BOARD OF DIRECTORS REGULAR BOARD MEETING AGENDA Wednesday, December 11, 2019 5:30 PM
Action may be taken on any item listed on the agenda.
CALL TO ORDER/PLEDGE OF ALLEGIANCE
ROLL CALL
1. APPROVAL OF THE AGENDA
2. PUBLIC COMMENT This is the opportunity for members of the public to address the Board on matters within the Board’s jurisdiction that are not listed on the Agenda. Please limit comments to three (3) minutes or less. State law prohibits the Board of Directors from discussing or taking action on items not included on the agenda.
3. CONSENT CALENDAR Items on the Consent Calendar are acted upon by one motion, unless a Board member wishes an item to be acted upon separately, in which case it will be removed from the Consent Calendar.
3.A. DEMAND LISTS Demand list 95711 - 95858.pdf Demand list-3065 - 3108.pdf ACH 12 05 19.pdf Payroll Demand 11 21 2019.pdf
4. DEPARTMENT ITEMS
4.A. RESOLUTION 19-42 ADOPT THE HI-DESERT WATER DISTRICT SEWER SYSTEM MANAGEMENT PLAN Staff and the Engineering Committee recommends the Board of Directors adopt Resolution 19-42, the Hi-Desert Water District's Sewer System Management Plan (SSMP), after holding a public hearing. HDWD SSMP 2019 103019_DC Comments (OWP).docx Appendix compiled with out code 103019.pdf SSMP Resolution 19-42.docx
4.B. POLICY FOR PACKAGE TREATMENT SYSTEMS HOOKING INTO THE CENTRALIZED SEWER SYSTEM Information and direction. 1 ______55439 29 Palms Hwy., Yucca Valley, Ca 92284-2503 | 760.365.8333 | www.hdwd.com | email: [email protected] 4.C. HI-DESERT WATER DISTRICT DRAFT BASIN PLAN AMENDMENT REQUEST Board to review and approve Hi-Desert Water District Staff's recommended Basin Plan Amendment request. 2019 11 07 Basin Plan Amendment Letter.docx
4.D. LANDSCAPE IMPLEMENTATION FOR THE WASTEWATER RECLAMATION FACILITY SITE Board to approve the Hi-Desert Water District Staff's Landscape Implementation Plan for the Wastewater Reclamation Facility Site.
4.E. HYDROLOGY AND WATER QUALITY ANNUAL REPORT For information only.
4.F. AMEND TUITION REIMBURSEMENT POLICY SERVICE ELIGIBILITY REQUIREMENTS Staff is requesting the Board approve changing the minimum service requirement from twelve (12) months to six (6) months for eligibility to participate in the Tuition Reimbursement program.
4.G. AMEND AND UPDATE HOLIDAY POLICY Staff is recommending the Board review and approve updating and amending the District Holiday policy – Section 3.55.040 of the District Code and Employee Handbook. Attachement A to 19-41 - Holiday Policy.pdf Resolution 19-41 Holidays.pdf 3.55.040_Holidays.pdf
4.H. COMBINE THE POSITIONS OF GRANT AND LOAN COORDINATOR AND BUSINESS DATA ANALYSIS INTO ONE POSITION Staff is recommending the Board approve combining the positions of Grant and Loan Coordinator and Business Data Analyst into one position and one new job description called Financial Business Analyst. Proposed Combined Job Description for Loan and Grant Coor and Business Data Analyst.pdf
4.I. EXTEND TEMPORARY ASSIGNMENT OF ROBERT HALF OFFICE TEAM CLERICAL EMPLOYEE THROUGH THE END OF JANUARY 2020 Staff is recommending the Board authorize the General Manager to extend the temporary clerical staffing assignment through Robert Half Office Team through the month of January 2020 at a total cost not to exceed $23,835.28.
4.J. AUTHORIZE FILLING THE VACANT POSITION OF ADMINISTRATIVE ASSISTANT Staff is recommending the Board approve posting and filling the vacant position of Administrative Assistant.
2 55439 29 Palms Hwy., Yucca Valley, Ca 92284-2503 | 760.365.8333 | www.hdwd.com | email: [email protected] 4.K. REVIEW OF TWO ASSISTANT GENERAL MANAGER JOB DESCRIPTIONS Upon recommendation from the HR Committee, staff is seeking direction from the Board to review the two Assistant General Manager job descriptions. Assistant General Manager.pdf AGM-CFO FINAL.pdf
4.L. COST SAVINGS FROM PARTIAL-REDESIGN OF BARRON, PAXTON, AND KICKAPOO PUMP STATIONS For information only.
4.M. RESOLUTION NO. 19-39 BILLING POLICY FOR SEWER OPERATION AND MAINTENANCE FEES Staff is recommending the Board to adopt Resolution No. 19-39, Establishing the Method of Collecting Sewer Fees and Charges. HDWD - Resolution re_ Billing Method for Sewer Service (REVISED)-c1.DOCX
4.N. WASTEWATER RECLAMATION FACILITY PROJECT: CHANGE ORDER NOS. 0016, 0017, and 0018 Staff recommends the Board of Directors authorize the General Manager to approve Change Order Nos. 16, 17, and 18 for the Wastewater Reclamation Facility Project in the amount of $38,623, $68,617, and $(69,897), respectively.
4.O. PIPELINE BID PACKAGE B1: CHANGE ORDER 0004 Staff recommends the Board of Directors authorize the General Manager to approve Change Order No. 004 for Pipeline Bid Package B1 in the amount of $10,528.
4.P. PIPELINE BID PACKAGE B2: CHANGE ORDER 0006 Staff recommends the Board of Directors authorize the General Manager to approve Change Order No. 6 for Pipeline Bid Package B2 in the amount of $2,392.
4.Q. RUNNING TOTAL OF CHANGE ORDERS FOR THE WASTEWATER PROJECT FOR INFORMATION ONLY Change Orders Summary_Wastewater Project.pdf
4.R. 2020 ELECTION OF OFFICERS FOR HI-DESERT WATER DISTRICT BOARD OF DIRECTORS Board to nominate and elect a President and a Vice-President for 2020. Officers are to take their new positions at the meeting following the vote. HDWD Nomination Process for Board Officers.pdf District Code Chapter 1.30 Elections.pdf
5. DIRECTORS' REPORTS/COMMENTS For information purposes only on subjects not covered by the agenda and no action to be taken.
6. MANAGERS' REPORTS For information purposes only on subjects not covered by the agenda and no action to be taken. 3 55439 29 Palms Hwy., Yucca Valley, Ca 92284-2503 | 760.365.8333 | www.hdwd.com | email: [email protected] Chief Financial Officer – Jonathan Abadesco Human Resources & Risk Manager – Lani Brown Chief Plant Operator - Doug Culbert Communications & Legislative Officer – Jennifer Poland Director of Water Operations – Tony Culver General Manager – Ed Muzik
7. UPCOMING AGENDA ITEMS
7.A. FUTURE AGENDA ITEMS REQUESTED BY THE BOARD Requested Items.pdf
8. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation, Pursuant to Government Code Section 54956.9(d)(2)/(e)(1) - One (1) Potential Case
9. CLOSED SESSION REPORT
10. ADJOURNMENT
4 55439 29 Palms Hwy., Yucca Valley, Ca 92284-2503 | 760.365.8333 | www.hdwd.com | email: [email protected] Materials related to any item on this Agenda submitted to the Board of Directors or Committee Members after distribution of the agenda packet are available for public inspection in the Hi-Desert Water District office at 55439 29 Palms Hwy, Yucca Valley, California during normal business hours. All documents supporting this agenda are available on the District website at subject to staff’s ability to post the documents before the meeting.
Reasonable Accommodation: Upon request, this notice will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability, who requires a modification or accommodation to view the agenda or to participate in the public comment portion of the Board meeting, should direct such a request to Ed Muzik, Secretary of the Board of Directors, at 760-365-8333 or [email protected]. Please allow two business days for your request to be processed.
Disruptive Conduct: If any meeting of the District is willfully disrupted by a person or by a group of persons so as to render the orderly conduct of the meeting impossible, a meeting may be recessed or the person or persons willfully disrupting the meeting may be ordered to leave the meeting. Disruptive conduct includes addressing the Board or Committee without first being recognized, not addressing the subject before the Board or Committee, repetitively addressing the same subject, failing to relinquish the podium when requested to do so, or otherwise preventing the Board or Committee from conducting its meeting in an orderly manner. Your cooperation is appreciated.
5 55439 29 Palms Hwy., Yucca Valley, Ca 92284-2503 | 760.365.8333 | www.hdwd.com | email: [email protected] Hi-Desert Water District Demand List
Report Date: 12/05/19 Period: 11/07/19 - 12/05/19
Checks: 95711 - 95858
Check No. Payable To Amount Description 95711 AT&T Mobility 880.89 95712 Dirty Boyz Designz 692.79 95713 Hi-Desert Water District 1,356.20 Assessment 2014 - 1 FY 19/20 Handbill 95714 Mike Price 105.00 T-1 Renewal Certificate 95715 Glenn Ware 105.00 D-4 Renewal Certificate 95716 Advanced Imaging Solutions, Inc. 504.08 95717 AutoZone, Inc. 26.95 95718 Bighorn Desert View Water Agency 66.84 95719 Lani Brown 209.92 Expense Reimbursement 95720 Builder's Supply 269.25 95721 Forensic Drug Testing Services, Inc. 552.05 95722 Centratel 690.79 95723 Core & Main LP 828.19 95724 San Bernardino County 201.00 95725 Cucamonga Valley Water District 59.00 95726 Debra Sanchez Cleaning 2,000.00 October Cleaning Services 95727 Eisenhower Occupational Health Services 831.00 95728 Employee Relations, Inc. 15.75 95729 E.S. Babcock & Sons, Inc. 486.00 95730 Golden State Boring & Pipe Jacking Inc. 24,920.00 Bore and Install 40' of 30' Steel Casing 95731 Sarann Graham 71.92 Expense Reimbursement 95732 InfoSend, Inc 2,745.91 Inventory Supplies 95733 Inland Water Works Supply 1,048.03 Inventory Supplies 95734 Codi Mix 53.49 Expense Reimbursement 95735 Morongo Basin Historical Society 45.00 95736 Office Team 2,196.80 October Temp Services 95737 Online Information Services 200.10 95738 Parkhouse Tire Inc. 1,980.23 Automotive Supplies 95739 Pro Security Systems 87.50 95740 RDO Equipment/Powerplan 7,918.63 October Rental of 245 Excavator with Compaction Wheel 95741 ROW Traffic Safety Inc. 1,031.49 Signage for Roads during Construction 95742 SC Commercial, LLC. 6,487.69 October Diesel Fuel 95743 The Gas Company 43.21 95744 Robert K. Stadum 93.96 Expense Reimbursement 95745 Utility Supply of America, Inc 299.19 95746 Vagabond Welding Supply 665.55 95747 Yucca Valley Auto Parts 1,003.17 Automotive Supplies 95748 Kami Zimmerman 30.13 Expense Reimbursement 95749 American Water Works 2,223.00 2020 Membership Dues 95750 AUS West Lockbox 645.78 95751 Fedak & Brown LLP 12,964.00 October Audit Services 95752 Core & Main LP 9,502.87 Inventory Supplies 95753 Morongo Basin Broadcasting 525.00 95754 Raftelis Financial Consultants, Inc. 435.00 95755 RDO Equipment/Powerplan 1,976.56 Automotive Supply/Services 95756 TPX Communications 734.58 95757 Yucca Valley Ford 75.97 95758 Yucca Valley Auto Parts 18.67 95759 Core & Main LP 6,355.80 Inventory Supplies 95760 De Nora Technologies, LLC. 99.57 95761 Inland Water Works Supply 281.54 95762 Total Compensation Systems, Inc. 720.00 6 95763 Yucca Valley Auto Parts 70.78 95764 Customer Refunds 168.63 95765 Customer Refunds 97.19 95766 Customer Refunds 19.52 95767 Customer Refunds 229.79 95768 Customer Refunds 8.40 95769 Customer Refunds 145.27 95770 Customer Refunds 245.80 95771 Customer Refunds 193.71 95772 Customer Refunds 238.00 95773 Customer Refunds 100.34 95774 Customer Refunds 223.20 95775 Builder's Supply 449.24 95776 Core & Main LP 10,591.78 Inventory Supplies 95777 CV Strategies 2,141.25 September Professional Services 95778 Desert Arc 948.00 95779 FMB Truck Outfitters, Inc. 366.13 95780 Mojave Water Agency 97,328.00 September Purchased Water 95781 Solid Waste Division County of San Bernardino 125.73 95782 Stream Kim 27,430.18 September Professional Services 95783 Yucca Valley Auto Parts 91.26 95784 Customer Refunds 93.00 95785 Best Best & Krieger LLP 18,495.06 September Legal Services 95786 Bravo Chrysler Dodge Jeep Ram 48,771.76 Purchase 2019 Dodge Ram 2500 Crew Cab 95787 Core & Main LP 25,704.21 Inventory Supplies 95788 Ultimate Motors, Inc. 90.00 95789 Customer Refunds 81.50 95790 Desert Arc 948.00 95791 Customer Refunds 213.00 95792 Nyhart 1,227.00 September Compensation & Benefits Study 95793 ProVideo 300.00 95794 Jonathan Abadesco 339.48 Expense Reimbursement 95795 Office Team 1,922.20 November Temp Services 95796 Uline 263.00 95797 Kennedy/Jenks Consultants 150.15 95798 AUS West Lockbox 302.69 95799 California Special Dist 7,615.00 2020 Membership Dues 95800 Core & Main LP 177.05 95801 E.S. Babcock & Sons, Inc. 25.00 95802 InfoSend, Inc 1,943.21 October Outsourced Billings 95803 Perris Fence & Steel 5,159.66 Fencing Materials for Tank 26 95804 Safety Kleen 283.69 95805 Solid Waste Division County of San Bernardino 494.91 95806 The Gas Company 96.49 95807 Southern California Edison 37,506.74 October Billing 95808 Accela Inc, 774375 8,867.66 Quarterly Maintenance/Springbrook Software 95809 Sulzer Electro-Mechanical Services Inc. 1,045.10 Control Field Service Labor Timer for Well 24 E 95810 Tractor Supply Credit Plan 1,142.84 October Billing 95811 Customer Refunds 373.30 95812 Customer Refunds 102.47 95813 Customer Refunds 222.88 95814 Customer Refunds 111.96 95815 Customer Refunds 25.21 95816 Customer Refunds 11.47 95817 Warren Basin Watermaster 11,582.11 06/24/19 - 09/26/19 Pumping Charges 95818 Precision Lock Service 167.00 95819 Petty Cash 293.08 95820 ACWA/JPIA 6,705.92 December Dental/Vision/EAP Premium 95821 Burrtec Environmental 125.58 95822 Cla-Val Co. 1,465.94 Operating Supplies 95823 Wex Bank 4,756.80 November Gas Charges 95824 SDRMA 69,040.74 December Health Benefits 7 95825 Sun Life Financial 3,174.83 December Premium 95826 Time Warner Cable 2,482.39 November for 4 Modems 95827 Town of Yucca Valley 520.00 95828 Best Best & Krieger LLP 3,500.00 October Legal Services 95829 CV Strategies 350.00 95830 Stream Kim 14,086.95 October Professional Services 95831 SWRCB Accounting Office 13,032.00 Recycled Water Fees Permit 95832 RDO Equipment/Powerplan 752.00 95833 Burrtec Waste & Recycling Svcs 541.85 95834 AT&T Mobility 903.20 95835 Fedak & Brown LLP 6,058.00 November Audit Services 95836 Core & Main LP 55.06 95837 George Bryant Construction Inc 6,350.00 Roll Off Bins to Remove & Dispose AC Pipe 95838 Hach 5,989.00 Service Contract for Blend & IX Plant 95839 InfoSend, Inc 2,204.45 November Outsourced Billings 95840 Inland Water Works Supply 199.72 95841 J's Liners & Accessories 450.00 95842 Matich Corporation 31,067.38 Asphalt for CRP 95843 Codi Mix 271.81 Expense Reimbursement 95844 Office Team 1,098.40 November Temp Services 95845 TIB The Independent Bankersbank NA 2,672.37 November Credit Card Charges 95846 TIB The Independent Bankersbank NA 710.08 November Credit Card Charges 95847 TIB The Independent Bankersbank NA 938.05 November Credit Card Charges 95848 TIB The Independent Bankersbank NA 494.41 November Credit Card Charges 95849 Pavement Recycling Systems INC 3,570.00 Asphalt Grinding on Onaga/Palm 95850 Mike Price 40.00 Expense Reimbursement 95851 RDO Equipment/Powerplan 8,376.55 Automotive Supply & Services 95852 Robert K. Stadum 138.62 Expense Reimbursement 95853 Utility Supply of America, Inc 390.42 95854 Customer Refunds 169.27 95855 Customer Refunds 188.60 95856 Customer Refunds 215.92 95857 Customer Refunds 71.01 95858 Customer Refunds 151.00
Total 608,029.44
8 Hi-Desert Water District Wastewater Fund Demand List
Report Date: 12/05/19 Period : 11/07/19 - 12/05/19
Checks: 3065 - 3108
Check No. Payable To Amount Description 3065 Lani Brown 60.82 Expense Reimbursement 3066 CP Autoworks 96.13 3067 E.S. Babcock & Sons, Inc. 4,082.00 October Wastewater Analysis 3068 Matt Mayo 177.72 3069 SWRCB Accounting Office 1,226.00 Notice of Intent/Statewide Waste Discharge Requirements 3070 Action Pumping, Inc. 4,312.00 Pumping Services 3071 Dude Solutions Inc. 2,268.00 November Professional Services 3072 CV Strategies 3,778.75 September Professional Services 3073 AIS Advanced Imaging Services 697.98 3074 Builder's Supply 152.24 3075 Jericho Systems, Inc. 59,551.36 August Professional Services 3076 Core & Main LP 1,984.71 Operating Supplies 3077 ProVideo 150.00 3078 Utility Supply of America, Inc 112.74 3079 VWR International, LLC. 400.03 3080 Yucca Valley Auto Parts 112.38 3081 Burrtec Environmental 547.52 3082 Void - 3083 Freshwater Environmental Services 2,090.00 October Professional Services 3084 Nobel Systems 16,600.00 Data Hosting with Set Up & Development/GIS Update Package C 3085 Northern Tools & Equipment 402.32 3086 Century Forms 285.45 3087 California Water Environment Assoc 685.00 3088 E.S. Babcock & Sons, Inc. 5,768.00 October Wastewater Analysis 3089 Grainger, Inc 81.45 3090 Matt Mayo 1,008.89 Expense Reimbursement 3091 Precision Lock Service 402.00 3092 Southern California Edison 304.50 3093 Core & Main LP 409.42 3094 CV Strategies 9,952.50 October Professional Services 3095 Northern Tools & Equipment 900.30 3096 PSA Print Group 282.92 3097 Utility Supply of America, Inc 347.89 3098 Void - 3099 Void - 3100 Void - 3101 Void - 3102 Fedex 65.46 3103 Hi-Desert Star/Publishing 1,536.00 October Public Notice Ads 3104 TIB The Independent Bankersbank 14,047.92 November Credit Card Charges 3105 TIB The Independent Bankersbank 175.19 November Credit Card Charges 3106 TIB The Independent Bankersbank 23.54 November Credit Card Charges 3107 SCE 6,058.44 November Billing 3108 Hi-Desert Star/Publishing 72.00
141,209.57
Indicates Amounts Approved Exceeding $25,000
9 Hi-Desert Water District ACH Demand List
Report Date: 12/5/2019 Period: 11/07/19 - 12/05/19
Ach Date Payable To Amount Description
11/7/2019 Paychex of New York LLC 1,293.92 11/7/2019 Cal Pers 13,794.53 11/01/19 Employer Portion on PERS 11/21/2019 Cal Pers 15,263.93 11/15/19 Employer Portion on PERS 11/25/2019 Home Depot 5,860.33 October Billing
Total 36,212.71
10 Hi-Desert Water District Payroll Demand List
Payroll 11/07/19:
Wages $ 173,623.63 ER - Social Security $ 9,646.82 ER - Medicare $ 2,493.76 ER - PERS (Longevity) $ 3.26 ER - PERS $ 13,794.53 Payroll Service Fee $ -
Total Cost of Payroll 11/07/19 $ 199,562.00
Payroll 11/21/19:
Wages $ 177,135.71 ER - Social Security $ 9,120.56 ER - Medicare $ 2,637.00 ER - PERS (Longevity) $ 33.26 ER - PERS $ 15,263.93 Payroll Service Fee $ 1,376.70
Total Cost of Payroll 11/21/19 $ 205,567.16
Payroll History - FY 19/20
Wages for Paydate 07/19/19 $ 197,347.30 Wages for Paydate 08/01/19 $ 191,552.52 Wages for Paydate 08/15/19 $ 188,853.16 Wages for Paydate 08/29/19 $ 190,838.18 Wages for Paydate 09/12/19 $ 188,749.71 Wages for Paydate 09/26/19 $ 196,008.72 Wages for Paydate 10/10/19 $ 193,276.25 Wages for Paydate 10/24/19 $ 187,226.18 Wages for Paydate 11/07/19 $ 199,562.00 Wages for Paydate 11/21/19 $ 205,567.16
11 Agenda Item No: 4.A
Board of Directors Staff Report Meeting Date: December 11, 2019 Submitted by: Doug Culbert Presented by: Doug Culbert, Chief Plant Operator Agenda Section:
Subject: RESOLUTION 19-42 ADOPT THE HI-DESERT WATER DISTRICT SEWER SYSTEM MANAGEMENT PLAN
Recommendation: Staff and the Engineering Committee recommends the Board of Directors adopt Resolution 19-42, the Hi-Desert Water District's Sewer System Management Plan (SSMP), after holding a public hearing.
Fiscal Impact: There is no immediate fiscal impact.
Background: Hi-Desert Water District has prepared a Sewer System Management Plan (SSMP) in compliance with requirements of the State Water Resource Control Board (SWRCB) pursuant to Order No. 2006-0003, Statewide General Waste Discharge Requirements (DWR) for Sanitary Sewer Systems. The WDR require development and implementation of a written SSMP, and defines eleven (11) mandatory SSMP elements. The WDR also defines associated monitoring, record keeping, reporting, and public notification requirements.
The Hi-Desert Water District SSMP has been prepared with the assistance of Freshwater Environmental Services (FES). The SSMP is a living document, and will be updated as needed to reflect changes to the SSMP elements. The intent of this updated SSMP is to meet the requirements of the Statewide WDR.
The SSMP document contains eleven required elements and in the order presented within the WDR:
1. Goals; 2. Organization; 3. Legal Authority; 4. Operation and Maintenance Program; 5. Design and Performance Provisions; 6. Overflow Emergency Response Plan; 7. Fats, Oils, and Grease (FOG) Control Plan; 8. System Evaluation and Capacity Assurance Plan; 9. Monitoring, Measurements, and Program Modifications; 10. SSMP Program Audits; and 11. Communication Plan.
SSMP ACTIVITIES 12 Preventive Operations and Maintenance Program including: • every-other year maintenance of all entire gravity sewer mains; • every-other year inspection of all manholes; • monthly or every 2-week cleaning cycle of hot spot sewer cleaning program for identified problematic line segments; and • inspecting the entire system with CCTV by 2020;
ANALYSIS
The State is very specific on the requirement for this plan and the elements in it. The purpose of the WDR for local jurisdictions to prepare and adopt an SSMP is to require permit holders to identify and implement effective policies and procedures around critical components of wastewater collection and treatment systems. The requirement for the Hi-Desert Water District to consider and develop operational strategies around the eleven elements will assist staff to minimize the potential for Sanitary Sewer Overflows, and help to ensure efficient and cost effective operation of the Hi-Desert Water District's wastewater system into the future.
Attachments: HDWD SSMP 2019 103019_DC Comments (OWP).docx
Appendix compiled with out code 103019.pdf
SSMP Resolution 19-42.docx
13 HI-DESERT WATER DISTRICT
SEWER SYSTEM MANAGEMENT PLAN
Prepared for: Hi-Desert Water District 55439 29 Palms Highway Yucca Valley, CA 92284
November 2019
Prepared by: Orrin Plocher and Stan Thiesen of
Freshwater Environmental Services
78 Sunny Brae Center Arcata, California 95521 Phone (707) 839-0091
14 TABLE OF CONTENTS LIST OF APPENDICES ...... iv INTRODUCTION ...... 1 ELEMENT 1: GOALS...... 2 1.1 Regulatory Requirements for the Goals Element ...... 2
1.2 SSMP Goals...... 2 ELEMENT 2: ORGANIZATION...... 3 2.1 Regulatory Requirements for the Organization Element ...... 3
2.2 Organization...... 3
2.3 Authorized Representative ...... 5
2.4 SSO Reporting Chain of Communication ...... 5 ELEMENT 3: LEGAL AUTHORITY...... 7 3.1 Regulatory Requirements for the Legal Authority Element...... 7
3.2 Hi-Desert Water District Legal Authority...... 7
3.3 Agreements with Other Agencies...... 8
4.1 Regulatory Requirements for the Operations and Maintenance Program Element ...... 9
4.2 Maps ...... 9
4.3 Preventive Operations and Maintenance Program...... 10
4.4 Rehabilitation and Replacement Program...... 11
4.5 Capital Improvements Plan ...... 11
4.6 Training ...... 11
4.7 Contingency Equipment and Replacement Parts Inventory ...... 11 ELEMENT 5: DESIGN AND PERFORMANCE PROVISIONS...... 13 5.1 Regulatory Requirements for the Design and Performance Provisions.....13
5.2 Standards for Installation, Rehabilitation and Repair...... 13
15 Hi-Desert Water District i November 2019 Sewer System Management Plan Freshwater Environmental Services 5.3 Standards for Inspection and Testing of New, Rehabilitated, and Repaired Facilities ...... 13 ELEMENT 6: OVERFLOW EMERGENCY RESPONSE PLAN ...... 14 6.1 Regulatory Requirements for the Overflow Emergency Response Plan ...14 ELEMENT 7: FATS, OILS AND GREASE (FOG) CONTROL PROGRAM ...... 15 7.1 Regulatory Requirements for the FOG Program ...... 15
7.2 Public Education and Outreach Program ...... 15
7.3 FOG Source Control...... 15
7.4 Disposal of FOG...... 16
7.5 Legal Authority for FOG Program...... 16
7.6 Requirements to Install Grease Removal Devices ...... 16
7.7 Authority to Inspect Grease Producing Facilities...... 17
7.8 Identification of Grease Problem Areas and Sewer Cleaning...... 17 ELEMENT 8: SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN...18 8.1 Regulatory Requirements for the System Evaluation and Capacity Assurance Plan ...... 18
8.2 Capacity Evaluation...... 18
8.3 Design Criteria...... 18
8.4 Recommended Capacity Projects ...... 18 ELEMENT 9: MONITORING, MEASUREMENTS, AND PROGRAM MODIFICATIONS ...... 19 9.1 Regulatory Requirements for the Monitoring, Measurements, and Program Modifications ...... 19
9.2 Monitoring Information...... 19
9.3 Performance Measures ...... 19
9.4 Performance Monitoring and Program Changes ...... 19 ELEMENT 10: SSMP PROGRAM AUDITS ...... 20 10.1 Regulatory Requirements for the SSMP Program Audits...... 20 16 Hi-Desert Water District ii November 2019 Sewer System Management Plan Freshwater Environmental Services 10.2 SSMP Audits Discussion...... 20 ELEMENT 11: COMMUNICATION PLAN...... 21 11.1 Regulatory Requirements for the Communication Plan...... 21
11.2 Communication Plan ...... 21
17 Hi-Desert Water District iii November 2019 Sewer System Management Plan Freshwater Environmental Services LIST OF APPENDICES
APPENDIX A ORDER NO. 2006-0003, STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS (WDR)
APPENDIX B ORDER NUMBER WQ 2013-0058-EXEC
APPENDIX C DRAFT HI-DESERT WATER DISTRICT TITLE 8 "WASTEWATER”
APPENDIX D DISTRICT’S OVERFLOW EMERGENCY RESPONSE PLAN
APPENDIX E DISTRICT’S FOG PROGRAM
18 Hi-Desert Water District iv November 2019 Sewer System Management Plan Freshwater Environmental Services INTRODUCTION This is the Hi-Desert Water District’s (HDWD, District) first Sewer System Management Plan (SSMP). Prior to late 2019, sewage treatment was not handled by the District.
This Sewer System Management Plan (SSMP) has been prepared in compliance with requirements of the State Water Resource Control Board (SWRCB) pursuant to Order No. 2006-0003, Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems included in Appendix A, and Order Number WQ 2013-0058-EXEC included in Appendix B. The WDR requires development and implementation of a written SSMP and defines eleven mandatory SSMP elements. The WDR also defines associated monitoring, record keeping, reporting, and public notification requirements.
This SSMP is intended to be a living document and will be updated as needed to reflect changes to the SSMP elements. The intent of this SSMP is to meet the requirements of the Statewide WDR. This document presents eleven elements in the order presented in the WDR:
1 . Goals; 2 . Organization; 3 . Legal Authority; 4 . Operation and Maintenance Program; 5 . Design and Performance Provisions; 6 . Overflow Emergency Response Plan; 7 . Fats, Oils, and Grease (FOG) Control Program; 8 . System Evaluation and Capacity Assurance Plan; 9. Monitoring, Measurement, and Program Modifications; 10. SSMP Program Audits; and 11. Communication Plan.
As described in the District’s Waste Discharge Requirements (WDR) contained in Order R7-2015-0043, the District owns, operates, and maintains a municipal wastewater reclamation plant and associated collection system and disposal facilities. The Hi-Desert Water District (HDWD) provides water service to approximately 25,000 residents and businesses in the Town of Yucca Valley (Town) and portions of San Bernardino County, California as a “Special District" operating pursuant to the provisions of County Water District Law, California Water Code, sections 30,000 et. seq. The District currently has over 10,000 active water service connections. With a total service area of 57-square miles, the District operates 16 storage tanks, 13 wells, and maintains over 297 miles of water distribution pipeline, approximately 78 miles of wastewater collection system, and a 1.06 MGD wastewater reclamation facility.
19 Hi-Desert Water District 1 November 2019 Sewer System Management Plan Freshwater Environmental Services ELEMENT 1: GOALS
The intent of this section is to identify the goals that the District has established for its SSMP. These goals are intended to provide focus for District staff to continue proactive management of its wastewater collection system.
1.1 Regulatory Requirements for the Goals Element The WDR requires that the SSMP goals focus on proper management, operation, and maintenance of all parts of the sanitary sewer system. This will help reduce and prevent Sanitary Sewer Overflows (SSOs), as well as mitigate any SSOs that do occur.
1.2 SSMP Goals The goals of the District’s SSMP include: Maintaining or improving the condition of the collection system infrastructure in order to provide reliable services now and into the future; Cost-effectively minimizing infiltration/inflow (I/I) and provide adequate sewer capacity to accommodate design storm flows; Minimizing the number and impact of sanitary SSOs that occur; Preventing unnecessary damage to public and private property; Working cooperatively with local, state, and federal agencies to investigate the causes of, minimize, and mitigate the impacts of SSOs; Meeting all applicable regulatory notification and reporting requirements; Being available and responsive to the needs of the public to prevent and restore interruptions in service, and to minimize public health and property impacts related to SSOs; Implementing regular, proactive maintenance of the system to remove and control roots, debris, and fats, oils and grease (FOG) that may cause SSOs; Prioritizing renewal and replacement of wastewater collection system facilities to maximize their useful life and optimize capital expenditures; and Maintaining the SSMP, which will serve as a reference for the District’s sanitary sewer system management practices.
20 Hi-Desert Water District 2 November 2019 Sewer System Management Plan Freshwater Environmental Services ELEMENT 2: ORGANIZATION
The intent of this section of the SSMP is to identify the District staff members responsible for implementing this SSMP, responding to SSO events, and meeting the SSO reporting requirements. This section also includes the designation of the Legally Responsible Official (LRO) or authorized representative to meet SWRCB requirements for completing and certifying spill reports.
2.1 Regulatory Requirements for the Organization Element The WDR requires that the Organization element of the SSMP provide the following: The name of the responsible or authorized representative; The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. Include lines of authority as shown in an organization chart or similar document with a narrative explanation; and The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Boards and other agencies if applicable.
2.2 Organization The portion of the District organization chart related to SSO response and reporting is shown in the figure below. The organization chart below illustrates the positions and lines of authority through which the wastewater program is administered.
The lines of authority are clearly diagrammed from the Board of Directors through the General Manager through the Chief Plant Operator and Director of Water Operations, to each individual position. Each position within the District’s organization has specific and clearly defined responsibilities and authorities that are designed to meet the District’s goals for the wastewater program and collectively cover all the SSMP elements. This ensures that each element of the program is properly addressed and accomplished. The District’s organizational goal is to clearly define responsibility and authority for accomplishing each program work element. This is accomplished through organization charts, work assignments, and position descriptions.
21 Hi-Desert Water District 3 November 2019 Sewer System Management Plan Freshwater Environmental Services Each position is responsible for its own work assignments. Principal positions within the District that have responsibility for the wastewater collection system are shown in the following table. Accountability is assured by monitoring and reporting by the various positions at weekly staff meetings. The CPO oversees these meetings and monitors the progress of various functions and activities within the SSMP.
Position Responsibility Chief Plant Operator (CPO) The Chief Plant Operator is the duly authorized representative whom oversees all facets of the District’s wastewater and storm water collection system. Duties include, but are not limited to, design, construction review, planning of capital improvement projects, overseeing GIS mapping, operation and maintenance, and reporting SSO information to the CRBWB and SWRCB. Water Reclamation Facility Oversees operation and maintenance the District’s Lead Operator wastewater treatment plant. Participates in SSO responses. Complete SSO field forms documenting volume released and mitigation actions.
22 Hi-Desert Water District 4 November 2019 Sewer System Management Plan Freshwater Environmental Services Water Reclamation Facility Participates in the operation and maintenance of the Operators District’s water reclamation facilities, and monitoring of the lift stations, and collection system and participates in SSO responses.
Collection Technicians Operates and maintains the lift stations and collection system and assists in the preventative maintenance of the water reclamation facility. Complete SSO field forms documenting volume released and mitigation actions. Water Construction and Maintains the District’s water distribution system. Maintenance Staff Secondary responders to SSOs on an as needed basis.
2.3 Authorized Representative The Chief Plant Operator (CPO), Doug Culbert, is the Legally Responsible Official (LRO) or duly authorized representative to prepare, certify and submit electronic spill reports to the CRBWB and SWRCB and to notify other government agencies.
2.4 SSO Reporting Chain of Communication Sanitary system overflow (SSO) detection, notification, response and reporting processes will be described in Element 6 – Overflow Emergency Response Plan. The sanitary system overflow (SSO) detection, notification, and response process is discussed below.
Operation and maintenance crews continually monitor the condition and performance of the system with the goal of identifying and fixing any potential problem before it becomes an SSO. Once a spill is reported or observed, it immediately becomes the highest priority.
Citizens can report any problems with the wastewater collection system 24 hours per day, 7 days per week. During normal business hours calls regarding SSOs are received by the Hi-Desert Water District Office (760) 365-8333. Office personnel will contact the Chief Plant Operator CPO who will dispatch responders. In cases when the CPO is not available, the Lead Collections Technician will be contacted who will dispatch responders.
After normal working hours calls regarding SSOs are received by Centratel, the HDWD after-hours answering service and they will contact on-call Wastewater Staff using the On-Call phone number (Not a publicized number). The on-call Wastewater Staff will notify the CPO and will be the initial responder to SSOs along with the CPO. If the situation warrants, additional personnel will be contacted to respond. In complex SSOs the Construction & Maintenance Afterhours staff will be contacted for additional support and guidance.
Information from the SSO and SSO response will be provided by the responders to CPO who will make the necessary regulatory reports.
All overflow incidences are immediately reported to the CPO who will then notify the General Manager. A crew is assembled, the problem is evaluated, a solution is found, and implemented.
The District emphasizes timely and accurate notification and reporting. The chain of communication for reporting SSOs has been effective. The District strives for a minimum time in responding to an SSO and meets its legal obligation and social responsibility for notification and reporting. 23 Hi-Desert Water District 5 November 2019 Sewer System Management Plan Freshwater Environmental Services The CPO makes sure the proper agencies are contacted starting with the General Manager. The decision is then made, depending on the SSO, to contact additional resources as needed (the order will also be determined by the nature of the event): (800) 852-7550 Manager, Office of Emergency Services (OES),
Depending on the circumstances, OES may contact some, or all, of the agencies below: (800) 442-2283 San Bernardino County Environmental Health (760) 346-7491 Regional Water Quality Control Board, Colorado River (760) 228-1991 San Bernardino County Fire Department Station 42 - Yucca Valley (760) 366-4175 Yucca Valley Police Department (909) 387-8313 San Bernardino County (Yucca Valley)
24 Hi-Desert Water District 6 November 2019 Sewer System Management Plan Freshwater Environmental Services ELEMENT 3: LEGAL AUTHORITY
This element of the SSMP discusses the District’s Legal Authority, including its ordinance and agreements with other agencies. This section fulfills the Legal Authority requirement for the WDR (Element 3).
3.1 Regulatory Requirements for the Legal Authority Element The requirements for the Legal Authority element of the SSMP are summarized below. The District must demonstrate, through collection system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to: 1. Prevent illicit discharges into its wastewater collection system (examples may include infiltration and inflow (I/I), storm water, chemical dumping, unauthorized debris and cut roots, etc.); 2. Require that sewers and connections be properly designed and constructed; 3. Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency; 4. Limit the discharge of fats, oils, and grease and other debris that may cause blockages; and 5. Enforce any violation of its sewer ordinances.
3.2 Hi-Desert Water District Legal Authority The legal authority required for the SSMP is contained within Districts Title 8 "Wastewater” in Appendix C. The sections that fulfill the requirements of the SSMP are indicated below: 1. Prevent illicit discharges into its wastewater collection system (examples may include infiltration and inflow (I/I), storm water, chemical dumping, unauthorized debris and cut roots, etc.); The following sections of the District Code prevent illicit discharges: 8.15.020(A) (1), General Prohibitions 8.15.020(A) (2), Specific Prohibitions
2. Require that sewers and connections be properly designed and constructed; Currently design standards are contained within a document titled “Wastewater Collection System Phase I Bid Package D” in the Section 330513.
3. Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency;
The following sections of the District Ordinance contain provisions for access to all portions of the sewer and all connections: 18.15.070, Compliance Monitoring, (A). Right of Entry: 18.15.100 (H) (4), Administrative Enforcement Remedies (Provides authority for termination of discharge for "Refusal of reasonable access to the person’s premises for the purpose of inspection, monitoring, or sampling").
4. Limit the discharge of fats, oils, and grease and other debris that may cause blockages; The following sections of the District Ordinance contain provisions to limit discharge of fats oils and greases and other debris: 18.15.020, General Sewer Use Requirements, Specific Prohibitions (A)(2)(c). Includes " Solid or viscous substances in amounts which will cause obstruction of the flow in the POTW resulting in interference"; and. 25 Hi-Desert Water District 7 November 2019 Sewer System Management Plan Freshwater Environmental Services 18.15.020, General Sewer Use Requirements, Specific Prohibitions (A)(2)(q). “Fats, oils, or greases of animal or vegetable origin in concentrations greater than one hundred (100) mg/l; "
5. Enforce any violation of its sewer policies; The legal authority for enforcement of sewer standards is provided in the following sections of the Districts Title 8 "Wastewater” 8.15.100, Administrative Enforcement Remedies. 8.15.110, Judicial Enforcement Remedies. 8.15.120, Supplemental Enforcement Action.
