2021 VENDOR PACKET
“To unify, celebrate, and strengthen the LGBTQ+ community of Southern Arizona through advocacy, education, leadership, and support.” TABLE OF CONTENTS Contents
About Tucson Pride ______1 Board of Directors Message ______Error! Bookmark not defined. Key Dates and Times ______3 Exhibitor Space and Fees ______4 Frequently Asked Questions ______6
2021 TUCSON PRIDE VENDOR PACKET
About Tucson Pride
ABOUT TUCSON PRIDE Tucson Pride, Inc. (TPI) is an all-volunteer administered and operated IRS 501(c)(3) Non-Profit Organization that produces and promotes cultural, educational, and recreational events for the gay, lesbian, bisexual and transgender community in Tucson, Arizona and beyond. Tucson Pride was founded in 1977 making it Arizona’s first and longest established LGBTQ Organization.
VISION Tucson Pride envisions a community of diverse, empowered, and accepted individuals to live full and authentic lives, with the love and support of an understanding community.
MISSION STATEMENT To unify, celebrate, and strengthen the LGBTQ+ community of Southern Arizona through advocacy, education, leadership, and support.
VALUES Transcend, Unify, Cultivate, Support, Outreach, Nourish
Proactive, Respect, Inclusive, Diversity, Encouragement
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Board of Directors Message
MESSAGE FROM THE BOARD OF DIRECTORS
When we were last together in 2019, the Tucson Community celebrated the 50th Anniversary of the historic Stonewall Uprising. The 2019 Festival drew more than 5,000 attendees, 130 vendors & exhibitors, as well as more than 200 volunteers.
Following the success of 2019, came the challenges presented by the COVID-19 Pandemic. Tucson Pride responded to the pandemic in numerous ways. In 2020, Tucson Pride presented a virtual Pride Festival to keep our community connected. Our reigning Tucson Pride Royalty also worked to provide relief to communities disproportionately impacted by the Pandemic. This was accomplished through fundraisers to support various COVID-19 relief activities including the Navajo Nation COVID-19 Relief Fund, EON Youth Lounge, Youth On Their Own, and the Tucson Interfaith HIV/AIDS Network’s Poz Café. In each of these fundraisers, Tucson Pride was able to match contributions raised by the Pride Royalty contributing a total of $5200 various relief activities. This year, Tucson Pride looks to the future.
This year’s Pride Festival is currently set for Saturday, October 2, 2021 at the Georges DeMeester Outdoor Performance Center at Reid Park and with the Pride Parade taking place on the evening of Friday, October 1, 2021 in Downtown Tucson.
Tucson Pride relies heavily upon the successful outcome of the annual Pride Festival and Parade in order to fund year-round programming. We anticipate that this year’s festival will cost nearly $95,000.00 to produce, with the likely added expenses to mitigate COVID-19 as directed by Public Health as well as the Centers for Disease Control. Our anticipated adjusted earnings for this year’s festival is approximately $60,000.00; however, that figure relies heavily upon the generosity of donors and sponsors in order to cover our overhead expenses. Your generous contribution will not only aid Tucson Pride in creating a world-class experience for our parade and festival participants, it will facilitate long-term development of programming in support of our Mission and our Values.
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Key Dates and Times
REGISTRATION • Deadline for Registration and Payment of Vendor Fees o September 10, 2021 o NO EXCEPTIONS
LOAD-IN/SET UP • Early Load-In – October 1, 2021: 2:00PM – 7:00PM • October 02, 2021: 6:30AM – 10:30AM o NOTE: Country Club Road will be closed to all vehicle traffic from 10:30AM – 12:30PM
KEY LOCATIONS • Vendor Check In o Reid Park § Enter Reid Park at S. Country Club Road and Concert Place § Follow Bucky Steele Drive around the perimeter of the Festival Grounds • Follow “Vendor Check-In” Signage
PARKING • Parking is available at Reid Park S. Country Club Road at Concert Place (Reid Park Festival Parking Entrance)
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Exhibitor Space and Fees
10X10 PROVIDED CANOPY (INCLUDES: LIGHTING, TABLE, AND 2 CHAIRS)
EARLY REGISTRATION (PAPERWORK MUST BE TURNED IN 30 DAYS FROM THE START OF REGISTRATION) • Exhibitor - $325.00 w/ Copy of Certificate of Insurance, and business permit. • Non Profit Exhibitor -$275.00 w/ Proof of Tax Exempt Status, and Certificate of Insurance.
AFTER 07-15-2021 REGISTRTION • Exhibitor - $425.00 w/ Copy of Certificate of Insurance, and business permit. • Non Profit Exhibitor- $375.00 w/ Proof of Tax Exempt Status, and Certificate of Insurance.
