AGENDA FINANCE AND AUDIT COMMITTEE MEETING
September 14, 2017, 9:30 AM Board Room, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC Pages
1. CALL THE MEETING OF THE FINANCE AND AUDIT COMMITTEE TO ORDER:
2. INTRODUCTION OF LATE ITEMS:
3. ADOPTION OF AGENDA:
4. ADOPTION OF MINUTES:
a. Minutes 4 - 7
Minutes of the Special Finance and Audit Committee Meeting held in the Board Room, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC on Thursday, 2017-AUG-10, at 9:30 a.m.
b. Minutes 8 - 10
Minutes of the Special Finance and Audit Committee Meeting held in the Board Room, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC on Thursday 2017-AUG-24 at 9:00 a.m.
5. PRESENTATIONS:
6. REPORTS:
a. Cliff McNabb Arena – Lighting Repair & Upgrade 11 - 12
To be introduced by Richard Harding, Director of Parks and Recreation.
Purpose: To request Council’s approval for a new 2017 project to upgrade the lighting to LED at the Cliff McNabb Arena, using funds from the Sustainability Reserve and requiring a budget bylaw amendment.
Recommendation: That the Finance and Audit Committee recommend Council approve upgrading of Cliff McNabb Arena Lighting to LED in 2017 for a total cost of $24,853 using funds from the Sustainability Reserve. b. Extreme Weather Shelter - 2017/2018 Funding Request 13 - 17
To be introduced by Dale Lindsay, Director of Community Development.
Purpose: To present Council with an update on the Extreme Weather Shelter operations over the 2016/2017 season, and request $45,000 for the First Unitarian Fellowship of Nanaimo to operate the Extreme Weather Shelter for the 2017/2018 season.
Delegation:
1. Lois Peterson, Executive Director Unitarian Shelter, and Kevan Griffith, Shelter Coordinator Unitarian Shelter, to speak regarding request for funding for the Unitarian Shelter.
Recommendation: That the Finance and Audit Committee recommend Council approve the request from the First Unitarian Fellowship of Nanaimo for $45,000 in funding to operate the Extreme Weather Shelter over the 2017/2018 season. c. Council Expenses for the Six Months Ending 2017-JUN-30 18 - 45
To be introduced by Deborah Duncan, Deputy Director, Financial Services.
Purpose: To present a summary of Council expenses for the six months ending 2017-JUN-30.
Recommendation: That the Finance and Audit Committee recommend that Council receive the Council Expenses for the Six Months Ending 2017-JUN-30 report dated 2017-SEP-14 for information. To present a summary of Council expenses for the six months ending 2017- JUN-30. d. Council Update on Response to Social Issues 46 - 47
To be introduced by Brad McRae, Chief Operations Officer.
Purpose: To update Council on the measures taken in response to Social Disorder in Nanaimo.
Recommendation: That the Finance and Audit Committee recommend that Council approve an additional $25,000.00 to continue with the daytime security patrols and a further $20,000.00 for the litter pick up program.
2 e. Update on the Nanaimo Recycling Exchange and Zero Waste Recycling 48 - 58
To be introduced by Brad McRae, Director of Community Development.
Purpose: To provide Council with an update on the Nanaimo Recycling Exchange and Zero waste in Nanaimo.
Presentation: Jan Hastings, Executive Director Nanaimo Recycling Exchange, to provide a presentation regarding Nanaimo Recycling Exchange.
Recommendation: That Council indicates its preference of options upon which to conduct further research.
7. OTHER BUSINESS:
a. Delegation 59
Bill Hicks to speak regarding a proposed community garden behind Departure Bay Community Centre.
8. QUESTION PERIOD:
9. ADJOURNMENT:
3 MINUTES SPECIAL FINANCE AND AUDIT COMMITTEE MEETING BOARD ROOM, SERVICE AND RESOURCE CENTRE 411 DUNSMUIR STREET, NANAIMO, BC THURSDAY, 2017-AUG-10, AT 9:30 A.M.
PRESENT: Chair Acting Chair W. M. Yoachim
Members: Mayor W. B. McKay Councillor S. D. Armstrong Councillor M.D. Brennan (entered 9:32) Councillor J. Hong Councillor J. A. Kipp (vacated 10:09 a.m.) Councillor I. W. Thorpe
Absent: Councillor W. L. Bestwick Councillor G. W. Fuller
Staff: V. Mema, Chief Financial Officer B. McRae, Chief Operations Officer D. Lindsay, Director of Community Development P. Cooper, Director of Communication & Community Engagement (entered 9:50 a.m.) D. Duncan, Deputy Director of Financial Services L. Mercer, Manger Accounting Services (vacated 11:09 a.m.) W. Fulla, Manager, Finance – Business & Asset Planning C. Davis, Manager of Sanitation, Recycling & Public Works Administration (vacated 10:17 a.m.) J. Horn, Social Planner (entered 10:16 a.m.) J. Vanderhoef, Steno S. Griffin, Recording Secretary
1. CALL THE SPECIAL FINANCE AND AUDIT COMMITTEE MEETING TO ORDER:
The Special Finance and Audit Committee Meeting was called to order at 9:30 a.m.
2. ADOPTION OF AGENDA:
It was moved and seconded that the Agenda, be adopted. The motion carried unanimously.
Councillor Brennan entered the Board Room at 9:32 a.m.
4 MINUTES – SPECIAL FINANCE AND AUDIT COMMITTEE 2017-AUG-10 PAGE 2
3. ADOPTION OF MINUTES:
It was moved and seconded that the Minutes of the Regular Meeting of the Finance and Audit Committee held in the Board Room Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2017-JUN-14 at 9:30 a.m. be adopted as circulated. The motion carried unanimously.
4. REPORTS:
(a) Key Date Calendar
Introduced by Victor Mema, Chief Financial Officer/Deputy City Manager.
It was moved and seconded that the Finance and Audit Committee approve the amended 2017 Finance and Audit Committee Key Date Calendar. The motion carried unanimously.
(b) Travel Assistance Grant – Boxing BC Association
Introduced by Victor Mema, Chief Financial Officer/Deputy City Manager.
It was moved and seconded that the Finance and Audit Committee recommend that Council approve the request from the Boxing BC Association for a Travel Assistance Grant in the amount of $200 for two (2) Nanaimo Boxing Club athletes to attend the 2017 Imperium Cup being held in Terrebonne, Quebec during the period 2017-MAY-19 through 2017-MAY- 21. The motion carried unanimously.
(c) Travel Assistance Grant – Nanaimo Lawn Bowling Club
Introduced by Victor Mema, Chief Financial Officer/Deputy City Manager.
It was moved and seconded that the Finance and Audit Committee recommend that Council approve the request from the Nanaimo Lawn Bowling Club for a Travel Assistance Grant in the amount of $100 for one (1) Nanaimo Lawn Bowler to attend the National Junior & U25 Lawn Bowling Championships being held in Dartmouth, Nova Scotia, during the period 2017-JUL-13 through 2017-AUG-07. The motion carried unanimously.
P. Cooper entered the Board Room at 9:50 a.m.
(d) Automated Solid Waste Collection – Equipment Financing
Introduced by Victor Mema, Chief Financial Officer/Deputy City Manager.
It was moved and seconded that the Finance and Audit Committee recommend that Council approve the borrowing of up to $6,200,000 through the Equipment Financing Program for implementation of automated solid waste collection. The motion carried. Opposed: Councillors Hong and Kipp
5 MINUTES – SPECIAL FINANCE AND AUDIT COMMITTEE 2017-AUG-10 PAGE 3
(e) Quarterly Sole Source and Single Submissions Purchases
To be introduced by Victor Mema, Chief Financial Officer/Deputy City Manager.
It was moved and seconded that the Finance and Audit Committee recommend that Council receive the Quarterly Sole Source and Single Submission Purchases report dated 2017-AUG-10 for information. The motion carried unanimously.
(f) Capital Project Results for the Six Months Ending 2017-JUN-30
Introduced by Victor Mema, Chief Financial Officer/Deputy City Manager.
It was moved and seconded that the Finance and Audit Committee receive the report titled Capital Projects Results for the Six Months Ending 2017-JUN-30 for information. The motion carried unanimously.
Councillor Kipp vacated the Board Room at 10:09 a.m.
(g) Operating Results for the Six Months Ending 2017-JUN-30
Introduced by Victor Mema, Chief Financial Officer/Deputy City Manager.
It was moved and seconded that the Finance and Audit Committee receive the report titled Operating Results for the Six Months Ending 2017-JUN-30 for information. The motion carried unanimously.
The Special Finance and Audit Committee Meeting recessed at 10:11 a.m. The Special Finance and Audit Committee Meeting reconvened at 10:15 a.m. J. Horn entered the Board Room at 10:16 a.m. C. Davis vacated the Board Room at 10:17 a.m.
