Minute of the Meeting of , Egilsay, Wyre and Community Council held in the Rousay Church Centre Hall on Saturday, 22 April 2017 at 10:15

Present:

A Firth, J Garson, Ms C Maguire and Ms C Cox.

In Attendance:

• Councillor S Clackson. • Mrs M Spence, Democratic Services Manager. • Ms E Moodie, Head Teacher, Rousay Primary School.

Order of Business.

1. Community and School Engagement ...... 2 2. Apologies ...... 2 3. Minutes of Meeting held on Saturday, 11 February 2017 ...... 2 4. Matters Arising ...... 2 5. Correspondence ...... 4 6. Consultations ...... 5 7. Kirkyard Maintenance – to receive tenders ...... 5 8. Finance ...... 6 9. Requests for Financial Assistance ...... 6 10. Reports from Representatives ...... 7 11. Publications ...... 7 12. Any Other Competent Business...... 7 13. Date of Next Meeting ...... 9 14. Conclusion of Meeting ...... 9

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1. Community and School Engagement Members welcomed Ms E Moodie, Head Teacher, Rousay Primary School. Ms Moodie informed members that she was trying to involve the community in school activities and vice versa and was keen to receive ideas. Ms Moodie explained that she was considering a small market garden. Ms Maguire offered to plant bedding plant seeds in her polytunnel. Ms Moodie referred to the Christmas Tree Lighting ceremony which had been held during daylight. Consideration was being given to holding future tree lighting events in the evening with more inolvement from the children, and Ms Moodie requested that community groups inform the school of their preferences. Ms Moodie also commented that she was keen to see groups using the school community room and agreed that the school website should be updated and the school should consider including a section about the school in the Rousay Review.

Regarding the number of children at the school, J Garson commented that Islands Council was changing the emphasis of the letting policy for Council houses on the islands to focus on families.

Ms Moodie wondered whether the school could be involved at the Heritage Centre with a view to increasing funding opportunities.

After discussion, it was:

Resolved that members would pass any ideas directly to Ms Moodie. 2. Apologies Resolved to note that apologies for absence had been intimated by E Shortland, R Tipper and Councillors S Hagan and G Sinclair. 3. Minutes of Meeting held on Saturday, 11 February 2017 The minute of the meeting held on 11 February 2017 was approved, being proposed by Ms C Cox and seconded by Mrs C Maguire. 4. Matters Arising A. Inter-Island Ferry Fares After consideration of the applications received, it was:

Resolved:

1. That members approved all inter-island ticket applications received to date.

2. To grant a further £200 to cover the applications received up to this meeting.

B. Notice Boards Resolved to note there was no update available.

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C. Garden Area at Waiting Room Following further consideration of the condition of the garden area at the waiting room at the pier, it was:

Resolved to note that Rousay, Egilsay and Wyre Development Trust would include the garden area as part of the play area grass cutting arrangement.

D. Scrap Car Scheme Following consideration of requests for a Scrap Car Scheme, it was:

Resolved:

1. To put a notice in the Rousay Review stating that Rousay, Egilsay, Wyre and Gairsay (REWG) Community Council will pay freight costs but that the vehicle owner must arrange uplift.

2. That costs would be met from ’s Local Works and Contingency Fund.

E. Heritage Centre Following consideration of correspondence from Orkney Islands Council, it was:

Resolved to note that, following discussions with Rousay Egilsay Gairsay and Wyre Development Trust, a draft project proposal had been provided for upgrade of the Heritage Centre, Rousay, as part of the North Isles Landscape Partnership Scheme.

F. Kirkyard Walls Following consideration of correspondence regarding the condition of the walls at the Kirkyard, it was:

Resolved to note that a response was still awaited.

G. Egilsay Kirkyard Access Track Following consideration of correspondence regarding the condition of the track to the Egilsay Kirkyard, it was:

Resolved that Ms Cox would enquire whether the area holding water could be filled with chips.

H. Following consideration of correspondence from Orkney Ferries, it was:

Resolved:

1. To request assurance that no one would be left stranded at Tingwall if for some reason they had not been able to change an earlier booking or were unable to contact Orkney Ferries whilst in transit, emphasising that no one should be refused a journey to their home.

