Note to Mr. Riza "

Trust Fund for Human Security

I have received and reviewed the attached FAO project proposal, entitled •c-u_u -VT—^,~:J,_., Z~*~Mm>-~-«*-<-•=, * "Emergency Provision of Agricultural Ingutsjn Kasese and I^barpljeJDisjfricts__of KwenzorTT-Tegion of Western ", for financing from the Trust Fund for Human Security. This project is in line with the guidelines governing the Trust Fund for Human Security and I hereby request your ajDTjrjaxaLof this project. *

Halbwachs 22 October 2001 PROJECT PROPOSAL

ON

EMERGENCY PROVISION OF AGRICULTURAL INPUTS IN KASESE AND KABAROLE DISTRICTS OF RWENZORI REGION OF WESTERN UGANDA

FOR

FUNDING

UNDER

UN TRUST FUND FOR HUMAN SECURITY

PREPARED BY

FOOD AND AGRICUTURE ORGANIZATION

OF THE UNITED NATIONS

OCTOBER 2001

FAO UGANDA 1. SUMMARY

COUNTRY: Uganda

TITLE: Emergency Provision of Agricultural inputs in Kasese and Kabarole districts of Rwenzori Region of Western Uganda

DURATION: One (1) year - October 2001 to September 2002

RESPONSIBLE UN AGENCY: Food and Agriculture Organization of the UN

TOTAL COST: US $ 568,784

2. HUMAN SECURITY CONTEXT

Uganda is a landlocked country in Eastern Africa, bounded by the Democratic Republic of Congo in the west, the Sudan in the north, Kenya in the east and Tanzania in the south. It is found within the Great Lakes Region of Africa and it shares Lake Victoria with Kenya and Tanzania and Lakes Albert and Edward with the Democratic Republic of Congo. Its total area is 241,038 sq. km (24.1 million ha), of which 70% is suitable for agriculture

Over 85% of Uganda's population of approximately 22.2 million people lives in rural areas where agriculture is the major contributor to their livelihoods. Agriculture provides 80% of employment and most industries and services in the country are based on this sector. While the country is endowed with some of the best agricultural land in the region, only about 5 million hectares out of the 18 million hectares of arable land (about 28%) is under cultivation. Uganda has three main categories of farmers: subsistence, semi-commercial and commercial. The subsistence farmers who produce predominantly for household consumption are the majority (over 75%).

The year 2000 saw no end to conflict and suffering in Uganda. Instead, the size of the affected population nearly doubled from 690,000 at the end of 1999 to 1.2 million by the end of 2000 due to natural and man-made calamities. In Rwenzori region (Bundibugyo, Kasese and Kabarole districts), the Allied Democratic Forces (ADF) has continued attacks against civilian population since 1996. ADF represents a group of allied military forces opposed to the ruling Uganda Government. They operate in the western region of the country and are supported by military forces based in the Democratic Republic of Congo that are hostile to Uganda Government. For instance, as a result of insecurity precipitated by the ADF rebels in , since 1996, approximately 70,000 people have been resettled in more than 10 protected camps in safer areas with half of them living in those camps and the other half have been absorbed by relatives, friends, and other host families. Likewise, many families from have been resettled in more than 15 camps in the neighbouring Kabarole district together with the Internally Displaced Persons (IDPs) from the same district. Currently, a total of about 20,000 IDPs are still in camps in Kabarole and many others in host families. For the two districts, over 90,000 persons have adversely been affected by the ADF insurgency. In addition to civil strife and the accompanying suffering of the adversely affected families, the living conditions of these households have been worsened by natural calamities, particularly drought over two consecutive years. During the 1999 cropping season, the western, southwestern, central and some parts of eastern Uganda experienced unusually dry weather. The western part of the country suffered more than the rest of the country. With below normal and erratic rains the dry season continued from February until August 1999 causing a severe drought in the whole of western region. Kasese district received, on average, a rainfall deficit of between 40% and 50% of normal rainfall with extensive loss of crops, and livestock. Acute shortages of food, seeds and planting materials and water were experienced. An estimated 26,000 people in five counties of Kabarole and 44,700 in two counties of Kasese district were seriously affected by drought and were declared to be in dire need of such seeds as beans, , , sorghum and planting materials.