(h) Development Cost Charge Bylaw
Introduced by Dale Lindsay, Director of Community Development.
Acting Chair Yoachim advised that Dave Frances and Dave Hammond were in attendance and wished to address the Committee as a delegation regarding the Development Cost Charge Bylaw.
It was moved and seconded that Dave Frances and Dave Hammond be permitted to address the Committee as a late delegation regarding the Development Cost Charge Bylaw. The motion carried unanimously.
Delegation:
1. Dave Frances and Dave Hammond spoke regarding the Development Cost Charge Bylaw and the new rates model from the perspective of the industrial and commercial developers.
It was moved and seconded that the Committee receive the delegation from Dave Frances and Dave Hammond for information. The motion carried unanimously.
6 MINUTES – SPECIAL FINANCE AND AUDIT COMMITTEE 2017-AUG-10 PAGE 4
L. Mercer vacated the Board Room at 11:09 a.m. Mayor McKay vacated the Board Room at 11:14 a.m.
It was moved and seconded that the Finance and Audit Committee recommend that Council direct Staff to:
1. prepare and introduce a draft Development Cost Charge Bylaw based on the framework outlined in the report titled Development Cost Charge Bylaw dated 2017- AUG-10; and, 2. review and provide a report for Council’s consideration on potential expansion of the existing tax exemption programs.
The motion carried unanimously.
Mayor McKay entered the Board Room at 11:26 a.m.
(i) Social Planning Grants – 2017 Recommendations
Introduced by John Horn, Social Planner.
It was moved and seconded that the Finance and Audit Committee recommend that Council approve the 2017 Social Response and the 2017 Community Vitality grant recommendations. The motion carried unanimously.
5. QUESTION PERIOD:
No one in attendance wished to ask questions.
6. ADJOURNMENT:
It was moved and seconded at 11:28 a.m. that the meeting terminate. The motion carried unanimously.
______ACTING CHAIR
CERTIFIED CORRECT:
______CORPORATE OFFICER
7 MINUTES SPECIAL FINANCE AND AUDIT COMMITTEE MEETING BOARD ROOM, SERVICE AND RESOURCE CENTRE 411 DUNSMUIR STREET, NANAIMO, BC THURSDAY, 2017-AUG-24, AT 9:00 A.M.
PRESENT: Councillor W. L. Bestwick, Chair
Members: Mayor W. B. McKay Councillor S. D. Armstrong Councillor M. D. Brennan Councillor G. W. Fuller (entered at 9:20 a.m.) Councillor J. Hong Councillor I. W. Thorpe
Absent: Councillor J. A. Kipp Councillor W. M. Yoachim
Staff: V. Mema, Chief Financial Officer D. Duncan, Deputy Director of Financial Services D. Hiscock, Revenue Services Manager S. Gurrie, City Clerk J. Vanderhoef, Steno K. Gerard, Recording Secretary
1. CALL THE SPECIAL FINANCE AND AUDIT COMMITTEE MEETING TO ORDER:
The Special Finance and Audit Committee Meeting was called to order at 9:04 a.m.
2. ADOPTION OF AGENDA:
It was moved and seconded that the Agenda be adopted. The motion carried unanimously.
3. REPORTS:
(a) Consideration of New Permissive Tax Exemption Applications
Presentation:
1. Diane Hiscock, Revenue Services Manager, provided a presentation regarding Permissive Tax Exemptions.
Committee discussion took place regarding the status of the Permissive Tax Exemption at Old Nanaimo Hospital Building located at 388 Machleary Street.
8 MINUTES – SPECIAL FINANCE AND AUDIT COMMITTEE 2017-AUG-24 PAGE 2
By unanimous consent The Finance and Audit committee requested that Staff report back regarding the Property Tax Exemption for the Old Nanaimo Hospital Building at 388 Machleary Street.
Committee discussion took place regarding the Permissive Tax Exemption for Eden Gardens located at 1917 Northfield Road.
By unanimous consent The Finance and Audit committee requested that Staff contact the BC Assessment Authority to investigate the status of this Permissive Tax Exemption.
Mayor McKay inquired about the difference between non-profit and for-profit organizations with regards to Permissive Tax Exemptions and possible advantages provided to not for profit organizations.
Councillor Fuller entered the Boardroom at 9:20 a.m.
Councillor Hong suggested adjusting some of the application processes so for-profit organizations may be eligible to apply.
It was moved and seconded that the Finance and Audit Committee receive the presentation regarding Permissive Tax Exemptions, from Diane Hiscock, Revenue Services Manager, for information. The motion carried unanimously.
It was moved and seconded that the Finance and Audit Committee:
1. approve a Permissive Tax Exemption for the 2018 tax year to the Nanaimo Literacy Association (RPTE-23) for property it leases at 19 Commercial Street.
2. approve a Permissive Tax Exemption for the 2018 tax year to the Mount Benson Senior Citizens’ Housing Society (PTE-01) for the following properties they own at:
• 65 Prideaux Street • 73 Prideaux Street • 451 Selby Street
3. approve a Permissive Tax Exemption for the 2018 tax year to the Pacifica Housing Advisory Association (PTE-02) for property it owns at 275 Nicol Street;
4. approve a Permissive Tax Exemption for the 2018 tax year to the Vancouver Island Mental Health Society (PTE-03) for property it owns at 285 Rosehill Street; and,
5. approve a Permissive Tax Exemption for the 2018 tax year to the Loyal Order of Moose, Nanaimo Lodge No. 1052 (PTE-04) for property it owns at 1356 Cranberry Avenue.
The motion carried unanimously.
9 MINUTES – SPECIAL FINANCE AND AUDIT COMMITTEE 2017-AUG-24 PAGE 3
4. OTHER BUSINESS:
Committee discussion took place regarding advantages provided to non-profit organizations versus for-profit in relation to Permissive Tax Exemptions. The following suggestions were made and discussion took place regarding:
• Adding a Permissive Tax Exemption for land owners who can prove the property, or a portion of the property under construction will be deemed affordable housing; and, • Lobbying the Union of BC Municipalities for support with low income housing.
5. ADJOURNMENT:
It was moved and seconded at 10:00 a.m. that the meeting terminate. The motion carried unanimously.
______CHAIR
CERTIFIED CORRECT:
______CORPORATE OFFICER
10 Staff Report
DATE OF MEETING September 14, 2017
AUTHORED BY Scott Pamminger, Manager, Infrastructure Planning and Energy
SUBJECT CLIFF MCNABB ARENA – LIGHTING REPAIR & UPGRADE
OVERVIEW
Purpose of Report To request Council’s approval for a new 2017 project to upgrade the lighting to LED at the Cliff McNabb Arena, using funds from the Sustainability Reserve and requiring a budget bylaw amendment.
Recommendation That the Finance and Audit Committee recommend Council approve upgrading of Cliff McNabb Arena Lighting to LED in 2017 for a total cost of $24,853 using funds from the Sustainability Reserve.
BACKGROUND
In 2012 as part of the Cliff McNabb Arena major building upgrade, all the lighting was replaced. The lighting is reaching end-of-life with over 33% of the tubes and ballasts in need of replacement to provide proper lighting levels. This offers the opportunity to upgrade the lighting to LED technology which consumes 53% less energy and provides better lighting.
OPTIONS
1. That the Finance and Audit Committee recommend Council approve upgrading of Cliff McNabb Arena Lighting to LED in 2017 for a total cost of $24,853 using funds from the Sustainability Reserve.
Implications: Based on the facilities operating hours these LED tubes should be replaced about every 6.9 years, and the ballasts every 7 years. Concurrent replacement timing of the ballasts and lighting tubes optimizes replacement scheduling and is more fiscally efficient. This project would be funded from the Sustainability Reserve and budget will be adjusted in a future budget bylaw amendment. Replacing the existing 72 ballasts and all 456 tubes with longer lasting and more energy efficient 25.5 Watt LED tubes with a cost of $24,853, and a calculated simple payback of 2.25 years.
SRV1 11 Staff Report September 14, 2017 CLIFF MCNABB ARENA – LIGHTING REPAIR & UPGRADE Page 2
2. That the Finance and Audit Committee recommend Council replace the existing lighting technology: 72 failed ballasts and 160 – 54 Watt fluorescent tubes at a cost of $9,000.
Implications: Based on the facilities regular operating hours the fluorescent tubes should be replaced about every 4.3 years and the electronic ballasts every 7 years.
SUMMARY POINTS
Reduction of 53% energy consumption with new LED tube lighting. Project calculated simple payback of 2.25 years with LED. New LED lighting would provide better quality and more uniform lighting for skaters. LED lighting requires less frequent maintenance.
