July 2021 Commission Agenda
The 14 Oakland County Parks contribute to the high quality of life that attracts businesses and residents to its 62 communities. Since 1966, the Oakland County Parks system has grown to 6,700 acres, offering a wide variety of year-round recreation opportunities ranging from camping, hiking, swimming, boating, golfing and picnicking to cross-country skiing, ice skating and ice fishing.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION Regular Monthly Meeting Agenda Madison Heights City Council Chambers Wednesday, July 7, 2021 @ 2:00 p.m. Gary McGillivray, Chairperson
Call Meeting to Order Agenda Summary Roll Call Pledge of Allegiance Approval of Agenda Approval of Minutes Meeting of June 2, 2021 Public Comment
PRESENTATIONS/RECOGNITIONS: ACTION REQUIRED PRESENTER(S) / PHONE # Introduction-Melissa Marsh, Madison Heights City Manager Gary McGillivray / 709-0359 Recognition of Sarah Hudson, Park Naturalist Brandy Boyd / 296-1972
COMMUNICATIONS/REPORTS: ACTION REQUIRED PRESENTER(S) / PHONE # A. Capital Improvement Expense Summary Receive & File Jeff Phelps / 858-5319
CONSENT AGENDA: ACTION REQUIRED PRESENTER(S) / PHONE # 1 OCPR Monthly Revenue and Expenditure Budget to Actual Report Receive & File Jeff Phelps / 858-5319 for Month Ending 05/31/2021 (FM 08 FY 21) 2 Monthly Revenue and Expenditure Comparison Report for Month Receive & File Jeff Phelps / 858-5319 Ending 05/31/2021 (FM 08 FY 21) 3 Monthly Revenue and Expenditure Report by Line Item for Month Receive & File Jeff Phelps / 858-5319 Ending 05/31/2021 (FM 08 FY 21) 4 Monthly Capital Equipment Report for Month Ending 05/31/2021 Receive & File Jeff Phelps / 858-5319 (FM 08 FY 21) 5 Monthly Revenue and Expenditure Average Comparison Report for Receive & File Jeff Phelps / 858-5319 Month Ending 05/31/2021 (FM 08 FY 21) 6 Capital Improvement Projects Budget to Actual Report & Statement Receive & File Jeff Phelps / 858-5319 of Net Position For Month Ending 05/31/2021 (FM 08 FY 21) 7 Maintenance Management Plan Budget Receive & File Jeff Phelps / 858-5319 8 Monthly Purchasing Reports for Month Ending 04/30/2021 (FM 07 Receive & File Phil Castonia / 858-0909 FY 21) 9 Pending Capital Improvement Project Report Receive & File Mike Donnellon / 343-6290 10 Request to Sell Alcohol - Oakland Uncorked Approval Melissa Prowse / 249-2801 11 Budget Amendment for Salary Administration Plan Approved with Approval Jeff Phelps / 858-5319 MR#20659 12 Request to Sell Alcohol - Friends of the Castle for Taco Fest Approval Melissa Prowse / 249-2801
REGULAR AGENDA: ACTION REQUIRED PRESENTER(S) / PHONE # 13 COVID-19 Pandemic Accounts Receivable Write-Off With Fuller Approval & Fwd to BOC Phil Castonia / 858-0909 Oak Management, LLC 14 Enbridge Construction License-Pipeline Removal at Rose Oaks Approval Mike Donnellon / 343-6290 15 Request for Daily Vehicle Permits for Prescription for Healthy Approval Melissa Prowse / 249-2801 Oakland Program 16 Waterford Oaks Waterpark Public Engagement Plan Informational Melissa Prowse / 249-2801
1 UNFINISHED BUSINESS: ACTION REQUIRED PRESENTER(S) / PHONE #
NEW & MISCELLANEOUS BUSINESS ACTION REQUIRED PRESENTER(S) / PHONE # 17 Executive Officer Report Receive & File Sue Wells / 858-4634 18 Executive Committee Update Receive & File Gary McGillivray / 709-0359
ANNOUNCEMENTS ADJOURNMENT TO AUGUST 4, 2021 at 2:00 p.m. or the Call of the Chair
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Oakland County Parks and Recreation Commission Agenda Summary for Wednesday, July 7, 2021 The agenda is summarized below. Commission Members can contact persons listed for additional information.
PRESENTATION/RECOGNITION:
• Sarah Hudson, Park Naturalist
COMMUNICATIONS:
A. Capital Improvement Expense Summary
Communication item lists the capital project agenda items requiring approval and the financial impact on the Amount Available for Capital Improvement and Capital Equipment.
Contact: J. Phelps 248-858-5319
CONSENT AGENDA:
1. Revenue and Expenditure Budget to Actual Report by Budget Center
Monthly comparison of budgeted vs. actual revenue and expense by budget center. Available after month-end closing.
Contact: J. Phelps 248-858-5319
2. Revenue and Expenditure Comparison Report by Budget Center
Monthly comparison of actual revenue and expense by budget center. Available after month-end closing.
Contact: J. Phelps 248-858-5319
3. Revenue and Expenditure Report by Line Item
Monthly actual revenue and expense for entire Parks & Recreation fund. Available after month-end closing.
Contact: J. Phelps 248-858-5319
4. Monthly Capital Equipment Report
Monthly comparison of budgeted vs. actual capital equipment purchases. Available after month-end closing.
Contact: J. Phelps 248-858-5319
5. Monthly Average Comparison Report
The ‘Monthly Average Comparison Report’ compares monthly revenue and expense activity to a five-year average.
Contact: J. Phelps 248-858-5319
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6. Capital Improvement/Illustrative Net Position-Unrestricted/Planned Use of Balance
The Capital Improvement/Illustrative Net Position-Unrestricted/Planned Use of Balance’ report presents a budget-to- actual comparison of active capital improvement projects, an illustrative representation of the Net Position- Unrestricted accounts reflective of the Parks and Recreation Commission’s Net Position policy, the current year adjustments made to the Planned Use of Balance account, and detail of operating enhancement projects.
Contact: J. Phelps 248-858-5319
7. Maintenance Management Plan Budget - FY 2021
Monthly budget report for the FY2021 Maintenance Management Plan.
Contact: M. J. Donnellon, Jr. 248-343-6290
8. Monthly Parks Purchasing Reports – March 2021 - Month Ending 03/31/2021 (FM 06, FY 21)
Monthly status reports on the OCPR Purchasing Activity. Reports included are:
• Monthly Contract Activity Log for March 2021 • Monthly Purchasing Expenditure Report – March 2021
Staff Recommendation: Approve the Monthly Parks Purchasing Reports for March 2021 (FM 06, FY 21) as presented.
Contact: P. Castonia 248-858-0909 o/ 248-343-0368 c
9. Pending Capital Improvement Project Report
Monthly written project status report on OCPR Pending Capital Improvement Program Projects.
Contact: M. J. Donnellon, Jr. 248-343-6290
10. Request to Sell Alcohol – Oakland Uncorked
For the 2021 Oakland Uncorked wine and food-tasting event at the Oakland County Farmer’s Market, the Waterford Area Chamber of Commerce will be the non-profit liquor license holder. OCPR and the Waterford Area Chamber of Commerce have worked together on Oakland Uncorked for many years and in the past have had a 3rd party non-profit partner that pulled the special one-day liquor license and received a donation from the sale of alcoholic beverages. This year the Chamber will serve as the non-profit pulling the liquor license. Per the Oakland County Parks and Recreation Rules, this type of sale of alcoholic beverages requires Commission approval.
Staff Recommendation: The Commission approve the sale of alcohol for Oakland Uncorked, to be held at the Oakland County Farmer’s Market on August 27, 2021.
Contact: M. Prowse 248-249-2801
11. Budget Amendment for Salary Administration Plan Approved with MR#20659
On May 26, 2021 the Oakland County Board of Commissioners Legislative Affairs and Government Operations Committee approved Miscellaneous Resolution #21203 Human Resources and Management and Budget – Budget Amendment for Salary Administration Plan Approved with MR#20659.
This resolution amended the Oakland County Parks and Recreation budget by increasing Salaries and Fringe Benefits $806,513 in FY2021, and $1,209,782 for FY2022/FY2023, related to passage of the Human Resources Compensation Study. However, the resolution amendment also erroneously increased the revenue account Planned Use of Balance when the expense account Budgeted Equity Adjustments should have been reduced as the offset to the amendment instead.
4 Staff Recommendation: Approve the budget amendment per MR#21203, increasing FY2021 Salaries and Fringe Benefits by $806,513 and FY2022/FY2023 by $1,209,782. In addition, approve the amendment correcting MR#21203 by decreasing the revenue account Planned Use of Balance and decreasing the expense account Budgeted Equity Adjustments as the offset to the increases in Salaries and Fringe Benefits.
Contact: J. Phelps 248-858-5319
12. Request to Sell Alcohol – Taco Fest
Canterbury Village Events LLC is hosting the 2021 “Taco Fest” event at Springfield Oaks Count Park August 13-15, 2021. This event has been held the past several years at Canterbury Village, but is seeking a larger space as it continues to grow. They have partnered with Friends of the Castle, a non-profit corporation, to sell alcohol at the event. Per the Oakland County Parks and Recreation rules and regulations, Friends of the Castle is requesting to sell alcohol at Springfield Oaks County Park August 13-15, 2021.
Staff Recommendation: Staff recommends the Commission approve the sale of alcohol by Friends of the Castle for Taco Fest, to be held at the Springfield Oaks County Park August 12-15, 2021.
Contact: M. Prowse 248-249-2801
REGULAR AGENDA:
13. Proposed Oak Management Outstanding Debt Agreement
To resolve the current outstanding debt of Fuller Oak Management LLC the following resolution contained in a Contract amendment is proposed, Fuller Oak Management Shall:
• Pay past due Utility Reimbursements (January 2020 – March 2021), in full, $88,906.25 on the date the Contract amendment is fully executed. Including the April – June 2021 amount which will be available by this time. • Move utilities into Oak Management’s name moving forward. • A one-time payment $50,000.00 toward the FY2020 past due amount of $147,518.15 in Flat Fees and Equipment Fees on the date the Contract amendment is fully executed. (34% of the total) • A one-time payment $30,000.00 toward the FY2021 Flat Fees and Equipment of Fees amount of $151,943.69 by October 15, 2021. (20% of the total)
Commission Action: Approve and Forward to BOC
Staff Recommendation: Approve and Forward to BOC
Contact: P. Castonia 248-858-0909 o/ 248-343-0368 c
14. Enbridge Construction License-Pipeline Removal Project at Rose Oaks
As previously reported to the Commission in 2019 and 2020, on February 22, 2019 our Oakland County Parks & Recreation Commission (OCPRC) Natural Resource Crews discovered, that approximately 50 yards of the abandoned 30” diameter Enbridge Energy (EE), 6b pipeline had floated to the surface of the Rose Oaks wetlands and is obstructing a portion of the waterway.
EE’s project scope of work includes accessing the work site on either side of the existing wetland by approximately 4545 linear feet of existing park trails (20’ wide, 2.083 ac), proposed temporary work space (1.96 ac, less .778ac for existing ROW) for excavation of the 30” diameter abandoned pipe in the upland area adjacent to and on either side of the existing wetland area, cut, remove and haul off site approximately 800 linear feet of existing pipe and complete all site and trail restoration.
Commission Action: Approval
Budget: N/A
5 Report History: Executive Officer’s Report – March, October 2019 & January 2021
Staff Recommendation: Staff recommend approval of a Construction License Agreement to Enbridge Energy, LP, Superior, Wisconsin for accessing the removal work site of the existing abandoned 30” pipeline that has floated to the surface of the wetland at Rose Oaks County Park, including the fair market value of $16,325.00.
Contact: M. J. Donnellon, Jr. 248-343-6290
15. Motion – Approval of 30 Daily Vehicle Permits for Prescription for Healthy Oakland Program
Parks and Recreation has partnered with the Oakland County Health Department (OCHD) and Oakland University to participate in the Prescription for Healthy Oakland program. Prescription for Healthy Oakland is a free program for families with children (0–18) OR adults (60+) that have low income with limited access to fresh produce. As part of this program, the Parks Commission recently approved a reimbursement agreement with Oakland University (fiduciary) to accept vouchers for fresh produce at the Oakland County Farmer’s Market.
The OCHD has requested some daily vehicle passes as prizes for physical activity challenges, to encourage residents to visit their Oakland County Parks to be active outdoors.
Staff Recommendation: The Commission provide 30 daily vehicle passes to the Oakland County Health Division for the Prescription for a Healthy Oakland program.
Contact: M. Prowse 248-249-2801
16. Waterford Oaks Waterpark Public Engagement Plan
Staff have developed a Public Engagement Plan to gather public input over the course of the summer regarding the future of Waterford Oaks Waterpark. A survey will focus on overall experiences that people are looking for to help guide staff and the Commission to develop a plan that best meets the needs of residents who use this facility, while also developing amenities that are fiscally responsible and operationally sustainable. Public engagement is scheduled to kick-off in mid- July and run through mid-August, with the survey open for a minimum of one month. Staff will then analyze the data and bring a report to the Commission in October.
Contact: M. Prowse 248-249-2801
NEW & MISCELLANEOUS BUSINESS:
17. Interim Executive Officer Report
Update on current Oakland County Parks and Recreation matters by the Interim Executive Officer.
Contact: S. Wells 248-858-4634
18. Executive Committee Update
Update on discussions from the previous month’s OCPR Commission Executive Committee meeting.
Contact: S. Wells 248-858-4634
UNFINISHED BUSINESS
ADJOURN
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Oakland County Parks and Recreation Commission Regular Meeting June 2, 2021
Chairman McGillivray called the Oakland County Parks and Recreation Commission meeting to order at 2:02 p.m. via teleconference.
COMMISSION MEMBERS PRESENT:
Chairman Gary R. McGillivray from Madison Heights, Vice Chairman J. David VanderVeen from Clarkston, Secretary Ebony Bagley from Farmington Hills, Executive Committee Member Christine Long from Commerce Township, Yolanda Charles from Southfield, Amanda Herzog from Royal Oak, Andrea LaFontaine from Birmingham, Jim Nash from Farmington Hills, Nancy Quarles from Novi, Lance Stokes from West Bloomfield. (10)
COMMISSION MEMBERS ABSENT :
None
ALSO PRESENT:
Parks and Recreation Susan M. Wells, Interim Executive Officer Mike Boyd, Park Supervisor- Waterford Oaks Brandy Sotke-Boyd, Chief-Recreation Programs and Services Phil Castonia, Chief – Business Operations Sarah Cook-Maylen, Natural Resources Project Coordinator Jim Dunleavy, Chief - Park Operations & Maint. - N. District Tom Hughes, Chief – Park Operations & Maint. - S. District Shannon Kenny, Office Assistant II Dori Lund, Seasonal Program Specialist Melissa Prowse, Supervisor of Planning Desiree Stanfield, Supervisor – Marketing & Communications OC Fiscal Services/P & R Jeff Phelps, Fiscal Services Coordinator OC Corporation Counsel Jody Hall, Financial Attorney OC Purchasing Andy Krumwiede, Buyer II OC Sheriff’s Office Lt. Brent Miles Oakland County 4H Fair Assoc. L. C. Scramlin Six Rivers Land Conservancy Chris Bunch, Executive Director Troy School District Board Karl Schmidt, President Nicole Wilson, Vice President
APPROVAL OF AGENDA:
Moved by Mrs. Long, supported by Mr. VanderVeen to approve the agenda with the following change:
Add: Item 10 E. Proposed Bestop 2021-2023 Holly Oaks ORV Park Sponsorship Agreement under Regular Agenda.
AYES: Bagley, Charles, Herzog, LaFontaine, Long, McGillivray, Nash, Quarles, Stokes, VanderVeen (10)
NAYS: (0)
Motion passed on a unanimous voice vote.
APPROVAL OF MINUTES:
Moved by Ms. Bagley, supported by Mr. Stokes to approve the minutes of the Oakland County Parks and Recreation Commission Regular Meeting of May 5, 2021, as submitted.
7 AYES: Bagley, Charles, Herzog, LaFontaine, Long, McGillivray, Nash, Quarles, Stokes, VanderVeen (10)
NAYS: (0)
Motion passed on a unanimous voice vote.
PUBLIC COMMENTS:
LC Scramlin of the Oakland County 4H Fair Board provided an update on the status of the 2021 Oakland County Fair that will be held at Springfield Oaks County Park. The 2021 Oakland County Fair is scheduled July 9-18, 2021. This year will be the 50th Anniversary of the Oakland County Fair at Springfield Oaks. The Fair Board is currently working with the Oakland County Health Division to make sure the plans for the 2021 Oakland County Fair are in compliance with any and all state guidelines or restrictions regarding Covid-19. He advised the Fair Board appreciates all the help and assistance from the Oakland County Parks and Recreation Commission and staff, and the Oakland County Health Division.
Mr. Scramlin also informed the Commission the 2021 Michigan State Fair is scheduled September 2-6, 2021 at the Suburban Collection Showplace in Novi. He will provide the Commission with additional information on the 2021 Michigan State Fair as it becomes available.
PRESENTATIONS/RECOGNITIONS:
Recognition of Dori Lund, Long-term OCPR Part-Time Employee
Chief of Park Operations and Maintenance-North District Jim Dunleavy and Park Supervisor-Waterford Oaks Mike Boyd presented a plaque to long-term part-time OCPR employee Dori Lund. Dori is a Seasonal Program Specialist and has provided more than 27 years of service to the citizens of Oakland County. She oversees all Waterford Oaks facility rentals and her top priority is customer service, including setting up and ensuring guests have everything they need for their special occasion, or maintaining the gardens at the Waterford Oaks complex. She takes great pride in her work, and her dedication and positive attitude are greatly appreciated by guests and staff.
On behalf of the OCPR Commission Chairman McGillivray thanked Dori Lund for her many years of outstanding service to the Oakland County Parks and Recreation Department.
COMMUNICATIONS:
Capital Improvement Expense Summary
Parks and Recreation Fiscal Services Coordinator Jeff Phelps advised the Commission there are no items for Capital Improvement or Equipment. There is an amendment for the 2nd Quarter Financial Forecast under the Consent Agenda in the amount of ($35,325). The balance of Unrestricted Net Position as of April 30, 2021 is $29,372,593.72 which is $12,600.000 above the policy requirements. The FY 2021 Amended Budget as of April 30, 2021 is $33,515,604.
Moved by Mr. VanderVeen, supported by Ms. Herzog to receive and file the Communications Capital Improvement Expense Summary Report.
AYES: Bagley, Charles, Herzog, LaFontaine, Long, McGillivray, Nash, Quarles, Stokes, VanderVeen (10)
NAYS: (0)
Motion passed on a roll call vote.
CONSENT AGENDA:
Moved by Mrs. Long, supported by Ms. Quarles to approve Items 9 A through 9 M under Consent Agenda, as follows: 8 A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending 04/30/2021 (FM 07 FY 21)
B. Monthly Revenue and Expenditure Comparison Report for Month Ending 04/30/2021 (FM 07 FY 21)
C. Monthly Revenue and Expenditure Report by Line Item for Month Ending 04/30/2021 (FM 07 FY 21)
D. Monthly Capital Equipment Report for Month Ending 04/30/2021 (FM 07 FY 21)
E. Monthly Revenue and Expenditure Average Comparison Report for Month Ending 04/30/2021 (FM 07 FY 21)
F. Capital Improvement Projects Budget to Actual Report & Statement of Net Position For Month Ending 04/30/2021 (FM 07 FY 21)
G. Maintenance Management Plan Budget
H. Monthly Purchasing Reports for Month Ending 03/31/2021 (FM 06 FY 21)
I. FY 2021 2nd Quarter Contributions Report
J. FY 2021 Fiscal Services 2nd Quarter Financial Forecast
K. FY 2021 Fiscal Services 2nd Quarter Facilities Maintenance Budget Amendments
L. FY 2021 2nd Quarter Uncollectible Debt Write-Offs
M. Pending Capital Improvement Project Report
AYES: Bagley, Charles, Herzog, LaFontaine, Long, McGillivray, Nash, Quarles, Stokes, VanderVeen (10)
NAYS: (0)
Motion passed on a roll call vote.
REGULAR AGENDA:
Proposed FY 2022-2024 OCPR Budget: 1. Conceptual Approval of Proposed FY 2022-2024 OCPR Budget 2. Conceptual Approval of FY2022–FY2026 Asset Management Plans: A. Conceptual Approval of FY2022–FY2026 Capital Improvement Program Plan (CIP) Funded from Net Position B. Conceptual Approval of FY2022–FY2026 Maintenance Management Plan (MMP) Funded from Operating Budget C. Conceptual Approval of FY2022 Proposed Natural Resource Management Plan (NR) Operating Budget 3. Conceptual Approval of Proposed FY 2022 Proposed Capital Equipment .
Interim Executive Officer Susan Wells and Fiscal Services Coordinator Jeff Phelps presented the Proposed FY 2022- 2024 OCPR Operating Budget for conceptual approval. This budget includes the OCPR Operating Budget, the Capital Equipment Budget and the Capital Improvement Budget. The proposed OCPR FY 2022 Budget Revenues are $34,197,675 and the proposed OCPR FY 2022 Budget Expenses are $34,197,675.
The Property Tax Levy is based on revised estimates of taxable value presented in the L-4029 form as follows:
FY2022 - $22,225,000 FY2023 - $23,104,200 FY2024 - $23,880,900
The countywide taxable value is increased 3.85% over last year, from $62.9 billion to $65.3 billion, and the Headlee millage rollback reduces the millage to .347 from the previous year’s .35 mills. 9 Included in the Salaries, Fringe Benefits and Operating Budget for FY2022 is a request for four (4) PTNE positions for Cooperative Invasive Species Management Areas (CISMA). The operating budget includes the creation of a new Natural Resources cost center (5060911) and two programs, Natural Resources and CISMA.
The largest five operating expense line-items (other than Salaries, Fringe Benefits, Budgeted Equity Adjustments or Deprecation) are as follows:
1. General Program Admin (Maintenance Management/Natural Resources) $ 1,860,769 2. Security Expense $ 1,190,642 3. Grounds Maintenance $ 1,129,250 4. Indirect Costs $ 1,023,000 5. Information Technology Operations $ 622,907
Capital Impact on Fund Balance: The FY2022 annual Capital Improvement budget is set at $1,558,750 and $282,500 is budgeted for Capital Equipment.
Budgeted Equity Adjustments: The projected amount from the Operating Budget that will increase Unrestricted Net Position at the end of the fiscal year.
FY2022 - $1,825,977 FY2023 - $3,169,111 FY2024 - $3,651,261
The OCPR Budget Year Cycles for the Proposed FY 2022-2024 Budget are as follows:
• FY 2022 budget year will commence October 1, 2021 – September 30, 2022 • FY 2023 budget year will commence October 1, 2022 – September 30, 2023 • FY 2024 budget year will commence October 1, 2023 – September 30, 2024
After the OCPR Commission’s review and conceptual approval of the Proposed FY 2022-2024 OCPR Budget it will then be forwarded to the Oakland County Board of Commissioners for the July 1 submittal deadline, and Oakland County Board of Commissioners’ final approval will be in September.
If the OCPR Commission wishes to make any modifications to the Proposed FY 2022-2024 OCPR Budget at a later time, revisions may still be made as long as they are before the Board of Commissioners’ approval in September.
Moved by Mrs. Long, supported by Mr. Nash to conceptually approve the Proposed FY 2022 Oakland County Parks and Recreation Commission Budget in the amount of $34,197,675; the Proposed FY2022 Capital Equipment Budget in the amount of $607,500; and the Proposed FY2022 Capital Improvement Projects/Maintenance Management Plan Budget in the amounts of $4,406,000 for Capital Improvement Projects and $1,860,769 for the Maintenance Management Plan (General Program Administration), and forward it to the Oakland County Board of Commissioners for inclusion in the Oakland County Executive’s recommended FY 2022-2024 Proposed Budget.