3.3 Agreements with Other Agencies The District has no satellite collection systems or agreements to receive wastewater from any other jurisdiction.
26 Hi-Desert Water District 8 November 2019 Sewer System Management Plan Freshwater Environmental Services ELEMENT 4: OPERATION AND MAINTENANCE PROGRAM
4.1 Regulatory Requirements for the Operations and Maintenance Program Element The WDR states that the District shall develop and implement an Operations and Maintenance (O & M) Program which should include the following: The District must maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments, manholes, pumping facilities, pressure pipes, valves, and applicable storm water conveyance facilities; The District must describe routine preventive operation and maintenance activities by staff and contractors; including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventive Maintenance program should have a system to document scheduled and conducted activities, such as work orders; The District must develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short-term and long-term plans plus a schedule for developing the funds needed for the capital improvement plan; The District must provide equipment and replacement part inventories, including identification of critical replacement parts; and The District must provide training on a regular basis for staff in sanitary sewer system operations, maintenance, and require contractors to be appropriately trained.
4.2 Maps The District is developing a comprehensive set of sewer maps that show all the features of the District’s collection system. These maps are being developed and maintained in a modern state-of-the-art GIS System. The District’s GIS system will have the entire collection system as well as other informational layers, developed with information from the District’s maintenance and operations database. The District’s goal is to actively use the GIS in system management, decision-making, and prioritization of work. The GIS will be routinely updated to include system expansion, rehabilitation, and building lateral sewer changes. The GIS system will include:
Sewer pipe network Pipe sizes Manholes Manhole depths Pump stations Streets Parcels Sewer Flushing Locations Sewer Checking Locations
27 Hi-Desert Water District 9 November 2019 Sewer System Management Plan Freshwater Environmental Services 4.3 Preventive Operations and Maintenance Program The wastewater collection system is still under construction and will be built in stages. Stage 1-3 is scheduled to be completed in late 2019 with stages 4-10 anticipated completion by 2023. The District has filled the critical positions and will evaluate the level of personnel at a later date. Preventive Operations and Maintenance programs are under development. Problem areas of the collection system have not been identified. A schedule for routine preventive operation and maintenance activities is under development, using a work-order system to document scheduled and conducted activities.
Sewer Collection System maintenance may include: CCTV inspections, pipe repair, smoke testing, and some pipe cleaning.
The Preventive Sewer System Maintenance Schedule will be organized around specific locations and frequencies of service. The District will likely maintain a sewer flushing log identifying specific locations that are hydro-flushed monthly, quarterly, and semi-annually. The frequency and type of preventive maintenance will be developed based on experience.
The length of sewers that needs to be actively flushed, either monthly, quarterly, or semi-annually, is yet to be determined.
The District has a vacuum truck, for cleaning and clearing lines.
The sewer flush log will show the different maintained sewer segments listing specific characteristics which require instructions unique to each site.
In addition to regularly scheduled maintenance of specific sewer segments, the District will develop a list of sites across the system that are visually inspected every week as indicators of system-wide condition. Inspections will consist of pulling the lids off manholes and inspecting the sewer flow. Observations forms will be logged.
Pumping Station Maintenance Within the District’s service area, there are wastewater pumps and lift stations. Regular inspection and maintenance schedules will be developed as they become operational.
Root Control Given the condition of the collection system (new in 2019), the District has not had any problems with roots in the collection system. In the future, if closed circuit television (CCTV) determines roots are an issue in a line, the District will use various mechanical techniques to remove blockages caused by roots.
Odor Control Given the condition of the collection system (new in 2019), the District has received no odor complaints. Any odor complaints will be addressed quickly by the District.
Non-Routine Maintenance The District may utilize contract services for emergency cleaning or a combination of contract and in-house services for cleaning of yet to be identified trouble spots. Non-routine maintenance activities may include investigation and response to any complaints regarding a manhole overflow, missing or shifted manhole covers, manhole covers that are excessively noisy, residential plumbing problems, lift station malfunction, unexpected sewer odor, etc. Sewer complaints are investigated, and appropriate actions are taken to resolve the source of the problem.
28 Hi-Desert Water District 10 November 2019 Sewer System Management Plan Freshwater Environmental Services Emergency Maintenance Given the condition of the collection system (new in 2019), the District’s collection system facilities have not experienced blockages and/or SSOs that require unplanned maintenance under emergency conditions. The District has developed emergency maintenance procedures contained within their Sanitary Sewer Overflow and Backup Response Plan, for more information refer to Element 6.
Information Systems/Data Collection The District currently tracks maintenance activities by using work order system. The work orders are used for scheduling activities. The completed forms are kept on file as a record of completed maintenance activities.
4.4 Rehabilitation and Replacement Program The installed of the wastewater collection system is not yet complete as of the date of this plan. Given that it is a new collection system a rehabilitation and replacement program to identify and prioritized system deficiencies and implemented short-term and long-term rehabilitation actions to address each deficiency is not necessary at this time. In the future the District will perform surveys of its sewer system, to identify sewer pipeline replacement projects that will increase hydraulic capacity and further reduce the potential for SSOs and I/I.
4.5 Capital Improvements Plan The Districts wastewater collection system is new (not completed as of the date of this plan) and currently the District is not planning any system improvements.
4.6 Training Crews are trained in the proper operation and maintenance of all new major mobile equipment and facilities. Written operation and maintenance manuals are used as resource material for initial start-up training as well as new staff training.
Safety training is an integral part of the District’s program. Every staff member receives formal safety training. Crews are trained in confined space entry as well hazardous materials management, as required by regulations.
The District currently requires contractors to have all State and Federal required trainings and certifications and to comply with contractor safety requirements.
4.7 Contingency Equipment and Replacement Parts Inventory District crews maintain the pumping stations and perform repair or replacement of all sewer pipelines in the District. The District maintains an inventory of equipment, replacement parts, and supplies. A structured process is followed to ensure an up-to-date accounting and complete inventory of equipment and replacement parts for their specific duties. Each lift station is equipped with two pumps for redundancy and the District has all the necessary parts to rebuild any of the lift station pumps.
The District maintains equipment such as sump pumps, portable generators, traffic control and night lighting systems in a ready state for immediate deployment in an emergency.
The District has adequate funding, staff, facilities, and equipment to quickly respond to routine or emergency maintenance needs. The District has a fleet of trucks and equipment used in the operation and maintenance of the public sewers, and three pumping stations, and can quickly minimize impacts and mitigate emergency conditions.
29 Hi-Desert Water District 11 November 2019 Sewer System Management Plan Freshwater Environmental Services The maintenance yard is fully equipped with modern equipment and spare parts. The District tracks the use and maintenance history of each vehicle and piece of equipment and replaces them based on a schedule of service time and use. General services and scheduled maintenance on fleet vehicles as well as replacement is based on operating records of the equipment.
30 Hi-Desert Water District 12 November 2019 Sewer System Management Plan Freshwater Environmental Services ELEMENT 5: DESIGN AND PERFORMANCE PROVISIONS
The intent of this section of the SSMP is to document the District’s design and performance provisions.
5.1 Regulatory Requirements for the Design and Performance Provisions The WDR requires that the Design and Performance element of the SSMP provide the following: The District must have design and construction standards and specifications for the installation of new sewer systems, lift stations and other appurtenances; and for the rehabilitation and repair of existing sewer systems; and The District must have procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects.
5.2 Standards for Installation, Rehabilitation and Repair The District developed and implemented Standard Plans and Specifications for the Construction of Sanitary Sewers for the initial construction of the wastewater collection system contained within construction bid/specification documents (2018 Bid Package including SECTION 330130.13 – SEWER AND MANHOLE TESTING and SECTION 330513 – MANHOLES AND STRUCTURES). These standards will be incorporated into appropriate District rules and regulations under development
These standards ensure the sewer lines and connections are properly designed and constructed. The design standards dictate engineering design and construction criteria for installing, repairing and connecting laterals to the system. They also provide procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances; and for rehabilitation and repair projects.
Inspection of all construction is performed by either a District employee or a professional construction inspection contractor.
Design: All gravity sewer line systems within the District are designed to meet standards for the State of California. Pipe sizes are determined by the ultimate service area and available slope. All gravity sewer line plans are designed by registered civil engineers and reviewed and approved by the District prior to construction.
Construction: Qualified contractors, who must have a Class ‘A’ general contractor’s license when working within the District road right-of-way, construct all gravity sewer line systems. The contractors work is inspected by the District Construction Department and tested for trench compaction and pipeline integrity in compliance with the State of California recommendations. Connections to the gravity sewer system are not permitted until final approval by the District, and record drawings have been filed.
5.3 Standards for Inspection and Testing of New, Rehabilitated, and Repaired Facilities The District developed and implemented standards for inspection and testing Sanitary Sewers for the initial construction of the wastewater collection system contained within construction bid/specification documents.
31 Hi-Desert Water District 13 November 2019 Sewer System Management Plan Freshwater Environmental Services ELEMENT 6: OVERFLOW EMERGENCY RESPONSE PLAN
The intent of this section of the SSMP is to document the District’s Overflow Emergency Response Plan (OERP).
6.1 Regulatory Requirements for the Overflow Emergency Response Plan The District shall develop and implement an OERP that identifies measures to protect public health and the environment. At a minimum, this plan must include the following: Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner; A program to ensure appropriate response to all overflows; Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, regional water boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the Adopted Amended Monitoring and Reporting Requirements State Water Resources Control Board Order Number WQ 2013-0058-EXEC. All SSOs shall be reported in accordance with this Order, the California Water Code, other State Law, and other applicable Regional Water Board WDR or National Pollution Discharge Elimination System (NPDES) permit requirements. The SSMP should identify the officials who will receive immediate notification; Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained; Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and A program to ensure that all reasonable steps are taken to contain untreated wastewater and prevent discharge of untreated wastewater to waters of the United States and minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge.
The District’s Overflow Emergency Response Plan is contained as Appendix D and complies with the above requirements.
32 Hi-Desert Water District 14 November 2019 Sewer System Management Plan Freshwater Environmental Services ELEMENT 7: FATS, OILS AND GREASE (FOG) CONTROL PROGRAM
The intent of this section of the SSMP is to document the District’s FOG Program (Appendix E) and identify program additions.
7.1 Regulatory Requirements for the FOG Program The District shall evaluate its service area to determine whether a FOG control program is needed. If the District determines that a FOG program is not needed, the District must provide justification for why it is not needed. If FOG is found to be a problem, the District must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. The FOG source control program shall include the following as appropriate: An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG; A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area; The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG; Requirements to install grease removal devices (such as traps or interceptors) design standards for the grease removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements; Authority to inspect grease producing facilities, enforcement authorities, and whether the District has sufficient staff to inspect and enforce the FOG ordinance; An identification of sewer system sections subject to FOG blockages and establish a cleaning maintenance schedule for each section; and Development and implementation of source control measures, for all sources of FOG discharged to the sewer system, for each sewer system section identified above.
The District has a FOG Control Policy contained within their Fog Control Program (Appendix E). The District has inventoried FOG generators in the collection system and will perform inspections and public outreach / education, and permitting.
7.2 Public Education and Outreach Program Public education and outreach occur at the time of the FOG inspections. During the initial FOG inspection process, the District representative will provide operators with copies of the District's FOG Control Policy and Ordinance. The District representative will discuss the importance of FOG control and answer questions.
7.3 FOG Source Control The Hi-Desert Water District’s Fats, Oils, and Grease Control Program (Appendix E) is an important component of the District’s overall source control strategy. The program addresses the discharges of the District’s dominant group of non-domestic users, the food service establishments. The Fats, Oils, and Grease Control Program was implemented in 2019, and is an active element in preventing sanitary sewer overflows within the District. The core aspects of the program are twofold: 1) the program establishes and enforces grease trap/interceptor installation requirements as part of the permitting process for new food service establishments; and 2) the program implements and monitors annual inspections of all grease traps/interceptors permitted within the District limits. These annual inspections are intended to confirm that food service establishment owners and staff are properly maintaining their grease traps/interceptors.
33 Hi-Desert Water District 15 November 2019 Sewer System Management Plan Freshwater Environmental Services The District’s Fats, Oil and Grease Control Program ensures that all food service establishments within the District have a grease trap or grease interceptor to capture fats, oils, and grease, which would otherwise be directed into the District’s wastewater collection system.
The Fats, Oils, and Grease Control Program provides for annual inspections of food service establishments to ensure that all grease traps and interceptors are functional and maintained properly, and that waste fats, oils, and grease are disposed of properly. In addition, information will be distributed to inform food service establishments that there are alternatives to grease
7.4 Disposal of FOG FOG discharge to the sewer is prohibited. Users are required to properly dispose of pretreatment wastes (brown grease) and cooking grease (yellow grease). The District does not accept trucked or hauled waste at this time, therefore does not have a registration system for FOG waste haulers.
The District does not own or operate a FOG disposal facility. Licensed FOG hauling contractors are required to dispose of grease to a certified disposal facility. The frequency of cleaning a FSE’s grease control device will be on a case-by-case basis and therefore a schedule for FOG disposal will also be on a case by case basis.
7.5 Legal Authority for FOG Program The legal authority for the District's FOG Program will be contained within the Districts Municipal Ordinances.
The Hi-Desert Water District Code prevents illicit discharges into its wastewater collection system by using general prohibitions, and narrative local limits, in the following sections:
18.15.020 (A)(1) Types of Wastes Prohibited. No user shall introduce or cause to be introduced into the POTW any pollutant or wastewater which causes pass through or interference. These general prohibitions apply to all users of the POTW whether or not they are subject to categorical pretreatment standards or any other National, State, or local pretreatment standards or requirements
The District Code limits the discharge of fats, oils, and grease and other debris that may cause blockages;
8.15.020 (A) (2) (c) and (q), Specific Wastes Prohibited: Solid or viscous substances in amounts which will cause obstruction of the flow in the POTW resulting in interference but in no case solids greater than one quarter inch (1/4") or 0.635 centimeters in any dimension; and "Any water or waste which may contain more than 100 parts per million (100 mg/L) of FOG".
The District has the authority to take enforcement actions against violations of discharge prohibitions and other sewer policies through following sections of Code; 8.15.100 Administrative enforcement remedies 8.15.110 Judicial enforcement remedies 8.15.120 Supplemental enforcement action 8.15.120 (K) Remedies nonexclusive
7.6 Requirements to Install Grease Removal Devices The authority for requiring installation of grease removal devices is contained in the following section of Municipal Code:
34 Hi-Desert Water District 16 November 2019 Sewer System Management Plan Freshwater Environmental Services 8.15.030 (B)(3), Grease, oil and sand interceptors must be provided when, in the opinion of the General Manager, they are necessary for the proper handling of wastewater containing excessive amounts of grease and oil, or sand; except that such interceptors are not required for residential users.
7.7 Authority to Inspect Grease Producing Facilities The legal authority for the District to inspect grease producing facilities is contained within:
Hi-Desert Water District Ordinance 8.15.070 (A) The General Manager shall have the right to enter the premises of any User to determine whether the User is complying with all requirements of this ordinance and any individual wastewater discharge permit or general permit or order issued hereunder. Users shall allow the General Manager ready access to all parts of the premises for the purposes of inspection, sampling, records examination and copying, and the performance of any additional duties.
7.8 Identification of Grease Problem Areas and Sewer Cleaning Given the age of the collection system (new 2019) there are no identified grease problem areas. Based on field observations and inspection data, the District may create a list of locations within the collection system that are prone to accumulation of FOG.
35 Hi-Desert Water District 17 November 2019 Sewer System Management Plan Freshwater Environmental Services ELEMENT 8: SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN
This section of the SSMP discusses the District’s capacity management measures, and recommended capacity improvement projects.
8.1 Regulatory Requirements for the System Evaluation and Capacity Assurance Plan The WDR requirements for the System Evaluation and Capacity Assurance element of the SSMP are summarized below: Evaluation: The District must identify actions needed to evaluate those portions of the sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. Design Criteria: Where design criteria do not exist or are deficient, the agency should undertake the evaluation identified in the Evaluation section above to establish appropriate design criteria. Capacity Enhancement Measures: The agency must identify the steps needed to establish a short- and long-term Capital Improvement Plan (CIP) to address identified hydraulic deficiencies including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding. Schedule: The agency shall develop a schedule of completion dates for all portions of the CIP developed The evaluation must provide estimates of peak flows, estimates of the capacity of key system components, hydraulic deficiencies, and the major sources that contribute to the peak flows associated with overflow events.in the Evaluation, Design Criteria and Capacity Enhancement Measures sections above. This schedule shall be reviewed and updated at least every five years.
8.2 Capacity Evaluation
Since the collection system is new (2019) there have been no SSOs. If SSOs occur a result of a hydraulic deficiency, the District will evaluate those portions of the sewer system that are experiencing or contributing to an SSO.
8.3 Design Criteria The design criteria for wastewater projects are contained within the 2018 Bid Package.
8.4 Recommended Capacity Projects The collection system was recently designed and constructed (2019). Currently there are no capacity projects planned.
36 Hi-Desert Water District 18 November 2019 Sewer System Management Plan Freshwater Environmental Services ELEMENT 9: MONITORING, MEASUREMENTS, AND PROGRAM MODIFICATIONS
This section of the SSMP discusses parameters the District tracks to monitor the success of the SSMP and how the District plans to keep the SSMP current.
9.1 Regulatory Requirements for the Monitoring, Measurements, and Program Modifications The WDR requirements for the Monitoring, Measurement, and Program Modifications element of the SSMP are summarized below: Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities; Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP; Assess the success of the preventive maintenance program; Update program elements, as appropriate, based on monitoring or performance evaluations; and Identify and illustrate SSO trends, including: frequency, location, and volume.
9.2 Monitoring Information The District will maintain information that can be used in SSMP performance monitoring through the CIWQS database administered by the State and Regional Water Quality Control Boards to track information under the statewide general SSO order. All CIWQS information is available through the Public Reports portal at: http://www.waterboards.ca.gov/water_issues/programs/ciwqs/publicreports.html
9.3 Performance Measures The indicators that the District will use to measure the performance of its wastewater collection system and the effectiveness of its SSMP are: Total number of SSO locations per 100 miles of sewer; Volume of spilled wastewater recovered (million gallon (MG) per year) compared to total volume of wastewater spilled (MG/yr); and Volume of spilled wastewater discharged to surface waters (MG/yr) compared to total volume of wastewater spilled (MG/yr). These parameters were selected because they are straightforward, quantitative, and focused on results. These parameters are also available to both District staff and the public at all times through the CIWQS system.
9.4 Performance Monitoring and Program Changes The SSMP should be updated periodically to maintain current information, and programs need to be enhanced or modified if they are determined to be less effective than needed. The District will annually evaluate the performance of the wastewater collection system using the performance measures listed in Section 9.3. The District will review the successes and needed improvements of the SSMP as part of the SSMP biannual audit, described in Element 10.
District staff will update critical information, such as contact numbers and the SSO response chain-of- communication, as needed. A comprehensive SSMP update will occur every 5 years, as required by the SWRCB.
37 Hi-Desert Water District 19 November 2019 Sewer System Management Plan Freshwater Environmental Services ELEMENT 10: SSMP PROGRAM AUDITS
The intent of this section of the SSMP is to document the District’s auditing program.
10.1 Regulatory Requirements for the SSMP Program Audits The WDR requirements for the SSMP Program Audits element of the SSMP are summarized below: The District shall conduct periodic internal audits appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the District’s compliance with the SSMP requirements, including identification of any deficiencies in the SSMP and steps to correct them.
10.2 SSMP Audits Discussion The District will audit its SSMP every two years. The first audit will be completed prior to January 1, 2022 and will cover calendar years 2019, 2020, and 2021. The audit will determine whether the SSMP meets the current requirements of the WDR, whether the SSMP reflects the District’s current practices, and whether the District is following the SSMP.
The audit will be conducted by a team consisting of the District’s staff. The audit team may also include members from other areas of the District, outside agencies, and/or contractors. The scope of the audit will cover each of the sections of the SSMP.
The results of the audit will be included in the Audit Report. The Audit Report may contain information about successes in implementing the most recent version of the SSMP and identify revisions that may be needed for a more effective program. Information collected as part of Element 9 Monitoring, Measurement, and Program Modifications will be used in preparing the audit. Tables, figures, and/or charts may be used to summarize information about these indicators.
The District will update its SSMP at least every five years. The first update will be completed on or before January 1, 2025.
The District will determine the need to update its SSMP more frequently based on the results of the biannual audits and the performance of its sanitary sewer system using information from the Monitoring and Measuring Program. In the event that the District decides that an update is warranted, the process to complete the update will be identified at that time. The District will complete the update within one year following identification of the need for the update.
The District's staff will seek the approval from the Board of Directors for any significant changes to the SSMP. The authority for approval of minor changes such as employee names, contact information, or limited procedural changes is delegated to the General Manager.
38 Hi-Desert Water District 20 November 2019 Sewer System Management Plan Freshwater Environmental Services ELEMENT 11: COMMUNICATION PLAN The intent of this section of the SSMP is to identify a plan to communicate information regarding the District’s SSMP activities to the public. The plan includes a process for the public to receive SSMP information as well as provide input to the District on the SSMP.
11.1 Regulatory Requirements for the Communication Plan The WDR requirements for the Communication Plan element of the SSMP are summarized below: The District shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP; The communication system shall provide the public the opportunity to provide input to the District as the program is developed and implemented; and The District shall create a plan of communication with systems that are tributary and/or satellite to the District’s sanitary sewer system.
11.2 Communication Plan The District has several methods for communicating information to and receiving information from the public. The following methods have been that would be effective as part of the District’s Communication Plan. District Website – The District will evaluate the use of a webpage on the District’s existing website to facilitate the transfer of information to the public regarding the SSMP. This webpage could include the entire SSMP, audit performance information, and associated information. The webpage would also serve as a venue for soliciting input from the public on the SSMP. Monthly Water and Sewer Billing – An annual notice regarding the sanitary sewer system performance can be included in monthly water and sewer billings. The notice would contain general SSMP information. The notice could also refer the customers to the District website for additional details, if an SSMP webpage is implemented. The notice would be printed in both English and Spanish. Notices in Public Spaces – Notices of the SSMP project could be posted and handouts made available in public spaces such as the District Offices and library. Information would be presented in English and Spanish and have references to the District’s website with additional information, if an SSMP webpage is implemented. District Board Meetings – District Board meetings are public meetings. General SSMP information and updates on sanitary sewer system performance could be added as a discussion item on the Board agenda.
39 Hi-Desert Water District 21 November 2019 Sewer System Management Plan Freshwater Environmental Services
APPENDIX A
ORDER NO. 2006-0003, STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS (WDR)
40 STATE WATER RESOURCES CONTROL BOARD ORDER NO. 2006-0003-DWQ
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS
The State Water Resources Control Board, hereinafter referred to as “State Water Board”, finds that:
1. All federal and state agencies, municipalities, counties, districts, and other public entities that own or operate sanitary sewer systems greater than one mile in length that collect and/or convey untreated or partially treated wastewater to a publicly owned treatment facility in the State of California are required to comply with the terms of this Order. Such entities are hereinafter referred to as “Enrollees”.
2. Sanitary sewer overflows (SSOs) are overflows from sanitary sewer systems of domestic wastewater, as well as industrial and commercial wastewater, depending on the pattern of land uses in the area served by the sanitary sewer system. SSOs often contain high levels of suspended solids, pathogenic organisms, toxic pollutants, nutrients, oxygen-demanding organic compounds, oil and grease and other pollutants. SSOs may cause a public nuisance, particularly when raw untreated wastewater is discharged to areas with high public exposure, such as streets or surface waters used for drinking, fishing, or body contact recreation. SSOs may pollute surface or ground waters, threaten public health, adversely affect aquatic life, and impair the recreational use and aesthetic enjoyment of surface waters.
3. Sanitary sewer systems experience periodic failures resulting in discharges that may affect waters of the state. There are many factors (including factors related to geology, design, construction methods and materials, age of the system, population growth, and system operation and maintenance), which affect the likelihood of an SSO. A proactive approach that requires Enrollees to ensure a system-wide operation, maintenance, and management plan is in place will reduce the number and frequency of SSOs within the state. This approach will in turn decrease the risk to human health and the environment caused by SSOs.
4. Major causes of SSOs include: grease blockages, root blockages, sewer line flood damage, manhole structure failures, vandalism, pump station mechanical failures, power outages, excessive storm or ground water inflow/infiltration, debris blockages, sanitary sewer system age and construction material failures, lack of proper operation and maintenance, insufficient capacity and contractor- caused damages. Many SSOs are preventable with adequate and appropriate facilities, source control measures and operation and maintenance of the sanitary sewer system. 41 State Water Resources Control Board Order No. 2006-0003-DWQ Page 2 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06
SEWER SYSTEM MANAGEMENT PLANS
5. To facilitate proper funding and management of sanitary sewer systems, each Enrollee must develop and implement a system-specific Sewer System Management Plan (SSMP). To be effective, SSMPs must include provisions to provide proper and efficient management, operation, and maintenance of sanitary sewer systems, while taking into consideration risk management and cost benefit analysis. Additionally, an SSMP must contain a spill response plan that establishes standard procedures for immediate response to an SSO in a manner designed to minimize water quality impacts and potential nuisance conditions.
6. Many local public agencies in California have already developed SSMPs and implemented measures to reduce SSOs. These entities can build upon their existing efforts to establish a comprehensive SSMP consistent with this Order. Others, however, still require technical assistance and, in some cases, funding to improve sanitary sewer system operation and maintenance in order to reduce SSOs.
7. SSMP certification by technically qualified and experienced persons can provide a useful and cost-effective means for ensuring that SSMPs are developed and implemented appropriately.
8. It is the State Water Board’s intent to gather additional information on the causes and sources of SSOs to augment existing information and to determine the full extent of SSOs and consequent public health and/or environmental impacts occurring in the State.
9. Both uniform SSO reporting and a centralized statewide electronic database are needed to collect information to allow the State Water Board and Regional Water Quality Control Boards (Regional Water Boards) to effectively analyze the extent of SSOs statewide and their potential impacts on beneficial uses and public health. The monitoring and reporting program required by this Order and the attached Monitoring and Reporting Program No. 2006-0003-DWQ, are necessary to assure compliance with these waste discharge requirements (WDRs).
10. Information regarding SSOs must be provided to Regional Water Boards and other regulatory agencies in a timely manner and be made available to the public in a complete, concise, and timely fashion.
11. Some Regional Water Boards have issued WDRs or WDRs that serve as National Pollution Discharge Elimination System (NPDES) permits to sanitary sewer system owners/operators within their jurisdictions. This Order establishes minimum requirements to prevent SSOs. Although it is the State Water Board’s intent that this Order be the primary regulatory mechanism for sanitary sewer systems statewide, Regional Water Boards may issue more stringent or more 42 State Water Resources Control Board Order No. 2006-0003-DWQ Page 4 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06
water quality in the area, costs associated with compliance with these requirements, the need for developing housing within California, and the need to develop and use recycled water.
16. The Federal Clean Water Act largely prohibits any discharge of pollutants from a point source to waters of the United States except as authorized under an NPDES permit. In general, any point source discharge of sewage effluent to waters of the United States must comply with technology-based, secondary treatment standards, at a minimum, and any more stringent requirements necessary to meet applicable water quality standards and other requirements. Hence, the unpermitted discharge of wastewater from a sanitary sewer system to waters of the United States is illegal under the Clean Water Act. In addition, many Basin Plans adopted by the Regional Water Boards contain discharge prohibitions that apply to the discharge of untreated or partially treated wastewater. Finally, the California Water Code generally prohibits the discharge of waste to land prior to the filing of any required report of waste discharge and the subsequent issuance of either WDRs or a waiver of WDRs.
17. California Water Code section 13263 requires a water board to, after any necessary hearing, prescribe requirements as to the nature of any proposed discharge, existing discharge, or material change in an existing discharge. The requirements shall, among other things, take into consideration the need to prevent nuisance.
18. California Water Code section 13050, subdivision (m), defines nuisance as anything which meets all of the following requirements: a. Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property. b. Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal. c. Occurs during, or as a result of, the treatment or disposal of wastes.
19. This Order is consistent with State Water Board Resolution No. 68-16 (Statement of Policy with Respect to Maintaining High Quality of Waters in California) in that the Order imposes conditions to prevent impacts to water quality, does not allow the degradation of water quality, will not unreasonably affect beneficial uses of water, and will not result in water quality less than prescribed in State Water Board or Regional Water Board plans and policies.
20. The action to adopt this General Order is exempt from the California Environmental Quality Act (Public Resources Code §21000 et seq.) because it is an action taken by a regulatory agency to assure the protection of the environment and the regulatory process involves procedures for protection of the environment. (Cal. Code Regs., tit. 14, §15308). In addition, the action to adopt 43 State Water Resources Control Board Order No. 2006-0003-DWQ Page 5 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06
this Order is exempt from CEQA pursuant to Cal.Code Regs., title 14, §15301 to the extent that it applies to existing sanitary sewer collection systems that constitute “existing facilities” as that term is used in Section 15301, and §15302, to the extent that it results in the repair or replacement of existing systems involving negligible or no expansion of capacity.
21. The Fact Sheet, which is incorporated by reference in the Order, contains supplemental information that was also considered in establishing these requirements.
22. The State Water Board has notified all affected public agencies and all known interested persons of the intent to prescribe general WDRs that require Enrollees to develop SSMPs and to report all SSOs.
23. The State Water Board conducted a public hearing on February 8, 2006, to receive oral and written comments on the draft order. The State Water Board received and considered, at its May 2, 2006, meeting, additional public comments on substantial changes made to the proposed general WDRs following the February 8, 2006, public hearing. The State Water Board has considered all comments pertaining to the proposed general WDRs.
IT IS HEREBY ORDERED, that pursuant to California Water Code section 13263, the Enrollees, their agents, successors, and assigns, in order to meet the provisions contained in Division 7 of the California Water Code and regulations adopted hereunder, shall comply with the following:
A. DEFINITIONS
1. Sanitary sewer overflow (SSO) - Any overflow, spill, release, discharge or diversion of untreated or partially treated wastewater from a sanitary sewer system. SSOs include: (i) Overflows or releases of untreated or partially treated wastewater that reach waters of the United States; (ii) Overflows or releases of untreated or partially treated wastewater that do not reach waters of the United States; and (iii) Wastewater backups into buildings and on private property that are caused by blockages or flow conditions within the publicly owned portion of a sanitary sewer system.
2. Sanitary sewer system – Any system of pipes, pump stations, sewer lines, or other conveyances, upstream of a wastewater treatment plant headworks used to collect and convey wastewater to the publicly owned treatment facility. Temporary storage and conveyance facilities (such as vaults, temporary piping, construction trenches, wet wells, impoundments, tanks, etc.) are considered to be part of the sanitary sewer system, and discharges into these temporary storage facilities are not considered to be SSOs. 44 State Water Resources Control Board Order No. 2006-0003-DWQ Page 6 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06
For purposes of this Order, sanitary sewer systems include only those systems owned by public agencies that are comprised of more than one mile of pipes or sewer lines.
3. Enrollee - A federal or state agency, municipality, county, district, and other public entity that owns or operates a sanitary sewer system, as defined in the general WDRs, and that has submitted a complete and approved application for coverage under this Order.
4. SSO Reporting System – Online spill reporting system that is hosted, controlled, and maintained by the State Water Board. The web address for this site is http://ciwqs.waterboards.ca.gov. This online database is maintained on a secure site and is controlled by unique usernames and passwords.
5. Untreated or partially treated wastewater – Any volume of waste discharged from the sanitary sewer system upstream of a wastewater treatment plant headworks.
6. Satellite collection system – The portion, if any, of a sanitary sewer system owned or operated by a different public agency than the agency that owns and operates the wastewater treatment facility to which the sanitary sewer system is tributary.
7. Nuisance - California Water Code section 13050, subdivision (m), defines nuisance as anything which meets all of the following requirements: a. Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property. b. Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal. c. Occurs during, or as a result of, the treatment or disposal of wastes.
B. APPLICATION REQUIREMENTS
1. Deadlines for Application – All public agencies that currently own or operate sanitary sewer systems within the State of California must apply for coverage under the general WDRs within six (6) months of the date of adoption of the general WDRs. Additionally, public agencies that acquire or assume responsibility for operating sanitary sewer systems after the date of adoption of this Order must apply for coverage under the general WDRs at least three (3) months prior to operation of those facilities.
2. Applications under the general WDRs – In order to apply for coverage pursuant to the general WDRs, a legally authorized representative for each agency must submit a complete application package. Within sixty (60) days of adoption of the general WDRs, State Water Board staff will send specific instructions on how to 45 State Water Resources Control Board Order No. 2006-0003-DWQ Page 7 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 apply for coverage under the general WDRs to all known public agencies that own sanitary sewer systems. Agencies that do not receive notice may obtain applications and instructions online on the Water Board’s website.
3. Coverage under the general WDRs – Permit coverage will be in effect once a complete application package has been submitted and approved by the State Water Board’s Division of Water Quality.
C. PROHIBITIONS
1. Any SSO that results in a discharge of untreated or partially treated wastewater to waters of the United States is prohibited.
2. Any SSO that results in a discharge of untreated or partially treated wastewater that creates a nuisance as defined in California Water Code Section 13050(m) is prohibited.
D. PROVISIONS
1. The Enrollee must comply with all conditions of this Order. Any noncompliance with this Order constitutes a violation of the California Water Code and is grounds for enforcement action.
2. It is the intent of the State Water Board that sanitary sewer systems be regulated in a manner consistent with the general WDRs. Nothing in the general WDRs shall be:
(i) Interpreted or applied in a manner inconsistent with the Federal Clean Water Act, or supersede a more specific or more stringent state or federal requirement in an existing permit, regulation, or administrative/judicial order or Consent Decree; (ii) Interpreted or applied to authorize an SSO that is illegal under either the Clean Water Act, an applicable Basin Plan prohibition or water quality standard, or the California Water Code; (iii) Interpreted or applied to prohibit a Regional Water Board from issuing an individual NPDES permit or WDR, superseding this general WDR, for a sanitary sewer system, authorized under the Clean Water Act or California Water Code; or (iv) Interpreted or applied to supersede any more specific or more stringent WDRs or enforcement order issued by a Regional Water Board.
3. The Enrollee shall take all feasible steps to eliminate SSOs. In the event that an SSO does occur, the Enrollee shall take all feasible steps to contain and mitigate the impacts of an SSO.
4. In the event of an SSO, the Enrollee shall take all feasible steps to prevent untreated or partially treated wastewater from discharging from storm drains into 46 State Water Resources Control Board Order No. 2006-0003-DWQ Page 8 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 flood control channels or waters of the United States by blocking the storm drainage system and by removing the wastewater from the storm drains.
5. All SSOs must be reported in accordance with Section G of the general WDRs.
6. In any enforcement action, the State and/or Regional Water Boards will consider the appropriate factors under the duly adopted State Water Board Enforcement Policy. And, consistent with the Enforcement Policy, the State and/or Regional Water Boards must consider the Enrollee’s efforts to contain, control, and mitigate SSOs when considering the California Water Code Section 13327 factors. In assessing these factors, the State and/or Regional Water Boards will also consider whether:
(i) The Enrollee has complied with the requirements of this Order, including requirements for reporting and developing and implementing a SSMP;
(ii) The Enrollee can identify the cause or likely cause of the discharge event;
(iii) There were no feasible alternatives to the discharge, such as temporary storage or retention of untreated wastewater, reduction of inflow and infiltration, use of adequate backup equipment, collecting and hauling of untreated wastewater to a treatment facility, or an increase in the capacity of the system as necessary to contain the design storm event identified in the SSMP. It is inappropriate to consider the lack of feasible alternatives, if the Enrollee does not implement a periodic or continuing process to identify and correct problems.
(iv) The discharge was exceptional, unintentional, temporary, and caused by factors beyond the reasonable control of the Enrollee;
(v) The discharge could have been prevented by the exercise of reasonable control described in a certified SSMP for: x Proper management, operation and maintenance; x Adequate treatment facilities, sanitary sewer system facilities, and/or components with an appropriate design capacity, to reasonably prevent SSOs (e.g., adequately enlarging treatment or collection facilities to accommodate growth, infiltration and inflow (I/I), etc.); x Preventive maintenance (including cleaning and fats, oils, and grease (FOG) control); x Installation of adequate backup equipment; and x Inflow and infiltration prevention and control to the extent practicable.
(vi) The sanitary sewer system design capacity is appropriate to reasonably prevent SSOs.
47 State Water Resources Control Board Order No. 2006-0003-DWQ Page 9 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 (vii) The Enrollee took all reasonable steps to stop and mitigate the impact of the discharge as soon as possible.
7. When a sanitary sewer overflow occurs, the Enrollee shall take all feasible steps and necessary remedial actions to 1) control or limit the volume of untreated or partially treated wastewater discharged, 2) terminate the discharge, and 3) recover as much of the wastewater discharged as possible for proper disposal, including any wash down water.
The Enrollee shall implement all remedial actions to the extent they may be applicable to the discharge and not inconsistent with an emergency response plan, including the following:
(i) Interception and rerouting of untreated or partially treated wastewater flows around the wastewater line failure; (ii) Vacuum truck recovery of sanitary sewer overflows and wash down water; (iii) Cleanup of debris at the overflow site; (iv) System modifications to prevent another SSO at the same location; (v) Adequate sampling to determine the nature and impact of the release; and (vi) Adequate public notification to protect the public from exposure to the SSO.
8. The Enrollee shall properly, manage, operate, and maintain all parts of the sanitary sewer system owned or operated by the Enrollee, and shall ensure that the system operators (including employees, contractors, or other agents) are adequately trained and possess adequate knowledge, skills, and abilities.
9. The Enrollee shall allocate adequate resources for the operation, maintenance, and repair of its sanitary sewer system, by establishing a proper rate structure, accounting mechanisms, and auditing procedures to ensure an adequate measure of revenues and expenditures. These procedures must be in compliance with applicable laws and regulations and comply with generally acceptable accounting practices.
10. The Enrollee shall provide adequate capacity to convey base flows and peak flows, including flows related to wet weather events. Capacity shall meet or exceed the design criteria as defined in the Enrollee’s System Evaluation and Capacity Assurance Plan for all parts of the sanitary sewer system owned or operated by the Enrollee.
11. The Enrollee shall develop and implement a written Sewer System Management Plan (SSMP) and make it available to the State and/or Regional Water Board upon request. A copy of this document must be publicly available at the Enrollee’s office and/or available on the Internet. This SSMP must be approved by the Enrollee’s governing board at a public meeting. 48 State Water Resources Control Board Order No. 2006-0003-DWQ Page 10 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 12. In accordance with the California Business and Professions Code sections 6735, 7835, and 7835.1, all engineering and geologic evaluations and judgments shall be performed by or under the direction of registered professionals competent and proficient in the fields pertinent to the required activities. Specific elements of the SSMP that require professional evaluation and judgments shall be prepared by or under the direction of appropriately qualified professionals, and shall bear the professional(s)’ signature and stamp.
13. The mandatory elements of the SSMP are specified below. However, if the Enrollee believes that any element of this section is not appropriate or applicable to the Enrollee’s sanitary sewer system, the SSMP program does not need to address that element. The Enrollee must justify why that element is not applicable. The SSMP must be approved by the deadlines listed in the SSMP Time Schedule below.
Sewer System Management Plan (SSMP)
(i) Goal: The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur.
(ii) Organization: The SSMP must identify:
(a) The name of the responsible or authorized representative as described in Section J of this Order.
(b) The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and
(c) The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES)).
