Town of Hinton COUNCIL INFORMATION PACKAGE #1 (June 7, 2017) In Advance of June 20, 2017 Regular Council Meeting

Page

PRIORITY ITEMS

CORRESPONDENCE & INFORMATION ITEMS

2 - 3 1. AB Municipal Affairs MSI 2016 Statement

4 2. ARPA 2017 Annual Conference and Energize Workshop

5 3. Forest Products Association of Canada Thank you to Mayor Mackin

REPORTS & MINUTES FOR INFORMATION

6 - 7 1. APPROVED Hinton Municipal Library Board Minutes - April 24, 2017

8 - 13 2. May 2017 Cheque Register

Page 1 of 13 Municipal Affairs GrantsandEducation Property Tax Branch 15th Floor, Commerce Place 10155 -102 Street . 15] 4L4 Telephone 780-422-7125

AR90281 May 19, 2017

Mr. Mike Schwirtz, Town Manager Town of Hinton 2 Floor, 131 Civic Centre Road Hinton, Alberta T7V 2E5

Dear Mr. Schwirtz:

Thank you for submitting the Municipal Sustainability Initiative (MSI) - 2016 Capital Statement of Funding and Expenditures (SFE).

This letter confirms that the municipality’s certified SEE has been submitted as required. We have reviewed your report and are satisfied that the reporting requirements of the MSI Memorandum of Agreement have been met. All reported projects have been accepted by the Minister. -

Attached is the 2016 Certification Summary Report, which is based on the municipality’s reported amounts.

In addition, the funding agreement states that you agree to allow the Minister and/or his agents, including but not limited to, the Auditor General of Alberta, and representatives of the Province of Alberta, access to the project site; any engineering drawings or documents; any books of accounts relating to funding, earnings, and expenditures claimed under this agreement; and any other such project related documents as deemed necessary by the Minister in performing an audit of the projects undertaken under this agreement. All project related documents shall be kept for a minimum of three years following completion of the project.

Ifyou have any questions, please contact a compliance advisor by dialing 310-0000 toIl-free, then 780-422-7125.

Sincerely,

JD Kliewer Director, Grant Accountability

Attachment

AB Municipal Affairs MSI 2016 Statement Page 2 of 13 AB Municipal Affairs MSI 2016 Statement

/1ILX3rtcf Municipal Affairs MUNICIPAL SUSTAINABILITY INITIATIVE tMSI) Program Year 2016 Capital Certification Summary Town of Hinton

As at December 31, 2016 —

Closinq B&ance: 51.422. 536 2016 Allocation: 52,384.659 Interest Earned: S21 .498 Total Available: $3,828,693 I

i’: 3 - Previous and Total Current MSI Funds Applied Remaining MA Ministry Reported Remaining Year Qualifying to Previous and Qualifying Project Project Status of Accepted MSI Applied Ministry Accepted Project Costs to be Current Year Costs Carried No. Project Name Project MSI Amount To Date MSI Amount Funded from MSI Qualifying Costs Forward to Next Year CAP-6265 Hardisty Lift Station Construction Completed/Fully $4648997 $4,458.1 14 5190,883 $0 $0 so Funded

CAP-7725 Replacement of Garbage Twclcs Completed/Fully $570,000 $470,380 599 620 $470 380 $470380 $0 Funded

CAP-7731 Exhaust System Completed/Fully $170,000 $170,000 $0 $170000 5170.000 50 Funded

CAP-7724 Fire and Rescue Equipment In Progress $743,965 $329,422 $414,543 $329,422 $329,422 SO

CAP-7729 Aunicipal Master lnfrastwcture Plans In Progress $740.1 84 $267,664 $472,520 $267,664 $267,664 50

CAP-7732 IastewaterRelining In Progress $300,000 $81,221 $216,779 $81,221 $81,221 $0

Total: 51,318,68 $1,318,687 $0

2016 Remaining Balance: $2,510,006

loft Page 3 of 13 May 29,2017

Mayor Mackin and Councillors Town of Hinton 2 Floor, 131 CivicCentre Road Alberta — ill Hinton, AB T7V2E5 Recreation & Parks Association

Dear Mayor Mackin and Members of Council;

Subject: 2077 Alberta Recreation and Parks Association (ARPA) Annual Conference and Energize Workshop “Challenges, Change and Opportunities”

On behalf of the Alberta Recreation and Parks Association (ARPA),Iwould like to formally invite you and members of your Council to our annual Conference and Energize Workshop, held at the Fairmont Chateau Lake Louise from Thursday, October 26 to Saturday, October 28, 2017.

