Spring Meeting Schedule for Executive Committee and Legislative Staff Coordinating Committee

THE EDGEWATER 1001 Place, Wisconsin Building | MADISON, WI| Phone: (608) 535-8200 SCHEDULE OF MEETINGS (Updated as of 5/24/2019 – Subject to changes in times and events) Thursday, June 6

2–6:30 p.m. REGISTRATION The Nolen Gallery – Level 5

3–4:30 p.m. LSCC OPTIONAL PROFESSIONAL DEVELOPMENT: Wine Room – Level 7 COLLABORATIVE PROBLEM SOLVING (Located in The Statehouse Legislative staff can be part of situations where two Restaurant) sides are locked into a conflict, and they need to help resolve it. This hands-on workshop is designed to teach staff to apply the principles of negotiation to help explore creative ways of delivering solutions to conflicts in a way that all sides can leave feeling satisfied.

Presenter: Curt Stedron, NCSL

5:30–7 p.m. RECEPTION AT THE HOTEL The Nolen Gallery – Level 5

Guest: Former Lt. Governor Rebecca Kleefisch, Wisconsin Friday, June 7

7:30–5 p.m. REGISTRATION The Nolen Gallery – Level 5

7:30-8:30 a.m. BREAKFAST Grand Ballroom A – Level 5

8:30-10 a.m. LSCC WORK GROUPS Professional Staff Association Officers Mendota Ballroom C – Level 3 Standing Committees Mendota Ballroom B – Level 3 Strategic Planning Grand Ballroom B – Level 5 Legislative Litigation Mendota Ballroom A – Level 3

10-10:15 a.m. BREAK

10:15-11:45 a.m. LSCC SUBCOMMITTEES Legislative Institution Mendota Ballroom A – Level 3 Information Technology, Social Media, E-Learning Grand Ballroom B – Level 5 and Outreach Programs and Professional Development Mendota Ballroom C – Level 3

Page 1 of 2 Friday, June 7 Continued

12-1 P.M. LUNCH Grand Ballroom A – Level 5

1:15-3:15 p.m. FULL LEGISLATIVE STAFF COORDINATING Grand Ballroom B – Level 5 COMMITTEE (LSCC) MEETING

3:15-4:15 p.m. 2020 ATLANTA PDS PLANNING MEETING Mendota Ballroom C – Level 3

5:30–7 p.m. RECEPTION AT THE WISCONSIN HISTORICAL Wisconsin Historical Society SOCIETY 816 This is walkable from the hotel, but the hotel’s shuttle will be available from 5:15 – 7:15 p.m. on a continuous loop.

9-10:30 p.m. NCSL FOUNDATION FOR STATE LEGISLATURES The Nolen Gallery / DESSERT RECEPTION Ballroom Terrace – Level 5 Please join the NCSL Foundation Board of Directors for dessert and networking. All attendees are welcome. Saturday, June 8

7–1:30 p.m. REGISTRATION Mendota Gallery – Level 3

7:30–9 a.m. BREAKFAST Grand Ballroom A – Level 5

9–10:30 a.m. BUDGET, FINANCE AND RULES COMMITTEE The Sky Bar – Level 15

COMMITTEE ON OUTREACH AND MEMBER Mendota Ballroom – Level 3 SERVICES

10:30–10:45 a.m. BREAK Mendota Gallery – Level 3

10:45 a.m.–12:15 p.m. SUBCOMMITTEE ON THE LEGISLATIVE INSTITUTION The Sky Bar – Level 15

SUBCOMMITTEE ON THE LEGISLATIVE SUMMIT Mendota Ballroom – Level 3

12:15–1:15 p.m. LUNCH The Plaza – Level 5 (weather permitting, back up will be The Statehouse Restaurant – Level 7)

1:15–1:45 p.m. Use this time to make your way over to the Walk to the Wisconsin State Capitol. This is walkable from the Wisconsin State Capitol hotel, but the hotel’s shuttle will be available from 2 East Main Street 1:15 – 1:45 p.m. on a continuous loop and 4:00 – Wisconsin Avenue Entrance 4:30 p.m. on a continuous loop. Please enter the capitol building from Wisconsin Ave.

1:45–4 p.m. FULL EXECUTIVE COMMITTEE MEETING Assembly Chamber

5–6:30 p.m. RECEPTION AT THE HOTEL The Sky Bar – Level 15 NCSL gratefully acknowledges SGAC for its support of this reception.

The Legislative Summit Executive Committee meeting will be held August 4 in Nashville, Tennessee. Page 2 of 2 Executive Committee Meeting Saturday, June 8, 2019 1:45 p.m. – 4:00 p.m. Assembly Chamber Wisconsin State Capitol

AGENDA

Call to Order, Roll Call and Recognition of Guests

Executive Committee Meeting Minutes from New Orleans ...... 1

Memorandum from Jon Heining ...... 9

Executive Director’s Report ...... 11

Report on Executive Director Search

State-Federal Activities Report ...... 15

Budget, Finance and Rules Committee ...... 23

Committee on Outreach and Member Services ...... 35

Subcommittee on the Legislative Institution ...... 51

Subcommittee on the Legislative Summit ...... 53

Legislative Staff Coordinating Committee ...... 57

NCSL Foundation for State Legislatures Report ...... 87

NCSL Bylaws and Rules of Procedure ...... 93 Executive Committee 2018 - 2019 Member Roster (Last update May 20, 2019)

NCSL OFFICERS President Staff Chair Senator Toi Hutchinson Jon Heining Illinois General Assembly General Counsel – Legislative Council Capitol Building, Room 108-A Texas Legislature 301 South Second Street PO Box 12128 Springfield, IL 62706 Robert E. Johnson Building (217) 782-7419 1501 North Congress Avenue [email protected] Austin, TX 78711-2128 Year 3 (512) 463-1151 [email protected] Year 5

President-Elect Staff Vice Chair Speaker Robin Vos Martha R. Wigton Wisconsin Legislature Director – House Budget & Research Office State Capitol, Room 217 West Georgia General Assembly PO Box 8953 412 Coverdell Legislative Office Building Madison, WI 53708-8953 18 Capitol Square (608) 266-9171 Atlanta, GA 30334 [email protected] (404) 656-5050 Year 5 [email protected] Year 4

Vice President Immediate Past Staff Chair Speaker Scott Saiki Chuck Truesdell Hawaii State Legislature Fiscal Analyst State Capitol Office of Budget Review 415 South Beretania Street Legislative Research Commission Room 431 Kentucky General Assembly Honolulu, HI 96813 Room 136, Capitol Annex (808) 586-6100 702 Capitol Avenue [email protected] Frankfort, KY 40601 Year 4 (502) 564-8100 EXT 578 [email protected] Year 5 Immediate Past President Senator Legislature Years served as an NCSL officer State Capitol, Suite 320 350 North State Street or ex-officio member do not , UT 84114 count toward the three-year (801) 538-1035 [email protected] maximum on the NCSL Year 1 Executive Committee. AT LARGE MEMBERS

Representative Marvin Abney Senator David Blount Rhode Island General Assembly Mississippi Legislature State House State Capitol 82 Smith Street PO Box 1018 Providence, RI 02903-1105 400 High Street, Suite 213 (401) 222-1478 Jackson, MS 39215-1018 [email protected] (601) 359-3232 Year 1 [email protected] Year 2

Senator Ralph Alvarado Jen Carlton Kentucky General Assembly Deputy Chief of Staff for Operations Capitol Annex, Suite 229 Senate Majority Caucus 702 Capitol Avenue Indiana General Assembly Frankfort, KY 40601 200 W. Washington Street, Room 126 (502) 564-8100 Indianapolis, IN 46204-2785 [email protected] (317) 460-6204 Year 2 [email protected] Year 1

Joe Ayala Senator David Carlucci Principal Deputy Legislative Counsel New York State Legislature Office of Legislative Counsel Legislative Office Building California State Legislature 198 State Street, Room 509 925 L Street, Suite 700 Albany, NY 12247 Sacramento, CA 95814 (518) 455-2991 (916) 341-8246 [email protected] [email protected] Year 1 Year 1

Senator Eric Bassler Charlotte Carter-Yamauchi Indiana General Assembly Director State House, Room 3B-S Legislative Reference Bureau 200 West Washington Street Hawaii State Legislature Indianapolis, IN 46204-2785 State Capitol, Room 446 (317) 232-9400 415 South Beretania Street [email protected] Honolulu, HI 96813 Year 1 (808) 587-0666 [email protected] Year 2

Speaker Scott Bedke Representative Sarah Idaho Legislature Copeland-Hanzas State Capitol Building Vermont General Assembly PO Box 83720 State House 700 West Jefferson Street 115 State Street Boise, ID 83720-0038 Montpelier, VT 05633-5501 (208) 332-1123 (802) 828-2228 [email protected] [email protected] Year 1 Year 2 AT LARGE MEMBERS, continued

Representative Kurt Daudt Senator Bill Hansell Minnesota Legislature Oregon Legislative Assembly 267 State Office Building State Capitol 100 Rev. Dr. Martin Luther King Jr. Blvd. 900 Court Street, NE St. Paul, MN 55155-1298 Room S-415 (651) 296-5364 Salem, OR 97301 [email protected] (503) 986-1729 Year 1 [email protected] Year 1

Representative Dan Flynn Aurora Hauke Texas Legislature Majority Leader Caucus Staff Capitol Extension House Majority Caucus PO Box 2910 Alaska Legislature Austin, TX 78768-2910 State Capitol, Room 204 (512) 463-0880 120 4th Street [email protected] Juneau, AK 99801-1182 Year 1 (907) 465-5051 [email protected] Year 1

Susan Furlong Senator Matt Huffman Chief Clerk of the Assembly Senate Majority Leader Nevada Legislature Ohio General Assembly 401 S. Carson Street, Room 1109 Senate Building Carson City, NV 89701 One Capitol Square, 2nd Floor (775) 684-8556 Columbus, OH 43215 [email protected] (614) 466-7584 Year 3 [email protected] Year 2

Joseph James “J.J.” Gentry, Esq. Jennifer Jackson Counsel, Ethics Committee – Senate Legislative Counsel South Carolina General Assembly Legislative Council PO Box 142 Texas Legislature 205 Gressette Building Robert E. Johnson Building Columbia, SC 29202 1501 N. Congress (803) 212-6306 P.O. Box 12128, Capitol Station [email protected] Austin, TX 78711-2128 Year 3 (512) 463-1155 [email protected] Year 2

Assemblymember Adam Gray Scott Kaiser California State Legislature Assistant Secretary – Senate PO Box 942849 Illinois General Assembly Sacramento, CA 94249-0021 State Capitol, Room 403 (916) 319-2021 Springfield, IL 62706 assemblymember.gray@ (217) 782-5715 assembly.ca.gov [email protected] Year 5 Year 1 AT LARGE MEMBERS, continued

Susan W. Kannarr Sabrina Lewellen Chief Clerk Deputy Director House of Representatives Assistant Secretary of the Senate Kansas Legislature Arkansas General Assembly Room 272-W, State Capitol State Capitol, Room 320 300 SW 10th Avenue 500 Woodlane Topeka, KS 66612 Little Rock, AR 72201 (785) 296-7633 (501) 682-5608 [email protected] [email protected] Year 1 Year 1

Jessica Karls-Ruplinger Senator Ryan McDougle Deputy Director Republican Caucus Chairman Legislative Council Virginia General Assembly Wisconsin Legislature Pocahontas Building One East Main Street, Suite 401 PO Box 396 Madison, WI 53703-3382 Richmond, VA 23218 (608) 266-2230 (804) 730-1026 jessica.karls- [email protected] [email protected] Year 3 Year 1

Representative John Kavanagh Lt. Governor Randy McNally Arizona State Legislature Lieutenant Governor and Speaker of Capitol Complex - House the Senate Room 226 Tennessee General Assembly 1700 West Washington Street Cordell Hull Building, Suite 700 Phoenix, AZ 85007-2890 425 Fifth Avenue North, 7th Floor (602) 926-5170 Nashville, TN 37243 [email protected] (615) 741-6806 Year 1 [email protected] Year 1

Othni J. Lathram Senator Eddie Melton Alabama Legislature Indiana General Assembly Director, Legislative Services Agency State House, Room 4D-S Alabama State House, Suite 613 200 West Washington Street 11 South Union Street Indianapolis, IN 46204-2785 Montgomery, AL 36130 (317) 232-9400 (334) 261-0690 [email protected] [email protected] Year 1 Year 1

Senator Greg Leding Senator Arkansas General Assembly State Capitol Building, Room 320 P.O. Box 145115 500 Woodlane Street 350 North State Street, Suite 320 Little Rock, AR 72201 Salt Lake City, UT 84114 (501) 682-6107 (801) 538-1035 [email protected] [email protected] Year 1 Year 1 AT LARGE MEMBERS, continued

Senator Holly Mitchell Senator Carmelo Rios Santiago California State Legislature Senate Majority Leader State Capitol, Room 5050 Puerto Rico Legislative Assembly 1303 Tenth Street The Capitol Sacramento, CA 95814-4900 PO Box 9023431 (916) 651-4030 San Juan, PR 00902-3431 [email protected] (787) 724-2030 Year 2 [email protected] Year 1

Anthony “Steve” Pike Representative David Santiago Chief of Police Florida Legislature Virginia Division of Capitol Police House Office Building Virginia General Assembly 402 South Monroe Street Washington Building Room 317 1100 Bank Street, 2nd Floor Tallahassee, FL 32399-1300 Richmond, VA 23219 (850) 717-5027 (804) 786-5035 [email protected] [email protected] Year 1 Year 1

Representative Angelo Puppolo, Jr. Senator Joseph Scarnati, III Massachusetts General Court President Pro Tempore of the Senate State House, Room 122 Pennsylvania General Assembly 24 Beacon Street PO Box 203025 Boston, MA 02133-1099 Harrisburg, PA 17120-3025 (617) 722-2006 (717) 787-7084 [email protected] [email protected] Year 1 Year 1

Speaker Peter Schwartzkopf Joel Redding Delaware General Assembly Chief Information Officer Legislative Hall Kentucky General Assembly 411 Legislative Avenue, 1st Floor Room 26, Annex Dover, DE 19901 702 Capitol Avenue (302) 744-4351 Frankfort, KY 40601 [email protected] (502) 564-8100 ext. 460 Year 3 [email protected] Year 3

Senator Sue Rezin Representative Jonathan Singer Senate Assistant Minority Leader Colorado General Assembly Illinois General Assembly Capitol Building, Room 309-J 200 East Colfax Avenue 301 South Second Street Room 307 Springfield, IL 62706 Denver, CO 80203-1784 (217) 782-3840 (303) 866-2780 [email protected] [email protected] Year 1 Year 1

AT LARGE MEMBERS, continued

Senator Greg Treat Speaker Linda Upmeyer Senate President Pro Tempore Iowa General Assembly Oklahoma Legislature State Capitol State Capitol Building 1007 East Grand Avenue 2300 North Lincoln Boulevard Des Moines, IA 50319 Room 422 (515) 281-3221 Oklahoma City, OK 73105 [email protected] (405) 521-5632 Year 1 [email protected] Year 1

Linda Triplett Representative Jennifer Williamson Performance Accountability Director House Majority Leader Legislative PEER Committee Oregon Legislative Assembly Mississippi Legislature State Capitol, Room H-295 PO Box 1204 900 Court Street NE Jackson, MS 39215-1204 Salem, OR 97301 (601) 359-1226 (503) 986-1436 [email protected] rep.jenniferwilliamson@oregonlegislat Year 1 ure.gov Year 3

EX-OFFICIO MEMBERS Co-Chairs, Standing Committees Representative Barbara Ballard Senator Wayne Harper House Minority Caucus Chair Utah Legislature Kansas Legislature State Capitol 350 North State Street, Suite 320 300 SW Tenth Avenue, Room 451-S Salt Lake City, UT 84114 Topeka, KS 66612-1504 (801) 538-1035 (785) 296-7697 [email protected] [email protected] Year 1 Year 2

Staff Co-Chairs, Standing Committees Jennifer Jones John Snyder Acting Director Committee Staff Administrator Sunset Advisory Commission Legislative Research Commission Texas Legislature Kentucky General Assembly PO Box 13066 Room 014, Capitol Annex Austin, TX 78711 702 Capitol Avenue (512) 463-1291 Frankfort, KY 40601 [email protected] (502) 564-8100 EXT 478 Year 1 [email protected] Year 2

Chair, Council of State Governments International Affiliate

Senator Lou D'Allesandro Mathieu Lemay New Hampshire General Court MNA State House, Room 117 National Assembly of Quebec 107 North Main Street 1045 rue des Parlementaires Concord, NH 03301-4951 Quebec, QC G1A 1A4 (603) 271-2117 Canada [email protected] (450) 966-0111 Year 1 [email protected] Year 1

CSG REGIONAL MEMBERS Eastern Region Midwestern Region

Representative Kevin Ryan Representative Joan Ballweg House Majority Deputy Speaker Wisconsin Legislature Connecticut General Assembly State Capitol Legislative Office Building PO Box 8952 300 Capitol Avenue, Room 4108 Madison, WI 53708-8952 Hartford, CT 06106-1591 (608) 266-8077 (860) 240-8585 [email protected] [email protected] Year 1 Year 1

Southern Region Western Region

Speaker David Ralston Representative Marilyn Ryan Georgia General Assembly Montana Legislature State Capitol, Room 332 PO Box 200400 206 Washington Street SW Helena, MT 59620-0400 Atlanta, GA 30334 (406) 444-4800 (404) 656-5020 [email protected] [email protected] Year 1 Year 3

NCSL Advisory Committee (Past Officers still in legislative service)

Michael P. Adams Sharon Crouch Steidel John B. Phelps Director of Human Resources Chief Technology Officer Staff Director/ Senate Rules Senate Clerk's Office House of Delegates Committee Virginia General Assembly Virginia General Assembly Florida Legislature PO Box 396 900 East Main Street 404 South Monroe Street Richmond, VA 23218 Richmond, VA 23219 402 Senate Office Building (804) 698-7405 (804) 698-1561 Tallahassee, FL 32399-1100 [email protected] [email protected] (850) 487-5350 [email protected]

Senator Dan Blue Nancy Cyr Patsy Spaw Senate Democratic Leader Director of Research Secretary of the Senate North Carolina General Assembly Legislative Research Office Texas Legislature Legislative Building, Room 1129 Nebraska Legislature PO Box 12068 16 West Jones Street PO Box 94604 Austin, TX 78711 Raleigh, NC 27601-2808 Lincoln, NE 68509-4604 (512) 463-0100 (919) 733-5752 (402) 471-0077 [email protected] [email protected] [email protected]

Raúl Burciaga Representative John Martin Alfred W. (Butch) Speer Director Maine Legislature Clerk of the House Legislative Council Service State House, Room 333 Louisiana State Legislature New Mexico Legislature 2 State House Station State Capitol, Suite G – 106 490 Old Santa Fe Trail, Suite 411 Augusta, ME 04333-0002 PO Box 44281 Santa Fe, NM 87501 (207) 287-1430 Baton Rouge, LA 70804 (505) 986-4671 [email protected] (225) 342-7259 [email protected] [email protected]

Susan Clarke Schaar Patrick J. O'Donnell John W. Turcotte Clerk of the Senate Clerk of the Legislature Director, Program Evaluation Virginia General Assembly Nebraska Unicameral Legislature Division PO Box 396 State Capitol, Room 2018 Legislative Services Office Richmond, VA 23218 PO Box 94604 North Carolina General Assembly (804) 698-7400 Lincoln, NE 68509-4604 300 N. Salisbury Street, Suite 100 [email protected] (402) 471-2271 Raleigh, NC 27603-5925 [email protected] (919) 301-1399 [email protected]

2018 – 2019 Budget, Finance and Rules Committee

Jurisdiction: The Budget, Finance and Rules Committee oversees the financial operations of the Conference. These activities include the review of NCSL’s financial rules; budget recommendations and amendments; approval of grants and contracts; changes in NCSL’s Bylaws and Rules of Procedure; acceptance of the financial audit; oversight of investments and bank accounts; recommendations on NCSL’s dues levels and structure, and review of Audit and Compliance Subcommittee recommendations. This year, the committee will review:

FY 2018 Financial Audit Investments and Bank Accounts FY 2019 Budget Amendments FY 2019 Appropriations Receipts Dues Schedule for FY20 and FY21 FY 2020 Budget

Speaker Robin Vos, Wisconsin Jon Heining, Texas Chair Staff Chair

Senator Curt Bramble, Utah Chuck Truesdell, Kentucky Vice Chair Staff Vice Chair

Legislator Members Staff Members

1. Representative Marvin Abney, Rhode Island 1. Charlotte Carter-Yamauchi, Hawaii 2. Senator David Blount, Mississippi 2. Susan Furlong, Nevada 3. Senator David Carlucci, New York 3. Scott Kaiser, Illinois 4. Representative Sarah Copeland-Hanzas, Vermont 4. Susan Kannarr, Kansas 5. Speaker Kurt Daudt, Minnesota 5. Othni Lathram, Alabama 6. Representative Dan Flynn, Texas 6. Sabrina Lewellen, Arkansas 7. Senator Bill Hansell, Oregon 7. Linda Triplett, Mississippi 8. Senator Matt Huffman, Ohio 9. Senator Greg Leding, Arkansas 10. Lt. Gov. Randy McNally, Tennessee 11. Senator Eddie Melton, Indiana NCSL Staff: 12. Senator Holly Mitchell, California 13. Senator Joseph Scarnati III, Pennsylvania Bill Pound and Mary Wild 14. Speaker Peter Schwartzkopf, Delaware 15. Senator Greg Treat, Oklahoma

2018 – 2019 Committee on Outreach and Member Services

Jurisdiction: The Committee on Outreach and Member Services is responsible for providing guidance and strategic advice to NCSL about its many programs and services. This includes recommendations and advice on the outreach activities to engage legislators and staff, NCSL Standing Committees, the NCSL Website and other digital platforms, grants and contracts and State Legislatures magazine. Members determine the roles and responsibilities of Executive Committee members in marketing NCSL to promote the relevance and value of the organization to legislators and legislative staff.

Speaker Scott Saiki, Hawaii Martha Wigton, Georgia Chair Staff Chair

Senator Ralph Alvarado, Kentucky Chuck Truesdell, Kentucky Vice Chair Staff Vice Chair

Legislator Members Staff Members

1. Representative Barbara Ballard, Kansas 1. Joe Ayala, California 2. Representative Joan Ballweg, Wisconsin 2. Jen Carlton, Indiana 3. Senator Eric Bassler, Indiana 3. J.J. Gentry, South Carolina 4. Speaker Scott Bedke, Idaho 4. Aurora Hauke, Alaska 5. Assemblymember Adam Gray, California 5. Jennifer Jackson, Texas 6. Senator Wayne Harper, Utah 6. Jennifer Jones, Texas 7. Representative John Kavanagh, Arizona 7. Jessica Karls-Ruplinger, Wisconsin 8. Senator Ryan McDougle, Virginia 8. Steve Pike, Virginia 9. Senator Ann Millner, Utah 9. Joel Redding, Kentucky 10. Representative Angelo Puppolo, Jr., 10. John Snyder, Kentucky Massachusetts 11. Speaker David Ralston, Georgia 12. Senator Sue Rezin, Illinois 13. Representative Kevin Ryan, Connecticut NCSL Staff: 14. Senator Carmelo Rios Santiago, Puerto Rico 15. Representative David Santiago, Florida Laura Tobler and Kristin Shassetz 16. Representative Jonathan Singer, Colorado 17. Speaker Linda Upmeyer, Iowa 18. Representative Jennifer Williamson, Oregon 2018 – 2019 Subcommittee on the Legislative Institution

Jurisdiction: NCSL was founded on the principle that a strong legislative branch of government is vital for American democracy. Strengthening the legislative institution remains at the heart of NCSL’s mission today. This subcommittee helps develop the institutional work of the Conference. It provides ideas, advice and guidance on the development and delivery of the “Legislative Institution Track” at the Legislative Summit. It reviews NCSL’s efforts to study and enhance the operations of legislatures. The subcommittee considers and recommends institutional programs and training for NCSL to develop including programs designed to educate legislators, legislative staff and the public about the fundamental role of legislatures in our durable democracy.

Speaker Robin Vos, Wisconsin Jon Heining, Texas Chair Staff Chair

Speaker Scott Saiki, Hawaii Martha Wigton, Georgia Vice Chair Chuck Truesdell, Kentucky Staff Co-Vice Chairs

Legislator Members Staff Members

1. Representative Barbara Ballard, Kansas 1. Charlotte Carter-Yamauchi, Hawaii 2. Speaker Scott Bedke, Idaho 2. Susan Furlong, Nevada 3. Senator David Blount, Mississippi 3. Scott Kaiser, Illinois 4. Representative Sarah Copeland-Hanzas, Vermont 4. Susan Kannarr, Kansas 5. Speaker Kurt Daudt, Minnesota 5. Othni Lathram, Alabama 6. Senator Matt Huffman, Ohio 6. Sabrina Lewellen, Arkansas 7. Representative John Kavanagh, Arizona 7. Joel Redding, Kentucky 8. Senator Greg Leding, Arkansas 9. Senator Ryan McDougle, Virginia 10. Senator Sue Rezin, Illinois 11. Representative David Santiago, Florida NCSL Staff: 12. Senator Joseph Scarnati III, Pennsylvania 13. Speaker Peter Schwartzkopf, Delaware Tim Storey 14. Senator Greg Treat, Oklahoma 15. Speaker Linda Upmeyer, Iowa 16.Representative Jennifer Williamson, Oregon 2018 – 2019 Subcommittee on the Legislative Summit

Jurisdiction: This subcommittee reviews and recommends the schedule to the annual Legislative Summit. Members review and recommend programs and topics for the meeting, recommend locations for future meetings. The subcommittee will examine the structure of the meeting in future years related to state host committees, fundraising responsibilities, social events and site selection.

