Ypsilanti District Library YDL Board Meeting, September 23, 2020 6:30 pm, YDL – Virtual Meeting AGENDA

AGENDA ITEM Information Discussion Action Call to Order X *Roll Call Brian Steimel Kay Williams Jean Winborn Patricia Horne McGee Theresa M. Maddix Bethany Kennedy Kristy Cooper

Approval of the Agenda X X X

Public Comment

Consent Agenda A. Proposed Minutes from August 26, 2020 Virtual Meeting X X X B. August 2020 Financials & Check Register X X X

Communication A. Official Correspondence (Public) X B. Ideas, Opportunities, Trends (Board)

Committee Reports A. Finance Committee B. Personnel Committee C. Policy Committee D. FOL Library Report E. Fundraising Committee X F. Superior Township Planning X X G. Facilities

Director’s Report A. Operational Update X B. Performance Indicators X C. Departmental Reports X D. Significant Library News X

New Business A. FY 2019-2020 Budget Amendment X X X B. Award of snow removal contract X X X C. Consideration of site clearing recommendation for Superior building project X X X D. Consideration of a proposal to replace the Whittaker Fire Alarm Control X X X Panel

Board Member Comments X

Adjournment X X X

Minutes of Previous Meeting Ypsilanti District Library Board of Trustees - Virtual Meeting Minutes, August 26, 2020 (Unapproved)

CALL TO ORDER President Jean Winborn called the Regular Meeting to order at 6:33 p.m.

Attendance Trustees Present: Kay Williams, Theresa M. Maddix, Bethany Kennedy, Kristy Cooper, Jean Winborn, Patricia Horne McGee and Brian Steimel

Also present: Director Lisa Hoenig, Assistant Director Julianne Smith, Business Office Manager Monica Gower and Head of Outreach Services Mary Garboden

APPROVAL OF THE AGENDA Trustee McGee moved to approve the meeting agenda. Trustee Steimel supported this motion.

Vote: Ayes: Williams, Winborn, Cooper, Kennedy, Maddix, McGee and Steimel Nays: None Motion passed.

PUBLIC COMMENT NONE

CONSENT AGENDA Trustee Kennedy moved to approve the consent agenda (July 22, 2020 Virtual Meeting minutes, and July 2020 Financials and Check Registers) Trustee Maddix supported this motion.

Vote: Ayes: Williams, Winborn, Maddix, Kennedy, Cooper, McGee and Steimel Nays: None Motion passed.

COMMITTEE REPORTS • Superior Township Planning: - The design team is moving ahead with the site plan approval process

• Fundraising committee: - Lisa and Chris have made contact with three large foundations this month. - The presentation that was given to the county commission was very well received. - The Capital Campaign committee will meet again in Mid- September.

REPORT OF THE LIBRARY DIRECTOR In addition to submitted Director’s report, Director Hoenig relayed the following: . We had another leak in the basement at Michigan Avenue, similar to last summer. Some children’s books have water damage. Lisa met with Jared from Terracon this morning for input. . Mobile hot spots have been ordered. The wireless upgrade is proceeding steadily. . Jessee Morgan ( Para- Pro at Michigan Ave.) has resigned. . Hiring for the open Whittaker Customer Service position is in progress. Ypsilanti District Library Board of Trustees - Virtual Meeting Minutes, August 26, 2020 (Unapproved)

. Interviewed candidates for the open Computer Technician position. Contacted references of two to make final decision.

NEW BUSINESS

A. Award of interior painting contract for Michigan Avenue

YPSILANTI DISTRICT LIBRARY

RESOLUTION NO. 2020-25

August 26, 2020

RESOLUTION TO AWARD THE CONTRACT FOR INTERIOR PAINTING AT MICHIGAN AVENUE TO ECO PAINTING, LLC

______

Whereas the Michigan Avenue library’s main floor and stairway have not been painted since the building’s 2002 renovation; and

Whereas painting was identified as a desired project in the 2020 fiscal year budget; and

Whereas YDL released a request for proposal on March 10, 2020, and following the Covid stay home order reached out to contractors who attended the mandatory walkthrough again to gauge interest; and

Whereas six proposals were received and evaluated by the Library Director and Facilities Manager; Now Therefore

IT IS RESOLVED BY THE YPSILANTI DISTRICT LIBRARY BOARD that:

The contract for Interior Painting at Michigan Avenue is awarded to Eco Painting, LLC for a total cost of $9,700.

OFFERED BY: Bethany Kennedy SUPPORTED BY: Kay Williams YES: 7 NO: 0 ABSENT: 0 VOTE: 7-0

B. Discussion of Superior project budget and fund balance projections – Lisa reviewed the projections prepared by the Accountant. The consensus of the Board is that the public has spoken and the Superior building must be our first priority. The possible dip in fund balance will be overcome with time. Ypsilanti District Library Board of Trustees - Virtual Meeting Minutes, August 26, 2020 (Unapproved)

BOARD MEMBER COMMENTS

Trustee Comment Bethany I love the “hand picked for you” service. Theresa I am excited about the new wireless. Kay The staff is doing a great job. Pat No comment Kristy No comment Brian No comment Jean No comment Lisa No comment

Adjournment Trustee Kennedy moved to adjourn at 7:38 p.m. Trustee Williams seconded this motion. Vote: Ayes: Williams, Winborn, Maddix, Cooper, Kennedy, McGee and Steimel Nays: None Motion passed.

Financial Report Check Register Report

Date: 09/17/2020 Time: 11:07 am Ypsilanti District Library BANK: ANN ARBOR Page: 1 Check Check Status Void/Stop Reconcile Vendor Vendor Name Check Description Amount Number Date Date Date Number

ANN ARBOR Checks 72435 08/06/2020Printed 0000000025 AFLAC #15 & #16 163.48 72436 08/06/2020Printed NUAK NUOLA AKINDE family town hall 8/1/2020 350.00 72437 08/06/2020Printed ALER ALERUS FINANCIAL YDL contribution 17,270.58 72438 08/06/2020Printed AES ALLIED EAGLE SUPPLY CO towels 150.76 72439 08/06/2020Printed JOAN JORDAN ANDERSON noise permit workshops 2020 300.00 72440 08/06/2020Printed BASIC BASIC july 2020 admin fee 63.20 72441 08/06/2020Printed BATT BATTERIESPLUS battery recycle 6.25 72442 08/06/2020Printed BENCH BENCHMARK DESIGN STUDIO curbside parking signs 443.00 72443 08/06/2020Printed BA BLACKSTONE PUBLISHING the room where it happened 34.94 72444 08/06/2020Printed IBM ISABEL BRUSH MINDELL internship 7/19-8/8/2020 1,546.00 72445 08/06/2020Printed CAMPINC CAMPBELL, INC Whit-power out restart 259.00 72446 08/06/2020Printed JCARY JAMES CAREY 3/6-7/24/2020 service 940.00 72447 08/06/2020Printed CDW CDW GOVERNMENT, INC. video kit 236.55 72448 08/06/2020Printed 0000000567 CENTER POINT PUBLISHING last train to london 93.48 72449 08/06/2020Printed CINAZZ CHIN-AZZARO LLC noise permit workshop 2020 100.00 72450 08/06/2020Printed CLHI CLARK HILL service 6/30/2020 122.50 72451 08/06/2020Printed CSV CUSTOM SOUND & VISION WIFI installation-85 6,419.70 72452 08/06/2020Printed 0000000039 DEMCO, INC. month labels 43.51 72453 08/06/2020Printed KADU KATELYN DURST noise permit 2020 200.00 72454 08/06/2020Printed ERDU ERICA DUTTON reflec medit 8/7-8/28/2020 100.00 72455 08/06/2020Printed ENV ENVISIONWARE remote-rfid reader 1,000.00 72456 08/06/2020Printed FIND FINDAWAY WORLD, LLC boy from the woods 388.13 72457 08/06/2020Printed FSCS FOSTER,SWIFT,COLLINS&SMITjune 2020 service 42.00 H,PC 72458 08/06/2020Printed GFEC GALLAGHER FIRE EQUIPMENTserver room inspection 332.00 CO. 72459 08/06/2020Printed HOMI MICHAEL HOWELL noise permit intern 2020 67.50 72460 08/06/2020Printed IPS INSIGHT PUBLIC SECTOR, INC.juniper - 3 33,706.68 72461 08/06/2020Printed JOCO JOHNSON CONTROLS MA 5/1/20-4/30/21 1,952.07 72462 08/06/2020Printed LIBRARY DE LIBRARY DESIGN ASSOCIATES18 jasper chairs-MA 7,992.00 72463 08/06/2020Printed 0000000051 THE LIBRARY NETWORK cons rpts 71/20-6/30/2021 2,862.00 72464 08/06/2020Printed MBM MBM TECHNOLOGY Super 6/24-7/23/2020 coverage 202.67 SOLUTIONS 72465 08/06/2020Printed AFSCME MICHIGAN AFSCME deducted 7/9/2020 689.75 72466 08/06/2020Printed A21 MICHIGAN MUNICIPAL reimburse payment 14A-2 court 170.00 72467 08/06/2020Printed MIDWESTTAPMIDWEST TAPE 99178163/99178165/99145041 1,839.94 72468 08/06/2020Printed MY FAVORIT MY FAVORITE PLANT COMPANYjuly 2020 service 128.00 72469 08/06/2020Printed OV OVERDRIVE, INC. 18 items 2,289.68 72470 08/06/2020Printed PATR PATRON ACCOUNT return-Mal's Diary 11.99 72471 08/06/2020Printed PW PLANTWISE 1 of 2 visits 6/29/2020 750.00 72472 08/06/2020Printed PP PROGRESSIVE PRINTING support camp book-200 269.00 72474 08/06/2020Printed STAPAD STAPLES ADVANTAGE statement 7/25/2020 62.82 72475 08/06/2020Printed TDSM TDS 7/22-8/21/2020 coverage 1,224.34 72476 08/06/2020Printed TERM TERMINIX super 7/15/2020 service 217.00 72477 08/06/2020Printed TERRY BAK TERRY BAKERY summer cookie kits 90.00 72478 08/06/2020Printed THYSSENKRUTHYSSENKRUPP ELEVATOR Whit phone 8/1-10/31/2020 1,254.86 72479 08/06/2020Printed TINK TINKER TECH CONSULTING summer chall prize 2020 50.00 72480 08/06/2020Printed UMSI UNIQUE MANAGEMENT curbside sub fee 7/2020 385.00 SERVICES, 72481 08/06/2020Printed 0000000030 VISION SERVICE PLAN - MI 8/2020 coverage 744.52 72482 08/06/2020Printed DAWA DAVID WARD noise permit 2020 300.00 72483 08/06/2020Printed WCROD WASHTENAW COUNTY 6/2020 mtt/stc 984.60 72484 08/06/2020Printed A4 WASTE MANAGEMENT OF MA 8/2020 service 570.87 MICHIGAN 72485 08/06/2020Printed 0000000021 Y C U A MA 6/24-7/24/20 service 1,287.75 72486 08/06/2020Printed YPSIHARD YPSILANTI ACE HARDWARE closing 7/31/2020 36.19 72487 08/11/2020Printed DTE ENERGYDTE ENERGY whit july 2020 street light 40.18 72488 08/11/2020Printed DTE ENERGYDTE ENERGY whit 6/24-7/23/2020 service 10,099.26 72489 08/11/2020Printed DTE ENERGYDTE ENERGY MA 6/30-7/30/2020 service 1,384.41 Check Register Report

Date: 09/17/2020 Time: 11:07 am Ypsilanti District Library BANK: ANN ARBOR Page: 2 Check Check Status Void/Stop Reconcile Vendor Vendor Name Check Description Amount Number Date Date Date Number

ANN ARBOR Checks 72490 08/20/2020Printed AK AK LAWNCARE whit #3 billing 530.00 72491 08/20/2020Printed AES ALLIED EAGLE SUPPLY CO liner/megawipes 238.92 72492 08/20/2020Printed AMERICAN LAMERICAN LIBRARY scott renewal 174.00 ASSOCIATION 72493 08/20/2020Printed LOR BAKER & TAYLOR statement 7/31/2020 21.94 72494 08/20/2020Printed BAKL BAKER & TAYLOR #4407662 statement 7/31/2020 272.78 72495 08/20/2020Printed BK7772 BAKER & TAYLOR INC. 4387772statement 7/31/2020 11.96 72496 08/20/2020Printed 0000573063 BAKER & TAYLOR, INC. 573063statement 7/31/2020 757.38 72497 08/20/2020Printed 0000573097 BAKER & TAYLOR, INC. 573097statement 7/31/2020 822.22 72498 08/20/2020Printed 0000573121 BAKER & TAYLOR, INC. 573121statement 7/31/2020 20.78 72499 08/20/2020Printed 0000573139 BAKER & TAYLOR, INC. 573139statement 7/31/2020 429.53 72500 08/20/2020Printed BAA BANK OF ANN ARBOR closing 7/31/2020 #5906 1,015.98 72501 08/20/2020Printed BAA BANK OF ANN ARBOR closing 7/31/2020 #9394 1,117.20 72502 08/20/2020Printed BAA BANK OF ANN ARBOR closing 7/31/2020 #5384 651.16 72503 08/20/2020Printed BASIC BASIC august 2020 admin fee 63.20 72504 08/20/2020Printed BA BLACKSTONE PUBLISHING how to be ant 361.33 72505 08/20/2020Printed BCN BLUE CARE NETWORK OF MI september 2020 coverage 37,902.81 72506 08/20/2020Printed CDW CDW GOVERNMENT, INC. tripp cat6 junction box 540.77 72507 08/20/2020Printed 0000000567 CENTER POINT PUBLISHING the heirloom garden 93.48 72508 08/20/2020Printed CTS CHARTER TOWNSHIP OF july 2020 grounds 81.68 SUPERIOR 72509 08/20/2020Printed CTS CHARTER TOWNSHIP OF july 2020 fuel/elec 111.58 SUPERIOR 72510 08/20/2020Printed CIT CIT TECHNOLOGY FIN SERV due 8/30/20 prop tax 2020 2,777.22 INC. 72511 08/20/2020Printed CONSTELL CONSTELLATION May-July meter read adjustment 728.80 NEWENERGY- 72512 08/20/2020Printed 0000000027 DELTA DENTAL PLAN OF 9/1-9/30/20 coverage 2,867.64 MICHIGAN 72513 08/20/2020Printed KRD KATLYN DUDEK 8/19/20 resume -ypsiwrites 75.00 72516 08/20/2020Printed FIND FINDAWAY WORLD, LLC court of wings and ruin 904.69 72517 08/20/2020Printed GORDON GORDON FOOD SERVICE, INC.MA youth 137.90 72518 08/20/2020Printed HOME HOME DEPOT CREDIT statement 8/13/2020 248.95 SERVICES 72519 08/20/2020Printed IPS INSIGHT PUBLIC SECTOR, INC.mist stsyems 1,539.58 72520 08/20/2020Printed LCCPL LIVONIA PUBLIC LIBRARY lost ILL-#39082131449293 24.95 72521 08/20/2020Printed MNL MADISON NATIONAL LIFE due 9/1/2020 1,142.84 72522 08/20/2020Printed MEF MEDIA EDUCATION healing from hate 63.98 FOUNDATION 72523 08/20/2020Printed AFSCME MICHIGAN AFSCME deducted 8/6/2020 647.25 72524 08/20/2020Printed MICHLIB MICHIGAN LIBRARY russell renewal 85.00 ASSOCIATION 72525 08/20/2020Printed MICHMUN MICHIGAN MUNICIPAL LEAGUE7/1/2020-7/1/2021 policy prem 1,709.00 72526 08/20/2020Printed MIDWESTTAPMIDWEST TAPE hoopla ending 6/30/2020 17,550.32 72527 08/20/2020Printed MIDWESTTAPMIDWEST TAPE 99226554/99220678/99226552 1,481.35 72528 08/20/2020Printed OV OVERDRIVE, INC. 20153872/20067451 4,792.93 72529 08/20/2020Printed QUAD QUADIENT LEASING USA, INC.6/5-9/4/2020 lease 237.00 72530 08/20/2020Printed RLPG ROWMAN LITTLEFIELD handbook-US labor stats 2020 206.26 PUBLISHING 72531 08/20/2020Printed SATEOFMICHSTATE OF MICHIGAN Flex plate renewal 171.00 72532 08/20/2020Printed STUD SUPERIOR TOWNSHIP UTILITY6/16-7/15/2020 service 7.40 DEPT 72533 08/20/2020Printed AMAZ SYNCB AMAZON statement 7/10/2020 3,039.08 72534 08/20/2020Printed U ULINE 2 bushel box trucks 679.95 72535 08/20/2020Printed UMSI UNIQUE MANAGEMENT curbside sub fee 90.00 SERVICES, 72536 08/20/2020Printed VERIZON VERIZON WIRELESS 7/10-8/9/2020 service 434.70 72537 08/26/2020Printed LINC_NAT LINCOLN NATIONAL LIFE apr-jun 2020 coverage 245.52 Total Checks: 100 Checks Total (excluding void checks): 189,375.17 Check Register Report

