Hay Town Council # #####Clerk & Financial Officer: Nigel Lewis Hay Town Council Council Offices Hay-on-Wye HR3 5BX

01497 820296 [email protected] www.hay-on-wye.co.uk/htc Tuesdays to Thursdays till 3pm Mayor – Cllr R Golesworthy

The next meeting of Hay Town Council will take place on Monday 7th September 2015 at 7.00pm in the Council Chamber. Planning applications and correspondence will be available from 6.30pm.

Nigel Lewis Clerk to the Council

AGENDA Target Time 1. Apologies for absence. 2. Declarations of Interest & Code of Conduct 3. Questions from the Public (5 mins allowed). 4. Minutes of the meeting dated 6th July 2015 5. Matters arising not listed on the agenda (a) Council Office Roof (b) Consultation – LDP (c) Consultation – Protecting Assets (d) Meeting re Gwernyfed School Closure (e) Snr Citizens Christmas Party (f) Any other item not listed on the agenda

6. Sub Committee Reports/Minutes: (a) Finance (b) Fishing & Estates – minutes of meeting dated 22nd July 2015 (c) Town Events (d) Recycling Fund (e) Council Premises (i) Minutes of meeting dated 20th August 2015 (ii) Council Offices - Electricity Contract (f) Communications (i) Minutes of meeting dated 12th August 2015 (ii) New website (iii) Requirement to publish Register of Members Interests

7. Police Update 7:30pm

8. Transfer of Assets/Local Services (a) Additional clauses added by CC in Transfer documents (b) Toilets (i) Loan Agreement (c) Outdoor Recreation Facilities (i) Joint meeting, TC, HADSCAL, Sports Clubs (d) Council Offices

9. Town Plan Update

10.Dog Fouling & Litter Update

11.Finger Sign Posts 8:30pm

12.Christmas Lights

13.Nitrous Oxide use

14.The Gliss - Land from Welsh Water

15. Damage to Drain at The Gliss 16.Land Registry Update 17.Protocol – Recommendations re reducing length of meetings 18.Play Area (a) Monthly Inspection 19.Town Crier Announcements 20.Report of the Clerk/Responsible Financial Officer 9:00pm i. Correspondence

