Survival Guide

2018-2019 Master’s students This survival guide contains information on topics that are important before and during your Master’s studies at ’s School of Business. We recommend that you study the contents of this guide as well as the other documents that you have received before the beginning of the orientation week. The information on this document has been updated in August 2018.

For further information check Aalto University’s official website or into.aalto.fi. Contents

Welcome to Aalto University School of Business 4 Aalto University School of Business Orientation program for new students

Academic Year and Enrolment 5 Academic Calendar 2017–18 / Teaching Periods Enrolment for the academic year

Master’s Degree at the School of Business 7 Normative duration of studies Credits and grades

Practical Matters Related to Studies 8 Electronic tools for studying

Planning Your Studies and Course Registration 9 How to plan your studies – PSP/HOPS Course registration Study guidance and counceling Study opportunities outside of School of Business

AYY & KY Membership and Benefits 11 AYY Student Union KY - Student Organization Benefits

Buildings and Facilities 12 Departments and Degree Programmes Key cards and access rights to premises Facilities

Contact Information Services and Study Coordinators 14

Other Services and Further Resources 15 IT-Services Library Services Aalto Web Services Career Services Law Services Student Healthcare Restaurants Student Housing Transportation

General Information for Students from Abroad 18 Permits and registration after arrival Finnish personal identity code (henkilötunnus) Contact information for registration Welcome to Aalto University School of Business

Congratulations on your study place and welcome to study at the Aalto University School of Business!

Aalto University Orientation program

Established in 2010, Aalto University is a new The academic year starts with the Orientation university with centuries of experience. Aalto Program for the new students on the 3rd of University was created from the merger of three September. You will receive the schedule and Finnish universities: The School of further instructions for the orientation from the Economics, Helsinki University of Technology study coordinator of your Master’s programme and The University of Art and Design Helsinki. before the studies officially begin. The program Aalto University consists of six schools: will be also available on School of Business, School of Arts, Design and Architecture, and Schools of Technology: School into.aalto.fi > New students > Getting started of Engineering, School of Chemical Technology, with your studies School of Electrical Engineering and School of Science. Aalto University has nearly 20 000 During the orientation, new students will meet the students and around 4 700 employees. personnel and faculty of the School of Business as well as some senior students. The orientation School of Business program will offer a great opportunity to learn about study related matters and get answers to any questions you may have. Students will be divided The Aalto University School of Business (BIZ) into smaller groups and each group is assigned – formerly the Helsinki School of Economics a student tutor, who will guide the group in the (HSE) is the leading business school in beginning of studies. With the tutor you also have and one of the top schools in Europe. The School the chance to get to know other students and the of Business is an innovative and lively community free time activities arranged by the student unions of about 2,700 students and over 450 researchers, KY and AYY. teachers and service personnel. Attending the orientation meetings is highly re- The school is located both in the Helsinki Business commended for all students. If you cannot attend, Campus area in Töölö, in the center of Helsinki, please inform your study coordinator and familiarize and in campus in . Bachelor le- yourself with the information provided for the new vel studies in the School of Business are located students at the Student Portal Into. in Otaniemi and Master’s level studies mainly in Töölö. In addition, the School of Business of- fers an international BScBA degree programme in International Business in campus.

4 Academic year and enrolment

Academic calendar 2018-2019 / Teaching periods

Autumn 2018 Dates Weeks 1. re-examination period and Mon 03.09. – Fri 03.09.2018 36 orientations I teaching period Mon 10.09. – Fri 26.10.2018 37 - 43 I evaluation and examination period Mon 22.10. – Fri 26.10.2018 43 II teaching period Mon 29.10. – Fri 14.12.2018 44 -50 II evaluation and examination period Mon 10.12. – Fri 14.12.2018 50 2. re-examination period Mon 17.12.2018 – Fri 04.01.2019 51 - 1 ARENA Career Fair (no classes) Wed 04.11.2018 46 Public holiday Thu 06.12.2018 49

Spring 2019 Dates Weeks III teaching period Mon 07.01. – Fri 22.02.2019 2 - 8

III evaluation and examination period Mon 18.02. – Fri 22.02.2019 8 IV teaching period Mon 25.02. – Fri 12.04.2019 9 - 15

