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Front Cover 2 Postal Bulletin 22477 (9-28-17)

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Front Cover 2 Postal Bulletin 22477 (9-28-17) Front Cover 2 postal bulletin 22477 (9-28-17) Contents COVER STORY Stamp Services Fire Prevention Week is October 8-14, 2017: In a Fire, Pictorial Postmarks Announcement . 37 Seconds Count — Do You Have an Exit Strategy? . 3 Postmark America . 40 How to Order the First-Day-of-Issue Digital Color or POLICIES, PROCEDURES, AND FORMS Traditional Postmarks . 41 UPDATES Manuals PULL-OUT INFORMATION DMM Revision: Barcode Standards . 4 Fraud DMM Revision: Online Application for Postage and Fees Invalid USPS Corporate Account Numbers . 13 Refunds. 5 Missing, Lost, or Stolen U.S. Money Order Forms . 15 DMM Revision: Ride-Along Eligibility . 7 Missing, Lost, or Stolen Canadian Money Order Forms . 21 Handbooks Verifying U.S. Postal Service Money Orders . 24 Handbook AS-353 Revision: Personnel Compensation Counterfeit Canadian Money Order Forms . 24 and Payroll Records . 8 Toll-Free Number Available to Verify Canadian Money Handbook AS-701 Revision: Asset Management . 9 Orders . 24 Publications Other Information Publication 223 Revision: Directives and Forms Update. 10 Overseas Military/Diplomatic Mail . 25 Publication 431 Revision: Changes to Post Office Box Thrift Savings Plan Fact Sheet. 30 Service and Caller Service Fee Groups . 11 Freely Associated States Restrictions . 32 ORGANIZATION INFORMATION Address Management Post Office Changes . 12 POSTAL BULLETIN INDEX Finance 2017 Semi-Annual Index . PB 22472 (7-20-17) Equipment Maintenance Allowance Schedule for Rural Routes. 12 Human Resources Notice to All Post Offices with Rural Delivery Find the latest in mail and delivery information Service: Rural Carrier Guarantee Period. 35 and services offered by U.S. Postal® Information Security in the Postal Bulletin at New Mandate on Limited ACE Access for Contractors about.usps.com/postal-bulletin Beginning FY 2018 . 35 Sharing Data: The Rules of the Road . 36 Cover Story postal bulletin 22477 (9-28-17) 3 Cover Story Fire Prevention Week is October 8-14, 2017: In a Fire, Seconds Count — Do You Have an Exit Strategy? Fire can spread quickly through your home or facility, Place smoke alarms on every level of your home, out- leaving you little time to safely escape. Fire evacuation side each sleeping area, and inside every bedroom. There plans and smoke detectors help save lives. are many brands of smoke alarms on the market, including Evacuation plans must include a map of your facility or alarms for people who are deaf or blind. These alarms may home showing two exits (windows or doors) and a path to have strobe lights that flash or vibrate to alert those who the outside from each exit. Practice fire drills twice a year, are unable to hear standard smoke alarms when they at different times and using different ways out. At home, sound. For the best protection, make sure all alarms are teach children how to escape on their own in case you interconnected — when one sounds, they all sound. can’t help them. Have you checked your smoke alarm to make sure it’s Nearly 2,500 people die in home fires every year in the still working? A smoke alarm with a dead or missing battery United States. Most of these people live in homes that do is the same as having no smoke alarm at all. Test the alarm not have working smoke alarms. Approximately 60 percent monthly and replace the batteries at least once a year. A of home fire deaths result from fires in which smoke alarms smoke alarm only works when you properly install and reg- were not present or didn’t work. Do you know how old your ularly test it. Some fire departments will install battery- smoke detectors are or how often you should replace operated alarms in your home for free. Contact your local them? Replace smoke detectors every 10 years. To find out fire department’s non-emergency number for more infor- how old your smoke detector is, remove it from the wall or mation. ceiling and look at the manufacture date on the back of the When evacuating a burning building, close doors behind alarm. you as you leave — this may slow the spread of smoke, heat, and fire. Once you get outside, stay outside. Never go back inside a burning building. — Safety and OSHA Compliance Programs, Employee Resource Management, 9-28-17 4 postal bulletin 22477 (9-28-17) Policies, Procedures, and Forms Updates Policies, Procedures, and Forms Updates Manuals DMM Revision: Barcode Standards Effective November 16, 2017, the Postal Service™ will 2.1.3 Barcode Data Fields revise Mailing Standards of the United States Postal [Revise the third sentence in the introductory text of 2.1.3 ® Service, Domestic Mail Manual (DMM ), section 204.2.0, to read as follows:] Standards for Package and Extra Service Barcodes, to ***Detailed specifications are provided in Publication 199 update barcode standards. and available on PostalPro at postalpro.usps.com. The Postal Service will also revise various subsections under 204.2.0 to update standards, delete the remaining ***** text on barcode discounts, and revise Exhibits 204.2.2.2, [Delete item b. in its entirety and renumber items c. through k. 204.2.2.3a, and 204.2.2.3b to update barcode images. as items b. through j.] Revised section 204.2.0 will provide guidance consistent with Publication 199, Intelligent Mail® Package Barcode ***** (IMpb) Implementation Guide for: Confirmation Services [Delete renumbered item c, Device Identifier, and renumber and Electronic Verification System (eVS) Mailers. items e. through j. as items d. through i.] Although we will not publish these revisions in the DMM ***** until November 16, 2017, the standards are effective imme- diately. 