Again, during the first crop season of 2000 from February to July, the western region was hit by another severe drought particularly Kasese district in which approximately 277,000 people were declared to be in need of emergency food aid. In a normal year, average maize yields of 1000 kg/acre are realized but only 100 kg/acre (representing only 10%) were realized while for beans, in a normal year, average yields of 500 kg/acre are realized but only 150 kg/acre (representing only 30%) were harvested. For the total of 3,000 acres of maize and 2,800 acres under beans planted in Kasese district during the first season, only 300 Mt tons and 420 Mt of maize and beans, respectively, were harvested. During the same season, over 20,000 persons in Kabarole district were also adversely affected by the severe drought.

In summary, over the last two and a half years, over 367,700 persons (61,283 households) have been adversely affected by drought while over 90,000 persons (15,000 households), have been adversely affected by civil strife/insurgency in the two districts. These households that are adversely affected by drought and displacements from their homes, are food insecure and are in dire need of seeds and tools, which they have lost, to the aforesaid natural and man-made calamities. The proposed essential agricultural inputs of seeds and tools will help the most acutely affected 25,000 households (32.8% of the total 76,283 households) reactivate their process of self-reliance in food production and minimize reliance on external sources of food supply. In addition, this assistance will create opportunities of gainful employment and income generation for these families and others in their neighbourhoods. As a result, this assistance will improve their livelihoods, which, in turn, will enhance their human security status.

Out of a total of 56 districts in Uganda, Kasese and Kabarole districts in the western Rwenzori region have a combined 2000 population of 1,392,100 persons representing 6.3% of the country's population.

Kabarole District

Kabarole is one of the districts of the Rwenzori region of western Uganda. Early 2001, this district was administratively divided into three districts -namely Kabarole, Kamwenge and Kyenjonjo. However, it will take a number of years for the new districts to effectively function as separate entities. For purposes of this project, the three districts will be taken as Kabarole district. The district has a total surface area of 8318.5 square km out of which 5518.0 square km (66%) is available for agriculture. During 1998/99- crop year, approximately 79,319.0 Ha was under cultivation representing only 14% utilization of cultivable area. Total district population, according to 1991 Census, was 746,800 but has been projected to 944,600 people by 2000 with an approximate 157,433 farm families (at an average of 6 members per family). Average acreage per family is 2.5-5.0 acres.

Administratively, Kabarole is divided into 6 counties (Bunyangabo, Burahya, Kibale, Kitagwenda, Mwenge and Kyaka) and 32 sub-counties plus 3 zones of Municipality. The sub-counties are further sub-divided into 176 parishes.

Agro-climatically, Kabarole experiences a bimodal rainfall pattern. The first rains are short and occur during March-May and the longer rains from August - November. The district altitude ranges from 1300-3800 metres above sea level with rainfall averaging 1200-1500 mm for the two seasons and mean temperatures of 22.5 C. „

Kasese District

Kasese is located to the southwest of Kabarole and has a total area of 3,389.8 square km (about 41% the size of Kabarole), which is 1.4% of the area of Uganda. Out of this, open water covers 409.7 square km, which is 12.09% of the district area. Compared to Kabarole, the district has, relatively, less area available for agricultural production (only 40.5%) because of the open water and permanent swamps (478.5 square km), huge area reserved for Queen Elizabeth National Park (885 square km) and Rwenzori National Park (652 square km).

According to 1991 Population Census, the population of Kasese was 343,601 persons with 88.4% being rural. At an annual growth rate of 2.1% the total population was projected to have increased to 447,500 by year 2000. The majority of the people (76%) in Kasese district derive their livelihood from subsistence agriculture. The mean farm size is 1.8 ha of which 1.4 ha (78%) is owned by the household while the rest is either borrowed or rented from neighbours.

Kasese district is divided into two counties, namely Bukonzo and Busongora. Bukonzo county consists of 10 sub-counties and 49 parishes, while Busongora county consists of 10 sub-counties and 42 parishes.

Like Kabarole, Kasese experiences a bimodal rainfall regime. Annual rainfall ranges from less than 800 - 1600 mm and is greatly influenced by altitude. Rainfall distribution is generally able to support agricultural production throughout the year, except the southern and southeastern area of the district, which is generally very dry. Due to the wide temperature variations influenced by altitude, temperatures can be extreme but with a mean of 24-27 degrees centigrade. 3. OBJECTIVE

The objective of the proposed assistance in this project is to help the Government of Uganda restore food security among adversely affected households in Kasese and Kabarole districts of Rwenzori Region of western Uganda through the distribution of essential agricultural inputs to 25 000 farm families (32.8% of total 76,283 households) affected by civil strife and drought which, in turn, will enhance their human security as indicated under the human security context chapter 2.above.

