“BE THE CHANGE YOU WISH TO SEE IN THE WORLD” Annual Report 2005 Mahatma Ghandi
86, Rosmead Place, Colombo 7, Sri Lanka. CHA T/F. +94 (011) 4610 943-5
E. [email protected] (ED-Direct) [email protected] (Information Unit) [email protected] (Membership) [email protected] (CPRP) Annual Report 2005 www.humanitarian-srilanka.org CHA Contents
Profile 1 Milestones 2005 2 Chairman’s Statement 3 Executive Director’s Statement 4 Treasurer’s Statement 6 Programmes in Brief 7 Projects at a Glance 12 Narrative of Programmes: CHA Tsunami Response 15; Coordination, Facilitation & Networking 27; Knowledge Management and Resource Centre 33; Advocacy, Lobbying and Policy Debate 39; Promotion of Professional Standards 51; Administration & Support Services 55 Human Resources 58
Financial Information Design Concept by: Stewardship and Governance 62 Report of the Auditors 64 Income and Expenditure Statement 65 Copyline (Pvt) Ltd Balance Sheet 66 Statement of Changes in Accumulated Fund 67 Cash Flow Statement 68 Accounting Digital Plates by: Imageline (Pvt) Ltd Policies 69 Notes to the Financial Statements 70 Analysis of Project Grants 80 Financial Review Income Printed by: Index 2005 82 Representation of Contribution to Operations 83 Printel (Pvt) Ltd
Produced by: Profile of the Membership 84 Funders’ Profiles 92 Steering Committee Member’s Profiles 95 Copyline (Pvt) Ltd Profile
Evolving as a response to a national need, CHA is a non-governmental organisation that seeks to provide freedom and security to enhance the dignity of persons who are deemed vulnerable as a result of conflict, poverty, tsunami and social inequity. Providing products and services to meet these needs to the entirety of the country, our activities are underwritten by quality standards and are proud to have been accorded the status of being the first ISO certified NGO in Sri Lanka.
Who we are
Having been established in April 1997 to serve a specified membership, we have since become a national service provider in the non–profit sector. We are representative of the resources and work of the humanitarian sector in Sri Lanka. Our membership supports and intervenes in humanitarian operations across all parts of the country.
The organisation is headed by an Executive Director leading a staff of one hundred and twenty–five, including professionals with managerial and representational authority.
Our District Offices are located in thirteen districts in the North, East, South and Southeast of the country, while our post–tsunami information management centres are located in all tsunami affected districts.
What we do
Build knowledge and skills particularly in areas of information gathering, processing and dissemination; Ensure quality and accountability of work in management, implementation and provision of services; Strengthen links with national and international organisations and resources and Proactively co-ordinate, facilitate and assist in post– tsunami interventions.
The Consortium of Humanitarian Agencies Annual Report 2005 1 Milestones 2005
Principle facilitator of humanitarian action and intervention in thethe non–profitnon–profit sectorsector forfor internationalinternational andand nationalnational agenciesagencies inin SriSri Lanka in 2005;
Equal coverage of conflict and tsunami in all affected geographical locations;
DirectDirect assistance toto seventy–nineseventy–nine thousand one hundred and ninety–threeninety–three families, eighteen thousandthousand twotwo hundred and fifty– oneone children and collaborated with associate agencies covering the entirety of affected persons;
An advocate for peace and development amongst seven hundred organisations;
PromotionPromotion of the rightright toto sustainable livelihoodlivelihood and the enablingenabling ofof socialsocial andand politicalpolitical participationparticipation in five SAARCSAARC countriescountries representedrepresented inin thethe SAARC Social Charter;Charter;
The first non–profit agency to obtain ISO 9001:2000 Certification;
AnAn increaseincrease ofof 250%250% inin physicalphysical andand humanhuman resourcesresources sincesince 2004;2004;
A four-fold increase in management services since 2004.
2 The Consortium of Humanitarian Agencies Annual Report 2005 Steering Committee Chairman’s Statement
Annual Report generated annually and the development of structures The 2005 report follows a trend set by its predecessor which allows for human resource development of staff. in 2004 in so far as the quality of presentation, attention to detail and the standards its beginning to set. One is Acknowledgement reminded of the annual awards for presentation of reports Appreciation to all members of Committees, our in the corporate sector which could well be emulated by Secretaries, Auditors, Partners and the Staff. We trust the the non profit sector. Annual Report would provide for an incisive account of work accomplished throughout the past year. Steering Committee We had the privilege of counting on an experienced Steering Committee with a blend of youth and maturity, national and international, large and small agencies working harmoniously in support of the efforts of CHA Vishvanathar Kailasapillai to be a true national service provider in the non profit Chairperson sector in Sri Lanka. We were ably supported by our secretaries, FJ & G De Saram, a firm with a long history and reputation in the country.
Results CHA has provided for a 450% increase in management services with an equal increase in the volume of finances over 2004. The narrative in the report bears testimony to the hard work, the commitment to the multiple tasks and challenges which came our way. It is significant to note that Sri Lanka’s first ISO certified non-profit agency was CHA, effective June this year, a platform established which will clearly provide for greater vistas and contribution to the community at large in the years to come.
Policies and Issues The tsunami of 2004 cast a long shadow in terms of human suffering. The environment for non profit activity was occasionally touched by criticism directed at NGOs, in most instances questioning intentions. However relations between key stakeholders in development partnerships progressed well. The issue of taxation on grants remains a point of disagreement with the government. We were pleased to see representation of CHA in the revision of the Voluntary Social Services Act commissioned by a Cabinet decision. The Steering Committee has commissioned the revision of the Articles of Association in preparation for future tasks of CHA. The revisions incorporate the highest standards of governance, independent management of resources for the security of the institution, provision to invest resources in support of other non profit agencies through revenue
The Consortium of Humanitarian Agencies Annual Report 2005 3 Executive Director’s Statement
Coping with a disaster Interventions and Leadership The Tsunami on the morning of the 26th of December We faced a challenge of not disrupting planned and re shaped our lives. The days and weeks that ensued saw ongoing activities earmarked for the year and reconciling no difference between weekdays and weekends. The demands necessitated by post tsunami interventions. networks, the learning and the willingness to respond, We could justifiably state that both were undertaken came out clearly, with CHA offering its services as a successfully. During the year 2005, CHA became a national platform and interacting and engaging the member of the Global Consortium, a member of the issues, the agencies and the strategies right upto the Tsunami Recovery Steering Committee, member of the end of December 2005. One remembers the types Committee which prepared the Annual Report on the of assistance offered by citizens of all hues and ages, tsunami recovery, presented a perspective on the role of national and international and the extraordinary diversity INGOs at the Annual Development Forum, organised a and emotions attached within all of this. CHA grew to colloquium for non profit agencies in Geneva with the twelve field officers and a total staff of one hundred Ministry of Foreign Affairs and represented the views and twenty. We directly assisted ninety–four thousand of INGOs at consultations with a number of visiting families affected by the waves. dignitaries including the Secretary General of the UN, his representative President Clinton and the President of the World Bank to name a few.
The Environment The working environment was one of great opportunity, learning and a challenge for application. Week after week operational agencies were provided with extraordinary insight into innovative new information on many facets of the recovery. Visiting teams and delegations brought with them new messages of hope, invention and harsh ground realities. A hundred agencies from over fourteen countries, met in May in Geneva and were wiling to work in Sri Lanka, on issues which looked at development and beyond a three year horizon by mid 2005, and the quarters that followed, the deficiencies and the inadequacies were clear for all to see. The recovery report of all stakeholders released prior to Christmas summed our gains and losses in realistic terms.
The promotion of peace remains a constant theme in word and deeds. Peace and development grants continued with peace audits to be undertaken. A Peace and Research Unit was initiated in November to service the membership, the wider humanitarian development community with consolidate efforts for conflict mitigation, peace building, and research on humanitarian and development issues.
As we enter the last quarter of the year, we successfully collaborated in bringing out a report reflecting our tsunami interventions. Parallely, we saw a sudden rise of violent erosion of the ceasefire and return of death, flight
4 The Consortium of Humanitarian Agencies Annual Report 2005 and uncertainty. Our belief in the value of human lives could only request in emphatic terms for all parties to walk from the brink.
Building blocks to higher ground The narrative shows in great detail the growth that accompanied CHA throughout the year. The quality certification for which much work had been done was granted in June. The path ahead makes our pursuit that much more definitive in terms of targeting, processes and guarantee of quality. The institution has graduated to new levels of dialogue, advice, collaboration and intervention. Much time has been spent on introspection, on benefits and the nurturing of human resources. We welcomed many and bid farewell to some of our staff members. New acquaintances for collaboration and support were found, to prepare CHA for the future through new forms of registration and governance, extraordinary efforts to contest inequity; threats to peace and the inadequacy of interventions continue to be primary preoccupations for the New Year.
Appreciation The narrative of the report that follows is a representation of the resources of collaborative partners, the networks and relationships of agencies and entities, the contribution of an expanded staff and the stewardship provided from the Steering committees, Standing Committees and management at all levels of the organisation. F.J.& G De Serams became our Secretaries whilst Price Waterhouse Coopers remain as auditors from our inception. A group consisting of the following staff members: Dhanya Ratnavale, Dushanthi Fernando, Dushinka Abayasekara and Sandra Karunaratne composed and designed this report in collaboration with Copyline which we hope will be an icon for the sector.
My heartfelt appreciation to all.
Jeevan Thiagarajah Executive Director
The Consortium of Humanitarian Agencies Annual Report 2005 5 Treasurer’s Statement
The Audit and Management Committee is appointed The organisation is unfortunately not in a position to by the Steering Committee to assist and work with the investment in the stock markets because of its current Executive Director towards improving the accounting organisational structure. and reporting processes within CHA within best corporate governance practices. In addition to the Treasurer, CHA member agencies, the Executive Director and members of the finance division of CHA are also present at meetings. Anushya Coomaraswamy Treasurer/Member of Audit and Finance Committee Since May 2005, the Committee together with the Executive Director has met on three occasions, when it reviewed the quarterly financial statements of CHA and also its financial position.
With the increasing emphasis on the need for improved governance and reporting, some of the key focuses of the Committee during this period have been:
To promote and actively support initiatives to introduce a statement of recommended practice for accounting and reporting by non governmental organisations;
To review the existing framework for the financial reporting of monthly performance of the CHA, in order to formulate and introduce improved and more transparent monthly financial reporting.
To meet with the external auditors and introduce an interim audit to enable a more efficient and time effective final audit of the year end financial statements of CHA;
To facilitate the interpretation and understanding of new legislation introduced for the imposition of new taxes on non-governmental organisations.
Further, with the increase quantum of funding coming into CHA consequent to the tsunami, steps were also taken to introduce more effective structures and processes for the investment and management of funds.
6 The Consortium of Humanitarian Agencies Annual Report 2005 Programmes in Brief
CHA TSUNAMI RESPONSE
Relief and Rehabilitation (refer page 18) Booklets on Internal Displacement and Livelihood Immediate relief focused on the provision of food Assistance and a Paralegal Manual are being and essential items to fifty–nine thousand three finalised; hundred and sixty–eight families; Undertaking various advocacy activities through the Education material was provided to eighteen Disaster Relief Monitoring Unit (DRMU) Working thousand two hundred and fifty–one children; Group and the Buffer Zone Working Group; issuing joint statements on behalf of agencies; Livelihood assistance was provided to nine thousand seven hundred and forty–six families in the districts Enlightening the general public on post-tsunami of Colombo, Galle, Kalutara, Matara, Hambantota, issues through weekly Radio Broadcasts (Sinhala and Ampara, Batticaloa, Kilinochchi, Jaffna, Mannar and Tamil), monthly Press Releases (Sinhala, Tamil and Trincomalee; English), and bi-monthly newsletters (Sinhala, Tamil and English); Seventy–nine houses were built for beneficiaries in the districts of Colombo, Matara, Galle, Ampara, Promotion of Professional Standards through the Batticaloa, Mannar and Jaffna. conduct of training programmes;
CHA Post-tsunami Recovery Programme (CPRP) Implementing Community Protection monthly (refer page 20) meetings in all tsunami affected districts; Facilitating work for a majority of the agencies working in the tsunami recovery process;
Initiated and conducted coordination meetings (operational meetings, livelihood forum, environmental forum, CHA/LMD private sector forum);
Formulation of CPRP District Offices in all ten tsunami affected districts;
Information collection and dissemination through District Resource Centres located in CPRP District Offices;
Produced the following publications: Post–tsunami Guide, Operating Manual (being finalised), IFRC Code of Conduct (reprinted), Sphere Project (translation finalised);
The Consortium of Humanitarian Agencies Annual Report 2005 7 Programmes in Brief continued
Programme Area 1 Programme Area 2 COORDINATION, KNOWLEDGE FACILITATION & MANAGEMENT AND NETWORKING RESOURCE C ENTRE
Membership Services (refer page 28) JICA Japan NGO Desk (refer page 34) Servicing demands resulting from the growth of the The JICA Directory of I/NGOs in Sri Lanka and the membership and providing for the consolidation of NGO Manual is currently being developed and will the services required by agencies; be published in 2006;
Commissioning of an external agency to provide Updating the JICA database of trainees; secretarial services in line with corporate sector practices; Information provided to Japanese NGOs.
Development of a position paper on agency taxation Resource Centres (refer page 34) by the Government. Three Peacebuilding Resource Centres were setup in the three districts of Colombo, Kandy and Northern Group and Eastern Forum (refer page 29) Trincomalee; The Northern Group and Eastern Forum meetings were incorporated once a month at the weekly Operational Following the tsunami, ten Disaster Management Meetings initiated after the tsunami. Resource Centres were set-up in the districts of Kalutara, Hambantota, Matara, Galle, Jaffna, Landmine Ban Advocacy Forum (refer page 30) Kilinochchi, Mullaitivu, Ampara, Batticaloa and Provide an opportunity to individuals/organisations Trincomalee; interested in a total ban on the use of anti–personnel landmines within Sri Lanka; Three Resource Centres for People with Disabilities (PwDs) were established in the districts of Jaffna, Issuance of a press statement on the 12th of May Mannar and Vavuniya to collate, analyse and 2005 with regard to the Convention on Certain disseminate information related to people with Conventional Weapons (CCW); disabilities and their development;
A Statement was submitted when Sri Lanka A total of fifteen training sessions on Information presented its Voluntary Report at the Ottawa Management Systems (IMS) were conducted for Convention Intercessional. the District Officers and two workshops were implemented for Voluntary Services Overseas, Psychosocial Forum (refer page 30) Colombo and Satyodaya-Kandy by the Colombo The Forum provides a platform among thirty–five Resource Centre. member agencies and ten observing agencies to share insights relating to psychosocial issues and needs of eTeam (refer page 35) tsunami and conflict affected communities; Creation of the eConsortium as a common platform to share information within the organisation and Promotes networking among local and international have updated information available to the entire NGOs and Government organisations that conduct staff. This system includes the main components of a psychosocial programmes; Centralised Mailing Database, eLibrary, eScheduler, Complaint Management System, and eForum. Influenced the National Mental Health Policy by acting as an advocacy body.
8 The Consortium of Humanitarian Agencies Annual Report 2005 Programme Area 3 ADVOCACY, LOBBYING AND POLICY DEBATE
Redesigning of the CHA website including all Peace and Development (refer page 40) programme areas and project information; Commencement of seventy–five projects under Phase I of the programme in all thirteen targeted Creation and maintenance of the CHA fileserver to districts and the establishment District Review enable easy sharing of centralised data among the Boards; entire staff; Selection of projects for implementation in ten Initiate and implement training on IT applications districts under Phase II and funding of six national for the staff. projects;
Establishing IT/information platforms for the The Norwegian Government confirmed interest in humanitarian sector. joining the programme with effect from 2006;
Independent monitoring and evaluation of the programme commenced by Clingendael University;
Completion of Impact Assessment for Phase I.
Human Security (refer page 41) Publication of Human Security Reports, which were given recognition at the JICA/UNCRD Workshop on Human Security Assessment of Sri Lanka;
Initiation of a collaborative project with PIP–GTZ in capacity building for senior and mid-level personnel in local NGOs and CBOs from Ampara, Batticaloa, Jaffna, Kilinochchi, Mannar, Mullaitivu, Trincomalee and Vavuniya.
Human Right Accountability Coalition (refer page 42) Systematic collection, documentation and statistical analysis of incidents pertaining to a select group of Internally Displaced Persons (IDPs) in seven districts in the Northeast;
Convening an Orientation Programme for representatives from the North and East to provide them with training to conduct guided field interviews in selected IDP camps;
The project team made field visits prioritising districts which had significant concerns.
The Consortium of Humanitarian Agencies Annual Report 2005 9 Programmes in Brief continued
Promotion of Reconciliation and Peacebuilding Regional Initiative on the Right to Sustainable in Sri Lanka (refer page 44) Livelihood and the Enabling of Social and Promotion of the Peacebuilding Toolkit through the Political Participation (refer page 48) Capacity Building component of the project; The compilation of a regional database of organisations/individuals working in the area of The formulation of the Mobile Team and Peace Sustainable Livelihood and Political Participation; Interventions of the Peace Committees (the group consisting of facilitators and trainers) and conducting The completion of five critiques of policies awareness on them; and practices in South Asia on livelihood and participation in terms of national provisions, policies Updating the Directory of Peacebuilding Organisat and the assessment of vulnerability within identified ions which includes a detailed organisational profile themes with specific reference to the provisions of and their activities; the SAARC Social Charter;
Conducting Peace Audits aimed at broadening the The development of a five day training programme application of conflict sensitivity in Sri Lanka further focusing on rights, justice and development; and enhancing the capacity of targeted actors to embed conflict sensitive practices in their work. Establishing Community Protection Networks (CPNs) in over 97 districts in the South Asian The provision of advisory services to new agencies, region; new projects, multilateral, bilateral, international Government, I/NGO, philanthropic trusts and The translation of the SAARC Charter in eight agencies. regional languages;
Advocacy (refer page 46) The development of a project website with country Issuance of regular press releases, letters and links to all partners available in local languages. submissions to prevent the recurrence of war, promote human security and raise awareness on human rights violations that occur in the country;
Conducted an Advocacy Study Tour Programme for a group from Cambodia;
Publication of a quarterly ‘IDP Newsletter’;
Coordination of weekly Working Group meetings on tsunami related issues.
10 The Consortium of Humanitarian Agencies Annual Report 2005 Programme Area 4 Programme Area 5 PROMOTION OF ADMINISTRATION AND PROFESSIONAL FINANCE STANDARDS
Obtaining ISO 9001:2000 Certification by DNV in Establishing ten Post–tsunami Information Offices May 2005; with necessary infrastructure facilities in all tsunami affected districts; Appointing a Management Representative to ensure that processes required for Quality Management Founding a new Peace Unit at Longdon Place and an System(QMS) are established, implemented and Advisory Centre in Trincomalee; maintained and building awareness to the promote QMS; Expanding our human resource capacity from fifty to one hundred and twenty–five in 2005; Formulation of the Quality Circle to monitor continuous improvement and to ensure that staff Establishing a Human Resource Committee to focus understand the processes of CHA activities; on human resource development.
CHA in collaboration with RedR-IHE established solid foundations for field based learning support in Sri Lanka;
Providing core support to eight district consortiums.
The Consortium of Humanitarian Agencies Annual Report 2005 11 Projects at a Glance
Programme Area Project Title Project Period
Tsunami Response CHA Post–Tsunami Recovery Programme (CPRP) Jan ‘05 - Nov ‘07
Tsunami Response Tsunami Relief and Rehabilitation Jan ‘05 - Dec ‘05
PA 1 General Grants Jan ‘05 - Dec ‘05
PA 1 Membership Services Jan ‘05 - Dec ‘05
PA 1 Psychosocial Forum (PSF) Oct ‘04 - Dec ‘05
PA 1 Landmine Ban Advocacy Forum (LBAF) Feb ‘05 - Jan ‘06
PA 2 JICA Japan NGO Desk April ‘04 - March ‘06
PA 2 Knowledge Centre and Resource Management PA 2 Funding for Sphere Standard – Sinhala Translation June ‘05 - Aug ‘06
PA 2 Leonard Cheshire Disability Resource Centre 11th Nov - March ‘06
PA 3 Peace and Development Nov ‘03 - Oct ‘06
PA 3 Promotion and Reconciliation of Peacebuilding in Sri Lanka Sept ‘04 - Nov ‘05
PA 3 Building Local Capacities in Northeast Aug ‘05 - March ‘06
PA 3 Peace and Conflict Impact Assessment IDRC/FEWER Jan ‘03 - Dec ’05
PA 3 Regional Initiative on Sustainable Livelihood and Enabling Apr ‘04 - March ‘07 of Social and Political Participation
PA 3 Displacement Newsletter May ‘05 - May ‘06
PA 3 Promotion of Peace, Human Rights and Development with July ‘05 - June ‘06 Local Capacities in Sri Lanka PA 3 Cambodian Advocacy Study Programme Oct ‘05 - Nov ‘05
PA 3 Human rights Accountability Coalition(HRAC) Oct ‘04 - Dec ‘05
PA 3 Institutional Capacity Building of the Prison Department July ‘05 - Aug ‘06 (CRTC)
PA 4 RedR Jan ‘05 - Dec ‘06
PA 4 Promotion of Human Security
PA 5 Administration and Finance
*Refer Funders’ Profiles on pages 92-94 12 The Consortium of Humanitarian Agencies Annual Report 2005 Grants Funder Project Focal Point Rs. 67 million Jeevan Thiagarajah Euro 310,500 N(o)VIB, Executive Director USD 200,000 Diakonia, [email protected] Rs. 2,223600 World Vision, Rs. 3,837,800 Mercy Corps Rs. 9,553,000 Save the Children Rs. 2,457,900 Care Rs. 500,000 Forut Rs. 134 million Dhanya Ratnavale Euro 323,500 N(o)VIB Manager Regional Programme/Relief and Rehabilitation Rs. 44,800,000 Danida [email protected] USD 514,923.47 DIAKONIA 1+2 Rs. 1.4 million Private Donors USD 42,526.91 Diakonia Gihani Martyn Rs. 800,000 Helvetas Membership Services Coordinator [email protected] Rs. 2,484,000 Subscriptions Gihani Martyn Membership Services Coordinator [email protected] Rs. 2,725,554 UNICEF Chrishara Paranavithana Psychosocial Coordinator [email protected] Rs. 422,600 UNDP Dushinka Abayasekara Programme Officer Advocacy [email protected] Rs. 3,661,816.01 JICA Dushanthi Fernando JICA Coordinator [email protected] Rs. 907,650 Oxfam GB Chammika Mallawaarachchi Information Analyst [email protected] Rs. 2,605,000 LCI Chammika Mallawaarachchi Information Analyst [email protected] Euro 450,000 RNE Bernadine Jayawardena Aus $ 50,000 AusAID Manager Peace and Development Rs. 17,000,000 SIDA [email protected] Danish kroner 1 million Dadevco
Euro 128,571 Cordaid Minna Thaheer Programme Manager Peace Related Activities [email protected] Euro 105,000 PIP-GTZ Dinusha Pathiraja Programme Officer Human Security [email protected] Rs. 3,396,632.28 IDRC/FEWER Minna Thaheer Programme Manager Peace Related Activities [email protected] Euro 375,000 N(o)vib Dhanya Ratnavale Part funded Manager Regional Programme/Relief and Rehabilitation [email protected]
USD 20,000 Brookings-Bern Project Dushinka Abayasekara on Internal Displacement Programme Officer Advocacy [email protected] USD 218,120 PCF, The World Bank Minna Thaheer Programme Manager Peace Related Activities [email protected] USD 13,195.49 Diakonia Dushinka Abayasekara Programme Officer Advocacy [email protected] Rs. 2,854,040 The Asia Foundation Lakmali Dassanayake Manager Human Rights/Penal Reform [email protected] Rs. 4,431,184 British High Commission Lakmali Dassanayake Manager Human Rights/Penal Reform [email protected] GBP 23,630.83 DFID Deputy Executive Director [email protected] CHF 119,630 Government of Switzerland Shammi Nissanka Manager Administration [email protected] All grants Shammi Nissanka Manager Administration [email protected]
Manjula Pratapasinghe Manager Finance [email protected]
The Consortium of Humanitarian Agencies Annual Report 2005 13 14 The Consortium of Humanitarian Agencies Annual Report 2005 ALL PROGRAMMES
CHA Tsunami Response
“MY LIFE IS MY MESSAGE”
Mahatma Ghandi
The Consortium of Humanitarian Agencies Annual Report 2005 15 ALL PROGRAMMES CHA Tsunami Response
1 2 3
4
5 6
7 8
16 The Consortium of Humanitarian Agencies Annual Report 2005 1 Completed house - Batticaloa 9 10 2 Brick laying - Hambantota 3 Fruit stall in Galle 4 Relief assistance to a factory 5 Immediate relief assistance - Amparai 6 Bicycles for A/L students - Jaffna 7 Completed house in Batticaloa 8 Livelihood assistance in Trincomalee 9 Goat rearing in Trincomalee 11 12 10 Completed house in Matara 11 Partially completed house in Moratuwa 12 Livelihood assistance in Batticaloa 13 Operative Manual workshop in Matara 14 Operative Manual workshop in Hambantota 15 Operational meeting in Colombo 16 Operational meeting in Trincomalee
13 14
15 16
The Consortium of Humanitarian Agencies Annual Report 2005 17 ALL PROGRAMMES CHA Tsunami Response
Tsunami Relief and Rehabilitation and matches. The staff, quick to action, worked tirelessly For over two decades, Sri Lankans endured war, massive around the clock collating the energies and goodwill of displacement and human rights violations. The 2002 relatives, friends and well-wishers, all of one mind to agreement to cease hostilities brought a significant help those affected. Lorries of provisions were packed measure of relief. until the wee hours of the morning and dispatched to camps, schools and homes identified by our network of On 26th of December 2004, that peace ended abruptly District Officers (DOs). Funds were also transferred to with fifteen minutes of terror as the tsunami lashed the the DOs to enable purchase of required items within the coast of the island nation. While the disaster affected district. the Northern, Eastern and Southern coasts, more than half of the country’s provinces and districts were A total sum of Rs. 134,772,632/- was later received from affected. Nearly one million people (two hundred and four donors and private donations from friends and thirty–four thousand families) were affected in thirteen relatives of CHA staff. districts namely, Gampaha, Colombo, Kalutara, Galle, Matara, Hambantota, Ampara, Batticaloa, Trincomalee, Our assistance efforts were categorised under two Mullaitivu, Kilinochchi and Jaffna. phases:
The clarion call was for emergency shelter, food, clothing, Phase I – Immediate relief, assistance to children, health care, trauma counselling, water and sanitation, medical assistance; non–food relief items and basic infrastructure services. Phase II – Livelihood assistance, assistance to children Demonstrations of human solidarity and kindness in the and permanent housing. immediate aftermath, and the challenges emerging for relief, recovery and reconstruction were enormous. Targets were set on assumptions derived from estimates of the impact enabling the assistance imparted by us Civil society’s response to the disaster was to be well above expectations and the documented unprecedented. The massive outpouring of compassion requests made of our donors at the initial stages. Since and immediate action by individuals, clubs, societies, the beginning, our assistance had the unique aspect local and international organisations saw quick of being a personalised one as we feel humanitarian coordination and arrangements made for providing assistance also encompasses the facet of being responsive shelter in temples, churches and other locations, and caring to each person affected. We met all recipients mobilising road clearance, search for survivors and personally, were aware of their problems and discussed transporting injured to hospitals, a collaborative effort the assistance we would be providing while also closely that was extremely successful. monitoring the assistance provided.
