CITY OF ARMADALE
MINUTES
OF COMMUNITY SERVICES COMMITTEE HELD IN THE COMMITTEE ROOM, ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON TUESDAY, 2 OCTOBER 2018 AT 7.00PM.
PRESENT: Cr C M Wielinga (Chair) Cr C Frost (Deputy Chair) Cr C A Campbell JP Cr G J Smith Cr J A Stewart Cr H Zelones (Deputy) Cr J Munn (Deputy)
APOLOGIES: Cr R Butterfield Cr M Geary
OBSERVERS:
IN ATTENDANCE: Mrs Y Loveland Executive Director Community Services Mr N Kegie Executive Manager Community Services Ms J Hancock Ms L Jarosz Executive Assistant Community Services Mrs R Milnes Manager Community Development Mr J Lyon Executive Director Corporate Services
PUBLIC: Nil
“For details of Councillor Membership on this Committee, please refer to the City’s website – www.armadale.wa.gov.au/your council/councillors.”
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DISCLAIMER
As there were no members of the public present, the Disclaimer for protecting Councillors and staff from liability of information and advice given at Committee meetings was not read.
DECLARATION OF MEMBERS’ INTERESTS
Cr C Frost Recommendation C31/10/18 – Annual Contributions 2018/2019 Cr C Campbell Recommendation C31/10/18 – Annual Contributions 2018/2019 Cr G Smith Recommendation C31/10/18 – Annual Contributions 2018/2019
QUESTION TIME
DEPUTATION
CONFIRMATION OF MINUTES
RECOMMEND
Minutes of the Community Services Committee Meeting held on 4 September 2018 be confirmed. Moved Cr J A Stewart MOTION CARRIED (7/0)
ITEMS REFERRED FROM INFORMATION BULLETIN - ISSUE 16
Report on Outstanding Matters – Community Services Committee
Community Planning Community Development Recreation Services Report Library & Heritage Services Report Ranger & Emergency Services Report
No items were raised for further investigation or report to Committee.
.
CONTENTS
COMMUNITY SERVICES COMMITTEE
2 OCTOBER 2018
1. COMMUNITY DEVELOPMENT 1.1 ANNUAL CONTRIBUTIONS 2018/2019 ...... 4 1.2 YOUTH ENGAGEMENT PROJECT AND REVIEW OF YOUTH SPACES AND PLACES ...... 17 2. RANGER AND EMERGENCY SERVICES 2.1 BUSH FIRE CONTROL OFFICER ...... 29 3. COUNCILLORS’ ITEMS 1 ENFORCEMENT FOR DISABILITY PARKING BAYS ...... 30 4. EXECUTIVE DIRECTOR COMMUNITY SERVICES REPORT 1 HILBERT DISTRICT COMMUNITY - WUNGONG URBAN PROJECT CELL F ...... 30 2 ROLEYSTONE THEATRE ...... 30 3 CROSS PARK CRICKET / NETBALL PAVILION ...... 31
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1.1 - ANNUAL CONTRIBUTIONS 2018/2019 Cr C Frost disclosed that she is a Member of the Forrestdale Primary School P&C Committee.
Cr C Campbell disclosed that he is a Board Member of Cecil Andrews College.
Cr G Smith disclosed that he volunteers for Save the Children and donates vouchers to the Armadale Society of Artists Inc.
As a consequence, Councillors Frost, Campbell and Smith advised that there may be a perception on the basis of their non-financial interest that their impartiality on the matter may be affected, but that they would set aside the association and consider the matter on its merits.
WARD : ALL In Brief:
.Twelve (12) applications have been FILE No. : M/598/18 received from organisations requesting DATE : 15 September 2018 support through the City of Armadale’s Annual Contributions REF : KT program. . Recommend that Council considers an RESPONSIBLE : Executive Director amount of $114,950 to support a MANAGER Community Services number of eligible organisations through its Annual Contributions program in 2018/19.
Tabled Items Nil
Officer Interest Declaration Nil
Strategic Implications 1.1 A strong sense of community spirit 1.1.1 Provide opportunities to connect individuals to each other and the wider community
1.3 The community has the services and facilities it needs 1.3.1 Plan for services and facilities in existing and emerging communities 1.3.3 Advocate and share responsibility for service delivery 1.3.4 Promote services and facilities available in the community
Legislation Implications Nil
Council Policy/Local Law Implications Council’s COMD1 Requests for Financial Assistance Policy and Management Practice sets out the framework by which annual contribution requests are considered.
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Budget/Financial Implications The Long Term Financial Plan has provision for Annual Contributions. The budget allocation proposed for 2018/2019 is $143,000. Officers are recommending that $114,950 is distributed. This sum includes $24,500 already allocated in funding agreements.
Consultation . All applicants were invited to attend one of two compulsory workshops in June 2018. . Community Services BACKGROUND For information, the following Annual Contributions were approved by Council for the 2017/2018 financial year:
Annual Contributions 2017/18 Organisation Amount Granted Australian Assoc for Environmental Education WA (Little Green Steps)* $9,000 Bedfordale Connect - Bedfordale Bush Markets* $4,000 Cecil Andrews College P&C – Armadale Robotics Club $17,000 Constable Care Child Safety Foundation Inc. $13,000 Crossways Community Services* $17,000 Fragmented Artists $5,000 Headspace Armadale $2,000 Hope Community Services $13,000 Minnawarra House $5,000 Neighbourhood Watch Armadale $8,000 Parkerville Children and Youth Care Inc. $8,000 Perth Indonesian Community $2,000 Sideffect Australia Limited $18,000 Starrick House* $5,000 Wirrapanda Foundation $10,000 YouthCARE $19,000 $155,000
*Funding for Starick House for $5,000 annually was approved for a period of three (3) years commencing in 2015/16.
*Funding for Crossways was approved for a period of three (3) years commencing 2016/17: $18,000 for the first year; $17,000 for the second year; and $15,000 for the third year.
*Funding for Australian Association for Environmental Education WA (Little Green Steps) was approved for a period of three (3) years commencing 2017/18: $9,000 for the first year; $6,000 for the second year; and $5,000 for the third year.
*Funding for Bedfordale Connect - Bedfordale Bush Markets was approved for a period of three (3) years commencing 2017/18: $4,000 for the first year; $3,500 for the second year; and $3,000 for the third year.
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The matter of future applicants entering into three year funding agreements and applying for seed funds was endorsed by Council (C28/8/16) as part of a review of the Financial Assistance Policy COMD 1, as per the following recommendation:
Refer the matter of future applicants entering into three (3) year funding agreements and applying for seed funds for consideration as part of a review of Policy COMD1 and associated Management Practice. The review is to be conducted prior to the next round of the Annual Contributions Program.
