estimates, and funding sources, towards achieving the Plan’s goals and objectives, we will develop a phasing strategy to guide priorities for which can become an effective public communications implementation of the Master Transportation Plan that tool. We will incorporate one round of revisions to the also takes into account the City’s Long-Term Financial Discussion Paper and will submit a Final Discussion Plan and Asset Management Plan. As a benchmark, Paper to the City based on feedback from stakeholders. historical spending on transportation will be used as a guide to reflect affordability and the overall vision and Task 5.6 Draft Master Transportation Plan goals as well as growth pressures will be used to shape investment priorities for the City. As noted previously, We will prepare an easy-to-read Draft Master input and feedback from community stakeholders and Transportation Plan summarizing the previous four Council will be sought throughout the process and be phases of the study, including the recommendations for used to guide priorities for implementation. each mode of transportation as well the implementation and monitoring strategy. We will include an Executive

25 City ofRC Port - Moody Agenda - 2015 05 26 216 Attachment 9.1 Attachment 1 RFP No. P14-37 | Master Transportation Plan

26 RC - Agenda - 2015 05 26 217 AttachmentCity of Port 9.1 Moody Attachment 1 RFP No. P14-37 | Master Transportation Plan

Summary and will ensure the plan is written in concise, plain language suitable for a wide audience. We will submit the Draft Plan to City staff and will incorporate one round of revisions.

Task 5.7 Town Hall Meeting

We will hold a Town Hall Meeting to present the draft Master Transportation Plan. The intent of the Town Hall Meeting is to provide information to residents and stakeholders and inform them of the recommended plan prior to being finalized and taken to Council.

Task 5.8 Final Transportation Master Plan

We will finalize the Master Transportation Plan based on comments received from staff, public, and stakeholders. We will submit hard copies of the Final Report, as well as a web-ready digital copy in both Word and PDF format, including all attachments, appendices, data and relevant information. We will also provide the City with all relevant data for the transportation models to allow City staff to use this data on an on-going basis in the future.

Task 5.9 Council Presentation

We will prepare a final presentation to Council summarizing the final plan.

27 RC - Agenda - 2015 05 26 218 Attachment 9.1

Attachment 2 RC - Agenda - 2015 05 26 219 Attachment 9.1

Attachment 2 Contents

1.0 Introduction ...... 1 2.0 Key Audiences ...... 2 2.1 Port Moody City Council ...... 2 2.2 Stakeholder Advisory Committee...... 2 2.3 Community Members ...... 4 2.4 Media ...... 5 3.0 Goals and Objectives ...... 8 3.1 Determining the Scope of the Decision ...... 8 3.2 Engagement Objectives ...... 9 3.3 Communication Objectives ...... 10 3.4 Guiding Principles ...... 10 4.0 Key Messages...... 11 5.0 Project Spokesperson (People) ...... 11 6.0 Audience Issues Analysis ...... 12 7.0 Branding Strategy ...... 14 8.0 Social Media Strategy ...... 14 8.1 Current Social Media Inventory ...... 14 8.2 Using Social Media ...... 14 9.0 Tools and Techniques ...... 15 9.1 Online ...... 15 9.2 Communication Material ...... 16 9.3 Events ...... 16 10.0 Measures of Success ...... 19

RC - Agenda - 2015 05 26 220 Attachment 9.1

Attachment 2 1.0 Introduction

The City of Port Moody is developing a comprehensive, multi-modal Master Transportation Plan (MTP) in 2015-2016 to guide its transportation investments and decision-making over the next 25 years and beyond. The MTP will be a multi-modal transportation plan that will seek to preserve and enhance the mobility and quality of life of Port Moody residents, while managing the impacts of regional through traffic on the City’s street network. The MTP will also identify ways to encourage walking, cycling, and transit use to schools, businesses, recreational facilities, and local and regional employment centres.

The MTP will be developed based on both extensive technical analysis and community and stakeholder input. In that regard, communications and engagement with Port Moody residents and stakeholders will be a critical component of the MTP. This document provides a Public Engagement Plan (PEP) to guide the public engagement activities for the MTP. This PEP will set the stage for meaningful and effective community involvement during the MTP process. This document should be considered a living document, to be further refined on an on-going basis throughout the MTP process.

This PEP includes the following components:

1. Key audiences to be engaged during the MTP process, including City Council, existing and proposed committees, stakeholders, the general public, and the media.

2. Goals and Objectives

3. Key Messages

4. Project Spokespeople

5. Audience Issues Analysis

6. Branding Strategy

7. Social Media Strategy

8. Tools and Techniques

9. Measures of Success RC - Agenda - 2015 05 26 221 Attachment 9.1

Attachment 2 2.0 Key Audiences 2.1 Port Moody City Council

Port Moody City Council is ultimately responsible for adopting the final MTP, and should be engaged with throughout the MTP process. Port Moody’s City Council includes six councillors and a mayor. The 2014- 2018 Council members include:

1. Mayor Mike Clay 5. Councillor Meghan Lahti 2. Councillor Diana Dilworth 6. Councillor Zoë Royer 3. Councillor Rick Glumac 7. Councillor Rob Vagramov

4. Councillor Barbara Junker

2.2 Stakeholder Advisory Committee

2.2.1 MUNICIPAL COMMITTEE REPRESENTATIVES

The City has a number of established committees that report to Council on a range of issues. Of most relevance to the MTP is the City’s Transportation Committee, which provides City Council with advice and recommendations on transportation, transportation infrastructure planning, traffic and related issues. In particular, the City’s existing Transportation Committee provides advice and recommendations in the following areas:

. Major transportation infrastructure needs

. Mitigation measures related to lack of, or delays to, major infrastructure projects

. Changing transportation needs and priorities

. Traffic operations

. Traffic flow and volumes

. Traffic safety

. Traffic calming

. Accommodation of cyclists and pedestrians including corridors

. Accommodation of people with disabilities and seniors

The Transportation Committee is made up of Port Moody Council members, Port Moody City staff, and members of the public. The Transportation Committee consists of 15 members, including two members of City Council, nine members of the public from various neighbourhoods, one representative from the Insurance Corporation of British Columbia (ICBC), one representative from the Tri-Cities Chamber of Commerce Transportation Committee, and two staff members who will serve as committee liaisons. RC - Agenda - 2015 05 26 222 Attachment 9.1

Attachment 2 As a committee that includes direct advice and input to Council, the Transportation Committee should be engaged with throughout the course of the MTP. In addition to the Transportation Committee, the MTP should include communication with other relevant committees, such as:

1. Arts and Culture Committee 5. Economic Development Committee

2. Parks and Recreation Commission 6. Land Use Committee

3. Community Care Committee 7. Youth Focus Committee

4. Environmental Protection Committee

2.2.2 STEERING COMMITTEE

A steering committee should be established that brings together senior staff and Council representation. The Steering Committee will help to ensure that senior staff, administration and Council are regularly informed about the plan and help to develop support and buy-in for the plan. It is anticipated that the Steering Committee will meet at key milestones to help monitor and guide progress of the Master Transportation Plan. Steering Committee members include: . Mayor: Mike Clay

. Chair, Transportation Committee: Councillor Rob Vagramov

. City Manager: Kevin Ramsay

. Engineering: Mark Halpin

. Engineering: Neal Carley

. Engineering. Brian Barnett

. Financial Services: Paul Rockwood

. Communications: Leslyn Johnson

. Development Services: James Stiver

2.2.3 PUBLIC ADVISORY COMMITTEE (PAC)

Ensuring that the views, needs, and interests of the general public is represented with the Master Transportation Plan is crucial to the success of the final plan. A Public Advisory Committee (PAC) is recommended to be established to participate in various workshops and information sessions / meetings. The group should reflect a broad cross-section of the Port Moody community with varying views and interests as well as residing in various neighbourhoods throughout the City. RC - Agenda - 2015 05 26 223 Attachment 9.1

Attachment 2 The Committee will be selected with the intention of creating appropriate balance, including a mix of people representing community associations, business associations, Port Moody committees, and other groups from a variety of perspectives, including:

. From across the City (geographic representation);

. Of various ages, genders, and other demographic characteristics;

. With a variety of perspectives on social, economic, and environment issues ; and

. With a balance between technical and non-technical interests.

Potential groups to be included on the PAC include:

1. Glenayre Community Association: 9. Community Care Committee President: Zac Jacobson Representative 604-999-9178 or [email protected] 10. Economic Development Committee

Representative 2. Moody Centre Community Association: President: Hazel Mason 11. Environmental Protection Committee [email protected] Representative 12. Transportation Committee Representative 3. Pleasantside Community Association: Dave Ungless 604-469-9502 13. Tri-Cities Chamber of Commerce Chair: Rick Pasin 4. College Park Community Association: 604-512-0255 or [email protected] Co-Presidents: Brenda Stewart and Jenni Govett 14. Shop Local Port Moody [email protected] 15. HUB Tri-Cities:

Simon Watkins or Jack Trumley 5. Heritage Mountain Community 604-464-8942 or [email protected] Association:

Eric Vance 604-469-1066 16. Trans-Canada Trail: President/CEO: Deborah Apps 6. Noons Creek Community Association: ([email protected]) Bev Hoffman or Nick Stebbing 604-461-6989 or 604-469-1577 17. CNIB:

President/CEO: John M. Rafferty / 7. Seaview Community Association: Regional VP: John Mulka Diana Brown 1-800-563-2642 604-936-3584

18. Community-Members At Large 8. Youth Focus Committee Representative

RC - Agenda - 2015 05 26 224 Attachment 9.1

Attachment 2

2.2.4 TECHNICAL ADVISORY COMMITTEE (TAC)

The Technical Advisory Committee is intended to ensure internal and external agencies are informed on the development of the Master Transportation Plan and are provided the opportunity for comment at key stages of plan development. A number of agencies/ government organizations will be invited to participate on a separate Technical Advisory Committee (TAC), along with City staff from various departments. Some of these groups may choose not to participate or ask for inclusion by receiving only minutes of meetings. Potential external agencies to be included on the TAC include:

1. Ministry of Transportation & Infrastructure 2. TransLink / CMBC 3. Evergreen Line 4. Port Moody Police 5. ICBC 6. Metro Vancouver 7. School District #43

8. Port Moody Fire Rescue

9. Fraser Health Authority

10. City of Coquitlam

11. City of Port Coquitlam

12. Village of Anmore

13. Village of Belcarra

2.3 Community Members

As the MTP will affect all community members in some shape or form, every citizen in Port Moody is considered a stakeholder. As part of this process, understanding issues and opportunities at the community association and neighbourhood level will help form a basis for the plan.

2.3.1 PORT MOODY RESIDENTS (BY NEIGHBOURHOOD)

1. College Park 5. IOCO 9. Inlet Centre

2. Glenayre 6. Moody Centre 10. Harbour Heights

3. Heritage Mountain 7. Pleasantside 11. Seaview

4. Heritage Woods 8. Noons Creek RC - Agenda - 2015 05 26 225 Attachment 9.1

Attachment 2

2.3.2 RESIDENT/ COMMUNITY ASSOCIATIONS

1. Glenayre Community Association http://www.myglenayre.ca/ G.C.A President: Zac Jacobson (604-999-9178)

2. Moody Centre Community Association portmoodycommunity.wordpress.com [email protected]

3. Pleasantside Community Association Nancy Scott, President ([email protected])

4. College Park Community Association Sherry Nevalainen, President ([email protected])

5. Seaview Community Association Dianna Brown (604-936-3584)

6. Noons Creek Community Association Bev Hoffman (604-461-6989) Nick Stebbing (604-469-1577)

7. Heritage Mountain Community Association Eric Vance (604-469-1066)

2.3.3 BUSINESS/COMMUNITY ORGANIZATIONS

1. Tri-cities Chamber of Commerce [email protected] 604-464-2716

2. Rotary Club of Port Moody Contact (to be confirmed)

3. Port Moody Foundation [email protected] 604-469-4699

RC - Agenda - 2015 05 26 226 Attachment 9.1

Attachment 2

2.3.4 SCHOOLS

1. Port Moody Secondary School 9. Moody Middle School

2. Aspenwood Elementary School 10. Heritage Woods Secondary School 3. Glenayre Elementary School

4. Heritage Mountain Elementary School

5. Moody Elementary School

6. Mountain Meadows Elementary School

7. Pleasantside Elementary School

8. Seaview Community School

2.4 Media

As part of the PEP, local and regional media will be contacted at key project milestones to help inform the public on development process for the Master Transportation Plan and upcoming opportunities for engagement. Listed below are the key contact resources for media.

2.4.1 LOCAL MEDIA

1. Tri-City News Sarah Payne 604-472-3032 [email protected]

2. Tri-Cities Now Jeremy Deutsch 604-444-3092 [email protected]

3. 98.7 Tri-City Radio 604-256-6759 [email protected]

4. Tri-Cities Community Television Society Geoff Scott 604-996-4714 [email protected]

RC - Agenda - 2015 05 26 227 Attachment 9.1

Attachment 2

2.4.2 REGIONAL MEDIA

1. CBC Vancouver Dan Burritt – CBC Reporter [email protected] 604-662-6801 (newsroom) [email protected]

2. The Early Edition (CBC Radio) Shirai Tobin 604-662-6118 [email protected]

3. CTV Vancouver 604-609-6397 [email protected]

4. Global BC 604-420-2288 [email protected]

RC - Agenda - 2015 05 26 228 Attachment 9.1

Attachment 2 3.0 Goals and Objectives 3.1 Determining the Scope of the Decision

During the MTP process, stakeholders will be engaged at different times and levels. Communicating the level of public participation through the various stages will help clarify to the public and key stakeholders how their input will be used within the decision-making process. It will also increase the project team’s ability to manage expectations around engagement, both internally and externally.

The International Association of Public Participation (IAP2) refers to five levels of public participation. Below is a description, from the lowest level (inform) to the highest level of (empower). Within each level, the public participation objective is articulated and the City’s commitment to participants is described.

Community Engagement Continuum1

Increasing level of community impact

Inform Consult Involve Collaborate Empower

Engagement Objective To work with To provide participants to To partner with To obtain participant To place final information to ensure their participants to feedback on decision-making in support participants’ concerns and identify common alternatives and/or the hands of understanding on expectations are ground for actions decisions participants initiatives understood and solutions throughout Port Moody’s Commitment to Participants To engage To listen and participants in acknowledge exchanging To seek advice, To work participants’ To provide accurate information, ideas, ideas, or concerns collaboratively with concerns and information in a and concerns & from participants and members to provide feedback on timely manner provide feedback on use the feedback in implement what was how their input how the input is decision-making agreed-upon influenced the reflected in the decision decision

1 Table adapted from the International Association of Public Participation (IAP2) Public Participation Spectrum, 2006 RC - Agenda - 2015 05 26 229 Attachment 9.1

Attachment 2 3.2 Engagement Objectives

The communication and engagement process will be implemented through a phased approach that aligns with the five recommended phases of the MTP.

Phase 1: Launching Engagement Objective: Build community awareness and establish on-line presence.

Proposed Timeframe: 2 months (February – March, 2015)

Engagement Level: Inform  All audiences will be engaged at the inform level as the project team focuses on creating information channels, raising awareness about the Master Transportation Plan process.

Phase 2: Discovering Engagement Objective: Identify community priorities and issues/ opportunities around transportation in Port Moody.

Proposed timeframe: 3 months (April – June, 2015)

Engagement Level: Consult  Community members will be engaged at the consult level as the project team listens to and acknowledges participants’ transportation concerns and aspirations.

Phase 3: Visioning Engagement Objective: Develop a shared vision based on community needs and aspirations.

Proposed Timeframe: 3 months (July – September, 2015)

Engagement Level: Inform, Consult, Collaborate  Community members will be engaged first at the inform level, as the project team communicates back to the community what was heard during the discovering phase regarding concerns and aspirations for Transportation in Port Moody. Subsequently, the project team will engage the community at the consult level receiving feedback and listening to where the community wants to go from here.  Identified stakeholders will be engaged at the slightly higher level of collaborate to provide advice, ideas and concerns that will be used to shape the shared vision and goals and targets. RC - Agenda - 2015 05 26 230 Attachment 9.1

Attachment 2 Phase 4 – Planning Engagement Objective: Identify priorities.