Senator Toi Hutchinson, Illinois Martha Wigton, Georgia Chair Staff Chair

Senator Eric Bassler, Indiana Chuck Truesdell, Kentucky Vice Chair Staff Vice Chair

Legislator Members Staff Members

1. Representative Marvin Abney, Rhode Island 1. Joe Ayala, California 2. Senator Ralph Alvarado, Kentucky 2. Jen Carlton, Indiana 3. Representative Barbara Ballard, Kansas 3. J.J. Gentry, South Carolina 4. Senator David Carlucci, New York 4. Aurora Hauke, Alaska 5. Representative Dan Flynn, Texas 5. Jennifer Jackson, Texas 6. Assemblymember Adam Gray, California 6. Jennifer Jones, Texas 7. Senator Bill Hansell, Oregon 7. Jessica Karls-Ruplinger, Wisconsin 8. Senator Wayne Harper, Utah 8. Steve Pike, Virginia 9. Lt. Gov. Randy McNally, Tennessee 9. John Snyder, Kentucky 10. Senator Eddie Melton, Indiana 10. Linda Triplett, Mississippi 11. Senator Ann Millner, Utah 12. Senator Holly Mitchell, California 13. Representative Angelo Puppolo, Jr., Massachusetts NCSL Staff: 14. Senator Carmelo Rios Santiago, Puerto Rico 15. Representative Jonathan Singer, Colorado Kristin Shassetz

Minutes National Conference of State Legislatures Executive Committee Meeting January 19, 2019 New Orleans, Louisiana

NCSL President Senator Toi Hutchinson called the meeting to order. The following officers and members were present: Officers

Senator Toi Hutchinson, Illinois Speaker Robin Vos, Wisconsin Speaker Scott Saiki, Hawaii Senator Curt Bramble, Utah Jon Heining, General Counsel, Legislative Council, Texas Martha Wigton, Director, House Budget and Research Office, Georgia Chuck Truesdell, Fiscal Analyst, Office of Budget Review, Legislative Research Commission, Kentucky

Executive Committee Members

Representative Marvin Abney, Rhode Island Jennifer Jones, Texas Senator Ralph Alvarado, Kentucky Representative John Kavanagh, Arizona Joe Ayala, California Senator Greg Leding, Arkansas Representative Barbara Ballard, Kansas Sabrina Lewellen, Arkansas Senator David Blount, Mississippi Senator Ryan McDougle, Virginia Jen Carlton, Indiana Senator Eddie Melton, Indiana Representative Sarah Copeland-Hanzas, Senator Ann Millner, Utah Vermont Senator Holly Mitchell, California Representative Kurt Daudt, Minnesota Representative Angelo Puppolo Jr., Representative Dan Flynn, Texas Massachusetts Greg Fugate, Colorado Joel Redding, Kentucky Susan Furlong, Nevada Senator Sue Rezin, Illinois J.J. Gentry, South Carolina Representative Kevin Ryan, Connecticut Assemblymember Adam Gray, California Senator Carmelo Rios Santiago, Puerto Rico Senator Bill Hansell, Oregon Representative David Santiago, Florida Senator Wayne Harper, Utah John Snyder, Kentucky Jennifer Jackson, Texas Senator Greg Treat, Oklahoma Susan Kannarr, Kansas Linda Triplett, Mississippi Jessica Karls-Ruplinger, Wisconsin

A quorum was present with 42 members in attendance.

1 Approval of Minutes Senator Hutchinson called for a motion to approve the minutes of the meeting held in Portland on Sept. 8, 2018. The minutes were unanimously approved. The NCSL Executive Committee unanimously approved Representative Dan Flynn, Texas; Senator Sue Rezin, Senate Assistant Minority Leader, Illinois; and Senator Wayne Harper, Utah, to fill three legislator vacancies, and Jen Carlton, Indiana, and Scott Kaiser, Illinois, to fill two legislative staff vacancies. Additionally, the NCSL officers nominated Senator Curt Bramble, Utah, to serve as Immediate Past President filling the vacancy of Senator Deb Peters who left the legislature.

Remarks by the NCSL Executive Director Bill Pound noted that in November/December, there were attempts in Congress to delay the implementation of Wayfair vs. South Dakota and to give Congress time to react and perhaps respond to the effects of the Supreme Court ruling. NCSL was successful in working with other groups to stave that off, which was good news for the states. Half the states have moved to implement the collection of taxes on remote sales. Many of the states are part of the interstate agreement and are simply following the rules that had been established. That has taken a lot of the steam out of Congress acting. There has been so much state action in this area. States haven’t been attempting to collect retroactively and have generally followed the rationale the Supreme Court laid out in its decision as to establishing a dollar threshold and number of transactions yearly in a state, which exempts a lot of very small merchants. As time goes on, this will only make NCSL’s position stronger.

NCSL Presentation by Raylene Decatur Senator Hutchinson introduced Raylene Decatur with Kittleman and Associates. Ms. Decatur is undertaking the search for the next Executive Director and working on the strategic plan that will set the tone for what’s going to happen in future years.

Ms. Decatur said she has met with the NCSL officers, members of the NCSL Executive Committee, NCSL staff in Denver and Washington, advisory committees, legislative leaders, Foundation members, LSCC members and former NCSL officers. She noted that in this time of escalating complexity, NCSL is uniquely positioned to support and strengthen state legislatures. The mission and purpose accurately reflect why NCSL exists. No one disputes that NCSL is the bipartisan NGO providing state legislatures with support, ideas, connections, and a strong voice on Capitol Hill or within the federal system. This is a driver for the organization. Ms. Decatur noted there is special value associated with being bipartisan or nonpartisan and providing this very rich platform for dialogue. NCSL in many ways has a lot of tension points built into it: working with legislative members and legislative staff, working across the aisle, working in states that are vastly different from one another. All of this is built into NCSL to create great value to have a forum where all these perspectives can come together.

Ms. Decatur outlined the key findings of her work. Legislative members and staff, as well as NCSL staff and stakeholders, perceive that today’s state legislatures are more important than ever as the forum for America’s ideas. NCSL staff hold this as a very high value. Many of the staff members have worked at NCSL for 10 to 30 years because they believe NCSL is the only organization that can really provide and nurture the state legislatures. In this time of escalating complexity, NCSL has a unique opportunity to build on its current success with nimble and innovative programs, services and products. No one has questioned the programs of the organization. In some cases, people have said they would like to see content delivered differently through a different kind of conference, different locations, timing, more

2 podcasts or more online resources. Everyone has agreed NCSL is recognized as the preeminent bipartisan organization founded to improve the quality and effectiveness of state legislatures, promote policy innovation and communication among state legislatures, and ensure legislatures have a strong and cohesive voice in the federal system.

The NCSL officers asked Ms. Decatur to look at the strategic direction of the organization after validating the mission and purpose. What should the goals be for the next NCSL executive director relative to the strategic direction, and what traits, attributes, skills, and experiences should the next Executive Director have?

Ms. Decatur identified five priorities that should receive NCSL’s highest level of attention and resources. The first is providing a robust continuum of professional development and leadership development opportunities for legislative members and staff. Having that continuum start on the day that one is elected or selected and continue throughout a career to some level of mastery is very important to all the stakeholders. The second is timely delivery of high-quality data and resources to facilitate information exchange among state legislatures and to promote policy innovation. The third, which has had a lot of energy around it, is enhancing the brand awareness to advance NCSL’s position as the most respected bipartisan NGO serving state legislatures and to promote greater understanding and utilization of the programs, products and services. There is a perception that NCSL is hiding its light and people need to know what great programs are available from the organization. There also is interest in the organization being the spokesperson for legislatures – to actually talk about what an important institution a state legislature is. The fourth is providing timely and nimble representation of the states and their legislatures in the American federal system. There is a perception that timely and nimble will be important because what has worked in the past may not work in the future or there may be different avenues for doing this work. The fifth is to refine the existing NCSL organizational platform to provide relevant, responsible programming to meet the evolving needs of legislatures. Both the outside drivers and the inside drivers will cause the organization to refine how it does business, but not radically change how it does business. Ms. Decatur added that the core components of every organization - market, program, people, finance, organization - are critical to the strategic direction of an organization. In an organization like NCSL, the strongest components are always going to be programs, products and services. An organization is only as good as its weakest system. Systems are always the weakest because money is usually spent on programming. Balancing this in the next stage will be important for NCSL’s organizational results. In the future, performance outcome, programs and services are more model- driven and data-driven. NCSL will implement software that tracks how people use the organization. Products and services will be customized in a way that more predictably meets members’ needs. The work environment will be even more focused on attracting and retaining quality staff. Management, administrative, financial technology and communication systems will be updated to support the expanding and complex program array and desired outcomes. Lastly, the governance structures may need to be adjusted in the future as other organizational changes occur.

As far as the Executive Director skills, attributes and experience, Ms. Decatur said she has heard from every single person that the Executive Director needs to understand what nonpartisan means, bipartisan means, be politically astute, embrace ambiguity and have the capacity to find common ground. There needs to be proof this person has demonstrated that in their personal life and work life to date. Second, the individual needs to value and understand state legislatures, be passionate about the role of state legislatures, know what legislators do, why they are important to a democratic society and that the

3 individual fully supports the work of legislative staff and the work of legislators. The individual needs to be an experienced leader who understands not only how to track results but to build and enhance culture, work with teams and advance organizational results. The individual needs to be a relationship builder – someone who can connect, engage and inspire people. The individual needs to have had prior experience with governance. Integrity, high ethical standards, and an authentic servant leader who works in support of the mission and purpose of NCSL and to advance the best practices in legislatures.

The position will be posted in February with preliminary interviews in April. June is the targeted month to make a hire with the new Executive Director announced in July so the individual can attend the Legislative Summit in August. Ms. Decatur concluded the new Executive Director will need to be able to embrace ambiguity. There are many ways individuals connect with NCSL. The outside world is changing quickly from a number of perspectives and a number of dimensions. Business practices are changing. How are we going to define jobs and find people and train them? And how does that relate to how we help you train people in your legislatures? The new Executive Director will need to be attracted to complicated organizations and complicated challenges.

State-Federal Activities Report Senator Wayne Harper reported that despite the federal shutdown, NCSL staff continues to work hard on behalf of NCSL in Washington, D.C. NCSL staff made appointments with new members of Congress, of which 27 are former state legislators, which makes for a good relationship there already. Some of the things that will be discussed are the priorities that were set. We have avoided legislation in response to South Dakota vs. Wayfair and Murphy vs. NCAA, the latter being the Supreme Court’s decision to repeal the Federal Professional and Amateur Sports Protection Act of 1992. So those are good wins for NCSL.

Also notable from D.C.: the passage of the Farm Bill, which contains several NCSL-supported provisions; passage of the Federal Aviation Administration Reauthorization, which prevented a certain level preemption of state authority and contained NCSL written amendments regarding disaster recovery and consultation. NCSL also signed on to several amicus briefs.

Standing Committees Report Jennifer Jones reported that the committee discussed feedback from the Forum held in December. The attendance was a little lower than usual but still very well received. The survey results show the program content and networking with colleagues have remained the top two reasons individuals attend the meeting; 88% of the attendees were very satisfied, which is the highest rating, with the overall quality of the sessions. The survey showed that attendees were disappointed but understood the need to cancel most of the programming on Dec. 5 due to the funeral service for President George H.W. Bush. Several appreciated the accommodations made to broadcast the funeral service for attendees to watch. The legislative staff professional development at Mt. Vernon was shortened and condensed, but the survey results showed it was very highly rated. One attendee said it was one of the best sessions of the Forum. There will be a group of legislators also doing this leadership training. So that was very successful.

We are looking to implement time blocks, much like we’re doing for the Summit, and adding an orientation session for first-time attendees and also possibly moving the Forum out of Washington, D.C. in election years. We’re also exploring the idea of having parliamentarians assigned to each of the standing committee business meetings, at both the Summit and the Forum.

4 In a few weeks, NCSL will be sending a letter to the new leaders requesting they make appointments to the standing committees; returning leaders will be asked to renew their appointments or update them. In October, a letter was sent to the staff directors asking them to update the standing committee appointments for legislative staff. It resulted in 50 new staff being assigned to the standing committees.

At the end of February, the policy working group members, both the legislators and legislative staff, will be surveyed to see how they are working and to look for some best practices. We hope to get some consistency among the standing committees.

Budget, Finance & Rules Committee Report Speaker Robin Vos reported that the appropriations are coming in about normal. The first item that needs to be approved is the report from the auditor and the second item would be the adoption of the amendments for the 2019 budget year. Both items were unanimously approved.

Committee on Outreach and Member Services Speaker Scott Saiki reported that the committee approved applications for four grants: Enhancing Legislative Capacity for Criminal Justice Reform ($798,996 from the Laura and John Arnold Foundation), Family First Prevention Services Act Legislative Policy Forum ($198,533 from the Casey Family Programs), Educating Legislators About Paid Family Leave Through the Child Development and Labor Perspectives ($125,000 from the Arabella Advisors) and Flood Lessons Learned Meeting ($106,519 from The Pew Charitable Trusts). These grants total $1.3 million. The proposed grants were unanimously approved.

For outreach activities, there are approximately 1,500 new state legislative members this year. This is a good opportunity for NCSL to figure out new marketing strategies and how to approach these new members. NCSL staff has already sent them some material and emails. There was a 72 percent open rate on the initial email which is a good sign. It is going to be important for all of us and our state coordinators to network and organize with these new members.

Ed Smith gave a presentation on NCSL’s new logo. NCSL has been working on revising its logo, magazine and website. The new logo was rolled out Jan. 1. Our social media should be done by the end of January. The magazine has been redone and reflects the new logo, a new banner and a new look inside. We’ve emphasized NCSL as the brand in the magazine and downplayed the State Legislatures banner. The website has also been redesigned but there still is a lot of work to do. It has a new look and we expect to have it rolled out by the end of the first quarter.

NCSL’s website home page is much wider and contains less color. NCSL’s 215 portal pages are the core of the rebuilding project. There are no more big photos at the top of the page and the emphasis is on the content. In addition to the portals, there are about 7,000 documents on our website. The document template will have a big picture at the top. The actual implementation of the website won’t be nearly as difficult as the portals. It will provide NCSL with a more modern look that is more in line with what other websites are doing.

Mick Bullock from Public Affairs reported there were a total of 20,000 followers on Twitter which goes along with the influx of new members in the legislatures and how this gives us an opportunity to really market NCSL.

5 Nancy Rhyme distributed a memo that explains some of the services that were provided to your jurisdiction in the year 2018. It gives you data on the number of trainings that were done in your state, the number of members who participated on committees or task forces, attendance and participation rates, information research requests, and quotes or media highlights from your respective members. It also gives your state’s appropriation amount, the stipend amounts that your state received, and what percentage that constitutes of the total appropriations.

Speaker Saiki announced that the fall Executive Committee meeting will be held in Hawaii on Oct. 10-12 at The Hyatt Regency in Waikiki, Hawaii.

Subcommittee on the Legislative Summit Nancy Rhyme reported on the changes to the Legislative Summit schedule to make it more attendee- friendly and easier for people to navigate. One change is that there are now time blocks. There are 10 time blocks in the schedule from Monday to Thursday with set times for each session so that you will know when things start and stop and we’ll stay inside the time blocks. Whenever there’s a situation where someone needs to have more time to do a session on a certain topic, they can take two session time blocks and have a part one and a part two if needed. A few time blocks are a little bit longer than others to help accommodate anyone who needs extra time.

There will be 12 tracks and everything will fit into a track from a health care track to legislative staff to professional development. That way, you can put your schedule together and decide if you want to go to all health care sessions, or you want to go to health care sessions and professional development sessions. You can easily put the schedule together. We’re going to do our best to avoid creating too many conflicts for you or at least keep them at a minimum.

The other major change is that all the committee business meetings are on Wednesday and the NCSL business meeting is moved to Thursday. We want to make sure that the people who develop the policies in their committee business meetings are there for the full business meeting to bring forward the policies that the legislators vote on in their state delegations.

The Democrat and Republican breakfasts have been moved to Thursday morning right before the NCSL business meeting.

Senator Hutchinson added that there was a wonderful exercise about topics and speakers which helped to narrow down some of the things that could help fill up the schedule, so be looking for information to come on that.

Subcommittee on the Legislative Institution Jon Heining stated that the subcommittee’s charge is basically to put together programming for the Summit, and to provide guidance for services relating to legislative effectiveness and the legislative institution. There was a discussion about threats to the legislative institution and dealing with those.

Tim Storey mentioned that over a year ago, a group of former NCSL presidents and staff chairs met to talk about some of the issues NCSL could work on. One of them was the knowledge and appreciation of the legislative institutions. NCSL’s purpose begins with the words: “To advance the effectiveness and independence and integrity of the legislature.” We have been ramping up our attention on the institution of the state legislature. Part of that is in the strategic exercise that the executive committee went through over the past year. There was a discussion that many new members don’t even

6 understand that they are part of an institution and need some coaching and discussion about that. As part of our training, we go out and work with several new member orientation programs and were asked to develop a video. This video is designed to be part of our training to talk about the institution, to spur a conversation, even if it’s 10 minutes, 15 minutes, an hour, however long we can get to talk about the importance of the institution. The new folks—and it’s not just new members—it’s the people who are there now, as well as the legislative staff who own the institution as much as anybody. Please contact Tim and we can come to your state or we can share the video with you along with the talking points that you can use to help enhance the institution. (Video was shown.)

Senator Hutchinson added that this video perfectly encapsulates what we do in legislative houses across the country. It is apropos for us to be talking about it now as we’re talking about the new direction and the transition that NCSL is going to have, because it illustrates what it is we do, which is so incredibly important, and how there’s so much more we can do together than we ever could do apart.

Legislative Staff Coordinating Committee Jon Heining stated that the Legislative Staff Coordinating Committee is the governing body within NCSL that helps support staff and gives guidance to NCSL regarding the services they support, as well as help us coordinate with each other regarding our own activities across the country.

NCSL’s Legislative Staff Management Institute is an executive management training program for senior level state legislative staff. It was established in 1990 and the University of Southern California and California State University at Sacramento hold the contract through 2019. LSCC tested the market to find out if they were providing the best services for our flagship program that’s provided by NCSL to legislative staff. It is consistently considered to be one of the most valuable and frankly life-changing courses that legislative staff have access to. The subcommittee received 11 proposals and selected three semifinalists after an in-depth review. The group recommended that we keep the LSMI contract with the University of Southern California and California State University at Sacramento, and LSCC has approved that recommendation. This 29-year program is in good hands. If you are the senior legislative staff who can decide if you’re going to be sending anybody to LSMI, and also legislators who can support that effort, the program will be July 20-27 in Sacramento. For those legislators on the Executive Committee, if you know of staff managers or emerging staff managers in your legislature that would benefit from attending the program, please contact Jon. The pamphlet gives a summary of what’s going on with the course.

This past fall, NCSL’s nine professional staff associations held their annual professional development seminars. These meetings were extremely successful with more than 800 legislative staff attending.

Speaking of legislative staff professional development, LSCC is launching a senior staff leadership development program which will be different from LSMI. This program will be a two-and-a-half-day experimental workshop based on the adaptive leadership framework. Selection criteria has been finalized and it will probably be held in the fall of 2019 in Massachusetts with the American Revolution as the backdrop. Basically, this program will be for the chiefs of staff in leadership offices, budget directors and agency directors. Thank you to NCSL’s Foundation for State Legislatures for providing a generous award in support of this new program. LSCC believes that NCSL should provide a regular meeting for legislative staff directors in addition to this new program. Facilitating a meeting for these directors and providing targeted professional development is important. NCSL will organize a meeting for these directors at the 2019 Legislative Summit in Nashville.

7 LSCC is looking at offering some fitness programs. At the Summit, there used to be a 5K and a bipartisan bike ride, which was headed up by Senator Ellis from Texas. Unfortunately, because of the high cost for both of those programs, they were discontinued. NCSL staff is working on putting together a fitness program for Nashville. Details are still being worked out but some ideas include providing walking and running maps to attendees and the potential use of an app to record steps and maybe compete with each other on a per state basis. The legislators could compete against staff and the staff associations could compete against each other, that type of thing.

LSCC is developing a toolkit on legislative litigation. The toolkit will provide resources to legislative staff to address discovery issues, especially those related to federal lawsuits and keeping legislators’ documents in the hands of the legislature and not attorneys who don’t belong to the legislature.

Finally, many of you are wearing jeans in exchange for supporting the Second Harvest Food Bank, which raises money to fight against hunger in Southern Louisiana. Second Harvest provides food and support to more than 700 community partners and programs across 23 parishes. We’ve raised more than $500 for this organization so far.

NCSL Foundation for State Legislatures Report Senator Bramble reported on the Foundation board meeting. The Foundation is just shy of $1.05 million raised thus far, which is better than what has been done in previous years. There are more than 10 new sponsors with an additional number of platinum sponsors that have joined the Foundation. He recognized Maureen Riehl for doing a great job. She is the Foundation vice president this year. The Foundation had a clean audit and are moving forward in a very positive way.

The NCSL Executive Committee unanimously approved Senator Ralph Alvarado, Kentucky; Senator Bill Hansell, Oregon; and Speaker Pro Tem Greg Snowden, Mississippi to fill three legislator vacancies and Jessica Karls-Ruplinger, Wisconsin and Steve Pike, Virginia to fill two legislative staff vacancies on the Foundation.

Senator Hutchinson thanked Donna Gehlhaart of International Paper for being a wonderful sponsor and added best wishes to her as she retires.

Remarks by Mathieu Lemay, MNA, National Assembly of Quebec Mr. Lemay stated that the general election was held in Quebec on Oct. 1. It was the first fixed date election in their history of more than 225 years of elections. The new composition is as follows: the Coalition of Quebec, which is the party that Mr. Lemay represents, now has 75 seats out of 125 and the Liberal Party of Quebec now is the official opposition with 29 seats. Quebec solidaire and the Parti Québécois both won only 10 seats each. There are now four official parties in the National Assembly, which is another first. The Honorable François Paradis was elected to President of the National Assembly of Quebec to replace the Honorable Jacques Chagnon who just retired after 33 years. MNA François Ouimet is no longer in politics. The members of the National Assembly will form the delegation for the relationship with the United States. Their institution remains committed to its longstanding partnership and collaboration with NCSL.

Senator Hutchinson adjourned the meeting.

8 Toi Hutchinson

Jon Heining

William Pound Memorandum

To: Members of the NCSL Executive Committee

Date: June 3, 2019

From: Jon Heining

Pursuant to Article VIII, Section 2 of the NCSL Bylaws, I nominate Othni Lathram, Director – Legislative Services Agency of the Alabama Legislature to fill a legislative staff vacancy on the NCSL Executive Committee and request your consent to this nomination.

Denver Washington D.C.

9 10 Toi Hutchinson

Memorandum Jon Heining

To: Members of the NCSL Executive Committee

William Pound Date: June 3, 2019

Re: Executive Director’s Report

I want to express my thanks to the current NCSL Executive Committee and those who went before you for your service and contributions to NCSL during my tenure as Executive Director. NCSL is the preeminent legislative organization in this country and has contributed to maintaining the strength of the states in our federal system. It has been a pleasure to work with legislators and staff around the country and with the very capable NCSL staff, who deserve great credit for the success of NCSL. NCSL will end this fiscal year with a surplus and a dues collection level above 92 percent. The proposed budget for FY 2020 has been drafted to provide considerable flexibility for the incoming Executive Director. Revenues for FY 2020 should increase due to enhanced dues payments, indirect cost recovery, advertising and exhibit revenue and Legislative Summit attendance. Registration for the Summit as of late May exceeds the comparable point of recent years.

Denver Washington D.C.

11 February 28, 2019

National Conference of State Legislatures 7700 East First Place Denver, Colorado 80230

Dear NCSL Officers and Executive Committee:

For nearly the entirety of my 30-year professional life, it's been an honor to serve the elected officials and staff who work in state legislatures. Working for legislatures is my calling, and I was blessed to discover it early in life. My passion for the legislative institution as the cornerstone of American democracy is as strong today as when I first walked into the North Carolina General Assembly as a wide-eyed intern in the late 1980s.

It is a passion that I've sought to share constantly during my time at NCSL. I've had the privilege of speaking to thousands of legislators and legislative staff as well as many others who work in and around legislatures. I often end those talks by citing NCSL's mission and encouraging the listeners to be extraordinary stewards and guardians of the legislative institution. It's as important now as ever.

I am enthusiastically applying for the position as NCSL's Executive Director not only because of my ardent belief in the work of legislatures but because my experience and skills make me a strong candidate to be the innovative leader NCSL needs at this pivotal moment in the organization's journey.

I would bring distinct advantages to the job as leader of NCSL, especially as an internal candidate. Because I have spent the vast majority of my career growing along with the organization, I have honed a comprehensive understanding of our mission, operations and people, both in Denver and Washington. On top of that, I have an entrepreneur's attitude and have consistently demonstrated visionary leadership.initiating and implementing organizational change. A skill that is vital at this inflection point in NCSL's history.

I have acquired deep understanding and knowledge of how legislatures operate in every one of the 50 states and in the territories. I've even had the great fortune to work or testify in 47 of the nation's 50 capitols. Furthermore, I've been privileged to establish positive personal relationships with hundreds of current and former legislators and legislative staff including numerous top legislative leaders, plus many of NCSL's private sector partners. That in-depth knowledge and those strong relationships will be essential to getting a solid start as the next executive director.

Finally, I was pleased to see that the profile for the new NCSL Executive Director emphasized bipartisanship. During the increasingly polarized times· in which we live, bipartisanship must be NCSL's bedrock, I am proud that I have a very established reputation as someone who appreciates and works well with people from across the broad ideological spectrum. I genuinely respect people from all political backgrounds and enjoy working with them and bringing them together under the NCSL banner.

I have had an extraordinarily satisfying career at NCSL, yet I am eager for the challenges that lie ahead if I am selected to step forward as NCSL's next Executive Director. I hope to meet with you to share my vision and why I believe I am well qualified for this opportunity as we write a new chapter in the life of our thriving organization.

Most Sincerely,

Tim Storey

12 Tim Storey

Professional Experience

National Conference of State Legislatures Director of State Services Leader of State Services Division comprised of the Fiscal Affairs Program, Center May 2016 to present for Legislative Strengthening, Legislative Staff Services Program, Leaders Services and Legislative Training, and Redistricting and Elections Program.  Provide vision for the Division and implement new ideas and services.  Establish, build, and maintain strong relationships with NCSL constituents including legislative leaders, legislators, legislative staff, Foundation partners, and others.  Manage budgeting, strategic planning, and personnel.  Serve on NCSL’s six-member senior management team responsible for NCSL-wide budget, strategic direction, policies, and priorities.  Co-staff the Legislative Staff Coordinating Committee.  Analyze U.S. state elections and deliver presentations and written analysis on legislative elections and state politics. Recognized as the nation’s leading expert on legislative elections. Director of Leaders Applied knowledge of leadership and management theory plus adult learning Services and Legislative practices to create and deliver training programs for legislative staff, legislators, Training and legislative leaders. Participated in senior level organizational decision-making. 2011 to April 2016

Senior Fellow Developed and shared expertise on redistricting, elections, legislative staff 2003 to 2011 organization and management, and comparative legislative process. Managed Program Principal staff, including hiring, mentoring, and conducting performance appraisals. 1997 to 2003 Redistricting Senior Policy Specialist  Staffed NCSL Redistricting and Elections Standing Committee. 1994 to 1997  Presented more than 100 times to audiences of around 25 to over 500. Policy Specialist  Wrote chapters for, and served as overall editor of, NCSL’s seminal 1991 to 1994 publications Redistricting Law 2000 and Redistricting Law 2010 as well as Policy Associate wrote frequently about redistricting for State Legislatures. 1990 to 1991  U.S. Commerce Secretary's Census Advisory Committee 1995 – 2010. National Intern  Frequently quoted by national media including New York Times, 1989 to 1990 Washington Post, Wall Street Journal, Chicago Tribune, Washington Times and many more. Regularly appeared on NPR, C-SPAN, CNN, and Fox News. Elections  Developed and led NCSL’s state legislative election coverage, StateVote, providing the first ever national source of rapid, comprehensive information and analysis on state legislative elections, from 1992 to 2014.  Authored more than 40 articles and book chapters including for State Legislatures, CSG’s Book of the States, the Crystal Ball, and Legislative Studies Quarterly.  Cited and quoted on elections hundreds of times by national media including AP, Reuters, Los Angeles Times, NPR, CNN, Governing, Fox News, Roll Call, Washington Post, Wall Street Journal and New York Times.

