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Corporate Services

POLICY AND RESOURCES COMMITTEE – 13 JUNE, 2013

POLICE SCOTLAND – PERFORMANCE, OPERATIONS AND RESOURCE MONITORING

1 Recommendations

The Committee is recommended to:

1.1 Note the attached performance information reporting template relating to the division of .

1.2 Request the Divisional Commander to report to Committee quarterly on performance measures against service objectives.

1.3 Note the local reporting structure for the police service and asset distribution arrangements, as detailed within the appendices attached to this report.

2 Background / Discussion

2.1 The main purpose of this report is to advise members how the police service intends to report how it is performing against key performance measures and associated targets, as set out in the Aberdeenshire Police Plan approved at the meeting of the Policy & Resources Committee on 28 February, 2013.

2.2 The performance monitoring report will provide a regular opportunity for elected members to maintain scrutiny of significant police activities, in order to achieve good outcomes for the residents of Aberdeenshire.

2.3 In terms of the Police and Fire Reform (Scotland) Act 2012, it is worth noting the respective powers and duties that are relevant to the Committee's consideration of police matters.

The Chief Constable is responsible for:  policing of Scotland and must account to the Scottish  ensuring adequate arrangements are in place for the policing of each local authority area  designating a constable as local commander after consultation with the local authority

The Divisional Commander is responsible for:  involving the local authority in setting of priorities and objectives for policing of its area  providing to the local authority information it may reasonably require  preparing and submitting a local police plan to their local authority for approval and, if approved, publishing the local police plan  preparing and submitting replacement plan to the local authority for approval following a review ( local police plans must be reviewed at least once every 3 years) Item: 2 Page: 2

The local authority may:  monitor and provide feedback to the Divisional Commander on policing of its area  specify policing measures it wishes the local commander to include in a local policing plan

2.4 The Head of Finance and Monitoring Officer within Corporate Services have been consulted in the preparation of this report and their comments incorporated therein.

3 Equalities, Staffing and Financial Implications

3.1 An equality impact assessment is not required because this report is principally designed to advise members of the reporting template intended to measure the performance of the police service. There will be no differential impact, as a result of the report, on people with protected characteristics.

3.2 The report highlights issues relating to the deployment of financial and staffing resources required to support police activities.

Christine Gore Director of Corporate Services

Report prepared by Allan Bell Date 23 May, 2013 Item: 2 Page: 3

APPENDIX 1

Local Police Performance

Violence, Disorder and Antisocial Behaviour FROM - TO YTD YTD % Victims 2013/14 2012/13 Change 1 Murder  Context

2 Attempted Murder  Context

3 Culpable Homicide (common law)  Context

4 Culpable Homicide (other)  Context

5 Serious Assault detection rate  Context

6 Serious assault  Context

7 Robbery detection rate  Context

8 Robbery  Context

Petty (common) assault detection 9 rate  Context

10 Petty (common) assault  Context

Number of complaints regarding 11 disorder  Context

Total crimes and offences in 12 domestic abuse incidents detection rate  Context

Hate Crime crime and offences 13 detection rate  Context Item: 2 Page: 4

Additional Identified Local Priorities 01/04/13 - 31/03/2014 YTD YTD % Victims 2013/14 2012/13 Change Number of detections for drugs 14 supply, drugs production, drugs cultivation  Context

Theft by housebreaking (including 15 attempts) detection rate  Context

Theft by housebreaking (including 16 attempts)  Context

Through the use of Proceeds of 17 Crime Act legislation deprive criminals of assets  Context

Number of intelligence logs 18 submitted in support of the 'Contest' strategy  Context

Number of Prevent Briefings (Contest 19 Boards).  Context

20 Instances of Thefts from Vehicles  Context

21 Theft by shoplifting  Context

22 Vandalism detection rate  Context

23 Vandalism  Context

Number of detections for Consuming Alcohol in a designated 24 place (where appropriate byelaws exist)  Context Item: 2 Page: 5

PUBLIC PROTECTION

Public Protection 01/04/2013 - 31/03/2014 YTD YTD Local Target - Year to Date Victims % Change 2013/14 2012/13 25 Number of Group 2 – Crimes of Indecency  Context

26 Group 2 crimes detection rate

27 Rape detection rate

Road Traffic Collision and Casualty Statistics 01/04/2012 - 31/01/2013 2012/2013 2013/2014 % Change Total Collisions Fatal Serious Slight Non Injury

Total Casualties Fatal Seriously Injured Slightly Injured

Children (aged <16) killed Children (aged <16) Seriously injured Item: 2 Page: 6

ROAD SAFETY & ROAD CRIME

Road Safety & Road Crime 01/04/2013 - 31/03/2014 YTD YTD Local Target - Year to Date Victims % Change 2013/14 2012/13

28 Dangerous driving

29 Speeding

30 Disqualified driving

31 Insurance

32 Seat belts

33 Mobile phone

 Increase the number of vehicles seized 34 under S165 RTS and Drink/Driving Guidelines