Proposed Timeframe: 4 months (October, 2015 – January, 2016)

Engagement Level: Involve and Collaborate  Community members will be engaged at the involve level as the project team works to identify gaps and demand for each mode as well as long-term plans for each mode.  At this stage, internal stakeholders will again be engaged at the higher level of collaborate to provide advice, ideas and concerns that will be used to help develop long-term plans within the strategy.

Phase 5 – Moving Forward Engagement Objective: Communicate Final Plan.

Proposed Timeframe: 2 months (February – March, 2016)

Engagement Levels: Inform and Empower  Audiences will be informed of the final plan.  Council will be engaged at the Empower level and will provide final approval on the MTP.

3.3 Communication Objectives

1. There is broad awareness around the MTP with participation from all Port Moody neighbourhoods, representing a diversity of views.

2. The MTP reflects the needs and views of the community.

3. City leaders and staff report being informed about the MTP and have the confidence to speak with community members about the project.

4. Participants report that the City has provided enough information in an easy to understand format that equipped them to provide informed input. 3.4 Guiding Principles

1. Accountability | We serve the needs of the community, consulting residents and stakeholders regularly and providing timely reports on progress. 2. Collaboration | We focus on partnerships and on informing and involving residents and stakeholders to ensure excellence.

3. Innovation | We embrace creative ideas and have the courage to lead with innovation. 4. Flexibility | We are responsive to the needs of our community and continually evaluate and strive to improve our service.

5. Integrity | We honour the public trust by being transparent in decision making and using local knowledge and industry best practice to protect our environment and quality of life for residents. RC - Agenda - 2015 05 26 231 Attachment 9.1

Attachment 2 4.0 Key Messages

Key messages are high-level communication points from which all subsequent communication material is developed. They allow the City of Port Moody to speak with one voice, presenting the “big picture” overview of the MTP. While they do not represent all the messages that will need to be communicated throughout the course of the project, they are the most important.

Once the main communication and engagement channels have been confirmed, secondary messages will be developed on how people can become informed and involved. Key messages include:

1. The Master Transportation Plan will reflect and build upon the community vision and goals outlined in the City’s Official Community Plan.

2. The City of Port Moody is creating a Master Transportation Plan to improve the ways in which community members and visitors travel in and around our community – by driving, walking, biking or using transit.

3. Port Moody is undergoing a period of transition, with a variety of projects underway that will change how people move around our City, including the extension of the Evergreen Line. This project and others present an exciting opportunity for Port Moody to develop a shared vision and strategy for how our transportation network should grow to meet the current and future needs of our City.

4. Port Moody belongs to you and this is your opportunity to have your say. To ensure the direction and investments around transportation meets the varied needs of our diverse community, the City is asking Port Moody residents to get involved and let your ideas and inspiration help create a customized strategy.

5.0 Project Spokesperson (People)

 Primary Spokesperson: Mike Clay, Mayor, City of Port Moody

 Staff Spokesperson: Mark Halpin, City of Port Moody Project Manager RC - Agenda - 2015 05 26 232 Attachment 9.1

Attachment 2 6.0 Audience Issues Analysis

Throughout the MTP process, the project team will have opportunity to communicate with and hear from a number of audiences, both internal and external. By identifying the mandates and concerns/aspirations of key audiences, communication and engagement initiatives can be tailored to meet their needs and proactively consider concerns/aspirations throughout the project.

The chart below should be updated and expanded as the consultation process begins and more information is known about the concerns and aspirations of various stakeholders groups for the Master Transportation Plan.

Concerns, Aspirations, & Views Regarding Transportation Group’s Potential Online Local Audience in Port Moody Impact on Project Presence Residents of Port Moody

11 Port Moody Neighborhoods Assumptions: Safe routes to school, easy access to transit, less traffic

Heritage Mountain Community Association

Noons Creek Community Association

Seaview Community Association Facebook (FB)

Traffic and pedestrian safety (in 2012 circulated a survey asking for College Park Community Association FB, Web (W) community feedback on these issues)

Pleasant side Community Association

Concerned about TOD and impact of higher density. Feels OCP left out information regarding transportation improvements of all types. Moody Centre Community Association W Concerned about road congestion, parking issues, and increased carbon emissions Supports active transportation and transit. Website states “Our Glenayre Community Association W community is well served by public transit”

Klahanie Community Association FB, W RC - Agenda - 2015 05 26 233 Attachment 9.1

Attachment 2 Concerns, Aspirations, & Views Regarding Transportation Group’s Potential Online Local Audience in Port Moody Impact on Project Presence Business/ Community Organizations W, FB, Twitter Tri-cities Chamber of Commerce Vocal about regional transportation issues. Supports Evergreen Line (T) Rotary Club of Port Moody W Supports parks, cultural, recreational and community facilities in the Port Moody Foundation W City of Port Moody Local Schools

Port Moody Secondary School

Heritage Woods Secondary School T

Aspenwood Elementary

Glenayre Elementary Concerned with student and family safety. Heritage Mountain Elementary T Will likely welcome opportunities for students to learn from and Moody Middle School become involved in community and municipal planning projects like this. Seaview Community School

Pleasantside Elementary School

Moody Elementary School

Mountain Meadows Elementary School RC - Agenda - 2015 05 26 234 Attachment 9.1

Attachment 2 7.0 Branding Strategy

To ensure consistency of all communication and community recognition for the project, the Port Moody MTP should have a distinct visual identity, including a slogan and colour palette. The visual identity should aim to describe what the initiative is about, be concise and memorable, elicit positive emotional responses through maintaining a connection to the community, and appeal to a broad audience.

In March of 2015, the City of Port Moody determined a distinct visual identity for the Master Transportation Plan. Through a collaborative process the brand: TransPort Moody, Our Vision Forward was recognized as the brand identity for the Master Transportation Plan.

8.0 Social Media Strategy 8.1 Current Social Media Inventory

The City of Port Moody has a strong social media presence compared to communities of similar size. The City’s Facebook page (City of Port Moody) was created in 2008 however was not consistently active until February 2011. The page currently has 1,810 likes.

In June of 2011, the City established a municipal Twitter account under the handle @CityofPoMo. The account has become more and more active since its creation with more than 5,400 tweets to date and 3,200 followers.

Many City Councillors are also active on Twitter including, Mayor Mike Clay (@MikeEClay), Diana Dilworth (@DianaDilworth), Rick Glumac (@PortMoodyGlumac), and Zoë Royer (@ZoeRoyer). Relevant Twitter hashtags include #Portmoody and #Pomocouncil. 8.2 Using Social Media

Social media will be an important tool throughout the development of the MTP. It will ensure the project has a visible, engaging, and interactive online presence.

Twitter will be used to drive residents to the project webpage where they will find relevant project information and updates, information on how to get involved, and surveys to complete. Twitter will also be used to promote upcoming events and engage citizens in discussions surrounding transportation in Port Moody. Community events relating to the MTP will be promoted before, during, and after the event. #TransPortMoody will be used as a hashtag throughout the project to align with the brand identity. We will encourage citizens to tweet using the project hashtag during events, sharing their experience and perspective and stimulating dialogue online.

Facebook will be used to post relevant content and project updates, provide event information, pose questions, post pictures from engagement events, and create engaging discussions. RC - Agenda - 2015 05 26 235 Attachment 9.1

Attachment 2 9.0 Tools and Techniques

The following section includes various tools and techniques, outlined as a starting point for discussions around how to engage community members and key stakeholders.

Once the preferred tools and techniques for the Port Moody MTP have been confirmed, the tools and techniques should be outlined in phases (opposed to medium) with the addition of information around timing, budget, and roles and responsibilities. 9.1 Online

Tool/Technique Description/purpose Audiences

A project website will allow all audiences the opportunity to access information regarding the Master Transportation Plan at their convenience. The website should include :  General project information and status updates Project website All  Discussion forum (if the chosen platform is compatible)  Gallery for maps, documents, photos and video  Surveys  Relevant links

The use of social media, namely Facebook and Twitter, will ensure the MTP has a visible, engaging, and interactive online presence. Through social media, the project team can promote engagement opportunities, The City of Port project status updates and online activities and events. Social Media Moody’s Facebook We recommend use the City’s existing social media channels, opposed to creating a dedicated page for the MTP, and Twitter followers allowing the City to leverage its existing social media following. The project-specific hashtag, #TransPortMoody, will help in monitoring community dialogue and to promote engagement events.

One to two online surveys should be used throughout the course of the development of the MTP. As an alternative to the survey tool on the City’s website, Fluid Survey may be considered. Fluid Survey is an easy to use survey creator that is based in Canada, meaning all data collected is stored in Canada. Surveys can be used to better Online Survey understand community and stakeholder perspectives including, issues, opportunities, current habits/ behaviours, All concerns, likes, and dislikes, among others. Hard-copies should also be made available to those may not be as comfortable using computers or do not have access to a computer. RC - Agenda - 2015 05 26 236 Attachment 9.1

Attachment 2

Creating an electronic mailing list will allow the City to advise those who sign-up for the list of project updates, events, surveys, deadlines, and key milestones, among others. The City currently has a robust electronic mailing list of 3,100 members that can be used to communicate with and engage the public. It should be noted that the Electronic Mailing recent 2014 Ipsos Reid Citizen Survey found that e-mail was by far the preferred means of communication of All List survey respondents.

The project website and other material developed around the MTP should visibly promote the distribution list to all audiences

9.2 Communication Material

Tool/Technique Description/purpose Audiences

All The City of Port The creation of a fact sheet will allow the City to share quick bits of information with the community about Moody’s Website, Fact Sheet transportation in Port Moody. Additionally, fact sheets could be used to summarize the results of community Facebook and Twitter surveys to public, serving as a feedback loop for how the information was received and its use. followers. And visitors to City Hall

A number of press releases should be developed over the course of the plan development. At a minimum releases Local Media Press Release should be drafted at the beginning of the process to announce the initiative and prior to each community wide Regional Media public event.

Prior to major public events, advertisements should be placed in local publications, such as Tri-city News, to Advertising All promote the event to community members.

9.3 Events RC - Agenda - 2015 05 26 237 Attachment 9.1

Attachment 2

Tool/Technique Description/purpose Audiences

Workshops can be used to better understand the aspirations/ issues around transportation from various perspectives as well as gauging buy-in/ interest for different ideas, concepts, plans, and/ or initiatives. In the past we have seen success hosting neighbourhood specific workshops as well as ones geared towards specific demographics including seniors, youth, and key stakeholders. Workshop The workshops could be facilitated and interactive to allow participants to be fully engaged throughout the Participants workshop. Interactive activities could include dot-mocracy, conversation circles, mapping and visioning exercises. If possible, audience response technology, or polling pads, should be used to allow for anonymous input and quick and easy access to participant input. Most audience response technology is compatible with Microsoft PowerPoint and provides real-time results to participants.

Walking tours provide opportunities for participants and the project team to learn about and see first-hand the challenges and opportunities within the current transportation network from different perspectives. Participants Participants Walking Tour could be encouraged to share their experience and concerns along the tour. A walking tour could be incorporated Project Team within a workshop.

Community Community information meetings will allow the City to inform the community about the project, process, and All Information Meeting findings.

Open houses are most effective near the end of a project, for example when a draft plan is ready for review and Open House All public comment. Each open house should include display boards, maps, and comment forms.

Community pop-up booths will allow the City to raise awareness around the MTP while reaching a broad range of community members, including those who are traditionally harder to reach. These booths would be hosted in locations with high foot traffic and a diversity of residents. Potential locations include Rocky Point Park, Inlet Park, Port Moody Recreation Complex, Newport Village, Suter Brooke Village, and other timely festivals, Community Pop-up Residents events, and markets. The booths could include material about the MTP, copies of a map of Port Moody, Booth Business owners hardcopies of the community survey, and opportunities to win a prize. The City also has the opportunity to “piggyback” various community and sporting events, for example a booth promoting the MTP could be set up at Suburban RUSH, Canada Day Celebrations, Golden Spike Days, and/ or Newport Village Summer Fest. RC - Agenda - 2015 05 26 238 Attachment 9.1

Attachment 2

In order to engage with the younger generation, we propose facilitating a fun and interactive presentation Student/ Classroom with local students, which could include games, storytelling, and visioning, among others. On an all-encompassing Youth Engagement scale, multiple schools could be engaged in a friendly school vs. school competition, for example a walk/bike challenge.

Media interviews/ appearances are a good way to generate discussion and awareness around a project, such at Media Interview/ the MTP. There are a number of regional/ community radio and television programs that could be engaged to All Appearance interview either a Port Moody City Councillor or project team member. With the Evergreen line quite topical, local media would likely find the MTP a newsworthy assignment to cover.

RC - Agenda - 2015 05 26 239 Attachment 9.1

Attachment 2 10.0 Measures of Success

A system for evaluating proposed communication and engagement activities is crucial to the success of the overall MTP. This CEP is intended to be a living document, which can be adjusted to respond to potential change (changes in project scope; audience sentiments; political climate, etc.).

A number of measures have been identified to assess whether or not the goals identified within this CEP are achieved. The measures of success should be adjusted to reflect the plan’s objectives as it is further refined, in order to maintain alignment between the measures and objectives.

1. Port Moody residents and businesses have actively participated in the MTP process as measured by numbers of surveys completed, attendance at open houses, sign up for email distribution, connection to the on-line project website, etc.

2. At least 85% of participants responding to the community survey report that MTP communication the City provided was: a. easy to understand b. engaging and motivating c. enough to ensure their feedback was well informed

3. At least two-third (67%) of those providing input into the final MTP: a. think their input was valued b. think their input helped shape the direction of the plan

4. The MTP team reports that the input received from the community was of a high quality and quantity to ensure the MTP is representative of community desires as measured through anecdotal feedback from the team.