13 Legislative Organization and Management  Staffed NCSL's leadership staff professional association for eight years.  Led and participated in more than 24 major in-depth studies for state legislatures. Wrote final reports and delivered concluding presentations to legislative leaders and committees for most of these projects.  Testified before over 20 legislative committees on a variety of institutional topics including staff compensation, legislative organization, and redistricting. Education Policy  Researched and analyzed education finance issues for first two years at NCSL

North Carolina General Assembly Legislative  Full time assistant to House Appropriations Chair conducting research, intern/aide drafting speeches, and handling constituent relations while enrolled at North Jan. – Sept. 1987 Carolina State University. WLOS-ABC Reporter/  Wrote news copy, videotaped, and reported sporting events for 6:00 p.m. and Photographer 11:00 p.m. news. 1985 - 1987

Education

 University of Colorado, Graduate School of Public Affairs, Denver, Colorado Master of Public Administration, 2003

 Mars Hill University, Mars Hill, North Carolina Bachelor of Arts, English and Political Science, 1988

Continuing Education • University of North Carolina-Greensboro Graduate School • Legislative Staff Management Institute, Humphrey School of Public Affairs, University of Minnesota • Management Assessment and Development Program, Western Management Development Center; U.S. Office of Personnel Management • Program on Negotiation, Harvard Law School • Lincoln Leadership Institute at Gettysburg

Consulting Experience at NCSL

U.S. States: Extensive on-site work and comprehensive examination leading to in-depth written reports of legislative processes, structure, organization, personnel policies, compensation, and management in Alaska, Arkansas, Colorado, Connecticut, District of Columbia, Florida, Kansas, Kentucky, Louisiana, Maine, Maryland, Michigan, Minnesota, Missouri, New Hampshire, New Mexico, North Carolina, Ohio, Oklahoma, Oregon, Tennessee, Vermont, Washington, and Wyoming.

International: On-site work sharing legislative best practices with established and emerging legislative bodies. Work included proposing staff structures/compensation plans and training legislators/staff in countries including Algeria, Azerbaijan, Egypt, Ghana, Iraq, Kenya, Nigeria, Pakistan, and South Africa.

14 Toi Hutchinson

Jon Heining To: NCSL Executive Committee

From: Molly Ramsdell, Director, Washington Office William Pound Date: June 8, 2019

Subject: Update on State-Federal Activities

This report summarizes the National Conference of State Legislatures’ state-federal activities since the Jan. 19, 2019 Executive Committee meeting in New Orleans.

NCSL/DC Seeking to Codify Executive Order on Federalism NCSL/DC is actively seeking good governance legislation that codifies executive order 13132 (EO 13132) and has been advocating our position on this issue on Capitol Hill in accordance with our cornerstone policy on federalism. This executive order reaffirms the 10th Amendment—that those powers not expressly granted to the federal government are reserved to the states—and establishes an enhanced consultation process for federal agencies when proposing rules with state impact. NCSL was involved in revisions to EO 13132 during the Clinton administration. Under EO 13132 agencies must have an internal process in place that allows for early, “meaningful and timely input” from state and local officials or their national associations. It requires agency staff to submit a description of that agency’s consultation process to the Office of Management and Budget and provide a federalism impact summary in the preamble to any rule that is published in the Federal Register. Currently, few if any federal agencies adhere to the consultation requirements of EO 13132. For more information on the EO, see Attachment 1. The Law, Criminal Justice and Public Safety Committee is the lead on this.

Below are NCSL/DC reports from the seven policymaking standing committees.

NCSL/DC: Budgets and Revenue Committee Erlinda Doherty ([email protected]; 202-624-8698)

• Extended outreach to congressional offices and administration officials providing information on state tax and fiscal-related activities and offering NCSL guidance and “boots on the ground” experience for federal policy makers. • Conducted initial introductions to established and freshman congressional staffer network. • Hosted and participated in Public Pension and Infrastructure Group meetings to address and develop federal advocacy strategy for issues related to public pensions, retirement, and infrastructure funding. Offered NCSL assistance to each group with state updates and analysis related to issues on which the group is focused.

Denver Washington D.C.

15 • On-boarded new Budgets and Revenue Committee (B&R) and State and Local Task Force (SALT) co- chair while establishing relationships with current members and staff. Worked with co-chairs to develop vision, strategy, and key tasks of the B&R and SALT going forward. Initiated other new members and solicited input for B&R and SALT transition. • Organized and executed SALT meeting—one the B&R’s most high-profile activities. Agenda focused on critical and timely state and local tax issues including post-Wayfair implementation, cannabis taxation, infrastructure funding and federal tax reform. Assembled policy experts, industry leaders and key legislators, while putting into motion a strategy for NCSL policy leadership on marketplace facilitator— one of the most pressing issues for states following the Wayfair decision. Meeting attendance was one of the highest in task force history.

NCSL/DC: Communications, Financial Services and Interstate Commerce Committee Abbie Gruwell ([email protected]; 202-624-3569) Tres York ([email protected]; 202-624-8686)

• Led state advocacy on data privacy, including: o Meetings with House Energy and Commerce; Senate Commerce, Science and Transportation; Senate Banking; Senate Judiciary, and House Judiciary committees. o Attending FCC and FTC hearings. o Sending letters to Congress highlighting the need for state participation in federal legislation. o Partnering with foundation members and coalition partners to present a unified case for state sovereignty in data privacy. • Met with seven new members of Congress for NCSL introduction meetings and shared NCSL resources and priorities. • Met with Senate Finance and House Financial Services committees on state financial regulation and insurance issues, including retirement, health savings accounts and payday lending. • Met with multiple congressional offices to track federal sports betting legislation and worked closely with foundation members to highlight state success in the first year of state regulation of sports betting. Also began working with the Department of Justice to address concerns over the recent reinterpretation of the Wire Act. • Actively represented NCSL in discussions about state action on 5G and small cell issues, including meeting with House and Senate committees, tracking litigation related to the recent FCC small cell ruling, and updating members of Congress on state small cell legislation. Represented NCSL at the FCC Bar Association on state regulation of small cells. • Prepared a presentation on state and federal financial regulation for the National Association of State Credit Union Systems. • Met with the National Association of Insurance Commissioners to further develop relationships between insurance commissioners and state legislators. • Began planning the 2019 Wireless U and Broadband and Cable Policy Summit events in partnership with the Cellular Telecommunications Industry Association and Internet and Television Association. • Met with the American Association of State Highway and Transportation Officials on broadband portions of the FAST Act Reauthorization. • Met with House committees on federal flood insurance reauthorization.

16 • Partnered with the National Association of State Chief Information Officers to develop ways to connect state legislators and state CIO’s. • Developed a partnership with the Department of Homeland Security’s new Cyber and Infrastructure Agency State, Local, Territorial and Tribal Government Coordinating Council on cyber security and critical infrastructure. • Attended an initial meeting with new intergovernmental staff from the Consumer Financial Protection Bureau on financial literacy, elder abuse, consumer protection, and payday lending resulting in the CFPB attending the Legislative Summit. • Sent several letters to Congress on topics including data privacy, sports betting and marijuana banking. • Authored a popular blog on federal data privacy action.

NCSL/DC: Education Committee Joan Wodiska ([email protected]; 202-624-3558)

▪ Continued outreach to congressional offices and administration officials providing regular updates on state education policy activities and offering NCSL’s assistance with connections or information as part of a larger strategy to position state legislatures and states as partners to federal lawmakers. NCSL/DC is positioning NCSL as a partner and a credible source of reliable, nonpartisan education information and a connector to relationships. ▪ Secured access for state legislators to attend high-level policy events in D.C., including the Department of Education Special Convening on Re-entry and Correctional Policy, the Department of Education Special Convening on Financial Literacy, and the Ronald Reagan Presidential Library Summit on Education. ▪ Ensured that state legislators were and will be invited to the “State Team” meetings with the Department of Education secretary and deputy secretaries. The first meeting with Georgia was completed and NCSL participated in the debrief to plan future meetings.

NCSL/DC: Health and Human Services Committee Haley Nicolson ([email protected]; 202-624-8662) Margaret Wile ([email protected]; 202-624-8171)

▪ Participated in an Office of Intergovernmental and External Affairs for the Department of Health and Human Services meeting. Received updates on their work and provided feedback. ▪ Met with majority and minority staff on several committees to discuss NCSL’s work, including the Opioid Policy Fellows, the Maternal and Child Health Fellows, committee work, and the Health and Human Services Chairs meeting. ▪ Responded to requests from congressional staff and provided NCSL resources on: prescription drug pricing, Medicaid programs and waivers, Netflix models for prescription drugs, health care cost containment, opioid and substance use disorder policy, behavioral health policy and maternal mortality policy. Provided updates on the implementation of the Family First Prevention Services Act, benefit cliffs and more. ▪ Continued to engage with Hill staff to learn more about committee and legislative priorities for the year, and new HHS-related legislation that would impact states. Meetings on Capitol Hill included: • House Committee on Energy and Commerce.

17 • Senate Finance Committee. • Senate Health, Education, Labor and Pensions (HELP) Committee. • House Ways and Means Committee. Attended several hearings and meetings including: • Administration for Children and Families Quarterly External Stakeholder Meeting. • Comprehensive Action Prevention Treatment Act (CAPTA) congressional hearing. • White House call about the administration’s progress on dealing with the opioid crisis. • Meeting with the Environmental Protection Agency, the Department of Agriculture and the Food and Drug Administration on a joint initiative to reduce food waste with private sector partners. • USDA Food and Nutrition Services Intergovernmental partners to discuss updates on SNAP, child nutrition programs and guidelines and nutrition services during natural disasters. In addition to direct work with Congress and the executive branch, NCSL/DC has been active in working with other stakeholder groups and meetings such as: • Association of State and Territorial Health Officials meeting on public health leadership roundtable. • Zero to Three’s Think Babies meeting. • Association of Maternal and Child Health Programs. • Casey Family Foundation board meeting.

NCSL/DC: Labor & Economic Development Committee Jon Jukuri ([email protected]; 202-624-8663) Miranda McDonald ([email protected]; 202-624-8187)

▪ Participated in 19 meetings with Capitol Hill and administration agency staff. Meeting topics included NCSL’s Occupational Licensing and Credentialing Consortium and Grant with the Department of Labor, international trade updates and information sharing with respect to the United States-Mexico-Canada Agreement (USMCA), along with steel and aluminum tariffs. Meetings with administration departments and agencies included: • Department of Labor. • Department of Commerce. • Office of the U.S. Trade Representative. • International Trade Administration. • U.S. Citizenship and Immigration Services.

Meetings on Capitol Hill included: • House Ways and Means Committee. • House Education and Labor Committee. • House Energy and Commerce Committee. • Senate Health, Education, Labor and Pensions (HELP) Committee. • Senate Finance Committee. • Several personal offices in the House and Senate.

Other meetings: • Governor Doug Ducey’s office (R-Ariz.).

18 NCSL/DC: Law Criminal Justice and Public Safety Committee (LCJPS) Susan Parnas Frederick ([email protected]; 202-624-3566) Lucia Bragg ([email protected]; 202-524-3567)

• Met with Senate Judiciary Committee majority staff to assist in agenda-setting for the committee on legislation important to states, such as moving NCSL-drafted language that would remove more onerous juvenile provisions in the Adam Walsh Act that penalizes states for noncompliance and moving the Violence Against Women Act reauthorization. • Coordinated with Department of Homeland Security staff to obtain permission to be included in the State, Local, Tribal, and Territorial Coordinating Council on Cybersecurity to discuss appropriate guidance for states in cybersecurity. • Working with Senator Cory Gardner’s (R-Colo.) staff to move the STATES Act in the Senate. This bill would respect state policies regarding marijuana legalization and amend the Controlled Substances Act to give states flexibility in this policy area. • Engaged in ongoing collaboration with White House Intergovernmental and National Security Council staff regarding the future of disaster mitigation and recovery in the states. They are planning to speak/engage with Steering Committee members at the Disasters Partnership preconference in Nashville. • Met with Representative Charlie Crist’s (D-Fla.) staff to discuss strategy on disaster funding legislation beneficial to states. • Collaborated on shared administration policy priorities with Department of Justice Intergovernmental staff who will attend and speak at the LCJPS Committee meeting in Nashville.

NCSL/DC has filed in four cases before the U.S. Supreme Court this year through the State and Local Legal Center. NCSL/DC staff summarized these cases for the officers, participated in calls with our brief writers to guide the content of the briefs, provided state research for the briefs, and edited the draft briefs to ensure proper articulation of our arguments. The cases are: o Mitchell v. Wisconsin—unconscious person blood test. o Fort Bend County v. Texas—employment discrimination. o Kisor v. Wilkie—veteran case. We ask that the Auer doctrine, which stands for the proposition that courts must defer to an agency’s interpretation of its own regulations, be overturned. o County of Maui, Hawaii v. Hawaii Wildlife Fund—whether the Clean Water Act requires a permit when pollutants originate from a point source but are conveyed to navigable waters by a nonpoint source, such as groundwater.

NCSL/DC: Natural Resources and Infrastructure (NRI) Committee Ben Husch ([email protected]; 202-624-7779) Kristen Hildreth ([email protected]; 202-624-3579)

• Had several meetings with House and Senate staff as each lead committee—House Transportation and Infrastructure and the Senate Environment and Public Works—begins to put pen to paper for reauthorizing the 2015 surface transportation law—the FAST Act. NCSL’s talking points include: ▪ Increase overall funding. ▪ Maintain the existing funding streams that are formula based (provides states certainty compared to competitive or locally based programs). ▪ Expand STSFA Pilot (funding alternatives). ▪ Remove tolling restrictions.

19 • Working to secure additional funding for ports and harbors. • Working with the Department of Transportation to appoint state legislators to a couple of federal advisory committees covering drones and air ambulances. • After multiple meetings with Senate Energy Committee members, the committee has worked to reestablish a forward movement on nuclear waste storage by opening the prospect of interim storage sites in communities that consent to such facilities, a long-held goal of federal policy makers but one they have been unable to achieve. • Continued to work with the USDA to move forward with new guidance and rules for hemp production following its legalization as part of the 2018 Farm Bill. • Joined forces with multiple national organizations, including the Western Governors Association and the Association of Clean Water Administrators, to provide executive branch agencies, including the EPA and U.S. Army Corps of Engineers, with pathways forward to achieve their goal of quicker infrastructure permitting while simultaneously ensuring that any changes preserve states’ rights and their authority to ensure clean and safe drinking water, provided in the Clean Water Act.

NCSL/DC is also:

• Advocating for more opportunities for state legislators to testify before Congressional committees. • Making the rounds to meet the close to 100 new members of Congress. • Bringing several legislators to the Hill in late June to discuss data privacy. • Planning a meeting of state federalism committee chairs to be held in conjunction with the Legislative Summit in Nashville.

Letters/Testimony/Comments Submitted Jan. 1–May 17, 2019

▪ NCSL coalition letter supporting the Byrne Justice Assistance Grant (Byrne JAG) program and requesting that the Fiscal Year 2020 Committee, Justice, Science and Related Agencies (CJS) appropriations bill begin to return funding to the program that has been lost in recent years. (April 12, 2019) ▪ NCSL letter in support of the “Strengthening the Tenth Amendment Through Entrusting States Act of 2019,” (STATES Act). (April 4, 2019) ▪ NCSL letter to the chair and ranking member of the Senate Committee on Commerce. Science, and Transportation regarding federal pre-emption of state data privacy laws. (March 5, 2019) ▪ NCSL letter to chair and ranking member of the Senate Committee on Finance and the Senate Committee on the Judiciary regarding federal sports betting legislation. (Jan. 30, 2019) ▪ Statement from NCSL and other state and local groups calling on the President and Congress to end the partial government shutdown. (Jan. 24, 2019)

20 Attachment 1

21 22 Budget, Finance and Rules Committee

Saturday, June 8, 2019 9:00 a.m. – 10:30 a.m. The Edgewater – The Sky Bar

AGENDA

1. Welcome and Introductions – Speaker Robin Vos

2. FY 2019 Appropriations Received

3. Revenue and Expense Report as of April 30, 2019

4. NCSL Proposed Budget for FY 2020

5. Other Business

23 2018 – 2019 Budget, Finance and Rules Committee

Jurisdiction: The Budget, Finance and Rules Committee oversees the financial operations of the Conference. These activities include the review of NCSL’s financial rules; budget recommendations and amendments; approval of grants and contracts; changes in NCSL’s Bylaws and Rules of Procedure; acceptance of the financial audit; oversight of investments and bank accounts; recommendations on NCSL’s dues levels and structure, and review of Audit and Compliance Subcommittee recommendations. This year, the committee will review:

FY 2018 Financial Audit Investments and Bank Accounts FY 2019 Budget Amendments FY 2019 Appropriations Receipts Dues Schedule for FY20 and FY21 FY 2020 Budget

Speaker Robin Vos, Wisconsin Jon Heining, Texas Chair Staff Chair

Senator Curt Bramble, Utah Chuck Truesdell, Kentucky Vice Chair Staff Vice Chair

Legislator Members Staff Members

1. Representative Marvin Abney, Rhode Island 1. Charlotte Carter-Yamauchi, Hawaii 2. Senator David Blount, Mississippi 2. Susan Furlong, Nevada 3. Senator David Carlucci, New York 3. Scott Kaiser, Illinois 4. Representative Sarah Copeland-Hanzas, Vermont 4. Susan Kannarr, Kansas 5. Speaker Kurt Daudt, Minnesota 5. Othni Lathram, Alabama 6. Representative Dan Flynn, Texas 6. Sabrina Lewellen, Arkansas 7. Senator Bill Hansell, Oregon 7. Linda Triplett, Mississippi 8. Senator Matt Huffman, Ohio 9. Senator Greg Leding, Arkansas 10. Lt. Gov. Randy McNally, Tennessee 11. Senator Eddie Melton, Indiana NCSL Staff: 12. Senator Holly Mitchell, California 13. Senator Joseph Scarnati III, Pennsylvania Bill Pound and Mary Wild 14. Speaker Peter Schwartzkopf, Delaware 15. Senator Greg Treat, Oklahoma

24 National Conference of State Legislatures Appropriations Schedule FY2019 Current as of May 23, 2019

Scheduled / Received Not Billed to Date Remaining Anticipated Anticipated

Alabama $194,817$ 194,817 $ - $ - $ - Alaska 125,707 107,000 18,707 18,707 - Arizona 227,842 227,842 - - - Arkansas 163,272 163,272 - - - California 650,000 550,000 100,000 50,000 50,000 Colorado 204,840 204,840 - - - Connecticut 173,548 173,548 - - - Delaware 129,187 129,187 - - - District of Columbia 124,596 124,596 - - - Florida 453,313 - 453,313 75,000 378,313 Georgia 284,646 284,646 - - - Hawaii 137,333 137,333 - - - Idaho 141,078 141,078 - - - Illinois 329,010 - 329,010 329,010 - Indiana 224,347 224,347 - - - Iowa 165,716 - 165,716 82,858 82,858 Kansas 162,156 162,156 - - - Kentucky 187,540 187,540 - - - Louisiana 191,659 191,659 - - - Maine 135,617 121,751 13,866 - 13,866 Maryland 214,061 214,061 - - - Massachusetts 227,278 227,278 - - - Michigan 279,744 195,831 83,913 - 83,913 Minnesota 205,393 205,393 - - - Mississippi 163,509 163,509 - - - Missouri 215,357 215,357 - - - Montana 130,646 130,646 - - - Nebraska 145,125 145,125 - - - Nevada 161,807 161,807 - - - New Hampshire 135,639 135,639 - - - New Jersey 263,566 184,000 79,566 - 79,566 New Mexico 148,293 148,293 - - - New York 445,338 444,139 1,199 - 1,199 North Carolina 281,760 281,760 - - - North Dakota 126,017 113,415 12,602 - 12,602 Ohio 308,103 231,077 77,026 - 77,026 Oklahoma 178,923 165,080 13,843 - 13,843 Oregon 180,896 180,896 - - - Pennsylvania 328,046 328,046 - - - Puerto Rico 171,591 100,000 71,591 - 71,591 Rhode Island 131,038 131,038 - - - South Carolina 195,440 195,440 - - - South Dakota 127,720 127,720 - - - Tennessee 224,022 224,022 - - - Texas 574,035 574,035 - - - Utah 163,569 163,569 - - -

25 National Conference of State Legislatures Appropriations Schedule FY2019 Current as of May 23, 2019

Scheduled / Received Not Billed to Date Remaining Anticipated Anticipated

Vermont 123,822 123,822 - - - Virgin Islands 115,099 57,504 57,595 57,595 - Virginia 253,922 253,922 - - - Washington 233,583 - 233,583 233,583 - West Virginia 144,251 - 144,251 144,251 - Wisconsin 210,119 210,119 - - - Wyoming 123,152 105,150 18,002 - 18,002 American Samoa 22,960 - 22,960 - 22,960 Guam 24,838 24,838 - - - Northern Marianas 22,926 - 22,926 - 22,926 Quebec 36,788 36,788 - - - Scotland 10,000 - 10,000 - 10,000 Grand Total $ 11,454,600 $ 9,524,932 $ 1,929,668 $ 991,004 $ 938,664

per cent of total Billed 100.0% 83.2% 16.8% 8.7% 8.2%

26 NATIONAL CONFERENCE OF STATE LEGISLATURES GENERAL FUND REVENUES AND EXPENSES BY CONFERENCE PROGRAM FOR THE PERIOD ENDING 4/30/2019

FY'19 PRIOR PERIOD YTD AMENDED BALANCE ACTUAL PERCENT

GENERAL FUND REVENUE Appropriations $ 10,465,620 $ 8,543,218 $ 9,524,931 91.01 Legislative Summit 2,554,515 2,551,761 2,555,632 100.04 Legislative Summit Exhibit Revenue 473,259 473,259 473,259 100.00 Publications Revenue 267,250 248,272 277,175 73.45 Capitol Forum 194,500 196,690 196,290 100.92 Seminars & Meetings 40,000 12,695 19,545 48.86 PSA PDS Meetings 387,561 387,561 387,561 100.00 Interest Income 138,818 108,515 117,472 84.62 Central Services 149,038 120,536 133,986 89.90 Information Technology/Online Services 1,584,271 1,278,809 1,454,524 91.81 Indirect Cost Recovery 1,600,000 1,207,912 1,168,882 73.06 Occupancy Cost Allocation 1,138,073 859,980 955,366 83.95 Miscellaneous Revenue 126,500 111,273 119,177 94.21

TOTAL REVENUES $ 19,119,406 16,100,481 17,383,801 90.92

STATE POLICY RESEARCH Children, Youth & Families 164,107 78,259 97,928 59.67 Criminal Justice 164,299 122,094 133,093 81.01 Environment, Energy & Transportation 196,964 127,710 165,366 83.96 Education 184,674 103,251 124,807 67.58 Health Services 127,456 69,629 85,695 67.24 Employment, Labor & Retirement 146,323 79,371 94,529 64.60 Director of State Policy Research 351,100 237,718 268,116 76.36 Division Totals 1,334,923 818,032 969,534 72.63

STATE SERVICES Fiscal Affairs 653,685 518,488 573,509 87.73 Legislative Staff Services 860,348 652,139 728,933 84.73 Elections & Redistricting 130,459 96,610 111,131 85.18 Center on Legislative Strengthening 206,835 177,076 192,217 92.93 Leaders' Center & Legislative Training 330,554 247,963 268,364 81.19 Director of State Services 378,972 268,702 295,213 77.90 Division Totals 2,560,853 1,960,978 2,169,367 84.71

OUTREACH & COMMUNICATIONS Member Services & Outreach 429,904 335,053 380,928 88.61 Digital Communications 789,337 553,552 618,290 78.33 Legislative Summit 1,914,168 1,851,807 1,851,863 96.75 Exhibits 216,372 194,472 194,472 89.88 Stipends/Strategic Initiatives 87,000 87,123 87,123 100.14 Meetings & Seminars 207,426 155,276 168,103 81.04 PSA PDS Meetings 387,560 387,561 387,561 100.00 Publications 736,885 515,612 564,691 76.63 Division Totals 4,768,655 4,080,457 4,253,030 89.19

27 NATIONAL CONFERENCE OF STATE LEGISLATURES GENERAL FUND REVENUES AND EXPENSES BY CONFERENCE PROGRAM FOR THE PERIOD ENDING 4/30/2019

FY'19 PRIOR PERIOD YTD AMENDED BALANCE ACTUAL PERCENT

EXECUTIVE MANAGEMENT Office of Executive Director 923,698 805,378 884,177 95.72 Officers & Executive Committee 365,180 351,048 365,159 99.99 International Programs 385,527 263,435 279,312 72.45 Division Totals 1,674,405 1,419,861 1,528,647 91.29

OPERATIONS Central Services 149,119 114,664 124,927 83.78 Information Technology/Online Services 1,584,271 1,278,809 1,455,247 91.86 Finance & Accounting 1,280,815 923,704 1,016,638 79.37 Building Operating Account 1,160,237 849,785 933,600 80.47 Director of Operations 775,762 623,589 689,878 88.93 Division Totals 4,950,206 3,790,551 4,220,291 85.25

STATE-FEDERAL RELATIONS Fiscal and Government Affairs 1,036,147 674,518 761,679 73.51 Human Services 478,962 405,895 441,388 92.16 Capitol Forum 136,700 135,521 135,521 99.14 Public Affairs 395,916 319,148 357,530 90.30 Director of State-Federal Relations 1,770,907 1,234,793 1,377,579 77.79 Division Totals 3,818,633 2,769,876 3,073,697 80.49

MERIT POOL -

TOTAL EXPENDITURES 19,107,674 14,839,755 16,214,566 84.86

REVENUE OVER EXPENDITURES $ 11,732 1,260,727 1,169,235 n/m

28 Memorandum

To: NCSL Executive Committee Members

From: William Pound

Date: May 16, 2019

Re: FY2019 Projected and FY2020 Proposed Budgets

FY 2019 Projected Budget

The Executive Committee approved the amended budget for FY2019 at its January meeting in New Orleans. At that time, the projected surplus was $15,733. During the FY 2020 budget preparation process, all general fund revenues and expenses were reviewed to prepare the projected year end estimate. The projected surplus is $207,727. Variances between the amended and projected budget are listed below. Revenues

Appropriations. State dues receipts will be approximately $50,000 higher.

Publications and Magazine. Revenues from the sale of publications and web/magazine advertising will be up $35,000.

Information Technology. Revenues from information technology services balance the costs incurred to provide these services within NCSL to grants and contracts and general fund programs. Revenues and expenses will be higher in FY19 because of the move to a new management information system, an additional six months of cloud-based hosting services, and the purchase of additional laptops and peripheral computer equipment.

Indirect Cost Recovery. Cost recovery from grants and contracts has been adjusted downward by $50,000. Expenses

State Policy Research Division. All grant and contract programs in the division will be underspent by approximately $220,000 in FY2019. This is the result of vacancy savings.

Outreach and Communications. 1.0 FTE marketing manager position was filled in Member Services and Outreach program in spring 2019. Expenses in the meetings program will increase $50,000 primarily due to the addition of a redistricting seminar in Rhode Island in June. Beginning in 2019, State Legislatures magazine became a bimonthly publication resulting in savings in graphic arts, postage and printing.

Executive Management. During FY19, salary savings due to position vacancies occurred in the International Program. The expenses associated with the hiring of Kittleman and Associates to assist with a strategic framework and the search for a new NCSL executive director were charged to the Officers and Executive Committee program. Professional fees, legal services and travel are projected to be higher in the Office of the Executive Director’s budget.

