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Minutes of Community Services Committee Meeting

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Minutes of Community Services Committee Meeting CITY OF ARMADALE MINUTES OF COMMUNITY SERVICES COMMITTEE HELD IN THE COMMITTEE ROOM, ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON TUESDAY, 2 OCTOBER 2018 AT 7.00PM. PRESENT: Cr C M Wielinga (Chair) Cr C Frost (Deputy Chair) Cr C A Campbell JP Cr G J Smith Cr J A Stewart Cr H Zelones (Deputy) Cr J Munn (Deputy) APOLOGIES: Cr R Butterfield Cr M Geary OBSERVERS: IN ATTENDANCE: Mrs Y Loveland Executive Director Community Services Mr N Kegie Executive Manager Community Services Ms J Hancock Ms L Jarosz Executive Assistant Community Services Mrs R Milnes Manager Community Development Mr J Lyon Executive Director Corporate Services PUBLIC: Nil “For details of Councillor Membership on this Committee, please refer to the City’s website – www.armadale.wa.gov.au/your council/councillors.” COMMUNITY SERVICES 2 2 OCTOBER 2018 COMMITTEE COUNCIL MEETING 8 OCTOBER 2018 DISCLAIMER As there were no members of the public present, the Disclaimer for protecting Councillors and staff from liability of information and advice given at Committee meetings was not read. DECLARATION OF MEMBERS’ INTERESTS Cr C Frost Recommendation C31/10/18 – Annual Contributions 2018/2019 Cr C Campbell Recommendation C31/10/18 – Annual Contributions 2018/2019 Cr G Smith Recommendation C31/10/18 – Annual Contributions 2018/2019 QUESTION TIME DEPUTATION CONFIRMATION OF MINUTES RECOMMEND Minutes of the Community Services Committee Meeting held on 4 September 2018 be confirmed. Moved Cr J A Stewart MOTION CARRIED (7/0) ITEMS REFERRED FROM INFORMATION BULLETIN - ISSUE 16 Report on Outstanding Matters – Community Services Committee Community Planning Community Development Recreation Services Report Library & Heritage Services Report Ranger & Emergency Services Report No items were raised for further investigation or report to Committee. CONTENTS COMMUNITY SERVICES COMMITTEE 2 OCTOBER 2018 1. COMMUNITY DEVELOPMENT 1.1 ANNUAL CONTRIBUTIONS 2018/2019 ......................................................................................4 1.2 YOUTH ENGAGEMENT PROJECT AND REVIEW OF YOUTH SPACES AND PLACES .........................................................................................................................................17 2. RANGER AND EMERGENCY SERVICES 2.1 BUSH FIRE CONTROL OFFICER ...............................................................................................29 3. COUNCILLORS’ ITEMS 1 ENFORCEMENT FOR DISABILITY PARKING BAYS ............................................................. 30 4. EXECUTIVE DIRECTOR COMMUNITY SERVICES REPORT 1 HILBERT DISTRICT COMMUNITY - WUNGONG URBAN PROJECT CELL F .................... 30 2 ROLEYSTONE THEATRE ........................................................................................................... 30 3 CROSS PARK CRICKET / NETBALL PAVILION ..................................................................... 31 COMMUNITY SERVICES 4 2 OCTOBER 2018 COMMITTEE - Community Development COUNCIL MEETING 8 OCTOBER 2018 1.1 - ANNUAL CONTRIBUTIONS 2018/2019 Cr C Frost disclosed that she is a Member of the Forrestdale Primary School P&C Committee. Cr C Campbell disclosed that he is a Board Member of Cecil Andrews College. Cr G Smith disclosed that he volunteers for Save the Children and donates vouchers to the Armadale Society of Artists Inc. As a consequence, Councillors Frost, Campbell and Smith advised that there may be a perception on the basis of their non-financial interest that their impartiality on the matter may be affected, but that they would set aside the association and consider the matter on its merits. WARD : ALL In Brief: .Twelve (12) applications have been FILE No. : M/598/18 received from organisations requesting DATE : 15 September 2018 support through the City of Armadale’s Annual Contributions REF : KT program. Recommend that Council considers an RESPONSIBLE : Executive Director amount of $114,950 to support a MANAGER Community Services number of eligible organisations through its Annual Contributions program in 2018/19. Tabled Items Nil Officer Interest Declaration Nil Strategic Implications 1.1 A strong sense of community spirit 1.1.1 Provide opportunities to connect individuals to each other and the wider community 1.3 The community has the services and facilities it needs 1.3.1 Plan for services and facilities in existing and emerging communities 1.3.3 Advocate and share responsibility for service delivery 1.3.4 Promote services and facilities available in the community Legislation Implications Nil Council Policy/Local Law Implications Council’s COMD1 Requests for Financial Assistance Policy and Management Practice sets out the framework by which annual contribution requests are