Submitted by: Concurrence by:
______Scott Pamminger Richard Harding Manager, Infrastructure Planning and Energy Director, Parks and Recreation
12 Staff Report
DATE OF MEETING September 14, 2017
AUTHORED BY KARIN KRONSTAL, SOCIAL PLANNER
SUBJECT EMERGENCY WEATHER SHELTER - 2017/2018 FUNDING REQUEST
OVERVIEW
Purpose of Report To present Council with an update on the Extreme Weather Shelter operations over the 2016/2017 season, and request $45,000 for the First Unitarian Fellowship of Nanaimo to operate the Extreme Weather Shelter for the 2017/2018 season.
Recommendation That the Finance and Audit Committee recommend that Council approve the request from the First Unitarian Fellowship of Nanaimo for $45,000 in funding to operate the Extreme Weather Shelter over the 2017/2018 season.
BACKGROUND
In 2006, the Province of BC announced funding to support to organizations that provide shelter for homeless people during “extreme weather events” such as snowstorms. The Province defined the operating season for extreme weather as the beginning of November until the end of March. To access the funding, participating communities developed an annual “Extreme Weather Response Plan” to determine when an extreme weather event has occurred in order to alert the relevant social service agencies of the potential risk to their clients and open the emergency shelter.
In 2009, the First Unitarian Fellowship of Nanaimo (FUFON) began operating Nanaimo’s Extreme Weather Shelter (EWS) at their church, located at 595 Townsite Road. For each night that the EWS was activated by the declaration of an extreme weather status, the FUFON invoiced BC Housing and were compensated for costs incurred on that basis. The EWS initially had a capacity of 21 beds, which grew to 24 beds by November 2016; another 6 beds were added in December 2016 at the request of BC Housing.
In 2011, FUFON approached the City of Nanaimo for funding to keep the shelter open on a continuous basis over the winter. Council agreed to fund those nights between November 1 and March 31, as they did not meet the criteria for “extreme weather event” and were not eligible for provincial funding. A system was set up whereby the Province was invoiced for extreme weather nights and City was invoiced for the remaining nights (referred to as “cold wet winter nights”). This system has worked effectively since 2011.
In 2016/2017, the City agreed to provide up to $45,000 in funding in order for the FUFON to operate the EWS. Due to the higher than average number extreme weather nights, the FUFON returned in excess of $10,000 to the City, as more nights than anticipated were covered by BC Housing during the November to March season (103 nights were covered by BC Housing,
SRV1 13 Staff Report September 14, 2017 Emergency Weather Shelter – 2017/18 Funding Request Page 2
50 nights were funded by the City). Due to the harsh weather conditions, the FUFON also privately fundraised in order to keep the EWS open for an additional 14 days in April 2017.
During the 2016/2017 season, the EWS provided 4,242 bed nights with 237 unique individuals. This is an increase of 20% over the 2015/2016 season, during which the shelter provided 3,400 bed nights. Nearly all (98%) of guests were between 25 and 65 years old, with the majority in their 30s.
The FUFON is requesting up to $45,000 to continue providing this service in the 2017/2018 season. The City will continue to be invoiced only for those shelter nights between November and March that are not covered by BC Housing. Staff recommends that Council approve this request and allocate the funding from the Housing Legacy Reserve, as has been done in previous years.
OPTIONS
1. That the Finance and Audit Committee recommend that Council approve the request from the First Unitarian Fellowship of Nanaimo for $45,000 in funding to operate the Extreme Weather Shelter over the 2017/2018 season. Budget Implication: None. The requested funding can be allocated from the Housing Legacy Reserve. Strategic Priorities Implication: Social Equity is one of Nanaimo’s five Community Values.
2. That Council not approve the funding request from the First Unitarian Fellowship of Nanaimo to operate the Extreme Weather Shelter in 2017/2018.
SUMMARY POINTS
The City of Nanaimo has provided support for the operation of the Emergency Weather Shelter since 2011. The shelter operator, the First Unitarian Fellowship of Nanaimo, invoices the City only for those evenings not funded by BC Housing. Staff recommend Council approve $45,000 in funding for the operation of the shelter during the 2017/2018 season.
Submitted by: Concurrence by:
______Bruce Anderson Dale Lindsay Manager, Community and Cultural Planning Director of Community Development
14 Delegation Request
Lois Peterson, Executive Director Unitarian Shelter and Kevan Griffith, Shelter Coordinator Unitarian Shelter, have requested an appearance before Council.
The requested date is September 14, 2017.
The requested meeting is: Finance and Audit Committee
Presenter’s Information:
City: Nanaimo Province: BC Bringing a presentation: Yes
Details of Presentation:
Lois Peterson, Executive Director Unitarian Shelter and Kevan Griffith, Shelter Coordinator Unitarian Shelter, to speak regarding the value of the service and how it impacts guest’s lives, the shelter’s context within the community, fundraising goals for 2017-2018, and requesting funding for $45,000.
15
Outline: Presentation to the City of Nanaimo Finance and Audit Committee Sept 14, 2017 Format: Standup presentation, with supporting Fact Sheet supplied with further info and stats.
• Thanks and Introductions – Lois Peterson (Executive Director) and Kevan Griffiths (Shelter Coordinator) • Kevan Griffiths – describing the value of the service and how it impacts guests’ lives • The shelter within community context • City funding in relation to other government/agency and community support • Specifics of current request for $45,000 • Shelter’s fundraising goal 2017/2018 – goal of generating increased sustainable funding = stability of service • Fact Sheet of further information supplied • Invitation to offer questions and comments • Thank You
Lois Peterson
16 A Few Facts To support a request for funding Sept. 14 2017
2017/2018 will be the Shelter’s 9th season in operation
In 2016/2017 the Shelter accommodated: • 237 unique individuals • 4,242 bed nights (24.76% increase over 2015/2016) • 98% of guests 25-65 years of age • 23% of guests First Nations • 84% male, 16% female
The Shelter provided • 167 night’s accommodation Oct 15 – April 15 • 24 beds per night, increased to 30 Dec 2016 • 8,484 meals • Laundry facilities, clothes, personal hygiene items • Referrals to other community supports as required
Funding • City of Nanaimo funded 50 non-extreme weather nights’ accommodation (32%) • BC Housing funded 103 extreme weather nights (68%) • 14 nights provided through additional funding sources/fundraising initiatives
Staffing • Executive Director – part-time • Shelter Coordinator • 10 Shelter staff • Volunteers – special projects, assignments
Community Support • 12-15 Local businesses provided in kind support – materials and labour • 8 Local organizations provided cash/grants contributions • 22 individual donors contributed cash donations • Many individuals in the congregation and community provided in-kind materials and supplies
ufon.ca/weather-shelter/ | [email protected] | 250-758-1601 17 Information Report
DATE OF MEETING September 14, 2017
AUTHORED BY LAURA L. MERCER, MANAGER OF ACCOUNTING SERVICES
SUBJECT COUNCIL EXPENSES FOR THE SIX MONTHS ENDING 2017-JUN-30
OVERVIEW
Purpose of Report To present a summary of Council expenses for the six months ending 2017-JUN-30.
Recommendation That the Finance and Audit Committee recommend that Council receive the report titled Council Expenses for the Six Months Ending 2017-JUN-30, dated 2017-SEP-14, for information.
DISCUSSION
Council member expenses are incurred in accordance with the Council Spending and Amenities Policy 1-0530-05. This policy establishes governance and control parameters regarding expenditures for and by elected officials. This report summarizes Council expenses for the six month period ending 2017-JUN-30.
Summary of Council expenses at 2017-JUN-30:
YTD Budget Name Budget Q1 Q2 Actuals Variance
Mayor $ 13,000.00 $ 2,101.23 $ 7,974.81 $ 10,076.04 $2,923.96 McKay Councillor 11,500.00 4,001.26 - 4,001.26 7,498.74 Bestwick Councillor 11,500.00 1,621.01 11,262.06 12,883.07 (1,383.07) Brennan Councillor 11,500.00 1,220.66 - 1,220.66 10,279.34 Fuller Councillor 11,500.00 2,448.08 1,042.86 3,490.94 8,009.06 Hong Councillor 11,500.00 2,531.75 1,965.94 4,497.69 7,002.31 Kipp Councillor 11,500.00 1,896.13 250.00 2,146.13 9,353.87 Pratt Councillor 11,500.00 1,843.08 2,610.41 4,453.49 7,046.51 Thorpe Councillor 11,500.00 1,769.77 926.81 2,696.58 8,803.42 Yoachim
Total $ 105,000.00 $ 19,432.97 $ 26,032.89 $ 45,465.86 $59,534.14
IRV1 18 Information Report September 14, 2017 COUNCIL EXPENSES FOR THE SIX MONTHS ENDING 2017-JUN-30 Page 2
Appendix 1 lists the total year-to-date expenses for each member of Council. This listing gives a detailed summary of the overall expenses of an individual Council member as at 2017-JUN-30 compared to the annual budget for that individual.
