Committee of the Whole Monday, March 9, 2015 at 1:00 Pm Council Chamber, 23 Albert Street

AGENDA MUNICIPALITY OF CENTRAL HURON COMMITTEE OF THE WHOLE MONDAY, MARCH 9, 2015 AT 1:00 PM COUNCIL CHAMBER, 23 ALBERT STREET

ATTENDANCE: COUNCIL: Mayor Ginn, Deputy Mayor Jewitt Councillors: Anderson, Lobb, Metzger, Smith and Westerhout STAFF: CAO Peggy Van Mierlo-West, Clerk Brenda MacIsaac, Director Of Finance Terri Rau; Roads Manager Tom Sinclair, Facilities Manager Steve Campbell, Chief Building Official Lesley Adams, Fire Chief Dave Renner, Engineering Coordinator Ian Koetsier REGRETS: Councillor Colquhoun Page 1. CALL TO ORDER Deputy Mayor Jewitt 1.1 Additions, deletions or corrections to the agenda.

2. DELEGATIONS 5 - 12 2.1 1:30 PM Kathi Lomas McGee - Senior Vice President, YMCA Southwestern Ontario & Jim Janzen - President & CEO, YMCA Southwestern Ontario

2.2 Jeff Dickson, R.J. Burnside Re: Van Beets Drain Assessments

3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

MONTHLY DEPARTMENTAL REPORTS

4. FINANCE DEPARTMENT Director of Finance Terri Rau 13 - 17 4.1 Formal Report - Monthly Cheque Register for the Month of February, 2015

18 - 49 4.2 Formal Report - Year to Date Report and Balance Sheet as of February 28, 2015

4.3 Formal Report - YMCA

50 4.4 Monthly Treasury Department Report

5. BUILDING DEPARTMENT Chief Building Official Lesley Adams 51 5.1 Monthly Building Department Report

Page 1 of 268

Committee of the Whole March 9, 2015 Municipality of Central Huron Page 52 - 55 5.2 Formal Report - Building Permits Issued February, 2015

56 - 62 5.3 Formal Report - Building Department Shared Service Agreement

RECOMMENDATION: That the report titled Building Department Shard Service Agreement be received, and; That the agreement for Shared Building Inspector Services with the Town of Goderich be approved.

63 - 64 5.4 Monthly Planning Report

5.5 Joint Health and Safety Committee (Councillor Colquhoun)

6. UTILITIES DEPARTMENT Engineering Coordinator Ian Koetsier 65 - 69 6.1 Monthly Utilities Department Report

70 - 79 6.2 Formal Report - 2014 Annual Water Summary Reports

RECOMMENDATION: That the Annual Water Summary Reports for Central Huron's Municipal Drinking Water Systems be received.

BREAK - Approximate Time 2:15 pm

7. FACILITIES/RECREATION DEPARTMENT Facilities Manager Steve Campbell 80 - 81 7.1 Monthly Facilities Department Report

82 - 85 7.2 Formal Report - Clinton Cemetery Gates

RECOMMENDATION: That the report titled Clinton Cemetery Gates be received, and; That the installation of pillars and gates at west side of current entrance be approved. 86 - 113 7.3 Regional Equine & Agricultural Centre of Huron (REACH) (Councillors Metzger and Westerhout)

8. ROADS DEPARTMENT Roads Manager Tom Sinclair 114 8.1 Monthly Road Department Report

115 - 116 8.2 Drainage Superintendent Report (Geoff King)

8.3 Ball's Bridge (Councillors Lobb and Westerhout)

Page 2 of 268

Committee of the Whole March 9, 2015 Municipality of Central Huron Page

9. ENVIRONMENTAL SERVICES 117 - 120 9.1 Mid-Huron Landfill Site Board (Councillor Lobb)

9.2 Blyth-Hullett Landfill Board of Closure (Deputy Mayor Jewitt and Councillor Westerhout)

121 - 129 9.3 Ausable Bayfield Conservation Authority (Councillor Metzger)

130 - 135 9.4 Maitland Valley Conservation Authority (Councillor Lobb)

136 - 142 9.5 Multi-Municipal Wind Turbine Working Group (Councillors Metzger and Westerhout)

143 - 153 9.6 Bluewater Recycling Association (Councillor Smith)

9.7 Nuclear Waste Management Organization (Councillors Lobb and Smith)

10. ADMINISTRATION CAO Peggy Van Mierlo-West, Clerk Brenda MacIsaac 154 10.1 CAO Monthly Report (CAO Peggy Van Mierlo-West)

155 - 260 10.2 Formal Report - Feasibility Study

RECOMMENDATION: That the report titled Feasibility Study be received, and; That staff be directed to continue with information gathering regarding the three components of the study, and; That the CAO be directed to forward the report to Trillium.

261 10.3 Clerk Monthly Report (Clerk Brenda MacIsaac)

10.4 Clinton and Central Huron Business Improvement Area

10.5 County of Huron (Mayor Ginn and Deputy Mayor Jewitt)

10.6 Negotiating/Personnel Committee (Mayor Ginn, Deputy Mayor Jewitt, Councillor Anderson, CAO)

10.7 Communities in Bloom (Councillor Anderson)

11. PROTECTIVE SERVICES 262 - 263 11.1 Central Huron Fire Services Monthly Report (Dave Renner, Fire Chief)

264 - 266 11.2 North Huron Fire Area - Department Update Report

11.3 Goderich Fire Board (Councillor Smith)

Page 3 of 268

Committee of the Whole March 9, 2015 Municipality of Central Huron Page 267 11.4 Bylaw Enforcement Monthly Report (Kepple Creek/Bruce Brockelbank)

268 11.5 Animal Control Monthly Report (Bob Trick)

11.6 Central Huron Police Services Board (Councillor Anderson)

12. ANNOUNCEMENTS/QUESTIONS PERIOD 12.1 All Meetings held at the Council Chamber unless otherwise specified.

COUNCIL MEETING Monday, March 16, 2015 at 7:00 pm Tuesday, April 7, 2015 at 7:00 pm

COMMITTEE OF THE WHOLE MEETING Monday, April 13, 2014 at 1:00 pm

2015 BUDGET MEETING Tuesday, March 10, 2015 at 5:00 -7:00 pm - Review of Consolidated 2015 Budget

STRATEGIC PLANNING Monday, March 23, 2015 @ 5:00 pm

13. ADJOURNMENT

Page 4 of 268 1:30 PM KathiLomas McGee-Senior VicePresident, YMCA Sout...

YMCAs across Southwestern Ontario The Central Huron YMCA –

A Proven Provider of Community Health & Wellness Page 5 of268 AGENDA ITEM#2.1

March 2015 1:30 PM KathiLomas McGee-Senior VicePresident, YMCA Sout...

Executive Summary

The YMCA’s Rural Community Health & Wellness Membership Model was developed in 2004. In the past 10‐years, four communities across Southwestern Ontario have chosen to embrace this model and strengthen the connection to health and wellness through the expertise of a YMCA. Studies indicate that a YMCA branded facility helps draw businesses and families to Ontario communities, as well as supporting economic growth. To date, municipal YMCAs in four rural communities support over 4,000 YMCA members, or more purposefully; approximately 1 in every 7 people. From a national perspective, over fifty municipalities across the country have partnered with a YMCA to deliver health and wellness to their community. The partnership between the YMCA and the Municipality of Central Huron is an innovative response to delivering health and wellness. This particular collaboration has seen great success in extending its reach from Clinton to gain ground by tailoring YMCA programs to include all residents of Central Huron. 2014 Highlights . YMCA programs served 864 individuals in Central Huron . Membership engagement was 717 individuals throughout the year . The YMCA provided accessible health and wellness to an additional 66 residents of Central Huron via the YMCA’s Financial Assistance Membership Program . YMCA summer camps engaged 37 youth over a six week period, with plans of adding PD days, March Break and Winter camps in 2015 . The Central Huron YMCA served more people, expanded more programs and services, while meeting the financial obligation to the Municipality With a sustained membership base, the YMCA continues to work to grow membership and participation and identify service gaps in recreation programs. It is through our commitment to providing accessible health and recreation to all people, regardless of their financial situation and inclusive of all genders, cultures and religious beliefs that the YMCA continues to be the provider ofchoice for health and wellness and youth programs. The residents of Central Huron can continue to count on the YMCA as a sustainable health and wellness provider, one who employs local staff and volunteers, and one that empowers people to contribute to the overall health of their community.

Sincerely,

Page 6 of268

Jim Janzen Kathi Lomas‐McGee

President & CEO Senior Vice‐President AGENDA ITEM#2.1

1 1:30 PM KathiLomas McGee-Senior VicePresident, YMCA Sout...