RC - Agenda - 2015 05 26 240 Attachment 9.1

P r o pAttachmento s a l 2f o r THE CITY OF PORT MOODY Master Transportation Plan REVISED WORK PLAN

RFP No. P14-37 | January 22, 2015 at 2:00 pm RC - Agenda - 2015 05 26 241 Attachment 9.1 submitted for Attachment 2 The City of Port Moody

Master Transportation Plan

Prepared For: Prepared By: Juli Kolby, SCMP Brian Patterson, MA,MCIP, RPP Manager of Corporate Purchasing & Risk Management Project Manager T: 604.469.4500 T: 604.235.1701 E: [email protected] E: [email protected]

City of Port Moody 100 Newport Drive Urban Systems Ltd. PO Box 36 550-1090 Homer Street Port Moody, BC V3H 3E1 Vancouver, BC V6B 2W9

Urban Systems File #: CD1755.0012.00

This proposal is prepared for the sole use of the City of Port Mody. No representations of any kind are made by Urban Systems Ltd. or its employees to any party with whom Urban Systems Ltd. does not have a contract. Copyright 2015. RC - Agenda - 2015 05 26 242 Attachment 9.1 CONTENTS Attachment 2

DETAILED WORK PLAN . 4 City ofRC Port - Moody Agenda - 2015 05 26 243 Attachment 9.1 RFP No. P14-37 Master Transportation Plan | Attachment 2

1.0 DETAILED WORK PLAN We have developed a comprehensive, yet practical outcomes for the Master Transportation Plan. We will approach to prepare the Master Transportation Plan for also discuss specific opportunities and constraints from the City of Port Moody based on our understanding of staff’s perspective. the project from the Request for Proposal and our work At this meeting, we will also discuss the methodology on the Master Transportation Plan Scoping Study, as and count locations for the traffic data collection well as our experience preparing similar transportation program and our approach to the travel demand model. master plans elsewhere. This section of our proposal We will also finalize the preliminary Communications outlines our proposed work plan. We wish to emphasize, and Engagement Plan, confirm stakeholders and however, that our work plan is flexible and can be representatives on the Technical Advisory Committee modified as required to meet your needs. and Public Advisory Committee, and identify initial communications and engagement activities to raise PHASE 1 PROJECT LAUNCH AND awareness of the Master Transportation Plan. PRE-MTP PHASING We will prepare an agenda prior to this meeting and will prepare meeting notes within one week of the meeting. The purpose of this phase is to ensure that the

Master Transportation Plan begins on the right track, Task 1.2 Collect and Review Background Data and including project launch and Pre-MTP Phasing tasks. Information This includes a project team meeting to clarify project goals and objectives; collecting and reviewing relevant We will gather and compile relevant City plans, policies, background information and data; conducting traffic studies, and bylaws, and conduct a review of local counts; developing the base travel demand model; and transportation policies, design standards, improvement initiating communications and engagement activities. initiatives, and support programs by the City and other agencies. We are already familiar with many of these Task 1.1 Project Kick-Off Meeting documents, which will maximize our effectiveness on this task. Our review will include: We will hold an in-person project kick-off meeting with City of Port Moody staff to confirm the work program, ™™ Liveable Streets Guidelines (in progress) project objectives, desired outcomes, budget, schedule, and communication channels. This meeting will also ™™ TransLink Northeast Sector Area Transit Plan (in allow us to identify background information and data to progress) be collected, and to gather any additional information ™™ Master Transportation Plan Scoping Study (2014) and/or insight with respect to the needs and desired

4 RC - Agenda - 2015 05 26 244 AttachmentCity of Port 9.1 Moody RFP No. P14-37 Master Transportation Plan | Attachment 2

™™ Official Community Plan (2014) It should be emphasized that through our work on the Master Transportation Plan Scoping Study, we have ™™ Long-Term Financial Plan (2014) already reviewed and are intimately familiar with each ™™ Draft Master Cycling Plan (2014) of these documents. As such, this task is a value-added item that will be completed at no cost to the project. ™™ TransLink Regional Transportation Strategy Strategic Framework (2014) Task 1.3 Pre-MTP Phasing: Data Collection

™™ Council Strategic Plan (2012) As noted in the Terms of Reference, there are significant gaps in the available traffic data that the City has ™™ Sustainability Plan (2012) collected. The Terms of Reference recommends that the consultant engage in a comprehensive data collection ™™ Accessible Bus Stop Upgrade Program (2012) program to collect current traffic counts for all modes at ™™ Murray Clarke Corridor Study Visioning Boards key locations throughout the City at the beginning of the (2012) MTP process. Our suggested pre-MTP data collection program includes the following components: ™™ College Park Traffic Calming Initiative and Speed Assessment (2012) ™™ Manual intersection counts at 30 intersections

™™ TransLink Regional Cycling Strategy (2011) ™™ Automatic road tube counts at 10 locations

™™ West Moody Centre Commercial Parking Study ™™ Optional License Plate Surveys (2010) The sub-tasks to collect this data are outlined below. ™™ Moody Centre Neighbourhood Traffic Study Task 1.3.1: Manual Intersection Counts and (2007) Automatic Road Tube Counts: Organize and Prepare ™™ Master Transportation Plan (2005) Surveys

™™ Neighbourhood Traffic Calming Policy (2001) We will organize and schedule the proposed transportation surveys, as well as making travel ™ ™ Master transportation plans for surrounding arrangements for CTS field crew. communities Task 1.3.2: Manual Intersection Counts and ™ ™ Various traffic operations and safety studies Automatic Road Tube Counts: Data Collection

5 City ofRC Port - Moody Agenda - 2015 05 26 245 Attachment 9.1 RFP No. P14-37 Master Transportation Plan | Attachment 2

Manual Intersection Counts (30) Our proposed work program includes:

Our team will conduct seven (7) hour turning movement ™™ Installation and removal of road tube counters; counts (0700 – 0900, 1100 – 1300 and 1500 to 1800) at ™™ Data collection of vehicle volume by direction a total of 30 intersections as listed below: in one (1) hour intervals for a minimum of 1. All 27 signalized intersections in Port Moody; and seven (7) days; and

2. 3 unsignalized intersections in Port Moody. ™™ Regular inspections of the road tube counters to ensure that the road tubes are securely fastened Our proposed work program includes: to the roadways. ™™ Mobilisation and travel of field crew; Task 1.3.3: Manual Intersection Counts and ™™ Preparation of survey sheets; and Automatic Road Tube Counts: Data Tabulation and Review ™™ Data collection of all passenger vehicles, heavy vehicles (i.e. 3 or more axles), bicycles and Our team will tabulate and review the collected pedestrian movements in 15 minute intervals. intersection and road tube count data to ensure data integrity and validity, and then issued via email in Excel Automatic Road Tube Counts (10) format.

Our team will install ten (10) automatic road tube Task 1.4 Pre-MTP Phasing: Travel Demand Model counters to count vehicle volumes by direction of travel. Development For budgeting purposes, we have assumed that three (3) locations require a single road tube counter and the Task 1.4.1 Refine Existing Base Transportation other seven (7) locations require 2 counters because: Model

1. The pavement cross section width is greater than 4 We suggest using TransLink’s updated Regional Travel lanes of travel: Model as the base for this study. TransLink is able to provide the existing and forecast base conditions from 2. There is no centre raised median to install a counter this model. This model includes existing (2011) and to; and/or forecast (2045) AM peak period conditions based on seven traffic zones within the City of Port Moody. We will 3. The volume of traffic is too high for a single counter review and suggest changes to the regional model for to accurately record the volume of traffic by direction over 3-4 lanes of travel.

6 RC - Agenda - 2015 05 26 246 AttachmentCity of Port 9.1 Moody RFP No. P14-37 Master Transportation Plan | Attachment 2

Port Moody. It is not recommended to create a true “sub- area model” for the City of Port Moody, and we assume the existing zone system is sufficient for this study. Full sub-area modelling would involve disaggregation of the existing zone structure into a greater number of sub-zones and a recalibration of the sub-area with the sub-area screenlines. This would be a considerable task which would consume a very large portion of the available budget with some, but not critical, advantages. However, many smaller area refinement tasks can very reasonably be carried out which would significant enhance the current regional model prior to the running of the traffic forecast assignments. Refinements would include:

™™ Updating local area population and employment figures for the base year (2011) and the horizon year (2045);

™™ Updating and calibrating traffic volumes based on observed traffic counts conducted in Task 1.5; and

™™ Network refinements by confirming existing and planned projects that have been coded into the model both locally and elsewhere in the Northeast Sector.

Task 1.4.2 Existing and Future Base Conditions Model

The aim of the refinement of the existing model described above is to produce base existing and future models which are more accurate to reflect local conditions in Port Moody. Based on refinements to the model in

7 Council Agenda Information E] Regular Council May 26, 2015 247 Attachment 9.2

City of Port Moody Report/Recommendation to Council

Date: May 14, 2015 File No. 6800-02

Submitted by: Development Services - Planning Division Heritage Inspection Order - Protected Heritage Buildings within the loco Subject: Townsite Heritage Conservation Area

Purpose / Introduction To seek Council approval of a heritage inspection order for the protected heritage buildings within the loco Townsite Heritage Conservation Area.

Recommended Resolutions

THAT the Heritage Inspection Order be approved as recommended in the report dated May 14, 2015 from Development Services - Planning Division regarding Heritage Inspection Order - Protected Heritage Buildings within the loco Townsite Heritage Conservation Area;

AND THAT this report be referred to the Finance Committee for the identification of a funding source for the heritage inspections.

Background The loco Townsite was designated as a Heritage Conservation Area (HCA) on July 23, 2002. The objectives, features, and guidelines to direct future redevelopment within the HCA form part of the City's Official Community Plan (Appendix 3). The loco Townsite HCA identifies 4 community buildings and 13 residential buildings as protected heritage properties.

In July 2002, the City also adopted Heritage Maintenance Standards Bylaw No. 2490 for protected heritage buildings throughout the City to ensure that significant deterioration does not jeopardize the life of buildings (see Attachment 1). Bylaw No. 2490 specifically states that the maintenance of a protected heritage property is the responsibility of the owner who shall maintain the property so as to reasonably prevent, or effectively retard, damage from the elements. This includes, but is not limited to, preventing water penetration and excessive damage to materials from the wind, sun, and insect infestations. Bylaw 2490 also states that the owner shall maintain every building and its structural members in good repair and in a manner that provides structural integrity so as to sustain safely its own weight.

With the exception of the loco School and St. Andrews Presbyterian Church (now loco United Church) and two privately owned houses, all of the protected heritage properties in the loco Townsite HCA are owned by Imperial Oil Limited.

#306439 1 RC - Agenda - 2015 05 26 248 Attachment 9.2 Report/Recommendation to Council Order for Heritage Inspection - Protected Heritage Buildings in the loco Townsite Heritage Conservation Area May 14, 2015

Discussion Council has expressed concern with the condition and level of maintenance of the protected heritage buildings on the loco Townsite HCA that remain unoccupied. Staff have corresponded with School District No. 43, Imperial Oil Ltd., and the Brilliant Circle Group (prospective purchasers) regarding these concerns. In response, School District No. 43 has indicated that an evaluation of the condition of the loco School and a schedule of related improvements will be forthcoming.

In order to better assess the current condition of the 13 heritage buildings owned by Imperial Oil Ltd. and Brilliant Circle Group and ascertain compliance with the City's Heritage Maintenance Standards Bylaw No. 2490, the City requested permission to enter upon the Townsite to conduct a Heritage Inspection of the protected heritage buildings. This request was denied.

Under Section 956 (1) of the Local Government Act, a local government may order a heritage inspection of protected heritage property. A draft Heritage Inspection Order has been prepared by the City's solicitor and is included as Attachment 2 for Council's consideration. A draft version of the Order has been provided to Imperial Oil and Brilliant Circle Group for their information. Passing this Order will permit City staff and its representatives to enter onto the properties within the loco HCA to undertake condition assessments of the buildings.

Other Options THAT the Heritage Inspection Order for the protected heritage buildings on the loco Townsite Heritage Conservation Area be denied.

Financial Implications There will be costs incurred with engaging a structural engineer to conduct an assessment of the protected heritage buildings included under the Heritage Inspection Order. It is estimated that these costs could range from $3,000 to $6,000, depending on the extent of the individual building assessments required. These costs are currently unbudgeted and will require the necessary funding to proceed.

Communications / Civic Engagement As this is a matter between the City and the landowners and involves enforcement of the Heritage Maintenance Standards Bylaw, no public communication is required or planned.

Council Strategic Plan Objectives Ensuring the proper maintenance of the heritage buildings on the loco Townsite is consistent with the heritage outcomes included in the Arts & Culture strategic priority of 2015-2018 Council Strategic Plan.

Attachments: 1. Heritage Maintenance Standards Bylaw No. 2490 2. Draft Heritage Inspection Order.

#306439 2 RC - Agenda - 2015 05 26 249 Attachment 9.2 Report/Recommendation to Council Order for Heritage Inspection - Protected Heritage Buildings in the loco Townsite Heritage Conservation Area May 14, 2015

Prepared by: Reviewed by:

SSk-

IV^ry De Paoli, MCIP, RPP Department Head (initials): Manager of Planning James Stiver, MCIP, RPP

Reviewed for Form and Content / Approved for Submjssion to C^ouncil: City Manager's Comment/Concurrence

' ^ ^ ^ City Manager

Corporate Review Initials

Development Services (Planning, Building, Bylaws & Licencing, Sustainability)

For Committee of the Whole Reports. To be completed by Legislative Services. Refer to Regular ÿ Refer to Regular ÿ Direct staff to ÿ Receive for Council as recommended. Council with amendments prepare new report for information. as discussed. Committee of the Whole.

#306439 3 RC - Agenda - 2015 05 26 250 AttachmentATTACHMENT 9.2 1

CITY OF PORT MOODY

BYLAW NO. 2490

A bylaw under Section 970 of the Local Government Act to establish minimum standards of maintenance for real property designated as protected by a heritage designation bylaw or located within a heritage conservation area.

The Council of the City of Port Moody in open meeting assembled, enacts as follows:

TITLE

1. This Bylaw may be cited for all purposes as "Heritage Maintenance Standards Bylaw, 2001, No. 2490".

GENERAL REQUIREMENTS

2. The maintenance standards prescribed in this bylaw apply to real property designated as protected by a heritage designation bylaw under the Local Government Act or situate within a heritage conservation area designated under the Local Government Act and listed as protected heritage property in a schedule to the City of Port Moody's Official Community Plan Bylaw No. 2465.

OWNERS RESPONSIBILITY

3. Protected heritage properties require a reasonable level of maintenance to be effectively retained. The purpose of the standards is to ensure that significant deterioration does not jeopardize the life of the building.

The maintenance of a protected heritage property is the responsibiHty of the owner. The owner may need to obtain a heritage alteration permit, building permit or other approval from the City, depending upon the extent and type of work to be done.

GENERAL MAINTENANCE

4. Every owner of a protected heritage property referred to in Section 2 shall maintain the property so as to reasonably prevent, or effectively retard, damage from the elements. Original exterior features shall be retained, when possible. When replacement is necessary, new materials shall replicate the original in terms of design, colour and texture. RC - Agenda - 2015 05 26 251 Attachment 9.2

WEATHER AND INFESTATION

5. Every owner of a protected heritage property referred to in Section 2 shall maintain the property so as to reasonably prevent, or effectively retard, damage from the elements. This includes, but is not limited to, preventing water penetration and excessive damage to materials from the wind, sun and infestations.

PAINTING

6. Every owner of a protected heritage building referred to in Section 2 shall paint or stain the building as necessary and required to protect exterior finish materials. Painting of the buildings or structures, will not require a Heritage Alteration Permit as long as the proposed colour scheme is consistent with the guidelines relevant to the subject property.

STRUCTURAL INTEGRITY

7. Every owner of a protected heritage property referred to in Section 2 shall maintain every building and its structural members in good repair and in a manner that provides sufficient structural integrity so as to sustain safely its own weight.

HERITAGE CONSERVATION STANDARDS AND GUIDELINES

8. Every owner of a protected heritage property referred to in Section 2 shall undertake work in conformance to accepted heritage conservation principles, standards and guidelines. For the purposes of this bylaw the B.C. Heritage Trust Technical Paper Series 9: Principles of Heritage Conservation; Technical Paper Series 10: Restoration Principles and Procedures; and Technical Paper Series 11: Rehabilitation Principles and Guidelines will be used as the basis for the review of any proposed work on protected heritage properties. These will be superseded by the National Standards and Guidelines currently being prepared by the Federal Government as part of the National Historic Places Initiatives [anticipated adoption March, 2003],

EXTENDED PERIODS OF DISUSE

9. Where any protected heritage property referred to in Section 2 is to be left unoccupied for 15 days or longer, the owner shall secure the property to minimize the potential for vandalism and theft. At minimum this shall include:

a) all points of entry to be secured; and RC - Agenda - 2015 05 26 252 Attachment 9.2

b) posting a sign, available free of charge from the Planning and Development Services Department, that reads substantially as follows:

Protected Heritage Site No Vandalism or Removal of Materials Maximum individual penalty: $50,000 and 2 years imprisonment.

In addition to the above, when a protected heritage building is to be left unoccupied for 45 days or longer, the owner shall ensure that windows are covered to prevent glass breakage and other acts of vandalism to the satisfaction of the Director of Planning and Development Services. Under certain circumstances where a prolonged vacancy is being considered, the Director of Planning and Development Services may require that the property owner install security and fire alarms.

ENFORCEMENT

10. Failure to comply with these Minimum Maintenance Standards may result in an application by the City to the Supreme Court for an order for compliance or restoration under Section 979 of the Local Government Act.

11. Every person who contravenes any provision of this bylaw or who suffers, permits or causes any act or thing to be done in contravention of any of the provisions of this bylaw, or who neglects to do or refrains from doing anything required to be done by any of the provisions of this bylaw, or fails to comply with an order, notice or direction given under this bylaw is guilty of an offence against this bylaw and is liable to a fine and penalty not exceeding $ 2 000. Each day a violation is permitted to exist shall constitute a separate offence.

