February 9, 2021 – 6:30 pm Meeting Held Virtually
REGULAR MEETING AGENDA
This meeting will be held via Cisco Webex in accordance with the local emergency declaration made by the City under Minn. Stat. § 12.37. The public may monitor this meeting by calling 1-415- 655-0001 and entering the meeting code 177 996 5802. For technical assistance, please contact support staff at 763-593-8007 or [email protected]. If you incur costs to call into the meeting, you may submit the costs to the City for reimbursement consideration. Additional information about for monitoring electronic meetings is available on the City website.
Pages
1. Discussion With United States Representative Ilhan Omar 2 2. Discussion Regarding a Memorandum of Understanding Between the MPRB and the 3-10 City of Golden Valley Regarding Theodore Wirth Regional Park 3. Facilities Study Update 11 4. Council Review of Future Draft Agendas: 12-14 02-16-21: Special City Council Closed Executive Session 02-16-21: City Council Meeting 02-23-21: Annual Joint Meeting – Council with Boards/Commissions 03-02-21: City Council Meeting 03-09-21: Council/Manager Meeting 03-16-21: HRA Meeting 03-16-21: City Council Meeting
Council/Manager meetings have an informal, discussion-style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council/Manager meetings and listen to the discussion; public participation is allowed by invitation of the City Council.
Golden Valley Council/Manager Meeting February 9, 2021
Agenda Item 1. Discussion with United States Representative Ilhan Omar
Prepared By Tim Cruikshank, City Manager
Summary Representative Omar’s staff contacted the City to see if she could touch base with the City Council. She and her staff will participate in the meeting remotely. Some of the items that we have asked her to be prepared to discuss are: 1) Blue Line Light Rail, 2) Highway 55 BRT, 3) Affordable Housing, 4) Infrastructure, 5) Federal stimulus dollars, 6) Green New Deal, and 7) Any other item she or Council would like to discuss.
Financial Or Budget Considerations Not applicable
Golden Valley Council/Manager Meeting February 9, 2021
Agenda Item 2. Discussion regarding Memorandum of Understanding between the City of Golden Valley and the Minneapolis Park and Recreation Board Regarding Theodore Wirth Regional Park
Prepared By Tim Cruikshank, City Manager
Summary A committee, made up of elected officials and staff from both the City of Golden Valley and the Minneapolis Park and Recreation Board (MPRB), has been meeting regularly since last summer to improve communication and understanding between the entities and to develop agreements about various matters related to the function of the Theodore Wirth. Furthermore, there is ongoing discussion regarding various activities that occur at Theodore Wirth, including who operates these activities (e.g. Loppet Foundation, MPRB, Golden Valley Parks & Recreation), the policing of and safety regarding these activities, the impacts to Golden Valley from Theodore Wirth Parkway, access to park property and parking, and future joint projects, for example a dog park.
Due to the unique nature and history of this situation, drafting a Memorandum of Understanding (MOU) to govern and assist with the resolution of the above mentioned items seemed like a logical starting point. Elected representatives and staff from MPRB will attend the meeting on February 9 to discuss the proposed MOU. If there is agreement on the overall direction of the MOU, the Golden Valley City Council will be asked to approve the MOU at their February 16 City Council meeting. The MPRB will need to approve it as well. After both public bodies have approved the MOU, the next step in the process is to create two additional documents that more specifically address: 1) 9-1-1 response accountability/policing in Theodore Wirth Park and 2) activities/programming in the Park.
For informational purposes, the current committee members are:
MPRB - MPRB Chair Jono Cowgill, MPRB Superintendent Al Bangoura, MPRB Assistant Superintendent Michael Schroeder, MPRB Police Chief Jason Ohotto, MPRB Attorney Ann Walther, MPRB Attorney Brian Rice, an assigned MPRB board member, and other MPRB staff as needed
Golden Valley - Mayor Harris, Council Member Rosenquist, City Manager Tim Cruikshank, City Attorney Maria Cisneros, Police Chief Sturgis, Parks & Recreation Director Rick Birno, City Engineer Jeff Oliver
Council/Manager Meeting Executive Summary 2 City of Golden Valley February 9, 2021
Council Action Discuss the draft Memorandum of Understanding and provide direction to City staff on how the Council would like to proceed regarding this matter.
Supporting Documents • Draft Memorandum of Understanding between the City of Golden Valley and the Minneapolis Park and Recreation Board for Coordination of Activities and Uses within Theodore Wirth Regional Park (6 pages)
MEMORANDUM OF UNDERSTANDING Coordination of Activities and Uses within Theodore Wirth Regional Park
This Memorandum of Understanding (“MOU”) is made as of the ___ day of ______, 2021, by and between the City of Golden Valley, Minnesota, a statutory Plan B City organized pursuant to Minnesota Statutes Chapter 412 (“City”), and the City of Minneapolis acting by and through its Park and Recreation Board, a body corporate and politic under the laws of the Minnesota (”Park Board”).