Council has had two workshops to date to discuss the Financial Assistance Policy which includes the category of Annual Contributions. Timing of any changes to the Policy will be implemented as July 2019, taking into account any current three year agreements that are still to be honored. Organisations who received an Annual Contribution in 2017/2018 were invited to apply for an Annual Contribution in 2018/2019. In addition, advice was sent to community groups and organisations listed on City databases and the City’s Community Directory. An advertisement was also placed in local media.
DETAILS OF PROPOSAL A total of 12 applications were received requesting a total $139,886.93 with $24,500 already allocated in funding agreements. Council has a budget allocation of $143,000 for annual contributions for 2018/2019 and officers are recommending that $114,950 is distributed.
The below information provides a summary of each request and the officer recommendation.
ARMADALE NEIGHBOURHOOD WATCH Inc.
Armadale Neighbourhood Watch Inc. aims to prevent crime and enhance community safety. The program is designed to help neighbours watch out for neighbours, build social networks and provide community safety awareness.
Program: Armadale Neighbourhood Watch is seeking funding to continue to host Street Meet ‘n’ Greet activities; address trouble spots in the community, encourage community to sign up to the NHWA e-newsletter, assist members of the Culturally and Linguistically Diverse (CaLD) communities with safety issues and promote Armadale in a positive manner.
Target Group: The Armadale community, particularly older people and CaLD people.
Request: The application requests a contribution of $12,000 towards the following programs:
.Street Meet ‘n’ Greet (catering) .Anti-theft Number Plate Screw-fitting Days (purchase of screws) .Senior Safety .Home Safety Visits .Alarm Safety (purchase of alarms) .Cocooning .Information Session .Facebook
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Previous support: Armadale Neighbourhood Watch has received previous contributions for their various activities, including Street Meet ‘n’ Greet events. ($4,000 in 2012/13, $5,270 in 2014/15, $7,000 in 2015/16, $6,500 in 2016/17 and $8,000 in 2017/18).
Recommendation: Application supported: for $12,000 to implement Neighbourhood Watch activities.
ARMADALE ROLLERSKATING CLUB Inc.
Armadale Rollerskating Inc. aims to provide sporting opportunities for residents of Armadale in rollerskating.
Program: Armadale Rollerskating Club Inc. is seeking funding to increase the number of children participating in artistic rollerskating with access to high quality coaching. Currently 15 children participate in rollerskating. The aim is to expand this to 50. The primary objective of the project is to increase awareness of rollerskating to children from disadvantaged backgrounds residing in Armadale.
Target Group: Children and families in the Armadale area.
Request: Funding of $2,880 is sought for payment to three highly qualified and experienced coaches who would not be able to provide their expertise to the Club without this payment. The quality level of coaches is expected to attract and increase the number of skaters at the Club.
Previous support: Armadale Rollerskating Club Inc. has received previous support (Community Grant Round 1 2010/11)
Recommendation: Application not supported. Recreation Services will suggest applying for a ‘Targeted Participation Program Funding Scheme’ through Department of Local Government, Sport and Cultural Industries.
ARMADALE SOCIETY OF ARTISTS Inc. (ASA)
Armadale Society of Artists Inc. aims to make art accessible to the wider community through workshops, classes and exhibitions. They work to bring people together to collectively celebrate the cultural fabric and heritage of our local community, and promote a sense of art belonging to the community through participation in community activities.
Program: Armadale Society of Artists Inc. is seeking funding for the ASA Annual Art Exhibition Public Program including:
. Annual Exhibition Opening Night . Music in the Centre . Annual Art Exhibition . Community Morning Tea . Artists Demonstration & floor talks
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. ASA participation in Armadale Hills Open Studio Arts Trail . ASA Open Day
Target Group: Residents of Armadale.
Request: Funding of $7,000 is sought for the programs associated with the Annual Art Exhibition. Previous support: ASA has received previous contributions for their various activities ($3,500 in 2011/12, $5,000 in 2013/14, $4,790 in 204/15 and $7,500 2016/17) and support through the Community Grants Program ($766 in 2009, $500 in 2010, $1,000 in 2012, $900 in 2016, $700 in 2017 and $1,000 2018).
Recommendation: Application supported: for $7,000 to implement the ASA Annual Art Exhibition Public Program.
ARMADALE ROBOTICS CLUB (ARC)
Armadale Robotics Club partners with local state schools to establish robotics clubs with activities linked to the WA Digital Technologies curriculum, the FIRST Robotics Program and Coderdojo WA for students from K-12. It aims to:
. Promote inspiration in Science, Technology, Engineering and Maths (STEM) learning through hands on technology projects in robotics and coding activities; . Develop digital technology skills in students, teachers and community mentors; . Engage community/industry mentors from Business Armadale and the general community to guide students in their learning; . Prepare students to compete in the annual FIRST Lego League or FIRST Robotics teams for State, National and International competition.
Program: To extend into a second year of support for robotics clubs for local youth and children, including equipment in 3 new schools:
. Kelmscott PS . Gwynne Park PS . Grovelands PS
The Robotics Clubs operate after school for two hours per week all year round.
Target Group: Students from schools located in low socio economic areas.
Request: The application requests a contribution on behalf of 3 new schools of $9,809.60 to establish the Armadale Robotics Clubs. Auspiced through Kelmscott Primary School P&C.
Previous support: ARC received a contribution last year through Cecil Andrews College P&C to launch the program at 5 schools in Armadale.
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Recommendation: Application supported: for $9,000 to provide robotics and coding activities during school terms. The additional $800 requested is for competition registrations which the City would expect individuals to be responsible for.
CATCH MUSIC INC.
Catch Music is a not-for-profit organisation that runs music sessions across Perth, enabling people of all backgrounds, ages and abilities to come together to play music. Catch Music welcomes people who identify as having a disability or who are isolated or disadvantaged for other reasons.
Program: Armadale Catch Music Session aims to engage with City of Armadale community members and promote social inclusion through the vehicle of music and to help break down barriers between community members.
. Within eight school terms (two-year program), provide 76 music sessions (90 minutes per session) within the City of Armadale for up to 50 persons (dependent on venue capacity and coordination of each session). . Each music session, under the guidance of a skilled Music Facilitator will assist persons in music skills development and provide a vehicle for social inclusion between community members. . Opportunities will also be available for community residents to become a Catch Music Session Volunteer to assist in the running of each session. . Proposed to contract four guest performers over the two years to participate in an Armadale Catch Music session.
Target Group: All Armadale residents with a targeted focus on people living with a disability, youth, older persons, Indigenous, music enthusiasts, socially isolated.
Request: The application requests a contribution of $12,500 over 2 years to establish a long- term viable program within the Armadale community.
Previous support: As this is a new group, the City has not previously supported Catch Music Inc.
Recommendation: Application supported: for $6,250 for 1 year to implement Armadale Catch Music Sessions.
CONSTABLE CARE CHILD SAFETY FOUNDATION INC.