(iii) Legal Authority: Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
(a) Prevent illicit discharges into its sanitary sewer system (examples may include I/I, stormwater, chemical dumping, unauthorized debris and cut roots, etc.); 49 State Water Resources Control Board Order No. 2006-0003-DWQ Page 11 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 (b) Require that sewers and connections be properly designed and constructed;
(c) Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency;
(d) Limit the discharge of fats, oils, and grease and other debris that may cause blockages, and
(e) Enforce any violation of its sewer ordinances.
(iv) Operation and Maintenance Program. The SSMP must include those elements listed below that are appropriate and applicable to the Enrollee’s system:
(a) Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities;
(b) Describe routine preventive operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders;
(c) Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long- term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed for the capital improvement plan;
(d) Provide training on a regular basis for staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained; and 50 State Water Resources Control Board Order No. 2006-0003-DWQ Page 12 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 (e) Provide equipment and replacement part inventories, including identification of critical replacement parts.
(v) Design and Performance Provisions:
(a) Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and
(b) Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects.
(vi) Overflow Emergency Response Plan - Each Enrollee shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan must include the following:
(a) Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner;
(b) A program to ensure an appropriate response to all overflows;
(c) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification;
(d) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained;
(e) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and
(f) A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge. 51 State Water Resources Control Board Order No. 2006-0003-DWQ Page 13 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 (vii) FOG Control Program: Each Enrollee shall evaluate its service area to determine whether a FOG control program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification for why it is not needed. If FOG is found to be a problem, the Enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate:
(a) An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG;
(b) A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area;
(c) The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG;
(d) Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements;
(e) Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the FOG ordinance;
(f) An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and
(g) Development and implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in (f) above.
(viii) System Evaluation and Capacity Assurance Plan: The Enrollee shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
(a) Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs 52 State Water Resources Control Board Order No. 2006-0003-DWQ Page 14 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events;
(b) Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria; and
(c) Capacity Enhancement Measures: The steps needed to establish a short- and long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding.
(d) Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule shall be reviewed and updated consistent with the SSMP review and update requirements as described in Section D. 14.
(ix) Monitoring, Measurement, and Program Modifications: The Enrollee shall:
(a) Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities;
(b) Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP;
(c) Assess the success of the preventative maintenance program;
(d) Update program elements, as appropriate, based on monitoring or performance evaluations; and
(e) Identify and illustrate SSO trends, including: frequency, location, and volume.
(x) SSMP Program Audits - As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the 53 State Water Resources Control Board Order No. 2006-0003-DWQ Page 15 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 Enrollee’s compliance with the SSMP requirements identified in this subsection (D.13), including identification of any deficiencies in the SSMP and steps to correct them.
(xi) Communication Program – The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented.
The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system.
14. Both the SSMP and the Enrollee’s program to implement the SSMP must be certified by the Enrollee to be in compliance with the requirements set forth above and must be presented to the Enrollee’s governing board for approval at a public meeting. The Enrollee shall certify that the SSMP, and subparts thereof, are in compliance with the general WDRs within the time frames identified in the time schedule provided in subsection D.15, below.
In order to complete this certification, the Enrollee’s authorized representative must complete the certification portion in the Online SSO Database Questionnaire by checking the appropriate milestone box, printing and signing the automated form, and sending the form to:
State Water Resources Control Board Division of Water Quality Attn: SSO Program Manager P.O. Box 100 Sacramento, CA 95812
The SSMP must be updated every five (5) years, and must include any significant program changes. Re-certification by the governing board of the Enrollee is required in accordance with D.14 when significant updates to the SSMP are made. To complete the re-certification process, the Enrollee shall enter the data in the Online SSO Database and mail the form to the State Water Board, as described above.
15. The Enrollee shall comply with these requirements according to the following schedule. This time schedule does not supersede existing requirements or time schedules associated with other permits or regulatory requirements.
54 State Water Resources Control Board Order No. 2006-0003-DWQ Page 16 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 Sewer System Management Plan Time Schedule
Task and Completion Date Associated Section Population > Population Population Population < 100,000 between 100,000 between 10,000 2,500 and 10,000 and 2,500 Application for Permit Coverage 6 months after WDRs Adoption Section C Reporting Program 6 months after WDRs Adoption1 Section G SSMP Development 15 months after 18 months after 9 months after 12 months after Plan and Schedule WDRs WDRs WDRs Adoption2 WDRs Adoption2 No specific Section Adoption2 Adoption2 Goals and Organization Structure 12 months after WDRs Adoption2 18 months after WDRs Adoption2 Section D 13 (i) & (ii) Overflow Emergency Response Program Section D 13 (vi) Legal Authority Section D 13 (iii) 36 months after 39 months after 24 months after 30 months after Operation and WDRs WDRs WDRs Adoption2 WDRs Adoption2 Maintenance Program Adoption2 Adoption2 Section D 13 (iv) Grease Control Program Section D 13 (vii) Design and Performance Section D 13 (v) System Evaluation and Capacity Assurance 36 months after 39 months after 48 months after 51 months after Plan WDRs Adoption WDRs Adoption WDRs Adoption WDRs Adoption Section D 13 (viii) Final SSMP, incorporating all of the SSMP requirements Section D 13
55 State Water Resources Control Board Order No. 2006-0003-DWQ Page 17 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 1. In the event that by July 1, 2006 the Executive Director is able to execute a memorandum of agreement (MOA) with the California Water Environment Association (CWEA) or discharger representatives outlining a strategy and time schedule for CWEA or another entity to provide statewide training on the adopted monitoring program, SSO database electronic reporting, and SSMP development, consistent with this Order, then the schedule of Reporting Program Section G shall be replaced with the following schedule:
Reporting Program Section G Regional Boards 4, 8, 8 months after WDRs Adoption and 9 Regional Boards 1, 2, 12 months after WDRs Adoption and 3 Regional Boards 5, 6, 16 months after WDRs Adoption and 7
If this MOU is not executed by July 1, 2006, the reporting program time schedule will remain six (6) months for all regions and agency size categories.
2. In the event that the Executive Director executes the MOA identified in note 1 by July 1, 2006, then the deadline for this task shall be extended by six (6) months. The time schedule identified in the MOA must be consistent with the extended time schedule provided by this note. If the MOA is not executed by July 1, 2006, the six (6) month time extension will not be granted.
E. WDRs and SSMP AVAILABILITY
1. A copy of the general WDRs and the certified SSMP shall be maintained at appropriate locations (such as the Enrollee’s offices, facilities, and/or Internet homepage) and shall be available to sanitary sewer system operating and maintenance personnel at all times.
F. ENTRY AND INSPECTION
1. The Enrollee shall allow the State or Regional Water Boards or their authorized representative, upon presentation of credentials and other documents as may be required by law, to:
a. Enter upon the Enrollee’s premises where a regulated facility or activity is located or conducted, or where records are kept under the conditions of this Order;
b. Have access to and copy, at reasonable times, any records that must be kept under the conditions of this Order;
56 State Water Resources Control Board Order No. 2006-0003-DWQ Page 18 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 c. Inspect at reasonable times any facilities, equipment (including monitoring and control equipment), practices, or operations regulated or required under this Order; and
d. Sample or monitor at reasonable times, for the purposes of assuring compliance with this Order or as otherwise authorized by the California Water Code, any substances or parameters at any location.
G. GENERAL MONITORING AND REPORTING REQUIREMENTS
1. The Enrollee shall furnish to the State or Regional Water Board, within a reasonable time, any information that the State or Regional Water Board may request to determine whether cause exists for modifying, revoking and reissuing, or terminating this Order. The Enrollee shall also furnish to the Executive Director of the State Water Board or Executive Officer of the applicable Regional Water Board, upon request, copies of records required to be kept by this Order.
2. The Enrollee shall comply with the attached Monitoring and Reporting Program No. 2006-0003 and future revisions thereto, as specified by the Executive Director. Monitoring results shall be reported at the intervals specified in Monitoring and Reporting Program No. 2006-0003. Unless superseded by a specific enforcement Order for a specific Enrollee, these reporting requirements are intended to replace other mandatory routine written reports associated with SSOs.
3. All Enrollees must obtain SSO Database accounts and receive a “Username” and “Password” by registering through the California Integrated Water Quality System (CIWQS). These accounts will allow controlled and secure entry into the SSO Database. Additionally, within 30days of receiving an account and prior to recording spills into the SSO Database, all Enrollees must complete the “Collection System Questionnaire”, which collects pertinent information regarding a Enrollee’s collection system. The “Collection System Questionnaire” must be updated at least every 12 months.
4. Pursuant to Health and Safety Code section 5411.5, any person who, without regard to intent or negligence, causes or permits any untreated wastewater or other waste to be discharged in or on any waters of the State, or discharged in or deposited where it is, or probably will be, discharged in or on any surface waters of the State, as soon as that person has knowledge of the discharge, shall immediately notify the local health officer of the discharge. Discharges of untreated or partially treated wastewater to storm drains and drainage channels, whether man-made or natural or concrete-lined, shall be reported as required above.
Any SSO greater than 1,000 gallons discharged in or on any waters of the State, or discharged in or deposited where it is, or probably will be, discharged in or on any surface waters of the State shall also be reported to the Office of Emergency Services pursuant to California Water Code section 13271. 57 State Water Resources Control Board Order No. 2006-0003-DWQ Page 19 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06
H. CHANGE IN OWNERSHIP
1. This Order is not transferable to any person or party, except after notice to the Executive Director. The Enrollee shall submit this notice in writing at least 30 days in advance of any proposed transfer. The notice must include a written agreement between the existing and new Enrollee containing a specific date for the transfer of this Order's responsibility and coverage between the existing Enrollee and the new Enrollee. This agreement shall include an acknowledgement that the existing Enrollee is liable for violations up to the transfer date and that the new Enrollee is liable from the transfer date forward.
I. INCOMPLETE REPORTS
1. If an Enrollee becomes aware that it failed to submit any relevant facts in any report required under this Order, the Enrollee shall promptly submit such facts or information by formally amending the report in the Online SSO Database.
J. REPORT DECLARATION
1. All applications, reports, or information shall be signed and certified as follows:
(i) All reports required by this Order and other information required by the State or Regional Water Board shall be signed and certified by a person designated, for a municipality, state, federal or other public agency, as either a principal executive officer or ranking elected official, or by a duly authorized representative of that person, as described in paragraph (ii) of this provision. (For purposes of electronic reporting, an electronic signature and accompanying certification, which is in compliance with the Online SSO database procedures, meet this certification requirement.)
(ii) An individual is a duly authorized representative only if:
(a) The authorization is made in writing by a person described in paragraph (i) of this provision; and
(b) The authorization specifies either an individual or a position having responsibility for the overall operation of the regulated facility or activity.
K. CIVIL MONETARY REMEDIES FOR DISCHARGE VIOLATIONS
1. The California Water Code provides various enforcement options, including civil monetary remedies, for violations of this Order.
2. The California Water Code also provides that any person failing or refusing to furnish technical or monitoring program reports, as required under this Order, or 58 State Water Resources Control Board Order No. 2006-0003-DWQ Page 20 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 falsifying any information provided in the technical or monitoring reports is subject to civil monetary penalties.
L. SEVERABILITY
1. The provisions of this Order are severable, and if any provision of this Order, or the application of any provision of this Order to any circumstance, is held invalid, the application of such provision to other circumstances, and the remainder of this Order, shall not be affected thereby.
2. This order does not convey any property rights of any sort or any exclusive privileges. The requirements prescribed herein do not authorize the commission of any act causing injury to persons or property, nor protect the Enrollee from liability under federal, state or local laws, nor create a vested right for the Enrollee to continue the waste discharge.
CERTIFICATION
The undersigned Clerk to the State Water Board does hereby certify that the foregoing is a full, true, and correct copy of general WDRs duly and regularly adopted at a meeting of the State Water Resources Control Board held on May 2, 2006.
AYE: Tam M. Doduc Gerald D. Secundy
NO: Arthur G. Baggett
ABSENT: None
ABSTAIN: None
______Song Her Clerk to the Board
59 State Water Resources Control Board Order No. 2006-0003-DWQ Page 3 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06
prescriptive WDRs for sanitary sewer systems. Upon issuance or reissuance of a Regional Water Board’s WDRs for a system subject to this Order, the Regional Water Board shall coordinate its requirements with stated requirements within this Order, to identify requirements that are more stringent, to remove requirements that are less stringent than this Order, and to provide consistency in reporting.
REGULATORY CONSIDERATIONS
12. California Water Code section 13263 provides that the State Water Board may prescribe general WDRs for a category of discharges if the State Water Board finds or determines that:
x The discharges are produced by the same or similar operations; x The discharges involve the same or similar types of waste; x The discharges require the same or similar treatment standards; and x The discharges are more appropriately regulated under general discharge requirements than individual discharge requirements.
This Order establishes requirements for a class of operations, facilities, and discharges that are similar throughout the state.
13. The issuance of general WDRs to the Enrollees will: a) Reduce the administrative burden of issuing individual WDRs to each Enrollee; b) Provide for a unified statewide approach for the reporting and database tracking of SSOs; c) Establish consistent and uniform requirements for SSMP development and implementation; d) Provide statewide consistency in reporting; and e) Facilitate consistent enforcement for violations.
14. The beneficial uses of surface waters that can be impaired by SSOs include, but are not limited to, aquatic life, drinking water supply, body contact and non- contact recreation, and aesthetics. The beneficial uses of ground water that can be impaired include, but are not limited to, drinking water and agricultural supply. Surface and ground waters throughout the state support these uses to varying degrees.
15. The implementation of requirements set forth in this Order will ensure the reasonable protection of past, present, and probable future beneficial uses of water and the prevention of nuisance. The requirements implement the water quality control plans (Basin Plans) for each region and take into account the environmental characteristics of hydrographic units within the state. Additionally, the State Water Board has considered water quality conditions that could reasonably be achieved through the coordinated control of all factors that affect 60
APPENDIX B
ORDER NUMBER WQ 2013-0058-EXEC
61 STATE OF CALIFORNIA WATER RESOURCES CONTROL BOARD ORDER NO. WQ 2013-0058-EXEC
AMENDING MONITORING AND REPORTING PROGRAM FOR STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS
The State of California, Water Resources Control Board (hereafter State Water Board) finds:
1. The State Water Board is authorized to prescribe statewide general Waste Discharge Requirements (WDRs) for categories of discharges that involve the same or similar operations and the same or similar types of waste pursuant to Water Code section 13263(i). 2. Water Code section 13193 et seq. requires the Regional Water Quality Control Boards (Regional Water Boards) and the State Water Board (collectively, the Water Boards) to gather Sanitary Sewer Overflow (SSO) information and make this information available to the public, including but not limited to, SSO cause, estimated volume, location, date, time, duration, whether or not the SSO reached or may have reached waters of the state, response and corrective action taken, and an enrollee's contact information for each SSO event. An enrollee is defined as the public entity having leg a! authority over the operation and maintenance of, or capital improvements to, a sanitary sewer system greater than one mile in length. 3. Water Code section 13271, et seq. requires notification to the California Office of Emergency Services (Cal OES), formerly the California Emergency Management Agency, for certain unauthorized discharges, including SSOs. 4. On May 2, 2006, the State Water Board adopted Order 2006-0003-DWQ, "Statewide Waste Discharge Requirements for Sanitary Sewer Systems"1 (hereafter SSS WDRs) to comply with Water Code section 13193 and to establish the framework for the statewide SSO Reduction Program. 5. Subsection G.2 of the SSS WDRs and the Monitoring and Reporting Program (MRP) provide that the Executive Director may modify the terms of the MRP at any time. 6. On February 20, 2008, the State Water Board Executive Director adopted a revised MRP for the SSS WDRs to rectify early notification deficiencies and ensure that first responders are notified in a timely manner of SSOs discharged into waters of the state. 7. When notified of an SSO that reaches a drainage channel or surface water of the state, Cal OES, pursuant to Water Code section 13271 (a)(3), forwards the SSO notification information2 to local government agencies and first responders including local public health officials and the applicable Regional Water Board. Receipt of notifications for a single SSO event from both the SSO reporter
1 Available for download at: http://www.waterboards.ca.gov/board decisions/adopted orders/water guality/2006/wgo/wgo2006 0003.pdf
2 Cal OES Hazardous Materials Spill Reports available Online at: http://w3.calema.ca.gov/operational/malhaz.nsf/$defaultview and http://w3.calema.ca.gov/operational/malhaz.nsf 62 Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Page 2 of2 Statewide Waste Discharge Requirements for Sanitary Sewer Systems
and Cal OES is duplicative. To address this, the SSO notification requirements added by the February 20, 2008 MRP revision are being removed in this MRP revision. 8. In the February 28, 2008 Memorandum of Agreement between the State Water Board and the California Water and Environment Association (CWEA), the State Water Board committed to re designing the CIWQS3 Online SSO Database to allow "event" based SSO reporting versus the original "location" based reporting. Revisions to this MRP and accompanying changes to the CIWQS Online SSO Database will implement this change by allowing for multiple SSO appearance points to be associated with each SSO event caused by a single asset failure. 9. Based on stakeholder input and Water Board staff experience implementing the SSO Reduction Program, SSO categories have been revised in this MRP. In the prior version of the MRP, SSOs have been categorized as Category 1 or Category 2. This MRP implements changes to SSO categories by adding a Category 3 SSO type. This change will improve data management to further assist Water Board staff with evaluation of high threat and low threat SSOs by placing them in unique categories (i.e., Category 1 and Category 3, respectively). This change will also assist enrollees in identifying SSOs that require Cal OES notification. 10. Based on over six years of implementation of the SSS WDRs, the State Water Board concludes that the February 20, 2008 MRP must be updated to better advance the SSO Reduction Program4 objectives, assess compliance, and enforce the requirements of the SSS WDRs.
IT IS HEREBY ORDERED THAT: Pursuant to the authority delegated by Water Code section 13267{f), Resolution 2002-0104, and Order 2006-0003-DWQ, the MRP for the SSS WDRs (Order 2006-0003-DWQ) is hereby amended as shown in Attachment A and shall be effective on September 9, 2013.
Date
3 California Integrated Water Quality System (CIWQS) publicly available at http://www.waterboards .ca.gov/ciwgs/publicreports.shtml
4 Statewide Sanitary Sewer Overflow Reduction Program information is available at: http://www.waterboards.ca.gov/water issues/proqrams/sso/ 63 ATTACHMENT A
STATE WATER RESOURCES CONTROL BOARD ORDER NO. WQ 2013-0058-EXEC
AMENDING MONITORING AND REPORTING PROGRAM FOR STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS
This Monitoring and Reporting Program (MRP) establishes monitoring, record keeping, reporting and public notification requirements for Order 2006-0003-DWQ, “Statewide General Waste Discharge Requirements for Sanitary Sewer Systems” (SSS WDRs). This MRP shall be effective from September 9, 2013 until it is rescinded. The Executive Director may make revisions to this MRP at any time. These revisions may include a reduction or increase in the monitoring and reporting requirements. All site specific records and data developed pursuant to the SSS WDRs and this MRP shall be complete, accurate, and justified by evidence maintained by the enrollee. Failure to comply with this MRP may subject an enrollee to civil liabilities of up to $5,000 a day per violation pursuant to Water Code section 13350; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement. The State Water Resources Control Board (State Water Board) reserves the right to take any further enforcement action authorized by law.
A. SUMMARY OF MRP REQUIREMENTS
Table 1 – Spill Categories and Definitions
CATEGORIES DEFINITIONS [see Section A on page 5 of Order 2006-0003-DWQ, for Sanitary Sewer Overflow (SSO) definition]
CATEGORY 1 Discharges of untreated or partially treated wastewater of any volume resulting from an enrollee’s sanitary sewer system failure or flow condition that:
Reach surface water and/or reach a drainage channel tributary to a surface water; or
Reach a Municipal Separate Storm Sewer System (MS4) and are not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly. Any volume of wastewater not recovered from the MS4 is considered to have reached surface water unless the storm drain system discharges to a dedicated storm water or groundwater infiltration basin (e.g., infiltration pit, percolation pond).
CATEGORY 2 Discharges of untreated or partially treated wastewater of 1,000 gallons or greater resulting from an enrollee’s sanitary sewer system failure or flow condition that do not reach surface water, a drainage channel, or a MS4 unless the entire SSO discharged to the storm drain system is fully recovered and disposed of properly.
CATEGORY 3 All other discharges of untreated or partially treated wastewater resulting from an enrollee’s sanitary sewer system failure or flow condition.
PRIVATE LATERAL Discharges of untreated or partially treated wastewater resulting from blockages or other SEWAGE problems within a privately owned sewer lateral connected to the enrollee’s sanitary DISCHARGE (PLSD) sewer system or from other private sewer assets. PLSDs that the enrollee becomes aware of may be voluntarily reported to the California Integrated Water Quality System (CIWQS) Online SSO Database. 64
Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Page 2 of 11 Statewide Waste Discharge Requirements for Sanitary Sewer Systems
Table 2 – Notification, Reporting, Monitoring, and Record Keeping Requirements
ELEMENT REQUIREMENT METHOD
Within two hours of becoming aware of any Call Cal OES at: NOTIFICATION Category 1 SSO greater than or equal to (800) 852-7550 (see section B of 1,000 gallons discharged to surface water or MRP) spilled in a location where it probably will be discharged to surface water, notify the California Office of Emergency Services (Cal OES) and obtain a notification control number.
REPORTING Category 1 SSO: Submit draft report within three Enter data into the CIWQS Online (see section C of business days of becoming aware of the SSO and SSO Database MRP) certify within 15 calendar days of SSO end date. (http://ciwqs.waterboards.ca.gov/), certified by enrollee’s Legally Category 2 SSO: Submit draft report within 3 Responsible Official(s). business days of becoming aware of the SSO and
certify within 15 calendar days of the SSO end date.
Category 3 SSO: Submit certified report within 30 calendar days of the end of month in which SSO the occurred.
SSO Technical Report: Submit within 45 calendar days after the end date of any Category 1 SSO in which 50,000 gallons or greater are spilled to surface waters.
“No Spill” Certification: Certify that no SSOs occurred within 30 calendar days of the end of the month or, if reporting quarterly, the quarter in which no SSOs occurred.
Collection System Questionnaire: Update and certify every 12 months.
WATER Conduct water quality sampling within 48 hours Water quality results are required QUALITY after initial SSO notification for Category 1 SSOs to be uploaded into CIWQS for MONITORING in which 50,000 gallons or greater are spilled to Category 1 SSOs in which 50,000 surface waters. gallons or greater are spilled to (see section D of surface waters. MRP)
RECORD SSO event records. Self-maintained records shall be available during inspections or KEEPING Records documenting Sanitary Sewer upon request. (see section E of Management Plan (SSMP) implementation and
MRP) changes/updates to the SSMP.
Records to document Water Quality Monitoring for SSOs of 50,000 gallons or greater spilled to surface waters.
Collection system telemetry records if relied upon to document and/or estimate SSO Volume.
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B. NOTIFICATION REQUIREMENTS
Although Regional Water Quality Control Boards (Regional Water Boards) and the State Water Board (collectively, the Water Boards) staff do not have duties as first responders, this MRP is an appropriate mechanism to ensure that the agencies that have first responder duties are notified in a timely manner in order to protect public health and beneficial uses.
1. For any Category 1 SSO greater than or equal to 1,000 gallons that results in a discharge to a surface water or spilled in a location where it probably will be discharged to surface water, either directly or by way of a drainage channel or MS4, the enrollee shall, as soon as possible, but not later than two (2) hours after (A) the enrollee has knowledge of the discharge, (B) notification is possible, and (C) notification can be provided without substantially impeding cleanup or other emergency measures, notify the Cal OES and obtain a notification control number.
2. To satisfy notification requirements for each applicable SSO, the enrollee shall provide the information requested by Cal OES before receiving a control number. Spill information requested by Cal OES may include:
i. Name of person notifying Cal OES and direct return phone number. ii. Estimated SSO volume discharged (gallons). iii. If ongoing, estimated SSO discharge rate (gallons per minute). iv. SSO Incident Description: a. Brief narrative. b. On-scene point of contact for additional information (name and cell phone number). c. Date and time enrollee became aware of the SSO. d. Name of sanitary sewer system agency causing the SSO. e. SSO cause (if known). v. Indication of whether the SSO has been contained. vi. Indication of whether surface water is impacted. vii. Name of surface water impacted by the SSO, if applicable. viii. Indication of whether a drinking water supply is or may be impacted by the SSO. ix. Any other known SSO impacts. x. SSO incident location (address, city, state, and zip code).
3. Following the initial notification to Cal OES and until such time that an enrollee certifies the SSO report in the CIWQS Online SSO Database, the enrollee shall provide updates to Cal OES regarding substantial changes to the estimated volume of untreated or partially treated sewage discharged and any substantial change(s) to known impact(s).
4. PLSDs: The enrollee is strongly encouraged to notify Cal OES of discharges greater than or equal to 1,000 gallons of untreated or partially treated wastewater that result or may result in a discharge to surface water resulting from failures or flow conditions within a privately owned sewer lateral or from other private sewer asset(s) if the enrollee becomes aware of the PLSD. 66 Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Page 4 of 11 Statewide Waste Discharge Requirements for Sanitary Sewer Systems
C. REPORTING REQUIREMENTS
1. CIWQS Online SSO Database Account: All enrollees shall obtain a CIWQS Online SSO Database account and receive a “Username” and “Password” by registering through CIWQS. These accounts allow controlled and secure entry into the CIWQS Online SSO Database.
2. SSO Mandatory Reporting Information: For reporting purposes, if one SSO event results in multiple appearance points in a sewer system asset, the enrollee shall complete one SSO report in the CIWQS Online SSO Database which includes the GPS coordinates for the location of the SSO appearance point closest to the failure point, blockage or location of the flow condition that caused the SSO, and provide descriptions of the locations of all other discharge points associated with the SSO event.
3. SSO Categories
i. Category 1 – Discharges of untreated or partially treated wastewater of any volume resulting from an enrollee’s sanitary sewer system failure or flow condition that: a. Reach surface water and/or reach a drainage channel tributary to a surface water; or b. Reach a MS4 and are not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly. Any volume of wastewater not recovered from the MS4 is considered to have reached surface water unless the storm drain system discharges to a dedicated storm water or groundwater infiltration basin (e.g., infiltration pit, percolation pond). ii. Category 2 – Discharges of untreated or partially treated wastewater greater than or equal to 1,000 gallons resulting from an enrollee’s sanitary sewer system failure or flow condition that does not reach a surface water, a drainage channel, or the MS4 unless the entire SSO volume discharged to the storm drain system is fully recovered and disposed of properly. iii. Category 3 – All other discharges of untreated or partially treated wastewater resulting from an enrollee’s sanitary sewer system failure or flow condition.
4. Sanitary Sewer Overflow Reporting to CIWQS - Timeframes
i. Category 1 and Category 2 SSOs – All SSOs that meet the above criteria for Category 1 or Category 2 SSOs shall be reported to the CIWQS Online SSO Database:
a. Draft reports for Category 1 and Category 2 SSOs shall be submitted to the CIWQS Online SSO Database within three (3) business days of the enrollee becoming aware of the SSO. Minimum information that shall be reported in a draft Category 1 SSO report shall include all information identified in section 8.i.a. below. Minimum information that shall be reported in a Category 2 SSO draft report shall include all information identified in section 8.i.c below. b. A final Category 1 or Category 2 SSO report shall be certified through the CIWQS Online SSO Database within 15 calendar days of the end date of the SSO. Minimum information that shall be certified in the final Category 1 SSO report shall include all information identified in section 8.i.b below. Minimum information that shall be certified in a final Category 2 SSO report shall include all information identified in section 8.i.d below. 67 Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Page 5 of 11 Statewide Waste Discharge Requirements for Sanitary Sewer Systems
ii. Category 3 SSOs – All SSOs that meet the above criteria for Category 3 SSOs shall be reported to the CIWQS Online SSO Database and certified within 30 calendar days after the end of the calendar month in which the SSO occurs (e.g., all Category 3 SSOs occurring in the month of February shall be entered into the database and certified by March 30). Minimum information that shall be certified in a final Category 3 SSO report shall include all information identified in section 8.i.e below. iii. “No Spill” Certification – If there are no SSOs during the calendar month, the enrollee shall either 1) certify, within 30 calendar days after the end of each calendar month, a “No Spill” certification statement in the CIWQS Online SSO Database certifying that there were no SSOs for the designated month, or 2) certify, quarterly within 30 calendar days after the end of each quarter, “No Spill” certification statements in the CIWQS Online SSO Database certifying that there were no SSOs for each month in the quarter being reported on. For quarterly reporting, the quarters are Q1 - January/ February/ March, Q2 - April/May/June, Q3 - July/August/September, and Q4 - October/November/December. If there are no SSOs during a calendar month but the enrollee reported a PLSD, the enrollee shall still certify a “No Spill” certification statement for that month. iv. Amended SSO Reports – The enrollee may update or add additional information to a certified SSO report within 120 calendar days after the SSO end date by amending the report or by adding an attachment to the SSO report in the CIWQS Online SSO Database. SSO reports certified in the CIWQS Online SSO Database prior to the adoption date of this MRP may only be amended up to 120 days after the effective date of this MRP. After 120 days, the enrollee may contact the SSO Program Manager to request to amend an SSO report if the enrollee also submits justification for why the additional information was not available prior to the end of the 120 days.
5. SSO Technical Report
The enrollee shall submit an SSO Technical Report in the CIWQS Online SSO Database within 45 calendar days of the SSO end date for any SSO in which 50,000 gallons or greater are spilled to surface waters. This report, which does not preclude the Water Boards from requiring more detailed analyses if requested, shall include at a minimum, the following: i. Causes and Circumstances of the SSO: a. Complete and detailed explanation of how and when the SSO was discovered. b. Diagram showing the SSO failure point, appearance point(s), and final destination(s). c. Detailed description of the methodology employed and available data used to calculate the volume of the SSO and, if applicable, the SSO volume recovered. d. Detailed description of the cause(s) of the SSO. e. Copies of original field crew records used to document the SSO. f. Historical maintenance records for the failure location. ii. Enrollee’s Response to SSO: a. Chronological narrative description of all actions taken by enrollee to terminate the spill. b. Explanation of how the SSMP Overflow Emergency Response plan was implemented to respond to and mitigate the SSO. 68 Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Page 6 of 11 Statewide Waste Discharge Requirements for Sanitary Sewer Systems
c. Final corrective action(s) completed and/or planned to be completed, including a schedule for actions not yet completed. iii. Water Quality Monitoring: a. Description of all water quality sampling activities conducted including analytical results and evaluation of the results. b. Detailed location map illustrating all water quality sampling points.
6. PLSDs
Discharges of untreated or partially treated wastewater resulting from blockages or other problems within a privately owned sewer lateral connected to the enrollee’s sanitary sewer system or from other private sanitary sewer system assets may be voluntarily reported to the CIWQS Online SSO Database. i. The enrollee is also encouraged to provide notification to Cal OES per section B above when a PLSD greater than or equal to 1,000 gallons has or may result in a discharge to surface water. For any PLSD greater than or equal to 1,000 gallons regardless of the spill destination, the enrollee is also encouraged to file a spill report as required by Health and Safety Code section 5410 et. seq. and Water Code section 13271, or notify the responsible party that notification and reporting should be completed as specified above and required by State law. ii. If a PLSD is recorded in the CIWQS Online SSO Database, the enrollee must identify the sewage discharge as occurring and caused by a private sanitary sewer system asset and should identify a responsible party (other than the enrollee), if known. Certification of PLSD reports by enrollees is not required.
7. CIWQS Online SSO Database Unavailability
In the event that the CIWQS Online SSO Database is not available, the enrollee must fax or e-mail all required information to the appropriate Regional Water Board office in accordance with the time schedules identified herein. In such event, the enrollee must also enter all required information into the CIWQS Online SSO Database when the database becomes available.
8. Mandatory Information to be Included in CIWQS Online SSO Reporting
All enrollees shall obtain a CIWQS Online SSO Database account and receive a “Username” and “Password” by registering through CIWQS which can be reached at [email protected] or by calling (866) 792-4977, M-F, 8 A.M. to 5 P.M. These accounts will allow controlled and secure entry into the CIWQS Online SSO Database. Additionally, within thirty (30) days of initial enrollment and prior to recording SSOs into the CIWQS Online SSO Database, all enrollees must complete a Collection System Questionnaire (Questionnaire). The Questionnaire shall be updated at least once every 12 months. i. SSO Reports
At a minimum, the following mandatory information shall be reported prior to finalizing and certifying an SSO report for each category of SSO:
69 Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Page 7 of 11 Statewide Waste Discharge Requirements for Sanitary Sewer Systems
a. Draft Category 1 SSOs: At a minimum, the following mandatory information shall be reported for a draft Category 1 SSO report:
1. SSO Contact Information: Name and telephone number of enrollee contact person who can answer specific questions about the SSO being reported. 2. SSO Location Name. 3. Location of the overflow event (SSO) by entering GPS coordinates. If a single overflow event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the SSO appearance point explanation field. 4. Whether or not the SSO reached surface water, a drainage channel, or entered and was discharged from a drainage structure. 5. Whether or not the SSO reached a municipal separate storm drain system. 6. Whether or not the total SSO volume that reached a municipal separate storm drain system was fully recovered. 7. Estimate of the SSO volume, inclusive of all discharge point(s). 8. Estimate of the SSO volume that reached surface water, a drainage channel, or was not recovered from a storm drain. 9. Estimate of the SSO volume recovered (if applicable). 10. Number of SSO appearance point(s). 11. Description and location of SSO appearance point(s). If a single sanitary sewer system failure results in multiple SSO appearance points, each appearance point must be described. 12. SSO start date and time. 13. Date and time the enrollee was notified of, or self-discovered, the SSO. 14. Estimated operator arrival time. 15. For spills greater than or equal to 1,000 gallons, the date and time Cal OES was called. 16. For spills greater than or equal to 1,000 gallons, the Cal OES control number.
b. Certified Category 1 SSOs: At a minimum, the following mandatory information shall be reported for a certified Category 1 SSO report, in addition to all fields in section 8.i.a :
1. Description of SSO destination(s). 2. SSO end date and time. 3. SSO causes (mainline blockage, roots, etc.). 4. SSO failure point (main, lateral, etc.). 5. Whether or not the spill was associated with a storm event. 6. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the overflow; and a schedule of major milestones for those steps. 7. Description of spill response activities. 8. Spill response completion date. 9. Whether or not there is an ongoing investigation, the reasons for the investigation and the expected date of completion. 70 Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Page 8 of 11 Statewide Waste Discharge Requirements for Sanitary Sewer Systems
10. Whether or not a beach closure occurred or may have occurred as a result of the SSO. 11. Whether or not health warnings were posted as a result of the SSO. 12. Name of beach(es) closed and/or impacted. If no beach was impacted, NA shall be selected. 13. Name of surface water(s) impacted. 14. If water quality samples were collected, identify parameters the water quality samples were analyzed for. If no samples were taken, NA shall be selected. 15. If water quality samples were taken, identify which regulatory agencies received sample results (if applicable). If no samples were taken, NA shall be selected. 16. Description of methodology(ies) and type of data relied upon for estimations of the SSO volume discharged and recovered. 17. SSO Certification: Upon SSO Certification, the CIWQS Online SSO Database will issue a final SSO identification (ID) number.
c. Draft Category 2 SSOs: At a minimum, the following mandatory information shall be reported for a draft Category 2 SSO report:
1. Items 1-14 in section 8.i.a above for Draft Category 1 SSO.
d. Certified Category 2 SSOs: At a minimum, the following mandatory information shall be reported for a certified Category 2 SSO report: 1. Items 1-14 in section 8.i.a above for Draft Category 1 SSO and Items 1-9, and 17 in section 8.i.b above for Certified Category 1 SSO.
e. Certified Category 3 SSOs: At a minimum, the following mandatory information shall be reported for a certified Category 3 SSO report: 1. Items 1-14 in section 8.i.a above for Draft Category 1 SSO and Items 1-5, and 17 in section 8.i.b above for Certified Category 1 SSO. ii. Reporting SSOs to Other Regulatory Agencies
These reporting requirements do not preclude an enrollee from reporting SSOs to other regulatory agencies pursuant to state law. In addition, these reporting requirements do not replace other Regional Water Board notification and reporting requirements for SSOs. iii. Collection System Questionnaire
The required Questionnaire (see subsection G of the SSS WDRs) provides the Water Boards with site-specific information related to the enrollee’s sanitary sewer system. The enrollee shall complete and certify the Questionnaire at least every 12 months to facilitate program implementation, compliance assessment, and enforcement response. iv. SSMP Availability
The enrollee shall provide the publicly available internet web site address to the CIWQS Online SSO Database where a downloadable copy of the enrollee’s approved SSMP, critical supporting documents referenced in the SSMP, and proof of local governing board approval of the SSMP is posted. If all of the SSMP documentation listed in this subsection is not publicly available on the Internet, the enrollee shall comply with the following procedure: 71 Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Page 9 of 11 Statewide Waste Discharge Requirements for Sanitary Sewer Systems
a. Submit an electronic copy of the enrollee’s approved SSMP, critical supporting documents referenced in the SSMP, and proof of local governing board approval of the SSMP to the State Water Board, within 30 days of that approval and within 30 days of any subsequent SSMP re-certifications, to the following mailing address:
State Water Resources Control Board Division of Water Quality Attn: SSO Program Manager 1001 I Street, 15th Floor, Sacramento, CA 95814
D. WATER QUALITY MONITORING REQUIREMENTS:
To comply with subsection D.7(v) of the SSS WDRs, the enrollee shall develop and implement an SSO Water Quality Monitoring Program to assess impacts from SSOs to surface waters in which 50,000 gallons or greater are spilled to surface waters. The SSO Water Quality Monitoring Program, shall, at a minimum:
1. Contain protocols for water quality monitoring.
2. Account for spill travel time in the surface water and scenarios where monitoring may not be possible (e.g. safety, access restrictions, etc.).
3. Require water quality analyses for ammonia and bacterial indicators to be performed by an accredited or certified laboratory.
4. Require monitoring instruments and devices used to implement the SSO Water Quality Monitoring Program to be properly maintained and calibrated, including any records to document maintenance and calibration, as necessary, to ensure their continued accuracy.
5. Within 48 hours of the enrollee becoming aware of the SSO, require water quality sampling for, at a minimum, the following constituents: i. Ammonia ii. Appropriate Bacterial indicator(s) per the applicable Basin Plan water quality objective or Regional Board direction which may include total and fecal coliform, enterococcus, and e-coli.
E. RECORD KEEPING REQUIREMENTS:
The following records shall be maintained by the enrollee for a minimum of five (5) years and shall be made available for review by the Water Boards during an onsite inspection or through an information request:
1. General Records: The enrollee shall maintain records to document compliance with all provisions of the SSS WDRs and this MRP for each sanitary sewer system owned including any required records generated by an enrollee’s sanitary sewer system contractor(s).
2. SSO Records: The enrollee shall maintain records for each SSO event, including but not limited to: i. Complaint records documenting how the enrollee responded to all notifications of possible or actual SSOs, both during and after business hours, including complaints that do not 72 Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Page 10 of 11 Statewide Waste Discharge Requirements for Sanitary Sewer Systems
result in SSOs. Each complaint record shall, at a minimum, include the following information: a. Date, time, and method of notification. b. Date and time the complainant or informant first noticed the SSO. c. Narrative description of the complaint, including any information the caller can provide regarding whether or not the complainant or informant reporting the potential SSO knows if the SSO has reached surface waters, drainage channels or storm drains. d. Follow-up return contact information for complainant or informant for each complaint received, if not reported anonymously. e. Final resolution of the complaint. ii. Records documenting steps and/or remedial actions undertaken by enrollee, using all available information, to comply with section D.7 of the SSS WDRs. iii. Records documenting how all estimate(s) of volume(s) discharged and, if applicable, volume(s) recovered were calculated.