READ A FIRST TIME THE 26™ DAY OF FEBRUARY, 2002.

READ A SECOND TIME THE 26™ DAY OF FEBRUARY, 2002.

READ A THIRD TIME THE 26™ DAY OF FEBRUARY, 2002.

READ A THIRD TIME AS AMMENDED ON THE 23rd DAY OF JULY, 2002

ADOPTED THE 10™ DAY OF SEPTEMBER, 2002.

MAYOR

CITY CLERK RC - Agenda - 2015 05 26 253 Attachmentattachment 9.2 2

iPff fPT TVl I ll iJ I Y* 100 NewportDRAFT Drive, Port Moody, B.C., V3H 5C3, Canada Tel 604.469.4500 Fax 604.469.4550 CITY OF THE ARTS www.portmoody.ca

HERITAGE INSPECTION ORDER

TO: Imperial Oil Ltd. and Brilliant Circle Group (the "Owners")

RE: loco Townsite Protected Heritage Properties as identified on Schedule "A" attached hereto (the "Heritage Property")

Effective Date May 26, 2015

WHEREAS Section 956 of the Local Government Act, R.S.B.C. Ch. 323 authorizes City Council of the City of Port Moody to order a Heritage Inspection of property in certain circumstances;

AND WHEREAS the Heritage Property on the lands as identified in Schedule "A" are within a Heritage Conservation Area as identified in the City's Official Community Plan;

AND WHEREAS City Council has concerns regarding the current status and level of maintenance of the Heritage Property;

AND WHEREAS the City has requested permission and been denied by the Owners entry upon the lands to conduct a Heritage Inspection of the Heritage Property;

NOW THEREFORE, City Council as of this date hereby orders a Heritage Inspection of the Heritage Property on the lands by the City's employees or contractors for the purposes of ascertaining compliance with the City's Heritage Maintenance Standards Bylaw, 2001, No. 2490 and further;

(a) Provides that this Order shall remain in effect for 3 months from the date hereof;

(b) Requires that the Heritage Inspection be carried out in an expeditious manner after providing the Owners with notice of the proposed • inspection; and RC - Agenda - 2015 05 26 254 Attachment 9.2

(c) Authorizes performance of tests and removal of material samples as may be necessary for the purposes of the Heritage Inspection so long as any such alterations are minor and are as inconspicuous as reasonably possible, given the requirements of the Heritage Inspection. RC - Agenda - 2015 05 26 255 Attachment 9.2

IOCO TOWNSITE HERITAGE CONSERVATION AREA PROPERTIES

101 First Avenue ~ loco School 306 First Avenue ~ Chivers Residence 205 Second Avenue ~ Tremaine Residence 300 Second Avenue ~ Belton Residence 304 Second Avenue ~ MacDonald / Betterton Residence 306 Second Avenue ~ loco Company Residence 316 Second Avenue ~ Potter Residence 207 Second Street ~ Clarke Residence Third Avenue ~ loco Grocery Third Avenue ~ loco Community Hall 200 Third Avenue ~ Medley Residence 206 Third Avenue ~ McFarlane Residence 207 Third Avenue ~ Reynolds Residence 303 Third Avenue ~ Runnels Residence 307 Third Avenue ~ Home Residence m 203 Fourth Avenue ~ Kilvert Residence O IT 1790 loco Road ~ St. Andrew's Presbyterian Church CD Q. E CD

IOCO TOWNSITE HERITAGE CONSERVATION AREA PROTECTED HERITAGE PROPERTIES

MOODY MAKES NO REP NTATION SED OR IMPLIED WITH ECT TO T ÿ E ETENESS OR APPROPRI, ESS OF THE IOCO TOWNSITE HERITAGE CONSERVATION AREA (N) iNED HEREON. SCALE 1:3500 256

This Page Intentionally Left Blank Council Agenda Information M RC May 26, 2015 257 Attachment 9.3

City of Port Moody Report/Recommendation to Council

Date: May 11,2015 File No. 15-8160

Submitted by: Community Services, Recreation Services

Subject: Rental Fee Waiver for the Port Moody Legion for Show and Shine event

Purpose / Introduction To seek Council approval of a fee waiver for the Port Moody Legion for its Show and Shine fundraising event at Kyle Centre.

Recommended Resolutions

THAT the Facility Rental Fee waiver request from the Port Moody Legion for its Show and Shine event to be held on June 20, 2015 be approved as recommended in the report dated May 11, 2015 from Community Services, Recreation Services regarding Rental Fee Waiver for the Port Moody Legion for Show and Shine Event;

AND THAT funding in the amount of $343 for the cost of the fee waiver be allocated from Council Contingency.

Background The Port Moody Legion is looking for a location to host its annual Show and Shine event as Branch #119 of the Royal Canadian Legion is closed for redevelopment. The Port Moody Legion would like to hold the event at Kyle Centre on June 20, 2015 and has requested that the facility rental fees be waived (Attachment 1). The City of Port Moody Fee Waiver policy authorizes staff to waive qualifying facility rental fees up to $367 (Attachment 2). Fee waiver requests for amounts exceeding staff's authorization limit must be approved by Council.

Discussion The Port Moody Legion would like to use thei parking lot, Dance Room, and Kitchen at Kyle Centre on Saturday, June 20, 2015 from 8:00am to midnight for the annual Show and Shine fundraising event. The total facility rental fee for the event is $710 (Attachment 3). The Port Moody Legion has asked that the facility rental fee be waived. The City of Port Moody's Fee Waiver Policy permits staff to waive up to $367 in facility rental fees for qualifying rentals. Staff have approved the $367 fee waiver for the Legion's event; however, the Show and Shine event is a fundraiser for the Port Moody Legion and they are therefore requesting that the remainder of the facility fee in the amount of $343 also be waived. The Port Moody Legion has committed to look after any additional costs such as host liquor liability and event insurance.

Document: 306125 1 RC - Agenda - 2015 05 26 258 Attachment 9.3 Report/Recommendation to Council Rental Fee Waiver for the Port Moody Legion for Show and Shine Event May 11, 2015

Other Options 1. THAT the additional facility fee waiver request of $343 for the Port Moody Legion Branch #119 be denied.

Financial Implications The additional fee waiver request for $343 could be funded from Council Contingency.

Staff have approved the base fee waiver of $367 for this event. The fee waiver account has a balance of $675 for the remainder of 2015.

Communications / Civic Engagement None.

Council Strategic Plan Objectives This proposal supports Council's Strategic Plan Objectives of Excellence in Service Delivery and Nurturing Community.

Attachments: 1. Fee Waiver Request Letter from Port Moody Legion Branch #119. 2. Fee Waiver Policy. 3. Draft Rental Contract. RC - Agenda - 2015 05 26 259 Attachment 9.3 Report/Recommendation to Council Rental Fee Waiver for the Port Moody Legion for Show and Shine Event May 11, 2015

Prepared by: Reviewed by:

—u^xy im^ X"" " " Department Head (initials): Jim LaCroix Ron Higo Manager of Recreation Services

Reviewed for Form and Content / Approved for Submission to^ouncil: City Manager's Comment/Concurrence /

/ J City Manager

Corporate Review Initials ^ _ —. : _-J_j - Financial Services ( h(j^'

For Committee of the Whole Reports. To be completed by Legislative Services. Refer to Regular ÿ Refer to Regular ÿ Direct staff to ÿ Receive for Council as recommended. Council with amendments prepare new report for information. as discussed. Committee of the Whole.

3 RC - Agenda - 2015 05 26 260 Attachment 9.3

2513 Clarke Street Port Moody, BC V3H-1Z3 Tel: (604) 936-1312 Fax: (604) 936-8647 [email protected] UK! I isff fjuiurmitv r umm COMMAND legionbcyukon.ca April 21, 2015

Mayor Mike Clay & Council Members City of Port Moody

Dear Mr. Clay and Council Members,

As you know, our Port Moody Legion Branch #119 of the Royal Canadian Legion is now closed for our much-anticipated redevelopment project.

In order to maintain our Charter, we must endeavor to continue our efforts to present fundraising events and special Acts of Remembrance; thereby promoting support for our Veterans, Members and our Community. With no source of revenue, we look to you for help.

We are coming to you to request permission to hold our 16th Annual Show and Shine on June 20, 2015 and our always well attended Remembrance Day service and ceremonies on Nov 11,2015, both to be held at Kyle Centre facility. We are requesting that the City of Port Moody waive all fees for these two events and allow us to use Kyle Centre as a fundraising and special event venue. Enquires have been made to Kyle Centre staff and we have received confirmation that these two dates are available for our use.

With your generous donation of Kyle Centre, we will be able to raise funds and awareness and continue to show our presence in our City of Port Moody.

Your continued support of the Port Moody Legion is greatly appreciated. We have enjoyed the pleasure of your participation at our past events for many years and sincerely hope that our partnership will always continue.

Due to a small time-line to arrange these special events, I await your reply at your earliest convenience.

(Ve- Forgej' Yours in Comradeship

Faye Johnson President Port Moody Legion #119

REMEMBER • JOIN C I V RC - Agenda - 2015 05 26 261 ATTACHMENT 2^.Attachment 9.3

-— A —w—~Corporate Policy 100 Newport Drive, PO Box 36, Port Moody, BC, V3H 3E1, Canada Tel 604,469,4500 • Fax 604.469,4550 • www.porlrnoody.ca

Section: Finance 05

Sub-Section: Grants to Organizations 1850 Title: Fee Waiver Policy 005

Related Policies

Number Title 05-1850-006 Grant Funding to Organizations Policy

Approvals

Approval Date: Approved By: Council

Document: 273186 RC - Agenda - 2015 05 26 262 Attachment 9.3

PURPOSE The purpose of the City of Port Moody's Fee Waiver Policy is to provide financial assistance, in the form of fee waivers for facility expenses, to Port Moody based community groups and organizations for eligible events and activities that benefit the greater community. The intent of this policy is to streamline the fee waiver process and provide a consistent approach in the administration of the waivers. The approval of fee waivers is based on an established set of criteria.

ELIGIBILE FOR WAIVER Groups • Is a Port Moody not-for-profit group that is involved in either: community sport, culture, art, recreation, neighbourhood, service club or • Is a School District 43 Port Moody School.

Events • One time events that will provide benefit to the community/public • Non-partisan community based events

NOT ELIGIBLE FOR A WAIVER • Non-Port Moody Groups • Sequential (daily, weekly, monthly, etc.) seminars, courses, clinics, programs etc. • Private events such as weddings, birthdays, anniversary parties • For profit or commercial organizations, individuals or groups • Events or activities that are not open to the general public

FEE WAIVER AMOUNTS Theatre/Galleria Eligible groups and activities may be entitled to a $500 fee waiver for the use of the Theatre/Galleria per group, per annum and will be based on the merit of the activity, and the extent it serves the greater neighbourhood/community. Organizations must also demonstrate a financial need.

Recreation Facilities Eligible groups and activities may be entitled to a $367 fee waiver for the use of a recreation facility per group, per annum and will based on the merit of the activity, and the extent it serves the greater neighbourhood/community. Organizations must also demonstrate a financial need.

Document: 273186 RC - Agenda - 2015 05 26 263 Attachment 9.3

PROCEDURE

1. The group is to contact Facility Booking staff to book the event on the date and time desired for the event. 2. If the requested facility (or suitable alternative) is available, the completedApplication Form will be forwarded to the General Manager of Community Services (or designate) for review and processing. 3. All interested groups must complete a Fee Waiver Request application form, outlining the purpose of the activity and related organizational information and will be processed on a first come basis. Once the annual funding is depleted, no further fee waiver applications will be processed for that year. 4. The application form must be submitted a minimum of 4 weeks prior to the date requested, to the General Manager of Community Services. ¦ Application forms received after this time will be processed accordingly; however, Groups must assume responsibility for any consequences associated with delays in the confirmation/administration process. 5. Facility booking staff will process a facility rental contract inclusive of any additional fees and taxes. 6. The group or organization remains responsible for any/all terms and conditions outlined in any facilities booking contract, including retrieving their permit in advance and having it present throughout the duration of their use.

EVALUATION AND REPORTING Staff will review the program annually and reflect any changes in the operating budget process.

APPEALS Any group who has been denied a fee waiver may appeal the decision of the General Manager of Community Services by requesting to appear before Council (at a Committee of the Whole Meeting) to present their rationale for receiving a fee waiver.

Groups wishing to appear before Council must contact the City Clerk to register as a delegation.

Document: 273186 RC - Agenda - 2015 05 26 264 Attachment 9.3

PORT MOODY 100 Newport Drive, P.O. Box 36, Port Moody, B.C., V3H 3E1, Canada CITY OF THE ARTS Tel 601.469.4500 Fax 604.469.4550 www.portmoody.ca

Fee Waiver Application Form

APPLICATION PROCESS

Port Moody based groups can apply for a fee waiver for their event that is being held in a City facility. The maximum value for a fee waiver for the Inlet Theatre/Galleria is $500 per organization per calendar year. The maximum value for all other City facilities is $367 per organization per calendar year.

The City provides annual funding for fee waivers as follows: $3,000 for Inlet Theatre/Galleria and $3,000 for recreation facilities. The waivers are available on a first come basis and once the funding has been exhausted, no further waivers will be considered for the remainder of the calendar year.

The following guidelines will be followed for fee waiver applications: 1) Rental fee waiver applications will only be received from non-profit Port Moody groups or organizations whose membership consists of a majority of Port Moody residents. 2) Groups that serve the Tri-Cities may be considered for a fee waiver at the discretion of the General Manager of Community Services. 3) Groups will be limited to one rental fee waiver per calendar year to a maximum value of $367 for recreation facility rentals and $500 for Theatre/Galleria rentals. 4) The fee waiver is applicable to the facility rental fee only and does not include any other event related expenses such as, but not limited to staffing costs, liability insurance, liquor license and SOCAN fees. 5) All requests for fee waivers must be received by the Community Services Department a minimum of one month in advance of the event. 6) Confirmation of the facility booking, group roster and the most current financial statement of the organization are to accompany the completed fee waiver application form. 7) The General Manager of Community Services will review all applications for eligibility and approve those that meet the established criteria.

APPLICANT INFORMATION

Name of Group:

Contact Person:

Address:

Contact's Phone:

Contact's Email: Document: 272488 RC - Agenda - 2015 05 26 265 Attachment 9.3

Should the City have any further questions pertaining to your request, you may be contacted to provide further details. The applicant will be informed of the decision in writing and, if approved, will be required to sign the City's standard rental agreement and will be obligated to comply with any and all associated rental contract conditions.

Date:

Signature:

Which of the following best describes you (check one): Q Community Group Q Registered Non-Profit Q Other (please specify)

Purpose of the event:

ACTIVITY INFORMATION

Please provide the following details regarding the activity your application pertains to.

Event Name:

Location being requested:

Date of Event:

Event start/end times: Start: End:

Open to the Public: Yes Q No Q

Anticipated Attendance: People

FUNDING REQUEST

Facility booked: ® Inlet Theatre/Galleria • Recreation Facility Name RC - Agenda - 2015 05 26 266 Attachment 9.3

Description of need: Please describe why the waiving of fees is required:

Have you received any other sources of funding Yes Q No Q

If YES please describe:

Please forward your completed form by Email or by Mail:

Email: [email protected]

Mail: General Manager of Community Services Port Moody City Hall, PO Box 36, Port Moody, V3H3E1

If you have any questions, please contact the General Manager of Community Services at: 604-469-4542

FOR OFFICE USE ONLY

Request approved Q Does not meet criteria, request denied Q

General Manager of Community Services Date RC - Agenda - 2015 05 26 267 Attachment 9.3

EVENT BUDGET

The following event information is required as part of the fee waiver application process.