Constable Care Child Safety Foundation Inc. aims to prevent harm to children, young people and the community through theatre-in-education programs and community services that raise awareness, change attitudes and behaviours, and prevent or reduce harm. Between 1 July 2017 and 30 June 2018 CCCSF delivered 57 theatre-in-education performances to 4,881 children and young people aged between 4 and 17 years in 24 visits to early learning centres, primary and secondary schools, and other venues within the City of Armadale. The group proposes to deliver a comprehensive community theatre-in-education program for children and young people aged 4 to 17 years within local primary and secondary schools.
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Program: Youth Education and Engagement Partnership Program 2019
. An intensive 12 week program within a City of Armadale nominated secondary school culminating in a whole of school and community performance. . Multiple two hour workshops for students at all COA secondary schools . Multiple one hour theatre performances and question and answer sessions for older primary school students in all local primary schools . Multiple 45 minute puppet theatre and question and answer sessions for younger children at local primary schools Target Group: 4,000 local primary and secondary students aged 4 -17.
Request: The application requests a contribution of $15,000 to deliver this program in the City of Armadale.
Previous support: The City has previously supported Constable Care Child Safety Foundation Inc. through annual contributions in 2012/2013 ($10,000), 2013/2014 ($10,000), 2014/2015 ($9,580), 2016/2017 ($15,000) and 2017/18 ($13,000).
Recommendation: Application supported: for $15,000 to continue to deliver important safety messages to school students.
EDCONNECT AUSTRALIA
EdConnect Australia is a not-for-profit organisation connecting volunteers who want to make a difference, with young people in school who need extra help. The group trains volunteers to provide mentoring, classroom and learning support at schools across Australia (previously The School Volunteer Program), enabling young people to thrive and realise their potential – in school and life.
Program: EdConnect Australia – increasing engagement with City of Armadale schools and the local community.
. Recruit, screen and train additional volunteers in each of the 7 schools (min of 10 volunteers recruited each year) . Sustain number of participating schools and / or recruit to replace turnover in the Armadale area . Provide additional training opportunities and support to the 13 existing volunteers to enhance their skills and knowledge . Provide connections and engagement opportunities for our volunteers in order that they feel valued and supported in their given roles
Target Group:
. Students in local primary and secondary schools in the City of Armadale . Volunteers living in the City of Armadale . Schools with a Lower Index of Community Socio – Educational Advantage (ICSEA)
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Current participating schools - Kelmscott Primary School, Kelmscott Senior High School, Roleystone Community College (K-10), Clifton Hills Primary School, Neerigen Brook Primary School, Cecil Andrews College and Harrisdale Primary School.
Request: This application requests a contribution of $8,000 per year for 3 years totaling $24,000.
Previous support: As this is a new group, the City has not previously supported EdConnect Australia.
Recommendation: Application supported: for $8,000 (2018/19) $7,000 (2019/20) $6,000 (2020/21) totaling $21,000 over 3 years to increase the number of volunteers connected with schools and increase the number of students supported within City of Armadale.
FORRESTDALE PRIMARY SCHOOL P&C COMMITTEE INC.
Forrestdale Primary School was established in 1978 and is located at 35 Broome Street, surrounded by native bushland and small rural holdings. There are currently 113 students enrolled from Kindergarten to year six (according to the school’s online website).
Program: 40th Anniversary Fair – Saturday 27 October A day of celebration; not just for past, present or future students of Forrestdale PS, but also the wider Armadale community. A multicultural, free, family day out, with performances by local sporting, dance and arts groups, including martial arts displays, as well as indigenous ceremonies such as ‘Welcome to Country” ceremony and performances.
Target Group: Residents of City of Armadale.
Request: The application requests a contribution of $10,211.83 to assist in funding the 40th Anniversary Fair.
Previous support: The City has supported Forrestdale Primary School P&C through the Community Grants Program ($500 in 2008).
Recommendation: Application supported: for $5,000 to host the 40th Anniversary Fair.
RECREATIONAL TRAIL BIKE RIDERS ASSOCIATION OF WA
RTRA has been formed around four key objectives:
. To protect and extend quality, safer off-road riding opportunities for Western Australian recreational trail bike riders of all ages. . To promote and encourage safety and responsible riding attitudes, including minimising noise and trail damage. . To actively pursue the needs of trail bike riders with State and Local Government, landowners and other stakeholders. . To improve the perception of trail bike riding as a recreational activity.
Program: South Metro and Peel Masterplan – Project #7
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The RTRA wishes to develop a Regional Master Plan for the southern suburbs (Metro) and Peel regions. Funding is sought to identify and document locations in the Perth South Metro and Peel regions that are appropriate for the delivery of a quality, sustainable and sanctioned trail bike opportunities and experiences.
Target Group: Trail Bike Riders within City of Armadale.
Request: The application requests a contribution of $5,000 towards the development of a Regional Master Plan for the southern suburbs.
Previous support: As this is a new group, the City has not previously supported Recreational Trail Bike Riders Association of WA.
Recommendation: Application not supported: Suggestion to the group is to apply for ‘Trails Funding’ through Lotterywest and Department of Local Government, Sport and Cultural Industries.
ROYAL LIFE SAVING SOCIETY OF WA INC.
RLSSWA operates to empower our communities to be safe when they are in, on, or around the water and leads to efforts to reduce the impact of drowning. RLSSWA aims to prevent loss of life and promote safe participation in aquatic persuits.
Program: Armadale Swimming and Water Safety Project The Armadale Swimming and Water Safety Project will include four program components:
. Water Safety Talks (three schools – Cecil Andrews College, Armadale SHS, Armadale PS) . Swim School Open Day Launch . Multicultural afterschool Swim & Survive program (Aboriginal and Culturally and Linguistically Diverse) . Disability Swim & Survive program
Target Groups: Armadale community members (320 residents involved in four types of programming), CALD groups, and school aged children.
Request: The application requests a contribution of $6,485.50.
Previous support: The City has provided support through the Community Grants Program ($995 in 2017)
Recommendation: Application supported: for $3,200 per year for two years. As the Armadale Fitness and Aquatic Centre is currently under re-development, the swim and survive component could not proceed until the pool has re-opened.
SAVE THE CHILDREN
Save the Children is one of the world’s leading development and humanitarian organisations for children. They work in 100 countries to ensure children achieve the right to education, protection, development and participation, according to their rights enshrined in the 1989 Convention on the Rights of the Child. Save the Children currently deliver a range of programs in Armadale.
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Program: Armadale Youth Intervention Partnership (AYIP) Armadale Youth Intervention Partnership (AYIP) aims to reduce the high youth crime in the City of Armadale, by implementing an evidence-informed targeted early intervention model that harnesses and coordinates existing services to ensure the right young people, get the right support, at the right time. The model identifies young people with complex needs using a well-researched data driven decision making tool.