The CHA Response Prior to processing, all relief requests were verified by 69,368 families provided food and essential emergency the DOs and staff at the Head Office with procurement assistance; implemented in line with requirements, to ensure good 9746 families helped to get back on their feet; quality and best prices. Distribution and packing was 18,251 children assisted to resume school; done by in–house staff, volunteers and district staff. and Head Office staff always accompanied the vehicles 79 families given homes. with distribution monitored closely. In the case of collaborating with other organisations, these too had our On the morning of December 27th 2004, CHA and personal interventions and monitoring, in order to keep its staff had already contributed an initial commitment the total process transparent and accountable. of Rs. 1.3 million to be used for immediate relief. The urgent need of the hour was water, medicines, dry Key collaborators included Rebuild Sri Lanka Trust, rations, clothes, bedding, infant’s items, candles, lamps NDB, Shell Livewire and the Post–Graduate Institute
18 The Consortium of Humanitarian Agencies Annual Report 2005 of Management, to name a few. We also requested the Where machinery or equipment had been destroyed, assistance of the armed forces to ensure free and fair field visits were conducted for verification of operations distribution. The forces screened families for eligibility of prior to the disaster and the extent after, before assistance ration cards and it was to these families that we provided was granted to ensure accuracy and authenticity. assistance by collaborating with the private Trust which Payment was made direct to the supplier after a request enabled the distribution of the ration cards. was made by the DOs. The funds were debited to the district accounts with the DOs being responsible Assistance to Children for disbursement, implementation/monitoring and In any disaster, it is children who suffer most. They are providing all supporting documents. traumatised not only physically but also psychologically. Having seen the devastation that was wreaked across Livelihood assistance included bicycles, sewing machines, the country’s coastline and the pictures of children who fishing nets, boats, three wheelers, monetary assistance, were left lost and bereft indelible in our minds, assisting computers, tables, training programmes for business children to pick up the pieces of their tattered social development, poultry farming assistance, carpentry fabric became a crucial imperative for us. We collated tools, wood working machines and lathe machines. the synergies of many organisations who wished to collaborate in this effort, providing school uniforms, Permanent Housing school bags, stationery, shoes and other educational Having a ground feel of temporary shelters and the necessities to enable the affected children to get back to mounting problems that surrounded the situations school so they would experience a sense of normalcy once including coordination, database information, the more. We also provided bicycles for Advance Level (A/L) situation of host families, de–commissioning of students who had been forced to re–locate to schools not transitional shelter sites and disaster risk, the relief team within walking distance. Our DOs identified students of CHA with the approval of the management made who needed tuition fees as well as textbooks. We assisted a conscious decision not be involved in temporary schools in rebuilding libraries and replacing furniture shelters. This decision was also influenced by the fact and equipment. To those children who were suddenly that thousands of families remained in similar temporary orphaned and were left bewildered and lost, we funded conditions after being displaced due to the North and their education for the year. As we saw little eyes light East conflict. up and a smile shine across those faces, our efforts at making a lamp burn within their darkened hearts was Our efforts, therefore, turned towards permanent indeed rewarding. housing with the primary aim being to build better than what the victims lost. All seventy-nine houses backed by Livelihood Assistance CHA were designed or purchased by the beneficiary. We While the families tried to pick up the pieces, their did not influence them in their decision but imparted biggest challenge was to gain back their livelihoods every support required to build or buy the house. The which would not only bring in economic stability but Divisional Secretaries and Government Agents (GAs) also a degree of self worth and dignity. Our priorities were continuously kept abreast of these efforts. A buying were to assist a single family or groups of families with option was given to those within the “buffer zone” or to special focus on women headed households, using a those who were not entitled to a house due to living in benchmark assistance range from Rs. 10,000 to Rs. rented premises or with relatives. 350,000. We collaborated with Shell Live Wire in doing sixty workshops catering to forty families per workshop. Once selected, we would disburse the total sum allocated The training focused on assistance in developing in two to four installments – the second installment small business plans, introduction to the Federation of was disbursed after a field visit and the receipt of all Chambers of Commerce and Industry and assistance to supporting documents. Unfortunately, the deteriorating obtain loans from banks. security situation in the North and East has proven to be a tremendous setback to our work. Disbursements of
The Consortium of Humanitarian Agencies Annual Report 2005 19 ALL PROGRAMMES
CHA Tsunami Response continued
funds as well as the work of our officers were hampered as those agencies that arrived in the country in response as they were prevented from visiting building sites and to the disaster. handing over the funds to beneficiaries. A total of forty-eight meetings have been held weekly Our efforts covered the districts of Colombo, Galle, since the 7th of January 2005. Participation averaged Kalutara, Matara, Hambantota, Kilinochchi, Jaffna, at eighty to one hundred persons with representation Batticaloa, Ampara, Mannar and Trincomalee. A final of about fifty to seventy agencies. Material presented evaluation will take into account the coordination effort and discussed at the operational meetings included with other national and international agencies, which are information updates from the health, shelter, water scaling up their emergency response effort. and sanitation, food and agriculture and livelihoods sectors; highlights and issues raised at district level The CHA relief team will continue to assist tsunami meetings; findings, conclusions and recommendations affected families in 2006 with funds received from from a number of workshops and meetings (both Diakonia and Americares, focusing on restoration of national and regional); presentations by government livelihoods and medical/nutritional supplements. and non–governmental organisations on a number of topics including coordination structures and The CHA Post–tsunami Recovery Programme operational bodies, reviews and reports on progress of (CPRP) relief activities; initiatives undertaken by private sector The CHA Post–tsunami Recovery Programme (CPRP) groups and individuals; as well as announcements of is an extension of the National Disaster Information planned meetings, workshops and services provided Centre (NDIC) established in the immediate aftermath to the humanitarian sector. Commencing the month of the tsunami to cater to the information needs of the of August, a post–conflict focus was introduced to the humanitarian community. The NDIC underwent a meeting once a month. transformation in April 2005, widening its perspective to encompass all four core programme areas of CHA Lively interaction has provided a forum for networking and was subsequently renamed the CHA Post–tsunami and linking where discussions on specific activities are Recovery Programme (CPRP). Accordingly, activities taken up, often leading to advocating better and timely undertaken by CPRP fall under four distinctive focus action on the part of responsible bodies by means of areas as detailed below: issuing joint statements, press releases, et al.
Focus Area 1: Livelihood Forum Encourage, facilitate and establish partnerships for Having met five times since its inception in July 2005, humanitarian action across all sectors and levels of this forum provides a platform for interested parties and response agencies involved in livelihood restoration activities to share information and discuss common issues. Attended Operational Meetings by approximately fifty to sixty people, it represents about The Operational Meetings were initiated to provide a forty to fifty agencies. Current trends, lessons learnt, platform for operational agencies and other interested activities and planned projects by key organisations in the parties to share information on all ongoing relief efforts, sector are presented at the meetings. The focus of future so that future activities could be better planned and meetings will have an increased emphasis on providing coordinated. Since the first week after the tsunami, knowledge, changing participants’ perceptions of the Operational Meetings have been held weekly livelihood restoration and creating accountability among and attended by an increasing number of agencies. the participants. It is hoped that this forum will work Participation has included representatives from to reduce the duplication of efforts by agencies involved government and private institutions, the private sector in the sector, as well as ensuring a better provision of and local, national and international NGOs who have services to beneficiaries. been working in the country prior to the tsunami as well
20 The Consortium of Humanitarian Agencies Annual Report 2005 Environmental Forum hundred individuals, representing about one hundred This forum highlights issues and new developments and fifty operational agencies and other interested within the sector while initiating and advocating change institutions and individuals. as needs arise. Having had its launch meeting on the 22nd of July 2005, realising that environmental issues are Field visits were made to the districts during the year widespread across all sectors, the forum was upgraded to to assess the status and needs of the district offices as an ‘e–forum’ where updates, information and discussion a technical troubleshooting measure and to gather topics are circulated via e–mail on a regular basis with data for fortnightly radio programmes and monthly any related presentations being made at Operational press articles. Districts that were visited include Jaffna, Meetings. Provision has also been made for the group to Kilinochchi, Vavuniya, Mannar, Puttalam, Gampaha, meet if and when the need arises. Trincomalee, Batticaloa, Ampara, Kalutara, Galle, Matara and Hambantota. Private Project Initiatives Recognising and acknowledging the important role The CPRP also employed the services of local and played by the private sector and individuals in the international volunteers from foreign countries. The aftermath of the tsunami in recovery, rehabilitation Public Reporting Process and the formulation of the and short-term reconstruction, CHA initiated an Paralegal Manual are activities initiated and carried out introductory meeting with the private sector on the by volunteers from Crisis Corps. Currently a volunteer 11th of February, 2005, identifying and substantiating from World University Services of Canada (WUSC) the need for CHA to link the private sector with the is working as a Development Advisor focusing on NGOs. This led to periodic presentations on private livelihood development and recovery. sector relief and reconstruction efforts highlighted at the weekly Operational Meeting. CHA’s intention is to In addition, the CPRP team, together with district staff maintain, enhance and strengthen this relationship by and the relief team in Colombo, also linked donors with formally establishing a partnership between the private requests for assistance ranging from dry rations and sector and the Non–Governmental Sector. As a means to shelter to livelihood assistance. this, CHA together with Lanka Monthly Digest (LMD), a leading business magazine in Sri Lanka, are in a joint CPRP District Activities initiative to discuss and highlight initiatives taken by the (More details can be found in the section ‘CHA District Offices private sector. and CPRP Offices’). While the CPRP unit in Colombo is the focal point for Other Activities all parts of the country, offices were set up in tentsunami The CPRP Unit functioned as a ‘one–stop–shop’ for affected districts to carry out similar functions at the post–tsunami related information. Many NGOs, media district level. The objective of this was to strengthen and research persons visited the units in Colombo and the districts to create platforms for tsunami survivors the districts for comprehensive updates on numerous and other disadvantaged people to find a voice for topics. The unit functioned in an analysis and advisory their grievances and space to enjoy their rights to capacity to the numerous visitors including the entire participation. donor community, research students and other interested groups. CPRP District Offices - There are ten CPRP District Offices based in Kalutara, Galle, Matara, Hambantota, The CPRP Unit also became a service provider to the Jaffna, Kilinochchi, Trincomalee, Batticaloa and Ampara humanitarian sector by facilitating meetings, collecting (both Kilinochchi and Mullaitivu districts’ staff are data, drafting joint statements, circulating information based in the Kilinochchi Office). These District Offices on upcoming meetings and workshops, job vacancies are staffed by a District Officer and an Information and publications and providing the use of the constantly Coordinator and are equipped with computers, Internet expanding CPRP mailing list of approximately four and telephone connections. The aim is to establish an
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integrated network of offices in the districts to facilitate, operational meetings, these are held mainly in the monitor and improve the humanitarian response. GA’s office to collate information on current sector– based activities, the challenges faced and improving Information Management - The CPRP District Office coordination of relief and recovery activities. Participants activities include gathering information from field visits, at the meeting include operational agencies, Government conducting and participating in discussions, meetings agencies, Divisional Secretaries and Line Ministry and workshops and analysing and maintaining records representatives. of collected information. This is done with the objective of disseminating information regarding district–specific CPRP district staff conduct these coordination meetings information and statistics. in collaboration with several district–based coordinating bodies. For example, in the Jaffna District, meetings The district staff aims to find solutions and provide were conducted together with the Jaffna Task Force responses to complaints and issues arising in the for Tsunami Recovery; in Galle and Hambantota with districts in a prompt and efficient manner. If satisfactory the Divisional Secretariats (it should be noted that in solutions cannot be found at district level, issues are then Hambantota, four meetings were held every month in forwarded to the Colombo office for solutions to be each division); in Kalutara with lead NGOs; Kilinochchi streamlined at a national level, through relevant ministry with the NGO consortia; and Matara with the GA’s authorities, heads of agencies, etc. office.
Some of the major achievements in information CPRP staff in Batticaloa and Trincomalee conducted collection and dissemination include the collaboration independent monthly Operational Meetings attended by with TAFREN on its Rapid Income Recovery all I/NGOs and representatives from the Government. Programme (RIRP). For this initiative TAFREN authorities approached CPRP district staff to collect Raising Awareness in the Districts - It is imperative information on all livelihood activities prevalent in the that people are made aware on the significant issues districts, comprehensively mapped on a database. This around them. Raising awareness in the districts is was carried out in August in Kalutara, Galle, Matara, implemented through a newsletter in local languages. Hambantota, Jaffna, Kilinochchi, Trincomalee, Batticaloa Discussion of local (district–level) issues and reporting and Ampara. of current developments and activities developed by the district CPRP office in collaboration with the district A similar database detailing livelihood recovery and Community Protection Network (CPN) is published development activities in the Hambantota District on a bi–monthly basis from November. initiated by the German Development Cooperation was maintained for all four divisions in the district by The CPRP District Offices are also in the process of the Hambantota CPRP Information Coordinator. This preparing ‘Public Reports’ which will appear in local database was seen as a valuable tool in maintaining and languages and be posted in public areas including providing information. the GA’s office. The reports will include information gathered from needs assessments at district level. The In an initiative to share information and highlight the reports will also share information on the results of relief and recovery activities of I/NGOs, the Matara surveys conducted, financial and material assistance CPRP staff together with the Government Agent’s provided by relief agencies to beneficiaries and a general (GA) office provided regular highlights of I/NGO post– overview of all post–tsunami relief and development tsunami relief activities through a public notice board in efforts made in the districts. It should be noted that a the GA’s office. major challenge faced when collecting information was the difficulty in gathering data on financial and resource District Operational Meetings - With the aim of allocations of I/NGOs. holding district–based meetings mirroring the Colombo
22 The Consortium of Humanitarian Agencies Annual Report 2005 Promotion of Standards - Efforts have been made among the organisations to refer current and accurate through a number of orientations and discussions to information on tsunami relief and reconstruction ensure that our field staff are competent and aware activities carried out by various organisations in the of ISO standards. The objective of this process is to districts as well as at the national level. A large number successfully promote professionalisation in our work of INGOs including the UN and several other NGOs and also permeate it to the humanitarian sector. This and researchers visit these Resource Centres to collect process has facilitated the development of professional information and data on livelihood issues, needs skills, promoted guidelines, standards and principles that assessments on various areas and current publications continue to support district level participation. on the tsunami. Further, these Resource Centres work as a hub for the districts to disseminate and gather The officers are expected to share knowledge with other information on various activities carried out by the operational agencies in the districts. Knowledge sharing Government and other organisations. They work through the workshops has been planned for the coming closely with the Colombo Resource Centre to gather year. and disseminate this information to the Colombo based organisations, individuals, researchers and think tank Focus Area 2: organisations. Enable the collection, analysis and dissemination of information and qualitative research pertinent The Districts Resource Centres operate in Galle, Matara, to the tsunami response and enable and ensure Hambantota, Ampara, Batticaloa and Trincomalee. that the voices of the people are being heard Infrastructure is in place for the centres in Kalutara, Jaffna and Kilinochchi and the available publications are W3 Database and Activity Reports: A partnership with being disseminated to the Knowledge Centres. the UN Humanitarian Information Centre (HIC) was forged in 2005 and included the maintenance Publications: This programme has produced a large of an up–to–date W3 (Who, What, Where) Database number of publications. Some of these are: of all humanitarian actors in the country. The work encompasses verification of data and visits to NGO Head A Practical Guide/People’s Pamphlet for the Offices based in Colombo to ensure understanding of and Tsunami Displaced: This booklet is aimed at assisting compliance with the W3 format. There are approximately those displaced in resolving the complex issues five hundred operational agencies listed in the W3 concerning resettlement and development. Six thousand database with details of their activities. This database five hundred copies each in Sinhala and Tamil and two can now be accessed from: www.humanitarianinfo.org/ thousand five–hundred English copies were printed and srilanka/coordination/www/index.asp distributed in Colombo and the districts.
Parallel to this, CHA also maintains an internal W3 Practitioner’s Reference Guide in the Field to the Database which came online under the eConsortium in Sphere Project: The English version of the handbook October and can be accessed from www.humanitarian– is available at the Colombo Knowledge Centre as well srilanka.org/CPRP/W3/search.php as Districts Knowledge Centres and on request. The Sinhala version of the handbook has been translated and CHA, together with HIC, has also produced material edited, in the process of being printed. A request has such as district maps and contact directories for each been made to the publisher of the Tamil translation of district which have been distributed during the weekly the Sphere Handbook in India to obtain copies for those Operational Meetings. requiring the book.
Colombo Resource Centre on Disaster The Operating Manual: The Operating Manual was Management and District–based Mini Resource completed and circulated among one hundred and fifty Centres: The Resource Centres are being popularised operational agencies for comments in order to ensure
The Consortium of Humanitarian Agencies Annual Report 2005 23 ALL PROGRAMMES
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that the principles outlined by the manual are supported Reporting will be done in the future at district level by the agencies as well as local groups. However, since sectoral meetings at Operational Meetings, which the number of comments received was insufficient to highlight challenges met at the local level, thereby meet the objective, a decision was taken to undertake the allowing recommendations on policy change; induction programmes of the Operating Manual more Weekly Convenor and Rapporteur of Protection as workshops, so that the necessary information could be Working Group of the Disaster Relief Monitoring garnered before finalising. These workshops were held Unit (DRMU) of the Human Rights Commission during October and November 2005 (please see under (HRC) – This Working Group is an initiative started focus area 4 for details). This manual has been translated by CHA at the request of the DRMU of the HRC into Sinhala and Tamil and will be finalised by February with the objective of bringing together the key 2006. players involved in tsunami relief activities to work collectively towards developing a people-centred The International Code of Conduct: Five hundred approach to monitor and report on inequities in the copies each of Sinhala, English and Tamil versions relief distribution process. were re–printed. Multiple copies of the publication were dispatched to the CPRP Knowledge Centres Legal Assistance: The DRMU and CHA in association for distribution within districts and to promote the with IHR have engaged the services of a attorney at availability of humanitarian guidelines at the district law to assist IDPs with their legal needs. Complaints, level. inquiries and procedures on satisfying requirements are outlined and informed by letter. Field visits have also Newsletters: Newsletters in English are printed bi- been undertaken during which tsunami victims were monthly focusing on current and pressing issues in the informed of current government policies, aid packages humanitarian sector. Five hundred copies of each issue and the relevant legal procedures that must be adhered were distributed throughout the island since April/May to in order to claim their dues. 2005. The Media and Press Service/Radio Programmes/ The bi–monthly newsletter in Sinhala and Tamil Posters and Leaflets: The monthly Tsunami Recovery aims to update beneficiaries on key tsunami relief and Watch press service was published in the Daily Mirror rehabilitation information. From April/May 2005, four in English, in the Daily Lankadeepa in Sinhala and in editions of the Sinhala newsletter and four editions of the Daily Virakesari in Tamil. CHA together with the the Tamil newsletter were produced and distributed. DRMU of the HRC also broadcasts radio programmes in Sinhala and Tamil. “Dala Rala Parada” is broadcast Focus Area 3: on the Sinhala Commercial Service on SLBC on 93.3 Develop a vigorous advocacy campaign towards MH (6.30p.m.) every first and third Saturday and the main thrust of the programme and ensure “Marumalarchi” is broadcast on the Tamil National transparency and accountability especially to the Service of the SLBC on 101.3 MH (10.00 a.m.) every affected population second and fourth Wednesday. Relevant and time specific topics on the tsunami recovery process are covered in Ongoing Policy Forum: CHA conducts its ongoing these press releases and radio broadcasts. policy review activities through the following channels: A booklet focusing on the Protection of IDPs during Partnerships in sectoral meetings; national disasters and the ensuing national responsibility UN Office for the Coordination of Humanitarian has been drafted and is presently being translated Affairs (OCHA) strategy coordination meetings; into Sinhala and Tamil. Future focus areas include Steering Committee of the Needs Assessment of the environment and livelihood. Government of Sri Lanka, multilaterals and other key stakeholders for recovery from the tsunami; Public Reporting: Information on agencies in each
24 The Consortium of Humanitarian Agencies Annual Report 2005 district and details of their specific projects in the past, was issued following an almost an identical attack in present and future are gathered, analysed, compiled September 2005. These statements appeared in the Daily and presented for public disclosure through this project Mirror, Daily Lankadeepa and Daily Virakesari. and publicised via monthly reports in public spaces as determined by CHA District Offices. W3 information Two legal submissions were made to the HRC, one for each district is presently being collected by CPRP titled ‘Transitional Shelter: An Urgent Need to Rectify District Information Coordinators and draft reports Failed Systems’ requesting the DRMU to inquire into have been sent out to districts for data verification. the worsening transitional shelter situation and the other requesting them to elicit submissions from all concerned Social Audits: CHA has finalised the Terms of agencies to arrive at an informed understanding regarding Reference for the Social Audits. Professor Thea the delay in the construction of permanent housing. Hilhorst of the University of Wurbingen assisted CHA in formulating a policy and has proposed elements for A formal presentation, from the Executive Director, the next phase. She met with representatives of several CHA to Bill Clinton, as UN Special Envoy for Tsunami organisations, including CPA and CEPA to strengthen Relief highlighted the critical issues faced by the links with other agencies that may be able to assist. humanitarian community in responding to the tsunami, including the need to address development and peace, Paralegal Programme and the Community poverty reduction and post–tsunami reconstruction. Protection Network (CPN): CPN, which initially CHA was also a key participant in a special interview on operated only in conflict affected districts has been the P–TOMS aired on the national television channel extended to eight of the ten tsunami–affected districts. Rupavahini. A decision has been taken to hold CPN and CPRP meetings together in the four districts where this is The Buffer Zone Working Group was formulated and possible. compiled a statement seeking a review and revision of the existing buffer zone, which was submitted to The Paralegal Programme aims to train paralegals the Secretary of the President. A reply was received to impart knowledge and assist affected people with subsequently announcing new the new standards. obtaining their rights and entitlements. The Institute of Human Rights (IHR) will be leading the paralegal A colloquium for international non government training and follow–up sessions on the issues. IHR organisation was hosted by the government of Sri Lanka and a Crisis Corps Volunteer at CHA were involved in with co-facilitation from CHA Geneva. drafting the Paralegal Manual. This was presented to the District Officers for comments on the 16th of August in Focus Area 4: Colombo after which, revisions were effected and the Promoting professionalism in the sector by Manual finalised in mid–September. It is currently being facilitating the development of professional skills translated into Sinhala and Tamil. Orientation sessions of agencies, developing and promoting guidelines, and workshops are scheduled for the paralegal teams standards and principles and initiating and/or scheduled to operate in the districts. supporting district level participation through the development of District Consortia Other Advocacy Activities: CHA continues to play a leading role in initiating dialogue, driving discussions CHA and RedR Collaboration: The objectives of this and acting on behalf of the humanitarian community programme are to: to advocate necessary changes. The collective voice Ensure that all actors working in the humanitarian of ninety–eight from the humanitarian community sector are furnished with the necessary capacity and was seen through a press statement calling for an end abide by the Guiding Principles, the International to violence in the aftermath of the attack on the TRO Code of Conduct (ICOC) and other related Office in Batticaloa in June 2005. A similar statement principles;
The Consortium of Humanitarian Agencies Annual Report 2005 25 ALL PROGRAMMES
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Ensure learning support and capacity building; Promote high quality standards in overall tsunami response and Support the training, learning and HR needs of agencies involved in the tsunami response.