IV evaluation and examination period Tue 08.04. – Fri 12.04.2019 15 V multimodal period* Mon 15.04. – Fri 31.05.2019 16 - 22

Easter holiday Fri 19.4. - Mon 22.4.2019 16 - 17

Public holidays Tue 01.05. & Thu 30.05.2019 18, 22

Courses are lectured from Monday to Friday. Lectures start fifteen minutes past (academic quarter hour), i.e. 08.15−09.45, 10.15−11.45, lunch break 12-13, 13.15−14.45 and 15.15−16.45 etc. A 3-hour lecture often includes a 15-minute break.

*Multimodal periods are periods in which diverse forms of teaching are implemented, for example:

- Six weeks of teaching, including an evaluation of learning - Intensive studies of varying lengths - A project course, beginning as contact teaching and continuing as a summer project

5 Enrolment for the academic year

According to the Universities Act (L 558/2009 3) or if the student cannot begin studies due to 39 §, 43 §) a student has to register as attending being incapacitated by personal illness or injury. or non-attending to the university each year or he/she will lose the right to study. Only students Registering as non-attending due to an illness or who register their presence have the right to injury is counted in to the maximum period of study. A non-attending student does not have the registering as absent. right to take exams, get credits registered, receive counselling, student benefits, or any certificates. After the first year of studies the registration as attending and non-attending will be done online By Finnish law, every student has to belong to the in WebOodi before the beginning of the semester. Student Union. To register as attending, you must pay the Student Union membership fee. If a student fails to enroll during the enrolment period, he/she will lose the right to pursue studies According to the Universities Act (as of 1 April at the university. It is possible to reapply through 2015), a first-year student may register as absent a separate procedure in order to restore the right during the first academic year only for the follo- to study. In this case, please contact the Student wing reasons: Services for further information.

1) service under the Conscription Act (1438/2007), into.aalto.fi > New students > After admission Non-Military Service Act (1438/2007), or Act on to Master’s studies Women’s Voluntary Military Service (194/1995)

2) maternity, paternity or parental leave;

6 Master’s Degree at the School of Business Normative duration of studies Credits and grades

According to university law in Finland (Univer- ECTS (European Credit Transfer System) is used sities Act (558/2009) there is a certain limitation as a basis of the measurement of studies and de- on how long you are allowed to take to complete grees. Master’s Degree is 120 ECTS. A workload of your degree. This normative duration of studies a student during one academic year is 1600 hours, for the Master of Science degree is two years. The which equals to 60 credit points. Measurement of student is considered to start degree studies on all the courses is based on the work load allocated the date when he/ she accepts the study place in for different study methods during the courses. For the university. registering student information and completed study credits, Aalto University uses WebOodi. A student admitted to study only for the Master of Science degree has the right to complete the The grading scale used for the evaluation is 1 to 5, degree in a time exceeding the normative duration 5 being the highest grade. Failed is 0. In addition, of studies by a maximum of two years (altogether some courses can be graded only as pass or fail. The four years). In addition to this, you can register final grade of a course can be based on either the as non-attending for the maximum period of two final exam only or a combination of the final exam terms (i.e. one year). and course work. See the course requirements in WebOodi and/or MyCourses. The duration of studies does not include leave due to voluntary military service or to maternity, paternity or parental leave. Should the student fail to register for attendance or non-attendance, this term or these terms shall be included in the duration of his/her studies.

The Master’s degree structure consists of the following entities:

• Programme studies 84 ECTS (including Master’s Thesis 30 ECTS and Master’s Thesis Seminar 6 ECTS) • Minor studies 24 ECTS • Electives 12 ECTS

For more information on the structure and courses that belong to your Master’s degree programme please go to into.aalto.fi > Master’ programmes and select your programme.

