AGENDA Durham Public Schools Board of Education Monthly Meeting April 26, 2018 Fuller Administration Building 511 Cleveland Street, Durham, NC
1. Call to Order 6:30 p.m.
2. Moment of Silence
3. Celebrations • Student of the Month for March 2018 • Be Our Guest Schools • Special Recognitions • Letter from the Flippen Group: Capturing Kids’ Hearts –National Showcase School
4. Superintendent’s Update
5. General Public Comment
6. Agenda Review and Approval
7. Board of Education Meeting Minutes • March 22, 2018
8. Operational Services & Policy a. Superintendent’s Message and Proposed Budget for FY 2018 -2019 b. Custodial Contract
9. Closed Session • Consult with an attorney retained by the Board to preserve the attorney-client privilege information pursuant to G.S. 143-318.11(a)(3) • Consider confidential personnel matters under N.C.G.S. 143-318.11(a) (6) and G.S. 115C-319 • Approve Closed Session Minutes dated April 19, 2018
10. Adjournment
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Date: April 26, 2018
Durham Public Schools Board of Education PRECIS
Agenda Item: Student of the Month
Staff Liaison Present: William Sudderth, III Phone#: 560-2602
Main Points:
• Herald-Sun and Durham Public Schools Student of the Month for March: Amaya Jarmon, 12th grade, Hillside High School
Fiscal Implications: N/A
Purpose
Information/Discussion Action Consent Attorney Reviewed by: Finance
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Date: April 26, 2018 Durham Public Schools Board of Education
PRECIS
Agenda Item: Be Our Guest
Staff Liaison Present: William ‘Chip’ Sudderth Phone#: 560-3652
Main Points:
The board welcomes the parents/guardians from the following schools:
• Burton Elementary • Little River K-8 School • Creekside Elementary • Pearsontown Elementary • Rogers-Herr Middle • Northern High • New Tech High
Fiscal Implications: N/A
Purpose Information Discussion Action Consent Reviewed by: Finance ______Attorney ______
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Date: April 26, 2018
Durham Public Schools Board of Education PRECIS
Agenda Item: Special Recognitions
Staff Liaison Present: William ‘Chip’ Sudderth Phone#: 560-3652
Main Points:
• Special Recognition: Recognizing the newly acquired and renewed National Board Certified Teachers for the 2017-18 school year. The teachers that renewed their certification are: Barbara Isasi, Rogers-Herr Middle Alphonso Donaldson, Durham School of the Arts Kenneth Lesher, Little River K-8 School Lynette Damon, E.K. Powe Elementary Regina Lynch, Lucas Middle Renita Griffin-Jordan, Jordan High Deanna St. John, Easley Elementary Laura Clarke, City of Medicine Academy Mary Foster, Riverside High Elizabeth Vick, R.N. Harris Elementary Mary Dunbar, E.K. Powe Elementary Elizabeth Wright, Rogers-Herr Middle Alexa Goff, Club Boulevard Elementary Val Martinez, Durham School of the Arts Denise Nelson, Hearing Impaired Teacher, Bacon Street Jeannette Sierra, Southern School of Energy and Sustainability Jeanne-Marie Penny, Northern High
The teachers that recently received their certification for the first time are: Chad Ervin, Durham School of the Arts Tara Herbert, Githens Middle Justine Daniel, Githens Middle Jill Blalock, Forest View Elementary Danielle Hamilton, Durham School of the Arts Christina Mullen, Hope Valley Elementary Lynne Brady, Githens Middle Daniel Miller, Jordan High Erika Bloodworth, Hope Valley Elementary Lesley Fisher (Mace), Durham School of the Arts Elizabeth Godwin, Forest View Elementary 4
Date: April 26, 2018
Durham Public Schools Board of Education PRECIS
• Special Recognition: Recognizing the 29 students who were selected to attend the Governor’s School this summer. They are:
City of Medcine Academy: Jessica Uba, Natural Science
Durham School of the Arts: Oscar Barbaza, Choral Music- Alto II Jordan Campos, Dance Jeremiah Griffin, Choral Music- Tenor I Madison Griffin, Choral Music- Alto II Samuel Henry, Choral Music- Tenor II Fiona Hill, Visual Art Isabelle Kosempa, Choral Music- Alto I Lauren Lee, Choral Music- Alto II Caroline Martin, Choral Music- Soprano II Kathryn O'Loughlin, Instrumental Music- Violin Serach Patterson, Social Science Eleanor Pattillo, Choral Music- Alto II Logan Raynor, Choral Music- Bass I Catherine Rooney, Instrumental Music- Viola Gabrielle Scales, Natural Science
Hillside High: Jalen McKoy, Theater Daniella Ochman, Theater
From Jordan High: Bethlehem Ferede, Social Science Abigail Furman, Social Science Riley Gibson, Theater Tylah Harrison, Social Science Darsev Kaur, Choral Music - Alto
Middle College High: Daniel Christie, Visual Art
Northern High: Rebecca Johnson, Natural Science 5
Date: April 26, 2018
Durham Public Schools Board of Education PRECIS
Riverside High: Emily Maxwell, English Iris Newlin, Social Science Alexander Tayyeb, Instrumental Music- Cello
Southern School of Energy and Sustainability: Taliajah Vann, English
Fiscal Implications: N/A
Purpose
Information Discussion Action Consent
Reviewed by: Finance Attorney
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Date: April 26, 2018
Durham Public Schools Board of Education PRECIS
Agenda Item: Letter from the Flippen Group: Capturing Kids’ Hearts -National Showcase School
Staff Liaison Present: Mike Lee Phone#: 560-2502
Main Points:
• Letter from the Flippen Group: Capturing Kids’ Hearts – National Showcase School
• Fiscal Implications: N/A
Purpose
Information Discussion Action Consent
Reviewed by: Finance Attorney
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Date: April 26, 2018
Durham Public Schools Board of Education Regular Monthly Meeting PRECIS
Agenda Item: Minutes
Staff Liaison Present: Sandra C. White Phone#: 919-560-2502
Main Points:
Minutes for Approval:
• March 22, 2018 .
Fiscal Implications: N/A
Purpose Information/Discussion Action Consent Reviewed by: Finance ______Attorney ______
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MINUTES DURHAM PUBLIC SCHOOLS BOARD OF EDUCATION March 22, 2018
The Durham Public Schools Board of Education held its regular monthly Board of Education Meeting on Thursday, March 22, 2018 at 6:35 p.m. at 511 Cleveland Street, Durham, NC in room 307.
Board Members Present: Mike Lee, Chair; Steve Unruhe, Vice-Chair; Natalie Beyer; Matt Sears; and Minnie Forte-Brown
Administrators Present: Dr. Pascal Mubenga, Superintendent; Dr. Nakia Hardy, Deputy Superintendent for Academic Affairs; Aaron Beaulieu, Chief Operating Officer; Arasi Adkins, Assistant Superintendent for Human Resource Services; Julie Spencer, Assistant Superintendent for Research and Accountability
Attorney Present: Ken Soo
Recorder: Sandra Clemons-White, Executive Assistant to the Board
Call to Order Chair Mike Lee called the meeting to order and presided over a moment of silence.
Celebrations • Herald-Sun & Durham Schools Student of the Month for February 2018: th o Meoshia Wallace, 12 grade, Riverside High School
• Be Our Guest Schools o Lakewood Elementary o E.K. Powe Elementary o Lakewood Montessori Middle o Southern School of Energy and Sustainability
• Special Recognitions o Dr. Phail Wynn, Jr., Vice President, and Mary Lou Rollins, Director of Special Projects, with the Office of Durham and Regional Affairs for Duke University were recognized for their nine years of continuous partnership and sponsorship of the Scripps Regional Spelling Bee and their support of Durham Public Schools, its teachers, student, and staff.
th o Hanna Closs (8 grader) from Lucas Middle School was recognized as the winner of the Duke University Scripps Regional Spelling Bee held on March 17th. At the end of May, Hanna will represent Durham Public Schools at the Scripps National Spelling Bee in Washington, DC. All of her travel expenses are covered by Duke University as the sponsor of the Regional Spelling Bee.
Superintendent’s Update Dr. Pascal Mubenga gave the following remarks: 1 of 7
10 Board of Education Regular Monthly Meeting Minutes March 22, 2018
“Thank you, Mr. Lee, and good evening, board members.
This is our first meeting since I completed my 90-day Entry Plan. I came in with five tasks to help me understand our students’ and schools’ unique needs, and I would like to give you an update on those activities.
In my first 90 days, we gathered and analyzed quantitative and qualitative data. For qualitative data, I went to a LOT of meetings with community groups, families, and educators. We held five Town Hall Meetings and participated in joint Community Conversations forums with the city and county. But I also looked at the numbers. I reviewed school achievement data for the last four years with school leaders. We’ve had tough conversations about what it will take to move our students to the next level, and we are bringing the data to our Strategic Planning Committee.
Another priority was to fill cabinet and school administrator vacancies. At a recent board meeting, we recognized our interim leaders. I’m grateful to them for keeping DPS moving forward while giving me the time to assemble a team that will help us TRANSFORM our schools. I will shortly be bringing you staffing recommendations to complete my Cabinet and I’m excited about the new principal appointments we’ve made.
And I’ve taken the time to learn the organization—the people, the history, and the uniquely DURHAM aspects of Durham Public Schools. I’ve had one-on-one meetings with each principal and visited every school.
I’ve spent time with every board member, and I’ve learned from district administration veterans. We’ve had frank, honest conversations with DAE, our custodians, and other employee groups.
Although the Listening and Learning TOUR is over, I will never stop listening and learning. We’re now moving into the second phase, the development of a Strategic Plan. Our planning committee’s second meeting will be next week. We have discussed our core beliefs as a district, and we are about to continue into a conversation about our mission, vision and Theory of Action. I look forward to bringing that to you in June. In the meantime, we are putting into place additional supports for our schools because our students cannot wait.
I am excited about the direction in which Durham Public Schools is moving. It’s a new
beginning. Thank you, Mr. Chair.”
General Public Comment There were 14 people who spoke.
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11 Board of Education Regular Monthly Meeting Minutes March 22, 2018
Jasmine Bowles (Parent) spoke on the support of the Community Schools Model. She hopes there can be funding and support for this model.
Symone Kiddo (Social Worker at Southwest Elementary) requested the Board to support a Community Schools Coordinator position.
Amanda Castizo Hernandez (Parent of a daughter at Club Blvd.) and Will Lamb (Interpreter) urged the Board Members to support the Community Schools Coordinator positions.
Nick Rotosky (Principal at Southwest Elementary) thanked the Board Members, Dr. Mubenga, and the Leadership Team for considering and thinking about moving Durham Public Schools forward with this Community Schools Model.
Layla Rivera (Literacy Coach Teacher at Club Blvd. Elementary) spoke briefly about the good work happening at Club Blvd. Elementary as they move forward becoming a Community Schools Model using high quality teaching practices.
Aja Johnson (Professional School Counselor at Club Blvd. Elementary) stated that helping all students in a holistic way can save our students and alter their life pathway.
Arton Ragsdale (Parent and PTA President at Lakewood Elementary) asked the Board Members for help and support to find funding for a Community Schools Coordinator.
Nicholas Graber-Grace (Parent and Social Studies Teacher at Hillside High) asked the Board Members to just say, “Yes” to the Community Schools Model.
Bryan Proffitt (DAE President at Hillside High) spoke on the reason people are supporting the Community Schools Model. He stated it is about people taking responsibility for the school themselves, and about people feeling empowered to make decisions in their own lives rather than having someone else tell them what to do all the time. He reported that the total district-wide votes for the School-Based Referendums on the Community Schools Model were 290 votes in favor and 11votes against in four schools and there were 100% turnout in each of those schools.
Ingrid Whitaker (Assistant Principal at E. K. Powe Elementary) spoke on support of Community Schools. She stated that Community Schools will be a way to bring together many partnerships to offer a range of supports and opportunities to children families and their communities by offering health and social support. There was a vote of 69 to 1 at E.K. Powe Elementary in favor of the Community Schools Model. She asked for a full-time Community Schools Coordinator who has the support of the National Community Schools coalition and the district.
Sadie R. Alston (Kindergarten Teacher at Lakewood Elementary) stated that she is representing two people – herself and James Hopkins, Principal of Lakewood Elementary, who was absent because of attending a Capturing Kids Heart Workshop. In his letter, he state that Lakewood Elementary School staff vote 94% in favor of the Community Schools Model. After Ms. Sadie Alston finished reading the letter from Principal James Hopkins, she represented herself. Ms. Alston stated she is a veteran at Lakewood Elementary where she has served for 35 years and is in favor of Lakewood becoming a pilot school of the community action initiative to involve the total school 3 of 7
12 Board of Education Regular Monthly Meeting Minutes March 22, 2018
community and help grow our students as productive citizens in the 21st Century. She asked the Board to be committed to helping all five schools in providing the resources and partnerships to help develop our Community Schools.
Blythe Hutchinson (Second Grade Teacher at Lakewood Elementary) asked for the Board Members’ help in supporting the Community School Model, and the help for a Community School Coordinator position.
Toykeya Osborne (Positive Behavior Coach at E.K. Powe Elementary) asked the Board Members for their support for the Community Schools Model for the five pilot schools.
Abigail Martin (ESL Teacher at Hope Valley Elementary) talked about how the Community Schools Model could turn around the achievement gap based on data from the Cincinnati Community Schools Model.
Agenda Review and Approval Matt Sears made a motion move Item 12a (Resolution by the DPS Board of Education Regarding Gun Violence Prevention) to Item 8b under the Consent section. Natalie Beyer seconded and the motion passed unanimously.
Board of Education Meeting Minutes • February 22, 2018
Natalie Beyer made a motion to approve the minutes dated February 22, 2018. Matt Sears seconded and the motion passed unanimously.
8. Consent Items a. 2018-19 Calendars for Small Specialty High Schools Recommendation: Consent Public Comment: None
Matt Sears made a motion to approve the 2018-19 Calendars for Small Specialty High Schools. Steve Unruhe seconded and the motion passed unanimously.
b. Resolution by the DPS Board of Education Regarding Gun Violence Prevention Recommendation: Consent Public Comment: Three people signed up but yielded their time to Lucy Zastrow.
Lucy Zastrow (Retired Veteran from the Durham Sheriff Office, NRA Life Member, and an Unaffiliated Voter) talked about her concerns on the Resolution for gun safety.
There was an oral reading of Resolution by each Board Member.
Matt Sears made a motion to approve the above-mentioned Resolution as written. Natalie Beyer seconded and the motion passed unanimously.
9. Academic Services a. 2018 Summer Learning Update Recommendation: Action 4 of 7
13 Board of Education Regular Monthly Meeting Minutes March 22, 2018
Public Comment: None
Dr. Nakia Hardy and DeShawna Gooch presented an update on the 2018 district summer programs, contracts, and budgets. It was reported that DPS provides a portfolio of both academic and enrichment summer programs for students in Pre-Kindergarten through the 12th grade. The programs are designed to improve outcomes for students and provide high-quality, and low-cost options for DPS families. Below is a list of summer learning programs offered:
• Operation Literacy: Mission Possible – targets kindergarten readiness including letter recognition, letter sounds, reading behaviors, print concepts and social skills for rising kindergarteners with no formal preschool experience according to kindergarten registration surveys.
• Read to Achieve Summer Reading Camp – a required component of the NC Read to Achieve Legislation, and provides at least 72 hours of reading support for 1st, 2nd, and 3rd grade students.
• Extended School Year (ESY) Services – services provided beyond the regular school year to students with disabilities.
• ESL Newcomer Academy – program for newcomers currently in grades 2nd - 9th, in their first two years in U.S. schools. Students will work in small groups on literacy, math, social studies, science and technology.
• Senior Summer School (Back on Track) – provides 12th grade students with an opportunity to graduate over the summer by acquiring new credits or through credit recovery.
• Credit Recovery – serves as an additional opportunity for students to recover previously failed courses.
• Take Two – provides an additional opportunity for intervention and re-administration of the End-of- Grade and End-of-Course assessments for students in grades 3-12.
• Summer Program Accelerating Radical Kids (SPARK) Camp – is for gifted students in grades 4-8, in partnership with the Duke AIG Licensure Program Practicum work.
• DPS Summer Scholars Advanced Placement Camp – prepares students for the challenges of a college level course. An Advanced Placement course may be unlike others due to the depth of material covered.
It was reported that these programs will be funded from federal, state, and local resources.
Natalie Beyer made a motion to approve the action to re-administer end of grading and the innovative end of course assessments at end of the Take Two. Steve Unruhe seconded and the motion passed unanimously.
10. Human Resource Services a. 2018-19 Teacher Contracts -- Policy 7410 5 of 7
14 Board of Education Regular Monthly Meeting Minutes March 22, 2018
Recommendation: Action Public Comment: None
Arasi Adkins, Assistant Superintendent for Human Resource Services, briefly reviewed the Policy 7410 with the Board at the February 22nd Meeting as the 1st Reading. She stated some language was added from the previous Policy 5405 – Contracts for Teachers. Below is what was added to the Teacher Contract Policy 7410:
• Contracts for employment are between the Durham Public Schools Board of Education and the employee and do not guarantee assignment to a particular school.
• Contracts may include special conditions of employment. It is the responsibility of the individual employee to provide all information necessary for proper licensure and credit for prior work experience to the appropriate division of the North Carolina Department of Public Instruction or licensing agency. Contracts for any position requiring licensure will be valid only after such licensure has been secured. The employee must sign and return the contract to the human resources office within 14 calendar days from the date of the employment letter, or the offer will be deemed withdrawn.
Natalie Beyer made a motion to approve Policy 7410 as amended as the second reading. Matt Sears seconded and the motion passed unanimously.
11. Operational Services & Policy a. FY 2018-19 Superintendent Budget Update Recommendation: Information/Discussion Public Comment: None
Aaron Beaulieu, Chief Operating Officer, presented the Superintendent’s Budget as well as the administration and the staffs’ budget as it resides right now for the 2018-2019 coming year. Mr. Beaulieu, also, highlighted a couple of things in the Superintendent’s message by reading the following paragraph:
“We are legally required to submit a budget proposal before the Strategic Planning Committee has completed its work and our Board has considered the Strategic Plan. The 2018-19 budget should therefore be seen as a continuation budget that prepares Durham Public Schools to adjust itself nimbly to a new district-wide and community-wide focus. In the succeeding years, program evaluation, departmental objectives, and academic and financial benchmarks will all be tied to the budget development process. This is a longstanding goal of DPS administrators, our Board, and the Budget Process Advisory Committee.”
Mr. Beaulieu stated that the figures submitted are for the proposed budget as it exists with the Strategic Planning Process being a large drive of the upcoming budget process. He proceeded to discuss the following topics: • Potential Budget Risk • Durham County Student Growth • Charter School Enrollment • FY 2018-19 Budget Update Potential Increases – Local 6 of 7
15 Board of Education Regular Monthly Meeting Minutes March 22, 2018
• FY 2018-19 Budget Update Local Budget Impact • 2018-19 Budget Timeline o March 22 - Superintendent’s Initial Budge Request (showed to County staff today) o April 26 - Superintendent’s Message and Proposed Budget o May 3 – Proposed Budget Hearing/Special Called Meeting - 2018 -19 Budget Approved o May 14 – County Manager’s Budget Presentation o May 15 - Budget Delivered to County o June (no date) – A formal BOE Budget presentation to the County o June 11 – County Budget Hearing o June 25 – County Budge Approval
Mr. Beaulieu stated the FY 2018-19 Superintendent’s Budget was presented as discussion/information only.
12. Closed Session At approximately 8:21 p.m., Natalie Beyer made a motion to go into Closed Session for the reasons stated on the agenda. Steve Unruhe seconded and the motion passes four to one.
Reconvened to Open Session At 9:32 p.m., Steve Unruhe made a motion to return to Open Session. Matt Sears seconded and the motion passed unanimously.
Dr. Mubenga stated he is seeking approval of the Personnel Reports that were discussed in the Closed Session.
Matt Sears made a motion to approve the Personnel Reports for March 22, 2018. Steven Unruhe seconded and the motion passed unanimously.
12. Adjournment
Having no further business, the meeting adjourned at approximately 9:34 p.m.
______Michael Lee Pascal Mubenga, Ph.D. Chair Superintendent
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Date: _April 26, 2018__
Durham Public Schools Board of Education
PRECIS
Agenda Item: Superintendent’s Message and Proposed Budget for FY 2018-19
Staff Liaison Present: Dr. Pascal Mubenga Phone#: 560-3749 Aaron J. Beaulieu 560-3831 Paul LeSieur 560-3544
Main Points:
The Administration will present the Superintendent’s message and the proposed budget for the 2018-19 school year.
Timeline: • Budget hearing scheduled for May 3, 2018. • Board of Education approval of the Budget May 3, 2018. • The submission of the annual budget is required by May 15, 2018 to the County Commissioners.
Administration submits the proposed budget for information and discussion.
Fiscal Implications:
N/A.
Purpose Information/Discussion Action Consent Reviewed by: Finance ______Attorney ______
17
Proposed Budget FY 2018-19
18 1 Superintendent’s Message
. Pathway to the Strategic Plan . This is a continuation budget because we are required to submit one before the Strategic Planning Committee will have completed its work. . This budget prepares DPS to adjust itself nimbly to a new district- and community-wide focus. . We can use our fund balance to fund Strategic Plan priorities in 2018-19 rather than wait for the next budget cycle.
19 Superintendent’s Message
. Pathway to the Strategic Plan . Fund balance is stronger than in recent years due to: . Intentional effort to reduce dependence for funding operations . Vacant positions/lapsed salaries . Future budgets will tie program evaluation, departmental objectives, and academic and financial benchmarks to the budget development process guided by the Strategic Plan.
20 Superintendent’s Message
. Continuation budget, but not business as usual . Budget tied to Four Principles . High expectations . Outstanding support . Accountability . Celebrating success . Transformational leadership . Changing organizational culture . Addressing equity . Meaningfully evaluating programs and practices
21 Budget Proposal: Summary of Changes
*Includes $1.5 M in Durham county pre-k funding for The Whitted School and $508k in quarter-cent local option sales tax revenue for district-wide for pre-k programs.
Legend DPS Charters
22 County Appropriation Request Breakout
Legend DPS Charters 23 Local Fund Balance Usage & Capital Outlay Fund Breakout
24 Budget at a Glance: Revenue Sources
Fund Source Revenue Per Pupil % of Total Positions State $209,630,413 $6,362 51.1% 3,267 Local $124,781,537 $3,787 30.4% 1,060 Federal $31,796,803 $965 7.8% 285 Capital Fund $17,746,000 $539 4.3% 0 Child Nutrition $17,393,413 $528 4.2% 215 Grant $8,760,911 $266 2.1% 133 Total $410,109,077 $12,446 100.0% 4,960
*In addition to $124.8 M in local funds for DPS, an estimated $22.8 M in local pass-through funding will be distributed to charter schools serving an estimated 6,806 Durham county students.25 Budget at a Glance: Spending by Purpose
Purpose Budget % of Total Positions School-Based Instructional Services $296,003,294 72.2% 3,805 Operational Support $45,657,737 11.1% 667 Administrative & Instructional Support $25,772,809 6.3% 192 Ancillary Services $20,970,507 5.1% 296 Capital Investments $17,674,100 4.3% 0 Non-Programmed Charges $4,030,630 1.0% 0 Total $410,109,077 100.0% 4,960 26 Budget at a Glance: Spending by Category
Category Budget % of Total Salaries $245,189,874 59.8% Benefits $87,106,399 21.2% Purchased Services $31,539,631 7.7% Supplies and Materials $27,695,026 6.8% Capital Investments $17,785,147 4.3% Transfers $793,000 0.2% Total $410,109,077 100.0% 27 Budget at a Glance: District Personnel
Personnel Category FTEs % of Total Teachers 2,453 49.5% Instructional Support 1,095 22.1% Operational Support 812 16.4% Technical & Administrative Support 292 5.9% School Leadership 150 3.0% Central Admin. 90 1.8% Before/After School Care 69 1.4% Total 4,960 100.0% 28 Budget at a Glance: Local Spending by Purpose
Purpose Budget % of Total Positions School-Based Instructional Services $74,579,401 59.8% 623 Operational Support $28,872,003 23.1% 313 Administrative & Instructional Support $19,701,111 15.8% 133 Ancillary Services $836,022 0.7% 8 Transfers $793,000 0.6% 0 Total $124,781,537 100.0% 1,077
29 Budget at a Glance: Local Spending by Category
Category Budget % of Total Salaries $73,504,560 58.9% Benefits $21,505,723 17.2% Purchased Services $20,599,044 16.5% Supplies and Materials $8,318,460 6.7% Transfers $793,000 0.6% Capital Investments $60,750 0.0% Total $124,781,537 100.0% 30 Budget at a Glance: Locally Funded Positions
Personnel Category FTEs % of Total Teachers 362 33.6% Operational Support 298 27.7% Instructional Support 154 14.3% Technical and Administrative Support 148 13.8% Central Administration 61 5.7% School Leadership 46 4.3% Before/After School Care 7 0.6% Total 1,077 100.0% 31 Interactive Online Tools: Budget Summary
Description: Interactive summary of DPS revenues, expenditures, and personnel. Value: Quickly summarizes complex financial information, providing enhanced transparency and accessibility for all stakeholders.
How is DPS Funded? Where does the money Where does the money Who works in DPS? go? (Part 1) go? (Part 2)
Funding Source Where the Money Goes - Expense by Category All (Hover and click each box for details. Filter by funding source using the dropdown menu on the right.)
Salaries Benefits Purchased Supplies and $245,189,874 $87,106,399 Services Materials $31,539,631 $27,695,026
Capital Investments $17,785,147
Instructional Personnel Retirement Benefits Insurance Benefits Operational Support Personnel Supplementary and Benefits-Related Pay I t ti l S t P l N C tifi d $0 $20,000,000 $40,000,000 $60,000,000 $80,000,000 $100,000,000
FY 19 Budget 32 Interactive Online Tools: Capital Budget Summary Description: Summary of 2018-19 capital budget by revenue source and category. Value: Provides taxpayers with accessibility and transparency over the use of school capital funds.