The CHA and RedR–IHE prioritised Galle, Ampara, Trincomalee and Batticaloa for the learning needs assessment. Matara and Hambantota too raised inquiries on the training programme. A Transitional Shelter Workshop was conducted in Ampara in March and the second Transitional Shelter Training Programme was conducted in Trincomalee.
In April, CHA invited its member organisations to a meeting in Colombo to highlight the partnership between RedR–IHE and CHA, to give an update on the Transitional Shelter Programme and gather information to assist in the development of a LCB strategy.
A two–day workshop facilitated by RedR and CHA was held in Galle on the 11th and 12th of June 2005 with the aim of increasing the understanding of the processes involved in planning a permanent housing site. The course received mixed reviews and was re– designed. The revised version of the workshop was conducted in Ampara and Batticaloa in August and in Matara in September. More workshops on Community Participatory Approaches and programmes on Personal Staff Security are being planned for the future.
Operating Manual Workshops: Workshops were held in Badulla, Galle, Matara, Hambantota, Kalutara, Ampara, Puttalam, Batticaloa, Trincomalee, Mannar, Vavuniya, Jaffna, Kilinochchi and Mullaitivu districts in October and November 2005. Arrangements for these workshops were implemented to maximise the outcome that would ultimately feed into the finalisation of the Manual, targeted for completion in January 2006. The induction workshop for Colombo Heads of Agencies will be held in January.
26 The Consortium of Humanitarian Agencies Annual Report 2005 PROGRAMME AREA 1
Coordination, Facilitation & Networking
“CO-OPERATION IS THE CONVICTION THAT NOBODY CAN GET THERE UNLESS EVERYBODY GETS THERE.”
Virginia Burden
The Consortium of Humanitarian Agencies Annual Report 2005 27 PROGRAMME AREA 01 Coordination, Facilitation & Networking
Meeting the objectives of the Consortium to coordinate utilised for Standing Committees of all programme areas effectively, facilitate and enable networking for all local, and the Steering Committee. national and international organisations, Government agencies and other interested agencies in the humanitarian The Standing Committee for PA 1 met three times sector, we continue providing services to member and during the period under review. Under discussion were non–member agencies as well as conducting regular issues pertaining to an independent assessor to evaluate meetings and forums in 2005. CHA programmes and project activities, all operational agencies to be brought into a network, establishing A step taken in the past year to improve internal contacts with grass–root level organisations, carrying out coordination and information sharing was the field visits in the districts and formulating a quarterly commencement of regular programme area-specific progress report of CHA activities. review meetings. The reviews focused on specific tasks required of the PA 1 team, activities requiring attention Standing Committee Members Year 2005/2006: and follow-up as well as ensuring overall knowledge of Ms. Malathi Ratwatte - Institute of Human Rights all activities within the team. Mr. Stanley Joseph - Zoa Refugee Care Netherlands Mr. Roshan Mendis - Lanka Evangelical Alliance Steering Committees and standing committees Development Society The Steering Committee consists of a maximum of Mr. Yu Hwa Li - World Vision Lanka 10 members with 3 ex officio members. It serves to represent the membership, provide for policy direction, Membership Services review progress, and provide specialised input for the While we work to enhance the quality of life in a functioning of CHA. Each member of the Committee humanitarian sense across the country, our services may serve for a maximum term of three consecutive evolve on improving and adding value to the operations years. (Refer page 62 for further details) of all our Associates. Specific highlights and achievements include the CHA Membership Directory, publishing Standing Committees – These have been constituted of a Brochure of Services and Products provided by in all Programme Areas to assist the Secretariat to the organisation, signed Service Agreements providing effectively implement activities and also to instigate exact details of individual services obtained by member the membership to contribute to the design of CHA organisations and visits to members. activities in order to benefit from them. As of August 2005, the secretarial services of F.J. & G. De Saram were Detailed below are the regular meetings and General Assemblies:
The Membership – At present, the CHA membership comprises eighty–eight listed local, national and international organisations with Full Membership status conferred on two agencies, Associate Membership on one agency and Temporary Membership on eighteen agencies in 2005. All operational agencies, including all those newly established in the country after the tsunami, were invited to join the CHA membership.
Membership visits were conducted to strengthen links and to sign service agreements between CHA and the members for 2006, which proved to be very useful in ensuring direct contact with members. The agreements Steering Committee Meeting provided explicit details of services which CHA would
28 The Consortium of Humanitarian Agencies Annual Report 2005 provide to the membership and would be reviewed periodically for performance and satisfaction. The visits established a more personalised communication channel to highlight issues and concerns.
The General Assembly (GA) – A bi–monthly General Assembly was held four times during 2005 for all member organisations. Current issues of concern and interest to all agencies including on subjects of NGO taxation, the ‘Buffer Zones’ established after the tsunami, promotion of NGO standards, good governance tools for NGOs and Financial and Accounting Standards for the NGO sector were discussed.
The Annual General Meeting (AGM) was held on the General Assembly for the members 01st of April 2005 with the nomination and election of the members of Steering Committee for 2005. Mr. V. East who proactively facilitate communication and Kailasapillai was elected Chairperson, Alessandro Pio promote relationships and dialogue between affected as Vice Chairperson and Anushya Coomaraswamy was communities, I/NGOs, the Government and the LTTE. elected the Treasurer. The NG and EF also called for an understanding on the differences prevalent in operational conditions in the Membership Profile two geographical areas seeking solutions to challenges Humanitarian work can be challenging but rewarding. faced and advocacy on significant issues. Humanitarian work can also take on a multi–faceted multi-dimensional vista that touches the social, physical Following the tsunami on the 26th of December 2004, and economic needs of various communities. Working in the Consortium coordinated and facilitated a weekly an emerging economy like Sri Lanka, having to transcend Operational Meeting for all agencies working in affected boundaries of language, cultures, traditions and religion areas. As such, a concerted decision recommended that can be difficult. Add man made and natural disasters a monthly focus on the Northeast and post–conflict to the equation and functioning in affected areas can issues would be brought into the operational meeting, take its toll on resources and mindset. It takes immense instead of at separate NG and EF meetings to avoid the commitment and perseverance to perform under overlapping of relevant and significant issues. conditions that may sometimes be deemed challenging, tough and demanding. But to see the dawn of a glimmer In August, September and December a focus on of hope on a face that has seen nothing but misery, the Northeast and related issues were included in conflict, poverty and ills can be the most gratifying and the Operational meetings. These included a panel satisfying image for anyone involved in humanitarian discussion on Internally Displaced Persons (IDPs) in work and it is this image that gives them the courage, the Post–conflict/Post–tsunami situation led by senior the commitment and the resilience to continue to serve representatives from the Sri Lanka Human Rights people, even in the most trying circumstances. (Refer Commission and the Ministry of Relief, Rehabilitation pages 84-91 for our Profile of Membership). and Reconciliation and a presentation on the ‘Impacts of the Ceasefire Agreement on Regional Economic Growth The Northern Group and Eastern Forum (NG and The Dividends of Peace’ by Seneka Abeyratne from and EF) the Government’s Secretariat for Coordinating the Peace The Northern Group and Eastern Forum (NG and Process (SCOPP). EF) are two groups comprising operational agencies working in conflict–affected districts in the North and Following the escalation of violence and instability
The Consortium of Humanitarian Agencies Annual Report 2005 29 PROGRAMME AREA 01 Coordination, Facilitation & Networking continued
experienced in the Northeast in December 2005, CHA civilians and urging them to join the effort in freeing together with a group of I/NGOs in Batticaloa placed Sri Lanka of landmines; an advertisement on peace in the foremost English, Sinhala and Tamil newspapers. The concept called for 3. Creating a web page for the forum to further assist peace by all parties and a plea not to return to war. A large in the process of information sharing and awareness number of local and international NGOs ‘signed–on’ to raising on the issue amongst participants and a wider the statement made in the advertisement. audience. It can be accessed at: (www.banlandmines. lk) The Landmine Ban Advocacy Forum (LBAF) The Landmine Ban Advocacy Forum formed under the 4. Making a presentation on the importance of advocacy auspices of the Consortium of Humanitarian Agencies and banning landmines at the National Steering consists of representatives of UN agencies, local and Committee for Mine Action (NSCMA) meeting in international NGOs, the donor community, Sri Lanka June 2005; Army and mine action agencies. The objective of the forum is to provide an opportunity for individuals and 5. Reprinting LBAF stickers with the slogan ‘Ban interested organisations to actively advocate a total ban Landmines, Act Now, A Sri Lanka Free of on the use of anti–personnel landmines within Sri Lanka Landmines’ in all three languages with the LBAF through meetings, sharing information, briefing each website link on it; other on individual advocacy initiatives, undertaking joint activities and ensuring a cohesive and emphatic attempt 6. Accorded accreditation with the UN Ad Hoc is made to guarantee that anti–personnel landmines are Committee on Persons with Disabilities in August never used within the territory of Sri Lanka. 2005;
The activities conducted by the forum are: 7. Penning a proposal to establish landmine ban advocacy networks within the districts to raise awareness on 1. Issuance of statements to the media highlighting the problem of landmines and to inform the people the key events taking place locally and globally to about the CCW, the Ottawa Treaty and the Deed of eliminate landmines: Commitment.
12th of May 2005 – Media statement on the The Psychosocial Forum (PSF) Convention on Certain Conventional Weapons The Psychosocial Forum brought together thirty–five (CCW), which Sri Lanka signed on to last member agencies and ten observing agencies working in year and comes into effect in the country. The the psychosocial sector, facilitating periodic discussions statement commended the Government on the and information dissemination on psychosocial issues step taken but urged the signing of the Mine Ban as well as on the needs of communities affected by the Treaty to ensure that Sri Lanka is permanently tsunami and the conflict. free of landmines; In the year 2005, the Forum promoted networking 24th of July 2005 – Media statement applauding among local and international NGOs and Government Sri Lanka’s submission of a Voluntary Report organisations conducting psychosocial programmes. In at the Ottawa Convention Intercessional. The the immediate aftermath of the tsunami, the Forum submission was recognised as a positive action conducted an emergency meeting to obtain a general taken by the Government in the quest to free Sri consensus of the needs and to comprehend the diversity Lanka of landmines. of appropriate interventions suitable for the tsunami affected communities. A number of eighty organisations 2. Dispatching of letters to all Members of Parliament, participated in the emergency meeting held at CHA, highlighting the impact of landmines on the lives of at which six thematic areas were identified during the
30 The Consortium of Humanitarian Agencies Annual Report 2005 course of the meeting for further discussion and a Plan of Action to share consensus on approaches avoiding duplication was initiated.
Thematic areas:
Needs Assessments and Assessment Methods Education, Health, Social Welfare/Services Protection and Violence Issues Legal Aid Psychosocial Wellbeing Mental Health
The six areas were paired down to four when members made choices for working groups, by forming: Strategic Planning Workshop
Psychosocial Wellbeing Group General Forum meetings open to Forum members and Mental Health Group observers, were conducted bi–monthly in 2005 in the Protection Issues Coordination Group months of March, July, September and October 2005. Needs Assessments and Assessment Methods The Forum undertook the following activities according – amalgamated with the Psychosocial Wellbeing to its plans of action of the five working groups i.e.: Group The Institutional Clarity Working Group The Psychosocial Wellbeing Group was conducted and Conceptual Clarity Working Group coordinated by the Psychosocial Coordinator (PSC) of Working Group for Guidelines Development CHA. Termed the Psychosocial Coordination Meeting Newsletter Editorial Working Group (PCM), is an open meeting for all agencies involved Working Group for Regional Networking initiatives in psychosocial services in tsunami affected areas. The group has met once a week from January–May 2005, In 2005, the PSF Framework was revised to contribute twice a month from May–August 2005 and once a month to institutional clarity of the psychosocial sector. The from September onwards to share information. Guidelines Manual i.e. “Guidelines for Best Practices in Psychosocial Work in Sri Lanka” developed and In October 2005, PSF supported and coordinated a compiled by the Guidelines Working Group of the PSF National Conference of the Tsunami Victims planned were subjected to island wide field level consultation in and organised by affected communities. This conference the Sinhala and Tamil languages. PSF’s “Reflections” had the participation of tsunami victims of each affected Newsletter was published in all three languages in May area and raised the realistic concerns related to the needs– 2005 and September 2005. The Working Group for gaps with appropriate interventions being initiated. Regional Initiatives organised a workshop in December 2005 to bring together all the regional Psychosocial As the PSF activities are determined through the Forums and focal points for future networking development of a Strategic Action Plan for two years, purposes. a bi–annual review meeting was held in May 2005 to identify its usefulness for Forum members. Results were obtained through a SWOT analysis, following up on the action plan and topics arising from Forum meetings. Mechanisms and structures for improvement addressing specific issues were implemented wherever possible.
The Consortium of Humanitarian Agencies Annual Report 2005 31 PROGRAMME AREA 01 Coordination, Facilitation & Networking continued
PSF organised training programmes in February 2005 and August 2005 for psychosocial workers in collaboration and sponsorship of Operation USA. These psychosocial seminars were facilitated by foreign Psychologists from USA, with CHA acting as the coordinator and main organising partner.
The PSF has acted as an advocacy body to influence national policy. One such has been the National Mental Health Policy, which was passed and approved by Parliament. PSF has also formed a psychosocial taskforce to lobby for psychosocially related issues.
Programme Area One Meeting
The objectives of the meeting are:
To provide a platform for representatives of regional networks to discuss key issues of concern (i.e. coordination, decision–making, resource distribution, policy–making, etc.) regarding the relationship between the psychosocial sector in their area and other regions (Colombo in particular); To outline principles and strategies for improving regional linkages that will strengthen the quality of psychosocial work being implemented in each locale; and To outline concrete activities/approaches for incorporation into the PSF’s long–term strategic plan to ensure relevance to regional needs.
In addition, the PSF organised a long–term Strategic Planning Workshop in December 2005 with the participation of psychosocial agencies around the country to introduce a common framework and guiding principles for psychosocial interventions. Such a plan was seen as a necessary avenue that would help agencies coordinate their interventions systematically within a broader framework, thus ensuring a shared vision and a comprehensive approach to psychosocial care in Sri Lanka.
32 The Consortium of Humanitarian Agencies Annual Report 2005 PROGRAMME AREA 2
Knowledge Management and Resource Centre
“BE AN OPENER OF DOORS FOR SUCH AS COME AFTER YOU, AND DO NOT TRY TO MAKE THE UNIVERSE A BLIND ALLEY.”
Ralph Waldo Emerson
The Consortium of Humanitarian Agencies Annual Report 2005 33 PROGRAMME AREA 02 Knowledge Management and Resource Centre
The main objectives of the Knowledge Centre are: to collect, collate, analyse, document, promote and disseminate good quality information essential and timely to the satisfaction of the user; to promote sharing and responsible use of appropriate information to strengthen civil society in lobbying to address issues; and to stimulate the development and enhancement of information networks within the humanitarian sector.
JICA Japan NGO Desk CHA in collaboration with the Japan International Cooperation Agency (JICA) created the JICA Japan CHA Resource Centre in Colombo NGO Desk based at the KC in April 2004. The prime objectives of this collaboration are as follows: Designed as a resource centre to cater to the information needs of its membership and the wider humanitarian Updating and Upgrading the Directory of I/NGOs community, the Information Unit now known as the in Sri Lanka; Knowledge Centre (KC) was established in 1997 and Collection of information and updating the “NGO– has since met the objectives for its members, which at JICA Japan” web site; present numbers eighty–eight agencies, as well as other Updating the JICA ex–training participants multiple users. database; Providing information to Japanese NGOs; The KC acts as a focal point for the collection, collation, Introducing Japanese NGOs to local NGOs; storage and dissemination of information in electronic Compiling a Guide Book for NGOs Operating in as well as paper form. It also provides library and Sri Lanka; reference services on subjects related to rehabilitation, development, peacebuilding, humanitarian assistance, Resource Centres human rights and disaster management. In addition, When the Colombo Resource Centre was launched, it KC facilitates the promotion of publications of other was a mini library that housed literature primarily on humanitarian agencies and also responds to all requests the humanitarian sector, with the main focus of resource and/or inquiries for information both national and materials being rehabilitation. By 2003, this gradually international. grew to a fully equipped humanitarian Resource Centre, expanding its goals and objectives to further strengthen Producing CHA publications and the translation of its capacity to benifit its readers. documents in to local languages also falls within the purview of the KC activities. A small but efficient in– In 2003, the Resource Centre introduced WINISIS house printing press prints seventy per cent of the CHA software to manage its printed and non–printed publications. Furthermore, the KC has the advantage information as well as to gather, collate, analyse and of an innovative eTeam that undertakes numerous IT disseminate information more efficiently. CHA also related activities. We will continue to build on these setup mini Resource Centres in the districts to handle important support services to assist all programme staff information requests from the district itself instead of of CHA. from Colombo. The CHA Resource Centres constituted of the following, by the end of year 2005:
34 The Consortium of Humanitarian Agencies Annual Report 2005 workshop and fifty–one Librarians participated in the second workshop organised by Satyodaya for the Public Librarians of the Central Province.
eTeam Since inception of the KC, the eTeam (a group of IT professionals) has been very active in providing day to day assistance, in addition to being an innovative team that creates applications to ease the process of information sharing and distribution. The details of the eTeam activities are as follows:
Web Development/Updates Regional Project website was redesigned and restructured; District Resource Centre - Batticaloa Regional Database was made available online; The Tamil version of the PB Directory report was designed and printed; and The design and development of the W3 online database commenced.
eConsortium A common platform was created to share information within the organisation and enable the staff to have online and real time information/data at the touch of a button. Furthermore, the eConsortium will interlink the Resource Centres in districts giving allowing those Resource Centres on Disabilities communities similar levels of access to information For more than two decades, there has been a lack of resources. opportunities and less concern in rehabilitating and developing People with Disabilities (PwDs). Therefore, three Resource Centres were setup in the districts of Hambantota, Mannar and Jaffna to promote and empower PwDs. The Resource Centres collect, collate, analyse and disseminate information related to disability and development and support all stakeholders with appropriate/available information regarding programmes, legislations and related materials. As a result, a strong network of active organisations and players within the identified districts are prevalent.
Workshops on Information Management Systems (IMS) The Colombo Resource Centre conducted more than fifteen training sessions on IMS for the District Officers and conducted two workshops on IMS for two leading organisations in Colombo (VSO) and Kandy (Satyodaya). VSOs project partner organisations attended the first Workshop on Information Management Systems
The Consortium of Humanitarian Agencies Annual Report 2005 35 PROGRAMME AREA 02 Knowledge Management and Resource Centre continued
The eConsortium consists of: CSR – a complaint management system designed to ISO standards; eScheduler – a staff task schedule and availability schedule; Webmaster – a website maintenance portal; eMail with a mailing database; Centralised Database of organisations; eLibrary – a virtual library; eAssets – an assets management system; eReservations – a meeting room scheduler; eForum – a discussion forum; and eComplaints – an IT complaints management system. eLibrary With more than eight hundred publications on Human Rights, Internally Displaced Persons, Peace and related topics and approximately one hundred publications on Disaster Management, the eLibrary is accessible to all internal staff. The available resources at the fourteen Districts Resource Centres are also being added to the system. Training was imparted to the staff on using the eLibrary systematically. The second phase of the eLibrary will be implemented to encompass the needs of the districts.
Systems and Network Administration 1. Equipment maintenance; 2. Systems Protection (Virus guard upgrade); 3. Troubleshoot hardware/software/network problems; 4. Technical Advice; 5. File server services including backup; and 6. Mail account and internet services.
Web Services 1. Design, develop and update web pages/websites; 2. Develop and update the web based database.
IT Training and Consultancy 1. Basic hardware training; 2. Software training Basic/Intermediate/Advanced: MS Office; MS Project; CorelDraw; and E–mail/Internet.
36 The Consortium of Humanitarian Agencies Annual Report 2005 CHA Publications
The Consortium of Humanitarian Agencies Annual Report 2005 37 PROGRAMME AREA 02 Knowledge Management and Resource Centre continued
A selection of CHA publications
Publication Frequency Dissemination
Addressing Internal Displacement: Annually Nation wide Framework for National Responsibility ( S/ T)
Human Security Report Quarterly To the heads of humanitarian agencies
IDP Newsletter ( S/T/ E) Quarterly Among activists, I/NGOs and Government institutions
IFRC Code of Conduct ( S/T/ E) Annually Among all I/NGOs
Information Update Monthly Nation wide distribution that includes government officers, academics and other humanitarian agencies.
JICA– NGO Directory Annually Among I/NGO’s government & Academia nation wide
Membership Directory Annually Members and the interested parties
Membership Folders Annually Members and the interested parties
Newsletters ( S/T/ E) Bi-monthly Nation wide distribution that includes government officers, academics and other humanitarian agencies.
PB directory Part I and Part 2 Annually Nation wide distribution that includes ( S/T/ E) government officers, academics and other humanitarian agencies.
Peace Focus ( S/T/ E) Bi-monthly Nation wide distribution that includes government officers, academics and other humanitarian agencies working in peace related sectors
Peace, Peacebuilding and Conflict: Annually Distributed among the humanitarian Annotated Bibliography actors related to the peace sector.
Peoples’ Pamphlets ( S/T/ E) Annually Nation wide distribution that includes humanitarian agencies and beneficiaries of tsunami assistance
Reflections: psychosocial Newsletter Quarterly Nation wide distribution that includes (S/T/ E) government officers, academics and other humanitarian agencies working in the psychosocial sector
SAARC Social Charter Annually Nation wide
Sphere Manual – E Annually To the humanitarian Community and related government agencies.
Toolkits, workshop reports and other Annually Nation wide periodicals
Most of these publications are formatted, typeset, translated, printed and bound in–house.
38 The Consortium of Humanitarian Agencies Annual Report 2005 PROGRAMME AREA 3
Advocacy, Lobbying and Policy Debate
“ONE’S LIFE HAS VALUE SO LONG AS ONE ATTRIBUTES VALUE TO THE LIFE OF OTHERS, BY MEANS OF LOVE, FRIENDSHIP, INDIGNATION AND COMPASSION.”
Simone de Beauvoir
The Consortium of Humanitarian Agencies Annual Report 2005 39 PROGRAMME AREA 03 Advocacy, Lobbying and Policy Debate
Batticaloa, Mannar, Trincomalee, Jaffna, Kilinochchi and Mullaitivu have been covered with three to six projects on average being initiated in each district.