The YMCA – More than just a gym The YMCA provides programs and services that are a vital, essential and necessary part of the communities we serve. The Central Huron YMCA adults and newcomers to Canada. The following to is the a list unique of some needs of the has been providing Clinton and surrounding communities with the withinprograms the community the YMCA currentlyto which offersthey serve. in response following services for 3 years. What began as a focus on the delivery of Language Instruction for Newcomers, English as a Second Language, adult health and wellness has over time, expanded to serving families as Newcomer Settlement, Community Connections, High School well as children and youth in a variety of programs and activities that we Entrepreneurship, Gambling Awareness, Project Guatemala, Beyond the continue to build upon: Bell, Youth Recreation & Sports Program, Community Bridges, Jumpstart, Health & Wellness: Improving the health and wellness of families and Community Resource Houses, Healthy Habits, Leadership Challenge adults in Central Huron, Clinton and surrounding communities, through a Initiatives, Direct Accountability Program, Autism Camp. sustainable member‐focused centre, accessible to all families and In partnership with the Municipality of Central Huron, the YMCA can residents of Huron County. continue to explore how to create more opportunities to better serve the Youth‐Focused Recreation & Training: By engaging youth through residents of Clinton and surrounding communities. physical activity and leadership training, the YMCA provides a safe and

accessible nurturing environment for youth across Central Huron. The YMCA has a proven capacity to both tailor and deliver its services based on community‐specific needs while strengthening a sustainable “I don’t know what membership business model. Opportunities to Participate in Charitable Giving: The YMCA provides and encourages community participation in such areas as I’d do without my Y” teaching/coaching a recreational class, serving on a committee or raising I am a mother of 5 great kids and a grandmother to one very money for the local annual YMCA Strong Kids Campaign. The YMCA also cute little girl. I have always tried to stay healthy and fit, but I offers high school students the opportunity to complete their required found myself beginning to make excuses for not exercising. With community service hours in order to graduate. the support of YMCA staff, family and friends, I was encouraged to get involved and back on track. I now have more energy and Child Care: The YMCA currently provides child care services at Hullet feel great. I now bring my kids to the Y regularly, and we have Public School in Londesborough, with plans of establishing other child made it a weekly family trip that we look forward to every care sites in response to increased community need. The Central Huron

Page 7 of268 Saturday morning; it has become routine for my kids. We head YMCA proactively assesses the viability of providing after school care as to the YMCA and work out for an hour or two then head home well as other child care opportunities through its continued relationships and make a healthy family breakfast together. I am so thankful with the school boards and families within the community. for the YMCA, to have one so close makes it easy, especially with With the continued support of the Municipality, the YMCA can expand its our long, cold Huron County winters. It’s nice to have a warm, AGENDA ITEM#2.1 current service offerings to further address identifiable gaps within the friendly, well equipped gym to go to. I always look forward to community; seeing a YMCA smiling face and wonderful comments as I walk Community Initiatives: The YMCA takes a holistic approach to through the door. community health by offering programs that address emerging Teresa Smith community needs through education, training and programs for young Central Huron YMCA Member 1:30 PM KathiLomas McGee-Senior VicePresident, YMCA Sout...

The YMCA A Proven Leader in The Central Huron YMCA’s Rural Health & Wellness Extensive Support Structure The YMCA’s Strategic Plan Together We Can outlines a focus on Recognizing the operational challenges and costs of managing a small community health and wellness and the importance of providing community’s health and wellness needs, the YMCA created Association opportunities for children and youth, adults and older adults to engage in Services. YMCA Association Services is a dedicated team that supports affordable and inclusive recreational activities that are financially the local staff and volunteers, providing administrative leadership and accessible to all. This strategic direction sets out to combatinactivity and services to Central Huron and all service areas and branches of the YMCA obesity across our delivery spectrum. across our region. This centralized administrative function eliminates the cost inefficiencies associated with operating a stand‐alone wellness Together We Can is the theme of the Strategic Plan outlining the YMCA’s branch. Centralization allows for significant economies of scale across vision. In the development of this new vision, the YMCA arrived at three the association, as processes are streamlined and continuously improved key strategic initiatives that are designed to guide our focus to build a upon via knowledge sharing among branches. healthier community.

1. Strengthen families Local supervisors utilize the expertise of Association Services in providing 2. Address challenges facing children and youth a seamless, value‐added experience for all community members. This 3. Improve the personal health of individuals type of support allows more time for local supervisors to assist members The YMCA commits to delivering solutions to the most critical needs in achieving their health and wellness goals by providing the knowledge identified by families, individuals and communities across our region of and expertise critical to a successful member experience. Southwestern Ontario. Comprehensive policies and procedures based on the YMCA’s by‐laws are widely distributed and applied within finance, human resources, information technology and other key functions. This includes health & safety, child protection, privacy, financial controls, data security, the full range of human resources, and other key policies to minimize risk.

Remaining Relevant ‐ YMCA Canada The YMCA of Central Huron benefits from its membership in the YMCA Canada federation which is comprised of 45 YMCA Associations and 5 YMCA‐YWCAs, fostering and encouraging collaborative initiatives in over 250 communities across Canada. The Federation also protects and Page 8 of268 enhances the reputation of the YMCA and acts as an advocate on behalf of all YMCA communities, nationally and internationally.

YMCA Canada actively monitors industry trends and pilots innovative AGENDA ITEM#2.1 programs involving fitness and youth, working with older adults, chronic health and diabetes and then provides such programs to local YMCAs for delivery to their local communities. YMCA Canada also proactively develops Health & Wellness standards and empowers member Associations through nationally recognized leadership & career

3 1:30 PM KathiLomas McGee-Senior VicePresident, YMCA Sout...

development opportunities and recognized certifications. Staff, volunteers and members benefit in knowing that our programs and The YMCA continues to actively seek partnerships within the community services remain relevant in an ever‐changing industry. for program development,partnered with delivery Avon and Maitland expansion District opportunities. School Board In offering2014, the two YMCA‐week literacy camps, which accommodated a total of twenty campers. The YMCA is also committed to supporting local initiatives such Proven Municipal Recreation as the Central Huron’s Business Improvement Association’s Racing Heart Management Experience Walk & Trail Run in 2014 as a way to stay connected and engaged with The YMCAs across Southwestern Ontario is an experienced provider in the communities and residents we serve. partnering with municipal government in the delivery of service and programs which strengthen community health. Acting alone, the YMCA Central Huron cannot create a sustainable delivery model in small communities while municipal governments are challenged with providing affordable, Total Residents Served ‐ 864 effective recreation to their constituents. Clinton The YMCA has created effective and sustainable business models despite Seaforth challenges facing rural and small communities, such as population decline Blyth 33% 37% and strained economic environments. Research suggests social Bayfield demographics that illustrate significant health challenges will continue to Londesborough prevail in the future if left ignored. The YMCA’s ability to collaborate and Egmondville partner with municipalities to create innovative health and wellness 2% models that evolve with changing needs, has positioned the YMCA as a 2% 16% Goderich leader locally and provincially. 3% Other ‐ Rural 3% 4%

Working together, the YMCA along with Goderich, Lambton Shores, Central Huron and North Middlesex have implemented a partnership Quality Assurance model that enhances the YMCA’s ability to deliver its mission in rural YMCA programs and services are developed with measured quality communities while filling an existing gap in providing programming that is assurance standards outlined by YMCA National Membership Excellence affordable and accessible to local populations. To date, all municipalities Service Standards SAM 2.0. YMCA’s mission, vision and values are the have renewed their partnership with the YMCA in delivering health and foundation for program development and implementation ensuring wellness to their local communities. quality brand recognition. Programs are developed to meet diversified

Page 9 of268 participant needs, best suited for establishing lifelong patterns to help Programming Tailored to Rural Communities promote individual and community well‐being. They are tailored to the Successful outreach in Central Huron is mainly achieved by ensuring the needs of the community the YMCA serves.

inclusion of all townships and villages within the municipality such as AGENDA ITEM#2.1 Clinton, Blyth and Bayfield. Recognizing the importance of the availability In early 2015, YMCA Canada will be launching its member’s satisfaction and access to recreation, the YMCA continually improves program variety survey which gives staff data on areas of strength and specific gaps. The to ensure community engagement and overall use. The Central Huron results of this survey will be used to identify and develop further training YMCA has recently added two new Group Power classes as a direct plans, and operational tactics which work to close any identified gaps in response to community interest and need. Ball Hockey was also Central Huron. introduced in 2014 with great success. 1:30 PM KathiLomas McGee-Senior VicePresident, YMCA Sout...

YMCA Committees ‐ The YMCA actively engages our stakeholders via the Maintaining Quality Management creation of committees, with the purpose of aiding staff in advancing the A YMCA based in a small or rural community requires diverse staff and operational and tactical goals of the organizationCentral Huron as currentlyapproved maintains in the volunteers who are both committed and connected to their community. a Philanthropyannual plan by Committee, the Board withof Directors. plans of establishing an Advisory Ensuring staff maintain required certifications and training to provide Committee in 2015. excellence in quality, as well as reduce risk to the brand and partnering

municipality is a challenge in small community staff structures.