AYES: Bagley, Charles, Herzog, LaFontaine, Long, McGillivray, Nash, Quarles, Stokes, VanderVeen (10)
NAYS: (0)
Motion passed on a roll call vote.
Letter of Intent - Six Rivers Land Conservancy - Turtle Woods Property Acquisition
OCPR staff has been discussing a potential property acquisition opportunity in Troy, known as the “Turtle Woods”. This 83-acre parcel of property is currently owned by Troy School District (TSD) and is located on Square Lake Road, just east of John R. It is bordered by Square Lake Road on the south, homes on the west and east, and a golf course (Sylvan Glen) to the north. TSD is interested in selling the property at 75% of the appraised value, so 25% of the value donated could act as a match for a grant application to the Michigan Natural Resources Trust Fund. This would mean the acquisition could be almost entirely grant funded with little out-of-pocket funds for OCPRC. 10 Trust Fund dollars cannot be utilized to acquire property held by a public agency. Six Rivers Land Conservancy has offered to act as an intermediary landowner, purchasing the property from TSD and holding it until such time as OCPRC could secure grant funding to make the purchase. If the Commission chooses to move forward on the acquisition of this property, the next step would be finalizing and approving a Letter of Intent with Six Rivers Land Conservancy outlining the process and steps for a multi-phase acquisition.
TSD is currently working with a residential builder to sell approximately 11 acres off Square Lake Road for a new housing development and is requiring a parking lot for future access to the remaining property, which could become a county park. The property is a combination of woods and wetlands. To retain 80 undeveloped acres in this area would secure a significant amount of green infrastructure.
The first step of the acquisition process is to enter into a Letter of Intent with Six Rivers Land Conservancy. The Troy School District has also signed a Letter of Intent with Six Rivers. These letters of intent indicate a willingness to work toward Oakland County Parks and Recreation acquiring the property from Six Rivers utilizing grant funding from the Michigan Natural Resources Trust Fund. If approved by the Parks Commission, the Letter of Intent (LOI) will go to the Oakland County Board of Commissioners Economic Development and Infrastructure (ED&I) Committee for its approval. Once ED&I has approved the LOI, it can be signed by Chairman McGillivray and OCPR staff and OC Corporation Counsel can begin negotiating the terms of the future purchase agreement.
The estimated timeline for this proposed acquisition is listed below:
1. Letter of Intent Between OCPR and Six Rivers Signed June 2021 2. Appraisal Completed 2021 3. TSD Sells Property (at 75% of value) to Six Rivers 2021/Early 2022 4. Six Rivers Holds Property While OCPRC Applies for Grant Funding 2022 5. OCPRC Applies for Trust Fund Grant April 2022 6. OCPR Notified of Grant Award December 2022 7. Grant Award/Approval/Contract Process Completed May 2022 8. OCPR Purchases Property from Six Rivers with Grant Funds Early 2023 9. Turtle Woods Opens as Oakland County Park 2023
If OCPR receives the grant funding for the property from the Michigan Natural Resources Trust Fund the request for the acquisition and the Purchase Agreement will then be submitted to the Oakland County Board of Commissioners for final approval. If OCPR does not receive approval for the grant funds for this acquisition, the proposed Purchase Agreement will not be presented to the Oakland County Board of Commissioners.
Moved Mr. Stokes, supported by Ms. Charles to approve the Letter of Intent with Six Rivers Land Conservancy for the future acquisition of Turtle Woods Park property (currently owned by Troy School District) and direct staff to take the Letter of Intent to the Oakland County Board of Commissioners Economic Development and Infrastructure Committee for approval.
AYES: Bagley, Charles, Herzog, LaFontaine, Long, McGillivray, Nash, Quarles, Stokes, VanderVeen (10)
NAYS: (0)
Motion passed on a roll call vote.
Partnership Agreements:
Pontiac Foundation Open Streets Program Partnership Agreement
Moved by Ms. Charles, supported by Mrs. Long to approve the Partnership Agreement with the Pontiac Community Foundation Open Streets Initiative. AYES: Bagley, Charles, Herzog, LaFontaine, Long, McGillivray, Nash, Quarles, Stokes (9)
NAYS: (0)
Motion passed on a roll call vote.
11 Brooksie Way Race Partnership Agreement
Moved by Ms. Charles, supported by Mrs. Long to approve the Partnership Agreement with the Brooksie Way Race. AYES: Bagley, Charles, Herzog, LaFontaine, Long, McGillivray, Nash, Quarles, Stokes (9)
NAYS: (0)
Motion passed on a roll call vote.
Arts, Beats & Eats Partnership Agreement
Moved by Ms. Charles, supported by Mrs. Long to approve the Partnership Agreement with Arts, Beats & Eats. AYES: Bagley, Charles, Herzog, LaFontaine, Long, McGillivray, Nash, Quarles, Stokes (9)
NAYS: (0)
Motion passed on a roll call vote.
Proposed Waterpark Entrance Fees
The OCPR Commission approved the 2021 Waterpark Fees in December 2020. Due to Michigan Department of Health and Human Services orders and staffing issues, the fees need to be modified to accommodate these current issues.
Moved by Ms. Bagley, supported by Ms. Quarles to approve the proposed Oakland County Parks and Recreation Waterpark Fees for the 2021 season, until both waterparks are at 100% capacity, as listed below:
2021 Waterpark Proposed Fees for Limited Operation. All Fees 7 days/week Red Oaks Waterpark Features Open Fee Wave Pool Online Onsite Splash $ 17 $ 20 Slide
Waterford Oaks Waterpark Wave Pool $ 11 $ 14 Splash
AYES: Bagley, Charles, Herzog, LaFontaine, Long, McGillivray, Nash, Quarles, Stokes (9)
NAYS: (0)
Motion passed on a roll call vote.
Bestop Sponsorship Agreement - Holly Oaks ORV Park 2021-2023
Moved by Ms. Quarles, supported by Ms. Herzog to approve the 3-Year $75,000 Sponsorship Agreement with Bestop for the creation of the Bestop Open Air Station at Holly Oaks ORV Park for 2021, 2022 and 2023.
12 AYES: Bagley, Charles, Herzog, LaFontaine, Long, McGillivray, Nash, Quarles, Stokes (9)
NAYS: (0)
Motion passed on a roll call vote.
REPORTS:
Natural Resources Management – Presentation
Natural Resources Project Coordinator Sarah Cook-Maylen made a presentation on the 2021 Natural Resources related activities and progress within the OCPR park system. Topics covered in the presentation included:
• OCPR Natural Resources and Natural Assets • Importance of Natural Resources Management • Management of the Land & the Management Processes, Techniques and Examples • Natural Resources Planning • 2021 Resources • 2020 Highlights • Future Plans: Staffing, Public Outreach, Contracted Services, Partnerships • Expanding the Natural Resources Work Across Oakland County
Activity Participation and Program Review & Day Use Parks Report
Chief of Park Operations and Maintenance-North District Jim Dunleavy, Chief of Park Operations and Maintenance- South District Tom Hughes, and Chief of Recreation Programs and Services Brandy Sotke-Boyd provided an update on the OCPR parks, facilities, events, and programs.
Executive Officer Report
In addition to the Executive Officer’s Report filed in the agenda packet, Interim Executive Officer Susan Wells provided an update on the following items: • The next OCPR Commission meeting will be held in person on Wednesday, July 7, 2021 at 2:00 p.m. at Madison Heights City Hall in the City Council Chambers, located at 300 W. 13 Mile Road, Madison Heights, MI 48071. A tour of the Red Oaks Complex for the OCPR Commissioners will begin at noon. • The next OCPRC Executive Committee meeting is scheduled on Monday, June 14, 2021 at 1:00 p.m. via teleconference. • Oakland County Parks and Recreation 2020 Millage Awareness Campaign has been selected as a recipient of a 2021 NACPRO Award in the Marketing category. • The State of Michigan has announced that June 12-13, 2021 is free ORV weekend. ORV stickers will not be needed; however, the park entry fees still apply at Holly Oaks ORV Park. • The Normandy Oaks dedication events scheduled for Saturday, June 26, 2021. The time of the event is 10 a.m.-2 p.m. • As part of the 2020 Millage Initiative Oakland County Parks and Recreation has issued 5,545 free annual vehicle permits to date to seniors, military, veterans, and persons with a permanent disability.
Executive Committee Update
Chairman McGillivray advised the discussion at the last OCPRC Executive Committee meeting included the status of discussions with Fuller Oak Management on its request to waive the outstanding debt for past due utilities and contractual payments from the OCPR Conference Centers; OCPR Lifeguard positions; and the 2021 proposed opening of the waterparks.
13 Oakland County Parks and Recreation Director Recruitment
Interim Executive Officer Susan Wells provided an update to the OCPR Commission members on the status of the Oakland County Parks and Recreation Director recruitment. To date the consultant has received 67 applications/resumes and the deadline to apply is June 2, 2021. Ms. Wells highlighted the next steps in the recruitment including the review of the applicants and the interview process.
OLD BUSINESS - UNFINISHED BUSINESS:
Request from Fuller Oak Management to Forgive Outstanding Debt
Interim Executive Officer Susan Wells and Chief of Business Operations Phil Castonia provided an update on the request from Fuller Oak Management to forgive the outstanding debt amounts for utilities and contractual payments for the conference centers. The requests from Fuller Oak Management for the debt forgiveness, which would have an impact on past due amounts for 2020 and 2021, would require an amendment to the contract between Fuller Oak Management and Oakland County Parks and Recreation. The past due amounts are for both the pre-pandemic and pandemic time frames. OCPR representatives will continue working on this proposal and if a proposed solution can be agreed upon staff will submit a recommendation at the July OCPR Commission for the Commission’s consideration.
NEW BUSINESS
There are still many OCPR Waterpark Lifeguard positions that are not yet filled. Chairman McGillivray encouraged OCPR Commission members to use social media to try to recruit individuals for these Lifeguards positions in order to open the OCPR Waterparks in 2021. It is very important to get these key positions filled so the Waterparks can be opened for business soon.
ADJOURNMENT:
Meeting adjourned at 3:47 p.m.
Ebony Bagley, Secretary Vicky Valko, Recording Secretary
14 JULY 7, 2021 A DMINISTRATION – R ECREATION, PROGRAM & S ERVICES
To: Chairman McGillivray and Commission Members From: Susan Wells, Interim Executive Officer Brandy K Boyd, Chief of Recreation, Program and Services Submitted: July 1, 2021 Subject: Presentation – Informational –Recognition
INTRODUCTION AND HISTORY
Today we are honoring Sarah Hudson, Park Naturalist. Sarah has been with the OCPRC for 7 years as a Park Naturalist working out of the Red Oaks Nature Center.
Sarah is a knowledgeable and skilled naturalist, She has coordinated nature center operations and interpretive programming for thousands of participants at both nature centers. Sarah has been the driving force behind the Red Oaks Nature Center, and her hard work and dedication will be missed. Sarah's ready smile, caring manner and positive attitude have endeared her to staff and nature center guests alike. We are thankful for her friendship and grateful for her many contributions.
ATTACHMENTS
- N/A
STAFF RECOMMENDATION Informational
15
JULY 7, 2021 A GENDA I TEM A
ADMINISTRATION
To: Chairman McGillivray and Commission Members From: Sue Wells, Interim Executive Officer Jeffrey Phelps, Parks and Recreation Fiscal Coordinator Submitted: June 23, 2021 Subject: COMMUNICATION ITEM – Capital Improvement Expense and Planned Use of Balance Summary and Unrestricted Net Position Projection Report INTRODUCTION There are no items on today’s agenda requiring Unrestricted Net Position funding for capital acquisitions.
A consent agenda budget amendment per MR#21203, approved at the May 26 Board of Commissioners meeting, for the Human Resources Compensation Study increasing salaries and fringe benefits by $806,513 for FY2021 and $1,209,782 for FY2022/FY2023 is included for approval.
The balance of Unrestricted Net Position as of May 31, 2021 is $29,711,775. This is an increase of $339,181 from the April 30, 2021 balance of $29,372,594.
The revised FY2021 Amended Budget as of May 31, 2021 is $33,515,604. The Unrestricted Net Position policy sets a recommended balance of funds to be set at 50% of the operating budget. The revised requirement of Unrestricted Net Position funds is $16,757,802. The Parks and Recreation fund is currently $12,614,791 above the policy requirement.
16 Agenda Item A
Parks and Recreation Commission FY2021 Unrestricted Net Position Forecast As of May 31, 2021
Unrestricted Net Position Unrestricted Net Position Balance: As of May 31, 2021 $ 29,711,775
Adjust: Projected operating variance (June-September 2021) $ (3,740,840)
Capital Improvement and Equipment Budget Expenses to Date Remaining FY2021 Capital Equipment Budget $ 370,522 $ (349,395) $ 21,127 FY2018-FY2021 Active Capital Improvement Projects $ 3,949,729 $ (3,677,932) $ 271,797 $ 4,320,251 $ (4,027,327) $ 292,924 $ (292, 924) Approved Amendments yet to be posted in PeopleSoft: None
Agenda Amendments to be approved at the June meeting: Human Resources and Management and Budget – Budget Amendment for Salary Administration Plan Approved with MR #20659 $ (806,513)
Projected Net Position Unrestricted - September 30, 2021 $ 24,871,498
Prepared by Fiscal Services 6/25/2021 7 A Unrestricted Net Position 17 JULY 7, 2021 AGENDA ITEM NO. 1-6 FISCAL SERVICES – P&R ACCOUNTING
To: Chairman McGillivray and Commission Members From: Sue Wells, Interim Executive Officer Jennifer Adcock, Fiscal Services Supervisor II Jeffrey Phelps, Fiscal Services Coordinator Submitted: June 18, 2021 Subject: OCPR Monthly Financial Reports (May 2021, FY2021)
1. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT BY BUDGET CENTER
May 2021 (FM 8, FY 2021)
2. REVENUE AND EXPENDITURE COMPARISON REPORT BY BUDGET CENTER
May 2021 (FM 8, FY 2021)
3. REVENUE AND EXPENDITURE REPORT BY LINE ITEM
May 2021 (FM 8, FY 2021)
4. CAPITAL EQUIPMENT REPORT
May 2021 (FM 8, FY 2021)
5. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT
May 2021 (FM 8, FY 2021)
6. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET POSITION
May 2021 (FM 8, FY 2021)
18 Agenda Item No. 1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE BUDGET TO ACTUAL REPORT FM 8 FY 2021 FOR MONTH ENDING 05/31/2021
2021 YEAR TO (OVER) % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax 21,611,300.00 20,871,105.61 740,194.39 96.6% Capital Contributions 25,000.00 46,675.00 (21,675.00) 186.7% Other 828,154.00 576,472.73 251,681.27 69.6% GLEN OAKS GOLF COURSE 816,700.00 504,900.15 311,799.85 61.8% LYON OAKS GOLF COURSE 1,202,000.00 633,036.89 568,963.11 52.7% RED OAKS GOLF COURSE 350,000.00 198,194.45 151,805.55 56.6% SPRINGFIELD OAKS GOLF COURSE 737,561.00 407,943.28 329,617.72 55.3% WHITE LAKE OAKS GOLF COURSE 755,300.00 392,281.70 363,018.30 51.9% ADDISON OAKS CONFERENCE CENTER 152,000.00 16,255.48 135,744.52 10.7% GLEN OAKS CONFERENCE CENTER 128,145.00 17,543.87 110,601.13 13.7% GROVELAND OAKS CONCESSIONS 58,500.00 181.84 58,318.16 0.3% LYON OAKS CONFERENCE CENTER 43,000.00 1,074.82 41,925.18 2.5% LYON OAKS RESTAURANT SVS 199,000.00 61,593.36 137,406.64 31.0% RED OAKS WATERPARK CONCESSIONS 221,015.00 0.00 221,015.00 0.0% SPRINGFIELD OAKS RESTAURANT SV 140,000.00 27,649.22 112,350.78 19.7% WATERFORD OAKS WATERPARK CONCESSIONS 113,000.00 0.00 113,000.00 0.0% WHITE LAKE OAKS CONFERENCE CENTER 78,000.00 0.00 78,000.00 0.0% WHITE LAKE OAKS RESTAURANT SVS 140,500.00 25,560.71 114,939.29 18.2% OAKLAND COUNTY MARKET 190,250.00 70,060.80 120,189.20 36.8% ADDISON OAKS PARK 744,906.00 443,605.61 301,300.39 59.6% GROVELAND OAKS PARK 1,170,968.00 532,164.65 638,803.35 45.4% HIGHLAND OAKS PARK 12,550.00 6,019.00 6,531.00 48.0% INDEPENDENCE OAKS PARK 303,346.00 173,479.00 129,867.00 57.2% LYON OAKS PARK 165,000.00 68,665.50 96,334.50 41.6% ORION OAKS PARK 136,200.00 51,588.00 84,612.00 37.9% RED OAKS DOG PARK 48,000.00 39,449.00 8,551.00 82.2% RED OAKS PARK 8,300.00 1,163.86 7,136.14 14.0% ROSE OAKS PARK 6,600.00 0.00 6,600.00 0.0% SPRINGFIELD OAKS PARK 232,000.00 97,553.77 134,446.23 42.0% WATERFORD OAKS PARK 86,800.00 27,918.00 58,882.00 32.2% HOLLY OAKS ORV PARK 573,000.00 168,821.25 404,178.75 29.5% RECREATION PROGRAMS & SERVICES 315,000.00 51,813.56 263,186.44 16.4% CATALPA OAKS PARK 30,250.00 14,260.00 15,990.00 47.1% RED OAKS WATERPARK 1,514,159.00 43,558.59 1,470,600.41 2.9% WATERFORD OAKS BMX 500.00 1,201.00 (701.00) 240.2% WATERFORD OAKS WATERPARK 378,600.00 0.00 378,600.00 0.0% TOTAL REVENUE 33,515,604.00 25,571,790.70 7,943,813.30 76.3%
EXPENSE ADMINISTRATIVE SERVICES 10,801,721.00 3,382,440.32 7,419,280.68 31.3% PARKS PARTNERSHIP 797,570.00 0.00 797,570.00 0.0% AUDITING 41,282.00 4,280.73 37,001.27 10.4% FISCAL SERVICES ADMINISTRATION 149,335.00 91,728.55 57,606.45 61.4% FISCAL SERVICES PARKS & REC 470,771.00 243,609.65 227,161.35 51.7% GLEN OAKS GOLF COURSE 979,062.00 595,431.29 383,630.71 60.8% LYON OAKS GOLF COURSE 1,443,623.00 793,422.67 650,200.33 55.0% RED OAKS GOLF COURSE 620,464.00 330,443.09 290,020.91 53.3% SPRINGFIELD OAKS GOLF COURSE 825,188.00 420,690.88 404,497.12 51.0% WHITE LAKE OAKS GOLF COURSE 794,594.00 486,080.08 308,513.92 61.2% ADDISON OAKS CONFERENCE CENTER 244,671.00 149,664.67 95,006.33 61.2% GLEN OAKS CONFERENCE CENTER 269,300.00 121,102.92 148,197.08 45.0% GROVELAND OAKS CONCESSIONS 81,884.00 6,787.81 75,096.19 8.3% LYON OAKS CONFERENCE CENTER 216,033.00 136,770.02 79,262.98 63.3% LYON OAKS RESTAURANT SVS 293,140.00 42,837.61 250,302.39 14.6% RED OAKS WATERPARK CONCESSIONS 277,077.00 37,105.67 239,971.33 13.4% SPRINGFIELD OAKS RESTAURANT SV 256,825.00 58,435.27 198,389.73 22.8% WATERFORD OAKS WATERPARK CONCESSIONS 104,509.00 4,551.34 99,957.66 4.4% WHITE LAKE OAKS CONFERENCE CENTER 198,968.00 129,002.64 69,965.36 64.8% WHITE LAKE OAKS RESTAURANT SVS 270,550.00 63,470.76 207,079.24 23.5% OAKLAND COUNTY MARKET 209,778.00 100,288.55 109,489.45 47.8% ADDISON OAKS PARK 1,715,536.00 886,215.23 829,320.77 51.7% GROVELAND OAKS PARK 1,589,941.00 701,368.42 888,572.58 44.1% HIGHLAND OAKS PARK 68,090.00 52,785.02 15,304.98 77.5% INDEPENDENCE OAKS PARK 1,267,466.00 612,131.05 655,334.95 48.3% LYON OAKS PARK 317,173.00 167,111.00 150,062.00 52.7% ORION OAKS PARK 213,004.00 109,003.66 104,000.34 51.2% RED OAKS DOG PARK 142,896.00 81,791.93 61,104.07 57.2% RED OAKS PARK 207,806.00 112,411.79 95,394.21 54.1% ROSE OAKS PARK 67,590.00 62,380.55 5,209.45 92.3% SPRINGFIELD OAKS PARK 616,882.00 410,631.01 206,250.99 66.6% WATERFORD OAKS PARK 730,660.00 453,701.34 276,958.66 62.1% HOLLY OAKS ORV PARK 694,001.00 305,244.06 388,756.94 44.0% RECREATION PROGRAMS & SERVICES 1,758,767.00 782,901.49 975,865.51 44.5% CATALPA OAKS PARK 215,304.00 109,787.28 105,516.72 51.0% RED OAKS WATERPARK 1,624,301.00 402,611.12 1,221,689.88 24.8% WATERFORD OAKS BMX 19,387.00 10,158.81 9,228.19 52.4% WATERFORD OAKS WATERPARK 714,721.00 174,615.56 540,105.44 24.4% FACILITIES & MAINTENANCE 3,012,247.00 911,001.57 2,101,245.43 30.2% INTERNAL FUND CHARGES * 0.00 0.00 0.00 N/A TOTAL EXPENSE 34,322,117.00 13,543,995.41 20,778,121.59 39.5%
REVENUE OVER/(UNDER) EXPENSE (806,513.00) 12,027,795.29
* Internal Fund YTD Expense: Internal Service and other funds payments in transit
19 Agenda Item No. 2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE COMPARISON REPORT FOR MANAGEMENT PURPOSES ONLY FM 8 FY 2021 FOR MONTH ENDING 05/31/2021
YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUE OVER EXPENSE (UNDER) EXPENSE 1 1 BUDGET CENTER REVENUE EXPENSE (UNDER) EXPENSE W/O DEPRECIATION W/O DEPRECIATION ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES 21,494,253.34 3,382,440.32 18,111,813.02 3,368,445.36 18,125,807.98 PARKS PARTNERSHIP 0.00 0.00 0.00 0.00 0.00 AUDITING 0.00 4,280.73 (4,280.73) 4,280.73 (4,280.73) FISCAL SERVICES ADMINISTRATION 0.00 91,728.55 (91,728.55) 91,728.55 (91,728.55) FISCAL SERVICES PARKS & REC 0.00 243,609.65 (243,609.65) 243,609.65 (243,609.65) ADMINISTRATIVE SERVICES SUB-TOTAL 21,494,253.34 3,722,059.25 17,772,194.09 3,708,064.29 17,786,189.05
GOLF: GLEN OAKS GOLF COURSE 504,900.15 595,431.29 (90,531.14) 489,266.24 15,633.91 LYON OAKS GOLF COURSE 633,036.89 793,422.67 (160,385.78) 551,607.44 81,429.45 RED OAKS GOLF COURSE 198,194.45 330,443.09 (132,248.64) 235,074.84 (36,880.39) SPRINGFIELD OAKS GOLF COURSE 407,943.28 420,690.88 (12,747.60) 358,866.88 49,076.40 WHITE LAKE OAKS GOLF COURSE 392,281.70 486,080.08 (93,798.38) 411,884.87 (19,603.17) GOLF SUB-TOTAL 2,136,356.47 2,626,068.01 (489,711.54) 2,046,700.27 89,656.20
FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER 16,255.48 149,664.67 (133,409.19) 88,243.23 (71,987.75) GLEN OAKS CONFERENCE CENTER 17,543.87 121,102.92 (103,559.05) 40,826.60 (23,282.73) GROVELAND OAKS CONCESSIONS 181.84 6,787.81 (6,605.97) 3,315.57 (3,133.73) LYON OAKS CONFERENCE CENTER 1,074.82 136,770.02 (135,695.20) 78,488.50 (77,413.68) LYON OAKS RESTAURANT SVC 61,593.36 42,837.61 18,755.75 42,386.81 19,206.55 RED OAKS WATERPARK CONCESSIONS 0.00 37,105.67 (37,105.67) 34,712.39 (34,712.39) SPRINGFIELD OAKS RESTAURANT SV 27,649.22 58,435.27 (30,786.05) 45,482.48 (17,833.26) WATERFORD OAKS WATERPARK CONCESSIONS 0.00 4,551.34 (4,551.34) 2,183.58 (2,183.58) WHITE LAKE OAKS CONFERENCE CENTER 0.00 129,002.64 (129,002.64) 73,553.76 (73,553.76) WHITE LAKE OAKS RESTAURANT SVC 25,560.71 63,470.76 (37,910.05) 62,202.76 (36,642.05) FOOD SERVICES SUB-TOTAL 149,859.30 749,728.71 (599,869.41) 471,395.68 (321,536.38)
COUNTY MARKET: OAKLAND COUNTY MARKET 70,060.80 100,288.55 (30,227.75) 97,899.03 (27,838.23) COUNTY MARKET SUB-TOTAL 70,060.80 100,288.55 (30,227.75) 97,899.03 (27,838.23)
PARKS: ADDISON OAKS PARK 443,605.61 886,215.23 (442,609.62) 664,348.79 (220,743.18) GROVELAND OAKS PARK 532,164.65 701,368.42 (169,203.77) 483,111.89 49,052.76 HIGHLAND OAKS PARK 6,019.00 52,785.02 (46,766.02) 27,783.02 (21,764.02) INDEPENDENCE OAKS PARK 173,479.00 612,131.05 (438,652.05) 459,936.26 (286,457.26) LYON OAKS PARK 68,665.50 167,111.00 (98,445.50) 122,638.36 (53,972.86) ORION OAKS PARK 51,588.00 109,003.66 (57,415.66) 84,810.42 (33,222.42) RED OAKS DOG PARK 39,449.00 81,791.93 (42,342.93) 63,499.29 (24,050.29) RED OAKS PARK 1,163.86 112,411.79 (111,247.93) 102,811.58 (101,647.72) ROSE OAKS PARK 0.00 62,380.55 (62,380.55) 38,875.91 (38,875.91) SPRINGFIELD OAKS PARK 97,553.77 410,631.01 (313,077.24) 268,705.93 (171,152.16) WATERFORD OAKS PARK 27,918.00 453,701.34 (425,783.34) 355,646.14 (327,728.14) HOLLY OAKS ORV PARK 168,821.25 305,244.06 (136,422.81) 299,531.75 (130,710.50) PARKS SUB-TOTAL 1,610,427.64 3,954,775.06 (2,344,347.42) 2,971,699.34 (1,361,271.70)
RECREATION: RECREATION PROGRAMS & SERVICES 51,813.56 782,901.49 (731,087.93) 753,636.64 (701,823.08) CATALPA OAKS PARK 14,260.00 109,787.28 (95,527.28) 49,511.26 (35,251.26) RED OAKS WATERPARK 43,558.59 402,611.12 (359,052.53) 280,610.44 (237,051.85) WATERFORD OAKS BMX 1,201.00 10,158.81 (8,957.81) 8,902.33 (7,701.33) WATERFORD OAKS WATERPARK 0.00 174,615.56 (174,615.56) 134,850.60 (134,850.60) RECREATION SUB-TOTAL 110,833.15 1,480,074.26 (1,369,241.11) 1,227,511.27 (1,116,678.12)
FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0.00 911,001.57 (911,001.57) 872,395.07 (872,395.07) FACILITIES & MAINTENANCE SUB-TOTAL 0.00 911,001.57 (911,001.57) 872,395.07 (872,395.07)
OTHER: INTERNAL FUND CHARGES * 0.00 0.00 0.00 0.00 0.00 OTHER SUB-TOTAL 0.00 0.00 0.00 0.00 0.00
TOTAL 25,571,790.70 13,543,995.41 12,027,795.29 11,395,664.95 14,176,125.75
* Internal Fund YTD Expense: Internal Service and other funds payments in transit
See the Oakland County website's "Transparency in Government" monthly reports to view the latest monthly financial report detail by budget center: 1. Log on to www.oakgov.com/mgtbud/fiscal/Pages/info pub/parks.aspx 2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing
1Disclaimer: These columns are for management purposes only to show the budget center's status without depreciation. The Parks & Recreation Fund is classified as an Enterprise fund. Enterprise funds are used to report any activity for which a fee is charged to an external source for goods or services. Depreciation is a method of allocating the cost of a tangible asset over its useful life and is a true operating expense.