20X20 PROVIDED CANOPY (INCLUDES… LIGHTING, 4 TABLES AND 8 CHAIRS)
EARLY REGISTRATION (PAPERWORK MUST BE TURNED IN 30 DAYS FROM THE START OF REGISTRATION) • Exhibitor - $600.00 w/ Copy of Certificate of Insurance, and business permit. • Non- Profit Exhibitor - $500.00 w/ Proof of Tax Exempt Status, and Certificate of Insurance.
AFTER 07-15-2021 REGISTRTION • Exhibitor - $700.00 w/ Copy of Certificate of Insurance, and business permit. • Non Profit Exhibitor - $600.00 w/ Proof of Tax Exempt Status, and Certificate of Insurance.
10X10 POPUP SPACE (SELF-PROVIDED) – LIMITED SPACES AVAILABLE
EARLY REGISTRATION (PAPERWORK MUST BE TURNED IN 30 DAYS FROM THE START OF REGISTRATION) • Exhibitor - $200.00 w/ Copy of Certificate of Insurance, and business permit. • Non Profit Exhibitor -$100.00 w/ Proof of Tax Exempt Status, and Certificate of Insurance.
AFTER 07-15-2021 REGISTRTION • Exhibitor - $300.00 w/ Copy of Certificate of Insurance, and business permit. • Non Profit Exhibitor - $200.00 w/ Proof of Tax Exempt Status, and Certificate of Insurance.
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EXTRAS (FOLLOWING PRICES ADVANCE REQUEST PRICES ONLY PRICES DOUBLE THE DAY OF) • Tables $15.00 • Chairs $5.00 • Additional Festival Tickets (Vendor Discount) $10.00 o Note § Each 10X10 Vendor Space receives 2 Complimentary Vendor Passes § Each 10X20 Vendor Space receives 4 Complimentary Vendor Passes § Each 20X20 Vendor Space receives 8 Complimentary Vendor Passes
FOOD TRUCK (PAPERWORK MUST BE TURNED IN 30 DAYS FROM THE START OF REGISTRATION) • W/ Copy of Certificate of Insurance, health department certificate and business permit. • Early - $350.00 • After 07-26-2019 $450.00
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Frequently Asked Questions
HOW DO I REGISTER? • Log onto www.tucsonpride.org • Click on the “Pride 2021” tab • Scroll down to Vendors and click on the “Register Here” button • You will be redirected to Eventbrite where you will start your registration
WHAT ALL DOCUMENTS AM I REQUIRED TO TURN IN? • Commercial Goods and Services Vendors o Business License o Certificate of Insurance o City of Tucson Parks and Recreation Business Permit • Non-Profit or Tax-Exempt Exhibitors o Business License (If Selling Goods) o Certificate of Insurance o IRS Tax-Exempt Organization Determination Letter o City of Tucson Parks and Recreation Business Permit • Food Vendors o Business License o Certificate of Insurance o City of Tucson Parks and Recreation Business Permit o Pima County Health Department Certificate
WHAT PAYMENT METHODS ARE AVAILABLE FOR EXHIBITOR SPACE? • Credit Card via Eventbrite o Will incur a third-party payment processing fee of 3.0% and $1.50 • Check o Will incur a third-party payment processing fee of 2.5% and $1.50 o Make checks payable to “Tucson Lesbian and Gay Alliance” o Mail Check as well as a copy of your Vendor Registration Form, and all copies requested forms to: § Tucson Lesbian and Gay Alliance, PO Box 18675, Tucson, AZ 85731 • Cash Payments not accepted
WHEN DOES REGISTERATION END? • Payment, and all copy of all document must be turned in on 9-15-21. If everything is not turned in on or before 09-15-21 all fees will be forfeit, and space will be re sold.
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WHERE DO I SEND MY PAPERWORK? • Scan and email to [email protected] or • Mail to Tucson Lesbian and Gay Alliance, Attn: Vendor Coordinator, PO Box 18675, Tucson, AZ 85731
CAN I BRING MY PETS WITH ME? • Pets and animals, other than service assistant animals are prohibited on the festival grounds
WHEN IS LOAD IN/CHECK IN? • Early Check-In - On October 01, 2021 from 2:00PM to 7:00PM o Do not leave any valuable or unsecured items at the park overnight o Tucson Pride is not responsible for any lost or damaged items • Festival Day Check-In from 7:00AM to 10:30AM • Food Truck Check-In from 7:00AM to 10:30AM o NOTICE: § By order of the Fire Marshal, vehicles (OTHER THAN FOOD TRUCKS), must be outside of the fence line no later than 10:00AM § Overnight camping on park property is prohibited by Tucson City Code
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