Date: 09/17/2020 Time: 11:07 am Ypsilanti District Library BANK: ANN ARBOR Page: 3 Check Check Status Void/Stop Reconcile Vendor Vendor Name Check Description Amount Number Date Date Date Number

Total Payments: 100 Bank Total (excluding void checks): 189,375.17 Check Register Report

Date: 09/17/2020 Time: 11:07 am Ypsilanti District Library BANK: FIFTH THIRD BANK Page: 4 Check Check Status Void/Stop Reconcile Vendor Vendor Name Check Description Amount Number Date Date Date Number

FIFTH THIRD BANK Checks 1001 08/11/2020Printed NEDER NEDERVELD 7/1-7/31/2020 service 1,800.00 1002 08/11/2020Printed ONE O'NEAL CONSTRUCTION, INC. june 2020 services 8,616.00 1003 08/24/2020Printed DAZ DANIELS & ZERMACK 3/29-6/27/2020 service 36,037.50 ARCHITECTS Total Checks: 3 Checks Total (excluding void checks): 46,453.50

Total Payments: 3 Bank Total (excluding void checks): 46,453.50

Total Payments: 103 Grand Total (excluding void checks): 235,828.67 Ypsilanti District Library Balance Sheet August 31, 2020 General Fund

FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FYTD ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL 08/31/20 Assets: Cash: Checking 343,352 435,833 325,888 30,254 243,356 922,861 Savings 2,276,388 2,191,873 2,414,562 2,311,968 2,318,328 1,976,360 CD's ------Stocks - 28,584 30,954 31,300 31,048 36,331 Memorials 6,402 6,402 6,403 3,368 3,368 - Operational Cash 356 356 521 824 824 824 Total Cash 2,626,498 2,663,048 2,778,328 2,377,714 2,596,924 2,936,376

Receivables & Other assets 37,821 17,384 36,272 49,282 98,153 104,497

Total Assets 2,664,319 2,680,432 2,814,600 2,426,996 2,695,077 3,040,874

Liabilities 425,334 334,400 509,097 145,758 85,577 120,014

Composition of Fund Balance Reserved: Yoder Memorial 3,252 3,252 3,252 3,252 3,252 3,252 Current YTD - Yates Memorial 3,357 3,357 3,357 3,357 3,357 3,357 Current YTD 0 Designated: Improvement Fund 1,102,434 1,102,434 1,102,434 1,102,434 352,434 352,434 Current YTD--net of revenues - Working Capital 1,000,000 500,000 500,000 500,000 500,000 500,000 Current YTD - Designated: MTT settlements Designated: TEEN ZONE Current YTD Unreserved/Undesignated 294,835 658,408 736,990 696,080 272,195 353,090 Current YTD (164,893) 78,581 (40,530) (23,885) 1,478,262 1,708,727 Total Fund Balance 2,238,985 2,346,032 2,305,503 2,281,238 2,609,500 2,920,860

Total Liabilities & Fund Balance 2,664,319 2,680,432 2,814,600 2,426,996 2,695,077 3,040,874 Ypsilanti District Library Period Ending 08/31/2020 (75% of Year) General Fund

YTD AS A FY 2016-17 FY 2017-18 FY 2018-19 FY 2018-2019 FY 2019-2020 YTD 08/31/20 REMAINING % OF ACCT # ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Total Revenues 3,810,812 3,924,231 5,506,660 3,997,932 5,706,999 4,526,837 1,180,162 79.3%

Expenditures Dept 100 Administrative 1,882,646 1,996,606 2,046,192 2,074,121 2,288,226 1,475,837 812,389 64.5% Dept 200 Michigan Ave. 531,686 560,976 570,105 567,512 585,072 392,927 192,145 67.2% Dept 300 Outreach/bookmobile 105,513 85,794 83,090 87,152 88,009 62,040 25,969 70.5% Dept 400 Outreach/Superior Township 152,355 151,311 158,283 153,941 158,567 117,944 40,623 74.4% Dept 500 Whittaker Rd 1,099,241 1,096,935 1,123,928 1,113,538 1,151,393 755,386 396,007 65.6% Dept 600 Donations 53,483 43,328 31,845 - - 11,953 (11,953) NA Dept 700 Grants 27,778 12,190 12,323 - - 2,025 (2,025) Total 3,852,702 3,947,140 4,025,766 3,996,264 4,271,267 2,818,110 1,453,157 66.0%

Net Revenue Over Expenditures (41,890) (22,909) 1,480,895 1,668 1,435,732 1,708,727

Sale of Assets 369 979 - - Board Designation of Funds (1,150,000) - Fund balance - beginning of period 2,344,689 2,303,168 2,281,238 2,612,133 2,612,133 2,612,133

Fund Balance - end of period 2,303,168 2,281,238 2,612,133 2,613,801 4,047,865 4,320,860 Ypsilanti District Library General Fund Period Ending 08/31/2020 (75% of Year)

FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-2020 YTD 08/31/20 YTD AS A % OF ACCT # ACCOUNT NAME ACTUAL ACTUAL ACTUAL BUDGET ACTUAL BUDGET Revenue 403.000 Superior Township Tax Levy 609,929 619,558 896,999 905,226 773,123 85.4% 425.000 City of YpsilantiTax Levy 565,186 589,334 808,325 839,033 377,065 44.9% 425.075 PPT Reimbursement 10,996 20,105 18,247 12,000 0 0.0% 440.000 Ypsilanti Township Tax Levy 2,159,466 2,212,989 3,283,915 3,591,033 3,046,779 84.8% 441.000 Renaissance Zone Reimb 39,574 40,000 66,633 166.6% 443.000 State Aid Direct 26,949 30,201 32,932 33,141 32,931 99.4% 447.000 State Aid Indirect 27,324 30,646 33,574 33,141 33,497 101.1% 500.600 Grant SOM Talk 46,570 75,358 23,853 12,323 29,219 237.1% 657.000 Fines/Misc. 73,097 67,077 60,633 61,425 19,625 31.9% 657.100 Smart Cards - Printing & Copies 42,289 40,841 36,686 38,000 10,321 27.2% 657.600 Guest Pass 2,417 1,745 1,417 2,000 361 18.0% 661.000 Penal Fines County 124,205 116,084 111,395 105,925 84,478 79.8% 662.000 Coffee shop rent 5,500 3,500 1,296 1,500 0 0.0% 662.100 Community room rentals 1,700 1,250 1,850 1,750 575 32.9% 679.000 Donations/Misc. 3,793 4,993 1,152 2,500 450 18.0% 681.000 Donations Designated 18,850 9,100 681.080 Donations/Memorials 2,425 711 2,629 600 4,009 668.2% 683.100 Trustee Party Revenue 0 0 0 0 NA 687.000 Interest/Checking 1,020 1,727 3,233 4,000 872 21.8% 687.010 Interest/Savings 7,457 7,050 15,331 11,500 6,803 59.2% 687.060 Interest/Yoder 11 3 0 0 0 0.0% 687.070 Interest/Yates Memorial 1 1 1 2 0 20.0% 689.000 Dividends-MML 6,050 5,819 5,741 6,000 4,219 70.3% 690.000 Dividends-Endowmwnt 5,816 6,335 6,771 5,900 7,220 122.4% Total Revenue 3,722,200 3,835,327 5,404,403 5,706,999 4,507,279 79.0% Ypsilanti District Library General Fund Period Ending 08/31/2020 (75% of Year)

FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-2020 YTD 08/31/20 YTD AS A % OF ACCT # ACCOUNT NAME ACTUAL ACTUAL ACTUAL BUDGET ACTUAL BUDGET Expenditures Dept 100 Administrative 702.000 Salary Wages 605,794 614,161 625,703 736,710 492,609 66.9% 702.050 Board Stipend 0 0 0 0 NA 702.100 Professional/Accounting 5,620 5,340 6,500 7,500 2,880 38.4% 702.150 Bank Fees 3,500 5,521 5,829 6,840 2,664 38.9% 702.900 Salary/Subs 18,578 11,314 16,427 18,513 4,124 22.3% 705.000 Employee Recognition Awards 765 472 687 750 336 44.8% 710.000 Paychex Payroll Service 6,794 8,927 12,366 12,360 8,342 67.5% 715.000 Employer Payroll Tax 144,002 141,453 144,670 155,780 110,283 70.8% 715.100 ACA Taxes Paid by employer 0 0 247 352 114 32.4% 718.000 MERS Defined Contribution 92,793 85,593 91,373 100,752 53,240 52.8% 719.000 FSA Admin Fee 583 691 758 525 69.3% 727.000 Office Supplies 31,342 28,245 28,789 32,400 14,350 44.3% 727.200 Supplies-Facility 21,858 15,582 19,577 23,700 11,667 49.2% 752.000 MML/Building Insurance 57,613 59,627 61,476 63,628 64,450 101.3% 753.000 MML/Workers Comp 9,609 9,016 9,756 10,237 5,495 53.7% 754.000 Health Insurance 350,013 361,244 371,049 359,537 274,240 76.3% 756.000 Delta Dental 36,158 37,616 36,153 35,601 22,946 64.5% 757.000 Employee Assistance Program 950 1,006 974 1,100 579 52.7% 758.000 Life Insurance 4,264 4,213 4,036 4,121 3,304 80.2% 759.000 Vision Service Plan 7,726 8,679 8,811 8,940 6,623 74.1% 762.000 STD/LTD (Disability Insurance) 9,644 10,542 12,076 12,205 9,772 80.1% 769.000 Printing & Publishing 12,538 19,300 5,427 8,300 7,372 88.8% 769.050 Classified Advertising 122 606 993 800 210 26.3% 774.050 Digital Collection 17,244 22,298 31,726 196,685 93,220 47.4% 774.100 Data Bases 56,524 79,791 93,136 24,992 16,072 64.3% 774.800 System Wide DVDs 7,414 6,396 5,182 3,999 2,906 72.7% 774.900 All Materials Processing 25,724 30,750 25,838 23,992 8,656 36.1% 774.950 Play Kits 0 0 3,602 2,799 21 0.7% 774.975 Library of Things 0 0 0 3,999 0 0.0% 801.000 Major Events 6,379 20,906 10,978 17,225 3,951 22.9% 801.500 Learning Never Gets Old 2,132 2,000 1,962 2,000 1,306 65.3% 802.000 Mileage/Travel Reimbursement 3,901 2,017 2,883 5,000 257 5.1% 804.000 Workshops/Training 2,957 2,361 3,916 4,500 1,987 44.2% 805.000 Memberships & Dues 4,988 5,455 5,436 5,000 4,411 88.2% 806.000 Talk Grant Expenses 0 0 12,625 3,523 8,442 239.6% 810.000 Capital Outlay - Buildings 4,880 0 4,301 5,000 600 12.0% 810.100 Capital Outlay - Improvements 13,801 3,062 6,824 3,700 1,300 35.1% 812.000 Capital Outlay - Furnishings 3,989 2,562 3,949 5,000 0 0.0% 850.000 Automation - Technology 121,657 181,162 154,332 209,000 138,726 66.4% 850.100 Telecommunications 14,070 12,788 6,573 7,911 -6,208 -78.5% 850.200 SirsiDynix 48,212 55,644 51,473 62,230 56,943 91.5% 850.500 Software Subscription 0 0 7,926 14,355 7,819 54.5% 890.000 The Library Network 2,796 2,796 2,796 3,000 0 0.0% 928.000 Postage 8,237 13,874 13,085 16,455 11,323 68.8% 965.000 Auditing Service 7,125 7,275 7,425 7,650 7,425 97.1% 975.000 Legal 1,652 9,804 8,870 4,000 2,838 70.9% 975.500 Legal - Negotiations 0 0 12,765 0 0 980.000 Professional/Contractual 57,565 91,121 83,193 32,427 11,790 36.4% 980.500 Branding Costs 22,654 2,415 2,561 2,500 1,188 47.5% 981.500 Lost Book Expense 12,890 10,553 8,546 10,200 3,429 33.6% 982.000 MTT Charge Back City 2,210 387 -140 1,200 208 17.4% 983.000 MTT Charge Back TWP 3,875 1,194 389 5,000 113 2.3% 983.100 MTT Charge Back-Superior Twp 10,087 955 10,430 4,000 985 24.6% 984.050 Contributions/Endowment 0 0 0 NA Total 1,882,646 1,996,606 2,046,192 2,288,226 1,475,837 64.5% Ypsilanti District Library General Fund Period Ending 08/31/2020 (75% of Year)

FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-2020 YTD 08/31/20 YTD AS A % OF ACCT # ACCOUNT NAME ACTUAL ACTUAL ACTUAL BUDGET ACTUAL BUDGET

Dept 200 Michigan Ave. 702.000 Salaries 382,076 393,684 404,679 406,782 309,354 76.0% 702.800 Salaries-Pages 6,716 7,423 7,271 9,690 3,151 32.5% 771.000 Adult Books & Processing 32,180 31,369 31,227 25,191 10,978 43.6% 772.000 Youth Books & Processing 17,990 18,216 17,891 15,345 4,368 28.5% 776.000 Periodicals - Adult 4,133 3,949 4,244 4,199 2,963 70.6% 776.050 Periodicals - Youth 172 236 206 250 0 0.0% 778.000 Adult Audio/Visual 12,880 13,143 11,112 9,497 3,475 36.6% 779.000 Youth Audio/Visual 5,989 5,329 4,956 3,946 454 11.5% 802.200 Parking 0 0 3,600 3,600 3,600 100.0% 810.000 Capital Outlay - Buildings 2,373 7,952 18,500 3,330 18.0% 812.000 Capital Outlay - Furnishings 2,760 0 7,031 7,000 6,992 99.9% 840.000 Repair & Maintenance - Building 7,008 28,501 15,255 20,000 7,429 37.1% 840.025 Campbell Maint Contract 17,761 17,761 16,489 12,672 9,504 75.0% 840.050 Snow Removal/ Lawn Care 9,217 6,125 6,229 11,335 4,240 37.4% 900.000 Programs-Adult 1,103 693 1,493 1,700 515 30.3% 901.000 Programs-Youth 1,038 1,300 1,342 1,900 1,713 90.2% 940.000 Phone 4,411 4,500 4,514 4,631 3,028 65.4% 943.000 Natural Gas 5,059 4,317 3,359 4,030 3,110 77.2% 947.000 DTE - Electric 16,155 16,432 16,452 19,235 10,111 52.6% 949.000 Ypsilanti Comm Utilities Auth 5,038 5,625 4,802 5,569 4,611 82.8% Total 531,686 560,976 570,105 585,072 392,927 67.2% Dept 300 Outreach/bookmobile 702.000 Salaries 70,396 66,998 68,078 68,658 51,854 75.5% 775.000 Library Materials 5,370 4,930 4,478 4,998 2,611 52.2% 840.000 Repair & Maintenance 25,925 8,487 5,109 8,693 6,017 69.2% 901.000 Programs - Youth 0 0 0 0 NA 943.000 Fuel 3,822 5,379 5,425 5,660 1,558 27.5% Total 105,513 85,794 83,090 88,009 62,040 70.5%

Dept 400 Outreach/Superior Township 702.000 Salaries 139,331 136,949 144,398 144,747 110,601 76.4% 775.000 Library Materials 7,057 7,059 7,609 6,998 3,431 49.0% 840.000 Repair & Maintenance 984 2,220 1,374 1,000 666 66.6% 840.050 Snow Removal & Lawn Care 980 980 898 1,200 735 61.3% 900.000 Programs - adult 461 589 601 600 260 43.3% 901.000 Programs - Youth 759 556 600 600 122 20.3% 940.000 Phone 1,103 1,125 1,129 1,158 757 65.4% 943.000 Natural Gas 695 756 573 844 608 72.1% 947.000 DTE - Electric 901 993 1,013 1,145 697 60.9% 949.000 Ypsilanti Comm Utilities Auth 84 84 88 275 67 24.2% Total 152,355 151,311 158,283 158,567 117,944 74.4% Ypsilanti District Library General Fund Period Ending 08/31/2020 (75% of Year)

FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-2020 YTD 08/31/20 YTD AS A % OF ACCT # ACCOUNT NAME ACTUAL ACTUAL ACTUAL BUDGET ACTUAL BUDGET

DEPT 500 WHITTAKER RD 702.000 Salaries 696,325 684,699 696,339 699,097 530,260 75.8% 702.800 Salaries-Pages 34,074 37,920 34,553 42,024 13,571 32.3% 771.000 Adult Books 62,754 64,203 64,635 54,182 23,459 43.3% 772.000 Youth Books 32,890 32,150 38,784 35,988 9,248 25.7% 776.000 Periodicals - Adult 5,399 5,910 5,915 5,998 5,336 89.0% 776.050 Periodicals - Youth 848 852 898 900 759 84.4% 778.000 Adult Audio/Visual 26,119 23,585 21,217 17,794 10,002 56.2% 779.000 Youth Audio/Visual 9,328 7,979 7,300 6,598 2,822 42.8% 810.000 Cap Outlay Building 11,328 37,250 0 0.0% 810.100 Cap Outlay Improvements 0 0 840.000 Repair & Maintenance - Building 19,384 25,445 23,842 20,400 16,181 79.3% 840.025 Campbell Maint Contract 42,979 42,979 42,934 42,797 32,098 75.0% 840.050 Snow Removal/Lawn Care 21,448 14,596 16,529 22,600 11,130 49.2% 900.000 Programs - Adult 2,808 3,325 3,765 4,200 1,242 29.6% 901.000 Programs - Youth 4,705 5,122 6,298 6,500 10,986 169.0% 903.000 Equipment Maintenance 0 83 6,336 3,000 300 10.0% 940.000 Phone 8,490 8,950 9,029 9,193 6,055 65.9% 943.000 Natural Gas 26,168 31,856 25,609 31,156 20,491 65.8% 947.000 DTE - Electric 100,297 101,664 103,549 105,406 58,924 55.9% 949.000 Ypsilanti Comm Utilities Auth 5,225 5,617 5,069 6,310 2,522 40.0% 980.000 Professional/Contractual 0 0 0 0 NA Total 1,099,241 1,096,935 1,123,928 1,151,393 755,386 65.6% Dept 600 Donations Revenue: Total Revenue 56,523 71,011 Total Donated revenue 56,523 71,011 87,817 10,478 NA

Expenditures: Total Expenditures 53,483 43,328 Total Expenditures 53,483 43,328 31,845 11,953 NA Dept 700 Grants Revenue Total Grant Revenue 32,089 16,914 Total Revenue 32,089 16,914 14,441 9,080 NA Expenditures Total Expenditures 27,778 12,190 Total Expenditures 27,778 12,190 12,323 2,025 NA Total Net -- restricted for future 4,311 4,724 2,118 7,055 NA IMPROVEMENTS/Asset Sales 685.000 Sale of assets 369 979 0 NA 810.100 Approved projects-Improvements fund 850.100 Technology improvements NA Total Other Revenue 369 979 0 0 NA Total Revenue 3,810,812 3,924,231 5,506,660 5,706,999 4,526,837 Total Expenditures 3,852,333 3,947,140 4,025,766 4,271,267 2,818,110 66.0% Net Revenue Over Expenditures -41,521 -22,909 1,480,895 1,435,732 1,708,727 Fund Balance Beginning of Year 2,344,689 2,303,168 2,281,238 2,612,133 2,612,133 Board Designation -1,150,000 0 0 Ending Fund Balance 2,303,168 2,281,238 2,612,133 4,047,865 4,320,860 Ypsilanti District Library Balance Sheet August 31, 2020 Debt Service Fund

FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FYTD ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL 08/31/20 Assets: Cash 1,225,052 1,232,141 994,885 994,885 - - Receivables 265,327 228,588 475,134 475,134 (15,553) - Total Assets 1,490,379 1,460,729 1,470,019 1,470,019 (15,553) -

Liabilities 58,413 26,102 34,501 34,501 5,100 -

Fund Balance Designated: MTT Settlement 15,000 15,000 9,500 9,500 - - Unreserved 1,416,966 1,419,627 1,426,018 1,426,018 (20,653) - Total Liabilities & Fund Balance 1,490,379 1,460,729 1,470,019 1,470,019 (15,553) - Ypsilanti District Library Balance Sheet August 31, 2020 Capital Asset Replacement Fund

FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FYTD ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL 08/31/20 Assets: Cash 611,746 594,787 417,120 417,120 1,481,745 2,786,611 Total Assets 611,746 594,787 417,120 417,120 1,481,745 2,786,611

Liabilities ------

Fund Balance 611,746 594,787 417,120 417,120 1,481,745 2,786,611 Total Liabilities & Fund Balance 611,746 594,787 417,120 417,120 1,481,745 2,786,611 Ypsilanti District Library Capital Expenses Period Ending 08/31/2020 (75% of Year)

YTD 08/31/20 ACCT # ACCOUNT NAME ACTUAL Revenue 683.800 Superior Library Designated 46,550 688.000 Interest 4,473

Total 51,023 Dept 400 Superior Construction Expenditures 702.150 Bank Fees 74 910.000 Site Development - 975.000 Legal/Attorney 3,368 981.000 Architect Fees 93,110 983.000 General Contractor 49,605 - TOTAL 146,157

Total Revenue Over Expenditures (95,134) Beginning Fund Balance 2,881,745 Current Board Assignment Ending Fund Balance 2,786,611

Communications COVID-19 TESTING at the Ypsilanti District Library 5577 Whittaker Road

Ypsilanti District Library 5577 Whittaker Road Saturday, Sept 26, 9 am - 1:00 pm Register http://bit.ly/WCHDfreetests *Please do NOT line up early. Who?Anyone. Symptoms or not. FREE No cost to you with or without Please insurance. register Testing is important. It's safe. Protect yourself. Protect your community.

Symptoms of COVID-19 include:

Fever Cough Shortness Muscle Severe Chills New loss of Diarrhea Runny nose of breath aches tiredness taste or smell or sore throat

For more information and additional testing sites: www.washtenaw.org/COVID19test * 734-544-6700 * [email protected] In partnership with the Michigan Department of Health and Human Services with support from the National Guard

Committee Reports To: YDL Board of Trustees From: Lisa Hoenig, Library Director Date: 9/18/2020 Re: Superior Planning Committee report

• Our legal team is tweaking the easement language based on input from the design team.

• OHM, the firm Superior Township engaged to manage the road widening project, now believes the work should wait until spring. In addition to hopefully receiving lower construction bids, this would also allow us to run utility piping, etc. under the road more affordably.

• The Township Board will consider the site clearing costs at its 9/21 meeting, paving the way for your consideration of the balance in New Business C.

• We are targeting the October Planning Commission meeting for final site plan approval.

Director’s Report and attachments Library Director’s Report September 23, 2020

Five Years Together My first day at YDL was 9/8/2015. We’ve accomplished so much in this five years! We wrote a strategic plan, rebranded, improved security measures, passed a millage, watched a major solar eclipse, launched TALK, became 501(c)3, celebrated 150 years as a library, and are serving our public through a pandemic. We *will* build a library in Superior! I still feel honored and excited to be working to make a difference in my home community. Thank you all for taking this journey with me.

Facilities: • Work began on the Whittaker windows project on 9/14, with AJC Contracting building the access road behind the building. Crossing our fingers for continued good weather! The entire project is expected to take 6-8 weeks.

Financial: • Last month I reported that Penal Fines were down about $21,000 due to COVID. This month we received our Renaissance Zone reimbursement check, in the amount of $66,633.17. As we’d budgeted $40,000, this made up for the Penal Fines shortfall and then some. (Whew!)

Fundraising: • In response to my 8/7 presentation and request, the Washtenaw County Board of Commissioners is expected to consider an allocation toward the Superior Capital Campaign the night of our Board meeting.

Personnel: • Part-time Para-Professional Scott Marlowe voluntarily transferred from Michigan Avenue Youth to Adult Services. We’ve posted two Youth Para-Professional openings since, one for Michigan Avenue and one for Whittaker. • Our new Computer Systems Technician, Chris Slay, began his duties at YDL on 9/8. He brings a wealth of experience from IT positions with the City of Milan, and has already been digging in with projects. • We will soon welcome Kathryn Ziegler as a new Part-Time Customer Services Clerk at Whittaker Road. • We received 9 applications for the part-time TALK Project/Youth Department Para-Professional position. Interviews are scheduled for Tuesday; stay tuned.

Technology: • Scott Ostby has been working steadily on the Wi-Fi upgrade since new equipment purchases were approved in June. On 9/17 he activated the new system at Whittaker. It’s a huge improvement! Our patrons are going to be thrilled. Now that the back end is complete, Michigan Avenue and Superior should be added very soon. IT and Facilities will coordinate to rent a large lift to install an outdoor unit at Michigan Avenue and work on parking lot lights.

Of Note: • Jodi Krahnke and I held a TALK kick-off meeting with MCLS on 9/1, and the new texting platform is in development. Our Spanish translation team is on board and working out the intricacies of handling diacritics in the text messages. • Jodi and I also presented a Library of Michigan webinar on 9/15 to give Michigan librarians a sense of what we’ll be offering when TALK goes statewide. • I attended several sessions of the EveryLibrary Library Advocacy and Fundraising Conference this week. • The trial of our curbside printing service has been a tremendous success and will expand to Whittaker on 9/21. • We will hold a flu shot clinic in the Whittaker garage on 9/23 from 2-5:30. Thank you to Walgreen’s and the Health Department for helping us expand this from staff and Board only to the general public. • The Washtenaw County Health Department will offer pop-up Covid testing in the Whittaker parking lot on 9/26 from 9-1. • YDL will soon offer Creativebug, a database of craft classes and workshops. Based on survey data, we believe patrons will love it!

YDL Dashboards YPSILANTI DISTRICT LIBRARY FUND DEVELOPMENT DASHBOARD August 2020

2015 2016 2017 2018 2019 2020 Strategy Actual Actual Actual Actual Actual 2020 YTD Goal

Friends of YDL Annual Support $46,316 $43,360 $36,050 $36,000 $31,000 $31,000

Memorial Gifts $1,923 In Memory of Marcia Peters $525 $100 In Memory of Xavier Small $5,951 In Memory of Robert Warren $2,170 $150 $100 In Memory of Ingrid Koch $1,011 In Memory of Beatrice L. and Harman F. Sperry $1,000 In Memory of Mary Welzenbach $1,000 In Memory of Pete Murdock $1,500 In Memory of Diane Horn $950 In Memory of Jannette M. Gable $2,000 In Memory of Marguerite Leighton $1,008 Sub-total $1,923 $5,951 $2,695 $2,261 $3,550 $0

Annual Giving Campaign $4,054 $3,582 $9,712 $7,745 $7,604 $5,980

Additional fundraising activities Gala 150 year anniversary $24,123 Annual Report Mailing $1,180 $1,971 Dining for Dollars $273 $652 $276 $306 $256 Trustee Parties $7,165 $3,421 $5,489 $3,760 Bank of Ann Arbor (Vehicle Donation) $2,000 $2,000 Gene Butman Ford (Vehicle Donation) $3,316 Kroger Community Rewards $0 $67 Amazon Smile Sub-total $7,438 $4,073 $12,261 $30,189 $2,227 $67

Sponsorships EMU (Sponsorship of TEDx Talk, 4/13/17) $2,500 $3,000 Beal Investment-TedX Sponsor $900 The Mosaic Foundation $1,000 $1,000 $1,000 $1,000 Sub-total $1,000 $3,500 $4,900 $0 $1,000 $0

YDL Endowment Fund General $10,400 $2,505 $6,025 $5,350 $2,525 YDL (Yoder Fund Transfer) $3,252 Superior $350 Sub-total $0 $10,400 $2,505 $9,277 $5,700 $2,525

Designated Donations $4,054 General Fund $450 $620 $1,229 $1,037 $101 Michigan Ave $1,000 $1,000 $1,000 Superior $500 $7,584 $45,900 $2,025 Adult Fiction $500 $600 $500 Bookmobile $1,000 Memorial Gifts $953 $1,264 $443 $225 MI Ave Plaza Lighting $1,000 Youth Programming $50 Sub-total $4,054 $2,403 $2,884 $11,856 $49,712 $2,126

Total Donations $64,786 $73,269 $71,008 $97,328 $100,793 $10,698 YPSILANTI DISTRICT LIBRARY FUND DEVELOPMENT DASHBOARD August 2020

2015 2016 2017 2018 2019 2020 Strategy Actual Actual Actual Actual Actual 2020 YTD Goal

Grants ALA-PBS Great American Reads series $2,000 ALSC Dia Turns 20 Mini Grant $2,000 ALSC STEAM Strengthening Communities Grant $5,000 $5,000 Ann Arbor Farm & Garden $985 Blue Cross Complete of MI - Early Literacy Program $1,200 CARES Act Grant $6,400 Downtown Association of Ypsilanti [Direct] $1,700 Ezra Jack Keats Minigrant, EJK Foundation $500 Generations United $1,500 IMLS National Leadership Grant (TALK) $71,324 Kiwanis-Early Childhood Priority 1 Committee $1,612 $1,600 $1,600 $1,080 $1,080 MCACA-New Leaders Grant [Noise Permit] $2,850 $3,200 $2,970 $2,800 MCACA-Ypsi Song Fest $5,625 $8,156 MCACA- Capital Grant - Superior $5,625 $42,500 MCFB - Family Read $500 MCLS-Harwood $690 MHC-Prime Time Family Reading $8,075 $3,000 $3,000 $2,700 MHC-Ypsilanti African American Oral History Archive $24,350 MParks $3,000 NEH-Wild Land Exhibit Programming Grant $1,000 Teen Science Café Grant $3,000 United Way Opportunity Grant $5,000 $3,000 YACF Early Literacy Outreach $2,565 YACF Early Creative Youth Studio $3,000 YALSA/DollarSummer Teen Intern Grant $1,000 $1,000 $1,000 National Center for Family Learning $3,000 LSTA - Talk, Early Literacy Texting $71,650 $61,250 $42,100 LSTA - Public Library Services Grant $1,555 MHC-Arts & HumanitiesTouring Grant $324 YDL Endowment Fund Proceeds $4,198 $5,210 $5,816 $6,335 $6,571 Washtenaw County Census Mini Grant $500 Total Grants $28,985 $57,956 $91,360 $82,465 $63,206 $129,224

GRAND TOTALS $0 $131,225 $162,368 $179,793 $163,999 $139,922

Designated Fundraising to Date YDL - Superior Improvement - $117,809.74 * Whittaker Rd Teen Area Improvement -$5,550

*$1050 remaining, expenditures =4500 ** IMLS National Learership Grant - TALK 2021 grant amount is $59,534

Department Reports

Acquisitions Department Board Report September 2020

Ongoing Projects • Acquisitions staff continues to work on our regular tasks such as placing, processing, and cataloging orders from material selectors; sending and receiving MeLCat items; and processing magazines. • I continue to communicate with Baker & Taylor representatives about order delays. Additionally, there are delays throughout the whole supply chain in the book industry right now. • I am making good progress on tracking down overdue MeLCat interlibrary loan items. • Whittaker Youth staff have put together more STEM kits, as well replacing parts of existing ones, and I am working on processing and cataloging them.

New Projects • I have been researching packaging options and cataloging information for the new wifi hotspots that we received through the CARES Act. I will be working with Julianne on getting them ready for circulation.

Staff News • Our Acquisitions Clerk who was on medical leave has now returned.

Statistics • The collection budget is 68% encumbered. • 240 items were cataloged. • 1,020 items were added to the collection, including 670 e-items. • YDL borrowed 791 items from other libraries via MeLCat. • YDL loaned 938 items to other libraries via MeLCat.

Submitted by Sarah Zawacki September 17, 2020 Assistant Director Board Report: September, 2020

The NEH exhibit For All the World To See: Visual Culture and the Struggle for Civil Rights is up! It is a real shame the public is not able to come in to see it, but we hope to do a stellar job of providing a virtual tour. Thanks are due to Liz Getty for helping me with the filming and editing and to our new IT staff member, Chris Slay, for helping me install a dedicated workstation for learning and working with Adobe Premier. In conjunction with the exhibit, we will provide activity kits for families related to the theme, learning activities for students, and free copies of Ralph Ellison’s The Invisible Man for “virtual visitors” who complete a survey after the tour.