35 Number of Drink/Drug Driving detections

 Item: 2 Page: 7

ROAD DEATHS – BREAKDOWN BY CASUALTY CLASS Motorcyclists Drivers Passengers Including Pedal (4 wheels & (Excluding Pedestrians Total Pillion Cyclists over) pillion) Passengers PYTD YTD PYTD YTD PYTD YTD PYTD YTD PYTD YTD PYTD YTD YTD Total 

ROAD DEATHS BY AGE GROUP Under 17 17 – 25 26 – 35 36 – 45 46 – 65 Over 65 Total PYTD YTD PYTD YTD PYTD YTD PYTD YTD PYTD YTD PYTD YTD PYTD YTD YTD Total  Item: 2 Page: 8

APPENDIX 2 LOCAL POLICING STRUCTURE 1.1 The Police and Fire Reform (Scotland) Act 2012 states the Chief Constable must ensure that there are adequate arrangements in place for the policing of each local authority area. In addition, the Chief Constable, after consulting with the local authority, must designate a constable as Local Commander. Chief Superintendent Mark McLaren was designated to be the commander for the Aberdeenshire and areas. 1.2 The Divisional Commander is supported by other senior officers including four Chief Inspectors, who are designated as Local Area Commanders. Each of these has responsibility for policing within specific geographical areas of the Division. 1.3 Within the Aberdeenshire Council area, there are three such Local Area Commands.  Aberdeenshire North, coterminous with Buchan and Banff and Buchan Area Committees. This Local Area Command is led by Chief Inspector Derek Hiley, from the Peterhead Police station.  Aberdeenshire Central, coterminous with Formartine and Garioch Area Committees. This Local Area Command is led by Chief Inspector Allan Ross, from the Inverurie Police station.  Aberdeenshire South, coterminous with Marr and Kincardine and Mearns Area Committees. This Local Area Command is led by Chief Inspector Janice Innes, from the Banchory Police station. 1.4 The Police and Fire Reform (Scotland) Act 2012 states the local authority may monitor and provide feedback to the Local Commander on the policing of its area. In addition, the Act requires that the Local Commander must provide such reports and information on the policing of its area as the local authority may reasonably require. 1.5 The Policy and Resources Committee has been agreed as the mechanism for this monitoring, with reporting to cover the following areas:  Operational Update  Resources and Establishment  Performance 1.6 In order to facilitate performance monitoring, Aberdeenshire & Moray Division will submit a performance report for Policy and Resources Committee on a quarterly basis. A draft template has been appended at Appendix 1 and details the areas where performance data and context will be provided. 1.7 The performance template will, in further course, also include:  Complaints made about the Police Service in, or the policing of, the area.  Public confidence/fear of crime.  Current resource within Aberdeenshire & Moray Division 1.8 As part of the handover to Police Scotland, Grampian Police provided a list of the main assets which were allocated to Aberdeenshire & Moray Division, on 31 March, 2013. This included staffing, posts, property and vehicles and is appended to this report to provide a baseline of assets for future monitoring. Item: 2 Page: 9

APPENDIX 3

Position as at 31 January 2013

Staffing

• Aberdeenshire -Established Police Officer Posts 379. In Post 372 • Moray - Established Police Officer Posts 195. In Post 190. • Total Police Posts across Aberdeenshire and Moray Division - Established 574. In Post 562

• Aberdeenshire Established Support Staff Posts70. in Post 71 • Moray Established Support Staff Posts 44. In Post 44. • Total Established Support Staff Posts 115. In Post 114.

Property Aberdeenshire

Aboyne Police Office Alford Police Office - tenant's interest Ballater Police Office - co-located Banchory Police Office - co-located Banff Police Office Braemar Police Office - tenant's interest Cruden Bay Police Office Ellon Police Office Police Office Highcliff Police Office Huntly Police Office Insch Police Office - tenant's interest Kemnay Police Office Laurencekirk Police Office - replacement will be in the new Mearns Academy Police Office Mountain Rescue Centre Police Office - surplus Oldmeldrum Police Office - tenant's interest (in Academy there) Proposed site (land) for new Peterhead Police Office on Catto Drive, Peterhead Peterhead Police Office Portlethen Police Office Portsoy Police Office Inverurie Police Office Stonehaven Police Office Turriff Police Office Westhill Police Office Item: 2 Page: 10

Vehicles Aberdeenshire

There were 78 vehicles within Aberdeenshire broken down by vehicle type as follows:

47 x cars 15 x 4x4's 6 x Connect vans 5 x Transit vans 2 x Sprinter vans 1 x Movano 2 x Kassbohrer Flexmobils

Property Moray

Buckie Police Office Fochabers Police Office Forres Police Office Keith Police Office Lossiemouth Police Office Elgin Police Office Rothes Police Office Tomintoul Police Office (proposed relocation to the Fire Station) Moray Child Protection Office

Vehicles Moray

There were 35 vehicles within Moray broken down by vehicle type as follows:

21 x cars 6 x 4x4's 2 x Connect vans 4 x Transit vans 1 x Sprinter van 1 x Movano Item: 2 Page: 11

Position as at 5 March 2013 - Aberdeenshire and Moray Division

Staffing

Since 3 February, the new Division has seen the following increases flowing from the disaggregation of posts from other parts of the organisation to the Division.