3. Records documenting all changes made to the SSMP since its last certification indicating when a subsection(s) of the SSMP was changed and/or updated and who authorized the change or update. These records shall be attached to the SSMP.
4. Electronic monitoring records relied upon for documenting SSO events and/or estimating the SSO volume discharged, including, but not limited to records from: i. Supervisory Control and Data Acquisition (SCADA) systems ii. Alarm system(s) iii. Flow monitoring device(s) or other instrument(s) used to estimate wastewater levels, flow rates and/or volumes.
F. CERTIFICATION
1. All information required to be reported into the CIWQS Online SSO Database shall be certified by a person designated as described in subsection J of the SSS WDRs. This designated person is also known as a Legally Responsible Official (LRO). An enrollee may have more than one LRO.
2. Any designated person (i.e. an LRO) shall be registered with the State Water Board to certify reports in accordance with the CIWQS protocols for reporting.
3. Data Submitter (DS): Any enrollee employee or contractor may enter draft data into the CIWQS Online SSO Database on behalf of the enrollee if authorized by the LRO and registered with the State Water Board. However, only LROs may certify reports in CIWQS.
4. The enrollee shall maintain continuous coverage by an LRO. Any change of a registered LRO or DS (e.g., retired staff), including deactivation or a change to the LRO’s or DS’s contact information, shall be submitted by the enrollee to the State Water Board within 30 days of the change by calling (866) 792-4977 or e-mailing [email protected]. 73 Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Page 11 of11 Statewide Waste Discharge Requirements for Sanitary Sewer Systems
5. A registered designated person (i.e., an LRO) shall certify all required reports under penalty of perjury laws of the state as stated in the CIWQS Online SSO Database at the time of certification.
CERTIFICATION
The undersigned Clerk to the Board does hereby certify that the foregoing is a full, true, and correct copy of an order amended by the Executive Director of the State Water Resources Control Board.
Date J nine Townsend erk to the Board
74 APPENDIX C
DRAFT HI-DESERT WATER DISTRICT TITLE 8 "WASTEWATER”
75 APPENDIX D
DISTRICT’S OVERFLOW EMERGENCY RESPONSE PLAN
76
HI-DESERT WATER DISTRICT OVERFLOW EMERGENCY RESPONSE PLAN
Prepared for: Prepared for: Hi-Desert Water District 55439 29 Palms Highway Yucca Valley, CA 92284
October 2019
Prepared by: Orrin Plocher and Stan Thiesen
DRAFTof
Freshwater Environmental Services
78 Sunny Brae Center Arcata, California 95521 Phone (707) 839-0091
77
TABLE OF CONTENTS
LIST OF APPENDICES ...... 2 1.0 INTRODUCTION ...... 3 1.1 Regulatory Requirements for the Overflow Emergency Response Plan..... 3
1.2 Goals ...... 3 2.0 SSO NOTIFICATION PROCEDURE ...... 5 2.1 External SSO Notification Requirements ...... 5
2.2 External SSO Reporting Requirements ...... 6 3.0 SSO RESPONSE PROCEDURES ...... 7 3.1 Priorities ...... 7
3.2 Safety During Response ...... 7
3.3 Initial Response ...... 7
3.4 Initial Spill Containment Measures ...... 8
3.5 Recovery and Cleanup ...... 8
3.6 Public Notification ...... 9
3.7 Water Quality Sampling and Testing ...... 10 4.0 SSO INVESTIGATION AND DOCUMENTATION ...... 11 5.0 EQUIPMENT AND TRAINING ...... 13 5.1 Training ...... 13
5.2 Record Keeping ...... 14 DRAFT
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LIST OF APPENDICES
APPENDIX A SSO RESPONSE FIRST RESPONDER FORM
APPENDIX B SSO RESPONSE REPORT FORM
APPENDIX C SSO VOLUME ESTIMATION GUIDE
APPENDIX D TRAINING DOCUMENTS
DRAFT
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1.0 INTRODUCTION The purpose of the Sanitary Sewer Overflow Emergency Response Plan (OERP) is to support an orderly and effective response to Sanitary Sewer Overflows (SSOs). The OERP provides guidelines for responding to, cleaning up, and reporting SSOs that may occur within the collection system service area.
1.1 Regulatory Requirements for the Overflow Emergency Response Plan The District shall develop and implement an OERP that identifies measures to protect public health and the environment. At a minimum, this plan must include the following: • Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner; • A program to ensure appropriate response to all overflows; • Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, regional water boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the Adopted Amended Monitoring and Reporting Requirements State Water Resources Control Board Order Number WQ 2013-0058-EXEC. All SSOs shall be reported in accordance with this Order, the California Water Code, other State Law, and other applicable Regional Water Board WDR or National Pollution Discharge Elimination System (NPDES) permit requirements. The SSMP should identify the officials who will receive immediate notification; • Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained; • Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and • A program to ensure that all reasonable steps are taken to contain untreated wastewater and prevent discharge of untreated wastewater to waters of the United States and minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge.
The District’s overflow response requires full, immediate, and appropriate attention with the goal of minimizing impacts to public health and safety and the environment. Telephone calls to report overflows or otherDRAFT maintenance problems are answered 24-hours per day, 7-days per week. Wastewater Staff are immediately notified upon receipt of a reported sewage overflow and are instructed to respond immediately. Wastewater Staff are responsible for assessing the overflow, notifying supervisors, documenting the overflow, estimating the volume of the overflow, sampling and laboratory analysis, posting warning signs and following up. The highest priorities are to contain the overflow and to minimize or eliminate the volume of overflow that reaches the storm drain system, and to minimize or eliminate exposure to the public and impact on the public health. The District’s objectives are designed to protect public health and safety, meet all regulatory reporting requirements, and ensure immediate and effective response.
1.2 Goals The District’s goals with respect to responding to SSOs are:
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• Respond quickly to minimize the volume of the SSO; • Eliminate the cause of the SSO; • Contain the spilled wastewater to the extent feasible; • Minimize public contact with the spilled wastewater; • Mitigate the impact of the SSO; and • Meet the regulatory reporting requirements.
DRAFT
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2.0 SSO NOTIFICATION PROCEDURE The processes that are employed to notify the District of the occurrence of an SSO include: observation by the public, receipt of an alarm, or observation by District Staff during the normal course of their work. This plan contains the procedures for receiving sewage overflow/backup reports.
Public Observation During normal business hours calls regarding SSOs are received by the Hi-Desert Water District Office (760) 365-8333). Office personnel will contact the Chief Plant Operator CPO who will dispatch responders. In cases when the CPO is not available, the Lead Collections Worker will be contacted who will dispatch responders.
After normal working hours calls regarding SSOs are received by the HDWD Construction & Maintenance Afterhours staff. The HDWD Construction & Maintenance Afterhours staff will contact on-call Wastewater Staff using the On-Call phone number (Not a publicized number). The on-call Wastewater Staff will be the initial responder to SSOs. If the situation warrants, additional utility workers will be contacted to respond. In complex SSOs the CPO and Construction & Maintenance Afterhours staff will be contacted for additional support and guidance.
Information from the SSO and SSO response will be provided by the responders to CPO who will make the necessary regulatory reports.
Receipt of Alarm The lift stations are monitored by a SCADA system. The SCADA is set up to dial the on call # first and then on a timer it will call back again if not acknowledged it will begin calling the other operators in a specified order.
If the SCADA alarm in the wastewater treatment plant control room is activated, wastewater staff will be dispatched as initial responders.
District Staff Observation District staff conducts periodic inspections of its sewer system facilities as part of their routine activities. Any problems noted with the sewer system facilities are reported to appropriate District staff who respond to DRAFTemergency situations. 2.1 External SSO Notification Requirements Category 1 SSOs
Category 1 SSO less than 1,000 gallons (discharged to surface water or spilled in a location where it probably will be discharged to surface water), the CPO shall immediately notify the local health officer of the discharge:
Call San Bernardino County Division of Environmental Health at:
800-442-2283.
Category 1 SSO greater than or equal to 1,000 gallons (discharged to surface water or spilled in a location where it probably will be discharged to surface water), the CPO shall notify the 82 Hi-Desert Water District 5 October 2019 Overflow Emergency Response Plan Freshwater Environmental Services
State Office of Emergency Services (and obtain a Spill Control Number) following, but not later than 2 hours after becoming aware of the discharge:
Call Cal OES at:
(800) 852-7550
Cal OES forwards the SSO notification information to local government agencies and first responders including local public health officials and the applicable Regional Water Board. Receipt of notifications for a single SSO event from both the SSO reporter and Cal OES is duplicative.
2.2 External SSO Reporting Requirements Category 1 SSO: Submit draft report within three business days of becoming aware of the SSO and certify within 15 calendar days of SSO end date.
Category 2 SSO: Submit draft report within 3 business days of becoming aware of the SSO and certify within 15 calendar days of the SSO end date.
Category 3 SSO: Submit certified report within 30 calendar days of the end of month in which SSO the occurred.
Private lateral Sewer Discharges (PLSDs): PLSDs that the enrollee becomes aware of may be voluntarily reported to the California Integrated Water Quality System (CIWQS) Online SSO Database.
SSO Technical Report: Submit within 45 calendar days after the end date of any Category 1 SSO in which 50,000 gallons or greater are spilled to surface waters.
“No Spill” Certification: Certify that no SSOs occurred within 30 calendar days of the end of the month or, if reporting quarterly, the quarter in which no SSOs occurred. Collection System Questionnaire:DRAFT Update and certify every 12 months.
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3.0 SSO RESPONSE PROCEDURES Sewer service calls and lift station alarms are considered high priority events that demand a prompt response to the location of the problem. The goals of the Sanitary Overflow and Backup Emergency Response Plan is to protect the public from hazards, identify source of overflow and determine ownership, perform cleanup and abatement, complete proper reporting procedures and provide good customer service. The Sanitary Sewer Overflow and Backup Response Plan provides detailed response procedures for the first responder and field crew responsible for identifying the source of the problem, correcting the cause of the overflow, and cleaning the surrounding area. A reporting form to be completed by the first responder is included in Appendix A.
3.1 Priorities The first responder’s priorities are: • To follow safe work practices; • To respond promptly with the appropriate equipment; • To contain the spill wherever feasible; • To restore the flow as soon as practicable; • To minimize public access to and/or contact with the spilled sewage; • To promptly notify the CPO or the General Manager in the event of any SSO; • To return the spilled sewage to the sewer system; and • To restore the area to its original condition (or as close as possible).
3.2 Safety During Response The first responder is responsible for following safety procedures on all jobs. Special safety precautions must be observed when performing sewer work. There may be times when District personnel responding to a sewer system event are not familiar with potential safety hazards peculiar to sewer work. In such cases, it is appropriate to take the time to discuss safety issues, consider the order of work, and check safety equipment before starting the job.
The first responder must assess the scene for hazards to the responders and/or the public. After completing the job hazard analysis, the responder will: • Utilize control devices such as signs, cones, delineators, lights, barricades, when work encroaches in lane(s) of traffic, or in an area subject to pedestrian or vehicle traffic; • Utilize Personal ProtectionDRAFT Equipment such as gloves; hardhat; safety glasses; safety vest; and splash goggles as needed; and • Utilize proper lifting, pulling and bending techniques when removing a sanitary sewer access cover to protect the responders back.
3.3 Initial Response The first responder must respond to the reported location or lift station site and visually check for potential sewer stoppages or overflows. All sewer system calls require a response to the reported location of the event. The first responder will: • Note arrival time at spill site; • Verify the existence of a sewer system spill or backup; • Identify and assess the affected area and extent of spill; • Contact caller if time permits; and 84 Hi-Desert Water District 7 October 2019 Overflow Emergency Response Plan Freshwater Environmental Services
• Notify the CPO in the event of any SSO.
The SSO is considered major if the following conditions are present: • The spill appears to be large, in a sensitive area, or there is doubt regarding the extent, impact, or how to proceed; • The spill is in a public roadway and help with traffic control is needed to protect workers and the public; or • If additional help is needed. The CPO will contact other employees, contractors, and/or equipment suppliers.
If spill is large or in a sensitive area, the responder will document conditions with photographs as time allows. During the response to a major SSO District staff will need to decide whether to proceed with actions to restore the flow or to initiate containment measures. The guidance for this decision is: • Small spills – proceed with restoring flow; • Moderate or large spill where containment is anticipated to be simple – proceed with the containment measures; or • Moderate or large spills where containment is anticipated to be difficult – proceed with restoring flow; however, call for additional assistance after 15 minutes without restoration of flow and implement containment measures.
3.4 Initial Spill Containment Measures The first responder should attempt to contain the spilled sewage using the following steps: • Determine the immediate destination of the overflowing sewage; • Plug storm drains using air plugs, sandbags, and/or plastic mats to contain the spill, whenever appropriate. If overflowing sewage has entered the storm drainage system during dry weather, attempt to contain the spilled sewage by plugging downstream storm drainage facilities; • Contain/direct the spilled sewage using dike/dam or sandbags; and • Pump around the blockage/pipe failure/lift station.
3.5 Recovery and Cleanup The recovery and cleanup phase begins when the flow has been restored and the overflow of sewage has been stopped. The District can use contract services for recovery and cleanup actions. Typically, the SSO recovery and cleanup procedures include an estimate of spill volume, recovery of spilled sewage and cleanup and disinfection of the area. DRAFT Estimate the Volume of Spilled Sewage Wherever possible, document the estimate using photos of the SSO site before the recovery operation. Various detailed methods of spill volume estimating are included in (Appendix C).
Recovery of Spilled Sewage Vacuum or pump the spilled sewage and discharge it back into the sanitary sewer system.
Cleanup and Disinfection Cleanup and disinfection procedures should be implemented to reduce the potential for human health issues and adverse environmental impacts that are associated with an SSO event. The procedures described are for dry weather conditions and should be modified as required for wet weather conditions. Where cleanup is beyond the capabilities of District staff, a cleanup contractor will be used. 85 Hi-Desert Water District 8 October 2019 Overflow Emergency Response Plan Freshwater Environmental Services
Cleanup Involving Private Property • Offer assistance with cleanup and advise resident or property owner of claim procedures; and • Contact insurance for damage assessment.
Cleanup of Hard Surface Areas • Collect all signs of sewage solids and sewage-related material either by hand or with the use of rakes and brooms; • Wash down the affected area with clean water until the water runs clear. Take reasonable steps to contain and vacuum up the wash water; • Disinfect all areas that were contaminated from the overflow using the disinfectant solution. Apply minimal amounts of the disinfectant solution using a hand sprayer. Document the volume and application method of disinfectant that was employed; and • Allow area to dry. Repeat the process if additional cleaning is required.
Cleanup of Landscaped and Unimproved Natural Vegetation • Collect all signs of sewage solids and sewage-related material either by hand or with the use of rakes and brooms; • Wash down the affected area with clean water until the water runs clear. The flushing volume should be approximately three times the estimated volume of the spill; • Either contain or vacuum up the wash water so that none is released; and • Allow the area to dry. Repeat the process if additional cleaning is required.
Steps for Cleanup of Natural Waterways • The South Coast Region (Region 5) (858-467-4201) Department of Fish and Wildlife should be notified in the event an SSO impacts any surface water or riparian habitat. Department of Fish and Wildlife will provide the professional guidance needed to effectively cleanup spills that occur in these sensitive environments; • Cleanup should proceed quickly in order to minimize negative impact. Sewage causes depletion of dissolved oxygen which will kill aquatic life; and • Any water that is used in the cleanup should be de-chlorinated prior to use (chlorine compounds are toxic to aquatic life).
Wet Weather Cleanup Modifications • Omit flushing and sampling during heavy storm events with heavy runoff where flushing is not required, and samplingDRAFT would not provide meaningful results. 3.6 Public Notification Post signs and place barricades to keep vehicles and pedestrians away from contact with spilled sewage. Do not remove the signs until directed CPO.
Creeks and streams that have been contaminated as a result of an SSO should have signs posted at visible access locations until the risk of exposure has subsided to acceptable background levels. The warning signs should be checked every day to ensure that they are still in place.
In the event that an overflow occurs at night, the location should also be inspected the following day. The wastewater staff should look for any signs of sewage solids and sewage-related material that may warrant additional cleanup activities. 86 Hi-Desert Water District 9 October 2019 Overflow Emergency Response Plan Freshwater Environmental Services
Major spills may warrant broader public notice. The CPO will contact the General Manager who will contact local media when significant areas may have been contaminated by sewage.
3.7 Water Quality Sampling and Testing Water quality sampling and testing is required whenever 50,000 gallons or more of spilled sewage enters surface water to determine the extent and impact of the SSO. The water quality sampling procedures are: • The first responder will collect samples if required. Samples should be collected as soon as possible after the discovery of the SSO event. • The water quality samples should be collected from upstream of the spill, from the spill area, and downstream of the spill in flowing water (e.g. creeks). The water quality samples should be collected near the point of entry of the spilled sewage and every 100 feet along the shore on impoundments (e.g. ponds). • The District’s laboratory and contract laboratory will analyze the samples to determine the nature and extent of the discharge. Additional samples will be taken to determine when posting of warning signs can be discontinued. The basic analyses should include total coliform, fecal coliform, biochemical oxygen demand (BOD), dissolved oxygen, and ammonia nitrogen.
DRAFT
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4.0 SSO INVESTIGATION AND DOCUMENTATION All SSOs should be thoroughly investigated and documented for use in managing the sewer system and meeting established reporting requirements. The procedures for investigating and documenting SSOs include a failure analysis investigation, SSO documentation, and post-SSO debriefing.
Failure Analysis Investigation The objective of the failure analysis investigation is to determine the “root cause” of the SSO and to identify corrective action(s) needed that will reduce or eliminate future potential for the SSO to recur.
The investigation should include reviewing all relevant data to determine appropriate corrective action(s) for the line segment. The investigation should include: • Reviewing and completing the SSO reporting Form (Appendix B); • Reviewing past maintenance records; • Reviewing available photographs; • Conducting inspections to determine the condition of the line segment immediately following the SSO and reviewing the video and logs; and • Interviewing staff who responded to the spill.
The product of the failure analysis investigation should be the determination of the root cause and the identification of the corrective actions.
SSO Documentation The first responder will complete the Sanitary Sewer Overflow Reporting Form found in the Appendix A.
The CPO will prepare a file for each individual SSO. The file should include the following information:
All SSOs • Initial service calls information; • Sanitary Sewer Overflow Reporting Form; • Failure analysis investigation results; and • SWRCB California Integrated Water Quality System (CIWQS) Report(s). DRAFT Large SSOs and/or SSOs to sensitive areas • Volume estimate; • Appropriate maps showing the spill location; • Photographs of spill location; and • Water quality sampling and test results.
Post SSO Event Debriefing Every SSO event is an opportunity to thoroughly evaluate the response and reporting procedures. Each overflow event is unique, with its own elements and challenges including volume, cause, location, terrain, and other parameters.
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As soon as possible after major SSO events, all of the participants, from the person who received the call to the last person to leave the site, should meet to review the procedures used and to discuss what worked and where improvements could be made in responding to and mitigating future SSO events. The results of the debriefing will be recorded and tracked to ensure the action items are completed.
DRAFT
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5.0 EQUIPMENT AND TRAINING This section provides a list of specialized equipment that is required to support this Overflow Emergency Response Plan.
Digital Cell Phones/Cameras A digital or disposable camera is required to record the conditions upon arrival, during cleanup, and upon departure.
Utilities Trucks Utility body pickup trucks are required to store and transport the equipment needed to effectively respond to sewer emergencies. The equipment and tools should include spilled sewage containment and cleanup materials. Portable Pumps and Hoses Portable pumps and piping will be used to pump around failed facilities and to recover spilled sewage. Additional portable pumps and hoses are available through local rental agencies or contractors. VAC-Con® Truck A VAC-Con® truck equipped with a high-pressure rodder is available to respond to SSOs if necessary. Spill Response Supplies Spill response supplies and personal protective equipment are stored at the wastewater treatment plant. Spill response supplies includes booms, pads, absorbents, brooms, rakes. Personal protective equipment including gloves, boots, and other supplies are kept with the spill response supplies so that they are easy to locate during a response
5.1 Training This section provides information on the training that is required to support this Sanitary Sewer Overflow and Backup Response Plan.
Initial and Annual Refresher Training All Wastewater personnel and contractors who have a role in responding to, reporting, and/or mitigating a sewer system overflow will receive training. This includes employees who serve as the afterhours on-call maintenanceDRAFT crew member. All new employees and contractors receive training before they are placed in a position where they may have to respond. Current employees receive annual refresher training on this plan and the procedures to be followed. Training support documents are in Appendix D.
SSO Response Drills Periodic training drills are held to ensure that employees and contractors are up to date on the procedures, the equipment is in working order, and the required materials are readily available. The training drills should cover scenarios typically observed during sewer related emergencies (e.g. mainline blockage, mainline failure, force main failure, lift station failure, and lateral blockage). The results and the observations during the drills should be recorded and action items should be tracked to ensure completion. This training will also include desk simulation of SSO exercises to be incorporated with weekly safety and equipment training. 90 Hi-Desert Water District 13 October 2019 Overflow Emergency Response Plan Freshwater Environmental Services
5.2 Record Keeping Records should be kept of all training that is provided in support of this plan. The records for all scheduled training courses and for each overflow emergency response training event should include date, place, content, name of trainer(s), and names of attendees. Records for the SSO response training will be maintained by the CPO.
DRAFT
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APPENDIX A SSO RESPONSE FIRST RESPONDER FORM
DRAFT
92
Hi-Desert Water District Sewer System Overflow Response First Responder Form Fill out this form as completely as possible. Take photographs of damaged and undamaged areas.
Date: Location: Time SSO was reported or discovered: Discovered or reported by: Time Staff Arrived on-site: Staff Names:
Cleaning Contractor Contacted? Yes No Contractor Name:
Contractor Telephone: Time When Called: Source of Spill (manhole, cleanout, etc.): SSO Cause (Roots, FOG, Debris, etc.):
Approximate Amount of Spill: How was the volume calculated?
Number of Pictures Taken: Photo comments.
What cleanup method was used for the spill? What cleanup equipment and materials were used for the spill?
Did any material enter a drainage channel or surface Is this the location of previous spills? Yes No water? Yes No
Did any material enter the storm sewer system? Yes No What efforts were used to protect storm water inlets and drainage ways?
What efforts were used to capture materialDRAFT from the Was all the material recovered? Yes No storm water inlet and return it to the sewer system?
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APPENDIX B SSO RESPONSE REPORT FORM
DRAFT
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Hi-Desert Water District Sewer System Overflow Response Report Form This Report is (check one): Preliminary Final Revised Final
SPILL LOCATION
Spill Location Name:
GPS Latitude Coordinates: GPS Longitude Coordinates:
Street Name and Number: Street Direction (e.g., N, S, W, NE, SW, etc.):
Nearest Cross Street: City: Zip Code:
County: Spill Location Description:
SPILL DESCRIPTION
Spill Appearance Point: Building/Structure Force Main Gravity Sewer Other Sewer System Structure Pump Station Manhole- Structure ID#:______ Other (specify):
Did the spill reach a drainage channel and/or surface water? Yes No
If the spill reached a storm sewer, was it fully captured and returned to the Sanitary Sewer? Yes No
Was this spill from a service lateral? Yes No
If YES, name and address of facility:
Final Spill Destination: Beach Building structure Other paved surface Storm drain
Street/curb & gutter Surface water Unpaved surface Other (specify):
Estimated spill volume (in gallons): Method calculated:
Est. volume of SSO recovered (gal): Were photos taken? No Yes – how many? Estimated volume of spill reaching DRAFTsurface water, drainage channel, or not recovered from a storm drain (gal): SPILL OCCURRANCE TIME
SSO Reported to: SSO Reported by:
Phone: Estimated spill start date and time:
Date and time spill reported to sewer crew: Date and time sewer crew arrived:
Estimated spill end date and time:
Weather conditions prior 72 hours: Sunny Weather Cloudy Weather Measurable Rain Rain for Several Days
95 CAUSE OF SPILL
SSO cause (check all that apply): Debris/Blockage Flow exceeded capacity Grease Operator error Roots Pipe problem/failure Pump station failure Rainfall exceeded design Vandalism Inflow/infiltration Animal carcass Electrical power failure Bypass Debris from laterals Construction Debris Other (specify):
If SSO is caused by a service lateral, please specify: This is the Owner Tenant Manager
Property contact: Contact telephone:
If SSO is caused by wet weather, choose size of storm: 1-yr 2-yr 5-yr 10-yr 50-yr 100-yr
>100-yr Unknown
Diameter (in inches) of pipe at point of blockage/spill cause (if applicable):
Sewer pipe material at point of blockage/spill cause (if applicable):
Description of terrain surrounding point of blockage/spill cause: Flat Mixed Steep
SPILL RESPONSE
Spill response activities (check all that apply): Cleaned up Contained all/portion of spill TV inspection Restored flow Returned all/portion of spill to sanitary sewer Other (specify):
Spill response completed (date & time): Name of impacted waters (if applicable):
Visual inspection result of impacted waters (if applicable):
Any fish killed? Yes No Any ongoing investigation? Yes No
Name of impacted beach (if applicable):______Were health warnings posted? Yes No
Health warning/beach closure posting/details:
Were samples of impacted waters collected? Yes No
If YES, select the analyses: DO Ammonia Bacteria Other Recommended corrective actions: DRAFT Add sewer to PM Program Adjust PM schedule Adjust PM method Rehab sewer Replace sewer Enforcement action against FOG source Other (specify):
NOTIFICATION DETAILS
CEMA (former OES) contacted date and time (if applicable):
CEMA (former OES) Control Number (if applicable): Spoke to:
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APPENDIX C SSO VOLUME ESTIMATION GUIDE
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DRAFT
98 DRAFT
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Sewer Spill Estimation Guide
A Guide to Estimating Sanitary Sewer Overflow (SSO) Volumes
DevelopedDRAFT by the Orange County Area Waste Discharge Requirements Steering Committee Orange County, CA
February 18, 2014 Revised May 15, 2014
100 Acknowledgements This Sewer Spill Estimation Guide has been compiled through the efforts of members of the Orange County Wastewater Discharge Requirements (WDR) Steering Committee. This committee was originally formed to address the requirements of the original WDR imposed by the California Regional Water Quality Board, Region 8 and later the statewide WDR imposed by the California State Water Resources Control Board. Committee members who assisted in the compilation of this Sewer Spill Estimation Guide are:
Nicholas J. Arhontes Director Orange County Sanitation District Facilities Support Services
Peggy Echavarria Executive Assistant Orange County Sanitation District
Gene Estrada Environmental Program Manager City of Orange
Rob Hamers District Engineer Costa Mesa Sanitary District
Robert Kreg (Former) Director of Support Services South Coast Water District (Retired)
Disclaimer This Sewer Spill Estimation Guide is freely offered to agencies to assist the user with the estimation process for a sanitary sewer overflow. Methods used for spill estimation and the estimate itself are solely the responsibility of the agency making the estimate. The authors or contributors to this Sewer Spill Estimation Guide do not accept any responsibility for the spill estimation methods used; their accuracy or any spill estimate determined through the use of this guide. Information foundDRAFT in this guide is commonly available on the internet and is also common practice with many cities and sewering agencies throughout Southern California.
No statewide or national standards issued by a regulatory agency exist at this time.
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 1 of 29 Table of Contents
Acknowledgements ...... 1 Disclaimer ...... 1 SSO Volume Estimation ...... 3 Start Time...... 4 Stop Time ...... 4 Photographs...... 5 Flow Rate ...... 5 Volume Estimation Methods ...... 5 Visual or Eyeball Method ...... 5 Measured Volume ...... 6 Counting Connections ...... 8 Pick and Vent Holes in Manhole Covers ...... 8 Pick and Vent Hole Estimation Chart ...... 10 Manhole Ring...... 12 Partially Covered Manhole ...... 13 Open Manhole ...... 15 Pictorial Reference ...... 18 City of San Diego Manhole Overflow Picture Chart ...... 19 SSCSC Manhole Overflow Gauge ...... 20 Gutter Flow (Simplified Version) ...... 21 Bucket Method ...... 22 Pipe Size...... 23 Metered Flow ...... 24 Rain Events ...... 25DRAFT Saturated Soils ...... 25 Combo Truck or Vacuum Truck Recovery ...... 26 Conversion Factors ...... 27 Volumes Recovered with Trucks or Pumped to Tanks ...... 27 References ...... 28 Sample Worksheet ...... 29
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 2 of 29 SSO Volume Estimation Accurate flow estimation is essential to determine the volume of a Sanitary Sewer Overflow (SSO). An accurate estimate of an SSO is required for reporting to the California Integrated Water Quality System (CIQWS) and to the local health care agency. The estimated volume of an SSO is used to determine the category of the SSO and can also be used in the calculation of penalties or fines from the State or Regional Water Quality Control Boards in California. Additionally, accurate flow estimation is important to determine the extent of the cleanup and its effectiveness.
Volume estimation is basically the flow rate (gallons per minute) times the amount of time (in minutes) the flow has occurred. Each SSO tends to be unique requiring different strategies for determining the volume of the SSO. Different methods can also be used for the same SSO acting as a check to ensure the most accurate estimate. The method(s) utilized will be determined by several factors including the type of SSO and the personnel responding. Some SSO volumes, due to terrain, rainfall or other factors, can be very difficult for field staff to determine and may require someone with additional expertise. There is no one method that works for all types of SSOs. The following are methods that may be utilized for SSO volume estimation. These methods are effective means of estimating a sewer spill volume during dry weather but may not be effective during rain events.
During rain events, infiltration and/or inflow into the collection system and runoff in the stormwater system, including the curb and gutter, can affect the SSO estimate. When estimating an SSO duringDRAFT a rain event, the SSO estimate is to include only the wastewater that left the collection system and not any waters that the wastewater comingled with after leaving the system. The same is true for any wash down water; although contaminated, the water is not considered part of the SSO estimate. Any water that infiltrated into the collection system upstream of the SSO and subsequently became part of the SSO is included in the SSO volume estimate.
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 3 of 29 Start Time Determining the start time for an SSO is one of the most critical, yet can be one of the most difficult, factors to determine. Depending upon the location and time of day, an SSO may occur for some time before it is reported to the City or Agency or it may trickle for an extended period of time before being noticed. What is known is that the SSO started some time before the City or Agency was notified. It is common for SSOs to start and stop as flows in the pipeline routinely rise and fall because most blockages do not entirely block the flow in the pipe. Every effort should be utilized to determine the most accurate start time of each SSO. These efforts may include: If possible, contact the person who reported the SSO to determine when they became aware of the SSO. Make contact with residences or businesses in the area of the SSO to determine if there were any witnesses that could help establish the start time. Conditions change during the SSO. This is particularly true in remote areas out of public view. Initially, there may be an amount of toilet paper and solids around the spill site. This will increase the longer the SSO continues. After a few days to a week, these may form a light brown residue that may turn dark after a few weeks to a month.
Lacking direct evidence supporting a specific start time the operator should rely upon their experience and system flow characteristics based upon observed conditions to establish a reasonable estimated start time for the event. The agency’s management staff should review the estimate before being finalized. Methods used to establish the start time should be documented. DRAFT
Stop Time The stop time is the time that wastewater stopped overflowing. For manhole covers in low areas, this is noted by water flowing back into the manhole through the vent holes and should be easy to determine by SSO response personnel. Care should be taken to accurately record the time that the SSO stopped.
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 4 of 29 Photographs Take photographs of the spill event. Try to include objects of known size in the photographs to give a perspective of the extent of the spill. Photographs should include the initial spill, remediation efforts, clean up, and the spill area after the spill remediation has been completed. Photographs should be maintained with the spill report information.
Flow Rate The flow rate is the volume of flow per unit time that is escaping from the collection system. SSOs do not always occur at a constant rate. This is because flows into the collection system are not constant and rise and fall throughout the day. Additionally, most blockages are not full blockages. Pressure buildup as the wastewater surcharges in the pipe can cause the blockage to clear or partially clear, resulting in changes to the flow rate.
To make an SSO volume estimate as accurate as possible, the onsite City or Agency employee should note the time and the amount of change of any significant differences in flow noticed during the event. For example, if the employee determines the flow rate escaping from the manhole is 100 gallons per minute when they arrive on scene but noticed that it has dropped to 50 gallons per minute five minutes later, their report should reflect that fact. The estimated flow rate and the time period for that flow rate should be recorded. During any one SSO event there could be multiple flow rates spread over the duration of the SSO.
Volume EstimationDRAFT Methods
Visual or Eyeball Method The volume of small spills can be estimated using an “eyeball estimate.” To use this method, imagine the amount of water that would spill from a bucket or a barrel. A full bucket may contain 1, 2 or 5 gallons and a barrel contains 55 gallons when full. If the spill is larger than 55 gallons, try to divide the standing water into barrels and then multiply by 55 gallons. This method is useful for contained spills up to approximately 200 gallons. This method can be useful on spills that occur on hard surfaces such as concrete or asphalt. Crews can be trained 105
H:\dept\fss\Common\WDR\Spill Guide…revised 051514 5 of 29 by estimating the volume of a measured amount of potable water spilled upon concrete and asphalt surfaces.
Measured Volume The volume of most small spills that have been contained can be estimated using this method. The shape, dimensions, and the depth of the contained wastewater are needed. The shape and dimensions are used to calculate the area of the spills and the depth is used to calculate the volume.
Common Shapes and Dimensions
RECTANGLE CIRCLE TRIANGLE
H W E I I D DIAMETER G T H H T
LENGTH BASE
1. Sketch the shape of the contained wastewater. 2. Measure or pace off the dimensions. 3. Measure the depth at several locations and select an average. 4. Convert the dimensions,DRAFT including depth, to feet. 5. Calculate the area: Rectangle: Area = length (feet) x width (feet) Circle: Area = diameter (feet) x diameter (feet) x 3.14 divided by 4 Triangle: Area = base (feet) x height (feet) x 0.5 6. Multiply the area (square feet) times the depth (in feet) to obtain the volume in cubic feet. 7. Multiply the volume in cubic feet by 7.48 to convert to gallons
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 6 of 29 Not all SSOs will conform to a specific shape. When this occurs, break up the area of the SSO into various shapes or segments, then calculate the amount of wastewater spilled in each segment, adding them together to arrive at the total spill volume.
Example:
Basic spill area Basic spill area divided into 4 geometric sections.
Determine the area of each of the geometric sections adding them all together to determine the total area of the spill.
Inch to Feet Conversion: Inches to Feet Measure the depth of the 1/8” = 0.01’ 1/4” = 0.02’ SSO at various locations. 3/8” = 0.03’ 1/2” = 0.04’ 5/8” = 0.05’ 3/4” = 0.06’ 7/8” = 0.07’ 1” = 0.08’ 2” = 0.17’ 3” = 0.25’ 4” = 0.33’ 5” = 0.42’ 6” = 0.50’ 7” = 0.58’ DRAFT8” = 0.67’
Where it is difficult to measure wet spots on asphalt, use a 9” = 0.75’ 10” = 0.83’ depth of 0.0026’or 1/32”. For wet spots on concrete use 11” = 0.92’
depths of 0.0013’or 1/64” for reasonable estimates. 12” = 1.00’
Sample Calculation:
A 20 ft x 20 ft square wet spot on concrete equals 3.9 gal
and for asphalt is 7.8 gal.
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 7 of 29 Counting Connections Once the location of the blockage has been established, the amount of the SSO could be estimated by counting the number of upstream connections. On the sewer atlas maps or GIS system, locate the pipeline where the SSO occurred. Count all of the developed parcels that are connected to the pipeline upstream of the blockage. The typical single family residential parcel may discharge 8 to 10 gallons of wastewater per hour during active times of the day. For a multi-family residential development such as an apartment or condo complex, count each apartment as a single family residential unit. Use the higher flow number (10 gallons per hour) during typical peak flow hours and the lower flow number (8 gallons per hour) during low flow periods. Multiply the number of connections times the average flow (8 to 10 gallons per hour) times the time period (duration) that the SSO occurred.
Example for an SSO occurring on a weekday at 8:00am:
Number of upstream connections 22 Estimated flow per parcel 10 gallons per hour Duration of SSO event 45 minutes Total spill estimation (22 x 10 x .75) 165 gallons (22 connections x 10 gallons per hour x 45 minutes (.75 hour) = 165 gallons)
Data may be available in your drainage area from your capacity planners at your city or agency. Consult with them on reasonable flow amounts or rates of flow.
DRAFT Pick and Vent Holes in Manhole Covers Small SSOs will occur where the wastewater escaping from the manhole is isolated to the pick or vent holes in the cover. Larger SSOs may involve both the discharge from the pick and/or vent holes and the gap between the manhole cover and manhole frame. To estimate an SSO occurring from the manhole pick and vent holes, measure the height of the wastewater plume exiting the holes. Find that height and hole diameter on the manhole pick or vent hole chart to determine the flow rate escaping the pick/vent hole. Multiply the flow rate times the number of holes that are discharging wastewater. Once the total volume (gpm) has been determined,
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 8 of 29 multiply the gpm by the duration of the SSO in minutes. This will result in the total estimated gallons of the SSO.
Example: Measured height of plume exiting pick/vent hole is 1 inch from a ½-inch vent hole and there are 4 vent holes. The total volume per minute would be .94 gpm per hole (from attached chart) or 3.76 gpm total (.94 gpm x 4 holes) from the manhole cover. If the SSO lasted one hour, the total wastewater lost would be 226 gallons (3.76 x 60 = 225.6).
Number of pick holes 4 Flow from each pick hole .94 gpm Duration of SSO 60 minutes Total SSO volume (.94 x 4 x 60=225.6) 226 gallons
DRAFT
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 9 of 29 Pick and Vent Hole Estimation Chart
DRAFT
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 10 of 29 Pick and Vent Hole Estimation Chart ‐ continued
Courtesy of OCSD: Created 5/17/99 and modified 5/15/14, as an estimating tool for field staff. This is based on flow through orifices assumptions. Your city or agency may want to develop a similar tool.
Q=CA(2gh)^.5 Where Q=cfs C=Cv x Cc A=area(sq. ft.) g=32.2 ft/sec/sec h= water height (ft.)
DRAFT
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 11 of 29 Manhole Ring Some manhole covers in use today typically only have one pick hole forcing most of the wastewater to escape from the perimeter of the manhole cover during higher flow SSOs. To estimate the volume in this example, measure the observed height of the wastewater plume exiting the manhole cover. Find the height and manhole diameter on the Manhole with Cover in Place to determine the flow rate escaping the manhole. The chart has two columns, one for 24-inch diameter covers and one for 36-inch diameter covers. Wastewater will also be escaping from the pick hole and must be accounted for separately by following the instructions for estimating an SSO from pick/vent hole. Multiply the flow rate times the number of holes that are discharging. The total estimated rate (gpm) is determined by adding together the rate being lost (gpm) from around the cover with the rate being lost (gpm) from the pick and/or vent hole(s). Once the total rate (gpm) has been determined, multiply the gpm by the duration of the SSO in minutes. This will result in the total estimated gallons of the SSO.
Example: The measured height of the plume exiting the ring of a 36-inch manhole is 1 inch. The total volume per minute would be 13 gpm from around the ring of a 36-inch manhole cover (from the attached DRAFTchart). (Calculate the amount exiting the pick hole(s) and add to the total being lost around the ring). If the SSO lasted one hour the total wastewater lost would be 780 gallons (13 x 60 = 780).