considered. COMMUNITY SERVICES 5 2 OCTOBER 2018 COMMITTEE - Community Development COUNCIL MEETING 8 OCTOBER 2018 Budget/Financial Implications The Long Term Financial Plan has provision for Annual Contributions. The budget allocation proposed for 2018/2019 is $143,000. Officers are recommending that $114,950 is distributed. This sum includes $24,500 already allocated in funding agreements. Consultation . All applicants were invited to attend one of two compulsory workshops in June 2018. Community Services BACKGROUND For information, the following Annual Contributions were approved by Council for the 2017/2018 financial year: Annual Contributions 2017/18 Organisation Amount Granted Australian Assoc for Environmental Education WA (Little Green Steps)* $9,000 Bedfordale Connect - Bedfordale Bush Markets* $4,000 Cecil Andrews College P&C – Armadale Robotics Club $17,000 Constable Care Child Safety Foundation Inc. $13,000 Crossways Community Services* $17,000 Fragmented Artists $5,000 Headspace Armadale $2,000 Hope Community Services $13,000 Minnawarra House $5,000 Neighbourhood Watch Armadale $8,000 Parkerville Children and Youth Care Inc. $8,000 Perth Indonesian Community $2,000 Sideffect Australia Limited $18,000 Starrick House* $5,000 Wirrapanda Foundation $10,000 YouthCARE $19,000 $155,000 *Funding for Starick House for $5,000 annually was approved for a period of three (3) years commencing in 2015/16. *Funding for Crossways was approved for a period of three (3) years commencing 2016/17: $18,000 for the first year; $17,000 for the second year; and $15,000 for the third year. *Funding for Australian Association for Environmental Education WA (Little Green Steps) was approved for a period of three (3) years commencing 2017/18: $9,000 for the first year; $6,000 for the second year; and $5,000 for the third year. *Funding for Bedfordale Connect - Bedfordale Bush Markets was approved for a period of three (3) years commencing 2017/18: $4,000 for the first year; $3,500 for the second year; and $3,000 for the third year. COMMUNITY SERVICES 6 2 OCTOBER 2018 COMMITTEE - Community Development COUNCIL MEETING 8 OCTOBER 2018 The matter of future applicants entering into three year funding agreements and applying for seed funds was endorsed by Council (C28/8/16) as part of a review of the Financial Assistance Policy COMD 1, as per the following recommendation: Refer the matter of future applicants entering into three (3) year funding agreements and applying for seed funds for consideration as part of a review of Policy COMD1 and associated Management Practice. The review is to be conducted prior to the next round of the Annual Contributions Program. Council has had two workshops to date to discuss the Financial Assistance Policy which includes the category of Annual Contributions. Timing of any changes to the Policy will be implemented as July 2019, taking into account any current three year agreements that are still to be honored. Organisations who received an Annual Contribution in 2017/2018 were invited to apply for an Annual Contribution in 2018/2019. In addition, advice was sent to community groups and organisations listed on City databases and the City’s Community Directory. An advertisement was also placed in local media. DETAILS OF PROPOSAL A total of 12 applications were received requesting a total $139,886.93 with $24,500 already allocated in funding agreements. Council has a budget allocation of $143,000 for annual contributions for 2018/2019 and officers are recommending that $114,950 is distributed. The below information provides a summary of each request and the officer recommendation. ARMADALE NEIGHBOURHOOD WATCH Inc. Armadale Neighbourhood Watch Inc. aims to prevent crime and enhance community safety. The program is designed to help neighbours watch out for neighbours, build social networks and provide community safety awareness. Program: Armadale Neighbourhood Watch is seeking funding to continue to host Street Meet ‘n’ Greet activities; address trouble spots in the community, encourage community to sign up to the NHWA e-newsletter, assist members of the Culturally and Linguistically Diverse (CaLD) communities with safety issues and promote Armadale in a positive manner. Target Group: The Armadale community, particularly older people and CaLD people. Request: The application requests a contribution of $12,000 towards the following programs: .Street Meet ‘n’ Greet (catering) .Anti-theft Number Plate Screw-fitting Days (purchase of screws) .Senior Safety .Home Safety Visits .Alarm Safety (purchase of alarms) .Cocooning .Information Session .Facebook COMMUNITY SERVICES 7 2 OCTOBER 2018 COMMITTEE - Community Development COUNCIL MEETING 8 OCTOBER 2018 Previous support: Armadale Neighbourhood Watch has received previous contributions for their various activities, including Street Meet ‘n’ Greet
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