29 Operations. Approximately $100,000 in savings in the Finance and Accounting department occurred from vacancy savings, accounting fees and lower interest and fees. Advertising, professional fees, travel and insurance expenses were higher than anticipated in the Director of Operations and Human Resources budget.

State Federal Relations. Approximately $140,000 in vacancy savings occurred in the Washington office in FY2019. FY 2020 Proposed Budget

With the transition to a new NCSL executive director, the goal was to prepare a continuation budget only that would provide the new executive director with flexibility to make changes to programs and priorities in the coming year. The proposed budget projects a surplus of $43,281. Following are descriptions of significant budget changes. Revenues

Appropriations. The FY20 appropriations schedule incorporates the 3% dues increase approved by the NCSL Executive Committee in 2018. The FY20 budget assumes NCSL will collect 93% of the total amount.

Legislative Summit. Attendance at the Legislative Summit in Nashville in expected to be higher than what we experienced in Los Angeles. Revenues are projected to increase $113,000.

NCSL Capitol Forum. The December meeting will be held in Phoenix rather than in Washington, D.C. Attendance is projected to increase, resulting in approximately $80,000 in additional revenue.

Other Meetings. A series of redistricting seminars will be held across in the country during the 2019-20 conference year. Revenues from meetings will increase by $137,000.

Indirect Cost Recovery. An increase of $50,000 is projected in FY20.

Occupancy Cost Allocation. Occupancy cost revenue is rent charged to federal and foundation grants and contracts and NCSL general fund programs. The rent charged to programs approximates the expenses necessary to pay for and run the building. In FY20, capital budget expenses—parking lot improvements, state stone walkway improvements and LED lighting—for the building will increase NCSL’s depreciation costs. Additional rent will be charged to offset these costs. Expenses

State Policy Research Division. The FY20 budget restores the salary savings captured in FY19. An additional 1.0 FTE program director has been added to the Children and Families program.

Outreach and Communications. The FY20 budget includes a full year of funding for 1.0 FTE marketing manager. $150,000 has been budgeted to fund travel stipends to the Legislative Summit. Expenses for the NCSL Capitol Forum in Phoenix will increase because of food service, audio/video and related meeting costs. NCSL’s meetings program has added a series of redistricting seminars in the 2019-2020 conference year.

30 Executive Management. The position vacancy in the international program has been filled and the program restored to previous levels. The expenses associated with the NCSL executive director search have been eliminated in the FY20 budget.

Operations. The FY20 budget reflects a full year of funding for 2.0 FTE finance and accounting positions. The Building Operating Account reflects depreciation expenses for exterior improvements and LED lighting. Professional fees have been reduced in the Director of Operations office.

State-Federal Relations. Two FTEs in the Human Services and Education programs have been filled. The salary line reflects funding for the entire year. The director of State-Federal Relations budget reflects savings with the elimination of 1.0 FTE director position.

Salary Pool. A 3% salary pool has been added for FY20.

The budget projects a surplus of $43,281. We seek Budget, Finance and Rules and Executive Committee approval of the FY20 Proposed Budget.

31 32 NCSL GENERAL FUND SUMMARY OF REVENUE AND EXPENSE

FY2016 FY2017 FY2018 FY2019 FY2019 FY2020 ACTUAL ACTUAL ACTUAL AMENDED PROJECTED REQUEST

Revenue Appropriations $ 9,764,057 $ 9,755,532 $ 10,615,025 $ 10,465,620 $ 10,515,936 $ 11,001,555 Legislative Summit 2,297,702 2,356,732 3,001,092 2,554,515 2,552,886 2,665,616 Exhibits 436,389 447,825 486,353 473,259 473,259 485,000 NCSL Capitol Forum 233,462 206,277 288,382 194,500 196,690 278,500 Professional Staff Association Development Seminars 335,682 342,709 348,551 387,561 387,561 363,407 Other Meetings 75,684 127,953 51,336 40,000 42,695 180,000 Publications and Magazine 257,999 219,692 209,068 267,250 302,102 306,602 Interest Income 37,713 46,943 95,713 138,818 150,000 155,000 Central Services 175,704 148,283 178,626 149,038 142,600 150,000 Information Technology 1,294,236 1,241,131 1,445,853 1,584,271 1,871,540 1,841,276 Indirect Cost Recovery 1,296,963 1,414,124 1,500,987 1,600,000 1,550,152 1,600,000 Occupancy Cost Allocation 1,101,273 1,126,902 1,162,461 1,138,073 1,130,555 1,220,179 Miscellaneous 151,857 134,870 116,788 126,500 117,919 120,000 Total Revenue $ 17,458,722 $ 17,568,972 $ 19,500,236 $ 19,119,406 $ 19,433,895 $ 20,367,135

Expense

State Policy Research Children and Families 110,922 99,429 50,528 164,107 132,696 250,626 Criminal Justice 142,412 139,779 129,581 164,299 149,802 211,401 Environment, Energy and Transportation 161,546 209,306 176,029 196,964 182,664 205,030 Education 169,002 172,101 187,541 184,674 166,132 178,093 Health Services 158,372 215,136 234,756 127,456 73,850 203,774 Employment Labor and Retirement 63,184 146,323 86,284 150,271 Director of State Policy Research 305,510 319,597 318,645 351,100 332,075 353,117 Division Total $ 1,047,764 $ 1,155,348 $ 1,160,264 $ 1,334,923 $ 1,123,504 $ 1,552,311

State Services Fiscal Affairs 622,114 602,053 611,740 653,685 684,000 724,475 Legislative Staff Services 1,024,553 951,005 783,854 860,347 880,964 869,049 Professional Staff Association Development Seminars 336,166 342,709 348,551 387,560 387,560 363,407 Elections and Redistricting - 144,182 130,459 133,851 156,386 Center for Legislative Strengthening 31,605 36,851 257,163 206,835 216,300 217,792 Leaders Services and Legislative Training 263,061 370,506 345,842 330,554 313,466 364,430 Director of State Services 377,639 322,296 330,663 378,972 333,484 352,269 Division Total $ 2,655,137 $ 2,625,419 $ 2,821,995 $ 2,948,413 $ 2,949,625 $ 3,047,809

Outreach and Communications Member Services and Outreach 407,013 451,050 510,643 429,904 472,390 557,050 Stipends/Strategic Initiatives 189,579 87,000 87,000 150,000 Digital Communications 582,771 581,717 557,204 789,337 761,365 729,555 Legislative Summit 1,626,497 1,635,580 1,683,914 1,914,168 1,851,347 1,881,359 Exhibits 332,912 380,692 359,986 216,372 198,406 258,725 NCSL Capitol Forum 157,478 157,852 287,456 136,700 130,699 251,000 Meetings 201,562 241,714 199,624 207,427 258,425 345,249 Publications and Magazine 925,936 927,106 1,048,452 736,885 671,865 708,106 Division Total $ 4,234,168 $ 4,375,711 $ 4,836,858 $ 4,517,794 $ 4,431,496 $ 4,881,045 NCSL GENERAL FUND SUMMARY OF REVENUE AND EXPENSE

FY2016 FY2017 FY2018 FY2019 FY2019 FY2020 ACTUAL ACTUAL ACTUAL AMENDED PROJECTED REQUEST

Executive Management International Program 403,711 440,361 434,370 385,527 306,837 373,405 Officers and Executive Committee 273,112 239,647 398,260 365,180 595,800 278,800 Office of Executive Director 972,409 937,077 1,052,331 923,698 1,049,723 1,050,035 Division Total $ 1,649,232 $ 1,617,084 $ 1,884,961 $ 1,674,405 $ 1,952,359 $ 1,702,240

Operations Central Services 150,313 135,791 174,120 149,120 162,970 149,238 Information Technology 1,293,963 1,244,050 1,445,853 1,584,271 1,871,540 1,841,276 Finance and Accounting 1,223,520 1,266,098 1,221,590 1,276,815 1,176,369 1,358,769 Building Operating Account 1,123,192 1,127,577 1,188,389 1,160,237 1,152,719 1,241,832 Director of Operations and Human Resources 615,195 669,202 760,669 775,762 846,686 744,501 Division Total $ 4,406,184 $ 4,442,719 $ 4,790,621 $ 4,946,205 $ 5,210,286 $ 5,335,616

State Federal Relations Fiscal and Governmental Affairs 760,718 872,247 1,126,676 1,036,147 962,147 905,389 Human Services and Education 597,390 443,814 424,772 478,962 544,425 746,648 Public Affairs 285,525 315,040 359,760 395,916 421,654 405,945 Director of State-Federal Relations 1,757,545 1,648,887 1,679,777 1,770,908 1,630,672 1,398,780 Division Total $ 3,401,178 $ 3,279,988 $ 3,590,985 $ 3,681,933 $ 3,558,899 $ 3,456,762

Total Expense before Adjustments 17,393,662 17,496,269 19,085,685 19,103,673 19,226,169 19,975,783

Merit Pool - - - - - 348,072

Total General Fund Expense 17,393,662 17,496,269 19,085,685 19,103,673 19,226,169 20,323,855

Revenue over Expense - General Fund $ 65,060 $ 72,703 $ 414,551 $ 15,733 $ 207,726 $ 43,280

Grants & Contracts 12,640,623 13,145,334 14,428,629 15,865,245 14,747,665 14,698,671

Total Expenditures - All Funds $ 30,034,285 $ 30,641,603 $ 33,514,314 $ 34,968,918 $ 33,973,834 $ 35,022,526 33 34 Committee on Outreach and Member Services

Saturday, June 8, 2019 9:00 a.m. – 10:30 a.m. The Edgewater – Mendota Ballroom

AGENDA

1. Welcome and Introductions

2. Grants and Contracts

3. Outreach Activities

4. Public Affairs Report

5. Standing Committees

6. Other Business

35 2018 – 2019 Committee on Outreach and Member Services

Jurisdiction: The Committee on Outreach and Member Services is responsible for providing guidance and strategic advice to NCSL about its many programs and services. This includes recommendations and advice on the outreach activities to engage legislators and staff, NCSL Standing Committees, the NCSL Website and other digital platforms, grants and contracts and State Legislatures magazine. Members determine the roles and responsibilities of Executive Committee members in marketing NCSL to promote the relevance and value of the organization to legislators and legislative staff.

Speaker Scott Saiki, Hawaii Martha Wigton, Georgia Chair Staff Chair

Senator Ralph Alvarado, Kentucky Chuck Truesdell, Kentucky Vice Chair Staff Vice Chair

Legislator Members Staff Members

1. Representative Barbara Ballard, Kansas 1. Joe Ayala, California 2. Representative Joan Ballweg, Wisconsin 2. Jen Carlton, Indiana 3. Senator Eric Bassler, Indiana 3. J.J. Gentry, South Carolina 4. Speaker Scott Bedke, Idaho 4. Aurora Hauke, Alaska 5. Assemblymember Adam Gray, California 5. Jennifer Jackson, Texas 6. Senator Wayne Harper, Utah 6. Jennifer Jones, Texas 7. Representative John Kavanagh, Arizona 7. Jessica Karls-Ruplinger, Wisconsin 8. Senator Ryan McDougle, Virginia 8. Steve Pike, Virginia 9. Senator Ann Millner, Utah 9. Joel Redding, Kentucky 10. Representative Angelo Puppolo, Jr., 10. John Snyder, Kentucky Massachusetts 11. Speaker David Ralston, Georgia 12. Senator Sue Rezin, Illinois 13. Representative Kevin Ryan, Connecticut NCSL Staff: 14. Senator Carmelo Rios Santiago, Puerto Rico 15. Representative David Santiago, Florida Laura Tobler and Kristin Shassetz 16. Representative Jonathan Singer, Colorado 17. Speaker Linda Upmeyer, Iowa 18. Representative Jennifer Williamson, Oregon

36 Grant and Contract Report

Grant and Contract Report, June 2019

NCSL Grant Solicitation Guidelines

1. NCSL's primary objective in fund raising is to pursue grants on issues that are important to legislators. Among the measures of importance are information requests, requests for technical assistance, currently filed legislation, a federal initiative to which states must respond, priorities set by the Executive Committee, or a topic that NCSL staff foresee coming to center stage.

2. NCSL will consider topics that enhance established strengths of the organization to provide greater depth to legislators as they consider increasingly complex facets of an issue.

3. Where the issue is new to the organization, staff will consider how quickly it can develop expertise to ensure sustainability should future grant funding end.

4. NCSL will focus its fund raising on topics where reliable and impartial sources of information are not readily available to legislators to avoid duplication of efforts. Where credible resources exist, NCSL will serve as a broker to facilitate access to information.

5. NCSL will not accept funding from a source unless it agrees that:

• NCSL will not advocate the funder's position on an issue (unless it is consistent with NCSL policy adopted under NCSL bylaws); and • NCSL will maintain total direction and editorial control over the operation and work produced under the grant.

Despite being able to ensure that these guarantees are in place, NCSL understands that there may be a perceived conflict of interest in pursuing grant funding from certain sources. Staff must thoroughly assess these risks and be confident that it can justify any such funding to NCSL's Executive Committee, which retains final authority to approve or reject any grant proposal, before proceeding with negotiations.

6. In negotiating final grant conditions, NCSL and the funder must agree to the scope and timing of the proposal, project deliverables and budget.

37 Grant and Contract Report

New Projects Requiring Executive Committee Approval 1. Annie E. Casey Projects Source: Annie E. Casey Foundation Amount: $621,181 – FUNDED at $621,181 Direct/Indirect Costs: $564,716 – Direct Costs; $56,465 – Indirect Costs (@ 10% of direct costs) Description: This project provides tools, information and resources to state policymakers to craft policy solutions. Projects will address child welfare, family economic success, juvenile justice and the Quad Caucus. Time Period: January 1, 2019 to December 31, 2019 Deliverables: Meetings, Legislative Summit sessions, regional meetings and database. Submitted to EC: June 8, 2019

2. Redistricting: Many Options to Consider Source: Thornburg Foundation Amount: $185,000 Direct/Indirect Costs: $168,000 – Direct Costs; $16,800 – Indirect Costs (@ 10% of direct costs) Description: NCSL proposes to create redistricting resources that will allow legislators to easily understand the many choices available to them as the next cycle of redistricting draws closer. The initial emphasis will focus on New Mexico and surrounding states, with New Mexico used as a beta site for some parts of the project. The work will then extend to include research and resources for all 50 states, with additional funding from other sources. Time Period: August 15, 2019 to June 15, 2020 Deliverables: One report; one two-page brief; a web tool for all states; a decision-tree comprised of key redistricting variables and pros/cons; and a preconference at the NCSL Capitol Forum. Submitted to EC: June 8, 2019

3. Drug Policy: The Intersection of Criminal Justice and Health Source: Charles Koch Institute Amount: $126,261 Direct/Indirect Costs: $121,330 – Direct Costs; $4,931 – Indirect Costs (@ 10% of salaries/benefits) Description: NCSL proposes a two-day roundtable-style meeting that will bring influential lawmakers together with leading experts to discuss the intersection of health and criminal justice in drug policy. From the meeting, NCSL will publish a framework for addressing drug policy using both a criminal justice and health lens. Time Period: July 1, 2019 to March 31, 2020 Deliverables: One roundtable meeting; and one policy brief. Submitted to EC: June 8, 2019

4. NCSL’s Early Learning Fellows Meeting and Program Evaluation Source: Buffett Early Childhood Fund Amount: $100,000 – FUNDED at $100,000 Direct/Indirect Costs: $95,585 – Direct Costs; $4,415 – Indirect Costs (@ 15% of salaries/benefits) Description: NCSL’s Early Learning Fellows Program is designed to support legislators and legislative staff who are experienced or emerging leaders on early childhood and early education issues and want to expand their knowledge by learning from other legislators, researchers and policy experts in the early education field. Time Period: March 1, 2019 to December 31, 2019 Deliverables: Two in-person meetings; and two webinars. Submitted to EC: June 8, 2019 38 Grant and Contract Report

5. State Legislative Health Priorities Source: National Governors Association subcontract (prime is Robert Wood Johnson Foundation) Amount: $100,000 – FUNDED at $100,000 Direct/Indirect Costs: $93,192 – Direct Costs; $6,808 – Indirect Costs (@ 12% of salaries) Description: NCSL will collect and synthesize legislative priorities on health and other key health-related policies through a policy scan and interviews with committee chairs. Time Period: January 1, 2019 to November 30, 2019 Deliverables: Twenty-five state policy scans. Submitted to EC: June 8, 2019

6. State Traffic Safety Legislative Education and Outreach Efforts Source: National Highway Traffic Safety Administration (NHTSA) Amount: $1,247,172 Direct/Indirect Costs: $966,740 – Direct Costs; $280,432 – Indirect Costs (@ 52.7% of salaries) Description: Creates a new five-year cooperative agreement that extends NCSL’s 22-year relationship with NHTSA to bring balanced, comprehensive and in-depth information on traffic safety issues to state legislatures through a variety of formats and approaches. Time Period: September 25, 2019 to September 24, 2024 Deliverables: One traffic safety trends report, two LegisBriefs, three databases and one traffic safety review. Submitted to EC: June 8, 2019

Status of Previously Approved Projects: Changes in status since the last report are shown in BOLD CAPITALS. 7. Enhancing Legislative Capacity for Criminal Justice Reform Source: Laura and John Arnold Foundation Amount: $798,996 Direct/Indirect Costs: $665,830 – Direct Costs; $133,166 – Indirect Costs (@ 20% of direct costs) Description: NCSL’s proposed project will focus on three policy areas: pretrial release, community supervision and reentry and reintegration. Key deliverables include pretrial fellows program, fines and fees learning consortium, roundtable focus groups and Legislative Summit sessions. Policy reports, online surveys and enactment databases will also be produced in each policy area. Time Period: April 1, 2019 to March 31, 2021 CHANGED TO JULY 1, 2019 TO JUNE 30, 2020 Deliverables: Nine meetings; eleven policy reports; seven online surveys; and three enactment databases. EC Approval Date: January 19, 2019

8. Family First Prevention Services Act Legislative Policy Forum Source: Casey Family Programs Amount: $198,533 – FUNDED at $198,533 Direct/Indirect Costs: $198,533 – Direct Costs; $0 – Indirect Costs (@ 0% of salaries) Description: NCSL will develop a Policy Forum Preconference at NCSL’s 2019 Capitol Forum to engage legislative leaders in the federal Family First Prevention Services Act. NCSL will also publish 4 quarterly newsletters, one magazine article, one session at NCSL’s Health and Human Services Chairs meeting, 4 technical assistance programs and develop joint activities with the National Governors Association for late 2019 or early 2020. Time Period: January 1, 2019 to December 31, 2019 Deliverables: One Policy Forum; one educational session; five publications; and four technical assistances. EC Approval Date: January 19, 2019

39 Grant and Contract Report

9. Educating Legislators About Paid Family Leave Through the Child Development and Labor Perspectives Source: Arabella Advisors Amount: $125,000 Direct/Indirect Costs: $113,636 – Direct Costs; $11,364 – Indirect Costs (@ 10% of direct costs) Description: NCSL plans to educate legislators and legislative staff about the benefits and challenges of paid family leave. Time Period: January 1, 2019 to December 31, 2019 Deliverables: Three meeting sessions; two focus groups; one webinar; one podcast; a magazine article; legislative tracker; and one research brief. EC Approval Date: January 19, 2019

Status of Renewals 10. NCSL Legislative Institute on Higher Education 2019 and 2020 Source: Lumina Foundation Amount: $435,000 Direct/Indirect Costs: $395,745 – Direct Costs; $39,574 – Indirect Costs (@ 10% of direct costs) Time Period: June 1, 2019 to December 31, 2020 Deliverables: Two Higher Education Institutes; and two Legislative Summit sessions. Reported to EC: June 8, 2019

11. MCH: Supporting State Maternal and Child Health Policy Innovation Program Source: Health Resources and Services Administration – MCHB Amount: $400,000 – FUNDED at $400,000 Direct/Indirect Costs: $329,882 – Direct Costs; $70,119 – Indirect Costs (@ 52.7% of salaries) Time Period: May 1, 2019 to April 30, 2020 Deliverables: One MCH Fellows meeting including follow up technical assistance; one State Policy Collaborative for four or five states; one LegisBrief and two blogs; and two webinars. Reported to EC: June 8, 2019

12. Exploring Interconnecting Behavioral Health and Public Health at the State Policy Level Source: Centers for Disease Control and Prevention Amount: $250,000 Direct/Indirect Costs: $209,797 – Direct Costs; $40,203 – Indirect Costs (@ 42.1% of salaries) Time Period: August 1, 2019 to July 31, 2020 Deliverables: One meeting; two blog posts; one LegisBrief; and one magazine article or podcast. Reported to EC: June 8, 2019

13. Informing Legislative Solutions to Support Positive Outcomes for Infants and Toddlers Source: Pritzker Children’s Initiative Amount: $225,000 Direct/Indirect Costs: $204,545 – Direct Costs; $20,455 – Indirect Costs (@ 10% of direct costs) Time Period: March 2019 to March 2020 Deliverables: One meeting; one webinar; two publications; and one database. Reported to EC: June 8, 2019

40 Grant and Contract Report

14. Winnable Battles Source: Centers for Disease Control and Prevention Amount: $200,000 Direct/Indirect Costs: $176,348 – Direct Costs; $23,652 – Indirect Costs (@ 42.1% of salaries) Time Period: August 1, 2019 to July 31, 2020 Deliverables: One State Policy Collaborative Meeting; four needs assessments; and technical assistance. Reported to EC: June 8, 2019

15. Creating and Supporting State Legislative Champions for Health System Reforms Source: Commonwealth Fund Amount: $189,980 Direct/Indirect Costs: $172,709 – Direct Costs; $17,271 – Indirect Costs (@ 10% of direct costs) Time Period: July 1, 2019 to June 30, 2020 Deliverables: Five blogs; one magazine article; one LegisBrief; and one preconference meeting. Reported to EC: June 8, 2019

16. Educating State-Level Stakeholders on Injury and Violence Prevention Source: Centers for Disease Control and Prevention Amount: $188,000 Direct/Indirect Costs: $155,564 – Direct Costs; $32,436 – Indirect Costs (@ 42.1% of salaries) Time Period: September 1, 2019 to August 31, 2020 Deliverables: One Suicide Prevention Meeting; one educational session at a Legislative Summit or NCSL Capitol Forum; one LegisBrief; and four blogs. Reported to EC: June 8, 2019

17. Injury and Violence Prevention Fellows Source: Centers for Disease Control and Prevention Amount: $175,000 Direct/Indirect Costs: $159,104 – Direct Costs; $15,896 – Indirect Costs (@ 42.1% of salaries) Time Period: August 1, 2019 to July 31, 2020 Deliverables: Two Fellows meetings; two webinars; and technical assistance. Reported to EC: June 8, 2019

18. Informing State Leaders on Effective Infectious Disease Policies and Systems Strategies Source: Centers for Disease Control and Prevention Amount: $120,000 Direct/Indirect Costs: $100,815 – Direct Costs; $19,185 – Indirect Costs (@ 42.1% of salaries) Time Period: August 1, 2019 to July 31, 2020 Deliverables: One meeting; one LegisBrief; one magazine article or podcast; and two blog posts. Reported to EC: June 8, 2019

19. Child Support Enforcement: State Legislative Support Project Source: U.S. DHHS, Office of Child Support Enforcement Amount: $112,250 – FUNDED at $112,250 Direct/Indirect Costs: $89,041 – Direct Costs; $23,209 – Indirect Costs (@ 52.7% of salaries) Time Period: May 6, 2019 to May 5, 2020

41 Grant and Contract Report

Deliverables: One educational session; web briefs/quarterly newsletters; legislative database and enactment summary; and NCSL participation in National Child Support Meetings. Reported to EC: June 8, 2019

Proposals Under $100,000 20. Educating State Legislators on Issues Affecting Military-Community Relations Source: U.S. Department of Defense Amount: $85,460 – FUNDED at $85,460 Direst/Indirect Costs $68,649 Direct Costs; $16,811 Indirect Costs (@ 52.7% of salaries) Description: Through meetings of the NCSL Task Force on Military and Veterans Affairs, written reports and a state legislation database, state legislators will share best practices and innovations concerning the role of state legislatures in assisting military service members and veterans, and in cooperating with military installations on issues that cross jurisdictional lines. Time Period: March 30, 2019 to March 29, 2020 Deliverables: Two task force meetings; one state legislation database; and four written deliverables. Reported to EC: June 8, 2019

21. Lead and Healthy Homes Best Practices Source: U.S. HUD Amount: $80,000 Direst/Indirect Costs $63,791 Direct Costs; $16,209 Indirect Costs (@ 42.1% of salaries) Description: This project will highlight best practices related to healthy housing laws and policies. Examples include the use of Medicaid or SCHIP funds to cover home assessments, resident education, and basic interventions for lead hazards, asthma triggers, and senior fall prevention. Time Period: September 2, 2019 to August 30, 2020 Deliverables: Collect and analyze programs that receive Medicaid reimbursement; legislative database; and a report on best state practices regarding lead hazards and healthy housing. Reported to EC: June 8, 2019

22. State Policy Opportunities to Improve Oral Health Source: DentaQuest Foundation Amount: $55,771 – FUNDED at $55,771 Direst/Indirect Costs $48,497 Direct Costs; $7,275 Indirect Costs (@ 15% of direct costs) Description: NCSL would educate and engage a key legislative audience involved in oral health policy. NCSL seeks outcomes that strengthen state legislators’ knowledge on oral health issues and improve communication processes between stakeholders and policymakers. Time Period: January 1, 2019 to December 31, 2019 Deliverables: One Legislative Summit session; and one webinar. Reported to EC: January 19, 2019

23. Educating State Legislators about Infants and Toddler Needs and Policy Opportunities Source: Zero to Three Amount: $50,000 Direst/Indirect Costs $45,455 Direct Costs; $4,545 Indirect Costs (@ 10% of direct costs) Description: Educates state legislators about infant and toddler needs and policy opportunities and helps NCSL connect its work on early care, family economic success and maternal and child health. Time Period: June 1, 2019 to April 15, 2020 Deliverables: Three meeting sessions; one lactation room at Legislative Summit; two webinars; and two briefs. 42 Grant and Contract Report

Reported to EC: June 8, 2019

24. Legislative Education and Outreach on Energy Infrastructure, Resilience and Security Source: U.S. Department of Energy Amount: $50,000 – FUNDED at $50,000 Direst/Indirect Costs $38,230 Direct Costs; $11,770 Indirect Costs (@ 52.7% of direct costs) Description: This project provides support and education to state legislators and legislative staff on energy security, critical infrastructure protection, resilience and energy assurance. Time Period: February 1, 2019 to September 30, 2019 Deliverables: One cybersecurity web brief; one Energy Reliability Workshop; one energy toolkit; and one legislative tracking. Reported to EC: June 8, 2019

25. Western States Meeting – State Exchange on Employment and Disability Source: Concepts, Inc. Amount: $50,000 – FUNDED at $50,000 Direst/Indirect Costs $50,000 Direct Costs; $0 Indirect Costs (@ 0% of direct costs) Description: This grant supports NCSL’s larger project on disability employment. These funds will cover the direct costs of hosting a state team meeting of five western states. Time Period: February 1, 2019 to February 21, 2019 Deliverables: One Western States Meeting. Reported to EC: June 8, 2019