EVENT EXPENSES EVENT INCOME

Administration Ticket Revenue $

1. Artists/Performers $ participants x $ ticket fee

2. Administrative $ Donations/Sponsorships 3. Equipment Rental $ 1. Corporate/Business $ 4. Tickets/Marketing $ 2. Clubs/Organizations $ 5. Supplies $ 3. Other/Misc $ 6. Food $

7. Other/Misc $

Total Expenses $ Total Revenue $ RC - Agenda - 2015 05 26 268 ATTACHMENTAttachment 9.3 3 PORT MOODY CITY OF THE ARTS PORT MOODY RENTAL CONTRACT/INVOICE Contract #: 18877 User: jtheobald Date: 11 May 2015 Status: Tentative Page: Page 1 of 1

City of Port Moody, hereby grants Port Moody Legion (hereinafter called the "Licensee") represented by Faye Johnson, permission to use the Facilities as outlined, subject to the Terms and Conditions of this Agreement contained herein and attached hereto all of which form part of this Agreement.

Purpose of Use Port; Moody Legion's Show and Shine

Conditions of Use Please read carefully and initial the attached Terms & Conditions for Social Functions. The Terms & Conditions must be adhered to or loss of full damage deposit may occur. Damage deposit is returned within 30 days upon satisfactory completion of Rental Agreement. Full refund less an administrative charge (10% of total rental cost) for cancellations made in writing at least 60 days prior to the booking. Loss of damage deposit unless 60 days notice is given in writing.

Date and Times of Use # of Bookings: 3 Starting: 20-Jun-15 Ending: 21-Jun-15 Expected: 125

Facility Day Start Date Start Time End Date End Time Fee Extra Fee Tax Total Kyle Recreation Centre - Dance Room Sat 20 Jun 2015 08:00 AM 20 Jun 2015 10:00 AM $0.00 $59.17 $2.96 $62.13

Kyle Recreation Centre - Dance Room Sat 20 Jun 2015 10:00 AM 20 Jun 2015 05:00 PM $325.40 $0.00 $16.27 $341.67

Kyle Recreation Centre - Dance Room Sat 20 Jun 2015 05:00 PM 21 Jun 2015 12:00 AM $325.40 $0.00 $16.27 $341.67

Additional Fees Extra Fee - Bookings Hours Quantity Charge SOCAN: With Dancing, 101-300 2:00 1 $59.17 2:00 1 $59.17 v) Payment Method Rental Fees Extra Fees Tax Rental Total Damage Deposit Total Applied Balance Current $650.80 $59.17 $35.50 $745.47 $500.00 $0.00 $1,245.47 $0.00 Rental charges are due according to the following schedule:

Tuesday, Apr 21,2015 $745.47 Monday, May 11,2015 $500.00 Damage deposit Payable By: 11 May 2015

Other Information The undersigned has read and on behalf of the Licensee agrees to be bound by this Rental Contract/ Invoice and the Terms and Conditions contained herein and attached hereto, and hereby warrants and represents that he/she executes this Rental Contract/Invoice on behalf of the Licensee and has sufficient porter, authority and capacity to bind the Licensee with his/her signature.

X: Faye Johnson Jennifer Theobald I Larrisa Chenosky Port Moody Legion Kyle Centre 123 Need Address Street Address: 125 Kyle Street Mailing Address: 300 loco Road, Port Moody V3H 2V7 Port Moody BC V3H 3B8

Home: () Bus.: (604)461-1156 Phone: (604)469-4552 Fax: (604)931-6954

Date: Date:

OFFICE USE ONLY: ID received:

Please sign Rental Contract and return one copy RC - Agenda - 2015 05 26 269 Attachment 10.1

Council Agenda Information X Regular Council May 12, 2015

City of Port Moody Report/Recommendation to Council

File No. 18-7715-01

Submitted by: Community Services, Cultural Services

Subject: Proposed Burrard Inlet Fish Festival Event

Purpose / Introduction To inform Council of the proposed expansion of the Burrard Inlet Fish Festival event and to provide background information regarding the financial support being requested by the Canadian Sound Therapy Arts Society. Should Council wish to support this expanded event, it is suggested that it be approved as a pilot for 2015 and that the organizers provide an update to Council following the event.

Recommended Resolutions

THAT the report dated April 30, 2015 from Community Services, Cultural Services regarding the Proposed Burrard Inlet Fish Festival Event be received for information.

Background The Burrard InleJ Fish Festival has previously been held at Rocky Point Park in 2012 and 2014. In 2014, the event was moved to the last weekend in September to coincide with Culture Days. The previous iterations of the event have both been one day events finishing during daylight hours. The organizers of the event are now requesting to expand the event to two days (September 25 and 26), which would include an evening component on the first night. The organizers are also requesting City support in the form of funding and in-kind support. The organizers are hoping to make this an annual event running under this newly proposed format.

Discussion The 2012 and 2014 events were both one day events finishing prior to sunset and included activities such as musical performances, environmental information displays/booths, a green powered stage and a canoe paddle. The main expansion to the Burrard Inlet Fish Festival (Fish Fest) is the addition of activities taking place on Friday night. These activities include a musicians "jam" session and open mic, and a dance party lasting until 9 pm.

As in previous years, it is expected that the Festival will include environmental information displays and booths. The organizers have also communicated that artist and food vendors will

Document Number: 305490 1 RC - Agenda - 2015 05 26 270 Attachment 10.1 Report/Recommendation to Council Proposed Burrard Inlet Fish Festival Event April 30, 2015

be present on site. A floating acoustic stage is planned for the end of the pie*. If the event is approved, staff will work with the organizers to ensure that the floating stage is anchored or attached in a manner that does not damage or impact the area.

A pancake breakfast is planned for the organizers and volunteers on Saturday morning prior to the event opening to the public.

Staff met with the organizers to review their proposed plans and have been advised that general park lighting would be required for the Friday evening as well as a professional security company to look after the items left set-up in the Park overnight.

A rain plan has not yet been discussed. In the case of rain, vehicles would not be permitted to drive onto the park grounds. Tents and other equipment could be carried onto the site and set¬ up.

The Port Moody Police have indicated that there are no concerns with holding the event on Friday night at that time of year as there is no alcohol associated with the event.

The organizers have indicated that they will remove all event generated waste from the site during the clean-up. The event is not expected to generate any significant additional litter on the ground.

The Canadian Sound Therapy Arts Society is requesting the following support from the City.

Requested Cash Amount Green Powered Stage $2,000 Tents and Lighting $2,300 Local Performer Honorariums $1,000 Security ^ $ 500 Indigenous Paddle $1,000 Green Room $ 500 First Aid $ 150 Staffing (approximate) $ 725 Special Event Business Licence $ 125 Total $8,300

It is not anticipated that much staff time would be required leading up to the event. Although not discussed with the organizers, Council may wish to allocate some funding to provide the City's waste collection stations for this event. RC - Agenda - 2015 05 26 271 Attachment 10.1 Report/Recommendation to Council Proposed Burrard Inlet Fish Festival Event April 30, 2015

Other Options Council could request additional information from Canadian Sound Therapy Arts Society on the proposed event prior to making a decision.

Council may approve the event and require that the organizers pay for the City support required.

Council may decline the expanded version of Fish Fest and ask that the event continue under the previous format - a one-day event that finishes prior to sunset.

Council may choose to decline the proposed event.

Financial Implications The requested amount of financial support is $8,000. Should Council wish to support this event, it is recommended that the request and this report be referred to the Finance Committee to identify a funding source.

Communications / Civic Engagement Communications and Civic Engagement are not required at this time.

Council Strategic Plan Objectives The event proposal is consistent with Council's Strategic Goals under Nurturing Community. • The city is a vibrant community where people love to live, work and play • Encourage and support the establishment of gathering places and amenities which bring people together to support common interests.

Attachments: 1. Special Events and Festivals Application RC - Agenda - 2015 05 26 272 Attachment 10.1 Report/Recommendation to Council Proposed Burrard Inlet Fish Festival Event April 30, 2015

Prepared by: Reviewed by:

Devin Jain, Manager of Cultural Services Department Head (initials): Ron Higo, General Manager, Community Services

Reviewed for Form and Content / Approved for Submission to Council: City Manager's Comment/Concurrence ( b—< /^ ) City Manager

Corporate Review Initials Development Services (Planning, Building, Bylaws & Licencing, Sustainability) 2it • Engineering and Parks Services (Engineering, Parks, Operations) /

For Committee of the Whole Reports. To be completed by Legislative Services. Refer to Regular ÿ Refer to Regular ÿ Direct staff to ÿ Receive for Council as recommended. Council with amendments prepare new report for information. as discussed. Committee of the Whole. RC - Agenda - 2015 05 26 273 Attachment 10.1

PORT MOODY 100 Newport Drive, P.O. Box 36, Port Moody, B.C., V3H 3E1, Canada Tel 604.469.4500 Fax 604.469.4550 CITY OF THE ARTS www.portmoody.ca

Special Events & Festivals Application

Applicant Information:

I am organizing this event as a private individual

Y This event is being organized by a company or community organization

The "Presenter" is an individual, company or community organization which has overall responsibility for the festival/event management duties.

Presenter (organization or individual): Canadian Sound Therapy Arts Society

Contact Person: J Peachy Email:

Phone: Cell: | | Fax:

Mailing Address: 2925 Spring Street Port Moody.

Website: soundtherapyarts.org

Are you a Registerecl NotForProfit Organization? Yes

Registration #: S0059625

The "Event Coordinator" is the point person for the event and the primary contact between your organization (the Presenter) and the City of Port Moody (the City).

Event Coordinator: Catherine Burns Email:

Phone: Cell: Fax: RC - Agenda - 2015 05 26 274 Attachment 10.1

Event Details:

Name of the Event/Festival:

Type of event: Y Cultural Event/Festival Run/Walk Other

If other, please specify:

Frequency: Y Annual Event Bi-Annual Event One Time Event

This event is: Y Free to the public Paid entry Entry by donation

What is the primary purpose of the event?

Fundraising ÿ Revenue Generation Y Community Celebration ÿ Private Event

Number of expected participants:

Desired Date(s) and Times:

Set-Up Event Clean-Up Date Start End Start End Start End Friday September 25 14:00 18:00 17:00 21:00 carry over to Saturday

Saturday September 08:00 11:00 11:00 18:00 18:00 20:00 26

a

Proposed Location or Route (please include a map for clarity, if required): see attached

Please provide a brief description of your proposed event:

Document Number: 175042 2 RC - Agenda - 2015 05 26 275 Attachment 10.1

Event Details continued:

Objective of the Event/Festival:

Creative Engagement, Education and Entertainment. Showcase of sustainability

Indigenous cultural celebration

Express values that 'Nature is our Medicine'

Why have you chosen Port Moody as the location to host your event?

We have held Burrard Inlet Fish Fest in two previous years, 2012, 2014 and now looking to do it annually.

F'lease provide a timeline of key activities including set-up, the event itself and clean-up. Use additional pages as required.

Date Time Activity Details Friday 17:00-21:00 Bannock and Jam Session, Open Mic, Wild Fish DJ Dance Party. Set-up September 25 of Art Installations to showcase on Saturday. Saturday 11:00-18:00 Live Music, Cultural Performers, Art Installation September 26

Document Number: 175042 3 RC - Agenda - 2015 05 26 276 Attachment 10.1

Event Details continued:

Please indicate if your event will include any of the following and provide details:

Y Temporary Structures (i.e., tents) Y Amplified Sound

Y Sales of any kind (i.e., vendors) ÿ Fundraising

Y Food vendors N Alcohol (i.e., beer garden)

Please provide details:

Are you requesting any support from the City (in-kind, facilities, etc)? If yes, please describe:

A Yes, City of Port Moody contribution for Green Powered Stage, Tents and Programming funding

List any public safety concerns or controversial content that the City should be made aware of:

No major safety concerns

Document Number: 175042 RC - Agenda - 2015 05 26 277 Attachment 10.1

Event Details continued;

Presenters are responsible for managing any waste generated by activities at the planned event.

Please provide a detailed waste management plan for your festival/event:

Event waste will be taken offsite.

Submit your completed application to Devin Jain, Manager of Cultural Services. [email protected] or 604-469-4689.

Please submit your application no later than three months prior to the requested date(s) of your event and aftow for four weeks for a full review of your application (depending on size of event).

Document Number: 175042 RC - Agenda - 2015 05 26 278 Attachment 10.1

PRESENTER RESPONSIBILITIES

• Assume responsibility for planning, organizing, leading and controlling the event. • Assume responsibility for ensuring that the proposed location/route is suitable and appropriate for the planned activity. • Provide the City of Port Moody with proof of insurance for the event a minimum of two weeks prior to the event start date. • Inspect the municipal property with a City Representative in regards to health and safety prior to the event. • Take responsibility for safety and incident reporting and recording. • Obtain a food permit from the local health authority, if there are plans to sell food. • Obtain liquor liability insurance and liquor permits, if alcohol is to be served. • Be aware of, and follow all bylaws and rules pertaining to the various City facilities being . requested. • Any professional vendors selling products or services at the event must provide proof of current City of Port Moody business license upon request. Alternatively a Special Event Business Licence may be obtained, for a charge, to cover all vending during the event. • Attach technical riders if applicable. • Promptly pay all licensing, SOCAN and performance fees. • Make arrangements for any traffic control, if necessary. • If a street closure is necessary, obtain a highway use permit. • Make arrangements for additional law enforcement, security or safety personnel, if needed. • Create and execute a clean-up plan that includes any borrowed equipment, the premises, and any parks or streets utilized. • Discuss any banners or signage requests before making plans to install. • Ensure nothing is permanently affixed to municipal property, including, but not limited to, paints, staples and nails.

INSURANCE

Except for events under the supervision and control of the City of Port Moody, all festivals or special events onQty property must have Comprehensive General Liability insurance with a minimum of $5,000,000 (this m^y vary depending on the nature of the event). The City of Port Moody must be named as an additional insured and a copy of the Certificate of Insurance provided prior to the event taking place. Insurance coverage must be, at minimum, for the entire duration of the event, including any set-up and clean-up time.

If liquor is to be served, Host Liquor Liability insurance must be purchased. All liquor regulations must be followed, including a current "Serving it Right" certificate for those serving alcohol.

Document Number: 175042 7 RC - Agenda - 2015 05 26 279 Attachment 10.1

INDEMNIFICATION

The Presenter is required to hold and save harmless the City of Port Moody for all losses including bodily injury, death and property damage arising out of the event.

By signing below, the Presenter agrees to indemnify and hold the City of Port Moody and its respective officers, employees, agents, and elected officials harmless from and against any and all actions, causes of action, claims, losses, debts or demands as may be made at any time hereafter in respect of any negligent acts or omissions of the Presenter in the carrying out or intended carrying out of the festival/ special event as detailed in this application.

Presenter (organization or individual): Canadian Sound therapy Arts Society,

Signatory Name: J Peachy Date: Monday April 20, 2015

Signature:

For internal use only

Divisional review & approval of application

Division Initial Building, Bylaws & Licensing Facilities Fire Rescue Parks Police Roads Sanitation Sustainability

Document Number: 175042 RC - Agenda - 2015 05 26 280 Attachment 10.1

This Page Intentionally Left Blank RC - Agenda - 2015 05 26 281 Attachment 10.2 5/21/15

Food Truck Delegation

Survey Results from Food Truck Program Survey 2014 • 95 responses • 90 responses in favor of a food truck program • 5 responses against a food truck program

1 RC - Agenda - 2015 05 26 282 Attachment 10.2 5/21/15

Councils Mandate

Responsibilities of Councillors (Part 5, Division 1, Section 116) Every council member has the following responsibilities: ()(a) to consider the well‐bibeing and interests o f t he muniiicipa lity and its community; (b) …..