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2. To ask the Board of Orkney Ferries to review the discount for books of tickets and to make the 50% discount available on 20 tickets, adding that concessions should be made for disadvantaged islands, such as Egilsay.

3. That the interim clerk would submit the list of complaints, provided by Ms Cox, to the new Board of Orkney Ferries.

I. Wyre Community Garden Following consideration of correspondence regarding the Wyre Community Garden, it was:

Resolved to note that a letter of thanks had been received.

J. Active Life Scheme Following consideration of correspondence regarding the new Active Life Membership Scheme, it was:

Resolved:

1. To note that consideration was being given to the suggestions made by island communities.

2. That the Interim Clerk would send a letter of support to the Sport and Leisure Service Manager for the Island Life proposal.

K. NHS Orkney – First Responders Following consideration of correspondence from NHS Orkney regarding an intention to speak with representatives of the islands during April 2017 with a view to developing sustainable service models, it was:

Resolved:

1. To note that NHS Orkney had made no contact with REWG Community Council.

2. To request a meeting, as a matter of urgency, with Ms Cowan, Mr Fuller and Surgery (Dr Kirk) to discuss First Responders. 5. Correspondence A. Development Plan Scheme 2017 Following consideration of correspondence regarding the Development Plan Scheme 2017, it was:

Resolved that members would review the Development Plan and submit comments to Orkney Island Council.

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B. Royal British Legion - Best Kept War Memorial Competition 2017 Following consideration of correspondence from Royal British Legion Scotland, it was:

Resolved that the Interim Clerk would write to Royal British Legion, indicating the intention of Rousay Community Council to take part in the competition for Memorials without gardens.

C. Public Performance Reporting and Community Councils Resolved to note availability of the Orkney Islands Council Annual Performance Report 2015/2016.

D. Power Outages Following consideration of correspondence received from Liam McArthur MSP regarding power outages and resilience in the north isles, it was:

Resolved to note the information provided.

E. Scottish and Southern Energy – Community Liaison Group Following consideration of correspondence from Scottish and Southern Energy regarding establishing a Community Liaison Group inviting two members from each community to join the Group, it was:

Resolved to advertise the invitation in the Rousay Review. 6. Consultations A. Draft Sustainable Orkney Energy Strategy Resolved to note that members had no comments to make on the Draft Sustainable Orkney Energy Strategy.

B. Draft Supplementary Guidance – Aquaculture Resolved to note members had no comments to make on the Draft Supplementary Guidance on Aquaculture.

C. Consultation on Unconventional Oil and Gas Resolved to note that members had no comments to make on the Scottish Government Consultation on Unconventional Oil and Gas. 7. Kirkyard Maintenance – to receive tenders Following review of the tenders received in respect of the grass cutting contract for the Kirkyards and two war memorials, it was:

Resolved to accept the tender from Soames Excavations for grass cutting at the various locations.

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8. Finance A. General Financial Statement Following consideration of the General Finance Statement at 29 March 2017, it was:

Resolved to note the balance of £18,857.08 at 29 March 2017.

B. Community Council Grant Scheme (CCGS) Following consideration of the Community Council Grant Scheme Statement at 29 March 2017, it was:

Resolved to note the balance remaining for approval of £1,561.45 in the main capping limit, £120.56 in the additional limit and £636 in the island limit at 29 March 2017.

C. Community Development Fund (CDF) Following consideration of the Community Development Fund Statement at 29 March 2017, it was:

Resolved to note the balance remaining available for allocation of £5,000 at 29 March 2017.

D. Seed Corn Fund Following consideration of the Seed Corn Fund Statement at 29 March 2017, it was:

Resolved to note the balance remaining for approval of £9,035 at 29 March 2017. 9. Requests for Financial Assistance A. Crafthub Ms Cox declared an interest in this item and was not present during discussion thereof.

Correspondence had been received from the Crafthub advising members that the Craft Trail Advert had not cost as much as anticipated and requesting that the residual funding approved be used to place a small advert in the Islander 2017 magazine. Following consideration, it was:

Resolved to agree to the request that the £500 funding be used for adverts in both the Craft Trail and Island 2017 brochures.