20 Agenda Item No. 3
11 PARKS AND REC DEPART Run On: 06/18/2021 at 08:47 AM COUNTY OF OAKLAND May, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 05/31/2021 Fund: 50800 - Parks and Recreation
2021 2021 Variance with Adopted Amended 2021 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage REVENUES TAXES 601208 Delinquent Tax Prior Years 25,000.00 25,000.00 679,815.56 654,815.56 2719.26% 601637 Property Tax Levy 13,740,000.00 21,586,300.00 20,191,290.05 (1,395,009.95) 93.54% TOTAL TAXES 13,765,000.00 21,611,300.00 20,871,105.61 (740,194.39) 96.57%
SPECIAL ASSESSMENTS TOTAL SPECIAL ASSESSMENTS - - - - 0.00%
FEDERAL GRANTS TOTAL FEDERAL GRANTS - - - - 0.00%
STATE GRANTS 615572 State Capital Grants - 199,000.00 - (199,000.00) 0.00% TOTAL STATE GRANTS - 199,000.00 - (199,000.00) 0.00%
OTHER INTERGOVERNMENTAL REVENUES 620573 Local Comm Stabilization Share 250,000.00 250,000.00 327,988.66 77,988.66 131.20% TOTAL OTHER INTERGOVERNMENTAL REVENUES 250,000.00 250,000.00 327,988.66 77,988.66 131.20%
CHARGES FOR SERVICES 630084 Antenna Site Management 66,306.00 66,306.00 67,679.98 1,373.98 102.07% 630301 Commission Contracts 40,750.00 40,750.00 12,618.80 (28,131.20) 30.97% 630308 Commission Food Services 78,495.00 78,495.00 1,507.30 (76,987.70) 1.92% 630469 Deck Tennis 4,000.00 4,000.00 7,150.00 3,150.00 178.75% 630644 Entrance Fees Gen Admission 1,825,000.00 1,825,000.00 - (1,825,000.00) 0.00% 630651 Entrance Fees Swimming Class 13,000.00 13,000.00 - (13,000.00) 0.00% 630693 Fees Camping 1,554,000.00 1,554,000.00 826,569.62 (727,430.38) 53.19% 630700 Fees Day Use 1,092,100.00 1,092,100.00 560,688.00 (531,412.00) 51.34% 630707 Fees Driving Range 93,000.00 93,000.00 43,823.00 (49,177.00) 47.12% 630847 Greens Fees 2,436,500.00 2,436,500.00 1,508,456.21 (928,043.79) 61.91% 631001 Interest on Delinquent Taxes (1,000.00) (1,000.00) (161.34) 838.66 16.13% 631127 Maintenance Contracts 8,000.00 8,000.00 6,012.32 (1,987.68) 75.15% 631253 Miscellaneous 3,815.00 3,815.00 3,070.86 (744.14) 80.49% 631330 NSF Check Fees 25.00 25.00 - (25.00) 0.00% 631743 Refunds Miscellaneous 4,900.00 4,900.00 2,524.62 (2,375.38) 51.52% 631771 Reimb 3rd Party 200.00 200.00 576.41 376.41 288.21% 631799 Reimb Contracts 278,100.00 278,100.00 37,882.64 (240,217.36) 13.62% 631911 Rent House 71,125.00 71,125.00 40,879.00 (30,246.00) 57.47% 631918 Rental Equipment 79,400.00 79,400.00 12,953.00 (66,447.00) 16.31% 631925 Rental Facilities 649,700.00 649,700.00 217,319.50 (432,380.50) 33.45% 631932 Rental Golf Carts 1,152,000.00 1,152,000.00 493,602.60 (658,397.40) 42.85% 631946 Rental Units or Events 173,000.00 173,000.00 32,445.00 (140,555.00) 18.75% 632037 Sales Retail 1,095,500.00 1,095,500.00 190,812.01 (904,687.99) 17.42% 632128 Special and Sanctioned Races - - 19.00 19.00 0.00% 632135 Special Contracts 172,500.00 172,500.00 30,723.25 (141,776.75) 17.81% 632261 Temporary Licenses 7,000.00 7,000.00 23,500.00 16,500.00 335.71% 632443 Water Feature Ride 6,000.00 6,000.00 - (6,000.00) 0.00% 632471 Weekly Races - - 1,181.00 1,181.00 0.00% TOTAL CHARGES FOR SERVICES 10,903,416.00 10,903,416.00 4,121,832.78 (6,781,583.22) 37.80%
EXT ISF CHARGES FOR SERVICES TOTAL EXT ISF CHARGES FOR SERVICES - - - - 0.00%
INDIRECT COST RECOVERY TOTAL INDIRECT COST RECOVERY - - - - 0.00%
CONTRIBUTIONS 650104 Contributions Operating 800.00 2,844.00 3,875.00 1,031.00 136.25% 650105 Contributions-State Grants 30,000.00 30,000.00 - (30,000.00) 0.00%
21 11 PARKS AND REC DEPART Run On: 06/18/2021 at 08:47 AM COUNTY OF OAKLAND May, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 05/31/2021 Fund: 50800 - Parks and Recreation
2021 2021 Variance with Adopted Amended 2021 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage 650305 Sponsorships 82,500.00 82,500.00 - (82,500.00) 0.00% TOTAL CONTRIBUTIONS 113,300.00 115,344.00 3,875.00 (111,469.00) 3.36%
INVESTMENT INCOME 655077 Accrued Interest Adjustments 40,000.00 40,000.00 (24,775.35) (64,775.35) -61.94% 655385 Income from Investments 400,000.00 300,000.00 150,530.63 (149,469.37) 50.18% TOTAL INVESTMENT INCOME 440,000.00 340,000.00 125,755.28 (214,244.72) 36.99%
OTHER REVENUE 670114 Cash Overages - - 105.25 105.25 0.00% 670456 Prior Years Adjustments - 43,559.00 43,563.89 4.89 100.01% 670570 Refund Prior Years Expenditure - 2,027.00 2,326.63 299.63 114.78% 670627 Sale of Equipment - - 781.33 781.33 0.00% 670741 Sale of Scrap - - 539.13 539.13 0.00% TOTAL OTHER REVENUES - 45,586.00 47,316.23 1,730.23 103.80%
GAIN(LOSS) EXCHANGE OF ASSETS 675356 Loss on Sale of Equipment - - (9,598.76) (9,598.76) 0.00% 675660 Gain on Sale of Vehicles - - 10,882.90 10,882.90 0.00% TOTAL GAIN(LOSS) EXCHANGE OF ASSETS - - 1,284.14 1,284.14 0.00%
CAPITAL CONTRIBUTIONS 690189 Capital Asset Contributions - 25,000.00 46,675.00 21,675.00 186.70% TOTAL CAPITAL CONTRIBUTIONS - 25,000.00 46,675.00 21,675.00 186.70%
INSURANCE RECOVERIES TOTAL INSURANCE RECOVERIES - - - - 0.00%
PROCEEDS ISSUANCE OF BONDS TOTAL PROCEEDS ISSUANCE OF BONDS - - - - 0.00%
TRANSFERS IN 695500 Transfers In - 25,958.00 25,958.00 - 100.00% TOTAL TRANSFERS IN - 25,958.00 25,958.00 - 100.00%
PLANNED USE OF FUND BALANCE 665882 Planned Use of Balance 2,611,046.00 806,513.00 - (806,513.00) 0.00% TOTAL PLANNED USE OF FUND BALANCE 2,611,046.00 806,513.00 - (806,513.00) 0.00% TOTAL REVENUES 28,082,762.00 34,322,117.00 25,571,790.70 (8,750,326.30)
EXPENDITURES SALARIES 702010 Salaries Regular 10,773,462.00 11,492,284.00 4,416,055.72 7,076,228.28 38.43% 702030 Holiday - - 203,107.29 (203,107.29) 0.00% 702050 Annual Leave - - 167,646.56 (167,646.56) 0.00% 702080 Sick Leave - - 82,011.26 (82,011.26) 0.00% 702100 Retroactive - - 802.44 (802.44) 0.00% 702110 Per Diem 9,500.00 9,500.00 5,040.00 4,460.00 53.05% 702140 Other Miscellaneous Salaries - - 44,062.53 (44,062.53) 0.00% 702190 Workers Compensation Pay - - 506.79 (506.79) 0.00% 702200 Death Leave - - 7,706.78 (7,706.78) 0.00% 702300 Disaster Non-Prod Salaries - - 36,176.09 (36,176.09) 0.00% 712020 Overtime 179,900.00 179,900.00 63,067.26 116,832.74 35.06% 712040 Holiday Overtime 1,000.00 1,000.00 4,412.31 (3,412.31) 441.23% 712090 On Call 30,300.00 30,300.00 42,300.56 (12,000.56) 139.61% TOTAL SALARIES 10,994,162.00 11,712,984.00 5,072,895.59 6,640,088.41 43.31%
22 11 PARKS AND REC DEPART Run On: 06/18/2021 at 08:47 AM COUNTY OF OAKLAND May, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 05/31/2021 Fund: 50800 - Parks and Recreation
2021 2021 Variance with Adopted Amended 2021 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage
FRINGE BENEFITS 722740 Fringe Benefits 3,842,419.00 3,842,669.00 - 3,842,669.00 0.00% 722750 Workers Compensation - - 97,016.51 (97,016.51) 0.00% 722760 Group Life - - 7,401.80 (7,401.80) 0.00% 722770 Retirement - - 981,267.59 (981,267.59) 0.00% 722780 Hospitalization - - 581,726.73 (581,726.73) 0.00% 722790 Social Security - - 289,832.74 (289,832.74) 0.00% 722800 Dental - - 56,965.61 (56,965.61) 0.00% 722810 Disability - - 54,641.32 (54,641.32) 0.00% 722820 Unemployment Insurance - - 5,025.55 (5,025.55) 0.00% 722850 Optical - - 5,443.68 (5,443.68) 0.00% 722900 Fringe Benefit Adjustments 5,656.00 98,347.00 - 98,347.00 0.00% TOTAL FRINGE BENEFITS 3,848,075.00 3,941,016.00 2,079,321.53 1,861,694.47 52.76%
TOTAL CONTROLLABLE PERSONNEL 14,842,237.00 15,654,000.00 7,152,217.12 8,501,782.88
CONTRACTUAL SERVICES 730037 Adj Prior Years Exp - 3,058.00 5,225.39 (2,167.39) 170.88% 730044 Adj Prior Years Revenue - - 4,670.92 (4,670.92) 0.00% 730072 Advertising 105,000.00 105,000.00 37,992.22 67,007.78 36.18% 730114 Auction Expense - - 278.16 (278.16) 0.00% 730121 Bank Charges 5,000.00 5,000.00 1,604.70 3,395.30 32.09% 730198 Building Maintenance Charges 556,450.00 556,450.00 264,248.91 292,201.09 47.49% 730240 Cash Shortage - - 446.70 (446.70) 0.00% 730247 Charge Card Fee 161,750.00 161,750.00 85,788.14 75,961.86 53.04% 730373 Contracted Services 99,900.00 99,900.00 79,781.05 20,118.95 79.86% 730429 Custodial Services 25,250.00 25,250.00 9,814.73 15,435.27 38.87% 730562 Electrical Service 590,750.00 590,750.00 214,211.50 376,538.50 36.26% 730611 Employees Medical Exams 1,170.00 1,170.00 90.00 1,080.00 7.69% 730646 Equipment Maintenance 460,500.00 460,500.00 210,640.62 249,859.38 45.74% 730653 Equipment Rental 107,290.00 117,900.00 76,781.63 41,118.37 65.12% 730786 Garbage and Rubbish Disposal 48,900.00 48,900.00 15,480.61 33,419.39 31.66% 730789 General Program Administration 918,450.00 981,407.00 - 981,407.00 0.00% 730814 Grounds Maintenance 1,069,550.00 1,144,737.00 659,552.03 485,184.97 57.62% 730926 Indirect Costs 1,023,000.00 1,023,000.00 437,929.00 585,071.00 42.81% 731059 Laundry and Cleaning 16,895.00 16,895.00 7,043.86 9,851.14 41.69% 731073 Legal Services 500.00 500.00 735.56 (235.56) 147.11% 731115 Licenses and Permits 33,275.00 33,275.00 15,256.58 18,018.42 45.85% 731136 Logos Trademarks Intellect Prp 5,025.00 5,025.00 5,146.60 (121.60) 102.42% 731143 Mail Handling-Postage Svc - - 233.76 (233.76) 0.00% 731213 Membership Dues 18,520.00 18,520.00 5,110.27 13,409.73 27.59% 731241 Miscellaneous 25,550.00 25,550.00 7,513.78 18,036.22 29.41% 731269 Natural Gas 179,650.00 179,650.00 100,490.34 79,159.66 55.94% 731339 Periodicals Books Publ Sub 850.00 850.00 166.66 683.34 19.61% 731346 Personal Mileage 15,400.00 15,400.00 3,292.25 12,107.75 21.38% 731388 Printing 68,050.00 68,050.00 16,442.79 51,607.21 24.16% 731500 Public Information 50,835.00 50,835.00 13,344.95 37,490.05 26.25% 731577 Refund Prior Years Revenue - - 34,813.00 (34,813.00) 0.00% 731626 Rent 54,415.00 54,415.00 - 54,415.00 0.00% 731633 Rental Property Maintenance 13,600.00 13,600.00 3,888.26 9,711.74 28.59% 731689 Security Expense 1,172,942.00 1,172,942.00 640,333.24 532,608.76 54.59% 731780 Software Support Maintenance 16,480.00 16,480.00 9,977.96 6,502.04 60.55% 731836 Sponsorship 8,700.00 8,700.00 2,500.00 6,200.00 28.74% 731878 Sublet Repairs 600.00 600.00 - 600.00 0.00% 731941 Training 45,925.00 45,925.00 13,656.31 32,268.69 29.74% 732018 Travel and Conference 50,500.00 50,500.00 3,953.99 46,546.01 7.83% 732020 Travel Employee Taxable Meals 600.00 600.00 - 600.00 0.00% 732039 Twp and City Treas Bonds 2,500.00 2,500.00 3,663.24 (1,163.24) 146.53% 732046 Uncollectable Accts Receivable - - 423.00 (423.00) 0.00% 732102 Water and Sewage Charges 274,250.00 274,250.00 128,207.91 146,042.09 46.75%
23 11 PARKS AND REC DEPART Run On: 06/18/2021 at 08:47 AM COUNTY OF OAKLAND May, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 05/31/2021 Fund: 50800 - Parks and Recreation
2021 2021 Variance with Adopted Amended 2021 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage 732165 Workshops and Meeting 1,750.00 1,750.00 88.42 1,661.58 5.05% TOTAL CONTRACTUAL SERVICES 7,229,772.00 7,381,584.00 3,120,819.04 4,260,764.96 42.28%
NON DEPARTMENTAL TOTAL NON DEPARTMENTAL - - - - 0.00%
COMMODITIES 750063 Custodial Supplies 79,550.00 79,550.00 22,175.27 57,374.73 27.88% 750140 Employee Footwear 7,140.00 7,140.00 3,005.76 4,134.24 42.10% 750154 Expendable Equipment 134,400.00 134,400.00 50,742.37 83,657.63 37.75% 750287 Maintenance Supplies 3,300.00 3,300.00 1,627.69 1,672.31 49.32% 750385 Merchandise 487,600.00 487,600.00 86,840.76 400,759.24 17.81% 750392 Metered Postage 8,000.00 8,000.00 3,507.57 4,492.43 43.84% 750399 Office Supplies 47,400.00 47,400.00 18,310.26 29,089.74 38.63% 750448 Postage-Standard Mailing - - 44.00 (44.00) 0.00% 750476 Recreation Supplies 113,800.00 113,800.00 15,341.00 98,459.00 13.48% 750504 Small Tools 119,975.00 119,975.00 51,102.42 68,872.58 42.59% 750511 Special Event Supplies 143,400.00 143,400.00 10,538.91 132,861.09 7.35% 750581 Uniforms 68,850.00 68,850.00 16,145.82 52,704.18 23.45% TOTAL COMMODITIES 1,213,415.00 1,213,415.00 279,381.83 934,033.17 23.02%
CAPITAL OUTLAY TOTAL CAPITAL OUTLAY - - - - 0.00%
DEPRECIATION 761042 Depreciation Park Improvements 1,746,537.00 1,954,437.00 1,219,199.28 735,237.72 62.38% 761084 Depreciation Buildings 841,250.00 901,150.00 646,315.74 254,834.26 71.72% 761121 Depreciation Equipment 248,610.00 415,610.00 274,246.80 141,363.20 65.99% 761156 Depreciation Vehicles 38,400.00 18,100.00 8,568.64 9,531.36 47.34% TOTAL DEPRECIATION 2,874,797.00 3,289,297.00 2,148,330.46 1,140,966.54 65.31%
INTERGOVERNMENTAL 762011 Transfer to Municipalities 276,320.00 797,570.00 - 797,570.00 0.00% TOTAL INTERGOVERNMENTAL 276,320.00 797,570.00 - 797,570.00 0.00%
BENEFIT PAYMENTS - RETIREMENT TOTAL BENEFIT PAYMENTS - RETIREMENT - - - - 0.00%
PRINCIPAL PAYMENTS TOTAL PRINCIPAL PAYMENTS - - - - 0.00%
INTEREST ON DEBT TOTAL INTEREST ON DEBT - - - - 0.00%
PAYING AGENT FEES TOTAL PAYING AGENT FEES - - - - 0.00%
PYMT TO REFUND BOND ESCROW AGENT TOTAL PYMT TO REFUND BOND ESCROW AGENT - - - - 0.00%
DISCOUNT ON BONDS ISSUED TOTAL DISCOUNT ON BONDS ISSUED - - - - 0.00%
TOTAL CONTROLLABLE OPERATING 11,594,304.00 12,681,866.00 5,548,531.33 7,133,334.67
INTERNAL SERVICES 771639 Drain Equipment 27,000.00 27,000.00 21,538.25 5,461.75 79.77% 773630 Info Tech Development 25,000.00 25,000.00 17,835.75 7,164.25 71.34% 774636 Info Tech Operations 573,327.00 573,327.00 261,904.47 311,422.53 45.68% 774637 Info Tech Managed Print Svcs 28,950.00 28,950.00 6,238.86 22,711.14 21.55%
24 11 PARKS AND REC DEPART Run On: 06/18/2021 at 08:47 AM COUNTY OF OAKLAND May, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 05/31/2021 Fund: 50800 - Parks and Recreation
2021 2021 Variance with Adopted Amended 2021 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage 774677 Insurance Fund 252,050.00 252,050.00 201,737.77 50,312.23 80.04% 775754 Maintenance Department Charges 78,500.00 78,500.00 18,806.07 59,693.93 23.96% 776659 Motor Pool Fuel Charges 89,820.00 89,820.00 29,194.82 60,625.18 32.50% 776661 Motor Pool 410,754.00 410,754.00 202,265.41 208,488.59 49.24% 778675 Telephone Communications 130,820.00 130,820.00 83,725.56 47,094.44 64.00% TOTAL INTERNAL SERVICES 1,616,221.00 1,616,221.00 843,246.96 772,974.04 52.17% TOTAL INTERNAL SUPPORT 1,616,221.00 1,616,221.00 843,246.96 772,974.04
TRANSFERS OUT 788001 Transfers Out 30,000.00 30,000.00 - 30,000.00 0.00% TOTAL TRANSFERS OUT 30,000.00 30,000.00 - 30,000.00 0.00%
BUDGETED EQUITY ADJUSTMENTS 796500 Budgeted Equity Adjustments - 4,340,030.00 - 4,340,030.00 0.00% TOTAL BUDGETED EQUITY ADJUSTMENTS - 4,340,030.00 - 4,340,030.00 0.00% TOTAL EXPENDITURES 28,082,762.00 34,322,117.00 13,543,995.41 20,778,121.59
25 Consent Agenda Item No. 4
OAKLAND COUNTY PARKS & RECREATION COMMISSION Capital Equipment Report Fiscal Month 8, FY2021, as of 5/31/2021 *** Please inform Fiscal Services of any planned changes in budgeted purchases ***