2018-19 Capital Budget: Summary of $17.7 M Planned Expenditures by Revenue Source and Category
2016 Local Bond Proceeds Local Capital Revenue $13,510,000 $2,626,000 76.1% of Total Revenue 14.8% of Total Revenue
Lottery Proceeds $1,500,000 8.5% of Total Revenue
Category Expenditures Building Improvements Eno Valley Renovations Durham School of the Arts Renovations Riverside Roof (Phase 2) Jordan High School Renovations Forestview Mobile Units Tennis Court Lighting $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000
Budget
33 Durham County Student Growth
45,000
38,987 39,448 39,691 39,687 39,756 40,000 38,080 36,581 35,441 34,977 35,091 35,708 35,000
30,000
25,000
20,000
15,000
10,000
5,000
0 2008- 2009- 2010- 2011- 2012- 2013- 2014- 2015- 2016- 2017- 2018- 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 TOTAL ADM 35,441 34,977 35,091 35,708 36,581 38,080 38,987 39,448 39,691 39,687 39,756 DPS ADM 31,050 31,250 32,000 32,369 33,072 33,296 33,750 33,501 33,275 33,181 32,950 Charter ADM 2,950 3,000 3,091 3,339 3,509 4,784 5,237 5,947 6,416 6,506 6,806
34 Potential Budget Risk
. State legislative impact . State legislated compensation & benefit rate increases beyond estimates . Increasing charter school enrollment and decrease of DPS enrollment . Currently 16% of each dollar of new local funding goes to charter schools ($1M request is only $840K for DPS) . Future impact of in-house custodial services
35 2018-19 Budget Timeline
. March 22 Superintendent’s Initial Budget Request . April 26 - Superintendent’s Message and Proposed Budget . May 3 - Budget Hearing/Special Called Meeting: 2018-19 Budget Approved by DPS BOE . May 14 – County Manager’s Budget Presentation . May 15 - Budget Delivered to County . May/June – Board of Education Budget Presentation to the County . June 11 – County Budget Hearing . June 25 – County Budget Approval
36 Questions:
37 DURHAM PUBLIC SCHOOLS Superintendent’s Proposed Budget School Year 2018-19
38 Minds On.
Page 2 39 Table of Contents
INTRODUCTION 1 Superintendent’s Message 2-3 Durham Public Schools in Context 4-6 DPS Budget at a Glance 7-13 DPS Budget Process 14 Up Close with DPS 15-18 Facts at a Glance 19-21
FINANCIAL SECTION 22 Section 1 – Budget Terminology 23 Budget Terminology 24
Section 2 –Proposed Budget – Summary 25 Proposed Budget FY 2018-19 26-27 2018-19 Total Positions 28 2018-19 Local Fund Positions and Budget by Object 29-31 Graph – Budget Revenues by Fund 32 Budget by Fund –Comparison 33 Graph – Budget Expense by Purpose 34 Budget by Purpose 35 Budget by Purpose Detail – Comparison 36 Budget by Fund and Purpose- Comparison 37 Budget by Fund and Purpose-FTEs- Comparison 38 Budget by Fund and Purpose Detail- Comparison 39 Budget by Fund and Purpose Detail –FTEs- Comparison 40
Section 3 – Average Daily Membership 41 Durham County Student Growth 42 DPS Projected Planning Allotment ADM 2018-19 43 2018-19 State Planning Allotment 44 DPS Charter Schools FY 2017-18 Enrollment 45
Section 4 – State Fund 46 Graph – State Fund Revenues 47 Durham Public Schools Board of Education Graph – State Fund Expense by Purpose 48 State Fund Expenditures and Revenue- Comparison 49 State Fund Expense by Purpose Detail- Comparison 50 State Fund Expense by PRC 51
Section 5 – Local Fund 52 Graph – Local Fund Revenues 53 Graph – Local Special Fund Revenues 54 Graph – Local Expense by Purpose 55 Local Fund Expenditures and Revenue- Comparison 56 Local Fund Expense by Purpose Detail- Comparison 57 Local Fund Expense by PRC 58
40 Table of Contents
Section 6 – Federal Fund 59 Graph – Federal Fund Revenues 60 Graph – Federal Fund Expense by Purpose 61 Federal Fund Expenditures and Revenue- Comparison 62 Federal Fund by Purpose Detail-Comparison 63 Federal Fund by PRC 64
Section 7 – Capital Outlay Fund 65 Graph – Capital Outlay Fund Revenues 66 Graph – Capital Outlay Expense by Purpose 67 Capital Outlay Expenditures and Revenue- Comparison 68 Capital Outlay Fund by Purpose Detail- Comparison 69 Capital Outlay Fund by PRC 70
Section 8 – Child Nutrition 71 Graph - Child Nutrition Fund Revenues 72 Graph - Child Nutrition Expense by Purpose 73 Child Nutrition Fund Expenditures and Revenue- Comparison 74 Child Nutrition Fund by Purpose Detail- Comparison 75 Child Nutrition Fund by PRC 76
Section 9 – Grant Fund 77 Graph –Grant Fund Revenues 78 Graph – Grant Expense by Purpose 79 Grant Fund Expenditures and Revenue- Comparison 80 Grant Fund by Purpose Detail- Comparison 81 Grant Fund by PRC – Comparison 82-85
Section 10 – Organizational Structure and Departmental Budgets 86 Funds Summary of Budgets by Funds for RCC Only 87 Funds Budgets – FTEs by Fund & RCC 88 Funds Budgets by FTEs 89-94 Board of Education 95 Administrative Services 96-99 Academic Services 100-112 Operational Services 113-124
Section 11 - Program Budget Overview 125-136
41 PROPOSED BUDGET FY 2018-19
INTRODUCTION
1 42 Superintendent’s Budget Message
Durham Public Schools has a great future ahead of it. We benefit from a deeply engaged community of families, businesses, volunteers and faith communities that are committed to public education. We have strong educators and experienced administrators that are prepared to give their all for our students. It is my task to present to the Durham Public Schools Board of Education a budget request for 2018-19 that makes the most of these resources to propel our students forward.
Public school district budgets are more than financial documents. They are also an expression of the district’s priorities and values. Mission and vision statements describe the ideal state and direction of a school system, but the concrete decisions that follow from that governing philosophy are reflected in the budget.
The Path to a New Strategic Plan I joined DPS as Superintendent in late November 2017 with a mandate to develop a true, comprehensive Strategic Plan to dramatically accelerate student achievement and guide our district’s priorities. Strategic Plans cannot be created in a vacuum, especially in Durham where our community’s values of inclusion, public participation, and equity require an array of diverse stakeholders to be at the table. For the “village” to come together to raise a child—for our community to take ownership of the Strategic Plan—we must have a thoughtful process with broad representation. With the support of a 52-member working group, fueled by quantitative and qualitative data gathered during my initial 90 days’ Listening and Learning Tour, I will bring the five-year Strategic Plan to the Durham Public Schools Board of Education for adoption by July 2018.
We are legally required to submit a budget proposal before the Strategic Planning Committee has completed its work and our Board has considered the Strategic Plan. The 2018-19 budget should therefore be seen as a continuation budget that prepares Durham Public Schools to adjust itself nimbly to a new district- and community- wide focus. In the succeeding years, program implementation/evaluation, departmental objectives, and academic and financial benchmarks will all be tied to the budget development process. This is a longstanding goal of DPS administrators, our Board, and the Budget Process Advisory Committee.
As a continuation budget, the spending recommendations are largely consistent with previous years. However, DPS’s fund balance presents an opportunity to devote resources to priorities identified in the Strategic Plan upon its adoption rather than waiting for the next budget cycle. In contrast to recent years, we begin the fiscal year with a comparatively strong undesignated fund balance. The district made an intentional effort to reduce its dependence on it for funding operations, and the fund balance also benefited from vacant positions and lapsed salaries. We note that fund balances cannot be consistently used to fund ongoing expenses, and these essential positions will all be filled early in 2018-19. However, the fund balance may be used to immediately implement aspects of the Strategic Plan prior to planning the FY 2019-20 budget.
This budget proposal is aligned with the Four Guiding Principles which I shared with our community during the Listening and Learning Tour:
2 43 Superintendent’s Budget Message
Budgetary Outlook State legislation mandating class size reductions in kindergarten through third grade threatened to create extreme hardships for DPS in 2018-19. In February the General Assembly enacted a slower phase-in of the class size reductions and provided some dedicated funding for “enhancement teachers” of subjects such as physical education and the arts. Meeting the eventual K-3 class size targets will still pose a challenge over time, however, both in terms of operational funding and capital expenditures to create additional classroom space for students.
The board and administration’s commitment to returning to direct employment of custodial service providers and addressing teacher deferred needs from previous budget cycles represent the vast majority of our request for new money initiatives.
Transformational Leadership Although I request a continuation budget for 2018-19, DPS cannot be content with the status quo. How we work within this budget, and how we plan for the following years, must be different.
The challenges that DPS faces on the path to academic excellence for every student are well known. Among them are a high concentration of poverty and the impact of historic inequities, continual competition with charter schools and other districts for engaged and mobile families, and higher rates of teacher turnover than desired. Recent history has shown that the talented teachers, administrators and staff of Durham Public Schools have made steady but slow progress on key academic indicators.
For DPS to more rapidly improve, and ultimately to surpass our peer districts in academic outcomes, our leadership approach at the district and school levels must shift to a transformational model. We must change our organizational culture in line with the Four Guiding Principles, address equity among our students and schools, and successfully evaluate our programs and practices to embrace proven strategies and abandon those that are no longer effective. We must not view our challenges as excuses; our students do not have time for that.
Durham Public Schools chooses to transform. It is a new beginning for our students and schools.
Pascal Mubenga, Ph.D. Superintendent
Durham Public Schools Board of Education
Front Row (L to R): Xavier Cason Minnie Forte-Brown Bettina Umstead Natalie Beyer Back Row (L to R): Steve Unruhe Mike Lee Matt Sears 3 44 Durham Public Schools Board of Education
45 Durham Public Schools in Context: Funding, Enrollment, and Our Community
Where DPS Stands with Regard to School Funding In North Carolina and throughout the United States, public education is primarily funded with state and local dollars along with federal grants. In North Carolina, school funding varies widely by district, with some districts spending less than $8,500 per student and one spending as much as $17,5001. In the 2016-17 academic year, DPS spent $10,641 per student, which was 32nd out of 115 districts in the state. Although DPS benefits from some of the highest local funding support—DPS ranks sixth out of 115 districts on that measure—DPS receives significantly less state and federal funding than other districts on a per-student basis. In many states including North Carolina, state funds are not distributed uniformly across all districts; on a per-student basis, the state provides additional funds for school districts in small and low-wealth counties. In the 2016-17 academic year, DPS ranked 81st in state funding on a per-student basis and 64th in federal funding. Looking nationally, if DPS were a state its 2016-17 total per-student spending would have ranked approximately 30th out of 50 states, just behind New Mexico ($10,785 per student) and just ahead of Nebraska ($10,367 per student).2 Economic Distress and Racial Disparities in Durham County and DPS Durham is one of the fastest growing and most economically vibrant counties in the state. Durham ranks 10th out of 100 counties in median household income3 and 9th in percentage growth in population.4 However, 17.4 percent of Durham residents and 25.4 percent of Durham children live below the federal poverty level.5 In addition, stark racial gaps persist on key economic indicators and metrics of academic success. There is a $25,000 gap in median income between white and black households in Durham,6 and a 44 percentage-point gap in grade level proficiency between white and black students in DPS.
The DPS student population is significantly more economically disadvantaged than the overall school- aged population in Durham County. While approximately half of families with children in Durham county have a household income low enough to qualify for free or reduced price meals through the federal school lunch program, two-thirds of students in DPS qualify for free or reduced price meals.7 While Durham is one of the 20 North Carolina counties designated by the Department of Commerce as Tier 3 or “least distressed”,8 Durham’s public school system has the highest proportion of students qualifying for free or reduced price meals among the 20 Tier 3 counties. Accordingly, while Durham is in many senses a wealthy county, the demographics of Durham Public Schools more closely resemble those of economically distressed North Carolina counties.
Significant financial resources are required for DPS to help students overcome opportunity gaps and subsequent achievement gaps stemming from economic disadvantage. Effects of Charter School Growth In 2016, there were approximately 45,600 school-aged children in Durham County.9 Of those, approximately 33,300 attended DPS, 6,400 attended charter schools, and 5,900 attended private or home schools.
Although Durham is one of the fastest growing counties in the state, enrollment in DPS has declined in each of the past three years, primarily due to rapid growth in charter school enrollment.10 Out of 115 school districts in the state, only six have a higher proportion of students attending charter schools.11
1North Carolina Department of Public Instruction – Statistical Profile – Per Pupil Expenditure Ranking (2016-17) 2National Education Association Rankings & Estimates of School Statistics (2016-17) 3United States Census Bureau – Median Income in the Past 12 Months (2012-2016 5-Year Estimates, All NC Counties) 4North Carolina Office of Budget & Management – Population Estimates Ranked by Percentage Change (2010-2016) 5United States Census Bureau – Selected Economic Characteristics (2012-2016 5-Year Estimates) 6United States Census Bureau – Median Income in the Past 12 Months (2012-2016 5-Year Estimates, Durham County) 7North Carolina Department of Public Instruction – Free & Reduced Meal Application Data (2016-17) 8North Carolina Department of Commerce County Tier Designations (2018) 9 United States Census Bureau – Age and Sex – (2016 1-Year Estimates, Durham County) 10 North Carolina Department of Public Instruction – Charter Membership by Region (2012-2017) 11 ibid 4 46 A recent study co-authored by Duke University researcher Helen Ladd found that rapid charter school growth in Durham County has a negative fiscal impact on DPS of $500-$700 per student.12
As noted above, more affluent families are disproportionately opting out of DPS. In addition, white families are disproportionately opting out as well; 42 percent Durham county residents are white yet only 19 percent of the DPS student population is white.13
12 Ladd, Helen F. and Singleton, John D., The Fiscal Externalities of Charter Schools: Evidence from North Carolina (December 1, 2017). Economic Research Initiatives at Duke (ERID) Working Paper No. 261. 13 United States Census Bureau – Demographic and Housing Estimates – (2016 1-Year Estimates, Durham County)
DPS Receives Financial Reporting Awards Durham Public Schools was one of only 12 25 years. DPS also received the State Schools school districts in North Carolina, and the Recognition of Achievement Award for the first largest, to receive all three awards for financial time, marking the first time that DPS has won reporting presented at the State Board of all three awards. Education’s Finance and Business Services Summer Conference in 2016. The Certificate of Achievement for Excellence in Financial Reporting is the highest form DPS has received the Government Finance of recognition in the area of governmental Officers Association Certificate of Achievement accounting and financial reporting. DPS met the for Excellence in Financial Reporting and high standards of the program by demonstrating Association of School Business Certificate of a constructive “spirit of full disclosure” and Excellence in Financial Reporting for the past clearly communicating its financial story.
5 47 Durham Public Schools in Context: Funding, Enrollment, and Our Community Student Achievement in Durham Public Schools Standardized End-of-Grade and End-of-Course state exams are an imperfect measure of student learning, but they do send an important signal regarding students’ basic literacy, numeracy, and grasp of grade level subject matter. In DPS and across the state and nation, significant racial and economic achievement gaps persist.
Typically, non-white students and economically disadvantaged students are referred to as minorities or sub-groups. In Durham, non-white students are the overwhelming majority, as are economically disadvantaged students, more so than any other major school system in the state.
While 80 percent of white students in DPS meet or exceed grade level proficiency standards on state exams, only 36 percent of black students and 38 percent of Hispanic students meet or exceed the same proficiency standards. The 80 percent grade level proficiency for white students in DPS ranks sixth out of 115 districts in the state, but DPS ranks 73rd in grade level proficiency for black students and 111th for Hispanic students.14
More than 20,000 students in DPS are economically disadvantaged. Just 33 percent of these students meet or exceed grade level proficiency standards. This level of proficiency ranks 111th in the state.15 Going forward, the primary focus of the district must be to dramatically accelerate student learning and academic proficiency, especially among black, Hispanic, and economically disadvantaged students.
Statewide Comparison - Academic Achievement 100%
90% Chapel Hill-Carrboro (89.8%)
80% Durham (79.9%) Jones (75.9%) 70% Madison Polk (66.7%) (64.4%) 60%
50%
Halifax Durham 40% (39.3%) Durham (38.3%) Durham (36.4%) Caswell (33.1%) 30% (34.1%) Northampton Clay (26.3%) 20% (21.1%)
Students Meeting Grade Level Proficiency Standards Proficiency Level Grade Meeting Students 10% Economically White Black Hispanic Disadvantaged 0%
14 North Carolina Department of Public Instruction Accountability Services Division – 2016-17 State, District, and School Level Drilldown Performance Data 15 Ibid 6 48 Durham Public Schools Budget at a Glance
Where the Money Comes From: Local, State and Federal Revenue
General Funds Special Funds General Funds Special Funds
Capital Fund $17,746,000
Child Nutrition Fund Local $17,393,413 $124,781,537
State Federal Grants $209,630,413 $31,796,803 $8,760,911 DPS anticipates $410 M in total revenues for the 2018-19 school year.
General Revenue Funds – $366.2 M – 89.3% of total revenues – $11,114 per student General Revenue Funds support districtwide instructional programs, operations, and administration.
• State Public School Fund ($6,362 per student) – the largest single revenue source for DPS, generated primarily from state income and sales taxes. This fund is intended to adequately support basic instructional programs for North Carolina’s public schools. • Local Funds* ($3,787 per student) – made up of Durham County and other local revenues, primarily from local property and sales taxes. This fund supports school building maintenance and operations, and supplements state support for instructional programs. • Federal Grants Fund ($965 per student) – primarily provides additional support for students with disabilities and schools with a high proportion of children from low-income families.
Special Revenue Funds - $43.9 M – 10.7% of total revenues – $1,332 per student Special Revenue Funds are restricted for specific purposes.
• Capital Fund ($539 per student) – primarily consists of local general obligation bond proceeds, along with state bonds, and other local appropriations and revenues. By North Carolina state law, counties are charged with building, equipping, and maintaining school facilities. Capital Outlay Funds are used to construct and remodel school buildings, and to obtain equipment such as fleet vehicles, furniture, and computer hardware. • Child Nutrition Fund ($528 per student) – primarily consists of United States Department of Agriculture grants, local sales receipts for school meals, and state reimbursements for breakfast. These funds are used exclusively on school meal service. • Grants ($356 per student) – made up of several state, federal, and local grant funds including $2M in Durham County Pre-K funding. These funds must be expended only on specified programs; they cannot be expended on general instructional programs.
* Excludes $22.8 M in local revenues that are passed through to charter schools serving ~6,800 Durham students in 2018-19.
7 49 Durham Public Schools Budget at a Glance
Where the Money Goes: Expenses by Purpose
General Funds
Operational Support $45,657,737
Administrative & Instructional Support and Ancillary Transfers Services $29,803,439 $20,970,507
School-Based Instructional Services Capital Investments $296,003,294 $17,674,100 One useful way to break down the $410 M of the 2018-19 DPS budget is by purpose – the type of services the district provides:
School-Based Instructional Services – $296.0 M (72.2% of the total DPS budget, 3,805 positions) Includes standard instruction, extracurricular activities, remedial instruction, and specialized programming for magnet schools, Career and Technical education, students with disabilities, English language learners, and gifted education. Also includes school-building administration, guidance counselors, nurses, librarians, school treasurers and clerical support, IT support, and school resource officers.
Operational Support Services – $45.7 M (11.1% of the total DPS budget, 667 positions) Includes student transportation, custodial services, public utilities and energy costs, maintenance services, and warehouse/delivery services.
Administrative and Instructional Support – $25.8 M (6.3% of the total DPS budget, 192 positions) Finance and Human Resources are the largest centralized expenses, followed by instructional supports, policy and leadership services, technology support, student support services, and accountability services.
Ancillary Services – $21.0 M (5.1% of the total DPS budget, 296 positions) Includes child nutrition, before/after school care, and community services.
Capital Investments – $17.7 M (4.3% of the total DPS budget) Includes purchases of land and existing buildings, school building construction and remodeling expenses, and purchase of fleet vehicles, furniture, and computer hardware.
Transfers and Other Non-Programmed Charges – $4.0 M (1.0% of the total DPS budget) Includes administrative costs for grants and federal programs, and transfers to other government agencies.
* Excludes $22.8 M in local revenues that are passed through to charter schools serving ~6,800 Durham students in 2018-19. 8 50 Where the Money Goes: Expenses by Category Personnel Non-Personnel Personnel Non-Personnel
Purchased Services $31,539,631
Supplies and Materials $27,695,026
Capital Salaries Bene ts Investments $245,189,874 $87,106,399 $17,785,147 Another way to break down the $410 M 2018-19 DPS budget is by category – personnel and non-per- sonnel expenses.
School District Personnel: Salaries & Benefits – $332.3 M (81.0% of the total DPS budget) • Salaries – $245.2 M (59.8% of total expenses) - includes state base pay, local supplements, extra duty pay, and other supplements such as longevity pay. • Benefits – $87.1 M (21.2% of total expenses) - includes a $6,104 health insurance contribution, 18.44% of pay for the state pension system, and 7.65% of pay for Social Security/Medicare taxes.
Purchased Services – $31.5 M (7.7% of the total DPS budget) Major purchased services include utilities (water/sewer, electricity, natural gas), curricular contracts, printer and copier leases, building and equipment repairs, transportation, telecommunications, information services, Medicaid reimbursements, legal fees, and insurance.
Supplies and Materials – $27.7 M (6.8% of the total DPS budget) Food purchases for child nutrition are the largest expense. Major instructional purchases include textbooks and curricula, computer hardware and software, and classroom supplies. Major operational purchases include fuel, tires, and replacement parts for equipment and vehicles.
Capital Investments – $17.8 M (4.3% of the total DPS budget) Primary capital improvement projects for the 2018-19 academic year include: • Renovations at Eno Valley, DSA, Jordan, Merrick-Moore, Pearsontown, Riverside, and Hillside • Roof replacements at Riverside, Lowes Grove, Club Boulevard, C.C Spaulding, Holt, Bethesda, and the Staff Development Center • Chiller and boiler replacements in several locations • Installation of security vestibules • Tennis court lighting
Transfers – $800k (0.2% of the total DPS budget) Local fund transfer to the state public school fund for transportation costs not eligible for state reimbursement. * Excludes $22.8 M in local revenues that are passed through to charter schools serving ~6,800 Durham students in 2018-19. 9 51 Durham Public Schools Budget at a Glance
Who Works in Durham Public Schools?
Teachers 2,453
Instructional Support 1,095
Operational Support 812
Technical & Administrative Support 292 • Approximately 90% of DPS employees are school-based. • Non-school based employees include School Leadership 150 approximately 140 instructional support staff working in multiple locations, 118 skilled trades workers, 90 central administrators, 73 central Central Administrators 90 office support personnel, 41 technicians, and 18 before/after school care coordinators and Before/After School Care Staff 69 managers.
0 500 1,000 1,500 2,000 2,500 Durham Public Schools is the third largest employer in the county with 4,960 full-time equivalent employees.
Teachers – 2,453 (49.5% of all DPS employees) Includes regular classroom instruction, art/music/PE, career and technical education, and specialized instruction for students with disabilities, English language learners, and the academically gifted.
Instructional Support Personnel – 1,095 (22.1% of all DPS employees) Primarily school-based supports: 533 teacher assistants; 304 certified instructional support staff including librarians, guidance counselors, social workers, nurses, teacher mentors, and psychologists; 47 instructional facilitators, tutors, school-based specialists, and monitors; 36 physical and occupational therapists; and 30 interpreters and translators.
Operational Support Personnel – 812 (16.4% of all DPS employees) Includes 253 bus drivers, 232 full-time equivalent custodians, 209 school cafeteria staff, and 118 skilled trades workers.
School Leadership – 150 (3.0% of all DPS employees) Includes 53 principals, 2 interim principals, and 95 assistant principals.
Central Administrators – 90 (1.8% of all DPS employees) Includes senior DPS leadership and other centralized directors, supervisors, and administrative specialists.
Before & After School Care Workers – 69 (1.4% of all DPS employees) Includes 51 before/after school care workers and 18 program managers.
10 52 Where the Money Goes: Use of Local Operating Funds
Operational Support, Ancillary Services, Transfers $30,501,025
School-Based Administrative and Instructional Services Instructional Support $74,579,401 $19,701,111
$124.8M in local operating funds are budgeted for the 2018-19 academic year
School-Based Instructional Services – $74.6 M (59.8% of the local operating budget, 623 positions) Local salary supplements for teachers, principals, assistant principals, and other licensed educators are the largest single use of local education funding at $20.9 M. DPS salary supplements for principals are the highest among 115 districts in the state. Supplements for teachers are the 4th highest and supplements for assistant principals are the 11th highest statewide. Major additional expenditures include locally funded regular classroom teachers, Exceptional Children’s teachers, academically gifted teachers, limited English proficiency teachers, and alternative, remedial, and supplemental teachers. School-based support services including instructional technology, school treasurers, office support, guidance counselors, and media specialists constitute the next highest expense, followed by extracurricular activities.
Operational Support Services – $28.9 M (23.1% of the local operating budget, 313 positions) Counties in North Carolina are responsible for school building construction and operations. Custodial service is the largest expense at $9.4 M, followed by $8.7 M for power and utilities, $7.2 M for maintenance, $2.0 M for transportation (supplementing state dollars to support service to 23 magnet schools), $812k for warehouse and delivery services, $409k for facilities planning/acquisition, and $363k for printing/copying and telecommunications.
Administrative & Instructional Support – $19.7 M (15.8% of the local operating budget, 133 positions) Includes $5.9 M for finance and human resource services, $4.4 M for policy and leadership services, $3.4 M for centralized instructional support, $3.8 M for technology support services, $1.2 M for centralized pupil support services, and $1.0 M for accountability services.
Ancillary Services and Transfers – $1.3 M (1.4% of the local operating budget; 8 positions) Includes $836k for before/after school care programs and an $793k transfer to the state public school fund for transportation costs not eligible for state reimbursement.
* Excludes $22.8 M in local revenues that are passed through to charter schools serving ~6,800 Durham students in 2018-19. 11 53 Durham Public Schools Budget at a Glance
Where the Money Goes: Locally Funded Positions
Teachers 362
Operational Support 298
Technical & Administrative Support 154
Instructional Support 148
Central Administrators 61
School Leadership 46
Before/After School Care Staff 7
0 50 100 150 200 250 300 350 400 1,077 positions in Durham Public Schools are funded with local dollars
Teachers – 362 (33.6% of all locally funded DPS employees) Local dollars support 148 additional Exceptional Children’s teachers above state allotments and more than 90 additional regular classroom teachers allowing for smaller middle and high school class sizes. Local operating funds also allow for 26 strings and band directors and an additional 58 academically gifted teachers and 27 limited English proficiency teachers above state allotments.
Operational Support Personnel – 298 (27.7% of all locally funded DPS Employees) Includes 210 full-time equivalent custodians, 87 skilled trades workers, and one driver.
Instructional Support Personnel – 154 (14.3% of all locally funded DPS Employees) Includes 76 teacher assistants, 23 guidance counselors, 13 teacher mentors, 5 media specialists, and 40 additional school-based specialists for numerous purposes.
Technical and Administrative Support Personnel – 148 (13.8% of all locally funded DPS Employees) Includes 35 technicians and 113 office support staff (primarily school treasurers and clerical support, guidance and student accounting technicians, and finance/human resource support staff)
Central Administrators – 61 (5.7% of all locally funded DPS Employees) Includes 40 directors and supervisors, seven associate and assistant superintendents, 13 administrative specialists, and local supplements for senior leadership positions.
School Leadership – 46 (4.3% of all locally funded DPS Employees) The state only allots one assistant principal per 985 students. Local dollars support 42 positions above the state allotment to place at least on one assistant principal in all but the smallest elementary schools and at least three assistant principals in large high schools. Also includes four interim principal positions.
