TOURISM DEPARTMENT, CHANDIGARH ADMINISTRATION

SHORT TERM TENDER INVITING EVENT MANAGEMENT COMPANY Chandigarh Rose Festival-2015

Chandigarh Administration will be celebrating Rose Festival from 20th to 22nd February, 2015. Sealed Tenders (Technical & Financial) are invited to be submitted along with earnest money of Rs.50,000/- demand Draft in favor of Director Tourism, Chandigarh Administration. Event Management Companies/ Corporate/ Institutions having minimum three years experience in organizing such events may submit their tenders for the following events:- 1. Fashion Pageant & Entertainment Show (Live performance) Fashion Pageant by inviting Top Regional & National models on Ramp with choreography show by professional/famous choreography troupes to perform on 20th February,2015. 2. Musical Evening (Live Performance) by one of the Bollywood eminent singers with dance troupe i.e. Shaan, Imran Khan, , Kunal Ganjewala, Babul Supriyo, , Sunidhi Chauhan, Shreya Ghosal, Shankar Ehsaan Loy, Amanat Ali, , Ankit Tiwari, Lucky Ali, Mohit Chauhan, Rahat Fateh Ali Khan, Atif Aslam, Sukhwinder, Adnan Sami, Sona Mohapatra, Alka Yagini, Kumar Sanu, Arif Lohar, K.K or equivalent to perform on 21st February, 2015. 3. Punjabi Musical Evening (Live Performance) by one of the Punjabi/Sufi eminent singers with dance troupe i.e Sartaj, Gurdass Mann, Sherry Mann, Gippy Garewal, Miss. Pooja, Kanwar Garewal, Lakhwinder Wadali, Amrinder Gill, Manmohan Waris & Kamal Heer, Preet Harpal, Garry Sandhu, Jaspinder Narula, Hans Raj Hans, Wadali Brothers, Noora Sisters, Harbhajan Mann or equivalent to perform on 22nd February ,2015. The event management company seeking minimum contribution from Tourism Department and manage maximum sponsorship to bear the expenditure on musical Nites shall be preferred. The Short Term Tender should reach Director Tourism, Additional Deluxe Building, Sector 9, Chandigarh on 30-01-2015 by 12:00 Noon. Both, Technical as well as financial bids will be opened on same day at 4:00 PM in the presence of interested representative. The financial bids will be opened only of those parties who qualify the Technical bids. The Short Term Tender received without earnest money/experience shall be rejected out rightly. The Director Tourism reserves the right to reject any bid without giving any reason. For detailed terms and conditions please log on www.chandigarhtourism.gov.in . Director Tourism Chandigarh Administration. Additional Deluxe Building, Sector 9-D, Chandigarh. Tel. No.: 2740420

SHORT TERM TENDER INVITING EVENT MANAGEMENT COMPANIES

Chandigarh Rose Festival-2015

Terms & conditions 1. The offers will be accepted for complete 03 days event which would include Artist Fee, light and sound, backdrop, stage setup, to and fro expenses of the artists, transportation, accommodation for the artists, gen set, license fee of IPRS & PPL etc.

2. The Committee constituted for the purpose shall analyze the credential of the bidders based upon technical bids and the decision of the Committee shall be final for short-listing of firms for opening of financial bids.

3. It is not obligatory on the part of Administration to accept the lowest bidders. Preference can be given to the agencies offering more sponsorship and repute/fame of artists named for performance. If any agency ready to organize entire Nites, sponsorship rights shall be preferred.

4. The successful bidders will furnish a Bank Guarantee amounting to Rs.04.00 Lac for three Musical Nites in favor of Director Tourism, Chandigarh Administration within 5 days from issue of the offer letter. The validity of Bank Guarantee shall be up to 30th April, 2015.

5. Financial contribution be given through agreement which will be final & binding upon the Event Management Company.

6. Immediately on receipt of approval, the successful Event Management Company will submit package confirmation including confirmation by the concerned artist along with amount mentioned in the bids.

7. Regarding payment, 50% advance will be released to the Agency or Artist and balance 50% will be released after successful completion of the Event/Musical Nites to be undertaken by the firm.

8. The TDS will be deducted as per rules/applicable.

9. The successful Event Management Company will insure the whole event against rain, fire or any other natural calamity and will submit the insurance cover to the undersigned before commencement of the Festival.

10. The agency will submit the license fee certificate from IPRS & PPL etc. to the undersigned before seven days before the commencement of event.

11. The Bank guarantee & earnest money given by the agency shall liable to be en- cashed in case the firm does not provide the artists as per agreement or fails to perform in the events as per schedule conveyed by the Department/Administration. And in case the agency violates any of the terms & conditions contained in this offer, the agency will also black listed for 3 years.

12. The Tourism Department will provide the venue, seating arrangements, security & traffic arrangements, permissions to put up the publicity material at designated places, sound permission & space of 10 stalls size by 10’x10’ etc. to the successful Event Management Company.

13. The name and logo of Tourism Department and sponsors on publicity material i.e. banners/hoardings/newspapers/advertisement etc. to be displayed at the designated places, shall be approved by the Competent Authority before displaying the same.

14. The name and logo of sponsors/co-sponsors shall be displayed on publicity material i.e. banners/hoardings etc. at public places and roundabouts subject to the permission if granted by the Chandigarh Municipal Corporation.

15. Sponsorship rights will be given to the successful Event Management Company by Tourism Department.

16. Any dispute, shall be subject to the jurisdiction of Chandigarh only.