In 2016, our conference was attended by 525 delegates, of which more than 100 were mayors, reeves and councillors from across Alberta. Our conference program includes the Energize Workshop, which is a series of sessions on topical issues designed to provide you with innovative ideas, solutions and opportunities in recreation, parks and community development. This will be the Energize Workshop’s twenty-second year.

It is broadly recognized that recreation and parks are essential public services that create enhanced quality of lifefor your citizens and strongly aid in your community’s growth, sustainability and resiliency. Our 2017 conference program has been informed and influenced by comments and suggestions from the 2016 attendees, and a continual scan of the issues and trends in Alberta and across Canada. The conference theme is “Change. Challenge. Opportunity” and the program also reflects three important strategic documents: 1) the Framework for Recreation in Canada - Pathway to Wellbeing which has been endorsed by every provincial government, FCMand supported by the Government of Canada; 2) Parks for All national framework document that will be released later this spring; and 3) active Alberta. The detailed conference program will be available on our website later this spring at www.a rpaon line.ca/events/energize-conference.

Our conference provides a great networking opportunity with friends and colleagues from across the province in a beautiful, natural setting. Your presence at our conference makes a significant contribution to recreation and parks dialogue across the province and makes our Alberta communities great places to live. Your ongoing support of our organization is much appreciated.

We recognize that the 2017 conference occurs just after your municipal election. In previous election years we have accepted the registration of Council positions without naming the individual allowing the Council to name the attendees at the Conference. We look forward to having members of your next Council begin their term at the ARPAConference and Energize Workshop. Our experience is that municipalities typically book their rooms well in advance of the conference, so we would encourage you to book your rooms soon. We look forward to seeing you in Lake Louise.

Yours sincerely,

Susan Laurin President 11759 Groat RoadNW• Edmonton • Alberta • T5M3K6 ARPA 2017 Annualph: Conference780 415 1745 and• fax: Energize780 451 Workshop7915 • email: [email protected] • web: www.arpaonline.ca Page 4 of 13 Forest Products Association of Canada Thank you to Mayor Mac... I

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-‘ r.. L c .‘ —4— / p. I 7c v —9 —. C -1-’ Page 5 of 13 APPROVED Hinton Municipal Library Board Minutes - April 24, ... Page 6 of 13 APPROVED Hinton Municipal Library Board Minutes - April 24, ... Page 7 of 13 TOWN______OF HINTON - CHEQUE DISBURSEMENT LIST