SUMMARY POINTS
Mayor and Council have spent $45,465.86 of the $105,000 annual budget at 2017-JUN-30.
ATTACHMENTS
Appendix 1: Detailed Council Expense Summaries.
Submitted by: Concurrence by:
______Laura L. Mercer Victor Mema Manager, Accounting Services Chief Financial Officer
19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Staff Report
DATE OF MEETING SEPTEMBER 14, 2017
AUTHORED BY ROD DAVIDSON MANAGER OF BYLAW, REGULATION & SECURITY
SUBJECT COUNCIL UPDATE ON RESPONSE TO SOCIAL ISSUES
OVERVIEW
Purpose of Report To update Council on the measures taken in response to Social Disorder in Nanaimo.
Recommendation That the Finance and Audit Committee recommend that Council approve an additional $25,000.00 to continue with the daytime security patrols and a further $20,000.00 for the litter pick up program.
BACKGROUND
Council made funds available on 2017-Jun-19 to reinstate the daytime security patrols downtown, Old City Quarter and Nob Hill. In addition, funds were made available for the John Howard Society to provide persons to clean up and remove litter from public and private properties in these areas as required.
City Staff have conducted an engagement process with merchants and business owners in both the downtown and Old City Quarter to assess the public’s response to these measures. Approximately ten business owners were engaged in the Old City Quarter and six downtown. There is ongoing contact with a representative of the Old City Quarter and of Victoria Crescent. In reviewing the contacts City Staff has had with the downtown and Old City Quarter business community, there is strong support for the services with universal agreement that the security patrols should be maintained for the duration of 2017.
Staff receive daily reports from the security provider and it is apparent that multiple contacts are made each day. The presence of an extra uniformed officer helps mitigate those behaviours that will trigger calls from the public to police or bylaw thus reducing the time spent responding. This is seen as one of the positive steps toward mitigation of negative activity in the downtown area.
OPTIONS
1 That the Finance and Audit Committee recommend that Council approve an additional $25,000.00 to continue with the daytime security patrols and a further $20,000.00 for the litter pick up program. 2 That the Finance and Audit Committee recommend that Council ends the program in its current form and instructs Staff on further options.
SRV1 46 Staff Report SEPTEMER 14, 2017 COUNCIL UPDATE ON RESPONSE TO SOCIAL ISSUES Page 2
SUMMARY POINTS
Overwhelming support for the program from the public Seen as a positive first step in mitigating the negative effects that the Opioid issue is creating
Submitted by: Concurrence by:
47 Staff Report
DATE OF MEETING SEPTEMBER 14, 2017
AUTHORED BY CHARLOTTE DAVIS, MANAGER OF SANITATION, RECYLING AND PUBLIC WORKS ADMINISTRATION WENDY FULLA, MANAGER BUSINESS AND ASSET PLANNING. SUBJECT UPDATE ON THE NANAIMO RECYCLING EXCHANGE AND ZERO WASTE RECYCLING
OVERVIEW
Purpose of Report To provide Council with an update on the Nanaimo Recycling Exchange and Zero Waste in Nanaimo.
Recommendation That Council indicates its preference of options upon which to conduct further research.
BACKGROUND
Introduction
A representative of the Nanaimo Recycling Exchange (NRE) approached the City of Nanaimo to discuss opportunities for a partnership, as their lease will expire in spring 2018. NRE also advised that they are seeking investment to enable feasible relocation and construction of a new facility.
An ongoing agreement to provide a depot for recycling services is currently held by NRE. This agreement is known as the “3R’s Contract”. The 3R’s contract cost of service is $77,000 annually.
City and RDN commitment to Zero Waste
In the 2016-2019 Strategic Plan Update, Council restated its commitment to sustainability through environmental responsibility. Council also confirmed the City’s commitment to the environmental health of the community by naming this a Community Value within the plan. The Regional District of Nanaimo’s (RDN) Solid Waste Management Plan (SWMP) is billed as a “Zero Waste” plan. Further to this the SWMP committees have opted for a 95% diversion target in the 2017-2018 draft plan. Once signed off by the Ministry of Environment the new SWMP will direct the way in which the region (including the City of Nanaimo) must manage the waste created in the region. The Zero Waste challenge undertaken in Nanaimo in 2014 involved residents competing to get as close to Zero Waste as possible. The results of the challenge showed that residents can achieve around 85% waste diversion by using the curbside program alone. The winner of the challenge achieved 98% diversion through using the NRE.
SRV1 48 Staff Report SEPTEMBER 14, 2017 UPDATE ON THE NANAIMO RECYCLING EXCHANGE AND ZERO WASTE RECYCLING Page 2
Overview of the Nanaimo Recycling Exchange
Location
The Nanaimo Recycling Exchange (NRE) has been operating since the 1980’s and was incorporated as The Nanaimo Recycling Exchange Society in 1992. The NRE has been operating in its current location at 2477 Kenworth Road since 2006.
Services
The NRE provides a “one stop” recycling service to approximately 1,500 users per day in the summer and 800 users per day in the winter. The NRE accepts a wide variety of materials for recycling including profit-making items, stewarded items (cost neutral) and items recycled at a loss, or, “Zero Waste” items. The NRE works towards a goal of “Zero Waste” as defined by the Zero Waste International Alliance (ZWIA), which means that no materials should be burned or buried. The NRE is the only depot in the RDN to have a Zero Waste mandate, and so accepts a variety of material not collected elsewhere, including Zero Waste items such as film plastics, hard plastics, commercial Styrofoam and tires. Recycling these items are at a financial loss, as there is little to no market value in the raw commodities and the NRE pays to have materials collected and sorted on-site and shipped to a processing facility. This loss is partially offset by the sale of profit-making items such as scrap metal and commercial cardboard. The NRE also redeems donated beverage containers to help offset costs of recycling of Zero Waste items.
The NRE provides skills and employment training to individuals that have had challenges integrating into the workforce, providing a positive experience, and readying them for work elsewhere.
Education services provided by the NRE include onsite education, in school education and adult education. The focus of the education is Zero Waste. Additionally, the NRE deliver Regional Environmental Sustainability Education program that encompasses a variety of general sustainability topics, funded by the RDN.
Other services provided by the NRE include a toilet rebate program (in partnership with the City of Nanaimo), repair initiatives (for items such as bicycles, furniture and electronics), market research, free consultancy and advice for greening organisations and businesses and the provision of a community reuse market where items including clothing, books and magazines, toys, small electronics and household goods are collected and sold at low prices.
A full list of materials accepted by the NRE and services that they provide in comparison to other depots in the region is provided in Appendix A.
49 Staff Report SEPTEMBER 14, 2017 UPDATE ON THE NANAIMO RECYCLING EXCHANGE AND ZERO WASTE RECYCLING Page 3
Existing Agreements
The NRE has the following service contracts with the City of Nanaimo and the Regional District of Nanaimo:
1. City of Nanaimo Contract Agreement for 3R’s Programs and Services. This contract is valued at for $6,450 per month ($77,400 annually) and is paid to the NRE so that they may provide a centrally located one-stop drop-off facility, community networking and outreach, public relations, independent research and education services, and development of 3R’s programs and services in the community. The NRE reports that this contract covers approximately 8% of their operating costs.
2. The City of Nanaimo provides a permissive tax exemption to the NRE which is valued at $16,132 in 2017.
3. Regional District of Nanaimo Contract Agreement for Education Services. This contract is valued at $2,500 per month ($30,000 annually) and is paid so that the NRE may provide recycling education for the K to 12 learners. The NRE reports that it costs them $48,000 annually to provide these services.
4. RDN and NRE joint management of RDN contract to supply Yard Waste to Nanaimo Organic Waste (NOW). The RDN pays the NOW tip fees for the Yard Waste collected and hauled to NOW by the NRE. The NRE reports that their expenses for Yard Waste are approximately $178,000 annually leaving the NRE with approximately $45,000 surplus from Yard Waste revenue to subsidize recycling of Zero Waste items.
Nanaimo Recycling Exchange Plans
Nanaimo Recycling Exchange Staff advised City Staff of their situation, along with their desired path forward:
The property at 2477 Kenworth Road is leased by the NRE and is due to expire at the end of March 2018. The lease will not be renewed and NRE are required to vacate the property. In addition, the site and structures at 2477 Kenworth are old, degraded and potentially unsafe, leaving NRE unable to function in its current state for much longer, even if the lease could be renewed.
The NRE owns property and planned to develop it as a new recycling depot to open in 2018. The NRE engaged an architect and construction management firm to design and construct the new depot. Earlier this summer the new depot facility was designed and costed. The cost of works and services for a waste management facility were such that NRE believe they are unable to afford to develop the site.