To address this, the YMCA has committed itself to staff development The YMCA’s Commitment to through our national training programs which include; Seven Steps to Membership Accessibility Selling, Healthy Child Development, Healthy Adolescent Development, YMCA memberships are open and accessible to all, regardless of financial Fitness Trainer Certification as well as Group Fitness certifications. circumstance. In an environment free of discrimination, the YMCA Membership Assistance Program helps individuals and families who have The YMCA invests significantly in not only its staff, but its volunteers as the greatest need in our communities. Financial aid is available to those well. Core and competency‐based training includes; staff and volunteer who are unable, not unwilling, to pay the full regular fees. In 2013, 6,829 orientation, Workplace Violence & Harassment workshop, Emergency participants were assisted via the YMCA Membership Assistance Program Procedures, WHMIS and First Aid/CPR, Customer Service, Accessibility, across Southwestern Ontario, translating into a total assisted value in Child Protection, Membership Excellence Standards aka SAM 2.0 and excess of $2 million dollars. As we extend our reach in Central Huron the Healthy Child Development Curriculum such as Play to Learn, Healthy need for financial assistance will continue to grow. Adolescent Development, Personal Training & Coaching certifications Group Fitness certifications, Sales Training 7 steps of selling. Access The YMCA is committed to providing services and access that reflect not only the needs of our members but to also ensure balance in membership and community use. The YMCA continues to seek Ahead of the Pack community partners to collaborate and build capacity for increased The YMCA continues to address innovations in program delivery, remains provision of the group, individual and community health, wellness and responsive to community needs and is committed to delivering solutions recreational programming. to the most critical needs identified by families, individuals Sustainable Fee Structure and communities across The YMCA offers a variety of membership and program fees for both Page 10 of268 Southwestern Ontario. members and the general public. On an annual basis, the YMCA assesses The Cloud ‐ Innovative these fees based on market research and the demographics of each technology that will allow YMCA community it serves. With a focus on both participation at any level and membership, the fee structure is designed to best drive the strongest

members to track and monitor AGENDA ITEM#2.1 business model with intent to have the greatest impact on lifestyle their fitness goals, while actively change. receiving coaching and feedback

from trained YMCA staff.

5 1:30 PM KathiLomas McGee-Senior VicePresident, YMCA Sout...

Addressing the Challenges of Benefits of a YMCA Membership Your YMCA membership is about you and your family’s health in spirit, Managing Rural Health & Wellness mind and body. As a member of one of Canada’s leading charitable Challenge Impact YMCA Framework & Principles organizations, you can count on the YMCA to provide quality Attracting/maintaining The community The YMCA’s innovative HR department staff and volunteers remains disengaged delivers a strategic approach to attraction programming with trained staff that meet a variety of diverse health and who are connected to and residents are and retention to ensure a seamless service wellness needs for all demographics. their community. underserved. delivery platform. The Y recognizes the value of flexible working conditions to enable staff Benefits include: to enjoy a high quality of life in their chosen communities. . Membership and program experience based on National service Ensuring operations Administration of the The YMCA Association Services centralizes remain efficient and centre monopolizes the administration, providing seamless standards of excellence. fiscally responsible time of front‐line staff, transactions and knowledge transfer, while . Supportive individualized health & wellness training programs and within limited creating gaps in allowing more time for local staff to engage motivational coaching included in memberships. resources. program delivery and members. . Convenient hours of operation with free non‐registered open member satisfaction. access programs. How to best serve all Rural residents remain The YMCA makes health and wellness . residents including underserved with no accessible to all residents by delivering Unlimited drop‐in adult fitness classes and member discount for all those located in more direct access to programs outside the confines of its physical specialty programs. rural parts of the recreation. centre. . Affordable fees with financial assistance where fees are a barrier to community. participation. How to address Population based Community specific needs are met using . community specific programming and evidence based research, conducted by a Progressive skill development in recreational programs that needs. services fail to identify dedicated marketing and communications encourage children to learn and grow at their own pace. needs specific to small, team, specialized in rural communities. . Family‐orientated environment where the YMCA approach to more rural working with children uses Principals of Healthy Child Development communities. of play, relationships and health. Ensuring affordable Financially constrained YMCA memberships are open and accessible . and accessible health residents remain to all, regardless of financial circumstance Added value through on –going implementation of diverse and wellness to the underserved. through the YMCA Financial Assistance programs and new innovate fitness and recreation trends. community. Membership Program. . Reciprocal Membership: Access to programs at the YMCA Jerry Remaining current in Existing program design The YMCA strives to be proactive in its McCaw Centre in Sarnia, the Chatham YMCA, the Lambton Shores an evolving industry. becomes obsolete and delivery of recreation via technology such as unfavourable to the The Cloud. Page 11 of268 YMCA, Goderich‐Huron YMCA, London and Strathroy YMCA and members. guest privileges at all Canadian YMCAs. Establishing a Financial and time YMCA Financial Development is a dedicated respective brand in constraints within rural team that proactively sources financial health and wellness communities further resources, with a proven track record of

via a dedicated and limit available achieving 6% growth in fundraising year over AGENDA ITEM#2.1 effective marketing resources. year. strategy. Evolving work place Limited resources to YMCA policies and procedures are legislation and fulfill training and continuously updated regarding legislation compliance standards. compensation standards and risk management practices standards leads to non‐ associated with training, child protection, compliance volunteer screening, accessibility and health & safety. 1:30 PM Kathi Lomas McGee - Senior Vice President, YMCA Sout...

Together we can

Page 12 of 268 Chatham-Kent YMCA Lambton Shores North Middlesex Grand Bend Youth YMCAs across Southwestern Ontario 101 Courthouse Lane YMCA YMCA Centre Chatham, ON N7L 0B5 7883 Amtelecom Parkway 256 McLeod Street 16 Municipal Drive 519.360.9622 Forest, ON N0N 1J0 Parkhill, ON N0M 2K0 Grand Bend, ON Association Services 519.786.9622 519.459.9622 N0M 1T0

Sarnia-Lambton YMCA 519.238.8687 AGENDA ITEM #2.1 1015 Finch Drive 1015 Finch Drive Central Huron YMCA Learning and Sarnia, ON N7S 6G5 Sarnia, ON N7S 6G5 YMCA Career Centre YMCA Childcare 519.336.9622 239 Bill Fleming Drive 660 Oakdale Avenue Administration T: 519.336.9622 Clinton, ON N0M 1L0 Sarnia, ON N7V 2A9 49 Finch Drive Goderich-Huron YMCA 519.482.3655 519.336.5950 Sarnia ON N7S 5C6 190 Suncoast Avenue East 519.336.9622 ext 242 www.ymcaswo.ca Goderich, ON N7A 4N4 1.800.804.7415 519.524.2125 AGENDA ITEM #4.1

Municipality of Central Huron Formal Report Finance Department

Date: March 9, 2015

To: Mayor & Council

From: Terri Rau, Director of Finance

Re: Monthly Cheque Register for the Month of February 2015

RECOMMENDATION  None

BACKGROUND Monthly Cheque Register provided to Council for information and control purposes.

DOCUMENTS ATTACHED  Monthly Cheque Register  Emailed detailed copy of AP listing

______Terri Rau, Director of Finance

Formal Report - Monthly Cheque Register for the Month of Feb... Page 13 of 268 AGENDA ITEM #4.1

2014.06.26 8.0 9759 Municipality Of Central Huron 02/26/2015 9:28AM Accounts Payable Bank of Montreal Cheque Register By Date 02/01/2015 thru 02/28/2015