B. Rousay, Egilsay and Wyre Heritage Trust Correspondence had been received from Rousay, Egilsay and Wyre Heritage Trust regarding a proposal to engage someone to prepare the necessary plans/costings for submission to Lottery Heritage funding, via the North Isles Landscape Partnership Scheme, for a major revamping of the Rousay Waiting Room/Heritage Centre. After consideration, it was:

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Resolved to award a grant of £1,500 towards for this purpose from the Community Development Fund.

C. Physiotherapy and Massage Clinic Correspondence had been received from Ms B Leslie requesting funding towards the cost of travelling to Rousay to provide a clinic at the Healthy Living Centre. Ms Leslie would hope to provide the clinic on a regular basis but was initially looking to offer the service for a trial period of six visits. After consideration, it was:

Resolved to pay ferry costs for Ms Leslie and her vehicle to travel to Rousay for six visits.

D. Rousay, Egilsay and Wyre Development Trust – Magnus 900 J Garson declared an interest in this item.

Following consideration of correspondence from Rousay, Egilsay and Wyre Development Trust regarding a request for funding towards the St Magnus Way, Magnus 900 and Egilsay Trail Project, it was:

Resolved to defer discussion to the next meeting of Rousay, Egilsay, Wyre and Gairsay Community Council. 10. Reports from Representatives A. Planning Resolved to note that the Planning Representative had nothing to report.

B. Municipal and Roads Service (MARS) Resolved to note that the MARS Representative had nothing to report.

C. Transport Resolved to note that Transport matters had been discussed. 11. Publications The following publication was made available to members:

• Orkney Ferries Statistics. • Orkney Partnership. 12. Any Other Competent Business A. Rousay, Egilsay and Wyre Development Trust – Tap at Pier Following consideration of a request from Rousay, Egilsay and Wyre Development Trust for installation of an outside tap and wash hose at Wyre Pier, it was:

Resolved to write to Orkney Islands Council requesting that Harbours install hose pipes at Wyre and Egilsay.

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B. Recycling update – Egilsay and Wyre Resolved to note the update provided on recycling for Egilsay and Wyre.

C. Verge Maintenance Wyre Following consideration of a request for two verge cuts for Wyre, it was:

Resolved to include the request in the next Verge Maintenance Review.

D. Scrap Cars Resolved to note this had been included on the agenda and had already been discussed.

E. Flights from Kirkwall to Aberdeen Following discussion of the removal of the 10:40 flight from Kirkwall to Aberdeen, it was:

Resolved:

1. That the Interim Clerk would write a letter of complaint to Loganair asking that they consider re-instating the flight.

2. That the Interim Clerk would write to all Orkney Community Councils requesting their support.

F. Egilsay Community Association - Wheelbarrow, Spades and Shovel Following consideration of correspondence from Egilsay Community Association requesting funding for equipment to spread grit salt in winter, it was:

Resolved:

1. To note that funding for the wheelbarrow, spades and shovels would not be provided.

2. To ask Orkney Islands Council to review the request from Egilsay, in order to improve the road situation early in winter.

G. Egilsay Community Association - Community Turbine Following consideration of correspondence from Egilsay Community Association requesting funding for repair and restart of the community wind turbine, it was:

Resolved to provide funding of £1000 and suggest that Egilsay Community Association consider obtaining insurance cover for loss of earnings.

H. Orkney Ferries Timetable After discussion, it was:

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Resolved that the Interim Clerk write to Orkney Ferries requesting that the summer sailings timetables be extended to include Easter and the October break. Members suggested 1 April to 31 October and wished to be given an explanation if this could not be achieved.

I. Royal British Legion Scotland, Rousay War Memorial Resolved to note the invitation to attend the unveiling of addition of a new name to the Rousay War Memorial.

J. Community Council Elections Following discussion regarding the forthcoming Community Council Elections, it was:

Resolved:

1. That the Interim Clerk would send forms to all current Community Council members.

2. That the Interim Clerk would give notice of the Community Council elections in the Rousay Review. 13. Date of Next Meeting Resolved to note that the next meeting would be agreed by members of Rousay, Egilsay, Wyre and Gairsay Community Council following the Community Council elections. 14. Conclusion of Meeting There being no further business the Chairman closed the meeting at 12:45.

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