Being unable to finance the project independently, the NRE approached the City of Nanaimo and the Regional District of Nanaimo to discuss opportunities for a partnership. The NRE has invited City of Nanaimo Councillors and RDN board members for tours of their current facility and an unveiling of the plans for their new facility.
50 Staff Report SEPTEMBER 14, 2017 UPDATE ON THE NANAIMO RECYCLING EXCHANGE AND ZERO WASTE RECYCLING Page 4
Private Sector Comments
City Staff have been contacted by various representatives of private sector firms regarding the potential for the City of Nanaimo to collaborate with the NRE in developing a new depot. Feedback is varied, with some private sector representatives supporting a partnership and some opposing it. Members of the Vancouver Island Recycling and Waste Industry Coalition (VIRWIC), a group of for profit waste management businesses, expressed concerns relating to a municipality funding an organisation that competes with the private sector. Conversely, representatives of a large local waste hauler and a local bottle depot support the partnership. They feel that competition is minimal and relates only to the collection of two materials (scrap metal and commercial cardboard) and that the volumes of these materials collected by the NRE are a small fraction of the total volume available in the community. These representatives praised the work of the NRE and stated that the NRE plays a role that is of benefit to the business community through education of their clients and developing markets that allow them to accept more materials.
Recycling depots in BC
City Staff researched depots in British Columbia registered with Recycle BC and have found that the about 42% of them are owned and operated by regional districts and 8% by municipalities. See Appendix B for a complete list of Recycle BC depots. Recycle BC advise that the Nanaimo Recycling Exchange is a high-performing depot in the top 10, in terms of volume of material collected and recycled.
Regional District of Nanaimo Involvement
City Staff met with RDN Staff to explore potential partnership options. RDN Staff would need direction from the Board on its desired course of action but suggest it is unlikely the RDN would share ownership of an asset with the City. RDN Staff believe it may be more practical if the RDN were to provide payments to such a facility for the provision of Zero Waste drop off facilities in the region. This could help fulfil a requirement of the Region’s Draft Solid Waste Management Plan, currently awaiting sign-off by the Ministry of Environment. This could make approximately $300,000 available annually for the provision of Zero Waste Recycling facilities in the Region.
OPTIONS
Staff present these options for Council’s consideration. There are implications to each option. Staff recommend that Council indicate its interest in pursuing one (or more) of the options for further study, and report back on the full implications of that option. Options 1A and 1B would require a budget of approximately $10,000 to cover costs of outside resources required to complete due diligence.
In addition, Council may wish to consider engaging in a public consultation process on the topic.
51 Staff Report SEPTEMBER 14, 2017 UPDATE ON THE NANAIMO RECYCLING EXCHANGE AND ZERO WASTE RECYCLING Page 5
1. Full Partnership A. Current Level of Service. The City provides land and building, leases back to NRE. NRE operates using their current business model (accepting for profit, stewarded and Zero Waste items). In this option, the City would purchase the land from NRE and build a City-owned recycling depot. The depot would be leased back to the NRE. The NRE would continue to operate using their current business model of accepting for profit recyclables and using that revenue to fund the recycling of Zero Waste items.
B. Zero Waste and Stewarded Items Only. The City provides land and building. NRE operates using a reduced service business model (accepting only Zero Waste and stewarded items). As with option 1A, this option would see the City purchase the land from NRE and build a recycling depot. The NRE would reduce their scope/level of service and only accept Zero Waste and stewarded items.
2. No Partnership. Instead of continuing the current relationship with NRE, the City could release a Request for Interest for provision of depot services for Zero Waste items only. This option aims to continue the provision of Zero Waste drop off services in the City. The City would issue a “Request for Interest” (RFI) and any qualified bidder could apply to provide this service. It is conceivable that the service may be unmet while a new respondent started up.
3. Status Quo. The City continues to fund the 3R’s program. Under this option, the City would issue a Request for Proposal for the services covered under the 3Rs contract, which is currently expired.
See Appendix C for a SWOT analysis of the above options.
SUMMARY POINTS
The City of Nanaimo has a commitment to recycling through the 3R’s contract, and environmental stewardship through Council’s Strategic Plan. The Nanaimo Recycling Exchange is interested in a partnership with the City to provide Zero Waste recycling services to residents. Staff recommend that Council indicate its preference for one (or more) of the options above for further research into the feasibility of that option.
ATTACHMENTS
Appendix A- Recycling services available in the Regional District of Nanaimo. Appendix B- A list of depots in BC, materials collected and ownership. Appendix C- A SWOC analysis of the four options presented by staff.
52 Staff Report SEPTEMBER 14, 2017 UPDATE ON THE NANAIMO RECYCLING EXCHANGE AND ZERO WASTE RECYCLING Page 6
Submitted by:
Charlotte Davis Manager of Sanitation, Recycling and Public Works Administration
53 RDN WASTE DISPOSAL OPTIONS
3
2
Item Return-to-Retail Program NRE CurrentNRE FutureCurbside District 68Alpine Waste Conn.sCascades Can.DBL (10th st)Emterra GIRO NanaimoReg. Organic Recycling PCWMWaste VictoriaReg. Rd LandfillReg. Recycling-Schnitzer Hayes SteelDistrict 69CRTS PV. Bottle PorterDepot WoodQB. Bottle Depot
Cat 1- Printed Papers x x x x x x c x x x x Legend
Cat 2- Old Corrugated Cardboard x x x x x x x c x x x x x x x MMBC Depot
1 1 Cat 3a- Paper Packaging Containing liquids when sold x x x x x c x x x x x x Free service Cat 3b- Paper Packaging not containing liquids when sold x x x x x c x x x x x x Money back service
Cat 4- PE film (inc grocery bags) x x x x x c x x x Fee charged for service
Cat 5- Polystyrene Foam Packaging x x X x x x x Residential and Commercial drop off
Cat 6- Other Plastic Packaging x x x x x x c x x x x x x C Commercial drop off only
PPPPPP / / Recycle Recycle BC BC materialsmaterials
Cat 7- Metal Packaging x x x x
Cat 8- Glass packaging x x x x c x x x
Beverage containers x x x x x x x x x
Small appliance x x x x x x
Electronics x x x x x x Notes 1. PPP items- not all depots are Recycle BC Paint/Solvent x x x x x collectors
Gasoline x x x x 2. Curbside collection- funded by user rates.
Pesticide x x x x 3. Return to Retail systems exist for tires x x x x Neither retail outlets nor Recycling Depots Antifreeze receive funding for managing tires. 4. (Used motor oils. The NRE has recently Used motor oils x x lost membership in BCUOMA rebate program for used oil because of "site Alkaline Batteries x x x x x x concerns." We now collect used oil for customer convenience and forego rebates.) Cellphones x x x x x
Fluores. Tubes x x x x x Residential Depots NRE Lg Appliances x x x x x x x x x GIRO Alpine Medications x Regional Recycling (Hayes and Victoria Rds) x x x x PV Bottle Depot Smoke alarm QB Bottle Depot
Stewarded materials (Extended Producer Responsibility) Producer Stewarded materials (Extended Car batteries x x x x x x x x
Auto Tires x x x
Wood Waste x x x x x C x x x x
Yard Waste x x x x C x x x x Prepared: Sept, 2017
Land Clearing x x x x C D &
Gypsum x x x
Asphalt Shingles x x x x x Materials Accepted Materials Materials Accepted Materials Scrap Metal x x x x x x x x x
Books x x
Non-RBC Styrofoam x x
4 Used motor oils x x
Used Cooking Oil x x
Used Diesel x x
Watery Diesel x x
Non- RBC film plastic- 3 categories x x
Non-RBC hard plastic 2 categories x x
Toilets and ceramics x x
Thermostats x x
Fire Extinguishers x x
Propane tanks 1L x x
Propane tanks large sizes x x x
Bicycle tires and tubes x x
Commercial Styrofoam x x
Toner and Ink Jet cartridges x x
Free Egg carton collection for local farmers x x
Mattresses x
Couches and Armchairs x
Carpet x
Underlay x
Futons x
Car Seats x
Textiles for recycling x
Garbage x x x C x x Garbage
Provide waste audits, education and research, and drop off services for local businesses to achieve Zero Waste. Distribute information about products and markets to local for-profit recycling x x organizations. Educate customers of local for
Business Business profit recyclers to decrease waste and increase Business to to Business diversion.
Online and f2f promotion of 3R's. Support CHLY Radio "Changes" sustainability program. x x
Regional Environmental and Sustainability Education x x
On-site education and promotion of 3R's x x x Public Education Public Education In school Education SD #68 and #69 (RDN Schools) x x
Targeted Adult Education (e.g. Beacon residence organics launch, multi-family residences) x x
Reuse Market x x x
Textiles for reuse x x
Repair iniatitives- Bicycles, Furniture and
Reuse ProgramsReuse Appliances x x
RDN wood stove rebateprogram x x Secondary Services Secondary
Rebate Rebate Citiy of Nanaimo Toilet rebate program
Programs x x
Market research and development for Zero Waste
& & products x x
Research Research Marketing
Community Hours Programs: John Howard, Restorative Justice x x
Employment skills training for programs that
Partners support people with barriers: NYSA, Nanaimo
Community FoodShare, VIU, Supporting Employment x x Transitions, VI Vocational Rehab.