0915 a. Cllr R Golesworthy Declaration of interest form 0915 b. Andrew Jones, Gwernyfed CC Update on Campaign to save Gwernyfed HS 0915 c. Jacques Perrot EU TTOW 0915 d. David Cahill damage to Drain at the Gliss 0915 e. Cllr B Jenkins Councillor resignation 0915 f. Cllr T Stedman Councillor Declaration of Interest template 0915 g. BBNP Change of date of Meeting - Audit & Scrutiny 0915 h. Peter Bothma Application for admin post 0915 i. Kim Wells Memorial to Cooper 0915 j. BBNP Agenda for Meeting 10th July 0915 k. Sandra Skinner, H2T request for letter of Support 0915 l. Ian Young, Healthmatic Blocked Water Pipe 0915 m. Rob Knight Application for admin post 0915 n. Mike Harris, Wm Beales Transfer of Land from Welsh Water 0915 o. Jo Eliot Dementia Friends 0915 p. Mayor, Invitation to Gurkha Honorary Citizenship Parade 0915 q. Powys CC Receipt for Play Area Inspection Fee 0915 r. Cllr S Like Declaration of interest form 0915 s. Barclays Bank Statement - Project A/C 0915 t. Barclays New Debit Cards for N Lewis 0915 u. Powys CC Playground inspection Report 0915 v. Powys CHC Notification of First meeting of B&R CHC 0915 w. Juliet Noble Bench plaque 0915 x. Land Registry The Gliss 0915 y. Judith Ashness Application for admin post 0915 z. Andrew Williams, Ch of Commerce Turkey Twinning 0915 aa. Mike Carnell, Old Stables Tea planning - 7 Market Street Rooms 0915 ab. Scottish Power Complaint acknowledgement 0915 ac. Steve Butcher Fire Risk assessment - pavilion 0915 ad. Giles Morgan HTC website 0915 ae. One Voice Tax Collection Bill 0915 af. Ian Young, Healthmatic Toilet problems 0915 ag. Graham Eales Transfer of Assets 0915 ah. Welsh Water Invoice for Water Charges- 16/12/14 - 8/7/15 - Council Offices 0915 ai. Heather Zytynska Application for admin post 0915 aj. Zurich Insurance Amended Policy for 2014/15 0915 ak. Zurich Insurance Additional Building Insurance 0915 al. Steve Butcher Building Condition Report re The Pavilion 0915 am. Jim Gamon Defib for Hay 0915 an. Jim Gamon Defibrillator for Hay 0915 ao. M Carnell, Old Stables Tea Rooms Planning appeal 0915 ap. BBNP Notification of Appeal - APP/P9502/A15/3129194 - 4/5 High Town 0915 aq. TV Licensing Reminder re TV Licence 0915 ar. British Gas Electricrt Invoices for Pavilion 0915 as. Zurich Insurance 2015/16 Policy & Invoice 0915 at. Welsh Government Gwlad Issue 129 0915 au. Graham Eales Loan agreement 0915 av. Eighteen Rabbit Invitation to Opening Party 0915 aw. John Fitzgerald Reference - Heather Zytynska 0915 ax. Leon Morelli, HADSCAL HADSCAL Business Plan 0915 ay. Andrew Jones, Gwernyfed CC Campaign to save Gwernyfed High School 0915 az. Chris Aldridge Reference - Heather Zytynska 0915 ba. Healthmatic Invoices for Oxford Road & Broad Street Toilet Refurbishments 0915 bb. Maggie Sims Book advert 0915 bc. Graham Eales Loan agreement 0915 bd. David Cahill damage to Drain at the Gliss 0915 be. Ian Young, Healthmatic Queries re Invoice for Oxford Road toilets 0915 bf. Planning Aid Wales Workshop 0915 bg. OTM Invoice for Grasscutting 0915 bh. Barclays Bank Charge Notifications 0915 bi. BBNO Planning Application - 15/12424/FUL - 2/3 St Marys Road 0915 bj. Kelvyn Jenkins, British Legion Recycling Grant Application 0915 bk. Lyndy Cooke July payroll 0915 bl. Barclays New Cheque Book 0915 bm. Hay Hotfooters Race Details 0915 bn. Ian Mills, Powys CC Temp Street Closure - Centenary celebrations 0915 bo. League of Friends Notification of meeting and minutes 0915 bp. BBNP Withdrawal of Planning Application - 15/12216/FUL - Wyeford Rd 0915 bq. John Jones Engineering Damage to Drain 0915 br Teresa Godbert Parking Black Lion Green 0915 bs. 4 Harley Almshouses Complaint to Powys 0915 bt. British Gas Credit Notes 0915 bu. British Gas Opening of accounts 0915 bv. Barclays Bank Statement - Council Offices 0915 bw. Brecon Advice Centre Annual report 0915 bx. Powys CHC Executive Ctee Agenda 0915 by, Barclays Bank Statement 0915 bz. Andrew Williams, BBNP Launch of Welsh Rural Development Fund 0915 ca. N Davies Request for Toilet Utility meter readings 0915 cb. Lydia Powell Powys Health & Well Being letter 0915 cc. EC Threat re TTOW Project 0915 cd. M Budd Expenses Claim 0915 ce. Derek Smart Loss of medal 