4. ACTIVITIES

The following substantive activities will be carried out during the life of the project:

i. Prepare and define the technical specifications for the required seeds and tools for purposes of issuing tenders and procurement of inputs. This activity will ensure standardization in the procurement process and contribute to the output of high quality of inputs to be procured and delivered to beneficiaries. The budget for this activity is covered under "technical assistance" in Annex 1. » ii. Identify sources of supply of suitable seed varieties and tools, issue tenders for procurement and select best bidders for quality inputs. This activity will help sieve out unreliable sources of supply thereby enhancing procurement of high quality inputs as one of the key outputs. The budget for this activity is covered under "technical assistance" and "seeds and tools" in Annex 1. iii. Carry out negotiations and preparation of suitable Agreements between FAO and the selected implementing NGO partner on project implementation processes. The output of a negotiated Agreement will help ensure cost effective and smooth implementation of project activities at the district level. The budget for this activity is covered under "technical assistance" in Annex 1. iv. Set up mechanisms of mobilization and sensitization, select and sensitize the target beneficiaries. The process of creating awareness about the project, selecting and preparing target beneficiaries to play their part in the project is a critical step for the success of the project. The output of sensitized and mobilized beneficiaries results from this activity and is achieved through the application of the budget provision on "technical assistance" and "travel on project activities" in Annex 1. v. Arrange for timely transportation of inputs to districts, store, fumigate the seeds and distribute the inputs to beneficiaries. This activity relates to timeliness in project implementation, the maintenance of quality of seed inputs at the field level and the output of quantity of inputs to be delivered - 375 MT of seeds and 75,000 pieces of tools (hoes and pangas). The cost of this activity in the budget is spread out and covered under "technical assistance", "travel on project activities", under "seeds and tools" and "project operating expenses" in Annex 1. vi. Arrange and implement training of extension workers and beneficiaries on improved crop production technologies and sustainable agricultural practices. This activity will facilitate the outputs of technology transfer to 104 extension workers, 2,600 contact farmers and 26,000 farmers trained by contact farmers and the subsequent food production estimated at 18,750 MT. The cost of this activity is reflected in the budget under "travel on project activities" and "training" component in Annex 1. vii. Arrange for the planting, establishment and maintenance of demonstration plots and organizing farmer field days at the demonstration plots. The output of technology transfer to beneficiaries and the subsequent benefits in food production will be enhanced through the various steps in this activity, which also seeks to establish 534 demonstration plots as an output. The cost of this activity in the budget is covered under "travel on project activities", "seeds and tools" and "training" in Annex 1 in the form of seeds to be purchased for demonstration plots. The other costs are a free contribution in kind by the local communities including beneficiary farmers in target areas. viii. Monitor inputs distribution and utilization. This activity will ensure a close follow- up to ascertain that targeted beneficiaries receive the inputs and also that the inputs are used for the intended purpose. The cost of this activity in the budget is spread out and covered under "technical assistance", "travel on project activities" as well as under "project operating expenses" - monitoring of inputs distribution by PIC members in Annex 1. ix. Monitor crops' performance trends and take necessary crop yields data. The accumulation of vital field information and data on crop situation on a monthly basis is necessary for purposes of adequate project evaluation and impact assessment. The budget for this activity is covered under "technical assistance", "travel on project activities" as well as under "project operating expenses" - crops monitoring by PIC members in Annex 1. x. Prepare monthly progress reports. This activity will lead to the output of availability of information and data on project performance on a monthly basis. The cost of the activity is factored in "project operating expenses" - reports preparation and writing in Annex 1. xi. Arrange for seed recovery from primary beneficiaries and redistribution to secondary beneficiaries. This activity will produce the outputs of multiplier effect and sustainability of project impact. The cost of this activity is covered in a general manner in the budget under "project operating expenses" - crops' performance monitoring and project impact assessment in Annex 1. xii. Evaluate performance of the project and assess its impact on beneficiaries. This activity will produce the output of project evaluation and impact assessment report. The cost of the activity is covered under "technical assistance", "travel on project activities" and under "project operation expenses" - project evaluation and impact assessment in Annex 1. xiii. Compile and submit project performance evaluation report. This activity will lead to the output of project evaluation and impact assessment report. The relevant costs in the budget of carrying out this activity are in "technical assistance" and under "project operating expenses" - terminal report in Annex 1.