Before/After School Care – 7 (0.6% of all locally funded DPS Employees) These staff members work directly with children in before/after school care programs.
12 54 Who Works in DPS: Allotments by Grade Level Staff are allotted to each school in the district based primarily on student enrollment. Elementary and middle schools serving a high proportion of economically disadvantaged students are allotted a total of 161 additional teaching positions through Federal Title I grants. Magnet status and specialized program membership in areas such as Exceptional Children’s services, Career and Technical education, academically gifted instruction, and limited English proficiency instruction determine additional position allotments in each school.
Local funding for DPS allows for more than 90 additional regular classroom teachers above state allotments, along with an additional 148 Exceptional Children’s instructors, 58 academically gifted instructors, and 27 limited English proficiency instructors above state allotments.
The average class size is 20 in Kindergarten through 2nd grade, 21 in grades 3-8, and 22 in grades 9-12. Average class sizes are significantly higher than total teacher-to-student ratios for several key reasons:
• The total teacher count includes specialized instructors working with small pull-out groups of at-risk students, academically gifted students and English language learners. • In elementary schools, 112 art, music, and PE teachers supplement core classroom instruction. • Middle and high school teachers spend one-fourth of each instructional day on lesson planning, grading, tutoring, and peer collaboration.
School-Based Position Allotments
DPS Total Elementary Middle High Students Students Students Students Positions Per Positions Per Positions Per Positions Per Position Position Position Position School Administration: 318 104 151 102 63 89 104 114 Teachers: 2,222 15 1,142 13 389 14 691 17 Teacher Assistants: 234 42 225 44 1 - 9 - Exceptional Children 339 14 148 15 67 12 125 14 Teachers and Facilitators Exceptional Children 213 22 86 25 39 20 88 19 Instructional Assistants Instructional Support: 195 169 91 169 35 163 69 173 Guidance 98 336 41 380 16 363 42 284 Media Coordinator 61 540 33 466 13 433 15 795 All Other School Based 36 928 18 879 6 939 12 994 Supports Non-Salary Allotments: $4.66M $141 $2.04M $132 $879k $156 $1.75M $146
13 55 Durham Public Schools Budget Process
Community Input: The Budget Process Advisory Committee The Budget Process Advisory Committee was created by the Durham Public Schools Board of Education with the goal of “transforming our budget process so that it lines up more closely with the values and priorities of the Board and the community.” This committee represents a diverse group of individuals that were appointed by the Board and the Superintendent. In addition, the committee is providing feedback on a more user-friendly budget document that helps the community and greater public understand the allocation of DPS resources. Its members include: Board of Education representatives Teacher representative Steve Unruhe Maria Johnson, Career-Technical Education/ Fredrick Xavier Ravin III Coordinator Michael Tharp Christopher Wilson Community partners David Smith Bryan Proffit, Durham Association of Educators Julie Edmunds Michelle Burton, Durham Association of Educators Channa Pickett Emily Chavez Durham Public Schools staff Pascal Mubenga, Superintendent County Commissioner Aaron J. Beaulieu, Chief Operating Officer Ellen Reckhow Paul D. LeSieur, Chief Finance Officer
School-based representative David Hawks, Principal, Durham School of the Arts
More than 2,230 graduates.
More than $40 million in scholarships.
Enrolled, employed and enlisted across the country.
DPS graduates are ready for the future.
14 56 Up Close with Durham Public Schools Innovation at Work: “Genius Hour” at Rogers-Herr Middle
Inspired by Google’s 20 percent time where the company allowed employees to spend approximately one-fifth of work on a Google-related passion project of their own choosing, seventh grade students at Rogers-Herr Middle School spent a quarter working on their own “Genius Hour” projects. The projects culminated with students presenting their work to parents and fellow students prior to the winter break.
“The students chose a topic they were interested in knowing more about,” said Rogers-Herr Instructional Facilitator Jennifer Hall. “They have been questioning, researching, collecting data and creating their projects to share with classmates and parents.”
The “Genius Hour” projects were the brainchild of English/Language Arts teachers Madison Ambrose and Wyneta Tebout. These projects were a way to get the students more engaged since they were working on a project they were passionate about.
Some of the projects were about making a camera, being a fashion designer and making soccer balls for kids in Africa. There was also one about the pay disparity between men and women and one that focused on non-smoker lung cancer – a personal topic for a student who lost his mother to the disease.
15 57 Up Close with Durham Public Schools CMA Achieves Second Highest Academic Growth in State
City of Medicine Academy achieved the second highest level of academic growth of all schools in North Carolina. The only school to grow more was a school that only had ninth grade students.
What does this mean? “Academic Growth” is a measure of how far a student came in a year, regardless of where they started. CMA students not only performed well academically; they made even more progress in a year’s time than they were expected to. By exceeding growth, CMA has exceeded the typical rate of academic growth of students for the state overall.
In addition, CMA was one of three DPS schools to receive an “A+” state School Performance Grade (along with Mangum Elementary and J.D. Clement Early College High) and graduated 100 percent of their seniors for the third year in a row.
DPS Accreditation Renewed for the Next Five Years
Durham Public Schools received its accreditation renewal from AdvancED, the independent agency that assesses district quality.
The accreditation process involved a thorough self-assessment by the district, an outside review of district academic performance and operational data, interviews with 382 stakeholders including 193 students and 67 teachers as well as parents and community members, school and classroom visits, and more. Experienced educators from within and outside North Carolina comprised the AdvancED external review team.
The accreditation review noted several strengths for Durham Public Schools:
• Embracing and celebrating diversity • Improving graduation rates • A wealth of choices for families • Advanced Placement academic performance comparable to the state • Strong mental health partnerships • Active and intentional leadership development • Strong community support
AdvancED is a non-profit, non-partisan organization that conducts rigorous, on-site external reviews of pre-K-12 schools and school systems to ensure that all learners realize their full potential.
16 58 Summer 2017 Lighting Project Spruced Up Schools, Saved Taxpayer Money
More attractive schools, more natural lighting to read by, and savings for Durham County taxpayers—that’s a win- win-win thanks to the Durham Public Schools summer LED lighting project.
DPS started the school year with more than 20,000 new LED lights in 14 campuses. The project will pay for itself in roughly six years through energy savings alone.
Thanks to an energy efficiency incentive program from Duke Energy and the funding made available by Durham citizens through the 2016 school bond referendum, DPS was able to purchase the fixtures at a fraction of their cost and expand the scope of the project from six initially proposed schools to 14.
The Duke Energy incentive paid $1.39 million of the cost of the lighting upgrades, leaving DPS to spend $1.4 million in bond funds. DPS will save at least $200,000 in energy costs each year. (Bond funds can only be spent on capital improvements such as the lighting upgrades, but the resulting savings on utility spending come back to our day-to-day operational budget.)
Along with Lakewood, the following schools saw substantial lighting improvements: Bethesda Elementary, Carrington Middle, Githens Middle, Hillandale Elementary and Hillside High. Eight other schools received major upgrades: Burton Elementary, Club Blvd. Elementary, Creekside Elementary, R.N. Harris Elementary, Hope Valley Elementary, Morehead Elementary, Parkwood Elementary and Rogers-Herr Middle.
Students at Pearsontown Elementary celebrate their assistant principal, Andrea Petifer. Petifer was named the Durham Public Schools Assistant Principal of the Year for 2018.
17 59 Up Close with Durham Public Schools Burton Elementary Honored for Capturing Kids’ Hearts
Burton Magnet Elementary received a Capturing Kids’ Hearts National Showcase Schools award for the 2017-18 school year from the Flippen Group.
Two years ago, Burton joined 11 other DPS elementary and middle schools to transform their campuses into emotionally safe and relationally connected places for students, staff, and parents to come alive with a love for learning. DPS school and district leaders researched and selected the Flippen Group’s Capturing Kids’ Hearts framework, in which teachers and staff learn processes to increase students’ connectedness with both peers and adults on campus. They learned how to create classroom environments where students are excited to enter and learn every day.
Capturing Kids’ Hearts tools and processes help create socio-emotional safety conducive to learning, replacing defensiveness with openness and judgment with acceptance and connectedness to the school. Implementation of Capturing Kids’ Hearts is one strand of a series of efforts in Durham Public Schools, including working with the Coalition of Schools Educating Boys of Color (COSEBOC) and collaborating with the community to revise the Code of Student Conduct, to improve academic outcomes, equity, and school culture for every child.
Following Burton’s comprehensive and rigorous implementation of the Capturing Kids’ Hearts framework, the school reported outstanding results for the last full school year, 2016-17: • an increased attendance rate of 96.3 percent, • a short-term suspension decrease to single digits, • surveys indicating that 95 percent of students and staff feel that Burton is a good place to learn and work, • and academic growth exceeding state expectations for the past two years.
Riverside High Receives National Award for Engineering Riverside High School has been recognized as a Project at least 33 percent Lead The Way (PLTW) Distinguished School for providing took two or more PLTW broad access to transformative learning opportunities for courses. A staggering students through PLTW Engineering. It is one of only 133 100 percent of PLTW high schools across the U.S. to receive this honor. participants at Riverside took two or more PLTW courses in their high school tenure. More than 5000 schools nationwide have PLTW programs, • Have 70 percent of students or more earn a Proficient but only 340 have been selected as PLTW Distinguished or higher on PLTW End-of-Course Assessments, or have Schools. Riverside is one of only six high schools in the 10 percent of students earn the AP + PLTW Student state to receive this distinction. Achievement. Riverside had 90 percent of students earn a Proficient or higher on PLTW EOC assessments, The PLTW Distinguished School recognition honors schools and almost 70 percent of Riverside’s PLTW students committed to increasing student access, engagement, and earned college credit through the AP + PLTW Student achievement in their PLTW programs. To be eligible for the Achievement. designation, Riverside had to meet the following criteria: As home to one of the state’s premier PLTW engineering • Offer at least three PLTW courses. Riverside offers programs—the ultimate college prep course of study for seven courses in the engineering pathway. STEM-minded students—Riverside has seven rigorous AP • Have 25 percent of students or more participate in engineering courses, an experienced and distinguished PLTW courses, or of those who participated in PLTW, faculty, and a detailed college and career readiness plan. 18 60 Durham Public Schools: Facts At a Glance
19 61 Durham Public Schools: Facts At a Glance
Durham Public Schools: State and Regional Comparative Demographic Data
Free & Reduced Meal Eligibility 2016-17 Charter Membership 2016-17 16% 15.9% 100% 14%
80% 12%
65.6% 10% 60% 59.8% 47.0% 8% 7.5% 6.4% 5.9% 40% 34.5% 6% 29.3% 4% 20% 2% 1.1% 0% 0% Durham NC Orange Wake Chapel Durham Orange Wake NC Chapel Average Hill Average Hill
Race/Ethnicity 2017-18
Durham 45% 31% 19% 3%2%
NC Average 25% 18% 48% 4% 3%
Wake 23% 18% 46% 4% 9%
Orange 14% 24% 56% 5% 1%
Chapel Hill 11% 16% 51% 7% 14%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Black Hispanic White Two or More Asian American Indian/ Paci c Islander
Specialized Program Enrollment 2016-17
35%
30% 29%
25%
20% 16% 16% 16% 15% 15% 14% 13% 13% 13% 12% 11% 10% 10% 9% 8% 7% 5%
0% Limited English Pro ecient Students with Disabilities Academically Gifted
Durham Chapel Hill Orange Wake NC Average
20 62 Durham Public Schools: State and Regional Comparative Financial Data
County Property Tax Rate per $100 Per Pupil Expenditures 2016-17 Valuation 2017-18 $1.20 Chapel $5,339 $6,009 $343 $1.04 Hill $1.00 $0.84 Orange $5,981 $4,155 $461 $0.80 $0.77 $0.62 Durham $5,964 $3,501 $682 $0.60
NC $0.40 Average $5,952 $2,117 $617 $0.20 Wake $5,555 $2,442 $453
$0 $5,000 $10,000 $15,000 $0.00 Chapel Orange Durham Wake State Local Federal Hill* *Chapel Hill-Carrboro residents pay a 20-cent supplemental tax for public schools. Average Teacher and School Administrator Salary Supplements 2017-18
$40,000
$30,000
$20,000
$10,000
$0 Assistant Teacher Principal Assistant Principal Teachers Supplemental Principals Supplemental Rank Principals Supplemental Rank Rank Durham $6,931 4 $8,293 11 $33,902 1 Wake $8,649 1 $13,436 1 $30,670 2 Chapel Hill $7,904 2 $11,478 3 $29,484 3
Orange $6,274 5 $9,411 5 $14,455 15 NC Average $4,337 $7,116 $13,799
Teacher Salary Supplements by Years of Experience 2017-18
30%
25%
20%
15%
10%
5%
0% 0 5 10 15 20 25 30+ Durham 12.50% 12.50% 13.50% 14.75% 16.00% 17.25% 18.50% Wake 17.25% 17.50% 17.75% 18.25% 18.75% 20.00% 23.25% Orange 12.00% 12.00% 14.00% 16.00% 16.00% 18.00% 18.00% Chapel Hill 16.00% 16.00% 16.00% 16.00% 20.00% 25.00% 25.00% 21 Years of Experience 63 PROPOSED BUDGET FY 2018-19
FINANCIAL SECTION
22 64 PROPOSED BUDGET FY 2018-19
Section 1 BUDGET TERMINOLOGY
23 65 Budget Terminology
Fund - Financial accounting group used to account for all revenues and expenses appropriated from a primary funding source. Durham Public Schools’ budget is comprised of the following funds:
- 1 State Public School Fund - 2 Local Current Expense Fund - 3 Federal Grants Fund - 4 Capital Outlay Fund - 5 Child Nutrition Fund - 6 Grant Fund - 8 Special Revenue Fund Purpose - The reason for which something exists or is used. The Purpose includes the activities or actions that are performed in accomplishment of the program objective. The budgets of each individual PRC is broken down into segments that define the purpose for which the program expense will be used. The following are examples of expense purposes:
- 5000 Instructional Programs - 6000 Supporting Services - 7000 Community Services - 8000 Non-Programed Charges - 9000 Capital Outlay
PRC - A plan of activities or funding designed to accomplish a predetermined objective. The overall budget for each Fund is broken down into smaller program budgets (PRCs) based on the cost objective of each program. The following are examples of PRCs found within each Fund:
- 001 Classroom Teachers - 032 Exceptional Children - 013 Vocational Education - 027 Teacher Assistants - 903 Plant Operations
For example, all the costs associated with classroom teacher assistants are collected under the Teacher Assistant PRC. Object - The service or commodity obtained as a result of a specific expenditure. There are five major categories of objects:
- 100 Salaries - 200 Employer Paid Benefits - 300 Purchased Services - 400 Supplies and Materials - 500 Capital Outlay
Budget Code Example – 1 Fund State Fund 5110 Purpose Regular Instructional 001 Classroom Teacher Program 121 Object Teacher Salary
1.5110.001.121 State Funded Regular Teacher Salary
24 66 PROPOSED BUDGET FY 2018-19
Section 2 SUMMARY
25 67 DURHAM PUBLIC SCHOOLS 2018-19 BUDGET PROPOSAL
1. The Budget for Durham Public Schools stands at $ 432,924,037 for Fiscal year ending June 30, 2019.
2. The following is the budget by fund FY 18-19 Budget Proposal :
FY 2017-18 Increase / FY 2018-19 Budget (Decrease) Budget Proposal % 1 State 207,623,363.06 2,007,049.94 209,630,413.00 48.4% 2 Local 141,887,758.00 5,708,739.00 147,596,497.00 34.1% 3 Federal 32,013,032.35 (216,229.35) 31,796,803.00 7.3% 4 Capital Outlay 20,219,766.64 (2,473,766.64) 17,746,000.00 4.1% 5 Child Nutrition 17,221,380.00 172,033.00 17,393,413.00 4.0% 6 Grant 8,805,786.05 (44,875.05) 8,760,911.00 2.0%
Total 427,771,086.10 5,152,950.90 432,924,037.00 100.0%
3. The following is the budget by expense purpose FY 18-19 Budget Proposal :
FY 2017-18 Increase / FY 2018-19 Budget (Decrease) Budget Proposal % 5000 Instructional Services 290,686,421.80 5,316,872.20 296,003,294.00 68.4% 6000 System Wide Support Services 70,267,529.60 1,163,016.40 71,430,546.00 16.5% 7000 Ancillary Services 20,967,065.39 3,441.61 20,970,507.00 4.8% 8000 Non-Programmed Services 25,727,979.99 1,117,610.01 26,845,590.00 6.2% 9000 Capital Outlay 20,122,089.32 (2,447,989.32) 17,674,100.00 4.1%
Total 427,771,086.10 5,152,950.90 432,924,037.00 100.0%
4. The following is a summary of the major increases / decreases included in the budget per FY 15-16 Budget Resolution: Increase / (Decrease) State Fund 1. PRC 001 Classroom Teachers is Increasing Overall 8 positons 432,320 2. Salary and Benefits for all State Programs 4,749,654 3. PRC 073 School Connectivity - Use of One-Time Funding in 2017-18 (716,900) 4. PRC 056 Transportation - Reductions Based on 2017-18 Funding Levels (570,363) 5. PRC 009 Elimination of Longevity for Principals and Assistant Principals (115,878) 6. Expected Adjustments Based on Declining Enrollment (1,771,783) Total 2,007,050
26 68 DURHAM PUBLIC SCHOOLS 2018-19 BUDGET PROPOSAL
Increase / (Decrease) Local Fund 1. Salary and Benefit Increases Certified Salary 3% 550,000 Classified Salary 1.5% 275,000 Hospitalization $5,869 to $6,104 220,000 Retirement 17.13% to 18.44% 500,000 Supplement Cost - Maintaining current % 620,000 2. Fixed Cost Increases Utilities -3% Increase 187,000 Contracts 150,000 3. Enrollment Durham Public Schools 231 Student Decrease (33,181- 32,950) (781,000) Charter School 300 Student Increase (6,506 to 6,806) 1,014,516 4. New Money Initiatives Cost of Replacing City provided SROs (5 Officers) 300,000 Custodial Services 1,200,000 Teacher Deferred Needs 750,000 Request for additional County Appropriation 4,985,516 5. Increases and Decreases Throughout the Local Fund Budget (904,290) 6. Fund Balance Usage Continued Use of 2017-18 Funding for Schools and Operations 1,014,157 Additional Months of Employment for Office Support and Assistant Principals at Select Schools 96,823 Transformational Positions Added to Support School Turnaround 516,533 1,627,513 1,627,513 Total 5,708,739
Federal Fund 1. Increases and Decreases in Anticipated Funding Levels (216,229.00) Total (216,229.00)
Capital Outlay 1. Public School Building Capital Fund/Lottery Approved Projects 287,477 2. Reduction in Required Use of Bond Funds (3,017,244) 3. Reduction in Anticipated Miscellaneous Revenues (100,000) 4. Fund Balance Usage for Repairs/Maintenance Projects 356,000 Total (2,473,767)
Child Nutrition 1. Increases based on Anticipated Meal Sales 172,033.00 Total 172,033.00
Grants 1. Increases and Decreases in Anticipated Funding Levels (44,875.00) Total (44,875.00)
Total Increase / (Decrease) 5,152,951.00
27 69 FY 2018-19 DPS TOTAL POSITIONS 4/10/2017