Council’s Principle Role (Part 2, Division 1, Section 7) (1) The purposes of a municipality include: (a) providing for good government of its community (b) providing for services, laws and other matters for community benefit (c) providing for stewardship of the public assets of its community, and (d) fostering the economic, social and environmental well‐being of its community

Vancouver Food Vending Program

• Not be within 100 metres of an existing business that has the same type of food, food concept, or theme. • If a new bibusiness moves wihiithin 100 metres of th e vend or, th e vendor is not required to move. • Intention: to prevent new food vendors from encroaching on established restaurants with similar menus, themes or concept. "Similar Menu" constitutes a competitive theme (i.e. definitions of themes used by the BC Food and Restaurant Association such as: Japanese, Thai, Seafood, Mexican, etc.) for which the neighbouring restaurant is already solely promoting. • A menu item would not constitute a violation of the buffer rule unless both businesses are selling the same product under the same concept.

2 RC - Agenda - 2015 05 26 283 Attachment 10.2 5/21/15

Map of Restaurants

Restaurant vs. Food Trucks

Restaurant Food Truck Investment $ 300,000+ $ 50,000 ‐ $100,000 Experience Sit in Dining – Liquor License Snack/Fast Food –No Liquor Price Level / per $15 ‐ $40 $ 6 ‐ $12 person served Key Components Food/Service/Ambience/Price Food/Price Facilities Full Service Kitchen Limited Equipment

3 RC - Agenda - 2015 05 26 284 Attachment 10.2 5/21/15

License agreements vs. Locations

• Theoretically unlimited licenses • 1 location available (2 spots)

Demands

• Adapt Vancouver Roaming Food Vending Program • Develop 2 license types: ‐ Roaming Food Vending License ($600) ‐ Catering License (Private Property or Event) • Initiate a stakeholder meeting to evaluate options and develop solutions

4 RC - Agenda - 2015 05 26 285 Attachment 10.3

Council Agenda Information X Regular Council May 12, 2015

City of Port Moody Report/Recommendation to Council

File No. 18-7780-40

Submitted by: Community Services, Cultural Services

^nhicw- Golden Spike Days Request to Install Structural Brackets at PCT * Performance Stage

Purpose / Introduction To provide background information and project detail regarding Golden Spike Days Society's request to install structural brackets at the PCT Performance Stage. The purpose of these brackets is to be able to hang lighting fixtures, banners, etc. from the roof above the stage.

Recommended Resolutions

THAT the report dated April 30, 2015 from Community Services, Cultural Services regarding Golden Spike Days Request to Install Structural Brackets at PCT Performance Stage be received for information.

Background Golden Spike Days Society is scheduled to appear before Council on May 12, 2015 as a delegation to request that the City install structural hanging brackets from the roof of the PCT Performance Stage at Rocky Point Park. The purpose of these brackets is to allow lighting and other equipment, such as back drops and drapes, to be safely suspended from the stage roof. This reduces the amount of equipment that needs to be supported from a ground system.

Discussion Staff have met with Golden Spike Days Society to review the proposed project and to develop a project plan. The City engaged a structural engineer to assess the stage roof and determine what weights could be accommodated (the cost of the review was covered by Golden Spike Days Society). The review showed that the roof structure can safely accommodate a number of hanging brackets that would each support 750 lbs. A plan view of the approximate layout of the brackets can be seen in Attachment 1.

Although the bracket design has not been completed, a conceptual design can be seen in Attachment 2. The brackets will be constructed from %" unpainted aluminum with an attachment point at the bottom. The brackets will be through-bolted to the structural roof

Document Number: 305474 1 RC - Agenda - 2015 05 26 286 Attachment 10.3 Report/Recommendation to Council Golden Spike Days Request to Install Structural Brackets at PCT Performance Stage April 30, 2015

members. No brackets will be attached to the main feature beam on the front of the stage. A total of nine brackets would be attached to the outside beams on the sides and rear of the structure - three along each side. The remaining five brackets would be mounted to the interior support beams. The brackets will be relatively hidden from view when looking at the stage from the front; however, they will be visible when looking from the side and rear, and when looking upwards to the underside of the roof.

At this time, the brackets are budgeted to be left as bare aluminum. The alternative would be to have them powder coated. It should be noted that any powder coating on the bottom of the bracket at the attachment point will become chipped after the first use. The cost of powder coating is estimated to be somewhere between $300 and $500 and has not been included in this budget.

This project will initially benefit Golden Spike Days; however, staff anticipates that other groups will likely take advantage of this upgrade to the roof system - in particular, larger events such as Ribfest. These brackets will not be available to the general public or to events where prior arrangements with staff have not been made and approved. This is to ensure that the brackets are not overloaded and that correct methods of attachment are used.

The budget for this project is $5,000 and breaks down as follows:

Structural Engineer $1,200 Fabrication $1,000 Installation $2,000 Contingency $ 800 $5,000 Should this project be approved, staff would manage the project and would work to complete the project in time for Golden Spike Days in 2015, if possible in the time span available. «4

Other Options Council may wish to suggest a cost sharing model to complete this project or may ask that the Golden Spike Days Society cover the costs entirely.

Financial Implications The budget for this project has been identified at $5,000. Should Council wish to support the request from Golden Spike Days Society, it is recommended that the request and accompanying report be forwarded to the Finance Committee to identify a funding source.

Communications / Civic Engagement No communications or civic engagement has been identified for this project. RC - Agenda - 2015 05 26 287 Attachment 10.3 Report/Recommendation to Council Golden Spike Days Request to Install Structural Brackets at PCT Performance Stage April 30, 2015

Council Strategic Plan Objectives The installation of brackets at the PCT Performance Stage is consistent with Council's Strategic Goal of supporting community organizations to help them thrive.

Attachments: 1. Plan View of Approximate Bracket Locations 2. Conceptual Structural Bracket Design RC - Agenda - 2015 05 26 288 Attachment 10.3 Report/Recommendation to Council Golden Spike Days Request to Install Structural Brackets at PCT Performance Stage April 30, 2015

Prepared by: Reviewed by: _

Devin Jain Department Head (initials): Manager of Cultural Services Ron Higo

Reviewed for Form and Content / Approved for Submission to Council: ^ City Manager's Comment/Concurrence ( City Manager

Corporate Review Initials , X Yt Financial Services Ul

For Committee of the Whole Reports. To be completed by Legislative Services. D Refer to Regular Q Refer to Regular ÿ Direct staff to O Receive for Council as recommended. Council with amendments prepare new report for information. as discussed. Committee of the Whole. RC - Agenda - 2015 05 26 289 Attachment 10.3 Report/Recommendation to Council Golden Spike Days Request to Install Structural Brackets at PCT Performance Stage April 30, 2015

Attachment 1 - Plan View of Approximate Bracket Locations RC - Agenda - 2015 05 26 290 Attachment 10.3 Report/Recommendation to Council Golden Spike Days Request to Install Structural Brackets at PCT Performance Stage April 30, 2015

Attachment 2 - Conceptual Structural Bracket Design I RC - Agenda - 2015 05 26 291 Attachment 10.4

Our Light Up Teal Request for International Trigeminal Neuralgia Awareness Day.

Hello,

We're celebrating the Third Annual International Trigeminal Neuralgia Awareness Day on October 7th 2015 This year we're focus on awareness for our children and teenagers living with TN and Facial Pain Disorders

What is trigeminal neuralgia?

We would be thankM for your authorization to be able to "Light Up Teal" (or even near to it) on October 7th 2015. If you're not the main one to make this kind of authorization could you please forward this request towards the individual that provides this sort of permissions?

We are sending out the request early to give notice and time for the approval process to accommodate the "Light up Teal" for international bridges, buildings and structures which are taking part. All approvals will be mentioned on this web sites, social network sites as well as continuous press announcements, newspapers articles and/or blog posts.

We will make sure to send any coverage to help keep eveiyone posted.

We have mentioned the "Light Up Teal" regarding 2014 on this TNnME web site: http://www.tnnme.com/2014-light- up-teal.html and once we have your authorization for 2015 we will make sure they outlined on TNnME web site as well.

See below for details however please let me know should there be anything we could do to get your authorization and support...Thank you so much,Toni Saunders

Name of Organization: TNNME = (Trigeminal Neuralgia and Me) as well as (Non Profit) The Facial Pain Research Foundation

International Awareness: Education and Financing for Trigeminal Neuralgia and Facial Pains Disorders

Contact Person: Toni Saunders Phone number: 617-619-1238 Email address: [email protected] Reason related to submitting the illumination request: Third International Trigeminal Neuralgia Awareness Day October 7th 2015 Web site address: http://www.tnnme.com 292

This Page Intentionally Left Blank RC - Agenda - 2015 05 26 293 Attachment 10.5

Access!bility is Working

MAYOR AND COUNCIL PO BOX 36 STN MAIN PORT MOODY BCV3H3E1

May 1, 2015 j Dear Mayor and Council:

RE: Access Awareness Day—June 6, 2015—Is Accessibility Working in Your Community?

June 6, 2015 marks SPARC BC's 18th annual Access Awareness Day! Access Awareness Day gives each of us an opportunity to look at our communities and to think about what we can do to make our communities more accessible and inclusive for everyone!

The theme for this year's Access Awareness Day is "Accessibility is Working". As part of this year's Access Awareness Day, our goal is to draw attention to leading practices and local innovation across BC communities with a focus on working together to help ensure that our communities are as accessible and inclusive as possible.

Each year we ask local governments to help support Access Awareness Day by passing a proclamation that recognizes the rights of all individuals to be active in their communities and to have the opportunity to participate in all aspects of community life. We hope you will consider adopting a proclamation that confirms your on-going commitment and support for building accessible and inclusive communities together.

As in the past, we have created a "leadership space" on our website where we recognize municipalities and organizations that have joined with us to promote Access Awareness Day. Our website lists municipalities that have recognized Access Awareness Day through an annual proclamation or letter of support.

As part of this year's Access Awareness Day activities, our goal is to profile initiatives where accessibility is working. If you have a story or initiative that you feel is a good example of how

social planning & research council of british Columbia 4445 Norfolk St. Burnaby, BC V5G 0A7 Canada tel: 604-718-7733 fax: 604-736-8697 www.sparc.bc.ca RC - Agenda - 2015 05 26 294 Attachment 10.5

Access Awareness Day 2015 Proclamation

WHEREAS: Accessibility and inclusion is essential for ensuring that all community members have equity in opportunities, and the ability to fully participate in community life; and,

WHEREAS: Accessibility affects all aspects of community life—physical, social and economic including employment, transportation, recreation, housing, and other opportunities; and,

WHEREAS: We all have a role to play in ensuring that our communities are as accessible and inclusive as possible.

THEREFORE BE IT RESOLVED:

The citizens of recognize the importance of ensuring that people

with disabilities have equitable access to the opportunities that are important to them and

live in an accessible community.

Mayor/Chairperson of ., do

hereby proclaim Access Awareness Day—Saturday, June 6, 2015 in

a day of individual and group action to promote positive ways of building accessibility

together to create accessible and inclusive communities for all of our citizens.

In witness whereof I hereunto set my hand this day of 2015.

Mayor/Chairperson of

Accessibility is Working people, planning, positive change. RC - Agenda - 2015 05 26 295 Attachment 10.5 ::';S p a r c b c

people, planning, positive chang

Celebrated annually on the first Saturday in June, Access Awareness Day is a comprehensive campaign to raise awareness about disability, accessibility, and Access Awareness Day inclusion

Access Awareness Day has been made possible because of dedicated and inspired individuals who understand the importance of inclusion; the recognition that both the right and the opportunity to participate in all aspects of human life enable individuals and ¦^^Accessibility is Working communities to celebrate their diversity and recognize their responsibilities.

Access Awareness Day is ultimately about more than just one day a year. It is a call to respond creatively and purposefully to build a i i i'1 Hi i 1 1 SI 1 society where barriers to inclusion are removed, and to ensure the independence, self-esteem, dignity, and security of all citizens. i RC - Agenda - 2015 05 26 296 Attachment 10.5 Accessibility is Working in My Community...

Jir

Help celebrate Access Awareness Day in your community. At Home At Work At Play Every place Every day Housing is more than just 'bricks and For businesses, accessibility matters to There is no place like a playground if Healthy, vibrant and active communities Sometimes "open" can mean more than business hours. It can be a feeling of and inclusion is essential for mortar'—it is about having a place of their customers, clients, service users, you are a child. Accessible playgrounds provide places where all people can come one's own and the sense of autonomy and employees and to the community. Across create a space where children can meet together to share in their community and acceptance and belonging. Some places We knowensuring that accessibility that all community identity that goes with it. It is also about British Columbia there are more than one another, play together and form to be a part of community life. Community can feel more open and accepting of members have equity in opportunity being part of the broader neighbourhood 345,880 individuals 15 or older with health friendships. Across British Columbia, there centres, libraries and other gathering people with disabilities than others. It is and the ability to fully participate in all and the community that is around us. and activity limitations who are part of the are more than 33,260 children under the places provide an important connection a wonderful accomplishment when all members of a community can feel a sense aspects of community life—economic, Adaptable and accessible housing helps work force. An accessible and inclusive age of 10 who have a health and activity to the community and help to create to ensure that we are designing our community provides opportunities for limitation. By designing playgrounds that welcoming and accessible spaces. of genuine inclusion and that as a society social, and recreational. This means that communities with accessibility in mind each of us to share our skills and talents are accessible, we are building healthy, we are open to everyone. we need to think about and plan our and that there is a place for everyone. and bring our own special ingredients to active and inclusive communities and communities with accessibility in mind. If the mix. neighbourhoods naturally. you have a story or initiative that you feel is a good example of how communities can work together to promote greater accessibility, please share it with us and we will help to promote it through our networks and with our members. Also, if you have an idea about how we could work together to advance shared accessibility goals, please do not hesitate to send an email to [email protected] or contact Alia Timofeyeva at 604.718.7735.

british -spare be yt\ Accessibility is Working Columbia Access Awareness Day—June 6, 2015 people, planning, positive change.

SPARC BC would like to acknowledge the Developmental Disabilities Association for their contribution to our community inclusion initiative and the images used in this poster. A complete copy of our community inclusion initiative can be found on our website at www.sparc.bc.ca. This initiative was designed to show, through images and stories, what it means to be a truly accessible and inclusive community. RC - Agenda - 2015 05 26 297 Attachment 12.1

City of Port Moody

Minutes

Economic Development Committee

Minutes of the regular meeting of the Economic Development Committee held on Wednesday, April 1, 2015 in the Brovold Room.

Present Councillor Diana Dilworth, Chair Mayor Mike Clay, Vice-Chair Scott Barnicoat Adam Bird Keena Hicken-Gaberria Roland Mitchell Aaron Robinson, Tri Cities Chamber of Commerce Derek Wilson

Absent Robert Charbonneau (Regrets) Yvette Cuthbert (Regrets) Moe Hamedani (Regrets) Tannis Goddard (Regrets) Lincoln Penner (Regrets)

In Attendance James Stiver, General Manager of Development Services Neal Carley, General Manager of Engineering and Parks Services Tracey Takahashi, Legislative Services and Committee Coordinator

1. Call to Order

Call to Order 1.1 Councillor Dilworth called the meeting to order at 7:02pm.

2. Approval of Previous Minutes

Minutes 2.1 EDC15/004 Moved, seconded and CARRIED THAT the minutes of the Economic Development Committee meeting held Wednesday, March 4, 2015 be adopted as circulated.

Economic Development Committee - 1 - April 1, 2015 #303262 File: 01.0360.20.03/2015 RC - Agenda - 2015 05 26 298 Attachment 12.1

3. Unfinished Business

Council Update 3.1 Councillor Dilworth reported that Council received a presentation on the City of Port Moody 2015 Economic Profile, noting that the document has been very well received. Staff will provide copies to the Tri-Cities Chamber of Commerce.

Mayor’s Report 3.2 Mayor Clay distributed draft Terms of Reference for a request for proposals that will be going out to event planners for ideas about potential business events in the city. Discussion ensued with regard to ideas for events that could possibly take place on Canada Day, since Golden Spike Days celebrations will not be taking place over the Canada Day holiday this year. Mayor Clay asked committee members to send event / activity ideas to his office.