High needs young people are supported to reduce their risk of entering the juvenile justice system and increase their engagement with their community
Objectives: Expected outcomes from AYIP for local young people are:
. Re-establish engagement in education . Improved school attendance . Reductions in school suspensions . Improved classroom engagement (where little to none previously existed) . Improved literacy abilities (testing baselines and creating Individual Education Plans (IEP’s) where none existed) . Improved community involvement (new links with safe communities) . Connected parent/teacher communications (where none previously existed) . Consistent and tailored trauma counselling . Reduced incidents of violence at home and in class . Improved life skills, including problem solving skills and conflict resolution skills . Reconnection to culture
Expected outcomes from AYIP for our families are:
. Reduced incidence of domestic violence . Improved financial management, including debt repayment plans . Decreased drug and alcohol dependence . More stable home environment . Improved parenting skills, including cooking skills, family routine . Access to mental health support, including trauma counselling
Expected outcomes from AYIP for the City of Armadale are:
. Reduced youth offending . Reduced anti-social behaviour and street presence . Increase profile for the City of Armadale positively responding to youth needs
Request This application requests a contribution of $25,000 towards staffing.
Previous support The City has provided previous support through Annual Contributions in 2016/2017 ($17,000) and 2015/2016 ($17,000) to deliver children and families programs in the City. Recommendation: Application supported: for $25,000 to continue the work of AYIP.
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ST MARY IN THE VALLEY ANGLICAN CHURCH KELMSCOTT CONSERVATION GROUP
The Aim of St Mary in The Valley Anglican Church Kelmscott Conservation Group is to conserve and maintain the cemetery as a valuable part of the history of Western Australia. The Group was formed to complement the work individuals have undertaken over the years to record, classify, and map and maintain the graves of the cemetery at St. Mary in the Valley Church, Kelmscott.
Program: The initial task of the Group is to have a prepared Conservation Plan to direct activities in the future to achieve the stated objectives listed below. Success will have been achieved when this Conservation Plan is in the hands of the Group. The Conservation Plan will direct subsequent activities.
Objectives:
. To recognise that the cemetery exists of grounds and graves and each deserves special consideration. . To research, refine, document and promote the history of the Cemetery. . To establish and maintain maps and plans of the graves. . To draw up a list of rules and regulations designed to enable the cemetery its heritage significance. . To advise and provide information for families wishing to halt deterioration of headstones and graves for their forebears. . To maintain an up to date list of professional contractors who specialise in the restoration of heritage graves and headstones. . To establish a relationship with the City of Armadale resulting in the cemetery being seen as a significant asset to the district. . To conduct fundraising activities to provide finance to carry out its work. . To maintain and extend the existing maintenance program. To liaise with existing church bodies designated to maintain church properties.
Target Group: Residents of City of Armadale.
Request: This application requests a contribution of $10,000 for the development of a Conservation Plan. The funds will pay for a National Trust Fee/ Conservation Management Plan.
Previous support: The City has provided previous support in the Community Grants Program ($2,000 in 2018) for this project which is yet to be acquitted.
Recommendation: Application not supported: The City has suggested that the group seek support and possible partnership with UWA in regard to developing the Conservation Plan through student participation. The City is also assisting in identifying other sources of funding.
COMMENT All applications have been assessed and clarifications sought where required.
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Summary of requests for 2018/2019
The table below provides a summary of the requests received for the 2018/2019 financial year and funding allocated to each organisation:
Annual Contributions 2018/19 Amount Proposed Organisation Requested Amount 20,000* Australian Assoc for Environmental Education WA (Little Green Steps) $44,016 $6,000 (2018/19) $10,500* Bedfordale Connect - Bedfordale Bush Markets $15,003 $3,500 (2018/19) $50,000* Crossways Community Services $60,000 $15,000 (2018/19) Sub Total Funds already allocated $24,500 Armadale Neighbourhood Watch Inc. $12,000 $12,000 Armadale Rollerskating Club Inc. $2,880 $0 Armadale Society of Artists Inc. $7,000 $7,000 Armadale Robotics Club – Kelmscott PS P&C $9,809.60 $9,000 Catch Music Inc. $12,500 $6,250 Constable Care Child Safety Foundation $15,000 $15,000 $24,000* $8,000* EdConnect Australia (Over 3 years) (2018/19) Forrestdale Primary School P&C $10,211.83 $5,000 Recreational Trail Bike Riders Association of WA $5,000 $0 $3,200* Royal Life Saving Society of WA $6,485.50 (2018/19) Save the Children $25,000 $25,000 St Mary in the Valley Anglican Church Kelmscott Conservation Group $10,000 $0 Sub Total Funds Proposed $90,450 TOTALS $139,886.93 $114,950
*The City has entered or will enter into a two or three year funding agreement with the organisations listed below:
Organisation 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 TOTAL AAEEWA (Little Green $9,000 $6,000 $5,000 $20,000 Steps) Bedfordale Connect $4000 $3,500 $3000 $10,500
Crossways Community $18,000 $17,000 $15,000 $50,000 Services Ed Connect Australia $8,000 $7,000 $6,000 $21,000 Royal Life Saving $3,200 $3,200 $6,400 Society of WA
OPTIONS Council has the following options:
1. Support the officers’ recommendations. 2. Amend the officers’ recommendations in full or in part 3. Not support any of the applications for an Annual Contribution
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CONCLUSION The attendance of a range of community groups and organisations at the compulsory Annual Contributions workshop has translated into a larger, more diverse number of applications.
After considering the range of services being offered by the applicant organisations and the needs of the community, it is recommended that Council support the provision of Annual Contributions to organisations that fulfill the requirements of the Policy. Successful applicants will be required to enter into a funding agreement contract with the City.
ATTACHMENTS There are no attachments for this report.
RECOMMEND C31/10/18
That Council endorse the Annual Contributions as below for 2018/19 and distribute funds accordingly.
Annual Contributions 2018/19 Amount Organisation Requested Amount Granted 20,000* Australian Assoc for Environmental Education WA (Little Green Steps) $44,016 $6,000 (2018/19) $10,500* Bedfordale Connect - Bedfordale Bush Markets $15,003 $3,500 (2018/19) $50,000* Crossways Community Services $60,000 $15,000 (2018/19) TOTAL Funds already allocated $24,500 Armadale Neighbourhood Watch Inc. $12,000 $12,000 Armadale Rollerskating Club Inc. $2,880 $0 Armadale Society of Artists Inc. $7,000 $7,000 Armadale Robotics Club – Kelmscott PS P&C $9,809.60 $9,000 Catch Music Inc. $12,500 $6,250 Constable Care Child Safety Foundation $15,000 $15,000 $24,000* $8,000* EdConnect Australia (Over 3 years) (2018/19) Forrestdale Primary School P&C $10,211.83 $5,000 Recreational Trail Bike Riders Association of WA $5,000 $0 $3,200* Royal Life Saving Society of WA $6,485.50 (2018/19) Save the Children $25,000 $25,000 St Mary in the Valley Anglican Church Kelmscott Conservation Group $10,000 $0 Sub Total Funds Proposed $90,450 $139,886.93 $114,950 *The City has entered or will enter into a three year funding agreement with these organisations.