Date Budget Actual Projected (Over)/Under Approved Qty. Center Item Category Budget Expense Expense Budget Comments 06/03/20 1 ADD Zero Turn Mower P_EQP 14,000.00 18,116.00 - (4,116.00) V#1488914 Asset ID# 13384 06/03/20 1 ADD Utility Vehicle P_EQP 9,500.00 9,781.99 - (281.99) V#1499915 Asset ID# 13433 ADD Total 23,500.00 27,897.99 - (4,397.99) V#1479392 Asset ID#13346. 07/01/20 1 FM Boat Wash Station P_EQP 35,662.50 36,705.00 - (1,042.50) V#1490227 Addition to asset (cover). V#1479392 Asset ID#13365. 07/01/20 1 FM Boat Wash Station P_EQP 35,662.50 36,705.00 - (1,042.50) V#1490227 Addition to asset (cover) 06/03/20 1 FM Generator P_EQP 27,000.00 28,163.00 - (1,163.00) V#1507016 Asset ID# 13484 FM Total 98,325.00 101,573.00 - (3,248.00) 06/03/20 1 CAT Utility Vehicle w/top P_EQP 12,000.00 12,814.36 - (814.36) V#1499917 Asset ID# 13434 CAT Total 12,000.00 12,814.36 - (814.36) 06/03/20 1 GLG Utility Vehicle P_EQP 9,500.00 7,828.55 - 1,671.45 V#1500579 Asset ID# 13440 06/03/20 1 GLG Utility Vehicle P_EQP 9,500.00 7,828.55 - 1,671.45 V#1500579 Asset ID# 13458 06/03/20 1 GLG Turbine Blower P_EQP 8,000.00 7,964.66 - 35.34 V#1499918 Asset ID# 13435 GLG Total 27,000.00 23,621.76 - 3,378.24 06/03/20 1 GRV Zero Turn Mower P_EQP 14,000.00 13,629.00 - 371.00 V#1506140 Asset ID# 13473 06/03/20 1 GRV Dump Trailer P_EQP 9,000.00 7,201.00 - 1,799.00 V#1491490 Asset ID# 13396 GRV Total 23,000.00 20,830.00 - 2,170.00 06/03/20 1 LYG Fairway Mower P_EQP 58,000.00 62,074.68 - (4,074.68) V#1507014 Asset ID# 13483 06/03/20 1 LYG Greens Mower P_EQP 38,000.00 38,944.91 - (944.91) V# 1511794 Asset ID# 13509 LYG Total 96,000.00 101,019.59 - (5,019.59) 06/03/20 1 ORN Zero Turn Mower P_EQP 14,000.00 13,127.00 - 873.00 V#1499920 Asset ID# 13436 ORN Total 14,000.00 13,127.00 - 873.00 06/03/20 1 REC Trailer P_EQP 11,000.00 7,014.00 - 3,986.00 V#1511168 Asset ID# 13506 05/05/21 1 REC Movie Screen and Audio Transmitter P_EQP 16,697.00 - 16,697.00 - Bid - Elite Outdoor Movies REC Total 27,697.00 7,014.00 16,697.00 3,986.00 06/03/20 1 SPG Turbine Blower P_EQP 8,000.00 7,964.66 - 35.34 V#1495975 Asset ID# 13412 SPG Total 8,000.00 7,964.66 - 35.34 06/03/20 1 WTR Utility Vehicle P_EQP 9,000.00 - 9,000.00 - WTR Total 9,000.00 - 9,000.00 - 06/03/20 1 WLG Greens Mower P_EQP 32,000.00 33,532.42 - (1,532.42) V# 1511788 Asset ID# 13508 WLG Total 32,000.00 33,532.42 - (1,532.42) Grand Total 370,522.00 349,394.78 25,697.00 (4,569.78)
26 Consent Agenda Item No. 5
Oakland County Parks and Recreation Commission Monthly Average Comparison Report (Comparison of FY 2021 Actuals with 5-Year Average Actuals) As of May 31, 2021 Unrestricted Net FY2021 Amended Position 10/1/20 Budget October November December January February March April May June July August September YEAR TO DATE REVENUES: 5-YEAR AVERAGE REVENUE $436,459 $161,009 $1,079,094 $7,393,102 $2,459,070 $1,876,231 $1,498,218 $1,329,199 $1,753,125 $1,983,312 $1,697,718 $1,544,654 $23,211,190.25 Percentage of Total 1.88% 0.69% 4.65% 31.85% 10.59% 8.08% 6.45% 5.73% 7.55% 8.54% 7.31% 6.65% 100% Amended Budget/Alottment $33,515,604 $630,221 $232,488 $1,558,149 $10,675,208 $3,550,753 $2,709,168 $2,163,339 $1,919,285 $2,531,411 $2,863,786 $2,451,406 $2,230,391 $33,515,604 Actual Revenues by Controllable Category: Taxes $1,629 $2,067 $91,051 $9,512,453 $7,542,922 $2,653,728 $677,690 $389,566 $20,871,106 Intergovernmental Revenues $0 $0 $0 $0 $0 $0 $140,126 $187,863 $327,989 Charges for Services $552,943 $220,447 $94,934 $202,916 $132,365 $314,386 $1,096,917 $1,506,925 $4,121,833 Contributions and Capital Contributions $0 $100 $1,500 $180 $46,675 $0 $20 $2,075 $50,550 Investment Income $15,338 $12,830 $10,393 $9,726 $8,028 $10,820 $52,149 $6,471 $125,755 Other Revenue $10,529 $2,032 $43,906 $885 $5 ($8,805) $16 $33 $48,600 Transfers In $0 $0 $0 $0 $25,958 $0 $0 $0 $25,958 Total Actuals $580,439 $237,477 $241,784 $9,726,160 $7,755,953 $2,970,128 $1,966,918 $2,092,932 $0 $0 $0 $0 $25,571,791
Avg. Monthly Revenue Over/(Under) ($49,782) $4,989 ($1,316,365) ($949,048) $4,205,200 $260,960 ($196,421) $173,647 $2,133,180
EXPENSES: 5-YEAR AVERAGE EXPENSE $1,553,168 $1,545,894 $1,853,026 $1,550,459 $1,433,759 $1,993,708 $1,790,165 $2,149,129 $2,881,255 $2,590,014 $2,586,843 $3,085,707 $25,013,127 Percentage of Total 6.21% 6.18% 7.41% 6.20% 5.73% 7.97% 7.16% 8.59% 11.52% 10.35% 10.34% 12.34% 100%
Amended Budget/Alottment $33,515,604 $2,081,122 $2,071,375 $2,482,907 $2,077,492 $1,921,123 $2,671,411 $2,398,678 $2,879,662 $3,860,653 $3,470,414 $3,466,165 $4,134,603 $33,515,604
Actual Expenses by Controllable Category: Salaries 612,263.93 641,710.25 523,114.96 727,308.33 525,159.37 560,403.36 657,044.08 $ 825,891.31 $5,072,896 Fringe Benefits 216,201.60 246,566.54 237,539.55 365,811.09 250,289.24 252,542.61 249,823.25 260,547.65 $2,079,322 Contractual Services 42,465.30 488,408.96 555,537.37 424,868.65 317,229.35 634,701.66 351,773.31 305,834.44 $3,120,819 Commodities 37,585.58 13,147.64 15,653.03 10,957.33 16,041.49 26,814.01 67,038.20 92,144.55 $279,382 Depreciation 273,070.30 273,070.29 273,651.27 278,317.65 282,037.60 211,154.73 278,514.31 278,514.31 $2,148,330 Internal Services 64,669.92 56,823.56 234,191.86 49,262.72 51,770.52 193,361.45 52,874.77 140,292.16 $843,247 Intergovernmental - - $0 Transfers Out - - $0 Actuals $1,246,257 $1,719,727 $1,839,688 $1,856,526 $1,442,528 $1,878,978 $1,657,068 $1,903,224 $0 $0 $0 $0 $13,543,995
Avg. Monthly Expenses (Over)/Under $834,865 $351,648 $643,219 $220,966 $478,596 $792,433 $741,611 $976,438 $5,039,775
Total Avg Monthly Favorability/(Unfavorability) $785,083 $356,637 ($673,146) ($728,082) $4,683,796 $1,053,393 $545,190 $1,150,085 $7,172,955
TOTALS: Monthly Actual Revenue Over/(Under) Expenses ($665,817) ($1,482,251) ($1,597,904) $7,869,634 $6,313,425 $1,091,150 $309,850 $189,708 $0 $0 $0 $0 $12,027,795 Cumulative Actual Revenue Over/(Under) Expenses ($665,817) ($2,148,068) ($3,745,972) $4,123,662 $10,437,087 $11,528,238 $11,838,087 $12,027,795
Unrestricted Net Position $18,603,825 $ 18,130,809 $ 16,549,558 $ 14,242,676 $ 22,085, 747 $ 28,321,404 $ 29,211,373 $ 29,372, 594 $29,711,775
Projected Operating Variance - June through September $ (1,329,242) $ (606,627) $ (1,014,759) $ (1,904,212) $ (4,854,840) Add: Depreciation $ 278,500 $ 278,500 $ 278,500 $ 278,500 $ 1,114,000 Projected impact on net position from operations $ (1,050,742) $ (328,127) $ (736,259) $ (1,625,712) ($3,740,840)
Prepared by Fiscal Services 6/25/2021 13 Monthly Revenue and Expenditure Average Comparison Report Monthly Average Comparison Report27 (MACR) Consent Agenda Item No. 6 Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of June 18, 2021)
Project ID Description Start Date Last Transaction Date Budget Expenses to Date Remaining Budget Percentage Completion
1 100000003093 ACC Electrical Improvements 1/13/2020 6/15/2021 $375,783.00 $362,401.54 $13,381.46 96.44% 2 100000003411 ADD Maint Yard Paving 3/19/2021 3/19/2021 $29,106.00 $0.00 $29,106.00 0.00% 3 100000002821 CAT Storage Electrical 7/12/2018 10/4/2019 $52,056.00 $27,200.00 $24,856.00 52.25% 4 100000003412 GRV Bball Court Paving 3/19/2021 3/19/2021 $14,652.00 $0.00 $14,652.00 0.00% 5 100000003071 GRV Ped Bridge Repl (150') 11/13/2019 10/19/2020 $18,352.00 $18,352.00 $0.00 100.00% 6 100000003171 HRV Contact Station 5/4/2020 3/31/2021 $20,000.00 $737.59 $19,262.41 3.69% 7 100000003172 HRV Parking Lot Dev 5/4/2020 6/16/2021 $226,244.00 $234,316.49 ($8,072.49) 103.57% 8 100000003414 IND Bailey Boundary Fence 3/22/2021 5/6/2021 $8,000.00 $7,120.00 $880.00 89.00% 9 100000002915 IND Bailey House Conv Mitigat 11/30/2018 3/29/2021 $40,000.00 $66,449.36 ($26,449.36) 166.12% 10 100000003168 IND Network Upgrade 5/4/2020 9/30/2020 $30,000.00 $30,000.00 $0.00 100.00% 11 100000003302 RDP Emergency HVAC Repl 11/13/2020 6/15/2021 $16,900.00 $14,062.00 $2,838.00 83.21% 12 100000002958 RWP Child Wtr Struct Repl 3/25/2019 6/14/2021 $1,599,540.00 $1,591,481.71 $8,058.29 99.50% 13 100000003160 RWP San. Pump Station 4/28/2020 6/14/2021 $268,464.00 $266,423.42 $2,040.58 99.24% 14 100000003259 RWP Shade Structure 9/10/2020 2/19/2021 $39,357.00 $35,369.00 $3,988.00 89.87% 15 100000003324 RWP Spl Pad Family Restroom 12/9/2020 6/15/2021 $277,021.00 $284,068.89 ($7,047.89) 102.54% 16 100000003070 SAC HVAC Replacement 11/13/2019 6/15/2021 $433,785.00 $416,684.81 $17,100.19 96.06% 17 100000003128 SAC Millpond Dam Restoration 3/26/2020 6/15/2021 $228,240.00 $107,733.11 $120,506.89 47.20% 18 100000003227 SAC Network Upgrade 6/25/2020 3/31/2021 $15,000.00 $7,203.92 $7,796.08 48.03% 19 100000002959 SAC Stormwater Imp 3/25/2019 10/22/2019 $27,027.00 $24,789.00 $2,238.00 91.72% 20 100000003357 SAC Water System Well Replc 1/25/2021 5/12/2021 $223,202.00 $183,539.47 $39,662.53 82.23% 21 100000003363 SPG Park House Roof Rpl 1/27/2021 1/27/2021 $7,000.00 $0.00 $7,000.00 0.00% $3,949,729.00 $3,677,932.31 $271,796.69
FY2021 Projects Closed to Date:
Closed/Capitalized:
CIP Project # Description Amount
100000002532 SAC Water Quality Impr. $ 926,195.01
100000002754 CAT Perimeter Path $ 161,622.70
100000002755 CAT Sports Field Grading Irr $ 480,670.00
100000002853 SPG Roof Replacement $ 47,481.55
100000002856 SPR Roof Replacement $ 47,327.54
100000002880 RWP Wave Pool Duct Rpl $ 18,915.00
100000003076 LYC Drain System Repl $ 10,108.60
100000003170 HRV Mt Magna Dev $ 86,420.19
100000003258 LYG Irrig. Well Replacement $ 34,506.64
100000003396 ADD Maint. Well Replacement $ 9,719.60 $ 1,822,966.83
Prepared by Fiscal Services: 6/25/2021 11 Capital Improvement Projects Budget to Actual Report CIP - Budget to Actual Report 28 Consent Agenda Item No. 7
Oakland County Parks and Recreation Commission FY2021 Maintenance Management Plan BUDGET TO ACTUAL EXPENSE REPORT As of June 25, 2021
Cost Adopted Adjusted Expended Budget - Title Center Budget Budget Amount Balance
ADM ADA Maintenance Program $20,000 $2,410 $0 $2,410 ADM Fenceline Repair Program $20,000 $20,000 $0 $20,000 ADM Roof Repair Program $20,000 $20,000 $16,752 $3,248 LYC Conference Center Roof Repair $423 $423 ACC Emergency Fire Pump Rebuild/Repair $18,000 $16,329 ADM Asset Removal Program $30,000 $59,796 $28,581 $31,215 IND Oakhill Residence $30,000 $603 WTR Greenhouse Demolition $8,850 $10,050 WLG Rental Home Demoltion $20,946 $17,928 ADM Pavement Maintenance Program $90,000 $46,242 $29,893 $16,349 ADD Buhl Trail Asphalt Repairs $6,600 $8,775 SPG Cart Barn Asphalt Repairs $13,365 GRV Skate Park Resurfacing $2,673 $3,120 GRV Trail Asphalt Repairs $15,422 $17,999 IND River View/Hawks View Asphalt Repairs $7,700 ADM Contingency $482 ADM Signage Replacement Program $15,000 $15,000 $0 $15,000 ADM Arc Flash Compliance Program Phase IV $50,000 $50,000 $0 $50,000 FM NR Forestry Program $125,000 $125,000 $94,479 $30,521 FM NR Freshwater Stewardship Program $40,000 $40,000 $2,200 $37,800 FM NR Natural Area Stewardship Program $280,000 $280,000 $143,395 $136,605 FM NR Wildlife Management Program $2,750 $2,750 $2,750 FM NR Aerial Deer Survey (2021) $0 $6,480 $6,480 $0 FM NR CISMA $0 $39,896 $1,754 $38,142 ACC Conference Center Stucco Repair $10,000 $10,000 $10,000 ADD Adam's Lake Lodge Deck - Structural Inspection $2,500 $2,500 $2,500 ADD Disc Golf Course Upgrade $30,000 $30,000 $30,000 GLC Window and Door Replacement $50,000 $50,000 $50,000 GRV Cabin 5 - HVAC Replacement $4,000 $4,000 $4,587 ($587) GRV Matthews Island Bridge - Structural Inspection $1,850 $1,850 $3,447 ($1,597) Paradise Island Long Span Bridge - Structural GRV Inspection/Repair $2,350 $2,350 $3,557 ($1,207) IND Maintenance Yard Screening and Landscaping $20,000 $20,000 $20,000 IND River Loop Bridge - Structural Inspection $5,000 $5,000 $2,500 $2,500 ORN Dog Wash Station - Concrete Expansion $2,500 $2,500 $2,500 RWP Waterpark Bridge - Structural Inspection $10,000 $10,000 $3,500 $6,500 SAC Ellis Barn Painting $110,000 $110,000 $32,566 $77,434 SAC Rotary Park Bridge - Structural Inspection $1,250 $1,250 $1,400 ($150) WCM Market Pavilion - Structural Inspection $5,000 $5,000 $3,200 $1,800 WTR Lookout Lodge Deck - Structural Inspection $2,500 $2,500 $2,500 $0 WWP Waterpark Bridge - Structural Inspection $2,500 $2,500 $3,100 ($600) Totals $952,200 $920,648 $382,136 $544,992
Note: Program amounts may be allocated to multiple project locations.
29 JULY 7, 2021 AGENDA ITEM NO. 8 ADMINISTRATION – BUSINESS OPERATIONS
To: Chairman McGillivray and Commission Members From: Susan Wells, Interim Executive Officer Phil Castonia, Chief of Business Operations Submitted: July 1, 2021 Subject: Consent Agenda – Receive and File – Parks Purchasing Activity Reports
INTRODUCTION AND HISTORY
Today staff will present a monthly status report on the Purchasing Activity from Month 7 of Fiscal Year 2021 (April 2021) for Parks and Recreation.
ATTACHMENTS
- Monthly Purchasing Expenditure Report – April 2021 - Monthly Contract Activity Log Expenditure Report – April 2021 No Report/No Activity
STAFF RECOMMENDATION Receive and File
30 Consent Agenda Item No. 8
FM Department Title Account Title Trans. Amount Vendor Name Additional Accounts Payable Info. 7 Addison Oaks Conference Ctr Depreciation Buildings $ 6,787.41 Not Vendor Related 7 Addison Oaks Park Grounds Maintenance $ 5,584.00 Cardno Inc Ecological Restoration Service 7 Administrative Services Contracted Services $ 9,984.00 JFR Architects PC PROJECT MANAGER NTE $78.00/HOU 7 Catalpa Oaks Park Depreciation Park Improvements $ 6,987.26 Not Vendor Related 7 Facilities and Maintenance Motor Pool $ 6,220.50 Not Vendor Related Motor Pool 7 Glen Oaks Conference Center Depreciation Buildings $ 7,277.31 Not Vendor Related 7 Glen Oaks Golf Depreciation Park Improvements $ 7,076.36 Not Vendor Related 7 Groveland Oaks Park Depreciation Park Improvements $ 17,602.45 Not Vendor Related 7 Groveland Oaks Park Depreciation Buildings $ 6,796.25 Not Vendor Related 7 Highland Oaks Park Grounds Maintenance $ 7,440.00 David S Mindell Burn Crew 7 Independence Oaks Park Depreciation Park Improvements $ 9,827.81 Not Vendor Related 7 Independence Oaks Park Depreciation Buildings $ 6,398.25 Not Vendor Related 7 Lyon Oaks Conference Center Depreciation Buildings $ 7,188.67 Not Vendor Related 7 Lyon Oaks Golf Merchandise $ 6,378.72 Not Vendor Related COGS Estimate April 2021 7 Lyon Oaks Golf Depreciation Buildings $ 5,475.00 Not Vendor Related 7 Off -Road Vehicle Park Equipment Rental $ 7,014.70 MacAllister Machinery Co Inc OAKLAND COUNTY PARKS ORV PARK 7 Rec Programs and Services Insurance Fund $ 6,782.83 Not Vendor Related Insurance Fund 7 Red Oaks Golf Grounds Maintenance $ 8,956.33 Spartan Distributors Inc Pricing for Equipment Repairs 7 Red Oaks Golf Depreciation Park Improvements $ 8,474.01 Not Vendor Related 7 Rose Oaks Park Grounds Maintenance $ 6,329.79 Cardno Inc Ecological Restoration Service 7 Springfield Oaks Park Depreciation Park Improvements $ 14,066.46 Not Vendor Related 7 Springfield Oaks Park Depreciation Buildings $ 5,010.74 Not Vendor Related 7 Waterford Oaks Park Depreciation Park Improvements $ 9,948.93 Not Vendor Related 7 White Lake Oaks Conf Center Depreciation Buildings $ 6,650.03 Not Vendor Related 7 White Lake Oaks Restaurant Svc Insurance Fund $ 8,863.75 Not Vendor Related Insurance Fund
Page 1 of 1 31 JULY 7, 2021 AGENDA ITEM NO. 9 FACILITIES MAINTENANCE & DEVELOPMENT
To: Chairman McGillivray and Commission Members From: Susan Wells, Interim Executive Officer Michael J. Donnellon, Jr, Chief of Park Facilities, Maintenance & Development Submitted: June 17, 2021 Subject: Pending Capital Summary Report
EXECUTIVE SUMMARY 1. A report/listing of all Capital Improvement Program Projects indicating project titles, descriptions, and status, based upon the most current Management & Budget Report of ‘Projects – Budget to Actual Expense Report’ 2. No funds requested with this report. 3. Receive and File PLANNING OVERVIEW 1. Not Applicable PROJECT OVERVIEW 1. Not Applicable ATTACHMENTS 1. Attachment A – Pending Capital Project Summary Report STAFF RECOMMENDATION Staff recommends the Commission receive and file the pending Capital Summary Report.
MOTION Motion to receive and file the pending Capital Summary Report
32 Consent Agenda Item No. 9 Pending FY2017 - FY2021 Capital Project Summary 6/25/2021 (Source; Budget to Actual Report Dated 6/17/2021) Cost Center Description Percent CIP # Capital Improvement Program Description of Project Project Status Complete Project Name
As part of the FY2021 Pavement Maintenance Addison Oaks - Maintenance Yard Paving Program, Completion of the final phase of aspalt paving 3411 Construction Approved - March 2021 100% (FY2021 - $29,106) of the 2015 maintenance yard improvements.