26. Implications of Living to 100 Pre-Conference Source: AARP Amount: $45,282 – FUNDED at $45,282 Direst/Indirect Costs $40,430 Direct Costs; $4,852 Indirect Costs (@ 12% of direct costs) Description: NCSL will produce a half-day meeting prior to the 2019 Legislative Summit. Time Period: April 1, 2019 to March 31, 2020 Deliverables: One pre-conference meeting. Reported to EC: June 8, 2019

27. Post-Conviction Victims’ Rights Knowledge, Access and Enforcement Project Source: Office of Victims of Crime through the National Crime Victim’s Law Center (NCVLC) Amount: $35,000 – FUNDED at $35,000 Direst/Indirect Costs $35,000 Direct Costs; $0 Indirect Costs (@ 0% of direct costs) Description: NCSL will work with NCVLC to determine the issue topics and then design and disseminate 3 law surveys related to the national landscape of post-convictions victim’s rights. Time Period: December 1, 2018 to July 31, 2019 Deliverables: Three post-conviction rights for victim’s charts. Reported to EC: June 8, 2019

28. Center for Best Practices Public Health Preparedness Source: National Governors’ Association Amount: $30,000 – FUNDED at $30,000 Direst/Indirect Costs $22,359 Direct Costs; $7,642 Indirect Costs (@ 52.7% of salaries) Description: NCSL will work with key legislators to enhance public health preparedness in selected states, as well as conduct any applicable research. Time Period: February 15, 2019 to July 31, 2019 43 Grant and Contract Report

Deliverables: Perform PHP research; identify legislators for learning lab; review NGA’s PHP plan; and attend learning lab. Reported to EC: June 8, 2019

29. Children and Families: General Operating Support Source: Wellspring Philanthropic Fund Amount: $20,000 – FUNDED AT $20,000 Direst/Indirect Costs $18,182 Direct Costs; $1,818 Indirect Costs (@ 10% of direct costs) Description: NCSL will use the requested funding to continue providing information resources, learning opportunities and technical assistance to state legislators working on an array of human services issues. Time Period: March 1, 2019 to February 29, 2020 Deliverables: Technical assistance to state legislators. Reported to EC: June 8, 2019

30. Bentonville Conference on American Life Hosted by Walmart Source: Walmart Foundation Amount: $20,000 – FUNDED at $20,000 Direst/Indirect Costs $20,000 Direct Costs; $0 Indirect Costs (@ 0% of direct costs) Description: NCSL will recruit up to eight legislators and/or senior legislative staff to attend the 2019 Bentonville Conference on American Life Hosted by Walmart. Three NCSL staff will also attend and will produce two blog posts about sessions at the meeting. Time Period: January 9, 2019 to April 30, 2019 Deliverables: Meeting attendance recruitment. Reported to EC: June 8, 2019

31. Transportation Funding and Financing Meeting Assistance Source: American Road and Transportation Builders Association (ARTBA) Amount: $17,500 – FUNDED at $17,500 Direst/Indirect Costs $17,500 Direct Costs; $0 Indirect Costs (@ 0% of direct costs) Description: NCSL will provide support for ARTBA’s P3 conference and State & Local Workshop in July 2019 by planning two panels and identifying legislator speakers and participants. Time Period: February 1, 2019 to December 31, 2019 Deliverables: Two panels. Reported to EC: June 8, 2019

32. 2019 Peer Review of the Hawaii Office of the Auditor Source: Hawaii Office of the Auditor Amount: $14,413 – FUNDED at $14,413 Direst/Indirect Costs $12,270 Direct Costs; $2,143 Indirect Costs (@ 17.5% of direct costs) Description: The Hawaii Office of the Auditor follows the GAO Yellow Book; therefore, it is required to conduct a peer review every three years. The Hawaii Office of the Auditor has requested that NCSL/NLPES perform its 2019 peer review. Time Period: April 15, 2019 to December 30, 2019 Deliverables: One compliance letter; one management memorandum; and one final report. Reported to EC: June 8, 2019

33. Renewable Energy Policy Workshop Source: University of Michigan 44 Amount: $14,000 – FUNDED at $14,000 Grant and Contract Report

Direst/Indirect Costs $14,000 Direct Costs; $0 Indirect Costs (@ 0% of direct costs) Description: NCSL will identify, invite and pay travel costs for ten legislators to participate in a one-day workshop on May 23 at the University of Michigan that will examine a variety of academic research on policies impacting the renewable energy sector, the role state legislators play, and next steps related to these emerging or evolving energy policies. Time Period: January 22, 2019 to June 1, 2019 Deliverables: Invite ten legislators to participate in this workshop. Reported to EC: June 8, 2019

34. 2019 Peer Review of the Office of the D.C. Auditor Source: Office of the D.C. Auditor Amount: $11,553 – FUNDED at $11,553 Direst/Indirect Costs $9,717 Direct Costs; $1,836 Indirect Costs (@ 18.9% of direct costs) Description: The Office of the D.C. Auditor follows the GAO Yellow Book; therefore, it is required to conduct a peer review every three years. The Office of the D.C. Auditor has requested that NCSL/NLPES perform its 2019 peer review. Time Period: April 15, 2019 to December 30, 2019 Deliverables: One compliance letter; one management memorandum; and one final report. Reported to EC: June 8, 2019

35. Promoting Adolescent Health through School-Based HIV Prevention Source: National Coalition of STD Directors (subcontract under CDC grant) Amount: $8,000 – FUNDED at $8,000 Direst/Indirect Costs $6,656 Direct Costs; $1,344 Indirect Costs (@ 52.7% of salaries) Description: NCSL will provide subject matter expertise and technical assistance support on working with state legislators and staff, making connections with state legislators when applicable, developing tools and resources, and participating in stakeholder meetings. Time Period: February 11, 2019 to July 31, 2019 Deliverables: One advisory board and one stakeholder meeting. Reported to EC: June 8, 2019

45 NCSL Outreach Activities All figures for January-May 2019 18 109 In-person meetings State visits, technical assistance visits, that you attended in-state trainings and testimonies 350 legislator attendees provided to you. legislative staff attendees 132 5,456 In-state connections between NCSL 13,663 and legislators and legislative staff. Outreach packets mailed to NCSL met more than 2,300 legislators 7,485 legislators and 6,178 legislative and staff during 42 state visits, and staff with policy and professional 3,156 legislators and staff during 67 development resources technical and training visits.

5,931,362 Visits to the NCSL website 27 Policy and training webinars that you attended 19,888 107 legislator attendees Visits to the primary NCSL 1,416 legislative staff attendees member website 135 1,303 Blogs posted Research requests answered for you 129,012 Blog views

7,968 Downloads of 10 episodes of the NCSL podcast, Our American States 34 40 1,800 Legislators and staff Printed reports Peak subscribers to quoted in State and LegisBriefs were 46 the podcast Legislatures magazine provided to you Legislative Staff Week May 6-10, 2019 Staff Week is when NCSL celebrates the staff who keep legislatures running smoothly. We shine the spotlight on staff contributions and encourage participation with NCSL programs and activities. 200 Shoutouts from 38 states and territories

840 Visits to five Staff Week blog posts 200 Participants in the Staff Week webinar, 1,800 Make Your Mark: Practical Tools to Listeners of the Staff Week podcast Expand Your Personal Presence about Debate Thinking 81 Staff Week social media posts by NCSL, with record engagement

47 Indiana Senate Activities

48 Public Affairs Summary Report Jan. 1—April 30, 2019 Mick Bullock, Public Affairs Director Berkeley Teate, Public Affairs Specialist

Our strategy is focused on engaging, growing and cultivating relationships with our audiences: state legislators, legis- lative staff, Congress and the administration, various other stakeholders, media and the public.

Media Relations New Media Facebook, Twitter, Hashtags

Followers: 21,203 Month Reach: 4M Potential Reach: 41.3M Month Engagement: 11.4K

During this reporting period, NCSL was cited more than 24,900 times with a direct increase during mid January to late March time frame. This is due to coverage from the 2019 legislative sessions.

Followers: 8,077 Organic Reach: 5K Paid Reach: 64K Month Engagement: 7.8K

New Legislative Member Outreach

21.9 MILLION REACH The Outreach Plan saw a potential reach of 18.8M Reach is the number of people in the media market over 18.8M on Twitter. that will likely be exposed to one spot. 70.2% of people see NCSL infor- mation through online The Outreach Plan—4 separate weeks of platforms (Includes news 64K advertisements shown distinctly above— sites, searches, saw a paid reach of 64K on Facebook.

49 50 Subcommittee on the Legislative Institution

Saturday, June 8, 2019 10:45 a.m. – 12:15 p.m. The Edgewater – The Sky Bar

AGENDA

1. Welcome and Introductions

2. Update on Legislative Institution track for Nashville

3. NCSL’s legislative institutional services

4. Legislative modernization – trend or fad?

5. Other Business

51 2018 – 2019 Subcommittee on the Legislative Institution

Jurisdiction: NCSL was founded on the principle that a strong legislative branch of government is vital for American democracy. Strengthening the legislative institution remains at the heart of NCSL’s mission today. This subcommittee helps develop the institutional work of the Conference. It provides ideas, advice and guidance on the development and delivery of the “Legislative Institution Track” at the Legislative Summit. It reviews NCSL’s efforts to study and enhance the operations of legislatures. The subcommittee considers and recommends institutional programs and training for NCSL to develop including programs designed to educate legislators, legislative staff and the public about the fundamental role of legislatures in our durable democracy.

Speaker Robin Vos, Wisconsin Jon Heining, Texas Chair Staff Chair

Speaker Scott Saiki, Hawaii Martha Wigton, Georgia Vice Chair Chuck Truesdell, Kentucky Staff Co-Vice Chairs

Legislator Members Staff Members

1. Representative Barbara Ballard, Kansas 1. Charlotte Carter-Yamauchi, Hawaii 2. Speaker Scott Bedke, Idaho 2. Susan Furlong, Nevada 3. Senator David Blount, Mississippi 3. Scott Kaiser, Illinois 4. Representative Sarah Copeland-Hanzas, Vermont 4. Susan Kannarr, Kansas 5. Speaker Kurt Daudt, Minnesota 5. Othni Lathram, Alabama 6. Senator Matt Huffman, Ohio 6. Sabrina Lewellen, Arkansas 7. Representative John Kavanagh, Arizona 7. Joel Redding, Kentucky 8. Senator Greg Leding, Arkansas 9. Senator Ryan McDougle, Virginia 10. Senator Sue Rezin, Illinois 11. Representative David Santiago, Florida NCSL Staff: 12. Senator Joseph Scarnati III, Pennsylvania 13. Speaker Peter Schwartzkopf, Delaware Tim Storey 14. Senator Greg Treat, Oklahoma 15. Speaker Linda Upmeyer, Iowa 16.Representative Jennifer Williamson, Oregon

52 Subcommittee on the Legislative Summit

Saturday, June 8, 2019 10:45 a.m. – 12:15 p.m. The Edgewater – Mendota Ballroom

AGENDA

1. Welcome

2. Legislative Summit Schedule

• Host Committee Update • State Meet and Greet

3. Other Business

53 2018 – 2019 Subcommittee on the Legislative Summit

Jurisdiction: This subcommittee reviews and recommends the schedule to the annual Legislative Summit. Members review and recommend programs and topics for the meeting, recommend locations for future meetings. The subcommittee will examine the structure of the meeting in future years related to state host committees, fundraising responsibilities, social events and site selection.

Senator Toi Hutchinson, Illinois Martha Wigton, Georgia Chair Staff Chair

Senator Eric Bassler, Indiana Chuck Truesdell, Kentucky Vice Chair Staff Vice Chair

Legislator Members Staff Members

1. Representative Marvin Abney, Rhode Island 1. Joe Ayala, California 2. Senator Ralph Alvarado, Kentucky 2. Jen Carlton, Indiana 3. Representative Barbara Ballard, Kansas 3. J.J. Gentry, South Carolina 4. Senator David Carlucci, New York 4. Aurora Hauke, Alaska 5. Representative Dan Flynn, Texas 5. Jennifer Jackson, Texas 6. Assemblymember Adam Gray, California 6. Jennifer Jones, Texas 7. Senator Bill Hansell, Oregon 7. Jessica Karls-Ruplinger, Wisconsin 8. Senator Wayne Harper, Utah 8. Steve Pike, Virginia 9. Lt. Gov. Randy McNally, Tennessee 9. John Snyder, Kentucky 10. Senator Eddie Melton, Indiana 10. Linda Triplett, Mississippi 11. Senator Ann Millner, Utah 12. Senator Holly Mitchell, California 13. Representative Angelo Puppolo, Jr., Massachusetts NCSL Staff: 14. Senator Carmelo Rios Santiago, Puerto Rico 15. Representative Jonathan Singer, Colorado Kristin Shassetz

54 NCSL LEGISLATIVE SUMMIT | Nashville, Tenn. | Aug. 5-8, 2019

SUNDAY Aug. 4 MONDAY Aug. 5 TUESDAY Aug. 6 WEDNESDAY Aug. 7 THURSDAY Aug. 8

Registration: 7 a.m.-5:30 p.m. Registration: 7 a.m.-5 p.m. Registration: 7 a.m.-5 p.m. Registration: 7:30-10 a.m.

Exhibit Hall: 10 a.m.-3:30 p.m. Exhibit Hall: 10 a.m.-3:30 p.m. Exhibit Hall: 9 a.m.-Noon

8 a.m.-3 p.m. 7:30 a.m.-Noon 7:30-8:45 a.m. Ancillary Meetings 7:30-8:45 a.m. Sessions 8:30-9:45 a.m. Task Forces Pre-Conferences Committee Business Meetings Legislative Staff Breakfast NCSL Task Forces 7:30-8:45 a.m. Prayer Breakfast Republican/Democratic 10 a.m.-1 p.m. 9-10:15 a.m. Sessions Breakfasts Legislative Staff 11 a.m.-Noon 8:45-10 a.m. General Session and Committee Business Meetings Coordinating Committee New Attendee Orientation State Meet and Greet 10-11 a.m. Omni Nashville Speaker: Wes Moore 10:30-11:45 a.m. Sessions Setting the States’ Agenda 1:30-3 p.m. Committee Business Meetings (Business) Meeting 1-3 p.m. General Session 10:15 a.m.-Noon Sessions Executive Committee Speaker: Dolly Parton Noon-12:30 p.m. Steering Committee 11:15 a.m.-12:15 p.m. Subcommittee Meetings Noon-1:45 p.m. Sessions Omni Nashville 3:15-5 p.m. All Attendee Lunch (Exhibit Hall) Noon-1:45 p.m. Sessions Salute to Legislative Staff Luncheon Exhibit Hall Luncheon 12:30-2 p.m. 3:15-5 p.m. General Session Full Executive Committee 2-3:15 p.m. Sessions 2-3:15 p.m. Sessions Speaker: Jon Meacham Omni Nashville Indiana Kickoff Lunch 3:30-5 p.m. Sessions 3:30-5 p.m. Sessions Legislative Staff University 1:30-5 p.m. 5-6 p.m. Ancillary Meetings Post Conferences 5-5:30 p.m. Steering Committee Task Forces Ancillary Meetings 5:30-6:30 p.m. Ancillary Meetings Opening Act: Music City States’ Night Social Event Country Picnic Boot Scootin’ Block Party 5:30-7:30 p.m. 6:30-9:30 p.m. 55

5/22/19 56 Legislative Staff Coordinating Committee

Friday, June 7, 2019 1:15 p.m. – 3:15 p.m. The Edgewater – Grand Ballroom B

AGENDA

1. Welcome and Introductions

2. NCSL Executive Director Hire – Report from Staff Chair

3. NCSL Executive Director’s Report

4. Reports from LSCC Work Groups

a. Professional Staff Association Officers

b. Standing Committees

c. Strategic Planning

d. Legislative Litigation

5. Reports from LSCC Subcommittees

a. Legislative Institution

b. Programs and Professional Development

c. Information Technology, Social Media, E-Learning and Outreach

6. May 2019 Legislative Staff Week Report

7. 2019 Legislative Staff Nominating Committee and Deadlines

a. June 6 - Declaration deadline for vice chair candidates (60 days)

b. June 21 - Declaration deadline for executive committee candidates (45 days)

c. July 21 - Deadline for all support letters (15 days)

8. Other Business

57 National Conference of State Legislatures PROPOSED AMENDMENT

THE BYLAWS OF THE LEGISLATIVE STAFF COORDINATING COMMITTEE

ARTICLE I. NAME SECTION 1. NAME. The organization subject to these bylaws shall be known as the Legislative Staff Coordinating Committee (LSCC).

ARTICLE II. SCOPE OF AUTHORITY AND PURPOSE SECTION 1. SCOPE OF AUTHORITY. The LSCC is sanctioned under the authority of the Executive Committee of the National Conference of State Legislatures (NCSL).

SECTION 2. PURPOSES. The purposes of the LSCC include: (1) encouraging the professionalism of legislative staff and the participation by all legislative staff in appropriate staff sections professional staff associations;

(2) developing and promoting programs that improve the professional competence of state legislative staff;

(3) advising NCSL on policies and matters of interest to the legislative staff division;

(4) coordinating and supporting the activities and programs of the legislative staff division and staff sections professional staff associations of NCSL;

(5) encouraging legislative staff to participate in NCSL’s Standing Committees in order to bolster their knowledge on important policy issues facing state legislatures and to better serve their legislators and legislatures;

(6) advocating the institutional interests of state legislatures and legislative staff; and

(7) supporting efforts to strengthen legislative assemblies of other countries.

ARTICLE III. MEMBERSHIP AND DUTIES OF OFFICERS

SECTION 1. MEMBERSHIP. The LSCC consists of: (1) the staff chair, staff vice chair, and immediate past staff chair of NCSL;

(2) the at-large legislative staff members of the NCSL Executive Committee;

(3) two representatives from each staff section professional staff association as determined by the governing document of each section association;

(4) four members appointed at the discretion of the staff chair; provided that the discretionary appointments of the staff chair to the LSCC shall be increased by the number necessary to preserve the size of the LSCC in the event that two or more staff sections professional staff associations merge, or a staff section professional staff association dissolves.

Bylaws of the Legislative Staff Coordinating Committee 58 (5) staff co-chairs and staff vice chairs of the NCSL overall standing committees.

SECTION 2. DUTIES OF OFFICERS.

(a) The staff chair:

(1) serves as the chair of the LSCC and presides over LSCC meetings;

(2) except as provided by Subsection (b), appoints the chair, co-chairs, vice chairs, and members of the LSCC subcommittees, work groups, and task forces listed in Article IV;

(3) serves as staff chair of the Budget, Finance and Rules Committee of the Executive Committee and serves on the Board of Directors of the NCSL Foundation for State Legislatures; and

(4) appoints the staff chairs, staff vice chairs, and legislative staff members of the subcommittees of the Executive Committee.

(b) The staff vice chair:

(1) presides over LSCC meetings in the absence of the staff chair;

(2) serves as the chair and appoints the members of the Strategic Planning Work Group; and

(3) serves as staff chair of the Member Outreach & Communications Subcommittee of the Executive Committee and serves on the Board of Directors of the NCSL Foundation for State Legislatures.

(c) The immediate past staff chair:

(1) serves as the Secretary/Treasurer of the NCSL Foundation for State Legislatures;

(2) develops and implements orientation programs for incoming staff members to the LSCC and the Executive Committee, including assigning a mentor to each incoming LSCC member and to each incoming legislative staff member of the Executive Committee; and

(3) presides over LSCC meetings in the absence of the staff chair and staff vice chair.

ARTICLE IV. SUBCOMMITTEES AND WORK GROUPS

SECTION 1. STANDING SUBCOMMITTEES AND WORK GROUPS. (a) The LSCC standing subcommittees are:

(1) Legislative Institution;

(2) Programs and Professional Development; and

(3) Information Technology, Social Media, E-learning, and Outreach Issues.

(b) The LSCC standing work groups are:

Bylaws of the Legislative Staff Coordinating Committee 59 (1) Staff Sections Professional Staff Association Officers;

(2) Standing Committees; and

(3) Strategic Planning.

(c) The staff chair may create additional subcommittees, work groups, and task forces as needed and assign additional duties to the standing subcommittees and standing work groups.

(d) Except as provided in Section 7, the staff chair shall appoint the chair, co-chairs, vice chairs, and members of each standing subcommittee, work group, and task force from among the LSCC membership.

SECTION 2. LEGISLATIVE INSTITUTION SUBCOMMITTEE. The Legislative Institution Subcommittee, in partnership with the other LSCC subcommittees as appropriate may:

(1) develop a strategy to prepare LSCC members to perform their duties, including updating written materials and improving the orientation and mentorship programs;

(2) develop programs and materials to assist legislatures in dealing with institutional issues;

(3) develop strategies and programs to promote legislative service as a career;

(4) develop strategies and programs to promote the value of both nonpartisan and partisan legislative staff in legislatures; and

(5) identify, support, and create opportunities to positively highlight and promote legislative staff activities and achievements to states' legislative leadership and to the public.

SECTION 3. PROGRAMS AND PROFESSIONAL DEVELOPMENT SUBCOMMITTEE. The Programs and Professional Development Subcommittee works with other LSCC subcommittees to promote the Legislative Staff Management Institute, NCSL services, e-learning opportunities, the Annual Summit, and the Capitol Forum. The Subcommittee may:

(1) work with staff section professional staff association officers to review and promote professional development seminars;

(2) recommend speakers, programming, and related marketing for LSCC-sponsored sessions at the Legislative Summit, including associated scheduling and program format issues;

(3) oversee the Legislative Staff Management Institute and its marketing efforts;

(4) identify topics for LSCC-sponsored e-learning opportunities and relay those topics to the Subcommittee on Information Technology, Social Media, E-Learning and Outreach for consideration and possible production.

SECTION 4. INFORMATION TECHNOLOGY, SOCIAL MEDIA, E-LEARNING AND OUTREACH SUBCOMMITTEE. The Information Technology, Social Media, E-learning and Outreach Subcommittee may develop, monitor, oversee, and promote the use of NCSL resources by state legislative staff including:

Bylaws of the Legislative Staff Coordinating Committee 60 (1) encouraging and assisting staff sections professional staff associations in producing e- learning tools using e-learning funds in part by developing a plan for contacting staff sections professional staff associations individually and for providing guidelines for e- learning grant requests and providing assistance in making such requests, if needed;

(2) reviewing e-learning data reflecting participation levels and evaluations;

(3) in partnership with the Programs and Professional Development Subcommittee, actively guiding and reviewing NCSL programs for state legislative staff professional education, such as:

a. Introductory education regarding state legislatures to new and junior staff;

b. Encouraging the participation of all staff in NCSL;

c. Informing all state legislative staff, including staff who work for term-limited legislatures, of the value of NCSL and its programs for staff; and

d. Promoting legislative service as a career.

(4) in partnership with the Programs and Professional Development Subcommittee, the NCSL marketing team, and other NCSL outreach programs, developing outreach strategies that effectively communicate with state legislative staff and facilitate communications among state legislative staff;

(5) ensuring that electronic learning opportunities, the Annual Summit, the Capitol Forum, and the Legislative Staff Management Institute are effectively promoted and marketed to staff; and

(6) ensuring the efficacy and utility of information technology resources deployed by NCSL for state legislative staff use.

SECTION 5. STAFF SECTION PROFESSIONAL STAFF ASSOCIATION OFFICERS WORK GROUP. The Staff Section Professional Staff Association Officers Work Group may:

(1) promote and assist in producing annual professional development seminars for staff sections professional staff associations, including assistance in program planning and coordination;

(2) consider options other than seminars for offering professional development opportunities, including the development of an e-learning plans to utilize e-learning grant funds, and provide oversight of any group efforts and coordinate with the Subcommittee on Information Technology, Social Media, E-Learning and Outreach regarding e-learning plan;

(3) exchange ideas and share information with staff sections professional staff associations;

(4) develop strategies to support the operation of each staff section professional staff association and communicate those strategies to the LSCC as necessary; and

Bylaws of the Legislative Staff Coordinating Committee 61 (5) promote staff section professional staff association outreach and encourage involvement in staff section professional staff association activities.

SECTION 6. STANDING COMMITTEES WORK GROUP. The Standing Committees Work Group may:

(1) promote legislative staff participation in the NCSL standing committees;

(2) monitor NCSL standing committee meetings;

(3) evaluate staff officer involvement and inclusion in NCSL standing committee activities such as the setting of the committee agenda and participation in committee sessions; and

(4) develop outreach proposals to encourage staff to serve on NCSL standing committees and relay those proposals to the Subcommittee on Information Technology, Social Media, E-Learning and Outreach for consideration.

SECTION 7. STRATEGIC PLANNING WORK GROUP.

(a) The staff vice chair shall serve as the chair of the Strategic Planning Work Group and shall appoint the members of the work group.

(b) The work group may develop, annually, a strategic plan that establishes goals and priorities which are consistent with the purposes of the LSCC and which are to be accomplished in the following year, propose initiatives and programs suitable for accomplishing the goals and priorities, and suggest strategies for implementing the initiatives and programs.

ARTICLE V. ESTABLISHMENT, MERGER, AND DISSOLUTION OF STAFF SECTIONS PROFESSIONAL STAFF ASSOCIATIONS

SECTION 1. ESTABLISHMENT OF STAFF SECTION PROFESSIONAL STAFF ASSOCIATION. (a) The establishment of a new staff section professional staff association may not be considered by the LSCC until the LSCC receives a request from a member of the legislative staff of not less than 20 NCSL member jurisdictions. A legislative staff member who makes such a request must be engaged in the function that would be represented by the new section association. A request must be in writing and signed by each legislative staff member making the request.

(b) Upon receipt of the minimum number of complete requests required under Subsection (a), the staff chair shall refer the question of whether to establish the new staff section professional staff association to a task force of legislative staff comprised of not less than one member from each of the existing staff sections professional staff associations and not less than one former staff chair. The task force shall verify that each request received by the staff chair satisfies Subsection (a), consider whether the establishment of the new staff section professional staff association would satisfy Subsection (d), and report the task force’s recommendation to the LSCC.

(c) The LSCC shall review the task force’s recommendation and report the LSCC’s recommendation to the NCSL Executive Committee.

Bylaws of the Legislative Staff Coordinating Committee 62 (d) In addition to considering any other relevant issue, the LSCC must ensure that the following prerequisites are met before recommending the creation of a new staff section professional staff association:

(1) there is sufficient NCSL member jurisdiction support to justify the creation of the staff section professional staff association;

(2) the NCSL staff has adequate resources to support the proposed staff section professional staff association;

(3) the proposed staff section professional staff association would complement existing staff sections professional staff associations; and

(4) the legislative function that would be represented by the proposed staff section professional staff association:

(A) is established in not less than 20 state legislatures;

(B) is of a continuous nature; and

(C) has a professional career orientation.

(e) Upon establishment by the NCSL Executive Committee, a new staff section professional staff association shall organize, adopt bylaws, and submit the bylaws to the LSCC for review and approval.

SECTION 2. MERGER OF STAFF SECTIONS PROFESSIONAL STAFF ASSOCIATIONS. (a) For two or more staff sections professional staff associations to merge, a majority of each staff section professional staff association must approve the action.

(b) For purposes of a referendum on the question of approving a merger, a majority of each staff section professional staff association is determined by the bylaws of the staff section professional staff association, but each member jurisdiction shall have an equal vote in deciding the issue.

