General Manager

GENERAL MANAGER

APPLICATION PACK FOR THE ROLE OF GENERAL MANAGER OF CLOD ENSEMBLE

www.clodensemble.com www.performingmedicine.com

Company registered in England No. 3251449 Charity registration No. 1064633/0 VAT Registration No. 769 3918 69 ABOUT CLOD ENSEMBLE

Clod Ensemble is one of the UK’s leading interdisciplinary theatre companies, known for creating visually stunning, aurally complex performances. For over two decades, director Suzy Willson and composer Paul Clark have developed a highly original performance language, creating provocative, finely crafted work, ambitious in scale and concept.

Clod Ensemble works at the intersection of different forms and disciplines – at the point where they meet, transform and challenge each other to become something new. We collaborate with dancers, actors, musicians, medics, architects and orchestras. Our work is presented in London, across the UK and internationally in theatres, dance houses, galleries and public spaces.

Silver Swan, Tate Modern. Photo: Hugo Glendinning

ABOUT THE GENERAL MANAGER ROLE

Having recently undergone a transformative period of organisational and artistic development, enabled in part by a £1m investment from Wellcome Trust, we are seeking an experienced and meticulously organised General Manager to join us, to provide exceptional administrative coordination to the company and to Performing Medicine; our award-winning education programme for Healthcare Professionals.

You will be supporting a newly appointed Executive Producer as well as the Executive Director of Performing Medicine, and will be confident in multi-tasking, solving problems and taking responsibility for the smooth delivery of a wide range of tasks.

This is an exciting opportunity for a brilliant individual to join our growing organization in a key role.

Company registered in England No. 3251449 Charity registration No. 1064633/0 VAT Registration No. 769 3918 69

GENERAL MANAGER JOB DESCRIPTION

Full Time – 2 year fixed term contract

Salary: £25,000 – 27,000 per annum depending on experience Line-managed by the Executive Producer. Purpose of post: To play a key role in the smooth running of the organisation, managing operations, HR, evaluation and finance for Clod Ensemble, and managing events and administration of the Performing Medicine programme. Key responsibilities:

COMPANY OPERATIONS

• To coordinate the weekly company meeting. • To coordinate Board meetings, circulating agendas and supporting documents, and to attend and minute these meetings. • To maintain an overview of company schedules; ensuring that these are up-to-date and well communicated across the organization. • To line-manage interns, and manage recruitment relationships with university partners. • To maintain filing systems and archive, and to manage the archiving process at regular points throughout the year. • To ensure that Clod Ensemble meets all the requirements set out in the buildings lease and to undertake general premises management duties. • To be responsible for the daily operation of the computer network, phones and office. • To order new stationary, equipment and furniture when required. • To ensure that the office is kept clean and well-presented always. • To manage all general enquiries.

HUMAN RESOURCES

• To maintain organizational policies and procedures, to ensure that staff are aware of them, and to work with the Executive Producer to update these as appropriate. • To issue all contracts for employed staff and to manage holiday and sickness calendars.

DATA MANAGEMENT

• To manage collection and collation of audience/participant data across all of Clod Ensemble’s programmes. • To work with the Communications and Marketing Manager to monitor web traffic and social media insights, collating data for reports.

Company registered in England No. 3251449 Charity registration No. 1064633/0 VAT Registration No. 769 3918 69 • To support the Executive Producer in preparing annual returns for core funders; Arts Council England and Wellcome.

FINANCIAL

• To process all invoices and to create sales invoices on a weekly basis. • To support the Executive Producer to monitor cash flow and expenditure by liaising with budget holders, circulating and securing sign-offs on monthly reports. • To oversee the work of the Bookkeeper, ensuring bank statement reconciliations are conducted in a timely manner and that the company submits regular VAT and Inland Revenue returns. • To work with the Executive Director to ensure all legal requirements are met including insurance, licenses, Charity Commission and Companies House.

PERFORMING MEDICINE PROGRAMME (2 days per week)

• To be the first point-of-contact for general enquiries about Performing Medicine. • To liaise with key stakeholders to schedule programmes; including NHS Trusts, medical schools and other university partners. • To be the primary contact for Associate Artists regarding scheduling and contracting; checking availability, and confirming bookings. • To manage schedules across all Performing Medicine delivery. • To coordinate Art of Healthcare events programmes; researching locations and booking space, coordinating invitations and RSVPs; working with the Communications and Marketing Manager to ensure events are well attended; coordinating event planning e.g. catering and AV; managing events in person. • To work closely with the Executive Director of Performing Medicine to ensure the smooth running of the programme, • To provide administrative support to the Performing Medicine team as required.

Working hours are usually 10am- 6pm Monday to Friday. Address: Unit 3, The Laundry, 2-18 Warburton Road, London, E8 3FN Flexible hours may be offered in certain circumstances. Some evening and weekend work will be expected; no overtime is paid, and we operate a TOIL system. 25 days holiday per year. We will operate a stakeholder pension scheme from summer 2017. We run a childcare voucher and cycle to work scheme.

Clod Ensemble is committed to being an Equal Opportunities Employer Clod Ensemble is a company limited by guarantee and a registered charity

Company registered in England No. 3251449 Charity registration No. 1064633/0 VAT Registration No. 769 3918 69

PERSON SPECIFICATION

Essential Desirable

Experience & A minimum of three years’ experience X Knowledge in an administrative role in an arts organisation

A strong track record in managing X multiple tasks and working across different projects

A track record of managing and X planning events Experience of financial management, X including budget monitoring and setting and enforcing processes Knowledge of HR policy and experience X of managing HR processes Experience of scheduling and X education programmes Skills and Keen interest in interdisciplinary X Attributes performance

Able to motivate others X

Able to use initiative, and to find X solutions to new challenges An ability to communicate effectively X in person and in writing with a wide range of people

Company registered in England No. 3251449 Charity registration No. 1064633/0 VAT Registration No. 769 3918 69 ORGANISATIONAL CHART

Board of Trustees

Artistic Director Suzy Willson Artistic Director Paul Clark

Executive Producer Exec Director Performing Med

Producer

Comms & General Research & Lead Associate Marketing Manager (2 Manager (2 days per Curriculum Manager Artist days per week Perf Med) week Perf Med)

Production Assistant Interns/Admin Support/

TO APPLY FOR THE ROLE OF GENERAL MANAGER

Please send a covering letter and CV, with a completed Equal Opportunities monitoring form to [email protected].

The deadline for applications is noon on Wednesday 19th April

First-round interviews will be held in London on Monday 24th April

If you would like to have a confidential conversation about the role, please contact Clod Ensemble’s Executive Director, Lorna Hosler on [email protected]

We welcome applications from all sectors of the community.

Company registered in England No. 3251449 Charity registration No. 1064633/0 VAT Registration No. 769 3918 69