Estimated loss around ring (from chart) 13 gpm Duration of SSO 60 minutes Total SSO (without loss from pick hole) 780 gallons (13 gal/min x 60 minutes = 780 gallons plus amount lost from pick hole(s))
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 12 of 29 The formula used to develop Table 1 measures the maximum height of the water coming out of the maintenance manhole above the rim. The formula was taken from Hydraulics and Its Application by A.H. Gibson (Constable & Co. Limited).
Partially Covered ManholeDRAFT Sometimes an SSO will occur that only lifts one side of the manhole cover. This is especially true of manholes where the cover is on an incline with the cover lifting on the downward side of the manhole. To estimate the volume of an SSO under these conditions, calculate the area (in square feet) from where the wastewater is escaping and the velocity (in feet per second) that the wastewater is normally traveling in the sewer at half the pipe depth. The velocity is estimated from visual observation with 2 feet/second or less being a small velocity, 4 to 5 feet/second being a medium velocity, and 7 feet/second or higher being a large velocity. Velocities in the sewer above 7 feet/second may be strong enough to blow the manhole cover off. Higher velocities also tend to raise the manhole lid higher. Next, multiply by the duration 113
H:\dept\fss\Common\WDR\Spill Guide…revised 051514 13 of 29 (in seconds) that the SSO occurred. Finally, multiply by 7.48 to determine the volume of the SSO in gallons. The formula is Volume (gallons) = Area (sq. ft.) x Velocity (ft/sec) x Time (in seconds) x 7.48 (gal/cu. ft.).
Example: The measured height of the plume exiting the side ring of a 24-inch manhole is 2 inches. Based upon the data provided in the Area Calculation Chart below, a 2-inch plume from one side of a 24-inch manhole cover provides 0.524 square feet of area. The velocity of the flow is estimated at 4 ft/sec (visual observation) with the assumed duration of the flow lasting for one hour. The total amount of the SSO is estimated at 56,441 gallons (.524 x 4 x 60 x 60 x 7.48 = 56,441)
Height of plume 2 inches Area for 24 inch manhole 0.524 square feet Estimated velocity 4 ft/sec Duration of SSO 60 minutes Conversion from cu. ft. to gallons 7.48 Total estimated SSO volume 56,441 gallons (.524 sq. ft. x 4 ft/sec x 60DRAFT minutes x 60 sec/min x 7.48 gal/cu ft = 56,441 gal)
Area Calculation Chart Height of Flow 24 Inch Manhole 36 Inch Manhole .5 inches 0.131 sq. ft. 0.195 sq. ft. 1 inches 0.262 sq. ft. 0.391 sq. ft. 1.5 inches 0.393 sq. ft. 0.586 sq. ft. 2 inches 0.524 sq. ft. 0.782 sq. ft. 2.5 inches 0.655 sq. ft. 0.977 sq. ft. 3 inches 0.786 sq. ft. 1.173 sq. ft. 3.5 inches 0.917 sq. ft. 1.368 sq. ft. 4 inches 1.048 sq. ft. 1.564 sq. ft. 114
H:\dept\fss\Common\WDR\Spill Guide…revised 051514 14 of 29 Open Manhole In large events the force of the overflowing wastewater will have sufficient pressure and volume to unseat the cover from the frame and move the manhole cover away from the manhole. Typically, when the SSO rates reach approximately 7 cfs (approximately 3,000 gpm or about 4.32 mgd), there is sufficient flow and pressure to blow off the manhole cover. To estimate the volume of an SSO where the manhole cover has been removed, the average height of the plume of wastewater exiting the manhole must be measured. This measurement is from the pavement surface close to the manhole ring to the top of the plume. Take several measurements in several locations around the ring and average the findings. If possible, and being safe to protect yourself from the open manhole, find the average height of the plume for the size of the manhole lid (24-inch or 36-inch diameter) on the Area Calculation Chart to determine the rate of flow exiting the manhole. Multiply the flow rate expressed in gallons per minute from the chart multiplied by the duration of the SSO in minutes to determine the total volume of the SSO. A photo taken at a safe distance upon arrival may help you refine your estimate.
Example: Determine the DRAFTobserved height of the plume at several locations around the ring of the manhole and average the results. Determine the size of the manhole cover. If the average height of the plume exiting an open 24-inch diameter manhole is 2 inches, find 2 inches on the 24-inch Manhole Cover Removed Chart. Based upon the data provided in the Manhole Cover Removed Chart, the flow in gallons per minute would be 3,444 gpm. If the duration of the flow lasted for one hour (60 minutes), the total amount of the SSO would be estimated at 206,640 gallons (3,444 x 60 = 206,640).
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 15 of 29 Height of plume (average) on 24-inch manhole 2 inches Estimated flow from chart 3,444 gpm Duration of SSO 60 minutes Estimated SSO total volume 206,640 gallons (Est flow from chart 3,444 x 60 minutes = 206,640)
DRAFT
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 16 of 29 DRAFT
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 17 of 29 Pictorial Reference Currently there are two picture charts being widely used to assist with estimating SSO volumes. The older chart is the city of San Diego’s Manhole Overflow Rate Chart with the newer chart being the CWEA Southern Section Collection Systems Committee (SSCSC) Manhole Overflow Gauge. Each chart is a pictorial depiction of how an overflowing manhole appears at a given flow rate. The SSCSC Manhole Overflow Gauge has an additional picture for each flow rate showing a wide angle view of the spill area. When using either of the pictorial reference charts, select which picture most accurately represents the SSO being estimated. Use the gpm of the associated picture multiplied times the duration of the SSO to determine the total spill volume. Example: If the selected picture shows 300 gpm and the duration of SSO is 55 minutes, the total estimated spill volume would be 16,500 gallons (300 gpm x 55 min).
Selected picture volume 300 gpm Duration of SSO 55 minutes Total estimated SSO 16,500 gallons (300 gpm x 55 minutes = 16,500 gallons)
Note: Data was obtained at training facilities where potable water was metered and photos were taken at various flow rates.
Training facilities also exist at the Orange County Sanitation District in Fountain Valley, CA. DRAFT As a reference point, an 8-inch diameter sewer flowing half full at a velocity of 2.5 ft/sec would have a flow rate of about 192 gal/min. If fully blocked, the SSO rate would be 192 gpm. For a partial blockage, the SSO rate will be less.
Other agencies have developed above ground estimating tools such as frame and cover sets that can be pressurized using potable water and simple flow meters.
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 18 of 29 City of San Diego Manhole Overflow Picture Chart
DRAFT
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 19 of 29 SSCSC Manhole Overflow Gauge
DRAFT
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 20 of 29 Gutter Flow (Simplified Version) Although the traditional Manning’s Equation is used to calculate flows in open channels, this simplified version can be used to measure SSOs that are flowing in open channels such as ditches, curb and gutter, etc. and still achieve reasonable estimations. Two things need to be determined to utilize this method of spill estimation, the cross sectional area of the channel and the velocity of the flow in the channel. First, determine the cross sectional dimensions of the channel (width and depth of flow) to determine the area of the flow. Then determine the velocity of the flow in the channel. To determine the velocity, drop a small floating object (ping pong ball, leaf, small piece of wood, etc.) into the flow and time how long it takes the object to travel a measured distance. This should be practiced several times in a non-SSO situation, and averaged to determine the flow velocity. The velocity of the flow multiplied by the cross sectional area of the flow multiplied by the duration of the SSO will result in the approximate volume of the SSO.
Q = V x A
Flow (gal/min) = VelocityDRAFT (ft/sec) x Area (ft2) x 7.48 gal/cu ft x 60 sec/min
Example: If the cross section triangular area of the spill is calculated at .5 sq.ft. with the velocity measured at .25 ft. per second, the flow would be .125 cubic feet per second. Multiply times 449 (one cubic foot per second equals 449 gallons per minute) to determine the gallons per minute (56 gpm). If the SSO lasted for 35 minutes the total estimated spill volume would be 1,964 gallons.
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 21 of 29 Simplified Cross Section Area of the SSO Estimated Triangular Area 0.5 square feet Estimated Velocity .25 feet per second Duration of the SSO 35 minutes Gallons per minute per cubic foot per second conversion 449 Total estimated spill volume 1,964 gallons (Area .5 sq.ft. x Est velocity .25 ft. per sec. = .125 cfs x 449 = 56 gpm x 35 minutes = 1,964 estimated gallons spilled)
Gutters on steep hillsides will flow at higher velocities. Practice your estimating on flatter areas and steeper areas of your service area.
Bucket Method This method can be used for small spills due to partial blockages where the entire flow stream could be captured in a bucket. Estimate how many minutes it takes to fill the bucket. Dividing the volume of the bucket (in gallons) by the elapsed time to fill the bucket (in minutes). This provides the flow rate in gallons per minute (gpm). Once the gpm has been established, multiply the gpm by the total time duration in minutes of the SSO until it stopped to determine the total estimated volume of the SSO.
Example: If it takes 30 seconds (.5 minutes) to fill a 5 gallon bucket and the total spill duration was 20 minutes, the total spill volume would be 200 gallons. (5gal/.5 min = 10 gpm x 20 min = 200 gal). DRAFT
Time to fill a 5 gallon bucket 30 seconds (.5 minute) Duration of SSO 20 minutes Estimated spill volume 200 gallons (5 gallons every 30 seconds equals 10 gallons per minute x 20 minutes = 200 gallons)
You can practice visual estimating by filling a bucket of known volume for a measured time from a garden hose. 122
H:\dept\fss\Common\WDR\Spill Guide…revised 051514 22 of 29 Pipe Size To calculate an SSO based upon pipe size requires the diameter of the pipe, the depth of flow in the pipe downstream of the blockage during and after the blockage, and the flow velocity in the pipe. This method calculates the amount of flow in the pipe at the same time of the day during the blockage compared to the amount of flow normally in the pipe to determine how much flow had been lost over time.
To use this method, measure the flow depth at the nearest manhole downstream from the blockage. Record the depth reading. Once the blockage has been cleared and the flow stabilized, measure the flow depth at the same manhole as before and record the reading. The attached chart can be used on various size pipelines where the velocity is 2.0 feet per second. Pipelines of other rates will have to be calculated.
To use the attached chart, find the depth of the flow during the blockage in column 1. Follow the row across to the diameter of the pipe where the blockage has occurred. The number listed will be the flow rate in gallons per minute for pipelines with a velocity of 2 feet per second. Next find the flow depth after the blockage has been removed and the flow stabilized. Move across the chart to the proper pipe size and record the flow rate for a free flowing pipeline. Subtract the flow rate from the blocked pipe from the flow rate of the free flowing pipe. The remainder will be the flow rate lost. Multiply the flow rate lost times the duration of the SSO to determine the total flow volume lost. Example: If the flow depth during the blockage of a 10-inch pipe was 1 inch, the flow rate would 25 gpm. After the blockage was cleared and the flow stabilized, the flow DRAFTdepth was now 5 inches then the flow rate would be 240 gpm. To determine the amount lost, subtract the gpm (pipe blocked) from the gpm (pipe cleared) (240 gpm – 25 gpm = 215gpm) leaving the flow rate of the SSO. Multiply the remaining flow rate multiplied by the duration of the SSO in minutes to estimate the total volume of the SSO.
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 23 of 29
Note: The above chart is only for pipelines of the diameters shown and flowing at a velocity of 2.0 ft/sec.
Metered Flow Estimates of the amount of wastewater spilled from a continuously metered system can be achieved utilizing upstream and downstream flow meters located close to the point where the wastewater escaped. Flow meters may be located at strategic locations throughout the wastewater collection system or at the intake or discharge of wastewater pump or lift stations. Flow metering usually occursDRAFT on pressure systems. If a spill is suspected on a metered upstream wastewater line, check the flow meter readings for abnormalities and note the time they start. Also check the flow meter readings at the downstream flow meter. If the downstream readings are lower than usual, the difference may be the amount of wastewater being lost to a spill. Abnormal pumping cycles for pump or lift stations located downstream from the spill can also be used to estimate the volume of a spill. Portable flow meters could also be installed in gravity sewers after a SSO event to help verify average flows at various times of the day when full or partial blockages may have occurred. You should also perform
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 24 of 29 this on the same day of the week that the SSO occurred. This is also a good way to understand how flows will change during the day in various parts of your system.
Rain Events Previous examples of methods throughout the document were all in dry weather situations. Rain events cause substantial difficulties for SSO responders in establishing an accurate estimate of an SSO. Infiltration into the sewer system will increase, sometimes dramatically, the system flow including the amount of the SSO. When estimating the SSO amount during a rain event, the estimate is to include only the amount of wastewater that left the collection system (this includes any clear water inflow and/or infiltration (I&I) that entered the collection system upstream of the SSO) and not any waters that the wastewater comingled with after leaving the system. Although the comingled waters are considered contaminated by the SSO and may be involved in the cleanup, they should not be considered in the estimate of the volume of sewage spilled for the event. Consult with your city or agency management or your site-specific procedures to be used during wet weather SSOs.
Saturated Soils Spills that have occurred on or migrated to grassy or dirt areas can be estimated if the area is dry and is not regularly irrigated like a field or dirt parking lot. This method is effective only during dry weather and not during or after a rain event. To estimate how much wastewater has been lost to the soil, first determine how many cubic feet of soil has been wetted. First determine the size of the DRAFTarea where the spill occurred. This is done in the same manner as for spills that occurred on hard surfaces and as discussed in the Measured Volume Method. Next determine how deep the soil has been saturated. To determine the depth of the soil saturation, dig several test holes with a round point shovel until dry soil is reached. Measure the depth of each hole and determine the average depth of the saturated soil. Multiply the area of the spill (in square feet) times the average depth of the soil saturation to determine the amount (in cubic feet) of saturated soil. Different types of soils will retain moisture in different amounts. Water will penetrate sandy soils quicker than clay soils and clay soils are capable of holding more moisture than sandy soils. Use an average of 18% moisture content when estimating the amount of wastewater that has saturated the soil. 125
H:\dept\fss\Common\WDR\Spill Guide…revised 051514 25 of 29 Example: If the spill was contained in a dry dirt or grassy area of 10 feet by 20 feet, the area of the spill would be 200 square feet if it was a perfect rectangle (assumed). If the wastewater penetrated the soil to an average depth of 3 inches, the total amount of saturated soil would be 50 cubic feet (10 x 20 x .25 = 50 cf.). To determine the amount of wastewater suspended in the wetted soil, multiply the 50 cubic feet times 7.48 gallons per cubic foot (50 cf x 7.48 gal/cf = 374 gallons). Next multiply the gallons times the average amount of moisture the soil can hold (use 18% as a rough estimate or calculate the soil moisture) to determine the actual estimated amount of wastewater that has saturated the soil (374 gal x .18 = 67.3 gallons of wastewater contained in the soil for the area of the spill). Add the amount of wastewater estimated to be contained in the soil with the amount of surface wastewater that was removed to achieve an estimated total amount of the wastewater spill.
Simple method to calculate soil moisture content: Equipment needed: One coffee filter; a funnel; a graduated measuring cup; a jar or bottle. Place the coffee filter into the funnel. Place the funnel into the mouth of the jar or bottle. Place one cup of clean dry soil from the spill site onto the coffee filter. Pour one cup (8 ounces) of water onto the soil and allow the water to drain into the jar. Once the water has stopped dripping from the funnel, remove the funnel and measure the amount of water in the jar. The difference between the amount of water in the jar and the 8 ounces originally poured over the soil is the amount of moisture the soil retained.
Example: If six and one half ounces (6.5) remained in the jar, one and one half ounce (1.5) or 18.75% remained in the soil.DRAFT The soil moisture content would be 18.75%.
Combo Truck or Vacuum Truck Recovery When the spill is contained to a specific area and recovered by a combo or vacuum truck, the amount recovered can be used in calculating the amount of the original spill. If the spill is contained on a hard surface, estimate the total spill volume by what was captured by the combo or vacuum truck plus the amount that could not be captured. To estimate the amount not captured by the combo or vacuum truck, use the Measured Volume Method. For wet spots on concrete, use a depth of 0.0013 ft. or 1/64 inch. For wet stains on asphalt, use a depth of 126
H:\dept\fss\Common\WDR\Spill Guide…revised 051514 26 of 29 0.0026 ft. or 1/32 inch. If the spill is contained on soil, use the Saturated Soils Method to determine how much of the spill soaked into the soil and add to the amount captured by the combo or vacuum truck.
Conversion Factors 1.0 cfs = .6463 mgd One cubic foot of water (cf) = 7.48 gallons One cubic foot of water per second (cfs) = 448.8 gallons per minute A cylinder 1 foot in diameter and one foot deep = 5.87 gallons A 1 square foot triangle 1 foot deep = 3.25 gallons One inch or 1/12 ft = .083 feet
Volumes Recovered with Trucks or Pumped to Tanks Level gauge on truck or
Known volume of the full tank or
Number of full tank trucks used during large SSO events
Use your agency’s approved conversion factors, if available.
DRAFT
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 27 of 29 References California Environmental Protection Agency http://www.calepa.ca.gov/
State Water Resources Control Board http://www.swrcb.ca.gov/
Sanitary Sewer Overflow (SSO) Reduction Program http://www.swrcb.ca.gov/water_issues/programs/sso/index.shtml
DRAFT
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H:\dept\fss\Common\WDR\Spill Guide…revised 051514 28 of 29 Sample Worksheet
(City or Agency Name)
SSO Volume Estimation Worksheet
SSO Address/Location: Date:
SSO Volume Method of Estimation (check appropriate box and provide appropriate information for method used below)
Pictorial Reference Flow Rate Chart (San Diego Chart CWEA Ruler ) Vent or Pick Holes Eyeball estimate
Measured volume Counting Connections Manhole Ring Partially Covered Manhole Open Manhole
Bucket Method Pipe Size Method Gutter Flow Method Metered Flow Rain Event Method
Saturated Soils Method Combo/Vacuum Truck Recovery Method
Spill Start Date: Spill Start Time:
Spill End Date: Spill End Time: Total Est. Spill Volume (gal):
Provide a detailed description of the method(s) used to determine the SSO estimate. (Use additional sheets as needed)
DRAFT
Signed: Date: 129
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APPENDIX D TRAINING DOCUMENTS
DRAFT
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Hi-Desert Water District Overflow Emergency Response Plan - Training Log
Instructions: Following annual training on Hi-Desert Water District Overflow Emergency Response Plan, responders, staff with responsibilities within the plan, and contractors that respond to overflows should sign and date below. Individuals are encouraged to provide any comments regarding the necessity to update or modify the plan.
Employee/ Contractor Training Date Name Signature Comments
DRAFT
Questions Contact: Doug Culbert, Chief Plant Operator (760) 228-6278 131
Hi-Desert Water District Overflow Emergency Response Plan - Training Log
Instructions: Following annual training on Hi-Desert Water District Overflow Emergency Response Plan, responders, staff with responsibilities within the plan, and contractors that respond to overflows should sign and date below. Individuals are encouraged to provide any comments regarding the necessity to update or modify the plan.
Employee/ Contractor Training Date Name Signature Comments
DRAFT
132 Questions Contact: Doug Culbert, Chief Plant Operator (760) 228-6278
Hi-Desert Water District Overflow Emergency Response Plan - Training Test
Instructions: Following annual training on the Hi-Desert Water District Overflow Emergency Response Plan, responders, staff with responsibilities within the plan, and contractors that respond to overflows should answer the questions below. Individuals are encouraged to provide any comments regarding the necessity to update or modify the plan.
1) What are the goals of the District OERP?
______
______
______
______
______
______
2) What are the priorities of a first responder to a SSO?
______
______
______
______
______
______DRAFT ______
______
______
______
3) How do you locate the nearest stormwater inlet that could be impacted by the SSO?
______
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4) How do you know the location of the outfall of a stormwater conduit impacted by an SSO?
______
5) What SSOs trigger a Failure Analysis Investigation?
______
6) What is determined by the Failure Analysis Investigation?
______
______
7) Who receives a copy of the Failure Analysis Investigation report?
______
8) Where are the materials stored for responding to an SSO?
______
9) What conditions constitute a Category 1 SSO?
______
10) If a large SSO occurs and the District needs outside equipment or resources who do you call? and what are their 24-hour phone numbers?
______
DRAFT
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APPENDIX E
DISTRICT’S FOG PROGRAM
135
HI-DESERT WATER DISTRICT
FATS OILS AND GREASE PROGRAM
Prepared for: Prepared for: Hi-Desert Water District 55439 29 Palms Highway Yucca Valley, CA 92284
October 2019
Prepared by: Orrin Plocher and Stan Thiesen
of
Freshwater Environmental Services
78 Sunny Brae Center Arcata, California 95521 Phone (707) 839-0091 136
LIST OF APPENDICES
APPENDIX A FOG POLICY
APPENDIX B INVENTORY OF COMMERCIAL DISCHARGERS
APPENDIX C FOG PERMIT APPLICATION
APPENDIX D FOG BEST MANAGEMENT PRACTICES
APPENDIX E FOG INSPECTION FORM
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APPENDIX A
FOG POLICY
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Board of Directors Policy
Subject Policy Number Date Adopted
Establishing a Fats, Oils and Grease (FOG) Policy xx-xx XX/XX/19
Background:
The Water Reclamation Facility staff recognizes that the District must be proactive in protecting the sewer collection system from grease accumulation and blockages that may cause sanitary sewer overflows (SSOs) in violation of the Districts Waste Discharge Requirements(WDR), which can create public health hazards and subject the District to administrative penalties. The District recognizes that in order to do this, policies, procedures and requirements for governing the installation and maintenance of grease and oil interceptors for Food Service Establishments (FSEs) must be adopted.
Authority: The District’s Sewer Use Ordinance gives authority to manage and enforce this policy in Title 9, Section 8.15.030 Pretreatment of Wastewater”, (B) Additional Pretreatment Measures
Assigned Responsibility:
General Manager or delegate.
Applicability:
This policy shall apply to all Food Service Establishments (FSEs) within the District’s service area.
Definitions:
Fats, Oils, and Greases (FOG): Organic polar compounds derived from animal and/or plant sources that contain multiple carbon chain triglyceride molecules.
Grease Interceptor: Any plumbing appurtenance or appliance that intercepts fats, oil and grease from a wastewater discharge.
A. Hydromechanical Grease Interceptor: A plumbing appurtenance or appliance that intercepts fats, oil and grease from a wastewater discharge and is identified by flow rate, and separation and retention efficiency. The design incorporates air entrainment, hydromechanical separation, interior baffling, and/or barriers in combination.
1. Grease Removal Device: Any hydromechanical grease interceptor that 139
Page 1 of 4 automatically, mechanically removes FOG from the interceptor, the control of which are either automatic or manually initiated. 2. Grease Trap: A device designed to retain grease from one to a maximum of four fixtures. 3. Trapzilla or Approved Equal: A polyethylene large capacity hydromechanical grease interceptor.
B. Gravity Grease Interceptor: A plumbing appurtenance or appliance that is installed in a sanitary drainage system to intercept FOG from a wastewater discharge and is identified by volume, retention time, baffles, a minimum of two compartments, a minimum total volume of 750 gallons, and gravity separation. Gravity grease interceptors are generally installed outside.
Food Service Establishment (FSE): Those establishments primarily engaged in activities of preparing, serving, or otherwise making food available for consumption by the public. FSEs include but are not limited to restaurants, commercial kitchens, caterers, hotels, schools, hospitals, prisons, correctional facilities, and care institutions. Best Management Practice (BMP): Schedules of activities, prohibitions of practices, maintenance procedures, and other management practices to reduce the FOG discharges.
FOG Requirements:
A. All FSEs where food is being prepared or kitchenware is being washed shall install an appropriate type and sized grease interceptor approved by the General Manager.
B. Existing FSEs with planned plumbing improvements or tenant improvement plans subject to a building permit shall be evaluated during the building permit process and shall install an appropriately sized grease interceptor if one is not already in place. If a grease interceptor is required, these facilities shall first obtain approval of device type and size from the General Manager for proper device type and size prior to receiving a building/plumbing permit.
Newly constructed FSEs shall install an appropriately sized gravity grease interceptor in conformance with California Plumbing Code (CPC) Chapter 10. All such facilities shall obtain prior approval from the General Manager for sizing prior to receiving a building permit.
C. All existing food service establishments that are determined by the General Manager, to have a reasonable potential to adversely impact the District’s sanitary sewer system will be required to install an appropriately sized grease interceptor or upgrade their current system to conform to the requirements of this policy. Facilities with undersized or nonfunctional grease interceptors as determined by the District will be required to install an appropriately sized grease interceptor or upgrade their current system to conform to the requirements of this policy. FSEs will be notified of their obligation to fulfill applicable requirements within 90 days or time period specified in a written notice.
Plan Review:
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Page 2 of 4 All building plans for the new construction of FSEs, as well as alterations of an existing FSE that require a building permit shall be approved by the General Manager prior to issuance of the building permit.
Alternative Pretreatment Technology:
A. Devices required under this Policy shall be installed unless the General Manager authorizes the installation of alternative pretreatment technology. The installation of alternative pretreatment technology will be considered where the installation of a grease interceptor is not feasible due to physical constraints or other considerations.
B. Alternative pretreatment technology includes, but is not limited to, devices that are used to trap, separate and hold grease from wastewater and prevent it from being discharged into the sanitary sewer. All alternative pretreatment technology must be appropriately sized and approved by the General Manager.
Installation Requirements:
A. Grease interceptor sizing and installation shall conform to the current edition of the California Plumbing Code or other codes adopted by the District.
B. Waste lines leading from sinks, drains, and other fixtures or equipment in FSEs where grease may be introduced into the sanitary sewer system may be required to be connected to a grease interceptor.
C. Gravity grease interceptors shall be constructed in accordance with the District Standards. The minimum size gravity grease interceptor allowed is 750 gallons. If more than one interceptor will be installed to achieve the required storage capacity, the interceptors shall be installed in series. All interceptors except the final one shall be designed as a single chamber interceptor. Gravity grease interceptors shall not be located in a food or utensil handling area.
D. Trapzilla Hydromechanical Grease Interceptors or Approved Equal shall be a minimum size of 75 gallons per minute unless specifically authorized by the General Manager.
E. Grease interceptors shall be installed at a location where they are easily accessible for inspection, cleaning, and removal of intercepted grease.
F. Grease traps are not allowed in new construction and remodels unless specifically approved by the General Manager. Approval shall only be granted in instances where the installation of a gravity grease interceptor, grease removal device, Trapzilla (or Approved Equal), or alternative pretreatment technology is not feasible. Grease traps shall not be located, in a food or utensil handling area.
G. Sanitary wastes shall not be discharged to a grease interceptor.
H. No food waste disposal unit or dishwasher shall discharge into any hydromechanical grease interceptor.
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Page 3 of 4 1. Existing facilities with food waste disposal units that discharge to hydromechanical grease interceptors or discharge directly to the sanitary sewer shall remove the food waste disposal unit or connect it to a gravity grease interceptor with a minimum size of 1,000 gallons.
2. Existing facilities with dishwashers that discharge to hydromechanical grease interceptors shall re-route the dishwasher to discharge directly to the sanitary sewer or with the approval of the General Manager may discharge to a gravity grease interceptor with a minimum size of 750 gallons.
Maintenance Requirements:
A. All grease interceptors/devices shall be maintained in efficient operating condition in conformance with District's Ordinances. Accumulated grease and sediment shall be removed as required. At a minimum gravity grease interceptors and grease traps shall be cleaned when the volume of sediment and grease equals or exceeds 25% of the total depth of the sediment, water, and grease layers.
B. Grease Removal Devices, Trapzillas (or Approved Equals), and Alternative Pretreatment Technologies shall be cleaned and maintained in accordance with the manufactures’ recommendations.
C. No collected waste shall be introduced into the sanitary sewer.
D. All grease interceptors shall be kept free of non-food waste including but not limited to grit, rocks, gravel, sand, eating utensils, cigarettes, trash, towels, and rags.
E. The addition chemicals, enzymes, emulsifiers, live bacteria or other grease cutters or additives used for purposes of grease reduction to a grease interceptor is specifically prohibited.
F. If the General Manager determines that a grease interceptor is not being properly cleaned and maintained, the District may mandate a maintenance program. Maintenance programs shall include but are not limited to mandatory cleaning frequencies. Facilities that fail to adhere to a mandated maintenance program may be required to install additional grease interceptors.
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Page 4 of 4
APPENDIX B
INVENTORY OF COMMERCIAL DISCHARGERS
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Business Site Address Town State Zip Permit Vet for small animals. Digital X-Rays.All sharps are collected in a container and disposed of offsite. Blood waste is disposed of in bio-hazard bags and hauled offsite. Veterinarians Companion Animal Clinic 7332 Pioneertown Road Yucca Valley CA 92284 Domestic sewage. No permit required. No photo. No
Shots are administered once a month by a mobile veterinarian. All sharps are Petco Veterinary Services 58713 29 Palms Hwy Yucca Valley CA 92284 collected by a mobile vet and taked offsite. No permit required. No photo. No
Digital X-Rays. All sharps are collected and hauled offsite. Bio-hazard waste is bagged VCA Animal Hospital 57185 29 Palms Hwy Yucca Valley CA 92284 and hauled offsite. Domestic sewage. No permit required. No photo. No Dentist Desert Hills Dentistry 57340 29 Palms Hwy Yucca Valley CA 92284 Dental office with amalgam removal. Permit required. Yes Hart Family Dental 56728 29 Palms Hwy Yucca Valley CA 92284 Dental office with amalgam removal. Permit required. Yes Joshua Lane Dental 7255 Joshua Lane #B Yucca Valley CA 92284 Dental office with amalgam removal. Permit required. Yes Amalgam seperator at this office. Receptionist says X-Rays are digital. No photo. Lomardo Family Dentist 56969 Yucca Trail #C Yucca Valley CA 92284 Permit required. Yes Morango Basin Health Care District Dental 57019 Yucca Trail Yucca Valley CA 92284 Dental office. Digital X-Rays. Amalgam removal. Permit required. No photo. Yes Richard Schnitgen, DDS 56020 Santa Fe Trail Yucca Valley CA 92284 Closed at this time. Orthodontic care only. No amalgam removed or used. Domestic sewage for Schantz & Morando Dental 57045 Yucca Trail #201 Yucca Valley CA 92284 restrooms. No permit required. No photo. No Sheldon Hough, DDS 57463 29 Palms Hwy #204 Yucca Valley CA 92284 Dental office with amalgam removal. Permit required. Yes Dentistry only for children. No amalgam used or removed. Digital X-Rays. No permit The Pediatric Dentist 7144 Airway Avenue Yucca Valley CA 92284 required. No photo. No Yane Levy, DDS 57337 Yucca Trail Yucca Valley CA 92284 Dental office with amalgam removal. Permit required. Yes Yoonho H. Chang General Dentistry 7024 Airway Avenue Yucca Valley CA 92284 Dental office with amalgam. Permit required. Yes Yucca Valley Dental Group 58457 29 Palms Hwy #101 Yucca Valley CA 92284 Dental office with amalgam removal. Permit required. Yes Hotel with stoves and microwave ovens. Stoves are not used often. No grease removal Motels Americas Best Value Inn 57096 29 Palms Hwy Yucca Valley CA 92284 device. No permit required. No photo. No Best Western 56525 29 Palms Hwy Yucca Valley CA 92284 Package treatment plant. Not hooking up at this time. No Budget Motel 7378 Deer Trail Yucca Valley CA 92284 Closed at this time. Under renovation. Motel rooms have microwave ovens only. RV dump station is closed and not used. Desert Sky Motel 55492 29 Palms Hwy Yucca Valley CA 92284 Domestic sewage for restrooms. No permit required. No photo. No No kitchens in units. No grease removal device. Domestic sewage only. No permit Desert View Motel 57471 Primrose Drive Yucca Valley CA 92284 required. No photo. No
Hat Rack Motel 55875 29 Palms Hwy Yucca Valley CA 92284 Motel with microwave ovens. Domestic sewage only. No permit required. No photo. No Microwave ovens only. Domestic sewage for restrooms. No permit required. No Sands Motel 55446 29 Palms Hwy Yucca Valley CA 92284 photo. No
No kitchen. All food is package food and prepared in microwave ovens. No grease Super 8 57096 29 Palms Hwy Yucca Valley CA 92284 removal device. Domestic sewage only. No permit required. No photo. No No grease removal device. Food preperation is microwave only or packaged food. Travelodge Inn 54850 29 Palms Hwy Yucca Valley CA 92284 Domestic sewage only. No permit required. No photo. No 144 All chemicals are are contained in a closed loop dry cleaning machine. No waste can Dry Cleaners Oasis Cleaners 57109 29 Palms Hwy Yucca Valley CA 92284 be discarded from unit. No permit required. No photo. No
Dry cleaning chemicals are stored in machine and disposed of in 2 containers out Norge Laundry & Cleaning 56436 29 Palms Hwy Yucca Valley CA 92284 back. Laundromat has a seperator attached to the septic tank. Yes RV park with a dump station. Dump stations has 2 dump ports. Domestic sewage for RV Dump Station Pioneer Town Road RV Park 55408 29 Palms Hwy Yucca Valley CA 92284 restrooms. Permit Required. Yes Desert Sky Motel 55492 29 Palms Hwy Yucca Valley CA 92284 RV dump station is closed and not used. No permit required. No photo. No Super Markets 99 Cents Only Store 57980 29 Palms Hwy Yucca Valley CA 92284 Domestic sewage only. No permit required. No photo. No Dollar General 55556 29 Palms Hwy Yucca Valley CA 92284 No food preperation. No permit required. No
Dollar Tree 58100 29 Palms Hwy Yucca Valley CA 92284 Domestic sewage only. No oil or grease produced. No permit required. No photo. No Grease trap located next to food preparation area for grease. Oil collected and put Kasa Market & Taco Shop 56089 29 Palms Hwy Yucca Valley CA 92284 into oil tank in the rear of the store to the south. Yes Grease collection barrel located in the rear of the store in the refrigerator area past Stater Bros 57075 29 Palms Hwy Yucca Valley CA 92284 food preperation area. Yes Grease barrel located in the kitchen area on the east side in the front of the Stater Bros 58060 29 Palms Hwy Yucca Valley CA 92284 store. Yes No grease removal device. No food preparation. Domestic sewage only. No permit Sue's Health Food 56840 29 Palms Hwy Yucca Valley CA 92284 required. No photo. No
Vons 57590 29 Palms Hwy Yucca Valley CA 92284 Grease barrel for used oil and grease located in the rear of the store in the freezer. Yes Grease interceptor located on east side of the building. Interceptor is 4 lid configuration. Oil container is located in back storage room on east side of store Walmart Supercenter 58501 29 Palms Hwy Yucca Valley CA 92284 inside. Yes No grease removal device. No food preperation. Domestic sewage only. No permit Gas Stations 76 Gas Station 57226 29 Palms Hwy Yucca Valley CA 92284 required. No photo. No No grease removal device. No food preperation. Domestic sewage only. No permit Arco 56284 29 Palms Hwy Yucca Valley CA 92284 required. No photo. No
Grease interceptor located in the rear of the building, in the dirt, on the southeast conerner of the building. Station will need to be inspected for grease. Potentially, the Arco 58181 29 Palms Hwy Yucca Valley CA 92284 station may receive a waiver if no grease is produced. Yes No grease removal device. No food preperation. Domestic sewage only. No permit Bart CO. 56504 29 Palms Hwy Yucca Valley CA 92284 required. No photo. No No grease removal device. No food preperation. Domestic sewage only. No permit Circle K 6940 Old Woman Springs Road Yucca Valley CA 92284 required. No photo. No No grease removal device. Station has roller dogs. Waste is collected in tin foil and disposed of in trash. Store is set to remodel in the future with plans to add a restaurant, which would require a permit once the store is remodeled. No permit Flyers 57407 29 Palms Hwy Yucca Valley CA 92284 rquired at this time. No No grease removal device. No food preperation. Domestic sewage only. No permit Gas & Save/ Valero 55716 29 Palms Hwy Yucca Valley CA 92284 required. No photo. No 145 No grease removal device. No food preperation. Domestic sewage only. No permit Star Market & Liquor 57387 29 Palms Hwy Yucca Valley CA 92284 required. No photo. No No grease removal device. No food preperation. Domestic sewage only. No permit USA Gasoline 56888 29 Palms Hwy Yucca Valley CA 92284 required. No photo. No No grease removal device. Roller hotdog trays are cleaned manually and all waste Convenience Store 7-Eleven 55277 29 Palms Hwy Yucca Valley CA 92284 goes to trash can. No permit required. No No grease removal device. No oil or grease produced. Fronzen foods only, microwave Super 1 Liquor Wine 55899 29 Palms Hwy Yucca Valley CA 92284 used for food preperation. No permit required. No photo. No No grease removal device. Food preperation is microwave only. Domestic sewage Yucca Valley Liquor 55958 29 Palms Hwy Yucca Valley CA 92284 only. No permit required. No photo. No Tires and brakes only. No hazardous waste generated. Domestic sewage for restroom. Automotive AA Tire 55979 29 Palms Hwy Yucca Valley CA 92284 No permit required. No photo. No Electrical and automotive repair. Hazardous waste generated. Used oil is taken to local auto parts store. 2 parts cleaners in rear of shop. Domestic sewage for restroom. Ace Alternators 7185 Mohawk Trail Yucca Valley CA 92284 Permit required. Yes Driveshaft manufacture. No hazardous waste generated. Domestic sewage for Allstate Driveshaft 55525 Yucca Trail Yucca Valley CA 92284 restroom. No permit required. No photo. No Auto sales only. No automotive repair done onsite. Auto repair is sent to local shops. American Auto Dealers 56341 29 Palms Hwy Yucca Valley CA 92284 No hazardous waste generated. No permit required. No photo. No Automotive repair. Waste oil and coolant waste barrels. Used oil filters next to waste American Tire Depot 56916 29 Palms Hwy Yucca Valley CA 92284 oil barrels. Domestic sewage for restroom. Permit required. Yes
Waste oil tank from customers used oil onsite. BMP's are used for an oil spill which is AutoZone 56505 29 Palms Hwy Yucca Valley CA 92284 collected and disposed of offsite. Domestic sewage. No permit required. No Automotive repair, limited waste generated. No waste oil storage. No sink or Baja Worx Enterprises 56764 29 Palms Hwy Yucca Valley CA 92284 restroom. Water hookup is outside the building. Permit required. Yes
Automotive repair, oil changes and coolant. Domestic sewage from restroom. Used oil Big O Tire 57972 29 Palms Hwy Yucca Valley CA 92284 tank has double containment. New oil tank has double containment. Permit required. Yes Automotive and residential window tinting. Glass replacement. Tint is film only. All waste is disposed of in trash. No hazardous waste generated. No permit required. No Bob's Autoglass N Tint 56310 Pima Trail #D Yucca Valley CA 92284 photo. No Auto and truck maintenance shop. Oil changes, no repair. Wash rack onsite. Fuel station onsite. Clafifiers onsite for wash rack. Hazardous storage containers onsite. CalTrans Paradise Valley Maintenance Station 6690 La Contenta Rd Yucca Valley CA 92284 Emulsion stored onsite. Permit required. Yes Carquest Auto Parts 56315 29 Palms Hwy Yucca Valley CA 92284 Closed at this time.