Long-term Volunteer opportunities for people with barriers X X
barriers Employment opportunities for people with
people with people barriers. X X Opportunities for Opportunities 54 Recycle BC Depots
Summary Total Privately Owned 117 Total Owned by Municipality 19 Total Owned by Regional District 91 Total Number of Recycle BC Depots 227
Depot Name Regional District Community Ownership Collector Name
Abbotsford Bottle Depot Fraser Valley Abbotsford Privately Owned Abbotsford Bottle Depot Alberni Valley Landfill Alberni Clayoquot Port Alberni Regional District Alberni Clayoquot Regional District Bamfield Recycling Alberni Clayoquot Bamfield Regional District Alberni Clayoquot Regional District Port Alberni Recycling Depot Alberni Clayoquot Port Alberni Regional District Alberni Clayoquot Regional District Aldergrove Return-It Depot Fraser Valley Aldergrove Privately Owned Aldergrove Return-It Depot Armstrong Bottle Depot North Okanagan Armstrong Privately Owned Armstrong Bottle Depot Augusta Recyclers Powell River Powell River Privately Owned Augusta Recyclers Biggar Bottle Depot Metro Vancouver Port Coquitlam Privately Owned Biggar Enterprises Ltd. Border Town Recycling Kitimat Stikine Stewart Privately Owned Border Town Recycling Saanich Bottle Depot Capital Saanich Privately Owned Bottle Depot Victoria Bottle Depot Capital Victoria Privately Owned Bottle Depot Boucherie Bottle Depot Central Okanagan West Kelowna Privately Owned Boucherie Bottle Depot Bridgeview Bottle & Return-It Depot Metro Vancouver Surrey Privately Owned Bridgeview Bottle & Return-It Depot Bulkley Valley Bottle Depot Bulkley-Nechako Smithers Privately Owned Bulkley Valley Bottle Depot Burns Lake Return-It Depot Bulkley-Nechako Burns Lake Privately Owned Burns Lake Return-It Depot Island Return-It Campbell River Strathcona Campbell River Privately Owned Campbell River Bottle Depot Galiano Island Recycling Depot Capital Galiano Island Regional District Capital Regional District Hartland Recycling Depot Capital Saanich Regional District Capital Regional District Mayne Island Recycling Depot Capital Mayne Island Regional District Capital Regional District Pender Island Recycling Depot Capital Pender Island Regional District Capital Regional District Port Renfrew Transfer Station Capital Port Renfrew Regional District Capital Regional District Salt Spring Island Recycling Depot Capital Saltspring Island Regional District Capital Regional District Saturna Island Recycling Depot Capital Saturna Island Regional District Capital Regional District 150 Mile House Transfer Station Cariboo 150 Mile House Regional District Cariboo Regional District Baker Creek Transfer Station Cariboo Baker Creek Regional District Cariboo Regional District Central Cariboo Transfer Station Cariboo Williams Lake Regional District Cariboo Regional District Forest Grove Transfer Station Cariboo Forest Grove Regional District Cariboo Regional District Frost Creek Transfer Station Cariboo Frost Creek Regional District Cariboo Regional District Horsefly Transfer Station Cariboo Horsefly Regional District Cariboo Regional District Interlakes Transfer Station Cariboo Interlakes Regional District Cariboo Regional District Lac La Hache Transfer Station Cariboo Lac La Hache Regional District Cariboo Regional District Lone Butte Transfer Station Cariboo Lone Butte Regional District Cariboo Regional District Nimpo Lake Recycling Centre Cariboo Nimpo Lake Regional District Cariboo Regional District Watch Lake Transfer Station Cariboo Watch Lake Regional District Cariboo Regional District Wells Recycling Centre Cariboo Wells Regional District Cariboo Regional District Wildwood Transfer Station Cariboo Wildwood Regional District Cariboo Regional District Thorsen Creek Landfill Central Coast Bella Coola Regional District Central Coast Regional District Chilliwack Bottle Depot Fraser Valley Chilliwack Privately Owned Chilliwack Bottle Depot Abbotsford Mission Recycling Depot Fraser Valley Abbotsford Municipality City of Abbotsford Burnaby Eco-Centre Metro Vancouver Burnaby Municipality City of Burnaby City Of Richmond Recycling Depot Metro Vancouver Richmond Municipality City of Richmond Vancouver Landfill (Delta) Metro Vancouver Delta Municipality City of Vancouver Vancouver Transfer - West Kent Metro Vancouver Vancouver Municipality City of Vancouver Columbia Bottle Depot - Central Central Okanagan Kelowna Privately Owned Columbia Bottle Depot - Central Columbia Bottle Depot - Rutland Central Okanagan Kelowna Privately Owned Columbia Bottle Depot - Rutland Columbia Bottle Depot - St. Paul Central Okanagan Kelowna Privately Owned Columbia Bottle Depot - St. Paul Bill's Bottle Depot Columbia Shuswap Salmon Arm Privately Owned Columbia Shuswap Regional District Falkland Transfer Station Columbia Shuswap Columbia Shuswap D Regional District Columbia Shuswap Regional District Glenemma Transfer Station Columbia Shuswap Columbia Shuswap D Regional District Columbia Shuswap Regional District Golden Bottle Depot Columbia Shuswap Golden Privately Owned Columbia Shuswap Regional District Golden Landfill Columbia Shuswap Golden Regional District Columbia Shuswap Regional District Malakwa Depot Columbia Shuswap Columbia Shuswap E Regional District Columbia Shuswap Regional District Parson Recycling Columbia Shuswap Columbia Shuswap A Regional District Columbia Shuswap Regional District Revelstoke Bottle Depot Columbia Shuswap Revelstoke Privately Owned Columbia Shuswap Regional District Revelstoke Landfill Columbia Shuswap Revelstoke Regional District Columbia Shuswap Regional District Salmon Arm Landfill Columbia Shuswap Salmon Arm Regional District Columbia Shuswap Regional District Scotch Creek Transfer Station Columbia Shuswap Columbia Shuswap F Regional District Columbia Shuswap Regional District Seymour Arm Transfer Station Columbia Shuswap Columbia Shuswap F Regional District Columbia Shuswap Regional District Sicamous Downtown Depot Columbia Shuswap Sicamous Regional District Columbia Shuswap Regional District Sicamous Landfill Columbia Shuswap Sicamous Regional District Columbia Shuswap Regional District Skimikin Transfer Station Columbia Shuswap Columbia Shuswap C Regional District Columbia Shuswap Regional District Sorrento Fire Hall Depot Columbia Shuswap Columbia Shuswap C Regional District Columbia Shuswap Regional District Tappen Co-Op Depot Columbia Shuswap Columbia Shuswap C Regional District Columbia Shuswap Regional District Trout Lake Transfer Station Columbia Shuswap Columbia Shuswap B Regional District Columbia Shuswap Regional District Comox Return Centre Comox Valley Comox Privately Owned Comox Return Centre Campbell River Waste Management Centre Strathcona Campbell River Regional District Comox Valley Regional District Comox Valley Waste Management Centre Comox Valley Cumberland Regional District Comox Valley Regional District Cortes Island Recycling Strathcona Cortes Island Regional District Comox Valley Regional District
55 Denman Island Recycling Comox Valley Denman Island Regional District Comox Valley Regional District Gold River Transfer Station Strathcona Gold River Regional District Comox Valley Regional District Hornby Island Recycling Depot Comox Valley Hornby Island Regional District Comox Valley Regional District Sayward Recycling Strathcona Sayward Regional District Comox Valley Regional District Tahsis Recycling Strathcona Tahsis Regional District Comox Valley Regional District Zeballos Recycling Strathcona Zeballos Regional District Comox Valley Regional District Coquitlam Return-It Depot Metro Vancouver Coquitlam Privately Owned Coquitlam Return-It Depot Courtenay Return-It Depot Comox Valley Courtenay Privately Owned Courtenay Return-It Depot Bings Creek Recycling Centre Cowichan Valley Duncan Regional District Cowichan Valley Regional District Meade Creek Recycling Centre Cowichan Valley Lake Cowichan Regional District Cowichan Valley Regional District Peerless Road Recycling Depot Cowichan Valley Ladysmith Regional District Cowichan Valley Regional District Cranbrook Bottle Depot East Kootenay Cranbrook Privately Owned Cranbrook Bottle Depot Maple Ridge Recycling Depot Metro Vancouver Maple Ridge Municipality District of Maple Ridge Oak Bay Public Works Recycling Capital Oak Bay Municipality District of Oak Bay Summerland Landfill Okanagan Similkameen Summerland Municipality District of Summerland Dugy's Depots Ltd Nanaimo Nanaimo Privately Owned Dugys Depots Ltd East Hastings Bottle Depot Metro Vancouver Burnaby Privately Owned East Hastings Bottle Depot Nanaimo Alpine Disposal Nanaimo Nanaimo Privately Owned Evergreen