Accordingly, District Review Board (DRB) meetings have been convened in these districts to review and select short listed proposals for each district. Out of the targeted seventy–eight projects, seventy–five have commenced and a total of sixty–two have been completed.
Phase II – Livelihood and Income Generation After the DRB meetings, viable proposals were selected from the districts of Moneragala, Polonnaruwa, Hambantota, Badulla, Puttalam, Mannar, Ampara, Income Generation Programme in Moneragala Batticaloa, Mullaitivu and Kilinochchi.
Peace and Development Programme To encourage more ownership from the DRB towards Having been launched with funding from the the programme, P&D aims to implement a quarterly Government of the Royal Netherlands, the Australian review meeting for the chosen partners in each district, Agency for International Development (AusAID) designed to update the DRB on the progress of their joined the programme in July 2004 with the Danish projects. Development Cooperation (DADEVCO) and the Swedish International Development Cooperation National Projects (SIDA) joining the Peace and Development Programme The Mass Media Forum of the Western Province in November 2004. organised a one–day media workshop for regional media personnel; District Projects Children’s Newspaper published by the Sri Lanka Phase I – Advocacy and Awareness Children’s Self Creation Development Foundation; Thirteen districts namely Moneragala, Badulla, Play on Gandhi produced by the Mayashakthi Hambantota, Puttalam, Polonnaruwa, Vavuniya, Ampara, Foundation; Ahimsa Now, a Peace Walk by the Lanka Jathika Sarvodaya Shramadana Sangamaya; Articles and features on the diverse identities of Sri Lankans by Ravaya Publications; Forced Migration Review (FMR) printed articles on tsunami lessons in Sinhala/Tamil by the Peace Studies Programme and Social Scientists Association.
Monitoring and Evaluation A Research and Monitoring Coordinator was recruited in June 2005 to monitor the impact of the programme and to conduct further research for information and data on the field.
To support this initiative, monitoring teams have been formulated to monitor other districts instead of their Distribution of rope making machinery to beneficiaries in Hambantota own, to help in the monitoring process and to keep it
40 The Consortium of Humanitarian Agencies Annual Report 2005 transparent and accountable. The first issue published in March 2005 focused on post-tsunami reconstruction and showcased a Programme audits for the Phase I projects were completed collection of articles from various individuals opining in Moneragala, Badulla, Hambantota, Mannar, Puttalam on the impact of tsunami recovery on peace, issues to and Vavuniya. be paid attention to in designing houses for the tsunami affected, humanitarian standards and mechanisms as In line with funders’ requests, an independent evaluation well as questions that were being raised concerning of the programme was carried out by the Clingendael post-tsunami recovery activities at that time. The second University with two evaluation visits already completed issue of HSR, in June 2005 concentrated on the themes in May and August 2005. of poverty and development in a post–tsunami and post–conflict context. It explored the applicability of the Programme auditing in respect of Phase I is in progress Millennium Development Goals in Sri Lanka as well and is expected to be completed in early 2006. as developments in Human Security as a discipline in the academia. The issue of HSR in October 2005 was General based on the concept of ‘Responsibility to Protect’ and P&D contributes regularly to the quarterly newsletter, focused on where the humanitarian community stood at ‘Peace Focus‘. In addition, information is also updated that time on tsunami recovery and the areas lacking and on the programme’s web page. Data on programme requiring attention, i.e. Internally Displaced Persons. partners and the projects being implemented is also The final issue of the HSR for year 2005 was produced available on a database accessible on the web. in January 2006 and captured all events of 2005 while focusing attention strongly on the increased tension and P&D have conducted capacity building programmes for violence that Sri Lanka has been experiencing in the last implementing partners in most of the thirteen selected quarter of 2005. districts on subjects focusing on accounting procedures and project management/administration. Programmes The Human Security Report is disseminated for partners in Jaffna as well as those in Polonnaruwa, electronically to sixty hundred and fifty recipients and Trincomalee, Vavuniya, Puttalam and Mannar were about twenty–five hard copy prints of the report are completed in December, 2005. utilised for local dissemination.
NORAD has expressed their intention to join the 2. Building Local Capacities in the Northeast: A collaborative programme from January 2006. project of CHA and the Performance Improvement Project (PIP) of the German Technical Cooperation (GTZ) Carrying further the objectives of sharing and The project has been designed to contribute positively to disseminating relevant information with similar partners the North and East region in Sri Lanka taking into account and programmes, P&D has also established links with the dearth of information, skills and specialisation that FLICT, while pursuing such linkages with other like are a characteristic of local NGOs and CBOs operating minded programmes in the future. in those regions in a post–tsunami context. The project extends through Ampara, Batticaloa, Trincomalee, Jaffna, Human Security Programme Vavuniya, Mannar, Kilinochchi and Mullaitivu. 1. Human Security Report The Human Security Report (HSR) is a quarterly The specific objectives of the project are awareness publication funded by the Swiss Embassy under the building, information dissemination, capacity building ‘Core Support for District Consortia’ project. HSR is an and building linkages among local NGOs and INGOs. advocacy tool through which CHA aims to lobby with Awareness building focused on creating awareness high ranking personnel within the humanitarian sector among the new actors as well as the old in terms of to contribute positively towards policies that have an the impact of their work within the North and East impact on the lives of vulnerable people at ground level. regions that may harm the fragile peace achieved in
The Consortium of Humanitarian Agencies Annual Report 2005 41 PROGRAMME AREA 03 Advocacy, Lobbying and Policy Debate continued
concerning this segment of capacity building. This can be considered one of the major milestones of the project.
Target groups for the first and second components are senior and mid–level personnel in local NGOs and CBOS involved in rehabilitation and rebuilding efforts post–tsunami. In the selection of suitable persons for the capacity building component, special attention has to be given to inherent ethnic, religious and linguistic diversity. The project is conducted in the districts with the support of CHA’s district presence.
The first in the series of Familiarisation and Informative Discussion with HRC Officer in Ampara to resolve problem faced by the Focal Workshops were completed in October 2005 and the Point Officers second and third workshops planned for January and the post–tsunami context. Information dissemination March 2006. concentrates on useful information that local NGOs, CBOs and INGOs should have about the structures of Human Rights Accountability Coalition – Phase local governance, authorities and actors that should be II: Mapping Political and Ethnic Violence in Sri dealt with in carrying out their agency activities. The first Lanka and third components of the project have been designed A study was conducted through a guided questionnaire with this in mind. The first component comprises of resulting in approximately two thousand interviews for Familiarisation and Informative Workshops based on a select group of Internally Displaced Persons (IDPs) the themes of conflict sensitivity and ‘Do No Harm’ in seven districts. This enabled a systematic collection, principles. Three workshops were held in each district documentation and statistical analysis of incidents totalling twenty–one workshops with Kilinochchi affecting them. The aim is to identify trends and and Mullaitivu being combined. Under the third patterns of movements as well as the types of violations component, an Informative Manual will be compiled they have been subjected to during the conflict period. with contributions from personnel in local authorities as The statistical analysis will enable responses to the well as specialists in various related fields covering local average number of displacements per victim, the types government structures, post-tsunami experiences from of abuses suffered prior to and during displacement, the perspective of local government, prescriptions for the average duration of displacement, ethnic and religious Northeast in disaster management in complex situations composition of the victims and numbers of displaced and other interrelated subjects. The manual will be in detailed by district of origin. Sinhala, Tamil and English for wider dissemination and be available for distribution by April 2006. 1. Weekly Coders Meetings CHA participated in regular coders meetings from the The third component also concentrates on capacity beginning of the project which enabled discussions building among senior and mid-level personnel in and decisions to be taken on significant conceptual financial and administrative management guidelines. issues amongst the HRAC members on areas such as This component was designed to address the need felt identification of violations and quantifiable measures of among local NGOs and CBOs in handling the large violations, all documented for future reference. These amounts of post tsunami funds that surged into the regular meetings allowed the HRAC group to maintain region. An Advisory Services Centre (ASC) has been a high level of consistency in identifying as well as established strategically in Trincomalee to respond to documenting violations. At each weekly meeting, a the requirements flowing in from CHA district offices member organisation shares a case or an incident on a
42 The Consortium of Humanitarian Agencies Annual Report 2005 rotation basis for purposes of coding by all, which is then The statistical analysis completed in December 2005 checked for consistency in identifying and documenting aimed towards responses to the average number of the human rights violations. This exercise also allows displacements per victim, the nature of abuses suffered us as a group, to clarify significant conceptual issues prior to and during the displacement, the average duration on the controlled vocabulary and arrive at consensus. of displacement, ethnic and religious composition of This results in maintaining a high level of Inter Rater the victims and collation of numbers of the displaced Reliability amongst the partner organisations. detailed by district of origin.
2. Orientation Programme and Questionnaire The Second HRAC Annual Symposium was held on An Orientation Programme was conducted in March with the 14th of December with a number of high profile the participation of twenty–one selected representatives Human Rights NGOs as well as several key members (three from each district totalling seven districts) from of the Donor community participating. CHA made a the North and East with the aim of training a group of presentation on the findings of the IDP survey conducted selected persons at district level to conduct guided field in the North and East. interviews in selected IDP camps and systematically collect information pertaining to fundamental human The survey revealed that all informants have been rights violations in Refugee/Welfare Centres. displaced for more than fifteen or twenty years, a problem particularly acute in Jaffna with informants A questionnaire was developed for this purpose by the reporting as many as eight separate displacements. IDPs participants of the orientation programme with aid of a also commonly report suffering other violations such as sample questionnaire formulated for data collection. The arbitrary detention, torture and assault in addition to the questionnaire consisted of two parts. Part A captured trauma faced due to displacement. demographic information of the person concerned, while Part B encapsulated various human rights violations. The In line with one of the original objectives of providing finalised questionnaire was distributed to seven districts assistance to the project through he HRAC team, the data collation. assistance provided to other partner organisations :
3. Monitoring Assistance in cleaning up Fr. Miller’s data to be The project team made a series of field visits to the readied for the final presentation at the Symposium districts during the third week of May giving priority conducted by the Department of Statistics; to districts which had pertinent concerns in collecting information from the IDP camps. Issues raised by the District Officers were dealt with through discussion with the relevant persons and authorities in the district.
4. Analysing Data and Data Entry By mid June, the project reached its target of two thousand one hundred interviews concluding the study temporarily in order to analyse the data.
Four data coders were recruited with effect from July 2005 with training on systematic data coding as well as identifying violations speedily provided. Within a period of four months, one thousand nine hundred and eighty three interviews were coded and electronically entered into a database. Workshop on Human Rights - Vavuniya
The Consortium of Humanitarian Agencies Annual Report 2005 43 PROGRAMME AREA 03 Advocacy, Lobbying and Policy Debate continued
Promotion of Reconciliation and Peacebuilding in Sri Lanka Making peace the clarion call for the entire nation became a fundamental priority as the protracted conflict progressed year on year. However, with the Ceasefire Agreement (CFA) being signed and a post conflict era emerging from February 2002, peace building became the platform that the nation needed to construct its ideals upon. With the inherent depth of feeling we experienced in looking at conflict riddled areas and the people within, the peace building work we are engaged in addresses the local roots of hostility and building capacity with total commitment towards conflict resolution. The praiseworthy feedback we received displayed that we Workshop on the Peacebuilding Toolkit have achieved our mission.
The HRAC team assisted the TAF Assistant Capacity Building Statistician to identify the gaps in the FHD data set. Organised and conducted twelve introductory Two coders of the HRAC team made regular visits to workshops covering twenty–five districts in May the National Library to identify missing newspaper 2005; articles, identifying the gaps in the FHD data set; Ensured that a total of five hundred Peacebuilding The CHA Project Coordinator of the HRAC team Practitioners obtain a thorough knowledge of the joined two International Consultants visiting Sri seven peace building tools; Lanka to make a series of field visits to Vavuniya Collated draft case studies to update the toolkit; and Batticaloa. The two Consultants, belonging to Conducted a Training of Trainers (ToT) in March Women Rights International explored possibilities of 2005 and six follow–up district or sectoral level portraying the impact of conflict on women and how workshops, upon request by members of a mobile this could be brought into the HRAC project as a team comprising participants trained in peace whole. building Working towards increasing the partnership numbers in peace building
Advisory Services (i) Mobile Team and Community Peace Committees Our Advisory Services are more inclined towards an action oriented approach in utilising the services of the recently formed mobile team. Based on the capacity building needs of our peace building partners, our team not only conducts workshops and discussions for capacity building at district level, but have also made peace interventions whenever issues were posted to the “Peace Intervention Post Box”. The mobile team, fluent in Sinhala and Tamil assist local institutions to educate their community on the basic rudiments of handling conflicts before violence becomes the norm. A community peace committee is also set up for such Mobile Team members who will conduct district level workshops on Peacebuilding community level interventions, providing a methodical
44 The Consortium of Humanitarian Agencies Annual Report 2005 approach of making choices, recommending internal practices in conflict sensitivity gathered momentum. The mediation by internal and external actors on a case work is aimed specifically at long–term sustainability and by case basis and speaking to eminent persons, while ownership of conflict sensitive practices related to work also helping to channel conflicts through legitimate in Sri Lanka by creating and sustaining local capacities, institutions. knowledge and expertise through adapting and helping field tests. (ii) Updating the Peacebuilding Toolkit New case studies for the enhancement of the toolkit Two CSA Training of Trainers (ToT) programmes were were identified from a collection of case studies received conducted in April and September 2005. during Introductory Workshops. These have been edited and will be printed in Sinhala, Tamil and English in the Over ten Conflict Sensitivity Approaches (CSA) next phase of activities under the PB project. workshops were organised and held throughout 2005 by those trained in CSA . Networking (i) Peacebuilding Directory of Sri Lanka PCIA Resource Packs and, if needed, the CD versions of The Peacebuilding Directory, Sri Lanka is a compendium the same were distributed at these workshops. of peace building institutes operating in Sri Lanka for the past two decades, published in two parts. A Training Manual has also been compiled in Sinhala, Parts I and II were published in April and November Tamil and English. 2005, respectively. This is an outcome of our efforts at promoting networking and collaboration among Peace Audits organisations working on peace related activities an A Peace and Research Unit has been established and comes under CHA’s peacebuilding activities under the operates from No. 30/81, Longdon Place, Colombo project “Promotion of Reconciliation and Peacebuilding 5. A full time research team organises audits on the in Sri Lanka”. environment for peace in selected districts of Sri Lanka. Twelve districts have been selected to ensure a mix of the PB Directory e–versions and website diversity in ethnicity, districts facing conflict and those The Peacebuilding Directory is available online on not affected by conflict.
The Consortium of Humanitarian Agencies Annual Report 2005 45 PROGRAMME AREA 03 Advocacy, Lobbying and Policy Debate continued
Advocacy Advocacy at CHA focuses on the promotion of peaceful co-existence and respect for diversity.
Colloquium for International Non–Governmental Organisations, Geneva A colloquium for INGOs and charitable institutions was held at the IFRC headquarters in Geneva on 6th May 2005 in order to continue the momentum of recovery and reconstruction in the country in the aftermath of the tsunami. Over ninety participants from sixty–seven INGOs in thirteen countries from North America and Europe gave valuable insights and contributions into the issues at hand. INGOs operating in Sri Lanka were invited Geneva Colloquium to become development partners of the Government within a framework consistent with international best in localised settings, thereby enhancing local practices, good governance, transparency, accountability sensitivities. The workshops would also assist in the and avoidance of duplication and waste. CHA was one process of mapping and documenting indigenous of the organisations invited to make a presentation at the knowledge and processes that would complement Colloquium. the Peace Audit. Outcomes: c) Extending the Mapping of Conflict Sensitive The Government re-affirmed its policy of Practices (particularly in southern Sri Lanka) - transparency and accountability in project Documenting further indigenous knowledge, tools implementation and disbursement of donor funds and experience on conflict sensitivity through a held by the Government, for which auditors of process of action–research, these practices will build international repute would be appointed; on the existing documented practices generated in The Government would not get involved in calling for the mapping process undertaken in 2003/2004. tenders, identification of contractors and day to day micro management of NGO funded reconstruction activities.
Recommendations made at the Colloquium included ensuring maintenance of quality standards in all reconstruction work, INGOs to work together with the Government as development partners, build local capacities and maximize utilization of local employees and local procurement facilities.
Sri Lanka Development Forum The Development Forum identified Peace and Development, Poverty Reduction and Post Tsunami Reconstruction as the three main focal points requiring urgent attention. CHA was invited to make a presentation at the Sri Lanka Development Forum on the ‘Evolving role of the NGO sector in Post Tsunami Recovery of Sri Sri Lanka Development Forum Lanka: Issues of Transparency, Accountability and Long
46 The Consortium of Humanitarian Agencies Annual Report 2005 Term Partnership with the Government’. increase their understanding on the management of advocacy campaigns and long Newsletter on Displacement term strategic planning initiated by Sri Lankan Estimates reveal about one million Internally Displaced NGOs Persons (IDPs) in Sri Lanka both conflict affected and the way Sri Lankan NGOS mobilise support for tsunami affected. The government and the humanitarian advocacy issues sector are currently involved in assisting IDPs with successful Sri Lankan advocacy campaigns numerous initiatives taken to improve overall conditions. exchanging information with Sri Lankan NGOs and However, many issues still remain and have to be dealt create a network of contacts. with if the IDPs are to be given the opportunity to return to an equal playing field enjoying the quality of life they The participants met with both local and international had prior to being displaced. organisations in Colombo, Kandy and Galle.
There is also a lack of coordination and sharing of Preventing the Recurrence of War information among the actors involved in issues related In a bid to create more awareness on this very pressing to the displaced. This has led to duplication of efforts uncertainty, we issued the following press statement and and also a loss of opportunity to collaborate for greater Advertisement: impact. Another set-back as a result of insufficient information is the lack of awareness among many A Press statement condemning the increasing human people on the current status and the issues pertaining rights and ceasefire agreement violations published to displaced persons. This has impeded development, as on the 13th of May in all three languages; well as the recovery and reconstruction process. A peace advertisement calling for the killings to stop and encouraging a return to peace talks was This newsletter aims to bring greater coordination published in December in the newspapers in all among the different organisations working on issues three languages. The advertisement was supported related to IDPs, keeping all stakeholders informed of the by thirty–three other organisations. current situation of displacement, increasing awareness and educating others to ensure a continued focus on key Access to Development through the Elimination of Fears and issues. Fulfilment of Wants – Human Security A number of communiques were sent throughout Cambodian Advocacy Study Tour the year to the following agencies, ministries and CHA acted as the local host organisation for a group of departments: thirty Cambodians who arrived in Sri Lanka for a ten day Advocacy Study Tour in October 2005. Funded by The Disaster Relief Monitoring Unit and the Ministry Diakonia and Forum Syd an NGO based in Cambodia, of Foreign Affairs on National Responsibility and the participants were from numerous Cambodian NGOs Policy Directions on bringing together policies and affiliated to DIAKONIA. resources to jointly address the needs of tsunami and war affected IDPs; The intention of this programme was to expose the The Inspector General of Police requesting Cambodian group to new methodologies in the information on the progress of investigations approach to advocacy work. The overall objective of the conducted with regard to the grenade attacks carried study programme was to strengthen the participating out on NGOs in the country; Cambodian NGOs in their capacity to implement The Secretary of the Ministry of RRR requesting efficient advocacy campaigns in Cambodia within their facilitation of fishing rights and passes in Mannar in respective field of advocacy. August; The Ministry of Foreign Affairs; The secondary objectives of the programme were to The Peace Secretariat.
The Consortium of Humanitarian Agencies Annual Report 2005 47 PROGRAMME AREA 03 Advocacy, Lobbying and Policy Debate continued
Working Group Meetings The regional interventions are in the following areas: CHA coordinated a number of working group meetings focused on tsunami related issues including the buffer Stock–taking and Resource Mobilisation zone problem and joint titling. A number of discussions The development of a regional database of individuals reflecting on a variety of topics such as the elections, and agencies allied to the fields of sustainable what it means in terms of peace and the situation in the livelihood and social and political participation, country were also held. thereby, bringing on-line the resources and knowledge represented by their work in the region. More advocacy activities can be found in the CPRP The online database details 1471 entries to date and section of the report. will be updated annually.
Regional Initiative on the Right to Sustainable Completion of a five country study which collates the Livelihood and the Enabling of Social and policies and practices of South Asia around livelihood Political Participation and participation in terms of national provisions, The Regional Initiative on the Right to Sustainable policies and the assessment of vulnerability within Livelihood and Political Participation in South Asia is a the identified themes with specific reference to the collaboration of seven regional partners from Bangladesh, Provisions of the SAARC Social Charter. It also India, Nepal, Pakistan and Sri Lanka and is convened highlights gaps or inadequacies in the current efforts by the Consortium of Humanitarian Agencies. The to meet protection needs of the excluded and/or partners include Mahanirban Calcutta Research Group vulnerable adequately. Translation and dissemination (MCRG), Peoples Watch (PWTW)–Madurai, Centre in national languages is currently being done. All for Alternatives (CA)–Dhaka, SEHD–Dhaka, FOHRID studies will be submitted to the SAARC divisions at and RSDC–Nepal and SAP–PK–Pakistan. the respective Ministries of Foreign Affairs.
The principle objective of the programme is to enable MCRG held a two-day advocacy workshop in actors, agents, participants and potential beneficiaries to Kolkata on the theme, Globalisation, State Policies set the stage for people to live a life of self worth and and Human Rights with the participation of activists, dignity constructed on the foundation of the SAARC researchers and grassroots organisations from Social Charter. The right to sustainable livelihood which Assam, Bihar, Jharkhand, Goa, Orissa and West enables and broadens social and political participation Bengal. Various concerns including sustainability of and enlarges the political society/societies in South Asia livelihood, rights of marginalised communities, state is the key focus. policies and their relationship to the globalisation process were discussed at the meeting and the policy critique widely disseminated.
In Sri Lanka, a submission was made to the SAARC Committee on key considerations to be financed by the Government, in line with SAARC objectives.
The development of a regional website which details all work completed under this project giving links to the partner websites. The website can also be accessed in Sinhala and Tamil.
The translation and distribution of booklets on the SAARC Charter in eight regional languages including Regional Steering Committee Meeting held in August in Bangkok Sinhala, Tamil, Telugu, Kannada, Malayalam, Urdu,
48 The Consortium of Humanitarian Agencies Annual Report 2005 Nepali and Bengali are also available online on the regional website.
Transfer of Customised Knowledge for Civic Action The designing of a five day programme on “Justice, Dignity and Development” to be held in all five countries in the national languages. The training programme will define a regional content including the definition of the SAARC Social Charter, interpretation of rights prescribed and the antecedents found in international instruments, methodology for analysis of the rights and their status in countries including advocacy strategies, globalisation and the question of sustainability of rights and most importantly, the transfer of knowledge which SAARC Social Charter workshop empower groups and people to define, plan and forge their development. The course will therefore be IDPs both in conflict and in tsunami, women and customised in nature according to the specific needs children and High Security Zones. of countries in South Asia in form of a toolkit. It aims to reach out to human rights and peace activists and In South India: thinkers, development activists, community leaders, The establishment of CPNs in eighty-five districts in social workers, protection workers and women’s South India and sustaining monthly meetings in the rights activists engaged in community protection States of Kerala, Andrapradesh, Pondichery, Tamil activities. Nadu and Karnatuka. Support has been provided in public interest litigation, building public opinion, The programme will be adapted to national scenarios advocacy, lobbying activities and training. and translated into local languages with workshops due to be conducted in March 2006. In Bangladesh: Two networks have been launched with plantations Empowerment and Support for Vulnerability Protection In Sri workers and commercial sex workers highlighted as Lanka: vulnerable groups in Dhaka. The setting up of Community Protection Networks (CPN) in ten districts and managing monthly In Nepal: meetings, initiating necessary follow up, seeking Similar networks have been fashioned in Nepal in redress of human right violations at district and the districts of Banke, Rupandehi and Morang. national level to assist and protect communities and individual who are vulnerable and deeply Conducting a National People’s Conference on marginalised. This network has enabled a voice for Sustainable Livelihood and People’s Access to these groups. Training workshops on the SAARC Natural Resources was held in Kathmandu. For the Charter and Constitutional provisions for the first time in the history of civil society in Nepal, protection of vulnerable communities were held for people were made aware and engaged in a national the CPN in all ten districts. dialogue on topics that included people’s right to land, water and forest. The people’s conference The collation and publication of papers on issues of had an attendance of 450 participants from various concern for discussion by national protection working regions in Nepal and included local groups, grass groups. The papers focused on the protection of roots people’s organizations, NGOs, INGOs,
The Consortium of Humanitarian Agencies Annual Report 2005 49 PROGRAMME AREA 03 Advocacy, Lobbying and Policy Debate continued
CPN Mannar - Children’s’ Day celebration
experts, professionals and journalists. The follow up of the conference will be regional dialogues on similar issues in five development regions of Nepal. CHA co-funded the programme through the small grants initiative funding five case studies - the struggle of dalits marginalized from the local community forestry; the case of a local dalit NGO resisting social malpractices and working towards social participation; the case of a local women’s group in western Nepal; the local struggle of flood victims (indigenous community) against authorities and the issue of a local NGO working towards the sustainable livelihood of indigenous community.