Lisa and I have been working on a new onboarding tool to orient new staff to all things YDL. We have had to revisit many past practices for hiring due to COVID and felt like there was no better time than now to overhaul the procedure in general. The new document, when finished, will be used by all departments (HR, Admin, IT, etc.) to ensure that new staff members all receive the same updated orientation to the library, including expectations, policies, opportunities, core values, and more mundane necessities, such as platform credentials and the like.

I have also been revamping the “COVID Dashboard,” which will be used to compile statistics and unique offerings happening during the pandemic that will need to be reported on the State Aid report at year end. A new daily statistic sheet is also in the works to help staff report measurable activities on a consistent basis. This will be more of a counter tool than a comparison tool because I am ever optimistic that we will not need to compare the pandemic this year to the pandemic next year (!) Oh my.

I have good news to report on the demographic survey. I have found a firm that works with libraries (Social Explorer) that completely “gets” what we are trying to accomplish. They are currently putting together a proposal for me that will overlay Census tract/block data with our internal ILS data to help us understand our patron usage and non-usage patterns. This information will allow us to make strategic plans with solid socioeconomic backing. Example: Census tract 4 shows that we had X% of residents with library cards 5 years ago, but currently only have Y%. Is the loss in a certain age bracket? Is the loss due to suspended cards due to fines? Has a housing development moved? Are the cards expired? I’ll admit to being a data nerd, but I think this information will be uber useful in conducting outreach, planning services, growing/regaining our user base, etc.

As you know, Walgreen’s will be here on September 23 for our flu shot “clinic.” I have recruited the County Health Department to provide vaccines for infants and youth (Walgreen’s does not) so that *everyone in any given household can receive a vaccine. WCHD will have vouchers for uninsured children, and they will have two staff members here to administer the shots.

At end of month we will introduce a new online database for patrons called Creativebug. This is a crafting platform with public performance rights built in. Patrons will be able to take unlimited art and craft classes online, join forums of like-minded crafters, and download patterns, templates, and recipes. We hope to also use this on the staff end to engage with our patrons and provide project supplies via curbside to join a class with your fellow library friends. 

On my list for next month is the installation of new catalog widget that will provide a “book carousel” of new materials so patrons can experience a “virtual browse” of the new items in our collections.

Submitted by Julianne Smith, September 17, 2020 Communications & Development Monthly report: September 2020 Major print pieces produced: • The Sept/Oct issue of The Loop hit mailboxes in early September. It highlighted the election, the 100th anniversary of Women’s Suffrage, the new school year, the NEH exhibit, and more. We’ve already received a number of positive comments from the community about it. One patron had this to say: “Couldn't wait to compliment you on another community-building issue. Great articles, without exception. I am as always so impressed with the depth and variety of the activities, special events and educational opportunities YDL offers. Not to mention the resourcefulness you all are using to function through the pandemic. Kudos all around! I'm sure your staff feels a sense of pride and satisfaction in what they've achieved...well deserved.” • We’re finalizing the Annual Report so we can distribute it later this fall. Promotions • We’ve promoted Library Card Sign Up month, unveiling our new online application form, and highlighting books that are available to read widely on our Hoopla and/or Overdrive accounts. • We’ll be expanding/promoting our printing services at Whittaker Road. Community Relations • We’re partnering with the Washtenaw County Health Dept. to offer free Covid testing at Whittaker on Sept. 26. • We’re partnering with Walgreens to offer a Flu Shot Clinic on Sept 23. • Some staff are participating in the United Way of Washtenaw County 21-Day Equity Challenge. • Sam and Lisa are finalizing our final report for the United Way Loop Expansion grant. Notable Media Mentions/Partnerships

• WEMU covered our curbside service expanding to Michigan Ave. • Concentrate will cover our TALK grant as part of an upcoming issue the week of 9/21. Notable Social Media activity • The post introducing our Roller Skate and Read video series was seen by over 3,100 people and got 24 likes and 21 shares. • Our Facebook post about Library Card Sign-Up month received over 1,300 views, and almost 50 “engagements,” including 6 shares.

Submitted by Sam Killian on September 18, 2020 Customer Services

Monthly report: September 2020

Circulation Stats

Between the dates of August 20 - September 16, we checked out 15,527 items systemwide. Patrons love that they are able to receive items through the MeL system once again. During this same time, we have issued over 97 new YDL library cards.

Staff News

We have completed the search for the new part-time Customer Services clerk at Whittaker Road. The successful candidate is Ypsilanti resident Kathryn Ziegler.

Submitted by John Connaghan on September 17, 2020

Facilities Department Board Report: September 2020 The Facilities Department is always busy – here are some of the highlights.

O’neal Construction has begun work on the service road behind the Whittaker Road facility. Stone has been delivered. O’neal will be putting into place and compacting it next week.

Campbell, Inc. replaced the heat exchanger on the rooftop furnace above Michigan Ave staff office. The old one was cracked and could potentially leak carbon monoxide to the interior of the building. All is working properly now. Interior painting at Michigan Ave main floor, stairwell, restrooms, and staff offices will start Monday September 28. ECO Painting expects the project will take 7-10 working days. Facilities will be removing book shelves from the wall, and re-installing them after painting is complete.

We have been helping Adult Services, and the Youth Department with their weeding of unneeded materials. Facilities has boxed up and removed 185 cartons of books and counting. They have been palletized and picked up by Better World Books who give the library a percentage of the book sale when they sell it online. At Whittaker Road, Johnson Controls/Simplex Grinnell have given us a price to replace our outdated fire alarm panel. It is beginning to fail, and is no longer supported as the technology is no longer produced. They have a replacement that will communicate with our existing components throughout the building.

Submitted by: Jim Reed, September 17, 2020

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. Michigan Ave Board Report September 2020

Programs: • Adult craft programs continue to be very popular. LNGO Crafternoons continues to be a hit, with attendees continually expressing how much it means to them to have this interaction every other week. Charline and Jen help out with this program or it would be impossible for us to pull off a relatively involved program. In addition, tonight will Kim will host the inaugural Third Thursday Craft Club by making a spooky globe. Sheila and Kim will share the responsibilities every month. • Jesse held his last guitar club and is passing the pick to Scott. Scott will host his first one next week. A collaborative music program is difficult to do over Zoom due to the lag. We are exploring options. • Pat continues to do live storytimes for some of her regular families and has recorded many storytime tidbits for parents to add to their own reading time with their kids. She will be working on a constellation kit soon. • Shoshanna has solidified her plans for the Ypsi Stories podcast. She has reached out to many local residents who are eager to tell local historical stories. Recording will start soon and broadcasting will start in November. • Jenny and former employee, Douglas Gill, will be starting the Raisin in the Sun program this week. • YpsiGlow has solidified many of their plans for a socially distanced event. Regarding the library, Lynne Settles, Trevor Stone, and Kamron Reynolds have been working with local youth to design two identical 6’ x 9’ canvases on social justice. The canvases, with numbered colors, will be moved around the Ypsi area to be painted by the community. They will be displayed at Mich Ave and Whittaker Rd, initially outside, then they will be on display inside. In addition, we will be distributing glowy social justice poster-making kits and display the posters in library windows with blacklights. These two projects will be paid for by the balance left from MCACA’s New Leaders grant for Noise Permit. YpsiGlow will provide black lighting for the large canvases. They will also be distributing 600 kits with all kinds of supplies and ideas for glowy at-home engagement. The kit distribution is targeted to our lower-income, 100 of the kits will be distributed from the library. Staff: • We’ve had some movement of staff. Jesse Morgan left us for an internship that was the final requirement to get his music therapy degree. He will be missed! Scott Marlowe, from our youth department, has moved into Jesse’s adult parapro position. Scott can easily step into Jesse’s visual book club and guitar club. We now have an opening for a half time youth parapro position at Mich Ave. • Most MA staff continue to actively pursue staff development opportunities during their at-home time. Services: • We have filled 343 curbside appointments, 4 book bundles requests, 63 printing requests. Other: • Mich Ave will get a much needed painting upstairs. We have worked out a system so that we can remain open during the painting which will take 7-10 days. Collections have been moved so that they will be accessible to staff and out of the way of painters. Many thanks to Jerome. He has done much of the heavy- lifting when it comes to moving materials.

Submitted by Joy Cichewicz September 17, 2020 Outreach Services Board Report September 2020

Staff Updates: • Staff are all holding up. Three staff members have children back in school, so are juggling the responsibilities of helping their children with school while continuing to work and take care of the rest of their responsibilities. I’ve made some scheduling adjustments to help facilitate the school schedule. Superior: • The new printing service has been going well at Superior. During the pilot period, Michigan Ave received the vast majority of the requests. I expect more requests as word spreads.

Projects & Programs: • We are coordinating with 826michign to assist in their virtual tutoring program this fall. Nicole will be one of the leads to assist in that project. • We wrapped up the Senior Calling project. A summary report follows. • Ken distributed the Loop to various community sites. It was a reduced list from our normal distribution because many places are still not open to the public. • Liz G continues to work on video tours of the For All the World to See exhibit. • Stacey and I made a seed saving video to supplement a garden to table lesson on seed saving. • Nicole continues to help with the online storytime rotation and is helping with youth activity packet/content creation.

Bookmobile: • We are still watching local case numbers to see when we can start using the bookmobile for curbside deliveries. October would be the earliest we would start. • Nicole is taking advantage of this off the road time to do a big overhaul of the collection. Whenever patrons can browse again, they’ll find a nicely refreshed collection.

Learning Never Gets Old • We continued with online programs such as Senior Advisory Board and an Outsmart the Scammers program. We have a full slate of programs lined up for the Fall.

Submitted by Mary Garboden September 16, 2020 Senior Calling Project April – July 2020 Overview of project: Staff who were working from home were able to connect with patrons by calling those ages 55 Total Calls Placed: 2913 and up. Scott and John helped generate a list of patrons ages 55 and up in the library’s database. Scott set us up with an app to make calls originating from YDL’s phone system. We segmented the list into those with email addresses and those without. We first called the patrons ages 75 and up (starting with the oldest first) on the phone-only list, thinking that they would be the most likely to be in need of referrals and information. We continued by calling the same age group in the email list, and continued down the age list going between phone only and then those with email. Households reached

Staff involvement: In addition to making calls, Monique Other results (wrong number, left message) assigned lists to staff, reported updated information to John for patron records, and kept track of statistics. Staff who made calls include: • Shoshanna • Sarah TOP CALLERS • Joy • Mary Jerome (894) • Jerome • Kittie Pat (300) • Pat • Marianne Paula (284) • Dee • Monique Shoshanna (277) • Shania • Brigitte • Paula • Kelly

Outcomes: We called 2,913 households and had conversations with 1,297 people. Call ranged anywhere from just a minute or two to 30 “You’re the best library!” minutes or more. Some people had many questions or really needed -86 year old patron (who someone to talk to. In the early weeks of calling, we fielded many also wanted to make sure questions about finding PPE, cleaning supplies, COVID testing, and getting help with unemployment, tax preparation, and stimulus staff were still being paid payments. The nature of the questions changed in the later weeks. during the closure!) Many more people wanted help with accessing our e-resources and renewing their library cards. We referred e-resource questions to Brigitte, who patiently coached patrons through the steps over the phone. Others wanted to hear information about our reopening plans. “You are delightful, as always. I really miss you We heard from many people that wanted to know when they could all. Thank you for making come to a library location to use the computer. We started keeping a list calls” -66 year old of people who need to use a computer; when YDL begins offering computer use by appointment, we will call those patrons first to offer them slots. One patron was in very immediate need of a computer. Pat worked with her and communicated with the Ypsilanti Senior Center, who was able to loan her a laptop.

“I really want the library to We heard touching stories, such as that of a 76 year old patron making masks and sending them to a Detroit hospital, or an 80 year reopen so I can get some old who was recovering from COVID, having experienced one of the Allman Brothers CDs!” scariest times of his life. – 66 year old

Patrons were very complimentary of the service. Just a few of the remarks from patrons included a 70 year old telling us that she really appreciated our kindness, a 62 year old who said he thinks we’re wonderful for making calls, and an 84-year old who was sending our Spring Challenge links to her daughter and grandchildren in Arizona. We also hear stories of boredom and isolation, such as one 72 year old who had done the same puzzle seven times. We know these calls made a difference in breaking up that isolation. Staff reported that they were very grateful to be able to have this sort of close, intimate contact with patrons during a time of uncertainty and isolation.

Whittaker Road-Adult Services Board Report: September 2020

Here is a listing of September programs:

• 3 book discussion groups (Thursday AM, Mystery Lovers, African American Authors)

• Safely Learning About Race and Racism: films we can use

• Virtual Road Map to a Successful Business (2 Sessions on the basics of business startup and operations); partnership with the Ann Arbor Area SCORE office

• Resumes that Work! (For Adults); partnership with YpsiWrites

• Virtual Garden Club

• Reflective Meditation (2 sessions)

• GrieveWell Understanding Grief Workshop; partnership with Grievewell

• Google Docs for Beginners

• Virtual Road Map: Start a Home Services Business (separate program from the one listed above); partnership with the Ann Arbor Area SCORE office

• The Woman Suffrage Movement in the United States

• Be Informed: How to Sort Fact From Fiction Before the Election

• Mindfulness and Self Care

• Google Sheets for Beginners

• Rigged: the Voter Suppression Playbook, in partnership with Zeta Phi Beta Sorority Inc., Rho Delta Zeta Chapter

• Virtual Road Map: Start a Construction Business (separate program from the ones listed above); partnership with the Ann Arbor Area SCORE office

We’ve increased our number of programs for the start of the Fall programming season, with a varied selection for patrons to choose from. The Garden Club is back with their first ever virtual meeting, with great topical information for any garden lover. We’ve partnered with the Ann Arbor Area SCORE office to present a series of “Road Map” programs for those interested in starting a small business.

Over 180 registered for the first two programs, and the 4 programs that follow on specific industries are also getting a lot of interest. Thanks to Brigitte for helping me monitor the first Zoom session to keep track of registrants and watch for technical glitches. Many of our programs in September are made possible with the help of community partners; we look forward to continuing to build on these relationships. Brigitte continues to offer one-on-one tech help, Zoom classes for seniors, and now virtual classes on Google products. Christy’s programs focus on self-care, Sheila is the staff lead for the suffrage program, and Susan is the staff lead for the two film programs that will focus on topics of societal importance. I am looking forward to the Sep 24th program I arranged; the presenter will discuss how to evaluate sources of information for the upcoming election. Staff continue to work on a variety of tasks, including:

• Helping with curbside pickup shifts

• Weeding parts of the collection

• Attending committee meetings

• Attending webinars for training and information

• Planning/presenting virtual programs

• Cataloging materials

• Scheduling curbside appointments

• Ordering materials

• Answering reference questions over the telephone

• Pulling materials on the daily list of requests placed by patrons

There’s a definite uptick in materials requests to be pulled for patrons! We’ve worked out a system between branches to do this efficiently. There have also been upheavals in the printing industry that have led to delays in getting books for the collections. We have adjusted our ordering practices and will continue to monitor this to get the titles our patrons want as quickly as possible.

All staff continue working a combination of shifts at Whit and at home.

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• Old Business New Business To: YDL Board of Trustees From: Lisa Hoenig, Library Director Date: 9/18/2020 Re: Budget amendment

In the budget amendment that accompanies this memo Revenues have decreased by $63,454, largely due to lack of fine and guest pass revenue. Expenditures have been reduced by $124,581. Net Revenue is over Expenses $61,127 more than in the current version of the budget. This will go to the Fund Balance.

The majority of adjustments are due to the Covid closure. Examples: • More frequent publication and mailing of The Loop • More software subscriptions to allow for virtual programming • No need for substitute hours since the closure • Some projects that were delayed and will not be completed, such as the concrete repairs at Michigan Avenue

We will do one more budget amendment at year-end. I am happy to field any questions you may have. YPSILANTI DISTRICT LIBRARY

RESOLUTION NO. 2020-26

September 23, 2020

RESOLUTION TO AMEND THE 2019-20 BUDGET

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Whereas, the Ypsilanti District Library Board of Trustees approves an annual budget prior to the December 1 start of each fiscal year, and

Whereas, the budget is a working document and unforeseen changes can and do occur during the course of a fiscal year, and

Whereas, the Covid-19 pandemic forced the library to make many changes to its services and therefore impacted its spending, and

Whereas, in light of these changes, more accurate budget figures for certain revenue and expenditure accounts have been approximated, Now therefore,

IT IS RESOLVED BY THE YPSILANTI DISTRICT LIBRARY BOARD that:

The Ypsilanti District Library budget for the fiscal year ending November 30, 2020 be amended as presented.