7 Practical matters related to studies Electronic tools for studying

Aalto Email WebOodi You will get an Aalto University email address once WebOodi contains the information on courses, your study right is valid (in August). The email which are offered during the academic year. You address is usually firstname.lastname@aalto. fi. have to register to all the courses and exams (if not It is recommended to write your personal student instructed otherwise) and this is done in WebOodi. number to the messages, when you are contacting In addition, it is required that each student plans a the personnel of the University. For official mes- Personal Study Plan (PSP), often referred to as HOPS. sages we use the email address you have in your Also registration as attending or non-attending each WebOodi contact information. year has to be done in WebOodi. Please remember to mail.aalto.fi keep your contact information updated in WebOodi. oodi.aalto.fi In the beginning of August, using the password. aalto.fi service you may adopt a new Aalto user- MyCourses name, Aalto email and set a password for it. This MyCourses-portal replaces and combines the func- service also allows you to change the password of tions of several previous sites. It contains individual an activated username if you have forgotten your course pages, including e.g. course descriptions, password. You may set or change the password via syllabuses, lecture times, course materials, infor- the VETUMA service, using either your Finnish mation on exams, news and announcements for Internetbank or an electronic ID card issued by the course and grade results for students. the Finnish police. You may use the electronic ID card if you have a card reader. It also provides a study environment, where teachers can distribute information and materials to students. You may also activate your username by visiting MyCourses offers a possibility for discussions, the IT service desk at the School of Business main organising group work and course exercises online. building. You have to prove your identity with an mycourses.aalto.fi official ID, meaning a passport, Finnish ID card or Finnish driver’s license. Aalto University Wiki Students can use Studentwiki for content ma- The Aalto username or email address is also used nagement, group works, sharing information to log in to other Aalto web services as well as to etc. access your personal desktop on the University’s computers. wiki.aalto.fi

Into This portal is an important information channel for Aalto students. News and information on ge- neral study related matters and services offered to students will be published in Into.

Information on your programme’s courses can be found from into.aalto.fi > Master programmes > *your programme* > Curriculum 2019-2020.

8 Planning your studies and course registration How to plan your studies – PSP / HOPS

Before the orientation week, you will receive that in most courses the student has to confirm instructions and support for planning your stu- his/ her registration by attending the first lecture. dies from the study coordinator of your Master’s Please cancel your registration in WebOodi before programme. You are expected to prepare a preli- the registration deadline, if you decide not to take minary study plan (PSP Personal Study plan or the course after all. HOPS in other words), which will also work as a tool for you when registering for the courses and If you have any questions about course registra- as a guideline throughout your Master’s studies. tions, you can turn to the planning officer of the department which offers the course. Detailed instructions on how to make your PSP in WebOodi can be found at into.aalto.fi > Master Study guidance and counselling programmes > *your programme* > Planning your studies > Personal Study Plan (PSP) Student counselling is provided by Student Services or/and the planning officers of each department/ If you have any questions related to the planning programme. Guidance for studies is given by the of studies, please contact the planning officer of teacher tutors, planning officers of each depart- your Master’s programme. You can find the con- ment, planning officers of the Student Services tact information of the programme specific study and study psychologist. coordinators on page 14. Student Services offers services related to: Course registration • General study counselling • Credit transfers You need to register to the courses via WebOodi • Graduation usually before the course starts in order to • International student services receive course evaluation and credit points. • Accessibility services You will need to have an Aalto username and • Huippu-urheilijoiden tuki - pääkaupunki- password activated to use WebOodi (see page 8 seudun urheiluakatemia (URHEA) (sup- for Electronic tools for students). port for top athletes)

New students will receive instructions for course Help Desk of Learning Services (LES) is located in registrations in the beginning of August. You can the A-wing, 1st floor of the main building. Opening also find the instructions in Into atinto. aalto.fi hours during teaching periods are on Mon 10:00- > Bachelor and Master’s students > School of 12:00, Wed 15:00-16:30 and Thu 10:00-12:00. Business, Helsinki > Study practices> Courses Opening hours during Christmas or summer breaks Registration for the courses with a limited number are announced in Into: into.aalto.fi > Bachelor of participants starts usually 21 days before and has and Master’s students > School of Business, to be done 7 days before the teaching period starts. Helsinki > Services for students