Installation of two (2) campground-style electrical pedestals. Pedestals will be located where they can best support events held at the park. Completed in conjunction with the Perimeter Pathway and Sports Field Catalpa Oaks - Storage & Electrical Pedestals Programs and events in southeast Oakland County are Grading & Irrigation Projects 2821 100% (FY2018/FY2019 - $54,916) frequently held at Catalpa Oaks. The pedestals are Conceptually Approved - June 2018 intended to increase the capacity for large recreational Construction Approved - March 2019 events by providing electricity for mobile units and Construction Begins - Spring 2019 stages.
As part of the FY2021 Pavement Maintenance Program, mill and resurface the entire ashphalt basketball court located near the existing recreational pavilion. 3412 Groveland Oaks - Basketball Court Paving Construction Approved - March 2021 100% The 1980's installed court no longer can be maintained safely through annual crack filling, cutting and patching. Replacement of the existing outdated network system Independence Oaks - Nature Center Network with a high speed network. 3168 Upgrade Construction Approval - April 2020 100% (FY2020 - $30,000) To Provide increased customer service for the Point of Sale and provide network reliability for staff.
33 Pending FY2017 - FY2021 Capital Project Summary 6/25/2021 (Source; Budget to Actual Report Dated 6/17/2021) Cost Center Description Percent CIP # Capital Improvement Program Description of Project Project Status Complete Project Name
Design/Engineering for a sanitary pump station located within the existing lazy river area to serve the Red Oaks Waterpark - Sanitary Pump Station replacement project for the Children's Water Design/Engineering Approval - May 2020 3160 Design/Engineering Playground Pumphouse. 100% Construction Approval - August 2020 (FY2020 - $28,664) Pump station will correct an existing illicit discharge of pool water into the existing storm system and serve a future family restroom faciliy.
Design/Engineering Approved - February Red Oaks Waterpark - Shade Structure 3259 Installation of a new shade structure bid as an 2019 100% (FY2020 - $39,357) alternate to the Children's Waer Playground Conceptual Approval - December 2019 Replacement Project. Construction Approval - July 2020 Red Oaks Waterpark - Splash Pad Family Restroom (FY2020 - $277,021.00) Design/engineering and construction for a new 16’x18’ masonry, family changing/restroom building with a Commission Approval - October 2020 metal roof, similar to the existing waterparks 3324 (Contingent on Millage Approval) 100% structures, immediately adjacent to the new splash pad Construction Authorized - Nov. 5, 2020 that is currently under construction. This building will have (2) changing/restrooms and a janitorial/mechanical room
34 Pending FY2017 - FY2021 Capital Project Summary 6/25/2021 (Source; Budget to Actual Report Dated 6/17/2021) Cost Center Description Percent CIP # Capital Improvement Program Description of Project Project Status Complete Project Name Red Oaks Waterpark Children's Water Playground Replacement (FY2019 - 80,000) (Proposed FY2020 - $800,000) (Proposed FY2021 - $500,000)
2958 100%
Design/Engineering for the Replacement of the water structure with similar-size structure, updating to Design/Engineering Approved - February current recreational and accessibility standards. 2019 Water structure was installed in 2003. Metal bases and Conceptual Approval - December 2019 structural components are rusting and starting to fail. Construction Approval - July 2020
Replace the HVAC air handler, condenser unit and other equipment installed in 1971 used for building heating, cooling and ventilation located in the Activity Center. A new data drop and an Energy Management Springfield Oaks Activity Center - HVAC System upgrade will be included in this project. Conceptual Approval - January 2020 3070 Replacement Construction Approval - August 2020 100% (FY2020 - $275,000) Project is part of the park system-wide management of Postponed Until October 2020 building equipment. Replacement is scheduled when warranted by the age and condition of equipment and is intended to reduce unscheduled replacement and increase efficiencies.
35 Pending FY2017 - FY2021 Capital Project Summary 6/25/2021 (Source; Budget to Actual Report Dated 6/17/2021) Cost Center Description Percent CIP # Capital Improvement Program Description of Project Project Status Complete Project Name Abandoning and redrilling of a new potable well for the park buildings and ground, including the removal and reinstallation of the well pump, downpipe, all necessary Springfield Oaks Activity Center - Well connections, testing and cleaning of the new water distribution system. Conceptually Approved - Nov 2020 3357 Replacement 100% After completing the new water distribution system, Construction Approved - January 2021 (FY2021 $830,558) including theprevious testing of the existing well, it was discovered by the contractors that the existing well was now failing, due to fine sand particles within the new water distribution system.
Springfield Oaks Golf - Park House Roof Remove and replace the existing 25+ year old asphalt shingle roof by Facilities Maintenance staff, including all necessary 3363 Replacement Administratively Approved - Jan 2020 25% plywood decking, underlayments, facia, soffit and gutters. (FY2021 $7,000) Existing roof has been repaired numerous times for leaks.
Springfield Oaks - Mill Pond Dam Removal & Scope: Design, engineer and implement removal of the Restoration (Engineering - $168,530) Mill Pond Dam and restoration of the upstream and downstream areas. Apply for identified grant programs to off-set project costs. Project is in collaboration with Springfield Township, pursuant to existing inter-local agreement.
Need: Dam was re-constructed circa 1972, culvert installed at that time is undersized for upstream flow, requiring armoring of dam. Maintenance and 3128 structural issues were identified in 2011, which led to development of the interlocal agreement. Dam cannot be repaired due to deformation of spillway outlet pipe. Options were to replace or remove. Township Board and OCPRC agreed on removal as most appropriate action (and most likely to receive grant funding).
As of May 2021, staff have received confirmation of grant awards that total approximately 46% of our 50% Engineering Approval December 2019 grant funding goal. Conceptual Approval - Sept 2020 20%
36 Pending FY2017 - FY2021 Capital Project Summary 6/25/2021 (Source; Budget to Actual Report Dated 6/17/2021) Cost Center Description Percent CIP # Capital Improvement Program Description of Project Project Status Complete Project Name Commission Approved Scope; Create a Stormwater Management Master Plan for Design/Engineering - March 2019 the entire Springfield Oaks Property. Need: A stormwater management master plan is needed for Postponed Springfield Oaks Activity Center both the SAC and SPG portions of Springfield Oaks. Major Storm Water Improvements needs in SAC include addressing high volume storm volumes and scouring at the N end of the property, extending into the 2559 (FY2019 - $27,027) 15% drainage ditches along Andersonville Rd, planning for future (FY2020 - $100,000) paving requests by the OC Fair Board, animal waste pollution prevention BMPs in the CBs associated with the barns. Issues on the golf course side involve storm system planning for clubhouse renovations, preventative and reactionary culvert replacements,
Engineering/Design for the replacement of the existing 150' steel arch frame pedestrian bridge
Pedestrian bridge was installed in 1979; last inspected Groveland Oaks - Pedestrian Bridge Replacement in 2013 and 2018. Regular inspections have identified Conceptual Approval - June 2020 3071 (FY2020 - $15,000) structural issues with the existing steel frame and Construction Approval - 10% (FY2022 - $500,000) concrete abuments that need to be addressed in the Postponed until FY2022 near future. Refer to structural engineering report. Structural inspections not needed until 15 years after replacement is completed.
Design/Engineering for constrution of a gravel parking lot located along the Dixie Hwy road frontage, conforming to municipal site plan requirements, storm water management and vehicle/pedestran circulation. Holly Oaks ORV Park - Parking Lot Development Design/Engineering To provide a safe and secure parking area for guests 3172 (FY2020 MDNR Funded - $41,490) and visitors. (FY2021 MDNR Funded - $199,000 Phase I) (FY2022) MDNR Funded - $200,000 Phase II) Engineering & Phase I Complete
Phase II scheduled for Spring 2022 Engineering Approval - January 2020 0% 37 Pending FY2017 - FY2021 Capital Project Summary 6/25/2021 (Source; Budget to Actual Report Dated 6/17/2021) Cost Center Description Percent CIP # Capital Improvement Program Description of Project Project Status Complete Project Name 3093 Addison Oaks Electrical Improvements 3171 Holly Oaks Contact Station 2915 Independence Oaks Bailey House Mitigation 3414 Independence Oaks Boundary Fence CIP Project Names 3302 Red Oaks Nature Center - Emergency HVAC Replacement 3227 Springfield Oaks Activity Center - Network Upgrade Previously Reported Projects that are 100% complete and are in the process of closure.
38 JULY 7, 2021 AGENDA ITEM NO. 10
PLANNING & RESOURCE DEVELOPMENT
To: Chairman McGillivray and Commission Members From: Susan M. Wells, Interim Executive Officer Melissa Prowse, Supervisor – Planning & Resource Development Submitted: June 16, 2021 Subject: Motion – Sale of Alcoholic Beverages at Oakland Uncorked 2021
INTRODUCTION AND HISTORY For the 2021 Oakland Uncorked wine and food-tasting event at the Oakland County Farmer’s Market, the Waterford Area Chamber of Commerce will be the non-profit liquor license holder. OCPR and the Waterford Area Chamber of Commerce have worked together on Oakland Uncorked for many years and in the past have had a 3rd party non-profit partner that pulled the special one-day liquor license and received a donation from the sale of alcoholic beverages. This year the Chamber will serve as the non-profit pulling the liquor license. Per the Oakland County Parks and Recreation Rules, this type of sale of alcoholic beverages requires Commission approval.
STAFF RECOMMENDATION Staff recommends the Commission approve the sale of alcohol for Oakland Uncorked, to be held at the Oakland County Farmer’s Market on August 27, 2021.
ATTACHMENTS 1. Request letter from Waterford Chamber of Commerce
MOTION Move to approve the sale of alcohol by the Waterford Area Chamber of Commerce at Oakland Uncorked at the Oakland County Farmer’s Market on August 27, 2021.
39 June 16, 2021
Oakland County Parks and Recreation Commission Attn: Chairman Gary McGillivray 2800 Watkins Lake Road Waterford, MI 48328
Dear Chairman McGillivray,
I am reaching out to you regarding the Oakland Uncorked event held in partnership with the Oakland County Farmer’s Market. We will be hosting the event this year on August 27th and will be applying for the “Special License” through the MLCC to provide beer and wine.
Per the Oakland County Parks and Recreation Rules, the Waterford Area Chamber of Chamber (a not-for-profit organization) is requesting to sell alcohol at the annual Oakland Uncorked event.
We look forward to hearing from you regarding our request. Please contact me if you have any additional questions.
Sincerely,
Marie E. Hauswirth, Executive Director Waterford Area Chamber of Commerce 248.666.8600 www.waterfordchamber.org
40 J ULY 7, 2021 CONSENT AGENDA ITEM NO . 11 ADMINISTRATION
To: Chairman McGillivray and Commission Members From: Susan M. Wells, Interim Executive Officer Jeff Phelps, Fiscal Coordinator Submitted: June 23, 2021 Subject: Human Resources and Management and Budget – Budget Amendment for Salary Administration Plan Approved with MR #20659.
INTRODUCTION AND HISTORY
On May 26, 2021 the Oakland County Board of Commissioners Legislative Affairs and Government Operations Committee approved Miscellaneous Resolution #21203 Human Resources and Management and Budget – Budget Amendment for Salary Administration Plan Approved with MR#20659.
This resolution amended the Oakland County Parks and Recreation budget by increasing Salaries and Fringe Benefits $806,513 in FY2021, and $1,209,782 for FY2022/FY2023, related to passage of the Human Resources Compensation Study. However, the resolution amendment also erroneously increased the revenue account Planned Use of Balance when the expense account Budgeted Equity Adjustments should have been reduced as the offset to the amendment instead.
41
42
43
Correction to the miscellaneous resolution amendment:
44
STAFF RECOMMENDATION Approve the budget amendment per MR#21203, increasing FY2021 Salaries and Fringe Benefits by $806,513 and FY2022/FY2023 by $1,209,782. In addition, approve the amendment correcting MR#21203 by decreasing the revenue account Planned Use of Balance and decreasing the expense account Budgeted Equity Adjustments as the offset to the increases in Salaries and Fringe Benefits.
MOTION Move to amend the FY2021 budget by $806,513 and the FY2022/FY2023 budget by $1,209,782 due to the passage of MR#21203 Budget Amendment for Salary Administration Plan Approved with MR#20659.
Move to correct MR#213203 by reducing the revenue account Planned Use of Balance and reduce the expense account Budgeted Equity Adjustments, respectively.
45 JULY 7, 2021 AGENDA ITEM NO. 12
PLANNING & RESOURCE DEVELOPMENT
To: Chairman McGillivray and Commission Members From: Susan M. Wells, Interim Executive Officer Melissa Prowse, Supervisor – Planning & Resource Development Submitted: June 16, 2021 Subject: Motion – Sale of Alcoholic Beverages at Taco Fest (Springfield Oaks)
INTRODUCTION AND HISTORY Canterbury Village Events LLC is hosting the 2021 “Taco Fest” event at Springfield Oaks Count Park August 13-15, 2021. This event has been held the past several years at Canterbury Village, but is seeking a larger space as it continues to grow. They have partnered with Friends of the Castle, a non-profit corporation, to sell alcohol at the event. Per the Oakland County Parks and Recreation rules and regulations, Friends of the Castle is requesting to sell alcohol at Springfield Oaks County Park August 13-15, 2021.
STAFF RECOMMENDATION Staff recommends the Commission approve the sale of alcohol by Friends of the Castle for Taco Fest, to be held at the Springfield Oaks County Park August 12-15, 2021.
ATTACHMENTS 1. Request letter from Friends of the Castle
MOTION Move to approve the sale of alcohol by Friends of the Castle for Taco Fest, to be held at the Springfield Oaks County Park August 12-15, 2021.
46 Friends Of The Castle
June 30, 2021
Melissa Prowse Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 48328
Hello Melissa,
Canterbury Village Events will be producing the Michigan Taco Fest at Springfield Oaks County Park on August 13th through August 15th, 2021. The Friends of the Castle, a Michigan non-profit organization, has partnered with Canterbury Village Events and is seeking permission from the Oakland County Parks and Recreation Commission to sell alcohol at the event, per the OCPR Rules and Regulations.
This event has been such a success in past years that it is looking for a new home this year to accommodate more participants – Springfield Oaks will be a great venue for this fun event.
The Oakland County Parks and Recreation Commission can be reassured that the festival will be organized and professionally managed throughout the weekend.
Sincerely,
Ken Aldridge, President Friends of the Castle 2359 Joslyn Road Lake Orion, MI 48360 248-390-3974
47 JULY 7, 2021 AGENDA ITEM NO. 13 BUSINESS OPERATIONS
To: Chairman McGillivray and Commission Members From: Susan M. Wells, Interim Executive Officer Phil Castonia, Chief of Business Operations Submitted: 06/15/2021 Subject: Oakland Management Debt Resolution Agreement (Contract Amendment) - Approval and Forward to BOC
INTRODUCTION AND HISTORY
The COVID-19 Pandemic has hit many businesses very hard in 2020 and 2021 may not be any better. This is particularly the case for the Conference Centers where large indoor gatherings of people are the norm. We have met with Oak Management and with Chairman McGillivray and Chairman Woodward to bring the debt from FY2020 to a resolution. As with most contracts, these Contracts include a “Force Majeure” clause.” Force Majeure is a French term that means “superior force.” Force majeure clauses are written differently, but they all address circumstances under which parties to a contract may be excused from contractual obligations. This clause comes into play when events occur that neither party could foresee or control and that made a party’s performance impossible. Generally, force majeure events are limited to only the very most significant of events. Said another way there is a very high standard for force majeure. The Force Majeure Clause, in the Oak Management Contract, provides: Notwithstanding any other term or provision of this Contract, neither Party shall be liable to the other for any failure of performance hereunder if such failure is due to any cause beyond the reasonable control of that Party and that Party cannot reasonably accommodate or mitigate the effects of any such cause. Such cause shall include, without limitation, acts of God, fire, explosion, vandalism, any law, order, regulation, direction, action, or request of the United States government or of any other government, national emergencies, insurrections, riots, wars, strikes, lockouts, work stoppages, or other labor difficulties. Reasonable notice shall be given to the affected Party of any such event. The Contractor is expected, through insurance or alternative temporary or emergency service arrangements, to continue its obligations under this Contract in the event of a reasonably anticipated, insurable business risk such as loss of gas and electricity service, business interruption and/or any insurable casualty or loss. With this information as a background, there can be no doubt that the COVID-19 pandemic and related Executive Orders issued by the Governor are “force majeure” events. Specifically, Executive Order 2020-011, effective March 17, 2020, issued a temporary prohibition on large assemblies and events of more than 50 people and closed schools. Executive Order 2020-20 closed restaurants, food courts, cafes, and other places of public accommodations offering food and beverage for on-premises consumption from March 22, 2020 to April 13, 2020, regardless to the number of people present. Furthermore, Executive Order 2020-21 issued a temporary requirement to suspend all activities that were not necessary to sustain or protect life from March 24, 2020 to April 13, 2020. These types of orders continued throughout the rest of 2020, making normal business impossible for these vendors. They adapted the best they could.
48 Oak Management Request (March 2020) ”As a trusted partner of Oakland County for over the past 40 years, we feel confident in our ability to address the concerns and anxiety of our shared clients and your constituents. We have been a steady hand in dealing with every issue that had been posed to us concerning this unprecedented virus shutdown, and all of our clients have been very supportive of our handling of their concerns. We will continue to provide the answers that will provide for the best outcomes for the people that have put their trust in our business, as we are sure you would expect us to. As hard as it is for the experts to stay ahead of the COVID19 Pandemic, it is as equally difficult, for a small business, like Oak Management, to assess the outcome that this will have on our future. One advantage that we do have is that we are in constant contact with our clients, and we are seeing trends, and having conversations that are truly unsettling. Every decision to this point is made to get us past one week, then one more. The dynamics of this shutdown change daily, sometimes hourly. As we are told that the apex of this virus is weeks/months out, so is the fallout for our clients and Oak Management. The longer that this continues the more likely there will be unfortunate results. Areas of concern: • This has hit us at a point when there are a smaller number of critical events (wedding), since it is early in our season. Some of these clients have been able to move their events later this year, which is good. As we go forward the number of critical events increases and they will be hit with less quality choices, and will tend to cancel and seek other options. We have already seen this starting. This is where the shutdown will start to show a great impact on revenues as we see loss of business and cancellations increase (refunding of deposits). • Another area of concern is the reduced numbers of guests at each event. Guests will not want, or will not be able, to travel. Expected revenue from scheduled events will be down. • Cancellations are ongoing, some clients will lose their jobs causing additional cancellations. This will impact us for this year and is already showing a sign for decreased events for 2021 (like 2008). • Parties may fall out of favor, given the concern of being in large groups due to ongoing governmental mandates or personal requirements for social distancing. Shelter in Place has already mandated that we cancel several months of bookings. Given the situation described above, the outlook looks dire for 2020 and possibly 2021. We would greatly appreciate relief of rent and utilities this year. The additional funds would allow us to rehire many of our employees and stabilize our company for a rocky 2021.” Oak Management History On January 1, 2016, the County and Fuller Oak Management, LLC (“Oak Management”) entered into a 10- year contract. This Contract requires Oak Management to provide and gives them the exclusive right to provide Services at Addison Oaks Conference Center and Glen Oaks Conference Center and Grill Room (“Facilities”). These Services include all food and beverage (alcoholic and non-alcoholic) products and services and all other products or services provided by Oak Management at the Facilities or elsewhere when the food and beverages are prepared at the Facilities. This Contract was approved by the Board of Commissioners in Miscellaneous Resolution #14020. Section 5 of this Contract sets forth the following payment obligations for Oak Management. • Flat Fee. A Flat Annual Fee for use of the Facilities. In 2016, this amount was $115,000.00; • Equipment Fee. An Annual Equipment Fee for the use of County-owned equipment. In 2016, this amount was $20,000.00; • Food and Beverage Fee. An Annual Food and Beverage Fee based on annual sales according to sales amounts--5% for Gross Receipts from $1,500,000.01 to $1,750,000.00;6% for Gross Receipts from $1,750,000.01 to $2,000,000.00; and 7% for Gross Receipts over $2,000,000.00; and • Utilities. Payment of gas, electricity and heat utilities at the Facilities and municipal water and sewer at Glen Oaks. The Flat Fee, Equipment Fee, and Food and Beverage Fee are due October 20th each year covering the previous year. Beginning on October 1, 2017, the Flat Fee and Equipment Fee have been increased by 3%, each October 1.
49 Given the current crisis Oak Management e-mailed staff on March 31, 2020 requesting relief under its Contract.
Oak Management Current Financial Situation Addison Oaks and Glen Oaks Past Due Utilities (January 2020 – March 2021) - $88,906.25 Addison Oaks and Glen Oaks Past Due Flat Fee (Fiscal Year 2020) - $125,663.61 Addison Oaks and Glen Oaks Past Due Equipment Fee (Fiscal Year 2020) - $21,854.54 Grand Total through March 31, 2021 - $236,424.40 Addison Oaks and Glen Oaks Estimated Utilities (April 2021 – June 2021) - $12,500.00
Addison Oaks and Glen Oaks Upcoming Flat Fee (Fiscal Year 2021) - $129,433.51 Addison Oaks and Glen Oaks Upcoming Equipment Fee (Fiscal Year 2021) - $22,510.18 Fiscal Year 2021 Fees Due in October: $151,943.69
Loan/Grant Name Applied for Year Amount Received Paycheck Protection Program (PPP) 2020 $276,761 Paycheck Protection Program (PPP) 2021 $381,920
Sales Data Year Revenue Addison Oaks FY19 $1,678,142.56 Glen Oaks FY19 $1,470,742.18 TOTAL FY19 $3,148,884.74 Addison Oaks FY20 $843,924.08 Glen Oaks FY19 $671,909.55 TOTAL FY20 $1,515,833.63* *90% of this revenue was captured prior to the Pandemic. Addison Oaks FY21 $691,899.01 Glen Oaks FY21 $508,618.01 TOTAL FY21 $1,200,517.02** **Estimated revenue provided by Oak Management
Negotiated Resolution To resolve the current outstanding debt of Fuller Oak Management LLC the following resolution contained in a Contract amendment is proposed: Fuller Oak Management Shall: • Pay past due Utility Reimbursements (January 2020 – March 2021), in full, $88,906.25 on the date the Contract amendment is fully executed. Including the April – June 2021 amount which will be available by this time. • Move utilities into Oak Management’s name moving forward.
50 • A one-time payment $50,000.00 toward the FY2020 past due amount of $147,518.15 in Flat Fees and Equipment Fees on the date the Contract amendment is fully executed. (34% of the total) • A one-time payment $30,000.00 toward the FY2021 Flat Fees and Equipment of Fees amount of $151,943.69 by October 15, 2021. (20% of the total)
ATTACHMENTS - Contract Amendment - BOC Resolution
STAFF RECOMMENDATION Staff recommends approval of the attached Contract Amendment with Fuller Oak Management LLC and forward to the Oakland County Board of Commissioners for approval and debt forgiveness.
MOTION Move to approve the attached Contract Amendment with Fuller Oak Management LLC and forward to the Oakland County Board of Commissioners for approval and debt forgiveness.