CPN Meeting in Trincomalee
50 The Consortium of Humanitarian Agencies Annual Report 2005 PROGRAMME AREA 4
Promotion of Professional Standards
“THE QUALITY OF A PERSON’S LIFE IS IN DIRECT PROPORTION TO THEIR COMMITMENT TO EXCELLENCE.”
Vince Lombardi The Consortium of Humanitarian Agencies Annual Report 2005 51 PROGRAMME AREA 04 Promotion of Professional Standards
It is imperative that professionalism is integrated in to all ISO emphasises on people development and functional and service areas in the humanitarian sector therefore the ability to develop an effective system to as with benchmarking and global standardisation, we are maximum utilisation of human resources; then able to infuse principles, values, ethics, transparency, It enhances the implementation of a comprehensive accountability and sincerity of action into all our deeds. monitoring system of the performance and ensures Thus, a professional ethos is being inculcated across all continual improvement. ISO emphasises on our activities that encompass our internal and external identification of the intended needs to become more actors so that standards will continue to be raised and results focused; enhanced. ISO is the key standard in the journey towards a Total Quality Culture; ISO 9001:2000 Certification ISO is the best tool that gives a competitive edge in ISO 9001:2000 specifies requirements for a Quality order to obtain the assistance and attention of more Management System (QMS) for any organisation that donors and funders; needs to demonstrate its ability to consistently provide Develops and designs a well defined reliable system; products that meets customer (stakeholders at CHA) Enhances easy traceability of documents leading to needs and applicable regulatory requirements and aims better time management; to enhance stakeholder satisfaction. ISO 9001:2000 has ISO emphasises on project management which been recognised in a user friendly format with terms that helps maximise results for the community to gain are easily recognised by all sectors. The standard is used maximum benefits. for certification, registration and contractual purposes by organisations seeking recognition of their QMS. CHA succeeded in continuous improvement of performance through development, implementation and There are five sections in the standard specified activities maintenance of a well planned QMS and was honoured that need to be considered when implementing a by DNV with the certification for ISO 9001:2000 in May quality system. The requirement in the first section 2005. CHA also successfully completed the first periodic include the organisation’s illustration of activities used audit in December. to supply its products and may exclude the parts of the product realisation section that are not applicable to a The scope of CHA QMS covers the Principle Thematic particular operation. The requirements in the other Approaches/Five Programme Areas named Coordination/ four sections include Quality Management System, Facilitation/Networking [PA 1], Knowledge Centre [PA Management Responsibility, Resource Management and 2], Advocacy/Lobbying/Policy Debate [PA 3], Promotion Measuring Analysis and Improvement which apply to all of Professional Standards [PA 4] and administration/ organisations. Finance [PA 5].
CHA has been able to develop all documentation To implement the ISO 9001:2000 QMS, CHA has: (e.g. Quality Manual, Quality Assurance Procedures, Identified the processes required for the QMS and Quality Plans, Process Charts, Communication Matrix, their application throughout the organisation; Procedures for Purchasing/Training, etc.) in relation to Determined the sequence and interaction of these ISO 9001:2000 requirements during the last five months processes; of the year. Determined the criteria and methods required to ensure the effective operation and control of the The organisation has identified the following values processes; of the ISO 9001:2000 QMS for Non–Governmental Ensured the availability of information and resources Organisations: necessary to support the operation and monitoring ISO 9001:2000 standard is a performance based of these processes; system and therefore assures a more focused Measured, monitored and analysed these processes organisation; and implemented necessary action to achieve planned results and continuous improvement.
52 The Consortium of Humanitarian Agencies Annual Report 2005 The Deputy Executive Director of CHA has been entrusted with the role of the Management Representative (MR) with executive responsibility and authority for implementing and maintaining the QMS to be in line with required ISO 9001:2000 standards. In the absence of the MR, the CPRP will act as District Coordinator on his behalf.
The MR’s responsibilities and purview of authority include a) ensuring that processes required for the QMS are established, implemented and maintained b) reporting to top management on the performance of the QMS and any need for improvement, and c) ensuring the promotion of awareness of stakeholder ISO 9001:2000 Audit requirements throughout the organisation.
CHA’s Quality Policy states: “The Consortium of Provision of Co-support for eight District Humanitarian Agencies is committed to a dynamic Consortia process of continual improvement as a quality certified Support has been extended through the provision of institution, driven by a quest to maintain ethical, moral, infrastructure and staff to facilitate the work of their transparent, accountable standards in the provision membership. of our interventions, products and services as a leader located in Sri Lanka in the non–profit sector to secure Psychosocial Unit –Workshops for Policy-makers dignity of life for all”. A series of workshops have been held for policy–makers, managers and administrators of development and CHA Quality Circle humanitarian programming on integrating psychosocial Quality Circle – QC (consisting of the Internal sensitivity into development work. Auditors who are staff members) has been appointed to work in close coordination with the staff of CHA. REDR–IHE The objectives and the role played by the QC: Summary of RedR–IHE Sri Lanka Programme Activities in 2005 a) To ensure that staff fully understand the processes In 2005, RedR-IHE in collaboration with CHA, of CHA activities and regular monitoring of established solid foundations for the provision of field activities; based learning support in Sri Lanka. Six weeks after the b) To ensure that existing processes are in accordance devastating effects of the tsunami, a Learning Support with the ISO standards; and Capacity Building (LSCB) programme was set up, c) To ensure that minimum standards set out are with the aim of supporting learning needs as close to adhered to; the affected communities as possible. ‘We didn’t want d) To ensure that quality management is streamlined to provide just training,’ says Toby Gould, initially UK and effectively maintained through management Programme Manager for the programme ‘That was not and the programmes, as well as the support staff what was needed and people didn’t have time for it. We wanted of CHA; to develop something that would be responsive to the needs.’ e) To conduct regular sessions/interaction; f) To work towards a goal to establish each staff An immediate priority was establishing the partnership member, irrespective of the designation, to be a with CHA which has led to closer links with local quality manager of CHA. organisations in the districts and better understanding
The Consortium of Humanitarian Agencies Annual Report 2005 53 PROGRAMME AREA 04 Promotion of Professional Standards continued
of local sensitivities. Orlando Hughes, a member of the Impact Assessment (REA). An intensive programme team at the beginning, says, ‘At the heart of this project was an of learning support has also been developed through attempt to get international organisations to engage with national Community Participatory Approaches (CPA) – Tools organisations. That’s a culture change for many of them.’ and Techniques, under which all workshops conducted to date have been oversubscribed. As Prem Chand, From an early stage it was clear that the LSCB programme Programme Manager, explains “As agency programmes are activities needed easy accessibility and be contextual moving from relief into reconstruction and development, there is and responsive to local needs. This has led to providing increasing need for understanding of appropriate developmental simultaneous interpretation during workshop delivery, approaches, which many agencies just don’t have”. Prem is translating all training material into local languages and adamant that learning support needs to be focused at a continuous process of modifying course content in field level “Bringing learning support to community level will line with the rapidly changing local context. A recent definitely be helpful to many of the key players in local NGOs internal evaluation of the programme highlighted the and CBOs. This will also assist in addressing the problem of a benefit of this approach indicating that ‘a very positive trickle down approach”. presence has been established in Sri Lanka based on the foundations of quality, accessibility, user friendliness and Initiatives to increase local training capacity are also responsiveness’. foundations of the programme design, with the incorporation of high quality Training for Trainers and Over the initial five month (Phase I) period of the Training of Trainers events. To date, two events have programme, learning needs assessments and then been conducted for both CHA staff and ten independent transitional shelter workshops were conducted in six Sri Lankan trainers. These are supported with on-going districts, with broader national coverage achieved through mentoring and coaching of the participants to ensure the development and distribution of CD–ROM based that opportunities are given to them to facilitate their training material to more than two hundred agencies own planned training activities. With an on-going and individuals. Subsequent training events included a commitment to local capacity building, there is a proposal permanent housing site planning workshop in Galle. under the 2006–2008 three year programme to support accredited disaster preparedness training through an The second phase of the programme was launched in existing Sri Lankan educational institution. July with funding from the UK Disaster Emergencies Committee (DEC), obtained locally through a joint 2005 has been a challenging but rewarding year with partnership initiative with Save the Children in Sri the delivery of twenty–five workshops to more than five Lanka (SCiSL), Christian Aid (CA) and Oxfam GB here hundred participants from the humanitarian sector and in Sri Lanka. As humanitarian agencies progressed with government across Sri Lanka. Over the course of the their activities during the early recovery stage of the LSCB programme, a range of user friendly, high quality tsunami response, the programme shifted focus to suit and fully contextualised training course and resource this progress. Greater attention is now being given to materials have been developed, with the distribution longer–term disaster preparedness learning support, in of more than two hundred CD-ROMs and more than addition to addressing the technical training needs for one thousand copies of locally developed publications. field based personnel. Over the latter half of the year, Opportunities have already arisen to share this material training events have been conducted in Participatory in the region following requests from Banda Aceh and Planning and Management (PPM) in Housing in response to the recent earthquake in Pakistan and Reconstruction and Resettlement projects, Practical Kashmir. Financial Management for NGOs (with MANGO), Planning and Managing a Humanitarian Response (PMHR), Emergency Preparedness (EP), Personal Safety and Security Management (PSM), Logistics in Development and Relief work and Rapid Environmental
54 The Consortium of Humanitarian Agencies Annual Report 2005 PROGRAMME AREA 5
Administration & Support Services
“NOTHING IS TOO SMALL TO KNOW AND NOTHING IS TOO BIG TO ATTEMPT.”
William Van Horne
The Consortium of Humanitarian Agencies Annual Report 2005 55 PROGRAMME AREA 05 Administration and Support Services
positive working environment, job security and personal satisfaction. A questionnaire was circulated to Process Owners to identify the facilities available and gaps that need to be addressed in performing their duties to optimum.
Human Resource Committee – The HR Committee comprising four members was formed in November 2005, focusing on responding to the organisational health plan, helping co–workers work out disagreements and ensuring that Managers work on platforms of meritocracy and fairness. Human Resource Managers help maintain working relationships between employers and employees, overseeing recruitment, benefits, salaries, District Officers’ Review Meeting training and related activities.
This year could be considered as a transitional one for The CHA Recruitment Policy was developed to CHA posed with major challenges such as establishing, standardise the recruitment procedure which is aimed maintaining and increasing physical and human at recruiting the most appropriate and suited candidate resources to enhance the capacity at secretariat level and for the job. It also aspires to attract a higher level of management of the decentralising process at district applicants and in enhancing the credibility of CHA to level to strike a balance between the two. Activities for applicants. 2005 were geared more towards the overall objective of strengthening the capacity of CHA staff to better serve Staff Welfare/Benefits the needs of our partners and the overall humanitarian Given the expansion of our numbers in Colombo and community. in the districts in 2005, the Staff Manual covering staff benefits and the CHA Code of Conduct was revised and Welfare Committee – The welfare committee issued to all staff. comprising six members works towards enhancing the comfort, welfare and safety of the staff by promoting a New visiting cards and swiping ID cards were also introduced to increase professionalism.
Medical insurance was provided to all new recruits while health checkups were organised for existing staff. CHA obtained membership with Medi-Calls for assistance in case of emergencies to all staff members as well as their family members.
In addition to general benefits, a new savings scheme was also introduced to the staff.
A staff orientation and review for 2006 was held at the Nagarodaya Centre, Colombo 08.
CHA Staff Training Training and development is a priority on the CHA New Staff Orientation Programme agenda as given the specialised areas of work, it is
56 The Consortium of Humanitarian Agencies Annual Report 2005 imperative that our staff are supported and equipped with the appropriate training, skills and knowledge. As a value addition, CHA supports select staff to enhance their working capacity by funding identified training.
Infrastructure Improvements and Capital Purchases Due to the expansion of CHA human resources, the Administration Unit is currently in the process of improving infrastructure in Colombo and in the District Offices. A new Peace Unit, fully equipped with IT facilities, furniture and communication services was set up at Longdon Place to efficiently work on all peace related activities.
All required equipment such as computers, photocopiers, District Office in Mannar communication facilities and workstations have been provided. Water and sanitation facilities have been improved. In addition, the Reception, Post tsunami Unit, Information and Finance Units have been ergonomically re-organized for a more conducive working environment.
Throughout the year, the administration unit has focused on creating a better working environment at all CHA District Offices. Ten fully equipped Post-tsunami Information Centres were setup in all tsunami affected districts. A District Office in Trincomalee for the ACS project was also established.
CHA vehicles concluded a total of two hundred and fifty field trips to various districts offices for project related activities. District Office in Jaffna
The Consortium of Humanitarian Agencies Annual Report 2005 57 Human Resources
Steering Committee
1. Mr. Alessandro Pio 2. Mr. Tikiri Meedeniya 3. Mr. V. Kailasapillai 4. Mr. Jeevan Thiagarajah 5. Rev. Fr. Damian Fernando 6. Mr. Joern Kristensen 7. Mr. Yu Hwa Li 8. Ms. Anushya Coomaraswamy
* Ms. Roshani Kobbekaduwa - FJ & G De Saram, Secretaries
6 4 1 2 7 8 * 3 5
Audit and Management Committee
1. Mr. Ruwan de Silva 2. Mr. Jeevan Thiagarajah 3. Ms. Manjula Pratapasinghe 4. Ms. Anushya Coomaraswamy 5. Mr. Prashan de Silva 6. Mr. Eshan Sandanayake
2 1 3 4 5 6
58 The Consortium of Humanitarian Agencies Annual Report 2005 Management Committee 10 4 1. Mr. Shirantha Perera (upto September) 6 11 12 2. Ms. Amali de Soyza 5 7 8 9 2 3 3. Ms. Judy Pietersz (upto May) 1 4. Ms. Bernadine Jayawardena 5. Mr. M. F. Hashim (from December) 6. Ms. Lakmali Dasanayake 7. Ms. Minna Abheeda Thaheer (from January) 8. Ms. Manjula Chamarie Pratapasinghe 9. Ms. Shammi Nissanka 10. Mr. Denis Dressel (from October) 11. Ms. Dhanya Ratnavale 12. Mr. Jeevan Thiagarajah
The Consortium of Humanitarian Agencies Annual Report 2005 59 Human Resources continued Our Staff
Ahmed Nafhan Amal Nimalpriya Amila Hettiaarachchi Anusha Kanesan Asokan Selliah Bhavani Chammika Balasuntharam Mallawaarachchi
Chandrika Channa Thalis Charles Mahendaran Charmaine Weragoda Chris McIntyre Chrishara Dharmatilake Subasinghe Paranavithana Perera
Dinusha Pathiraja Dulip Sanjeewa Dushanthi Fernando Dushinka Ekshi Fernando Erandi Perera Fareeha Jaleel Abayasekara
G. Samarasinghe Gayani Harindini Gihani Martyn Hasitha Jayamaha Hishanthi Soyza Jagath Jasmin Asirvatham Jayawardena
Jayanthi J. S. Amaratunga K. Naguleswaran K. C. Ramesh Kishani Krishnan Kandiah Kumuda Perera Somasekeram Wickramasinghe
Lakshi Malliyadda Lalith Samaraweera Lalitha Lara Perera M. Rajamoney Madhan Manjula Hewage Subramaniam
Mathew Damine Mewna Darshini Mirshad Mohamed Samantha Indrajith Mohamed Mohamed Natalie Silva Rahmatullah Manzoor Gunasekara 60 The Consortium of Humanitarian Agencies Annual Report 2005 Nayomi Nilanga Abeysinghe Niranjani P. Balasuntharam Prabashini Paul Roshan Dharmatileke Rajaratnam Gurunathen
P. Tharmendra Patricia Fernando Peter Sinclair Prasanna Pratheepa Priyanka Balachandran Kulenthirarajan
Pubudinie R. Niroshani Rajaratnam Ravi Thambar R. K. Sarath Sameera Wijerathna Liyanagamage Bhakeerathan
Sandra Sanjaya Gunatilake Sanjeewa Pradeep Sanjeewa Wijerathne S. C. Udunuwara Shantha Kulatunga Karunaratne
Sharmila Solomon Basil Shiraj Morugama Stanley Isaacksz Stella Jacob Subash Chameera Jeyarajeswaren Sylvester
Sundararajh Vedivel Vasudevan Vasuki Kandasamy W. Prabu Yashothanie Harijothi Christian Kalaichelvan Muralidaran
Other Staff - Not represented above:
1 K. Suganthan 7 M. F. Rasmy 13 T. Chawchangan 2 Parveen Abdul Gaffar 8 N. Baskaran 14 Mohamed Sheham 3 C. N. Peter 9 N. Ananthan 15 M.Bannu 4 Chamindri Wijayatilake 10 T. Narmatha 16 S. Joney Seenton 5 Ross Pereira 11 Jayathashani Jayachandra 17 W. Sanjeeva 6 M. Sirisena 12 Ganesharatnam Sithamparanathan
The Consortium of Humanitarian Agencies Annual Report 2005 61 Stewardship and Governance
1. Legal Structure secretaries to all committees in 2005, and are represented The Consortium of Humanitarian Agencies (CHA) was at all meetings of the Steering Committee and the registered under the Voluntary Social Services Act.. Its Audit and Management Committee and all Standing mandate, vision, values, goals and objectives are set out Committees (i.e. Programmes Areas One to Five). in its Articles of Association. The membership of the Organisation comprises other local and international 4. Standing Committees humanitarian agencies. Each of the programme areas referred to in paragraph four above is overseen by a Standing Committee, which The Steering Committee for 2005/2006 comprised also has representation from the Steering committee. the following persons (Refer pages 95-96 for profiles), The Standing Committees meet bi-monthly to review serving in their individual capacities. and plan progress and to provide advice. The standing committees are composed of representatives drawn 1. Mr. Vishvanathar Kailasapillai from the membership and other professional affiliated 2. Mr. Alessandro Pio organisations. 3. Mr. Yu Hwa Li 4. Dr. Ms. Visaka Hidellage 5. Audit and Management Committee 5. Rev. Fr. Damian Fernando The Audit and Management Committee is chaired by the 6. Mr. Joern Kristensen Treasurer and includes three other representatives from member organisations. This Committee also meets once Ex-officio members of the above Steering Committee every two months together with the Executive Director are: and members of the Finance Division of CHA.
7. Ms. Anushya Coomaraswamy This Committee plays a key role interceding between the 8. Mr. Tikiri Meedeniya Steering Committee, external auditors, and the finance 9. Mr. Jeevan Thiagarajah division. Its keys functions include the following:
The Steering Committee meets every two months. It To review and report to the Steering committee is furnished with current information pertaining to the on the financial performance of CHA and on best financial status of CHA and on the progress of and plans practices in accounting and reporting in the NGO for the five programme areas. sector; Oversee the financial reporting process on behalf of The Steering Committee, Standing Committees, Finance steering committee. and Audit Committee and auditors are appointed annually Assessment of Accounting, Financial and Internal with ratification at the Annual General Meeting. controls within CHA Making recommendation to the Steering Committee on the appointment of external auditors 2. Chairman and Executive Director The Chairman is the head of the Steering Committee. 6. Audit and Accountability The Executive Director is the Operational Head of The financial year of CHA is the calendar year. The CHA responsible for the day-to-day activities of the Audit and Management committee reviews the financial Organisation inclusive of the sourcing of donor funding performance of CHA and its financial position. The and for coordination between both internal divisions Statutory Auditors of CHA are PriceWaterhouse and member organisations. Coopers who also undertake interim and/or periodic audits on request. 3. Secretaries to Committees Messrs. FJ & G De Saram, a reputed firm of attorneys Internal Controls and legal secretaries, were commissioned to function as CHA uses a multi-user integrated accounting package
62 The Consortium of Humanitarian Agencies Annual Report 2005 that is commonly used worldwide. The system has built By virtue of the ISO certification, feedback of all in internal controls and checks needed in the accounting beneficiaries and stakeholders is also a critical component of all financial transactions. These include: for purposes of continuous improvement.
A restriction in access to the various functions based 11. Going Forward on levels of responsibility; CHA is currently limited in its operations by virtue An Audit trail; of its being a registered association without any The ability to lock the system once month end institutionalised legal status. The Articles of Association processing is over; and are currently being revised with a view to enhancing the A prohibition of adjustments to transactions posted legal status preparing CHA for future challenges and to the General Ledger; for an improved role in the humanitarian sector, both Further, ISO quality standards are applied in all stage nationally and internationally. of finance functions. Mr. Vishvanathar Kailasapillai, Chairman; Statutory Compliance Mr. Alessandro Pio, Vice Chairman; CHA has paid all of its statutory dues in respect of EPF, Ms. Anushya Coomaraswamy, Treasurer; ETF, PAYE and income taxes on the due dates. Mr. Jeevan Thiagarajah, Executive Director
7. Funding and Finances Funding for CHA is derived primarily from the provision of products and services. Each year an amount is reserved for utilisation in 3 areas, namely (towards a fund to finance premises, an annual contribution towards Programme Areas 1 and 2, and for investments in staff training).
8. Relationship with partners and donor agencies CHA has fiscal and non-fiscal relations with its donors. Fiscal relations are through grants and letters of agreement for membership services. Non-fiscal relations are maintained in the form of relations with key stakeholders.
9. Internal Programme Management The managers of the Programme Areas and projects serve on a management committee that meets every month, convened and chaired by the Executive Director. All staff performance is reviewed every two months and staff performance is documented each month. All projects are reviewed once in every month.
10. Relationship with staff and beneficiaries In addition to annual investment in training, CHA contributes up to a maximum of 8% of a staff member’s salary to a Staff Fund, in the event that there is a voluntary contribution by the staff. All staff are entitled to an annual health check and medical insurance.