Industries/Alpine Carney's Waste Systems Squamish-Lillooet Squamish Privately Owned Evergreen Projects Ltd Fraser Valley Bottle Depot Metro Vancouver Langley Privately Owned Fraser Valley Bottle Depot General Grant's - Northshore Thompson Nicola Kamloops Privately Owned General Grant's - Northshore General Grant's - Sahali Thompson Nicola Kamloops Privately Owned General Grant's - Sahali Kitkatla Recycling Skeena Queen Charlotte Kikatla Municipality Gitxaala Nation Go Green Bottle Depot Metro Vancouver Vancouver Privately Owned Go Green Bottle Depot Gold Trail Recycling Cariboo 100 Mile House Privately Owned Gold Trail Recycling Ltd. North Shore Recycling TS Metro Vancouver North Vancouver Municipality Greater Vancouver Guildford Bottle Depot Metro Vancouver Surrey Privately Owned Guildford Bottle Depot Tsulquate Recycling Depot Mount Waddington Port Hardy Municipality Gwa'sala-'Nakwaxda'xw First Nations Haney Bottle Depot Metro Vancouver Maple Ridge Privately Owned Haney Bottle Depot Hart Return-It Centre Fraser Fort George Prince George Privately Owned Hart Return-It Centre Hazelton Bottle Depot Kitimat Stikine New Hazleton Privately Owned Hazelton Bottle Depot Bella Bella Eco Depot Central Coast Bella Bella Municipality Heiltsuk Tribal Council Interior Freight And Bottle Depot North Okanagan Vernon Privately Owned Interior Freight Bottle Depot Ironwood Bottle Depot Metro Vancouver Richmond Privately Owned Ironwood Bottle & Return-It Depot Island Foods Bottle Depot Mount Waddington Port McNeil Privately Owned Island Foods Bottle Depot Duncan - Island Return-It Cowichan Valley Duncan Privately Owned Island Return-It Duncan J & C Bottle Depot Okanagan Similkameen Penticton Privately Owned J & C Bottle Depot Jenill Recycling Metro Vancouver Surrey Privately Owned Jenill Recycling Junction Bottle Depot Cowichan Valley Ladysmith Privately Owned Junction Bottle Depot Do Your Part Recycling Kitimat Stikine Terrace Privately Owned Kasey Lewis dba Do Your Part Recycling Kensington Square Return-It Centre Metro Vancouver Burnaby Privately Owned Kensington Square Return-It Centre Kitchener Bottle Depot Metro Vancouver Burnaby Privately Owned Kitchener Bottle Depot Kitimat Bottle Depot Kitimat Stikine Kitimat Privately Owned Kitimat Bottle Depot Ladner Bottle Depot Metro Vancouver Ladner Privately Owned Ladner Bottle Depot Lee'S Bottle Depot Metro Vancouver Burnaby Privately Owned Lee'S Bottle Depot London Drugs Depot Metro Vancouver Richmond Privately Owned London Drugs London Drugs - Campbell River Strathcona Privately Owned London Drugs London Drugs - Colwood Capital Privately Owned London Drugs London Drugs - Courtenay Comox Valley Privately Owned London Drugs London Drugs - Duncan Village Cowichan Valley Privately Owned London Drugs London Drugs - Nanaimo North Town Nanaimo Privately Owned London Drugs London Drugs - Broadway & Vine Nanaimo Privately Owned London Drugs London Drugs - 41st & Victoria Metro Vancouver Privately Owned London Drugs London Drugs - W Broadway Metro Vancouver Privately Owned London Drugs London Drugs - Davie Street Metro Vancouver Privately Owned London Drugs London Drugs - East Hastings Metro Vancouver Privately Owned London Drugs London Drugs - Granville & Georgia Metro Vancouver Privately Owned London Drugs London Drugs - Hastings & Abbott Street Metro Vancouver Privately Owned London Drugs London Drugs - Kerrisdale Metro Vancouver Privately Owned London Drugs London Drugs - Olympic Village Metro Vancouver Privately Owned London Drugs London Drugs - Robson Street Metro Vancouver Privately Owned London Drugs London Drugs - Wessex - Kingsway Metro Vancouver Privately Owned London Drugs London Drugs - West Broadway Metro Vancouver Privately Owned London Drugs London Drugs - Quadra Capital Privately Owned London Drugs London Drugs - Tilicum Capital Privately Owned London Drugs London Drugs - Yates St. Capital Privately Owned London Drugs London Drugs - Abbotsford Fraser Valley Privately Owned London Drugs London Drugs - Mission Fraser Valley Privately Owned London Drugs London Drugs - Chilliwack Fraser Valley Privately Owned London Drugs London Drugs - Abbotsford (Clearbrook) Fraser Valley Privately Owned London Drugs Lonsdale Bottle & Return-it Depot Metro Vancouver North Vancouver Privately Owned Lonsdale Bottle & Return-it Depot Lorne Street Bottle Bottle Depot Thompson Nicola Kamloops Privately Owned Lorne Street Bottle Lougheed Return-It Depot Metro Vancouver Coquitlam Privately Owned Lougheed Return-It Depot Maple Ridge Bottle Depot Metro Vancouver Maple Ridge Privately Owned Maple Ridge Bottle Depot Metrotown Return-It Centre Metro Vancouver Burnaby Privately Owned Metrotown Return-It Centre Mission Recycle Centre Fraser Valley Mission Privately Owned Mission Recycle Centre
56 Nak'azdli Recycling Depot Bulkley-Nechako Fort St. James Regional District Nak’azdli Whut’en Nanaimo Recycling Exchange Nanaimo Nanaimo Privately Owned Nanaimo Recycling Exchange New Westminster Recycling Depot Metro Vancouver New Westminster Privately Owned New Westminster Newton Bottle Depot Metro Vancouver Surrey Privately Owned Newton Bottle Depot North Shore Bottle Depot Metro Vancouver North Vancouver Privately Owned North Shore Bottle Depot North Vancouver Recycling Depot Metro Vancouver North Vancouver Municipality North Vancouver Recycling Depot Quesnel Landfill Cariboo Quesnel Municipality Northern Recycling Inc. Edmonds Return-It Depot Metro Vancouver Burnaby Privately Owned One Stop Pop & Bottle Depot Ltd. Osoyoos Bottle Depot Okanagan Similkameen Osoyoos Privately Owned Osoyoos Bottle Depot P.G. Recycling And Return-It Centre Fraser Fort George Prince George Privately Owned P.G. Recycling And Return-It Centre Panorama Village Return-It Metro Vancouver Surrey Privately Owned Panorama Village Return-It Parksville Bottle Depot Nanaimo Parksville Privately Owned Parksville Bottle Depot Qualicum Bottle Depot Nanaimo Qualicum Beach Privately Owned Parksville Bottle Depot Buick Creek Transfer Station Peace River Buick Regional District Peace River Regional District Cecil Lake Transfer Station Peace River Cecil Lake Regional District Peace River Regional District Goodlow Transfer Station Peace River Goodlow Regional District Peace River Regional District Kelly Lake Transfer Station Peace River Kelly Lake Regional District Peace River Regional District Prespatou Transfer Station Peace River Prespatou Regional District Peace River Regional District Rolla Transfer Station Peace River Rolla Regional District Peace River Regional District Rose Prairie Transfer Station Peace River Rose Prairie Regional District Peace River Regional District Tomslake Transfer Station Peace River Tomslake Regional District Peace River Regional District Tumbler Ridge Transtor Peace River Tumbler Ridge Regional District Peace River Regional District Wonowon Transfer Station Peace River Wonowon Regional District Peace River Regional District Pemberton Recycling Centre Squamish-Lillooet Pemberton Privately Owned Pemberton Recycling Centre Pitt Meadows Bottle Depot Metro Vancouver Pitt Meadows Privately Owned Pitt Meadows Bottle Depot Planet Earth Recycling Ltd. Central Okanagan West Kelowna Privately Owned Planet Earth Recycling Ltd. Port Hardy Return It Centre Mount Waddington Port Hardy Privately Owned Port Hardy Return It Centre Gillies Bay Community Depot Powell River Texada Island Regional District Powell River Regional District Lund Community Depot Powell River Lund Regional District Powell River Regional District Powell River South Community Depot Powell River Black Point Regional District Powell River Regional District Sliammon Community Depot Powell River Powell River Regional District Powell River Regional District Town Centre Depot Powell River Powell River Regional District Powell River Regional District Powell Street Bottle Depot Metro Vancouver Vancouver Privately Owned Powell Street Bottle Depot Queensborough Landing Metro Vancouver New Westminster Privately Owned Queensborough Landing R&T Recyclables & Bottle Depot Fraser Valley Abbotsford Privately Owned R&T Recyclables & Bottle Depot Glenmore Landfill Recycling Depot Central Okanagan Kelowna Regional District RD of Central Okanagan Northwestside Recycling Depot Central Okanagan Kelowna Regional District RD of Central Okanagan Traders Cove Recycling Depot Central Okanagan Kelowna Regional District RD of Central Okanagan Westside Recycling Depot Central Okanagan Kelowna Regional District RD of Central Okanagan Christina Lake Transfer Station Kootenay Boundary Christina Lake Regional District RD of Kootenay Boundary Grand Forks Landfill