Total School Total Central Total District Object Description Positions Positions 111 SUPERINTENDENT - 1.00 1.00 112 DEPUTY AND ASSISTANT SUPERINTENDENT - 2.00 2.00 113 AREA SUPERINTENDENT, DIRECTOR, SUPERVISOR, COORDINATOR 3.50 58.68 62.18 114 PRINCIPALS 54.74 - 54.74 115 FINANCE OFFICER - 1.00 1.00 116 ASSISTANT PRINCIPAL 74.76 - 74.76 117 PRINCIPAL INTERNS 20.00 - 20.00 118 AREA SUPERINTENDENT - 7.00 7.00 121 TEACHERS 2,344.05 10.00 2,354.05 123 ROTC TEACHER 6.00 - 6.00 124 VIF TEACHER 18.00 - 18.00 127 INSTRUCTIONAL FACILITATORS 67.29 7.65 74.94 131 GUIDANCE, SOCIAL WORKERS, MEDIA COORDINATORS, NURSES 200.84 9.90 210.74 132 AUDIOLOGIST, SPEECH LANUGUAGE 55.00 6.80 61.80 133 PSYCHOLOGIST 28.25 0.95 29.20 134 MENTOR - 13.00 13.00 135 ACADEMIC COACHES, INTERVENTIONIST 46.80 11.85 58.65 141 SOCIAL WORKERS, PROGRAM LIAISON 4.90 - 4.90 142 TEACHER ASST, BEHAVIOR PROG MGR, COACH AND ASSISITANT, MEDIA ASST. 521.31 14.00 535.31 144 INTERPRETER, LIAISON, SPECIALISTS 18.00 12.00 30.00 145 THERAPIST 33.50 2.50 36.00 146 ADVOCATE, CASE MGR, ISS COORDINATOR, JOB COACH, SOCIAL WORKERS 55.25 11.24 66.49 147 BUS MONITOR 47.25 - 47.25 148 COORDINATOR, DIRECTOR - 0.90 0.90 151 ADMINISTRATORS, SECRETARIES, BOOKEEPER, OFFICE SUPPORT 173.20 77.50 250.70 152 ADMINISTRATOR, ENGINGEER, DEVELOPER, MANAGER, TECHNICIAN - 41.00 41.00 153 ADMINISTRATOR, AUDITOR, PUCHASING AGENT, SPECIALIST - 17.00 17.00 171 BUS DRIVER 253.00 1.00 254.00 173 CUSTODIAN, HOUSEKEEPING 231.10 1.00 232.10 174 CHILD NUTRITION PERSONNEL 150.13 - 150.13 175 FACILITY SERVICES, COURIER, TRANSPORTATION TECHNICIANS 1.00 117.00 118.00 176 BEFORE/AFTER SCHOOL AND CHILD NUTRITION MANAGER 75.38 - 75.38 178 BSC/ASC SUPPORT MGR 42.88 7.70 50.58 Total 4,527.11 432.67 4,959.78
28 70 FY 2018-19 Local Fund Positions and Budget by Object 9/8/2017 1,076.91 1,076.91 147,596,497 Total Description Object Current Budget Position Transfer To Charter Schools 717 - 22,814,960 Supplement/Supplementary Pay 181 - 18,290,655 Teacher 121 354.1 13,197,192 Retirement Cost 221 - 10,717,465 Custodian, Housekeeper 173 210.0 8,433,978 Public Utility - Electric Services 321 - 6,252,660 Social Security 211 - 5,009,401 Contracted Services 311 - 4,619,548 Hospitalization Insurance Cost 231 - 4,582,451 Administrators, Secretaries, Bookkeepers, Office Supports 151 113.3 4,479,113 Supplies and Materials 411 - 4,430,053 Facility Services, Courier, Transportation Technicians 175 87.0 3,738,694 Director And/or Supervisor 113 40.2 3,366,498 Salary Differential - Locally 187 - 2,410,802 Assistant Principal 116 42.3 2,370,773 Substitute Teacher - Rglr Teacher Absence 162 - 2,309,333 Administrators, Engineers, Developer, Managers, Technicians 152 35.0 2,045,375 Teacher Asst, Behavior Prog Mgr., Coach and Assistant, Media Asst 142 76.1 1,852,816 Co-Curricular Stipend, and Extra Duty 192 - 1,739,383 Guidance, Social Workers, Media Coordinators, Nurses 131 39.9 1,691,256 Rentals/Leases 327 - 1,408,496 Telecommunications Services 343 - 1,225,955 Public Utilility - Water & Sewer 323 - 1,174,200 Computer Software & Supplies 418 - 1,089,691 Administrators, Auditor, Purchasing Agent, Specialist 153 13.1 1,033,676 Assistant Superintendent 118 6.2 995,612 Repair Parts, Materials, Labor 422 - 983,875 Advocate, Case Mgr, ISS Coordinator, Job Coach, Social Workers 146 17.0 812,742 Transfers to the State Public School Fund 711 - 793,000 Employer Workers' Comp Ins Cost 232 - 791,400 Full Time Mentor 134 13.0 761,375 Public Utilility - Natural Gas 322 - 721,000 Bonus Pay 183 - 698,356 Liability Insurance 371 - 651,750 Contr R & M - Land & Buildings 325 - 622,000 Contr R & M - Equipment 326 - 567,210 Day Care/Before/After School Care Managers 178 7.0 515,666 Gas/Diesel Fuel 423 - 502,097 Workshop Exp/Allowable Travel 312 - 455,679 Property Insurance 373 - 438,000 Library Books (Rglr & Replace) 414 - 432,566 Teacher Assistant Salary Sub (Rglr Tch) 167 - 407,912 Telephone 341 - 407,338 Employer Unemployment Ins Cost 233 - 403,101 Waste Management 324 - 391,343 Lead Teacher 135 5.2 329,124 JROTC Teacher 123 6.0 324,922 Computer Equipment 462 - 302,898 Travel Reimbursement 332 - 290,591 Membership Dues And Fees 361 - 275,305 29 71 FY 2018-19 Local Fund Positions and Budget by Object 9/8/2017 1,076.91 1,076.91 147,596,497 Total Description Object Current Budget Position Principal/Headmaster 114 3.7 258,485 Longevity Pay 184 - 230,086 Mobile Communication Costs 344 - 220,558 Furniture & Equipment 461 - 195,943 Food Purchases 451 - 171,528 Substitute Teacher - Staff Develop Abs 163 - 153,436 Pupil Transportation - Contract 331 - 138,945 Scholastic Accident Insurance 378 - 135,100 Associate & Deputy Superintendent 112 1.0 128,325 Vehicle Liability Insurance 372 - 124,903 Annual Leave Payoff 188 - 124,824 Other Insurance & Judgments 379 - 122,500 Other Textbooks 413 - 119,356 Instructional Facilitators 127 2.0 113,113 Postage 342 - 95,010 Printing & Binding Fees 314 - 94,203 Bus Driver 171 1.3 87,983 Superintendent 111 0.4 81,151 Staff Development Participant Pay 196 - 71,134 Curriculum Development Pay 191 - 67,515 Other Food Purchases 459 - 60,453 Purchase Of Equipment 541 - 60,000 Audiologists, Speech Language 132 1.0 44,527 Substitute - Non-Teaching 165 - 42,119 Tutor (Full Time) 143 1.0 37,215 Tutorial Pay 198 - 35,750 Education Interpreter, Braillist, Translator 144 1.1 33,895 Tuition Fees 351 - 33,500 School Resource Officer 149 - 29,840 Advertising Cost 313 - 26,735 Employee Reimbsmt Taxable 182 - 26,492 Security Monitoring 345 - 24,500 Other Professional Educator Assign. 129 - 23,930 Other Property Services 329 - 23,314 Overtime Pay 199 - 22,337 Field Trips 333 - 20,400 Bonus Leave Payoff 185 - 18,498 Oil 424 - 18,000 Other Communication Services 349 - 17,500 Teacher Assist Salary When Subbing 166 - 15,185 Supplementary & Benefits-Related Pay 180 - 15,105 Staff Development Instructor 197 - 12,150 Tires And Tubes 425 - 12,000 Planning Period Stipend 195 - 11,959 Eckerd Youth Camps 353 - 10,926 Short Term Disability Payments - Beyond six Months 186 - 6,771 Reproduction Costs 315 - 6,000 Short Term Disability Payments - First six Months 189 - 4,422 EE Education Reimbursement 352 - 2,200 New Teacher Orientation 125 - 2,060 30 72 FY 2018-19 Local Fund Positions and Budget by Object 9/8/2017 1,076.91 1,076.91 147,596,497 Total Description Object Current Budget Position Employer Life Insurance Cost 235 - 1,905 Extended Contracts 126 - 1,000 Fidelity Bond Premium 375 - 800 License And Title Fees 552 - 750
31 73 DURHAM PUBLIC SCHOOLS 2018-19 BUDGET PROPOSAL REVENUES BY FUND
Fund Description Amount Percent
1 State $ 209,630,413.00 48.4% 2 Local 147,596,497.00 34.1% 3 Federal 31,796,803.00 7.3% 4 Capital Outlay 17,746,000.00 4.1% 5 Child Nutrition 17,393,413.00 4.0% 6 Grant 8,760,911.00 2.0%
Total Revenue $ 432,924,037.00 100.0%
4.0% 2.0% 4.1% 7.3%
48.4%
34.1%
State Local Federal Capital Outlay Child Nutrition Grant
32 74 Durham Public Schools Budget Proposal FY 2018-19 Budget by Fund
FY 2017-18 Budget FY 2018-19 Budget Proposal Fund Description Revenue Position Budgeted Revenue Position
1 State 207,623,363.06 3,263.49 209,630,413.00 3,266.78 2 Local 141,887,758.00 925.55 147,596,497.00 1,076.91 3 Federal 32,013,032.35 281.15 31,796,803.00 284.89 4 Capital Outlay 20,219,766.64 - 17,746,000.00 - 5 Child Nutrition 17,221,380.00 215.13 17,393,413.00 215.13 6 Grant 8,805,786.05 110.37 8,760,911.00 116.07
Total 427,771,086.10 4,795.69 432,924,037.00 4,959.78
Percentage Mix 1 State 48.5% 68.1% 48.4% 65.9% 2 Local 33.2% 19.3% 34.1% 21.7% 3 Federal 7.5% 5.9% 7.3% 5.7% 4 Capital Outlay 4.7% 0.0% 4.1% 0.0% 5 Child Nutrition 4.0% 4.5% 4.0% 4.3% 6 Grant 2.1% 2.3% 2.0% 2.3%
Total 100.0% 100.0% 100.0% 100.0%
33 75 DURHAM PUBLIC SCHOOLS 2018-19 BUDGET PROPOSAL EXPENSE BY PURPOSE
Purpose Expenditures Amount Percent
5000 Instructional Services $ 296,003,294.00 68.4% 6000 System Wide Support Services 71,430,546.00 16.5% 7000 Ancillary Services 20,970,507.00 4.8% 8000 Non-Programmed Services 26,845,590.00 6.2% 9000 Capital Outlay 17,674,100.00 4.1%
Total Revenue $ 432,924,037.00 100.0%
4.1% 6.2% 4.8%
16.5%
68.4%
Instructional Services System Wide Support Services Ancillary Services Non-Programmed Services Capital Outlay
34 76 Durham Public Schools Budget Proposal FY 2018-19 Budget by Purpose
FY 2017-18 Budget FY 2018-19 Budget Proposal Differences Purpose Description Budget Position Budget Position Budget Position
Budget Dollars 5000 Instructional Services 290,686,421.80 3,849.68 296,003,294.00 3,804.71 5,316,872.20 (44.97) 6000 System Wide Support Services 70,267,529.60 649.93 71,430,546.00 858.99 1,163,016.40 209.06 7000 Ancillary Services 20,967,065.39 296.08 20,970,507.00 296.08 3,441.61 - 8000 Non-Programmed Services 25,727,979.99 - 26,845,590.00 - 1,117,610.01 - 9000 Capital Outlay 20,122,089.32 - 17,674,100.00 - (2,447,989.32) -
Total 427,771,086.10 4,795.69 432,924,037.00 4,959.78 5,152,950.90 164.09
Percentage Mix 5000 Instructional Services 68.0% 80.3% 68.4% 76.7% 103.2% 6000 System Wide Support Services 16.4% 13.6% 16.5% 17.3% 22.6% 7000 Ancillary Services 4.9% 6.2% 4.8% 6.0% 0.1% 8000 Non-Programmed Services 6.0% 0.0% 6.2% 0.0% 21.7% 9000 Capital Outlay 4.7% 0.0% 4.1% 0.0% -47.5%
Total 100.0% 100.0% 100.0% 100.0% 100.0%
35 77 Durham Public Schools Budget Proposal FY 2018-19 Budget by Purpose
FY 2017-18 Budget FY 2018-19 Budget Proposal Differences Purpose Description Budget Position % Budget Budget Position % Budget Budget Position % Budget
5000- Instructional Services 5100 Regular Instructional Services 148,151,796.12 2,020.68 34.63% 154,632,277.00 2,029.87 36.15% 6,480,480.88 9.19 4.37% 5200 Special Population Instructional Services 58,954,824.30 868.82 13.78% 62, 403,066.00 899.57 14.59% 3,448,241.70 30.75 5.85% 5300 Alternative Program Instructional Services 35,739,982.18 431.95 8.35% 31,04 5,442.00 361.24 7.26% (4,694,540.18) (70.71) -13.14% 5400 School Leadership Services 23,236,054.67 269.65 5.43% 23,50 6,324.00 266.47 5.50% 270,269. 33 (3.18) 1.16% 5500 Co-Curricular Services 1,702,794.30 1.00 0.40% 1,799,413.00 1.00 0.42% 96,618.70 - 5.67% 5800 School Based Support Services 22,900,970.23 257.58 5.35% 22,61 6,772.00 246.56 5.29% (284,198.23) (11.02) -1.24% 290,686,421.80 3,849.68 67.94% 296,003,294.00 3,804.71 69.21% 5,316,872.20 (44.97) 1.83%
6000- System-Wide Support Services 6100 Support and Development Services 2,923,060.71 20.10 0.68% 2,852,006.00 20.70 0.67% (71,05 4.71) 0.60 -2.43% 6200 Special Population Support Services 1,582,272.99 14.63 0.37% 1,572,989.00 14.00 0.37% (9,283.99) (0.63) -0.59% 6300 Alternative Program Support Services 1,473,249.75 10.47 0.34% 1,404,631.00 11.94 0.33% (68,61 8.75) 1.47 -4.66% 6400 Technology Support Services 4,464,594.00 30.00 1.04% 3,901,352.00 30.00 0.91% (563,242.00) - -12.62% 6500 Operational Support Services 44,185,507.68 465.73 10.33% 45, 657,737.00 667.35 10.67% 1,472,229.32 201.63 3.33% 6600 Financial and Human Resources Services 7,489,344.00 62.00 1.75% 7,650,623.00 62.00 1.79% 161,279. 00 - 2.15% 6700 Accountability Services 977,818.00 8.00 0.23% 1,087,262.00 9.00 0.25% 10 9,444.00 1.00 11.19% 6800 System-Wide Pupil Support Services 1,546,153.47 14.00 0.36% 1,708,573.00 15.00 0.40% 162,419. 53 1.00 10.50% 6900 Leadership Services 5,625,529.00 25.00 1.32% 5,595,373.00 29.00 1.31% (30,15 6.00) 4.00 -0.54% 70,267,529.60 649.93 16.42% 71,430,546.00 858.99 16.70% 1,163,016.40 209.06 1.66%
7000- Ancillary Services 7100 Community Services 4,388,875.67 78.95 1.03% 4,287,143.00 78.95 1.00% (101,732.67) - -2.32% 7200 Nutrition Services 16,578,189.72 217.13 3.88% 16,68 3,364.00 217.13 3.90% 105,174. 28 - 0.63% 20,967,065.39 296.08 4.91% 20,970,507.00 296.08 4.90% 3,441.61 - 0.02%
8000- Non-Programmed Charges 8100 Payments to Other Governmental Units 24,473,539.73 - 5.72% 25,60 1,214.00 - 5.98% 1,127,674.27 - 4.61% 8200 Unbudgeted Funds 1,254,440.26 - 0.29% 1,244,376.00 - 0.29% (10,064. 26) - -0.80% 25,727,979.99 - 6.01% 26,845,590.00 - 6.27% 1,117,610.01 - 4.34%
9000- Capital Outlay 9000 Capital Outlay 20,122,089.32 - 4.70% 17,67 4,100.00 - 4.13% (2,447,989.32) - -12.17% 20,122,089.32 - 4.70% 17,674,100.00 - 4.13% (2,447, 989.32) - -12.17%
Total 427,771,086.10 4,795.69 100.0% 432,924,037.00 4,959.78 101.2% 5,152,950.90 164.09 1.2%
36 78 Durham Public Schools Budget Proposal FY 2018-19 Budget by Fund and Purpose
FY 2017-18 Budget FY 2018-19 Budget Proposal
Purpose Description Budget Position State Local Federal Capital Outlay Child Nutrition Grant Budget Position
Budget Dollars 5000 Instructional Services 290,686,421.80 3,849.68 188,823,945.00 74,579,401.00 28,804,202.00 71,900.00 - 3,723,846.00 296,003,294.00 3,804.71 6000 System Wide Support Services 70,267,529.60 649.93 20,552,669.00 48,573,114.00 1,974,279.00 - - 330,484.00 71,430,546.00 858.99 7000 Ancillary Services 20,967,065.39 296.08 253,799.00 836,022.00 - - 16,421,426.00 3,459,260.00 20,970,507.00 296.08 8000 Non-Programmed Services 25,727,979.99 - - 23,607,960.00 1,018,322.00 - 971,987.00 1,247,321.00 26,845,590.00 - 9000 Capital Outlay 20,122,089.32 - - - - 17,674,100.00 - - 17,674,100.00 -
Total 427,771,086.10 4,795.69 209,630,413.00 147,596,497.00 31,796,803.00 17,746,000.00 17,393,413.00 8,760,911.00 432,924,037.00 4,959.78
Percentage Mix 5000 Instructional Services 67.95% 80.27% 90.07% 50.53% 90.59% 0.41% 0.00% 42.51% 68.37% 76.71% 6000 System Wide Support Services 16.43% 13.55% 9.80% 32.91% 6.21% 0.00% 0.00% 3.77% 16.50% 17.32% 7000 Ancillary Services 4.90% 6.17% 0.12% 0.57% 0.00% 0.00% 94.41% 39.49% 4.84% 5.97% 8000 Non-Programmed Services 6.01% 0.00% 0.00% 15.99% 3.20% 0.00% 5.59% 14.24% 6.20% 0.00% 9000 Capital Outlay 4.70% 0.00% 0.00% 0.00% 0.00% 99.59% 0.00% 0.00% 4.08% 0.00%
Total 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%
37 79 Durham Public Schools Budget Proposal FY 2018-19 Budget by Fund and Purpose-FTEs
FY 2017-18 Budget FY 2018-19 Budget Proposal FY 19 FTEs By Funds Child Purpose Description Budget Position Budget Position State Local Federal Nutrition Grant
Budget Dollars 5000 Instructional Services 290,686,421.80 3,849.68 296,003,294.00 3,804.71 2,866.31 622.84 270.45 - 45.12 6000 System Wide Support Services 70,267,529.60 649.93 71,430,546.00 858.99 398.47 446.08 14.44 - - 7000 Ancillary Services 20,967,065.39 296.08 20,970,507.00 296.08 2.00 8.00 - 215.13 70.95
Total 427,771,086.10 4,795.69 432,924,037.00 4,959.78 3,266.78 1,076.91 284.89 215.13 116.07
Percentage Mix 5000 Instructional Services 67.95% 80.27% 68.37% 76.71% 87.74% 57.84% 94.93% 0.00% 38.87% 6000 System Wide Support Services 16.43% 13.55% 16.50% 17.32% 12.20% 41.42% 5.07% 0.00% 0.00% 7000 Ancillary Services 4.90% 6.17% 4.84% 5.97% 0.06% 0.74% 0.00% 100.00% 61.13%
Total 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%
38 80 Durham Public Schools Budget Proposal FY 2018-19 Budget by Fund and Purpose
FY 2017-18 Budget FY 2018-19 Budget Proposal
Purpose Description Budget Position State Local Federal Capital Outlay Child Nutrition Grant Budget % Position
5000- Instructional Services 5100 Regular Instructional Services 148,151,796.12 2,020.68 109,181,924.00 43,398,720.00 1,120,713.00 71,900.00 - 859,020.00 154,632,277.00 35.72% 2,029.87 5200 Special Population Instructional Services 58,954,824.30 868.82 45,354,602.00 8,679,333.00 7,693,216.00 - - 675,915.00 62,403,066.00 14.41% 899.57 5300 Alternative Program Instructional Services 35,739,982.18 431.95 8,451,007.00 2,826,589.00 18,049,735.00 - - 1,718,111.00 31,045,442.00 7.17% 361.24 5400 School Leadership Services 23,236,054.67 269.65 12,640,770.00 10,414,193.00 124,093.00 - - 327,268.00 23,506,324.00 5.43% 266.47 5500 Co-Curricular Services 1,702,794.30 1.00 - 1,790,567.00 - - - 8,846.00 1,799,413.00 0.42% 1.00 5800 School Based Support Services 22,900,970.23 257.58 13,195,642.00 7,469,999.00 1,816,445.00 - - 134,686.00 22,616,772.00 5.22% 246.56 290,686,421.80 3,849.68 188,823,945.00 74,579,401.00 28,804,202.00 71,900.00 - 3,723,846.00 296,003,294.00 68.37% 3,804.71
6000- System-Wide Support Services 6100 Support and Development Services 2,923,060.71 20.10 437,766.00 1,962,250.00 239,016.00 - - 212,974.00 2,852,006.00 0.66% 20.70 6200 Special Population Support Services 1,582,272.99 14.63 302,219.00 496,430.00 774,340.00 - - - 1,572,989.00 0.36% 14.00 6300 Alternative Program Support Services 1,473,249.75 10.47 66,484.00 958,732.00 379,414.00 - - 1.00 1,404,631.00 0.32% 11.94 6400 Technology Support Services 4,464,594.00 30.00 130,272.00 3,771,080.00 - - - - 3,901,352.00 0.90% 30.00 6500 Operational Support Services 44,185,507.68 465.73 16,258,328.00 28,872,003.00 492,122.00 - - 35,284.00 45,657,737.00 10.55% 667.35 6600 Financial and Human Resources Services 7,489,344.00 62.00 1,726,476.00 5,924,147.00 - - - - 7,650,623.00 1.77% 62.00 6700 Accountability Services 977,818.00 8.00 - 997,875.00 89,387.00 - - - 1,087,262.00 0.25% 9.00 6800 System-Wide Pupil Support Services 1,546,153.47 14.00 438,651.00 1,187,697.00 - - - 82,225.00 1,708,573.00 0.39% 15.00 6900 Leadership Services 5,625,529.00 25.00 1,192,473.00 4,402,900.00 - - - - 5,595,373.00 1.29% 29.00 70,267,529.60 649.93 20,552,669.00 48,573,114.00 1,974,279.00 - - 330,484.00 71,430,546.00 16.49% 858.99
7000- Ancillary Services 7100 Community Services 4,388,875.67 78.95 - 836,022.00 - - - 3,451,121.00 4,287,143.00 0.99% 78.95 7200 Nutrition Services 16,578,189.72 217.13 253,799.00 - - - 16,421,426.00 8,139.00 16,683,364.00 3.85% 217.13 20,967,065.39 296.08 253,799.00 836,022.00 - - 16,421,426.00 3,459,260.00 20,970,507.00 4.84% 296.08
8000- Non-Programmed Charges 8100 Payments to Other Governmental Units 24,473,539.73 - - 23,607,960.00 1,018,322.00 - 971,987.00 2,945.00 25,601,214.00 5.91% - 8200 Unbudgeted Funds 1,254,440.26 ------1,244,376.00 1,244,376.00 0.29% - 25,727,979.99 - - 23,607,960.00 1,018,322.00 - 971,987.00 1,247,321.00 26,845,590.00 6.20% -
9000- Capital Outlay 9000 Capital Outlay 20,122,089.32 - - - - 17,674,100.00 - - 17,674,100.00 4.08% - 20,122,089.32 - - - - 17,674,100.00 - - 17,674,100.00 4.08% -
Total 427,771,086.10 4,795.69 209,630,413.00 147,596,497.00 31,796,803.00 17,746,000.00 17,393,413.00 8,760,911.00 432,924,037.00 100.0% 4,959.78
39 81 Durham Public Schools Budget Proposal FY 2018-19 Budget by Fund and Purpose
FY 2017-18 Budget FY 2018-19 Budget Proposal FTEs Diff. Child Purpose Description Budget Position Budget Position State Local Federal Nutrition Grant FTEs %
5000- Instructional Services 5100 Regular Instructional Services 148,151,796.12 2,020.68 154,632,277.00 2,029.87 1,617.56 403.71 7.50 - 1.10 9.19 0.45% 5200 Special Population Instructional Services 58,954,824.30 868.82 62,403,066.00 899.57 748.2 8 41.14 95.35 - 14.80 30.75 3.54% 5300 Alternative Program Instructional Services 35,739,982.18 431.95 31,045,442.00 361.24 160.5 7 20.74 155.02 - 24.92 (70.7 1) -16.37% 5400 School Leadership Services 23,236,054.67 269.65 23,506,324.00 266.47 167.9 9 94.48 1.00 - 3.00 (3.18) -1.18% 5500 Co-Curricular Services 1,702,794.30 1.00 1,799,413.00 1.00 - 1.00 - - - - 0.00% 5800 School Based Support Services 22,900,970.23 257.58 22,616,772.00 246.56 171.9 1 61.77 11.58 - 1.30 (11.0 2) -4.28% 290,686,421.80 3,849.68 296,003,294.00 3,804.71 2,866.31 622.84 270.45 - 45.12 (44.97) -1.17%
6000- System-Wide Support Services 6100 Support and Development Services 2,923,060.71 20.10 2,852,006.00 20.70 5.00 1 3.70 2.0 0 - - 0.60 2.99% 6200 Special Population Support Services 1,582,272.99 14.63 1,572,989.00 14.00 3.00 3.50 7 .50 - - (0.63) -4.29% 6300 Alternative Program Support Services 1,473,249.75 10.47 1,404,631.00 11.94 1.00 7.00 3 .94 - - 1.47 14.01% 6400 Technology Support Services 4,464,594.00 30.00 3,901,352.00 30.00 - 30.0 0 - - - - 0.00% 6500 Operational Support Services 44,185,507.68 465.73 45,657,737.00 667.35 354.0 1 313.34 - - - 201.63 43.29% 6600 Financial and Human Resources Services 7,489,344.00 62.00 7,650,623.00 62.00 21.00 41.00 - - - - 0.00% 6700 Accountability Services 977,818.00 8.00 1,087,262.00 9.00 - 8.00 1.00 - - 1.00 12.50% 6800 System-Wide Pupil Support Services 1,546,153.47 14.00 1,708,573.00 15.00 5.00 1 0.00 - - - 1.00 7.14% 6900 Leadership Services 5,625,529.00 25.00 5,595,373.00 29.00 9.46 1 9.54 - - - 4.00 16.00% 70,267,529.60 649.93 7 1,430,546.00 858.99 398.47 446.08 14.44 - - 2 09.06 32.17%
7000- Ancillary Services 7100 Community Services 4,388,875.67 78.95 4,287,143.00 78.95 - 8.00 - - 70.95 - 0.00% 7200 Nutrition Services 16,578,189.72 217.13 16,683,364.00 217.13 2.00 - - 215.13 - - 0.00% 20,967,065.39 296.08 2 0,970,507.00 296.08 2.00 8.00 - 21 5.13 70.95 - 0.00%
Total 427,771,086.10 4,795.69 432,924,037.00 4,959.78 3,266.78 1,076.91 284.89 215.13 116.07 1 64.09 3.4%
40 82 PROPOSED BUDGET FY 2018-19
Section 3 AVERAGE DAILY MEMBERSHIP
41 83 DURHAM COUNTY STUDENT GROWTH
Note : 2008-09 through 2017-18 are 20 day numbers, 2018-19 are projected enrollment numbers for DPS and Charter Schools.