IMPORTANT! 1st teaching period in autumn 2018 Help Desk provides the following: starts on 10th of Sept, so you need to register for • registration for the academic year in such the 1st period courses on 5th of Sept at the latest. cases, when the registration is not possible via WebOodi, If a course has a limit on the maximum number of • certificates of student status (show the AYY participants, it is not always possible to accept all payment receipt or student card), the registered students and in these cases selection • official transcript of records, criteria for the course participants are usually • maintenance of the student register; please stated in the course description. Keep in mind inform the office of any name changes, 9 • assistance with possible problems of regis- Double degree tering grades etc, The Aalto University School of Business has pro- • study related documents and instructions, gramme-specific agreements on double degrees • guide you to the right direction with any open with the University of Cologne in Germany, ESADE questions. Business School in Spain, University of Queensland in Australia and University of South Carolina in USA. Within these agreements our students have Teachers/Professors are responsible for counsel- the opportunity of completing a double master’s ling and answering any questions regarding their degree parallel to their home university Master’s own courses and exams during the lectures and/ programme. A double master’s is completed during or their office hours. You can find the professors’ two academic years, one spent at Aalto University contact information on the department websites. School of Business and one at the host university.

Study opportunities outside of For more information please go to into.aalto.fi School of Business > Master programmes > *your programme* > Planning your studies > Studies in double School of Business as a part of Aalto community degree or other collaborative programmes Aalto University students may apply for a study Open university right at another Aalto school. Students may apply for either an individual course or a minor. Aalto University Open University offers some business courses for the degree students of School Flexible study right (JOO) of Business. During the summer these courses are free of charge. Other times taking courses at the On account of national Flexible Study Rights Open University costs at max. 15 €/credit point. Agreement (JOO), a student who has been admitted More information: avoin.aalto.fi/en/ to a Finnish university can apply for a temporary right to study parts of his/her degree at another Finnish university. The agreement comprises Credit transfer both the BSc/MSc degree students and the post- If a student has earlier taken courses that are graduate students. required by the School of Business’ degree, he/ she can apply for getting them transferred to- More information on studies at another Aalto School, ward his/her degree. Also, courses taken during flexible study right (JOO) and instructions on how studies can be compensated if the requirements to apply you can find atinto.aalto.fi > Studies > of transferring are met. Cross-school & cross-university studies. For more information visit Into at Studies abroad into.aalto.fi > Master programmes > *your programme* Students have the possibility to apply for the > Planning your studies > Credit transfer exchange programme at some of the 130 exchange partner universities around the world. Exchange studies are included in the student’s degree as a minor study module. Application period for the student exchange programme is every year in January. Information sessions are held before the opening of the application period.

You can read more about the studies abroad at into. aalto.fi > Studies > Exchange studies

10 AYY & KY membership and benefits AYY - Student Union KY - Student Association

All Aalto University students undertaking bachelor’s Aalto University Business Students, or KY, is a or master’s degrees are members of AYY (Aalto student association offering services, benefits, University Student Union). AYY is a service and student advocacy as well as memorable events and advocacy organization of the students of Aalto experiences for the students of Aalto University University. It acts according to students’ interests School of Business. in matters relating to education and student life in co-operation with the university, cities, as well Every degree student at Aalto University School as student unions of other universities and other of Business may join KY. The membership is free local partners. of charge.

All Bachelor and Master’s degree students, who The Academic Affairs Coordinators of KY’s Exe- are members of the student union, are entitled to cutive Board can help you if you have questions apply for a student card. The first year students or issues regarding your studies at the School can apply for the student card once they have paid of Business, as they work in close co-operation the student union fee, their study right is valid (in with the Dean and other personnel of the School August) and when they have their student number. of Business. You can find the contact information The card is valid only when you have paid the stu- of the Executive Board and KY personell here dent union membership fee and received a sticker kyweb.fi/contact-us/ based on the payment. Become a member here kyweb.fi/en/ Order your student card here: frank.fi/en/stu- dent-card/ Benefits

After the first year, you should always pick up You can receive the KY membership benefits and the sticker in the beginning of the semester after services after you have become a member of the paying the semester fee. More information on the union and have the KY sticker on your student card. AYY membership and about the student card here: You can get discounts from restaurants, cafes, hair ayy.fi/en/students/membership-and-fees/ studios and clothing. In addition, KY is offering its members a chance to get a mastercard with Benefits no monthly or annual fees (requires 90 ECTS).