• 1 xDCI, 1 xDI, 2 xDS, 9 xDC transferred from Crime Management/Public Protection • 1xPI,1xPStransferredfrom CommunitySupport • 5 x PC transferred from Community Support, School Liaison • 1 xPS transferred from the QualityReviewUnit • 1 x PC transferred from CJ&S, Wildlife Crime ( • 7 x PC posts 'transferred' from Career Break to the division. • 1xPItransferredfromRoadPolicing • 1 xPItransferred from /CMBA

This represents s a total of 31 additional posts migrating to the Division resulting in :

• Established Police Officer Posts 605. In Post 593. • Established Support Staff Posts 115. In Post 114.

However, it should be noted that these are now part of the combined new division rather than solely Aberdeenshire or Moray.

In addition to the foregoing Aberdeenshire and Moray Division have also absorbed the former Force Referral Unit from CMBA (1 x DI, 4 x DS, 4 x DC) onto their establishment. However this will continue to be a shared resource with Aberdeen Division whereby staff will provide services across the former legacy area of Grampian Police.

As a result of the redistribution of resources from the 'centre', some new dedicated units have been established to fit the new local policing structure .

These include a dedicated Rape Unit, a Domestic Abuse Investigation Unit, an Alcohol and Violence Reduction Unit and a Safer Communities hub. This will allow for an increased local involvement in and oversight of, these issues.

There is now a capability to dedicate a modest resource to look at Performance and enhancing crime investigations (Crime Management/DCMU).

Functions that were previously carried out on our behalf (by CMBA) are now done locally under the direction and ownership of the Commander in support of the Police Plan(s).

There is now a dedicated senior Detective (DCI) in the Division. Item: 2 Page: 12

Property

No change

Vehicles

As a result of the migration of various units into the establishment of Aberdeenshire and Moray Division a further 7 vehicles were acquired giving a total vehicle inventory of 120 vehicles. Detailed as follows

75 x cars 21 x 4x4 8 x Connect Vans 9 x Transit Vans 3 x Sprinter Vans 2 x Movano 2 x Kassbohrer Flesmobils Item: 2 Page: 13

Force Executive Police Headquarters Queen Street Aberdeen AB10 1ZA

Our Ref: CC/LD Tel: 01224 306055 Your Ref: Fax: 01224 306001 [email protected] Date: 25 March 2013 www.grampian.police.uk

Colin Mackenzie Esq Chief Executive Aberdeenshire Council Westburn Road ABERDEEN AB16 5GB

Dear

ASSET DISTRIBUTION - GRAMPIAN POLICE - ABERDEENSHIRE/MORAY DIVISION

I refer to the above subject and write as part of the final preparation for a smooth transition to a single police service. Against the backcloth of Pathfinder deliberations I promised to advise you of the position regarding policing assets that 'sit' within your Local Authority area as at 5 March 2013.

As you know, the Police Service of Scotland will consist of 14 Divisions across Scotland with two of these Divisions being located in the former Grampian , namely Aberdeen Division and Aberdeenshire/Moray Division.

Since 5 March 2013, a new national Specialist Crime Division has been operating across Scotland. This transition resulted in a number of Grampian Crime Management and Divisional Staff transferring to this new Division, albeit with the vast majority remaining locally based here in the North-East. Grampian Police have also taken steps in recent weeks to migrate a small number of staff in centralised support functions to Aberdeen and Aberdeenshire/Moray Divisions in order to ensure that these areas are adequately supported from the outset.

In order to explain the migration of staff and assets previously deployed within 'centralised' Grampian force structures the figures have therefore been based on two dates.

The enclosed report, along with brief supporting narratives, contains data providing a position statement for each of the territorial policing Divisions as at 31 January 2013 and again, following the above changes, at 5 March 2013.

I have also included a note of the budget allocated to each of the Divisions this financial year for information. The summary budget information provided also includes the central service budgets for completeness. Item: 2 Page: 14

2.

It is important to highlight that the transfer of staff in particular, and, to a lesser extent, vehicles may be subject to change and that the figures presented can only be regarded as accurate at the particular date shown. Any movement after 1 April 2013 will be a matter for the Police Service of Scotland.

The appendices only take account of those staff and vehicles within the two Divisions and do not include those forming part of the Specialist Crime Division or other national support functions that are to be based locally.

Equally details of properties which do not sit within Divisional ownership but which are physically based in the former Grampian Police area are not included.

Details of these assets were reported to a special meeting of joint board representatives on 25 February 2013. The report identified the assets as they are recorded in terms of the transfer of obligations and liabilities to the Scottish Police Authority.

I trust this information will be of assistance to you and your Authority as you monitor the development of local policing under the new arrangements.

I would be grateful if you would consider copying this correspondence to your elected members for their information and awareness.

Yours Sincerely

Colin McKerracher Chief Constable Item: 2 Page: 15