51 MISCELLANEOUS RESOLUTION #21xxx BY: Commissioner Kristine Nelson, Chairperson, Legislative Affairs & Government Operations Committee IN RE: OAKLAND COUNTY PARKS AND RECREATION COMMISSION – COVID-19 PANDEMIC ACCOUNTS RECEIVABLE WRITE-OFF WITH FULLER OAK MANAGEMENT, LLC FOR OAKLAND COUNTY CONTRACT #004048 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Oakland County and Fuller Oak Management, LLC entered into a contract (County Contract #004048) for food and beverage services at Addison Oak Conference Center and Glen Oaks Conference Center and Grill Room (collectively “Facilities”) with an effective of January 1, 2016 (“Contract”), approved by Miscellaneous Resolution #14020; and WHEREAS during the COVID-19 Pandemic, certain prohibitions/restrictions were placed on the use of the Facilities and food and beverage services at the Facilities; and WHEREAS because of these prohibitions/restrictions and the decrease in revenues, Oak Management approached the Oakland County Parks and Recreation Commission requesting forgiveness of certain fees under the Contract; and WHEREAS the Oakland County Parks and Recreation Commission Chairperson created a Work Group to examine this request; and WHEREAS the Work Group had several meetings and with the assistance of the Department of Corporation Counsel drafted the attached Contract Amendment to resolve the issue: and WHEREAS because the attached Contract Amendment provides for forgiveness of certain fees required by the Contract, Miscellaneous Resolution #93135 requires Oakland County Board of Commissioners approval; and WHEREAS the Oakland County Parks and Recreation Commission recommends the Oakland County Board of Commissioners approve and authorize the execution (pursuant to Oakland County Purchasing Policies and Procedures) of the attached Contract Amendment with Fuller Oak Management to provide for debt forgiveness pursuant to Miscellaneous Resolution #93135. NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners approves and authorizes the execution (pursuant to Oakland County Purchasing Policies and Procedures) of the attached Contract Amendment with Fuller Oak Management to provide for accounts receivable write-off pursuant to Miscellaneous Resolution #93135. BE IT FURTHER RESOLVED to write-off $41,932.80 in Fiscal Year 2020 for Glen Oaks Conference Center and $55,585.35 in Fiscal Year 2020 for Addison Oaks Conference Center. Also, to write-off $52,435.79 in Fiscal Year 2021 for Glen Oaks Conference Center and $69,507.90 in Fiscal Year 2021 for Addison Oaks Conference Center. Chairperson, on behalf of the Legislative Affairs & Government Operations Committee, I move the adoption of the foregoing resolution.
______Commissioner Kristine Nelson, District #5 Chairperson, Legislative Affairs & Government Operations Committee
52
(Department) Buyer
AMENDMENT OF CONTRACT [Contract Number]
AMENDMENT [Change Order Number]
AMENDMENT DATE: July 1, 2021
This AMENDMENT OF CONTRACT (hereafter this "Amendment") is made and entered into by and between the Contractor named and identified below, (hereafter “Contractor”) and the COUNTY OF OAKLAND (hereafter “County”) whose address is 2100 Pontiac Lake Rd, Waterford, MI 48328.
CONTRACTOR ADDRESS [Vendor] Vendor Number: [Vendor Number]
The County and Contractor agree and acknowledge the purpose of this Amendment is to modify, as provided herein, and otherwise continue the present contractual relationship between the Parties as described in their current contract with the same contract number as above.
In consideration of the extension of the mutual promises, representations, assurances, agreements, and provisions in the Contract and this Amendment, the adequacy of which is acknowledged by the Parties, the County and Contractor agree to amend the Contract as follows:
1. Section 5.6 of the Contract is deleted entirely. 2. Section 8.3.5 of Exhibit II is deleted and replaced with the following language: “Bills for the utilities (the provision of gas, heat, and electricity at all Facilities and municipal water and municipal sewer at the Glen Oaks Conference Center (including the Grill Rooms and Pro-Shops at Glen Oaks Conference Center, but excluding the Golf Course)) shall be transferred to and placed in Contractor’s name upon execution of this Amendment. Contractor shall pay for the utilities listed in the previous sentence when due. Until the utilities are transferred to and placed in Contractor’s name, Contractor shall reimburse OCPRC for all aforementioned utilities. OCPRC shall be responsible for the costs of operation, maintenance, repair, and replacement of any septic systems, wells, or water filtration systems located at the Facilities.” 3. Contractor shall pay all past due utility payments, in the amount of eighty-eight thousand, nine hundred six dollars and twenty-five cents ($88,906.25), for January 2020 – March 2021 on the date the Contract amendment is fully executed. Contractor shall pay the quarterly utilities for April 2021 – June 2021 on the date the Contract amendment is fully executed. 4. For Fiscal Year 2020 only, the Equipment Fee and Flat Fee required by Sections 5.2 and 5.3 of the Contract are amended and changed to a collective total of fifty thousand dollars ($50,000.00). This amount is due and payable to OCPRC on the date the Contract amendment is fully executed.
53 5. For Fiscal Year 2021 only, the Equipment Fee and Flat Fee required by Sections 5.2 and 5.3 of the Contract are amended and changed to a collective total of thirty thousand dollars ($30,000.00). This amount is due and payable to OCPRC on October 15, 2021. 6. Any and all defined words or phrases in the Contract between the Parties will apply equally to and throughout the Amendment. 7. Any and all other terms and conditions set forth in the Contract between the Parties shall remain in full force and effect and shall not be modified, excepted, diminished, altered, or otherwise changed by this Amendment, except as otherwise expressly provided herein.
The undersigned execute this Amendment on behalf of the County and Contractor and by doing so legally obligate and bind the County and Contractor to the terms and conditions of the Contract and this Amendment.
THE CONTRACTOR: SIGN / DATE:
[Vendor]
THE COUNTY OF OAKLAND: SIGN / DATE:
Scott N. Guzzy, CPPO, MBA, Purchasing Administrator
xxx
54 JULY 7, 2021 AGENDA ITEM NO. 14
FACILITIES MAINTENANCE & DEVELOPMENT
To: Chairman McGillivray and Commission Members From: Susan M. Wells, Interim Executive Officer Michael J. Dunnellon, Jr., Chief of Park Facilities Maintenance & Development Submitted: June 30, 2021 Subject: Rose Oaks County Park – Enbridge Construction License Agreement (Approval)
INTRODUCTION AND HISTORY As previously reported to the Commission in 2019 and 2020, on February 22, 2019 our Oakland County Parks & Recreation Commission (OCPRC) Natural Resource Crews discovered, that approximately 50 yards of the abandoned 30” diameter Enbridge Energy (EE), 6b pipeline had floated to the surface of the Rose Oaks wetlands and is obstructing a portion of the waterway. On October 17, 2019, OCPRC staff met with EE staff and requested a resolution for the removal of the exposed abandoned pipeline.
On January 21, 2021, staff met with EE project managers on site to review the proposed removal project area and site access. EE project managers anticipated that the removal of the pipe will be completed in October 2021, pending the completion of all permitting and environmental restrictions. As part of this project and to minimize environmental wetland impacts within the existing easement, staff have requested that EE to utilize our existing trail system for project area access. Use of park property for the construction access routes, will require approval of the attached Construction License Agreement, including the payment of the fair market value for their use, to OCPRC.
Staff are working closely with EE project managers to obtain all required environmental permits, including Best Management Practices (BMP) according to the Oakland County Eastern Massasauga Rattlesnake Implementation Plan (‘EMR’ & ‘EMRIP’) to comply with the 2016 Candidate Conservations Agreement with Assurances (CCAA) with the Michigan Department of Natural Resources (MDNR), Michigan Department of Military and Veterans Affairs (DMVA) and the US Fish and Wildlife Service. This plan agrees to manage our properties and protect the EMR “…in ways that are consistent with the long-term sustainability and persistence of EMR.”
EE’s project scope of work includes accessing the work site on either side of the existing wetland by approximately 4,545 linear feet of existing park trails (20’ wide, 2.083 ac), proposed temporary work space (1.96 ac, less .778ac for existing ROW) for excavation of the 30” diameter abandoned pipe in the upland area adjacent to and on either side of the existing wetland area, cut, remove and haul off site approximately 800 linear feet of existing pipe and complete all site and trail restoration.
Based on the provided property calculation in Attachment C, fair market value for the temporary use of park property is $16,325.00.
ATTACHMENTS Attachment A – Construction License Agreement Attachment B – Exhibit C – Enbridge Correspondence
STAFF RECOMMENDATION
Staff recommend approval of a Construction License Agreement to Enbridge Energy, LP, Superior, Wisconsin for accessing the removal work site of the existing abandoned 30” pipeline that has floated to the surface of the wetland at Rose Oaks County Park, including the fair market value of $16,325.00.
55
MOTION
Move to approve a Construction License Agreement to Enbridge Energy, LP, Superior, Wisconsin for accessing the removal work site of the existing abandoned 30” pipeline that has floated to the surface of the wetland at Rose Oaks County Park, including the fair market value of $16,325.00
56 Attachment C Donnellon, Michael J
From: Kameron McCrary
Mike,
As requested, please see the illustration below which outlines the planned disturbance for the Oakland Co. Rose Oaks Park Pipe Removal project planned for October 2021:
The access routes (yellow) will be calculated at 20’ widths. I have confirmed with our project team that these areas will be matted and actual disturbance should not exceed the 12’ wide mats. The orange areas indicate the requested TWS as specified by our contractor. The pipeline centerline is depicted in red and is the section that will be cut and removed. The blue squares illustrate the approximate cutting locations.
Please see the calculations below:
1 57 Access Roads: 1,815’ (L) x 20’ (W) = 36,300’/43,560 = 0.833 acres 2,730’ (L) x 20’ (W) = 54,600’/43,560 = 1.25 acres Total: 2.083 acres
Proposed TWS: Area A: 0.98 acres Area B: 0.98 acres Total: 1.96 acres
Existing Pipeline ROW: Area A: 300’ (L) x 60’ (W) = 18,000’/43,560 = 0.413 acres Area B: 265’ (L) x 60’ (W) = 15,900’/43,560 = 0.365 acres Total: .778 acres
Summary: 2.083 ac. (Access) + 1.96 ac. (TWS) = 4.043 acres – 0.778 ac. (Existing ROW) = 3.265 acres 3.265 acres x $5k/per acre = $16,325.00
A brief market analysis has determined similar properties in the area to be valued at $10k/per acre. Enbridge is offering 50% ($5k/per acre) for the affected area, as the additional working rights are only temporary and will expire upon the completion of the project. All lands disturbed during the work will be restored to a condition, as near as practical, to that which existed prior to the start of the work.
Should you have any questions concerning this offer, please do not hesitate to contact me directly.
Respectfully,
Kameron T. McCrary RWP Advisor, Lands & Right of Way — ENBRIDGE TEL: 517-851-6003 | CELL: 517-245-8807 3000 Mt. Pleasant Rd, Stockbridge, MI 49285 enbridge.com Safety. Integrity. Respect. Inclusion
58 CONSTRUCTION LICENSE AGREEMENT
This Construction License Agreement (“Agreement”) is entered into this ______day of ______, 2021 (“Effective Date”) by and between the County of Oakland, a municipal and constitutional corporation located at 1200 North Telegraph Road, Pontiac, Michigan 48341, acting through its statutory agent, the Oakland County Parks and Recreation Commission (“County”) and Enbridge Energy, Limited Partnership, by Enbridge Pipelines (Lakehead) L.L.C. as General Partner, with an office located at 119 N. 25th St. E., Superior, Wisconsin 54880 (“Enbridge”).
BACKGROUND
1. In 1969 Lakehead Pipe Line Company, Inc. (Enbridge’s predecessor) received numerous easements (see Exhibit B) over certain parcels (see Exhibit A) of property in Oakland County to construct, operate, maintain, inspect, remove, replace and reconstruct one or more pipelines for the transportation of oil, other liquid hydrocarbons, and any product or by-product thereof.
2. When the County purchased the parcels of property which now comprise Rose Oaks County Park, some of the parcels of property were subject to the easements.
3. In 2010, the Parties executed similar Construction License Agreement for repairs to two sections of the pipeline running through the Easement.
4. In 2012, the Parties executed another similar Construction License Agreement to install a second pipeline in the Easement and decommission the existing pipeline in the Easement.
5. In October 2019, Oakland County Parks and Recreation Commission (OCPRC) personnel observed portions of the decommissioned pipeline floating to the surface of the wetlands in Rose Oaks County Park.
6. After this observation, OCPRC personnel contracted Enbridge to request that this issue be corrected.
7. Enbridge has agreed to remove the pipeline at issue.
8. Because the repair/correction activities will require the use of the Additional Property, as defined below, (see Exhibit C) the Parties enter into this Agreement for use of the Additional Property and to ensure the Additional Property is properly restored.
9. In consideration of the mutual covenants contained in this Agreement the Parties agree to the following terms and conditions.
ARTICLE I – DEFINITIONS
59 1. “Additional Property” means the real property depicted in Exhibit C, which is outside the Easements, needed by Enbridge, on a temporary basis, to conduct its pipeline repairs.
2. “Agreement” means this Agreement, Background, Article I and Article II and all Exhibits hereto attached.
3. “Day” means calendar day, unless otherwise specified in this Agreement.
4. “Easements” mean the documents attached to this Agreement as Exhibit B.
5. “Exhibits” means all of the following documents which are fully incorporated into this Agreement: (1) Exhibit A – Parcel descriptions upon which Easements were granted to Lakehead and (2) Exhibit B - Easements and (3) Exhibit C – Additional Property.
ARTICLE II – LICENSE
1. License. Enbridge and its contractors, consultants, agents, and employees shall have a license to enter in and upon the Additional Property, as necessary to perform activities which are permitted under the Easements. 1.1. All excavation will be completed within the Easement. 1.2. All excavate soils will be segregated to salvage the existing organic topsoil to be used as part of the restoration process. 1.3. All dewatering must be pumped to a sedimentation area/pond to prevent sediment within the wetland areas. 1.4. All project activity shall be coordinate with OCPRC Park Operations for the closure of trails and prevention of the public into the construction zone of the project.
2. Term of License. Unless the County is notified in writing by Enbridge earlier, the term of this Agreement shall commence on the Effective Date and end on December 31, 2022
3. Consideration. Enbridge shall pay the County the sum of Sixteen Thousand, Three hundred Twenty-Five dollars ($16,325.00) as full and final consideration for use of the Additional Property and perform all other duties and responsibilities set forth in this Agreement and as required by law.
4. Damage to and Restoration of Easement and Additional Property. Enbridge, at its sole cost, shall restore any portion of the Additional Property or the Easements which is damaged or disturbed by exercising its rights under the Easements or this Agreement. Enbridge, at its sole cost, shall hire an environmental consultant to oversee the restoration of the damaged or disturbed property. Such environmental consultant shall be approved by the County in writing. The County’s approval shall not be unreasonably withheld. The environmental consultant shall create a written restoration plan for the disturbed or damaged property. The restoration plan, at a minimum, shall require that the damaged or disturbed property is restored to a condition similar to that, which existed prior to the commencement of work by Enbridge. The restoration plan will include information (depictions as practical) regarding replacement of trees, shrubs, perennials and other plant
60 materials. Prior to implementation, the restoration plan shall be provided to and approved, in writing, by the OCPRC Executive Officer or his/her designee. Within thirty (30) days of receipt, the County shall provide its approval of or comments on the restoration plan to Enbridge in writing. The County’s review of the restoration plan shall give due consideration to other permits issued to Enbridge for the activities described herein and taking place on the Additional Property, including the termination dates of any such permits. The County’s approval shall not be unreasonably withheld. Notwithstanding any other provision in this Agreement, Article II, Paragraph 2, Term of License, shall be reasonably extended, in favor of Enbridge, in order to implement the County-approved restoration plan.
5. Eastern Massasauga Rattlesnake. Enbridge acknowledges that the County delivered a copy of its Eastern Massasauga Rattlesnake Implementation Plan (“EMRIP”) outlining property restrictions as result of the County’s Certificate of Inclusion to MDNR’s CCAA. Enbridge acknowledges that it will receive United States Fish and Wildlife Service (“USFWS”) sign-off through your EGLE permitting process for the work performed under this License. The County will notify its USFWS contacts of potential implications under our EMRIP
6. Liability and Indemnification. Enbridge shall be responsible for the actual damage, including environmental damage, resulting from Enbridge’s exercise of its rights under the Easements or this Agreement. Enbridge shall indemnify and hold harmless the County and its elected officials, officers, employees and/or agents from and against any and all claims that are imposed upon, incurred by or asserted against the County and its elected officials, officers, employees and/or agents which are based upon, result from or arise from, or are in any way related to Enbridge’s (or its official’s, employee’s subcontractor’s or agent’s) use of or performance of any activities upon or in the Easements and Additional Property.
7. Compliance with Law. Enbridge’s use of or performance of activities upon or in the Easements and Additional Property shall comply with all applicable federal, state, and local laws, regulations, rules and ordinances and all construction activities will be performed in a good, professional, workman like manner. Prior to commencing work in the Easement, Enbridge shall obtain all permits and other governmental authorizations required by federal, state, and local law, regulation, rule, and ordinance.
8. Assignment. Enbridge shall not assign this Agreement or any portion thereof without the County’s express written consent.
9. Access to Easement and Additional Property. During the term of this Agreement, Enbridge shall have the right to access the Additional Property 24 hours per day, 7 days per week.
10. No Interest In Real Property. This Agreement does not and is not intended to grant or convey an interest in real property to Enbridge.
61 11. Notices. Enbridge shall provide the County with three (3) business days’ notice before commencing additional work within the Easement or Additional Property, except in the case of an emergency or urgent matter and then such notice must be given as soon as possible thereafter. All notices, requests, demands, and other communications required by this Agreement shall be in writing and shall be deemed given if personally delivered or mailed, certified mail, return receipt requested, to the following addresses:
To Enbridge: Enbridge Energy, Limited Partnership Attention: Lands & ROW Department 119 N. 25th Street E. Superior, WI 54880
To County: Oakland County Parks and Recreation Commission Attention: Executive Officer 2800 Watkins Lake Road Waterford, MI 48328
With a copy to: Oakland County Parks and Recreation Commission Attention: Chief of Park Facilities Maintenance and Development 2800 Watkins Lake Road Waterford, MI 48328
With a copy to: Property Management Specialist Oakland County Department of Facilities Management 1 Public Works Drive Waterford, MI 48328
12. Succession. This Agreement is binding upon the Parties and shall be binding upon their successive heirs, representatives, administrators, successors, subcontractors, and assigns.
13. Reservation of Rights. The Agreement does not, and is not intended to, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the County or Enbridge.
14. No Implied Waiver. Absent a written waiver, no act, failure, or delay by a Party to pursue or enforce any right or remedy under this Agreement shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Agreement. No waiver of any term, condition, or provision of this Agreement, whether by conduct or otherwise, in one or more instances, shall be deemed or construed as a continuing waiver of any term, condition, or provision of the Agreement. No waiver by either Party shall subsequently effect its right to require strict performance of this Agreement.
15. Invalid Provision. The invalidity or unenforceability of any sections or subsections of this Agreement shall not affect the validity or enforceability of the remainder of this Agreement or the remainder of any sections or subsections. This Agreement shall be
62 construed in all respects as if any invalid or unenforceable sections or subsections were omitted.
16. Remedies Not Exclusive. The rights, remedies, and benefits provided by this Agreement shall be cumulative, and shall not be exclusive of any other rights, remedies and benefits, or of any other rights, remedies, and benefits allowed by law.
17. Headings. The section headings used throughout this Agreement are provided for reader convenience only and shall not be controlling in the interpretation of this Agreement.
18. Governing Law and Venue. This Agreement shall be construed in accordance with, and subject to, the laws of the State of Michigan. To the extent provided by law, any action at law, suit in equity, or other judicial proceeding for the enforcement of this Agreement or any provision thereof shall only be instituted in the Oakland County Circuit Court, a District Court located in Oakland County, or the United States District Court for the Eastern District of Michigan, depending on the nature of the action, suit, or other proceeding.
19. Amendment. This Agreement may not be changed, modified, amended, or altered, except as evidenced in a separate written agreement signed by both Parties.
20. Counterparts. This Agreement may be executed in several counterparts, each of which shall be an original and all of which shall constitute one and the same instrument.
21. Entire Agreement. This Agreement constitutes the entire understanding between the Parties and supersedes all prior offers, negotiations, and/or agreements between the Parties relative to the subject matter addressed herein. The Parties represented that there are no understandings, representations, or promises of any kind, oral or written, that have been made by the Parties to induce the execution of this Agreement except those expressly set forth in this Agreement.
63 ENBRIDGE ENERGY, LIMITED PARTNERSHIP By: ENBRIDGE PIPELINES (LAKEHEAD) L.L.C. As General Partner
Sign: Print: Title: Date:
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
Sign: Gary R. McGillivray, Chairperson Oakland County Parks and Recreation Commission
Date: ______
64
EXHIBIT A
This Exhibit A is attached to and made part of the “Construction License Agreement” between the County of Oakland, a Michigan Constitutional and Municipal corporation and Enbridge Energy, Limited Partnership, a Delaware limited partnership.
Parcel descriptions upon which Easements were granted to Lakehead (Enbridge’s predecessor):
The following described premises situated in the Township of Rose, County of Oakland, State of Michigan and is described as follows, to-wit:
Parcel 14: Part of Southwest ¼ of Section 9, Town 4 North, Range 7 East, Township of Rose, Oakland County, Michigan: Beginning at point distant North 00 degrees 27 minutes 20 seconds East 1006.29 feet from Southwest section corner; thence North 00 degrees 27 minutes 20 seconds East 239.66 feet; thence North 89 degrees 43 minutes 35 seconds East 380 feet; thence South 00 degrees 27 minutes 20 seconds West 237.65 feet; thence South 89 degrees 25 minutes 26 seconds West 380.08 feet to beginning.
Parcel 15: Part of Southwest ¼ of Section 9, Town 4 North, Range 7 East, Township of Rose, Oakland County, Michigan: Beginning at point distant North 00 degrees 27 minutes 20 seconds East 1006.29 feet and North 89 degrees 25 minutes 26 seconds East 380.08 feet from Southwest section corner; thence North 00 degrees 27 minutes 20 seconds East 637.65 feet; thence North 89 degrees 43 minutes 35 seconds East 344 feet; thence South 01 degrees 27 minutes 00 seconds West 634.74 feet; thence South 89 degrees 25 minutes 26 seconds West 344 feet to beginning.
Parcel 16: Part of Southwest ¼ of Section 9, Town 4 North, Range 9 East, Township of Rose, Oakland County, Michigan: Beginning at point distant North 00 degrees 27 minutes 20 seconds East 1006.29 feet and North 89 degrees 25 minutes 26 seconds East 724.08 feet from Southwest section corner; thence North 01 degrees 27 minutes 00 seconds East 636.56 feet; thence North 89 degrees 43 minutes 35 seconds East 263.48 feet; thence South 01 degrees 27 minutes 00 seconds West 636.56 feet; thence South 89 degrees 25 minutes 26 seconds West 252.49 feet to beginning.
Parcel 17: Part of Southwest ¼ of Section 9, Town 4 North, Range 7 East, Township of Rose, Oakland County, Michigan: Beginning at point distant North 00 degrees 27 minutes 20 seconds East 1006.29 feet and North 89 degrees 25 minutes 26 seconds East 976.57 feet from Southwest Section corner; thence North 01 degrees 27 minutes 00 seconds East 634.74 feet; thence North 89 degrees 43 minutes 35 seconds East 344 feet; thence South 01 degrees 27 minutes 25 seconds West 632.99 feet; thence South 89 degrees 25 minutes 26 seconds West 344 feet to beginning.