(c) A merger must be approved by the LSCC. A merger approved by the LSCC may not become effective unless approved by the NCSL Executive Committee.

SECTION 3. DISSOLUTION OF STAFF SECTION PROFESSIONAL STAFF ASSOCIATION.

(a) The LSCC shall consider dissolving a staff section professional staff association if the staff section professional staff association:

(1) holds no meeting in an NCSL conference year, either at the NCSL Legislative Summit or at another site and time;

(2) fails, in a conference year, to elect the officers required under its bylaws;

(3) fails to meet other significant organizational standards established in its bylaws; or

(4) is not represented on the LSCC for a conference year.

Bylaws of the Legislative Staff Coordinating Committee 63 (b) Before the LSCC votes to dissolve a staff section professional staff association, the staff chair shall contact leaders or members of the staff section professional staff association, inform them of the LSCC's concerns, attempt to discover the reasons for the inactivity, and report the findings to the LSCC.

ARTICLE VI. MEETINGS

SECTION 1. REGULAR AND SPECIAL MEETINGS. (a) The LSCC shall hold regular meetings in conjunction with the scheduled meetings of the NCSL Executive Committee. Other meetings of the LSCC shall be deemed special meetings.

(b) Special meetings shall be for limited and stated purposes and shall be called by the staff chair or by petition of a majority of the LSCC members. A petition for a special meeting shall be delivered to the staff chair, who shall distribute it to the members. Unless an emergency compels otherwise, notice of the meeting shall be provided at least three weeks before the meeting date.

SECTION 2. ABSENCE OF PRESIDING OFFICERS. If no NCSL staff officer is present at a meeting of the LSCC, a temporary presiding officer may be chosen by the LSCC from among its membership.

ARTICLE VII. VOTING AND RULES OF PROCEDURE

SECTION 1. VOTING. (a) Each member has one undivided vote.

(b) Voting rights may not be delegated to another person or exercised by proxy. On the request of three members, a roll call vote shall be taken on any question. Except as otherwise provided, approval of proposed actions requires a majority of the members present and voting.

SECTION 2. QUORUM. For the LSCC to conduct business, a quorum consisting of a majority of the membership must be present.

SECTION 3. ORDER OF BUSINESS. The order of business shall be: (1) call to order;

(2) roll call;

(3) reading, correction, and approval of the minutes;

(4) reports of staff sections professional staff associations, subcommittees, work groups, and task forces;

(5) reports of special committees;

(6) special orders;

(7) unfinished business;

Bylaws of the Legislative Staff Coordinating Committee 64 (8) new business; and

(9) announcements.

SECTION 4. PROCEDURAL AUTHORITY. Mason's Manual of Legislative Procedure shall be consulted in all matters of procedure not otherwise addressed in the bylaws of NCSL or in these bylaws. SECTION 5. RECONSIDERATION OF ACTIONS. Reconsideration motions must be made and disposed of during the same meeting at which the original question was before the LSCC membership.

ARTICLE VIII. NOMINATING PROCEDURES FOR LEGISLATIVE STAFF SECTION 1. NOMINATIONS. The selection of staff officers and staff members of the NCSL Executive Committee shall be conducted in accordance with NCSL bylaws.

ARTICLE IX. VACANCIES IN OFFICE SECTION 1. VACANCY IN THE OFFICE OF STAFF CHAIR. As provided in NCSL bylaws, in the event of a vacancy in the office of staff chair, the staff vice chair shall succeed to the office of staff chair. The staff chair shall then appoint a nominating committee to recommend a new staff vice chair. SECTION 2. VACANCY IN THE OFFICE OF STAFF VICE CHAIR. In the event of a vacancy in the office of staff vice chair, the staff chair shall appoint a nominating committee to recommend a new staff vice chair. SECTION 3. VACANCY IN THE OFFICE OF IMMEDIATE PAST STAFF CHAIR. In the event of a vacancy in the office of immediate past staff chair, the staff chair shall appoint a nominating committee to recommend a new immediate past staff chair. Eligible candidates to fill a vacancy in this office shall be limited to past staff chairs. SECTION 4. EXECUTIVE COMMITTEE VACANCY TERM. A member appointed to fill an unexpired term on the Executive Committee shall serve the remainder of that year and shall be required to stand for renomination. A partial year appointment, as indicated by the date of the Executive Committee’s approval of the appointment, of greater than six months shall be deemed one full term. SECTION 5. CONSIDERATION BY EXECUTIVE COMMITTEE. Pursuant to the NCSL bylaws, the Executive Committee may consider the recommendations of a nominating committee to fill an elected office, if vacant, at any regular or special meeting.

ARTICLE X. AMENDMENTS

SECTION 1. AMENDMENTS. (a) These bylaws may be amended at any meeting of the LSCC by a three-fifths vote of the members present and voting, provided that the proposed amendment was filed with the staff chair at least 30 days before the meeting and the staff chair has transmitted the proposed amendment to the members not later than three weeks before the meeting at which it is to be considered.

Bylaws of the Legislative Staff Coordinating Committee 65 (b) These bylaws may be amended at any meeting without notice by unanimous vote of the members present and voting.

SECTION 2. CONTINUITY OF BYLAWS. On adoption by a majority vote of the LSCC, these bylaws shall continue in effect except as amended or repealed as provided by Section 1.

ARTICLE XI. EFFECTIVE DATE SECTION 1. EFFECTIVE DATE. These bylaws take effect upon adoption by a majority of the members of the LSCC and supersede any other policy or document that is not consistent with these bylaws.

Bylaws of the Legislative Staff Coordinating Committee 66 INDEX

AMENDMENTS OF BYLAWS Generally ...... X COMMITTEES (Subcommittees) Standing ...... IV

DUTIES OF OFFICERS Staff chair, staff vice chair, immediate past staff chair ...... III ELECTIONS Generally ...... VIII

MEETINGS Generally ...... VI MEMBERSHIP Generally ...... III NAME Defined ...... I

ORDER OF BUSINESS Generally ...... VII PURPOSE Defined ...... II

RECONSIDERATION Time for ...... VII STANDING SUBCOMMITTEES Defined ...... IV

STANDING WORK GROUPS Defined ...... IV VACANCIES In office ...... IX

VOTING Generally ...... VII WORK GROUPS Standing ...... IV

Bylaws of the Legislative Staff Coordinating Committee 67 Legislative Staff Coordinating Committee 2018 - 2019 Member Roster (Last update April 23, 2019)

EXECUTIVE COMMITTEE OFFICERS AT LARGE MEMBERS

Jon Heining Joe Ayala NCSL Staff Chair Principal Deputy Legislative Counsel General Counsel Office of Legislative Counsel Legislative Council California State Legislature Texas Legislature (916) 341-8246 (512) 463-1151 [email protected] [email protected] –Legislative Litigation Work Group –Information Technology, Social Media, E- Learning and Outreach Subcommittee

Martha R. Wigton Jen Carlton NCSL Staff Vice Chair Deputy Chief of Staff Director – House Budget and Senate Majority Caucus Research Office Indiana General Assembly Georgia General Assembly (317) 460-6204 (404) 656-5050 [email protected] [email protected] –Strategic Planning Work Group –Strategic Planning Work Group, Chair –Information Technology, Social Media, E- Learning and Outreach Subcommittee

Chuck Truesdell Charlotte Carter-Yamauchi NCSL Immediate Past Staff Chair Director Legislative Fiscal Analyst Legislative Reference Bureau Office of Budget Review Hawaii State Legislature Legislative Research Commission (808) 587-0666 Kentucky General Assembly [email protected] (502) 564-8100, Ext. 578 –Legislative Litigation Work Group [email protected] –Legislative Institution Subcommittee, Vice Chair

Susan Furlong Chief Clerk of the Assembly Nevada Legislature (775) 684-8556 [email protected] –Strategic Planning Work Group –Legislative Institution Subcommittee

68 AT LARGE MEMBERS (CONTINUED) AT LARGE MEMBERS (CONTINUED)

Joseph James “J.J.” Gentry Jessica Karls-Ruplinger Counsel, Ethics Committee – Senate Deputy Director South Carolina General Assembly Legislative Council (803) 212-6306 Wisconsin Legislature [email protected] (608) 266-2230 –Legislative Litigation Work Group, Chair jessica.karls- –Legislative Institution Subcommittee [email protected] –Legislative Litigation Work Group –Legislative Institution Subcommittee

Aurora Hauke Othni J. Lathram House Majority Leader Caucus Staff Director, Legislative Services Alaska Legislature Agency (907) 465-5051 Alabama Legislature [email protected] (334) 261-0690 –Legislative Litigation Work Group [email protected] –Programs and Professional –Legislative Litigation Work Group Development Subcommittee –Programs and Professional Development Subcommittee

Jennifer Jackson Sabrina Lewellen Legislative Counsel Deputy Director – Senate Legislative Council Arkansas General Assembly Texas Legislature (501) 682-5608 (512) 463-1155 [email protected] [email protected] –Legislative Litigation Work Group –Strategic Planning Work Group –Programs and Professional –Legislative Institution Subcommittee, Development Subcommittee Chair

Scott Kaiser Anthony “Steve” Pike Assistant Secretary – Senate Chief of Police Illinois General Assembly Capitol Police (217) 782-5715 Virginia General Assembly [email protected] (804) 786-5035 –Strategic Planning Work Group [email protected] –Information Technology, Social Media, –Strategic Planning Work Group E-Learning and Outreach Subcommittee –Information Technology, Social Media, E-Learning and Outreach Subcommittee

Susan W. Kannarr Joel Redding Chief Clerk Chief Information Officer House of Representatives Kentucky General Assembly Kansas Legislature (502) 564-8100, Ext. 460 (785) 296-7633 [email protected] [email protected] –Legislative Litigation Work Group –Legislative Litigation Work Group –Information Technology, Social Media, –Information Technology, Social Media, E-Learning and Outreach E-Learning and Outreach Subcommittee Subcommittee

69 AT LARGE MEMBERS (CONTINUED)

Linda Triplett Performance Accountability Director Legislative PEER Committee Mississippi Legislature (601) 359-1226 [email protected] –Legislative Litigation Work Group –Information Technology, Social Media, E-Learning and Outreach Subcommittee, Vice Chair

DISCRETIONARY APPOINTMENTS DISCRETIONARY APPOINTMENTS (CONTINUED) Matt Gehring K.C. Norwalk Attorney – House Research Deputy Director Department Legislative Services Agency Minnesota Legislature Indiana General Assembly (651) 296-5052 (317) 234-2105 [email protected] [email protected] –Strategic Planning Work Group –Legislative Litigation Work Group –Information Technology, Social Media, E- –Programs and Professional Development Learning and Outreach Subcommittee Subcommittee

Wayne Kidd Steven Ogle Audit Supervisor Counsel Legislative Auditor General's Office Sunset Advisory Committee Utah State Legislature Texas Legislature (801) 538-1033 (512) 463-1300 [email protected] [email protected] –Strategic Planning Work Group –Legislative Litigation Work Group –Information Technology, Social Media, E- –Legislative Institution Subcommittee Learning and Outreach Subcommittee, Chair

Wendy Jackson Administrative Services Manager Legislative Reference Bureau Wisconsin Legislature (608) 266-9983 [email protected] –Legislative Litigation Work Group, Vice Chair –Programs and Professional Development Subcommittee

70 EX-OFFICIO MEMBERS EX-OFFICIO MEMBERS (CONTINUED) Jennifer Jones Rachel Gudgel Staff Co-Chair, NCSL Standing Vice Chair, NCSL Standing Committees Committees Director Deputy Director Legislative Education Study Committee Sunset Advisory Commission New Mexico Legislature Texas Legislature (505) 986-4330 (512) 463-1291 [email protected] [email protected] –Standing Committees Work Group, Vice –Standing Committees Work Group, Chair Co-Chair –Programs and Professional Development –Information Technology, Social Media, Subcommittee, Vice Chair E-Learning and Outreach Subcommittee

John Snyder Marsheilah Lyons Staff Co-Chair, NCSL Standing Vice Chair, NCSL Standing Committees Committees Chief Principal Research Analyst Committee Staff Administrator Legislative Counsel Bureau Legislative Research Commission Nevada Legislature Kentucky General Assembly (775) 684-6825 (502) 564-8100, Ext. 478 [email protected] [email protected] –Standing Committees Work Group, Vice –Standing Committees Work Group, Chair Co-Chair –Programs and Professional Development –Programs and Professional Subcommittee Development Subcommittee

Lonnie Edgar Esther van Mourik Vice-Chair, NCSL Standing Vice Chair, NCSL Standing Committees Committees Senior Staff Attorney II Legislative PEER Committee Office of Legislative Legal Services Mississippi Legislature Colorado General Assembly (601) 359-1226 (303) 866-4215 [email protected] [email protected] –Standing Committees Work Group, Vice –Standing Committees Work Group, Vice Chair Chair –Programs and Professional –Programs and Professional Development Development Subcommittee Subcommittee

71 PROFESSIONAL STAFF ASSOCIATIONS PROFESSIONAL STAFF ASSOCIATIONS (CONTINUED)

American Society of Legislative Clerks and Legislative Information and Communications Staff Secretaries (ASLCS) (LINCS) NCSL Liaison: Holly South NCSL Liaison: Jane Andrade D. Patrick Harris Tim Bommel President, ASLCS Chair, LINCS Secretary – Senate Photojournalist Alabama Legislature House of Representatives (334) 242-7803 Missouri General Assembly [email protected] (573) 751-4043 –Professional Staff Association [email protected] Officers Work Group –Professional Staff Association Officers Work –Legislative Litigation Work Group Group, Chair –Legislative Institution Subcommittee –Information Technology, Social Media, E- Learning and Outreach Subcommittee

Paul Smith Betsy Theroux President-Elect, ASLCS Vice-Chair, LINCS Clerk of the House Director, Media Services House of Representatives House of Representatives New Hampshire General Court Georgia General Assembly (603) 271-2548 (404) 656-3996 [email protected] [email protected] –Professional Staff Association –Professional Staff Association Officers Officers Work Group Work Group –Information Technology, Social Media, –Information Technology, Social Media, E- E-Learning and Outreach Subcommittee Learning and Outreach Subcommittee

Leadership Staff Section (LSS) Legislative Research Librarians (LRL) NCSL Liaison: Megan McClure NCSL Liaison: Megan McClure Vacant Betsy Haugen Chair, LRL Head of Reference Services Legislative Reference Library Minnesota Legislature (651) 296-7857 [email protected] –Professional Staff Association Officers Work Group –Legislative Institution Subcommittee

Sheron Violini Teresa Wilt First Vice-Chair, LSS Vice-Chair, LRL Deputy Secretary for Operations Legislative Librarian Senate Rules Committee Research Library California State Legislature Legislative Counsel Bureau (916) 651-1504 Nevada Legislature [email protected] (775) 684-6827 –Professional Staff Association Officers [email protected] Work Group –Professional Staff Association Officers Work –Legislative Institution Subcommittee Group –Legislative Institution Subcommittee

72 PROFESSIONAL STAFF ASSOCIATIONS (CONTINUED) PROFESSIONAL STAFF ASSOCIATIONS (CONTINUED)

National Association of Legislative Fiscal Offices (NALFO) National Legislative Program Evaluation Society (NLPES) NCSL Liaison: Erica MacKellar NCSL Liaison: Brenda Erickson Patrick Goldsmith Shunti Taylor President, NALFO Chair, NLPES Director Audit Manager House Fiscal Division Department of Audits and Accounts Louisiana State Legislature Georgia General Assembly (225) 342-2440 (404) 651-8866 [email protected] [email protected] –Professional Staff Association Officers –Professional Staff Association Officers Work Work Group Group –Legislative Institution Subcommittee –Information Technology, Social Media, E- Learning and Outreach Subcommittee

Eric Nauman Jon Courtney President-Elect, NALFO Vice-Chair, NLPES Senate Lead Fiscal Analyst Program Evaluation Manager Counsel, Research & Fiscal Analysis Legislative Finance Committee Minnesota Legislature New Mexico Legislature (651) 296-5539 (505) 986-4550, Ext. 4539 [email protected] [email protected] –Professional Staff Association Officers –Professional Staff Association Officers Work Group Work Group –Legislative Institution Subcommittee –Programs and Professional Development Subcommittee

National Association of Legislative Information National Legislative Services and Security Association Technology (NALIT) (NLSSA) NCSL Liaison: Pam Greenberg NCSL Liaison: Angela Andrews and Brenda Erickson Cindy O'Dell Martin Brock Chair, NALIT President, NLSSA Service and Support Manager Chief of Legislative Police Computer & Information North Carolina General Assembly Technology (919) 733-2159 Legislative Research Commission [email protected] Kentucky General Assembly –Professional Staff Association Officers Work (502) 564-8100, Ext. 767 Group, Vice Chair cindy.o’[email protected] –Legislative Institution Subcommittee –Professional Staff Association Officers Work Group –Programs and Professional Development Subcommittee

Jeff Ford Tim Hay Vice-Chair, NALIT Vice President, NLSSA Chief Technology Officer Sergeant at Arms – Senate Legislative Services Agency Florida Legislature Indiana General Assembly (850) 487-5224 (317) 234-2767 [email protected] [email protected] –Professional Staff Association Officers Work –Professional Staff Association Officers Group Work Group –Information Technology, Social Media, E- –Information Technology, Social Media, Learning and Outreach Subcommittee E-Learning and Outreach Subcommittee

73 PROFESSIONAL STAFF ASSOCIATIONS (CONTINUED)

Research, Editorial, Legal and Committee Staff (RELACS) NCSL Liaison: Kae Warnock Anne Sappenfield Chair, RELACS Director Legislative Council Wisconsin Legislature (608) 266-2818 Anne.sappenfield@legis. wisconsin.gov –Professional Staff Association Officers Work Group –Programs and Professional Development Subcommittee, Chair

Jamie Shanks Vice-Chair, RELACS Legislative Attorney Tennessee General Assembly (615) 741-7531 [email protected] –Professional Staff Association Officers Work Group –Legislative Institution Subcommittee

74 Legislative Staff Coordinating Committee Meeting Summary New Orleans Jan. 18, 2019

Welcome and Introductions

NCSL Staff Chair Jon Heining (Texas) called the meeting to order and asked for everyone to introduce themselves. The following LSCC members were present:

Martha Wigton, NCSL staff vice chair, Georgia Chuck Truesdell, NCSL immediate past staff chair, Kentucky

Joe Ayala, California Tim Bommel, Missouri Wendy Jackson, Wisconsin Martin Brock, North Carolina Jessica Karls-Ruplinger, Wisconsin Jen Carlton, Indiana Wayne Kidd, Utah Andrea Chiapella, Oregon Sabrina Lewellen, Arkansas Jon Courtney, New Mexico Eric Nauman, Minnesota Lonnie Edgar, Mississippi K.C. Norwalk, Indiana Patrick Goldsmith, Louisiana Cindy O’Dell, Kentucky Jeff Ford, Indiana Steven Ogle, Texas Greg Fugate, Colorado Joel Redding, Kentucky Susan Furlong, Nevada Anne Sappenfield, Wisconsin Matt Gehring, Minnesota John Snyder, Kentucky J.J. Gentry, South Carolina Shunti Taylor, Georgia Betsy Haugen, Minnesota Linda Triplett, Mississippi Tim Hay, Florida Sheron Violini, California Jennifer Jones, Texas Teresa Wilt, Nevada Jennifer Jackson, Texas

75 NCSL Executive Director’s Report

Bill Pound, NCSL’s executive director, provided an update on the search process for his successor and setting the strategic direction for the organization in the next four or five years. Pound shared that Raylene Decatur with Kittleman and Associates held focus groups with the Executive Committee, legislators, legislative staff, Foundation members and NCSL staff to help identify strategic priorities and establish a position guide for the executive director posting.

Pound then shared that the Budget, Finance and Rules committee and the Executive Committee will consider some budget amendments. One specific consideration will be to adjust revenues and expenditures of the 2018 Legislative Summit since it happens at the beginning of NCSL’s fiscal year. He commented that some changes will occur at the 2019 Legislative Summit—specifically, standing committees won’t sponsor programs. Instead, 12 tracks will be established by subject area. The purpose of this change is to remove barriers and assist attendees in engaging at the meeting.

Finally, the 2018 Capitol Forum in December had 500 attendees—about where it has been the last couple of years. The legislative staff attendance was pretty good. Legislator attendance, however, was down from previous years.

Reports from the LSCC Work Groups

Professional Staff Association Officers

Chair Tim Bommel (Missouri) shared that the workgroup discussed several items. It approved an amendment to the LSCC bylaws that removes “staff section” and replaces it with “professional staff associations.” This change reflects the new name of the staff sections. The workgroup engaged in a lengthy conversation about encouraging professional staff associations to take advantage of NCSL’s e- learning grants. A small group will discuss some ideas to share with the entire workgroup and will coordinate with the LSCC IT subcommittee on a document that explains how to create a webinar.

Bommel then indicated that the officers of the six groups participating in the 2020 Super PDS discussed a draft planning agreement for the meeting. The purpose of this agreement is to establish how the groups will work together in planning the PDS meeting and the goal is to finalize the agreement in the spring of 2019. This PDS meeting will be held Oct. 7-9 in Atlanta.

Standing Committees

Standing Committees Staff Co-Chair Jennifer Jones (Texas) reported that the workgroup reviewed the survey and feedback responses from the 2018 Capitol Forum. The primary reasons legislative staff attended the event were program content and the opportunity to network with colleagues. Jones commended NCSL staff for their quick work in adjusting Forum programming due to the funeral of former President George H.W. Bush and highlighted the professional development programming for staff that took place at Mount Vernon.

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76 Jones also shared that the workgroup discussed involving parliamentarians in the standing committee business meetings. Staff Chair Jon Heining reached out to the clerks and secretaries and has been discussing this idea with Pat Harris, ASLCS president and secretary of the Alabama Senate. ASLCS will consider this proposal at its 2019 spring meeting. The final item discussed was the policy working groups survey. The questions will be finalized in the spring and two separate surveys will be sent—one to legislators and one to legislative staff.

Strategic Planning

NCSL Staff Vice Chair Martha Wigton (Georgia) reported that the workgroup met with Raylene Decatur for a focused discussion about the strategic direction of NCSL. Wigton also reported that for the past six months the workgroup has discussed other ideas, including creating a continuum of training for legislative staff, strengthening the relationship between NCSL’s state liaisons and legislative staff, and using data to support legislative staff engagement with NCSL.

Legislative Litigation

Chair J.J. Gentry (South Carolina) shared that the workgroup discussed a scope of work for producing a primer on legislative litigation, including relevant cases, specifically on legislative privilege and confidentiality. The workgroup is divided into three teams—legal review, editing and marketing. The goal is to provide useful information without making it too long or complicated. The goal is to have an edited rough draft completed by the spring 2019 LSCC meeting and to have the product finalized before the 2019 Legislative Summit.

Reports from LSCC Subcommittees

Legislative Institution

Chair Greg Fugate (Colorado) reported that the subcommittee is reviewing two of NCSL’s legacy documents: NCSL’s Model Code of Conduct for Legislative Staff and NCSL’s Guide to Writing a Personnel Manual. Two sub-groups are reviewing each document. The subcommittee is also discussing a few ideas for introducing new concepts in the revised Model Code and Conduct and will be working with Mark Quiner, director of NCSL’s Center for Ethics in Government. For the updated personnel manual, the group discussed consulting with NCSL staff and an HR professional.

Fugate then shared that the group engaged in a conversation about content and article ideas for NCSL’s State Legislatures magazine and then discussed Wayne Kidd’s idea for a video to highlight a legislative staff success story in Utah.

Programs and Professional Development

Anne Sappenfield (Wisconsin), chair, said the subcommittee met twice. The first meeting was to review the RFP process for the Legislative Staff Management Institute (LSMI) and approve the recommended vendor for a five-year period starting in 2020. The LSMI selection committee received 11 proposals for the program, selected three semi-finalists and, after site visits to each semi-finalist location, recommended that the 2020-2024 LSMI contract be awarded to the University of Southern California

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77 (Sol Price School of Public Policy) and Sacramento State (Center for California Studies). The subcommittee approved this recommendation unanimously.

Sappenfield made a motion to approve NCSL to contract with the University of Southern California (Sol Price School of Public Policy) and Sacramento State (Center for California Studies) to administer LSMI for a five-year period, starting in 2020. Wendy Jackson (Wisconsin) seconded the motion. The motion was approved unanimously.

Sappenfield made a motion to direct NCSL to re-bid the LSMI contract every five years. Greg Fugate (Colorado) seconded the motion. The motion was approved unanimously.

Sappenfield then reported on the second meeting of the subcommittee. The subcommittee received a report on the 2018 LSMI program and an update on planning for the 2019 LSMI program. The group discussed potential speakers for the Legislative Staff University and Legislative Staff Breakfast programs at the 2019 Legislative Summit and ideas for encouraging movement and fitness at this meeting.

She also shared that the subcommittee discussed two additional staff programs. The first is the new Senior Staff Leadership Development program, which is an experiential leadership development program for senior-level staff. This program will be launched in fall of 2019 and the subcommittee finalized draft criteria for the application. The second is programming for staff directors. The subcommittee asked NCSL staff to create a half-day program including networking for staff directors at the 2019 Legislative Summit.

Information Technology, Social Media, E-Learning and Outreach

Chair Wayne Kidd (Utah) reported that the subcommittee is working on a multi-pronged strategy to recruit legislative staff to run for NCSL’s Executive Committee and engage in the standing committees. Kidd mentioned that NCSL’s Public Affairs Director Mick Bullock is assisting the subcommittee by recording and editing videos that explain the purpose and benefits of legislative staff serving on the Executive Committee and on the standing committees. The group is also working on a general legislative staff outreach video. Finally, Kidd shared that the subcommittee is creating a document about how to create a webinar and will be coordinating with the professional staff association officer’s workgroup to finalize the information.

Other Business

Heining adjourned the meeting.