Moved Cr Zelones MOTION CARRIED (7/0)
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1.2 - YOUTH ENGAGEMENT PROJECT AND REVIEW OF YOUTH SPACES AND PLACES
WARD : ALL In Brief:
. This report details the outcomes of the FILE No. : M/609/18 Youth Engagement Project and the DATE : 19 September 2018 review of youth places and spaces . Recommend that Council: REF : RM/AT /JS - Note the outcomes from the Youth
RESPONSIBLE : Executive Director Engagement Project and the review of MANAGER Community Services the City’s youth spaces and places - Endorse the proposed Guiding Principles for youth spaces for the purpose of informing future planning of required infrastructure and coordination of service provision
Tabled Items Nil
Officer Interest Declaration Nil
Strategic Implications 1.3 The community has the services and facilities 1.3.1 Plan for services and facilities in existing and emerging communities.
1.4 The community is engaged and understood 1.4.1 Consult the community in diverse ways. 1.4.2 Identify our strengths, challenges and opportunities.
Legislation Implications Nil
Council Policy/Local Law Implications Nil
Budget/Financial Implications Nil
Consultation 1. Community Services Directorate 2. Technical Services Directorate 3. Kinetic Youth Group and other local young people
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BACKGROUND Youth Engagement Project and review of youth spaces and places In November 2017 (C36/11/17), a report was presented to Council detailing an externally funded two part project, comprising a youth engagement component and a review of youth spaces and places. This resulted in the following resolution:
RECOMMEND That Council 1. Support the Youth Engagement Project as outlined in the report. 2. Support a full review of youth friendly spaces, places and programs in partnership with this cohort of young people and Notre Dame University. 3. Accept the Department of Communities grant of $10,000 to conduct a review of youth spaces, places and programs as outlined in this report. 4. Request a further report detailing the outcomes of the Youth Engagement project and the review of youth spaces, places and programs as outlined in this report
This report responds to the fourth part of the resolution.
Current and future demographics – children and young people According to the 2016 ABS Census data, 10 – 19 year olds make up 12% of the City’s population. The largest increase in persons between 2016 and 2026 is forecast to be in the 10 – 14 year old age bracket, which is expected to increase by 3,336. By 2036, the 10-19 year old demographic will represent 13.7% of the City’s population.
Other Census data indicate that youth disengagement (young people aged 15 – 24 not employed or attending an educational institution) has increased in the City from 13.1% in 2011 to 14.8% in 2016. The proportion of disengaged young people is significantly higher in some suburbs, for example, in Brookdale, Armadale and Camillo the proportion of disengaged young people range from 21.5% to 27.7%. When considering this data in conjunction with other suburb level data sets such as the Australian Early Development Census (AEDC) which measures the development of children aged five, it can provide insight into a possible trajectory for those children.
This may be demonstrated by the 2009 AEDC data collection. This collection showed that the suburbs of Brookdale, Armadale and Camillo had high proportions of developmentally vulnerable children (vulnerable on two or more of the AEDC domains), ranging from 24% to 55.5%, compared to 17% across the City as a whole and 12.2% across Western Australia. The children assessed in this collection were all five years old in 2009 and in 2018 are now 14 years of age. Whilst this age range does not correlate exactly to the ages of the disengaged young people aged 15- 24 captured in the 2016 ABS Census data, it does indicate that, unsurprisingly, developmentally vulnerable young children have a greater chance of becoming disengaged young people if issues are not addressed at an early stage. Whilst there have been improvements in the AEDC data since 2009, the fact remains that the children assessed in 2009 are still here in the Armadale community and as teenagers, still facing issues and vulnerability. A snapshot of these issues are summarised below:
. In the Perth South Primary Health Network, Armadale had one of the highest estimated prevalence of severe mental disorders in 4-11 year olds and 12-17 year olds. . Child protection data indicated that between July 2016 and June 2017, Armadale received the highest number of mandatory reports of child abuse in the Perth South PHN.
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. 750 young people accessed the local headspace youth mental health centre in the recent financial year. . According to new research the City of Armadale has the highest number of teenage mothers in the Perth suburban area. . The City reportedly has the highest levels of both educational disengagement and youth justice contact for the South East corridor in the Perth metro area. . Of the 1013 people aged 17 years old in 2016 in Armadale, only 23.7% of them enrolled in higher education.
Whilst these statistics are distressing, the Youth Engagement Project and the review of youth spaces and places was to facilitate the generation of solutions by young people for other young people and the wider community rather than primarily focus on vulnerability and disadvantage. This approach comprised exploring both programmatic strategies and developing guiding principles to inform youth friendly infrastructure. The Department of Communities granted the City $10,000 for this project, with the underpinning guideline being that the ideas are initiated, designed and run by young people and decision making is shared by adults.
DETAILS OF PROPOSAL Youth Engagement Project – outcomes The youth engagement project resulted in three key outcomes over the past 10 months:
. Increased capacity of the Kinetic Youth Group participants . Advocacy and the inclusion of youth voice in community decisions . Programmatic achievements
Increased capacity of the Kinetic Youth Group participants The Kinetic Youth Group was formed to lead the Youth Engagement Project and the development of guiding principles for the youth spaces and places review. The Kinetic Program was promoted through a variety of channels including schools, promotion in the local shopping centres, the Armadale Youth Network and social media channels. Each of the participants independently nominated themselves through submitting an application form; the common reason for joining the program being the individual wanting to make a difference and have a voice in their community. The Kinetic Youth Group is made of a core cohort of 13 young people aged 12 to 18 years old, representing six suburbs of the City comprising Champion Lakes, Mount Nasura, Kelmscott, Armadale, Bedfordale and Seville Grove. The young people are a mixture of public and private school students and represent the ethnicities of Australian, English and Indian.
Participation in the project developed the knowledge, confidence and skills of the young people in the group, demonstrated by the following examples:
. A Year 12 participant has gained a school prefect position and progressed to final interviews to be Head Girl at John Wollaston Anglican Community School to further impact her community. . A Year 10 Kelmscott Senior High School participant has gained casual employment in addition to joining a State-wide persuasive speaking contest to further advocate her ideas. . A sixteen year old participant has been awarded a Rotary sponsorship to participate in a further leadership camp.
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. Seven participants have joined a new youth reference group to guide, advise and advocate for an existing community-owned building, the Salvation Army facility located on Braemore Street, to be utilised as a multi-purpose youth hub in Armadale. This youth reference group will be supported by a committee of collaborative local stakeholders some including; WA Police, YMCA, SM TAFE, Mercycare, Palmerston and other youth focused agencies. . One of the participants, a seventeen year old male, suffered unexpected traumas during the project including being diagnosed with cancer and undergoing the treatment, and the sudden death of an adult mentor. The young person reflects on the Kinetic group as being a rock for him throughout that period though as a direct result of the skills and confidence he developed. He states he now has a further recognition for the importance of reducing stigma surrounding mental health and has expressed commitment to changing those perceptions through every day actions.