Month: May 2017 Batch Number: 46506

Beginning Cheque Number for this Month: 39691

Cheque______Number Vendor______Name Cheque______Amount 39691 ANIXTER CANADA INC. $ 246.75 39692 ATCO GAS $ 179.55 39693 ATCO GAS AND ATCO PIPELINES $ 320.51 39694 ATHABASCA COUNTY $ 65,000.00 39695 AVERY WEIGH-TRONIX $ 4,747.31 39696 AWARE360 LTD. $ 4,497.78 39697 AXE MUSIC INC. $ 304.49 39698 BIG ROCK CHRYSLER DODGE JEEP RAM LTD. $ 25.19 39699 CANADIAN TIRE $ 124.34 39700 CFHI-FM $ 798.00 39701 COLBOURNE, MICHAEL $ 19.79 39702 COMMERCIAL LIGHTING PRODUCTS LTD. $ 438.90 39703 EMERGENCY RESPONSE MANAGEMENT $ 3,123.75 39704 EMPIRE SCBA & SUPPLIES INC. $ 197.40 39705 FIRST CANADA ULC $ 10,134.43 39706 FIVE STAR UNIFORMS $ 1,037.86 39707 GFL ENVIRONMENTAL INC. $ 30,742.19 39708 GOVERNMENT OF ALBERTA $ 630.00 39709 GUSTAFSON, DAVID & BRENDA $ 298.04 39710 HILL VALLEY SERVICES $ 93.19 39711 HINTON HOSE CENTRE $ 25.16 39712 HINTON SCRAP METAL LTD. $ 4,646.25 39713 LAKELAND FIRE & SAFETY $ 513.92 39714 LANGHAM FIRE ASSOCIATION $ 500.00 39715 MADSEN, JAYDEN $ 200.00 39716 NEATHWAY MEDAL MOUNTING $ 132.83 39717 RAMROD INC. $ 20,002.56 39718 RECEIVER GENERAL $ 300.00 39719 RECYCLING COUNCIL OF ALBERTA $ 267.75 39720 ROCKABOO MOUNTAIN ADVENTURES INC $ 945.00 39721 ROY JACKSON DESIGN $ 1,545.44 39722 SHAW CABLESYSTEMS G.P. $ 378.74 39723 SHRED-IT INTERNATIONAL INC. $ 491.15 39724 STAR GRANITE & BRONZE $ 342.32 39725 TELUS COMMUNICATIONS INC. $ 6,357.29 39726 TERO CONSULTING LTD. $ 7,254.00 39727 TOWN OF HINTON $ 168.15 39728 VANTAGE POINT $ 575.00 39729 WILF'S LANDSCAPING $ 55,153.35 39730 ZONE WEST ENTERPRISES LTD. $ 315.00 ______$ 223,073.38

______Prepared by SHELBEY DONKIN on June 2, 2017 Director of Corporate Services May 2017 Cheque Register Page 8 of 13 TOWN______OF HINTON - ON-LINE PAYMENT LIST

Month: May 2017 Batch Number: 46506

Beginning On-line Payment Number for this Month: 800018118

On-Line______Payment Number Vendor______Name Payment______Amount 800018118 ACKLANDS - GRAINGER INC. $ 1,563.76 800018119 AECOM CANADA LTD. $ 40,690.24 800018120 ALBERTA ASSOCIATION $ 6,666.07 800018121 ALBERTA FIRE GEAR CLEANING $ 484.18 800018122 ALBERTA MUNICIPAL SERVICES CORPORATION $ 97,859.01 800018123 ALTROGGE, JENNA LESA $ 389.90 800018124 AMSC INSURANCE SERVICES LIMITED $ 230.00 800018125 AMSC INSURANCE SERVICES LTD. $ 1,674.66 800018126 APPLIED COMMUNICATIONS SERVICES LTD. $ 802.20 800018127 A4 CONSULTING $ 6,803.13 800018128 CANADIAN NATIONAL RAILWAY $ 587.50 800018129 CDW CANADA INC. $ 1,862.11 800018130 CLEARWEST SOLUTIONS INC. $ 15.75 800018131 DAN'S REFRIGERATION LTD $ 2,525.62 800018132 DBS ENVIRONMENTAL $ 346.50 800018133 DIAMOND INTERNATIONAL TRUCKS LTD. $ 1,619.71 800018134 EDSON TAS LTD. $ 272.92 800018135 FRESON BROS. - HINTON VALLEY $ 757.09 800018136 FRESON BROS. - HINTON HILL $ 29.09 800018137 GREGG DISTRIBUTORS CO. LTD. $ 215.53 800018138 GRIFFITHS MOTORS (HINTON) LTD. $ 104.39 800018139 GRIMSHAW TRUCKING $ 793.66 800018140 GUILLEVIN INTERNATIONAL INC. $ 16,127.05 800018141 HELMIG FIRE EQUIPMENT INC. $ 1,581.62 800018142 HINTON AND DISTRICT CHAMBER $ 1,921.50 800018143 HINTON FLAME CHASERS ASSOCIATION $ 1,171.77 800018144 HINTON FLORIST & GIFTS $ 78.75 800018145 HINTON FRIENDSHIP CENTRE $ 2,078.48 800018146 HOME HARDWARE $ 392.50 800018147 INFOSAT COMMUNICATIONS $ 77.11 800018148 ISL ENGINEERING AND LAND $ 127,074.85 800018149 JASPER FIRE & ICE $ 210.37 800018150 JOE JOHNSON EQUIPMENT $ 1,318.82 800018151 JUSTICE INSTITUTE $ 50.00 800018152 LIFESAVING SOCIETY $ 820.00 800018153 LOCAL AUTHORITIES PENSION PLAN $ 60,889.75 800018154 MACKIN, ROBERT $ 26.29 800018155 MAINTENANCE ENFORCEMENT PROGRAM $ 609.00 800018156 MCLENNAN ROSS LLP $ 3,337.95 800018157 MEGA-TECHNICAL HOLDINGS LTD. $ 4,384.79 800018158 MID-WEST GLASS LTD. $ 997.50 800018159 MONASHEE SPRING WATER LTD. $ 102.00 800018160 MUNICIPALITY OF JASPER $ 37,629.00 800018161 NAPA AUTO PARTS (HINTON) $ 939.51 800018162 NEOPOST $ 5,250.00 800018163 NEWCAP RADIO INC. $ 399.00 800018164 NORM GREXTON INC. $ 1,580.53 800018165 NORTHERN METALIC SALES HINTON LTD. $ 3,914.53 800018166 NORTHLAND MAINTENANCE INC. $ 320.25 800018167 OK TIRE SHOP $ 68.25 800018168 PC CORP INC. $ 5,843.25 800018169 PETTERSON, KELCI $ 355.95 800018170 POSTMEDIA $ 467.25 May 2017 Cheque Register Page 9 of 13 TOWN______OF HINTON - ON-LINE PAYMENT LIST