Parcel 21:
65 Part of Southwest ¼ of Section 9, Town 4 North, Range 7 East, Township of Rose, Oakland County, Michigan: Beginning at point distant North 89 degrees 25 minutes 26 seconds East 1302.92 feet and North 01 degrees 27 minutes 25 seconds East 1303.79 feet from Southwest section corner; thence North 01 degrees 27 minutes 25 seconds East 336.5 feet; thence North 00 degrees 21 minutes 12 seconds East 988.23 feet; thence North 89 degrees 28 minutes 16 seconds East 331.88 feet; thence South 00 degrees 32 minutes 03 seconds West 1324.01 feet; thence South 89 degrees 25 minutes 26 seconds West 334.18 feet to beginning.
Parcel 23: Part of Southwest ¼ of Section 9, Town 4 North, Range 7 East, Township of Rose, Oakland County, Michigan: Beginning at point distant North 89 degrees 25 minutes 26 seconds East 1302.92 feet and North 01 degrees 27 minutes 25 seconds East 1303.79 feet and North 89 degrees 25 minutes 26 seconds East 668.36 feet from Southwest section corner; thence North 00 degrees 26 minutes 25 seconds East 1323.70 feet; thence North 89 degrees 28 minutes 16 seconds East 331.89 feet; thence South 00 degrees 20 minutes 09 seconds West 1323.39 feet; thence South 89 degrees 25 minutes 26 seconds West 334.18 feet to beginning.
Parcel 24: Part of Southwest ¼ of Section 9, Town 4 North, Range 7 East, Township of Rose, Oakland County, Michigan: Beginning at point distant North 89 degrees 25 minutes 26 seconds East 1302.92 feet and North 01 degrees 27 minutes 25 seconds East 1303.79 feet and North 89 degrees 25 minutes 26 seconds East 1002.54 feet from Southwest section corner; thence North 00 degrees 20 minutes 09 seconds East 1323.39 feet; thence North 89 degrees 28 minutes 16 seconds East 331.89 feet; thence South 00 degrees 14 minutes 10 seconds West 1323.07 feet; thence South 89 degrees 25 minutes 26 seconds West 334.8 feet to beginning.
Parcel 25: Part of Southwest ¼ of Section 9, Town 4 North, Range 7 East, Township of Rose, Oakland County, Michigan: Beginning at point distant North 89 degrees 25 minutes 26 seconds East 1302.92 feet and North 01 degrees 27 minutes 25 seconds East 651.89 feet from Southwest section corner; thence North 01 degrees 27 minutes 25 seconds East 651.90 feet; thence North 89 degrees 25 minutes 26 seconds East 668.36 feet; thence South 00 degrees 54 minutes 00 seconds West 651.76 feet; thence South 89 degrees 25 minutes 25 seconds West 675.31 feet to beginning.
Parcel 29: That part of Southeast ¼ of Section 9, Town 4 North, Range 7 East, Township of Rose, Oakland County, Michigan, lying West of PM RR Right of Way. Part of the SW ¼ of the SW ¼ Section 9, T4N, R7E, Rose Township, Oakland County, Michigan, described as beginning at a point on the west line Section 9, located N 01° 29’ 27” E 670.86 ft from the SW corner Section 9, T4N, R7E; Th continuing N 01° 29’ 27” E 335.42 ft along said west line Section 9; Th S 89° 32’ 27” E 1320.57 ft; Th S 02° 29’55” W 335.77 ft; Th N 89° 31’ 57” W 1314.66 ft to the point of beginning. Containing 10.15 acres and excepting the rights of the public over the W’ly 33.00 ft for Fish Lake Road. Also excepting any other easement or restrictions of record, if any.
Parcel 22:
66 Part of Southwest ¼ of Section 9, Town 4 North, Range 7 East, Township of Rose, Oakland County, Michigan: Beginning at point distant North 89 degrees 25 minutes 26 seconds East 1302.92 feet and North 01 degrees 27 minutes 25 seconds East 1303.79 feet and North 89 degrees 25 minutes 26 seconds East 334.18 feet from Southwest section corner; thence North 00 degrees 32 minutes 03 seconds East 1324.01 feet; thence North 89 degrees 28 minutes 16 seconds East 331.88 feet; thence South 00 degrees 26 minutes 05 seconds West 1323.70 feet; thence South 89 degrees 25 minutes 26 seconds West 334.18 feet to beginning.
All of the above parcels now known as part of PIN: 06-09-300-020
67 EXHIBIT B
This Exhibit B is attached to and made part of the “Construction License Agreement” between the County of Oakland, a Michigan Constitutional and Municipal corporation and Enbridge Energy, Limited Partnership, a Delaware limited partnership.
Easements granted to Lakehead (Enbridge’s predecessor) and recorded in the Oakland County Michigan Register of Deeds Records:
Liber 5364 Pager 498;
Liber 5364 Pager 502;
Liber 5364 Pager 505;
Liber 5364 Pager 508;
Liber 5364 Pager 511;
Liber 5364 Pager 514;
Liber 5364 Pager 517;
Liber 5364 Pager 520;
Liber 5364 Pager 523;
Liber 5364 Pager 526;
Liber 5364 Pager 529.
68 JULY 7, 2021 AGENDA ITEM NO. 15 PLANNING & RESOURCE DEVELOPMENT
To: Chairman McGillivray and Commission Members From: Susan M. Wells, Interim Executive Officer Melissa Prowse, Supervisor – Planning & Resource Development Submitted: June 24, 2021 Subject: Motion – Approval of 30 Daily Vehicle Permits for Prescription for Healthy Oakland Program
INTRODUCTION AND HISTORY Parks and Recreation has partnered with the Oakland County Health Department (OCHD) and Oakland University to participate in the Prescription for Healthy Oakland program. Prescription for Healthy Oakland is a free program for families with children (0–18) OR adults (60+) that have low income with limited access to fresh produce. As part of this program, the Parks Commission recently approved a reimbursement agreement with Oakland University (fiduciary) to accept vouchers for fresh produce at the Oakland County Farmer’s Market.
Clients participate in online health education sessions and are provided with physical activity resources and vouchers that can be used in local stores to purchase produce (restrictions apply). Families will receive $80 per month and older adults will receive $40 per month for up to six months.
The OCHD has requested some daily vehicle passes as prizes for physical activity challenges, to encourage residents to visit their Oakland County Parks to be active outdoors.
STAFF RECOMMENDATION Staff recommends the Commission provide 30 daily vehicle passes to the Oakland County Health Division for the Prescription for a Healthy Oakland program.
MOTION Move to approve the provision of 30 daily vehicle passes to the Oakland County Health Division for the Prescription for a Healthy Oakland program.
69 JULY 7, 2021 AGENDA ITEM NO. 16 PLANNING & RESOURCE DEVELOPMENT
To: Chairman McGillivray and Commission Members From: Susan M. Wells, Interim Executive Officer Melissa Prowse, Supervisor – Planning & Resource Development Submitted: June 24, 2021 Subject: Informational – Waterford Oaks Waterpark Public Engagement Plan
INTRODUCTION AND HISTORY Staff and the Commission have been discussing the future of the Waterford Oaks Waterpark for several years. At the April 2021 Parks Commission meeting, a motion was made to receive and file the Fiscal Sustainability Committee’s recommendation for Waterford Oaks Waterpark. The motion approved the work needed to ensure a safe 2021 season, and for staff to continue to evaluate and assess the facility, with public input, to determine the future of the facility.
Staff have developed the attached Public Engagement Plan to gather public input over the course of the summer. At the time of the creation of this memo, it is unclear if the waterpark will open in 2021 or not. If the waterpark opens, the on-site surveys in the public engagement plan will be completed. If the waterpark does not open, staff will ramp up additional online and e-mail-based communication to residents and park visitors to gather feedback digitally. An initial stakeholder list can be found in the Public Engagement Plan.
The survey instrument would be the same for both in-person on-site surveys as the version that would live online and be promoted via the Web site, social media and e-mail. The survey will focus on overall experiences that people are looking for to help guide staff and the Commission to develop a plan that best meets the needs of residents who use this facility, while also developing amenities that are fiscally responsible and operationally sustainable. Public engagement is scheduled to kick-off in mid-July and run through mid-August, with the survey open for a minimum of one month. Staff will then analyze the data and bring a report to the Commission in October.
ATTACHMENTS • Waterford Oaks Waterpark Public Engagement Plan • Waterford Oaks Waterpark Survey Instrument
70 Agenda Item No. 16
PUBLIC ENGAGEMENT METHOD – Online and In-Park Surveys The proposed method is a survey conducted during the waterpark season both online and at the waterpark. The survey will focus on “what is important to you?” type questions that will help guide decisions moving forward. Surveys at the waterpark will need to be done by staff – not just leaving surveys out. We will run the online survey for 30 days, with a minimum of 3 in-person survey days at the waterpark (will be flexible to try and ensure days with good patron turnout). Consider possible activity – ranking types of water features or other possible future amenities – using images on foam board and colored dots? Something to engage kids would be good/fun.
PURPOSE The OCPR Fiscal Sustainability Committee recommends consideration of an updated and more sustainable concept for the Waterford Oaks waterpark area that is integrated into the overall vision for Waterford Oaks. The Committee has reviewed multiple alternatives for the future of the Waterford Oaks Waterpark, and the costs and benefits of each. The goal will be to re-imagine the future of Waterford Oaks waterpark guided by public engagement and based on knowledge of existing conditions and the costs associated with correcting issues and/or adding recreational features. The public engagement will focus on future opportunities at the waterpark location, not on what new waterpark features/upgrades people would like to see, as this would be misleading.
PROJECT NARRATIVE SUMMARY After 43 years of operation, Waterford Oaks Waterpark’s buildings, recreational features, and underground infrastructure have deteriorated with time and are outdated. The quantity of recreational opportunities has declined as features reach the end of their useful lives (as indicated by results of structural inspections) and are removed and not replaced. Operationally, there has been a consistent difficulty in maintaining enough staff to keep the park open for the entire season. These factors have resulted in significant declines in attendance and revenue. The Oakland County Parks and Recreation Commission is seeking input from the public and waterpark users that will help guide the re-imagination of this area of Waterford Oaks as an up-to-date facility that provides new recreational facilities that meet the needs of Oakland County residents in a fiscally and operationally efficient manner.
PRE-SURVEY COMMUNICATION . July 1, 2021 o Finalize public outreach schedule o Design social media posts . July 7, 2021 o Present PEP and Survey tool to Commission . July 15, 2021 o OCPR website posting of summary, graphics/drawings and link to online survey o Social media announcements with full information and links o E-mail information and links to WWP/Waterpark e-mail lists . July 15 – August 15
71 o Schedule 3-4 survey days and staff to conduct (Melissa, Donna, Sue Greenlee, additional staff as needed). Plan for Fridays, Saturdays and Sundays. Be flexible to conduct on good-weather days. . August 1 o Email reminder to WWP list o Social media reminders
POST-SURVEY COMMUNICATION . August 15, 2021 o Close online survey . September 15, 2021 o Final report from survey results (and any other comments that may have come in via other methods) . October 6, 2021 o Final report reviewed by OCPR Commission . October 15, 2021 o Final Report compiled and posted on web site o Email to all directing them to the report (?)
STAKEHOLDER LIST • Oakland County Parks and Rec Commission - Shannon Kenny to forward to Commission members with note from staff • Oakland County Board of Commissioners – Melissa to craft e-mail to send to Board staff to circulate to county commissioners – they can forward to their constituents • Waterford Township officials – possibly use Waterford Township social media • WWP Facebook Page • OCPR Waterpark e-mail list subscribers • Media contacts – Oakland County Moms, Oakland Press, Oakland County Times, etc. • Cities, Villages and Township’s e-mail contact list
72 Agenda Item No. 16 6/24/2021 Waterford Oaks Waterpark Visioning Survey
Waterford Oaks Waterpark Visioning Survey
Thank you for your interest in the future of Waterford Oaks! As you may know, the Waterpark facility at Waterford Oaks has been in need of either improvements, or a potential new vision and purpose for the past 5+ years. Costs to operate the waterpark have outpaced the revenue we are able to generate, and due to the nationwide lifeguard shortage, finding staff has been a challenge. In order to be fiscally responsible while still providing great services to our county residents, we have decided to re-vision the area that is currently Waterford Oaks Waterpark. The goal will be to create a sustainable, family-friendly, unique and engaging outdoor area that Oakland County families can continue to enjoy, while making new memories that will last a lifetime.
We greatly value your feedback and thank you for sharing your thoughts with us!
In the past 3 years, how often have you visited Waterford Oaks Waterpark?
One or two times
Three to five times
More than 5 times
I haven't been to Waterford Oaks Waterpark in the past 3 years
73 https://ocparks.survey.fm/waterford-oaks-waterpark-visioning-survey 1/6 6/24/2021 Waterford Oaks Waterpark Visioning Survey In the past 3 years have you visited any other areas of Waterford Oaks County Park besides the Waterpark? (Check all that apply)
Paradise Peninsula Playground
Picnic Shelters or Tents
Park Trails
Sledding Hill
Platform Tennis
BMX Track
Outdoor Fitness Station
Volleyball Courts
In the past 3 years, how often have you visited RED OAKS Waterpark in Madison Heights?
One or two times
Three to five times
More than 5 times
I haven't been to Red Oaks Waterpark in the past 3 years
What are the reasons you visit Waterford Oaks Waterpark? (check all that apply) 74 https://ocparks.survey.fm/waterford-oaks-waterpark-visioning-survey 2/6 6/24/2021 Waterford Oaks Waterpark Visioning Survey Spend time with family and friends
Cook out/picnic
Enjoy being outdoors
Swim in the wave pool
Spend time with little ones in the kids water playground
To beat the summer heat
I don't visit Waterford Oaks Waterpark
Other:
Thinking about the potential future of Waterford Oaks, how would you rank the following opportunties/experiences??
Having place to grill/picnic Very Important
Important
Somewhat Important
Not Important Having a water feature for kids 0-5 Very Important
Important
Somewhat Important
Not Important Having a water feature for kids 5-12 Very Important
Important
Somewhat Important
Not Important Having a water feature for kids and adults age 12+ Very Important 75 https://ocparks.survey.fm/waterford-oaks-waterpark-visioning-survey 3/6 6/24/2021 Waterford Oaks Waterpark Visioning Survey Important
Somewhat Important
Not Important Having shady places to gather with friends and family Very Important
Important
Somewhat Important
Not Important Educational and interpretive opportunities Very Important
Important
Somewhat Important
Not Important Picnic tables Very Important
Important
Somewhat Important
Not Important Benches Very Important
Important
Somewhat Important
Not Important Pavilions for rent for larger gatherings Very Important
Important
Somewhat Important
Not Important Having zero-depth water features (no standing water) Very Important
Important
Somewhat Important
Not Important Clean and accessible family restrooms Very Important
Important
Somewhat Important
Not Important 76 https://ocparks.survey.fm/waterford-oaks-waterpark-visioning-survey 4/6 6/24/2021 Waterford Oaks Waterpark Visioning Survey Drinking fountains
Very Important
Important
Somewhat Important
Not Important Spray features or "misters" Very Important
Important
Somewhat Important
Not Important
What are your favorite parts of Waterford Oaks Waterpark's Kids Water Playground? (Check all that apply)
The big bucket
Large tube/tunnel Slides
Waterfalls to run under
Interactive features (kids can turn water on and off)
Swings in the water
Play components to climb on
Smaller/uncovered toddler slides
Lounge chairs around the play area
77 https://ocparks.survey.fm/waterford-oaks-waterpark-visioning-survey 5/6 6/24/2021 Waterford Oaks Waterpark Visioning Survey
When you visit Waterford Oaks (or another waterpark), who is typically in your party? (Check all that apply)
Kids 0-3
Kids 4-8
Kids 9-12
Kids 13-17
Adults 18-30
Adults 31-45
Adults 46-62
Seniors 63+
Please enter your home zip code.
CONTINUE
78 https://ocparks.survey.fm/waterford-oaks-waterpark-visioning-survey 6/6
1. Upcoming OCPR Commission Meeting and OCPRC Executive Committee Meeting Dates:
At this point, the next OCPR Commission meeting will be Wednesday, August 4, 2021 at 2:00 p.m. at the Oakland County Board of Commissioners Auditorium, located at 1200 N. Telegraph Road, Pontiac, MI 48341. Please enter through the South Courthouse Entrance only.
The next OCPRC Executive Committee meeting is scheduled on Monday, July 19, 2021 at 1:00 p.m. This will be a teleconference meeting.
2. Oakland County Fair: Please join us at Springfield Oaks Fairgrounds as part of Media Day on July 10th from 11:00 am – 2:00 pm or you can visit the fair as a guest. The Oakland County Fair runs July 9th – July 18th.
3. OCPR Planning: Staff recently received notification of two additional grant awards for the Mill Pond Dam Removal and Restoration project, as we work toward a goal of 50% grant funding for this project. At this time, the following grants have been awarded for this project: MDNR Fisheries Habitat ($349,000), National Fish and Wildlife Foundation Southeast Michigan Resilience Fund ($207,472), National Fish Passage Program ($197,363), and Saginaw Bay Watershed Initiative Network ($25,000). Total grant funding received this far is $779,835. One grant application is still pending to the Sustain Our Great Lakes Program ($150,000). At this time 47% of the project is grant-funded. If the final SOGL grant is received, we will be 56% grant funded. The project is anticipated to begin in the spring of 2022.
4. Springfield Oaks: Springfield Oaks will be hosting the 2021 Taco Fest August 13-15. The event is produced by Canterbury Village Events LLC and has been held at Canterbury Village the past few years. They are looking for a space with more parking, as this has become a very popular event. They are providing everything needed for the event, which will be held in the fields at the fairgrounds. They are providing their own restrooms, EMS, staff, tents, bartenders, security plan, generators, lights, etc. For use of the park OCPR will receive $3,000/day, or $9,000 for the full weekend event. Per OCPR rules, Canterbury Village Events is able to sell alcohol since we will have a Facility Use Agreement with them, they are a licensed caterer, and they will provide all required insurance (including liquor liability). Unlike a non-profit pulling a special event one-day license, the sale of alcohol in this instance does not require commission approval.
5. National Award Honors: Oakland County’s response to the COVID-19 pandemic is capturing national recognition. The county won the Best in Category award for Civic Education and Public Information from the National Association of Counties (NACo) for its OaklandTogether COVID-19 Tribute which was hosted at Waterford Oaks County Park.
Oakland County Parks and Recreation was also honored with a 2021 Achievement Award for Holly Oaks ORV Park in the category of Parks and Recreation.
OCPR staff was also involved in the planning and implementation of two other programs, which won awards. The Oakland County Clean, Drain, Dry, Dispose Pilot Program is raising public awareness, changing behaviors and building community capacity to stop the spread of aquatic invasive species in Oakland County waters; and the Oakland County Native Plants Initiative is educating residents on the benefits of native plant species and provide them with tools to take action in their own gardens
79 6. Environmental Protection Agency Inspection-Lyon Oaks Golf Course Maintenance Facility: For the Commission knowledge, on Monday, June 21, 2021 a gentleman from the Environmental Protection Agency, Charles Barker completed an impromptu inspection of the Lyon oaks Golf Course Maintenance Facility for compliance issues in maintenance facilities. After the inspection, the only action necessary was to immediately install a sign above the maintenance sink stating, “Hand Washing Only”. Mr. Barker further discussed the discharge of the existing floor drain, which was unknown to staff at the time of inspection. Staff then shared contact information for Mike Donnellon, Chief of Park Facilities Maintenance & Development with Mr. Barker for existing building plans.
On Thursday, June 24, 2021, Mr. Barker contacted Mike Donnellon regarding building drawings for the installed floor drains. After exchanging emails, Mike Donnellon contacted EPA’s Regional Office in Chicago to confirm Mr. Barker’s identity. Currently, Mr. Dunnellon will be following up with Mr. Barker with the requested information.
7. OCPR Upcoming Events: See Attached List
8. Communications and Marketing: Attached to this report is a Communications and Marketing and Marketing Media Report on Oakland County Parks and Recreation from Desiree Stanfield, Supervisor – Marketing and Communications.
9. Golf Update: Attached are the numbers through the end of May with comparison to 2019 and 2020. Total revenues do include all league payments, so it skews the totals some but it’s consistent reporting for each year and all include the league totals through this date. Leagues in 2020 did not start until first week of June but payments were made already. The SMAV is the Senior, Military and Adaptive to show comparison of impact with that increase, which compared to the last normal year (2019), had very little change in percentage of the user group.