The project is designed to last for 12 months beginning from October 2001 until September 2002 with the main functions of provision and distribution of agricultural inputs targeting a total of 25,000 households - in Kasese district (12,000) and Kabarole district (13,000) and the training of extension workers and target beneficiaries on improved technologies of crop production.

Each selected household will get an agricultural kit containing seeds of 10 kg beans (K132 - adequate to plant 0.4 of an acre) and 5 kg maize (Longe 1 and/or any other suitable open-pollinated variety - sufficient for planting 0.5 of an acre) including tools comprising 2 plain hoes and 1 panga (machete).

The agricultural inputs to be provided will be procured through an open tender system for purposes of selection of the best bidder from among the major local suppliers. The selected supplier will transport the inputs to a central storage point in each district for temporary safe storage and custody of district authorities or an implementing NGO partner. The inputs will be fumigated against storage pests and at an appropriate time, to be determined by the Project Implementation Committee (PIC) in each district, will be distributed to selected beneficiaries who will use them for food production purposes. Project Implementation Committees in conjunction with Distribution Committees (DCs) will make arrangements to recover part (at least half of the seed distributed at the beginning) of the seed harvested at the end of the season from each primary beneficiary for purposes of redistribution to secondary beneficiaries in order to have a greater multiplier effect and impact of the project. Primary beneficiaries will be the farmers who will be selected to receive the input kits purchased by FAO while Secondary beneficiaries will be the farmers who will be selected to receive the seeds recovered at the end of the crop season from the primary beneficiaries.

The transfer of technology and training of beneficiaries will be achieved through organized training of trainers (agricultural extension workers), in workshops at the district level who will, in turn, train selected contact beneficiary farmers at the sub- county and parish levels. The focus of the training will be on improved cultural practices for maize and beans as well as sustainable agricultural practices. The contact beneficiary farmers will be trained and expected to interact and transfer the acquired knowledge and skills to other target farmers in their neighbourhoods at the village and parish levels. The use of demonstration plots for both bean and maize crops is designed as a fundamental tool for training the target primary and secondary beneficiaries.

5. OUTPUTS

Crop House Seeds to Plantin Area to Unit Total Estima Total holds be g rates be area yields ted market procure (Kg/ha) covered yields (Mts.) unit value d(kg) * (Kg/ha marke (US$) (Ha) ) t value (US$/k g) Beans 25,000 250,000 60 3750 2000 7500 0.30 2250000 Maize 25,000 125,000 25 4500 2500 11250 0.25 2812500 Total 8250 18750 5062500 * Good quality seeds will be procured from a reputable supplier and hence a good field germination rate of 90% is allowed in the computation of area estimated to be planted by the beneficiaries.

* The output of detailed negotiated Agreements between FAO and implementing NGO partner for each district, which will help ensure cost effective and smooth implementation of project activities at the district level. * A minimum 26,000 household beneficiaries sensitized and mobilized to successfully engage in food production * Transfer of technology to agricultural extension staff including sensitized and trained beneficiaries on improved technologies of food production. It is estimated that 104 extension workers will be trained who in turn will train 2,600 contact farmers in all 52 sub-counties. Each contact farmer will be expected to transfer acquired skills and knowledge to at least 10 farmers, thus benefiting an additional minimum 26,000 families; + A total of 534 demonstration plots for maize and beans established for training purposes; * 375 Mt of maize and bean seeds and 75,000 pieces of tools (hoes and pangas) made available to target beneficiaries for crop production using improved technologies; * A total of 8,250 hectares planted with maize and beans with a resultant food production estimated at 18,750 Metric tons with a market value of US $ 5,062,500 and an investment rate of return of approximately 1:9 realized; * Availability of information and data on project performance on a monthly basis through production of monthly progress reports. * Sustainability of project results achieved through retention of seeds by beneficiaries for use during subsequent crop seasons and use of tools (hoes and pangas) in land preparation operations, weeding and harvesting of more crops as well as use of the tools in generating employment and incomes in other labour-intensive activities for many years after the project's life cycle; 4 Multiplier effect on total project impact achieved through a seeds recovery and redistribution system from primary beneficiaries to secondary beneficiaries by the local authorities; for purposes of achievement of this output and sustainability of its impact, the PICs, DCs and selected NGO will take full responsibility in target areas; + Project evaluation and impact assessment report. * Availability of seed stocks of superior crop varieties (maize and beans) among the general farming communities for seed multiplication and preservation initiatives; * Restoration of food security and human security among adversely affected households and their extended families.