OFFERED BY: ______

SUPPORTED BY: ______

YES: NO: ABSENT: VOTE: PROPOSED YPSILANTI DISTRICT LIBRARY General Fund Amended Budget Summary For the Fiscal Year Ending November 30, 2020

Revenue Superior Township Tax Levy 905,226 City Tax Levy 839,033 Ypsilanti Township Tax Levy 3,591,033 State of Michigan PPT reimbursement/Ren Zone Reimb 78,633 State Aid Direct 32,931 State Aid Indirect 33,497 State of Michian TALK Grant 12,323 Fines/Misc. 25,000 Smart Cards - Printing & Copies 12,500 Penal Fines County 84,478 Rental Income-community room 750 Donations/Misc. 2,500 Donations/Memorials 5,000 Coffee Shop Rent 0 Interest/Checking 1,200 Interest/Savings 8,000 Interest/Yates Memorial 2 Dividend Revenue 4,219 Dividend Revenue Endowment 7,220 Transfer (to)/from Fund Balance (1,496,859) Sale of Assets 0 Total Revenue 4,146,686

EXPENDITURES by Department Dept 100 Administrative 2,226,365 Dept 200 Michigan Ave 572,554 Dept 300 Outreach Services- Bookmobile 84,335 Dept 400 Outreach Services - Superior Township 158,567 Dept 500 Whittaker Road 1,104,865 Total Expenditures 4,146,686

Category as % of 2019-2020 EXPENDITURES by Category Expense Salaries and Benefits 2,747,132 66.2% Public Utilities 154,817 3.7% Repairs and Maintenance 140,004 3.4% Materials 439,653 10.6% Technology 266,141 6.4% Other 398,939 9.6% Total Expenditures 4,146,686 100.0%

Net Revenue Over (Under) Expenses 0 Proposed Budget Amendment FY 2019-20

9/23/20 Proposed Adopted Budget FY 2016-17 FY 2017-2018 FY 2018-2019 Budget FY Amendment FY ACCT # ACCOUNT NAME ACTUAL ACTUAL Actual 2019-2020 2019-2020 Revenue 403.000 Superior Township Tax Levy 609,929 619,558 896,999 905,226 905,226 425.000 City of YpsilantiTax Levy 565,186 589,337 808,325 839,033 839,033 440.000 Ypsilanti Township Tax Levy 2,159,466 2,212,989 3,283,915 3,591,033 3,591,033 425.075 PPT reimbursement 10,996 20,105 18,247 12,000 12,000 441.000 Renaissance Zone Reimb 39,574 40,000 66,633 443.000 State Aid Direct 26,949 30,201 32,932 33,141 32,931 447.000 State Aid Indirect 27,324 30,646 33,574 33,141 33,497 500.600 State of MI TALK 46,570 75,358 23,853 12,323 12,323 657.000 Fines/Misc. 73,097 67,077 60,633 61,425 25,000 657.100 Smart Cards - Printing & Copi 42,289 40,841 36,686 38,000 12,000 657.600 Guest Pass 2,417 1,745 1,417 2,000 500 661.000 Penal Fines County 124,205 116,084 111,395 105,925 84,478 662.000 Coffee shop rent 5,500 3,500 1,296 1,500 0 662.100 Community room rentals 1,700 1,250 1,850 1,750 750 679.000 Donations/Misc. 3,793 4,993 1,152 2,500 2,500 681.080 Donations/Memorials 2,425 711 21,479 600 5,000 683.100 Trustee party Revenue 0 0 0 0 687.000 Interest/Checking 1,020 1,727 3,233 4,000 1,200 687.010 Interest/Savings 7,457 7,050 15,331 11,500 8,000 687.060 Interest/Yoder 11 3 0 0 0 687.070 Interest/Yates Memorial 1 1 1 2 2 689.000 Dividends 6,050 5,819 5,741 6,000 4,219 690.000 Dividend Revenue Endwmnt 5,816 6,335 6,771 5,900 7,220 Transfer from Improvement Fund 0 Transfer from Fund Balance 0 0 0 0 0 Sale of Assets 979 0 0 0 Total Revenue 3,723,180 3,835,330 5,404,404 5,706,999 5,643,545 Proposed Budget Amendment FY 2019-20

9/23/20 Proposed Adopted Budget FY 2016-17 FY 2017-2018 FY 2018-2019 Budget FY Amendment FY ACCT # ACCOUNT NAME ACTUAL ACTUAL Actual 2019-2020 2019-2020 Expenditures Dept 100 Administrative 702.000 Salary Wages 605,794 614,161 625,703 736,710 718,710 702.050 Board Stipend 0 0 0 0 702.100 Professional/Accounting 5,620 5,340 6,500 7,500 7,500 702.150 Bank Fees 3,500 5,521 5,829 6,840 4,600 702.900 Salary/Subs 18,578 11,314 16,427 18,513 5,500 705.000 Recognition Awards 765 472 687 750 375 710.000 Paychex Payroll Service 6,794 8,927 12,366 12,360 12,360 715.000 Employer Payroll Tax 144,002 141,453 144,670 155,780 151,190 715.100 ACA Taxes Paid by employer 0 0 247 352 352 718.000 MERS Defined Contribution 92,793 85,593 91,373 100,752 100,752 719.000 FSA Admin Fees 583 691 758 758 727.000 Office Supplies 31,342 28,245 28,789 32,400 32,400 727.200 Supplies-Facility 21,858 15,582 19,577 23,700 23,700 752.000 MML/Building Insurance 57,613 59,627 61,476 63,628 64,450 753.000 MML/Workers Comp 9,609 9,016 9,756 10,237 10,237 754.000 Health Insurance 350,013 361,244 371,049 359,537 359,537 756.000 Dental Insurance 36,158 37,616 36,153 35,601 35,601 757.000 Employee Assistance Program 950 1,006 974 1,100 750 758.000 Life Insurance 4,264 4,213 4,036 4,121 4,074 759.000 Vision Service Plan 7,726 8,679 8,811 8,940 8,940 762.000 STD/LTD 9,644 10,542 12,076 12,205 9,205 769.000 Printing & Publishing 12,538 19,300 5,427 8,300 13,000 769.050 Classified Advertising 122 606 993 800 800 774.050 Digital Collection 17,244 22,298 31,726 196,685 196,685 774.100 Data Bases 56,524 79,791 93,136 24,992 24,992 774.800 System Wide DVDs 7,414 6,396 5,182 3,999 3,999 774.900 All Materials Processing 25,724 30,750 25,838 23,992 21,593 774.950 Play Kits 0 0 3,602 2,799 500 774.975 Library of Things 0 0 0 3,999 0 801.000 Major Events 6,379 20,906 10,978 17,225 13,225 801.500 Learning Never Gets Old 2,132 2,000 1,962 2,000 2,000 802.000 Mileage/Travel Reimburseme 3,901 2,017 2,883 5,000 500 804.000 Workshops/Training 2,957 2,361 3,916 4,500 3,500 805.000 Memberships & Dues 4,988 5,455 5,436 5,000 5,000 806.000 Talk Grant Expenses 0 12,625 3,523 8,442 810.000 Capital Outlay - Building & La 4,880 0 4,301 5,000 3,200 810.100 Capital Outlay - Improvements 13,801 3,062 6,824 3,700 1,300 812.000 Capital Outlay - Furnishings 3,989 2,562 3,949 5,000 5,000 850.000 Automation - Technology 121,657 181,162 154,332 209,000 196,000 850.100 Telecommunications 14,070 12,788 6,573 7,911 7,911 850.200 SirsiDynix 48,212 55,644 51,473 62,230 62,230 850.500 Software Subscriptions 0 0 7,926 14,355 20,097 890.000 The Library Network 2,796 2,796 2,796 3,000 3,000 928.000 Postage 8,237 13,874 13,085 16,455 18,923 965.000 Auditing Service 7,125 7,275 7,425 7,650 7,650 975.000 Legal 1,652 9,804 8,870 4,000 4,000 975.500 Legal-Negotiations 0 0 12,765 0 0 980.000 Professional/Contractual 57,565 91,121 83,193 32,427 29,427 980.500 Branding Costs 22,654 2,415 2,561 2,500 2,000 981.500 Lost Book Expense 12,890 10,553 8,546 10,200 10,200 982.000 MTT Charge Back City 2,210 387 (140) 1,200 1,200 983.000 MTT Charge Back Ypsi Twp 3,875 1,194 389 5,000 5,000 983.100 MTT Charge Back-Superior 10,087 955 10,430 4,000 4,000 990.000 Contribution to endowment 0 Total 1,882,646 1,996,606 2,046,192 2,288,226 2,226,365 Proposed Budget Amendment FY 2019-20

9/23/20 Proposed Adopted Budget FY 2016-17 FY 2017-2018 FY 2018-2019 Budget FY Amendment FY ACCT # ACCOUNT NAME ACTUAL ACTUAL Actual 2019-2020 2019-2020 Dept 200 Michigan Ave. 702.000 Salaries 382,076 393,684 404,679 406,782 406,782 702.800 Salaries-Pages 6,716 7,423 7,271 9,690 5,000 771.000 Adult Books 32,180 31,369 31,227 25,191 25,191 772.000 Youth Books 17,990 18,216 17,891 15,345 15,345 776.000 Periodicals - Adult 4,133 3,949 4,244 4,199 4,199 776.050 Periodicals - Youth 172 236 206 250 250 778.000 Adult Audio/Visual 12,880 13,143 11,112 9,497 9,497 779.000 Youth Audio/Visual 5,989 5,329 4,956 3,946 3,946 802.200 Parking Fees 0 0 3,600 3,600 3,600 810.000 Capital Outlay - Building 0 2,373 7,952 18,500 13,000 812.000 Capital Outlay - Furnishings 2,760 0 7,031 7,000 7,000 840.000 Repair & Maintenance - Build 7,008 28,501 15,255 20,000 20,000 840.025 Campbell Maint Contract 17,761 17,761 16,489 12,672 12,672 840.050 Snow Removal/ Lawn Care 9,217 6,125 6,229 11,335 11,335 900.000 Programs-Adult 1,103 693 1,493 1,700 1,700 901.000 Programs-Youth 1,038 1,300 1,342 1,900 1,900 940.000 Phone 4,411 4,500 4,514 4,631 4,631 943.000 Natural Gas 5,059 4,317 3,359 4,030 4,030 947.000 Electicity 16,155 16,432 16,452 19,235 16,350 949.000 Ypsi Community Util Auth 5,038 5,625 4,802 5,569 6,126 Total 531,686 560,976 570,104 585,072 572,554 Dept 300 Outreach/bookmobile 702.000 Salaries 70,396 66,998 68,078 68,658 68,658 775.000 Library Materials 5,370 4,930 4,478 4,998 4,998 840.000 Repair & Maintenance 25,925 8,487 5,109 8,693 7,000 943.000 Fuel 3,822 5,379 5,425 5,660 3,679 Total 105,513 85,794 83,090 88,009 84,335

Dept 400 Outreach/Superior Township 702.000 Salaries 139,331 136,949 144,398 144,747 144,747 775.000 Library Materials 7,057 7,059 7,609 6,998 6,998 840.000 Repair & Maintenance 984 2,220 1,374 1,000 1,000 840.050 Snow Removal & Lawn Care 980 980 898 1,200 1,200 900.000 Programs - adult 461 589 601 600 600 901.000 Programs - Youth 759 556 600 600 600 940.000 Phone 1,103 1,125 1,129 1,158 1,158 943.000 Natural Gas 695 756 573 844 844 947.000 Electricity 901 993 1,013 1,145 1,145 949.000 Water 84 84 88 275 275 Total 152,355 151,311 158,283 158,567 158,567 Proposed Budget Amendment FY 2019-20

9/23/20 Proposed Adopted Budget FY 2016-17 FY 2017-2018 FY 2018-2019 Budget FY Amendment FY ACCT # ACCOUNT NAME ACTUAL ACTUAL Actual 2019-2020 2019-2020

DEPT 500 WHITTAKER RD 702.000 Salaries 696,325 684,699 696,339 699,097 699,097 702.800 Salaries-Pages 34,074 37,920 34,553 42,024 18,000 771.000 Adult Books 62,754 64,203 64,635 54,182 54,182 772.000 Youth Books 32,890 32,150 38,784 35,988 35,988 776.000 Periodicals - Adult 5,399 5,910 5,915 5,998 5,998 776.050 Periodicals - Youth 848 852 898 900 900 778.000 Adult Audio/Visual 26,119 23,585 21,217 17,794 17,794 779.000 Youth Audio/Visual 9,328 7,979 7,300 6,598 6,598 810.000 Capital Outlay - Building 11,328 37,250 37,250 840.000 Repair & Maintenance - Build 19,384 25,445 23,842 20,400 20,400 840.025 Cambell Maint Contract 42,979 42,979 42,934 42,797 42,797 840.050 Snow Removal/Lawn Care 21,448 14,596 16,529 22,600 22,600 900.000 Programs - Adult 2,808 3,325 3,765 4,200 4,200 901.000 Programs - Youth 4,705 5,122 6,298 6,500 6,500 903.000 Equipment Maintenance 0 83 6,336 3,000 1,000 940.000 Phone 8,490 8,950 9,029 9,193 9,193 943.000 Natural Gas 26,168 31,856 25,609 31,156 28,040 947.000 Electricity 100,297 101,664 103,549 105,406 89,595 949.000 Ypsilanti Comm Utilities Auth 5,225 5,617 5,069 6,310 4,733 Total 1,099,241 1,096,935 1,123,929 1,151,393 1,104,865

DEPT 600 DONATIONS REVENUE Subtotal 0 70,911 0

DEP 600 DONATIONS EXPENDITURES Subtotal 0 44,248 0 Total Donations Net 0 26,663 0

DEP 700 GRANTS REVENUE Subtotal 0 16,914 0

DEP 700 GRANTS EXPENSE 0 0 0 Subtotal 0 13,919 0 Total Grants Net 0 2,995 0

Revenue 3,723,180 3,835,330 5,492,229 5,706,999 5,643,545 Total Expenditures 3,771,441 3,891,622 4,039,766 4,271,267 4,146,686 Net Surplus (Deficit) (48,262) (56,292) 1,452,464 1,435,732 1,496,859 Proposed fy 2018-19 Budget Revenue and Expenditures

Revenue

Property Taxes % of Revenue -1,496,859 Property Taxes 5,413,925 130.6% ** State Aid and Penal Fines State Aid and Penal Fines 150,906 3.6% Fines, Printing and Guest Passes 27,793 0 Fines, Printing and Guest Passes 37,500 0.9% Interest Interest 13,421 0.3% 13,421 Other 27,793 0.7% Other Transfer from Improvement Fund 0 0.0% 37,500 Transfer from Improvement Fund Transfer To Fund Balance -1,496,859 -36.1% Transfer To Fund Balance Total 4,146,686 100.0% 150,906

**Note: Property Taxes represent 95.9% of Revenue Not transferred to Fund Balance 5,413,925

Expenses

266,141 398,939 % of total Expense 140,004 Salaries and Benefits Salaries and Benefits 2,747,132 66.2% Materials Materials 439,653 10.6% 154,817 Utilities 154,817 3.7% Utilities Repairs and Maint 140,004 3.4% Repairs and Maint Technology 266,141 6.4% Technology Other 398,939 9.6% Total 4,146,686 100.0% Other

2,747,132

439,653 To: YDL Board of Trustees From: Lisa Hoenig, Library Director Date: 9/16/2020 Re: Award of snow removal contract

Facilities Services Manager Jim Reed and I released an RFQ for snow removal services on August 25th (attached). We requested separate quotes for Whittaker and Michigan Avenue, and asked for both seasonal pricing as well as per-service pricing. We received seven quotations by the September 15th deadline. As was the case last time, upon analysis, the seasonal pricing was definitely the better option. A chart is attached tabulating the bids received. The low bid is from A.K. Lawncare, our current snow removal service. They have been our provider for the past 3 years, and we have been pleased with both their work and responsiveness. I recommend the Board award the contract for snow removal to A.K. Lawncare for a total of $15,000 per season for the next three years. YPSILANTI DISTRICT LIBRARY

RESOLUTION NO. 2020-27

September 23, 2020

RESOLUTION TO AWARD A SNOW REMOVAL CONTRACT

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Whereas, the Ypsilanti District Library released a Request for Quotation for Snow Removal Services, and

Whereas, YDL wishes to lock in a seasonal contract for the next three years, and

Whereas, seven bids were received and tabulated, and

Whereas, A.K. Lawncare, the Library’s current landscaping and snow removal contract holder, which has a satisfactory performance record, submitted the low bid, Now Therefore,

IT IS RESOLVED BY THE YPSILANTI DISTRICT LIBRARY BOARD that the snow removal contract is awarded to A.K. Lawncare for a seasonal total of $15,000 for the 2020- 21 through 2022-23 winter seasons.