FSHS: Finnish Student Health Service. AYY KY also offers services such as legal assistance, members are entitled to use the services of the work and career- related assistance as well as FSHS health centres. various scholarships annually distributed by the KY-foundation. HSL: When you are living in and registered in the capital city area, you get 50% discount on internal More on discounts and membership benefits and regional tickets (www.hsl.fi) here kyweb.fi/benefits/ Matkahuolto: 50 % discount on bus tickets, when you travel min. 80 km (www.matkahuolto.fi)

VR: Discounts on train tickets (www.vr.fi)

Meal subsidy in student restaurants.

Housing services: Right to apply for AYY flats.

More information about the benefits and discounts you can find fromfrank.fi/en/discounts/. 11 Buildings and facilities Departments and degree programmes

Buildings Master’s programmes Premises for studying Main building Corporate Communication A505 - Rooftop HUB Runeberginkatu 14-16 Creative Sustainability C250 - Computer room Management and International Business C332 - Computer room Strategy A500 - Study hall A501 - Study hall Chydenia Accounting G113 - Computer room Runeberginkatu 22-24 Yritysjuridiikka G114 - Computer room Finance Information & Service Management G030 - Study hall Global Management International Design Business Management Arkadia Marketing Lapuankatu 2 Entrepreneurship and Innovation Management Economicum Economics Arkadiankatu 7

Key cards and access rights to Facilities premises

The entrance doors are open Mon-Fri 08.00-19.30. The classrooms in the Main Building are denoted Outside of the normal opening hours you have to with A-xxx, B-xxx or C-xxx. The capital letters refer use a personal key card and PIN-code. During the to the wings of the building, and xxx are numbers Orientation week you will be guided on how to get signifying the classrooms or offices. The first number your personal key card. indicates also the floor, e.g. the classroom A-410 is located on the fourth floor of A-wing. In the Main Hold the card 5 cm distance from the card reader, Building, A-wing is situated on the right, B-halls remove the card and give your PIN-code and press #. in the middle and C-wing on the left.

The first key card is free of charge. Payment for In the Arkadia Building, the halls marked with E a lost card (and any additional new card) is 33 €, in the beginning are situated close to the street which you have to pay before receiving the new Lapuankatu. In the Chydenia Building the halls card. When graduating from the School of Business, marked with G in the beginning are located close please return your key card to the security office to the Sampo field and the halls with H are close in the Main Building. For an unreturned card you to Runeberginkatu. have to pay a fee. PLEASE NOTE! Computers can be used only if there Do not give your card to anyone else. You are per- are no lectures or reservations in the classrooms. sonally responsible of all the use of your key card. In case you lose your key card, you must report it immediately +358 50 366 7358 (between 8–19.30) or via Email [email protected]. Report your full name and date of birth. You are liable for any damage due to unauthorized use of your key card from the moment of loss until the loss is reported.

12 Campus maps Töölö & Otaniemi

13 Contact Information Services and Study Coordinators

Learning Services staff in the School of Business - For programme specific contact information, please go to into.aalto.fi > Master programmes > *your programme* > Contact

Services People Contact Information Location Help Desk Ilkka Kouri [email protected] Töölö, Main Building (Learning Services) +358 40 353 8107 A112 Admissions Annika Schultz +358 40 353 8104 Töölö, Main Building Master’s Level A119 Credit Transfers Aino Salminen [email protected] Otaniemi, Main Building +358 50 413 6414 U249 Examinations Valmire Seferi +358 40 353 8103 Töölö, Main Building, A112 Double Degree admis- Annika Schultz +358 40 353 8104 Töölö, Main Building sions A119 Graduation, Diplomas Tanja Nurmi +358 40 353 8108 Töölö, Main Building, A117 International Student - [email protected] Töölö, Main Building, A121 Exchange +358 40 353 8116 Incoming Exchange Minna Pekkanen [email protected] Töölö, Main Building, A122 Students +358 40 353 8171 Internal Mobility Aino Salminen +358 50 413 6414 Otaniemi, Main Building (Aalto) & JOO-Studies U249 URHEA Elli Hämäläinen +358 40 353 8141 Otaniemi, Main Building, U249 WebOodi [email protected]