Domestic sewage from restroom. All oil is collected in receptacles and drained to a large waste oil tank. Waste oil is hauled offsite. BMP's used for oil spills and hauled Castrol Premium Lube Express 56309 29 Palms Hwy Yucca Valley CA 92284 offsite. No floor drains in oil bay. Permit required. No photo. Yes Domestic waste only. Muffler shop only. No hazardous waste generated. No permit Charley's Muffler Services 56760 29 Palms Hwy Yucca Valley CA 92284 required. No photo. No Automotive paint and body shop. Hazardous waste generated. Paint is water based. 146 Classic Autoworks 7310 Pioneertown Road Yucca Valley CA 92284 Domestic sewage. Permit required. Yes Automotive repair shop. Limited hazadous waste generated. Oil fliters are crushed and waste oil and filters are hauled off. Coolant is recycled or waste is hauled off. Cleve's Automotive 7346 Fox Trail Yucca Valley CA 92284 Permit required. Yes
No floor drains in building. Domestic sewage. Waste oil and coolant collected in waste CP Automotive 6540 La Contenta Rd Yucca Valley CA 92284 barrels and hauled offsite. Used rags are hauled offsite. Permit required. Yes RV repair and service. Minimal hazardous waste generated. Generator services only. Waste oil taken to local auto parts store. Domestic sewage for restroom. Permit Desert Bound RV Repair 7134 Mohawk Trail Yucca Valley CA 92284 required. Yes
Automotive repair shop. Waste oil and coolant collected in waste barrels and hauled Diamond Automotive 55288 29 Palms Hwy Yucca Valley CA 92284 offsite. No floor drains in shop. Domestic sewage. Permit required. Yes
Automotive repair and tire shop. Waste oil, coolant annd new oil are locked in a room on the south end of the shop. Hazardous waste generated. Used oil rags are collected in a separate container. New oil tank inside shop also. All mwaste is hauled offsite. Floor drains in shop, they dry mop any spills and do not wash down the drains. Waste Discount Tire Center 7288 Barberry Avenue Yucca Valley CA 92284 sump clafifier to the east of shop. Domestic sewage for restrooms. Permit required. Yes Auto sales only. No automotive repair. No hazardous waste generated. Domestic Down the Road Motors 56976 29 Palms Hwy Yucca Valley CA 92284 sewage for restrooms. No permit required. No photo. No Waste is paper. They use vinyl wraps only. Restroom waste only. No permit required. Empire Wraps 54934 29 Palms Hwy Yucca Valley CA 92284 No photo. Business is closed. No Limited motorcycle repair. Limited hazardous waste generated. No waste tanks. Fisher Motorcycle Service 55940 29 Palms Hwy Yucca Valley CA 92284 Domestic sewage for restroom. Permit required. Yes Tire shop only. No hazardous waste generated. Domestic sewage only. No permit Fred's Tires 55666 Yucca Trail #D Yucca Valley CA 92284 required. No photo. No
French's Foreign Auto Parts 56572 29 Palms Hwy Yucca Valley CA 92284 Automotive repair with limited waste generated. Domestic sewage. Permit required. Yes Full Throttle Deals 56316 29 Palms Hwy Yucca Valley CA 92284 Domestic sewage only. Parts store. No permit required. No photo. No Parts store and new engine rebuilds only. No hazardous waste generated. No permit Full Race Supply 7331 Hopi Trail Yucca Valley CA 92284 required. No photo. No Gordon Buma Automotive 7363 Wamego Trail Yucca Valley CA 92284 Owner says he is closing down the business at the end of the month. Closed No hazrdous waste generated. Domestic sewage for restroom. No permit required. No Hi Desert Glass 7253 Mohawk Trail #A Yucca Valley CA 92284 photo. No Auto sales business is currently closed. Current occupant does no auto repair. Re- Hwy 62 Motors 56222 29 Palms Hwy Yucca Valley CA 92284 inspection will be done when business is open. Automotive oil change and lube shop. Domestic sewage for restroom. No floor drains in oil bay. All waste oil, collant, antifreeze and used oil filters are in oil bays in tanks. All waste is disposed of offsite. Mop bucket water is collected and hauled offsite. Jiffy Lube 56982 29 Palms Hwy Yucca Valley CA 92284 Permit required. Yes Automotive repair and tire shop. Hazadous waste generator. Waste oil, coolant and Johns Garage 7024 Old Woman Springs Road Yucca Valley CA 92284 filters stored in fenced area in rear of shop. Permit required. Yes Spray on bedliners. Minimal waste generated. Domestic sewage for restroom. Permit 147 J's Liners & Accessories 55940 29 Palms Hwy Yucca Valley CA 92284 required. Yes Auto repair shop. No oil or coolant changes. No hazardous waste generated. No JCS Auto 56157 Suite B 29 Palms Hwy Yucca Valley CA 92284 permit required. No photo. No
Auto Body shop. Hazardous waste generator. Domestic sewage for restroom. Waste is Juan's Auto Body 57420 29 Palms Hwy Yucca Valley CA 92284 stored in rear of shop outside under awning. Permit required. Yes
Automotive repair, oil changes and coolant. Hazardous waste generator. Waste tanks Julio's Auto Repair 7192 Mohawk Trail #B Yucca Valley CA 92284 stored in fenced area behind shop. Domestic sewage for restroom. Permit required. Yes Auto repair and smogs. Waste oil and coolant generated. No restroom and septic tank Leo's Auto Repair 7110 Mohawk Trail #C Yucca Valley CA 92284 at this location. Permit required. Yes Smog's and general automotive repair. No oil changes, just smogs and auto M&D Smog & Service 56636 29 Palms Hwy Yucca Valley CA 92284 repair. Domestic sewage. No permit required. No Domestic sewage only. No used oil collection at this site. No permit required. No Napa Auto Parts 57840 29 Palms Hwy Yucca Valley CA 92284 photo. No Alignments and brakes only. No hazardous waste generated. No permit required. No Ole's Alignment and Brakes 56157 29 Palms Hwy Yucca Valley CA 92284 photo. No Domestic sewage only. Oil drop off location for customers used oil. BMP's already O'Reilly Auto Parts 56668 29 Palms Hwy Yucca Valley CA 92284 established for oil spills. No permit required. No photo. No Auto body shop. Hazardous waste generator. Domestic sewage for restroom. Permit Rembrandt's Paint & Body 54463 29 Palms Hwy Yucca Valley CA 92284 required. Yes Automotive repair shop. Hazardous waste generator waste oil and coolant. Revolution Motorsport 56762 29 Palms Hwy Yucca Valley CA 92284 Permit required. Yes Deferred property at this time. Phase 2. Automotive repair shop and smog. Potential to hook up to sewer system in the future. No photo. Permit will be required once Ron's Automotive 7264 Wall Street Yucca Valley CA 92284 property is hooked up. Yes No automotive repair done onsite. No hazardous waste generated. Domestic sewage Route 62 Auto Sales 55189 29 Palms Hwy Yucca Valley CA 92284 for restroom. No permit required. No photo. No Electrical, refrigerator repair. No hazardous waste generated. Domestic sewage. No RV Depot 55661 29 Palms Hwy Yucca Valley CA 92284 permit required. No photo. No Automotive repair. Oil and coolant waste generated. Waste oil barrel on south side of building inside shop. No floor drains in shop. Domestic sewage for restroom. Permit Scott Auto 7110 Mohawk Trail #B Yucca Valley CA 92284 required. Yes Smog facility. Domestic sewage. No hazardous waste generated. No automotive Smog Dog 56530 29 Palms Hwy Yucca Valley CA 92284 repair. No permit required. No photo. No
Smoggy's Test Only Star Station 56448 29 Palms Hwy Yucca Valley CA 92284 Domestic sewage only no automotive repair. No permit required. No photo. No Domestic sewage. Paint waste is disposed of in waste tanks next to paint booth. SoCal Body & Paint 56448 29 Palms Hwy Yucca Valley CA 92284 Annual inspection and permit required. Yes Bus maintenance yard for school buses. Oil changes and bus repair. Bus wash rack next to repair shop. Used oil is stored outside area to the east of shop under awning. 2 septic tanks onsite. One tank appears to be clarifiers for wash rack. Fuel station onsite. Student Transportation of America (STA) 59267 Sunnyslope Dr Yucca Valley CA 92284 Permit required. Yes Automotive repair, waste oil and coolant generated. Domestic sewage. Permit 148 The Garage 56530 29 Palms Hwy Yucca Valley CA 92284 required. Yes Tire Pros of Yucca Valley 56140 29 Palms Hwy Yucca Valley CA 92284 Tires, brakes and oil changes. Hazardous waste generator. Permit required. Yes Automotive repair and smog. Hazardous waste generator. No floor drains in shop. Ultimate Motors 56816 29 Palms Hwy Yucca Valley CA 92284 Permit required. Yes Recycling center. Used automotive baterries. Aluminum, metal and plastice recycling. No hazardous waste generated. Domestic sewage for restrooms. No permit required. Venture Recycling 7308 Hopi Trail Yucca Valley CA 92284 No photo. No Automotive repair and Smog. Limited hazardous waste generated. Domestic sewage VIP Smog & Electric 7304 Pioneertown Road Yucca Valley CA 92284 for restroom. Permit required. Yes
Used oil is collection tanks for customers is located on the southwest side of automotive in locked cage. Waste oil from bays is collected in the bay and pumped to a waste oil tank located in the northwest coner of the shop in a storage area. New oil WalMart Tires & Auto Parts 58501 29 Palms Hwy Yucca Valley CA 92284 tank is in the same area. Drain located below oil bays has sump pump. Yes Vehicle verification and auto sales. No hazadous waste generated. No automotive West Coast Autopros 55940 29 Palms Hwy Yucca Valley CA 92284 repair. No permit required. No photo. No West Coast Broncos 57454 Aviation Drive Yucca Valley CA 92284 Automotive repair shop. Hazardous waste generator. Permit required. Yes Automotive repair. Waste oil generator. Waste oil tanks in rear of building in wood Woods Auto Repair 55925 29 Palms Hwy Yucca Valley CA 92284 cabinet. Domestic sewage. Permit required. Yes Auto body shop. Hazardous waste generator. Domestic sewage for restroom. Permit Yucca Auto Body 56132 29 Palms Hwy Yucca Valley CA 92284 required. Yes Equipment rental facility. Maintenance of equipment done onsite. Waste oil tanks located in rear of building in block wall area next to trash can. No drains in shop. Recycled wash down area for equipment. Domestic sewage for restroom. Permit Yucca Rental 56079 29 Palms Hwy Yucca Valley CA 92284 required. Yes Automotive repair. Hazardous waste generator. Wash area is sahred with Ford dealer. Waste tanks are locted on east side of building in rear of shop. Domestic sewage for Yucca Valley Chrysler Center 57909 29 Palms Hwy Yucca Valley CA 92284 restrooms. Permit required. Yes
Automotive repair shop. Hazardous waste generator. Waste oil room is located on the west side of shop in the rear. Wash area located on the west side of building with a Yucca Valley Ford Center 57927 29 Palms Hwy Yucca Valley CA 92284 drain in the road. Domestic sewage for restrooms. Permit required. Yes Automotive paint and body. Wash bay has drain in floor and a clarifier. Automotive repair also done onsite. Domestic sewage for restroom. Hazardous waste generator. Yucca Valley Ford & Chrysler Body Shop 55189 29 Palms Hwy Yucca Valley CA 92284 Permit required. Yes Oil waste is sent to a collection tank and pumped out and hauled away. New oil tanks are inside the facility. BMP's practiced to clean up spills and collected and hauled offsite. Oil drain bay has no drains in the floor. Domestic sewage for restroom. Permit Yucca Valley Quick Lube 57768 29 Palms Hwy Yucca Valley CA 92284 required. Yes
Bars Electric Sports Lounge 57564 29 Palms Hwy Yucca Valley CA 92284 No grease removal device. No food prep, no kitchen. No permit required. No photo. No Kokopelli's Kantian 57154 29 Palms Hwy Yucca Valley CA 92284 Food is prepared at La Casita Nueva Mexican Restaurant. No No grease removal device. No food preparation. Only popcorn, waste is disposed of in Murphy's 7326 Acoma Trail Yucca Valley CA 92284 trash. No permit required. No photo. No 149 Bar with a restaurant coming in the future. Permit will be required once restaurant is Touchdown Bar & Grill 57360 Aviation Drive Yucca Valley CA 92284 in service. Future Restaurants 2 Guys Pies Brick Oven Pizzeria 56969 Yucca Trail #A Yucca Valley CA 92284 Grease interceptor located in the rear of the building. Yes Grease tank located in rear of building for oil collection. Inside restaurant is a grease Aki Sushi 57045 29 Palms Hwy Yucca Valley CA 92284 trap located in the back in the floor. Yes Grease and oil are collected and disposed of in a grease tank located behind the store Algoberto's Taco Shop 56143 29 Palms Hwy Yucca Valley CA 92284 to the west next to trash cans. Yes
All Star Burger Café 55692 29 Palms Hwy Yucca Valley CA 92284 Grease collection device in the rear of building near trash can. Manual device. Yes Andreas Restaurant 56098 29 Palms Hwy Yucca Valley CA 92284 Grease tank located in the rear of the restaurant. Yes Applebee's Grill & Bar 57796 29 Palms Hwy Yucca Valley CA 92284 Not connecting to sewer at this time. Arby's 57622 29 Palms Hwy Yucca Valley CA 92284 Grease interceptor located in the drive through on west side of building. Yes Grease interceptor located in the rear of the restaurant in the ally way next to trash Asian Buffet 57675 29 Palms Hwy Yucca Valley CA 92284 can area. Yes Grease interceptor located on the south of the building inside the covered wood C & S Coffee Shop 55795 29 Palms Hwy Yucca Valley CA 92284 fenced area. Yes Cali Greens Café 57754 29 Palms Hwy Yucca Valley CA 92284 Grease trap- cleaned daily- located inside rear of building in storage room. Yes Carla's Route 62 Diner 55405 29 Palms Hwy Yucca Valley CA 92284 Grease interceptor located in the sidewalk at the entrance to the Diner. Yes Carl's Jr 57222 29 Palms Hwy Yucca Valley CA 92284 Grease unit located inside of the building in back storage area. Yes
Grease interceptor located in the rear of the restaurant, outside, off the kitchen to the Castaneda's Mexican Food 56547 29 Palms Hwy Yucca Valley CA 92284 south. Oil waste tank located in the rear of the buildingin walled area. Yes Chinese Fast Food 58100 29 Palms Hwy Yucca Valley CA 92284 Grease Interceptor located in the rear of the building. Yes Grease canister locted in the rear of the building in the trash area. Spare grease Del Taco 56748 29 Palms Hwy Yucca Valley CA 92284 container located outside of trash area. Both are manual devices. Yes Grease removal device located in the rear of the building. 2 compartment small access Del Taco 57736 29 Palms Hwy Yucca Valley CA 92284 covers. Yes Grease collection tank, manual device, located in the rear of the building in the trash area. There is a possible grease interceptor located in the front of the building next to Denny's 56895 29 Palms Hwy Yucca Valley CA 92284 highway. Yes Grease is collected in the kitchen and taken to a storage bin in the trash can area on the southeast side of parking lot. It appears to share a in gropund grease interceptor Dickey's Barbecue Pit 58709 29 Palms Hwy Yucca Valley CA 92284 with Firehouse Subs. Photo on Firehouse Subs write up. Yes No grease removal device located. 3 compartment sink in the kitchen. Future- Domino's Pizza 58146 29 Palms Hwy Yucca Valley CA 92284 relocate this Dominos. No photo. All grease and oil collected and disposed in grease tank in the rear of the restaurant El Guero Mexican Grill 57113 29 Palms Hwy Yucca Valley CA 92284 next to trash cans. Yes Grease interceptor is located on the east side of the parking lot in front of the Firehouse Subs 58709 29 Palms Hwy Yucca Valley CA 92284 entrance. Yes No grease removal device. All food is baked. No oil or grease generated. Food scraps Frontier Café 55844 29 Palms Hwy Yucca Valley CA 92284 are put in the garbage. No permit required. No photo. No Grease trap located on the east side of the restauarant. Oil tank located next to trash Gadi's Restaurant & Bar 56193 29 Palms Hwy Yucca Valley CA 92284 cans. Yes 150 Grease collection unit located in the rear of building in the trash area. Manual IHOP 57044 29 Palms Hwy Yucca Valley CA 92284 device. Yes Grease interceptor located in the rear of the building on the north side next to Jack in the Box 57930 29 Palms Hwy Yucca Valley CA 92284 drive through. Yes Jelly Donut 56153 29 Palms Hwy Grease trap located in kitchen under fryer. Yes Grease interceptor located on the west side of the building in the 5th parking stall John's Place 56249 29 Palms Hwy Yucca Valley CA 92284 from the south. Yes No grease removal device. Food is grilled with minimal waste. All waste is collected Joshua Hookah Lounge 57345 29 Palms Hwy Yucca Valley CA 92284 and disposed of in trash. No permit required at this time. No KFC 56945 29 Palms Hwy Yucca Valley CA 92284 Grease interceptor located in drive through. Yes
Grease and oil are collected and disposed of in a grease tank located in trash can area Kimi Grill 54850 29 Palms Hwy Yucca Valley CA 92284 next to Martinez Ct. Area is in the rear of the building to the northwest. Yes L's Salsa 56093 29 Palms Hwy Yucca Valley CA 92284 Grease trap located inside closet in the kitchen area. Yes Grease interceptor located in the rear of the building, north side. Oil tank for used oil La Casita Nueva Mexican Restaurant 57246 29 Palms Hwy Yucca Valley CA 92284 in the rear of the building next to trash can. Yes Grease collection device is manual tank located in the rear of the building on the east Larry's & Milt Western Café 58890 29 Palms Hwy Yucca Valley CA 92284 side next to the trash can. Yes Grease interceptor located on east side of building. Oil is collected and disposed of in waste tank located on the west side of the building, in the dirt, next to trash can. 2 oil La Palapa Mexican Restaurant 57173 Sunnyslope Drive Yucca Valley CA 92284 containers. Yes Grease removal device is located in the rear of the building in the ground. Oil Las Palmas Mexican Cuisine 55792 29 Palms Hwy Yucca Valley CA 92284 collection device located next to trash can. Yes Little Caesars Pizza 57554 29 Palms Hwy Yucca Valley CA 92284 No grease removal device. No photo. Little Italy Italian Café 55315 29 Palms Hwy Yucca Valley CA 92284 Grease interceptor located in the rear of the building to the south. Yes Grease and oil are collected at the fryers and waste for grill is deposited into 5 McDonalds- Walmart 58501 29 Palms Hwy Yucca Valley CA 92284 gallon buckets. Yes Grease interceptor located in the ground on north side of the building in small parking McDonalds 57626 29 Palms Hwy Yucca Valley CA 92284 area. Yes No grease removal device. Baking of food onsite, no oil or grease used. All waste is Organic Market Café 55231 29 Palms Hwy Yucca Valley CA 92284 collected for compost. No permit required at this time. No photo. No Grease trap located in closet in the rear of the restaurant next to kitchen. Owner says Panda Chinese Restaurant 56091 29 Palms Hwy Yucca Valley CA 92284 grease trap cleaned weekly. Yes Grease interceptor located on the east side of the building, in the poarking lot next to Panda Express 58493 29 Palms Hwy Yucca Valley CA 92284 the drive through. Yes
Grease trap was originally installed in the kitchen attached to 3 compartment sink. GT Papa Johns Pizza 57274 29 Palms Hwy Yucca Valley CA 92284 was removed by previous owners. GT may need to be reinstalled. No photo. Grease collection tank, manual device, located in the rear of the building at the rear Pho 85 Vietnamese Chinese Restaurant 57075 29 Palms Hwy Yucca Valley CA 92284 door. Yes Grease interceptor located on the north side of the building in the parking lot close to Pizza Hut 58012 29 Palms Hwy Yucca Valley CA 92284 the entrance. Yes 151 Grease interceptor located on east side of building next to parking lot in the gravel to Popeyes Louisiana Kitchen 57858 29 Palms Hwy Yucca Valley CA 92284 the north. Permit required. Yes Quiznos 57750 29 Palms Hwy Yucca Valley CA 92284 No grease removal device located. Sizzler 57084 29 Palms Hwy Yucca Valley CA 92284 Grease interceptor located in the rear of the building. Yes Grease interceptor located in the rear of building. Two access hatches are in the dirt Sonic Drive-In 58145 29 Palms Hwy Yucca Valley CA 92284 and the third is in the drive thru. Yes
Grease interceptor located in the rear of the building next to trash can and drive Starbucks 57744 29 Palms Hwy Yucca Valley CA 92284 through. Confirmed with Starbucks coprate that the device is 1000 gallon GI. Yes Steak N Shake 58707 29 Palms Hwy Yucca Valley CA 92284 Grease interceptor is located on the east side of the parking lot. Yes
Subway 57266 29 Palms Hwy Yucca Valley CA 92284 Kitchen has 3 compartment sink. No grease trap or grease interceptor. No photo. Subway 58080 29 Palms Hwy Yucca Valley CA 92284 Kitchen has 3 comparetment sink. No grease removal device. No photo. Grease interceptor located on the north side of the building in the dirt area next to Taco Bell 58497 29 Palms Hwy Yucca Valley CA 92284 drive thru exit. Yes That's Amore Italian Restaurant 58960 29 Palms Hwy Yucca Valley CA 92284 Grease interceptor located in the rear of the building. Yes No grease removal device. No oil isused, no fryer, all food is baked in the oven. No The Roost Sports Café & Bar 55100 Martinez Trail Yucca Valley CA 92284 photo. No
All chemicals are contained and not disposed of in drain. No drains in chemical area. Pool Stores West Pools & Spas 57231 29 Palms Hwy Yucca Valley CA 92284 Domestic sewage for restrooms. No permit required. No photo. No Car Wash Arco 58181 29 Palms Hwy Yucca Valley CA 92284 6 compartment separators for car wash waste. Yes
Seperator located on west side of building next to car wash entrance. The water from the car wash goes through 2 primary separators then flows to 3 additional seperators Checkered Flag Auto Spa 56272 29 Palms Hwy Yucca Valley CA 92284 for further treatment. The bulk of the waste is collected in the first 2 separators. Yes Mohawk Car Wash 56150 29 Palms Hwy Yucca Valley CA 92284 Under construction. Plans have been reviewed. Yes Self Serve Car Wash 55873 29 Palms Hwy Yucca Valley CA 92284 Self serve car wash with sumps. Permit required. Yes Water is recycled. 7 seperators located on the north side of the building with a sump Yucca Valley Auto Spa Car Wash 7225 Joshua Lane Yucca Valley CA 92284 in the middle. 3 covered bays and 1 open bay. Yes No print waste discharged to sewer. Domestic sewage only. No permit required. No Printing Desert Images 56669 29 Palms Hwy Yucca Valley CA 92284 photo. No All ink is soy based and water soluble. No waste is discharged to sewer. Domestic Hi-Desert Star 56445 29 Palms Hwy Yucca Valley CA 92284 sewage only for restrooms. No permit required. No photo. No Both shops are operated by owner. Minimal ink waste, 2 liters of waste produced every 6 months. Adjacent site does silk screening and waste is bio-degradable. Innovus Print Shop 7180 & 7168 Mohawk Trail Yucca Valley CA 92284 Domestic sewage for restrooms. Permit required. Yes Printing shop. Waste is cleaned with emulsion remover. All chemicals used are bio- Tease Shirts 56879 29 Palms Hwy Yucca Valley CA 92284 degradable. Permit required. Yes T-shirt print shop. Owner has filtration system for waste ink. Domestic sewage for That Shirt Place 55668 Yucca Trail Yucca Valley CA 92284 restroom. Permit required. Yes No waste ink disposed of into sewer. All waste is disposed of in the trash. Domstic Valley Independent Printing 56445 29 Palms Hwy Yucca Valley CA 92284 sewage only. No permit required. No photo. No 152 All sharps are collected in containers and disposed of offsite. All ink waste is disposed Tattoo #1 Smoking Guns Tattoos 55435 29 Palms Hwy Yucca Valley CA 92284 of in trash. Domestic sewage for restrooms. No permit required. No photo. No Hooked on Ink 57063 29 Palms Hwy Yucca Valley CA 92284 Shop is closed.
All sharps are collected and disposed of offsite. All ink waste is put into a gel and Liquid Tattoo 56318 29 Palms Hwy Yucca Valley CA 92284 disposed of in trash. No blood waste. No permit required. No photo. No
All sharps are collected in containers and disposed of offsite. Blood waste rags with ink are disposed of in a locked trash can outside, minimal blood waste. Domestic Strata Tattoo Lab 56778 29 Palms Hwy Yucca Valley CA 92284 sewage from sinks and restroom. No permit required. No photo. No Welding and machine shop. Domestic sewage for restroom. No hazardous waste Welding Gemini Specialized Machining Welding & Printing 57430 Aviation Drive Yucca Valley CA 92284 generated. No permit required. No photo. No Premier Power Welder 7185 Mohawk Trail Yucca Valley CA 92284 Ace Alternators shop. Welding supply. No hazardous waste generated. Domestic sewage for restrooms. No Vagabond Welding Supply 55870 Yucca Trail Yucca Valley CA 92284 permit required. No photo. No All glue waste is disposed of in trash. No hazardous waste generated. Domestic Home Improvement Affinity Flooring Inc 56669 29 Palms Hwy Yucca Valley CA 92284 sewage for restrooms. No permit required. No photo. No Doors only. One restroom with domestic sewage. No hazardous waste generated. No C & C Door Inc 54461 29 Palms Hwy Yucca Valley CA 92284 permit required. No photo. No Flooring with all glue waste disposed of in trash. No hazardous waste generated. No Carpet N Things 56546 29 Palms Hwy Yucca Valley CA 92284 permit required. No photo. No Harbor Freight Tools 57980 29 Palms Hwy Yucca Valley CA 92284 Domestic sewage only. No oil or grease. No permit required. No photo.
Paint waste is collected and disposed of offsite. Equipment repair in the rental tool area with sump for wash down of equipment which is pumped out. Oil and fuel waste Home Depot 57980 29 Palms Hwy Yucca Valley CA 92284 containers onsite with a parts washer. Hazardous waste generator. Permit required. Yes Doors and windows only. No hazardous waste generated. Domestic sewage for MDoors, Inc 56310 Pima Trail Yucca Valley CA 92284 restrooms. No permit required. No photo. No Doors only. No hazardous waste generated. Domestic sewage for restrooms. No Norman's Doors 7164 Wamego Trail Suites B, E, F Yucca Valley CA 92284 permit required. No photo. No No hazardous waste generated. No equipment repair or service onsite. Domestic Parker's Lumber Builders Supply 7054 Old Woman Springs Road Yucca Valley CA 92284 sewage for restrooms. No permit required. No photo. No Garage doors and gates with some welding. Domestic sewage for restrooms. No Presision Garage Doors & Gates, Inc 7348 Fox Trail Yucca Valley CA 92284 hazardous waste generated. No permit required. No photo. No Domestic sewage only. All glues and waste are disposed of in trash or onsite for waste Quality Tile & Carpet 58705 29 Palms Hwy Yucca Valley CA 92284 tile and carpet. No permit required. No photo. No Tractor Supply 57980 29 Palms Hwy #A Yucca Valley CA 92284 Domestic sewage only. No permit required. No photo. No
Yucca Valley Mirror & Glass 55672 Yucca Trail Yucca Valley CA 92284 No hazadous waste generated. Domestic sewage only. No permit required. No photo. No T-shirt screen printing and vinyl. No inks used. No hazardous waste generated. All Sign Shops Dirty Boyz Designz 55653 Onaga Trail Yucca Valley CA 92284 waste is put in trash. No permit required. No photo. No Vinyl lettering only. No ink waste. All waste is disposed of in trash. Domestic sewage 153 Signs for Less 56006 Sunnyslope Drive Yucca Valley CA 92284 for restrooms. No permit required. No photo. No All printing is sub-contracted out. No ink waste. All waste is disposed of in trash. Yucca Valley Signs 57158 Hillcrest Drive Yucca Valley CA 92284 Domestic sewage for restrooms. No permit required. No photo. No Waste oil tank for oil changes on equipment. Tank is located on east side of shop Septic Service Action Pumping 7361 Wamego Trail Yucca Valley CA 92284 outside in a containment. Permit required. Yes Bio-hazard waste is bagged and hauled offsite. Shawn(manager) will check with the Palm Springs office on their permit requirements. Permit may be required. Will Funeral Wiefels 57285 Yucca Trail Yucca Valley CA 92284 investigate with Shawn. No grease removal device. All food is prepared at La Contenta Middle School. No Schools Black Rock High School 59273 Sunnyslope Drive Yucca Valley CA 92284 permit required. No photo. No Calvary Baptist Church School 57175 Crestview Drive Yucca Valley CA 92284 School is closed.
Bible college possible disaster area like Joshua Springs Church. Minimal food preperation at facility. Stove has a grease trap mounted to side but not hooked up to Calvary Bible Institute 55475 Santa Fe Trail Yucca Valley CA 92284 the drain. Domestic sewage for restrooms. No permit required. No photo. No No grease removal device. Kitchen is like household kitchen. Minimal food preperation. Food scraps are collected and disposed of in trash. Domestic sewage. No Good Shepherd Preschool 59077 Yucca Trail Yucca Valley CA 92284 permit required. No photo. No
Grace Christian School 6300 Ruth Drive Yucca Valley CA 92284 Microwave food only. Domestic sewage for restrooms. No permit required. No photo. No No grease removal device. Domestic sewage. Kitchen has 3 compartment sink. Minimal food preperation. All food waste is disposed of in trash. No permit required. Holy Family Academy 7495 Church Street Yucca Valley CA 92284 No photo. No No grease removal device. All food is prepared at La Contenta Middle School. No Independent Continuing Education 59273 Sunnyslope Drive Yucca Valley CA 92284 permit required. No photo. No
Kitchen is not used often for food preperation. Catered meals and minimal food preperation. Disaster readiness location. All meals would be brought in by Red Cross. Joshua Springs Christian School 57373 Joshua Lane Yucca Valley CA 92284 Domestic sewage for restrooms. No permit required. No photo. No
La Contenta Middle School 7050 La Contenta Road Yucca Valley CA 92284 Grease interceptor located off kitchen area north of kitchen in trash can area. Yes Onaga Elementary School 58001 Onaga Trail Yucca Valley CA 92284 Grease interceptor located west of the kitchen in the road by trash cans. Yes School is closed. Church has a domestic kitchen. No food preperation. Domestic Our Lady of the Desert School 55765 Mountain View Trail Yucca Valley CA 92284 sewage for restrooms. No permit required. No photo. No Domestic kitchen with minimal food preperation use microwave oven mainly. Domestic sewage for restrooms. 2 septic tanks on property. No permit required. No Valley Community Chapel Preschool 59025 Yucca Trail Yucca Valley CA 92284 photo. No Microwave ovens only. Food preperation done at Yucca Valley High School. Domestic Yucca Valley Community School 58945 Business Center Drive Yucca Valley CA 92284 sewage for restrooms. No permit required. No photo. No
Yucca Valley Elementary School 7601 Hopi Trail Yucca Valley CA 92284 Grease trap was concreted in. No food preparation at school, warming only. No photo. No All food is packaged and warmed up in oven. Fruits and fresh vegetables are served. No other food preperation. All food waste is disposed of in trash. Domestic sewage for Yucca Valley Head Start 56389 Pima Trail Yucca Valley CA 92284 restrooms. No permit required. No photo. No 154 Grease interceptor located on the north side of the kitchen building outside next to Yucca Valley High School 7600 Sage Avenue Yucca Valley CA 92284 lower parking lot. Yes Church At the Cross Christian Fellowship 7333 Apache Trail Yucca Valley CA 92284 No kitchen. Domestic sewage for restrooms. No permit required. No photo. No Two small domestic kitchens. No grease removal device. Potluck's are general food. All waste food is disposed of in trash. Domestic sewage. No permit required. No Calvary Baptist Church School 57175 Crestview Drive Yucca Valley CA 92284 photo. No Christian Science Reading Room 56039 Santa Fe Trail Yucca Valley CA 92284 Closed at this time.