0915 cf. Br Gas Confirmation of reversal of Utility responsibilities - Pavilion 0915 cg. Dyfed Powys Police Newsletter 0915 ch. Barclays Debit Card 0915 ci. Barclays Bank Statement 0915 cj. Serena Balsdon, Env Agency Promotion of Information Boards 0915 ck. L Davies, BBNP Geopark Questionnaire 0915 cl. Bill Hageman, Chicago Tribune Questions/Interview with Mayor re Hay 0915 cm. Andrew Williams, Ch Of Commerce Details re request to link with Afyon, Turkey 0915 cn. BBNP Planning Application - 15/12529/FUL - Cemetary Lodge 0915 co. Ian Young, Healthmatic Meter Readings 0915 cp. Woodland Mangement Grp Letter of permission 0915 cq. Melanie Amor 3 weekly rubbish Collections consultation 0915 cr. David Jackson Solar panels in car park 0915 cs. Graham Eales Loan Agreement & licences 0915 ct. Mike Harris,Wms Beales Loan Agreement & licences 0915 cu BBNP Notification of Planning Approval - 15/12154/FUL 0915 cv Helen Roderick, BBNP SDF Grant report 0915 cw Scottish Power Invoice - Direct debit payment 0915 cx Golesworthy's Invoice - Postage & VAT 0915 cy NHS Powys Teaching Health Board Notice of AGM & event 0915 cz One Voice Wales Motions put forward at AGM 0915 da Susannah Burrage Tennis Courts in Hay 0915 db Powys CC Smokefree Playgrounds in Powys 0915 dc Mid Wales Housing Assoc August Bulletin 0915 dd & Norton Town Councils Car parks in Powys 0915 de Healthmatic Invoice - cleaning 0915 df Land Registry Out of office notice 0915 dg Broxap Catalogue 0915 dh BBNP Planning Application - 15/12583/FUL - 7 De Breos Court, Hay 0915 di St Davids Hospice AGM Notification 0915 dj Hay Ho Bus Update 0915 dk Powys CHC CHC Meeting 23rd September 0915 dl Healthmatic Invoice for Cleaning Toilets 0915 dm Border Office Supplies Invoice - stationery 0915 dn BOSS Invoice for Stationery 0915 do One Voice Wales Independent Remuneration Panel Survey 0915 dp Graham Eales Toilets 0915 dq Aled Liddington, Wms Beales Licences and Loan Agreements 0915 dr Barclays Bank Bank charges notification 0915 ds Barclays Bank Bank charges notification 0915 dt Barclays Bank Bank charges notification 0915 du Graham Eales Transfer of Toilets, Council Offices etc 0915 dv Aled Liddington, Wms Beales Transfer of Toilets, Council Offices etc 0915 dw Susannah Burrage Tennis Courts in Hay 0915 dx Steve Butcher Copy letter to Hay Cricket Club re lease 0915 dy Graham Eales Recreation Ground & Toilets 0915 dz Newtown Council Public Toilets 0915 ea Graham Eales Transfer of Toilets, Council Offices etc 0915 eb Aled Liddington, Wms Beales Transfer of Toilets, Council Offices etc 0915 ec BOSS Invoice for Stationery 0915 ed Susannah Burrage Tennis Courts in Hay 0915 ee Andrew Williams, Ch of Commerce Christmas Lights 0915 ef Leon Morelli, HADSCAL various - Recreation Facilities and Joint Meeting 0915 eg Jane Quarterman Enquiry - Chamber Booking 0915 eh Welsh Water Letter re. water supply to public toilets 0915 ei Eric Pugh & Co Invoice - computer mouse 0915 ej Scottish Power Invoice 0915 ek Barclays Bank Bank Statement 0915 el Barclays Bank Bank Statement 0915 em British Weights & Measures Assoc "The Yardstick" magazine 0915 en Border Office Supplies Invoice - stationery 0915 eo BT Telephone Invoice 0915 ep Scottish power Complaint Update 0915 eq Suzannah Jones Interpretation Board 0915 er Graham Eales Car Park Income & Agreements 0915 es CIS Finger signpost Quote 0915 et H Zytynska Expenses Claim 0915 eu Land Registry The Gliss 0915 ev Urgent Correspondence received after agenda circulated

ii. Balances & issue of cheques.

21.Report from County Councillor. 9:15pm 22.Report from the Chairman. 23. Reports from representatives: (a) Hay Tourism Group; (b) Hay Together; (c) Gwynne’s Almshouses; (d) Dial-a- Ride; (e) Hay Youth Club; (f) Hay School Governors; (g) Gwernyfed Sports Centre; (h) One Voice Wales; (i) Health Focus Group; j) Cheesemarket (k) Affordable Housing ;

24.Planning (a) Urgent Mayor and Deputy Mayor Authorisations (i) 15/12529/FUL – Cemetery Lodge – Demolition of garage/store – no objection (ii) 15/12583/FUL – 7 De Breos Court – Removal of windows/ door modification etc – no comment (b) Planning Application for Comment – none

28. Date for next meeting - Monday 5th October 2015