Cheque Cheque Number Date Payee Cheque Amount

033500 02/04/2015 006858 843558 ONTARIO INC 1,695.00 033501 02/04/2015 004474 A + T AUTOMOTIVE SERVICE CENTR 954.79 033502 02/04/2015 004439 ACKLANDS GRAINGER INC 113.99 033503 02/04/2015 006667 AISLE 5 1,367.80 033504 02/04/2015 005787 ALS CANADA LTD. 1,066.44 033505 02/04/2015 000630 B. M. ROSS & ASSOC. LTD. 1,563.01 033506 02/04/2015 000059 BELL MOBILITY 535.29 033507 02/04/2015 007014 BIN-THERE 311.82 033508 02/04/2015 000072 BLUEWATER RECYCLING 11,430.43 033509 02/04/2015 007188 BON VIVANT CATERING 2,402.78 033510 02/04/2015 008401 BRITTON DAVID PAUL WAYNE 1,000.00 033511 02/04/2015 004261 CARSON SUPPLIES 2,635.88 033512 02/04/2015 000126 CARSWELL 797.06 033513 02/04/2015 006930 CINTAS CANADA LIMITED 1,287.68 033514 02/04/2015 000145 CLINTON AUTO PARTS 386.83 033515 02/04/2015 000151 CLINTON NEWS-RECORD 50.00 033516 02/04/2015 000164 COMCO FASTENERS INC 779.38 033517 02/04/2015 008355 COMPASS MINERALS 3,143.89 033518 02/04/2015 008327 COUNTY OF HURON-ONT.WORKS 210.00 033519 02/04/2015 007272 COUNTY OF HURON-PLANNING 5,640.00 033520 02/04/2015 000388 D. H. JUTZI LIMITED 43.34 033521 02/04/2015 000200 DELI-LICIOUS 45.20 033522 02/04/2015 008162 ECO-CHOICE SOLUTIONS INC 1,406.32 033523 02/04/2015 007550 ERIE THAMES POWERLINES 460.83 033524 02/04/2015 007259 ERTH HOLDINGS INC 907.84 033525 02/04/2015 002612 EVANS UTILITY & MUNICIPAL 13,318.91 033526 02/04/2015 000239 FAIRHOLME DAIRY 46.45 033527 02/04/2015 000395 GEOFFREY S. D. KING 1,581.52 033528 02/04/2015 000274 GODERICH-EXETER RAILWAY 825.00 033529 02/04/2015 008402 HAAK STEVEN JOHN 1,000.00 033530 02/04/2015 000348 HURON COUNTY MUTUAL FIRE AID 1,309.61 033531 02/04/2015 007977 HURON PERTH HEALTHCARE ALLIANCE 1,000.00 033532 02/04/2015 000337 HURON TIRE & AUTO 158.09 033533 02/04/2015 000340 HURON TRACTOR 252.47 033534 02/04/2015 000343 HURONIA 3,063.72 033535 02/04/2015 002845 I.B.E.W. LOCAL 636 2,277.32 033536 02/04/2015 008027 KAPTEIN AGNES 1,000.00 033537 02/04/2015 007298 KEPPEL CREEK 1,960.40 033538 02/04/2015 000411 LANGFORD LUMBER LIMITED 987.45 033539 02/04/2015 006823 LOCAL AUTHORITY SERVICES LTD. 282.50 033540 02/04/2015 007959 MACDONALD TONY 160.00 033541 02/04/2015 007777 MACON FAB & MILLWRIGHTING LTD 766.42 033542 02/04/2015 007983 MAX PRINT & COPY INC 152.03 033543 02/04/2015 000475 MERNER MARY 190.00 033544 02/04/2015 000481 MGM TOWNSEND TIRE 435.05 033545 02/04/2015 005261 MINISTER OF FINANCE (POLICING) 126,369.00 033546 02/04/2015 007067 OLD DUTCH FOODS LTD. 86.85 033547 02/04/2015 007054 ONTARIO ASSOC. OF FIRE CHIEFS 276.85 033548 02/04/2015 007682 PETTY CASH-STEVE CAMPBELL 135.00 033549 02/04/2015 000596 PUROLATOR COURIER 62.54 033550 02/04/2015 000100 R. J. BURNSIDE & ASSOC. LTD. 511.98 033551 02/04/2015 007333 REACH HURON 12,955.93 033552 02/04/2015 005037 REALTAX INC. 1,582.00

Page 1

Formal Report - Monthly Cheque Register for the Month of Feb... Page 14 of 268 AGENDA ITEM #4.1

2014.06.26 8.0 9759 Municipality Of Central Huron 02/26/2015 9:28AM Accounts Payable Bank of Montreal Cheque Register By Date 02/01/2015 thru 02/28/2015

Cheque Cheque Number Date Payee Cheque Amount

033553 02/04/2015 005391 SCOTT MCNICHOL 190.00 033554 02/04/2015 000668 SKEOCH BUSINESS EQUIPMENT LTD. 401.15 033555 02/04/2015 006768 SPECTRUM COMMUNICATIONS 23.73 033556 02/04/2015 008403 STRATEGIC EQUINE INC 8,870.50 033557 02/04/2015 006771 STRONGCO EQUIPMENT 4,065.50 033558 02/04/2015 004653 TAB 567.98 033559 02/04/2015 007654 THE PEPSI BOTTLING GROUP (CANADA) CO 966.21 033560 02/04/2015 000272 TOWN OF GODERICH 18,092.27 033561 02/04/2015 000731 TUCKERSMITH COMM. CO-OP LTD. 1,164.55 033562 02/04/2015 007235 WASTE MANAGEMENT OF CANADA 148.89 033563 02/04/2015 007180 WEST COAST DISTRIBUTING 427.89 033564 02/04/2015 000802 WORKPLACE SAFETY & INS. BOARD 6,607.24 033565 02/18/2015 008404 1917182 ONTARIO INC. 70.00 033566 02/18/2015 007743 ADS INDUSTRIES INC 3,559.50 033567 02/18/2015 006667 AISLE 5 2,053.32 033568 02/18/2015 005787 ALS CANADA LTD. 471.04 033569 02/18/2015 007473 ALTRUCK INTERNATIONAL TRUCK CENTRES 126.42 033570 02/18/2015 000013 ANCHORVALE REPAIRS 671.92 033571 02/18/2015 000023 ARGYLE MARINE & SMALL ENGINES 166.39 033572 02/18/2015 004416 ARTECH SIGNS & GRAPHICS 1,949.25 033573 02/18/2015 004294 ASSOC. OF ONT.ROAD SUPERVISORS 169.50 033574 02/18/2015 008094 BLYTH HILL FARMS INC 1,000.00 033575 02/18/2015 004452 C.G. EQUIPMENT SALES & SERVICE 254.92 033576 02/18/2015 004740 CANADA STEEL - GODERICH 61.02 033577 02/18/2015 000129 CAR WAL DOOR SYSTEMS LIMITED 595.51 033578 02/18/2015 006930 CINTAS CANADA LIMITED 1,231.16 033579 02/18/2015 008240 CLINTON FOODLAND 10.98 033580 02/18/2015 008355 COMPASS MINERALS 4,705.32 033581 02/18/2015 000191 DALE PUMP & FARM SERVICE 2,999.53 033582 02/18/2015 004425 DONNELLY & MURPHY 3,045.35 033583 02/18/2015 000239 FAIRHOLME DAIRY 53.87 033584 02/18/2015 008406 FROST HAROLD 500.00 033585 02/18/2015 007440 GEDDES CHRIS 813.60 033586 02/18/2015 008407 GETTY RUTH 983.20 033587 02/18/2015 000299 HAROLD'S SHELL SERVICE 970.50 033588 02/18/2015 000307 HENSALL DISTRICT CO-OP 12,138.24 033589 02/18/2015 005311 HUGILL JASON EDWARD 1,000.00 033590 02/18/2015 000348 HURON COUNTY MUTUAL FIRE AID 500.00 033591 02/18/2015 000354 HURON COUNTY ROAD SUPERVISORS 575.00 033592 02/18/2015 008067 HURON IMAGE FACTORY 282.50 033593 02/18/2015 004757 HURON MANUFACTURING GROUP 125.00 033594 02/18/2015 000351 HURON PLOWMENS ASSOCIATION 500.00 033595 02/18/2015 000337 HURON TIRE & AUTO 98.45 033596 02/18/2015 000343 HURONIA 177.51 033597 02/18/2015 000364 IDEAL SUPPLY CO. LTD. 437.92 033598 02/18/2015 007996 JAGUAR MEDIA 649.75 033599 02/18/2015 006556 JARDINE LLOYD THOMPSON CANADA 196,012.45 033600 02/18/2015 000416 LAVIS CONTRACTING CO. LTD. 4,074.27 033601 02/18/2015 004369 M & L SUPPLY 117.88 033602 02/18/2015 000440 MACLEANS 33.29 033603 02/18/2015 007777 MACON FAB & MILLWRIGHTING LTD 183.63 033604 02/18/2015 007324 MAITLAND CONSERVATION AUTHORITY 100.00 033605 02/18/2015 003539 MATHERS LANDSCAPING 1,627.20

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Formal Report - Monthly Cheque Register for the Month of Feb... Page 15 of 268 AGENDA ITEM #4.1

2014.06.26 8.0 9759 Municipality Of Central Huron 02/26/2015 9:28AM Accounts Payable Bank of Montreal Cheque Register By Date 02/01/2015 thru 02/28/2015