RECITALS
A. Whereas, the Park Board was created by the Minnesota Legislature in April 1883 and has the authority to manage and operate park facilities.
B. Whereas, the Park Board first organized a park referred to as Saratoga Park in 1889, which has grown since first being organized to include approximately 759 acres in the cities of Minneapolis and Golden Valley and is now known as Theodore Wirth Regional Park (“Wirth Park”).
C. Whereas, Wirth Park is one of 19 regional park and trail properties owned and operated by the Park Board, with authority of its regional park designation coming from the Metropolitan Council under Minnesota Statutes Chapter 473.301.
D. Whereas, Wirth Park is the largest park in the Minneapolis park system and contains a range of active and passive recreation activities serving regional needs and interests.
E. Whereas, the Theodore Wirth Regional Park Master Plan (“Master Plan”) was approved by the Park Board’s Board of Commissioners on March 4, 2015 through Resolution 2015-133 and guides the program uses and the physical evolution of Wirth Park over a period of 20 to 30 years from its date of approval. All of the Park Board’s actions within Wirth Park must be consistent with the Master Plan unless such action is supported by an amendment to the Master Plan that is approved by the Park Board’s Board of Commissioners.
F. Whereas, the City was first organized as the Village of Golden Valley in 1886. It was established as a statutory Plan B City under Minnesota Statutes, section 412.681 in 1972.
G. Whereas, the City’s Code of Ordinances has the effect of general laws within the City limits, including those parts of Wirth Park located within the City limits.
H. Whereas, the City and Park Board have cooperated on projects supporting their individual and joint interests including:
a. The Park Board’s granting of a perpetual easement to the Village of Golden Valley supporting the water storage reservoir on land located within Wirth Park and, in 2016, support of an amendment to the easement allowing the City to
DRAFT – 28 December 2020 G:\Council-Manager\Agendas\2021\02-09-21\2b - MOU with Golden Valley re Wirth Park (DRAFT).docx Memorandum of Understanding Coordination of Activities and Uses within Theodore Wirth Regional Park Page 2 of 6
install a solar array within the easement area to help offset costs associated with the operation of its water distribution system;
b. Extension of authority to the City from the Park Board to make improvements to and maintain Glenview Terrace Park as a neighborhood park on land owned by the Park Board;
c. Creation of an operating methodology related to 9-1-1 for emergencies occurring in areas of shared jurisdiction;
d. Permitting of periodic events of a scale that utilize significant portions of Wirth Park and Theodore Wirth Parkway; and
e. Jointly planning for transit opportunities to serve Wirth Park and the City’s residents.
I. Whereas, certain and recent illegal activities occurring within Wirth Park and the corporate limits of the City present safety, traffic, quality of life, and parking concerns for the City’s residents living near Wirth Park, as well as City residents visiting the City’s nearby Schaper Park. These activities have occurred intermittently in Wirth Park over the last several decades.
J. Whereas, the City and Park Board find it advantageous to create a method of cooperating and collaborating to solve issues which are from time to time raised by representatives of both parties.
Now, therefore, the City and Park Board agree as follows:
1. Process. The City and Park Board shall pursue a process of coordination and collaboration to establish realistic and supportable actions, projects, and initiatives in response to concerns that they may identify from time to time. The goal of this process shall be to coordinate more directly on projects and initiatives of common interest. The parties shall track and advance their efforts using Leadership Meetings, Coordination Meetings, Project Meetings, and Project Agreements. Meetings may include elected officials and staff from both parties, as well as interested third parties as provided below and agreed upon by the parties. The purpose of the Project Agreements shall be to plan, fund, schedule, and deliver improvements, processes, or modifications based on specific and measurable actions.
2. Leadership Meetings. The parties shall hold a Leadership Meeting in February of each year, which shall be attended by at least two elected representatives of each party as well as staff identified in paragraph 3 below as the Coordination Team (collectively, the “Leadership Team”). Each party shall designate its two elected officials prior to the annual meeting each February and, to the extent possible, those elected officials shall participate in all Leadership Meetings throughout the year.
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At Leadership Meetings, the parties shall address policy-level matters. Leadership Meetings may be used to gain preliminary consent regarding solutions to identified concerns and as an initial sounding board for alternatives where staff is unable to identify a clear direction for an identified concern. The parties may hold additional Leadership Meetings as needed throughout the year to discuss policy issues arising from Coordination Meetings or Project Meetings.
The City Manager and Park Board’s Superintendent shall work together to create an agenda before each Leadership Meeting and shall jointly prepare notes of each meeting to document attendance, key actions or decisions, and other information worthy of being preserved for future action or recommendation.