Master’s Programme Study Coordinator Contact Information Accounting [email protected] Corporate Communication [email protected] Creative Sustainability (CS) [email protected] Economics [email protected] Entrepreneurship and Innovation Management [email protected] Finance [email protected] Information and Service Management (ISM) [email protected] International Design Business Management [email protected] (IDBM) Management and International Business (MIB) [email protected] Marketing [email protected] Strategy [email protected] Yritysjuridiikka [email protected]

14 Other services and further resources IT-services Contact information [email protected].

IT-Service Desk is located on the ground floor Additional information in the A-wing of the main building, room A008. lib.aalto.fi Contact information: tel +358 50 513 2000, Email: lib.aalto.fi/en/ [email protected]. Unigrafia: Copying and Printing IT supports studies through a number of student IT-services: Unigrafia offers printing services (thesis, color prints, study materials etc) for students at Vuo- • Basic services such as customer support, rikatu 3 A service point. e-mail, wireless LAN connections and printing • Applications for managing study information, For more information www.unigrafia.fi/en and for supporting studies and collaboration • Well-equipped computer classrooms with AV-services up-to-date software on every campus AV-services are there for you should you need You can also download many useful programs to to borrow AV equipment e.g. a tape recorder for your computer from download.aalto.fi interviews or if there is a need for video recording. The centre is open during the teaching periods. More information on IT-service can be found Additional information: http://mediafactory. into.aalto.fi > Student life > Student services aalto.fi/ > IT Services Aalto Web Services Library Services Aalto Inside: Located at the Töölö campus on the 5th floor of Intranet Inside is a channel for Aalto University’s the main building, Learning Hub Rooftop offers personnel and students. It provides internal infor- the following library services: mation on Aalto University, campuses, hr-topics, students services, guides, regulations, and to offer • BIZ master’s studies course books a variety of tools and online services. • Reading space, customer service • Information retrieval training. inside.aalto.fi

Printed and electronic materials (books, journals, Aalto Blogs: databases, dictionaries etc.) can be found in Finna A service where the students and personnel of search service. You can also request books and Aalto University can write their own blogs. For renew your loans in Finna. creating an account you need to have an Aalto username and password. aalto.finna.fi blogs.aalto.fi The e-materials include reference databases, pic- ture databases, journals, books, reference works, pilvi.aalto.fi: At pilvi.aalto.fi, you can find information on transfe- dictionaries, statistics and standards. All electronic ring and sharing data, as well as the cloud services. materials can be found in Finna search service (https://aalto.finna.fi/?lng=en-gb). Business related pilvi.aalto.fi information resources and useful tips and links can also be found in the Business Guide (http:// libguides.aalto.fi/business).