Month: May 2017 Batch Number: 46506

Beginning On-line Payment Number for this Month: 800018118

On-Line______Payment Number Vendor______Name Payment______Amount 800018171 POWERS & ASSOCIATES $ 18,825.53 800018172 POWER UP FITNESS $ 540.00 800018173 PRODUCKIONS $ 840.00 800018174 PUROLATOR COURIER LTD. $ 283.83 800018175 ROCKY MOUNTAIN PHOENIX $ 597.21 800018176 SITAR, CHARLENE A $ 431.65 800018177 SUMMIT MACHINING & WELDING LTD $ 554.96 800018178 SUNSET T.V. & STEREO SERVICE $ 145.95 800018179 TAYLOR, STUART $ 20.00 800018180 THE HINTON VOICE INC $ 2,542.58 800018181 THE OLD GRIND $ 120.65 800018182 TOWN OF EDSON $ 52,311.00 800018183 UFA CO-OPERATIVE LIMITED $ 18,399.88 800018184 VIDRIH, ADISON $ 202.17 800018185 WALL, LINDSAY $ 256.77 800018186 WASTE MANAGEMENT OF CANADA CORPORATION $ 2,520.77 800018187 WEST FRASER MILLS LTD. $ 21,678.69 800018188 WHOLESALE FIRE & RESCUE $ 5,581.73 800018189 WOLVERINE IRM $ 72,808.40 800018190 XEROX CANADA LTD. $ 1,117.83 800018191 YARHAM, SUSAN $ 192.24 800018192 $ 20,015.00 800018193 1291087 ALBERTA LTD. $ 16,333.55 800018194 1782263 ALBERTA LTD. $ 913.50 ______$ 683,544.53

______Prepared by SHELBEY DONKIN on June 2, 2017 Director of Corporate Services May 2017 Cheque Register Page 10 of 13 TOWN______OF HINTON - CHEQUE DISBURSEMENT LIST