42 84 Durham Public Schools Projected Planning Allotment Enrollment 2018-19
Estimated Site Projection 2017-18 Level School K 1 2 3 4 5 6 7 8 9 10 11 12 Increase/ Code 18-19 20th Day (Decrease) E 304 Bethesda Elementary 103 92 97 125 124 107 ------648 650 (2) E 308 Burton Elementary 60 65 54 62 70 58 ------369 368 1 E 310 Eastway Elementary 88 85 81 72 92 86 ------504 512 (8) E 313 Easley Elementary 84 85 79 90 76 107 ------521 546 (25) E 315 Eno Valley Elementary 67 56 46 65 60 90 ------384 450 (66) E 318 Club Boulevard Elementary 80 90 84 82 74 74 ------484 489 (5) E 319 Creekside Elementary 150 141 124 160 131 148 ------854 894 (40) E 320 Glenn Elementary 100 95 99 129 95 110 ------628 660 (32) E 324 Hillandale Elementary 114 108 99 100 89 110 ------620 630 (10) E 327 Hope Valley Elementary 109 102 95 106 106 108 ------626 640 (14) E 328 Holt Elementary 111 113 109 108 114 123 ------678 685 (7) E 332 Forest View Elementary 141 145 113 123 126 125 ------773 767 6 E 339 Lakewood Elementary 57 55 66 84 58 77 ------397 415 (18) E 340 Little River Elementary 51 50 65 57 67 61 75 38 38 - - - - 502 505 (3) E 344 Fayetteville St. Elementary 43 43 45 42 42 40 ------255 268 (13) E 347 George Watts Elementary 60 61 52 61 60 59 ------353 354 (1) E 348 Mangum Elementary 53 53 44 67 52 55 ------324 331 (7) E 352 Merrick-Moore Elementary 89 87 87 99 121 94 ------577 607 (30) E 354 Morehead Elementary 38 38 46 43 31 32 ------228 231 (3) E 360 Oak Grove Elementary 92 92 96 101 104 94 ------579 598 (19) E 362 Parkwood Elementary 85 81 95 100 85 82 ------528 534 (6) E 363 EK Powe Elementary 81 81 68 85 79 83 ------477 489 (12) E 364 Pearsontown Elementary 132 132 138 138 134 138 ------812 803 9 E 367 RN Harris Elementary 60 65 51 61 51 46 ------334 341 (7) E 369 Sandy Ridge Elementary 110 110 110 110 108 108 ------656 553 103 E 372 Southwest Elementary 100 96 104 86 116 98 ------600 631 (31) E 374 C.C. Spaulding Elementary 40 36 47 51 38 39 ------251 248 3 E 376 Spring Valley Elementary 98 98 99 95 99 93 ------582 573 9 E 388 WG Pearson Elementary 78 78 72 77 82 91 ------478 481 (3) E 400 YE Smith Elementary 62 62 62 66 65 52 ------369 361 8 M 306 Brogden Middle School ------202 170 165 - - - - 537 533 4 M 316 Carrington Middle School ------292 283 280 - - - - 855 860 (5) S 323 Durham School of the Arts ------218 219 219 275 275 288 256 1,750 1,756 (6) M 366 Githens Middle School ------323 318 296 - - - - 937 908 29 S 336 Hospital School - 3 2 1 1 - 2 2 1 2 - - - 14 16 (2) M 342 Lakewood Montessori Middle ------102 102 99 - - - - 303 295 8 M 346 Lowe's Grove Middle School ------217 215 185 - - - - 617 588 29 M 343 Lucas Middle School ------155 150 178 - - - - 483 475 8 M 355 Neal Middle School ------261 259 255 - - - - 775 771 4 M 370 Rogers-Herr Middle School ------218 218 206 - - - - 642 630 12 S 314 School for Creative Studies ------115 112 100 92 92 55 54 620 612 8 H 317 City of Medicine ------96 96 75 74 341 342 (1) H 309 Early College HS ------110 95 92 89 386 370 16 H 701 High Tech HS ------109 115 73 60 357 337 20 H 325 Hillside High School ------403 343 323 293 1,362 1,378 (16) H 329 Holton School ------H 312 Jordan High School ------535 513 473 414 1,935 1,996 (61) S 341 Lakeview Program ------7 20 10 59 16 10 8 130 44 86 H 353 Middle College HS ------108 95 203 197 6 H 356 Northern High School ------433 403 412 291 1,539 1,541 (2) H 322 Performance Learning Ctr - CIS ------24 37 81 20 162 177 (15) H 365 Riverside High School ------513 452 423 365 1,753 1,841 (88) H 338 Shepard Middle School ------157 157 157 - - - - 471 466 5 H 368 Southern High School ------396 354 342 295 1,387 1,434 (47) ttl 2,536 2,498 2,429 2,646 2,550 2,588 2,344 2,263 2,189 3,047 2,791 2,755 2,314 32,950 33,181 (231)
43 85 Public Schools of North Carolina North Carolina Department of Public Instruction
State Planning Allotment - Fiscal Year 2018-19 ADM
Enter LEA# 320 Durham County
ACTUAL PROJECTED ALLOTTED DPS Allotted Difference KINDERGARTEN 2,556 2,562 2,562 2,536 26 GRADE 1 2,464 2,470 2,470 2,498 (28) GRADE 2 2,674 2,680 2,680 2,429 251 GRADE 3 2,588 2,594 2,594 2,646 (52) GRADE 4 2,687 2,694 2,694 2,550 144 GRADE 5 2,509 2,515 2,515 2,588 (73) GRADE 6 2,289 2,295 2,295 2,344 (49) GRADE 7 2,189 2,194 2,194 2,263 (69) GRADE 8 2,143 2,148 2,148 2,189 (41) GRADE 9 3,108 3,116 3,116 3,047 69 GRADE 10 2,830 2,838 2,838 2,791 47 GRADE 11 2,644 2,650 2,650 2,755 (105) GRADE 12 2,318 2,324 2,324 2,314 10
TOTAL 32,999 33,080 33,080 32,950 130
FY 2017-18 Recap DPS Allotted 33,190 DPI Funded 33,467 Difference (277)
44 86 Durham Public Schools Charter Schools FY 2018-19 Enrollment
Durham Based Schools ADM Out of District Schools ADM 1 Carter Community 250 1 Casa Esperanza Montessori 27 2 Central Park 535 2 Central Wake 4 3 Research Triangle High (Contemporary Science Ctr, Inc) 191 3 Clover Garden 1 4 Excelsior Classic Academy 439 4 Endeavor 9 5 Global Scholars 199 5 Envision Science Academy 6 6 Healthy Start 366 6 Exploris 3 7 Kestrel Heights 546 7 Falls Lake Academy 109 8 KIPP Durham College Prep 256 8 Franklin Academy 7 9 Maureen Joy 641 9 Hawbridge 8 10 Reaching All Minds 267 10 Henderson Colligiate 1 11 Research Triangle Charter Academy 659 11 Hope Charter 1 12 Institute for the Development of Young Leaders 281 12 KIPP Charlotte 2 13 Voyager 1,117 13 Longleaf School of the Arts 4 Total 5,747 14 Magellan 4 15 Orange County Charter 84 Virtual Charter Schools 16 Peak Charter Academy 19 1 NC Connections Academy 62 17 PreEminent Charter 3 2 NC Virtual Academy 33 18 Quest Academy 5 Total 95 19 Raleigh Charter High 5 20 River Mill 1 21 Roxboro Community School 14 22 Southern Wake Academy 1 23 Sterling Montessori 109 24 The Expedition Charter School 56 25 Torchlight Academy 6 26 Triad Math and Science Academy 50 27 Triangle Charter Ed. Assoc., Inc. (Cardinal) 39 28 Wake Forest Charter Academy 5 Total Funded Charter Schools 47 29 Willow Oak Montessori 16 Total Funded Charter School Students 6,506 30 Winterville Charter Academy 1 31 Woods Charter 63 32 Youngsville 1 Based on 1st Month Enrollment Total 664
45 87 PROPOSED BUDGET FY 2018-19
Section 4 STATE FUND
46 88 DURHAM PUBLIC SCHOOLS 2018-19 BUDGET PROPOSAL STATE FUND REVENUES
Purpose Revenues Amount Percent
3100 State Public School Fund $ 204,807,081.00 97.7% 3101 State Employee Other Benefits 2,287,990.00 1.1% 3211 State Texbook Allotment 2,535,342.00 1.2%
Total Revenue $ 209,630,413.00 100.0%
1.1% 1.2%
97.7%
State Public School Fund State Employee Other Benefits State Texbook Allotment
47 89 DURHAM PUBLIC SCHOOLS 2018-19 BUDGET PROPOSAL STATE EXPENSE BY PURPOSE
Purpose Expenditures Amount Percent 1 5000 Instructional Services $ 188,823,945.00 90.1% 6000 System Wide Support Services 20,552,669.00 9.8% 7000 Ancillary Services 253,799.00 0.1%
Total Expenditure $ 209,630,413.00 100.0%
9.8% 0.1%
90.1%
Instructional Services System Wide Support Services Ancillary Services
48 90 Durham Public Schools Budget Proposal FY 2018-19 State Fund by Purpose
FY 2017-18 Budget FY 2018-19 Budget Proposal Differences Purpose Description Budget Position % Budget Position % Budget Position
State Fund Expenditures
5000 Instructional Services $ 185,205,167.41 2,862.64 89.20% $ 188,823,945.00 2,866.31 90.07% $ 3,618,777.59 3.66 6000 System Wide Support Services 22,179,600.65 398.85 10.68% 20,552,669.00 398.47 9.80% (1,626,931.65) (0.37) 7000 Ancillary Services 238,595.00 2.00 0.11% 253,799.00 2.00 0.12% 15,204.00 -
Total 207,623,363.06 3,263.49 100.0% 209,630,413.00 3,266.78 100.0% 2,007,049.94 3.29
State Fund Revenues
3100 State Public School Fund $ 201,916,505.23 97.25% $ 204,807,081.00 97.70% $ 2,890,575.77 1.43% 3101 State Employee Other Benefits 2,403,868.00 1.16% 2,287,990.00 1.09% (115,878.00) -4.82% 3211 State Texbook Allotment 3,302,989.83 1.59% 2,535,342.00 1.21% (767,647.83) -23.24%
Total 207,623,363.06 - 100.0% 209,630,413.00 - 100.0% 2,007,049.94 0.97%
49 91 Durham Public Schools Budget Proposal FY 2018-19 State Fund by Purpose
FY 2017-18 Budget FY 2018-19 Budget Proposal Differences Purpose Description Budget Position % Budget Position % Budget Position %
5000- Instructional Services 5100 Regular Instructional Services 105,271,810.83 1,574.64 50.70% 109,181,924.00 1,617.56 52.08% 3,910,113.17 42.92 3.71% 5200 Special Population Instructional Services 43,352,772.00 748.97 20.88% 45,354,602.00 748.28 21.64% 2,001,830.00 (0.69) 4.62% 5300 Alternative Program Instructional Services 10,759,649.73 193.67 5.18% 8,451,00 7.00 160.57 4.03% (2,308,642.73) (33.11) -21.46% 5400 School Leadership Services 12,731,477.85 168.49 6.13% 12,640,770.00 167.99 6.03% (90,70 7.85) (0.50) -0.71% 5800 School Based Support Services 13,089,457.00 176.87 6.30% 13,195,642.00 171.91 6.29% 106,185. 00 (4.96) 0.81%
185,205,167.41 2,862.64 89.19% 18 8,823,945.00 2,866.31 90.1% 3,618,777.59 3.66 2.0%
6000- System-Wide Support Services 6100 Support and Development Services 535,617.00 4.58 0.26% 437,766.00 5.00 0.21% (97 ,851.00) 0.42 -18.27% 6200 Special Population Support Services 520,666.00 5.00 0.25% 302,219.00 3.00 0.14% (218,447.00) (2.00) -41.96% 6300 Alternative Program Support Services 64,737.00 1.00 0.03% 66,484.00 1.00 0.03% 1,747.00 - 2.70% 6400 Technology Support Services 847,172.00 - 0.41% 130,272.00 - 0.06% (716,900.00) - -84.62% 6500 Operational Support Services 16,632,143.65 350.39 8.01% 16,258,328.00 354.01 7.76% (373,815.65) 3.63 -2.25% 6600 Financial and Human Resources Services 1,843,517.00 21.78 0.89% 1,726,47 6.00 21.00 0.82% (117,041.00) (0.78) -6.35% 6800 System-Wide Pupil Support Services 427,262.00 5.00 0.21% 438,651.00 5.00 0.21% 11,389.00 - 2.67% 6900 Leadership Services 1,308,486.00 11.10 0.63% 1,192,47 3.00 9.46 0.57% (116,013.00) (1.64) -8.87% 22,179,600.65 398.85 10.69% 20,552,669.00 398.47 9.8% (1,62 6,931.65) (0.37) -7.3%
7000- Ancillary Services 7100 Community Services - - 0.00% - - 0.00% - - 0.00% 7200 Nutrition Services 238,595.00 2.00 0.11% 253,799.00 2.00 0.12% 15,204.00 - 6.37% 238,595.00 2.00 0.11% 253,799.00 2.00 0.1% 15,204.00 - 6.4%
Total 207,623,363.06 3,263.49 100.0% 20 9,630,413.00 3,266.78 100.0% 2,007,049.94 3.29 0.97%
50 92 Durham Public Schools Budget Proposal FY 2018-19 State Fund by PRC
FY 2018-19 Budget Proposal PRC Description Budget Position %
State Fund Expenditures
001 Classroom Teachers 100,426,826.00 1,497.50 47.91% 002 Central Office Administration 1,302,599.00 8.46 0.62% 003 Non-Instructional Support Personnel 8,652,363.00 146.00 4.13% 005 School Building Administration 7,897,234.00 83.50 3.77% 007 Instruction Support- Certified 11,069,779.00 151.00 5.28% 009 Non-Contributory Employee Benefits 2,287,990.00 - 1.09% 011 NBPTS Educational Leave 16,665.00 - 0.01% 012 Drivers Education 788,502.00 0.90 0.38% 013 CTE- Months Of Employment 9,201,751.00 140.30 4.39% 014 CTE- Program Support 759,252.00 3.00 0.36% 015 School Technology Fund 1,122,275.00 - 0.54% 016 Summer Reading Camps 340,582.00 - 0.16% 020 Foreign Exchange Teachers 1,185,167.00 18.00 0.57% 024 Disadvantage Supplemental Fund 1,321,786.00 15.00 0.63% 027 Teacher Assistants 9,030,764.00 243.50 4.31% 029 Behavioral Support 268,072.00 6.00 0.13% 032 Children With Special Needs 19,828,034.00 385.70 9.46% 034 Academically Intellectually Gifted 1,779,490.00 28.60 0.85% 040 After-School Quality Improvement 80,702.00 - 0.04% 042 Child and Family - School Nurse 498,459.00 6.00 0.24% 043 Child and Family Support 397,505.00 6.00 0.19% 045 Top of the Scale Bonus 117,448.00 - 0.06% 046 Test Result Bonus (3rd Grade Reading, AP/IB, CTE) 185,191.00 - 0.09% 048 Test Result Bonus AP/CTE/PRIN 767,256.00 - 0.37% 054 Limited English Proficiency 4,369,830.00 74.80 2.08% 055 Learn and Earn 538,528.00 1.00 0.26% 056 Transportation of Pupils 13,111,501.00 282.66 6.25% 066 Assistant Principal Intern 17,898.00 1.00 0.01% 067 Assistant Principal Intern Full Time 850,136.00 19.00 0.41% 068 Alternative Programs and Schools 367,626.00 6.00 0.18% 069 At-Risk Student Services 8,311,988.00 142.85 3.97% 073 School Connectivity 130,272.00 - 0.06% 085 MClass Reading 3D 71,600.00 - 0.03% 096 Special Position Allotment - - 0.00% 130 State Textbooks 2,535,342.00 - 1.21% 131 Textbook & Digital Resources - - 0.00%
Total 209,630,413.00 3,266.78 100% - - State Fund Revenues
3100 State Public School Fund 204,807,081.00 97.70% 3101 State Employee Other Benefits 2,287,990.00 1.09% 3211 State Texbook Allotment 2,535,342.00 1.21%
Total 209,630,413.00 - 100%
51 93 PROPOSED BUDGET FY 2018-19
Section 5 LOCAL FUND
52 94 DURHAM PUBLIC SCHOOLS 2018-19 BUDGET PROPOSAL LOCAL FUND REVENUES
Purpose Revenues Amount Percent
4110 County Appropriation $ 137,142,577.00 92.92% 4111 City Revenue for Holton 190,927.00 0.13% 4410 Fines and Forfeitures 1,530,000.00 1.04% 4450 Interest Earned on Investments 190,000.00 0.13% 4910 Fund Balance Appropriated 1,627,513.00 1.10% Special Revenues 6,915,480.00 4.69%
Total Revenue $ 147,596,497.00 100.0%
0.13% 1.10% 1.04% 4.69%
0.13%
92.92%
County Appropriation City Revenue for Holton Fines and Forfeitures Interest Earned on Investments Fund Balance Appropriated Special Revenues
53 95 DURHAM PUBLIC SCHOOLS 2018-19 BUDGET PROPOSAL LOCAL SPECIAL FUND REVENUES
Purpose Revenues Amount Percent
3200 Drivers Ed Revenue $ 70,000.00 1.01% 3700 ROTC 170,000.00 2.46% 3700 NC Medicaid 1,885,069.00 27.26% 4210 Tuition and Fees 15,000.00 0.22% 4420 Rental of School Property 234,000.00 3.38% 4480 Warehouse Revenue 150,000.00 2.17% 4490 Misccellaneous Revenue 1,243,000.00 17.97% 4490 Teacher On Loan 555,875.00 8.04% 4880 Indirect Cost Revenue 1,750,000.00 25.31% 4890 E-Rate & Middle College Revenue 842,536.00 12.18%
Total Revenue $ 6,915,480.00 100.0%
12.18% 1.01% 2.46%
27.26%
25.31%
0.22%
3.38%
2.17%
8.04% 17.97% Drivers Ed Revenue ROTC NC Medicaid Tuition and Fees Rental of School Property Warehouse Revenue Misccellaneous Revenue Teacher On Loan Indirect Cost Revenue
54 96 DURHAM PUBLIC SCHOOLS 2018-19 BUDGET PROPOSAL LOCAL EXPENSE BY PURPOSE
Purpose Expenditures Amount Percent 2 5000 Instructional Services $ 74,579,401.00 50.5% 6000 System Wide Support Services 48,573,114.00 32.9% 7000 Ancillary Services 836,022.00 0.6% 8000 Non-Programmed Services 23,607,960.00 16.0%
Total Expenditure $ 147,596,497.00 100.0%
16.0%
0.6%
50.5%
32.9%
Instructional Services System Wide Support Services Ancillary Services Non-Programmed Services
55 97 Durham Public Schools Budget Proposal FY 2018-19 Local Fund by Purpose
FY 2017-18 Budget FY 2018-19 Budget Proposal Differences Purpose Description Budget Position % Budget Position % Budget Position %
Local Fund Expenditures
5000 Instructional Services 72,520,311.00 677.74 51.11% 74,579,401.00 622.84 50.53% 2,059,090.00 (54.90) 2.84% 6000 System Wide Support Services 45,937,981.00 239.11 32.38% 48,573,114.00 446.08 32.91% 2,635,133.00 206.97 5.74% 7000 Ancillary Services 836,022.00 8.70 0.59% 836,022.00 8.00 0.57% - (0.70) 0.00% 8000 Non-Programmed Services 22,593,444.00 - 15.92% 23,607,960.00 - 15.99% 1,014,516.00 - 4.49%
Total 141,887,758.00 925.55 100.0% 147,596,497.00 1,076.91 100.0% 5,708,739.00 151.37 4.0%
Local Fund Revenues
4110 County Appropriation 132,157,061.00 93.14% 137,142,577.00 92.92% 4,985,516.00 - 3.77% 4111 City Revenue for Holton 190,927.00 0.13% 190,927.00 0.13% - - 0.00% 4410 Fines and Forfeitures 1,530,000.00 1.08% 1,530,000.00 1.04% - - 0.00% 4450 Interest Earned on Investments 190,000.00 0.13% 190,000.00 0.13% - - 0.00% 4910 Fund Balance Appropriated 1,014,290.00 0.71% 1,627,513.00 1.10% 613,223.00 - 60.46% 3200 Drivers Ed Revenue 70,000.00 0.05% 70,000.00 0.05% - - 0.00% 3700 ROTC 170,000.00 0.12% 170,000.00 0.12% - - 0.00% 3700 NC Medicaid 1,885,069.00 1.33% 1,885,069.00 1.28% - - 0.00% 4210 Tuition and Fees 10,000.00 0.01% 15,000.00 0.01% 5,000.00 - 50.00% 4420 Rental of School Property 309,000.00 0.22% 234,000.00 0.16% (75,000.00) - -24.27% 4480 Warehouse Revenue 150,000.00 0.11% 150,000.00 0.10% - - 0.00% 4490 Misccellaneous Revenue 1,243,000.00 0.88% 1,243,000.00 0.84% - - 0.00% 4490 Teacher On Loan 555,875.00 0.39% 555,875.00 0.38% - - 0.00% 4880 Indirect Cost Revenue 1,700,000.00 1.20% 1,750,000.00 1.19% 50,000.00 - 2.94% 4890 E-Rate & Middle College Revenue 712,536.00 0.50% 842,536.00 0.57% 130,000.00 - 18.24%
Total 141,887,758.00 - 100.0% 147,596,497.00 - 100% 5,708,739.00 - 4.02%
56 98 Durham Public Schools Budget Proposal FY 2018-19 Local Fund by Purpose
FY 2017-18 Budget FY 2018-19 Budget Proposal Differences Purpose Description Budget Position % Budget Position % Budget Position %
5000- Instructional Services 5100 Regular Instructional Services 41,017,676.00 434.44 28.91% 43,398,720.00 403.71 29.40% 2,381,044.00 (30.73) 5.80% 5200 Special Population Instructional Services 7,379,159.00 27.55 5.20% 8,679,333.00 41.14 5.88% 1,300,174.00 13.59 17.62% 5300 Alternative Program Instructional Services 4,719,501.00 49.64 3.33% 2,826,589.00 20.74 1.92% (1,892,912.00) (28.90) -40.11% 5400 School Leadership Services 9,963,453.00 96.98 7.02% 10,414,193.00 94.48 7.06% 450,740.00 (2.50) 4.52% 5500 Co-Curricular Services 1,693,949.00 1.00 1.19% 1,790,567.00 1.00 1.21% 96,618.00 - 5.70% 5800 School Based Support Services 7,746,573.00 68.13 5.46% 7,469,999.00 61.77 5.06% (276,574.00) (6.36) -3.57%
72,520,311.00 677.74 51.1% 74,579,401.00 622.84 50.5% 2,059,090.00 (54.90) 2.8% 6000- System-Wide Support Services 6100 Support and Development Services 1,944,099.00 13.52 1.37% 1,962,250.00 13.70 1.33% 18,151.00 0.18 0.93% 6200 Special Population Support Services 554,488.00 4.13 0.39% 496,430.00 3.50 0.34% (58,058.00) (0.63) -10.47% 6300 Alternative Program Support Services 980,965.00 6.00 0.69% 958,732.00 7.00 0.65% (22,233.00) 1.00 -2.27% 6400 Technology Support Services 3,617,422.00 30.00 2.55% 3,771,080.00 30.00 2.55% 153,658.00 - 4.25% 6500 Operational Support Services 26,943,463.00 115.34 18.99% 28,872,003.00 313.34 19.56% 1,928,540.00 198.00 7.16% 6600 Financial and Human Resources Services 5,645,827.00 40.22 3.98% 5,924,147.00 41.00 4.01% 278,320.00 0.78 4.93% 6700 Accountability Services 896,856.00 7.00 0.63% 997,875.00 8.00 0.68% 101,019.00 1.00 11.26% 6800 System-Wide Pupil Support Services 1,037,818.00 9.00 0.73% 1,187,697.00 10.00 0.80% 149,879.00 1.00 14.44% 6900 Leadership Services 4,317,043.00 13.90 3.04% 4,402,900.00 19.54 2.98% 85,857.00 5.64 1.99% 45,937,981.00 239.11 32.4% 48,573,114.00 446.08 32.9% 2,635,133.00 206.97 5.7% 7000- Ancillary Services 7100 Community Services 836,022.00 8.70 0.59% 836,022.00 8.00 0.57% - (0.70 ) 0.00% 836,022.00 8.70 0.6% 836,022.00 8.00 0.6% - (0.70) 0.0%
8000- Non-Programmed Charges 8100 Payments to Other Governmental Units 22,593,444.00 - 15.92% 23,607,960.00 - 15.99% 1,014,516.00 - 4.49% 22,593,444.00 - 15.9% 23,607,960.00 - 16.0% 1,014,516.00 - 4.5%
Total 141,887,758.00 925.55 100.0% 147,596,497.00 1,076.91 100.0% 5,708,739.00 151.37 4.02%
57 99 Durham Public Schools Budget Proposal FY 2018-19 Local Fund by PRC
FY 2018-19 Budget Proposal PRC Description Budget Position %
Local Fund Expenditures
001 Classroom Teachers 19,492,361.00 340.00 13.21% 002 Central Office Administration 5,028,813.00 33.64 3.41% 003 Non-Instructional Support Personnel 18,554,342.00 335.70 12.57% 005 School Building Administration 6,196,582.00 46.00 4.20% 007 Instruction Support- Certified 3,585,788.00 52.25 2.43% 009 Non-Contributory Employee Benefits 887,079.00 - 0.60% 010 Dollars for Certified Personnel - - 0.00% 012 Drivers Education 12,922.00 - 0.01% 013 CTE- Months Of Employment 92,618.00 - 0.06% 020 Foreign Exchange Teachers 8,629.00 - 0.01% 022 Mentors Program 1,196,551.00 13.00 0.81% 024 Disadvantage Supplemental Fund 5,763.00 - 0.00% 027 Teacher Assistants 2,662,280.00 72.00 1.80% 028 Staff Development 46,520.00 - 0.03% 029 Behavioral Support 6,235.00 - 0.00% 032 Children With Special Needs 1,469,170.00 11.50 1.00% 034 Academically Intellectually Gifted 265,051.00 3.50 0.18% 036 Charter Schools 22,814,960.00 - 15.46% 045 Top of the Scale Bonus 1,894.00 - 0.00% 048 Test Result Bonus AP/CTE/PRIN 10,599.00 - 0.01% 050 ESEA Title 1-Basic Program - - 0.00% 054 Limited English Proficiency 171,771.00 3.00 0.12% 055 Learn and Earn 118,407.00 - 0.08% 056 Transportation of Pupils 2,440,032.00 8.34 1.65% 061 Classroom Materials, Supplies and Equipments 4,202,721.00 - 2.85% 068 Alternative Programs and Schools 2,225.00 - 0.00% 069 At-Risk Student Services 1,489,533.00 19.50 1.01% 070 IDEA-Early Intervening Svcs 189,363.00 2.50 0.13% 096 Special Position Allotment 674,130.00 10.00 0.46% 130 State Textbooks 14,356.00 - 0.01% 301 JROTC 582,958.00 6.00 0.39% 306 Medicaid Direct Fees 541,286.00 - 0.37% 345 Durham Leadership Academy 82,169.00 - 0.06% 567 Support Our Student (SOS) 330,227.00 8.00 0.22% 606 Magnet Schools 608,630.00 1.00 0.41% 901 Local Supplement 22,852,947.00 - 15.48% 902 Administrative Services 2,277,250.00 - 1.54% 903 Utilities-Maintenance 15,544,199.00 81.00 10.53% 904 Operational Services 2,314,934.00 - 1.57% 910 Instructional Supports 739,320.00 - 0.50% 911 Academic Services 2,788,256.00 - 1.89% 912 Specialized Services 1,629,078.00 1.00 1.10% 915 IT Services 5,547,939.00 29.00 3.76%
Total 147,596,497.00 1,076.91 100.0% - - Local Fund Revenues
4110 County Appropriation 137,142,577.00 92.92% 4111 City Revenue for Holton 190,927.00 0.13% 4410 Fines and Forfeitures 1,530,000.00 1.04% 4450 Interest Earned on Investments 190,000.00 0.13% 4910 Fund Balance Appropriated 1,627,513.00 1.10% 3200 Drivers Ed Revenue 70,000.00 0.05% 3700 ROTC 170,000.00 0.12% 3700 NC Medicaid 1,885,069.00 1.28% 4210 Tuition and Fees 15,000.00 0.01% 4420 Rental of School Property 234,000.00 0.16% 4480 Warehouse Revenue 150,000.00 0.10% 4490 Misccellaneous Revenue 1,243,000.00 0.84% 4490 Teacher On Loan 555,875.00 0.38% 4880 Indirect Cost Revenue 1,750,000.00 1.19% 4890 E-Rate & Middle College Revenue 842,536.00 0.57%
Total 147,596,497.00 - 100.0%
58 100 PROPOSED BUDGET FY 2018-19
Section 6 FEDERAL FUND
59 101 DURHAM PUBLIC SCHOOLS 2018-19 BUDGET PROPOSAL FEDERAL FUND REVENUES
Purpose Revenues Amount Percent
3600 Federal Fund Revenue $ 31,796,803.00 100.00%
Total Revenue $ 31,796,803.00 100.0%
1 Federal Fund Revenue
60 102 DURHAM PUBLIC SCHOOLS 2018-19 BUDGET PROPOSAL FEDERAL EXPENSE BY PURPOSE
Purpose Expenditures Amount Percent 3 5000 Instructional Services $ 28,804,202.00 90.6% 6000 System Wide Support Services 1,974,279.00 6.2% 8000 Non-Programmed Services 1,018,322.00 3.2%
Total Expenditure $ 31,796,803.00 100.0%
6.2% 3.2%
90.6%
Instructional Services System Wide Support Services Non-Programmed Services
61 103 Durham Public Schools Budget Proposal FY 2018-19 Federal Fund by Purpose
FY 2017-18 Budget FY 2018-19 Budget Proposal Differences Purpose Description Budget Position % Budget Position % Budget Position %
Federal Fund Expenditures
5000 Instructional Services 29,228,562.23 269.18 91.30% 28,804,202.00 270.45 90.59% (424,360.23) 1.27 -1.45% 6000 System Wide Support Services 1,796,743.81 11.97 5.61% 1,974,279.00 14.44 6.21% 177,535.19 2.47 9.88% 8000 Non-Programmed Services 987,726.31 - 3.09% 1,018,322.00 - 3.20% 30,595.69 - 3.10%
Total 32,013,032.35 281.15 100.0% 31,796,803.00 284.89 100.0% (216,229.35) 3.74 -0.68%
Federal Fund Revenues
3600 Federal Fund Revenue 32,013,032.35 100.00% 31,796,803.00 100.00% (216,229.35) - -0.68%
Total 32,013,032.35 - 100.0% 31,796,803.00 - 100.0% (216,229.35) - -0.68%
62 104 Durham Public Schools Budget Proposal FY 2018-19 Federal Fund by Purpose
FY 2017-18 Budget FY 2018-19 Budget Proposal Differences Purpose Description Budget Position % Budget Position % Budget Position %
5000- Instructional Services 5100 Regular Instructional Services 1,029,605.26 10.50 3.22% 1,120,713.00 7.50 3.52% 91,107.74 (3.00) 8.85% 5200 Special Population Instructional Services 7,571,107.50 82.50 23.65% 7,693,216.00 95.35 24.19% 122,108.50 12.85 1.61% 5300 Alternative Program Instructional Services 18,479,735.09 163.72 57.73% 18,049,735.00 155.02 56.77% (430,000 .09) (8.70) -2.33% 5400 School Leadership Services 212,390.82 1.18 0.66% 12 4,093.00 1.00 0.39% (88,297.82) (0.18) -41.57% 5800 School Based Support Services 1,935,723.56 11.28 6.05% 1,816,445.00 11.58 5.71% (119,278. 56) 0.30 -6.16%
29,228,562.23 269.18 91.3% 28, 804,202.00 270.45 90.6% (424,360.23) 1.27 -1.5%
6000- System-Wide Support Services 6100 Support and Development Services 230,370.47 2.00 0.72% 23 9,016.00 2.00 0.75% 8,645.53 - 3.75% 6200 Special Population Support Services 507,118.99 5.50 1.58% 77 4,340.00 7.50 2.44% 267,221.01 2.00 52.69% 6300 Alternative Program Support Services 427,497.04 3.47 1.34% 37 9,414.00 3.94 1.19% (48,083.04) 0.47 -11.25% 6500 Operational Support Services 550,795.31 - 1.72% 492,122.00 - 1.55% (58,673.31) - -10.65% 1,796,743.81 11.97 5.6% 1,974,279.00 14.44 6.2% 177,53 5.19 2.47 9.9%
8000- Non-Programmed Charges 8100 Payments to Other Governmental Units 987,726.31 - 3.09% 1,018,322.00 - 3.20% 30,595.69 - 3.10% 8200 Unbudgeted Funds - - 0.00% - - 0.00% - - 0.00% 987,726.31 987,726.31 - 3.1% 1,018,322.00 - 3.2% 30,595.69 - 3.1%
Total 32,013,032.35 281.15 100.0% 31, 796,803.00 284.89 100.0% (216,229.35) 3.74 -0.68%
63 105 Durham Public Schools Budget Proposal FY 2018-19 Federal Fund by PRC
FY 2018-19 Budget Proposal PRC Description Budget Position %
Federal Fund Expenditures