Cheque Cheque Number Date Payee Cheque Amount

033606 02/18/2015 005206 MAXXAM ANALYTICS INC. 4,764.37 033607 02/18/2015 007488 MDF INDUSTRIES 357.65 033608 02/18/2015 000476 MERNER CONTRACTING LTD. 1,824.95 033609 02/18/2015 000484 MICROAGE BASICS 1,024.81 033610 02/18/2015 000486 MID-HURON LANDFILL 6,133.25 033611 02/18/2015 006957 MINISTER OF FINANCE 169.50 033612 02/18/2015 005261 MINISTER OF FINANCE (POLICING) 2,605.20 033613 02/18/2015 005550 NJS DESIGN EVENT & PARTY RENTALS 354.27 033614 02/18/2015 004298 NORTH STAR ICE CO 37.50 033615 02/18/2015 006778 NORTRAX 2,839.96 033616 02/18/2015 007067 OLD DUTCH FOODS LTD. 18.25 033617 02/18/2015 000563 PARKER & PARKER LIMITED 20,647.34 033618 02/18/2015 007702 PARKER ROBERT DAVID 151.04 033619 02/18/2015 000100 R. J. BURNSIDE & ASSOC. LTD. 6,561.65 033620 02/18/2015 000599 RADAR AUTO PARTS 1,973.37 033621 02/18/2015 000616 RESURFACE CORP. 502.57 033622 02/18/2015 000729 ROBERT TRICK 776.76 033623 02/18/2015 007766 ROCHESTER MIDLAND LTD 1,209.46 033624 02/18/2015 007429 ROEST FARMS 10,746.30 033625 02/18/2015 000670 SKYLINE ELEVATOR INC. 567.97 033626 02/18/2015 000683 SPARLING'S PROPANE CO. LTD. 972.96 033627 02/18/2015 006768 SPECTRUM COMMUNICATIONS 284.31 033628 02/18/2015 008211 STOKES INTERNATIONAL 263.11 033629 02/18/2015 007428 SUNMEDIA 1,097.45 033630 02/18/2015 005705 TEAM TRUCK CENTRE 3,097.79 033631 02/18/2015 007600 TOTALLY ONE 474.56 033632 02/18/2015 004693 TRENCHLESS UTILITY EQUIP INC 757.62 033633 02/18/2015 005948 TSC STORE 126.52 033634 02/18/2015 008405 USTI CANADA, INC 10,170.00 033635 02/18/2015 006487 VANDRIEL EXCAVATING INC. 6,193.56 033636 02/18/2015 007904 VERTECHS ELEVATORS ONTARIO INC 282.50 033637 02/18/2015 000762 VIKING CIVES LTD. 33.58 033638 02/18/2015 006711 WALKERTON CLEAN WATER CENTRE 446.35 033639 02/18/2015 007235 WASTE MANAGEMENT OF CANADA 729.75 Cheque Register Total - 587,800.22

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Formal Report - Monthly Cheque Register for the Month of Feb... Page 16 of 268 AGENDA ITEM #4.1

2014.06.26 8.0 9759 Municipality Of Central Huron 03/02/2015 4:13PM Accounts Payable Direct Debit Bank of Montreal Cheque Register By Date 02/01/2015 thru 02/28/2015

Cheque Cheque Number Date Payee Cheque Amount

001221 02/10/2015 007550 ERIE THAMES POWERLINES 42,930.61 001222 02/10/2015 005249 HYDRO ONE NETWORKS INC. 1,407.37 001223 02/10/2015 000734 UNION GAS LIMITED 671.14 001224 02/17/2015 007550 ERIE THAMES POWERLINES 88.00 001225 02/17/2015 005249 HYDRO ONE NETWORKS INC. 3,176.03 001226 02/17/2015 000734 UNION GAS LIMITED 5,373.87 001231 02/26/2015 004363 BANK OF MONTREAL 525.00 001232 02/26/2015 005188 BANK OF MONTREAL-MASTERCARD 5,437.99 001233 02/26/2015 000058 BELL CANADA 836.82 001234 02/26/2015 008040 CIT FINANCIAL LTD. 1,912.14 001235 02/26/2015 007245 EASTLINK 1,340.86 001236 02/26/2015 000229 EDWARD FUELS 7,015.15 001237 02/26/2015 007927 EQUITABLE LIFE OF CANADA 14,345.79 001238 02/26/2015 005249 HYDRO ONE NETWORKS INC. 677.81 001239 02/26/2015 006978 PIVOTAL PAYMENTS 37.19 001240 02/26/2015 000734 UNION GAS LIMITED 333.30 001241 02/28/2015 004363 BANK OF MONTREAL 525.00 001242 02/28/2015 000058 BELL CANADA 194.80 001243 02/28/2015 000229 EDWARD FUELS 9,822.05 001244 02/28/2015 007550 ERIE THAMES POWERLINES 11.71 001245 02/28/2015 005249 HYDRO ONE NETWORKS INC. 1,019.61 001246 02/28/2015 000545 O.M.E.R.S. 28,052.08 001247 02/28/2015 000734 UNION GAS LIMITED 1,790.28 Cheque Register Total - 127,524.60

Page 1

Formal Report - Monthly Cheque Register for the Month of Feb... Page 17 of 268 AGENDA ITEM #4.2

Municipality of Central Huron Formal Report Finance Department

Date: March 9, 2015

To: Mayor & Council

From: Terri Rau, Director of Finance

Re: Year-to-date Report and Balance Sheet as of February 28, 2015

INFORMATION

 Monthly year-to-date budget report provided to Council for information. This report has the column “2014 Budget to Date” because the 2015 budget has not been adopted. This column calculates the budget allocation up to the current month. For example, the reporting period is for February 2015; therefore, the Budget to Date calculates 2/12th (17%) of the 2014 annual budget. Variances in monthly spending are more easily identifiable and are reported on the Manager’s monthly report.

 The totals in the 2014 YTD column represent the revenue and expenses as at February 28, 2014 which provides year over year comparative information at monthly intervals throughout the fiscal year.

 The total to date expenses for all municipal operating services including water and wastewater is $1,341,338.98. The total to date revenue for all municipal operating services including water and wastewater is $1,210,812.63. The difference between the revenue and expenses to date is $130,526.35. Please note this does not include capital cash outlay for the 2015 capital purchases, debt payments or reserve transfers, and operating expenses such as amortization or insurance to date.

 Balance Sheet for the Period Ending February 28, 2015.

 Analysis of Capital Work in Progress as at February 28, 2015. This report shows the Capital Work in Progress for projects that have not been completed as yet. Once the projects are completed, they will be cleared out of Capital Work in Progress and will be capitalized and added to the respective Tangible Capital Asset class general ledger balance and amortization will begin as of the in service date.

Formal Report - Year to Date Report and Balance Sheet as of ... Page 18 of 268 AGENDA ITEM #4.2

DOCUMENTS ATTACHED

 Year-To-Date Spending Report

 Balance Sheet

 Analysis of Capital Work in Progress

______Terri Rau, Director of Finance

Formal Report - Year to Date Report and Balance Sheet as of ... Page 19 of 268 Formal Report - Year to Date and Balance Sheet as of ...

2014.06.26 8.0 9759 02/28/2015 1:20PM Municipality Of Central Huron Income Statement Summary Type - 2015 GENERAL OPERATING STATEMENT Account Number Account Description 2014 YTD 2015 YTD 2014 Budget to Date 2014 Budget

0900 County Taxation Revenue 0900-41xx County Tax Revenue 0.00 0.00 750,576.70 4,503,461.00 0900-42xx County Taxation Supplemental 0.00 616.16 0.00 0.00 0900-43xx County Taxation Write-offs (539.53) (616.16) 0.00 0.00 0900-44xx County Taxation Capping 0.00 0.00 0.00 0.00 0900-45xx County Taxation PILS 0.00 0.00 15,361.80 92,171.00 Revenue (539.53) 0.00 765,938.50 4,595,632.00

Expense 0900-66xx Transfer County Taxes 0.00 0.00 (765,938.70) (4,595,632.00) Expense 0.00 0.00 (765,938.70) (4,595,632.00)

0900 County Taxation (539.53) 0.00 (0.20) 0.00

0910 Education Taxation Revenue 09x0-41xx Education Taxation 0.00 0.00 381,010.00 2,286,059.00 09x0-42xx Education Taxation Supplemental 0.00 238.99 0.00 0.00 09x0-43xx Education Taxation Write-offs (210.60) (238.99) 0.00 0.00 09x0-45xx Education Taxation PILS 0.00 0.00 1,969.60 11,817.00 Revenue (210.60) 0.00 382,979.60 2,297,876.00

Expense 09x0-66xx Transfer Educational Taxes 0.00 0.00 (382,979.40) (2,297,876.00) Expense 0.00 0.00 (382,979.40) (2,297,876.00)

0910 Education Taxation (210.60) 0.00 0.20 0.00

Page 20 of 268 0999 Prior Yr Surplus/Deficit Revenue Prior Yr Prior Year Surplus/(Deficit) 0.00 0.00 49,484.50 296,907.00 Revenue 0.00 0.00 49,484.50 296,907.00 AGENDA ITEM #4.2 0999 Prior Yr Surplus/Deficit 0.00 0.00 49,484.50 296,907.00

1000 Taxation Revenue

Page 1 Formal Report - Year to Date and Balance Sheet as of ...