OFFERED BY: ______

SUPPORTED BY: ______

YES: NO: ABSENT: VOTE: REQUEST FOR QUOTATION YPSILANTI DISTRICT LIBRARY 3 YEAR CONTRACT FOR SNOW REMOVAL

AUGUST 25, 2020

The Ypsilanti District Library is accepting quotations for a three year contract for snow removal for the 2020/21 through the 2022/23 winter seasons. The winter season is defined as the period from November 15 through April 15. The contract will include two Library locations: 5577 Whittaker Road and 229 W. Michigan Avenue, Ypsilanti.

Snow depths shall be determined by the official report of the National Bureau and Local Weather Service, and/or on-site measurements for purposes of any price delineation due to depth of snowfall.

QUOTE FOR EACH LOCATION TO INCLUDE:

1. Price for snow plowing per push and any delineation in price for depth of snowfall. 2. Seasonal price for snow plowing and any delineation for depth of snowfall. 3. Price for removing snow from each location’s sidewalks and Library Plaza downtown per push and any delineation for depth of snowfall. 4. Seasonal price for removing snow from each location’s sidewalks and Library Plaza downtown and any delineation for depth of snowfall. 5. Price for salting of parking lot, roadways and areas not requiring ice melter per application. 6. Seasonal price for salting of parking lot and areas not requiring ice melter. 7. Price for de-icing each location’s sidewalks and Library Plaza downtown per application. 8. Seasonal price for de-icing each location’s sidewalks and Library Plaza downtown. 9. Price for heavy equipment and labor for snowfalls in excess of 10 inches. 10. A list of three (3) commercial references for whom snow removal was performed.

GENERAL INFORMATION

1. The chosen vendor will ensure that they will be able to respond quickly to adverse weather conditions that affect the parking lot and walkways to keep them hazard free for Library patrons during the hours that the library is open. 2. On days the Library opens at 9 or 10 a.m., employees begin arriving at or before 8 a.m., therefore the main sidewalks at both locations and staff parking area at Whittaker Road need to be cleared prior to 8 a.m. The remaining parking areas and sidewalks must be cleared no later than 8:30 a.m. (for snowfalls that occur overnight). (Hours could differ with COVID; this would be the earliest.) 3. On Sundays, the Whittaker Road Library opens at 1 p.m. and employees begin arriving at or before noon, however, work should be timed such that patrons have safe access to the materials return boxes at both locations during the morning hours. 4. Areas to be plowed include the non-motorized path along Whittaker Road bordering the Library property, Veterans Drive running through the Library property, as well as an 8’ path through Library Plaza downtown and access to the Plaza’s seating areas. 5. The successful company will provide a Proof of Insurance Certificate which includes Property Liability, Property Damage and Workers’ Compensation upon execution of a contract with the Ypsilanti District Library. 6. The successful company will provide a minimum of two (2) contact persons with their contact information (cell and land line telephone numbers). 7. This contract shall commence on November 15, 2020 and continue for a period of three (3) years. The Ypsilanti District Library may terminate this contract at any time by giving thirty (30) days written notice by certified mail. Should cancellation occur a refund of the sum paid by the Ypsilanti District Library would be pro-rated on the basis of the unused portion of the contract period paid. No service charge, handling fees or other penalties for cancellation will be allowable. 8. Both parties must agree that the contract is not transferrable or assignable. 9. It is further understood that no other agreement – oral or written – expressed or implied – shall limit or qualify the terms of this agreement unless such additional agreement is accepted in writing by both parties. 10. Final acceptance and awarding of the contract will be the decision of the Ypsilanti District Library Board of Trustees at their September 23, 2020 meeting. 11. The decision of the Ypsilanti District Library Board of Trustees to award the contract will be based on various factors including; price, reference checks, and quality of workmanship. Lowest price proposal is not automatically awarded the contract. 12. The Ypsilanti District Library reserves the right to reject any proposal.

Questions regarding the properties or YDL’s expectations should be directed to Jim Reed, Facilities Manager, via telephone at (734) 482-4110 x1309.

Questions regarding the bid process should be directed to Lisa Hoenig, Library Director, (734) 879-1300 or [email protected].

All quotations are due by 5:00 p.m. Tuesday, September 15, 2020.

Quotations should be submitted to Lisa Hoenig, Library Director, and can be:  Faxed to (734) 482-0047.  Mailed to YDL, 5577 Whittaker Road, Ypsilanti Michigan 48197.  Dropped off at the Delivery Entrance at 5577 Whittaker Road between the hours of 9 am-1 pm or 2-6 pm.  Emailed to [email protected]. Ypsilanti District Library Snow Removal Bids 2020/21-2022/23 Seasons

Michigan Avenue Whittaker Road Seasonal Price Seasonal Price A.K. Lawncare 305 W. Main Street $5,000 $10,000 Milan, MI 48160 DEQ Property Services/Snow Plow Group 67200 Van Dyke, Suite 201 Washington MI $3,700* $19,100 48095 Green Acres Fertilizer Co. 527 Tyler Road $5,870 $18,370 Ypsilanti, MI 48198 RNA Facilities Management 717 W. Ellsworth Road $8,000 $17,000 Ann Arbor, MI 48108 Superior Lawn Care 4197 Carpenter Rd. $11,625 $22,200 Ypsilanti, MI 48197 Ground Control Property Services Did not separate property 13250 Rotunda Dr., Suite D quotes. $35,610 Dearborn, MI 48120 Tovar Snow Professionals 195 Penny Avenue $21,206 $55,481 East Dundee, IL 60118

* Pricing quoted for the two sites together. Would not consider Michigan Avenue only contract. To: YDL Board of Trustees From: Lisa Hoenig, Library Director Date: 9/17/2020 Re: Consideration of a site clearing recommendation for the Superior building project

YDL was awarded a $50,000 Capital Improvement Grant from the Michigan Council of Arts and Cultural Affairs in 2019 which was to be used on the foundation, electrical, and mechanical systems of the new Superior library. Following the Covid shut down, MCACA extended the grant period through the end of 2020 to spend the funds and submit our grant report. We were granted a budget revision (attached) which changed the scope of work to site clearing and the possible purchase of piping needed for construction. The grant requires a match of $50,000.

Our team put together a bid package for site clearing and piping, and the construction manager secured a proposal from a subcontractor they knew was capable and available. O’Neal’s letter of recommendation is attached. E.T. MacKenzie Company proposed to do the site clearing work alone for $105,670. (This is $13,723 less than what we estimated in our MCACA budget revision.) Because the site clearing total is greater than our $100,000 grant requirement, we have opted not to purchase the piping at this time.

On 9/22 the Superior Township Board will consider a resolution to reimburse the library for the $21,020 it will cost to clear the North Parcel. The MCACA grant will cover $50,000. This leaves $34,650 as YDL’s responsibility. (I’ve written the accompanying resolution for “up to $40,000” in case anything unexpected comes up on the site.)

I request your authorization to waive the bid process and sign off on this proposal. It will allow us to move forward with the work, provide a public sign of our commitment to the project, and take advantage of the $50,000 grant. If approved, the work would commence around October 1st. YPSILANTI DISTRICT LIBRARY

RESOLUTION NO. 2020-28

September 23, 2020

RESOLUTION TO ACCEPT THE RECOMMENDATION FOR A SITE CLEARING PROPOSAL AT THE NEW SUPERIOR LIBRARY SITE, WAIVE THE BID PROCESS, AND ALLOCATE SUPERIOR CONSTRUCTION FUND MONIES FOR THE PROJECT ______

Whereas, the Library Board designated a portion of the Capital Asset Replacement Fund to build a new library in Superior Township, and

Whereas, the Library Director secured a $50,000 grant from MCACA to help with construction expenses which must be used by December 31, 2020, and

Whereas, the time needed for the formal bid process would cause YDL to forfeit the grant money, and Superior Township has agreed to allow the site clearing on their property prior to Final Site Plan Approval, and

Whereas, construction manager O’Neal Construction has recommended a proposal from E.T. MacKenzie Company to clear the site and ready it for a spring groundbreaking, and

Whereas, the Superior Township Board has approved moving forward with the project and reimbursing the Library the cost to clear the North Parcel, Now therefore

IT IS RESOLVED BY THE YPSILANTI DISTRICT LIBRARY BOARD that:

In the interest of time and money, the Library Director is authorized to waive the bid process and accept O’Neal Construction’s recommendation that E.T. MacKenzie Company perform site clearing as described in the bid documents; and

IT IS FURTHER RESOLVED that:

Up to $40,000 from the Superior Construction Fund shall be allocated toward this project.

OFFERED BY: ______

SUPPORTED BY: ______

YES: NO: ABSENT: VOTE:

September 16, 2020

Ms. Lisa Hoenig, Director Ypsilanti District Library 5577 Whittaker Road Ypsilanti, MI 48197

Re: New YDL Superior Township Library Branch – Bid Pack #1 Early Site Clearing Package Letter of Recommendation – E.T. MacKenzie Company

Dear Lisa:

Bid Pack #1 drawings have been issued for early site clearing for the above project and we have received a proposal from E.T. MacKenzie Company to perform this scope of work. We find their proposal complete and accurate, therefore our recommendation to Ypsilanti District Library is to award the following subcontracts as noted below. Award and completion of this subcontract will allow for utilization of the MACACA Grant Fall Work.

 E.T. MacKenzie Company = $105,670 o Refer to attached proposal for detail description of work and pricing.

 Break Out of Heavy Clearing and Grading/Seal Site o North Parcel 1.5 Acers – Superior Township Portion = $21,020.00 o South Parcel 4.42 Acers – YDL Portion = $61,940.00

Please review the enclosed information and advise in writing how you would like us to proceed with this recommendation.

Should you approve our recommendation, please sign and date this letter below.

Lisa Hoenig, Director Ypsilanti District Library

Sign: ______Date: ______

Should you have any questions do not hesitate to contact me. Sincerely

Matthew Ratzow, Senior Project Manager o’neal construction

www.onealconstruction.com 525 W. William, Ann Arbor, Michigan 48103 P. (734) 769-0770 F. (734) 769-1736 M. (734) 216-5588

525 WEST WILLIAM, ANN ARBOR, MICHIGAN 48103  TELEPHONE (734) 769-0770  FAX (734) 769-1736

Ypsilanti District Library – Superior Twp Branch

SUBCONTRACTOR RESPONSIBILITIES And BID SCOPES: 9/16/2020

These responsibilities or scopes summarize the basic work to be included by each trade subcontractor. These lists are not complete descriptions that comprehensively define or exclude work for each trade. These scopes attempt to assign responsibilities where tasks are sometimes split between two trades. Items included in the Contract Documents but not listed below are the responsibility of the trade contractor that would provide such items per industry standards. In addition to all items included in the specific trade categories, all contractors must include work described in the very first category: 1A. Responsibilities of Each Subcontractor. If there is conflict between these scopes and the Contract Documents, the contractor shall comply with the more stringent requirement(s). All contractors are responsible for items depicted on any Drawing within the Contract Documents; not just the drawings for their discipline (e.g., “20B. PLUMBING” is responsible for plumbing elements depicted on Civil Drawings, not just Plumbing Drawings).

All work items listed below include labor and material for a complete installation unless noted otherwise.

Responsibilities of Each Subcontractor

BID PACK 1 DOCUMENTS □ Drawings dated 09/11/2020 □ Project Manual (N/A)

SAFETY □ Comply with all requirements of MIOSHA and O’Neal Safety Program □ Job Safety Analysis (turn in before work begins and weekly thereafter) □ Daily Safety Huddle report with sign-in (turn in daily) □ Toolbox Talk (turn in weekly) □ Daily equipment inspections (turn in daily) □ Safety Inspection of entire jobsite (turn in weekly) □ Restore any safety or security barricades removed for own work □ If a hazard is created by your workers it must immediately be addressed. □ 100% 6' Tie-off

LOGISTICS □ Attend the job site pre-bid and walk-through, familiar with the jobsite and its conditions □ Deliver, unload & protect own materials □ Unloading, hoisting, rigging and setting of your work □ Supervise own crew & coordinate with O’Neal Superintendent □ Take into account limited space for on site storage of materials and equipment and must coordinate such with OCI Superintendent □ Remobilizations and comebacks as required □ Comply with Phasing of project per documents □ Barricades and traffic maintenance as required □ Provide flagmen/traffic control and barricades as needed for your work □ Material staging as agreed upon with OCI superintendent □ Provide just in time material deliveries □ Limited on site parking.

O’Neal Construction, Inc. Page 1 of 8 Subcontractor Responsibilities and Bid Scopes YDL Superior Twp Branch Library

□ Special delivery requirements during frost law period □ Means and methods to gain access to your work

LAYOUT/COORDINATION □ Layout own work from project control points □ Coordination w/ other trades to eliminate interferences □ Will have onsite representative to attend coordination meetings □ Coordinate with other trades shop drawings as well as the contract documents

CONTRACT □ Pay required sales taxes □ Obtain written approval from OCI before starting any work additional to your contract, □ Prevailing wages are required □ 10% Retainage will be held until agreed upon by the owner, architect and OCI

CLEANUP/PROTECTION □ Keep streets, drives and parking lots clean at all times, include necessary sweeping □ Daily cleanup □ Protect all existing utilities, structures, facilities, and finishes as needed to do your work □ Protect own work from weather and continuing construction operations □ Protect finished work as required to complete your work □ Restoration of any damage to the site fence, gates, erosion control or existing conditions □ Protect adjacent properties from damage during work and repair all damages caused by work

CODE/PERMITS □ Perform work in accordance with all applicable laws and codes □ Include all permits and fees for your work □ Scheduling and coordination of inspections for your work with authority having jurisdiction □ Comply with building codes as indicated on project documents. □ Obtain required trade permits and inspections from local authority having jurisdiction. □ Include permits/cost as required for work in the ROW

O’Neal Construction, Inc. Page 2 of 8 To: O'Neal Construction Contact: Matt Ratzow Address: 525 West William Street Phone: (734) 769-0770 Ann Arbor, MI 48103 Fax: (734) 769-0925

Project Name: Ypsilanti District Library Superior Township Branch - 2020 Work Bid Number: 2020034 Project Location: North Harris Road South Of Geddes Road, Superior Township, MI Bid Date: 9/15/2020 Addendum #: NA

Line # Item Description Estimated Quantity Unit Unit Price Total Price 010 General Conditions 1.00 LS $3,600.00 $3,600.00 020 Clearing And Grubbing, North Parcel 1.50 ACRE $12,000.00 $18,000.00 030 Clearing And Grubbing, South Parcel 4.42 ACRE $12,000.00 $53,040.00 040 Culvert, 12", Temporary (Construction Entrance) 40.00 LF $30.00 $1,200.00 050 Silt Fence 3,075.00 LF $3.00 $9,225.00 060 Tree Protection Fence 265.00 LF $4.00 $1,060.00 070 Mud Tracking Mat / Construction Entrance 300.00 SY $25.00 $7,500.00 080 Inlet Filter 1.00 EACH $125.00 $125.00 090 Grade / Seal Site, North Parcel 1.00 LS $3,020.00 $3,020.00 100 Grade / Seal Site, South Parcel 1.00 LS $8,900.00 $8,900.00 110 8" SDR26 PVC Pipe, Material Only 350.00 LF $6.23 $2,180.50 120 2" Type K Copper Pipe, Material Only 120.00 LF $11.13 $1,335.60 130 12" C76 CLIV RCP, Material Only 600.00 LF $11.88 $7,128.00

Total Bid Price: $116,314.10

Notes: • This proposal is based on a partial set of plans prepared by Daniels and Zermack Architects (dated 09.11.20). • The following items are excluded from this proposal: · Permits · Bonds · Fees · Engineering · Surveying · Layout · Environmental Testing · Environmental Monitoring · Dewatering · Franchised Utility Relocation · Franchised Utility Demolition · Well Removal / Abandonment · Wetland Mitigation and Associated Work · Exporting Excess Soils · Importing Fill Soil · Landscaping / Seeding • It is assumed that work would commence around October 1st, 2020. • All processed clearing chips / grindings to remain on-site for future use by others. • This proposal DOES NOT include any prevailing wage rates that may apply to this project.