15 Career Services Student healthcare

Career Services at Aalto University School of Paying the Finnish Student Health Service Business are based on long-term and diverse (FSHS) fee with the AYY membership fee corporate relations and tight connections with entitles all degree students to get health services our students. Our mission is to facilitate our from the FSHS. FSHS provides preventive students in finding relevant employment by healthcare, medical care, mental health care mediating appropriate vacancies, organizing and dental healthcare. The healthcare center is career events and enhancing our students’ job located at Töölönkatu 37 A, 00260 Helsinki. hunting skills. For more information please visit the website Aalto CareerWeb is a hub of our services – a career yths.fi/en. portal for every Aalto student. From CareerWeb you’ll find information on all our services: FSHS doesn’t offer emergency care. In the eve- nings, at night and weekends students may use • Personal career & job hunting advice their district of residence’s health care services. • Personal career coaching with career psy- In Helsinki these are Haartman Hospital and chologist Malmi Hospital. Telephone health service offers • Trainings, CV & LinkedIn clinics, career events more guidance in number +358 (0) 9 310 10023. • ARENA Career Fair and other employer events Additional information http://www.hel.fi/www/ • Mediation of job and internship ads targeted helsinki/en/ to Aalto students in Aalto CareerWeb (incl. summer jobs, internships, part-time jobs and Study psychologists thesis assignments) • Going Global –portal for international job search Study psychologists give personal guidance on • Grants for internships abroad and internship tasks concerning studying skills, motivation, time support in Finland management, stress control and study techniques. • Job Hunting Guide and other materials in There are both individual guidance and workshops CareerWeb for students. At the Aalto University there are • Student-alumni mentoring program four study psychologists and the receptions are held in the campuses of Töölö and Otaniemi. The Career Services is located in the main building of appointments are made via email: opintopsyko- School of Business, C-wing, third floor. For more [email protected]. When making an appointment, information: Aalto CareerWeb in Into into.aalto. remember to mention at which campus you want fi/careerweb (Aalto login) or [email protected]. to have the consultation.

You can follow Career Services on Instagram @ For more information, go to page: into.aalto.fi > aaltobizcareerservices and on Facebook @Aalto Student life > Support for studying > Study- University Career Services. and career planning psychologists Law services University priests If you are in need of a confidential discussion, you KY Legal advisor Matti Marttunen offers confi- can also contact the university priest (a minister dential counselling free of charge for the members from the congregation of the Evangelical Lutheran of KY association in personal law related matters. Church of Finland), who will listen and talk with Office hours are on Thursdays from 16-18. You can you regardless of your religion. University priest contact him by tel. + 358 40 353 8280 or by email at Töölö campus is Henri Järvinen, tel. + 358 50 [email protected]. 355 9294, [email protected]

16 Nyyti ments, they cannot accommodate all the students. Only 34 % of Aalto’s degree students are living in Support center for students in mental well-being student housing provided by HOAS or AYY. The and matters of life management. Nyyti provides rest (66%) rely on other accommodation options, onlines groups, evening chill-outs and different mostly in private rental market apartments. Pre- events. pare yourself to seek for accommodation from the nyyti.fi/en/ private rental market as well. Unisport Further information on the “Housing info for De- gree students” letter, which is sent to you together with the acceptance letter and via following links: At UniSport students have various exercise oppor- tunities: gym, group training, ball sport, dancing AYY: https://domo.ayy.fi and other courses. UniSport service points are and http://ayy.fi/en/housing/apart- located at Aalto University’s Töölö and Otaniemi ment-seekers/how-to-apply-for-housing campus sports centres and at the University of email: [email protected] Helsinki’s City Centre, Kumpula, Meilahti and Viikki campus sports centres. Sign up for the HOAS: www.hoas.fi membership by visiting UniSport service point email: [email protected] and show your student card or some other proof of tel. +358 9 549 900 your student status in order to get the student price. Other useful links: Additional information unisport.fi Make sure that you have a roof over your head Restaurants when you arrive in Finland, even if it is a hostel room. Note that hostels/hotels tend to get fully There are two student restaurants at the School booked in August/early September, so book your of Business Töölö campus: (Rafla) in the main room early enough. (e.g. www.hihostels.fi). building Runeberginkatu 14-16 and a student TKY housing market: cafe in Arkadia Lapuankatu 2 and Chydenia, Ru- http://news.otax.fi/ neberginkatu 22-24. Also you can go to any other thread.php?group=tori.asunnot Private rental portals: student restaurant (e.g. Hanken, Unicafe). There Oikotie.fi, Etuovi.com and are plenty of student restaurants to choose from Vuokraturva.fi at the Otaniemi campus. If you do not have an accommodation when you The menus of the restaurants at School of Business arrive, there is a possibility to stay in so called you can find atwww.amica.fi and others www. “emergency accommodation” arranged by AYY. lounasaika.net menus. In Otaniemi campus you You should use this as the very last option, when you have not been able to find anything else, since can find menus of the restaurants at ruokalistat.net. unfortunately these places are also limited. Student Housing Transportation