Month: May 2017 Batch Number: 46611

Beginning Cheque Number for this Month: 39691

Cheque______Number Vendor______Name Cheque______Amount 39731 ALBERTA WATER & WASTE $ 525.00 39732 BRANDT TRACTOR LTD. $ 703.72 39733 CANADIAN TIRE $ 526.49 39734 CANTEX INSURANCE & REGISTRIES INC. $ 26.25 39735 CANWEST ELEVATOR AND LIFTS $ 1,039.50 39736 CHRISTIE LITES SALES $ 653.89 39737 COCA-COLA BOTTLING $ 1,261.29 39738 COMISKEY, DAN $ 603.00 39739 DANN'S WELDING MACHINING $ 111.30 39740 DECI-CON CONSULTING LTD $ 39,847.50 39741 DM GUTTER PROS LTD. $ 105.00 39742 EPLY SERVICES INC. $ 750.75 39743 FOHN FESTIVAL SOCIETY OF HINTON $ 7,000.00 39744 G-M PEARSON $ 369.65 39745 GOVERNMENT OF ALBERTA $ 172.00 39746 GOVERNMENT OF ALBERTA $ 270.00 39747 HINTON ADULT LEARNING SOCIETY $ 250.00 39748 HINTON AND DISTRICT S.P.C.A. $ 9,855.00 39749 HINTON SCRAP METAL LTD. $ 210.00 39750 IMPERIAL OIL $ 265.50 39751 LAKELAND FIRE & SAFETY $ 1,190.15 39752 METROPOLITAN CREDIT ADJUSTERS LTD. $ 113.20 39753 NEOPOST $ 886.43 39754 PHILIPS LIFELINE TH1115 $ 503.21 39755 PRESSUREWORX TOWING $ 294.00 39756 RECEIVER GENERAL $ 300.00 39757 ROUSSEL, TAMMY L $ 30.00 39758 SERVICE GUY'S PLUMBING LTD. $ 341.25 39759 SPEAKERS BUREAU OF CANADA INC. $ 3,675.00 39760 SPECIAL EVENT SALES $ 6,880.50 39761 TELUS COMMUNICATIONS INC. $ 1,859.19 39762 TREDWIN DEVELOPMENTS INC. & $ 120.22 39763 WOOD WYANT INC. $ 751.38 39764 WORKERS COMPENSATION BOARD $ 15,373.75 39765 ZONE WEST ENTERPRISES LTD. $ 727.65 39766 1292035 ALBERTA LTD. $ 75.39 39767 986361 ALBERTA LTD. $ 73.05 ______$ 97,740.21

______Prepared by SHELBEY DONKIN on June 2, 2017 Director of Corporate Services May 2017 Cheque Register Page 11 of 13 TOWN______OF HINTON - ON-LINE PAYMENT LIST