Domestic kitchen. Meals are prepared once a month. All food waste is disposed of in Church of Christ 7021 Airway Avenue Yucca Valley CA 92284 trash. Domestic sewage for restrooms. No permit required. No photo. No Domestic kitchen only with minimal food preperation. Domestic sewage for Church of the Nazarene 56248 Buena Vista Drive Yucca Valley CA 92284 restrooms. No permit required. No photo. No No grease removal device. Domestic sewage. Kitchen is used like a household kitchen. Potluck food. Any waste is collected and disposed of in trash. No permit required. No Crossview Bible Church 56374 Onaga Trail Yucca Valley CA 92284 photo. No Domestic kitchen with a stove with attached grease device. No grease device is hooked up to drain. Device is cleaned manually. All food waste and grease are Desert Hills Presbyterian Church 56750 Mountain View Trail Yucca Valley CA 92284 disp[osed of in trash. No permit required. No photo. No
Kitchen cooks large meals with a monthly breakfast. Youth group cooks chicken. Thanksgiving meals and somr Christmas meals. Grease traps are located on the side of each griddle with no drains to the plumbing. Grease is collected in trash and disposed Evangelical Free Church 6804 Mohawk Trail Yucca Valley CA 92284 of in trash. No grease removal device in the ground. No permit required. No photo. No Domestic kitchen only. Potluck meals. Domestic sewage for restrooms. No permit First Christian Church 56284 Buena Vista Drive Yucca Valley CA 92284 required. No photo. No Domestic kitchen used to warm food for potluck dinners. Domestic sewage for Gateway Assembly of God Church 7546 Kickapoo Trail Yucca Valley CA 92284 restrooms. No permit required. No photo. No No grease removal device. Kitchen is like household kitchen. Minimal food preperation. Food scraps are collected and disposed of in trash. Domestic sewage. No Good Shepherd Lutheran Church 59077 Yucca Trail Yucca Valley CA 92284 permit required. No photo. No Domestic kitchen with most foods served as potluck. Domestic sewage for restrooms. Grace Community Church 6300 Ruth Drive Yucca Valley CA 92284 No permit required. No photo. No Jehovah's Witnesses Kingdom Hall 7321 Lucerne Vista Avenue Yucca Valley CA 92284 No kitchen. Domestic sewage for restrooms. No permit required. No photo. No
Kitchen is not used often for food preperation. Catered meals and minimal food preperation. Disaster readiness location. All meals would be brought in by Red Cross. Joshua Springs Calvary Chapel 57373 Joshua Lane Yucca Valley CA 92284 Domestic sewage for restrooms. No permit required. No photo. No Domestic kitchen for Foursquare, no kitchen in Living Chapel. Domestic sewage for Living Water Chapel/ Foursquare Chapel 55673 Santa Fe Trail Yucca Valley CA 92284 restrooms on both parcels. No permit required. No photo. No
Domestic kitchen only. Potluck dinners twice per year, with minimal food preperation. Saint Joseph of Arimathea 56312 Onaga Trail Yucca Valley CA 92284 Domestic sewage for restrooms. No permit required. No photo. No 155 No grease removal device. Domestic sewage. Kitchen has 3 compartment sink. Minimal food preperation. All food waste is disposed of in trash. No permit required. Saint Mary of the Valley 7495 Church Street Yucca Valley CA 92284 No photo. No
Domestic kitchen with potlucks are primary with some food preparation. Food is Seventh Day Adventist Church of Yucca Valley 8035 Church Street Yucca Valley CA 92284 vegetarian. Domestic sewage for restrooms. No permit required. No photo. No
Domestic kitchen with minimal food preperation . All food waste is disposed of in The Church of Jesus Christ of Latter-day Saints 56885 Onaga Trail Yucca Valley CA 92284 trash. Domestic sewage for restrooms. No permit required. No photo. No No kitchen at the church. Domestic sewage for restrooms. No permit required. No The Well Christian Center 55363 29 Palms Hwy Yucca Valley CA 92284 photo. Domestic kitchen with minimal food preperation use microwave oven mainly. Domestic sewage for restrooms. 2 septic tanks on property. No permit required. No Valley Community Chapel 59025 Yucca Trail Yucca Valley CA 92284 photo. No Yucca Valley Center for Spiritual Living 7434 Bannock Trail Yucca Valley CA 92284 No grease removal device. Domestic sewage. Kitchen has 3 compartment sink and standared sink. Food preperation is minimal. Food waste is collected and disposed of Yucca Valley United Methodist 57273 Onaga Trail Yucca Valley CA 92284 in trash. No permit required. No photo. No Radiation treatment. Domestic sewage. Sharps are disposed in containers and hauled offsite. Watse is put into bio-hazard containers and hauled offsite. No permit Medical 21st Century Oncology 58295 29 Palms Hwy Yucca Valley CA 92284 required. No Domestic sewage. Needles are disposed of in a container and put in trash dumpster. Acupuncture of the Desert 56244 Papago Trail # 5 Yucca Valley CA 92284 No permit required. No photo. No
All sharps are collected in containers and disposed of offsite. No X-Rays. No blood Advanced Women's Healthcare 7355 Church Street #F Yucca Valley CA 92284 work. Domestic sewage for restrooms. No permit required. No photo. No Medical center with digital X-Rays, lab does blood draw only. All sharps and bio- hazard waste collected in containers and hauled offsite. No permit required. No Airway Outpatient Center 57463 29 Palms Hwy # 205 & # 206 Yucca Valley CA 92284 photo. No Behavioral health services. All sharps are collected in containers and hauled offsite. Alexander Villarasa, M.D. 57463 29 Palms Hwy # 202 Yucca Valley CA 92284 No permit required. No photo. No All sharps and pharmaceuticals disposed of offsite. Digital X-Rays only. Domestic Avalon Urgent Care Center 58471 29 Palms Hwy #303 Yucca Valley CA 92284 sewage only. No permit required. No photo. No
Assisted living facility. All sharps and bio-hazard waste is collected in containers and disposed of offsite. Kitchen has a grease trap mounted to stove and not hooked up to Braswell Family Senior Care 55425 Santa Fe Trail Yucca Valley CA 92284 the drain. Domestic sewage for restrooms. No permit required. No photo. No All sharps and pharmaceuticals disposed of offsite. No X-Rays. Domestic sewage only. Chahat Thakur, M.D. Indroj Medical Group 58471 29 Palms Hwy # 201 Yucca Valley CA 92284 No permit required. No photo. No All sharps are collected and disposed of offsite. All bio-hazard waste is collected in containers and disposed of offsite. All water used is processed through RO, waste is diluted water. Bicarbonate and acid are neutralized before disposal. No permit Davita Dialysis Center 56845 29 Palms Hwy Yucca Valley CA 92284 required. No photo. No 156 X-Rays are digital. Same location as Desert Oasis Healthcare. No permit required. No Desert Advance Imaging 57840 29 Palms Hwy Yucca Valley CA 92284 photo. No
Medical facility with kitchen and full time residents. All sharps and bio-hazard waste is collected in containers and disposed of offsite. Kitchen has a stove with a grease removal device attached to the stove with no hook up to drain. 3 compartment sink with a filter system. All food waste and grease are disposed of in trash. Domestic Desert Manor 8515 Cholla Avenue Yucca Valley CA 92284 sewage for restrooms. No permit required. No photo. No Domestic sewage. All sharps are disposed of in containers and hauled offsite. Blood waste is disposed of in bio-hazard bags. X-Rays are digital. No permit required. No Desert Oasis Health Care 57840 29 Palms Hwy Yucca Valley CA 92284 photo. No Medical office. No X-Rays. All sharps and bio-hazard waste collected and hauled Desert Oasis Primary Care 57463 29 Palms Hwy #203 Yucca Valley CA 92284 offsite. No permit required. No photo. No
All sharps and bio-hazard waste is collected in containers and hauled offsite monthly. Desert Oasis Seniors Only Evaluation Clinic 56165 29 Palms Hwy Yucca Valley CA 92284 No X-Rays. Domestic sewage for restrooms. No permit required. No photo. No All sharps are disposed of in containers and hauled offsite. Any contaminated waste is collected in bio-hazard bags and hauled offsite. No X-Rays. Domestic sewage only. No Dr. Ayad Gharghoury, M.D. 58383 29 Palms Hwy # 100 Yucca Valley CA 92284 permit required. No photo. No Allergy office with injections. All sharps are collected and disposed of offsite. No Dr. Hosea Brown, M.D. 56650 29 Palms Hwy Yucca Valley CA 92284 permit required. No photo. No Medical office. All sharps and bio-hazard waste collected in containers and hauled Dr. Kim Hoang, M.D. 57475 29 Palms Hwy # 101 Yucca Valley CA 92284 offsite. No permit required. No photo. No All sharps and bio-hazard waste is collected on disposed of offsite. No X-Rays. No Gregory King, DPM 7281 Dumosa Avenue Suite 1 Yucca Valley CA 92284 permit required. No photo. No All sharps are collected in containers and mailed offsite. Community restrooms for Hi-Desert Acupuncture Center 7211 Joshua Lane # 5 Yucca Valley CA 92284 building domestic sewage. No permit required. No photo. No Hi-Desert Medical Center Rehabilitation Center 57045 Yucca Trail # 101 Yucca Valley CA 92284 Domestic sewage only. Physical therapy. No permit required. No photo. No Domestic sewage. All sharps are collected in containers and hauled offsite. No X-Rays. High Desert Family Medical Clinic 7350 Church Street Yucca Valley CA 92284 No blood work. No permit required. No photo. No Pregnancy clinic with over the counter tests and ultra sounds. No X-Rays, no shots. No High Desert Pregnancy Clinic 56669 29 Palms Hwy # D Yucca Valley CA 92284 permit required. No photo. No
All sharps are collected in containers and hauled offsite. Bio-hazard waste is bagged Howard Levy Medical Group 57370 29 Palms Hwy Yucca Valley CA 92284 and hauled offsite. No blood work. No X-Rays. No permit required. No photo. No All sharps are collected in containers and hauled offsite. Blood waste is collected in bio-hazard bags and hauled offsite. No X-Rays. Domestic sewage. No permit required. LabCorp of America 57725 29 Palms Hwy #110 Yucca Valley CA 92284 No photo. No Domestic sewage only. Sharps are collected and disposed of offsite. Domestic sewage Morongo Basin Community Health Cemter 58375 #B 29 Palms Hwy Yucca Valley CA 92284 for restrooms. No permit required. No photo. No
All sharps are collected in containers and hauled offsite. Blood waste is collected in Morongo Medical Group, Inc. 57725 29 Palms Hwy # 101 Yucca Valley CA 92284 bio-hazard bags and hauled offsite. No permit required. No photo. No 157 Domestic sewage only. Sharps are disposed of offsite. Blood towels and waste is collected in bio-hazard bag. All waste is hauled offsite. No X-Rays. No permit required. Nalam Bhaskararao, M.D. 58471 29 Palms Hwy #202 Yucca Valley CA 92284 No photo. No
Medical office. All sharps and bio-hazard waste is collected in containers and hauled Omni Medical Group/ Dimple Agarwal MD 7281 Dumosa Avenue # 2 Yucca Valley CA 92284 offsite. No X-Rays. Domestic sewage for restrooms. No permit required. No photo. No All sharps are collected in containers and hauled offsite. Bio-hazard waste is disposed of offsite. Blood work performed. No X-Rays. Domestic sewage. No permit required. Quest Diagnostics 57370 29 Palms Hwy #102 Yucca Valley CA 92284 No photo. No
All sharps and bio-hazard waste are collected in containers and hauled offsite. No X- Robert Lesnik, M.D. 7281 Dumosa Avenue # 3 Yucca Valley CA 92284 Rays. Domestic sewage for restrooms. No permit required. No photo. No All sharps are collected and hauled offsite. Bio-hazard waste is bagged and hauled Sean R.Thomas, M.D. & Associates Inc. 55585 29 Palms Hwy Yucca Valley CA 92284 offsite. Domestic sewage. No X-Rays. No permit required. No photo. No
All sharps are collected and disposed of offsite. Bio-hazard waste is disposed of offsite. Seip Orthopedic 57402 29 Palms Hwy #5 Yucca Valley CA 92284 No blood work. No X-Rays. Domestic sewage. No permit required. No photo. No Medical care facility. All sharps and bio-hazard waste is collected in containers and disposed of offsite. Kitchen has a grease trap mounted on griddle and not hooked up to the drain. Grease interceptor onsite with minimal grease collected. Wash sink is only waste going to interceptor. Domestic sewage for restrooms. No permit required. Sky Harbor Care Center 57333 Joshua Lane Yucca Valley CA 92284 No photo. No All sharps are disposed of on containers and hauled offsite. Bio-hazard waste is Specialty Health Clinic 57402 29 Palms Hwy Suite 2 Yucca Valley CA 92284 bagged and hauled offsite. No permit required. No photo. No
All sharps are collected in a container and disposed of offsite. Any bio-hazard waste is Specialty Urgent Care 57402 29 Palms Hwy #1 Yucca Valley CA 92284 disposed of offsite. No X-Rays. No blood work. No permit required. No photo. No Domestic sewage only. No sharps used, but they have containers onsite. No blood Valley Heart Physicians 58457 29 Palms Hwy # 200 Yucca Valley CA 92284 work. No X-Rays. No permit required. No photo. No
All sharps are disposed of in sealed waste receptacles. No blood work performed Yucca Family Medical Care 57675 29 Palms Hwy #111 Yucca Valley CA 92284 onsite. No X-Rays performed onsite. No permit required. No photo. No X-Rays are taken onsite, but sent out to be developed offsite. All sharps are collected Yucca Valley Foot Clinic 56830 29 Palms Hwy Yucca Valley CA 92284 in containers and shipped offsite. No permit required. No photo. No Domestic sewage only. No sharps. No blood work. No X-Rays. No permit required. No Yucca Valley Physical Therapy 7333 Church St. Yucca Valley CA 92284 photo. No X-Ray 57402 29 Palms Hwy Suite #4 Yucca Valley CA 92284 Digital X-Rays. No permit required. No photo. No
Hazardous waste generator. Sampling sump area. Hazardous waste storage with sump. Fuel pumps onsite for unleaded and diesel. Wash rack for vehicles only with Electric Southern California Edison 6999 Old Woman Springs Road Yucca Valley CA 92284 clarifier and drainage system. Domestic sewage for restrooms. Permit required. Yes
158 Pharmacy disposes of waste off site. Store has domestic sewage only. Photo processing produces no chemical waste. Food sink for ice cream area is used for water Pharmacy Rite Aid 57701 29 Palms Hwy Yucca Valley CA 92284 only, food waste is disposed of in trash. No permit required. No photo. No Pharmacy disposes of waste offsite. Store has domestic sewage only. Photo processing Walgreens 58133 29 Palms Hwy Yucca Valley CA 92284 produces no chemical waste. No permit required. No photo. No All sharps are disposed of offsite. Pharmaceuticals are collected and hauled offsite. Restroom at Pharmacy is for pharmacist and has domestic sewage only. No permit WalMart Pharmacy 58501 29 Palms Hwy Yucca Valley CA 92284 required. No photo. No All sharps and prescriptions disposed of offsite. Domestic sewage only. No permit Avalon Pharmacy 58471 29 Palms Hwy Yucca Valley CA 92284 required. No photo. No
All sharps are disposed of in containers and hauled offsite. No blood work. No X-Rays. New Pharmacy 57725 29 Palms Hwy # 209 Yucca Valley CA 92284 All prescriptions are collected and disposed of offsite. No permit required. No photo. No
Vons Pharmacy 57590 29 Palms Hwy Yucca Valley CA 92284 All sharps and prescriptions are collected and hauled offsite. Restroom for pharmacy. No Propane Hi-Desert Propane 7281 Dumosa Avenue # 5 Yucca Valley CA 92284 Office only. Domestic sewage for restrooms. No permit required. No photo. No No hazardous waste generated. No equipment repair or service onsite. Domestic G & K Propane 55596 Yucca Trail Yucca Valley CA 92284 sewage for restrooms. No permit required. No photo. No All products are used with no hazardous waste generated. Plastic containers are triple rinsed. Containers are punctured and disposed of in trash. Domestic sewage for Pest Control Sunny & Sons Pest Control 7687 Fairway Drive Yucca Valley CA 92284 restrooms. No permit required. No photo. No All products are used with no hazardous waste generated. Domestic sewage for Desert Pacific Exterminators 58327 Bonanza Drive Yucca Valley CA 92284 restrooms. No permit required. No photo. No Kitchen in building with a grease trap. Limited food preperation in kitchen. 3 compartment sink.Breakfast and dinners once a month. Waste food is collected and disposed of in trash. Domestic sewage for restroom. No permit required at this time. Kitchen in buildings Yucca Valley Masonic Lodge # 802 7065 Dumosa Ave Yucca Valley CA 92284 No photo. No The Senior Center 57088 29 Palms Hwy Yucca Valley CA 92284 Package plant. Not hooking up at this time.
Elks Lodge 55946 Yucca Trail Yucca Valley CA 92284 Grease interceptor located in the rear of the main building. Permit required. Yes Domestic kitchen only. All grease is removed and put in trash. Domestic sewage for Pacific Clinics Social Club 56020 Santa Fe Trail # M Yucca Valley CA 92284 restrooms. No permit required. No photo. No Town Hall has a domestic kitchen. Senior center has a kitchen with no griddle. Community center has a kitchen with no griddle. All food waste is disposed of in trash. The Town of Yucca Valley 57090 29 Palms Hwy Yucca Valley CA 92284 No permit required. No photo. No Domestic kitchen. Dinners are primarily potluck with two dinners prepared twice a year. All food waste is disposed of in trash. Domestic sewage for restrooms. No permit Yucca Valley Alano Club 57637 Yucca Trail Yucca Valley CA 92284 required. No photo. No The Center for Healthy Generations 57121 Sunnyslope Drive Yucca Valley CA 92284 No food preperation, microwave only. No permit required. No photo. No
159
APPENDIX C
FOG PERMIT APPLICATION
160
Application for Wastewater Permit (Food Service Establishment)
Property Owner/Manager Name and Phone Facility Address Name of Owner Phone Name of Manager Phone Mailing Address HDWD Account Number:
Type of Facility ☐ Full-Service Restaurant ☐ Hospital ☐ Grocery Store ☐ Coffee Shop ☐ Fast Food Restaurant ☐ School/College ☐ Church/Club/Organization ☐ Convenience Store ☐ Cafeteria ☐ Nursing Home ☐ Bakery ☐ Other:
Seating Capacity Hours of Operation ☐Sun ☐Mon ☐Tue ☐Wed ☐Thu ☐Fri ☐Sat Number of Employees:
Types of Cooking Fixtures (check all that apply) ☐ Deep fryer ☐ Wok range ☐ Oven (only) ☐ Toaster Oven ☐ Grill ☐ Rotisserie ☐ Tilt kettle ☐ Other: ☐ Stove/Oven ☐ Griddle ☐ Microwave Oven ☐ Other:
Types of Plumbing Fixtures (check all that apply) ☐ Dishwasher ☐ 1-compartment sink ☐ 3-compartment sink ☐ Pre-wash sink ☐ Garbage grinder ☐ 2-compartment sink ☐ Floor Drain (s) ☐ Mop sink ☐ Other: ☐ Other: ☐ Other: ☐ Other:
Types of Grease Removal Device (check all that apply) # of How often Type Serviced by units inspected/cleaned (Name of Pumper/Hauler/Cleaner) ☐ Outside Grease Interceptor ☐ Passive (manual) Grease Trap ☐ Mechanical Grease Removal Device Do you have a Grease Barrel or Bin used to dispose and/or recycle grease? ☐ Yes ☐ No Are there additives placed into the kitchen drains or Grease Removal Device (i.e., enzymes, bacteria, etc.)? ☐ Yes ☐ No Provide a copy of a plot/plumbing plan. If no professional drawing exists, a hand-drawn copy is acceptable. A blueprint of the facility showing the required information may also be attached. This is NOT required for renewal applications unless specifically requested. I solemnly affirm under the penalties of perjury, and to the best of my knowledge, information and belief, that the contents of this application are true and complete. Owner/Authorized Representative (print): Title: Signature: Date: If you have any questions while completing this form, please call Hi-Desert Water District at (760) 228-6278
161
APPENDIX D
FOG BEST MANAGEMENT PRACTICES
162
Best Management Practices for Fats, Oils and Grease
Fats, oils and grease can be managed effectively in the food service industry to minimize the discharge to the District’s sanitary sewer system and decrease the required maintenance of grease interceptors by users. By preventing the introduction of grease into the waste system the burden on the grease interceptor is reduced and thus reduce maintenance time, costs and disposal fees for the user. The Best Management Practices (BMP’s) introduced here are techniques used throughout the industry and should prove to be effective when implemented properly and consistently. Train Kitchen Staff Train kitchen staff in BMP’s and methods to reduce the volume of grease discharged to the District’s sanitary sewer system. Train employees to be aware of problems created by grease in the District’s sanitary sewer system, possible violations and fines, and the cost of cleaning clogged pipes within the establishment. Even a small amount of grease on each pot, pan or plate can be substantial when you serve a lot of meals per day. Post “NO GREASE” Signs By posting “NO GREASE” signs above sinks, on dishwashers and near other grease discharge points, it serves as a constant reminder to keep grease out of the system. Clean Grease Interceptor Routinely and Keep Records Routine cleanings and inspections will ensure proper operation of the interceptor. Make note of the grease level and record it in the maintenance log. If the grease level is at its maximum, the cleaning frequency should be increased. Conversely, if BMP’s are being implemented effectively and grease in the unit is minimal, then the cleaning frequency may be reduced. Grease interceptors not cleaned regularly can produce very unpleasant odors. Witness Cleaning and Maintenance Events The on-duty Manager should observe all cleaning events to ensure they are performed completely and properly. This will ensure that the cleaning service is properly completed. To properly clean the interceptor, the entire contents must be removed, including grease cap (floating grease) and sludge pocket (settled solids). Failure to remove the sludge pocket (settled solids) in the bottom will result in lowered total capacity and reduced detention time. The on-duty Manager should also confirm removable baffles and access covers have been reinstalled properly after cleaning. Inspect the Grease Interceptor During Maintenance The design of most grease interceptors is simple, but each part serves an essential function. The baffles must be in place and properly positioned to be effective. Covers must fit properly so they do not leak and allow unwanted water to enter the interceptor. Below ground interceptors should be examined for cracks, which could allow wastewater to leak out or ground water to leak in.
163
APPENDIX E
FOG INSPECTION FORM
164
FOOD SERVICE ESTABLISHMENT WASTEWATER DISCHARGE INSPECTION REPORT
Name of Facility Facility Address Mailing Address Name of Owner Phone
Type of Facility ☐ Full-Service Restaurant ☐ Hospital ☐ Grocery Store ☐ Coffee Shop ☐ Fast Food Restaurant ☐ School/College ☐ Church ☐ Convenience Store ☐ Cafeteria ☐ Nursing Home ☐ Bakery ☐ Caterer ☐ Carry out ☐ Ice Cream Shop ☐ Club/Organization ☐ Other
Types of Fixtures (check all that apply) ☐ Deep fryer ☐ Wok range ☐ Oven (only) ☐ Toaster Oven ☐ Grill ☐ Rotisserie ☐ Tilt kettle ☐ Ice Cream Shop ☐ Stove/Oven ☐ Griddle ☐ Microwave Oven ☐ Other:
☐ Dishwasher ☐ 1-compartment sink ☐ 3-compartment sink ☐ Pre-wash sink ☐ Garbage grinder ☐ 2-compartment sink ☐ Floor Drain (s) ☐ Mop sink ☐ Other: ☐ Other: ☐ Other: ☐ Other:
Types of Grease Removal Device (check all that apply) ☐ Outside Grease Interceptor ☐ Mechanical Grease Removal Device ☐ Manual Grease Trap ☐ Other:
Inspection Checklist No. Item Description Compliant? 1 The establishment recycles used cooking oil and can provide record of this. ☐Y ☐N 2 Food waste is properly disposed of by recycling or solid waste removal and is not ☐Y ☐N discharged to the grease trap or interceptor. 3 The establishment “dry wipes” pots, pans, and dishware prior to rinsing and ☐Y ☐N washing. 4 Grease trap(s) is cleaned as stated on permit and the establishment can provide ☐Y ☐N records of this. (Note and record the frequency and last date of cleaning.) 5 Grease trap does not contain greater than 25% the depth in FOG and solids ☐Y ☐N accumulation. (Estimate and record amount of grease in trap.) 6 Grease interceptor does not contain greater than 25% the depth in FOG and ☐Y ☐N solids accumulation. (Estimate and record amount of grease in interceptor.) 7 Grease interceptor is completely pumped regularly, and the establishment can provide records of this. (Note and record the frequency and last date of ☐Y ☐N pumping.) 8 Absorbent pads or other material (e.g., “kitty litter”, etc.) are used to clean up ☐Y ☐N grease spills before reaching floor drains. 9 Method and frequency floor mats and exhaust systems filters are cleaned. If ☐Y ☐N cleaned on premises ensure process includes a GRD. 165
HI-DESERT WATER DISTRICT*29 PALMS HWY.*YUCCA VALLEY, CA 92284-2503 FOOD SERVICE ESTABLISHMENT WASTEWATER DISCHARGE INSPECTION REPORT
10 Screens are located or placed on each sink and floor drains. ☐Y ☐N 11 Additives are not placed into the kitchen drains or GRD (i.e., enzymes, bacteria, ☐Y ☐N etc.). 12 “No Grease” signs are posted at appropriate locations. ☐Y ☐N 13 The establishment has implemented a training program to ensure that kitchen ☐Y ☐N BMPs are followed. The establishment can provide records (sign-in sheets).
Non-Compliance Notes: Follow-up inspection No. Notes Compliance ☐Y ☐N ☐Y ☐N ☐Y ☐N ☐Y ☐N ☐Y ☐N ☐Y ☐N ☐Y ☐N ☐Y ☐N ☐Y ☐N ☐Y ☐N ☐Y ☐N ☐Y ☐N ☒Y ☐N
Inspection Result ☐ Pass ☐ Fail ☐ Follow-up Needed Will return for follow up inspection in ☐ 30 ☐ 60 ☐ 90 days Date: Inspector (print name): Sign:
166
HI-DESERT WATER DISTRICT*29 PALMS HWY.*YUCCA VALLEY, CA 92284-2503 RESOLUTION 19-42 A RESOLUTION OF THE HI-DESERT WATER DISTRICT ADOPTING THE SEWER SYSTEM MANAGEMENT PLAN WHEREAS, the Hi-Desert Water District prepared a Sewer System Management Plan (SSMP) in compliance with the requirements of the State Water Resource Control Board (SWRCB) Order No. 2006- 0003, which serves as a Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (WDR); and
WHEREAS, the WDR requires development and implementation of a written SSMP and defines eleven (11) mandatory elements to be included in the SSMP as well as associated monitoring, record keeping, reporting, and public notification requirements; and
WHEREAS, the Hi-Desert Water District’s SSMP is a living document and will be updated as needed to reflect changes to the SSMP elements and the requirements of the Statewide WDR; and
WHEREAS, the purpose of the SSMP is to identify and implement effective policies and procedures around critical components of wastewater collection and treatment systems and consider and develop operational strategies; and
WHEREAS, the eleven mandatory elements will assist staff to minimize the potential for Sanitary Sewer Overflows and help to ensure efficient and cost-effective operation of the District's wastewater system into the future; and
WHEREAS, the procedural requirements of the SSMP include Board review and approval, and self- certification to the State that the District has completed, considered and adopted the Plan; and
NOW THEREFORE, BE IT RESOLVED that the Hi-Desert Water District hereby approves the Hi- Desert Water District Sanitary Sewer Maintenance Plan and its implementation.
PASSED AND ADOPTED by the Hi-Desert Water District Board on December 11, 2019 by the following vote:
AYES: NOES: ABSENT: ABSTAIN:
______Dan Munsey, President of the Board of Directors ATTEST:
______Ed Muzik, General Manager Secretary of the Board of Directors
167 Agenda Item No: 4.B
Board of Directors Staff Report Meeting Date: December 11, 2019 Submitted by: Ed Muzik Presented by: Ed Muzik Agenda Section:
Subject: POLICY FOR PACKAGE TREATMENT SYSTEMS HOOKING INTO THE CENTRALIZED SEWER SYSTEM
Recommendation: Information and direction.
Fiscal Impact: To be determined.
Background: There are currently six (6) package treatment plants in Yucca Valley, the Town's Senior Center, Applebees, the Best Western, Walmart, Mesquite 55, and Desert Vista Village. Walmart will be hooking in to the Sewer System when it becomes available. Their sewer fee will be calculated on their water usage, similar to all properties in Phase 1. All properties with package treatment plants will be charged in the same manner for all new developments, buy-in costs based upon water usage.
The District's first assessment district was based upon water usage for all properties. Staff believes that all properties with package treatment plants should be handled in the same manner.
Attachments:
168 Agenda Item No: 4.C
Board of Directors Staff Report Meeting Date: December 11, 2019 Submitted by: Samantha Mena Presented by: Samantha Mena, Construction Project Coordinator Agenda Section:
Subject: HI-DESERT WATER DISTRICT DRAFT BASIN PLAN AMENDMENT REQUEST
Recommendation: Board to review and approve Hi-Desert Water District Staff's recommended Basin Plan Amendment request.
Fiscal Impact: None.
Background: On June 5, 2018, Hi-Desert Water District (the "District") Staff recommended the Colorado River Basin Region Regional Board (the "Regional Board") amend the California Regional Water Quality Control Plan for the Colorado River Basin Region (the "Basin Plan") to:
1. Combine Phases 2 and 3 of the District's Wastewater Reclamation Project (the "Project") into a single "Phase 2;" and, 2. Reclassify 538 parcels within the Phase 2 area as "Deferred Parcels."
Following a presentation to the Engineering Committee on November 21, 2019, District Staff recommend the Board review and approve its recommendation to the Regional Board to further amend the Basin Plan to:
3. Update the connection criteria for properties included in the areas identified as "areas of concern;" 4. Extend the prohibition date to December 31, 2024 for Phase 1 and to December 31, 2026 for Phase 2; and, 5. Remove language referring to an "Exemption" and replace with language referring to a "Deferment."
District Staff's draft letter to the Regional Board is attached.
Attachments: 2019 11 07 Basin Plan Amendment Letter.docx
169 November 7, 2019
Maria Davydova, Environmental Specialist Regional Water Quality Control Board Colorado River Basin (Region 7) 73-720 Fred Waring Drive, Suite 100 Palm Desert, CA 92260
Dear Ms. Davydova,
On June 5, 2018, Hi-Desert Water District (the “District”) Staff recommended the Colorado River Basin Region Regional Board (the “Regional Board”) amend the California Regional Water Quality Control Plan for the Colorado River Basin Region (the “Basin Plan”) to:
1. Combine Phases 2 and 3 of the District’s Wastewater Reclamation Project (the “Project”) into a single “Phase 2”; and, 2. Reclassify 538 parcels within the Phase 2 area as “Deferred Parcels.”
District Staff further recommends the Regional Board amend the Basin Plan to:
3. Update the connection criteria for properties included in the areas identified as “areas of concern”; and, 4. Extend the prohibition date to December 31, 2023 for Phase 1 and to December 31, 2026 for Phases 2 and 3; and, 5. Remove language referring to an “Exemption” and replace with language referring to a “Deferment.”
(1) The District’s first amendment to the Basin Plan (in 2016) created a single compliance deadline of December 31, 2025 for both Phases 2 and 3 of the Project and allowed the District to construct the sewer collection system for Phases 2 and 3 simultaneously. Combining Phases 2 and 3 into a single “Phase 2” would diminish the time-restraints associated with forming separate Assessment District’s for each Phase and conceivably reduce associated costs.
(2) Atkins Engineering (“Atkins”) has completed an Alignment Study and Planning Study Report for Phases 2 and 3 (“Phase 2”) and has identified 538 parcels to be reclassified as “Deferred Parcels” as they are technically and/or economically problematic to service until specific conditions are met. Under the existing Basin Plan, these parcels shall remain deferred for connection until any one of the following three criteria is met:
1. An area of Deferred Parcels has experienced enough development to meet a threshold of 1.7 equivalent dwelling units (EDU) for 100 feet of pipe; or, 2. A street or area is 80% developed; or, 3. An area has experienced enough development to generate flows resulting in a minimum of 2 feet per second (fps) flushing velocity. 170 (3) However, following the District’s meeting with the Regional Board on March 11, 2019, the District further requests the Basin Plan be amended to reduce the criteria for the areas identified as “areas of concern” (El Dorado and Free Gold Drives; Shatin Heights; Rockaway Avenue; Warren Vista Avenue; Villa Santa Fe; Pinon Drive, Navajo Trail, and Twentynine Palms Highway; and, La Honda, Chemehuevi, and Katje Ways) (Attachment 1). The District recommends these parcels shall remain deferred for connection until any one of the following three criteria is met:
1. An area of Deferred Parcels has experienced enough development to meet a threshold of 1.7 equivalent dwelling units (EDU) for 100 feet of pipe; or, 2. A street or area is 60% developed; or, 3. An area has experienced enough development to generate flows resulting in a minimum of 2 feet per second (fps) flushing velocity.
(4) On October 10, 2019, Carollo, a consultant of the District, provided District Staff with an updated Lateral Connection Sequencing Plan (the “Plan”) (Attachment 2). This Plan outlines the sequence and timeframe in which properties in Phase 1 will connect to the Project’s sewer collection system.
The District’s intention is to have all properties in Phase 1 connected to the Project’s sewer collection system by November 30, 2021; however, the small number of contractors available to complete the private property connections may extend this completion date. District Staff have confidence in December 31, 2023 being a realistic date for all Phase 1 private property connections to be completed. Thus, District Staff requests the Phase 1 prohibition date be extended to December 31, 2023.
Further, District Staff is requesting the prohibition date for Phases 2 and 3 be extended to December 31, 2026. Reasons for this request include: (1) an update to the District’s CEQA/NEPA documentation is required; (2) the estimated assessment for the cost of Phases 2 and 3 is substantially higher than the assessment for Phase 1 properties and additional public outreach is required; and, (3) a loan with the Clean Water State Revolving Fund (CWSRF) must be secured to provide funding for the design and construction of the Project. A tentative implementation schedule is a follows:
2019-2020 The District’s CEQA/NEPA documentation is updated 2019-2020 The Phases 2 and 3 assessment district is formed 2020-2021 A loan with the CWSRF is secured 2021-2023 The Phases 2 and 3 sewer collection system is designed, and construction contractors are procured 2023-2025 The Phases 2 and 3 collection system is constructed 2024-2026 Private property connections within Phases 2 and 3 are made
(5) While the Regional Board is currently identifying the criteria by which properties within the Project’s boundary may apply to become exempt from the Project; District Staff are asking the Regional Board to remove language referring to an “Exemption” and replace with language referring to a “Deferment.”
Allowing properties to become exempt from Phase 1 would negatively impact Assessment District 2014- 1. The District used AD 2014-1 to secure funding for the design and construction of Phase 1 of the Project. Further, allowing properties in Phases 2 and 3 to become exempt will likely also negatively impact Assessment District 2020-1 (forthcoming).
If you have any questions regarding the District’s request to amend the Basin Plan, you can reach me via email at [email protected] or by phone at (760) 228-6269.
171 Sincerely,
Ed Muzik General Manager Hi-Desert Water District
172 Agenda Item No: 4.D
Board of Directors Staff Report Meeting Date: December 11, 2019 Submitted by: Samantha Mena Presented by: Samantha Mena, Construction Project Coordinator Agenda Section:
Subject: LANDSCAPE IMPLEMENTATION FOR THE WASTEWATER RECLAMATION FACILITY SITE
Recommendation: Board to approve the Hi-Desert Water District Staff's Landscape Implementation Plan for the Wastewater Reclamation Facility Site.
Fiscal Impact: Not-to-Exceed $678,173.00
Background: On November 21, 2019, Hi-Desert Water District (District) Staff presented RHA Landscape Architects-Planners, Inc. (RHA) Landscape Implementation Plan (Plan) to the Engineering Committee (Committee) for review. Incorporating recommendations from the Committee, Staff presents the updated Plan for the Board of Director's (Board) review and approval:
Phase 1 (within 90-days): RHA completes the design of irrigation at the facility site (this was included in RHA's original agreement and there is no additional cost).
Phase 2 (within 120-days): District Staff self-produces the following work at the facility site: minor grading at existing pavement edges; installation of irrigation; and, implementation of rock, gravel and decomposed granite. This work is estimated to cost no more than $678,173.00.
Phase 3 (within 2-years): District Staff works to obtain grant funding (at least 50%) to install a demonstration garden at the facility site (this is required as the grant funding used to design the facility site landscaping requires a demonstration garden be installed at the facility site). This work is estimated to cost $65,719.00.
The cost estimate for Phases 1 and 2 is not-to-exceed $678,173.00.
Attachments:
173 Agenda Item No: 4.E
Board of Directors Staff Report Meeting Date: December 11, 2019 Submitted by: Samantha Mena Presented by: Samantha Mena, Construction Project Coordinator Agenda Section:
Subject: HYDROLOGY AND WATER QUALITY ANNUAL REPORT
Recommendation: For information only.
Fiscal Impact: None.
Background: The District's Mitigated Monitoring and Reporting Program (MMRP) requires a Water Quality Management Plan (WQMP) and a Spill Prevention Control Countermeasures Plan (SPCCP) that will achieve no net loss of topsoil from the project's sites; prevent runoff from causing erosion on adjacent property during construction; and, minimize the potential for release of any hazardous or toxic chemicals to the environment.
These Plans include a requirement to retain safety data sheets (SDS) for all hazardous materials or substances at the site and measures that outline the responses that will be implemented should an accidental spill of hazardous materials onsite occur. This measure was included in the Construction Management contract and the Plans are being monitored and managed by the Construction Manager. The MMRP requires an annual report of Plan implementation to be submitted to the District Board.
The Hydrology and Water Quality Annual Report (Report) compiles all the Plan implementation documentation from November 16, 2018 to November 15, 2019. Safety data sheets for all hazardous materials utilized within Phase I, Packages C, D, B1, and B2, can be found in Appendix 1 of the Report. Sukut Construction, LLC (Sukut), the contractor for Phase I, Packages C, D, and B2, has submitted and is implementing a Spill Prevention, Controls & Countermeasures Plan (SPCCP), which can be found in Appendix 2 of the Report. Pyramid Building and Engineering, Inc. (Pyramid), the contractor for Phase I, Package B1, is following the same SPCCP. MMRP checklists were generated to establish a documentation method of the verification process. These checklists have been utilized from October 2, 2017 to current and will be utilized for the remained of the project. These checklists have been included in Appendix 3 of the Report.
The Hydrology and Water Quality Report is 1,222 pages. A full copy of the Report is available here: https://hdwd.box.com/s/pcl48x8lmdosom1u4k53b4uoahekzsik
Attachments:
174 Agenda Item No: 4.F
Board of Directors Staff Report Meeting Date: December 11, 2019 Submitted by: Lani Brown Presented by: Lani Brown, Human Resource and Risk Manager Agenda Section:
Subject: AMEND TUITION REIMBURSEMENT POLICY SERVICE ELIGIBILITY REQUIREMENTS
Recommendation: Staff is requesting the Board approve changing the minimum service requirement from twelve (12) months to six (6) months for eligibility to participate in the Tuition Reimbursement program.
Fiscal Impact: N/A
Background: Currently the District Tuition Reimbursement Policy requires twelve (12) months of completed service to be eligible for participation in the program. The District wishes to encourage all employees to take an active role in their own career development. Reducing the service time will open up educational opportunities for more employees without increasing the cost of the program to the District. This issue was presented to, and approved by, the Human Resource Committee at the November 26, 2019 meeting.
Attachments:
175 Agenda Item No: 4.G
Board of Directors Staff Report Meeting Date: December 11, 2019 Submitted by: Lani Brown Presented by: Lani Brown, Human Resource and Risk Manager Agenda Section:
Subject: AMEND AND UPDATE HOLIDAY POLICY
Recommendation: Staff is recommending the Board review and approve updating and amending the District Holiday policy – Section 3.55.040 of the District Code and Employee Handbook.
Fiscal Impact: None
Background: The Holiday policy of the District has not been reviewed and updated in some time. Staff is recommending certain sections of the policy be updated to include specific language that applies to employees who work a 5/8 schedule (five days a week, eight hours a day).
In addition, staff is recommending codifying Christmas and New Year’s holiday closure procedures the District has long practiced, however on an exception basis individually approved by the Board. Specifically, when the Christmas Eve and New Year’s Eve holidays happen to fall on Mondays, in the past, the Board has approved closing to the public and employees have received the normal half-day holiday and then use their Paid Time Off or Floating Holiday time to make up for the other half-day. Likewise, when the Christmas Day and New Year’s Day holidays have fallen on a Wednesday, the Board has approved closing to the public on the Thursdays following the holidays and employees use Paid Time Off or Floating Holiday time for that day. A copy of the draft policy is attached for review.
This issue was discussed and approved for full Board review and approval at the November 26, 2019 Human Resource Committee Meeting.
Attachments: Attachement A to 19-41 - Holiday Policy.pdf
Resolution 19-41 Holidays.pdf
3.55.040_Holidays.pdf
176 ATTACHMENT A 177 ATTACHMENT A 178 ATTACHMENT A 179 180 181 _3.55.040 .. Holidays ......
All employees who work a 4/10 schedule. (four days per week, ten hours per day) shall receive the following ten (1 O} holidays with pay. This schedule of holidays shall be effective each January 1st. To be eligible for holiday pay, an employee must work a full shift both preceding and following the holiday. unless other arrangements, such as Paid Time Off ("PTO"). administrative leave or floating holiday leave, are made with the supervisor.
New Year's Day January 1st
Martin Luther King Day 3rd Monday in January
Presidents· Birthday 3rd Monday in February
Memorial Day Last Monday in May
Independence Day July 4th
Labor Day 1st Monday in September
Veterans' Day November 11th
Thanksgiving Day 4th Thursday in November
Christmas December 25th
One floating holiday Discretion of employee
For employees who work a 4/10 Monday through Thursday Schedule, i!f a holiday falls on Friday or Saturday, employees will receive ten (1 O} hours of floating holiday time. If a holiday falls on Sunday. the following Monday will be observed.
For employees who work a 4/10 Tuesday through Friday Schedule, if a holiday falls on Saturday or Sunday. employees will receive ten (10)hours of floating holiday time. If a holiday falls on a Monday. the following Tuesday will be observed.
In addition to the above holidays. district employees will also receive an additional half-day holiday for both Christmas Eve and New Year"s Eve. so that district offices may close at noon on both of these days.
182 In the event these half-day holidays fall on a Friday, Saturday, or Sunday, employees who work a 4/10 schedule - Monday through Thursday will be credited with 10 hours of floating holiday hours for both days combined. For employees who work a 4/10 - Tuesday through Friday schedule if these half-day holidays fall on Saturday, Sunday. or Monday, the employees will be credited with 10 hours of floating holiday hours for both days.
CertaineA1ployees A1 ay work an alternateschedule of Tuesday through Friday with Saturday, Sunday. and Monday off. If a holiday falls on their norA1alMond ay off. they will receii.•e 10 hours of holiday pay
In the years when the Christmas Eve and New Year's Eve holidays fall on a Monday. all District offices will close to the public for the full day and employees regularly scheduled to work on Monday will be required to use a half-day of Paid Time Offon both of those days.
In the years when the Christmas Day and New Year's Day holidays fall on a Wednesday. the District {with the exception of the Wastewater Treatment Plant}, and Tuesday-Friday 4/10 schedule will close to the public on the Thursday following each holiday. Employees will be required to use ten (1 O} hours Paid Time Off or floating holiday on each of those days.
7Employees who work a 5/8 schedule. (five(5 } days a week. eight (8} hours per day} shall receive the following eleven (11} holidays with pay. This schedule of holidays shall be effective each January1st. To be eligible for holiday pay. an employee must work a full shift both preceding and following the holiday. unless other arrangements. such as Paid Time Off C'PTO"}. administrative leave or floating holiday leave. are made with the supervisor. New Year's Day January1st
Martin Luther King 3rd Monday in January Day
Presidents' Birthday 3rd Monday in February
Memorial Day Last Monday in May
Independence Day July 4th
Labor Day 1st Monday in September
Veterans' Day November 11th
Thanksgiving Day 4th Thursday in November
183 Thanksgiving Friday The Friday following Thanksgiving
Christmas December 25th
One floating holiday Discretion of employee
If a holiday falls on Saturday, it will be observed on the preceding Friday. If a holiday falls on Sunday it will be observed on the following Monday.
In addition to the above holidays, district employees who work a 5/8 schedule will also receive an additional half-day holiday for both Christmas Eve and New Year's Eve, so that district offices may close at noon on both of these days. In the event these half-day holidays fall on a Saturday or Sunday, employees will be credited with eight (8} hours of floating holiday hours for both holidays combined.
Floating holiday time may be taken at the discretion of the employee, with the prior approval of the supervisor. Floating holiday time must be used during the calendar year it accrues and shall be paid offif not used during the year accrued. The exception to this rule is in the case floating holiday time in accrued in the month of or December due to paid holidays falling on weekend days. In that case, the floating holiday time will be carried over to the following calendar year. [Res. 12-18 Att. A; amended by district 5/2012; Res. 11-21; Res. 11-03 Att. A§ 6; Res. 10-13 Art. 10 § D].
184 Agenda Item No: 4.H
Board of Directors Staff Report Meeting Date: December 11, 2019 Submitted by: Lani Brown Presented by: Lani Brown, Human Resource and Risk Manager Agenda Section:
Subject: COMBINE THE POSITIONS OF GRANT AND LOAN COORDINATOR AND BUSINESS DATA ANALYSIS INTO ONE POSITION
Recommendation: Staff is recommending the Board approve combining the positions of Grant and Loan Coordinator and Business Data Analyst into one position and one new job description called Financial Business Analyst.
Fiscal Impact: To be determined
Background: In mid-October the person who filled the position of Grant and Loan Coordinator tendered his resignation. After much conversation and debate among District management staff, it is the Staff’s opinion two professional level positions are not required to complete the essential job responsibilities of these positions. Staff has worked together to develop a job description that encompasses the essential duties and responsibilities of both positions. As more and more property owners begin connecting to the sewer system, and perhaps when the next Assessment District is adopted, it is anticipated there may be periods of time when temporary clerical assistance will be required to assist with the more routine parts of the proposed newly developed job.
It is proposed the new job title for this combined position be Financial Business Analyst and the job grade be seven (7) which is the same grade as the position of Grant and Loan Coordinator and one grade higher than the position of Business Data Analyst. A copy of the proposed new job description is attached for your review.
This issue was presented to, and approved by, the Human Resource Committee at the November 26, 2019 meeting.
Attachments: Proposed Combined Job Description for Loan and Grant Coor and Business Data Analyst.pdf
185 186 187 188 189 190 Agenda Item No: 4.I
Board of Directors Staff Report Meeting Date: December 11, 2019 Submitted by: Lani Brown Presented by: Lani Brown, Human Resource and Risk Manager Agenda Section:
Subject: EXTEND TEMPORARY ASSIGNMENT OF ROBERT HALF OFFICE TEAM CLERICAL EMPLOYEE THROUGH THE END OF JANUARY 2020
Recommendation: Staff is recommending the Board authorize the General Manager to extend the temporary clerical staffing assignment through Robert Half Office Team through the month of January 2020 at a total cost not to exceed $23,835.28.
Fiscal Impact: As of November 8, 2019, expenses for this temporary position were $10,654.48 extending the assignment through the end of January will add $13,180.80 bringing the total expense for the temporary assignment to $23,835.28.