Wayfinding 3.3 Neal Carley, General Manager of Engineering and Parks Services, Initiatives provided an overview of the City’s wayfinding initiatives, noting that the Master Transportation Plan will be updated over the next year and it will include a wayfinding section. Mr. Carley noted that the following initiatives are currently under way:  Street name signs are being standardized and replaced  Trans Canada Trail sign posts are located throughout the city – these will be updated and replaced in the near future  Bike route markings – located on roadways and sign posts  Area directional signage needs to be updated – important to consider ways to help local businesses  Trail system – these are well marked, but could be updated and standardized  Commemorative signs – Terry Fox Training Run route signage will be unveiled on April 4, 2015

Councillor Dilworth reviewed the wayfinding discussion at the last meeting of this committee, as summarized in the minutes. It was noted that there are no signs in the City to help people find Rocky Point Park, which is often difficult for visitors to find, and that there are no signs around the City directing visitors to other points of interest such as Suter Brook, Newport Village, Moody Centre and the City Hall/Library.

It was agreed that it would be nice to incorporate the City of the Arts theme in the signage. The importance of standardized signage, rather than many different types of signs that don’t necessarily work together, was noted. It was agreed that route details such as distances, walkability scores, route accessibility information, etc. should be included as well.

Economic Development Committee - 2 - April 1, 2015 #303262 File: 01.0360.20.03/2015 RC - Agenda - 2015 05 26 299 Attachment 12.1

EDC15/005 Moved, seconded and CARRIED THAT Council consider the installation of centralized wayfinding signs in specific locations throughout the City, highlighting civic amenities, private businesses, and points of interest, with a tie-in to the Arts.

4. New Business

Tourism 4.1 Councillor Diana Dilworth provided an overview of the work done by Subcommittee the Tourism Subcommittee over the past year and reviewed the Report subcommittee’s report to Council, including the following key points:

 Port Moody has unique factors that pose great opportunity for promotion of the City as a tourism destination  The City’s Tourism Strategic Plan was developed in February 2004 and last updated in October 2005  Community residents and businesses would benefit from implementation of a new, comprehensive Tourism Strategy

Challenges:  There is not one specific organization or entity championing or coordinating tourism opportunities in Port Moody  The City’s current marketing and promotional materials are disconnected and don’t adequately highlight opportunities  There is little information available on the City’s website regarding local business or tourism opportunities

Opportunities:  Promotion of Port Moody’s unique features to attract non- residents to our community  Identification of tourism attractions, based on five key theme areas – Arts and Culture, Natural Environment, Recreation, Heritage and History, Culinary Delights  Integration and Collaboration between existing plans and strategies – OCP, City of the Arts Branding, Wayfinding signage and kiosks, Arts and Culture Master Plan, Parks and Recreation Master Plan, Master Cycling Plan  Attraction of Port Moody residents and their families, visiting family members and friends, day-trippers within Metro Vancouver, special interest groups (ie: foodies, recreationalists, history buffs)  Offer opportunities for 2/4/6-hour events for visitors, diversity of experiences and events (something for everyone), specific aspects for special interest groups, support for local small business economy, support for arts

Economic Development Committee - 3 - April 1, 2015 #303262 File: 01.0360.20.03/2015 RC - Agenda - 2015 05 26 300 Attachment 12.1

and culture community

Distinct Neighbourhoods:  Westport  Spring Street Promenade  Heritage Commercial District  Murray Street Boulevard  Oceanfront District  Moody Centre  Inlet Centre (Newport, Suter Brook, Klahanie)

Next Steps:  Council commitment to develop a new Tourism Strategic Plan incorporating inventories, opportunities and recommendations  Establish a multi-stakeholder Tourism Committee to monitor development and implementation of Tourism Strategic Plan, make further recommendations on implementation and identify additional opportunities to enhance the Plan  Identify funds to retain a consultant to assist in development of new Tourism Strategic Plan with staff and Tourism Committee  Identify budget in five-year financial plan for tourism purposes

Recommendations:  Identify partner organizations to work with (ie: Chamber of Commerce, BC Tourism/Hello BC) and ensure they have up-to-date information on Port Moody and its opportunities  Consolidate publications where appropriate (ie: Heritage Guide with Stone Markers)  Develop on-line directory of local businesses and artists with locations and contact information  Strategic use of website to market tourism opportunities based on areas of interest  Review inventories and opportunities on annual basis for updating as required  Further identify low-medium-high priorities and where easy-wins may be achieved  Designate/delegate the inventory or specific inventory items to staff or civic committees for inclusion on annual work plans  Identify key stakeholders in the community to participate in the implementation of specific actions.  Review existing City plans to identify related and relevant recommendations and strategies

Economic Development Committee - 4 - April 1, 2015 #303262 File: 01.0360.20.03/2015 RC - Agenda - 2015 05 26 301 Attachment 12.1

 Identify duplication amongst plans and develop collaborative actions between staff and/or civic committees  Look for opportunities to work together with local businesses and community organizations to maximize resources and create synergies in the implementation of recommendations  Develop a coordinated approach to promoting Port Moody and its offerings  Create a complete street map for Port Moody for physical distribution and review through the City’s website  Create a series of Maps and Apps and brochures focused on specific theme areas that are simple to read and use and include specific activities, events or opportunities  Coordinate and integrate branding throughout publications, maps and apps, wayfinding signage, City’s website and social media for consistency  Create an on-line, annual list or calendar of events/activities within the community and promote throughout the year  Create a line of Port Moody postcards highlighting our unique features  Market opportunities to special-interest groups throughout the lower mainland (ie: foodies, history buffs, nature lovers, geo-caching participants)

Additional suggestions for inventory lists were made as follows:  Arts & Culture – Port Moody Arts Centre, Port Moody Film Society monthly screenings  Natural Environment – Belcarra Regional Park, Trans Canada Trail, White Pine Beach  Recreation – Soccer turf fields, water parks  Heritage and History – Takaya Tours  Culinary Delights – Independent restaurants  Other – Unique independent business community

EDC15/006 Moved, seconded and CARRIED THAT the Economic Development Committee support the recommendations contained in the Tourism Subcommittee Report, including the additional suggestions offered by this committee.

Business 4.2 No report. Roundtable Planning

Economic Development Committee - 5 - April 1, 2015 #303262 File: 01.0360.20.03/2015 RC - Agenda - 2015 05 26 302 Attachment 12.1

High Tech / Marine 4.3 Councillor Dilworth provided an overview of the subcommittee that Research Centre – had been looking at this issue, noting that the subcommittee had Update been chaired by former Councillor Nuttall, with former Councillor Small acting as the vice chair. It was noted that questions remain as to who should chair the subcommittee moving forward. It was suggested that former Councillors Nuttall and Small be asked if they would be interested in continuing with the subcommittee.

Mayor Clay explained that a concrete business plan, including significant funding partners, needs to be presented before the provincial or federal government will step in and provide assistance as a partner. It was agreed that specific parameters and criteria should be outlined prior to trying to get the subcommittee going again.

Councillor Dilworth suggested that former Councillors Nuttall and Small be invited to discuss the subcommittee’s work with this committee at the May meeting as a follow-up.

5. Information

Updated Monthly 5.1 Attachment: Economic Development Committee 2015 Work Plan Work Plan Upcoming work plan items were reviewed.

Economic 5.2 Link: http://www.jtst.gov.bc.ca/economic_development/pdf/2015-03- Development in BC 09_Newsletter.pdf Newsletter – March 2015 This item was provided for information only.

Roundtable 5.3 Committee members reported on their various events and activities.

Adam Bird suggested that the committee look into conducting an online business retention survey, similar to a survey that was done in the City of Victoria. A link to the example survey will be sent out to the committee for information prior to discussion at the next meeting.

6. Adjournment

Councillor Dilworth adjourned the meeting at 9:02pm.

Councillor Diana Dilworth, Tracey Takahashi, Chair Committee Coordinator

Economic Development Committee - 6 - April 1, 2015 #303262 File: 01.0360.20.03/2015 RC - Agenda - 2015 05 26 303 Attachment 12.1

City of Port Moody

Minutes

Parks and Recreation Commission

Minutes of the regular meeting of the Parks and Recreation Commission held on Wednesday, April 15, 2015 in the Parklane Room. This meeting was rescheduled from April 8, 2015.

Present Councillor Meghan Lahti, Chair Tyler Brown Allen Hunt Yoojin Jung (Youth Focus Committee Representative) Rasmeet Mohar Darcel Moro Jutta Rickers-Haunerland

Absent Councillor Diana Dilworth, Vice-Chair (Regrets) John Callaghan (Regrets) Sarah Carlos (Regrets) Elaine Golds (Regrets) David Hilderley (Regrets) Jim Millar (Regrets) Joosung Park (Regrets) David Tang (Regrets)

In Attendance Jim LaCroix, Manager of Recreation Services

1. Call to Order

Call to Order 1.1 Councillor Lahti called the meeting to order at 7:00pm.

2. Approval of Previous Minutes

Minutes 2.1 PRC15/013 Moved, seconded and CARRIED THAT the minutes of the Parks and Recreation Commission meeting held Wednesday, March 11, 2015 be adopted.

3. Unfinished Business

Parks & Recreation Commission - 1 - April 15, 2015 #304060 0360-20-10/2015

RC - Agenda - 2015 05 26 304 Attachment 12.1

4. New Business

Invasive Species 4.1 Presentation: Margot Davis, Manager of Sustainability Removal Plans This item was deferred to the June meeting.

$20 Child and 4.2 Memo: Manager of Recreation Services, dated March 24, 2015 Youth Summer File: 15-8160 Pass PRC15/014 Moved, seconded and CARRIED THAT staff be authorized to provide a $20 Child and Youth Summer Promotional Drop-in Pass for the months of July and August 2015 as a pilot program;

AND THAT the Parks and Recreation Commission review the pilot program upon the completion and report back to Council as recommended in the report dated March 24, 2015 from Recreation Services regarding the $20 Child and Youth Summer Promotion Drop-in Pass.

Recreation Fees 4.3 Attachment: 2016 Proposed Recreation Fees (Part 2) File: 15-7900-03

Staff provided an overview of the remaining proposed fees. Staff were asked to follow up with a marketing campaign for social bookings on weekends.

PRC15/015 Moved, seconded and CARRIED THAT the fee for adult turf field rentals be increased by 3%;

AND THAT the proposed fee structure as amended be referred to Council for approval.

Age-Friendly 4.4 Report: Age Friendly Community Planning Project, SPARC BC Community File: 12-6240-20-08 Planning Report PRC15/016 Moved, seconded and CARRIED THAT the Parks and Recreation Commission endorse and support the recommendations contained in the report dated July 18, 2014 from SPARC BC regarding Port Moody Age Friendly Community Planning Project;

AND THAT the recommendations contained in the report dated July 18, 2014 from SPARC BC regarding Port Moody Age Friendly Community Planning Project be forwarded to the Seniors Task Force for implementation;

AND THAT the Terms of Reference for the Seniors Task Force include a member from the Parks and Recreation Commission.

Parks & Recreation Commission - 2 - April 15, 2015 #304060 0360-20-10/2015

RC - Agenda - 2015 05 26 305 Attachment 12.1

CPTED Principles 4.5 Email: Cst. Luke Van Winkel, dated March 31, 2015 File: 01-0360-20-10-02

Discussion ensued with regard to how staff notify committees about vegetation removal in parks. Staff were directed to report back regarding the process to determine vegetation removal in parks.

5. Information

Parks and 5.1 Attachment: Parks Recreation Commission Work Plan Tracking Recreation 2015 Commission Work File: 01-0360-20-10-02 Plan Tracking 2015 Commission members were reminded about the parks and facilities tour scheduled for Saturday, April 18 from noon to 2:00pm, and were asked to RSVP to Tracey Takahashi as soon as possible.

6. Adjournment

Councillor Lahti adjourned the meeting at 8:09pm.

Councillor Meghan Lahti, Tracey Takahashi, Chair Committee Coordinator

Parks & Recreation Commission - 3 - April 15, 2015 #304060 0360-20-10/2015

RC - Agenda - 2015 05 26 306 Attachment 12.1

City of Port Moody

Minutes

Transportation Committee

Minutes of the regular meeting of the Transportation Committee held on Wednesday, April 15, 2015 in the Brovold Room.

Present Councillor Robert Vagramov, Chair Tim Barton Cathy Cena Neil Doyle Steven Dragicevic Andrew Hartline Callan Morrison Kathleen Nadalin, ICBC Aaron Robinson, Tri-Cities Chamber of Commerce Mark Walters

Absent Councillor Rick Glumac, Vice-Chair (Regrets) Michael Braun (Regrets) Joe Chu (Regrets) Audey Korpus (Regrets) SJ Park (Regrets)

In Attendance Mark Halpin, Transportation Engineering Technologist Neal Carley, General Manager of Engineering and Parks Tracey Takahashi, Committee Coordinator Cst. Luke Van Winkel, Port Moody Police Rosemary Lodge, Manager of Civic Affairs (arrived at 7:49pm and left at 8:25pm) John Steiner, Urban Systems (arrived at 7:49pm and left at 8:25pm) Brian Patterson, Urban Systems (arrived at 7:49pm and left at 8:25pm)

1. Call to Order

Call to Order 1.1 Councillor Vagramov called the meeting to order at 7:04pm.

2. Approval of Previous Minutes

Minutes 2.1 TC15/005 Moved, seconded and CARRIED THAT the minutes of the Transportation Committee meeting held Wednesday, March 18, 2015 be adopted.

Transportation Committee - 1 - April 15, 2015 #304485 File: 01-0360-20-06-01/2015 RC - Agenda - 2015 05 26 307 Attachment 12.1

3. Unfinished Business

Delegation – Ravine 3.1 Staff provided a brief introduction of the delegation procedure. Drive Bus Stop Debbie DeLisser provided an overview of her concerns about the bus stop located on Ravine Drive in front of her property. Ms. DeLisser explained that a traffic calming island had been installed in the middle of the street near the original bus stop location. She was told that there were plans to move the bus stop further up the street, but the property owners near the proposed location complained and that plan was withdrawn.

Subsequently, the bus stop sign was relocated to approximately six inches away from the bottom of her driveway. Ms. DeLisser noted that this was done without any notice to her family. Ms. DeLisser explained that people waiting for the bus regularly stand in her driveway while they wait, and the new location of the sign post blocks access to the side yard where they park their boat in summer.

Ms. DeLisser requested that the bus stop be moved back to its original location, be removed entirely, or that the traffic calming island be removed. She noted that she has spoken with TransLink regarding the bus stop location and was told that she needed to speak with the City about it.

Staff explained that location of bus stops is a collaborative effort between the City and TransLink, and noted that this bus stop has been moved slightly up the street so that the buses did not block either driveway.

Councillor Vagramov thanked Ms. DeLisser for her delegation and explained that she would be informed of the committee’s decision within a few days. Ms. DeLisser left the meeting at this point.

Staff explained that the bus stop had not been moved further up the street as originally planned because of safety concerns with the curve in the road at the proposed location.

Discussion ensued with regard to available options.

TC15/006 Moved, seconded and CARRIED THAT staff review with Coast Mountain Bus Company relocation of the bus stop pole to the property line between 20 and 22 Ravine Drive.

Transportation Committee - 2 - April 15, 2015 #304485 File: 01-0360-20-06-01/2015 RC - Agenda - 2015 05 26 308 Attachment 12.1

Master 3.2 Presentation: Urban Systems Transportation Plan File: 16-8330-22 Public Engagement Plan John Steiner and Brian Patterson from Urban Systems provided an overview of the Master Transportation Plan (MTP) and the work plan, noting the following:  The MTP supports and enables the various City and regional plans and policies, including the Official Community Plan, Council Strategic Plan, and the Parks and Recreation Master Plan;  The MTP includes a long-term transportation vision and targets for Port Moody, goals and objectives that support that vision, long-term plans for each mode of transportation, and 10-year priorities for implementation;  The MTP considers local and regional growth plans’  Many stakeholders are involved in the MTP: Council, the public, Public Advisory Committee (PAC), Technical Advisory Committee (TAC), Council Committees;  Deliverables at key phases for Transportation Committee input and review: Discussion Paper 1 (July 2015) – Setting the context, Discussion Paper 2 (October 2015) – Visioning, Discussion Paper 3 (January 2016) – Draft Plan;  Timeline: Spring 2015 – Project launch and pre-MTP phasing, Summer 2015 – Discovering, Fall 2015 – Visioning, Winter 2015 – Planning, Spring 2016 - Moving forward;  Next steps: Public Launch in early June with an online social media presence, Community Survey, First Public Event at Golden Spike Days, SAC and TAC meetings.