Kootenay Boundary Grand Forks Regional District RD of Kootenay Boundary Mckelvey Creek Landfill Kootenay Boundary Trail Regional District RD of Kootenay Boundary Rock Creek Transfer Station Kootenay Boundary Rock Creek Regional District RD of Kootenay Boundary West Boundary Landfill Kootenay Boundary Greenwood Regional District RD of Kootenay Boundary 7 Mile Landfill And Recycling Mount Waddington Port McNeil Regional District RD of Mount Waddington Malcolm Island Recycling Depot Mount Waddington Sointula Regional District RD of Mount Waddington Quatsino Recycling Depot Mount Waddington Quatsino Regional District RD of Mount Waddington Winter Harbour Recycling Depot Mount Waddington Winter Harbour Regional District RD of Mount Waddington Woss Recycling Depot Mount Waddington Woss Regional District RD of Mount Waddington Campbell Mountain Landfill Okanagan Similkameen Penticton Regional District RD of Okanagan-Similkameen Keremeos Transfer Station Okanagan Similkameen Keremeos Regional District RD of Okanagan-Similkameen Oliver Landfill Okanagan Similkameen Oliver Regional District RD of Okanagan-Similkameen Function Junction Depot Squamish-Lillooet Whistler Municipality Resort Muncipality of Whistler Nesters Depot Squamish-Lillooet Whistler Municipality Resort Muncipality of Whistler Sapperton Return-It Depot Metro Vancouver New Westminster Privately Owned Sapperton Return-It Depot Sardis Bottle Depot Fraser Valley Chilliwack Privately Owned Sardis Bottle Depot Scott Road Bottle Depot Metro Vancouver Surrey Privately Owned Scott Road Bottle Depot Seabird Island Eco Station Fraser Valley Fraser Valley D Municipality Seabird Island Indian Band Semiahmoo Bottle Depot Metro Vancouver White Rock Privately Owned Semiahmoo Bottle Depot Mainland (Regional) Recycling Depot Skeena Queen Charlotte Prince Rupert Regional District Skeena-Queen Charlotte RD Sonbird Refuse & Recycling Alberni Clayoquot Ucluelet Privately Owned Sonbird Refuse and Recycling Ltd. Westcoast Recycling Depot Alberni Clayoquot Tofino Privately Owned Sonbird Refuse and Recycling Ltd. South Van Bottle Depot Metro Vancouver Vancouver Privately Owned South Van Bottle Depot Lilloet Transfer Station Squamish-Lillooet Lillooet Regional District Squamish-Lillooet Regional District Pemberton Bottle Depot Squamish-Lillooet Pemberton Privately Owned Squamish-Lillooet Regional District Sun Coast Recycle Drop Off Nanaimo Parksville Privately Owned Sun Coast Waste Services Ltd Gibsons Recycling Depot Sunshine Coast Gibsons Regional District Sunshine Coast Regional District Pender Harbour Recycling Depot Sunshine Coast Pender Harbour Regional District Sunshine Coast Regional District Sechelt Recycling Depot Sunshine Coast Sechelt Regional District Sunshine Coast Regional District T2 Market Recycle Depot Okanagan Similkameen Oliver Privately Owned T2 Market Recycle Depot Osoyoos Landfill Okanagan Similkameen Osoyoos Municipality Town of Osoyoos Princeton Landfill Okanagan Similkameen Princeton Municipality Town of Princeton Trail Bottle Depot Kootenay Boundary Trail Privately Owned Trail Bottle Depot Tsawwassen Return-It Centre Metro Vancouver Tsawwassen Privately Owned Tsawwassen Return-It Centre Vancouver Central Return-It Depot Metro Vancouver Vancouver Privately Owned Vancouver Central Return-It Depot Venture Bottle Depot North Okanagan Lumby Privately Owned Venture Training Centre Venture Training Centre North Okanagan Vernon Privately Owned Venture Training Centre Cormorant Island Recycling Depot Mount Waddington Alert Bay Regional District Village of Alert Bay Port Alice Recycling Depot Mount Waddington Port Alice Regional District Village of Port Alice Walnut Grove Bottle & Return Centre Metro Vancouver Langley Privately Owned Walnut Grove Bottle & Return Centre Widesky Disposals Northern Rockies Fort Nelson Privately Owned Widesky Disposals Willowbrook Recycling Metro Vancouver Langley Privately Owned Willowbrook Recycling Zion Trucking Central Kootenay Castlegar Privately Owned Zion Trucking Ltd.
57 Appendix C- SWOT Analysis of the different options for Councils consideration
Option 1- Full partnership Option 1- Full partnership Option 3- No partnership Option 4- Status quo a. Current level of service. b. Zero Waste and stewarded items only City releases a Request for Interest for City continues to provide monthly fee for service to provision of depot services for Zero Waste NRE. The City provides land and building, leases back to The City provides land and building, leases back to items. NRE. NRE operates using their current business NRE. NRE operates using a reduced service model (accepting for profit and Zero Waste items). business model (accepting only Zero Waste items).
Maintains convenience for users with a Potentially not in competition with private Contributes to zero waste initiative Contributes to zero waste initiative “one-stop shop” sector Not in competition with private sector Community outreach Contributes to Zero Waste initiative Contributes to Zero Waste initiative Open competitive process, selection Public education Helps contribute towards regional Solid Helps contribute towards regional Solid based on best value for money Strengths Waste Management strategy (draft goal- Waste Management strategy (draft goal- 95% diversion) 95% diversion)
Allows Community outreach, Public Allows Community outreach, Public education and Employment skills training education and Employment skills training to continue to continue Internal Potentially in competition with private Reduced convenience for users as no Loss of convenience may increase Loss of convenience may increase garbage sector “one-stop shop” in Nanaimo garbage at the curbside and or at the curbside and or contamination of Significant capital investment Significant capital investment contamination of curbside recycling. curbside recycling. Weaknesses Loss of convenience may increase Illegal dumping may increase. Illegal dumping may increase. garbage at the curbside and or Costs of recycling Zero Waste items Costs of recycling Zero Waste items may contamination of curbside recycling. Illegal may increase if contract won by for increase if contract won by for profit dumping may increase. profit business. business. Potential to expand to hard to recycle items Potential to expand on hard to recycle Offers competitive process open to all Offers competitive process open to all collected (for example mattresses, items collected (for example mattresses, qualified organisations. qualified organisations. furniture, textiles) furniture, textiles) Depending upon scope- Potential to RDN indicate potential opportunity to drive expand on hard to recycle items private sector led Zero Waste recycling Opportunities collected. through regulation. RDN indicate potential opportunity to
drive private sector led Zero Waste
recycling through regulation.
External Sale of materials collected is subject to Sale of materials collected is subject to May increase financial challenge for May increase financial challenge for NRE market fluctuations in commodity prices. market fluctuations in commodity prices. NRE May reduce convenience to users as unlikely Limits ability to offset costs of Zero Waste May reduce convenience to users if a new zero waste depot will begin recycling. successful facility does not accept a mix operations. Threats of recyclable/hard to recycle items. Hard to recycle items may be landfilled Hard to recycle items may be landfilled.
Significant capital investment required Significant capital investment required No capital investment required No capital investment required Annual operating subsidy anticipated Annual operating subsidy required Annual operating cost Continue to fund 3R Program provided by an Financial Impact Explore potential funding partners for Explore potential funding partners for Explore potential funding partners for external service provider – currently annual operating subsidy annual operating subsidy annual operating cost $77,400/year
58 Delegation Request
Bill Hicks has requested an appearance before Council.
The requested date is September 14, 2017.
The requested meeting is: Finance and Audit Committee
Presenter’s Information:
City: Nanaimo Province: BC Bringing a presentation: Yes
Details of Presentation:
A request to start a community garden behind the Departure Bay community centre, close to the water park. The garden will be created and maintained by Bill's Place Support services and we will be presenting who we are and some of the many far reaching benefits of having this garden.
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