9/14/2020 11:37:46 AM Page 1 of 2 To: O'Neal Construction Contact: Matt Ratzow Address: 525 West William Street Phone: (734) 769-0770 Ann Arbor, MI 48103 Fax: (734) 769-0925

Project Name: Ypsilanti District Library Superior Township Branch - 2020 Work Bid Number: 2020034 Project Location: North Harris Road South Of Geddes Road, Superior Township, MI Bid Date: 9/15/2020 Addendum #: NA

ACCEPTED: CONFIRMED: The above prices, specifications and conditions are satisfactory and E.T. MacKenzie Company - Ann Arbor Division are hereby accepted.

Buyer:

Signature: Authorized Signature:

Date of Acceptance: Estimator: John Niemiec (734) 761.5050 [email protected]

9/14/2020 11:37:46 AM Page 2 of 2 SOUTH PARCEL

NORTH PARCEL

SOUTH PARCEL To: YDL Board of Trustees From: Lisa Hoenig, Library Director Date: 9/17/2020 Re: Consideration of a proposal to replace the Whittaker fire alarm control panel

Similar to the lighting control system, Whittaker Road’s fire alarm control panel is original equipment from 2002. It began sending “trouble” signals in June. Technicians from Simplex Grinell have since tweaked it and coaxed it along, but strongly recommend replacement. It is at end of life and is no longer supported, so should it fail, we would be without fire protection. The new panel will be an update that should last another 15-20 years.

The panel needs to work with the other pieces of alarm equipment in the building. As the systems are proprietary, the least expensive approach to replacement is to stick with Johnson Controls. Other manufacturers’ panels are incompatible with the other elements of our system, so although we discussed options with other companies, they agreed their bids would far exceed the attached proposal as they would require a broader scope.

Including labor to install the panel, the cost quoted is $15,177. I recommend waiving the bid process and accepting the Johnson Controls proposal. YPSILANTI DISTRICT LIBRARY

RESOLUTION NO. 2020-29

September 23, 2020

RESOLUTION TO REPLACE THE FIRE ALARM CONTROL PANEL AT WHITTAKER ROAD ______

Whereas, the Whittaker fire alarm control panel is 18 years old and no longer supported by the manufacturer, and parts are no longer available, and

Whereas, the Facilities Manager solicited a proposal for replacement from the vendor and ascertained that no other vendor could provide a compatible panel, and

Whereas, funds to replace the panel will be available in the Whittaker Capital Improvements budget line following Board approval of the proposed budget amendment, Now Therefore

IT IS RESOLVED BY THE YPSILANTI DISTRICT LIBRARY BOARD that the Library waive the bid process and acquire the fire alarm control panel specified on the attached proposal from Johnson Controls for $15,177.

OFFERED BY: ______

SUPPORTED BY: ______

YES: NO: ABSENT: VOTE: Johnson Controls Fire Protection LP 24755 Halsted Road Farmington Hills , MI 48335-1612

Johnson Controls Fire Protection LP Quotation

To: Project: Ypsilanti District Library- - CPQ-25537 Ypsilanti District Library Johnson Controls Reference: 650025537 5577 Whittaker Rd Proposal #: 1 YPSILANTI, MI 48197-9752 Date: 08/21/2020 Page: 1 of 6

Johnson Controls is pleased to offer for your consideration this quotation for the above project

Scope of Work

Proposal is for the replacement of the End of Life 4010 FACP.

Note: All Sub Contracts and/or PO's must be made out to: Johnson Controls Fire Protection LP

Delays, Costs and Extensions of Time. JCI's time for performance of the Work shall be extended for such reasonable time as JCI is delayed due to causes reasonably beyond JCI's control, whether such causes are foreseeable or unforeseeable, including pandemics such as coronavirus (provisionally named SARS-CoV-2, with its disease being named COVID-19) including, without limitation, labor, parts or equipment shortages. To the extent JCI or its subcontractors expend additional time or costs related to conditions or events set forth in this provision, including without limitation, expedited shipping, hazard pay associated with site conditions, additional PPE requirements, additional time associated with complying with social distancing or hygiene requirements, or additional access restrictions, the Contract Sum shall be equitably adjusted.

Sales/Use tax is included in this quotation Installation and installation materials included Elevator recall is not included Our estimate is based upon all work being performed M-F, 7:15 - 4:15 Quotation is valid for 30 days Permits, inspection fees, drawing review fees, and drawing purchase fees are included Scheduling of system start up, test, and checkout requires 7 business days' notice Delivery of engineered drawings is typically 4 weeks from receipt of order Testing is limited to devices listed in quotation No credits will be issued for returned material without a bulletin SimplexGrinnell is not responsible for design deficiencies of others SimplexGrinnell standard warranty (1 year) begins upon beneficial use of system SimplexGrinnell terms and conditions apply

Fire, Security, Communications, Sales & Service Offices & Representatives in Principal Cities throughout North America

© 2020 Johnson Controls Fire Protection LP. ALL RIGHTS RESERVED

Project: Ypsilanti District Library- - CPQ-25537 Johnson Controls Reference: 650025537 Proposal #: 1 Date: 08/21/2020 Page: 2 of 6

MODEL

QTY NUMBER DESCRIPTION

Net selling price for System, FOB shipping point, $9,798.01

1 4010-9621 4010ES IDNAC 2IDNET RED 120V

1 4010-9912 SERIAL DACT

1 SSU00685 CAB DOC STOR 12X13X2 2GB FLASH

1 4098-9714 PHOTO SENSOR

1 4098-9792 SENSOR BASE

2 2081-9275 BATTERY 18AH

1 2081-9044 OVERVOLTAGE SUPPRESSOR

1 4606-9102 REMOTE LCD ANNUN FOR 4010ES

DSGN LAB DESIGN LABOR

CAD LAB CAD LABOR

PM LAB PROJECT/CONSTRUCTION MGMT

TECH LAB TECHNICAL LABOR

DPSVC DP SVCS (PERMITS/FEES/BONDS)

1 FREIGHT FREIGHT

Net selling price for System, FOB shipping point, $5,378.99

DPSUB SUBCONTRACTING LABOR

Total net selling price, FOB shipping point, $15,177.00

Fire, Security, Communications, Sales & Service Offices & Representatives in Principal Cities throughout North America

© 2020 Johnson Controls Fire Protection LP. ALL RIGHTS RESERVED

Project: Ypsilanti District Library- - CPQ-25537 Johnson Controls Reference: 650025537 Proposal #: 1 Date: 08/21/2020 Page: 3 of 6

TERMS AND CONDITIONS (Rev. 4/20) the amount of the payments allocable to the site where the disturbed by any excavation required hereunder shall be the Payment. Payments shall be invoiced and due in accordance incident occurred. Such sum shall be complete and responsibility of Customer. Customer shall have all things in with the terms and conditions set forth above. Work performed on exclusive. IN NO EVENT SHALL COMPANY BE LIABLE FOR readiness for installation including, without limitation, structure to a time and material basis shall be at Company’s then-prevailing ANY DAMAGE, LOSS, INJURY, OR ANY OTHER CLAIM support the sprinkler system and related equipment (including rate for material, labor, and related items, in effect at the time ARISING FROM ANY SERVICING, ALTERATIONS, tanks), other materials, floor or suitable working base, supplied under this Agreement. Company shall invoice Customer MODIFICATIONS, CHANGES, OR MOVEMENTS OF THE connections and facilities for erection at the time the materials are for progress payments to one hundred (100%) percent based COVERED SYSTEM(S) OR ANY OF ITS COMPONENT PARTS delivered. In the event Customer fails to have all things in upon equipment delivered or stored, and services performed. In BY THE CUSTOMER OR ANY THIRD PARTY. COMPANY readiness at the time scheduled for receipt of materials, Customer the event project duration exceeds one month, Company reserves SHALL NOT BE LIABLE FOR INDIRECT, INCIDENTAL OR shall reimburse Company for all expenses caused by such failure. the right to submit partial invoices for progress payments for work CONSEQUENTIAL DAMAGES OF ANY KIND, INCLUDING Failure to make areas available to Company during performance completed at the project site. Customer agrees to pay any BUT NOT LIMITED TO DAMAGES ARISING FROM THE USE, in accordance with schedules that are the basis for Company’s progress invoices in accordance with the payment terms set forth LOSS OF THE USE, PERFORMANCE, OR FAILURE OF THE proposal shall be considered a failure to have things in readiness herein. In exchange for close-out documents to be provided by COVERED SYSTEM(S) TO PERFORM. The limitations of in accordance with the terms of this Agreement. Company, Customer agrees to pay Company the remaining liability set forth in this Agreement shall inure to the benefit Confined Space. If access to confined space by Company is project balance when on-site labor is completed and prior to any of all parents, subsidiaries and affiliates of company, whether required for the performance of Services, Services shall be final inspections. Customers without established satisfactory direct or indirect, company’s employees, agents, officers and scheduled and performed in accordance with Company’s then- credit shall make payments of cash in advance, upon delivery or directors. current hourly rate. as otherwise specified by Company. Where Customer establishes Reciprocal Waiver of Claims (SAFETY Act). Certain of Hazardous Materials. Customer represents that, except to the and maintains satisfactory credit, payments shall be due and Company’s systems and services have received Certification extent that Company has been given written notice of the payable thirty (30) days from date of invoice. Company reserves and/or Designation as Qualified Anti-Terrorism Technologies following hazards prior to the execution of this Agreement, to the the right to revoke or modify Customer’s credit in its sole (“QATT”) under the Support Anti-terrorism by Fostering Effective best of Customer’s knowledge there is no: discretion. Customer’s failure to make payment when due is a Technologies Act of 2002, 6 U.S.C. §§ 441-444 (the “SAFETY “permit confined space,” as defined by OSHA, material breach of this Agreement. If Customer fails to make any Act”). As required under 6 C.F.R. 25.5 (e), to the maximum extent risk of infectious disease, payment when due, in addition to any other rights and remedies permitted by law, Company and Customer hereby agree to waive need for air monitoring, respiratory protection, or other medical available, Company shall have the right, at Company’s sole their right to make any claims against the other for any losses, risk, discretion, to stop performing any Services and/or withhold further including business interruption losses, sustained by either party or asbestos, asbestos-containing material, formaldehyde or other deliveries of materials, until the account is current. In the event their respective employees, resulting from an activity resulting potentially toxic or otherwise hazardous material contained in or payment is not received when due, Company may, at its from an “Act of Terrorism” as defined in 6 C.F.R. 25.2, when QATT on the surface of the floors, walls, ceilings, insulation or other discretion, assess late fees at the rate of 1.5% per month or the have been deployed in defense against, response to, or recovery structural components of the area of any building where work is maximum rate allowed by law. Customer agrees to pay all costs from such Act of Terrorism. required to be performed under this Agreement. of collection, including without limitation costs, fees, and General Provisions. Customer has selected the service level All of the above are hereinafter referred to as “Hazardous attorneys’ fees. desired after considering and balancing various levels of Conditions”. Company shall have the right to rely on the Deposit. Customer agrees to pay a deposit equal to 30% of the protection afforded, and their related costs. All work to be representations listed above. If hazardous conditions are project sell price (pre-tax) prior to Company providing any labor or performed by Company will be performed during normal working encountered by Company during the course of Company’s work, materials on the project. Company will generate an invoice for the hours of normal working days (8:00 a.m. – 5:00 p.m., Monday the discovery of such materials shall constitute an event beyond 30% deposit within three (3) business days after Company’s through Friday, excluding Company holidays), as defined by Company’s control and Company shall have no obligation to receipt of a written agreement or order from Customer. Company Company, unless additional times are specifically described in this further perform in the area where the hazardous conditions exist will not commence work until receipt of the deposit Agreement. Company will perform the services described in the until the area has been made safe by Customer as certified in Pricing. The pricing set forth in this Agreement is based on the Scope of Work section (“Services”) for one or more system(s) or writing by an independent testing agency, and Customer shall pay number of devices to be installed and services to be performed as equipment as described in the Scope of Work section or the listed disruption expenses and re-mobilization expenses as determined set forth in the Scope of Work (“Equipment” and “Services”). If the attachments (“Covered System(s)”). The Customer shall promptly by Company. This Agreement does not provide for the cost of actual number of devices installed or services to be performed is notify Company of any malfunction in the Covered System(s) capture, containment or disposal of any hazardous waste greater than that set forth in the Scope of Work, the price will be which comes to Customer’s attention. This Agreement assumes materials, or hazardous materials, encountered in any of the increased accordingly. If this Agreement extends beyond one the Covered System(s) are in operational and maintainable Covered System(s) and/or during performance of the Services. year, Company may increase prices upon notice to the Customer. condition as of the Agreement date. If, upon initial inspection, Said materials shall at all times remain the responsibility and Customer agrees to pay all taxes, permits, and other charges, Company determines that repairs are recommended, repair property of Customer. Company shall not be responsible for the including but not limited to state and local sales and excise taxes, charges will be submitted for approval prior to any work. Should testing, removal or disposal of such hazardous materials. however designated, levied or based on the service charges such repair work be declined Company shall be relieved from any OSHA Compliance. Customer shall indemnify and hold pursuant to this Agreement. Prices in any quotation or proposal and all liability arising therefrom. Unless otherwise specified in Company harmless from and against any and all claims, demands from Company are subject to change upon notice sent to this Agreement, any inspection (and, if specified, testing) provided and/or damages arising in whole or in part from the enforcement Customer at any time before the quotation or proposal has been under this Agreement does not include any maintenance, repairs, of the Occupational Safety Health Act (and any amendments or accepted. Prices for products covered may be adjusted by alterations, replacement of parts, or any field adjustments changes thereto) unless said claims, demands or damages are a Company, upon notice to Customer at any time prior to shipment, whatsoever, nor does it include the correction of any deficiencies direct result of causes within the exclusive control of Company. to reflect any increase in Company’s cost of raw materials (e.g., identified by Company to Customer. Company shall not be Interferences. Customer shall be responsible to coordinate the steel, aluminum) incurred by Company after issuance of responsible for equipment failure occurring while Company is in work of other trades (including but not limited to ducting, piping, Company’s applicable proposal or quotation. the process of following its inspection techniques, where the and electrical) and for and additional costs incurred by Company Alarm Monitoring Services. Any reference to alarm monitoring failure also results from the age or obsolescence of the item or arising out of interferences to Company’s work caused by other services in this Agreement is included for pricing purposes only. due to normal wear and tear. This Agreement does not cover trades. Alarm monitoring services are performed pursuant to the terms systems, equipment, components or PARTS THAT are below Modifications and Substitutions. Company reserves the right to and conditions of Company’s standard alarm monitoring services grade, behind walls or other obstructions or exterior to the modify materials, including substituting materials of later design, agreement. building, electrical wiring, and piping. providing that such modifications or substitutions will not Code Compliance. Company does not undertake an obligation to Customer Responsibilities. Customer shall furnish all necessary materially affect the performance of the Covered System(s). inspect for compliance with laws or regulations unless specifically facilities for performance of its work by Company, adequate space Changes, Alterations, Additions. Changes, alterations and stated in the Scope of Work. Customer acknowledges that the for storage and handling of materials, light, water, heat, heat additions to the Scope of Work, plans, specifications or Authority Having Jurisdiction (e.g. Fire Marshal) may establish tracing, electrical service, local telephone, watchman, and crane construction schedule shall be invalid unless approved in writing additional requirements for compliance with local codes. Any and elevator service and necessary permits. Where wet pipe by Company. Should changes be approved by Company, that additional services or equipment required will be provided at an system is installed, Customer shall supply and maintain sufficient increase or decrease the cost of the work to Company, the parties additional cost to Customer. heat to prevent freezing of the system. Customer shall promptly shall agree, in writing, to the change in price prior to performance Limitation of Liability; Limitations of Remedy. It is notify Company of any malfunction in the Covered System(s) of any work. However, if no agreement is reached prior to the time understood and agreed by the Customer that Company is not which comes to Customer’s attention. This Agreement assumes for performance of said work, and Company elects to perform an insurer and that insurance coverage shall be obtained by any existing system(s) are in operational and maintainable said work so as to avoid delays, then Company’s estimate as to the Customer and that amounts payable to company condition as of the Agreement date. If, upon initial inspection, the value of said work shall be deemed accepted by Customer. hereunder are based upon the value of the services and the Company determines that repairs are recommended, repair In addition, Customer shall pay for all extra work requested by scope of liability set forth in this Agreement and are charges will be submitted for approval prior to any work. Should Customer or made necessary because of incompleteness or unrelated to the value of the Customer’s property and the such repair work be declined Company shall be relieved from any inaccuracy of plans or other information submitted by Customer property of others located on the premises. Customer agrees and all liability arising therefrom. Customer shall further: with respect to the location, type of occupancy, or other details of to look exclusively to the Customer’s insurer to recover for supply required schematics and drawings unless they are to be the work to be performed. In the event the layout of Customer’s injuries or damage in the event of any loss or injury and that supplied by Company in accordance with this Agreement; facilities has been altered, or is altered by Customer prior to the Customer releases and waives all right of recovery against Provide a safe work environment, in the event of an emergency or completion of the Work, Customer shall advise Company, and Company arising by way of subrogation. Company makes no Covered System(s) failure, take reasonable safety precautions to prices, delivery and completion dates shall be changed by guaranty or Warranty, including any implied warranty of protect against personal injury, death, and property damage, Company as may be required. merchantability or fitness for a particular purpose that continue such measures until the Covered System(s) are Commodities Availability. Company shall not be responsible for equipment or services supplied by Company will detect or operational, and notify Company as soon as possible under the failure to provide services, deliver products, or otherwise perform avert occurrences or the consequences therefrom that the circumstances. work required by this Agreement due to lack of available steel equipment or service was designed to detect or avert. It is Provide Company access to any system(s) to be serviced, products or products made from plastics or other commodities. In impractical and extremely difficult to fix the actual damages, Comply with all laws, codes, and regulations pertaining to the the event Company is unable, after reasonable commercial if any, which may proximately result from failure on the part equipment and/or services provided under this agreement. efforts, to acquire and provide steel products, or products made of Company to perform any of its obligations under this Excavation. In the event the Work includes excavation, Customer from plastics or other commodities, if required to perform work Agreement. Accordingly, Customer agrees that, Company shall pay, as an extra to the contract price, the cost of any required by this Agreement, Customer hereby agrees that shall be exempt from liability for any loss, damage or injury additional work performed by Company dues to water, quicksand, Company may terminate the Agreement, or the relevant portion of arising directly or indirectly from occurrences, or the rock or other unforeseen condition or obstruction encountered or the Agreement, at no additional cost and without penalty. consequences therefrom, which the equipment or service shoring required. Customer agrees to pay Company in full for all work performed up was designed to detect or avert. Should Company be found Structure and Site Conditions. While employees of Company to the time of any such termination. liable for any loss, damage or injury arising from a failure of will exercise reasonable care in this respect, Company shall be Project Claims. Any claim of failure to perform against Company the equipment or service in any respect, Company’s liability under not responsibility for loss or damage due to the character, arising hereunder shall be deemed waived unless received by shall be limited to an amount equal to the Agreement price condition or use of foundations, walls, or other structures not Company, in writing specifically setting forth the basis for such (as increased by the price for any additional work) or where erected by It or resulting from the excavation in proximity thereto, claim, within ten (10) days after such claims arises. the time and material payment term is selected, Customer’s or for damage resulting from concealed piping, wiring, fixtures, or Backcharges. No charges shall be levied against Company time and material payments to Company. Where this other equipment or condition of water pressure. All shoring or unless seventy-two (72) hours prior written notice is given to Agreement covers multiple sites, liability shall be limited to protection of foundation, walls or other structures subject to being Company to correct any alleged deficiencies which are alleged to