Rosemary Lodge, Manager of Civic Affairs, provided an overview of the brand that has been developed for the Master Transportation Plan, which will be included on all advertising and documentation related with the Master Transportation Plan. The name of the plan will be TransPort Moody – Our Vision Forward.

Discussion ensued with regard to representation on the Public Advisory Committee from throughout the community, as well as committee representation. It was noted that participation in the PAC would involve attendance at approximately three meetings.

Ms. Lodge, Mr. Steiner and Mr. Patterson left the meeting at this point.

College Park Traffic 3.3 Staff reported that the work plan is not ready for presentation this Calming Initiative evening, but provided a verbal update on the process. Work Plan

Transportation Committee - 3 - April 15, 2015 #304485 File: 01-0360-20-06-01/2015 RC - Agenda - 2015 05 26 309 Attachment 12.1

4. New Business

Police Enforcement 4.1 Cst. Luke Van Winkel reported the following for the March 15 to Requests April 15 period:

 14 impaired driving related files, 3 drug related  352 tickets issued  primary areas of enforcement were: - Dewdney Trunk Road - Cecile Drive / Glenayre Drive due to complaints from flaggers and neighbourhood residents with regard to speeders (pre-sink hole) - Post sink-hole increased patrols in Glenayre, but minimal violators located.  A pedestrian was struck by a taxi in Glenayre at approximately 11:15am. The investigation is ongoing. The accident was not during peak rush times for diverted traffic into the area.

ICBC Spring 2015 4.2 Kathleen Nadalin reported the following with regard to ICBC’s Distracted Driving Distracted Driving Campaign during the month of March 2015: Campaign  Distracted driving is the second leading cause of car crash fatalities in BC;  About ¼ of all fatal crashes in BC between 2009 and 2013 were related to distracted driving;  On average, 88 people die in crashes in BC each year where distracted driving is a contributing factor;  More than 60% of crashes occur at intersections;  People are four times more likely to be involved in a crash if they are talking on a cell phone;  84% of BC drivers surveyed rated texting while driving as being more risky than drinking and driving;  One in four BC drivers surveyed said that they had recently texted or made a phone call using a handheld cell phone while driving;  The use of handheld personal electronic devices while driving has been banned in BC since 2010, including while stopped at a red light or in slowed traffic;  Drivers with their ‘L’ or ‘N’ are never allowed to use any personal electronic devices, even with a hands free system;  The BC government, police and ICBC conduct distracted driving education and enhanced enforcement campaigns in March and September each year, including ad campaigns on radio, TV, social media and earned media;  ‘Cell Watch’ community policing volunteers educate the public that distracted driving is illegal, dangerous and not socially acceptable

Transportation Committee - 4 - April 15, 2015 #304485 File: 01-0360-20-06-01/2015 RC - Agenda - 2015 05 26 310 Attachment 12.1

5. Information

6. Adjournment

The meeting was adjourned at 9:00pm.

Councillor Rob Vagramov, Tracey Takahashi, Chair Committee Coordinator

Transportation Committee - 5 - April 15, 2015 #304485 File: 01-0360-20-06-01/2015 RC - Agenda - 2015 05 26 311 Attachment 12.1

City of Port Moody

Minutes

Finance Committee

Minutes of the regular meeting of the Finance Committee held on Tuesday, May 5, 2015 in the Brovold Room.

Present Councillor M.P. Lahti, Chair Councillor D.L. Dilworth, Vice Chair Councillor R.G. Glumac Councillor B.A.J. Junker Councillor P.Z.C. Royer Councillor R. Vagramov Mayor M.E. Clay

In Attendance Kevin Ramsay – City Manager Gorana Cabral – Manager of Financial Planning Neal Carley – General Manager of Engineering and Parks Services James Chanlder – Manager of Engineering Services (left at 6:17pm) Remo Faedo – Fire Chief Devin Jain – Acting General Manager of Community Services George MacDuff – Senior Project Engineer (left at 6:17pm) Paul Rockwood – General Manager of Financial Services Lynne Russell – Director of Library Services James Stiver – General Manager of Development Services Tracey Takahashi – Legislative Services & Committee Coordinator

1. Call to Order

Call to Order Councillor Lahti called the meeting to order at 5:23pm.

2. Approval of Previous Minutes

Minutes 2.1 FC15/074 Moved, seconded and CARRIED THAT the minutes of the Finance Committee meeting held Tuesday, April 21, 2015 be adopted.

3. Unfinished Business

Finance Committee - 1 - May 5, 2015 #305496 File: 01-0360-20-05-01/2015

RC - Agenda - 2015 05 26 312 Attachment 12.1

4. New Business

Civic Centre 4.1 Report: Community Services – Facilities, dated April 10, 2015 Building Condition File: 02-0750-01 Assessment Discussion ensued with regard to the possibility of borrowing funds to pay for repairs of the Civic Centre building and whether it might be possible to use current asset reserve funds to pay for the repairs. It was noted that discussion about paying for these repairs is slightly different from the other items included in the broader major capital discussion items, as it relates to an existing asset, and whether or not it should be a separate conversation.

FC15/075 Moved, seconded and CARRIED THAT the report dated April 10, 2015 from Community Services – Facilities regarding Civic Centre Building Condition Assessment be received for information;

AND THAT the Civic Centre Building Condition Assessment be considered as part of the Broader Major Capital Discussion.

2014 Capital 4.2 Presentation: Manager of Engineering Projects Status Report: Engineering and Parks Services, dated March 2015 Report Staff provided an overview of the capital project status report, noting the following key points: - Past challenges included: undefined and decentralized processes, staff turnover, limited financial oversight, timing of budget approvals, and lack of current information for assets; - Changes have included: organizational change, team development for new processes, staff training, templates and tools, and a project management task force; and - Capital project management challenges: triple constraint – scope / budget / time, planning and executing project, and project timelines vs. approvals.

It was noted that there are a few limitations on the proposed reporting method, including that only one year of cost reporting is possible. Staff explained that they hope to have this limitation rectified prior to the next quarterly report.

Staff requested the committee’s input on the proposed quarterly reporting method. The committee agreed that this method is easy to understand and would be beneficial to receive on a quarterly basis. Staff will review the wording and style of the document to make it easier to distinguish projects that are completed on time from those that have been completed, but not on time. It was agreed the first quarterly report would be brought back to the committee in July 2015.

Finance Committee - 2 - May 5, 2015 #305496 File: 01-0360-20-05-01/2015

RC - Agenda - 2015 05 26 313 Attachment 12.1

FC15/076 Moved, seconded and CARRIED THAT the report dated March 2015 from Engineering and Parks Services regarding 2014 Capital Projects Status be received for information.

The Manager of Engineering Services and the Senior Project Engineer left the meeting at this point.

Broader Major 4.3 Report: Financial Services Department, dated April 10, 2015 Capital Discussion File: 05-1720

Staff provided an overview of the report from the Financial Services Department dated April 10, 2015 and responded to questions from the committee.

It was noted that repairs to the Recreation Complex should also be added to the list of major capital projects for consideration. Discussion ensued with regard to how to approach prioritization of the major capital projects that are being considered and it was suggested that there may be benefit in discussing the prioritization in a workshop format.

FC15/077 Moved, seconded CARRIED THAT staff report back with a proposed financial plan based on increasing the asset management levy by 0.5% annually with the intention of paying for the cost of the Civic Centre improvements over a five-year period.

Staff were directed to plan a workshop for Council to discuss and prioritize major capital projects. The committee requested that staff provide as much background information as possible for each proposed project prior to the workshop.

FC15/078 Moved, seconded and CARRIED THAT the report dated April 10, 2015 from the Financial Services Department regarding Broader Major Capital Discussion be received for information.

5. Information

Finance Committee - 3 - May 5, 2015 #305496 File: 01-0360-20-05-01/2015

RC - Agenda - 2015 05 26 314 Attachment 12.1

6. Adjournment

Councillor Lahti adjourned the meeting at 6:48pm.

Councillor M.P. Lahti, Tracey Takahashi, Chair Committee Coordinator

Finance Committee - 4 - May 5, 2015 #305496 File: 01-0360-20-05-01/2015

RC - Agenda - 2015 05 26 315 Attachment 12.2 Local Government Program Services ...programs to address provincial-local government shared priorities

April 27, 2015

Mayor Clay and Council City of Port Moody Box 36 Port Moody, BC, V3H 3E1

Administration provided by UBCM Re: 2014 Age-friendly Community Planning & Projects Grant (Age- friendly Community Assessment) Funding provided by Province of B.C. Dear Mayor and Council, Thank you for providing a final report and financial summary for the above noted project. We have reviewed your submission and all reporting requirements have been met.

The final report notes a total expenditure of $15,525.02. Based on this, a cheque in the amount of $1,525.02 will follow shortly under separate BRITISH cover. This cheque represents final payment of the grant and is based on Columbia the total reported eligible expenditure minus the initial payment of $14,000.00 made in November 2013.

I would like to congratulate City of Port Moody for undertaking this project and responding to the opportunity to support the creation of an For program information, visit the age-friendly community. Funding Programs section at: Sincerely,

www.ubcm.ca

LGPS Secretariat Danyta Welch Policy & Programs Officer Local Government House 525 Government Street Victoria, BC, V8V OAS cc. Jim LaCroix, Manager of Recreation Services, City of Port Moody

E-mail: [email protected] Phone: (250) 356-2947 Fax: (250) 356-5119 RC - Agenda - 2015 05 26 316 Attachment 12.2

Minister of Transport Ministre des Transports

Ottawa, Canada K1A0N5

Xpr 2 8 2015 Ms. Kelly Ridley Manager of Legislative Support City of Port Moody 100 Newport Drive PO Box 36 Port Moody BC V3H 3E1

Dear Ms. Ridley:

Thank you for your correspondence regarding Canada Post.

On December 11, 2013, Canada Post announced a Five-point Action Plan (www.canadapost.ca/cpo/mc/assets/pdf/aboutus/5_en.pdf), which is intended to return the corporation to financial self-sustainability by 2019 and is within the parameters of the Canadian Postal Service Charter (www.tc.gc.ca/eng/mediaroom/infosheets- canadapost-1770.htm). Canada Post is required by law to operate on a self-sustaining financial basis. I look forward to seeing progress as Canada Post rolls out its plan for an efficient, modern postal service that protects taxpayers and is aligned with the choices consumers are making.

The reality is that Canadians are increasingly choosing to communicate in ways other than by sending letters. Due to the lack of demand, mail volumes have dropped more than 25% since 2008 and continue to fall. The traditional postal business model that worked so well in the pre-digital era is increasingly out of step with today's reality.

As a commercial Crown corporation that operates at arm's length from the Government, Canada Post is responsible for the management of its own operations. Therefore, I am sharing our exchange of correspondence with Mr. Deepak Chopra, President and Chief Executive Officer of Canada Post, so that he is aware of your concerns. CITY OF PORT MOODY RECEIVED MAY 0 7 2015 CLERK'S DEPARTMENT WJE#^ O AGKN0WLEDGEP CIRCULATED TO COUNCIL D STAFF TO REPORT FUTURE AGENDA Canada COPIED TO RC - Agenda - 2015 05 26 317 Attachment 12.2

Thank you again for writing.

Sincerely,

7 ^'

The Honourable Lisa Raitt, P.C., M.P. Minister of Transport

c.c. The Honourable James Moore, P.C., M.P. Mr. Fin Donnelly, M.P. Mr. Deepak Chopra 318

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^KTWEASS^ j

PROVINCE OF

Fourth Session, 40th Parliament

OFFICIAL REPORT OF

DEBATES OF THE LEGISLATIVE ASSEMBLY

(HANSARD)

Monday, March 23, 2015 Morning Sitting Volume 22, Number 1

Private Members' Statements

INVESTING IN THE CREATIVE ECONOMY

Linda Reimer, MLA, Port Moody-Coquitlam RC - Agenda - 2015 05 26 320 Attachment 12.3

Private Members' Statements

INVESTING IN THE CREATIVE ECONOMY

L. Reimer: It is with great pleasure that I stand and respond to the statement by the member for Powell River-Sunshine Coast — investment in the creative economy. This topic resonates with me in particular, as I represent Port Moody, the City of the Arts.

Through a visionary goal to be the City of the Arts, there is an evolving public arts program — much of which is geared to young people: a growing number of community events such as the Wearable Art Awards and the Mad Hatter Tea Party, Rocky Point Park summer music series, film festivals and art shows, as well as a weekend rock and gem show.

The arts are integrated into Port Moody's environment. Facilities like Inlet Theatre, Kyle Centre, the Port Moody rec centre and the Port Moody Arts Centre, which now includes the Appleyard home and the Port Moody Station Museum, stimulate, educate and motivate engagement with the arts.

The city of Port Moody has an experienced staff that believes in providing economical and easy experiences for filmmakers and crews. A committed police force with familiarity shooting on location, a variety of distinct locations and a clear permit process set Port Moody apart as a film-friendly city.

Movies and television shows that have been filmed in Port Moody include Juno, Percy Jackson and the Olympians, the Twilight series, The Killing, season 4, Arrow, Aliens Versus Predator, Falling Skies. I believe a scene from Superman: Man of Steel was filmed in Port Moody

as well.

To help further the programs in Port Moody, organizations in Port Moody received over $1 million in gaming grants in 2013-14 alone. As well, the Port Moody Arts Centre was a recipient of Creative Spaces funding in the amount of $25,000.

B.C.'s creative industry is currently recognized for having the highest number of interactive gaming companies in Canada, being one of the leading motion picture production centres in North America and producing a large number of successful and internationally renowned

musicians.

British Columbia has a strong foundation for developing creative talent through well- established post-secondary institutions such as Simon Fraser University; UBC; the B.C. Institute of Technology; Capilano University; Emily Carr University of Art and Design and their innovative cooperative centre, the Centre for Digital Media. RC - Agenda - 2015 05 26 321 Attachment 12.3

In addition to the innovative nature of the creative industries in the province, the sector also makes use of a common talent pool. B.C.'s creative industries do not operate in separate silos but find common ground, as well as business opportunities, among firms and across sectors.

British Columbia is gaining global recognition for its digital media sector, hosting innovative wireless and mobile products, video gaming, animation and visual effects, web and social media. British Columbia is a key location for film and TV production in North America and a leading hub for digital animation and visual effects.

Industry advised us that they wanted to go to one place for film, digital media and the creative industries. This is the reason that we created Creative B.C. in April 2013 — a non-profit society to serve as a one-stop shop for B.C.'s growing film, television and digital media centre. Creative B.C. is also responsible for developing the province's wider creative sector, which includes magazine and book publishing and the music industry.

As the Parliamentary Secretary to the Minister of Community, Sport and Cultural Development, I'm proud to reiterate the great investment that goes towards developing the diverse talents of emerging and established artists, as well as supporting primarily not-for-profit organizations in over 200 communities.

With an annual investment of over $57 million, the ministry has provided funding to the B.C. Arts Council, the arts legacy fund, arts and culture programs, arts branch operations, the Royal B.C. Museum and $17,5 million in arts and culture community gaming grants. Culture represents $4.78 billion of B.C.'s GDP, a 2.5 percent share of the provincial economy, with culture jobs totalling 78,051 in 2010.

In 2013-14, 195 not-for-profit cultural organizations funded by the B.C. Arts Council leveraged $200 million from the $11 million annual provincial investment, through earned private sector and other public sector revenues.

In summary, this government is working hard to foster creativity and to help it grow. It adds heart to our communities and is an important economic driver. 322

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