Month: May 2017 Batch Number: 46611

Beginning On-line Payment Number for this Month: 800018118

On-Line______Payment Number Vendor______Name Payment______Amount 800018195 ACKLANDS - GRAINGER INC. $ 389.92 800018196 ADVANCED RENTALS INC $ 735.00 800018197 AECOM CANADA LTD. $ 5,184.32 800018198 ALBERTA ASSOCIATION $ 39,663.39 800018199 ALBERTA ONE-CALL CORPORATION $ 138.60 800018200 ALTA WEST INDUSTRIES (HINTON) LTD. $ 105.00 800018201 AMSC INSURANCE SERVICES LIMITED $ 112.16 800018202 AMSC INSURANCE SERVICES LTD. $ 1,674.66 800018203 AMSC INSURANCE SERVICES LTD. $ 49,136.30 800018204 APPLIED COMMUNICATIONS SERVICES LTD. $ 493.50 800018205 AUTOMATED AQUATICS CANADA LTD. $ 2,304.25 800018206 BARROW SAFETY SERVICES INC. $ 1,071.00 800018207 BERNARD VAC $ 13,897.80 800018208 BIG MOUNTAIN MECHANICS $ 924.00 800018209 CAN-TRAFFIC SERVICES LTD. $ 521.84 800018210 1168142 ALBERTA LTD. $ 556.50 800018211 DIGESTCO LIMITED $ 325.61 800018212 EDSON & DISTRICT RECYCLING $ 22,440.08 800018213 EDSON TAS LTD. $ 276.02 800018214 FIDLER, JAMES $ 14.00 800018215 FOOTHILLS SURVEYS LTD. $ 2,310.00 800018216 FORTIS ALBERTA $ 2,292.86 800018217 FRESON BROS. - HINTON VALLEY $ 259.98 800018218 FRESON BROS. - HINTON HILL $ 700.90 800018219 GIBRALTAR PRINTING $ 123.90 800018220 GLOBAL TRAFFIC GROUP LTD. $ 37,923.78 800018221 GREYHOUND COURIER EXPRESS $ 37.33 800018222 GRIFFITHS MOTORS (HINTON) LTD. $ 527.69 800018223 GUILLEVIN INTERNATIONAL INC. $ 5,435.04 800018224 HEGION, MONA $ 73.51 800018225 HELMIG FIRE EQUIPMENT INC. $ 77.28 800018226 HINTON TRUCK & RV WASH LTD. $ 204.56 800018227 HOLIDAY INN $ 469.12 800018228 HOME HARDWARE $ 1,999.00 800018229 HOWARTH, LAURA $ 611.30 800018230 HYDRO BLAST LTD. $ 735.00 800018231 ISL ENGINEERING AND LAND $ 56,261.16 800018232 JASPER EXPRESS $ 114.35 800018233 JASPER FIRE & ICE $ 151.36 800018234 JEN-COL CONSTRUCTION LTD. $ 230,893.36 800018235 JOE JOHNSON EQUIPMENT $ 1,245.98 800018236 KNIEVEL, JAMES ALFRED $ 193.19 800018237 LIFESAVING SOCIETY $ 447.00 800018238 LOCAL AUTHORITIES PENSION PLAN $ 59,205.75 800018239 MARTENS,, TODD $ 15.90 800018240 MARTIN EQUIPMENT LTD $ 1,294.84 800018241 MCEACHERN, ALEXA E $ 30.00 800018242 MCKEAND, SHEILA $ 621.82 800018243 MEGA-TECHNICAL HOLDINGS LTD. $ 33,249.14 800018244 NAPA AUTO PARTS (HINTON) $ 4,025.86 800018245 NORTHERN METALIC SALES HINTON LTD. $ 994.96 800018246 OK TIRE SHOP $ 127.00 800018247 OUTBACK EXPRESS LUBE $ 19.25 May 2017 Cheque Register Page 12 of 13 TOWN______OF HINTON - ON-LINE PAYMENT LIST

Month: May 2017 Batch Number: 46611

Beginning On-line Payment Number for this Month: 800018118

On-Line______Payment Number Vendor______Name Payment______Amount 800018248 PC CORP INC. $ 1,025.10 800018249 POSTMEDIA $ 47.25 800018250 PUROLATOR COURIER LTD. $ 270.90 800018251 REYNOLDS, MIRTH, RICHARDS & FARMER $ 5,389.25 800018252 ROCKY MOUNTAIN PHOENIX $ 37,057.15 800018253 SCHAFFEL, GARRY $ 76.64 800018254 SIGNS BY RHYTHM GRAPHIX INC. $ 337.00 800018255 SILKSTONE ENVIRONMENTAL LTD. $ 9,272.20 800018256 SMS EQUIPMENT INC. $ 528.38 800018257 SUMMIT MACHINING & WELDING LTD $ 621.60 800018258 SYLOGIST LTD. $ 5,842.21 800018259 TAYLOR, STUART $ 28.00 800018260 THE DIESEL SHOP $ 1,877.03 800018261 TRADEWINDS GLASS INC. $ 1,157.29 800018262 TRANS-CARE RESCUE LTD. $ 792.48 800018263 UNIFOR LOCAL 855 $ 6,080.82 800018264 VWR INTERNATIONAL CO $ 1,200.05 800018265 WEST CENTRAL CONTRACTING LTD $ 1,622.25 800018266 WEST FRASER MILL LTD. $ 20,000.00 800018267 WEST RIDGE SAND & GRAVEL LTD. $ 1,056.83 800018268 XEROX CANADA LTD. $ 1,014.58 ______$ 677,933.13

______Prepared by SHELBEY DONKIN on June 2, 2017 Director of Corporate Services May 2017 Cheque Register Page 13 of 13