The Consortium of Humanitarian Agencies Annual Report 2005 63 Report of the Auditors
To the members of Consortium of Humanitarian the year ended 31 December 2005 to purchase Agencies motor vehicles and office equipment amounting to 1 We have audited the balance sheet of Consortium of Rs 10,234,309 in relation to various project activities. Humanitarian Agencies as at 31 December 2005, and Such expenses have been charged to the projects for the related statements of income and expenditure, which these assets were purchased. This practice is changes in accumulated fund and cash flow for the not in line with the requirements of the Sri Lanka year ended 31 December 2005, together with the Accounting Standard (SLAS) No 18, Property, Plant accounting policies and notes as set out on pages 65 and Equipment which requires an item of property, to 79. plant and equipment to be recognised as an asset. As a result the excess of income over expenditure Respective Responsibilities of the Steering for the year and the property, plant and equipment Committee and Auditors balance has been understated by Rs 10,234,309 as at 2 The steering committee is responsible for preparing 31 December 2005. and presenting these financial statements in accordance with the Sri Lanka Accounting Standards. Opinion Our responsibility is to express an opinion on these 5 Except for the matter referred to in paragraph 4 financial statements, based on our audit. above, in our opinion, so far as appears from our examination, the Consortium maintained proper Basis of Opinion books of account for the year ended 31 December 3 We conducted our audit in accordance with the Sri 2005, and to the best of our information and Lanka Auditing Standards, which require that we according to the explanations given to us, the said plan and perform the audit to obtain reasonable balance sheet, related statements of income and assurance about whether the said financial statements expenditure, changes in accumulated fund and cash are free of material misstatements. An audit includes flow and the accounting policies and notes thereto, examining, on a test basis, evidence supporting which are in agreement with the said books and have the amounts and disclosures in the said financial been prepared and presented in accordance with the statements, assessing the accounting principles Sri Lanka Accounting Standards give a true and fair used and significant estimates made by the steering view of the state of affairs of the Consortium as at 31 committee, evaluating the overall presentation of the December 2005 and of the results of its operations, financial statements, and determining whether the its changes in accumulated fund and its cash flows said financial statements are prepared and presented for the year ended 31 December 2005. in accordance with the Sri Lanka Accounting Standards. We have obtained all the information and explanations which to the best of our knowledge and belief were necessary for the purposes of our audit. We therefore believe that our audit provides a reasonable basis for our opinion. Chartered Accountants Disagreement 4 The Consortium has not recognised as property, 21st March 2006 plant and equipment the expenses incurred during Colombo
64 The Consortium of Humanitarian Agencies Annual Report 2005 Income and Expenditure Statement
(all amounts in Sri Lanka Rupees)
For the year ended 31 December 2005 Year ended 31 December Notes 2005 2004
INCOME
Subscriptions 2,484,000 1,432,500 General grants 1 5,075,809 1,682,435 Project grants 2 258,862,723 55,003,438 Directory sales 77,880 58,435 Interest income 1,220,653 1,595,488 Other income 459,754 210,280 268,180,819 59,982,576
EXPENDITURE Expenses - Project grants 3 252,925,246 54,595,373 Programme expenses 4 1,958,979 929,491 CHA expenses for tsunami relief Nil 1,012,246 Administrative (recoveries) / expenses 5 (3,479,958) 2,726,447 Depreciation 7 1,614,169 829,622 Foreign exchange translation loss / (gain) 4,099,701 (8,676,781) 257,118,137 51,416,398
Excess of income over expenditure before tax 11,062,682 8,566,178
Tax 6 (17,520) (95,885) Excess of income over expenditure after tax 11,045,162 8,470,293
The accounting policies on page 69 and notes on pages 70 to 79 form an integral part of these financial statements
Report of the auditors’ on page 64
The Consortium of Humanitarian Agencies Annual Report 2005 65 Balance Sheet
(all amounts in Sri Lanka Rupees)
As at 31 December 2005 31 December Notes 2005 2004
ASSETS Non-current assets Property, plant and equipment 7 3,990,239 2,055,904 3,990,239 2,055,904
Current assets Receivables and prepayments 8 10,844,842 4,044,897 Current tax receivable 61,825 Nil Project grants expenses receivable 10 3,441,244 1,023,031 Cash and cash equivalents 11 183,728,810 107,979,696 198,076,721 113,047,624 Total assets 202,066,960 115,103,528
EQUITY AND LIABILITIES Accumulated fund 33,253,773 22,208,611
Non-current liabilities Defined benefit obligations 15 1,203,613 1,060,420
Current liabilities Advances received for special projects 12 144,665,265 88,527,746 Current tax liabilities Nil 80,685 Payables 13 6,170,868 1,407,430 Borrowings 14 16,773,441 1,818,636 167,609,574 91,834,497 Total liabilities 168,813,187 92,894,917 Total equity and liabilities 202,066,960 115,103,528
These financial statements were approved on 20th March 2006
Vishvanathar Kailasapillai Anushya Coomaraswamy Chairperson Treasurer Consortium of Humanitarian Agencies Consortium of Humanitarian Agencies
The accounting policies on page 69 and notes on pages 70 to 79 form an integral part of these financial statements
Report of the auditors’ on page 64
66 The Consortium of Humanitarian Agencies Annual Report 2005 Statement of Changes in Accumulated Fund
(all amounts in Sri Lanka Rupees) Notes Accumulated fund
Balance at 1 January 2004 17,073,968
Excess of income over expenditure 8,470,293
Balance at 31 December 2004 25,544,261
Balance at 1 January 2005 - as previously reported 25,544,261 - prior year adjustment 12(b) (3,335,650)
As restated 22,208,611
Excess of income over expenditure 11,045,162
Balance at 31 December 2005 33,253,773
The accounting policies on page 69 and notes on pages 70 to 79 form an integral part of these financial statements
Report of the auditors’ on page 64
The Consortium of Humanitarian Agencies Annual Report 2005 67 Cash Flow Statement
(all amounts in Sri Lanka Rupees)
Year ended 31 December Notes 2005 2004
Operating activities Cash generated from operations 18 63,473,070 60,979,379 Defined benefit obligations paid 15 (190,880) (125,925) Interest received 1,220,653 1,595,488 Tax paid (160,030) Nil Net cash generated from operating activities 64,342,813 62,448,942
Investing activities Purchase of property, plant and equipment 7 (3,548,504) (1,023,115) Net cash used in investing activities (3,548,504) (1,023,115)
Increase in cash and cash equivalents 60,794,309 61,425,827
Movement in cash and cash equivalents At start of year 106,161,060 44,735,233
Increase in cash and cash equivalents 60,794,309 61,425,827
At end of the year 11 166,955,369 106,161,060
The accounting policies on page 69 and notes on pages 70 to 79 form an integral part of these financial statements
Report of the auditors’ on page 64
68 The Consortium of Humanitarian Agencies Annual Report 2005 Accounting Policies
The principal accounting policies adopted in the 5 Receivables preparation of these financial statements are set out Receivables are stated at the amounts they are estimated below : to realise.
1 Basis of preparation 6 Cash and cash equivalents The financial statements are prepared in accordance with For the purposes of the cash flow statement, cash and and comply with Sri Lanka Accounting Standards. The cash equivalents comprise cash in hand, deposits held at financial statements are prepared under the historical call with banks, net of bank overdrafts. In the balance cost convention. sheet, bank overdrafts are included in borrowings in current liabilities. 2 Foreign currencies Foreign currency transactions are accounted for at the 7 Tax exchange rates prevailing at the date of the transactions: The charge for taxation is based on the results for the gains and losses resulting from the settlement of such year as adjusted for disallowable items, when less than transactions and from the translation of monetary assets three fourth of the gross receipts are received from and liabilities denominated in foreign currencies, are members. When more than three fourth of the gross recognised in the income and expenditure statement. receipts are from members, the Consortium is liable to Such balances are translated at year-end exchange rates. pay tax at 20% on its liable interest income and liable rent income. 3 Property, plant and equipment All property, plant and equipment is stated at cost less 8 Defined benefit obligations accumulated depreciation. Terminal benefits are provided for all employees of the Consortium at the rate of one half of the basic wage or Depreciation is calculated on the straight line method to salary applicable for the last month of the financial year, write off the cost of each asset to their residual value over for each year of completed service. This provision is not their estimated useful life as follows : externally funded, nor has it been actuarially valued. % 9 Defined contribution plans Office equipment 25 All employees of the Consortium are members of the Office furniture 25 Employees’ Provident Fund and Employees’ Trust Motor vehicle 20 Fund, to which their employer contributes 12% and 3% respectively of such employees’ basic wage or salary. Where the carrying amount of an asset is greater than its estimated recoverable amount it is written down 10 Income recognition immediately to its recoverable amount. Members’ subscriptions, regular grants, interest income and directory sales are recognised in the period to which Gains and losses on disposal of property, plant and they relate. Any grants / funds received where the project equipment are determined by reference to their carrying has not commenced before the balance sheet date has amount and are taken into account in determining excess been recognised as payables and income is recognised of expenditure over income before tax. to be an equal amount of expenses incurred for that respective project during the year. 4 Operating leases Leases of assets under which all the risk and benefits 11 Comparatives of ownership are effectively retained by the lessor Where necessary, comparative figures have been adjusted are classified as operating leases. Payment made to conform with changes in presentation in the current under operating leases are charged to the income and year. expenditure statement.
The Consortium of Humanitarian Agencies Annual Report 2005 69 Notes to the Financial Statements
(In the notes all amounts are shown in Sri Lanka Rupees unless otherwise stated)
2005 2004
1 General grants Helvetas 800,000 800,000 Diakonia 4,275,809 882,435 5,075,809 1,682,435
2 Project grants Received and utilised in full during the year.
Name of the Project Funded by 2005 2004
Advisory Services in SA - Nil 240,930 Cambodian Advocacy Study Tour in Sri Lanka Diakonia 1,331,981 Nil Human Right Accountability Coalition The Asia Foundation (TAF) Nil 256,200 Knowledge Management and Resource Centre Save the Children Sri Lanka (SCiS) Nil 2,083,152 National Peace Audit British High Commission (BHC) Nil 2,359,600 Non Governmental Organisation (NGO) Directory JICA Japan International Nil 2,656,256 Cooperation Agency (JICA) Practitioner’s Kit for Return, Resettlement, Brookings-Bern Project on Internal Nil 136,229 Rehabilitation and Development Displacement Printing of the promotion and protection Development Alternative Inc. (DAI) 3,356,990 Nil of Human Right Training Manual, Peace Building Toolkit and Human Rights Booklet Promotion and Protection of Human Rights N(o)vib Oxfam Netherlands (N[o]vib) Nil 2,571,728 Psycho Social Forum Strategic Planning Workshop United Nations Children’s Fund (UNICEF) Nil 150,000 Reconciliation after Violent Conflict - Workshop The International Institute for Democracy Nil 1,271,108 and Electoral Assistance (IDEA) Training workshop Nil 87,000 Transitional guide CordAID International (CordAID) Nil 3,540,299 Other projects Nil 3,000 4,688,971 15,355,502
70 The Consortium of Humanitarian Agencies Annual Report 2005 2 Project grants contd. Income recognised from advances received during the year and advances brought forward.
Name of the Project Funded by 2005 2004
Building Local Capacities in North and East (BLC) German Technical Corporation 3,473,814 Nil Capacity Building, Documentation and Advocacy Support The Asia Foundation (TAF) 2,380,865 Nil CHA LCI Resource Centre for Disables (LCI) Leonard Cheshire International 599,760 Nil IDP Framework Booklet Brookings-Bern Project on Internal 7,546 Nil Displacement
CHA Post Tsunami Recovery Project (CPRP) World Vision Sri Lanka (WV) 37,211,929 Nil N(o)vib Oxfam Netherlands N(o)vib Mercy Corps Sri Lanka (MC) Diakonia CARE International Sri Lanka Save the Children Sri Lanka (SCSL) Forut Sri Lanka (FORUT)
Emergency Assistance to Tsunami Victims in The Danish Development Cooperation 123,377,772 Nil Sri Lanka (TR) Office (DADECO) N(o)vib Oxfam Netherlands Diakonia - I Diakonia - II Private Donors
IFRC Annotation Translation The Berghof Foundation (Berghof) 33,350 Nil Institutional Capacity Building of the Prison British High Commission (BHC) 1,237,911 Nil Department (PTP) Human Right Accountability Coalition (HRAC) The Asia Foundation (TAF) Nil 473,175 JICA Japan NGO Desk JICA Japan International Cooperation 2,276,083 818,389 Agency (JICA) Key Policy Maker Course (PMC) United Nations Children’s Fund (UNICEF) Nil 763,695 Helvetas Sri Lanka Landmines Ban Advocacy Forum (LBAF) United Nations Development Programme 194,013 Nil Landmines Ban Advocacy Forum Web Page United Nations Development Programme 158,750 Nil (LBAF-Web page) Balance C/F 170,951,793 2,055,259
The Consortium of Humanitarian Agencies Annual Report 2005 71 Notes to the Financial Statements continued
2 Project grants contd.
Name of the Project Funded by 2005 2004
Balance B/F 170,951,793 2,055,259
Newsletter on Displacement Brookings-Bern Project on Internal Displacement 593,738 Nil Peace and Conflict Impact Assessment (PCIA) International Development Research Centre 5,957,643 8,186,799 (IDRC) International Alert (IA)
Peace and Development Programme (P&D) The Government of the Netherlands (RNE) 25,197,085 9,920,669 The Government of Australia (AusAID) The Danish Development Cooperation Office (DADEVCO) Swedish International Development Cooperation (SIDA)
Practitioners Kit for Return, Resettlement, Rehabilitation Brookings-Bern Project on Internal 534,504 1,206,858 and Development 2004 Displacement Promotion of Human Security, Core Support for District The Swiss Federal Department of Foreign Affairs 6,639,052 4,044,068 Consortia Promotion of Human Security, Core Support for District The Swiss Federal Department of Foreign Affairs 13,658 117,895 Consortia - Kiliochchi Promotion of Peace and Development with Local The World Bank 6,339,217 Nil Capacities in Sri Lanka (PCF) Promotion and Reconciliation of Peace Building in Cordaid International 13,154,941 2,549,004 Sri Lanka Psychosocial Forum (PSF) United Nations Children’s Fund 1,446,155 1,078,578 The RedR-IHE/CHA Learning and Capacity Building RedR IHE Sri Lanka 4,073,981 Nil Programme Regional Initiative Sustainable Livelihood and Enabling of N(o)vib Oxfam Netherlands 19,014,847 10,488,806 Social and Political Participation Sphere Standard Sinhala Translation Oxfam GB 257,138 Nil Total project grants 254,173,752 39,647,936 258,862,723 55,003,438
72 The Consortium of Humanitarian Agencies Annual Report 2005 2005 2004
3 Expenses - Project grants Name of the Project BC Training Programme Nil 91,230 Cambodian Advocacy Study Tour 1,331,981 Nil Environmental Disaster Management Programme 45,194 Nil Human Right Accountability Coalition Nil 117,604 Knowledge Management and Resource Centre Nil 2,090,368 Mine Action Resource Centre Nil 3,843 National Peace Audit Nil 2,354,400 Non Governmental Organisation (NGO) Directory Nil 2,656,256 NSI Workshop Nil 24,437 Printing of the Promotion and Protection of Human Right Training Manual, Peace Building Toolkit & 2,103,525 Nil Human Rights Booklet Promotion and Protection of Human Rights Nil 2,471,691 Reconciliation after Violent Conflict- Workshop Nil 1,271,108 Reintegration and Follow-up Programme for Ex-Detainees 182,500 182,860 Transitional Guide Nil 3,786,010 UK MRG Workshop Nil 55,394 Sub-total 3,663,200 15,105,201
Building Local Capacities in North and East (BLC) 3,473,814 Nil Capacity Building, Documentation and Advocacy Support 2,380,865 473,175 CHA LCI Resource Centre for Disables (LCI) 599,760 NIL CHA Post Tsunami Recovery Project (CPRP) 37,211,929 Nil Emergency Assistance to Tsunami Victims in SL (TR) 123,377,772 Nil IDP Framework Booklet 7,546 Nil IFRC Annotation Translation 33,350 Nil Institutional Capacity Building of the Prison Department (PTP) 1,237,911 Nil JICA Japan NGO Desk 2,276,083 818,389 Key Policy Maker Course (PMC) Nil 763,695 Landmines Ban Advocacy Forum (LBAF) 194,013 Nil Landmines Ban Advocacy Forum Web Page (LBAF-Web page) 158,750 Nil Newsletters on Displacement 593,738 Nil Peace and Conflict Impact Assessment (PCIA) 4,677,638 7,892,807 Peace and Development Programme (P&D) 25,197,085 9,920,669 Practitioners Kit For Return, Resettlement, Rehabilitation And Development 2004 534,504 1,343,087 Promotion and Reconciliation of Peace Building In SL 13,154,941 2,549,003 Promotion of Human Security, Core Support for District Consortia 6,639,052 4,044,068 Promotion of Human Security, Core Support for District Consortia-Kilinochchi 13,658 117,895 Promotion of Peace and Development with Local Capacities in SL (PCF) 6,339,217 Nil Psycho Social Forum (PSF) 1,446,155 1,078,578
The Consortium of Humanitarian Agencies Annual Report 2005 73 Notes to the Financial Statements continued
2005 2004
3 Expenses - Project grants contd. Regional Initiative Sustainable Livelihood & Enabling of Social and Political 19,014,847 10,488,806 Participation (RSLSPP) Sphere Standard Sinhala Translation 257,138 Nil The RedR-IHE/CHA Learning and Capacity Building Programme 442,279 Nil 249,262,046 39,490,172 Total expenses - Project Grants 252,925,246 54,595,373
The expenses on special projects are the direct expenses in connection with the projects. A part of the general administrative office running and staff costs of Consortium of Humanitarian Agencies is allocated to each project based on the agreed budget between the Consortium of Humanitarian Agencies and donors.
2005 2004
4 Programme Expenses CHA publications 1,104,563 589,910 Meeting expenses 297,948 112,779 Membership expenses 347,073 Nil Others 209,395 226,802 1,958,979 929,491
5 Administration Expenses Administration cost 33,145,704 15,466,776 District office payment 2,295,263 Nil Rent and rates 2,553,750 1,483,510 Maintenances 4,727,177 2,948,707 Audit fees 546,150 80,000 Administration cost charged to project expense (46,748,002) (17,252,546) (3,479,958) 2,726,447
6 Tax The Consortium is liable to pay income tax only on its investment income and on its rent income, since the Consortium received more than three fourth of its gross receipts from its members. The rate applicable is 20%. Accordingly current tax charge consists of income tax at 20% on liable interest income and rent income.
74 The Consortium of Humanitarian Agencies Annual Report 2005 Motor Office Office Total vehicle equipment furniture
7 Property, plant and equipment At 31 December 2004 Cost 1,717,500 2,549,297 903,564 5,170,361 Accumulated depreciation (665,100) (1,891,641) (557,716) (3,114,457) Net book amount 1,052,400 657,656 345,848 2,055,904
Year ended 31 December 2005 Opening net book amount 1,052,400 657,656 345,848 2,055,904 Additions Nil 2,727,117 821,387 3,548,504 Depreciation charge (343,500) (932,085) (338,584) (1,614,169) Closing net book amount 708,900 2,452,688 828,651 3,990,239
At 31 December 2005 Cost 1,717,500 5,276,414 1,724,951 8,718,865 Accumulated depreciation (1,008,600) (2,823,726) (896,300) (4,728,626) Net book amount 708,900 2,452,688 828,651 3,990,239
(a) Property, plant and equipment include fully depreciated assets the cost of which at 31 December 2005 amounted to Rs 1,918,691 (2004 - Rs 1,508,373).
(b) The Consortium has purchased motor vehicles and office equipment amounting to Rs 10,234,309 during the year and has written off the same under project expenses.
2005 2004
8 Receivables and prepayments Refundable deposits 773,500 698,500 Staff loan 331,000 315,000 Cash advance - Tsunami relief project (Note 9) 4,443,375 803,537 - Other projects 2,031,004 Nil Other receivables 146,563 158,860 Prepayments 2,584,400 2,069,000 Subscription receivable 535,000 Nil 10,844,842 4,044,897
9 Cash advances - Tsunami Relief Project Education assistance 181,600 Nil Livelihood assistance 1,247,454 Nil Construction of houses 2,912,383 Nil Transport 15,000 Nil Others 86,938 4,443,375 Nil
The Consortium of Humanitarian Agencies Annual Report 2005 75 Notes to the Financial Statements continued
10 Project grant expenses receivable Name of the project As at 2005 Funds Interest Exchange Income As at 31 1 January received earned gain/ (loss) recognised December during by the earned during the 2005 the year project by the year fund project fund
IDP Framework Booklet Nil Nil 7,546 7,546 Landmines Ban Advocacy Forum Web Page (LBAF-Web page) Nil Nil 158,750 158,750 Promotion and Reconciliation of Peace Building In SL Nil (7,040,134) (83,607) 683,537 7,237,186 796,982 Psycho Social Forum (PSF) 185,031 (779,098) 1,446,155 852,088 The RedR-IHE/CHA Learning and Capacity Building Programme Nil (2,448,102) 4,073,980 1,625,878 Save the children Project 838,000 (838,000) Nil Total project grants expenses payable / (receivable) 1,023,031 (11,105,334) (83,607) 683,537 12,923,617 3,441,244
Subsequent to the balance sheet date, the project money receivable in respect of the Red R-IHE/CHA Learning and capacity Building Programme and Save the Children Project has been received.
2005 2004
11 Cash and cash equivalents Cash at bank and in hand 14,257,281 11,708,452 Short term bank deposits 169,471,529 96,271,244 183,728,810 107,979,696
The cash in hand and at bank also includes Rs 9,524,433 which has been allocated for construction of houses for Tsunami victims.
For the purposes of the cash flow statement, the year-end cash and cash equivalents comprise the following:
2005 2004
Cash at bank and in hand 183,728,810 107,979,696 Bank overdrafts (Note 14) (16,773,441) (1,818,636) 166,955,369 106,161,060
76 The Consortium of Humanitarian Agencies Annual Report 2005 d development programs in the Prior year adjustment Prior prior year from year fund the project year previous years were transferred to the respective advance account 12(a) Advances received for projects 12(b) an The interest and exchange gains earned from investments made out of the advances received for special projects - Peace 12(c) Income for the special projects are recognised a equivalent amount of expenses incurred respective project. 85,192,097 2,819,216 516,434 0 299,239,698 4,807,338 (6,659,384) (241,250,135) 144,665,264 (241,250,135) (6,659,384) 4,807,338 299,239,698 0 project 32,927,556 (CPRP) (37,211,929) fund the 1,101,382 Nil Project year 516,434 69,038,102 209,933 Nil Recovery (534,504) of prior 589,630 Nil and 154,807 Nil (PMC) (LBAF) Tsunami Name Rehabilitation Course Forum Post Building Local Capacities in North and East(BLC) Capacity Building, Documentation and Advocacy Support Resettlement, Maker CHA LCI Resource Centre for Disables (LCI) 228,587 Advocacy CHA 422,600 Nil 557,744 Nil 557,744 Audit (194,013) Victims in SL (TR) Emergency Assistance to Tsunami Nil Return, 1,026,825 Displacement Policy IFRC Annotation Translation Ban Department (PTP) Institutional Capacity Building of the Prison Peace JICA Japan NGO Desk Nil for Nil on Key Landmines 2,819,216 National Nil Nil Nil Kit Nil Newsletters and Conflict Impact Assessment (PCIA) Peace 393,284 Reconciliation (4,431,184) (P&D) and Development Programme Peace (593,738) Nil Nil Nil Nil Practitioner’s 1 January 4,431,184 Nil Development 987,022 Nil Nil (PCF) As at Interest and Resolution, Nil Nil Core Support for District of Human Security, Promotion exchange 125,000 Nil 1,354,040 Nil Nil Consortia Nil Nil Income 2005 Core Support for District of Human Security, Promotion 125,000 gains from 4,431,184 SL Transfers Nil expenditure 74,707 Conflict over 12,665,550 Consortia-Kilinochchi Nil 3,769,089 1,467,816 and Development with Local Capacities in of Peace Promotion 49,974,408 Funds (107,502) Nil 141,031,772 Nil 2,819,216 on Regional Initiative Sustainable Livelihood & Enabling Interest Nil 1,000,000 13,658 1,223,548 Nil Exchange (RSLSPP) Participation during the of Social and Political 516,434 Nil (2,380,865) Sphere Standard Sinhala Translation the project (2,375,822) received (123,377,772) Nil Income Process Workshop earned by earned by Nil 16,501,726 Peace Nil during the gain/ (loss) and Nil 74,707 recognised 17,861,313 As at 31 Nil Building in Sri Lanka and reconciliation of Peace Promotion December 6,888,250 85,192,097 (3,473,814) 26,985,248 2005 Nil (6,339,217) 13,227,467 9,191,736 Nil 5,917,755 2,213,806 Nil 3,396,633 (1,237,911) 51,480 (4,283,562) 6,200,894 (25,197,085) 3,193,273 2,434,052 (599,760) 53,028,465 Nil Nil 400,240 Nil Nil Nil 18,947,558 Nil Nil 193,894 (5,957,643) (6,639,052) (33,350) 1,208,079 (2,276,083) Nil 1,029,658 Nil 18,130 50,466 (19,014,847) Nil 17,987,918 (13,658) 907,650 Nil Nil (5,917,755) Nil (257,138) 650,513
The Consortium of Humanitarian Agencies Annual Report 2005 77 Notes to the Financial Statements continued
2005 2004
13 Payables Payable to project suppliers 949,861 780,245 Accruals and provisions 3,631,925 96,952 Other payables 1,589,082 530,233 6,170,868 1,407,430
14 Borrowings Bank overdrafts 16,773,441 1,818,636
Weighted average effective interest rates 11.5% 11.5%
Bank overdrafts are secured on deposits.
15 Defined benefit obligations At beginning of year 1,060,420 669,590 Charge for the year 334,073 516,755 Payments (190,880) (125,925) At end of year 1,203,613 1,060,420
16 Contingent liabilities There were no material contingent liabilities at the balance sheet date.
17 Commitments Financial commitments At the balance sheet date the Consortium had a monthly commitment to pay Rs 175,000 as lease rental for premises it occupies.
Other commitments The Consortium has committed to execute the following activities under each project for the forthcoming year.
Regional Project Community Protection Network, National Protection Working Group, Booklets, Training manual and workshops, Regional advocacy.