6. IMPLEMENTATION MODALITIES

The proposed project will be executed jointly by FAO together with the Office of the Prime Minister - Department for Disaster Management and Refugees (OPM-DDMR), the latter as the Government Agency responsible for project execution. Other collaborators will include the Ministry of Agriculture, Animal Industry and Fisheries (MAAIF) rendering technical and advisory support, an implementing NGO partner (CARITAS Uganda) and district local authorities/institutions in the form of Project Implementation Committees (PICs) and • Distribution Committees (DCs) in close collaboration with District Disaster Management Committees (DDMCs). A Project Steering Committee (PSC) with membership from key partners (OPM-DDMR, MAAIF and FAO) will be constituted. Other members may be co-opted at the discretion of the key partners. The role of the Committee will be:

* to supervise the implementation process of the project at the national level. 4 to provide guidance and advice to various parties involved with implementation. * to consider and implement measures that may be required to improve impact and success of the project as well as project follow up activities 4- to meet regularly and at least once quarterly. 4 to handle any other relevant matters

The committee will be chaired by OPM-DDMR

The diagrammatic relationships of the institutions involved in the implementation process are outlined in Annex III. Each of the institutions will be responsible for the following functions: a) Food and Agriculture Organization (FAO):

4 Consultations and linkages with the donor; * A member of PSC; 4 Coordination and monitoring of project implementation process and offering guidance and support, where needed; 4 Custodian of the funds budgeted for the project; 4 Selection and recruitment of technical personnel specified in the project; * Management and control of the inputs procurement and transportation process to target districts; * Selection of suitable implementing NGO partner and giving technical guidance and support to the NGO, where necessary; 4 Organizing project performance evaluation and impact assessment on beneficiaries. b) Office of the Prime Minister -Department of Disaster Management and Refugees (OPM-DDMR)

4 Government Agency responsible for project execution; 4- A member of PSC as well as chairing PSC meetings; 4- Ensure adequate information flow, documentation and consultation among all concerned parties - central government, local authorities, NGOs, UN Agencies and FAO; 4 Participate in the monitoring of project activities in the field; 4 Secure access to the beneficiaries by project personnel and donor representatives for the distribution of inputs and follow-up activities in project areas as well general security in project areas to ensure success of the project; 4 Ensure safe passage by farmers to access their land during project implementation period; 4 Assist in the evaluation and impact assessment of the project on beneficiaries. c) Ministry of Agriculture, Animal Industry and Fisheries (MAAIF)

* A member of PSC 4 Technical advisory and support services to the Government (OPM-DDMR) on project implementation; * Assisting in monitoring project activities and in final evaluation and impact assessment d) Non Government Organization (NGO) - CARITAS Uganda

Due to lack of reliable logistical and management capacity at the local levels, a competent NGO (CARITAS Uganda) will be contracted by FAO to assist in various activities in each district. The NGO has been contracted in the past by FAO in Kasese and Kabarole districts in two other inputs distribution projects, with good results, The NGO will:

* Undertake the transportation of inputs from the central storage points in the districts to various distribution outlets in villages/parishes; * Be a member of the Project Implementation Committee (PIC) in each district and where possible in DCs; 4 Assist in the mobilization, sensitization and training of beneficiaries as well as in the training of trainers (extension staff) in cooperation with the Department of Agriculture in each district; * Assist in the monitoring of crops' performance as well in project evaluation and impact assessment on beneficiaries; e) Project Implementation Committees (PICs)

In each district, the PIC will comprise the membership of four (4) persons representing the Chief Administration Office/Local Council 5 (chairperson), District Agricultural Office (DAO -Secretary), the labour/humanitarian affairs Office and co-opted membership from the selected NGO partner at the district level. It is to be noted that the membership of the PICs is constituted from the larger standing District Disaster Management Committees (DDMCs) whose mandate encompasses all humanitarian disaster issues in the district including food security, the latter being the focus of PICs. The PICs have the following functions:

* Supervision and monitoring the process of project implementation within districts on behalf of PSC; * Determination of the criteria for selection of beneficiaries, the target sub-counties for distribution and the number of beneficiary households in each sub-county.