017 CTE-Program Improvement 565,192.00 1.50 1.78% 026 McKinney-Vento Homeless Assist 95,143.00 - 0.30% 049 IDEA Title VI-B Pre-School Handicapped 182,688.00 - 0.57% 050 ESEA Title 1-Basic Program 12,345,067.00 133.96 38.82% 060 IDEA VI-B Handicapped 8,932,833.00 99.50 28.09% 082 State Improvement Grant 10,234.00 - 0.03% 103 Title II-Improving Teacher Quality 1,133,875.00 8.00 3.57% 104 Title III-Language Acquisition 1,292,785.00 8.75 4.07% 105 Title I- School Improvement 1,513,847.00 4.00 4.76% 108 ESEA Title IV-SSAE 260,803.00 - 0.82% 110 21St Century Community Learning 157,318.00 0.48 0.49% 111 Language Acquisition-Significant Increase 91,930.00 - 0.29% 117 School Improvement 5,186,212.00 28.70 16.31% 118 IDEA Title VI-B Special Needs Targeted Assistance 24,132.00 - 0.08% 119 IDEA Targeted Assist for Pre-school 4,744.00 - 0.01%
Total 31,796,803.00 284.89 100.0% - - Federal Fund Revenues
3600 Federal Fund Revenue 31,796,803.00 100.00%
Total 31,796,803.00 - 100.0%
64 106 PROPOSED BUDGET FY 2018-19
Section 7 CAPITAL OUTLAY FUND
65 107 DURHAM PUBLIC SCHOOLS 2018-19 BUDGET PROPOSAL CAPITAL OUTLAY FUND REVENUES
Purpose Revenues Amount Percent 4 3200 State Bond Proceeds $ 1,500,000.00 8.45% 4110 County Appropriation 1,480,000.00 8.34% 4490 Misccellaneous Revenues 350,000.00 1.97% 4810 Local Bond Proceeds 13,510,000.00 76.13% 4910 Fund Balance Appropriated 906,000.00 5.11%
Total Revenue $ 17,746,000.00 100.0%
5.11% 8.45% 8.34%
1.97%
76.13%
State Bond Proceeds County Appropriation Misccellaneous Revenues Local Bond Proceeds Fund Balance Appropriated
66 108 DURHAM PUBLIC SCHOOLS 2018-19 BUDGET PROPOSAL CAPITAL OUTLAY EXPENSE BY PURPOSE
Purpose Expenditures Amount Percent 4 5000 Instructional Services $ 71,900.00 0.4% 9000 Capital Outlay 17,674,100.00 99.6%
Total Expenditure $ 17,746,000.00 100.0%
0.4%
99.6%
Instructional Services Capital Outlay
67 109 Durham Public Schools Budget Proposal FY 2018-19 Capital Outlay Fund by Purpose
FY 2017-18 Budget FY 2018-19 Budget Proposal Differences Purpose Description Budget Position % Budget Position % Budget Position %
Capital Outlay Fund Expenditures
5000 Instructional Services 97,677.32 - 0.48% 71,900.00 - 0.41% (25,777.32) - -26.39% 9000 Capital Outlay 20,122,089.32 - 99.52% 17,674,100.00 - 99.59% (2,447,989.32) - -12.17%
Total 20,219,766.64 - 100.0% 17,746,000.00 - 100.0% (2,473,766.64) - -12.2%
Capital Outlay Fund Revenues
3200 State Bond Proceeds 1,212,522.75 6.00% 1,500,000.00 8.45% 287,477.25 - 23.71% 4110 County Appropriation 1,480,000.00 7.32% 1,480,000.00 8.34% - - 0.00% 4490 Misccellaneous Revenues 450,000.00 2.23% 350,000.00 1.97% (100,000.00) - -22.22% 4810 Local Bond Proceeds 16,527,243.89 81.74% 13,510,000.00 76.13% (3,017,243.89) - -18.26% 4910 Fund Balance Appropriated 550,000.00 2.72% 906,000.00 5.11% 356,000.00 - 64.73%
Total 20,219,766.64 - 100.0% 17,746,000.00 - 100.0% (2,473,766.64) - -12.2%
68 110 Durham Public Schools Budget Proposal FY 2018-19 Capital Outlay Fund by Purpose
FY 2017-18 Budget FY 2018-19 Budget Proposal Differences Purpose Description Budget Position % Budget Position % Budget Position %
5000- Instructional Services 5100 Regular Instructional Services 97,677.32 - 0.48% 71,900.00 - 0.41% (25,777.32) - -26.39%
97,677.32 - 0.5% 71,900.00 - 0.4% (25,777.32) - -26.39%
6000- System-Wide Support Services 6500 Operational Support Services - - 0.00% - - 0.00% - - 0.00% - - - 0.0% - - 0.0% - - 0.00%
9000- Capital Outlay 9000 Capital Outlay 20,122,089.32 - 99.52% 17,674,100.00 - 99.59% (2,447,989.32) - -12.17% 20,122,089.32 - 99.5% 17,674,100.00 - 99.6% (2,447,989.32) - -12.17%
Total 20,219,766.64 - 100.0% 17,746,000.00 - 100.0% (2,473,766.64) - -12.2%
69 111 Durham Public Schools Budget Proposal FY 2018-19 Capital Outlay Fund by PRC
FY 2018-19 Budget Proposal PRC Description Budget Position %
Capital Outlay Fund Expenditures
074 Public School Building Fund 1,500,000.00 - 8.45% 604 Local Capital 2,626,000.00 - 14.80% 608 2007 Construction Bond Funds - - 0.00% 609 2016 Construction Bond Funds 13,510,000.00 - 76.13% 701 Operational Equipment-Holton 110,000.00 - 0.62%
Total 17,746,000.00 - 1.00
Capital Outlay Fund Revenues
3200 State Bond Proceeds 1,500,000.00 8.45% 4110 County Appropriation 1,480,000.00 8.34% 4490 Misccellaneous Revenues 350,000.00 1.97% 4810 Local Bond Proceeds 13,510,000.00 76.13% 4910 Fund Balance Appropriated 906,000.00 5.11%
Total 17,746,000.00 - 100.0%
70 112 PROPOSED BUDGET FY 2018-19
Section 8 CHILD NUTRITION
71 113 DURHAM PUBLIC SCHOOLS 2018-19 BUDGET PROPOSAL CHILD NUTRITION FUND REVENUES
Purpose Revenues Amount Percent
3811 USDA Grants - Regular $ 12,817,033.00 73.69% 3814 USDA Grants - Summer Feeding Programs 595,000.00 3.42% 3815 USDA Grants - Commodity Foods Used 1,101,073.00 6.33% 3816 USDA Grants - Fresh Fruit and Vegetable 294,000.00 1.69% 4300 Sales and Other Revenues 2,547,076.00 14.64% 4340 State Reimbursement For Breakfast 21,231.00 0.12%
Total Revenue $ 17,393,413.00 100.0%
0.12% 14.64%
1.69% 6.33%
3.42%
73.69%
USDA Grants - Regular USDA Grants - Summer Feeding Programs USDA Grants - Commodity Foods Used
USDA Grants - Fresh Fruit and Vegetable Sales and Other Revenues State Reimbursement For Breakfast
72 114 DURHAM PUBLIC SCHOOLS 2018-19 BUDGET PROPOSAL CHILD NUTRION EXPENSE BY PURPOSE
Purpose Expenditures Amount Percent 5 7000 Ancillary Services 16,421,426.00 94.4% 8000 Non-Programmed Services 971,987.00 5.6%
Total Expenditure $ 17,393,413.00 100.0%
5.6%
94.4%
Ancillary Services Non-Programmed Services
73 115 Durham Public Schools Budget Proposal FY 2018-19 Child Nutrition Fund by Purpose
FY 2017-18 Budget FY 2018-19 Budget Proposal Differences Purpose Description Budget Position % Budget Position % Budget Position %
Child Nutrition Fund Expenditures
7000 Ancillary Services 16,331,455.00 215.13 94.83% 16,421,426.00 215.13 94.41% 89,971.00 - 0.55% 8000 Non-Programmed Services 889,925.00 - 5.17% 971,987.00 - 5.59% 82,062.00 - 9.22%
Total 17,221,380.00 215.13 100.0% 17,393,413.00 215.13 100.0% 172,033.00 - 1.0%
Child Nutrition Fund Revenues
3811 USDA Grants - Regular 12,745,000.00 74.01% 12,817,033.00 73.69% 72,033.00 - 0.57% 3814 USDA Grants - Summer Feeding Programs 590,277.00 3.43% 595,000.00 3.42% 4,723.00 - 0.80% 3815 USDA Grants - Commodity Foods Used 1,086,073.00 6.31% 1,101,073.00 6.33% 15,000.00 - 1.38% 3816 USDA Grants - Fresh Fruit and Vegetable 294,000.00 1.71% 294,000.00 1.69% - - 0.00% 4300 Sales and Other Revenues 2,466,799.00 14.32% 2,547,076.00 14.64% 80,277.00 - 3.25% 4340 State Reimbursement For Breakfast 21,231.00 0.12% 21,231.00 0.12% - - 0.00%
Total 17,221,380.00 - 100.0% 17,393,413.00 - 100.0% 172,033.00 - 1.00%
74 116 Durham Public Schools Budget Proposal FY 2018-19 Child Nutrition Fund by Purpose
FY 2017-18 Budget FY 2018-19 Budget Proposal Differences Purpose Description Budget Position % Budget Position % Budget Position %
7000- Ancillary Services 7200 Nutrition Services 16,331,455.00 215.13 94.83% 16,421,426.00 215.13 94.41% 89,971.00 - 0.55% 16,331,455.00 215.13 94.8% 16,421,426.00 215.13 94.4% 89,971.00 - 0.6%
8000- Non-Programmed Charges 8100 Payments to Other Governmental Units 889,925.00 - 5.17% 971,987.00 - 5.59% 82,062.00 - 9.22% 889,925.00 - 5.2% 971,987.00 - 5.6% 82,062.00 - 9.2%
Total 17,221,380.00 215.13 100.0% 17,393,413.00 215.13 100.0% 172,033.00 - 1.00%
75 117 Durham Public Schools Budget Proposal FY 2018-19 Child Nutrition Fund by PRC
FY 2018-19 Budget Proposal
PRC Description Budget Position %
Child Nutrition Fund Expenditures
035 Child Nutrition 17,393,413.00 215.13 100.00%
Total 17,393,413.00 215.13 100.0% - - Child Nutrition Fund Revenues
3811 USDA Grants - Regular 12,817,033.00 73.69% 3814 USDA Grants - Summer Feeding Programs 595,000.00 3.42% 3815 USDA Grants - Commodity Foods Used 1,101,073.00 6.33% 3816 USDA Grants - Fresh Fruit and Vegetable 294,000.00 1.69% 4300 Sales and Other Revenues 2,547,076.00 14.64% 4340 State Reimbursement For Breakfast 21,231.00 0.12%
Total 17,393,413.00 - 100.0%
76 118 PROPOSED BUDGET FY 2018-19
Section 9 GRANT FUND
77 119 DURHAM PUBLIC SCHOOLS 2018-19 BUDGET PROPOSAL GRANT FUND REVENUES
Purpose Revenues Amount Percent
3200 State Revenue - Other Funds $ 422,770.00 4.83% 3700 Federal Revenue - Other Funds 229,060.00 2.61% 4210 Student Parking Fees 81,537.00 0.93% 4210 Tuition and Fees Local Sources 3,417,071.00 39.00% 4440 ABC Revenue 9,298.00 0.11% 4490 Other Local Operating Revenues 183.00 0.00% 4890 Other Restricted Local Sources 2,592,852.00 29.60% 4890 More At Four 2,008,140.00 22.92%
Total Revenue $ 8,760,911.00 100.0%
4.83% 22.92% 2.61% 0.93%
39.00%
29.60%
0.11%
State Revenue - Other Funds Federal Revenue - Other Funds Student Parking Fees Tuition and Fees Local Sources ABC Revenue Other Local Operating Revenues Other Restricted Local Sources More At Four
78 120 DURHAM PUBLIC SCHOOLS 2018-19 BUDGET PROPOSAL GRANT EXPENSE BY PURPOSE
Purpose Expenditures Amount Percent 6 5000 Instructional Services $ 3,723,846.00 42.5% 6000 System Wide Support Services 330,484.00 3.8% 7000 Ancillary Services 3,459,260.00 39.5% 8000 Non-Programmed Services 1,247,321.00 14.2%
Total Expenditure $ 8,760,911.00 100.0%
14.2%
42.5%
39.5%
3.8%
Instructional Services System Wide Support Services Ancillary Services Non-Programmed Services
79 121 Durham Public Schools Budget Proposal FY 2018-19 Grant Fund by Purpose
FY 2017-18 Budget FY 2018-19 Budget Proposal Differences Purpose Description Budget Position % Budget Position % Budget Position %
Grant Fund Expenditures
5000 Instructional Services 3,634,703.84 40.12 41.28% 3,723,846.00 45.12 42.51% 89,142.16 5.00 2.45% 6000 System Wide Support Services 353,204.14 - 4.01% 330,484.00 - 3.77% (22,720.14) - -6.43% 7000 Ancillary Services 3,560,993.39 70.25 40.44% 3,459,260.00 70.95 39.49% (101,733.39) 0.70 -2.86% 8000 Non-Programmed Services 1,256,884.68 - 14.27% 1,247,321.00 - 14.24% (9,563.68) - -0.76%
Total 8,805,786.05 110.37 100.0% 8,760,911.00 116.07 100.0% (44,875.05) 5.70 (0.01)
Grant Fund Revenues
3200 State Revenue - Other Funds 422,770.08 4.80% 422,770.00 4.83% (0.08) - 0.00% 3700 Federal Revenue - Other Funds 230,590.40 2.62% 229,060.00 2.61% (1,530.40) - -0.66% 4210 Student Parking Fees 80,392.43 0.91% 81,537.00 0.93% 1,144.57 - 1.42% 4210 Tuition and Fees Local Sources 3,501,374.00 39.76% 3,417,071.00 39.00% (84,303.00) - -2.41% 4440 ABC Revenue 9,297.96 0.11% 9,298.00 0.11% 0.04 - 0.00% 4490 Other Local Operating Revenues 183.31 0.00% 183.00 0.00% (0.31) - -0.17% 4890 Other Restricted Local Sources 2,553,037.87 28.99% 2,592,852.00 29.60% 39,814.13 - 1.56% 4890 More At Four 2,008,140.00 22.80% 2,008,140.00 22.92% - - 0.00%
Total 8,805,786.05 - 100.0% 8,760,911.00 - 100.0% (44,875.05) - -0.51%
80 122 Durham Public Schools Budget Proposal FY 2018-19 Grant Fund by Purpose by Detail
FY 2017-18 Budget FY 2018-19 Budget Proposal Differences Purpose Description Budget Position % Budget Position % Budget Position %
5000- Instructional Services 5100 Regular Instructional Services 735,026.71 1.10 8.35% 859,020.00 1.10 9.81% 123,993.29 - 16.87% 5200 Special Population Instructional Services 651,785.80 9.80 7.40% 675,915.00 14.80 7.72% 24,129.20 5.00 3.70% 5300 Alternative Program Instructional Services 1,781,096.36 24.92 20.23% 1,718,111.00 24.92 19.61% (62,985.36) 0.00 -3.54% 5500 Co-Curricular Services 8,845.30 - 0.10% 8,846.00 - 0.10% 0.70 - 0.01% 5800 School Based Support Services 129,216.67 1.30 1.47% 134,686.00 1.30 1.54% 5,469.33 - 4.23%
3,634,703.84 40.12 41.3% 3,723,846.00 45.12 42.5% 89,142.16 5.00 2.5%
6000- System-Wide Support Services 6100 Support and Development Services 212,974.24 - 2.42% 212,974.00 - 2.43% (0.24) - 0.00% 6300 Alternative Program Support Services 50.71 - 0.00% 1.00 - 0.00% (49.71) - -98.03% 6500 Operational Support Services 59,105.72 - 0.67% 35,284.00 - 0.40% (23,821.72) - -40.30% 6800 System-Wide Pupil Support Services 81,073.47 - 0.92% 82,225.00 - 0.94% 1,151.53 - 1.42% 353,204.14 - 4.0% 330,484.00 - 3.8% (22,720.14) - -6.4%
7000- Ancillary Services 7100 Community Services 3,552,853.67 70.25 40.35% 3,451,121.00 70.95 39.39% (101,732.67) 0.70 -2.86% 7200 Nutrition Services 8,139.72 - 0.09% 8,139.00 - 0.09% (0.72) - -0.01% 3,560,993.39 70.25 40.4% 3,459,260.00 70.95 39.5% (101,733.39) 0.70 -2.9%
8000- Non-Programmed Charges 8100 Payments to Other Governmental Units 2,444.42 - 0.03% 2,945.00 - 0.03% 500.58 - 20.48% 8200 Unbudgeted Funds 1,254,440.26 - 14.25% 1,244,376.00 - 14.20% (10,064.26) - -0.80% 1,256,884.68 - 14.3% 1,247,321.00 - 14.2% (9,563.68) - -0.8%
Total 8,805,786.05 110.37 1.00 8,760,911.00 116.07 100.0% (44,875.05) 5.70 -0.51%
81 123 Durham Public Schools Budget Proposal FY 2018-19 Grant Fund by PRC
FY 2018-19 Budget Proposal PRC Description Budget Position %
Grant Fund Expenditures
335 Fresh Fruit And Vegetable 54.00 - 0.00% 341 NC Quest 142,727.00 - 1.63% 343 National Science Foundation 3,435.00 - 0.04% 344 DNC New Schools Project 676.00 - 0.01% 345 Durham Leadership Academy 122,716.00 - 1.40% 346 Center for Supportive Schools Peer Group Connections 1,591.00 - 0.02% 348 CDC HIV (1308) 6,000.00 - 0.07% 371 Innovative Approaches to Literacy 73,898.00 - 0.84% 401 Child Care Service Grant 2,104.00 - 0.02% 413 NC Pre-K 300,000.00 5.00 3.42% 421 ED Workforce & Innovation Grant 353,331.00 - 4.03% 461 Community Liaisons for Health 97,097.00 1.00 1.11% 500 Golden Corral Foundation 21.00 - 0.00% 501 Della Bradsher Scholarship 33,362.00 - 0.38% 503 Duke- Reading Academy - Forest View 7,834.00 - 0.09% 504 Watts Afterschool Reading 34,161.00 - 0.39% 505 A T & T Grant - Early College 3,572.00 - 0.04% 506 Truxton Trust - E.K. Powe 32,334.00 - 0.37% 507 Chromebooks - Club Blvd 10,000.00 - 0.11% 508 Sertoma 4,866.00 - 0.06% 509 OCS-Planting a Garden - Southern 5,375.00 - 0.06% 511 Plugging The Gap -MID United Way 13,000.00 - 0.15% 512 Hedgepath Grant 50,776.00 - 0.58% 513 Duke - Arabic Community Liaison 6,226.00 - 0.07% 515 Duke - Enlaces 2.0 - Rogers-Herr 4,679.00 - 0.05% 516 Libertaf - George Watts 1,146.00 - 0.01% 517 Forensic League 3,673.00 - 0.04% 518 Elizabeth McCraken Mem. Grant 1,732.00 - 0.02% 519 Duke -DGIN-Great Readers of Watts (G.R.O.W) 4,350.00 - 0.05% 520 BB&T-Homeless Education Program 50,000.00 - 0.57% 523 Summer Opportunity for 9th Graders 6,763.00 - 0.08% 525 Chromebooks - Spring Valley 10,000.00 - 0.11% 526 LUMR Grant 2,211.00 - 0.03% 529 Close-up 6,966.00 - 0.08% 530 Duke - YE Smith Stepping Stones Summer Program 3,779.00 - 0.04% 532 Duke - Stepping Stones Summer Program 394.00 - 0.00%
82 124 Durham Public Schools Budget Proposal FY 2018-19 Grant Fund by PRC
FY 2018-19 Budget Proposal PRC Description Budget Position %
Grant Fund Expenditures 534 Duke - DGIN Forest View 29,699.00 - 0.34% 536 UNC Dev. Schools - Forest View 10,554.00 - 0.12% 538 Durham New School (CMA) 1,611.00 - 0.02% 540 GEN YOUth Program 12,695.00 - 0.14% 541 Stars Grant 824.00 - 0.01% 545 Duke - Peaceful Planet Summer Reading Camp 22,175.00 - 0.25% 548 Morgan Creek Foundation Grant 1,280.00 - 0.01% 549 Burroughs Wellcome - New Tech 1,541.00 - 0.02% 550 Duke-DGIN E.K. Powe 3,506.00 - 0.04% 551 Duke Energy Foundation Grant 31,560.00 - 0.36% 552 Duke Neighborhood Fund 31,629.00 - 0.36% 554 Arts Spotlight-Evening Entertainment 50,000.00 - 0.57% 555 Cornwell Grant - Lakeview Program 203.00 - 0.00% 556 DPMS Athletic Conference 19,048.00 - 0.22% 564 Duke-Rolling Stones Summer Program 4,976.00 - 0.06% 567 Support Our Student (SOS) 31,946.00 0.70 0.36% 570 SECME-John Deere 1,478.00 - 0.02% 571 Meldrum Foundation Grant 84,562.00 1.40 0.97% 574 Burroughs Wellcome Grant-Spring Valley 210.00 - 0.00% 577 NC New Schools Project-GlaxoSmithKline 4,647.00 - 0.05% 578 Burroughs Wellcome Fund- Science/Math teachers Awards 4,899.00 - 0.06% 580 Lowe's Grove Health and Fitness 2,400.00 - 0.03% 582 Student Scholarship For School Age 516,152.00 - 5.89% 584 DASH Co-ACT Mini Grant 4,047.00 - 0.05% 585 Early College High School Grant 19,688.00 - 0.22% 586 Duke- Lead Mentor Program 2,865.00 - 0.03% 587 Lamb Foundation of NC 874.00 - 0.01% 592 Gates New School Project (CMA) 17,511.00 - 0.20% 598 Durham/Whitted Pre-K 2,008,140.00 37.72 22.92% 603 LSTA Grant 183.00 - 0.00% 611 Durham ABC Board Grant 9,298.00 - 0.11% 641 Financial ED Pilot Program 212,970.00 - 2.43% 650 Parking Fees 81,537.00 - 0.93% 704 Community Schools 3,417,071.00 70.25 39.00% 754 Riverside Engineering Grant 5,340.00 - 0.06% 800 Target School Award 29.00 - 0.00% 802 All Together Now -SHIFT NC (Sexual Health Initiatives for Teens) 5,348.00 - 0.06%
83 125 Durham Public Schools Budget Proposal FY 2018-19 Grant Fund by PRC
FY 2018-19 Budget Proposal PRC Description Budget Position %
Grant Fund Expenditures 804 Foundation for Wellness 2,000.00 - 0.02% 806 Playworks PTA- Hope Valley 7,500.00 - 0.09% 807 RTTT-Job Creation 3,000.00 - 0.03% 808 Duke-DGIN - Lakewood 23,310.00 - 0.27% 809 Duke-DGIN Morehead 89.00 - 0.00% 810 Duke-DGIN Rogers-Herr 4,297.00 - 0.05% 812 DPS Hub Farm 20,030.00 - 0.23% 813 SAS-Singapore Math Pilot 52,439.00 - 0.60% 815 Walmart Grant-Homeless Department 727.00 - 0.01% 816 New Voices Project 1,006.00 - 0.01% 817 United Way Campaign 764.00 - 0.01% 818 STEM Grant - Teacher Edu Program (STEP) 1,095.00 - 0.01% 819 Sprint-PBS Program - Glenn ES 441.00 - 0.01% 821 Duke-DGIN-DSA 19,466.00 - 0.22% 823 Foodball Program 75.00 - 0.00% 824 NCA&T Unv.-Natuculture - Garden Projects 1,115.00 - 0.01% 825 Responsive Classroom 2,681.00 - 0.03% 826 Learn to Read & Reading to Learn - Dollar General Literacy Foundation 132.00 - 0.00% 829 The Gathering Church-Tech Grant 2,527.00 - 0.03% 831 Cooking, Nutrition, & Outdoor Education 1,030.00 - 0.01% 832 Latino Family School 1,284.00 - 0.01% 834 Morehead PTA Initiative 100.00 - 0.00% 836 United Way Social innovation challenge 5,621.00 - 0.06% 837 Duke - DGIN - YE Smith 278.00 - 0.00% 838 Afterschool Reading Academy 2,046.00 - 0.02% 839 Summer Enrichment Programming - Duke Energy Foundation 4,000.00 - 0.05% 840 Contingency 545,513.00 - 6.23% 841 The Patterson Family Foundation - Early College HS 5,000.00 - 0.06%
Total 8,760,911.00 116.07 100.0% - -
84 126 Durham Public Schools Budget Proposal FY 2018-19 Grant Fund by PRC
FY 2018-19 Budget Proposal PRC Description Budget Position %
Grant Fund Revenues
3200 State Revenue - Other Funds 422,770.00 4.83% 3700 Federal Revenue - Other Funds 229,060.00 2.61% 4210 Student Parking Fees 81,537.00 0.93% 4210 Tuition and Fees Local Sources 3,417,071.00 39.00% 4440 ABC Revenue 9,298.00 0.11% 4490 Other Local Operating Revenues 183.00 0.00% 4890 Other Restricted Local Sources 2,592,852.00 29.60% 4890 Durham/Whitted Pre-K Funds 2,008,140.00 22.92%
Total 8,760,911.00 - 100.0%
85 127 PROPOSED BUDGET FY 2018-19
Section 10 ORGANIZATIONAL STRUCTURE and DEPARTMENTAL BUDGETS
86 128 All Funds Summary of Budgets By Funds for RCC only
2018-19 Budgeted Fund 2018-19 Budget Proposal FTE 1_State Funds 15,983,698.00 134.60 Administrative Services 1,261,621 12.80 Academic Services 6,908,849 73.80 Operational Services 7,813,228 48.00
2_Local Funds 69,945,874.00 248.34 Administrative Services 5,537,680 33.20 Academic Services 12,494,621 66.14 Operational Services 51,913,573 149.00
3_Federal Funds 11,435,386.00 32.53 Academic Services 11,435,386 32.53 Operational Services - -
4_Capital Outlay Funds 2,736,000.00 - Operational Services 2,736,000 - - - 5_Child Nutrition Funds 538,391.00 7.00 Operational Services 538,391 7.00
6_Grant Funds 3,200,793.00 10.20 Academic Services 2,877,061 10.20 Operational Services 107,897 -
Total All Funds 103,840,142.00 432.67
Summary by Area
2018-19 Budgeted Area 2018-19 Budget Proposal FTE Administrative Services 7,015,136.00 46.00 Academic Services 33,715,917.00 182.67 Operational Services 63,109,089.00 204.00 Total 103,840,142.00 432.67
87 129 All Funds Budgets - FTEs by RCC
2018-19 Budget 2018-19 Fund RCC Proposal Budgeted FTE Administrative Services 7,015,136.00 46.00 Board of Education 010 552,582 1.00 Superintendent 020 802,694 4.00 Public Affairs 031 578,359 4.00 Insurance Costs 122 791,400 - Human Resources 140 2,805,025 24.00 Research and Accountability 254 1,485,076 13.00
Academic Services 33,715,917.00 182.67 Instructional Supports 141 1,012,202 5.00 Office of Equity Affairs 025 263,864 2.00 Elementary Teaching, Learning, & Leadership221 2,593,338 3.00 Federal Programs, Community Engagement226 5,043,521 8.78 Pre-K Programs 227 1,783,979 13.30 Academically-Intellectually Gifted 234 351,814 3.50 Middle School Teaching, Learning & Leadership235 3,174,521 21.60 Athletics/Driving Education 236 232,508 1.00 Cultural Arts 237 124,192 1.00 ESL/LEP 238 1,079,041 17.00 Vocational Education 240 2,353,791 10.50 High School Teaching Learning & Leadership245 1,701,772 4.00 Accelerated Learning 246 425,000 - Graduation 247 139,561 - Student Assignment & Magnet 258 896,939 6.00 Professional Development 260 1,990,290 16.00 Community Education 265 2,607,448 15.70 Psychologists 269 114,958 0.95 Exceptional Children 271 3,604,819 22.50 Exceptional Children 273 1,026,833 - Specialized Instruction 274 451,410 4.00 Student Support Svcs 279 2,403,881 26.84 Education of the Homeless 283 340,235 -
Operational Services 63,109,089.00 204.00 Security 050 1,704,591 4.00 Financial Services 120 2,235,712 23.00 Information Technology 121 2,725,955 30.00 Warehouse/Courier 123 566,966 8.00 Technology/Software 124 1,248,927 - Warehouse Purchases 125 199,967 - Replacement Classroom Furniture 129 54,346 - Warehouse Duplicating Services 130 397,923 - Transportation/Insurance 131 8,132,373 40.00 Child Nutrition 132 788,065 9.00 Operational Services 150 2,994,069 3.00 Maintenance 151 13,709,844 82.00 Risk Management 153 73,453 - Capital Projects 155 670,502 5.00 Local Textbooks 220 29,845 - District Operational Support 290 667,814 - District-IT 293 1,762,565 - District-IT-Systems-Fixed 294 669,749 - E-Rate-System 296 493,293 - Charter Schools/ District-Wide 295 23,983,130 -
Total All Funds 103,840,142.00 432.67 88 130 Local Funds Budgets-FTEs (Full Time Equivalent Positions)
2018-19 Budget 2018-19 Fund RCC Proposal Budgeted FTE Administrative Services 5,537,680.00 33.20 Board of Education 010 552,582 1.00 Superintendent 020 610,424 3.36 Public Affairs 031 489,727 3.00 Insurance Costs 122 791,400 - Human Resources 140 1,819,573 15.23 Research and Accountability 254 1,273,974 10.61
Academic Services 12,494,621.00 66.14 Instructional Supports 141 571,814 1.34 Office of Equity Affairs 025 263,864 2.00 Elementary Teaching, Learning, & Leadership221 1,786,480 2.00 Federal Programs, Community Engagement226 56,565 0.50 Pre-K Programs 227 209,845 2.00 Academically-Intellectually Gifted 234 312,119 3.00 Middle School Teaching, Learning & Leadership235 1,759,775 13.60 Athletics/Driving Education 236 57,346 0.10 Cultural Arts 237 124,192 1.00 ESL/LEP 238 170,353 2.00 Vocational Education 240 123,480 - High School Teaching Learning & Leadership245 1,453,132 3.00 Accelerated Learning 246 425,000 - Graduation 247 139,561 - Student Assignment & Magnet 258 746,617 4.00 Professional Development 260 1,456,550 14.00 Community Education 265 849,847 8.00 Psychologists 269 21,866 - Exceptional Children 271 416,975 - Exceptional Children 273 128,352 - Specialized Instruction 274 387,769 3.00 Student Support Svcs 279 1,033,119 6.60 Social Workers 284 - -
Operational Services 51,913,573.00 149.00 Security 050 687,392 4.00 Information Technology 121 2,580,422 29.00 Technology/Software 124 183,000 - Transportation/Insurance 131 3,919,312 8.00 Operational Services 150 287,302 2.00 Maintenance 151 13,709,844 82.00 Risk Management 153 73,453 - Capital Projects 155 560,502 5.00 District-IT 293 1,632,293 - District-IT-Systems-Fixed 294 669,749 - E-Rate-System 296 493,293 - Financial Services 120 1,317,416 12.00 Warehouse/Courier 123 484,081 7.00 Warehouse Purchases 125 199,967 - Replacement Classroom Furniture 129 54,346 - Warehouse Duplicating Services 130 397,923 - Local Textbooks 220 29,845 - District Operational Support 290 650,303 - Charter Schools/ District-Wide 295 23,983,130 -
Total Local Funds 69,945,874.00 248.34 89 131 State Funds Budgets - FTEs (Full Time Equivalent Positions)
2018-19 Budget 2018-19 Fund RCC Proposal Budgeted FTE Administrative Services 1,261,621.00 12.80 Superintendent 020 192,270 0.64 Public Affairs 031 88,632 1.00 Human Resources 140 769,617 8.77 Research and Accountability 254 211,102 2.39
Academic Services 6,908,849.00 73.80 Instructional Supports 141 242,289 1.66 Office of Equity Affairs 025 - - Elementary Teaching, Learning, & Leadership 221 500,275 1.00 Federal Programs, Community Engagement 226 84,306 1.00 Pre-K Programs 227 448,167 5.30 Academically-Intellectually Gifted 234 39,695 0.50 Middle School Teaching, Learning & Leadership 235 565,549 7.00 Athletics/Driving Education 236 175,162 0.90 ESL/LEP 238 461,432 7.75 Vocational Education 240 1,302,552 9.00 High School Teaching Learning & Leadership 245 214,183 1.00 Student Assignment & Magnet 258 150,322 2.00 Professional Development 260 60,920 1.00 Psychologists 269 93,092 0.95 Exceptional Children 271 1,228,094 14.50 Specialized Instruction 274 61,641 1.00 Student Support Svcs 279 1,281,170 19.24
Operational Services 7,813,228.00 48.00 Security 050 935,662 - Information Technology 121 145,533 1.00 Technology/Software 124 1,065,927 - Transportation/Insurance 131 4,212,297 32.00 Child Nutrition 132 241,589 2.00 Operational Services 150 80,767 1.00 E-Rate-System 296 - - Financial Services 120 918,296 11.00