10. National Golf Rounds Played Report: See attached data
80 Active Adults
July 6 Trail Blazers – Red Oaks July 13 Trail Blazers – Highland Oaks July 14 Historical Chat – Independence Oaks July 20 Trail Blazers – Orion Oaks July 21 Historical Chat – Red Oaks July 27 Trail Blazers – Waterford Oaks July 28 Historical Chat – Independence Oaks
Adaptive
July 8 Summer Picnic for Individuals with Disabilities July 15 Summer Picnic for Individuals with Disabilities July 22 Summer Picnic for Individuals with Disabilities July 29 Summer Picnic for Individuals with Disabilities
Groveland Oaks
July 2/3/4 Independence Day Weekend-Take Home Craft, Movie & Inflatables July 3 Sonic Freeway Band – 8-10pm July 9/10 Fairytale/Superhero Weekend – Take Home Craft, Craft at Stage, Movie & Oaks on the Road July 16/17 Craft Jam Weekend – Craft at the Stage, Movie, Scavenger Hunt & Nature Program July 23/24 Christmas in July Weekend – Take Home Craft, Movie & Oaks on the Road July 30/31 Totally Tiki Weekend – Take Home Craft, Craft at Stage, Movie & Nature Program
Nature/Interpretive Programs
Fieldtrips & Birthday Parties July 14 Brandon School Summer Camp Fieldtrip – Wint Nature Center July 15 Oxford Early Learning Fieldtrip – Wint Nature Center July 30 Lake Shore Schools Fieldtrip – Red Oaks Nature Center
Homeschool Series July 8 Plants – Red Oaks Nature Center July 13 Plants – Wint Nature Center
Outreach July 10 Girl Scouts Fieldtrip – Red Oaks Nature Center July 13 Novi Senior Nature Hike – Red Oaks Nature Center July 16 Oakland County Fair Science Day – Wint Nature Center July 17 Groveland Oaks Campground – Wint Nature Center July 26 Addison Oaks Campground – Wint Nature Center
Public Interpretive Programs July 9 Morning Munchkins – Red Oaks Nature Center July 9 Puddle Jumper – Wint Nature Center July 9 Trail Hikes by Appointment – Wint Nature Center July 10 Trail Hikes by Appointment – Wint Nature Center July 16 Trail Hikes by Appointment – Red Oaks Nature Center July 17 Trail Hikes by Appointment – Red Oaks Nature Center July 18 Monarchs and More – Red Oaks Nature Center July 30 Toad bugs at the Beach? – Wint Nature Center
81 July 31 eNature – Red Oaks Nature Center
RAPP July 1 Rochester: Summer Day Camp – Wint Nature Center July 9 West Bloomfield: Camp West Bloomfield – Red Oaks Nature Center July 14 Livonia: Clarenceville Summer Camp – Red Oaks Nature Center July 14 Milford: Lyon Township Library – Red Oaks Nature Center July 21 Milford: Lyon Township Library Zoom Meeting – Red Oaks Nature Center July 22 Novi: Hike & Presentation – Red Oaks Nature Center July 27 South Lyon: Island Lake Recreation – Red Oaks Nature Center July 27 Orion Township: Go Wild Day Camp – Wint Nature Center
Virtual Series & Self Led July 16 Shapeshifters – Wint Nature Center
Mobile Recreation
July 1 Stage: Dearborn Heights Parks & Rec. Fireworks July 1 Climbing Tower: Lake Orion Comm Camp Exploration CERC Building July 2 Go Fish: Clarenceville Summer Oaks on the Road-Bugs Life July 3 Carnival Package: OCPRC - Campground Groveland July 4 Stage: Clawson P & R Fireworks Clawson city park July 4 Stage: Huntington Woods P& R Concert Series Scotia Park July 4 Water Inflatables: OCPRC - Addison Oaks Event July 6 Stage: Huntington Woods P&R Concert Series at Scotia Park July 6 Glow Golf: Lake Orion Community Oaks on the Road- Bugs, Sci CERC Building July 7 Carnival Games Rochester Avon Rec Oaks in the Road, Jungle/Safari Rochester Park July 7 Bus: OCPRC - Administration Commission Tours July 8 Stage: Macomb Twp. Parks a Topper Most Macomb Corners Parks July 8 Go Fish: Pontiac Community Foundation Baldwin Park Baldwin Park July 8 Carnival Package: City of Wixom Event Sibley Square Park July 9 Bleachers: OC Fair Association July 9 Light Towers, Bleachers: OC 4-H FAIR ASSOCI OC Fair July 9 Carnival Games & Glow Golf: Heartfelt Impressions Oaks on the Road July 9 Jumbo Games: Northville P & R Movie in the Park Ford Field July 11 Stage: Life Church Service at Auburn elementary July 12 Carnival Package: Waterford School District Summer Camp July 13 Stage: Huntington Woods P& R Concert Series Scotia Park July 13 Jumbo Games Waterford School District Summer Camp July 14 Go Cache: South Lyon Twp. P & R Day Camp Island Lake Park July 14 Go Fish: Orion Twp. P & R, Oaks on the Road- Bugs/Science Civic Center Park, July 15 Climbing Tower, Mini-Fest., Obstacle OC 4-H FAIR July 15 Stage: Macomb Twp. Parks a Concert Series Macomb Corners Park July 15 Festival Package: City of Wixom Event Sibley Square Park July 15 Axe Throwing: City Wixom Oaks on the Road, Jungle/Safari Pontiac Trail July 16 Stage: Rochester DDA Dancing in the Streets Penny Black July 16 Stage: Village of Beverly Hills Concert July 16 Carnival Package Pontiac Community F. Shirley & Willard Park July 17 Festival & Mini-Fest: Auburn Hills P & R Bounce House Extravaganza Riverside Park July 17 Obstacle Course: Leonard Summer Fest Downtown July 17 Carnival Games: OCPRC - Addison Oaks Go for the Gold- Disc Golf Addison Oaks July 17 Go Golf: OCPRC - Addison Oaks Event July 20 Stage: Huntington Woods P& 2014 Concert Series Scotia Park July 20 Go Fish! Waterford School District Summer Camp 82 July 20 Go Cache: Clarenceville Summer Find Your Way Livonia July 20 Obstacle Course: Village of Wolverine L Tuesdays in the Park Clara Miller Park July 21 Go Cache: Oxford Early Learn Summer Camp OELC July 21 Go Golf! Waterford P&R Oaks on the Road Hess Hathaway July 21 Obstacle Course: Pontiac Community F. Cherry Lawn Park July 21 Stage: Franklin Comm Assoc Music on the Green Downtown Franklin July 22 Obstacle Course: Holly Twp. P & R Summer Olympics Thomas St July 22 Stage: Macomb Twp. Parks a Concert Macomb Corners Park July 22 Wixom, City of Event Sibley Square Park July 22 Festival Package, Climbing Tower Wixom, City of Hot Blues & BBQ Pontiac Trail July 23 Carnival Games: Northville P & R Oaks on the Road- Secret, Maybury State Park July 24 Tents & Carnival: OCPRC- Waterford Market Oakland Uncorked July 24 Axe Throwing: OCPRC - Groveland Oaks on the Road, Tie Dye Groveland July 25 Stage: Life Church Auburn Church Service Auburn elementary July 26 Axe Throwing: Holly Twp. P & R Oaks on the Road, Secret Ag East Holly Rd July 27 Stage: Huntington Woods P& R Concert Series Scotia Park July 27 Jumbo Games Lake Orion Comm Camp Wanna Have Fun CERC Building July 27 Festival Package: OCPRC - Adaptive Rec Event OU Pawley Hall July 28 Go Cache: Holly Twp. P & R Secret Agent East Holly Rd July 28 Go Fish: Waterford School District Oaks on the Road- Summer Camp July 29 Stage: Macomb Twp. Parks and Rec. July 29 Carnival Games: West Bloomfield Summer Olympics, Tie-Dye Drake Park July 29 Climbing Tower: Pontiac Community F. Baldwin Park July 29 Mini-Festival: City of Wixom Event Sibley Square Park July 30 Glow Golf: Waterford School District Oaks on the Road July 30 Climbing Tower: Novi P & R Summer Camp July 30 Jumbo Games & Obstacle: New Birth International Church Event July 30 Stage: Pontiac Theater Performance July 30 Festival Package: South Lyon Twp. P & R Movie in Mchattie Park July 31 Climbing Tower & Festival: Rochester Avon Rec Tons of Trucks Borden Park July 31 Stage: Macomb Symphony Summon the Heroes Knights of Columbus Picnic July 31 Water Inflatables: OCPRC - A Event Addison Oaks
Oakland County Farmer’s Market
July 3 Yoga at the Market July 3 MSUE Free Educational Program – Peaches July 8 Featured Food Truck July 10 Oakland Conservation District – Produce Safety July 11 Community Garage Sale July 15 Yoga at the Market July 15 Oakland County Health Division – Health Education July 17 MSUE Free Educational Program – Beets July 17 MSUE Master Gardener – Rain Gauge July 24 Healthy Oakland Partnership Family Market Day July 24 MSUE Master Gardener – Hummingbirds July 24 Oakland County Health Division – Blood Pressure/BMI Checks July 31 MSUE Free Educational Program - Cherries
Special Events
July 1 Oaks on the Road - Novi July 2 Oaks on the Road - Clarenceville July 6 Oaks on the Road – Lake Orion 83 July 7 Oaks on the Road - Rochester July 8 Oaks on the Road - Wixom July 9 Oaks on the Road – Lake Orion July 10 Oaks on the Road – Groveland Oaks July 13 Oaks on the Road – Madison Heights July 14 Oaks on the Road – Orion Township July 15 Oaks on the Road - Wixom July 15-18 Scavenger Hunt - Groveland Oaks July 16 Oaks on the Road – Madison Heights July 17 Oaks on the Road – Addison Oaks July 7-20 Oaks on the Road – Wolverine Lake July 21 Oaks on the Road - Waterford July 22 Oaks on the Road - Holly July 23 Oaks on the Road - Northville July 24 Oaks on the Road – Groveland Oaks July 26 Oaks on the Road – Holly July 27 Oaks on the Road - Clarenceville July 28 Oaks on the Road - Waterford July 29 Oaks on the Road – West Bloomfield July 30 Oaks on the Road - Waterford
Springfield Oaks
July 9-18 Oakland County Fair July 24 Family Reunion/Birthday Party July 29-30 Wedding July 29-31 Wedding July 30 Bridal Shower
Archery @ Independence Oaks
Tuesdays – Beginner & Intermediate Archery Classes Wednesdays, Thursdays & Fridays – Open Archery July 17 – Archery @ Addison Oaks July 1, 10, 15, 16, 27, 30 – Mobile Stick It Archery at Local Communities
84 Communications and Marketing JULY REPORT
The following is an update provided by Desiree Stanfield, Supervisor – Marketing and Communications:
News Releases E-marketing Messages Wrote and distributed 25 e-marketing messages. • Get ready for summer fun at Oakland County Parks and The topics highlighted items for the nature centers, hiring Recreation, May 27 fairs, farmers market, campgrounds and spring programs. These e-marketing messages were delivered to 170,098 recipients as follows: • Be a star gazer – 8,019 recipients • Register for the Puddle Jumpers program – 7,610 Design Initiatives: • Enjoy spring on the trails – 8,120 • Waterparks expected to open in 2021 – 9,829 • New Camper Etiquette poster for Addison Oaks • Calling all birders! – 9,602 Campground • Get your steps in during the TrailBlazer program – 6,156 • New restroom posters, featuring summer activities • Newsbreak – May 14, 2021 – 637 • Nature Education summer brochure and online schedule • Shop for flowers on Sunday – 28,910 • New flyer for Archery Parties at the Independence Oaks • Camping season is almost here! – 7,684 Archery Range • Need a summer job? – 7,949 • Updated Community garage sales content for the • Free food distribution Wednesday – 8,267 Oakland County Farmers Market • Discover spring on the trails – 9,605 • Designed new flyer to promote the Native Plant initiative • Lunchtime yoga begins Thursday – 5,911 program • Welcome the Full Flower Moon – 9,410 • Apply to be a lifeguard! – 9,403 • Join a free, virtual cooking class – 5,719 • Ready to plant? – 5,770 • OCPR is hiring – 7,939 Advertising: • Plans to plant this weekend? – 7,683 • Summer TrailBlazer program kicks off on Tuesday – 6,139 • Submitted an ad for Michigan Senior Olympics spring • Newsbreak – May 28, 2021 – 637 results book. OCPR sponsors the Michigan Senior • Come to Morning Munchkins on Friday! – 8,255 Olympics. • Free food distribution tomorrow – 8,341 • Submitted an ad for a MetroParent Pulse digital edition • Learn more about the Ellis Barn – 4,181 about Trails Day June 5 • June registration open at Wint Nature Center – 4,485 • June registration open at Red Oaks Nature Center – 2,747
Primary Facebook OCFM Facebook Holly Oaks Twitter Instagram Follows Follows Facebook Follows Followers Followers 2 6 ,1 9 0 1 2 ,6 2 7 1 0 ,3 6 2 6 ,9 2 1 2 ,8 3 9
85 Social Media:
The past month had a major focus on the in-person hiring fairs throughout the parks. To increase engagement, we posted a Facebook live video at one of the hiring fairs, talking about what to expect at the fair. We’ve continued to recognize special holidays such as National Kids to Parks Day, National Senior Health and Fitness Day, National Running Day and more. We continue to promote events at the nature centers, the TrailBlazer program and more. We’ve also been promoting the American Heart Association’s virtual Heart Walk, encouraging participants to take their walk at our parks.
Oakland County Farmers Market
The Oakland County Farmers Market Facebook page has been focused on spreading the word about the summer market hours. We’re also promoting the Sunday Spring Flower Markets on Sundays throughout May and the first Sunday in June. As more vendors are back at the market for the season, we’ve been highlighting all the wonderful products that are sold. We also continue to remind our audience that Gleaners Community Foodbank distributes food at the market on specific dates, in case they are in need. We’ve also started a digital sign war with the Road Commission for Oakland County across the street to entertain people passing by, and to draw them in to shop!
86 Holly Oaks ORV Park
We post at least once a week on the ORV park Facebook page, answering many frequently asked questions. We also continue to remind park guests about flag use, sound check protocol and more.
Advertising
Submitted an ad for a MetroParent Pulse digital edition about Trails Day June 5. Delivered to 23,000+ MP subscribers on June 4,2021. 87 Broadcast news:
•WWJ (radio) – Detroit, MI, May 27 o 11:34 a.m. o Station reach: 249,400 o Overview of things to do at the parks on Memorial Day weekend, jobs available, waterpark update/call for lifeguards, farmers market
• WJR (radio) – Detroit, MI, May 28 o 12:03 p.m., 2:02 p.m., 4:33 p.m. o Station reach: 211,800 o Lifeguard shortage – join our team
Print and Digital Media Exposure:
Oakland County Moms USA Jun 2 9:21 pm Calendar The Macomb Daily Kathy Blake USA May 19 2:00 pm troy community center events troy events troy family aquatic center events Southeast Michigan entertainment calendar May 21 and beyond troy historic village events troy stage nature center events , $39.50. • Annual BBQ Battle, hosted by Oakland County Parks and Recreation and the City of Oak Park, previously scheduled for June 19, Cleveland.com USA May 29 8:34 am With V-8 power, Wrangler Rubicon 392 is King of the Jeeps (Review) The Oakland Press USA May 19 2:56 am . The forest will never be the same. I took the juiced Wrangler to Holly Oaks Waterford business expo to be held Wednesday evening ORV Park in Holly, Mich., and made the trees shake. The ground m. Wednesday, May 19. The event will be held at the Oakland County Farmers Market, 2350 Pontiac Lake Road in Waterford Township, It is free Times Online David Troppens USA May 28 1:11 pm Fenton golfers capture Metro championship Market Screener USA May 18 12:51 pm -county flavor. Fenton won with a team score of 334 at Springfield Oaks Golf 2022 Subaru Outback Wilderness First Drive: More of What Outback Owners Course, while Lake Fenton finished second with a team score of Love May 17, 2021 | MarketScreener more. The Snow/Dirt selection is the one I preferred on my romp around The Daily Tribune Kathy Blake Roy Akers USA May 28 9:45 am Holly Oaks ORV Park just north of Detroit. Despite the Subaru staff’s Oakland County community calendar May 30 and beyond .info. • Oakland County Parks and Recreation opened its campgrounds for the Yahoo Entertainment Byron Hurd USA May 18 9:01 am season. The campgrounds are at Addison Oaks County Park, north 2021 Jeep Wrangler 4xe First Drive Review | The plug-in Wrangler is sneaky good MLive.com USA May 26 12:06 pm almost seamless off-road experience. We spent most of our time at Holly Oaks ‘Three Free’ Weekend: Fish, ride, visit state parks all for free ORV park with the transfer case in 4-Hi because, apart from a state’s six scramble areas: Bull Gap, Black Lake Scramble Area, Holly Oaks ORV Park (additional entrance fee applies), The Mounds, Silver The Daily Drive | Consumer Guide Subaru Station Wagons Station Wagons Subaru Wagons Damon Bell USA May 17 10:25 pm The Daily Tribune Stephen Frye USA May 26 8:23 am First Spin: 2022 Subaru Outback Wilderness How to cool down in Oakland County; waterparks expect to reopen soon event, we sampled the Outback Wilderness on a street drive and at Holly Oaks did not yet specify. The parks are the Red Oaks Waterpark in Madison Heights ORV Park in Holly, Michigan, where we switched into the X- and the Waterford Oaks Waterpark. “Exact opening dates will be Automotive News Larry P. Vellequette USA May 17 8:00 am Hour Detroit Hour Detroit USA May 26 7:06 am Subaru grabs a bigger piece of great outdoors with 2022 Outback Wilderness Best of Detroit 2021 - Hour Detroit Magazine descend the steep, sandy embankments of a course laid out at the Holly Oaks 2nd Royal Oak Farmers Market, Royal Oak romi.gov 3rd Oakland County ORV Park in suburban Detroit last week. Equipped standard with a Farmers Market, Waterford Twp. oakgov.com Flower shop 1st Viviano Oakland County Times USA May 16 10:06 pm Shoreline Media GroupJohn Cavanagh USA May 25 11:24 am Red Oaks & Waterford Oaks Water Parks Aiming to Open this Summer • Enjoy 2 free ORV weekends this summer Oakland County Times and the state’s six scramble areas (Bull Gap, Black Lake Scramble Area, Holly , MI – Oakland County Parks and Recreation have announced they plan to Oaks ORV Park, The Mounds, Silver Lake State Park, St. Helen’s Red Oaks Waterpark in
Oakland County Times USA May 24 8:34 pm Hour Detroit Jordan Jewell USA May 13 1:24 pm Video: An Inside Look at a Prescribed Burn in Oakland County • Oakland Let Your Pup Play at These 9 Metro Detroit Dog Parks County Times related to memberships, entrance fees, vaccinations, and more. Lyon Oaks and spring in areas where it’s needed. According to Oakland County Parks and Dog Park Open sunrise to sunset, Lyon Oaks offers 13-acres of fun, Recreation, “fire is predominantly utilized by land managers The Oakland Press Sharon Longman USA May 12 9:02 am The Daily Tribune Kathy Blake Roy Akers USA May 21 12:45 pm Easterseals Michigan connects veterans to services Oakland County community calendar May 23 and beyond 9 to 11 a.m. Wednesday, May 19, at the Oakland County Farmers Market, .info. • Oakland County Parks and Recreation opened its campgrounds for the 2350 Pontiac Lake Road, Waterford. Families and individuals in need of season. The campgrounds are at Addison Oaks County Park, north
88 Golf Revenues and Starts Comparison for 2019, 2020, 2021 through 5/31 Course Revenue and Starts Percentage Change Combined Course Information through 5/31
Glen Oaks 2019 2020 2021 2021 v 2019 2021 v 2020 Total 2019 2020 2021 Carts $52,898 $30,630 $107,251 103% 250% Carts $206,215 $121,992 $386,823 Greens Fees $255,192 $70,407 $374,318 47% 432% Greens Fees $1,110,448 $507,405 $1,677,798 Total $308,090 $136,037 $481,569 56% 254% Total $1,316,663 $629,397 $2,064,621 Total Starts 9,131 5,152 13,692 50% 166% Total Starts 38,803 22,466 54, 503 League Starts 3,463 - 3,090 -11% SMAV Starts 8,869 8,971 14, 228 SMAV Starts 2,171 2,893 3,871 78% 34% % SMAV 33% 40% 32% % SMAV 24% 56% 28% 19% -50%
Lyon Oaks 2019 2020 2021 2021 v 2019 2021 v 2020 Greens Fees $342,220 $203,190 $585,975 71% 188% Total $342,220 $203,190 $585,975 71% 188% Starts 7,288 4,435 11,521 58% 160% League Starts 1,470 - 1,646 12% SMAV Starts 1,341 1,086 2,452 83% 126% % SMAV 18% 24% 21% 16% -13%
Red Oaks 2019 2020 2021 2021 v 2019 2021 v 2020 Carts $25,176 $14,878 $52,987 110% 256% Greens Fees $83,072 $49,799 $131,916 59% 165% Total $108,248 $64,677 $184,903 71% 186% Total Starts 5,008 3,321 8,335 66% 151% League Starts 675 - 690 2% SMAV Starts 940 624 1,866 99% 199% % SMAV 19% 19% 22% 19% 19%
Springfield 2019 2020 2021 2021 v 2019 2021 v 2020 Carts $60,392 $41,109 $116,779 93% 184% Greens Fees $191,526 $101,009 $292,625 53% 190% Total $251,918 $142,118 $409,404 63% 188% Total Starts 8,023 4,203 9,447 18% 125% League Starts 2,886 - 2,544 -12% SMAV Starts 1,878 1,008 2,676 42% 165% % SMAV 23% 24% 28% 21% 18%
White Lake 2019 2020 2021 2021 v 2019 2021 v 2020 Carts $67,749 $35,375 $109,806 62% 210% Greens Fees $238,438 $83,000 $292,964 23% 253% Total $306,187 $118,375 $402,770 32% 240% Total Starts 9,353 5,355 11,508 23% 115% League Starts 3,044 - 2,697 -11% SMAV Starts 2,539 3,360 3,363 32% 0% % SMAV 27% 63% 29% 8% -53% 89 Page 1 of 3
U.S. TOTAL Mountain MAY 2021 YTD 2021 ROUNDS -2.3% +18.1% +33.6% New England TEMP -2.3° ROUNDS +38.9% PRECIP +59% West North Central TEMP +1.8° ROUNDS +10.5% East North Central PRECIP +67% Pacific TEMP +0.8° ROUNDS +44.6% PRECIP -8% ROUNDS +24.0% WA TEMP +0.8° ME TEMP -0.8° PRECIP -27% PRECIP -71% VT MT ND NH OR MN MA ID NY CT SD WY NJ PA HI IA Mid Atlantic NE ROUNDS +25.6% UT MD TEMP +1.0° DE PRECIP +29% CO WV KS MO VA KY
TN NC AZ NM OK AR SC GA South Atlantic MS AL LEGEND: ROUNDS +10.7% Outline colors represent regions. Round percentages compares TX TEMP +0.8° May 2021 to May 2020. LA PRECIP -51% 1º WARMER Temp YOY = 0.76% Increase in Rounds Played* 1" RAIN increase YOY = 2.2% Decrease in Rounds Played* South Central FL *Based on WTI’s historical analysis of weather conditions for all ROUNDS +0.1% US markets. Results may vary by region TEMP -1.1° + 2.0% and higher PRECIP +45% between -1.9% and + 1.9% - 2.0% and lower Off Season
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MAY 2021 MAY. YTD MAY. YTD PACIFIC 24.0% 53.7% SOUTH ATLANTIC 10.7% 16.6% CA 24.4% 52.9% MAY. YTD DE, DC, MD 29.2% 29.3% Los Angeles * * UNITED STATES 18.1% 33.6% Washington/Baltimore * * Orange County * * Public Access 22.7% 38.0% FL 0.1% 11.3% Palm Springs * * Private 2.6% 19.8% Jacksonville * * Sacramento * * Orlando * * San Diego * * EAST NORTH CENTRAL 44.6% 78.8% Tampa * * San Francisco/Oakland * * IL 68.4% 134.8% Palm Beach * * HI 54.7% 40.2% Chicago * * Naples/Ft Myers * * OR 24.6% 33.0% IN 8.2% 24.1% Miami/Ft.Lauderdale * * Portland * * MI 77.4% 113.5% GA -3.8% 15.2% WA 16.3% 81.4% Detroit * * Atlanta Seattle * * OH 41.7% 72.7% NC 33.5% 29.2% Cincinnati * * Greensboro/Raleigh * * MOUNTAIN -2.3% 13.2% Cleveland * * SC 26.1% 28.1% AZ 7.8% 13.8% WI 22.2% 55.1% Charleston * * Phoenix * * Hilton Head * * CO -9.9% -2.6% Myrtle Beach * * Denver * * SOUTH CENTRAL 0.1% 21.6% VA, WV 5.1% 8.1% ID, WY, MT, UT -8.0% 10.5% AL 3.4% 19.8% NM -1.7% 20.6% AR, LA, MS -1.6% 13.9% MID ATLANTIC 25.6% 67.3% NV 19.5% 42.5% OK -7.3% 11.9% NJ 36.2% 106.7% Las Vegas * * KY, TN 18.3% 39.9% NY 27.5% 49.3% TX -8.8% 19.2% New York City * * WEST NORTH CENTRAL 10.5% 23.1% Dallas/Ft. Worth * * PA 18.9% 69.7% KS, NE 14.8% 18.3% Houston * * Philadelphia * * ND,SD -1.8% 7.5% San Antonio * * Pittsburgh * * MN -3.9% 18.8% Minneapolis/St.Paul * * NEW ENGLAND 38.9% 57.6% IA, MO 27.0% 36.2% CT, MA, RI 31.2% 39.0% St Louis * * * Not reporting YTD 2021 Boston * * Kansas City * * ME, NH, VT 60.5% 141.9%
The percentages represent the differences in number of rounds played comparing May 2021 to May 2020 For more information contact Golf Datatech [email protected]
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US 2021 vs. 2020 YTD THROUGH MAY
Mountain +33.6% New England ROUNDS +57.6% ROUNDS +13.2% Pacific West North Central ROUNDS +53.7% ROUNDS +23.1% East North Central WA ME ROUNDS +78.8% VT MT ND NH OR MN MA ID NY CT RI SD WY NJ PA HI IA Mid Atlantic NE ROUNDS +67.3% UT MD DE CO WV KS MO VA KY
TN NC AZ NM OK AR SC GA South Atlantic MS AL LEGEND: ROUNDS +16.6% Outline colors represent regions. Round percentages compares TX year to date 2021 to year to date 2020. LA
1º WARMER Temp YOY = 0.76% Increase in Rounds Played* 1" RAIN increase YOY = 2.2% Decrease in Rounds Played* FL South Central *Based on WTI’s historical analysis of weather conditions for all US markets. Results may vary by region ROUNDS +21.6% + 2.0% and higher between -1.9% and + 1.9% - 2.0% and lower Off Season
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