Revenue 1000-41xx Lower Tier Taxation 0.00 0.00 875,309.80 5,251,859.00 1000-42xx Lower Tier Taxation Supplemental 0.00 718.56 24,180.80 145,085.00 1000-43xx Lower Tier Taxation Write-offs (627.67) (718.56) (7,333.30) (44,000.00) 1000-45xx Lower Tier Taxation PILS 0.00 0.00 25,400.50 152,403.00 Revenue (627.67) 0.00 917,557.80 5,505,347.00

1000 Taxation Revenue (627.67) 0.00 917,557.80 5,505,347.00

1100 General Government - Council Expense 1100-61xx Council Wages (16,921.65) (19,924.26) (23,561.10) (141,367.00) 1100-63xx Conventions, Training & Expenses (4,591.39) (2,093.68) (5,851.80) (35,111.00) Expense (21,513.04) (22,017.94) (29,412.90) (176,478.00)

1100 General Government - Council (21,513.04) (22,017.94) (29,412.90) (176,478.00)

1200 General Government Revenue 1200-50xx Grants - Provincial 500,075.00 460,075.00 333,383.30 2,000,300.00 1200-53xx Misc Fess - Certificates/Affidavits 909,206.82 2,849.71 1,933.40 11,600.00 1200-54xx License Fees 570.00 230.00 1,499.90 9,000.00 1200-55xx Other Revenue 23,402.73 25,903.89 28,166.70 169,000.00 1200-56XX Sale of Municipal Property/Assets 0.00 0.00 0.00 0.00 Revenue 1,433,254.55 489,058.60 364,983.30 2,189,900.00

Expense 1200-61xx Wages & Benefits (88,985.65) (95,860.61) (120,620.80) (723,725.00) 1200-6202 Interest - Long Term Debt 0.00 0.00 0.00 0.00 Page 21 of 268 1200-6317 General Insurance (25,313.74) (9,841.26) (4,219.00) (25,314.00) 1200-6318 Insurance Claims 0.00 0.00 0.00 0.00 1200-63xx Operating Supplies & Expenses (44,772.51) (52,181.38) (40,482.70) (242,897.00) 1200-6404 Consulting Services 0.00 0.00 0.00 0.00 AGENDA ITEM #4.2 1200-6406 Contracted Services (1,221.12) 0.00 (3,250.00) (19,500.00) 1200-6408 Engineering Services 0.00 0.00 0.00 0.00 1200-6412 Legal Services 0.00 (1,322.88) (3,333.30) (20,000.00) 1200-65xx Rents and Financial Expenses (1,772.68) (1,866.15) (1,458.30) (8,750.00)

Page 2 Formal Report - Year to Date and Balance Sheet as of ...

1200-6602 BIA Transfer 0.00 0.00 (4,500.00) (27,000.00) 1200-70xx Depreciation (5,094.13) 0.00 (3,664.00) (21,984.00) 1200-7xxx Capital Disposal & Write downs 0.00 0.00 0.00 0.00 Expense (167,159.83) (161,072.28) (181,528.10) (1,089,170.00)

1200 General Government 1,266,094.72 327,986.32 183,455.20 1,100,730.00

1250 Health and Safety Expense 1250-61xx Wages and Benefits (526.00) (265.62) (547.20) (3,283.00) 1250-6383 Equipment Usage (79.20) (39.60) (33.30) (200.00) 1250-63xx Operating Supplies & Expenses (10.95) 0.00 (900.00) (5,400.00) Expense (616.15) (305.22) (1,480.50) (8,883.00)

1250 Health and Safety (616.15) (305.22) (1,480.50) (8,883.00)

2100 Fire Revenue 2100-50xx Grants - Provincial 0.00 0.00 0.00 0.00 2100-51xx Grants - Federal 0.00 0.00 0.00 0.00 2100-52xx Grants/Other Revenue - Other Municipalities 0.00 0.00 0.00 0.00 2100-53XX Fire Calls & Services 10,407.76 8,315.13 5,875.40 35,253.00 2100-54XX Fire Department Rental Revenue 0.00 0.00 75.00 450.00 2100-5527 Donations - Fire 0.00 0.00 0.00 0.00 2100-56xx Proceeds from Sale of Assets 0.00 0.00 0.00 0.00 Revenue 10,407.76 8,315.13 5,950.40 35,703.00

Expense

Page 22 of 268 2100-61xx Wages and Benefits (11,733.61) (8,814.35) (22,997.70) (137,986.00) 2100-6317 General Insurance (18,590.57) 0.00 (3,098.50) (18,591.00) 2100-636x Building & Bldg Equip Maintence (194.56) (120.60) (2,641.60) (15,850.00) 2100-638X Fleet/Equipmemt (316.63) (204.72) (1,175.00) (7,050.00) 2100-63xx Operating Supplies & Expenses (15,726.47) (14,365.19) (13,857.50) (83,144.00) AGENDA ITEM #4.2 2100-6406 Contracted Services (2,855.46) (1,584.55) (2,147.00) (12,882.00) 2100-6412 Legal Services 0.00 0.00 (166.70) (1,000.00) 2100-65xx Rents and Financial Charges (0.43) 0.00 (16.70) (100.00)

Page 3 Formal Report - Year to Date and Balance Sheet as of ...

2100-66xx External Transfers for Services (42,475.36) (40,867.59) (40,005.50) (240,033.00) 2100-70xx Depreciation (11,309.28) 0.00 (11,661.20) (69,967.00) 2100-72xx Capital Disposals & Write-Downs 0.00 0.00 0.00 0.00 Expense (103,202.37) (65,957.00) (97,767.40) (586,603.00)

2100 Fire (92,794.61) (57,641.87) (91,817.00) (550,900.00)

2200 Police Revenue 2200-5529 Prior Year Rebate - Policing Credit 0.00 0.00 24,758.00 148,548.00 2200-5530 Police Checks and Other Policing Revenue 400.00 750.00 3,073.30 18,440.00 Revenue 400.00 750.00 27,831.30 166,988.00

Expense 2200-61xx Wages and Benefits (7,402.97) (7,599.34) (8,880.30) (53,282.00) 2200-63xx Operating Supplies & Expenses (154.99) (164.02) (400.00) (2,400.00) 2200-64xx Contracted Services (238,696.16) (255,343.20) (236,319.30) (1,417,916.00) Expense (246,254.12) (263,106.56) (245,599.60) (1,473,598.00)

2200 Police (245,854.12) (262,356.56) (217,768.30) (1,306,610.00)

2300 Conservation Authorities Expense 2300-6604/5 Ausable Bayfield Conservation Auth. 0.00 0.00 (7,207.00) (43,242.00) 2300-6606 Maitland Valley Conservation Auth. 0.00 0.00 (20,729.20) (124,375.00) 2300-6644 Lake Huron Centre for Coastal Conservation 0.00 0.00 0.00 0.00 Expense 0.00 0.00 (27,936.20) (167,617.00)

2300 Conservation Authorities 0.00 0.00 (27,936.20) (167,617.00) Page 23 of 268 2400 Building Department Revenue 2400-54xx Permit & Licence Fees 3,452.70 11,598.60 12,500.00 75,000.00

2400-55xx Other Revenue 0.00 0.00 83.30 500.00 AGENDA ITEM #4.2 Revenue 3,452.70 11,598.60 12,583.30 75,500.00

Expense 2400-61xx Wages and Benefits (14,424.15) (14,985.66) (15,969.90) (95,819.00)

Page 4 Formal Report - Year to Date and Balance Sheet as of ...

2400-6317 General Insurance (1,088.20) 0.00 (181.30) (1,088.00) 2400-63xx Operating Supplies & Expenses (1,241.45) (3,299.50) (2,075.00) (12,450.00) 2400-6404 Contracted Services 0.00 0.00 (583.40) (3,500.00) 2400-6412 Legal Services (216.24) (305.28) (1,250.00) (7,500.00) 2400-65xx Rents & Financial Expenses (30.00) (30.00) (2.50) (15.00) 2400-66xx Donations 0.00 0.00 0.00 0.00 Expense (17,000.04) (18,620.44) (20,062.10) (120,372.00)

2400 Building Department (13,547.34) (7,021.84) (7,478.80) (44,872.00)

2410 By-Law Enforcement Revenue 2410-5314 Property Standards Fees 0.00 0.00 500.00 3,000.00 2410-55xx Fines & Tickets 344.00 180.00 166.70 1,000.00 Revenue 344.00 180.00 666.70 4,000.00

Expense 2410-63xx Operating Supplies & Expenses 0.00 0.00 (83.30) (500.00) 2410-6402 By-Law Enforcement (1,776.53) (3,549.33) (4,240.00) (25,440.00) Expense (1,776.53) (3,549.33) (4,323.30) (25,940.00)

2410 By-Law Enforcement (1,432.53) (3,369.33) (3,656.60) (21,940.00)

2420 Animal Control Revenue 2420-54xx Permit & Licence Fees 19,280.00 18,680.00 4,133.40 24,800.00 Revenue 19,280.00 18,680.00 4,133.40 24,800.00

Expense Page 24 of 268 2420-63xx Operating Material & Supplies (835.33) 0.00 (1,133.40) (6,800.00) 2420-64xx Contracted Services (1,500.18) (536.68) (2,749.20) (16,495.00) Expense (2,335.51) (536.68) (3,882.60) (23,295.00)

2420 Animal Control 16,944.49 18,143.32 250.80 1,505.00 AGENDA ITEM #4.2

2430 Fenceviewers & Livestock Evaluators

Page 5 Formal Report - Year to Date and Balance Sheet as of ...