Advocacy and the inclusion of youth voice in community decisions At a local level, the Kinetic as a group worked together to provide a youth perspective on the City’s current and future infrastructure and events. At a state level, the young people’s work was recognised and showcased at the 2018 Local Government Children’s Environment & Health Policy Awards. This work is outlined as follows:
. The young people made several submissions to the City’s proposed City Centre Structure Plan that will impact the Armadale community in the next 30 years. . The young people provided solid guidance, suggestions and ideas representing the youth community which were directly implemented at the City’s existing events such as the Artbeat Youth Fest and Movies in the Park. . The young people were invited by the Public Health Advocacy Institute WA to present a speech on their project at the 2018 Local Government Children’s Environment & Health Policy Awards. . As a direct result of this presentation, the Commissioner for Children and Young People WA requested a one-on-one workshop with the Armadale youth to listen to their ideas and experiences. . The young people’s project made front page of the local newspaper in addition to several other newspaper articles . The young people are providing input into the John Dunn Memorial Park BMX/Cycle Facility Feasibility Study that is currently underway and will be reported to Council in November/December.
Programmatic achievements . The Kinetic planned, designed and delivered two free youth events/activities during the January 2018 school holidays, attracting more than 100 young people from the wider community. . The group will be delivering “pop up” youth hubs in partnership with existing organisations in the community. The first of these activations will take place in partnership with Stockland Harrisdale Shopping Centre, activating vacant tenancies with a pop up youth space to gauge the interest of and engage with the wider youth community.
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Full review of youth places and spaces – outcomes The review of youth spaces and places comprised consideration of:
. Current status of spaces specifically designed for use by young people . Current status of ‘complementary’ spaces that are accessible to young people but nor solely designed for them – both City owned and spaces owned by other organisations . Feedback and proposed Guiding Principles for future youth spaces from the Kinetic Youth Group . Previous requests from the community for youth spaces . Good practice considerations for effective youth spaces The spaces and places review was not solely focused on outdoor infrastructure such as recreational facilities but rather anywhere in the City that young people do frequent or are likely to frequent. As reflected in the feedback from the Kinetic Youth Group, it is not just about the structure and layout of the physical space that influences how young people feel about accessing the space and remaining there. Equally integral is the support provided by adults.
Current youth specific places – owned by the City of Armadale Upon conducting an audit of youth places and spaces within the City of Armadale, three facilities were identified. These were the City of Armadale owned outdoor skate parks located in Armadale, Forrestdale and Roleystone; with the Roleystone Skate Park the more popular and most utilised facility of all three.
Youth Activity Area Located on 7 Orchard Ave, Armadale in the centre of the CBD, the Armadale Skate Park was designed by Convic and features the following elements: . Skate plaza with ramp, rails and steps . Flat bank . Two taco skate features . Freedom 'moon' structure catering for BMX . Heavy duty skateable seating . Custom designed steel structures . A large video wall, made up for nine . 47" Sony LCD panels . A 10-speaker audio system with in-ground garden speakers . Shaded lawn areas . Native garden beds
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Forrestdale Skate Park Located on William Skeet Oval and opened in 2015, the Forrestdale Skate Park features the following elements: . Grind rails . Quarter pipe . Jump box . Grindbox . Bank ramps
Roleystone Skate Park Located at Cross Park in Roleystone, this is the most frequently used of the City’s three skate parks. It features the following elements: . Plazas . Transitions . Banks . Hubbas . Ledges . Public seating
In addition, the skate park has access to public toilets, is located next to a shopping precinct, community oval, playground, basketball court and community hall.
City of Armadale facilities/places complementary to youth places and spaces Across the 19 suburbs in the City of Armadale the following types of City-owned facilities were identified as complementing, though not qualifying solely as, places and spaces for young people:
. parks and reserves - 276 (of these, 14 are active reserves) . staffed community and recreation centres - 3
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. non-staffed community facilities - 14 . sporting clubs and pavilions - 13 . libraries - 3 . playgrounds - 89
Other facilities/spaces complementary to youth places and spaces Other types of places and spaces owned by community, education institutes or developers that could also be considered complementary to youth places and spaces or activated for the purpose of youth engagement include:
. school ovals and sporting courts available to hire - 3 . staffed community centres - 3 . school ovals and sporting courts . shopping centres - 8 . regatta centre - 1 . auditoriums available to hire - 1 . small drama studios available to hire - 1 . scout/guide halls - 3 Whilst these facilities are suitable for use by young people, their construction and access is designed for specific purposes and pose a range of restrictions for use and barriers to youth participation including timing for accessibility, hiring fees and user group constraints.
Feedback from the Kinetic Youth Group - youth places & spaces The Kinetic Youth Group engaged with other young people participating in their events and projects to capture their interests, ideas and needs. Cecil Andrews College approached the City requesting that a smaller version of the Kinetic ideas workshop be delivered with their Year 9 student cohort. Over 60 young people participated in this during this exercise which resulted in a collation of ideas for youth spaces that closely reflected the Guiding Principles proposed by the Kinetic core group.
The young people stated the current “spaces and places” they frequent included the shopping centres, libraries, skate parks and schools. In response to being asked why, if applicable, they didn’t hang out in Armadale spaces and places, the following responses were raised; “the skate park is unsafe,” “there are no indoor spaces when the weather is wet,” “there are not many places we know to go to,” “the existing spaces are not suitable for the types of activities I prefer doing such as gaming,” and “crime and danger.”
The young people cited the following reasons for frequenting or why they would frequent youth spaces or places and informed the subsequent Guiding Principles: . to gain information of support and services centrally . to feel safe, welcome and accepted . to be around inspiring, genuine adult leaders or mentors . to participate in activities that align with their interests . to hang out in a place neutral to school and pre-conceived societal labels young people are often grouped by among peers . to meet new friends or hang out somewhere safe with existing friends
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The Kinetic Youth Group proposed Guiding Principles for youth places and spaces 1. Promote positive culture, inclusion, and acceptance and provide a welcoming environment for all young people. 2. Ensure young people have significant input and consultation into the design and activation of youth places and spaces. Co-design processes are highly recommended to result in the young people feeling a sense of ownership for the spaces leading to optimal facility/ space use. 3. Be accessible in terms of transport, affordability and access for all abilities. 4. Promote safety, perception of safety and reduce barriers to participation through lighting, location, security, and the people (staff or leaders). This includes the consideration of adequate after hours lighting to ensure spaces can be used at night and the hours young people would like to attend each space. 5. Ensure places and spaces are not solely centred on or designed for prescribed activities; rather promote flexibility of activities and activation possibilities. 6. Be designed to successfully include and encourage participation in young people from different interests, behaviours, contexts and user groups. 7. Consider comfort and youth-friendly design elements. 8. Provide opportunities for young people; could entail providing support for jobs, pathways, homework; workshops for the development of life skills or even equipment designed to promote healthy active lifestyles and skill development.