f) Distribution Committees (DCs)

These are committees to be formed in each target sub-county and will comprise local leaders (local councilors and chiefs) at the village, parish and sub-county levels including extension workers and representatives of the NGO implementing partner, wherever possible. Representatives of potential beneficiaries (for example IDPs camp leaders), wherever possible, should also be members. DCs will carry out the following functions:

* Assist the PICs in project implementation within their respective areas of jurisdiction and mandate. 4- Mobilize, sensitize and select project beneficiaries; 4- Compile lists of project beneficiaries; 4 Distribute inputs to beneficiaries in cooperation with selected NGO; 4 Arrange for the establishment and maintenance of demonstration plots; 4 Arrange for the seed recovery from the primary beneficiaries and redistribution to secondary beneficiaries;

7. PROJECT BUDGET SUMMARY - Details in Annex 1

BL Budget Items US$ 1000 Personnel -Technical Assistance (International Consultant 62,476 /Agronomist- details of TOR in Annex II) 2000 Travel on project activities 27,792 5000 Seeds &Tools 381,178 8000 Training 16,920 4000 Project Operating Expenses 80,418 GRAND TOTAL 568,784

8. SCHEDULE OF ACTIVITIES

Serial Activities Target Responsible No. period Institutions i. Prepare and define technical specifications for the October/N FAO required seeds and tools for purposes of floating ovember tenders and procurement of inputs 2001 ii. Identify sources of supply of suitable seed November FAO varieties and tools, issue tenders for procurement /December and select best bidder for quality inputs 2001

10 iii. Carry out negotiations and preparation of suitable December FAO, NGO Agreements between FAO 'and the selected 2001 implementing NGO partner on project implementation processes iv. Set up mechanisms of mobilization and December FAO, NGO, sensitization, select and sensitize the target 2001/Janu PICs and DCs beneficiaries ary2002 V. Arrange for timely transportation of inputs to January/Fe FAO, NGO, districts, store, fumigate the seeds and distribute bruary PICs and DCs the inputs to beneficiaries 2002 vi. Arrange and implement training of extension January/Ju FAO, NGO, workers and beneficiaries on improved crop ly 2002 PICs and DCs production technologies and sustainable agricultural practices vii. Arrange for the planting, establishment and February/J NGO, PICs maintenance of demonstration plots and uly 2002 DCs and organizing fanner field days at the demonstration * Beneficiaries plots viii. Monitor inputs distribution and utilization February/ FAO, OPM, April 2002 MAAIF, NGO, PICs and DCs ix. Monitor crops' performance trends and take March/Jul FAO, OPM, necessary crop yields data y2002 MAAIF, NGO, PICs X. Prepare monthly progress reports throughout FAO NGO, project PICs period xi. Arrange for seeds recovery from primary May PICs, DCs beneficiaries and redistribution to secondary /August and NGO beneficiaries 2002 xii. Evaluate performance of the project and assess its July/Augu FAO, OPM, impact on beneficiaries st 2002 MAAIF, NGO, PICs xiii. Compile and submit final project performance September FAO evaluation report 2002

11 Annex 1

PROJECT BUDGET

Budget Items US$ BL Personnel 1100 Technical Assistance (Activities No. i. ii. iii. iv. v. viii. ix. xii. 62,476 and xiii.)

International Consultant/Agronomist (US $15,000/m x 4 months 60,000 in 3 phases) -TOR in Annex III

Technical Support Service FAQ Headquarters 2,476 2000 Travel on project activities (Activities No. iv. v. vi. vii. viii. ix. | 27,792 and xii.)

Vehicle hire from a private firm:

a) Hire charges: US$160/day with driver + 17% VAT x 10 days/month x 6 trips 11,232 b) Charges for extra kilometres (150 km free/day): 4,000 km/trip (from Kampala to both target districts and travel within districts ) of lOdays/trip x 6 trips less 150 km free/day x 10 days/trip x 6 trips x US$ 0.40/km 6,000 c) Fuel: @ US$ 0.86/litre x 1000 litres/trip (at 4 km/litre fuel consumption rate for 4,000 km/trip) x 6 trips 5,160

Daily Subsistence Allowance:

6 trips (i. e one trip/month) x US$ 30 Daily Subsistence Allowance x 10 days/trip for one FAO official and two NGO staff from H/Qs in Kampala office 5,400

NB: In order to ensure continuity in technical back-up, an FAO official from FAO office Kampala will be needed during project period beyond the vital 4 months of the services of FAO International consultant for purposes of monitoring the project together with NGO staff.