The parties agree that direction or action resulting from a Leadership Meeting is not binding upon either party, and that no direction or action shall become a policy guiding future actions, projects, or initiatives without approval from the City’s City Council and the Park Board’s Board of Commissioners.
3. Coordination Meetings. The parties shall hold Coordination Meetings on at least a quarterly basis, which shall be attended by staff of each party. At Coordination Meetings, the parties shall identify concerns of common interest and plan actions to take toward resolution of those concerns. Such Coordination Meetings may be conducted in person or electronically and shall be organized by the City Manager of the City, or the City Manager’s designee, and the Superintendent of the Park Board, or the Superintendent’s designee. Participation in addition to the City’s City Manager and the Park Board’s Superintendent may include the following parties (collectively, the “Coordination Team”):
• From the City: Park and Recreation Director, Chief of Police, City Engineer, Physical Development Director, Park Maintenance Supervisor, Environmental Resources staff, Equity and Inclusion Manager, City Attorney, or other staff deemed necessary by the City Manager;
• From the Park Board: Assistant Superintendent for Planning Services, Assistant Superintendent for Environmental Stewardship, Director of Design and Project Management, Director of Asset Management or Director of Forestry, Chief of Police, the Park Board’s attorney, and other staff deemed necessary by the Park Board’s Superintendent; and
• Other non-staff parties, as determined by mutual agreement of the parties, and as needed to support actions associated with specific issues or topics.
The City Manager and Park Board’s Superintendent shall work together to create an agenda before each Coordination Meeting and shall jointly prepare notes of each meeting to
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document attendance, key actions or decisions, and other information worthy of being preserved for future action or recommendation.
4. Project Meetings. The parties shall hold Project Meetings, occurring as scheduled and involving staff as identified in Project Agreements. Progress related to Projects shall be reported at Coordination Meetings and Leadership Meetings.
5. Project Agreements. Projects commenced under this MOU shall be facilitated by Project Agreements. Either party may request that the parties develop a Project Agreement on a particular topic and, once agreed to by both parties, such Project Agreements shall be automatically appended to this MOU. Project Agreements shall contain at least the following information:
• Project description and location; • Project purpose and need statement; • Intended outcomes; • Identification of lead agency and lead staff; • Identification of supporting staff; • Funding sources; • Schedule; and • Other salient factors related to the Project.
In defining and advancing projects to implementation, the parties recognize that some projects will require support through action of the City Council of the City or the Board of Commissioners of the Park Board, or both. In such cases, nothing in the Project Agreements shall bind either party without the approval of the City Council and/or Board of Park Commissioners.
6. Initial Projects. The parties agree to work together to develop Project Agreements for the following initial Projects:
• Vegetation Clearing and Program Activation at “Twin Lake Beach;” • 9-1-1 Response Accountability.
7. Rights conferred. This MOU is intended to form a framework for identification, discussion, and resolution of issues relating to activities and uses within the portion of Wirth Park located within the corporate limits of the City.
Nothing in this MOU shall be construed to extend or expand either party’s property rights related to the lands contained in Wirth Park or other parklands owned by the Park Board and located within the corporate limits of the City. Nothing in this MOU shall be construed to offer any extraordinary rights or interests in or control over the Park Board’s parkland located within the corporate limits of the City, unless such rights or interests are contained
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in a separate agreement adopted by the City’s City Council and the Park Board’s Board of Commissioners.
8. Term. This MOU shall be effective as of the last date of execution and shall continue until terminated in writing by either party. The Leadership Team, as part its annual meeting in February of each year under this Memorandum of Understanding, shall consider whether the MOU shall be perpetuated and shall make appropriate recommendations to the City’s City Council and the Park Board’s Board of Commissioners.
9. Modification. This MOU may be modified from time to time based on a recommendation from the Leadership Team to the City’s City Council and the Park Board’s Board of Commissioners. The addition of a Project may occur with agreement from the Leadership Team without modification of this MOU.
10. Nonbinding. This MOU, as well as any Project Agreements derived from it, represents a framework of principles expressing the current understanding between the parties and does not constitute a legally binding agreement. The parties may utilize the principles expressed in this document as a framework for any subsequent legally binding documents between the parties.
In witness whereof, the authorized representative of the City of Golden Valley and the Minneapolis Park and Recreation Board have entered into this Memorandum of Understanding as of the date first stated above.