Revenue 2430-5316 OMAFRA Valuator Recoveries 5,627.87 0.00 1,333.30 8,000.00 Revenue 5,627.87 0.00 1,333.30 8,000.00

Expense 2430-6411 Livestock Evaluator (4,481.18) (40.70) (1,333.30) (8,000.00) Expense (4,481.18) (40.70) (1,333.30) (8,000.00)

2430 Fenceviewers & Livestock Evaluators 1,146.69 (40.70) 0.00 0.00

2500 Emergency Measures Expense 2500-61xx Wages and Benefits 0.00 (1,542.37) (329.80) (1,979.00) 2500-63xx Operating Supplies & Expenses 0.00 0.00 (500.00) (3,000.00) 2500-64xx Contracted Services 0.00 0.00 0.00 0.00 Expense 0.00 (1,542.37) (829.80) (4,979.00)

2500 Emergency Measures 0.00 (1,542.37) (829.80) (4,979.00)

3100 Roadways Revenue 3100-50xx Grants - Provincial 0.00 0.00 0.00 0.00 3100-51xx Grants - Federal 0.00 0.00 36,633.50 219,801.00 3100-5202 Grants/Other Revenue - Other Municipalities 0.00 0.00 0.00 0.00 3100-5250 Grants - Private Partnership 0.00 0.00 0.00 0.00 3100-53xx Service Fees/Recoveries 20,091.66 14,095.60 5,083.30 30,500.00 3100-55xx Aggregate Licence/ Levy Revenue 0.00 0.00 5,000.00 30,000.00 3100-56xx Proceeds from Sale of Assets 0.00 0.00 0.00 0.00 Revenue 20,091.66 14,095.60 46,716.80 280,301.00 Page 25 of 268

Expense 3100-61xx Wages and Benefits (28,788.56) (29,623.45) (73,086.80) (438,521.00) 3100-6317 General Insurance (47,193.28) 0.00 (7,865.50) (47,193.00)

3100-6383 Equipment Usage (7,268.85) (9,092.58) (57,386.70) (344,320.00) AGENDA ITEM #4.2 3100-63xx Operating Supplies & Expenses (4,868.02) (7,765.12) (23,001.80) (138,011.00) 3100-6406 Contracted Services (23,287.80) (13,773.88) (70,209.70) (421,258.00) 3100-6408 Engineering Services 0.00 0.00 0.00 0.00

Page 6 Formal Report - Year to Date and Balance Sheet as of ...

3100-6412 Legal Services 0.00 0.00 0.00 0.00 3100-65xx Rents and Financial Charges (375.53) (33.45) (427.70) (2,566.00) 3100-70xx Depreciation (203,168.93) 0.00 (209,474.20) (1,256,845.00) 3100-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 Expense (314,950.97) (60,288.48) (441,452.40) (2,648,714.00)

3100 Roadways (294,859.31) (46,192.88) (394,735.60) (2,368,413.00)

3200 Winter Control Expense 3200-61xx Wages and Benefits (97,469.12) (89,351.29) (32,056.70) (192,340.00) 3200-6383 Equipment Usage (186,515.34) (168,968.22) (43,150.00) (258,900.00) 3200-63xx Operating Supplies & Expenses (18,205.51) (14,134.46) (9,500.00) (57,000.00) 3200-64xx Contracted Services (30,411.10) (14,704.55) (11,050.00) (66,300.00) Expense (332,601.07) (287,158.52) (95,756.70) (574,540.00)

3200 Winter Control (332,601.07) (287,158.52) (95,756.70) (574,540.00)

33xx Roads Sheds and Yards Expense 33xx-61xx Wages and Benefits (2,618.49) (5,562.30) (3,000.00) (18,000.00) 33xx-6317 General Insurance (4,294.62) 0.00 (716.00) (4,296.00) 33xx-6364 Utilities (9,713.29) (1,092.80) (4,129.20) (24,775.00) 33xx-636x Maintenance (229.08) (192.89) (401.70) (2,410.00) 33xx-6383 Equipment Usage (501.60) (791.57) (616.70) (3,700.00) 33xx-63xx Operating Supplies & Expenses (421.43) (307.80) (569.20) (3,415.00) 33xx-64xx Contracted Services (518.98) (536.28) (791.70) (4,750.00) 33xx-70xx Depreciation (4,526.16) 0.00 (4,666.50) (27,999.00) Page 26 of 268 33xx-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 Expense (22,823.65) (8,483.64) (14,891.00) (89,345.00)

33xx Roads Sheds and Yards (22,823.65) (8,483.64) (14,891.00) (89,345.00) AGENDA ITEM #4.2 3700 Crossing Guards Expense 3700-61xx Wages and Benefits (8,787.08) (8,377.20) (8,816.80) (52,901.00)

Page 7 Formal Report - Year to Date and Balance Sheet as of ...

3700-63xx Operating Supplies & Expenses (207.59) (73.27) (83.30) (500.00) Expense (8,994.67) (8,450.47) (8,900.10) (53,401.00)

3700 Crossing Guards (8,994.67) (8,450.47) (8,900.10) (53,401.00)

3800 Street Lights Revenue 3800-55xx Street Light Revenue (32.30) 0.00 23,567.30 141,404.00 Revenue (32.30) 0.00 23,567.30 141,404.00

Expense 3800-61XX Wages and Benefits 0.00 0.00 (87.70) (526.00) 3800-63xx Street Light Expense (640.42) (157.14) (20,822.10) (124,932.00) 3800-70xx Depreciation (2,347.70) 0.00 (2,420.50) (14,523.00) 3800-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 Expense (2,988.12) (157.14) (23,330.30) (139,981.00)

3800 Street Lights (3,020.42) (157.14) 237.00 1,423.00

4400 - 4500 Solid Waste Collection/Disposal Revenue 4400-5334 Waste Collection Revenue (139.23) 0.00 31,874.20 191,245.00 45xx-52xx Grants/Other Revenue - Other Municipalities 0.00 0.00 5,294.00 31,764.00 45xx-53xx Landfill Revenue 0.00 0.00 666.70 4,000.00 Revenue (139.23) 0.00 37,834.90 227,009.00

Expense 4400-6418 Solid Waste Collection/Disposal (26,971.17) (17,653.68) (31,874.20) (191,245.00) 4510-6317 General Insurance (725.47) 0.00 (121.00) (726.00)

Page 27 of 268 45xx-61xx Wages and Benefits 0.00 0.00 0.00 0.00 45xx-6364 Utilities 0.00 0.00 0.00 0.00 45xx-6368 Property Taxes 0.00 0.00 (250.00) (1,500.00) 45xx-6383 Equipment Usage 0.00 0.00 0.00 0.00

45xx-63xx Operating Supplies & Expenses 0.00 0.00 (41.70) (250.00) AGENDA ITEM #4.2 45xx-6404 Consulting Services (3,166.77) 0.00 (10,470.00) (62,820.00) 45xx-6408 Engineering Services 0.00 0.00 0.00 0.00 45xx-6412 Legal Services 0.00 0.00 0.00 0.00

Page 8 Formal Report - Year to Date and Balance Sheet as of ...

45xx-6418 Solid Waste Collection/Disposal 0.00 0.00 0.00 0.00 45xx-64xx Contracted Services 0.00 0.00 0.00 0.00 45xx-65xx Rents and Financial Charges 0.00 0.00 0.00 0.00 45xx-6640 External Transfers 0.00 0.00 0.00 0.00 45xx-70xx Depreciation 0.00 0.00 0.00 0.00 45xx-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 Expense (30,863.41) (17,653.68) (42,756.90) (256,541.00)

4400 - 4500 Solid Waste Collection/Disposal (31,002.64) (17,653.68) (4,922.00) (29,532.00)

4600 Recycling Revenue 4600-53xx Recycling Sales 26.58 22.15 116.70 700.00 4600-55xx Recycling Rebates 0.00 0.00 0.00 0.00 Revenue 26.58 22.15 116.70 700.00

Expense 4600-63xx Operating Supplies & Expenses 0.00 0.00 0.00 0.00 4600-64xx Recycling (59,356.11) (59,738.27) (39,570.80) (237,425.00) Expense (59,356.11) (59,738.27) (39,570.80) (237,425.00)

4600 Recycling (59,329.53) (59,716.12) (39,454.10) (236,725.00)

54xx Cemeteries Revenue 54xx-53xx Cemetery Revenue 750.00 3,350.00 6,970.50 41,823.00 54xx-5520 Investment Income 0.00 0.00 166.70 1,000.00 54xx-5527 Donations Revenue 0.00 0.00 0.00 0.00

Page 28 of 268 Revenue 750.00 3,350.00 7,137.20 42,823.00

Expense 54xx-61xx Wages and Benefits (601.25) (2,475.44) (9,470.40) (56,822.00) 54xx-6317 General Insurance (1,104.60) 0.00 (184.20) (1,105.00)

54xx-636x Maintenance (120.80) (182.05) (764.90) (4,589.00) AGENDA ITEM #4.2 54xx-6383 Equipment Usage (433.50) (680.50) (4,716.70) (28,300.00) 54xx-63xx Operating Supplies & Expenses (59.99) (61.99) (638.90) (3,834.00) 54xx-64xx Contracted Services (175.71) 0.00 (833.30) (5,000.00)

Page 9 Formal Report - Year to Date and Balance Sheet as of ...