Total State Funds 15,983,698.00 134.60
- -
90 132 Federal Funds Budgets - FTEs
2018-19 Budget 2018-19 Fund RCC Proposal Budgeted FTE Academic Services 11,435,386.00 32.53 Instructional Supports 141 198,099 2.00 Elementary Teaching, Learning, & Leadership 221 9,937 - Federal Programs, Community Engagement 226 4,702,582 5.28 Pre-K Programs 227 965,547 5.50 Middle School Teaching, Learning & Leadership 235 849,197 1.00 ESL/LEP 238 447,256 7.25 Vocational Education 240 547,635 1.50 Professional Development 260 472,637 1.00 Community Education 265 24,152 - Exceptional Children 271 1,959,750 8.00 Exceptional Children 273 897,475 - Student Support Svcs 279 71,611 1.00 Education of the Homeless 283 289,508 -
Total Federal Funds 11,435,386.00 32.53
91 133 Child Nutrition Funds Budgets - FTEs
2018-19 Budget 2018-19 Fund RCC Proposal Budgeted FTE
Operational Services 538,391.00 7.00 Child Nutrition 132 538,391 7.00
92 134 Grant Funds Budgets - FTEs
2018-19 Budget 2018-19 Fund RCC Proposal Budgeted FTE Administrative Services 215,835.00 - Human Resources 140 215,835 -
Academic Services 2,877,061.00 10.20 Elementary Teaching, Learning, & Leadership 221 296,646 - Federal Programs, Community Engagement 226 200,068 2.00 Pre-K Programs 227 160,420 0.50 Vocational Education 240 380,124 - High School Teaching Learning & Leadership 245 34,457 - Professional Development 260 183 - Community Education 265 1,733,449 7.70 Exceptional Children 273 1,006 - Specialized Instruction 274 2,000 - Student Support Svcs 279 17,981 - Education of the Homeless 283 50,727 -
Operational Services 107,897.00 - Security 050 81,537 - Transportation/Insurance 131 764 - Child Nutrition 132 8,085 - District Operational Support 290 17,511 -
Total Grant Funds 3,200,793.00 10.20
93 135 Capital Outlay Funds Budgets - FTEs
2018-19 Budget 2018-19 Fund RCC Proposal Budgeted FTE
Operational Services 2,736,000.00 - Operational Services 150 2,626,000 - Capital Projects 155 110,000 -
Total Capital Outlay Funds 2,736,000.00 -
94 136 Mike Lee, Chair Natalie Beyer Xavier Cason Bettina Umstead District 1 District 4 Consolidated District B District 2
Matt Sears Steve Unruhe Minnie Forte-Brown District 3 Vice Chair At Large Consolidated District A
BOARD OF EDUCATION
LOCAL TOTAL DESCRIPTION TOTAL FTE FUNDS FUNDS
Salaries 1.00 66,023.00 66,023.00
Employer Provided Benefits 23,330.00 23,330.00
Purchased Services 454,126.00 454,126.00
Supplies and Materials 9,103.00 9,103.00
TOTAL 1.00 552,582.00 552,582.00 95 137 Notes:
. The department budget for the office of the superintendent includes the superintendent, executive assistant, chief of staff, and assistant superintendent for school transformation. . The deputy superintendent for academics and chief operations officer area are included in the academic services and operations organizational charts and budgets respectively. . All other direct reports to the superintendent are included in organizational charts and department budgets on subsequent pages.
96 138 97 139 98 140 99 141 The Instructional Supports department budget includes the deputy superintendent for academic services, executive assistant, budget analyst, and office of School Innovation. All other academic assistant superintendents, executive directors, and directors are included in organizational charts and department budgets on subsequent pages.
100 142 101 143 102 144 The Specialized Instruction department budget includes the assistant superintendent and three administrative assistants. All other positions are included in separate department budgets on subsequent pages.
103 145
The organizational chart for the office of student assignment is included on the previous page.
The cultural arts director position is included in the organizational chart on the previous page.
The athletics director position is included in the organizational chart on the previous page.
104 146 105 147
106 148 107 149 108 150
109 151 110 152
111 153 112 154
The operational services department budget includes the chief operating officer, administrative assistant, and building/mailroom technician. All other direct reports to the chief operating officer are included in separate department budgets and organizational charts on subsequent pages.
113 155
Auxiliary service department org charts and budgets are broken out on the following four pages.
114 156 Risk management personnel are included in the transportation department budget on the next page.
115 157 Transportation budget also includes risk management personnel listed on the previous page.
116 158 117 159
118 160 Maintenance services organizational chart continues on the next page.
119 161
120 162
121 163
Warehouse positions included on the following page.
122 164 Financial Services Continued
123 165 124 166 PROPOSED BUDGET FY 2018-19
Section 11 PROGRAM BUDGET OVERVIEW
125 167 Program Budgets and Personnel Counts
This section summarizes program budgets for major specialized student services and auxillary services.
On subsequent pages, the total budget for each program is broken out by funding source and expense category (salaries, benefits, purchased services, supplies and materials, and capital outlays).
Total program budgets are also broken out by individual program report codes detailing expenditures for specific purposes such as regular classroom teachers, central administrators, and local salary supplements.
126 168 127 169 128 170 129 171 130 172 131 173 132 174 134 175 135 176 136 177 Minds On.
Page 2 178 Date: April 26, 2018
Durham Public Schools Board of Education PRECIS
Agenda Item: Custodial Contract
Staff Liaison Present: Aaron Beaulieu Phone#: 560-3831 Kenneth Barnes 560-3827 Lavel Young 560-3827
Main Points:
• March 8, 2018 the Board unanimously approved to transition custodial services back to an in-house model. The attached contract was discussed at the board work session on April 19, 2018 and recommended to the full board meeting on April 26, 2018.
• In order to have a transition plan of good quality, hiring, and proper training, administration propose a timeline and a custodial contract from June 1, 2018 through December 1, 2018.
Administration submits the custodial contract for approval.
Fiscal Implications: $580,790.23 payable monthly and a summer cleaning premium of $10,000 for June, July and August.
Purpose Information/Discussion Action Consent Reviewed by: Finance ______Attorney ED
179 STATE OF NORTH CAROLINA MANAGEMENT AND SERVICES COUNTY OF DURHAM AGREEMENT
This Management and Services Agreement (“Agreement”), is made and entered into as of the date of execution, by and between DURHAM PUBLIC SCHOOLS BOARD OF EDUCATION (“Board”), and SSC Service Solutions (“Contractor”), a corporation duly organized, validly existing and in good standing under the laws of the State of North Carolina:
ARTICLE I PURPOSE
1.1 Purpose of Agreement. Contractor is a provider of professional custodial services. This Agreement sets forth the terms and conditions upon which the Board retains Contractor to manage and operate custodial services at the Board’s facilities in Durham, North Carolina.
1.2 Independent Contractor. Contractor shall be an independent Contractor and shall retain control over its employees and agents.
1.3 Regulations and Access. The Board may make reasonable regulations for use and occupancy of its premises.
ARTICLE II DEFINITIONS
2.1 Contract Price. Contractor’s compensation for performance of the Services.
2.2 Premises. The Board’s sites and facilities located in Durham, North Carolina, as further detailed in Attachment A.
2.3 Services. Custodial and management services performed pursuant to this Agreement, as further detailed in section 4.1 hereunder.
2.4 Current Employees. Custodial employees of the Board at the time of commencement of this Agreement who are employed in a custodial capacity continuously by the Board, are not reassigned or transferred to non-custodial positions, and remain under the supervision of the Board.
2.5 FTE. Full time equivalent employee. One full time equivalent equals 2080 hours per year.
2.6 Contract Administrator. The District employee assigned to act on behalf of the Board in administering and enforcing the terms and conditions of this contract.
2.7 Equipment. Equipment, regardless of dollar value, necessary to successfully perform the Services identified in this Agreement; such items include, but are not limited to, mops and buckets, ladders, vacuum cleaners, buffers, auto scrubbers, etc.
2.8 Full-Service Site. At a Full-Service Site, the percentage of Contractor’s employees working after 3:00 p.m. is 80% or more of the total number of employees working at that time.
2.9 Managed Site. At a Managed Site, the percentage of Contractor’s employees working after 3:00 p.m. is less than 80% of the total number of employees working at that time.
2.10 Full-time Contract Employee. For the purposes of this contract, the Contractor shall define full- time employment with all of the conditions and benefits associated with full-time employment as “working an average of 32 or more hours per week over a period of at least seventeen consecutive complete workweeks.” Any part-time employee may request a review to determine whether he or she meets the criteria and benefits for full-time status by contacting the SSC Regional Finance Manager. The reviewer will review the employee’s records for the previous seventeen consecutive complete workweeks. 1 180 If the review reveals that the employee has worked an average of 32 hours per week or more over the lookback period, the employee’s wage will be increased to the full-time rate beginning with the next pay period.
ARTICLE Ill TERM
3.1 Term of Agreement. The initial term of this Agreement commences June 1, 2018, and terminates on December 1, 2018 (“Term”) unless renewed by written agreement of both parties. 3.2 Prior Agreements. Prior Agreements between the Parties, including the Management and Services Agreement dated November 2016, with amendments and extensions, remain in full effect through May 31, 2018.
ARTICLE IV SERVICES
4.1 Service and Locations. Contractor shall manage and operate the Services at the premises for the Board as specified in this Agreement. Attachment A lists the locations where services are to be provided. Additions or deletions can be made to this list at any time based upon the mutual agreement of both parties and at the rates and conditions prescribed in the contract. ARTICLE V EMPLOYEES
5.1 Contractor’s Employees. Contractor shall recruit, hire, train, supervise, direct, and, if necessary, discipline, transfer and discharge its employees performing Services. All personnel employed by Contractor shall at all times and for all purposes be solely in the employment of Contractor. Contractor shall provide sufficient and qualified managers to supervise performance of the Services.
5.1.a. All contract employees will have prior custodial experience or complete the necessary training to safely and properly perform any assigned task or duties prior to performing that assigned task or duty. All required training must be completed within seven (7) days of employment.
5.1.b. Standards for Contract Employees. Contractor will ensure that all employees comply with the standards as identified in Attachment B, Standards for Contract Employees. A copy of the signed Record of Acknowledgement page will be returned to the Contract Administrator within thirty (30) days of the contract award/renewal and within fifteen (15) days of employment for new employees.
5.2 Current Employees
5.2.a. The Board will retain Current Employees as its employees. As employees of the Board leave employment or are reassigned to non-custodial positions, they will be replaced by the Board unless the Board requests in writing that Contractor fill the position and Contractor agrees. Employees of the Board assigned to custodial duties will be entitled to all salary and benefits as employees of the Board. As employees are hired by Contractor to replace Current Employees who leave employment or are reassigned to non-custodial positions, those employees are subject to such salary and benefits as Contractor provides. The Contractor will provide, with the approval of the DPS Contract Administrator, two (2) five (5) hour positions to replace any reductions of DPS eight (8) hour positions.
2 181 5.2.b. DPS custodial employees shall be supervised on the Board’s behalf by Contractor’s management employees; provided, however, the Board shall retain the exclusive right to control the terms and conditions of the employment of such non-supervisory employees, including, but not limited to, control over their hiring, firing, promotion, discipline, levels of compensation and work duties. School principals and Contractor’s supervisory employees shall coordinate the performance of Services during non-school hours, including, if necessary, the assignment of Current Employees to perform such duties.
5.2.c. The Board shall maintain accurate, timely and detailed records of personnel and other payroll costs for Current Employees assigned to the Services, and shall grant Contractor access, during regular business hours, to such books and records except as protected by State law.
5.2.e. All Current Employees will be eligible to apply for a transfer to fill custodial vacancies arising at the Board’s schools or administrative locations. Any current Board custodial employee that transfers from one Board site to another will remain on the Board’s payroll and will retain benefits that apply to Current Employees including placement on the appropriate Board salary schedule until they retire, resign or are terminated.
5.5 Substitutes. At a Full-Service Site, the Contractor is responsible for ensuring that there are sufficient personnel to perform all required duties. At a Managed Site, DPS will determine the appropriate manning level required to perform all required duties. The Contractor will ensure that the manning levels at the Managed Site meet the level determined by DPS. Each respective employer is responsible for substitute costs related to their employees.
A substitute will be provided for vacancies or absences equal to or less than three (3) days, based upon the following criteria:
5.5.a. When the actual manning level is below 75% in a middle or high school and 67% in an elementary school, the substitute will start the first day this level is reached.
5.5.b. No vacancy/absence or combination of vacancies shall go beyond three (3) days without calling in a substitute.
5.5.c. The cost associated with employment of the substitute will be applied based on the following criteria:
(1) If the employee being substituted for is a Contract position, the Contractor will absorb all costs.
(2) If the employee being substituted for is a DPS Current Employee, the Board will absorb all costs.
5.5.d During periods when school is not in session, the staffing levels of both parties may be reduced proportionally without providing substitutes. These revised staffing levels must be agreed upon by both parties.
These are minimum criteria. Contractor may call in a substitute before these times and reduced manning levels are reached when Contractor is responsible for absorbing the cost of the substitute.
5.6 Personnel Obligations. Each party hereto shall be solely responsible for all personnel actions with respect to employees on its respective payroll. Each party shall withhold all applicable federal, state and local employment taxes and payroll insurance with respect to its employees; shall be responsible for insurance premiums, contributions to benefit and deferred compensation plans, licensing fees, retirement contributions and workers’ compensation costs with respect to its employees; and shall file all required documents and forms. Each party shall be responsible for any claims, liabilities and expenses related to or arising out of its responsibilities set forth herein. 3 182
5.7 Equal Opportunity. Neither party shall discriminate because of race, color, religion, sex, age, national origin, disability or status as a veteran, or any other reason as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment-related activities concerning Services employees.
5.8 Occupational Safety Training. Contractor will ensure that all employees (Contractor and Board) receive all training necessary to safely and professionally perform the Services required under the terms of this Agreement. Contractor will ensure that Board and Contractor employees receive safety training as defined within NC OSHA standards and mandated training requirements. At the beginning of each contract term, Contractor shall provide a list of all subjects to be taught, which shall include the frequency and schedule of the training and a make-up schedule to ensure all personnel receive the necessary training. Contractor shall provide and maintain training equipment, films, slides, literature, daily work and project schedules, software, standard operational procedures, and training manuals to be used in training Contractors and Current Employees. These materials shall at all times remain under Contractor’s exclusive control and be deemed the property of Contractor. A training record will be maintained that identifies for each employee, the subject covered, the time and date the employee received their training, and any certification and validation that the employee understood the training material presented. The training records of all employees (Contractor and Board) will be available for review by the Board Representative at all times. Current employees will be given an updated copy of their training record at the completion of any training. Contractor shall provide training to Contractor and Board employees at least annually and when changes in job assignment will expose them to new hazards. The Contract Administrator will be provided current training records annually on the date of contract renewal. Contractor shall turn over to the Board all training records of Current Employees at the termination of this Agreement.
5.9 Safety of Employees. Contractor shall ensure that Board employees and Contract employees are properly instructed as to the hazards of their work and be instructed in safe practices, printed rules and procedures. Contractor shall provide safety training to all new contracted employees in accordance with paragraph 5.1.a. In addition, Contractor shall ensure that each current and new employee can properly and safely perform the work tasks assigned, demonstrate an acceptable level of competence in the operation of tools, equipment, machines used in their job, and understand equipment manufacturer’s written instructions, warnings, and precautions related to safe work procedures, equipment operation and including, but not limited to, the use and precautions related to hazardous chemicals.
5.10 Material Safety.
5.10.a. Contractor shall respond to all regulatory agencies and shall provide employees of Contractor and the Board with Material Safety Data Sheets on all products in use in the Services. Contractor will notify the Contract Administrator in writing when any regulatory agency has made inquiries pertaining to any Contract or Board employee working in any capacity related to this contract on any DPS property.
5.10.b. All chemicals and equipment must meet or exceed OSHA requirements and commonly recognized safety requirements. Material Safety Data Sheets will be maintained on each job site for all chemicals used in the cleaning processes with copies given to District personnel and updated regularly.
i. Chemicals which emit volatile organic compounds shall not be used at any time on District properties.
ii. The Contractor must furnish all needed personal protective equipment (PPE) for the safety of all custodial employees.
5.11 Bloodborne Pathogens 29 CFR 1910.1030. Contractor shall implement and maintain a 4 183 Bloodborne Pathogen (BBP) Exposure Control Program for Contractor’s employees designated as “at- risk”. Contractor shall provide all required training per Exposure Control Program for both Board and Contractor employees covered under this agreement. Contractor will offer Hepatitis B vaccines for any contracted employee designated “at-risk” under this agreement.
5.12 Regulatory Agencies. Contractor shall support and assist all regulatory agency investigations, inspections, and requests for information concerning state and federal OSH Employee Training Requirements regarding training topics identified in Section 5.8 through 5.11, including compliance with the BBP Exposure Control Plan. Contractor will accept responsibility for any and all monetary fines or penalties incurred as a result of those items identified in Sections 5.8 through 5.11arising from Contractor’s responsibilities under this agreement and covering both Board and Contractor custodial employees.
ARTICLE VI FACILITIES MAINTENANCE
6.1 Condition of Premises. The Premises shall be in good condition and maintained by the Board to ensure compliance with applicable laws concerning building conditions, sanitation, safety and health (including, without limitation, OSHA regulations). The Board agrees that any modifications or alterations to the workplace or the Premises (whether structural or non-structural) necessary to comply with any statute or governmental regulation shall be the responsibility of the Board and shall be at the Board’s expense.
Contractor will be responsible for conducting unilateral inspections of all DPS facility floors and identifying any floor problems – floor tile, carpet, etc. prior to starting any summer cleaning. Contractor will provide a copy of the inspection to the DPS Contract Administrator. Contractor will be responsible for any custodial related damage not identified on the inspection reports.
ARTICLE VII FINANCIAL ARRANGEMENTS
7.1 Compensation. In consideration of Contractor’s performance of its obligations under this Agreement, the Board shall pay monthly Installment Payments in equal amounts of $580,790.23, payable within 60 days after receipt of an invoice from Contractor. A summer cleaning premium of $10,000 per month will also be charged for the months of June, July, and August. The first invoice for payment shall be submitted by Contractor on the date that the Services commence, and Contractor shall submit each subsequent invoice on the first (1st) of each month thereafter.
7.3 Contract Price Adjustments
7.3.a. Current Employee Attrition. Contractor will utilize the following price structure in adjusting the Contract Price for each hourly position that transitions to Contractor payroll pursuant to Paragraph 5.2a, above: Employee Full-time (8.0 hours) Part-time (5.0 hours) 12-month $37,927.34 $15,540.69 10-month $31,606.12
7.3.b. Changes in Service. If the Board requests a change in the Services; such as adding new buildings or permanently closing buildings or transferring additional Services functions to Contractor; or if there is a change in the use of buildings whereby additional services are to be provided, and such change in Services results in an increase or decrease in costs to Contractor, the Contract Price and the Installment Payments of Contract Price shall be adjusted by $1.57 per square foot (elementary schools) $1.51 per square foot (middle schools) $1.29 per square foot (high schools)
5 184 7.3.c. Hourly Rate. Emergency and/or on call service will be billed at the rate of $18.69 per hour.
7.4 Contractor’s Obligations. Contractor shall provide the following:
7.4.a. Personnel Obligations
(1) Contractor shall provide sufficient personnel to maintain the performance standards as described in this contract and the Contractor’s response to the RFP.
(2) Any reduction during the contract term in the total number of contract hours assigned that is greater than 1% will result in a reduction in the contract price of 80% per one percent.
(3) Contractor shall pay its full-time employees who are performing the Services pursuant to this contract, or who are otherwise employed by Contractor in support of this contract, a minimum livable wage of not less than $15.00 hour. Contractor will not be required to include any additional health insurance premium.
(4) Any benefits provided by the Contractor will be in accordance with the Contractor’s standard benefits program, which shall not be materially reduced between April 1, 2018, and December 1, 2018.
(5) Contractor recognizes and agrees that its employee payment and benefits obligations under its previous contracts with the Board remain in full effect with regard to all pay periods ending on or before May 31, 2018.
(6) Social Security taxes, state and federal unemployment insurance premiums, general liability and umbrella insurance premiums, workers’ compensation premiums, contributions to Contractor’s profit sharing plans for those eligible and active participants shall be payable in accordance with the specific plan.
(7) Any physicals, tests or vaccinations required by the Board or by law for Contractor’s employees engaged in providing the Services.