4

78 LSCC Professional Staff Association Officers Work Group Friday, June 7, 2019 8:30 a.m. – 10:00 a.m. The Edgewater – Mendota Ballroom C

AGENDA

1. Welcome and Introductions

2. Fall 2019 Staff Professional Development Seminars Updates (dates, locations, programming highlights, expected attendance)

3. Report of staff association use of NCSL’s e-learning grants and continued discussion of how to encourage staff associations to use NCSL’s e-learning grants

4. Review of Professional Staff Association Best Practices document – should anything else be added?

5. Other Business

Members Chair: Tim Bommel, Missouri, LINCS Cindy O’Dell, Kentucky, NALIT Vice Chair: Martin Brock, North Carolina, NLSSA Anne Sappenfield, Wisconsin, RELACS Jon Courtney, New Mexico, NLPES Jamie Shanks, Tennessee, RELACS Jeff Ford, Indiana, NALIT Paul Smith, New Hampshire, ASLCS Patrick Goldsmith, Louisiana, NALFO Shunti Taylor, Georgia, NLPES D. Patrick Harris, Alabama, ASLCS Betsy Theroux, Georgia, LINCS Betsy Haugen, Minnesota, LRL Sheron Violini, California, LSS Tim Hay, Florida, NLSSA Theresa Wilt, Nevada, LRL Eric Nauman, Minnesota, NALFO

NCSL Staff: Angela Andrews and Kristin Shassetz

79 LSCC Standing Committees Work Group

Friday, June 7, 2019 8:30 a.m. – 10:00 a.m. The Edgewater – Mendota Ballroom B

AGENDA

1. Welcome and Introductions

2. Review Policy Working Group Survey Results

3. New Standing Committee Officer Recruitment

4. Update on Proposal for Parliamentarians to be involved in Standing Committee Business Meetings

5. Voting Board Update

6. Other Business

Members Co-Chair: Jennifer Jones, Texas Co-Chair: John Snyder, Kentucky Vice Chair: Lonnie Edgar, Mississippi Vice Chair: Rachel Gudgel, New Mexico Vice Chair: Marsheilah Lyons, Nevada Vice Chair: Esther van Mourik, Colorado

NCSL Staff: Molly Ramsdell and Laura Tobler

80 LSCC Strategic Planning Work Group

Friday, June 7, 2019 8:30 a.m. – 10:00 a.m. The Edgewater – Grand Ballroom B

AGENDA

1. Welcome and introductions

2. NCSL state engagement reports

3. Professional development for legislative staff

• Angela Andrews and Stacy Householder, NCSL staff

4. Other business

Members: Martha Wigton, Chair, Georgia Jennifer Jackson, Texas Jen Carlton, Indiana Scott Kaiser, Illinois Susan Furlong, Nevada Wayne Kidd, Utah Matt Gehring, Minnesota Steve Pike, Virginia

NCSL Staff: Tim Storey

81 LSCC Legislative Litigation Work Group

Friday, June 7, 2019 8:30 a.m. – 10:00 a.m. The Edgewater – Mendota Ballroom A

AGENDA

1. Welcome and Introductions 2. Review Final Draft of Documents 3. Legal, Editing, and Marketing Teams Discussion 4. Final Tasks and Timeline Discussion 5. Updates Discussion 6. Other Business 7. Conclusion

Members Chair: J.J. Gentry, South Carolina Jessica Karls-Ruplinger, Wisconsin Vice Chair: Wendy Jackson, Wisconsin Othni Lathram, Alabama Joe Ayala, California Sabrina Lewellen, Arkansas Charlotte Carter-Yamauchi, Hawaii K.C. Norwalk, Indiana D. Patrick Harris, Alabama Steven Ogle, Texas Aurora Hauke, Alaska Joel Redding, Kentucky Susan Kannarr, Kansas Linda Triplett, Mississippi

NCSL Staff: Kae Warnock

82 LSCC Legislative Institution Subcommittee

Friday, June 7, 2019 10:15 a.m. – 11:45 a.m. The Edgewater – Mendota Ballroom A

AGENDA 1. Welcome and Introductions

2. Model Code of Conduct for Legislative Staff

3. Guide for Writing a Legislative Personnel Manual

4. State Legislatures Magazine Articles

5. Legislative Success Stories Video

6. Strategic plan support

7. LSCC orientation/mentorship

8. Legislative Staff Week

9. Other Business

Members Chair: Jennifer Jackson, Texas Betsy Haugen, Minnesota Vice Chair: Charlotte Carter-Yamauchi, Hawaii Jessica Karls-Ruplinger, Wisconsin Martin Brock, North Carolina Eric Nauman, Minnesota Susan Furlong, Nevada Steven Ogle, Texas J.J. Gentry, South Carolina Jamie Shanks, Tennessee Patrick Goldsmith, Louisiana Sheron Violini, California D. Patrick Harris, Alabama Theresa Wilt, Nevada

NCSL Staff: Tim Storey and Laura Tobler

83 LSCC Programs and Professional Development Subcommittee

Friday, June 7, 2019 10:15 a.m. – 11:45 a.m. The Edgewater – Mendota Ballroom C

AGENDA

1. Welcome and Introductions

2. 2019 Legislative Summit Update a. Salute to Legislative Staff b. Legislative Staff University c. Legislative Staff Breakfast d. LSCC Volunteer Activity e. Walking App for attendees f. Young and New Professionals programming

3. Senior Staff Leadership Program updates

4. 2020 Staff Certificate Program – funding mechanism and online record keeping

5. Other Business

Members Chair: Anne Sappenfield, Wisconsin Sabrina Lewellen, Arkansas Vice Chair: Rachel Gudgel, New Mexico Marsheilah Lyons, Nevada Jon Courtney, New Mexico K.C. Norwalk, Indiana Lonnie Edgar, Mississippi Cindy O’Dell, Kentucky Aurora Hauke, Alaska John Snyder, Kentucky Wendy Jackson, Wisconsin Esther van Mourik, Colorado Othni Lathram, Alabama

NCSL Staff: Angela Andrews

84 LSCC Information Technology, Social Media, E-Learning and Outreach Subcommittee

Friday, June 7, 2019 10:15 a.m. – 11:45 a.m. The Edgewater – Grand Ballroom B

AGENDA 1. Welcome

2. Review efforts for recruiting NCSL Executive Committee members and standing committee officers a. Target NCSL Executive Committee participation with an outreach video (completed) b. Target standing committee officers with an outreach video (almost completed) c. 15 Targeted States—discuss the results of our conversations with legislative directors d. Getting involved and the benefits of participating in NCSL—a general outreach video

3. Review feedback from the staff association chairs on the Webinar Guide—questions, needs, concerns, etc.

4. New webinar/podcast discussion: (1) promoting legislative service, (2) most useful apps for legislative staff

5. Webinar Stats for the past LSCC Year 2018-2019

6. Update on promoting legislative service as a career: Utah video

7. Review the LSCC orientation booklet and identify opportunities for improvement

8. Other business

Members Chair: Wayne Kidd, Utah Jennifer Jones, Texas Vice Chair: Linda Triplett, Mississippi Scott Kaiser, Illinois Joe Ayala, California Susan Kannarr, Kansas Tim Bommel, Missouri Steve Pike, Virginia Jen Carlton, Indiana Joel Redding, Kentucky Jeff Ford, Indiana Paul Smith, New Hampshire Matt Gehring, Minnesota Shunti Taylor, Georgia Tim Hay, Florida Betsy Theroux, Georgia

85 86 MEMO TO: NCSL EXECUTIVE COMMITTEE

FROM: Senator Curt Bramble, NCSL Foundation President

SUBJECT: Status Report as of May 20, 2019

DATE: May 20, 2019

The Foundation's Revenues - FY 2019

The Foundation Board approved an ambitious unrestricted fundraising goal of $2,800,000 for fiscal year 2019. As of May 20, the Foundation has raised $2,388,750 in unrestricted giving. This amount compares to $2,140,000 in unrestricted contributions at the same time last year.

Since July 2018, we have recruited 26 new sponsors – five at the platinum level, eight at the gold level, and 13 at the silver level. This number has increased from 24 new sponsors last year. In addition, we have five platinum upgrades and two gold upgrades.

New Sponsors include: Sponsors for Fiscal Year 2019

Sponsor Level American Childhood Cancer Organization $12,500 American Federation for Children $7,500 American Physical Therapy Association $12,500 Associated Builders & Contractors $12,500 Association of Dental Support Organizations $12,500 Association of National Advertisers $7,500 Aqua America $7,500 Axon $7,500 Bombardier $12,500 Coalition of State Rheumatology Organizations $12,500 Deloitte $7,500 Esri $25,000 Everbridge $7,500 Getaround $25,000 Ice Miller $25,000 Juul Labs $25,000 Lime $7,500

87 McGuire Woods Consulting $7,500 National Association of Convenience Stores $12,500 National Marine Manufacturer’s Association $12,500 New York Life $7,500 Orrick $25,000 Scientific Games $7,500 Sourcewell $7,500 US Tire Manufacturer’s Association $7,500 Turo $7,500

Total $297,500

Platinum upgrades: State and Federal Communications Biogen Fresenius Medical Care Gold upgrades: National Beer Wholesalers Association Alzheimer’s Association Roche Diagnostics Molina Healthcare

Thank you for acknowledging Foundation sponsors who attend our meetings and please thank these organizations for their support of NCSL.

Fundraising Activities

The Foundation has continued to offer enhanced opportunities to bring in new sponsors and renew current sponsors. Efforts since the January 2019 Executive Committee meeting in New Orleans include:

➢ NCSL Executive Directors Luncheon, hosted by the Nuclear Energy Institute in Washington, D.C., where nearly over 80 Foundation sponsors attended for a Q&A with Bill Pound on policy trends across the states. (March 2019). ➢ NCSL Foundation sponsors were given a “first glance” at the Summit session tracks for the NCSL Legislative Summit in Nashville, August 5-8. This advance notice encourages Foundation sponsors to comment and offer expertise. (April 2019). ➢ NCSL and SGAC joint luncheon hosted at Joe’s Seafood was attended by 82 Foundation sponsors and/or SGAC members. Sponsors were seated by interest area with NCSL standing committee directors. Staff discussed programming for the upcoming NCSL Legislative Summit with Foundation sponsors. (April 2019). ➢ Dessert Reception for Foundation sponsors and NCSL officers at the Spring Executive Committee Meeting in Madison. (June 2019).

88 Foundation Partnerships

Smart Communities Partnership The NCSL Foundation Smart Communities Partnership conducted its final meeting May 13-16 in Columbus, Ohio in conjunction with the Illumination Expo. Legislators, key staff and project partners attended sessions on partnerships, privacy and developing a legislator play book on creating smart communities. Steering committee members visited Smart Columbus to test drive electric vehicles and ride in an autonomous shuttle bus. In addition, lawmakers attended the Illumination Summit which highlighted smart energy technologies that improve quality of life and economic opportunity and security. A final report will be distributed at the NCSL Legislative Summit in Nashville. Many thanks to our partners: American Electric Power, Edison Electric Institute, the Charles Koch Institute, Charter Communications, Deloitte, NCTA – The Internet & Television Association, NRECA, The Reason Foundation, Siemens and T-Mobile.

Disaster Mitigation and Relief The NCSL Foundation Disaster Mitigation and Recovery Partnership launched this Spring. The steering committee convened a kick-off conference call in April to begin planning for the partnership’s first in-person meeting on Sunday, August 4th in Nashville, Tenn. At that meeting, in addition to policy sessions, the steering committee will discuss the deliverables and goals of the partnership. Many thanks to our current partners: American Electric Power, the American Society of Civil Engineers, Facebook, the Pew Charitable Trusts, and Wells Fargo. The partnership is still seeking a few more private sector sponsors to fill out the steering committee roster.

Awards and Transfers to NCSL for FY 2019

Approved awards this fiscal year include Leaders’ Services, New Member Outreach, Center for Legislative Strengthening, Association Management System, Web Graphics and Design, Challenge Grants, Database and Research Development, Legislative Staff Management Institute, Civic Education, Emergency Management Convening, Jobs Summit, New Legislator Training Video, Senior Legislative Staff Training Video, Committee Staff Officer Orientation, Transportation Leaders, KnowWho Database, International Programs, and e-Learning.

Foundation Operating Expenses for FY 2019

The Board of Directors approved an operating budget of $963,967 and $1,420,000 for awards to NCSL. The approved budget for the Ethics Center is $330,570 and the Women’s Legislative Network is $121,282. Currently, our operating expenses are on track and within the approved budget.

89 Board of Directors 2018-2019 President Vice President Secretary/Treasurer The Honorable Curt Bramble Ms. Maureen Riehl Mr. Chuck Truesdell State Senator Principal & Counsel Legislative Fiscal Analyst Salt Lake City, Utah MultiState Associates Legislative Research Commission Washington, D.C. Frankfort, Kentucky

At-Large Members

The Honorable Ralph Alvarado Ms. Christine Csizmadia Mr. Dave Howell Ms. Chris Runge State Senator Nuclear Energy Institute Wells Fargo American Federation of Frankfort, Kentucky Washington, D.C. Phoenix, Arizona Teachers Washington, D.C. Ms. Elizabeth Bartz Ms. Nancy Cyr The Honorable Toi Hutchinson State & Federal Communications Director State Senator The Honorable Scott Saiki Akron, Ohio Legislative Research Office Springfield, Illinois Speaker of the House Lincoln, Nebraska Honolulu, Hawaii The Honorable Dan Blue Mr. Joe Jaso Senate Democratic Leader Mr. Gerard Dehrmann Mylan The Honorable Greg Snowden Raleigh, North Carolina Walmart Washington, D.C. Speaker Pro Tempore Bentonville, Arkansas Jackson, Mississippi Mr. Raúl Burciaga Jessica Karls-Ruplinger Director The Honorable Bob Duff Deputy Director Ms. Carol Stewart Legislative Council Service Senate Majority Leader Wisconsin Legislative Council Advance America Santa Fe, New Mexico Hartford, Connecticut Madison, Wisconsin Spartanburg, South Carolina

Mr. Jon Burton Mr. Tom Foulkes The Honorable Brian Patrick Ms. Jenn Stowe RELX Inc. Entertainment Software Kennedy Carpet & Rug Institute Alpharetta, Georgia Association Speaker Pro Tempore Washington, D.C. Washington, D.C. Providence, Rhode Island Mr. David Casey Mr. Joe Testa MAXIMUS Mr. Gary Fuchs The Honorable Greg Leding American Express Washington, D.C. HP Inc. State Representative Washington, D.C. Austin, Texas Little Rock, Arkansas The Honorable Harriette Chandler The Honorable Robin Vos State Senator Mr. Mark Giuffre David Long Speaker of the Assembly Boston, Massachusetts UPS Ice Miller Madison, Wisconsin New York City, New York Indianapolis, Indiana Mr. David Christman Ms. Danielle Waterfield National Beer Wholesalers The Honorable Dolores Gresham Anthony “Steve” Pike Institute of Scrap Recycling Association State Senator Chief of Police Industries, Inc. Alexandria, Virginia Nashville, Tennessee Virginia Capitol Police Washington, D.C. Richmond, Virginia Mr. Rick Cimerman The Honorable Bill Hansell Ms. Martha Wigton NCTA – The Internet & State Senator Mr. Tom Phillips Director Television Association Salem, Oregon Siemens House Budget and Research Washington, D.C. Washington, D.C. Office Mr. Jon Heining Atlanta, Georgia The Honorable Bill Cowsert General Counsel Mr. Chris Riley Senate Majority Leader Texas Legislative Council Archer Daniels Midland (ADM) Atlanta, Georgia Austin, Texas Decatur, Illinois

William Pound, Executive Director - Nancy Rhyme, Director of Foundation Programs - Caroline Carlson, Director of Development 7700 East First Place, Denver, CO 80230 - Phone: (303) 364-7700 - Fax: (303) 364-7800 - www.ncsl.org/foundation 90 Platinum Sponsors $25,000

1-800 CONTACTS, Inc. Entertainment Software Intuit PhRMA Advance America Association Juul Labs RELX Inc. American Water Esri MAXIMUS Reynolds American Inc. Amgen Fresenius Medical Care Mylan Roche Diagnostics Apple Genentech National Beer Signify AT&T Getaround Wholesalers State & Federal Biogen Gilead Sciences Association Communications, Inc. Charter GlaxoSmithKline NCTA—The Internet & State Farm Insurance Communications HP Inc. Television Association Companies Comcast Cable Ice Miller Novartis TIAA Communications Institute of Scrap Nuclear Energy Visa Consumer Technology Recycling Industries, Institute Walmart Association Inc. Orrick Weedmaps International Paper PepsiCo

Gold Sponsors $12,500

AARP American Federation of Association of Dental Edison Electric Institute AbbVie Teachers Support Organizations Everytown for Gun Safety ADM American Fuel & Bank of America Facebook The Advocacy Group Petrochemical Bayer HealthCare Foundation for Individual (TAG)/FOCUS, a Manufacturers Pharmaceuticals Rights in Education Leonine Business American Gas Association Best Buy Google Alkermes American Heart BlueCross BlueShield HIMSS Alliance of Automobile Association Association IBM Manufacturers American Hotel & Lodging Boehringer Ingelheim International Council of Alzheimer’s Association Association Bombardier Shopping Centers America’s Credit Unions American Institute of CPAs Capital One LexisNexis State Net** American Airlines American Institutes of The Carpet & Rug Institute Lockridge Grindal Nauen American Association for Research Chevron P.L.L.P Justice American Optometric Coalition of State Mallinckrodt American Bankers Association Rheumatology Pharmaceuticals Association American Physical Therapy Organizations MasterCard Worldwide American Childhood Association The College Board McKesson Specialty Cancer Organization American Public Power Cox Communications, Inc. Health American College of Association Crown Cork & Seal Merck Cardiology American Society of Civil Company, Inc. Microsoft American Council of Life Engineers CTIA-The Wireless Molina Healthcare Insurers Anheuser-Busch Association MultiState Associates American Dental Companies Darden Restaurants, Inc. National Association of Association Anthem Deloitte* Convenience Stores American Express Associated Builders and Design-Build Institute of National Athletic Trainers’ American Federation Contractors America Association of State, County & Association for Accessible DJI National Education Municipal Employees Medicines EdChoice Association

Gold Sponsors continued on following page

*Level based on total contributions—unrestricted and restricted **In-kind contribution 91 Gold Sponsors (continued) $12,500

National Rural Electric Professional Beauty Siemens Ultragenyx Cooperative Association Association Society for Human UPS Novo Nordisk Rare Access Action Project Resource Management Vistra Energy Nurse-Family Partnership Reason Foundation Sodexo Walgreens NWEA Red Bull Sourcewell Waste Management Organization for SAIM Coalition Sprint Wells Fargo International Investment Salt River Project Stateside West, A Thomson Reuters PayPal Sanofi Target Business** Pearson SAS Institute T-Mobile Wireless Infrastructure The Pew Charitable Trusts Sazerac TSYS Association

Silver Sponsors $7,500

AAA AmerisourceBergen Everbridge New York Life Insurance Advantage Capital Aqua America ExxonMobil Company Afl ac Argentum Fidelity Investments Nike Agrium Association of American Hallmark Cards Northrop Grumman Air-Conditioning, Heating, Railroads Helicopter Association Personal Care Products and Refrigeration Association of National International Council Institute Advertisers The Humane Society of the Physicians for Fair Alliant Energy Auto Care Association United States Coverage America’s Health Insurance Axon Johnson Controls Retail Industry Leaders Plans BOMA International Johnson & Johnson Association American Chemistry Boston Scientifi c JPMorgan Chase & Co. Satellite Broadcasting Council Brewers Association Lime and Communications American Coatings Bristol-Myers Squibb MAGNA International Association Association CEDIA McGuireWoods Consulting Scientifi c Games American Electric Power CenturyLink McLane Company, Inc. Securities Industry and American Federation for The Coca-Cola Company Motorola Solutions Financial Markets Children CompTIA National Association of Association American Financial Services Consumer Healthcare Chain Drug Stores Service Employees Association Products Association National Association of International Union American Forest & Paper Council for Affordable Home Builders Tax Foundation Association Quality Healthcare National Community Toyota American Hospital CropLife America Pharmacists Association Turo Association Cummins National Federation of University of Phoenix American Institute of Diageo Independent Business U.S. Tire Manufacturers Architects Dominion Energy, Inc. National Marine Association American Medical eBay Inc. Manufacturers Association Educational Testing Service Association American Property Casualty Equipment Leasing and National Retail Federation Insurance Association Finance Association

Updated 5/20/2019

*Level based on total contributions—unrestricted and restricted **In-kind contribution 92 NATIONAL CONFERENCE OF STATE LEGISLATURES BY-LAWS Amended August 1, 2018

ARTICLE I Name

Section 1. Name. The name of this organization shall be the National Conference of State Legislatures ("the Conference").

Section 2. Offices. Offices of the Conference shall be in such localities as shall be determined by the Executive Committee.

ARTICLE II Purpose

Section 1. Purposes. The purposes and objectives of the Conference shall be: (1) To advance the effectiveness, independence, and integrity of legislatures in the states, territories, and commonwealths of the United States.

(2) To foster interstate cooperation and to facilitate information exchange among state legislatures.

(3) To represent the states and their legislatures in the American federal system of government consistent with support of state sovereignty and state flexibility and protection from unfunded federal mandates and unwarranted federal preemption.

(4) To improve the operations and management of state legislatures; to improve the effectiveness of legislators and legislative staff; and to encourage the practice of high standards of conduct by legislators and legislative staff.

(5) To promote cooperation between state legislatures in the United States and legislatures in other countries.

ARTICLE III Membership and Divisions

Section 1. Membership. The membership of the Conference shall consist of the legislatures of the states, the District of Columbia, and the territories and commonwealths of the United States. Payment of properly established membership dues shall be a condition of participation by legislators and legislative staff within each of the member jurisdictions.

Section 2. Divisions. The Conference shall have at least two participant divisions: a Legislator Division and a Staff Division. Other divisions may be established by the Executive Committee. Sections and committees may be established by the Executive Committee or by the divisions with the approval of the Executive Committee. The Legislator Division shall have a section for legislative leaders.

ARTICLE IV Other Organizations

Section 1. Cooperation with other organizations. The Conference may cooperate with or establish relationships with such other groups, public or private, as may seem most likely to advance the purposes of the Conference, directing special effort toward cooperative work with those bodies that represent local and state governments. In order to more effectively promote state interests, the Conference shall seek a working association with the Council of State

93 NATIONAL CONFERENCE OF STATE LEGISLATURES BY-LAWS Amended August 1, 2018

Governments and its regional conferences, while reserving and maintaining complete autonomy and independence of budget, staff and operations.

Section 2. International affiliates. The state or provincial legislatures of other countries may affiliate with the Conference. International affiliates shall not be entitled to vote, but may have members serve on NCSL standing committees and the Executive Committee subject to conditions established by the Executive Committee.

ARTICLE V Meetings and Rules

Section 1. Annual meetings. The Conference shall meet annually at such time and place as may be determined by the Executive Committee.

Section 2. Special meetings. Special meetings of the Conference may be called by the Executive Committee at any time; or shall be called by the President upon request of at least 26 member jurisdictions. The meeting shall be held within forty-five days after filing of the request with the Executive Director. The notice of the meeting shall state its purpose. No other business shall be considered.

Section 3. Notice of meetings. The Executive Director shall provide timely written notice of Annual and special meetings of the Conference not less than thirty days prior to the opening of the meeting.

Section 4. Voting at annual meeting. Roll call voting at the Annual Meeting shall be by member jurisdiction, and each member jurisdiction in good standing shall be entitled to cast one vote regardless of the number of delegates present from that jurisdiction. A quorum for the transaction of business shall consist of representation from at least twenty member jurisdictions. On any vote that places the Conference on record in a matter of public policy, an affirmative vote of three-fourths of the jurisdictions who respond to the most recent quorum call shall be required to adopt the motion. A state not present for the most recent quorum call can, before the start of the next roll call vote, request recognition from the presiding legislator Chair and be recorded as present for purposes of the quorum. New quorum calls shall be conducted at the request of five (5) member jurisdictions. The determination of the vote within each jurisdiction shall be by the members present from that jurisdiction. On any vote that places the Conference on record in a matter of public policy, legislative staff shall not be entitled to vote.

Section 5. Rules. Rules governing the conduct of meetings shall be recommended by the Executive Committee and adopted by the Conference. Mason’s Manual of Legislative Procedure shall govern the proceedings of the Conference in all cases not covered by these Bylaws or the Conference Rules of Procedure.

Section 6. Proxy voting. There shall be no proxy voting during any proceedings of the Conference.

ARTICLE VI Officers and Executive Committee

Section 1. Officers. The officers of the Conference shall be a President, a President-Elect, a Vice President, and the Immediate Past President; and a Staff Chair, a Staff Vice Chair, and the Immediate Past Staff Chair.

Section 2. Executive Committee Composition and Voting Privileges. The Executive Committee shall be composed of forty-one legislators, twenty-one legislative staff and one nonvoting ex officio legislator member representing international affiliates. The legislator member representing international affiliates is nominated by the Nominating Committee.

94 NATIONAL CONFERENCE OF STATE LEGISLATURES BY-LAWS Amended August 1, 2018

(1) The legislator members shall be: a. The President; b. The Immediate Past President; c. The President-Elect; d. The Vice President; e. Twenty-seven at-large members; f. One ex officio member representing the state hosting the annual meeting at the time of that member’s election; g. Two ex officio members representing the states hosting the next two annual meetings; h. The Co-Chairs of the NCSL Standing Committees, who serve ex officio, appointed by the President and President-Elect; and i. Five ex officio members representing the Council of State Governments, including the Chair of the Council and one member or alternative member elected from each of the four regional conferences of the Council, as provided by Subsection (4) of Section 2. (2) The legislative staff members shall be: a. The Staff Chair; b. The Staff Vice Chair; c. The Immediate Past Staff Chair; d. Sixteen at-large members; and e. The Staff Co-Chairs of the NCSL Standing Committees, who serve ex officio, appointed by the Staff Chair. (3) Ex officio members are voting members of the Executive Committee, unless otherwise provided. (4) Following the NCSL Annual Meeting, the CSG Regional Conference Members and Alternates shall be elected from states not having at-large legislator representation on the Executive Committee.

ARTICLE VII Nomination and Election Procedures

Section 1. Legislator Nominating Committee. The President shall appoint a Legislator Nominating Committee of twelve members at least sixty days prior to the next Annual Meeting. The Nominating Committee shall consist of an equal number of Republicans and Democrats. It shall include at least one Democrat and one Republican from each region and no more than four members from the same region. The President shall select members with the advice and consent of the legislator members of the Executive Committee. The President shall appoint the chair of the Legislator Nominating Committee, who shall be a legislative leader.

Section 2. Legislative Staff Nominating Committee. The Staff Chair shall select a Legislative Staff Nominating Committee consisting of seven legislative staff at least sixty days prior to the next Annual Meeting. The Staff Chair shall select members with the advice and consent of staff members of the Executive Committee. The Staff Chair shall appoint the chair of the Legislative Staff Nominating Committee.

Section 3. Nominating procedures for legislator officers. The Legislator Nominating Committee shall present to the Annual Meeting a slate of candidates for the offices of President-Elect and Vice President. The President succeeds automatically from the office of President-Elect; the Immediate Past President succeeds automatically from the office of President. No officer who has served one full term shall be eligible for reelection to the same office until at least one intervening term has elapsed. The President-Elect and Vice President shall be legislative leaders from a member jurisdiction at the time of their election. The offices of President, President-Elect and Vice President shall alternate between the two major political parties. For the office of Vice President and President-Elect, the Legislator Nominating Committee may submit more than one name.

95 NATIONAL CONFERENCE OF STATE LEGISLATURES BY-LAWS Amended August 1, 2018

Section 4. Nominating procedures for legislators on the Executive Committee. The Legislator Nominating Committee shall present to the Annual Meeting a slate of candidates for the at-large positions, the member representing international affiliates and the annual meeting host state positions on the Executive Committee. In nominating members for the Executive Committee, the Legislator Nominating Committee shall, insofar as possible, consider geographic balance. At least ten of the at-large members of the Executive Committee shall be legislative leaders at the time of their election. No more than two legislator members other than ex officio members shall come from the same state.

Section 5. Legislative Staff Nominating Committee duties. The Legislative Staff Nominating Committee shall present to the Annual Meeting a slate of candidates for the Executive Committee and the office of Staff Vice Chair. The Staff Chair succeeds automatically from the office of Staff Vice Chair. The Immediate Past Staff Chair succeeds automatically from the office of Staff Chair. All nominees of the Legislative Staff Nominating Committee shall be full-time professional legislative staff from member jurisdictions. In nominating legislative staff for the Executive Committee, the Legislative Staff Nominating Committee shall, insofar as possible, consider geographic balance. No more than one legislative staff member shall come from the same state, except that states represented by an officer or ex officio member may have two members.