5000 Seeds and Tools (Activities No. ii. v. and vii.) 381,178 Seeds: Bean seeds for distribution (250 Mt) x US $670.6/Mt 167,650 Bean seeds for demonstration plots (160.2 kg x US$ 0.6706/kg) 107 Maize seed for distribution (!25Mt) x US $ 607.04/Mt 75,880 Maize seed for demonstration plots (66.75 kg x US$ 0.60704/kg) 41 Tools: Hoes (50,000 pieces of 63.5 Mt) x US $ 2/pc 100,000 Pangas (25,0000 pieces of 31.75 Mt) x US $ 1.5/pc 37,500 8000 Training: (Activities No. vi. and vii.) 16,920

District training for extension workers as trainers (a minimum of 40 extension workers in Kasese district and 64 in Kabarole district i.e 2 extension workers/ sub-county) and training of contact farmers at a minimum of 50 farmers/sub-county for each district plus establishment of demonstration plots for each parish:-

i) Training of trainers (Activity No. vi.)

a) Training materials like flip charts, vanilla papers, reams of photocopying papers, clipboards/folder files, pens. Training of extension workers/trainers in Kasese district (40) and in Kabarole district (64) by Senior District Agricultural Staff and implementing partner NGO staff at an average cost of US$ 20 training materials/trainer 2,080 b) Hiring of halls for training/workshop per district (US $ 200/day x 2 days each x 2 districts) 800 c) Transport facilitation for trainers at US $ 15/trainer x 104 trainers 1,560 « ii) Training of contact beneficiary farmers (Activity No. vi.)

a) Training materials for 50 farmers/sub-county at an average of US$ 2/farmer x 52 sub-counties (20 in Kasese and 32 in Kabarole) 5,200 b) Hiring of halls for training/workshop per sub-county (US $ 20/day x 2 days each x 52 sub-counties 2,080 c) Transport facilitation for contact farmers at US $ I/farmer/day x 2 days x 50 farmers/sub-county x 52 sub-counties 5,200

iii) Demonstration Plots (Activity No. vii.)

Cost of seeds for 534 demonstration plots for maize and beans (one demonstration plot per parish/crop - 176 parishes for Kabarole and 91 for Kasese districts). These costs have been included under item 5000 above (Seeds and tools)

Each plot will be 10 m x 10 m/'crop x 2 crops (maize and beans) x 267 plots/crop Note: Local council authorities, contact farmers and target beneficiary farmers will be responsible for the establishment and maintenance of demonstration plots as a free community contribution to the project. 4000 Project operating expenses (Activity No. v. viii. ix. x. xi. xii. 80,418 and xiii.)

Transportation of inputs by selected supplier (Activity No. v) -transportation from Kampala to Kasese town 225.6 Mt (seeds and 7,851 tools) x US$ 0.08/Mt/Km x 435 km - transportation from Kampala to Fort Portal/Kabarole 244.4 Mt 6,237 (seeds and tools) x US$ 0.08/Mt/Km x 319 km Storage and fumigation of inputs by NGO (Activity No. v.) 800 -storage at US $100/week x 4 weeks/district x 2 districts -fumigation at US $ 500/ store/district (chemicals & expertise) x 2 1,000 districts Handling of inputs by NGO/Consignee (Activity No. v.) 2,175 - Loading/offloading at US $ 0.029/kit x 3 times/kit x 25,000 kits Transportation of inputs within districts by NGO (Activity No. v.) 7,219 Kasese district at US $ 0.08/Mt/km x 225.6 Mt x 400 km 9,776 Kabarole district at US $ 0.08/Mt/km x 244.4 Mt x 500 km