The above guiding principles, good-practice recommendations and other consultation were used to influence the City’s Parks and Reserves Department’s ‘Criteria for the provision of parks infrastructure, including youth spaces,’ and the 2018 Parks and Facilities Strategy; specifically Page 30; “12+ Youth Activity Spaces”.
Community requests for youth places and spaces In the past 10 years the City has received more than 20 documented requests by community for new or upgraded youth facilities. 65% of these requests have occurred in the last five years. 55% of these requests identified Kelmscott as the preferred location for a youth facility/place.
Good-practice considerations for youth places and spaces The following evidence based good practice examples of considerations for youth places and spaces have been derived from a network of Local Governments across the State through Youth Precinct Consultation Reports, Youth Recreation Space Strategies and Youth Strategies:
. Any elements or equipment implemented in potential youth places and spaces must accommodate a range of young people with different ability levels such as beginner, intermediate and advanced skillsets. . Successful youth precincts, hubs and spaces incorporate a variety of ‘elements’ some may include but are not limited to; ovals, 12+ play spaces, half courts, skate parks, etc or take into consideration the proximity of infrastructure to other youth facilities, allowing friends to participate in various activities within one precinct. . WIFI was noted as an essential resource for attracting and engaging young people. . Adequate lighting must be considered for safety and passive surveillance. . If a potential youth place or space is to be an open space, it must consider equipment or elements where outreach and activation can be conducted and incorporate structures such as shade, shelter, toilets, water, barbeques etc.
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. Spaces need to be inclusive for diverse intersections eg male and female, the different cultures represented in the City, different interest and behavioural groups. For example; not all young people enjoy skating, riding scooters or BMX. . Signage is essential in communicating rules, guidelines and emergency information or numbers to report damage etc. . Safety must be paramount to all decisions regarding materials used for example; woodchips near a skate park are not a safe option.
With regards to current trends of how young people are participating in sport, the Department of Sport and Recreation’s (DSR) Strategic Directions for the Western Australian Sport and Recreation Industry 2016 -2020 (p1) outline that “almost two thirds of Western Australian children ride a bicycle, and over half rollerblade or ride a skateboard or scooter. Participation in these recreational activities is higher than any organised sport.” The report also noted that there is an increasing interest for “greater adventure and alternate sports and recreational pursuits with a thrill seeking component particularly among young people.” (p18)
Why have spaces specific to young people? Recent research of young people and the youth sector has shown that there are a number of core developmental experiences which youth spaces can provide young people. These are summarised as follows:
. A safe space for young people to have unsupervised social interactions with friends assists with the development of self-identity1 which is conducive to acceptance from peers2 through engagement in social and behavioural activities that are compliant with the established social order.3 . Youth spaces provide opportunities for unstructured, peer-centred activities that can satisfy young people’s needs for autonomy and relatedness and enable the development of social skills.4 . The acquisition of fundamental motor skills from using Parkour, skating, BMX and other youth-focused equipment may help build self-confidence and status within peer groups. . Youth space contexts provide forms of control that are internal either to individual participants and/or their group5 and thereby help develop capacities for self-regulation, cooperation, and negotiation with peers. These contexts are ones that activate healthy and positive processes such as: o Learning to focus and sustain concentration on a task; o Recognising, using, and developing competencies; o Exploring, achieving, and expressing identity; o Setting goals and striving to achieve them; and o Interacting socially and feeling accepted and supported by others.6
1 1 Weller, 2006. Skateboarding Alone? Making Social Capital Discourse Relevant to Teenagers Lives. Journal of Youth Studies, 9, 557-574
2 Taylor, 2010. A Tale of Two Families: Towards Understanding the Bonds that Exists Between Prolific Graffitists and Their Kinship and Fictive Families. Contemporary Family Therapy, 3 Taylor and Marais, 2011. Not In My Back Schoolyard: Schools and Skate-Park Builds in Western Australia, Australian Planner, 48:2, 84-95 4 Cradley, 2010. Skate Parks as a Context for Adolescent Development. Journal of Adolescent Research 25:2, 288-323 5 Caldwell and Smith, 2006. Leisure as a Context for Youth Development and Delinquency Prevention. Australia and New Zealand Journal of Criminology, 39, 398-418 6 Cook et al, 2002. Some Ways in which Neighbourhoods, Nuclear Families, Friendship Groups and Schools Jointly Affected Changes in Early Adolescent Development. Child Development, 73, 1283-1309
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COMMENT The outcomes of the first part of the Youth Engagement Project over the past 10 months have been significant in terms of developing the capacity each of the 13 young people involved, implementing a range of youth activities, making a valuable contribution to major City initiatives and by doing so, raising the profile of the youth perspective at a local and state level.
Whilst the City’s three skate parks designated as youth spaces caters to young people interested in skate boarding, scooter riding and BMX riding as unorganised recreational activity, this is a relatively small cohort. This excludes young people with different interests, activity preferences or hobbies. With regards to the range of ‘complementary’ youth spaces, they generally lack the flexibility to cater for the diverse interests and needs of young people due to the focus on organised sporting or recreational activities.
When considering the proposed Guiding Principles from the Kinetic Youth Group for youth spaces and places, independent analysis of the composition of youth spaces, the benefit of such spaces to healthy youth development and community requests made to the City over the years, it may be surmised that spaces specifically designed, constructed and staffed for young people are beneficial to this cohort and the wider community. Going above and beyond the perceived idea of a ‘youth space’ can have a significant impact on young people with their physical health, mental wellbeing, connectedness to others and capacity to participate in the community. The statistics and feedback indicate that many young people simply need to access a safe place, where they can access information and support.
The City is already linking key youth and community organisations to pool their resources and align their work to provide a holistic range of services to the City’s young people. It is therefore well placed to consider a coordination role with a focus on ongoing youth engagement and service provision from a specifically designed youth space. ‘Specifically designing’ such a space does not necessarily mean a newly built facility but may involve adding elements to existing facilities and contracting other services where needed if they are outside the scope of what the key organisations can currently provide. Aligning the components of a youth space with the Kinetic Group’s proposed Guiding Principles for youth spaces and evidence-based, good-practice principles will positively contribute to the space being well used and valued by young people.
Taking a proactive approach is particularly relevant given that the proportion of children and young people will increase in coming years across the City. In some suburbs, a significant percentage of young people are disengaged from employment and education and younger cohorts of children face developmental challenges as evidenced by the AEDC results and as indicated by the statistics, many children are presenting with youth issues at a young age. It is therefore prudent to plan for the provision of youth specific places that young people can easily access and once there feel welcome, safe and able to participate in a range of activities.
OPTIONS 1. Note the outcomes of the Youth Engagement Project and the review of the City’s youth spaces and places and endorse the proposed Guiding Principles for youth spaces for the purpose of informing future planning of required infrastructure and coordination of service provision.