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necessitate such charges and unless such alleged deficiencies Agreement prior to completion for any reason not arising solely directly or indirectly increases Company’s cost to perform the are solely and directly caused by Company. from Company’s performance or failure to perform, Customer services, Customer is obligated to reimburse Company for such System Equipment. The purchase of equipment or peripheral understands and agrees that Company will incur costs of increased costs, including, without limitation, costs incurred by devices (including but not limited to smoke detectors, passive administration and preparation that are difficult to estimate or Company for additional labor, inventory storage, expedited infrared detectors, card readers, sprinkler system components, determine. Accordingly, should Customer terminate this shipping fees, trailer and equipment rental fees, subcontractor extinguishers and hoses) from Company shall be subject to the Agreement as described above, Customer agrees to pay all fees or other costs and expenses incurred by Company in terms and conditions of this Agreement. If, in Company’s sole charges incurred for products and equipment installed and connection with the Force Majeure Event. judgment, any peripheral device or other system equipment, services performed, and in addition pay an amount equal to One-Year Limitation on Actions; Choice of Law. It is agreed which is attached to the Covered System(s), whether provided by twenty (20%) percent of the price of products and equipment not that no suit, or cause of action or other proceeding shall be Company or a third party, interferes with the proper operation of yet delivered and Services not yet performed, return all products brought against either party more than one (1) year after the the Covered System(s), Customer shall remove or replace such and equipment delivered and pay a restocking fee of twenty accrual of the cause of action or one (1) year after the claim device or equipment promptly upon notice from Company. Failure (20%) percent the price of products or equipment returned. arises, whichever is shorter, whether known or unknown when the of Customer to remove or replace the device shall constitute a Company may terminate this Agreement immediately at its sole claim arises or whether based on tort, contract, or any other legal material breach of this Agreement. If Customer adds any third discretion upon the occurrence of any Event of Default as theory. The laws of Massachusetts shall govern the validity, party device or equipment to the Covered System(s), Company hereinafter defined. Company may also terminate this Agreement enforceability, and interpretation of this Agreement. shall not be responsible for any damage to or failure of the at its sole discretion upon notice to Customer if Company’s Software and Digital Services. Use, implementation, and Covered System(s) caused in whole or in part by such device or performance of its obligations under this Agreement becomes deployment of the software and hosted software products equipment. impracticable due to obsolescence of equipment at Customer’s (“Software”) offered under these terms shall be subject to, and Reports. Where inspection and/or test services are selected, premises or unavailability of parts. governed by, Seller’s standard terms for such Software and such inspection and/or test shall be completed on Company’s Default. An Event of Default shall be 1) failure of the Customer to Software related professional services in effect from time to time then current Report form, which shall be given to Customer, and, pay any amount within ten (10) days after the amount is due and at https://www.johnsoncontrols.com/techterms (collectively, the where applicable, Company may submit a copy thereof to the payable, 2) abuse of the System or the Equipment, 3) dissolution, “Software Terms”). Applicable Software Terms are incorporated local authority having jurisdiction. The Report and termination, discontinuance, insolvency or business failure of herein by this reference. Other than the right to use the Software recommendations by Company are only advisory in nature and Customer. Upon the occurrence of an Event of Default, Company as set forth in the Software Terms, Seller and its licensors reserve are intended to assist Customer in reducing the risk of loss to may pursue one or more of the following remedies, 1) discontinue all right, title, and interest (including all intellectual property rights) property by indicating obvious defects or impairments noted to the furnishing Services, 2) by written notice to Customer declare the in and to the Software and improvements to the Software. The system and equipment inspected and/or tested. They are not balance of unpaid amounts due and to become due under the this Software that is licensed hereunder is licensed subject to the intended to imply that no other defects or hazards exist or that all Agreement to be immediately due and payable, provided that all Software Terms and not sold. If there is a conflict between the aspects of the Covered System(s), equipment, and components past due amounts shall bear interest at the rate of 1 ½% per other terms herein and the Software Terms, the Software Terms are under control at the time of inspection. Final responsibility for month (18% per year) or the highest amount permitted by law, 3) shall take precedence and govern with respect to rights and the condition and operation of the Covered System(s) and receive immediate possession of any equipment for which responsibilities relating to the Software, its implementation and equipment and components lies with Customer. Customer has not paid. 4) proceed at law or equity to enforce deployment and any improvements thereto. Limited Warranty. Subject to the limitations below, Company performance by Customer or recover damages for breach of this Assignment. Customer may not assign this Agreement without warrants any equipment (as distinguished from the Software) Agreement, and 5) recover all costs and expenses, including Company’s prior written consent. Company may assign this installed pursuant to this Agreement to be free from defects in without limitation reasonable attorneys’ fees, in connection with Agreement to an affiliate without obtaining Customer’s consent. material and workmanship under normal use for a period of one enforcing or attempting to enforce this Agreement. Entire Agreement. The parties intend this Agreement, together (1) year from the date of first beneficial us or all or any part of the Exclusions. Unless expressly included in the Scope of Work, this with any attachments or Riders (collectively the “Agreement) to be Covered System(s) or 18 months after Equipment shipments, Agreement expressly excludes, without limitation, testing the final, complete and exclusive expression of their Agreement whichever is earlier, provided however, that Company’s soles inspection and repair of duct detectors, beam detectors, and and the terms and conditions thereof. This Agreement liability, and Customer’s sole remedy, under this limited warranty UV/IR equipment; provision of fire watches; clearing of ice supersedes all prior representations, understandings or shall be limited to the repair or replacement of the Equipment or blockage; draining of improperly pitched piping; replacement of agreements between the parties, written or oral, and shall any part thereof, which Company determines is defective, at batteries; recharging of chemical suppression systems; reloading constitute the sole terms and conditions of sale for all equipment Company’s sole option and subject to the availability of service of, upgrading, and maintaining computer software; system and services. No waiver, change, or modification of any terms or personnel and parts, as determined by Company. Company upgrades and the replacement of obsolete systems, equipment, conditions of this Agreement shall be binding on Company unless warrants expendable items, including, but not limited to, video and components or parts; making repairs or replacements made in writing and signed by an Authorized Representative of print heads, television camera tubes, video monitor displays necessitated by reason of negligence or misuse of components or Company. tubes, batteries and certain other products in accordance with the equipment or changes to Customer’s premises, vandalism, Severability. If any provision of this Agreement is held by any applicable manufacturer’s warranty. Company does not warrant corrosion (including but not limited to micro-bacterially induced court or other competent authority to be void or unenforceable in devices designed to fail in protecting the System, such as, but not corrosion (“MIC”)), power failure, current fluctuation, failure due to whole or in part, this Agreement will continue to be valid as to the limited to, fuses and circuit breakers. Company warrants that non-Company installation, lightning, electrical storm, or other other provisions and the remainder of the affected provision. any Company software described in this Agreement, as well as severe weather, water, accident, fire, acts of God or any other Legal Fees. Company shall be entitled to recover from the software contained in or sold as part of any Equipment described cause external to the Covered System(s). Repair Services customer all reasonable legal fees incurred in connection with in this Agreement, will reasonably conform to its published provided pursuant to this Agreement do not cover and specifically Company enforcing the terms and conditions of this Agreement. specifications in effect at the time of delivery and for ninety (90) excludes system upgrades and the replacement of obsolete License Information (Security System Customers): AL Alabama days after delivery. However, Customer agrees and systems, equipment, components or parts. All such services may Electronic Security Board of Licensure 7956 Vaughn Road, Pmb acknowledges that the software may have inherent defects be provided by Company at Company’s sole discretion at an 392, Montgomery, Alabama 36116 (334) 264-9388: AR Regulated because of its complexity. Company’s sole obligation with respect additional charge. If Emergency Services are expressly included by: Arkansas Board of Private Investigators And Private Security to software, and Customer’s sole remedy, shall be to make in the scope of work section, the Agreement price does not Agencies, #1 State Police Plaza Drive, Little Rock 72209 available published modifications, designed to correct inherent include travel expenses. (501)618-8600: CA Alarm company operators are licensed and defects, which become available during the warranty period. If No Option to Solicit. Customer shall not, directly or indirectly, on regulated by the Bureau of Security and Investigative Services, Repair Services are included in this Agreement, Company its own behalf or on behalf of any other person, business, Department of Consumer Affairs, Sacramento, CA, 95814. Upon warrants that its workmanship and material for repairs made corporation or entity, solicit or employ any Company employee, or completion of the installation of the alarm system, the alarm pursuant to this Agreement will be free from defects for a period induce any Company employee to leave his or her employment, company shall thoroughly instruct the purchaser in the proper use of ninety (90) days from the date of furnishing. for a period of two years after termination of this Agreement. of the alarm system. Failure by the licensee, without legal excuse, EXCEPT AS EXPRESSLY SET FORTH HEREIN, COMPANY Force Majeure; Delays. Company shall not be liable, nor in to substantially commence work within 20 days from the DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, breach or default of its obligations under this Agreement, for approximate date specified in the agreement when the work will INCLUDING BUT NOT LIMITED TO ANY IMPLIED delays, interruption, failure to render services, or any other failure begin is a violation of the Alarm Company Act: NY Licensed by WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A by Company to perform an obligation under this Agreement, N.Y.S. Department of the State: TX Texas Commission on Private PARTICULAR PURPOSE WITH RESPECT TO THE SERVICES where such delay, interruption or failure is caused, in whole or in Security, 5805 N. Lamar Blvd., Austin, 78752-4422, PERFORMED OR THE PRODUCTS, SYSTEMS OR part, directly or indirectly, by a Force Majeure Event. A “Force 512-424-7710.License numbers available at www.jci.com or EQUIPMENT, IF ANY, SUPPORTED HEREUNDER. Majeure Event” is a condition or event that is beyond the contact your local Johnson Controls office. Warranty service will be performed during Company’s normal reasonable control of Company, whether foreseeable or working hours. If Customer requests warranty service at other unforeseeable, including, without limitation, acts of God, severe than normal working hours, service will be performed at weather (including but not limited to hurricanes, tornados, severe Company’s then current rates for after ours services. All repairs snowstorms or severe rainstorms), wildfires, floods, earthquakes, or adjustments that are or may become necessary shall be seismic disturbances, or other natural disasters, acts or omissions performed by and authorized representative of Company. Any of any governmental authority (including change of any applicable repairs, adjustments or interconnections performed by Customer law or regulation), epidemics, pandemics, disease, viruses, or any third party shall void all warranties. quarantines, or other public health risks and/or responses thereto, Indemnity. Customer agrees to indemnify, hold harmless and condemnation, strikes, lock-outs, labor disputes, an increase of defend Company against any and all losses, damages, costs, 5% or more in tariffs or other excise taxes for materials to be used including expert fees and costs, and expenses including on the project, fires, explosions or other casualties, thefts, reasonable defense costs, arising from any and all third party vandalism, civil disturbances, insurrection, mob violence, riots, claims for personal injury, death, property damage or economic war or other armed conflict (or the serious threat of same), acts of loss, including specifically any damages resulting from the terrorism, electrical power outages, interruptions or degradations exposure of workers to Hazardous Conditions whether or not in telecommunications, computer, network, or electronic Customer pre-notifies Company of the existence of said communications systems, data breach, cyber-attacks, hazardous conditions, arising in any way from any act or omission ransomware, unavailability or shortage of parts, materials, of Customer or Company relating in any way to this Agreement, supplies, or transportation, or any other cause or casualty beyond including but not limited to the Services under this Agreement, the reasonable control of Company. If Company’s performance of whether such claims are based upon contract, warranty, tort the work is delayed, impacted, or prevented by a Force Majeure (including but not limited to active or passive negligence), strict Event or its continued effects, Company shall be excused from liability or otherwise. Company reserves the right to select performance under the Agreement. Without limiting the generality counsel to represent it in any such action. of the foregoing, if Company is delayed in achieving one or more Insurance. Customer shall name Company, its officers, of the scheduled milestones set forth in the Agreement due to a employees, agents, subcontractors, suppliers, and Force Majeure Event, Company will be entitled to extend the representatives as additional insureds on Customer’s general relevant completion date by the amount of time that Company liability and auto liability policies. was delayed as a result of the Force Majeure Event, plus such Termination. Any termination under the terms of this Agreement additional time as may be reasonably necessary to overcome the shall be made in writing. In the event Customer terminates this effect of the delay. To the extent that the Force Majeure Event

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IMPORTANT NOTICE TO CUSTOMER In accepting this Proposal, Customer agrees to the terms and conditions contained herein including those on the following pages of this Agreement and any attachments or riders attached heretothat contain additional terms and conditions. It is understood that these terms and conditions shall prevail over any variation in terms and conditions on any purchase order or other document thatthe Customer may issue. Any changes in the system requested by the Customer after the execution of this Agreement shall be paid for by the Customer and such changes shall be authorized inwriting. ATTENTION IS DIRECTED TO THE LIMITATION OF LIABILITY, WARRANTY, INDEMNITY AND OTHER CONDITIONS ON THE FOLLOWING PAGES. This proposal shall be voidif not accepted in writing within thirty (30) days from the date of the Proposal.

Offered By: Accepted By: (Customer) Johnson Controls Fire Protection LP Company: ______24755 Halsted Road Address: ______

Farmington Hills , MI 48335-1612 Signature: \s1______

Telephone: Title: ______Representative: \s2______P.O.#: ______Date: ______Email: [email protected]

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© 2020 Johnson Controls Fire Protection LP. ALL RIGHTS RESERVED