CITY OF GOLDEN VALLEY MINNEAPOLIS PARK AND RECREATION BOARD
By: ______By: ______Shepard M. Harris, Mayor Its: President
Date: ______Date: ______
By: ______By: ______Timothy J. Cruikshank, City Manager Its: Secretary
Date: ______Date: ______
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Approved as to form: Approved as to form:
By: ______By: ______Attorney for the City of Golden Valley Attorney for the Minneapolis Park and Recreation Board
Date: ______Date: ______
DRAFT – 28 December 2020 Golden Valley Council/Manager Meeting February 9, 2021
Agenda Item 3. Facilities Study City Council Update
Prepared By Marc Nevinski, Physical Development Director
Summary In October of last year, the City initiated a study of its future facilities needs. The study builds on the Five Bugles Fire Services completed study in 2016, and the Downtown Study, currently in Phase III. Staff and the City’s consultant, BKV Group, will provide an update of the work completed to date and preview the tasks ahead. Discussion will include a review of the study’s goals and objectives, building information and insights, and community engagement.
Financial Or Budget Considerations NA
Supporting Documents • Link to Community Input Report - Community Engagement Event #1
http://www.goldenvalleymn.gov/government/buildings/pdf/Community%20Input%20Report-final.pdf MEETING DATE ITEM
2/16/2021 SPECIAL CITY COUNCIL CLOSED EXECUTIVE SESSION
5:30 Closed meeting to discuss union negotiation
02/16/21 CITY COUNCIL PRESENTATION CONSENT LICENSES CONSENT BOARDS, COMMISSIONS, & TASK FORCES CONSENT BIDS, QUOTES, CONTRACTS Approve MOU for Embedded 911 Social Worker with Hennepin County Approve Joint Water Commission Golden Valley Tank Coating Repair Approve Union Contract with LELS Local 304 Approve Cyclomedia Agreement with Hennepin County Bodycam Upgrade and Storage Contract Contract for Services with Metropolitan Consortium of Community Developers for Open to Business Program CONSENT GRANTS & DONATIONS CONSENT MISCELLANEOUS PUBLIC HEARING OLD BUSINESS NEW BUSINESS Approve Control of Animals Ordinance (First Reading) Modifications to City Code Ch 22 Solid Waste (First Reading) COVID-19 Pandemic Emergency Administrative Actions (if necessary) 02/23/21 JOINT MEETING - COUNCIL WITH BOARDS/COMMISSIONS Review 2020/Action Steps for 2021 03/02/21 CITY COUNCIL PRESENTATION Proclamation in support of Convention on the Elimination of all Forms of Discrimination against Women (CEDAW) CONSENT LICENSES General Business License - Fireworks Sales CONSENT BOARDS, COMMISSIONS, & TASK FORCES CONSENT BIDS, QUOTES, CONTRACTS Approve 2021 Crack Seal Project Agreement (Contractor TBD) Approve 2021 Pavement Preservation Project (Fog Seal) (Contractor TBD) MEETING DATE ITEM
Approve 2021 Pavement Striping Project (Contractor TBD) Approve Agreement for Briarwood Nature Area Habitat with DNR (tentative DNR grant) CONSENT GRANTS & DONATIONS Approve Resolution to Apply for MN GreenCorps Membership Approve Resolution Accepting Grant for Briarwood Nature Area Habitat with DNR (tentative DNR grant) CONSENT MISCELLANEOUS PUBLIC HEARING OLD BUSINESS NEW BUSINESS Approve Control of Animals Ordinance (Second Reading) Modifications to City Code Ch 22 Solid Waste (Second Reading) COVID-19 Pandemic Emergency Administrative Actions (if necessary) 03/09/20 COUNCIL/MANAGER MEETING 1 Section 8 Housing Ordinance
2 STAR Program Discussion
3 TIDES/HRC Update 4 City Council Salary Discussion 5 Discuss proposed changes to Fireworks/Dangerous Weapons Ordinance 6 Council Review of Future Draft Agendas 03/16/21 HRA ANNUAL/REGULAR MEETING CALL TO ORDER Election of Officers CONSENT MISCELLANEOUS Receive and File Previous Quarter's Financial Reports PUBLIC HEARING OLD BUSINESS NEW BUSINESS 03/16/21 CITY COUNCIL PRESENTATION CONSENT LICENSES General Business License - Amusement Devices General Business License - Refuse and Recycling Vehicles MEETING DATE ITEM
General Business License - Gas Stations and Gas Dispensers CONSENT BOARDS, COMMISSIONS, & TASK FORCES CONSENT BIDS, QUOTES, CONTRACTS Authorize 2021 Native Vegetation Maintenance Contract (Contractor TBD)
Award Construction Contract for the 2021 PMP (Contractor TBD)
Award Professional Constrution Observation and Engineering Services for the 2021 PMP (Consultant TBD) MOU for Community Health Internship with Normandale CONSENT GRANTS & DONATIONS CONSENT MISCELLANEOUS PUBLIC HEARING Approve Resolution for the 2021 PMP Assessments OLD BUSINESS NEW BUSINESS Fireworks/Dangerous Weapons Ordinance (First Reading) COVID-19 Pandemic Emergency Administrative Actions (if necessary)