Background: In October 2018, the District Administrative Assistant whose job it was to provide clerical support to all staff members retired. Then in August of 2019, the Administrative and Technology Analyst, whose job was, in part, was to perform a variety of complex, project-based activities such as completing research and preparing reports and documents in support of various District functions resigned. In addition, the Construction Project Coordinator was out of the office on an extended leave of absence in the late Spring through early Fall. All of this occurred during a very busy time around the District and as a result many tasks have gone undone or are behind schedule. A temporary employee was hired through Robert Half Office Team in early September with an estimated term of assignment to be four to six weeks. In October the temporary term of assignment was extended to the end of November. A partial list of tasks completed during the assignment thus far includes:
• Catching District employees up on scanning and filing work • Organizing Easement Files and creating an easy reference spreadsheet summarizing the key specifics for each easement • Organizing hundreds of Certificates of Insurance coverage for District vendors/contractors and creating a spreadsheet summarizing historical insurance coverage information • Working on notification documents regarding sewer connections • Going through old files and documents and preparing them for destruction in accordance with District retention procedures • Assisting with redacting thousands of pages of documents for a very large Public Information Request • Assisting with developing a uniform filing system for the thousands of documents the District must retain in electronic format 191 As the new year approaches sewer connection notices will continue and there will be a lot of clerical work related to rate increases in addition to the routine clerical work. The person filling the temporary assignment is familiar with the day to day duties and will be able to function in an efficient manner. This issue was presented to, and approved by, the Human Resource Committee at the November 26, 2019 meeting.
Attachments:
192 Agenda Item No: 4.J
Board of Directors Staff Report Meeting Date: December 11, 2019 Submitted by: Lani Brown Presented by: Lani Brown, Human Resource and Risk Manager Agenda Section:
Subject: AUTHORIZE FILLING THE VACANT POSITION OF ADMINISTRATIVE ASSISTANT
Recommendation: Staff is recommending the Board approve posting and filling the vacant position of Administrative Assistant.
Fiscal Impact: None, the position is budgeted
Background: In October of 2018 the position of Administrative Assistant was vacated when the incumbent retired. The position has been left unfilled since that time. While the position reports to the Communications and Legislative Officer, it supports staff members in all departments of the District. The workload throughout the District is continually increasing for various reasons including the sewer project, increasing regulatory requirements, Public Information Requests, etc. For the last year, staff has absorbed the duties this position would have fulfilled as best as they could. Work levels have increased to a point it is no longer organizationally efficient to leave the position unfilled. This issue was presented to, and approved by, the Human Resource Committee at the November 26, 2019 meeting.
Attachments:
193 Agenda Item No: 4.K
Board of Directors Staff Report Meeting Date: December 11, 2019 Submitted by: Ed Muzik Presented by: Ed Muzik, General Manager Agenda Section:
Subject: REVIEW OF TWO ASSISTANT GENERAL MANAGER JOB DESCRIPTIONS
Recommendation: Upon recommendation from the HR Committee, staff is seeking direction from the Board to review the two Assistant General Manager job descriptions.
Fiscal Impact: N/A
Background: As a part of succession planning, staff will present the two previous job descriptions for the position of Assistant General Manager and Assistant General Manager - CFO to the full Board for review per the suggestion of the HR Committee on November 26, 2019. Staff is seeking direction from the Board.
Attachments: Assistant General Manager.pdf
AGM-CFO FINAL.pdf
194 Hi-Desert Water District Classification Specification
Job Title: Assistant General Manager (AGM) Job Grade: 13 FLSA Status: Exempt Date: February 6, 2013
JOB SUMMARY Organizes, manages, and directs the operations and engineering functions of the District in support of the water and wastewater enterprises. Responsible for the operation and maintenance of the District’s water distribution and treatment facilities in accordance with State, Federal and District rules, regulations, standards, policies and goals. Manages the District’s native groundwater resources though strategic planning of water production, and supervision of the District’s imported water acquisition and delivery. Coordinates, plans and provides complex project management to District projects, including contract administration, construction oversight, and public outreach. Acts as the District’s liaison to professional consultants, and State, Federal and local agencies. The AGM is an integral part of the General Manager’s senior management team and must work effectively with the General Manager, management team, and District staff.
ESSENTIAL FUNCTIONS (include but are not limited to the following) Class specifications are only intended to present a description summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of the incumbents within the class. • Oversees the District’s water distribution and treatment operations including the operation, maintenance, and construction of all District facilities in a safe, responsible, and proficient manner consistent with District mission and strategic goals. • Serves as CDPH qualified, certified District Chief Operator. • Communicates, plans, and ensures delivery of information as required to state and federal regulatory and oversight agencies regarding the extraction, recharge, distribution, treatment and operation of the district’s water supply. • Performs field spot inspections to ascertain proper use of District assets, and compliance with safety best practices. • Prepares and monitors capital, consulting, project and engineering budgets and projections. • Supervises consultant preparation of designs, specifications, plans, estimates, and reports for the development and modification of District capital projects and various facilities and appurtenances, including adherence to District operations and engineering standards. • Manages the bid process providing general guidance to consultants on submission of bids and contracts; evaluates proposals; recommends project award; administers contract after award. 195 Assistant General Manager August 7, 2017 Page 1 of 4 • Assists in the management of the District’s Wastewater Reclamation Project, including design, bidding and construction; assists in managing District interaction with project-related agencies, consultants and contractors. • Coordinates the District’s Development and Planning Services activities relating to residential and commercial development. • Assists in the development of the Water Rate Study and Wastewater Rate Study. • Assists in creation of long-range plans including, but not limited to, the Urban Water Management Plan, Integrated Wastewater Management Plan, Water Master Plan, Sewer Master Plan, Capital Improvement Plan, Facility Master Plan, and Watermaster Plan. • Monitors changes in laws, regulations, and technology that may affect the water and wastewater enterprises. • Confers with and provides information to property owners, developers, architects, and the public regarding conformance to standards, plans, specifications and codes; explains codes, requirements and procedures and evaluate alternatives; responds to customer inquiries and complaints regarding water and wastewater system operations. • Supervises senior level operations staff, directs organization of operations department, provides input on all operations employee training, evaluations, and discipline; supervises engineering staff as needed. • Prepares or directs the preparation of a wide variety of information and background materials for the Board of Directors; attends and may present at Board and Committee meetings. • Acts as the District’s liaison to a variety of committees, commissions, and boards; provides support to the General Manager in creating presentations for the District’s Board of Directors and the public; represents the General Manager at meetings and conferences as directed. • Attend workshops, seminars, and conventions to advance knowledge of water and wastewater systems, water quality control, and senior level management skills.
JOB SPECIFICATIONS Knowledge of: • Strong working knowledge of water distribution and wastewater facilities. • Strong working knowledge of water/wastewater system operations and techniques of water treatment. • Principles and practices of public administration, including administrative analysis, fiscal planning, ad control, and policy and program development. • Laws, rules, ordinances, and legislative processes controlling district functions, programs, and operations. • Organization, operations and problems of special districts. • Research and evaluation methods. • Budgeting principles and practices. • Cost estimating and contract administration. • Principles and practices of personnel administration. • District policies, rules, regulations and procedures.
Skills and Abilities: • Anticipate and solve problems. • Translate organizational goals into effective operations policies and procedures. • Plan, organize, coordinate, and direct multiple field operations. 196 Assistant General Manager August 7, 2017 Page 2 of 4 • Listen and effectively and courteously interface with customers. • Provide leadership and guidance to District employees. • Skillfully and safely operate a motor vehicle when required in the course of performing work duties. • Exercise independent judgment and initiative within established guidelines. • Interpret local, State and Federal laws and regulations. • Operate a computer workstation using typical office software at an intermediate level.
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS The essential functions of this position may require the employee to perform the following physical activities. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. Physical Demands • Travels frequently by airplane and automobile in conducting District business. • Work at a desk for an extended period of time. • Work in an office environment, lift and move objects up to 15 pounds such as large binders, books, and small office equipment. • Regularly uses a telephone and mobile radio for communication. • Uses office equipment such as computer terminals, copiers, and FAX machines. • Hearing and vision within normal ranges with or without correction. • Walks, stands and crouches on narrow, slippery, or erratically moving surfaces, or uneven terrain. • Works in an environment with exposure to dust, dirt, and significant temperature changes between cold and heat. • Communicates orally with District staff in face-to-face, one-to-one, and group settings. • Stands and walks for extended time periods. • Sits for extended time periods. • Read and interpret complex data, information and documents; analyze and solve complex problems; use math/mathematical reasoning; perform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; work with constant interruptions, and interact with all levels of District management, board members, other elected and appointed government officials, media representatives, business and community leaders, employees, financial institutions, consultants, vendors, the public and others encountered in the course of work.
QUALIFICATIONS Education, Training and/or Previous Work Experience Any combination of education and experience that would provide the necessary knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: • High school diploma or equivalent. Bachelors degree in Engineering, Public or Business Administration, Environmental Science or related field is preferred. • A minimum of ten (10) years progressive experience in the operation and maintenance of water distribution and supply systems, and a minimum of three (3) years supervision or management experience. • Minimum three (3) years of project management experience on infrastructure and/or engineering projects. • Experience working with a special district, public works and a Board of Directors.
197 Assistant General Manager August 7, 2017 Page 3 of 4 License / Certificate: • Possession of an appropriate California Driver’s license, with and satisfactory driving record free from multiple or serious traffic violations or accidents for a period of at least two (2) years. • Possession of a California State Water Resources Control Board Grade 2 Water Treatment Operator certificate. • Possession of a California State Water Resources Control Board Grade 4 Water Distribution Operator certificate. Other requirements: • Completion of and satisfactory results of pre-employment drug and alcohol test; physical examination (including x-ray) indicating fitness for duty; DMV record review; and background investigation.
198 Assistant General Manager August 7, 2017 Page 4 of 4
Hi-Desert Water District Classification Description
Job Title: Assistant General Manager/Chief Financial Officer
Job Grade: 13
FLSA Status: Exempt
Date: June 15, 2011
JOB SUMMARY The position of Assistant General Manager/Chief Financial Officer (“AGM/CFO”) supervises and directs the efficient and cost-effective operation of the District’s administrative and financial systems, and participates in the engineering, operational, and public outreach affairs of the District. The AGM/CFO reports to the General Manager, and acts on behalf of the General Manager in that person’s absence
PRINCIPAL DUTIES – GENERAL MANAGEMENT 1. Participates in formulating the policies, procedures, projects, and schedules necessary for the orderly and lawful operation of the District 2. Attends and participates in all Board of Directors and Committee meetings as required 3. Represents the District by attending and participating in meetings with State, Federal, and local agencies; responds to public inquiries regarding the District 4. Participates in the District’s Strategic Planning process 5. Conducts a variety of studies and surveys to determine the effectiveness of District programs 6. Compiles and analyzes data for creating and delivering reports and presentations 7. Reviews legislation; provides advice and consultation regarding such legislation to the District and Board 8. Ensures resolution of customer complaints; communicates with customers in a courteous and professional manner 9. Provides operational input on interdepartmental projects 10. Communicates with all employees to advance the District’s mission, goals, and strategic plan 11. Functions as Acting General Manager in the absence of the General Manager.
199
PRINCIPAL DUTIES – FINANCE 1. Evaluates, plans, organizes, and directs the District’s financial, accounting, outside audit and investment activities. 2. Prepares and presents financial reports, financial statements, and the District’s annual budget. 3. Provides for procedures and information systems that provide adequate internal accounting and financial controls, and maintain proper records, budget projections, and forecasts. 4. Provides direction and supervision for the Accounting, Customer Service, IT, and Purchasing departments 5. Recommends and implements strategies for long-range financial planning and debt financing 6. Oversees procurement and implementation of hardware and software for information systems. 7. Interfaces with District customers, state and local government agencies, financial institutions, consultants and vendors. 8. Prepares RFP’s and specifications for banking, auditing, legal, and other related services 9. Oversees and manages all District grant writing and grant acquisition activity
JOB SPECIFICATIONS Knowledge The position of AGM/CFO requires knowledge of the following: Principles and practices of public administration, including administrative analysis, fiscal planning and control, and policy and program development Laws, rules, ordinances, and legislative processes controlling District functions, programs, and operations Generally Accepted Accounting Principles (GAAP), Government Accounting Principles, and the Government Accounting Standard Board’s requirements Local, State and Federal financial and business regulations and requirements Organization, operations, and problems of special districts Cost estimating and contract administration Information, billing, and accounting systems Principles of supervision, training, and organizational management Public personnel administration and employer-employee relations Risk management and insurance Computer operations as related to internal controls, financial and billing systems Principles and practices of grant writing and grant acquisition
Skills and Abilities The position of AGM/CFO requires the skills and abilities to: Exercise leadership, authority, and supervision tactfully and effectively. Evaluate and make recommendations on improvements to existing District operations, programs, and services. 200
Provide advice and consultation to the Board of Directors on the development of ordinances, regulations, programs, and policies. Plan, organize, coordinate, and direct the work of staff to achieve efficient operations and meet program goals. Provide leadership and guidance to District employees Prepare and administer a District budgeting and fiscal control process. Prepare concise and comprehensive reports. Create and deliver sophisticated public presentations. Organize, analyze, and evaluate complex data and financial reports Translate organizational goals into effective financial and administrative programs Plan, organize, coordinate, and direct the financial and budgeting functions of the District Provide leadership and guidance to District employees Interpret and implement State and Federal laws and regulations Maintain and operate financial and accounting systems and procedures Expert level Microsoft Excel hands-on operation Advanced knowledge of Microsoft Word, Outlook, and PowerPoint
Other Requirements Possession of a valid Class C drivers’ license issued by the California Department of Motor Vehicles, with an acceptable driving record. Satisfactory pre-employment background check.
Physical Requirements The position of AGM/CFO requires the following physical activities: Travels frequently by airplane and automobile in conducting District business. Work at a desk for an extended period of time. Work in an office environment, lift and move objects up to 15 pounds such as large binders, books, and small office equipment. Sufficient finger/hand coordination and dexterity to operate and adjust office equipment. Regularly uses a telephone for communication. Use office equipment such as computers, copiers, and FAX machines. Sits for extended time periods. Hearing and vision within normal ranges with or without correction.
Education & Previous Work Experience A Bachelors degree in Accounting, Public Information, Business Administration, or related field; at least five years managerial or supervisory experience, preferably in a public agency. a Master’s degree and/or CPA certification are preferred.
201
Agenda Item No: 4.L
Board of Directors Staff Report Meeting Date: December 11, 2019 Submitted by: Samantha Mena Presented by: Samantha Mena, Construction Project Coordinator Agenda Section:
Subject: COST SAVINGS FROM PARTIAL-REDESIGN OF BARRON, PAXTON, AND KICKAPOO PUMP STATIONS
Recommendation: For information only.
Fiscal Impact: ($2,267,662.00)
Background: In 2014, the Hi-Desert Water District's (the "District") Board of Directors (the "Board") elected to utilize Membrane Bio-Reactors within the treatment process of the Wastewater Reclamation Facility (the "WRF") and in 2017, the District's Board approved the use of General Electric's Zeeweed 500/Leap Membrane Bio-Reactors. On August 22, 2018, the Board approved to amend and increase the District's agreement with Atkins North America ("Atkins") in an amount not-to-exceed $390,460.00, to fund a partial-redesign of the Barron, Paxton, and Kickapoo pump stations to accommodate the Membrane Bio-Reactors at the WRF and account for cost-saving measures during construction. Major aspects of the redesign included:
- Eliminating grinders at the Barron, Paxton, and Kickapoo pump stations - Eliminating the pigging stations at the Barron and Kickapoo pump stations - Eliminating the emergency storage structures at the Barron, Paxton, and Kickapoo pump stations - Adding permanent on-site generators at the Barron and Kickapoo pump stations - Site civil/electrical changes to incorporate the above changes at Barron, Paxton, and Kickapoo pump stations
Atkins used $49,338.00 of its total $390,460.00 to complete the partial-redesign. In 2018, Barron, Paxton, and Kickapoo pump stations were separately put through a competitive bidding process. The contracts for Barron and Paxton pump stations were awarded in January 2019, and the contract for Kickapoo pump station was awarded in October 2019. The District anticipates reaching final completion for Barron and Paxton pump stations in February 2020; and, for Kickapoo pump station in July 2020. All together the estimated savings from the redesign are $2,317,050.00, which is broken down as follows:
- $1,299,775.00 for Paxton pump station - $208,540.00 for Barron pump station - $468,690.00 for Kickapoo pump station - $340,045.00 of contingency savings
202 The total savings from the redesign ($2,317,050.00) minus the cost of the redesign ($49,388.00) equal a total savings of $2,267,662.00.
Attachments:
203 Agenda Item No: 4.M
Board of Directors Staff Report Meeting Date: December 11, 2019 Submitted by: Jonathan Abadesco Presented by: Jonathan Abadesco, Chief Financial Officer Agenda Section:
Subject: RESOLUTION NO. 19-39 BILLING POLICY FOR SEWER OPERATION AND MAINTENANCE FEES
Recommendation: Staff is recommending the Board to adopt Resolution No. 19-39, Establishing the Method of Collecting Sewer Fees and Charges.
Fiscal Impact: Not applicable
Background: On September 11, 2019, the Board approved and adopted Resolution No. 19-32, which aims to bill and collect sewer fees through the water bills until the fees can be billed through property taxes.
Water charges are billed through the District’s Springbrook’s Utility Billing module. To ensure sewer bills are mailed directly to the owner, the District plans to use Springbrook’s Accounts Receivable module, where residential customers’ sewer charges will be billed separately from the water bill. The District’s legal counsel, BB&K reviewed the process and mentioned that the process is deemed acceptable legally provided that the current resolution is amended to add the language “… or by any other legally available means”, as follows:
Resolution No. 19-32 reads as follows: “…District from collecting such fees and charges on the tax roll, collect fees and charges for sewer service on the customer’s monthly water bill pursuant to Water Code Section 31102.”
The above resolution will be amended as follows: “…District from collecting such fees and charges on the tax roll, collect fees and charges for sewer service on the customer’s monthly water bill pursuant to Water Code Section 31102, or by any other legally available means.”
Staff is recommending the Board to adopt Resolution No. 19-39, Establishing the Method of Collecting Sewer Fees and Charges. Once adopted this will replace Resolution No. 19-32.
Attachments: HDWD - Resolution re_ Billing Method for Sewer Service (REVISED)-c1.DOCX
204 RESOLUTION NO. 19-39
RESOLUTION OF THE BOARD OF DIRECTORS OF THE HI-DESERT WATER DISTRICT ESTABLISHING THE METHOD OF COLLECTING SEWER FEES AND CHARGES
WHEREAS, the Hi-Desert Water District (the “District”) is organized and operates pursuant to California Water Code Section 30000, et seq.; and
WHEREAS, the District is authorized to acquire, construct, and operate facilities for the collection, treatment, and disposal of sewage, waste and storm water, and to fix and collect charges for the provision of such services and facilities pursuant to Water Code Sections 31100 et seq.; and
WHEREAS, the District has previously established fees and charges for sewer service, as may be revised from time to time in the manner provided by law; and
WHEREAS, on September 11, 2019, the District adopted Resolution No. 19-32 to establish the method by which it will collect fees and charges for sewer service; and
WHEREAS, the District desires to adopt this Resolution to provide for additional methods for the collection of fees and charges for sewer service.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Hi- Desert Water District as follows:
SECTION 1. Repeal of Prior Resolution. Resolution No. 19-32 is hereby repealed.
SECTION 2. Method of Collection of Sewer Service Fees and Charges. It is the intention of the Board to take all actions necessary to collect all fees and charges for sewer service on the tax roll in the same manner and at the same time as the general taxes of the District pursuant to Health & Safety Code Section 5473. Notwithstanding, the District may, in the alternative or in the event a majority protest precludes the District from collecting such fees and charges on the tax roll, collect fees and charges for sewer service on the customer’s monthly water bill pursuant to Water Code Section 31102, or by any other legally available means. In the event a customer fails to pay all or any part of a bill, the District may pursue any remedies available in law or equity, including, but not limited to, placing the delinquent amount on the tax roll or discontinuing any and all service for which the unpaid bill was rendered.
SECTION 3. Severability.If any section, subsection, clause or phrase in this Resolution or the application thereof to any person or circumstances is for any reason held invalid, the validity of the remainder of this Resolution or the application of such provisions to other persons or circumstances shall not be affected thereby. The Board hereby declares that it would have passed this Resolution and each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact that one or more sections, 205 subsections, sentences, clauses or phrases or the application thereof to any person or circumstance be held invalid.
SECTION 4. Effective Date. This Resolution shall take effect immediately upon its adoption.
Adopted and Approved this 11 Day of December 2019, by the following vote: Ayes: Noes: Absent: Abstain:
______Dan Munsey, President of the Board of Directors
CERTIFICATION
I do hereby certify that the foregoing is a full, true, and correct copy of a resolution duly and regularly adopted at a meeting of the Board of Directors of Hi-Desert Water District held on December 11, 2019.
ATTEST:
______(SEAL) Secretary of the Board of Directors .
206 Agenda Item No: 4.N
Board of Directors Staff Report Meeting Date: December 11, 2019 Submitted by: Jonathan Abadesco Presented by: Doug Culbert, Chief Plant Operator Agenda Section:
Subject: WASTEWATER RECLAMATION FACILITY PROJECT: CHANGE ORDER NOS. 0016, 0017, and 0018
Recommendation: Staff recommends the Board of Directors authorize the General Manager to approve Change Order Nos. 16, 17, and 18 for the Wastewater Reclamation Facility Project in the amount of $38,623, $68,617, and $(69,897), respectively.
Fiscal Impact: $37,343
Background: Change Order 0016: W.M. Lyles Co. (Lyles) received a request from District staff to upgrade the communication radio system at the Wastewater Treatment Plant (WWTP) to 4.9 GHz in lieu of the typical 900 MHz radio system included in the original design. The total cost for the scope of the work is $38,623.
Change Order 0017: W.M. Lyles Co. (Lyles) received a request from District staff to upgrade the communication radio system at the Lower Ridge Booster Station, which includes the three remote lift stations (stations) to 4.9 GHz in lieu of the typical 900 MHz radio system included in the original design. These changes is in conjunction with CO 0016, which will be the basis of a point-to-multipoint (PTMP) hub-based design where the WWTP is the hub and the spokes are links to and through each of the three stations. The total cost for the scope of the work is $68,617.
JUSTIFICATION FOR CO 0016 and 0017: The recommended use of radio frequencies greater than 4.9 GHz will provide both current and future bandwidth capacity for the District's SCADA systems and security surveillance needs as well as meeting future District plans to add video surveillance and card readers in various areas of the District.
Change Order 0018: W.M. Lyles Co. (Lyles) to provide a deductive/credit costs to the District's Wastewater Reclamation Facility (Facility) contract for the items left outstanding from the original GMP budget section. These changes will provide the District with the funds that will enable staff to plan and purchase materials and/or equipment that is ultimately the best fit for the District's overall needs. The total deductive change order cost for the scope of the work is $(69,897).
207 The net total of Change Order Nos. 0016, 0017, and 0018 is $37,343 and the potential amended contract amount is $30,803,142.
Attachments:
208 Agenda Item No: 4.O
Board of Directors Staff Report Meeting Date: December 11, 2019 Submitted by: Jonathan Abadesco Presented by: Jonathan Abadesco, Chief Financial Officer Agenda Section:
Subject: PIPELINE BID PACKAGE B1: CHANGE ORDER 0004
Recommendation: Staff recommends the Board of Directors authorize the General Manager to approve Change Order No. 004 for Pipeline Bid Package B1 in the amount of $10,528.
Fiscal Impact: $10,528
Background: Pyramid Building & Engineering, Inc. (Pyramid) determined that the original price quote provided by Tesco Controls (TESCO) was not representative of the final design requirements. In order to meet the requirements, TESCO agreed to provide an AccuEnergy power monitor and change the main enclosed circuit breaker enclosure from a NEMA 3X to a NEMA 4X enclosure, at an additional cost. The additional cost of the change is $10,528.
The total of Change Order 0004 is $10,528, and the potential amended contract amount is $2,369,608
Attachments:
209 Agenda Item No: 4.P
Board of Directors Staff Report Meeting Date: December 11, 2019 Submitted by: Jonathan Abadesco Presented by: Jonathan Abadesco, Chief Financial Officer Agenda Section:
Subject: PIPELINE BID PACKAGE B2: CHANGE ORDER 0006
Recommendation: Staff recommends the Board of Directors authorize the General Manager to approve Change Order No. 6 for Pipeline Bid Package B2 in the amount of $2,392.
Fiscal Impact: $2,392
Background: Sukut is requesting for reimbursement for the increase of material cost from its supplier, TESCO Controls to reconfigure the odor control fan's Motor Control Center (MCC) bucket with applicable contract allowed 15% material markup and 2% bond.
The total of Change Order 0006 is $2,392, and the potential amended contract amount is $2,640,020.
Attachments:
210 Agenda Item No: 4.Q
Board of Directors Staff Report Meeting Date: December 11, 2019 Submitted by: Jonathan Abadesco Presented by: Jonathan Abadesco, Chief Financial Officer Agenda Section:
Subject: RUNNING TOTAL OF CHANGE ORDERS FOR THE WASTEWATER PROJECT
Recommendation: FOR INFORMATION ONLY
Fiscal Impact: TBD
Background: The District is constructing a wastewater treatment facility and collection system to serve the residents of the Yucca Valley area. The project is necessary because according to a long-term monitoring program conducted by the United States Geological Survey (USGS), in cooperation with the District, its primary water source, the groundwater from the Warren sub-basin of the Morongo Groundwater Basin, has seen significant increase nitrate concentration.
Total approved change orders to date amounted to $4,271,596, which consists of the following: 1. Collection System Package A - $516,147; 2. Collection System Package B (Pipeline Bid Package B1) - $20,583; 3. Collection System Package B (Pipeline Bid Package B2) - $2,520; 4. Collection System Package C - $1,783,554; 5. Collection System Package D - $1,149,159; and 6. Wastewater Reclamation Facility (Facility) - $799,633.
Attachments: Change Orders Summary_Wastewater Project.pdf
211 Hi-Desert Water District Change Orders Summary December 5, 2019
The following change orders have been approved to date for each wastewater construction project:
A. Collection System Package A (Package A) Change Order Change Order Revised Contract Number Date Description Amount Amount Original Contract Amount $ $ 28,340,119.30 1 4/19/2017 Delete Clean Outs (505,345.64) 27,834,773.66 2 4/19/2017 C900 PVC to C909 PVC 7,417.00 27,842,190.66 3 5/25/2017 Eliminating Fusible PVC (67,462.37) 27,774,728.29 4 6/1/2017 Suvey End of Laterals 47,148.00 27,821,876.29 5 7/11/2017 FMP Change to 16-inch PVC 140,972.50 27,962,848.79 6 7/24/2017 MH Rim Elevation Delta 13,274.28 27,976,123.07 T&M Jan-May Delays Caused by Utilities Not Shown on 7 8/31/2017 Contract Drawings 49,924.94 28,026,048.01 Alleyway Delays Due to Existing Water Lines Not Shown on 8 8/31/2017 Contract Drawings 17,532.66 28,043,580.67
9 9/13/2017 Area 5 Remove and Replace Rim on Balsa Avenue 20,160.00 28,063,740.67
10 9/27/2017 Additional Traffic Loops, DLCs, and Detector Cards 13,295.00 28,077,035.67
11 12/4/2017 Lines FMB-03 and BA02-03 J&B Casing Change (48,410.00) 28,028,625.67 12 12/6/2017 Barron Avenue Utility Constraints 9,349.50 28,037,975.17 13 12/21/2017 Balsa Traffic Control 8,728.00 28,046,703.17
14 12/21/2017 Delays Caused by Utilities Not Shown on Contract Documents 4,598.00 28,051,301.17
15 12/21/2017 Costs Associated with Change to Night Work on La Contenta 363,013.75 28,414,314.92 16 1/24/2018 Revised Force Main Cleanouts 25,097.07 28,439,411.99 T&M June-Sept Delays Caused by Utilities Not Shown on 17 2/5/2018 Contract Drawings 94,509.18 28,533,921.17 18 2/12/2018 Pothole Outside of Right-of-Way 15,378.00 28,549,299.17 19 4/2/2018 Quantity Overruns 1,079,015.63 29,628,314.80 T&M Oct-Dec Delays Caused by Utilities Not Shown on 20 4/9/2018 Contract Documents 58,920.56 29,687,235.36 Removal of Subsurface Concrete Mass Not Shown on 21 4/9/2018 Drawings 12,839.28 29,700,074.64 T&M Jan-Feb Delays Caused by Utilities Not Shown on 22 4/16/2018 Contract Drawings 14,030.39 29,714,105.03 23 5/16/2018 Quantity Underruns (1,087,013.55) 28,627,091.48 24 5/23/2018 Sum of Inspector Overtime - 28,627,091.48 25 5/23/2018 California Statewide Crude Oil Price Index 229,175.00 28,856,266.48 Total Change Order for Package A $ 516,147.18 % increase from original contract amount 1.82%
B. Collection System Package B Pipeline Bid Package B1 (Package B1) Change Order Change Order Revised Contract Number Date Description Amount Amount Original Contract Amount $ $ 2,349,025.00 1 12/4/2018 Wage Determination 3,403.94 2,352,428.94 2 5/1/2019 Flow Meter Change 1,994.10 2,354,423.04 3 6/10/2019 Pre-Cast Concrete Building Changes 4,657.05 2,359,080.09 4 11/13/2019 Instrumentation and Control Integrator Package 10,527.67 2,369,607.76 Total Change Order for Package B1 $ 20,582.76 % increase from original contract amount 0.88% 212 Pipeline Bid Package B2 (Package B2) Change Order Change Order Revised Contract Number Date Description Amount Amount Original Contract Amount $ $ 2,637,500.00 1 10/10/2018 Wage Determination 7,694.00 2,645,194.00 2 8/20/2019 Pre Cast Concrete Building 8,639.00 2,653,833.00 3 9/4/2019 Document Error - Contract Price (30,250.00) 2,623,583.00 4 9/4/2019 Power Monitor and Pressure Transmitter 12,169.00 2,635,752.00 5 9/4/2019 FRP Ladder 1,876.00 2,637,628.00 6 12/5/2019 Reconfigure Odor Control Fan Bucket 2,392.00 2,640,020.00 Total Change Order for Package B2 $ 2,520.00 % increase from original contract amount 0.10%
C. Collection System Package C Change Order Change Order Revised Contract Number Date Description Amount Amount Original Contract Amount $ $ 28,739,867.65 1 1/31/2018 Wage Determination - 28,739,867.65
2 5/30/2018 Utilize Ground Penetrating Radar to Locate Private Utilities 11,066.00 28,750,933.65 3 5/30/2018 Pipe Slope Corrections 10,205.00 28,761,138.65 4 6/7/2018 Pipe Encasements Overrun 57,000.00 28,818,138.65 T&M Mar-May Caused by Utilities Not Shown on Contract 5 6/20/2018 Drawings 65,576.00 28,883,714.65 6 7/25/2018 Remove & Reinstall Reinforced Concrete 84,250.00 28,967,964.65 7 7/27/2018 24 Inch Water Line Conflict at TRP 52,331.00 29,020,295.65 8 7/31/2018 Caltrans Inspections 3,280.00 29,023,575.65 9 8/29/2018 Murrieta Ave. Rip Rap Channel 6,001.00 29,029,576.65 T&M June-Aug Caused by Utilities Not Shown on Contract 10 9/19/2018 Drawings 175,687.00 29,205,263.65 11 10/10/2018 Pipe Encasements Overrun 9,600.00 29,214,863.65 12 10/10/2018 5’ Diameter Polymer Manhole > 20’ Deep Overrun 19,500.00 29,234,363.65 13 10/10/2018 Oil Index Adjustment 92,682.00 29,327,045.65 14 11/28/2018 6-Inch Paving in Parking Lots 237,000.00 29,564,045.65 15 12/4/2018 Replacement of Defective AC Berms 21,046.00 29,585,091.65 16 12/4/2018 Added Bicycle Detection Loops 19,504.00 29,604,595.65
17 1/17/2019 Realignment to Minimize Disruption to Local Businesses 18,660.00 29,623,255.65 18 2/11/2019 Additional Milling of Existing Roadway 62,646.00 29,685,901.65 19 3/20/2019 Utilities Not Shown on Plans T&M Sep-Feb 267,156.00 29,953,057.65 Bid Items 16, 21, 39 Increase 4' Dia MH 4" SS Lat Piping & CO, 20 4/16/2019 Remove/Reinstall Reinf Concrete 181,010.00 30,134,067.65 22 4/16/2019 AC Oil Index October 2018 - March 2019 248,207.57 30,382,275.22 24 4/16/2019 Redesign CAD Technician 6,285.00 30,388,560.22 25 5/15/2019 Project Bid Item Quantity Underruns (212,997.72) 30,175,562.50 26 5/15/2019 Oil Index Adjustment - April 2019 541.45 30,176,103.95 27 5/16/2019 Final Bid Item Overruns 212,764.13 30,388,868.08 28 5/29/2019 Rain Delay Time Extension - 30,388,868.08 29 6/19/2019 Additional Work - Traffic Striping 23,455.92 30,412,324.00
30 6/19/2019 Replacement of berms - existing pavement 134,554.00 30,546,878.00 31 7/1/2019 Deductive Change Order to CO 29 (23,455.92) 30,523,422.08 Total Change Order for Package C $ 1,783,554.43 % increase from original contract amount 6.21%
213 D. Collection System Package D (Package D) Change Order Change Order Revised Contract Number Date Description Amount Amount Original Contract Amount $ $ 32,159,039.39 1 8/8/2018 Wage Determination 330,981.00 32,490,020.39 2 4/16/2019 Additional Excavation Depth 56,430.00 32,546,450.39 3 6/20/2019 Utilities not shown in contract drawings 49,011.00 32,595,461.39 4 7/10/2019 Install mainline sewer pipe 53,687.00 32,649,148.39 5 7/10/2019 Work on Avalon Medical Center & Stater Bros 205,904.00 32,855,052.39 6 8/14/2019 Utilities not shown in contract drawings 133,408.00 32,988,460.39 7 8/26/2019 Kickapoo Extension 107,052.00 33,095,512.39 8 9/19/2019 KA03 Sewer Line Jack and Bore 11,054.50 33,106,566.89 9 10/24/2019 SCE 201,631.00 33,308,197.89 Total Change Order for Package D $ 1,149,158.50 % increase from original contract amount 3.57%
E. Wastewater Reclamation Facility (Facility) Change Order Change Order Revised Contract Number Date Description Amount Amount Original Contract Amount $ $ 30,003,509.00 1 11/29/2017 Wage Determination - 30,003,509.00 2 12/12/2018 Purchase of Solids Loading Cross Conveyor 105,727.00 30,109,236.00 3 4/22/2019 Install 29 Disconnect Switches 68,057.00 30,177,293.00 Provide guardrail around the Plant Water Pump Station and a 4 4/22/2019 safety gate at the top of the ladder 8,295.00 30,185,588.00 5 4/22/2019 Coat the interior concrete - Grit Structure 26,218.00 30,211,806.00 6 4/22/2019 Credit - unused bal phone/security systems (13,950.01) 30,197,855.99 7 7/18/2019 Perimeter Wall - Wastewater Facility 268,500.00 30,466,355.99 8 10/23/2019 Added Instrumentation at the Aeration Basins 90,229.00 30,556,584.99 9 10/23/2019 Potable Water Line/Backflow Preventers 26,037.00 30,582,621.99 10 10/24/2019 Landscaping Pipe Sleeves 17,529.00 30,600,150.99 11 10/25/2019 Site Lighting Modifications 23,492.00 30,623,642.99 12 10/25/2019 Temporary Power Pole Relocation 2,333.00 30,625,975.99 13 10/25/2019 Additional Pavement and Sidewalks 88,852.00 30,714,827.99 14 10/25/2019 Solids Loading Cross Conveyor 44,042.00 30,758,869.99 15 10/30/2019 Additional 220-volt Outlets in Maintenance Bldg 6,929.00 30,765,798.99 16 11/25/2019 4.9 GHz Radio System Equip - WRF Site 38,623.00 30,804,421.99 17 11/25/2019 4.9 GHz Radio System Equip - Remote Lift Stations 68,617.00 30,873,038.99 18 11/25/2019 Credit - unused budget items (69,897.00) 30,803,141.99 Total Change Order for the Facility $ 799,632.99 % increase from original contract amount 2.67%
TOTAL ORIGINAL CONTRACT AMOUNT $ 124,229,060.34 TOTAL CHANGE ORDERS TO DATE $ 4,271,595.86 TOTAL % increase from original contract amount 3.44%
Total SRF Loan after change order contingency $ 142,349,314.00 Less: change order contingency 14,000,000.00 Total SRF Loan before change order contingency $ 128,349,314.00
Change order contingency percentage 10.91%
TOTAL CHANGE ORDERS TO DATE $ 4,271,595.86 CHANGE ORDER CONTINGENCY 14,000,000.00 % OF CHANGE ORDERS SPENT TO DATE 31%
214 Agenda Item No: 4.R
Board of Directors Staff Report Meeting Date: December 11, 2019 Submitted by: Codi Mix Presented by: Codi Mix, Board Secretary/Community Outreach Coordinator Agenda Section:
Subject: 2020 ELECTION OF OFFICERS FOR HI-DESERT WATER DISTRICT BOARD OF DIRECTORS
Recommendation: Board to nominate and elect a President and a Vice-President for 2020. Officers are to take their new positions at the meeting following the vote.
Fiscal Impact: None
Background: HDWD holds nominations and elections for President and Vice-President each year at the first Board meeting in December. The responsibilities of each position are as follows:
The President will perform the following duties: 1. Sign all contracts on behalf of the District; 2. Preside over all meetings of the Board; 3. Appoint all committees authorized by the Board; 4. Perform all other duties imposed by the Board or prescribed by law.
The Vice-President will perform the following duties: 1. In the absence of the President, perform all duties of the President. 2. Perform all other duties imposed by the Board or prescribed by law.
Election Procedures: For each office, nominations are received and then the Board Secretary takes a roll-call vote. Each member of the Board will state his or her nomination for the position of office that the secretary calls. Nominations for the President position occur first, followed by a roll-call vote. The President will be indicated by the highest number of votes, but not less than the majority (three votes). Officers are to take their new positions at the meeting following the vote.
Attachments: HDWD Nomination Process for Board Officers.pdf
District Code Chapter 1.30 Elections.pdf 215 Below is the procedure for the nomination process:
How to call for Nominations:
The President calls for nominations by saying, "Nominations are now in order for the office of President." Any member of the Board may then call out their nomination.
Example: "I nominate Mr. John Smith" (first motion). A second motion to confirm the nominee is necessary per the District Code to proceed onto a roll-call vote.
The President then announces, "Mr. John Smith has been nominated for the position of President."
Once it appears that all nominations are on the floor, the President says, "Are there any further nominations?"
Once there are no other nominations the President says, "Nominations are now closed."
A roll-call vote will be conducted by the secretary. When called on, each Director needs to state which nominee they are voting for. A minimum of three directors must vote for a nominee in order for he or she to take office.
The process is then repeated for election of Vice President.
216
-52- 217 218 219 220 Agenda Item No: 7.A
Board of Directors Staff Report Meeting Date: December 11, 2019 Submitted by: Codi Mix Presented by: N/A Agenda Section:
Subject: FUTURE AGENDA ITEMS REQUESTED BY THE BOARD
Recommendation:
Fiscal Impact: N/A
Background: N/A
Attachments: Requested Items.pdf
221 222 223