Building local capacity in North and East Completion of Conflict Sensitivity Approaches workshops Completion of Admin/Finance workshops Completion of North & East manual
78 The Consortium of Humanitarian Agencies Annual Report 2005 Landmine Band Advocacy Forum District forums Media conference Awareness programmes
Peace and Development Programme Proposed activity is to strengthen civil society in further support of the peace process through information sharing, advocacy, creation & promotion of reconciliation activities through natural resource management & cultural activities at local level.
Promotion of human security Aim to enable core support to be provided to District Consortia
CHA Post Tsunami recovery program This would include the creation and maintenance of various forums (general, or focussed on specific areas), and working groups; acting as a service provider for the humanitarian community of Sri Lanka; effective collection, collation and dissemination of information; promotion of professional standards among the humanitarian community; and advocacy of necessary changes in order that optimum use of resources for people in need is ensured.
18 Cash generated from operations Reconciliation of excess of income over expenditure to cash generated from operations;
2005 2004
Excess of income over expenditure before tax 11,062,682 8,566,178 Adjustments for: Depreciation (Note 6) 1,614,169 829,622 Interest income (1,220,653) (1,595,488)
Changes in working capital - receivables and prepayment (9,218,158) (1,457,473) - payables 4,763,438 4,159,266 - advances received for project activities 56,137,519 49,960,519 Defined benefit obligations (Note 15) 334,073 516,755 Cash generated from operations 63,473,070 60,979,379
19 Post balance sheet events No events have occurred since the balance sheet date which would require adjustments to, or disclosure in, the financial statements.
The Consortium of Humanitarian Agencies Annual Report 2005 79 Analysis of Project Grants
Name of the projects Building Cambodian Capacity CHA LCI CHA Post Tsunami Recovery Project (CPRP) Local Advocacy Building, Resource Capacities Study Tour Document- Centrer in North in ation and for and East Sri Lanka Advocacy Disables (BLC) Support (LCI)
Funder Name GTZ Diakonia TAF LCI WV MC N(o)vib SCiSL Care int
As at 1 January 2005 - 1,026,825 ------Interest and exchange gains from prior year ------Income over expenditure from prior year ------Transfers ------Funds received during the year 12,665,550 1,331,981 1,354,040 1,000,000 2,223,600 2,500,000 37,247,000 6,368,667 2,457,900 Interest earned by the project fund - 74,707 - 75,196 98,221 780,149 - - Exchange gain/ (loss) earned by the project fund ------Income recognised during the year (3,473,814) (1,331,981) (2,380,865) (599,760) (727,921) (596,651) (17,380,717) (4,761,663) (1,154,028) As at 31 December 2005 9,191,736 - 74,707 400,240 1,570,875 2,001,570 20,646,432 1,607,004 1,303,872
Landmines Landmines National Newsletters Peace and Peace and Development Program (P&D) Ban Ban Peace on Conflict Advocacy Advocacy Audit Displace- Impact Forum Forum ment Assessment (LBAF) Web Page (PCIA) (LBAF- Web page)
Funder Name UNDP UNDP BHC Brookings IDRC RNE AusAID Danish SIDA Bern Project As at 1 January 2005 - - 4,431,184 - 3,769,089 30,795,031 2,831,269 16,329,169 - Interest and exchange gains from prior year - - - - 2,221,929 335,883 261,404 Income over expenditure from prior year - - - - 516,433 Transfers - - (4,431,184) ------Funds received during the year 422,600 - 987,022 3,396,633 - - - 26,985,249 Interest earned by the project fund - - - - 522,170 76,577 1,485,587 129,472 Exchange gain/ (loss) earned by the project fund - - - - (3,300,970) (431,790) - (550,802) Income recognised during the year (194,013) (158,750) (593,738) (5,957,643) (11,850,530) (2,477,923) (7,918,021) (2,950,611) As at 31 December 2005 228,587 (158,750) - 393,284 1,208,079 18,904,063 334,016 10,158,139 23,613,308
80 The Consortium of Humanitarian Agencies Annual Report 2005 Emergency Assistance to Tsunami Victims in SL (TR) IDP IFRC Institutional JICA Key Framework Annotation Capacity Japan Policy Booklet Translation Building NGO Maker of the Desk Course Prison (PMC) Department (PTP)
Forut Diakonia Diakonia I Diakonia Danish N(o)vib Private Brookings Bergorf BHC JICA Helvitas (SIDA) II Donors Bern Project ------(107,502) 557,744 ------4,431,184 - - 500,000 17,740,936 29,654,988 21,472,467 44,800,000 42,839,800 2,264,517 - 51,480 - 2,434,052 - - 147,817 479,445 530,377 - 213,726 ------(371,705) 119,848 - (2,123,965) ------(198,868) (12,392,081) (27,750,365) (18,126,658) (39,060,056) (36,978,252) (1,462,441) (7,546) (33,350) (1,237,911) (2,276,083) - 301,132 5,496,672 2,012,363 3,996,034 5,739,944 3,951,309 802,076 (7,546) 18,130 3,193,273 50,467 557,744
Practitio- Printing of Promotion Promotion Promotion Psycho Regional The RedR- Knowledge Sphere Workshop ner’s Kit the and of Human of Peace Social Initiative IHE/CHA Management Standard on for Return, Promotion Reconcilia- Security, and Forum Sustainable Learning & Resource Sinhala Conflict Resettle- and tion Core Development (PSF) Livelihood and Centre Translation Resolution, ment, Protection of Peace Support for with Local & Enabling Capacity Reconcilia- Rehabilitation of Human Building District Capacities of Social Building tion and Right In SL Consortia in SL and Program and Peace Development Training Political Process Manual, Participa- Peace tion Building (RSLSPP) Toolkit & Human Rights Booklet
Other The DAI CordAID Swiss World Bank UNICEF N(o)vib RedR SCiSL GB Oxfam UNDP Brookings (USAID) Federal Dev. 18,939 154,807 - 5,917,755 1,481,474 - (185,031) 17,861,313 - (838,000) - 125,000 ------589,631 3,356,990 7,040,135 6,200,894 13,227,467 779,099 18,947,558 2,448,102 838,000 907,650 - - - - 83,607 - - - 193,894 ------(683,537) ------(534,504) (3,356,990) (13,154,941) (6,652,710) (6,339,217) (1,446,155) (19,014,847) (4,073,981) (257,138) - 18,939 209,934 - (796,981) 1,029,658 6,888,250 (852,087) 17,987,918 (1,625,879) - 650,512 125,000
The Consortium of Humanitarian Agencies Annual Report 2005 81 Financial Review Income Index 2005
Analysis of Sources of Income during the year
Income Project Name/Funder Income Program Source area
Subscription 2,484,000 P1 General Grants Diakonia 4,275,809 P1 Helvitas 800,000 P1 Project Grants Emergency Assistance to Tsunami Victims in SL (TR) 123,377,772 P3 CHA Post Tsunami Recovery Programme (CPRP) 37,211,929 P1-P5 Peace and Development Programme (P&D) 25,197,085 P3 Regional Initiative Sustainable Livelihood & Enabling of Social and Political Participation (RSLSPP) 19,014,847 P3 Promotion and Reconciliation of Peace Building In SL 13,154,941 P3 Promotion of Human Security, Core Support for District Consortia 6,652,710 P4 Promotion of Peace and Development with Local Capacities in SL (PCF) 6,339,217 P3 Peace and Conflict Impact Assessment (PCIA) 5,957,643 P3 The RedR-IHE/CHA Learning and Capacity Building Program 4,073,981 P4 Building Local Capacities in North and East(BLC) 3,473,814 P3 Printing of the Promotion and Protection of Human Right Training Manual, Peace Building Toolkit & Human Rights Booklet 3,356,990 P3 Capacity Building, Documentation and Advocacy Support 2,380,865 P3 JICA Japan NGO Desk 2,276,083 P2 Psychosocial Forum (PSF) 1,446,155 P1 Cambodian Advocacy Study Tour in Sri Lanka 1,331,981 P3 Institutional Capacity Building of the Prison Department (PTP) 1,237,911 P3 CHA - LCI Resource Centre for the Disabled (LCI) 599,760 P2 Newsletter on Displacement 593,738 P2 Practitioner’s Kit for Return, Resettlement, Rehabilitation and Development 534,504 P3 Sphere Standard Sinhala Translation 257,138 P2 Landmines Ban Advocacy Forum (LBAF) 194,013 P1 Landmines Ban Advocacy Forum Web Page (LBAF-web page) 158,750 P2 IFRC Annotation Translation 33,350 P3 IDP Framework Booklet 7,546 P3 Directory Sales 77,880 Interest Income 1,220,653 Other Income 459,754
82 The Consortium of Humanitarian Agencies Annual Report 2005 Representation of Contribution to Operations
Analysis of Income Generated Year Rs ‘000
1997 3,302 1998 6,463 1999 10,944 2000 12,317 2001 22,496 2002 20,496 2003 60,763 2004 68,659 2005 268,181
The Consortium of Humanitarian Agencies Annual Report 2005 83 Profile of the Membership
Members 1. Action Contre la Faim (Action Against Hunger) is an international non-governmental organisation with a mandate to combat hunger, disease, and other crises threatening the lives of the most vulnerable. Non-political, non-denominational and non-profit making, it has been operational in Sri Lanka for six years specialising in food security, water and sanitation. It currently works in the districts of Batticaloa, Jaffna, and Trincomalee.
2. Adventist Relief Agency (ADRA) was established in 1994 with a mission to reflect the character of God through humanitarian and developmental activities, actively supporting communities in need through a portfolio of development activities which are planned and implemented cooperatively to provide assistance in situations of crisis or chronic distress. ADRA works in the districts of Ampara, Anuradhapura, Batticaloa, Mannar, Moneragala, Polonnaruwa, Trincomalee, and Vavuniya.
3. All Ceylon Hindu Congress (ACHC) was established in 1955 and is operational around the country. The main objectives of ACHA are to promote the study of Hindu Scripture and practice and to promote Hindu culture and education.
4. Ampara District NGO Consortium – Aiming to maintain networking co-operation among all NGOs with special emphasis on member NGOs of the District, the consortium’s operational purview also extends to avoiding the duplication and overlapping of all work programmes and activities, exchange and dissemination of information, ideas and skills among member NGOs and to arrange and conduct various training programmes on institutional development and organisational strengthening.
5. Care International Sri Lanka (CARE Sri Lanka) was established in 1956 and is focused on food related programmes and on addressing maternal and child health issues. It is presently working in the districts of Ampara, Anuradhapura, Badureliya, Batticaloa, Jaffna, Kandy, Kilinochchi, Kurunegala, Matale, Mannar, Moneragala, Mullaitivu, Nuwara Eliya, Polonnaruwa, Puttalam, Trinomalee and Vavuniya.
6. Caritas Sri Lanka (SEDEC) – The first Caritas agency was mooted as a response to the social needs created by the massive economic changes brought about by industrial development in Germany and was carried through by Church leaders who instilled a co-ordinated approach to address those needs. Spreading to Switzerland in 1901 and later to the Untied States of America through the Catholic Charities, Caritas now operates in Sri Lanka in Amapara, Anuradhapura, Badulla, Batticaloa, Chilaw, Colombo, Galle, Kandy, Kurunegala, Jaffna, Mannar, Polonnaruwa, Ratnapura, Trincomalee and Vanni.
7. Centre for Human Development (CHD) was established in year 1986 on the mission of sustainable development through social mobilisation and empowerment, food security, respect of human dignity and promotion of peace and is operational island wide.
8. Christian Children’s Fund Inc. (CCF) works on a mission to promote the total well-being of Sri Lanka’s needy and vulnerable children, their families and their communities through a process that empowers parents and communities to implement high quality programmes with accountability and transparency. CCF operates in the districts of Anuradhapura, Galle, Hambantota, Kegalle, Kurunegala, Matale, Moneragala, Nuwara Eliya, Polonnaruwa, Puttalam and Trincomalee.
9. Christian Children Fund of Canada (CCFC) strives as a worldwide team to create a future of hope for children of all faiths and cultural backgrounds inspired by Christ’s example and is works in Dehiwala, Hewadiwela, Jaffna, Kalutara, Nugegoda and Ratmalana.
10. Community Trust Fund (CTF) aims to enhance peace building among ethnic groups and mine risk education and conducts in operations in the districts of Anuradhapura, Colombo, Mannar, Puttalam, Trincomalee and Vavuniya.
84 The Consortium of Humanitarian Agencies Annual Report 2005 11. CORDAID evolves on its mission of, ‘Privilege which is determined not to be heredity or pure coincidence, but by the simultaneous creation of favourable conditions in several fields of general development’ and is operational in the district of Mannar.
12. Danish Refugee Council (DRC) is a humanitarian umbrella organisation consisting of thirty Danish NGOs established in 1956 for the purpose of helping refugees in Denmark and internationally. It functions in the districts of Anuradhapura, Mannar, Trincomalee and Vavuniya.
13. ETC Lanka (Pvt) Ltd. is an incorporated limited liability company that has Consultants in a broad spectrum of Management and Development programmes, operating in all the districts.
14. Family Rehabilitation Centre (FRC) was established with the aim of providing holistic care to those affected by armed conflict in all areas of Sri Lanka irrespective of their ethnicity, religion or political ideology. It is operative in the districts of Akkaraipattu, Anuradhapura, Batticaloa, Jaffna, Mannar, Moneragala, Polonnaruwa, Trincomalee and Vavuniya.
15. FORUT Sri Lanka aims to strengthen solidarity between the marginalised people of Sri Lanka and has completed twenty–two years of continuous activity in community development, relief, rehabilitation and temperance promotion. Drawing inspiration from a much wider network of both temporal and spatial dimensions, FORUT operates in the districts of Anuradhapura, Colombo, Gampaha, Hambantota, Jaffna, Kilinochchi, Matale, Mullaitivu, Puttalam and Vavuniya.
16. Habitat for Humanity has a local affiliate founded in August 1994 and works on a mission to develop communities with people by people, building and renovating habitable liveable houses set within communities wherein every person can experience God’s love and live according God’s teachings. It is operative in the areas of Anuradhapura, Batticaloa, Galle, Hatton, Ja-Ela, Kurunegala, Matale, Monaragala, Moratuwa, Muttur, Negombo, Nuwara-Eliya, Polonnaruwa, Trincomalee and Wattala.
17. Helvetas actively contributes to the improvement of the economically and socially disadvantaged people in Asia, Africa, and Latin America, working towards the elimination of the cause of such disadvantages and promoting international solidarity among the Swiss population within Switzerland as well as internationally. It is operative in the areas of Batticaloa, Chenkalady, Chettikulam, Eravur, Kalmunai, Navathanvely, Samanthurai, Vaharai, Valachchenai, Vavuniya South–Sinhala Division, Vavuniya–South Tamil Division and Uhana.
18. International Federation of Red Cross and Red Crescent Societies (IFRC) directs international assistance to victims in natural and technological disasters, to refugees and in health emergencies, combining relief activities with capacity building through national societies and through them the people. The IFRC is the official representative of its member societies and promotes cooperation between national societies working to strengthen effective disaster preparedness, health and social programmes. It is operational island wide.
19. Institute of Human Rights (IHR) believes in the provision of fundamental rights and freedoms for all, irrespective of race, religion, gender, culture, social or economic standing, working throughout the island to meet its objectives.
20. Practical Action (ITDG) promotes intermediate technology options for marginalised communities in the areas of the Eastern, North–Central, North–Western/Sabaragamuwa, Southern and Uva provinces.
21. Jaffna District Council of NGO works towards improving the standard of living for the people of Jaffna.
22. Japan Centre for Conflict Prevention (JCCP) aims to strengthen the contribution of the Japanese non- governmental sector in the prevention of conflicts in the world. It is operative in the districts of Anuradhapura, Polonnaruwa and Puttalam.
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23. Lanka Evangelical Alliance Development Services (LEADS) works on a mission to be an educative and active resource agency partnering with other like minded organisations to develop and implement programmes of Christian care for neglected and disadvantaged people. The LEADS purview includes the provision of emergency relief and appropriate and innovative development programmes to alleviate human suffering and enable a better quality of life, while promoting a holistic development. It operates in the districts of Colombo, Jaffna and Trincomalee.
24. Lanka Jathika Sarvodaya Shramadana Sangamaya Inc. works on capacity building towards sustainable development, in a bid to develop not only children and adults individually but also communities. Its main activities include income generation, rehabilitation, integrated development, landmine awareness, peace and rebuilding, resettlement programmes, water and sanitation, vocational training and HIV awareness programmes, working through the districts of Ampara, Batticaloa, Colombo, Jaffna, Kalmunai, Kilinochchi, Mannar, Trincomalee and Vavuniya.
25. Mannar District NGO Consortium aims to facilitate district member organisations to build capacity and strengthen infrastructure to function independently. Priority will be given to NGOs in the Mannar District.
26. Methodist Church – Department of Social Responsibility aims to serve people on an equal platform, on the understanding that boundaries do not exist in looks, colour, religion, cast or economic status. It is operative in the Colombo and Northeast.
27. Mines Advisory Group (MAG) operates on the mission to help build futures for populations affected by landmines and unexploded ordinances and works in the districts of Batticaloa and Vanni.
28. National Christian Council of Sri Lanka (NCC) aims to promote ecumenical witness and moral values to extend relief and rehabilitation facilities to victims of human-made and natural disasters, regardless of caste, creed, ethnicity et al and is operative across the country through churches and select institutions.
29. National Peace Council of Sri Lanka (NPC) has a vision to see a negotiated political settlement give birth to a peaceful and politically restructured Sri Lanka in which the LTTE is included as an integral part of the solution with the national aspirations of all Sri Lankan society are respected and met.
30. Oxfam Australia assists groups, which are neglected due to race, religion, or caste, especially oppressed women in communities, to lead projects for equality in social and economic development.It works in Ampara, Anuradhapura, Batticaloa, Kegalle, Nuwara Eliya, Polonnaruwa, Puttalam, Tangalle and Trincomalee.
31. Oxfam GB vision is to aim that every one attains the right to be secure, healthy and skilled, safe, heard and equal. The organisation works in the areas of advocacy/lobbing; agriculture; capacity building; development; early warning; Housing and temporary shelter; Empowerment; fisheries; food distribution/processing; Livelihood development etc., It is operative in the East, Hill Country, South, and Vanni areas.
32. Peace and Community Action (PCA) works with survivors of violence to strengthen their social relations, thus restoring mental and physical health. PCA also facilitates the renewal of trust and recognises the creative potential in their lives by using the network of friends as support to give survivors an opportunity to rediscover their own community. It is operative nationwide.
33. Puttalam District Consortium aims to enhance the quality, effectiveness, professionalism and the transparency of the work of its members to better realise mandated objectives.
34. Rural Development Foundation (RDF) wants to ensure sustainability in standards of living for the under privileged people in operational areas, working in the districts of Mannar, Puttalam, and Vavuniya.
86 The Consortium of Humanitarian Agencies Annual Report 2005 35. Save the Children in Sri Lanka (SCiSL) promotes the rights of children and is involved in different types of cooperation with partners and networks. SCiSL opnes that joint efforts lead to improved, more comprehensive and longer-term results to realise the objectives of Save the Children’s Global Strategy.
36. Sarvodaya Economic Enterprise Development Services (Guaranteed) Limited includes the components of savings and credit programmes, institutional development training and enterprise development training and services.
37. Shelter for Life (SFL) was established in 1979 as a private voluntary organisation headquartered in Oshkosh, WI, and USA and is presently working in Afghanistan, Iraq, Macedonia, Sri Lanka and Tajikistan, specialising in providing shelter to refugees, IDPs and disaster victims. It is functional in the districts of Colombo and Mannar.
38. Sewa Lanka Foundation was established as a development NGO with the clear mandate of addressing the needs of the most vulnerable communities in the most neglected and disadvantaged regions of Sri Lanka.
39. Sri Lanka Churches Child Care Association (SLCCCA) was inaugurated in 1975 on the mission of supporting children in need, supporting and managing children’s homes, day care centres, nutritional feeding centres, and vocational training centres island wide.
40. Survivors Associated (SA) was born with a vision to relieve the mental stress of those reduced to poverty due to the ethnic conflict. SA assists in economic, social, and health spheres, helping to instil self–confidence and giving them opportunities to attain their social aspirations. It is operative in the districts of Ampara, Kalmunai, Mannar, Puttalam and Vavuniya.
41. Swisscontact – The Swiss Foundation for Technical Cooperation was established in 1959 by the Swiss private sector and Swiss universities as a non-political and non-denominational organisation. It has projects in 25 countries in Asia, Africa, Latin America, and Eastern Europe and is active in the four strategic areas of small and medium enterprise promotion, vocational training, financial services and urban ecology. It works in the districts of Ampara, Anuradhapura, Batticaloa, Galle and Kurunegala.
42. Trincomalee District Consortium aims to enhance the quality, effectiveness, professionalism and transparency of the work conducted for the needy.
43. Vavuniya District NGO Consortium facilitates district member organisations to build capacity and strengthen infrastructure to function independently.
44. Voluntary Services Organisation (VSO) provides long-term practical assistance to Sri Lankan organisations through the work of volunteers, who are qualified and skilled to work on local terms and in conditions for which local staff is not available. It operates in Akkaraipattu, Badulla, Bandarawela, Batticaloa, Buttala, Colombo, Galle, Jaffna, Kalmunai, Kalutara, Kandy, Nuwara Eliya, Puttalam, Tangalle, Trincomalee and Vavuniya.
45. World University Services of Canada (WUSC) believes all people of the world are entitled to have access to the broad network of knowledge, skills and resources necessary to develop sustainable communities. Currently WUSC is involved with projects in Canada, Asia, Africa and South America and works in Sri Lanka in the districts of Ampara, Anuradhapura, Badulla, Batticaloa, Hambantota, Kilinochchi, Mannar, Matara, Moneragala, Mullaittivu, Trincomalee and Vavuniya.
46. World Vision Lanka was established in 1977 to work with the poor, promoting human transformation and to seek justice, pursuing this mission through integrated, sustainable transformational development, especially focused on children. It operates in the districts of Colombo, Ampara, Anuradhapura, Batticaloa, Gampaha,
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Hambantota, Kandy, Kilinochchi, Kurunegala, Mannar, Matale, Moneragala, Nuwara Eliya and Puttalam.
47. Y-Gro Ltd. addresses economic, social and development needs of the poor and those affected by the conflict since 1983. It is actively involved in addressing the acute problems of humanitarian needs as they arise, in addition to regular development programmes, all within a Christian ethos that focuses on holistic objectives. It is operative in the districts of Jaffna, and Mannar.
48. ZOA Refugee Care Netherlands (ZOA) supports refugees, the internally displaced, returnees and other Sri Lankans affected by conflict or natural disasters in their transition from conflict to peace, from insecurity to stability, from relief to development and from dependence to self-reliance. It is operational in the districts of Ampara, Batticaloa, Kilinochchi, Mannar and Trincomalee.
Associate Members 49. Handicap International works towards the improvement of the quality of life of Persons with Disability (PwDs), seeking to restore the autonomy of PwDs, prevent disabilities from occurring and to ensure the rights of the disabled are known and respected. The organisation operates in the districts of Colombo, Batticaloa, Hambantota and Ampara.
50. Tamil Rehabilitation Organisation (TRO) established in 2002, is registered under the Voluntary Service Act with a mission to provide much needed short-term relief and long-term rehabilitation for the displaced people from the North and East of Sri Lanka. It operates in the districts of Amapara, Batticaloa, Jaffna, Kilinochchi, Mannar, Mullaittivu, Trincomalee and Vavuniya.
OBSERVERS 51. Asian Development Bank (ADB) operates throughout the country and is owned and supported by its member states represented on its Board of Directors. Its aim is to facilitate the economic and social development of its developing member states by financing projects agreed to by their respective governments.
52. Australian International Agency for Development (AusAID) is the official development agency of the Australian government initiated with the objective is of advancing Australia’s national interest by assisting developing countries to reduce poverty and achieve sustainable development.
53. Canadian International Development Agency (CIDA) is the Canadian fund for local initiatives established in 1973 to enable Canadian missions in developing countries finance small projects. CIDA is operational island wide.
54. Department for International Development (DFID) is the department representing the UK Government responsible for promoting sustainable development and reducing poverty operational througout the entire country. The central focus of the government’s policy, based on the 1997 and 2000 White Papers on International Development is a commitment to the internationally agreed Millennium Development Goals to be achieved by 2015.