Section 6. State representation on the Executive Committee. Each state shall have the opportunity to be represented on the Executive Committee at least once every five years.

Section 7. Consecutive terms. No member of the Executive Committee other than an officer or ex officio member may serve for more than three consecutive terms. Terms as officers or ex officio members shall not count toward the limitation of three consecutive terms.

Section 8. Floor nominations. Additional nominations may be made from the floor for the offices of Vice President and President-Elect. Such candidates shall be qualified under Article VII, Section 3.

Section 9. Voting procedures. Voting on the reports of the nominating committees shall be by member jurisdiction, and each member jurisdiction in good standing shall be entitled to cast one vote regardless of the number of delegates present from that jurisdiction. A majority of the member jurisdictions who respond to the most recent quorum call shall be required to adopt the reports of the nominating committees. If no nominee receives a majority of the member jurisdictions who respond to the most recent quorum call on the first ballot, there shall be a runoff ballot among the two nominees receiving the highest vote. The nominee who receives a majority of votes on the runoff ballot shall be elected.

ARTICLE VIII Terms of Office and Vacancies

Section 1. Terms. The term of office for the officers and other members of the Executive Committee shall be from the close of the annual meeting through the next following annual meeting.

Section 2. Vacancies. In the event of a vacancy in the office of President, the Executive Committee shall elect a past President of the Conference or a member of the Executive Committee to serve the remainder of the term. Such person shall be of the same political party as the person vacating the office. In the event of a vacancy in the office of Staff Chair, the Staff Vice Chair shall succeed to the office of Staff Chair. The Executive Committee shall fill other elected offices, if vacant, at any regular or special meeting.

96 NATIONAL CONFERENCE OF STATE LEGISLATURES BY-LAWS Amended August 1, 2018

ARTICLE IX Duties of Officers

Section 1. President. The President shall serve as chair of the Executive Committee and as a member, ex officio, with the right to vote, on all committees and subcommittees of the Executive Committee except the Nominating Committee. The President, with the approval or authorization of the Executive Committee, shall appoint the legislator officers and members of all appropriate committees and subcommittees of the Executive Committee. The President shall preside at all meetings of the Executive Committee. The President shall perform such other duties as are incidental to the office of President or as may be prescribed by the Executive Committee.

Section 2. President-Elect. The President-Elect shall perform the duties of the President in the event of the President's absence or inability to serve. Other duties may be delegated to the President-Elect by the Executive Committee or the President.

Section 3. Vice President. The Vice President shall perform the duties of the President-Elect in the event of the absence or inability of the President-Elect to serve. Other duties may be delegated to the Vice President by the Executive Committee or the President.

Section 4. Immediate Past President. The Immediate Past President shall serve as the President of the Foundation for State Legislatures and shall perform other duties as assigned by the Executive Committee and the President.

Section 5. Staff Chair. The Staff Chair shall serve as the chair of the Staff Division of the Conference and perform such other duties delegated by the Executive Committee or the President. The Staff Chair, with the approval or authorization of the Executive Committee, shall appoint the legislative staff officers and members of all appropriate committees and subcommittees of the Executive Committee.

Section 6. Staff Vice Chair. The Staff Vice Chair shall serve as Vice Chair of the Staff Division and shall perform the duties of the Staff Chair in the event of the officer's absence or inability to serve, and perform such other duties as may be delegated to the Staff Vice Chair by the Staff Chair or the Executive Committee.

Section 7. Immediate Past Staff Chair. The Immediate Past Staff Chair shall serve as the Secretary-Treasurer of the Foundation for State Legislatures and shall perform other duties as assigned by the Executive Committee and the Staff Chair.

Section 8. Appointment of Standing Committee Officers. The legislator officers of the Conference’s standing committees, including the overall standing committee legislator officers, shall be appointed by the President and the President-elect. The staff officers of the Conference’s standing committees, including the overall standing committee legislative staff officers, shall be appointed by the Staff Chair.

ARTICLE X Powers of the Executive Committee

Section 1. Executive Committee powers. The Executive Committee is the governing body of this Conference. The Executive Committee shall supervise, control and direct the affairs of the Conference; shall implement the policies of the Conference; shall actively prosecute its objectives; and supervise the disbursement of its funds. The Committee may adopt rules and regulations for the conduct of its business and may delegate certain of its authority and responsibility to committees, divisions, sections, officers, and the Executive Director.

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ARTICLE XI Executive Committee Procedures

Section 1. Quorum and voting. A majority of the Executive Committee's membership shall comprise a quorum. On any vote not otherwise specified, a simple majority of the members present and voting is required for passage. Each member shall be entitled to vote on any matter coming before the Committee. On any vote that places the Conference on record in a matter of public policy, legislative staff shall not be entitled to vote. All decisions on voting eligibility of staff members shall be made by the President, subject to appeal to the Executive Committee.

Section 2. Meetings of the Executive Committee. The Executive Committee shall meet at least three times each year at such time and place as the Committee shall decide. No more than one meeting during the Annual Meeting of the Conference shall be used to satisfy this requirement.

Section 3. Absences from Executive Committee meetings. Absence from two Executive Committee meetings within a year without cause shall be grounds for removal.

Section 4. Reimbursement. Upon authorization of the President, Executive Committee members may be reimbursed for actual and necessary expenses for travel directly related to official NCSL activities. The officers may receive a per diem in addition to actual and necessary expenses if their home state does not pay such per diem.

Section 5. Executive Committee meetings open. All meetings of the Executive Committee shall be open to the public.

Section 6. Setting the Conference’s Priorities and Issues. At the start of the biennium, the Executive Committee shall establish the state federal priorities and major state issues with input from the standing committees, task forces of the Executive Committee, the Conference’s officers, members of the Executive Committee and the Executive Director. These state federal priorities and major state issues shall serve to guide the Conference’s representation before the federal government, in standing committees and meeting programming and grant funded research.

Section 7. Adopting policy directives and resolutions under emergency circumstances. In emergency circumstances, when there is insufficient time to consider a new policy directive and resolution under normal processes, policy directives and resolutions having the same force and effect as policy directives and resolutions adopted by the full Conference may be established by either of the following means: (1) majority vote of the legislator members, present and voting, of the Executive Committee in meeting assembled; or (2) the unanimous agreement by conference call of the President, the President-Elect, the Vice President, the Immediate Past President, the Legislator Co-Chairs or a legislator Vice Chair of the NCSL Standing Committees, and the Legislator Co-Chairs or a legislator Vice Chair of the appropriate standing committee. Proposed policy directives and resolutions must be provided to the NCSL Executive Director by 4:00 p.m. of the day before the NCSL Executive Committee meeting.

ARTICLE XII Committees and Subcommittees of the Executive Committee

Section 1. Committees and subcommittees. There shall be a Budget, Finance and Rules Committee, and such other committees and subcommittees as the Executive Committee may authorize. Membership on committees and subcommittees shall be divided between legislator and staff members in accord with voting eligibility on the Executive Committee, unless otherwise provided by the Executive Committee. The Legislator and Staff Chairs and members of these committees and subcommittees shall be appointed by the President and Staff Chair, respectively,

98 NATIONAL CONFERENCE OF STATE LEGISLATURES BY-LAWS Amended August 1, 2018 with the approval of the Executive Committee.

ARTICLE XIII Executive and Staff

Section 1. Executive Director. The Executive Committee shall appoint an Executive Director and determine the terms and conditions of employment.

Section 2. Duties of Executive Director. The Executive Director shall be the chief administrator of the Conference, responsible for all management functions under the direction of the officers and Executive Committee. The Executive Director shall manage and direct all activities of the Conference as prescribed by the Executive Committee and shall be responsible to the Committee. The Executive Director shall employ members of the staff necessary to carry on the work of the Conference, shall fix their compensation within the approved budget, subject to the direction and approval of the officers and Executive Committee, supervise them in the conduct of their duties, and terminate them as necessary.

Section 3. Deputy Executive Director. There shall be a Deputy Executive Director who shall perform duties as assigned by the Executive Director.

Section 4. Acting Executive Director. In the event of an unanticipated vacancy in the position of Executive Director, the Deputy Executive Director shall be the Acting Executive Director for a designated period until the Executive Director returns or a permanent successor is named.

ARTICLE XIV Finance

Section 1. Funding. The Executive Committee shall determine the funding of the Conference, which shall include but not be limited to membership dues. Population of each jurisdiction shall be a factor in the determination of the amount of dues.

Section 2. Financial Rules. The Budget and Finance Committee shall present to the Executive Committee a set of "Financial Rules," which, when adopted, shall govern the fiscal affairs of the Conference without re-adoption except that they may be amended from time to time. These Financial Rules shall establish the fiscal year of the Conference, set forth the extent of surety bonding required, provide for the annual audit, specify the way grants in aid are to be solicited and handled, and such other items of fiscal management as are deemed necessary.

Section 3. Conference Budget. The Budget and Finance Committee shall make budget recommendations to the Executive Committee. The Executive Committee shall submit to the Conference at its Annual Meeting a proposed budget for the coming fiscal year for consideration and adoption by the Conference. The Executive Committee may approve transfers of funds within the budget adopted by the Conference or amend the budget during the course of the fiscal year by a two-thirds vote of the entire Executive Committee.

Section 4. Financial audit. The accounts of the Conference shall be audited annually by a certified public accountant retained by the President with the approval of the Executive Committee. Such audit shall be reported to the Executive Committee and to the Conference at its Annual Meeting.

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ARTICLE XV Miscellaneous

Section 1. Political Activities. The Conference shall not, at any time, directly or indirectly participate or intervene in any political campaign on behalf of or in opposition to any candidate for public office.

ARTICLE XVI Dissolution

Section 1. Dissolution. Upon dissolution of this Conference for any reason such funds remaining after the satisfaction of all obligations shall be returned to the member jurisdictions in the proportion to which they were received during the prior fiscal year.

ARTICLE XVII Definitions

For the purposes of these bylaws and other instruments of the Conference, certain terms shall be defined as follows: Section 1. Legislative leaders. “Legislative leaders” are those members of each legislature who are elected by the body in which they serve or by its respective political caucuses to be presiding officer, majority or minority leaders, and any other officers elected by the body as a whole; and any other legislator so designated by the presiding officer of either house.

Section 2. Regions. “Regions” refers to states and territories grouped together as prescribed by the bylaws of the Council of State Governments for the purpose of defining its regional legislative conferences.

ARTICLE XVIII Amendments

Section 1. Amendments. The Conference at any meeting may amend these Bylaws by a three-fifths majority vote of the member jurisdictions who respond to the most recent quorum call. A state not present for the most recent quorum call can, before the start of the next roll call vote, request recognition from the presiding legislator Chair and be recorded for purposes of the quorum. New quorum calls shall be conducted at the request of five (5) member jurisdictions. A notice of such amendments shall be filed with the Executive Director at least thirty days prior to the meeting. Upon receipt of a copy of the proposed amendments, the Executive Director shall forward copies thereof to the presiding officers of each house of every member legislature and to the members of the Conference Executive Committee.

ARTICLE XIX Effective Date

Section 1. Effective date. These Bylaws shall take effect on January 1, 1975, provided that they are adopted by the governing bodies of the National Legislative Conference, National Conference of State Legislative Leaders, and the National Society of State Legislators.

Adopted at the Annual Meeting in October,1975 and amended at the Annual Meeting in July,1976; August,1977; July 1979; July 1988; August 1989; Orlando, Florida August 15,1991; New Orleans, Louisiana; July 25, 1994; , Wisconsin, July 17, 1995; St. Louis Missouri, 1996; Philadelphia, Pennsylvania, 1997; Denver,

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Colorado, July. 26, 2002; Salt Lake City, Utah, July 23, 2004; Nashville, Tennessee, August 17, 2006; Louisville, Kentucky, July 28, 2010; San Antonio, Texas, August 11, 2011; Chicago, Illinois, August 9, 2012; Atlanta, Georgia, August 15, 2013; Minneapolis, Minnesota, August 22, 2014; and Los Angeles, California, August 1, 2018.

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RULE I RULES OF PROCEDURE

[A] These rules of procedure shall be construed in conformity with the Bylaws of the National Conference of State Legislatures. [B] On any issue not covered by these rules of procedure or by the Bylaws, Mason's Manual of Parliamentary Procedure shall be the standard authority, when applicable. RULE II INTRODUCTION, REFERRAL AND DISSEMINATION OF POLICY DIRECTIVES, RESOLUTIONS AND AMENDMENTS

[A] Any legislator may file a policy directive, resolution or amendments to an existing policy directive or resolution designed for consideration at the Forum Business Meeting or the Annual Business Meeting. [B] Policy directives and resolutions developed by the Standing Committees shall be directed at Congress, the Administration, or the federal courts, and shall be related to issues that affect the states and shall be consistent with support of state sovereignty and state flexibility and protection from unfunded federal mandates and unwarranted federal preemption. [C] Resolutions shall be used to (1) bolster a lobbying position; (2) clarify a question of ambiguity in current policy; (3) provide guidance about the specifics of pending regulatory federal decisions; or (4) provide guidance about strategy or tactics regarding a lobbying matter. [D] There shall be a Memorial Calendar for resolutions that do not comply with Rule II [B]. Members shall file memorial resolutions with the Executive Director in accordance with other provisions of these Rules. The legislator co-chairs of the standing committees shall refer such resolutions to the appropriate standing committee or the Executive Committee. Memorial resolutions adopted by the Forum business meetings, or Executive Committee shall be placed on the memorial calendar of the Annual Business Meeting. [E] Policy directives, resolutions or amendments to existing policy directives or resolutions shall be filed with the Executive Director or designee at least thirty days prior to the Forum Business Meeting or Annual Business Meeting. The overall legislator Co-Chairs of the Standing Committees, in consultation with the Co-Chairs of the appropriate standing committee, may waive the thirty day deadline under extraordinary circumstances. The legislator Co-Chairs of the Standing Committees shall refer such policy directives, resolutions and amendments to existing policy directives or resolutions promptly to the appropriate standing committee or committees. Each policy directive, resolution and amendment to an existing policy directive or resolutions shall be reviewed and acted upon by the committee to which it is referred. [F] Policy directives, resolutions and amendments to existing policy directives or resolutions originating in the standing committees shall be submitted to the Executive Director or designee for referral by the legislator Co-Chairs of the Standing Committees at least thirty days prior to the Forum Business Meeting or Annual Business Meeting. The legislator Co-Chairs of the Standing Committees, in consultation with the Co-Chairs of the appropriate standing committee, may waive the thirty day deadline under extraordinary circumstances. The legislator Co-Chairs of the Standing Committees shall refer such

102 NATIONAL CONFERENCE OF STATE LEGISLATURES RULES OF PROCEDURE policy directives, resolutions and amendments to existing policy directives or resolutions promptly to the appropriate standing committee or committees. [G] Standing committees shall disseminate draft policy directives, resolutions and amendments to existing policy directives or resolutions at least twenty days prior to the Forum Business Meeting or Annual Business Meetings. Distribution shall be to all standing committee members, members of the NCSL Executive Committee, legislative leaders of the member jurisdictions and others as determined by the legislator Co-Chairs of the Standing Committees. The legislator Co-Chairs of the Standing Committees, in consultation with the appropriate committee Co-Chairs, may waive this deadline under extraordinary circumstances. RULE III POLICY DIRECTIVES AND RESOLUTIONS, AND AMICUS BRIEF ADOPTION PROCESS

[A] All policy directives and resolutions produced by an NCSL standing committee shall be submitted to the Forum Business Meetings or the Annual Business Meeting for adoption. All policy directives and resolutions produced by the NCSL standing committees and the Forum Business Meetings shall be submitted to the Annual Business Meeting for final adoption. In the interim between Legislative Summits, policy directives and resolutions may be adopted by Committees, but they shall clearly indicate that they are the policy directives and resolutions of that Committee, and not of the Conference as a whole. [B] In emergency circumstances, when there is insufficient time to consider a new policy directive or resolution under normal processes, policy directives or resolutions having the same force and effect as policy directives and resolutions adopted by the full Conference may be established by either of the following means: (1) majority vote of the legislator members, present and voting, of the Executive Committee in meeting assembled; or (2) the unanimous agreement by conference call of the NCSL President, the NCSL President-Elect, the NCSL Vice President, the NCSL Immediate Past President, the legislator Co-Chairs or a legislator Vice Chair of the NCSL Standing Committees, and the Co-Chairs or Vice Chair of the appropriate standing committee or committees. [C] All policy directives of the Conference shall not expire but must be reviewed by the standing committee of jurisdiction at least once every four years and can be updated or amended by a standing committee at any time, adhering to the NCSL By-Laws and Rules of Procedure. All resolutions of the Conference shall automatically terminate one year after the Annual Business Meeting at which they are adopted, unless reaffirmed in the normal policy process. [D] The decision to name NCSL as an amicus curiae on briefs filed before the U.S. Supreme Court shall be by unanimous agreement of the NCSL President, the NCSL Immediate Past President, the NCSL President-Elect, the NCSL Vice President, the legislator Co-Chairs of the NCSL Standing Committees, the legislator Co-Chairs of the Law, Criminal Justice and Public Safety Committee and legislator Co- Chairs of other standing committees that have jurisdiction over the question to be resolved by the amicus brief. In the event any person voting indicates a veto, the President may initiate a conference call to allow for discussion and to confirm each person's vote.

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RULE IV STANDING COMMITTEE PROCEDURES

[A] There shall be standing committees and task forces of NCSL whose number and jurisdictions are determined by the Executive Committee. The standing committees and task forces (1) consider federal issues that affect states; (2) formulate policy positions on federal issues; (3) exchange information about state and federal policy matters; (4) consider and evaluate innovative approaches to state issues; (5) develop policy options and recommendations regarding state issues and legislative organization, management and procedures. [B] There shall be overall legislator Co-Chairs and overall legislative staff Co-Chairs of the Standing Committees. The legislator Co-Chairs shall be appointed for a term of two years by the NCSL President and President-elect. There shall be at least two overall legislator vice chairs balanced by political party who shall be appointed by the NCSL President and President-elect for a term of two years. The overall legislative staff Co-Chairs and the overall legislative staff vice chairs serve staggered terms of two years. Each year, the Staff Chair appoints one staff Co-Chair and at least one staff vice chair to a two-year term. [C] A quorum for the adoption of policy directives and resolutions in Standing Committees shall consist of representation of appointed legislator members, or in their absence, legislator substitutes designated in writing by appointed members’ presiding officers, from at least ten (10) member jurisdictions. Letters designating substitutes or new appointments shall be delivered to the appropriate legislator committee Co-Chairs no later than the beginning of the committee session at which a vote on public policy will occur. The Legislator Co-Chairs of each standing committee shall, prior to a committee vote(s) on a matter of public policy, establish the presence of a quorum. [D] All voting in standing committees, subcommittees or task forces shall be by voice, except when a roll call vote is requested by two (2) member jurisdictions, or is called by the legislator Co-Chairs. [E] On matters of public policy that place the standing committees, subcommittees, and task forces on public record, an affirmative vote of three-fourths (3/4) of the member jurisdictions who respond to the most recent quorum call is required. A state not present for the most recent quorum call can before the start of the next roll call vote request recognition from the presiding legislator chair and be recorded as present for purposes of the quorum. New quorum calls shall be conducted at the request of five (5) member jurisdictions. On all other matters, a quorum being present, action is final by majority vote of the member jurisdictions who responded to the most recent quorum call. [F] Votes on matters of public policy shall be cast by appointed legislator members, or in their absence, by legislator substitutes designated in writing by appointed members’ presiding officers. All legislators duly registered for the fall and spring meetings shall be entitled to vote at the business meeting. Legislative staff shall not be entitled to vote on matters of public policy. In the event of a roll call vote, each member jurisdiction shall be entitled to cast one undivided vote. Each member jurisdiction shall select a spokesperson who will announce the vote of the delegation. Disputes on the presence of a quorum or voting procedures shall be settled by ruling of the legislator chair. [G] Co-Chairs of the standing committees have authority to preserve order and decorum and have charge of the rooms in which the committees meet. [H] Each standing committee, subcommittee and task force shall produce a summary of each of its meetings. Included in the summary shall be a record of its roll call votes by member jurisdiction.

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[I] Standing committees, shall approve, approve with amendment, postpone, table or defeat each policy directive and resolution submitted to it. RULE V STEERING COMMITTEE PROCEDURES

[A] There shall be a Steering Committee of the Standing Committees, which shall be composed of the overall legislator and legislative staff Co-Chairs of the Standing Committees, the overall legislator and legislative staff vice chairs of the Standing Committees, and the legislator and legislative staff Co-Chairs of each standing committee. The committee Co-Chairs shall designate a legislator committee vice chair and the legislative staff Co-Chairs shall designate a legislative staff vice chair to represent the committee with the Steering Committee in their absence. Only legislator members of the Steering Committee shall vote on policy directives and resolutions, amendments to policy directives and resolutions, and procedural motions related thereto, except legislative staff shall be allowed to vote on joint and re-referrals of policy directives and resolutions. [B] The Steering Committee at its meeting prior to the standing committee meetings shall review policy directives, resolutions and amendments to policy directives and resolutions filed under Rule II for inconsistencies to Rule II [B] and omissions. Policy directives, resolutions or amendments to policy directives and resolutions that are determined by a majority vote of the legislator members of the Steering Committee to be inconsistent with Rule II [B] shall not be considered by the standing committee to which such policy directive, resolution or amendment was referred. [C] The Steering Committee at its meeting prior to the standing committees’ meetings shall determine, by majority vote, policy directives, resolutions and amendments to policy directives and resolutions to be considered by more than one committee. The Steering Committee shall designate one standing committee as the lead committee on each jointly-referred resolution. Any standing committee to which the resolution is referred may report the resolution on the floor. If the lead committee adopts a version of the resolution, it shall be considered first at the Forum Business Meeting or Annual Business Meeting; other committees shall offer their versions and amendments from the floor. [D] In its meeting following the meetings of the standing committees, the Steering Committee shall establish the order of business and calendars for the business meetings; and designate policy directives and resolutions to be re-referred to one or more other committees. The policy directives or resolutions approved by the committee with original jurisdiction automatically shall be placed on the debate calendar at the next Forum Business Meeting or Annual Business Meeting. If the committee to which the policy directive or resolution is re-referred approves changes to it, it shall offer its version as an amendment on the floor. The Steering Committee shall also identify emerging state and federal issues; coordinate outreach to legislators and staff regarding the standing committees; coordinate planning of the Forum meetings; and consider the use of innovative technologies and communications devices for conducting meetings, increasing participation and informing legislators and staff about the work of the Standing Committees. RULE VI QUORUM AND PROXIES – FORUM AND ANNUAL BUSINESS MEETINGS

[A] As required by the Bylaws, a quorum for the transaction of business at the Annual Meeting shall consist of representation from at least twenty (20) member jurisdictions.

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[B] As required by the Bylaws, voting rights of a member may not be delegated to any other person nor exercised by proxy. RULE VII VOTING IN FORUM AND ANNUAL BUSINESS MEETINGS

[A] All action in the Forum Business Meeting or Annual Business Meeting shall be by voice vote except when a roll call vote is requested by not less than five member jurisdictions or is ordered by the chair. [B] As provided in the Bylaws, on any vote that places the Conference on record in a matter of public policy, an affirmative vote of three quarters (3/4) of the member jurisdictions who respond to the most recent quorum call shall be required. A state not present for the most recent quorum call can, before the start of the next roll call vote, request recognition from the presiding legislator chair and be recorded as present for purposes of the quorum. New quorum calls shall be conducted at the request of not less than five (5) member jurisdictions. On all other matters, action is final by majority vote of the member jurisdictions who responded to the most recent quorum call. On any vote that places the Conference on record in a matter of public policy, legislative staff shall not be entitled to vote. [C] In the event of a roll call vote, each member jurisdiction shall be entitled to cast one undivided vote. Prior to the Forum Business Meeting and the Annual Business Meeting, each member jurisdiction shall select the spokesperson who will announce the vote. [D] When a roll call is being taken, the member jurisdictions shall be called in alphabetical order by the Executive Director. The spokesperson for the delegation shall reply by giving his or her name and then announcing the vote of the delegation. [E] If there is a challenge by a member of a delegation as to who shall be its spokesperson or as to the announced vote, the jurisdiction shall be called upon again. If the challenger continues the challenge, the chair shall poll the delegation and shall declare that the majority of said delegation prevails. [F] Until the chair announces the results of a vote, a jurisdiction has the right to change its vote, or to have its vote recorded if it was not recorded during the initial call of the vote, based on the most recent quorum call. [G] Consideration of policy directives and resolutions shall be by calendar. The consent calendar shall be limited to policy directives and resolutions approved previously at the Forum Business Meetings or reported unanimously by an NCSL standing committee at the annual meeting. The debate calendar shall include all policy directives and resolutions passed by the NCSL standing committees without unanimity; policy directives and resolutions removed from the consent calendar by majority vote of the Steering Committee; and policy directives and resolutions removed from the consent calendar at the Annual Business Meeting at the request of three (3) member jurisdictions. The memorial calendar shall include all resolutions that do not comply with Rule II [D], and approved according to rules governing consideration of policy directives and resolutions. [H] All policy directives, resolutions and amendments shall be submitted in writing, adhering to the NCSL By-Laws and Rules of Procedure, and available prior to the vote of member jurisdictions.

[I] Policy directives and resolutions that have been tabled or postponed by a committee may be brought for consideration following disposition of the debate calendar by a vote of two thirds (2/3) of the member jurisdictions who respond to the most recent quorum call on a motion to discharge the committee from further consideration. If thus brought up for consideration, the policy directives and proposed

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resolutions shall be voted upon under the rules governing consideration of policy directives and resolutions. RULE VIII RECOMMENDATIONS REGARDING STATE ISSUES AND LEGISLATIVE MANAGEMENT

[A] Standing committees, subcommittees, and task forces are authorized to issue reports, recommendations, and findings regarding state issues and legislative management. All such work products shall be approved by a majority of the member jurisdictions who responded to the most recent quorum call, and shall be clearly identified only as the work of that committee, subcommittee or task force. These work products shall be reported to the Executive Committee for any appropriate further action. RULE IX ADOPTION, AMENDMENT AND SUSPENSION OF RULES

These rules shall remain in effect until such time as they are amended at an Annual Meeting of the Conference. Any amendment or suspension of such rules shall require a three-fifths (3/5) vote of the member jurisdictions who respond to the most recent quorum call. New quorum calls shall be conducted at the request of not less than five (5) member jurisdictions. Any motion to suspend shall be clear with respect to the rule or rules to which it applies.

*Adopted at the Annual Meeting in October, 1975 and amended at the Annual Meeting in July, 1976; August, 1977; July 1979; July 1988; August 1989; Orlando, Florida August 15 1991; New Orleans, Louisiana; July 25, 1994; Milwaukee, Wisconsin, July 17, 1995; St. Louis Missouri, 1996; Philadelphia, Pennsylvania, 1997; Denver, Colorado, July. 26, 2002; Salt Lake City, Utah, July 23, 2004; Nashville, Tennessee, August 17, 2006; Louisville, Kentucky, July 28, 2010; San Antonio, Texas, August 11, 2011; Chicago, Illinois August 9, 2012 and, Seattle, Washington, August 6, 2015

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