Monitoring of inputs distribution and crops' performance: Inputs distribution: (Activity No. viii.) 4 persons [members of PIC as indicated under 6 (e) above]/day/district x US $ 6 daily allowance/person/day x 10 480 days x 2 districts Fuel cost for 2 vehicles/district x 2 districts x 250 2,150 km/day/vehicle x 10 days x 4 km/litre x US $ 0.86/litre Crops' monitoring: (Activity No. ix.) 4 persons [members of PIC as indicated under 6 (e) above] /day/district x 2 districts x US $ 6 daily allowance/person/day 2,400 x 10 days/month x 5 months Fuel cost for 1 vehicle/district x 2 districts x 250 km/day/vehicle x 10 days/month x 5 months x 4 km/litre x US 5,375 $ 0.86/litre Project evaluation and impact assessment: (Activity No. xii.), 8 persons(two teams each of 4 persons)/district x 2 districts x 1,440 US $ 6 daily allowance/person/day x 15 days Fuel for 2 vehicles/district x 2 districts x 250 km/day/vehicle 3,225 x 15 days x 4 km/litre x US $ 0.86/litre Reports preparation and writing: (Activities Nos. x. and xiii.) monthly reports/district x 2 districts x US $ 900 50/report/month x 9 months monthly reports from NGO x US $ 50/report/month x 6 300 months monthly reports from international consultant x US $ 200 50/report/month x 4 months 451 terminal report Direct Operating Costs 28,439 GRAND TOTAL 568,784 Annex 11

TERMS OF REFERENCE

INTERNATIONAL CONSULTANT/AGRONOMIST

Under the general supervision of the Chief, Special Relief Operations Service (TCOR), the direct supervision of the FAO Representative in Uganda, the technical guidance of the relevant technical services concerned and in cooperation with the Office of the Prime Minister - Department for Disaster Management and Refugees (0PM- DDMR), the Ministry of Agriculture, Animal Industry and Fisheries (MAAIF), District and Local Council authorities, relevant humanitarian organizations, and the project's donor, the International consultant/agronomist will carry out the following tasks:

Phase 1-2 months

* assist in the coordination of project activities related to the purchase and distribution of inputs; * seek and provide cooperation with Government, NGOs and other UN Agencies involved in emergency relief agricultural operations in target areas; * identify sources of supply of suitable seed varieties and tools; * assist in the negotiations and preparation of suitable Agreements between FAO and the selected implementing NGO partner on project implementation processes; * assist in the preparation of technical specifications for the seeds and tools and in the necessary follow-up to ensure timely selection of best bidder(s) and timely transportation of the inputs to target districts; * assist to ascertain through existing specialized institutions that the quality of the seeds and tools conforms to technical specifications and required standards; 4 prepare plans and arrange for the transportation and distribution of the seeds and tools in the target districts; * assist in launching the project in districts and setting up mechanisms for mobilization of beneficiaries; + supervise and monitor the progress in distribution of project inputs and, where necessary, facilitate the smooth and timely implementation of the project; * arrange for appropriate staggered training of trainers and beneficiaries in target areas; * prepare and submit monthly progress reports on the implementation of the project, including constraints met and appropriate recommendations; * carry out any other tasks as may be requested by the Chief TCOR/FAO Representative;

Phase 2-1 month

* assist in the monitoring of inputs utilization by beneficiaries; * contribute in the monitoring of crops' performance trends and take necessary crop yields data; * assist in the coordination of training activities as well as in overall project implementation process; * prepare a progress report at the end of the assignment; • carry out any other tasks as may be requested by the Chief TCOR/FAO Representative;

Phase 3-1 month

• assist in the assessment/evaluation performance process of the project and its impact on beneficiaries; • in cooperation with other key partners in the project operations, compile final project performance evaluation report with major findings, conclusions and recommendations; • carry out any other tasks as may be requested by the Chief TCOR/FAO Representative;

Qualifications and experience

• an advanced degree in agriculture and field experience of a minimum often years; • analytical and coordination experience and skills; • knowledge of the agricultural sector in Uganda; • experience in the field of humanitarian interventions in general and Uganda in particular would be an advantage; • • experience in and knowledge of the UN system would be a definite advantage; • ability to use spreadsheets and word processing computer packages; • a good command of both oral and written English.

Duration of assignment: four months in three phases

Duty Station: Kampala with frequent field visits Annex III Relationships among institutions in the implementation of the proposed Japanese-funded FAO project in Kabarole and Kasese districts

Office of the Prime Food and Agric. Minister (OPM) Organization (FAO)

Implementing partner (NGO)

District Disaster Management Committee (DDMC) at district level

-Chief Administrative Officer (CAO) - Chairman) -District departmental Heads e.g DAO, DVO -Selected NGOs and other co-opted members

Project Implementation Committee (PICs) (CAO,DAO, Labour/ Probation officer, Implementing Dartner/NGO")

Distribution Committees (Local council officials)

Beneficiaries (Affected population)