55. Diakonia is a Swedish Development Aid Agency working through local partner organisations, and has been present in Sri Lanka since 1988. Diakonia believes that life with dignity entails food, education, health care, peaceful environment, cultural and spiritual identity and space to exercise the rights and responsibilities of a citizen, in order to achieve the desired change. Diakonia believes that solutions should emerge from the people themselves. Diakonia therefore does not implement projects, but provides support to partner organisations to carry out interventions that conform to its broad objectives. Tsunami assistance commenced instantly through local partners and volunteers.
88 The Consortium of Humanitarian Agencies Annual Report 2005 56. German Development Cooperation (GTZ) is a Development Agency whose integrated food security programmes are operative in the districts of Ampara, Batticaloa, Colombo, Kalmunai, Mannar and Vavuniya.
57. Japan Bank for International Cooperation (JBIC) was founded in October 1999 merging the Export-Import Bank of Japan (JEXIM) and the Overseas Economic Cooperation Fund, Japan (OECF) with the aim of promoting stable and autonomous development of economies and societies and to build closer and stronger economic ties between Japan and the rest of the world. It is operative throughout the island.
58. Japan International Cooperation Agency is responsible for the implementation of Official Development Assistance (ODA) programmes on behalf of the Japanese government and is Operative Island wide.
59. Movimondo has as its main objective to help the most vulnerable returnees/families (single headed/widows, landless IDPs in villages or welfare centres) recover from displacement and resume a decent livelihood urgently. It is operative in the districts of Ampara and Jaffna.
60. Office of the Resident Coordinator (UN) is the lead representative of the United Nations system in Sri Lanka. He or she has overall responsibility for, and coordination of, the system’s operational activities for development carried out at the country level. He or she works to ensure the consistency of the operational activities of the United Nations system with the plans, priorities and strategies of the country; to ensure effective, complementary and synergistic contributions of the United Nations system; and to foster a collegial, team approach to leadership. The resident coordinator fosters enhanced collaboration, not only among UN agencies, but also with the World Bank, IMF and Asian Development Bank. In Sri Lanka, these multilateral institutions have joined with the UN Country Team in one Multilateral Group.
61. Netherlands Organisation for International Cooperation (NOVIB) gives financial support for poverty eradication, strengthening civil society and is a lobbying body operational in all parts of island except the north.
62. Norwegian Refugee Council (NRC) promotes and protects the rights of all people who have been forced to flee their countries or their homes within their countries, regardless of their race, religion, nationality or political convictions. NRC acts as an independent spokesman for refugee rights, nationally and internationally, providing humanitarian assistance in emergency situations and by strengthening the capacity of the UN organisations to offer and coordinate international aid and protection. It is operative in Northeast areas.
63. SDC Swiss Cooperation Office SL supports government and local structures to rehabilitate the Northeast (in response to the Oslo appeal). It is operative in the North and East.
64. Swedish International Development Corporation (SIDA) –is a government agency under the Ministry of Foreign Affairs. SIDA’s goal is to contribute to making it possible for poor people to improve their living conditions. As other Swedish government agencies, SIDA works independently within the framework laid down by the Swedish Parliament and the Government. They specify the budgets, the countries with which Sweden (and thereby SIDA) is to work with, and the focus of SIDA. In Sri Lanka, SIDA funds activities related to tsunami reconstruction, mitigating the effects of the conflict; peace, democracy; human rights, and economic growth able to combat poverty.
65. The Asia Foundation (TAF) collaborates with partners from the public and private sectors to build leadership, improve policy and regulation and strengthen institutions to foster greater openness and shared prosperity in the Asia Pacific region. It operates island wide.
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66. United Nations High Commissioner for Refugees (UNHCR) is mandated by the United Nations to lead and coordinate international action for the worldwide protection of refugees and the resolution of refugee problems. UNHCR’s primary purpose is to safeguard the rights and well-being of refugees. It is operative in the districts of Ampara, Anuradhapura, Batticaloa, Mannar, Moneragala, Polonnaruwa, Trincomalee and Vavuniya.
67. United Nations Children’s Fund (UNICEF) works for children’s rights, their survival, development and protection and is guided by the Convention on the Rights of the Child. (Extracted from the UNICEF webpage). It operates in the districts of Ampara, Anuradhapura, Badulla, Batticaloa, Hambantota, Jaffna, Kilinochchi, Mannar, Matale, Moneragala, Mullaittivu, Nuwara Eliya, Puttalam, Ratnapura, Trincomalee and Vavuniya.
68. United States Agency for International Development has, as its mission, broad-based participation in sustainable economic growth and development. With the strategic objectives being economic growth and humanitarian assistance. Functioning on building the private sector as a pivot for development, USAID works towards increasing private sector employment and income and in improving the quality of life of disadvantaged people. It is operative in all parts of the country.
Temporary Membership 69. African Centre for Community Development (Country of Origin – Kenya) aims to expand the capacities of NGOs in Africa by offering high quality education and training opportunities and the capacities of other world institutions to more effectively support such NGOs through partnerships based on equality and mutual understanding. ACCD offers uniquely relevant, international–quality, professional education opportunities for leaders, managers and staff of NGOs and other civil society organisations in Africa and the rest of the world.
70. International Relief and Development (Country of Origin – USA) aims to reduce the suffering of the world’s most vulnerable groups by providing them with the tools and/or resources needed to become self– sufficient. The organisation is operative in Hambantota.
71. Saude em Portugues (Country of Origin – Portugal) implements projects of intervention or emergency in the humanitarian and development sectors and organises work groups for inquiry, formation and analysis of matters inherent to the primary health care.
72. Comité d’Aide Médicale (Medical Aid Committee (CAM) (Country of Origin – France) provides primary healthcare services to IDPs in coordination with the MOH. Mobile clinics operate in four camps (Thandiyadi, Mandana, Thambatai, Kudinelathidal Sangaman) with a psychosocial programme being planned. It also facilitates the water and sanitation to IDPs. Plans are underway to rehabilitate the male ward and the laboratory in the Tirukkovil Divisional Hospital.
73. Children of the World – Human Rights (Country of origin – France) aims to assure an adequate psychosocial support to children affected by the tsunami and their families by organising socio-educative and recreational activities, mainly operational in the Matara District.
74. Telecoms sans Frontières (Country of Origin – France) implements a permanent and emergency base in Sri Lanka for relief operations in Asia and operates in the areas of Matara, Hambantota and Galle.
75. Aide Medicale International (Country of Origin: France) is an international non-profit non–governmental organisation providing medical assistance to the most vulnerable populations in various part of the world, currently functioning in Pottuvil.
76. United Methodist Committee on Relief (Country of Origin – USA) provides transitional development and relief assistance internationally by working collaboratively with local communities to assist them in restoring social
90 The Consortium of Humanitarian Agencies Annual Report 2005 stability, revitalising community structures and empowering their members to regain control of their lives. The organisation operates in Batticaloa, Trincomalee, Ampara, Matara and Mullaitivu.
77. FARMAMUNDI (Country of Origin Spain) improves access to appropriate drugs and to health in general terms and is operative in the Kinniya Division.
78. GOAL is non-denominational and non political and targets resources at the most vulnerable and impoverished levels in the developing world believing strongly that every human being has the fundamental rights to life in water, food, shelter, literacy and access to medical attention. The organisation operates in the Ampara, Matara and Hambantota districts.
79. Northwest Medical Teams International has its main activities Humanitarian Relief–Disaster Response, rehabilitation and reconstruction. The organisation functions in the Colombo, Ampara, Hambantota, Galle and Trincomalee districts.
80. Jen (Country of Origin – Japan) aims to provide assistance to people affected by any natural and man made disasters and works in the Hambantota district.
81. Medicos Del Mundo (Country of Origin – Spain) has as its objective improve the health of the most disadvantaged segments of the population. It currently o perates in the Trincomalee district.
82. KINDERNOTHILFE KNH (Country of Origin - Germany) aims to improve the situations of disadvantaged and suffering children and youths, co-operating with local partners in Asia, Africa and Latin America. It has a presence in Sri Lanka in Colombo, Trincomalee, Batticaloa, Ampara, Hambantota, Kilinochchi and Jaffna.
83. Christian Reformed World Relief Committee (CRWRC) works on its mission statement, ‘To engage God’s people in redeeming resources and developing gifts in collaborative activities if love, mercy justice, and compassion.’
84. Concern Worldwide (Country of Origin – Ireland) aims to restore normalcy to people affected by the tsunami and to strengthen their capacity in dealing with future natural disasters. The organisation operates in the districts of Colombo, Kalutara, Galle, Matara and Hambantota.
85. MERLIN (Country of Origin – UK) provides an immediate and effective response to medical emergencies throughout the world, guided by the operational needs on the ground. It is functional in the Batticaloa and Ampara districts.
86. Humedica International Lanka works to help the needy with food, clothing, shelter, medical and educational facilities.
87. Dan Church Aid, Sri Lanka assists and acts as an advocate for the neglected and marginalised populations in poor countries, working to strengthen opportunities of regaining self–dignity, regardless of race, religion and political affiliation. The organisation is operative in Batticaloa, Trincomalee, Vavuniya, Mannar, Mulaitivu, Ampara, Anuradhapura, Polonnaruwa and Galle.
88. World Concern Development Organisation has been committed to serving the poorest of the poor and has a proven interventional track record in working for marginalised populations by identifying needs and creating grass- roots partnerships. The organisation is functional in the districts of Trincomalee, Jaffna and Batticaloa.
The Consortium of Humanitarian Agencies Annual Report 2005 91 Funders’ Profiles
1. UNICEF is the driving force that helps build a world where the rights of every child are realised. The organisation has the global authority to influence decision-makers and a variety of partners at grassroots level to turn the most innovative ideas into reality. Advocating measures to give children the best start in life, promote girls’ education, act so that all children are immunised against common childhood diseases and are well nourished, work to prevent the spread of HIV/AIDS among young people, UNICEF is involves all peoples to create protective environments for children and relieve suffering during emergencies.
2. UNDP is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. The organisation works with hundred and sixty–six countries helping them with their own solutions to global and national development challenges.
3. Helvetas was founded in 1955 and has been the first private organisation of cooperation to the development in Switzerland. The focal point of activity is to conceive carry out capacity building to improve the bases of existence, working with the local population to ensure access to drinking water, food, jobs, fair remuneration and a participatory approach to peace.
4. Diakonia is a Swedish Development Aid Agency working through local partner organisations Diakonia has been present in Sri Lanka since 1988. Diakonia believes that life with dignity entails food, education, health care, peaceful environment, cultural and spiritual identity and space to exercise the rights and responsibilities of a citizen, in order to achieve the desired change, Diakonia believes that solutions should emerge from the people themselves. Diakonia therefore does not implement projects, but provides support to partner organisations to carry out interventions that conform to its broad objectives. Tsunami assistance commenced instantly through local partners and volunteers.
5. Danish International Development Agency (DANIDA) was launched initially in 1988 as the UNCHS/ DANIDA Country Programme with the CAP methodology becoming fully operational. From 1988–1990, about 160 CAP workshops were conducted by NHDA’s Urban Housing Division, covering 55 shanty areas mostly in the Colombo Area. This CAP methodology innovation has been replicated in other situations and can be adapted to rural development planning as well as in the plantation settlement sectors.
6. N(o)vib makes an effort to enable the poor people enjoy basic rights, by supporting of particular organisations, developing and influencing policies by means of the lobbying with national governments, the European Union, international organisations such the World Bank and the United Nations and campaigns against injustice in the world and prevention.
7. Save the Children in Sri Lanka (SCiSL) fights for children’s rights and for the past thirty years has been committed to creating real and lasting improvements to the lives of all Sri Lankan children. Today, Save the Children, worldwide, bases all its work on the rights of children and works with millions of people in thousands of communities in one hundred and ten countries to create opportunities for the world’s children to live safe, healthily and fulfilling lives.
8. Care International began operations in Sri Lanka in 1956. Into the 1980s, programmes to feed mothers, pre–school and school children formed the core of CARE Sri Lanka’s programmes. In the 1980s, the country office began to diversify its program portfolio to include agriculture and natural resource management and small economic activities development. CARE has been able to link individual participants with established formal credit institutions and also to work with local indigenous groups to build their capacity to manage sustainable, profitable businesses. CARE has also provided emergency relief to internally displaced people affected by the civil war in the northern part of the country, as well as rehabilitation and development assistance.
9. FORUT has been working in Sri Lanka since 1981 with operations are spread throughout the country, primarily targeting poor families and internally displaced persons needing support to resettle or integrating into communities until they return home.
10. Mercy Corps emergency team works on the ground, assessing damage and imparting lifesaving responses in disaster times. Working together with local governments and other relief organisations, Mercy Corps has the experience and expertise to effectively and efficiently respond to disaster having operated in many areas of Southeast Asia for a number of years.
92 The Consortium of Humanitarian Agencies Annual Report 2005 11. World Vision is a Christian charity and is one of the world’s leading relief and development agencies helping people in nearly one hundred countries in their struggle against poverty, hunger and injustice, irrespective of their religious beliefs. It is a member of several major agency groups including the Disasters and Emergency Committee (DEC), British Overseas NGOs for Development (BOND) and the Consortium for Street Children (CSC).
12. Japan International Cooperation Agency (JICA) has formulated programmes in four priority areas, namely, (1) support for the peace process; (2) improvement of economic infrastructure; (3) enhancement of foreign currency earning capacity; and (4) support for poverty counter measures.
13. Oxfam GB is an independent British organisation registered as a charity but working internationally as part of a worldwide movement to build a just and safer world. It has been supporting projects and partners in Sri Lanka since 1968. Today’s focus is on the extreme poverty suffered by those who are affected by the protracted conflict in the country.
14. Royal Netherlands Embassy (RNE) overviews structural bilateral development cooperation between Sri Lanka and The Netherlands which began in the mid-70s with financial aid and technical assistance. Apart from the development cooperation with the Government of Sri Lanka, there are many non-governmental development cooperation links as well, with Dutch NGOs financing their Sri Lankan partner organisations for approximately Euros two million annually.
15. AusAID is Australia’s aid programme focusing on humanitarian assistance to communities directly affected by the conflict in the north and east, natural resource and environmental management and improving the skills of personnel in the public sector.
16. Danish Development Cooperation (DADEVCO) Denmark provides assistance to fifteen programme in countries chosen levels of economic and social development as well as their specific needs and absorptive capacity. The main objective of Danish development assistance is poverty alleviation based on crosscutting factors such as gender issues, environment, democracy and human rights. Denmark’s official development assistance is provided in accordance with the Strategy for Denmark’s Development Policy “Partnership 2000” and “A World of Difference”.
17. The Swedish Agency for International Development Cooperation (SIDA) is a government agency under the Ministry of Foreign Affairs. SIDA’s goal is towards poverty alleviation. SIDA works independently within the framework laid down by the Swedish Parliament and the Government, which specifies budgets, the countries with which Sweden (and thereby SIDA) is to work with, and the focus of SIDA. In Sri Lanka, SIDA funds activities related to tsunami reconstruction, mitigating the effects of the conflict; peace, democracy; human rights and economic growth to combat poverty.
18. The Asia Foundation (TAF) is a non-governmental organisation committed to the development of a peaceful, prosperous, just and open Asia–Pacific region. The Foundation supports programmes in Asia that help improve governance and law, economic reform and development, women’s empowerment and international relations. Drawing on fifty years of experience in Asia, the Foundation collaborates with private and public partners to support leadership and institutional development, exchanges and policy research. With a network of 18 offices throughout Asia, an office in Washington, D.C., and its headquarters in San Francisco, the Foundation addresses these issues on both a country and regional level. TAF’s programme in Sri Lanka supports local efforts to strengthen democracy, human rights and access to justice; manage and resolve conflict; promote greater citizen participation in policymaking and governance; and promote private enterprise policy reform.
19. The British High Commission represents the British Government in its relations with the Sri Lankan Government and promotes British interests in Sri Lanka. The UK provides extensive support for development activities, including the rehabilitation and reconstruction of Internally Displaced People (IDPs) through the Department for International Development (DFID).
20. Cordaid is an international development organisation that regroups four Dutch associations, namely Bilance, Memisa, Mensen in Nood and Vastenaktie. Cordaid aims to reduce structural poverty and strengthen institutions and devotes a great deal of attention to sustainable development, including measures to combat desertification.
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21. PIP–GTZ – The Performance Improvement Project for Development Actors in the Northeast Province (PIP) is a governance initiative that strengthens strategic units in the Provincial Councils and Local Government (Municipal Councils, Urban Councils and Pradeshiya Sabhas) in the Northeast Province. Strengthened capacity in these strategic units will improve service delivery to key development actors – the provincial departments and line agencies, the district and Divisional Secretariats, donor funded projects, NGOs and CBOs – which in turn will impact on improved reconstruction, rehabilitation and development activities for conflict affected, tsunami affected vulnerable communities. The project is funded by the German Government’s Ministry of Economic Development and Cooperation with a contribution from the British Government’s Department for International Development (DFID).
22. The International Development Research Centre (IDRC) is a Canadian Crown Corporation that works in close collaboration with researchers from the developing world in their search for building healthier, more equitable, and more prosperous societies. Since 1973, IDRC has supported eighty–six research projects in Sri Lanka with some projects focused on improving agricultural techniques and technologies in the country as well as the delivery of services related to technology, water and healthcare.
23. Forum for Early Warning and Early Response (FEWER) has undertaken a synthesis of existing peace and conflict impact assessment (PCIA) tools compiling the findings in a resource manual. This project will test and promote the use of selected PCIA tools in Sri Lanka at critical times in the country’s peacebuilding efforts.
24. The Brookings-Bern Project on Internal Displacement supports the mandate of the United Nations Secretary General on the Human Rights of Internally Displaced Persons and to that end monitors displacement problems worldwide, promotes the dissemination and application of the Guiding Principles on Internal Displacement, works with governments, regional bodies, international organizations and civil society to create more effective policies and institutional arrangements for IDPs, convenes international seminars on internal displacement, and publishes major studies, articles and reports.
25. The Post–Conflict Fund (PCF) of the World Bank conducts innovative work in uncertain and fragile post– conflict societies not often possible through normal sources of bank funding. It supports planning, piloting and analysis of reconstruction activities by funding governments and partner organisations in the forefront of this work, with emphasis on speed and flexibility without sacrificing quality.
26. Leonard Cheshire International (LCI) was established in 1948 in Hampshire, UK and exists to change attitudes to disability and to serve disabled people around the world. Active in fifty–seven countries, LIC has been supporting disabled people for almost sixty years regardless of colour, race or creed, providing a conducive environment for physical, mental and spiritual well–being.
27. The Department for International Development (DFID) is a part of the UK Government that manages Britain’s aid to poor countries and works to alleviate extreme poverty. Headed by a Cabinet Minister, reflecting the importance that the UK government places on poverty reduction, there are two headquarters (one in London and the other in East Kilbride, near Glasgow) and twenty–five offices overseas manned by over two thousand five hundred staff, almost half of whom work abroad.
28. Government of Switzerland – Sri Lanka established formal diplomatic relations with Switzerland in 1953. Switzerland was one of the first countries to recognise Sri Lanka in 1948 immediately after gaining independence. In Sri Lanka, Switzerland was represented by a Charge d’Affairs who was later elevated to Ambassador status in 1963.
* The above is a profile of our funding partners derived from public sources of information.
94 The Consortium of Humanitarian Agencies Annual Report 2005 Steering Committee Member’s Profiles
1. V. Kailasapillai – (Chairman) Charted Accountant (former Vice President Institute of Charted Accountants Sri Lanka/ Former Chairman Colombo Stock Exchange/ Retired Deputy Chairman John Keells Holdings Ltd. President All Ceylon Hindu Congress /Chairman Manitha Neyam Trust.
2. Allesandro Pio –(Vice Chairman) is the Country Director for Sri Lanka for the Asian Development Bank (ADB) He has worked at ADB for 12 years thought macroeconomics and development economics at the Bocconi University in Milano, Italy. For 9 years, and previously worked as an Economist and Urban Planner in the US and various Latin American countries. He has BS in Economics and a MA in Community Regional Planning.
3. Yu Hwa Li – (Member Standing Committee, Programme Area –One; Coordination, Facilitation and Networking) A Sri Lankan national, counts nearly 15 years of experience in the humanitarian sector having served World Vision in Sri Lanka since 1992. Former Mercantile Executive at Bartleet & Company, in 1983. At World Vision, he has held the position of Country Director since 1998, leading the organization in the field of Transformational Development, Relief & Disaster Management. Has received specialized training in International Management at the NUS-Standford Executive Development Program, and in Corporate Governance for Company Directors, through the Commonwealth Association of Corporate Governance. Is also a Member of the Sri Lanka Institute of Directors.”
4. Vishaka Hidellage (Member Standing Committee, Programme Area two; Knowledge Management and Resource Centre) PhD Regional Director, Practical Action South Asia Food Technologist by Profession, a development worker for over fifteen years.
5. Joern Kristensen, (Member) Country Director, Norwegian Refugee Council, Regional Director for Danish Refugee Council 1979 – 1990/ Former UN Representative (1991-2003) with postings in Austria, Myanmar, Vietnam and Cambodia. Retired from the UN and returned to humanitarian work as NRC Country Director for Sri Lanka in 2004.An experienced Manager and Coordinator of development and humanitarian programmes with an in depth knowledge of the cultural, economic and political conditions in Asia. A strong track record in building and managing large, complex multi donor funded projects.
6. Fr. Damian Fernando, (Member) Priest; 27 years Executive Director – Caritas Sri Lanka since 2001/ Administrator – Diocese of Ratnapura since 2005/ Member of Peace and Reconciliation working group of the Caritas Internationalist, Vatican, Rome Chairman, Peoples Organization for Development of Imports & Exports / Committed to work in line with the teachings of the Catholic Church. Have worked for the upliftment of the poor, marginalized and the displaced. Peace building and reconciliation.
The Consortium of Humanitarian Agencies Annual Report 2005 95 Steering Committee Member’s Profiles continued
Ex-offico’s 7. Anushya Coomaraswamy- (Treasurer/ Member Standing Committee, Programme Area –5, Audit and Management Committee) fellow of the Institute of Charted Accountants of Sri Lanka, the Charted Institute of Management accountants (UK) and the Society of Cost and Management Accountants of Sri Lanka. Formerly the group Finance Director of John Keells Holdings Limited, and the advisor to the Ministry of Finance from January 2003 to May 2004. Currently works as a freelance basis with the private and NGO sectors.
8. Julian Tikiri Banda Meedeniya- (Member Standing Committee, Programme area –Four Professional Standards) Incorporated Engineer, Engineering Council, U.K./ Associate Member, Institute of Marine Engineering, Science and Technology, U.K./ Country Manager, Det Norske Veritas, Sri Lanka for six years. ISO Quality Management Systems Lead Auditor/ Senior Surveyor of Ships. Marine Engineer Officer on Merchant Ships for eight years.
9. Jeevan Thiagarajah – (Executive Director) M.A. (South Asian Studies), School of Oriental and African Studies (University of London). Executive Director Consortium of Humanitarian Agencies (1996 to date) / Consultant – International Centre for Ethnic Studies (1984 to date) /Chairman / Board of Management – Institute of Human Rights (1994 – to date)/Member GOSL, Steering Committee, Phase II Needs Assessment for Tsunami impact. Work experience of 23 years in the non-profit sector.
96 The Consortium of Humanitarian Agencies Annual Report 2005 Contents
Profile 1 Milestones 2005 2 Chairman’s Statement 3 Executive Director’s Statement 4 Treasurer’s Statement 6 Programmes in Brief 7 Projects at a Glance 12 Narrative of Programmes: CHA Tsunami Response 15; Coordination, Facilitation & Networking 27; Knowledge Management and Resource Centre 33; Advocacy, Lobbying and Policy Debate 39; Promotion of Professional Standards 51; Administration & Support Services 55 Human Resources 58
Financial Information Design Concept by: Stewardship and Governance 62 Report of the Auditors 64 Income and Expenditure Statement 65 Copyline (Pvt) Ltd Balance Sheet 66 Statement of Changes in Accumulated Fund 67 Cash Flow Statement 68 Accounting Digital Plates by: Imageline (Pvt) Ltd Policies 69 Notes to the Financial Statements 70 Analysis of Project Grants 80 Financial Review Income Printed by: Index 2005 82 Representation of Contribution to Operations 83 Printel (Pvt) Ltd
Produced by: Profile of the Membership 84 Funders’ Profiles 92 Steering Committee Member’s Profiles 95 Copyline (Pvt) Ltd “BE THE CHANGE YOU WISH TO SEE IN THE WORLD” Annual Report 2005 Mahatma Ghandi
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