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2. Note the outcomes of the Youth Engagement Project and the review of the City’s youth spaces and places and do not endorse the proposed Guiding Principles for youth spaces for the purpose of informing future planning of required infrastructure and coordination of service provision. 3. Note the outcomes of the Youth Engagement Project and the review of the City’s youth spaces and places and request further information on the proposed Guiding Principles for youth spaces for the purpose of informing future planning of required infrastructure and coordination of service provision. Option 1 is recommended.
CONCLUSION Young people are a fast growing cohort of the community with diverse interests, aspirations and needs reflected by statistical data and feedback from local young people. The individual and community outcomes from the implementation of the Youth Engagement Project have been positive with young people designing and delivering activities, contributing to City’s infrastructure plans and representing the City’s young people at a state level. It is envisaged that the City will continue to work with this group to assist officers to engage with young people broadly.
The review of youth spaces and places indicates that the City is well placed to take a coordination role to work towards the provision of youth friendly spaces and places, both from an infrastructure and service coordination perspective. The Guiding Principles proposed by the Kinetic and good-practice principles provide valuable information that if applied, will contribute to young people accessing and valuing youth spaces in the City.
OFFICER RECOMMENDATION
That Council:
1. Note the outcomes from the Youth Engagement Project and the review of the City’s youth spaces and places 2. Endorse the proposed Guiding Principles for youth spaces, as presented in this report
Committee Discussion
Committee discussed the Guiding Principles and its relationship to the City’s 2018 Parks and Facilities Strategy with particular reference to the provision in the Brookdale and South Armadale areas. As such an additional point was included in the recommendation.
In addition, Committee agreed that Council should ‘Note’ rather than ‘Endorse’ the Guiding Principles in Point 2 of the Officer Recommendation.
ATTACHMENTS There are no attachments for this report.
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RECOMMEND C32/10/18
That Council:
1. Note the outcomes from the Youth Engagement Project and the review of the City’s youth spaces and places 2. Note the proposed Guiding Principles for youth spaces, as presented in this report 3. Request a report that identifies opportunities for an outdoor 12+ Youth Activity Space in Brookdale or South Armadale including appropriate engagement
Moved Cr J Munn MOTION CARRIED (7/0)
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2.1 - BUSH FIRE CONTROL OFFICER
Item withdrawn pending verification of nominee/s recently discussed with Roleystone Volunteer Fire Brigade.
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COUNCILLORS’ ITEMS
1 Enforcement for disability parking bays (Cr Colin Campbell) Cr Campbell requested that the matter of enforcement for disability parking bays be investigated
RECOMMEND C33/10/18
That Council refers the following Councillor Item to the relevant Directorate for action and/or Report to the appropriate Committee
Moved Cr C M Wielinga MOTION CARRIED (7/0)
EXECUTIVE DIRECTOR COMMUNITY SERVICES REPORT
1 Hilbert District Community - Wungong Urban Project Cell F This facility currently sits in the Corporate Business Plan for construction in 2021/22. It is a district level community centre of around 1,650 square metres located in the Hilbert town centre, which is intended to have a new library service either in the Community Centre or in the commercial space adjacent to it. The library function is intended to be operable from 2025 as indicated in the City’s Library Strategic and Development Plan. The City has been approached by Stockland, the developer of the town centre to undertake preliminary planning work to develop a concept plan for the centre including its functionality; how it relates to the commercial centre and the adjacent playground (Shipwreck Park), and if construction might be staged over time in line with population growth. Stockland is funding the work which will be undertaken independently and led by the City. It is intended that the work commence before the end of the year and will take about 6 months to complete. Progress on this initiative will be provided as it progresses.
2 Roleystone Theatre Following the closure of the theatre in February 2018 and a subsequent report to Council through the Technical Services committee in August 2018 that identified structural issues with the building, work has been progressing with the Roleystone Theatre Group in preparation for a further report to Council on nest steps. Given the high level of interest in this issue it seems timely to provide an update on the work that is currently underway.
There are two main areas of focus;
1. Identifying how the facility can continue to support the theatre group 2. How the City can assist the theatre group in the short term
Regarding the facility - an architect has been appointed to develop a costed concept for a redeveloped theatre, and a theatre consultant has been contracted to provide advice on the technical functions of a redeveloped facility. The concept design brief includes identifying the most cost effective solution to deliver a facility that is functional for community theatre activities, and also takes into account the building’s listing on the Municipal Heritage Inventory and National Trust register. Instruction to the architect is to ensure works are consistent with these listings and that a redeveloped theatre retains a historical perspective but not with a ‘preserve and restore at all costs’ approach.
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A workshop has been held involving 5 representatives from the theatre group, the architect, a theatre consultant, the structural engineer who undertook the recent structural report and City officers to provide the architect with feedback for the design brief. A costed concept will be provided to Council as part of the next report to Council on the theatre. It has been made clear to the group that the current work is to inform Council of the implications of redeveloping the theatre and that Council has not yet made any decision on the future of the building or allocating any funds towards it’s redevelopment. The City will be represented at a special general meeting of theatre group members in October to outline the process to the broader membership of the group.
Regarding short term assistance – Discussion is ongoing with the group about its needs in the short term. Roleystone Hall has been identified as a logical ‘temporary home’for the group. They will require space for storage, set building, rehearsals and administrative space. These functions can be accommodated at Roleystone Hall with minor modifications that can be covered within existing budget allocations. It is premature for the group to have already finalised a performance program for 2019, however based on discussion to date it is likely that the group will use a number of venues for performances such as the redeveloped District Hall, outside locations such as Rushton Park or Araluen and also Roleystone Hall. Work is currently underway to identify what modifications are practical to make the Hall more suitable for performances. These will centre on improving the acoustics and creating a more intimate setting. There will be minimal disruptions to other users of the Hall as other than for performances where the hall needs to be set up with seating and theatre rigging, the other activities of the group are contained to the stage area, which is not currently used. The Hall has a low level of usage so accommodating the theatre group in the bookings schedule is quite straightforward.
The upcoming Council report will also outline the level of support that could be provided to the theatre group. This will take into account the group’s capacity to pay as it is not currently paying operational costs on the theatre building as well as additional costs incurred as a result of the closure of the theatre.
3 Cross Park Cricket / Netball Pavilion The City has had to put on hold construction of a new Cricket/Netball pavilion at Cross Park which was scheduled for 2018/19. The project budget anticipated eternal funding of around $250,000 however the submission for these funds, which in this case was through the State Government’s Community Sport and Recreation Facilities Fund (CSRFF) was unsuccessful. Following discussion with the funder, the application has been submitted in the current round with the outcome expected to be known in March 2019. In addition, the Federal Government recently announced a new sport infrastructure grant program for projects that can start immediately. A submission for the maximum of $500,000 has been made for funds from this program with outcomes to be notified from November. Success with one or both of these grants in whole or in part will assist greatly in delivering this project.
MEETING DECLARED CLOSED AT 8.03