2.1.4 Physical Barcode Requirements [Revise the introductory text of 2.1.4 to read as follows:] Mailing Standards of the United States Postal Detailed physical specifications for barcodes are provided Service, Domestic Mail Manual (DMM) in the resource documents and Publication 199, which is available on PostalPro at postalpro.usps.com. Physical ***** barcode requirements are as follows: 200 Commercial Mail Letters, Cards, Flats, and ***** Parcels [Add a new second sentence in item b. to read as follows:] ***** b. ***An X-dimension of 0.15 – 0.018 is preferred.*** 204 Standards for Barcoded Tray Labels, Sack ***** Labels, and Container Labels [Delete item i. in its entirety.] ***** ***** 2.0 Standards for Package and Extra Service Barcodes 2.1.5 Print Quality Requirements 2.1 Intelligent Mail Package Barcode ***** 2.1.1 Definition [Revise the text of item c. to read as follows:] [Revise the fifth and sixth sentences to read as follows:] c. Barcode Quality: barcodes in each mailing must be 70% grade A or B with the remaining not below a ***Electronic files must include the complete destination grade C. delivery address and/or 11-digit delivery point code for all records. Except for Parcel Return Service, a ZIP + 4 is ***** required to be encoded into the barcode for all returns 2.2 Other Package Barcodes products. ***** ***** 2.2.2 Basic Elements of Postal Routing Barcodes ***** Policies, Procedures, and Forms Updates postal bulletin 22477 (9-28-17) 5 Exhibit 2.2.2 Postal Routing GS1-128 Barcode 2.2.9 Quality Format [Revise 2.2.9 by adding a new second sentence to read as [Replace both barcode graphics in Exhibit 2.2.2 with new follows:] IMpb graphics.] ***70% must be grade A or B with the remaining not below 2.2.3 Use With USPS Tracking or Signature a grade C.*** Confirmation 2.2.10 Human-Readable Information [Revise the introductory text of 2.2.3 to read as follows:] ***** Eligible machinable parcels may bear a USPS Tracking or [Revise the text of item b. to read as follows:] Signature Confirmation barcode using one of the following options: b. For barcodes printed under 2.2.3b or 2.2.4b, the human-readable information for the concatenated or ***** concatenated/integrated barcode must suppress the Exhibit 2.2.3a Confirmation Services Concatenated application identifiers (AI) 420 and routing ZIP Code GS1-128 Barcode Format from the human-readable text. The respective Track- ing Application Identifier 92, 93, 94, or 95 must be in- [Replace barcode graphic in Exhibit 2.2.3a with new IMpb cluded in the human-readable text. graphic.] 2.2.11 Service Banner Text ***** [Revise the text of 2.2.11 to read as follows:] Exhibit 2.2.3b Confirmation Services GS1-128 Except with Certified Mail, Registered Mail, Adult Signa- Barcode Format Using a Separate ture, Parcel Return Service, and Priority Mail Express or Postal Routing Barcode Priority Mail Open and Distribute services, mailers prepar- [Replace barcode graphic in Exhibit 2.2.3b with new IMpb ing extra service barcodes under 2.2 must use a “USPS graphic.] TRACKING #” human-readable service banner text above ***** the barcode on packages not requiring a signature at deliv- ery, or a “USPS SIGNATURE TRACKING #” service banner 2.2.4 Use With Confirmation Services and Insurance text above the barcode on packages where a signature is (Integrated Barcode) required at delivery. [Revise the introductory text of 2.2.4 to read as follows:] ***** To eliminate the need to place one barcode for USPS We will incorporate these revisions into the November Tracking or Signature Confirmation and another barcode update of the DMM, which is available via Postal Explorer® for insurance, parcels must bear a single integrated bar- at pe.usps.com. code, with the correct 3-digit service type code that com- bines USPS Tracking or Signature Confirmation and insurance, using one of the following options: — Product Classification, Marketing, 9-28-17 ***** DMM Revision: Online Application for Postage and Fees Refunds ® Effective October 2, 2017, the Postal Service™ will Certified Mail , revise Mailing Standards of the United States Postal Return Receipt (hard copy and electronic), Service, Domestic Mail Manual (DMM®) in various sections Signature Confirmation™, and to add an online postage and fees refund option for Priority ® Mail Express® and certain extra services.
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