7.4.b. Administrative Obligations. Contractor is responsible for providing the following administrative support for the contract:
(1) A personal computer, printer, software and miscellaneous office supplies and equipment for Contractor’s office utilized with respect to the Services.
(2) Payroll preparation for Contractor employees.
(3) Contractor supporting operations management, and supporting human resources, accounting, legal, training and development, and general administration functions. All office furnishings, computer systems, and administrative support equipment and materials to perform these functions.
(4) Adequate vehicles for use in providing the Services by the Contractor and the maintenance thereof.
(5) Contractor will provide sufficient Area Managers to ensure that its performance obligations under this Agreement are met.
7.4.c. Operational Obligations. As part of the contract requirements, the Contractor will provide the following items or services: 6 185
(a) The Contractor will identify for each site, subject to the Contract Administrator’s approval, five days of supplies (DOS) and a reorder point (ROP) of three DOS for replenishment.
(b) The DOS and ROP will be reviewed at least quarterly and adjustments made to ensure that each site is sufficiently stocked to meet day-to-day needs of the site’s faculty and students. Any changes made to either the DOS or ROP must be approved by the District Contract Administrator in advance of initialing the change.
(c) A key to the storage area for the site’s supplies and chemicals will be provided to the Principal or designee and the lead custodian only. Site storage locations are to be inventoried by both the Contract Administrator and Contractor as part of regular monthly inspections.
(d) Warehouse space for janitorial supplies. (e) Chemicals. The Contractor shall be responsible for the acquisition of all chemicals and supplies necessary to fulfill all specifications stated herein. A listing of all chemicals and equipment which will be used by the successful Contractor must be submitted for approval prior to initial service under the contract. Changes may be made only after being authorized by the District Contract Administrator. (f) Supplies.
(i) Contractor will supply all paper products; paper towels, toilet paper, and trash can liners, etc. (ii) Contractor will supply all floor wax, hand soap, cleaning tools, and chemicals for cleaning. (iii) All equipment such as custodial carts, step stools, ladders, and other necessary equipment will be supplied by the Contractor. (iv) Light bulbs and other small hardware items such as chair glides that are replaced on a regular basis will also be the responsibility of the Contractor. The Contractor is responsible for light bulbs purchases up to $30,000.
(g) Equipment. The procurement and maintenance of all equipment required for the successful execution of this contractual obligation shall be the Contractor’s responsibility. There will be two classifications of equipment – Capital Equipment and Consumable Equipment. Capital Equipment is herein defined as equipment typically having a useable life exceeding two years and costs more than $500. Consumable Equipment is all other equipment.
(a) Equipment site allocations identified by the Contractor must be sufficient in quantity to ensure that no site is sharing assets with other sites or is without needed equipment if an asset is inoperative. Equipment allocations are also subject to approval by the District Contract Administrator. The Contractor will ensure that inoperable equipment at any site is replaced within twenty-four (24) hours.
(b) All equipment such as custodial carts, step stools, ladders, and other necessary equipment will be supplied by the Contractor.
(c) Any equipment used on District’s premises in support of this contract shall conform to all Board policies, governmental regulations, and other applicable guidelines. In addition, equipment (e.g. propane consuming) which emits 7 186 volatile organic chemicals shall not be used at any time on District properties.
(d) The District will provide locked storage space, but shall not be responsible for losses which may be incurred due to theft and/or vandalism.
(e) Upon termination of this Agreement, the Board will have the option to purchase all or part of Contractor’s inventory of capital equipment used on Premises in the performance of the Services. In the event the Board terminates the agreement for convenience, Contractor will have the option of retaining the non-depreciated equipment or selling same to the Board. The value of the capital equipment inventory will be determined by calculating Contractor’s purchase cost minus straight-line depreciation of equipment by type and age. All Capital Equipment will be fully depreciated in five (5) years.
(f) All Consumable Equipment will be fully depreciated during the contract year and shall become the property of the Board at the time of termination.
5. The cleaning tasks to be performed and their frequency by area are identified in Attachment C. Principals will be afforded the opportunity to identify other areas, subject to approval by the District’s Contract Administrator, for increased frequency of cleaning.
7.4.d. Performance Obligations. Contractor, in addition to the Operational Obligations provided herein, is responsible for the following performance obligations:
(1) Cleaning Services
(a) Contractor will perform cleaning services, including those duties outlined in Attachment C.
(b) Contractor will perform custodial services during the times specified in Attachment C.
(c) The following revisions to the scope of cleaning services will be made for the period of June 1, 2018 – December 1, 2018: 1. In lieu of stripping and recoating floors during the summer, SSC will burnish and re-coat floors in all schools. 2. Clean-up after summer camp programs will be charged separately under a rate agreed between the parties, by separate work order.
(2) After Hours Functions
(a) The Contractor shall be responsible as part of the base price of this contract for clean up after all school-sponsored activities, i.e. basketball, football, and baseball games, PTO/PTA meetings, etc.
(1) Stadium/Gym/Field cleaning in support of school games
8 187 a) During the Game. Closely monitor trashcans and restrooms, emptying cans and replenishing paper supplies, as well as cleaning up all spillage. b) After the Event. 1) Remove trash and debris from seating areas and walkways. 2) Sweep and clean flooring area using the approved (by the Contractor and Contract Administrator) gym floor cleaning procedure. (2) Clean and disinfect all restrooms and locker rooms utilizing the approved Contractor’s and District’s cleaning procedure.
(b) The Contractor will have the right to bill for custodial services rendered in support of non-school community functions (banquets or other rentals of school facilities).
(c) Emergency Service Support. In the event of an emergency or disaster, the Contractor must have personnel available immediately to assist site personnel in clean-up effort. District’s contract management personnel will be available 24 hours per day, 7 days per week. Cell phone numbers for all of these individuals are must be provided to the District’s Contract Administrator.
(3) Contractor shall have a Supervisor on call at all times custodial employees of Contractor or the Board are working.
(4) Contractor shall employ only people who are skilled in the performance of custodial duties. Contractor is further responsible for ensuring that all custodial employees maintain a clean, well-groomed personal appearance.
(5) Background Records Check
(a) Contractor shall perform a nationwide criminal records check annually on all employees who engage in any services on Board premises or at Durham Public Schools events as required in the Standards for Contract Employees, Attachment B. Contractor shall provide documentation to the Contract Administrator that criminal background checks were conducted on each of its employees prior to hiring, and shall refuse employment to any person convicted of a felony or any other crime, whether misdemeanor or felony, that indicates the person poses a threat to the physical safety of students or school personnel.
(b) Lunsford Act. The Contractor acknowledges that N.C. General Statute 14- 208.18 prohibits anyone required to register as a sex offender under Article 27A of Chapter 14 of the General Statutes from knowingly being on the premises of any school. This prohibition applies to persons required to register under Article 27A who have committed any offense in Article 7A of Chapter 14 or any offense where the victim of the offense was under the age of 16 years at the time of the offense.
9 188 (c) Criminal Background Checks. The Contractor shall conduct at its own expense a nationwide criminal background check on each of its employees, agents, ownership personnel, or Contractors who, pursuant to this Agreement, engage in any service on or delivery of goods that includes direct interaction with students. The Contractor shall provide documentation satisfactory to the school system that criminal background checks were conducted on each of its employees, agents, ownership personnel, or contractors that will have direct interaction with students prior to the commencement of such services or the delivery of such goods. A check done prior to the date of this Agreement shall not be deemed to satisfy this contractual obligation. Such check shall include an initial and annual check of the State Sex Offender and Public Protection Registration Program, the State Sexually Violent Predator Registration Program, and the National Sex Offender Registry. The Contractor shall not assign any individual to provide services pursuant to this contract if said worker appears on any of the listed registries. The Contractor agrees to provide the school system with an initial and annual written certification that the required checks have been completed and that the individuals that the Contractor is assigning to provide services to the schools system are in accordance with the requirements of this provision. The school system reserves the right to prohibit any individual employee of the Contractor from providing services on or delivering goods to school system property or at school system events if the school system determines, in its sole discretion, that such employee poses a threat to the safety or well-being of students, school personnel or others.
(6) Contractor agrees to perform drug screening of all employees who engage in any services on Board premises or at Durham Public Schools events. Contractor represents, by placing and maintaining an employee on a school site, that the employee has not failed drug screening during the period of time the employee works on Board premises.
(7) Contractor shall not employ any individuals to provide services to DPS who are not authorized by federal law to work in the United States. Contractor represents and warrants that it is aware of and in compliance with the Immigration Reform and Control Act and North Carolina law (Article 2 of Chapter 64 of the North Carolina General Statutes) requiring use of the E-Verify system for employers who employ twenty-five (25) or more employees and that it is and will remain in compliance with these laws at all times while providing services pursuant to this Contract. Contractor shall also ensure that any of its subcontractors (of any tier) will remain in compliance with these laws at all times while providing subcontracted services in connection with this Contract. Contractor is also responsible for complying with the Affordable Care Act with regard to its own employees. The school system may at any time request, and Contractor will provide, written certification of compliance with these laws.
(8) Contractor agrees to remove from duties under this Agreement any employee of Contractor that the Board finds unacceptable after written request to do so. Contractor agrees to immediately remove from the Premises any employee of Contractor who poses a threat to the safety and welfare of students or school personnel.
(9) Contractor will provide all custodial and safety training to its employees and Current Employees in accordance with paragraphs 5.8 through 5.11.
10 189 (10) Employees will perform work up to the height obtainable by an eight (8) foot ladder. Work at higher heights may be performed with the permission of Contractor’s management.
(11) Contractor will provide uniforms and safety equipment, including Personal Protective Equipment (PPE), as necessary, for both Contract and District employees. Uniforms will consist of collared shirts and khakis for DPS employees and full-time contract employees. All part-time contract employees will dress in a vest or smock.
(12) MBE. Consistent with the Board’s policy of providing equal opportunities to qualified minority business enterprises (MBE) to participate in the Board’s contracting and purchasing programs, Contractor is encouraged to seek bids from qualified, local MBEs when Contractor subcontracts any portion of the Services as permitted by this Agreement. Contractor shall track such participation on an annual basis. Data generated pursuant to this section shall be reported to the Contract Administrator and reported to the Board, with MBE participation percentage shown with respect to the total dollar value of the contract.
(13) Performance Expectations
(a) Custodial log books will be maintained in the main administrative area of each school and administrative sites. These books will be available to school personnel to identify custodial problems. The lead custodian will review the log book daily and take the necessary corrective action. Copies can be made to facilitate corrective action, but the originals entries will remain in the log book.
(b) In the event a designated Board representative reports that a site or facility is not up to standard, Contractor has five (5) business days to bring the site or facility up to standard. If upon follow-up inspection the site or facility is still not to standard, the Board has the option of:
1) Declaring Contractor in breach of this Agreement. 2) Performing any work necessary to bring the site or facility up to standard and charging the cost of such effort to Contractor.
(c) Contractor’s Site/Visits/Inspections. A member of Contractor’s management team (Area Managers) will perform a formal inspection of each site and facility of the Board at least every other week (twice monthly). A copy of the inspection report will be provided to the Contract Administrator within a week of performing the inspection.
(14) Damage to DPS property. Contractor is responsible for any damage to Board property that results from its actions or the actions of its agents or employees. Should the cause of the property damage not be readily apparent, or in the event that the Contractor denies responsibility for such damage, the Contract Administrator and Contractor shall mutually select an independent third party who will determine the cause of the damage. The Contractor will reimburse the Board for the property damage and bear the cost of the third party’s investigation if the third party determines the Contractor or its agents are at fault. If the third party determines that the Board is responsible for the damage, Contractor will work with Board employees to help limit further damage.
(15) Summer and Mid-Year Cleaning
11 190 (a) The Contractor will provide DPS Contract Administrator a written schedule of the summer cleaning for each site no later than May 1st and a written schedule of the “mid-year” cleaning no later than November 1st. “Mid-year” is defined as the period from the beginning of the Thanksgiving break to the end of the Christmas break. Notwithstanding anything herein to the contrary, Contractor will not be required to perform any “Mid-Year” cleaning.
(b) The Contractor’s schedule will identify personnel staffing requirements at the time of the plan submission, in order to ensure sufficient personnel are available to fulfill the finalization of the break cleaning expectations.
(c) The Contractor will implement and exercise the “Summer and Mid-Year” Cleaning plan as approved in advance by the Contract Administrator.
(d) DPS Custodial Inspector must review and approve all work completed in support of both the Summer and Mid-Year cleaning plan. The Contractor may request, at any time during the cleaning phase, that a DPS Custodial Inspector visit the site and inspect an area that has been cleaned. If an area fails the inspection, any deficiencies must be corrected within twenty-four (24) hours after being identified.
(16) Carpet Cleaning. All carpeted floors and DPS provided area rugs are to be cleaned with a truck mounted wet system carpet extractor (not bonnet-cleaned). Carpets at sites shall be cleaned based on the listed frequency. Carpet cleaning services must be scheduled so as not to interfere with the site’s academic or administrative functions. (a) Elementary Schools – at least once every six (6) months. (b) Middle and High Schools, and Administrative Sites – at least once every nine (9) months.
(17) Walk-off mats will be replaced on a three-year cycle. The replacement will be per school such that a third of each school’s mats will be replaced each year. As the wear and tear will vary by school, the DPS Contract Administrator has the authority to adjust the locations of the mat replacements, but the number of mats to be replaced will remain one-third of all District mats each year.
(19) Contractor will ensure grounds are walked each morning to remove litter and debris.
(20) Contractor will perform touch-up painting or painting of small areas (less than 100 square feet). Paint will be provided by District.
(20) Minor Maintenance. The Contractor will ensure that the custodial staff is trained to perform those functions necessary to complete requests associated with finalizing the tasks listed below. The responsibilities associated with finalizing the identified tasks will be accomplished on an as required basis and will be at the request of the site administrator. Materials/supplies (with the exceptions of light bulbs) associated with finalizing the requested tasks will be provided by the District.
a) Replace light bulbs. All burnt out or faulty light bulbs accessible from an eight (8) foot step ladder will be replaced and recycled. Any burnt out or faulty light bulbs above that height will be reported to Maintenance Services for replacement. Recycling for the purpose of this contract will be limited to collecting any “bad” bulbs, placing them in a recycling box and returning the full recycling box to DPS
12 191 Warehouse on Hamlin Road. DPS Maintenance Services will provide the required recycling boxes.
b) Replace stained or damaged ceiling tiles when required.
c) Cut off water supply until maintenance employees can respond.
d) Assist maintenance employees in monitoring mechanical and boiler rooms for mechanical problems.
e) Clean all HVAC return and supply air grills in all classrooms and common areas on a monthly basis.
f) Install and replace pencil sharpeners.
g) Hang photos, shelving, and other items that have to be mounted on the site’s walls.
i) Tighten hinge screws.
i. Lubricate hinges on doors and window and other devices making noises. ii. Recognize unusual smells, sounds, and signs that indicate problems with plumbing, electrical, and HVAC systems.
j) Follow proper shut-off procedures when problems do exist.
k) Report needed major maintenance through an established work order program.
l) Be responsible for the removal of snow on sidewalks leading from the Main entrance, Student’s Bus entranceway, and Teacher’s parking lots.
(21) Contractor will empty the recycling containers on an “as needed” basis.
7.5 Board’s Obligations
7.5.a. The Board is responsible for the following obligations:
(1) All wages and salaries, including regularly hourly pay, annual leave pay, sick pay and legal holiday pay for Current Employees working at the Premises.
(2) Applicable social security taxes, state and federal unemployment insurance premiums, general liability and excess insurance premiums, workers’ compensation premiums, retirement contributions, medical and hospitalization insurance premiums for Current Employees.
(3) Payroll preparation for the Current Employees.
(4) Utilities and electric power to run janitorial equipment.
(5) Trash removal from compactors and dumpsters.
(6) Maintenance and repair of the Board’s furniture, desks, cabinets, drapes, blinds, chalkboards, trash cans and other building effects.
(7) Any physicals, tests or vaccinations required by Board policy or by law for Current Employees engaged in providing the Services.
13 192 7.6 Access to Premises. The Board shall ensure that Contractor has access to the Premises as needed to perform the Services under this Agreement. School principals and Contractor’s supervisory employees shall coordinate performance of Services during non-school hours. The Board reserves the right to exercise prior approval of scheduled Services.
ARTICLE VIII GENERAL TERMS AND CONDITIONS
8.1 Compliance with Law. Contractor shall comply with all applicable laws, ordinances, rules and regulations relating to the Services operation and shall obtain all required licenses and permits. The Board shall cooperate with Contractor to accomplish the foregoing.
8.2 Workers’ Compensation Insurance. Contractor shall maintain workers’ compensation insurance as required by state law covering all employees employed by Contractor in connection with the Services. Contractor shall provide the Board with a copy of the Declaration Page of the workers’ compensation policy annually, at the time of renewal, during the term of this Agreement.
8.3 Comprehensive or Commercial Insurance. Contractor shall maintain during the term of the Agreement, for protection of the Board and Contractor, Comprehensive or Commercial General Bodily Injury and Property Damage Liability Insurance with a Combined Single Limit of not less than Five Million Dollars ($5,000,000.00) for each occurrence, including, but not limited to, Personal Injury Liability, Blanket Contractual Liability and Products Liability, covering only the operations and activities of Contractor under the Agreement and shall provide the Board with a certificate evidencing such policies. The above limits may be achieved by use of an umbrella liability policy. The insurance policies shall contain covenants by the issuing company that the policies shall not be canceled without thirty (30) days’ prior written notice to the Board of cancellation. The Board shall be named as an additional insured under Contractor’s policies of insurance to the extent the Board is indemnified pursuant to this Agreement.
Certificates of insurance shall be provided to the Board annually for any and all insurance coverage where the Board is named as an additional insured under Contractor’s policies, prior to commencement of services.
8.4 Indemnification. Contractor shall indemnify, defend and save harmless the Board against any and all claims, actions, demands, costs, damages, losses or expenses of any kind whatsoever, resulting from or connected with any negligent, willful or intentional acts of the Contractor, its agents, employees and/or subcontractors under this Agreement or from the omission or commission of any act, lawful or unlawful, by Contractor, its agents, employees and/ or subcontractors, including, but not limited to, court costs and attorney's fees incurred by the Board in connection with the defense of said matters. The Board shall not in any event be liable in damages for business loss or other incidental, punitive, or consequential damages of whatever kind or nature, regardless of the cause of such damage, and Contractor, and anyone claiming by or through it, expressly waives all claims to such damages.
8.5 Property Insurance. The Board shall keep its buildings, including the Premises, and all property contained therein, insured within its self-insured program, or otherwise insured, against loss or damage from fire, explosion or other causes of loss to the extent covered within its “schedule” property insurance.
8.6 Trade Secrets and Proprietary Information. During the term of this Agreement, Contractor and the Board may have access to certain proprietary materials of each other. In the case of Contractor, proprietary information shall include surveys and studies, management guidelines and procedures, operating manuals, software programs and similar compilations regularly used in Contractor’s business operations (“Trade Secrets”). Neither the Board nor Contractor shall disclose any of the other party’s Trade Secrets or other proprietary information, directly or indirectly, during or after the term of this Agreement. The parties shall not photocopy or otherwise duplicate any such material without the prior written consent of the originator. All Trade Secrets and other proprietary information shall remain the exclusive property of its originator and shall be returned thereto immediately upon termination of this Agreement. In the event of any breach of this provision, the offended party shall be entitled to equitable 14 193 relief, including an injunction or specific performance, in addition to all other remedies otherwise available. This provision shall survive termination of this Agreement. Nothing herein shall be construed to prevent the Board from complying with North Carolina’s Public Records Law.
8.7 Assignment. This Agreement may not be assigned by either party without the written consent of the other, which consent shall not be unreasonably withheld if assigning to a wholly-owned subsidiary or affiliate.
8.8 Subcontracts. Contractor is and remains responsible at all times for the performance of this Agreement and cannot subcontract any part of this Agreement without the express written approval of the Board. Contractor shall seek separate written consent from the Board for each subcontractor. The Board acknowledges that Premier Services is an existing subcontractor and consents to Contractor’s use of Premier, subject to all other terms of this Agreement. In the event that the Board consents to Contractor’s request to subcontract part of this Agreement, Contractor shall remain liable and responsible for the performance of all Services under this Agreement. In the event of nonperformance or default of a subcontractor, Contractor assumes responsibility for performance of all obligations contained in this Agreement.
8.9 Notice. Any notice or communication required or permitted to be given hereunder shall be in writing and served personally, delivered by courier or sent by United States certified mail, postage prepaid with return receipt requested, addressed to the other party as follows:
To the Board: Assistant Superintendent for Operational Services Durham Public Schools 2011 Hamlin Road Durham, North Carolina 27704
Or
Director, Maintenance Services Durham Public Schools 2011 Hamlin Road Durham, North Carolina 27704
To Contractor: Southeast Service Corporation 1845 Midpark Road Knoxville, TN 37921 Attn: President
With Copy to: Southeast Service Corporation 1500 Liberty Ridge Drive, Suite 210 Wayne, PA 19087 Attn: Legal Counsel
or to such other persons or places as either of the parties may hereafter designate in writing. All such notices shall be effective when received.
8.10 Force Majeure. Neither Contractor nor the Board shall be liable for failure to perform its respective obligations hereunder when such failure arises out of fire, explosion, water, act of God, civil disorder or disturbance, strikes, vandalism, war, sabotage, weather and energy related closings, governmental rules or regulations, failure of third parties to perform their obligations with respect to the Services, or like causes beyond the reasonable control of such party, or for real or personal property destroyed or damaged due to such causes. Any party experiencing such an event shall give prompt notice
15 194 as soon as possible under the circumstances and such protection from liability shall last only for the duration of the event of such force majeure.
In the event such force majeure necessitates cancellation of Contractor’s performance of the Services, in whole or in part, and an alternate date(s) cannot be agreed upon by the parties, the Board will be under no obligation to compensate the Contractor for Services not performed. If such force majeure makes performance of the Services impossible, ineffective, or impracticable, the Board shall have the option of terminating the Agreement immediately without penalty or further expense.
8.11 Termination
8.11.a. Termination For Cause. If either party breaches a material provision hereof (“Cause”), the non-breaching party shall give the other party notice of such Cause. If the Cause is remedied within thirty (30) days, the notice shall be null and void. If such Cause is not remedied within the specified period, the party giving notice shall have the right to terminate this Agreement upon expiration of such remedy period. The rights of termination referred to in this Agreement are not intended to be exclusive and are in addition to any other rights available to either party at law or in equity.
8.11.b. Termination For Convenience. Either party may terminate this Agreement at any time upon sixty-five (65) days’ prior written notice to the other party.
8.11.c. Termination Results
a. Upon termination of this Agreement, all outstanding amounts shall immediately become due and payable.
b. Upon termination of this Agreement, the Board shall have the option to purchase all or part of Contractor’s inventory of Capital Equipment used on Premises in the performance of the Services, in accordance with paragraph 7.7.
8.11.d Insolvency. In addition to all other rights herein, either party hereto may terminate this Agreement without prior notice should the other party become insolvent, voluntarily file for bankruptcy or receivership, or make any assignment for the benefit of creditors, or should the other party have commenced against it any proceeding, suit or action in bankruptcy or receivership, provided such proceeding, suit or action is not dismissed within thirty (30) days.
8.12 Construction and Effect. The article and section headings used herein are used solely for convenience and shall not be deemed to limit the subject of the articles and sections or be considered in their interpretation. Any Exhibits, Attachments or Schedules referred to herein are made a part of this Agreement by reference, provided that in the event of a conflict between the terms of such document incorporated herein and the terms of this Agreement, the terms of the Agreement shall govern. This Agreement may be executed in several counterparts, each of which shall be deemed an original.
8.13 Rights of Third Parties. Nothing in this Contract shall be construed to create any right or remedy on the part of third parties.
8.14 Severability. If any term or provision of this Agreement or the application hereof to any person or circumstance shall, to any extent or for any reason be invalid or unenforceable, the remainder of this Agreement and the application of such term or provision to any person or circumstance other than those as to which it is held invalid or unenforceable shall not be affected thereby, and each remaining term and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
8.15 Waiver. No delay or omission by either party hereto to exercise any right or power hereunder shall be construed to be a waiver thereof. A waiver by either of the parties hereto of any of the covenants to be performed by the other or any breach thereof shall not be construed to be a waiver of any succeeding 16 195 breach thereof or of any other covenant contained herein. All remedies provided for in this Agreement shall be cumulative and, in addition to any remedies available to either party at law, in equity or otherwise.
8.16 Amendments to Agreement. All provisions of this Agreement shall remain in effect throughout the term hereof unless the parties agree, in a written document signed by both parties, to amend, add or delete any provision. This Agreement contains all agreements of the parties with respect to matters covered herein, superseding any prior agreements and may not be changed other than by an agreement in writing signed by the parties hereto.
8.17 Anti-Nepotism. Contractor warrants that, to the best of its knowledge and in the exercise of due diligence, none of its corporate officers, directors, or trustees and none of its employees who will directly provide services under this Contract are immediate family members of any member of the Durham Public Schools Board of Education or of any principal or central office administrator employed by Durham Public Schools Board of Education. For purposes of this provision, “immediate family” means spouse, parent, child, brother, sister, grandparent, or grandchild and includes step, half, and in-law relationships. Should Contractor become aware of any family relationships covered by this provision or should such a family relationship arise at any time during the term of this Contract, Provider shall immediately disclose the family relationship in writing to the Superintendent of the Durham Public School System. Unless formally waived by the Board of Education, the existence of a family relationship covered by this Contract is grounds for immediate termination by the Board without further financial liability to the Contractor.
8.18 Restricted Companies Lists. Contractor represents that as of the date of this Agreement, Contractor is not included on the Final Divestment List created by the North Carolina State Treasurer pursuant to N.C. Gen. Stat. § 147-86.58. Contractor also represents that as of the date of this Agreement, Contractor is not included on the list of restricted companies determined to be engaged in a boycott of Israel created by the North Carolina State Treasurer pursuant to N.C. Gen. Stat. § 147-86.81.
8.19 No Third Party Beneficiaries. Nothing herein is intended or shall be construed to confer upon or to give to any person or entity other than the parties hereto and their successors or permitted assigns, any rights or remedies under this Agreement.
8.19 Entire Agreement. This Agreement, and its attachments and other documents specifically incorporated by reference, contain the entire understanding and agreement of the parties concerning the matters contained herein and supersedes and replaces any prior or contemporaneous oral or written contracts or communications concerning the matters contained herein.
IN WITNESS WHEREOF, the parties hereto have entered into this Agreement as of the date first signed or the first day of the term, whichever is sooner.
DURHAM PUBLIC SCHOOLS BOARD OF EDUCATION
By: ______Mike Lee, Board Chair Date
Attest: ______Dr. Pascal Mubenga, Superintendent Date
Contractor’s Company Name
By: (President or other authorized official) Date
Attest: 17 196 Secretary [Corporate Seal] Date
This information has been pre-audited in the manner required by the School Budget and Fiscal Control Act.
______Finance Officer Date
18 197