Degree students at Aalto University are responsible Helsinki Region Transport: for arranging their own accommodation. Student housing is provided either by the Aalto University www.hsl.fi/en and www.reittiopas.fi/en/ Student Union (AYY) or the Foundation for Student Train connections: Housing in the Helsinki Region (HOAS). Aalto University does not own student dormitories and www.vr.fi/en the School of Business cannot answer questions related to student housing. Long distance busses:

Although AYY and HOAS have thousands of apart- www.matkahuolto.fi/en/ 17 General Information for students from abroad Permits and registration after arrival Finnish personal identity code

When you have arrived in Finland you will be For a foreign citizen moving to Finland from abroad, expected to register your stay. Where you register a personal identity code (henkilötunnus) is issued depends on where you are from. when he or she has been registered in the Popula- tion Information System. Since 2014, the request Foreigners, who have moved to Finland and have may also be filed together with an application for a a residence permit valid for at least one year, residence permit, a residence card or the residence can be registered for a Finnish municipality of registration for EU citizens. These applications are residence with the same rights and obligations received by Finnish missions abroad, the Finnish as other residents. Immigration Service or the police.

EU/EEA citizens The personal identity code is used for identifi- EU citizens and citizens of Iceland, Liechtenstein, cation purposes, for example in banks, hospitals, Norway and Switzerland do not need a residence registering for classes outside the university, and permit beforehand, but they must register their the registers of different authorities. residence in Finland if their stay lasts for longer than three months. This registration of residence It is important that you give your personal identity is done at the Finnish Immigration Services after code to the Student Services to be registered into arrival in Finland. the study register as soon as you receive your ID code. The personal identity code will be shown on Non EU/EEA citizens your transcript of records and degree certificate. Non-EU/EEA citizens have to apply for a residence Please send a copy of any official document that permit at a Finnish Embassy in their home country includes your Finnish ID number to the Student and wait for obtaining the residence permit card Services by email: [email protected] BEFORE arrival in Finland. and request registering your personal identity code to the study register. Please ask to be registered in the Finnish Popu- lation Information System when you apply for a residence permit so that you can receive a Finnish personal identity code at the same time as the permit is issued.

After arrival in Finland non-EU/EEA citizens must register at the local Register OfficeMaistraatti ( in Finnish) in the city you live in. Registering with the local register office will enable you to obtain a travel card to use for the public transportation and a Finnish personal identity code (henkilötunnus), if you didn’t already ask for the identity code when applying for a residence permit.

For registration at the local register office (Maistraat- ti) you need to bring your passport, valid residence permit, university certificate of attendance and other official documents depending on your si- tuation (for example, certificate of marriage, birth certificates of children) and fill in the form “The Registration Information of a Foreigner”.

18 Contact information for registration

Maistraatti offices Finnish Immigration Service

Please use the Maistraatti services primarily in Käenkuja 3A , 00101 Helsinki the city you live in. Tel. +358 29 5419600 [email protected] Helsinki Maistraatti: Mon-Fri days 9-15 Albertinkatu 25, 00180 Helsinki, Tel. + 358 (0) 29 55 39391 More information on the Finnish Immigration [email protected] Service (maahanmuuttovirasto) website: Mon-Fri days 9–16.15 www.migri.fi Espoo Maistraatti: Itätuulentie 1, 02101 Espoo, Tel. +358 (0) 29 553 9301 info.lansi-@ maistraatti.fi Mon-Fri days 9–16.15

More information on Maistraatti website at: www.maistraatti.fi/en/

19 Aalto University of Finland is a community of over 20 000 brave minds. We believe in innovation through crea- tive collisions of arts, business and technology. We encour- age our students to find their strengths, goals and multi-dis- ciplinary dream teams. This has resulted in award-winning research, art and entrepreneurship. Aalto gives you the freedom to succeed.

Aalto University School of Business P.O.Box 11000, 00076 AALTO, FINLAND

Visiting address Runeberginkatu 14-16, Helsinki

+358 9 47001 (switch) [email protected] aalto.fi biz.aalto.fi