54xx-65xx Rents and Financial Charges 0.00 0.00 0.00 0.00 54xx-6626 Donations Expense 0.00 0.00 (250.00) (1,500.00) 54xx-70xx Depreciation (92.88) 0.00 (95.50) (573.00) 54xx-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 Expense (2,588.73) (3,399.98) (16,953.90) (101,723.00)

54xx Cemeteries (1,838.73) (49.98) (9,816.70) (58,900.00)

61xx Parks Revenue 61xx-53xx Program Registration & Admission Revenue 0.00 0.00 2,300.00 13,800.00 61xx-54xx Facility Rental 0.00 0.00 0.00 0.00 61xx-56xx Proceeds from Sale of Assets 0.00 0.00 0.00 0.00 61XX-59XX Contributions from Reserves 0.00 0.00 0.00 0.00 Revenue 0.00 0.00 2,300.00 13,800.00

Expense 61xx-61xx Wages and Benefits (744.22) (910.99) (8,238.70) (49,432.00) 61xx-6317 General Insurance (11,759.49) 0.00 (1,960.00) (11,760.00) 61xx-6364 Utilities (136.39) (146.86) (1,027.60) (6,165.00) 61xx-636x Maintenance (925.25) (82.10) (1,759.20) (10,555.00) 61xx-6383 Equipment Usage (105.60) (171.60) (3,990.20) (23,941.00) 61xx-63xx Operating Supplies & Expenses (1,072.49) 0.00 (3,026.70) (18,160.00) 61xx-64xx Contracted Services 0.00 (1,319.09) (7,070.80) (42,425.00) 61xx-65xx Rents and Financial Charges 0.00 0.00 0.00 0.00 61XX-66XX External Transfers 0.00 0.00 0.00 0.00 61xx-70xx Depreciation (2,399.69) 0.00 (2,546.00) (15,276.00) 61xx-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 Page 29 of 268 Expense (17,143.13) (2,630.64) (29,619.20) (177,714.00)

61xx Parks (17,143.13) (2,630.64) (27,319.20) (163,914.00)

630x General Facilities AGENDA ITEM #4.2 Revenue 630x-50xx Grants - Provincial 0.00 0.00 0.00 0.00 630x-51xx Grants - Federal 0.00 0.00 0.00 0.00

Page 10 Formal Report - Year to Date and Balance Sheet as of ...

630x-53xx General Facility Revenue 0.00 0.00 0.00 0.00 630x-54xx Municipal Building Rental Income 0.00 640.00 166.70 1,000.00 630x-55xx Energy Rebates 7.96 107.90 166.70 1,000.00 Revenue 7.96 747.90 333.40 2,000.00

Expense 630x-61xx Wages and Benefits (15,828.26) (17,179.87) (17,484.50) (104,907.00) 630x-6202 Interest on Long Term Debt 0.00 0.00 0.00 0.00 630x-6317 General Insurance (4,620.78) 0.00 (770.20) (4,621.00) 630X-6364 Utilities (307.29) (765.40) (3,340.00) (20,040.00) 630x-6383 Equipment Usage (726.00) (792.00) (416.60) (2,500.00) 630x-63xx Operating Supplies & Expenses (2,968.94) (809.08) (4,384.80) (26,309.00) 630x-6404 Consulting Services 0.00 0.00 0.00 0.00 630X-6406 Contracted Services (12,534.45) (4,972.97) (5,505.20) (33,031.00) 630x-65xx Rents and Financial Charges (30.00) (30.00) (5.00) (30.00) 630x-662x Donations 0.00 0.00 0.00 0.00 630x-70xx Depreciation 0.00 0.00 0.00 0.00 630x-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 Expense (37,015.72) (24,549.32) (31,906.30) (191,438.00)

630x General Facilities (37,007.76) (23,801.42) (31,572.90) (189,438.00)

6335 Community Complex Revenue 6335-50xx Province of Ontario Grant Revenue 0.00 0.00 0.00 0.00 6335-51xx Federal Grant Revenue 0.00 0.00 0.00 0.00 6335-53XX Program Revenue 461.00 0.00 333.30 2,000.00 6335-5490 Solar Panel Revenue 0.00 0.00 0.00 0.00 Page 30 of 268 6335-54XX Rental Revenue 19,165.20 20,429.69 20,916.60 125,500.00 6335-5539 YMCA Reconciliation - Surplus 0.00 0.00 8,333.30 50,000.00 6335-55XX Booth,Skate Sharpening, Fundraising 9,215.85 11,389.93 20,350.00 122,100.00 Revenue 28,842.05 31,819.62 49,933.20 299,600.00 AGENDA ITEM #4.2

Expense 6335-61XX Wages and Benefits (32,063.74) (30,326.53) (25,535.80) (153,215.00) 6335-62XX Interest on Long Term Debt 0.00 0.00 (7,366.20) (44,197.00)

Page 11 Formal Report - Year to Date and Balance Sheet as of ...

6335-6317 General Insurance (19,369.63) 0.00 (3,228.30) (19,370.00) 6335-636X Building Expenses (2,804.69) (1,875.97) (18,711.30) (112,268.00) 6335-63XX Operating Expenses (19,486.96) (17,211.62) (17,484.50) (104,907.00) 6335-6412 Legal Services 0.00 0.00 0.00 0.00 6335-64XX Contracted Services (19,699.63) (17,381.85) (18,637.50) (111,825.00) 6335-65XX Rents & Financial Services (315.34) 0.00 (792.50) (4,755.00) 6335-66XX Donations 0.00 0.00 0.00 0.00 6335-70XX Depreciation (34,273.94) 0.00 (35,339.90) (212,039.00) Expense (128,013.93) (66,795.97) (127,096.00) (762,576.00)

6335 Community Complex (99,171.88) (34,976.35) (77,162.80) (462,976.00)

6350 Solar Panels - CHCC Revenue 6350-5339 Other Revenue 0.00 0.00 0.00 0.00 6350-5490 Solar Panel Revenue 0.00 (10,973.80) 37,527.00 225,162.00 Revenue 0.00 (10,973.80) 37,527.00 225,162.00

Expense 6350-61xx Wages and Benefits 0.00 0.00 0.00 0.00 6350-6317 General Insurance 0.00 0.00 0.00 0.00 6350-63xx/65 Operating Expenses (506.20) 126.15 (2,373.50) (14,241.00) 6350-64xx Contracted Services 0.00 0.00 (1,612.80) (9,677.00) 6350-7xxx Depreciation 0.00 0.00 (7,389.00) (44,334.00) Expense (506.20) 126.15 (11,375.30) (68,252.00)

6350 Solar Panels - CHCC (506.20) (10,847.65) 26,151.70 156,910.00

Page 31 of 268 6352 Solar Panels - REACH Revenue 6352-5339 Other Revenue 0.00 0.00 0.00 0.00 6352-5490 Solar Panel Revenue 0.00 (11,856.00) 39,499.20 236,995.00 Revenue 0.00 (11,856.00) 39,499.20 236,995.00 AGENDA ITEM #4.2

Expense 6352-61xx Wages and Benefits 0.00 0.00 0.00 0.00 6352-6317 General Insurance 0.00 0.00 0.00 0.00

Page 12 Formal Report - Year to Date and Balance Sheet as of ...

6352-63xx/65 Operating Expenses (486.35) 128.37 (2,280.50) (13,683.00) 6352-64xx Contracted Services 0.00 0.00 (1,576.80) (9,461.00) 6352-7xxx Depreciation 0.00 0.00 (7,096.00) (42,576.00) Expense (486.35) 128.37 (10,953.30) (65,720.00)

6352 Solar Panels - REACH (486.35) (11,727.63) 28,545.90 171,275.00

63xx Recreational Facilities & Halls Revenue 63xx-50xx Grants - Provincial 0.00 0.00 383.30 2,300.00 63xx-51xx Grants - Federal 0.00 0.00 250.00 1,500.00 63xx-5202 Grants/Other Revenue - Other Municipalities 0.00 0.00 466.70 2,800.00 63xx-53xx General Revenue 0.00 0.00 3,033.80 18,203.00 63xx-54xx Facility Rental Revenue 922.44 1,890.34 2,866.70 17,200.00 63xx-55xx Donations and Misc Revenue 0.00 0.00 0.00 0.00 63xx-56xx Proceeds from TCA's 0.00 0.00 0.00 0.00 Revenue 922.44 1,890.34 7,000.50 42,003.00

Expense 63xx-61xx Wages and Benefits (2,681.87) (3,524.71) (12,257.10) (73,541.00) 63xx-6317 General Insurance (4,393.59) 0.00 (732.30) (4,394.00) 63xx-6364 Utilities (411.95) (896.86) (5,039.50) (30,237.00) 63xx-636x Maintenance (1,012.03) (38.00) (1,145.00) (6,870.00) 63xx-6383 Equipment Usage (441.50) (633.60) (941.80) (5,651.00) 63xx-63xx Operating Supplies & Expenses (687.35) (410.66) (2,132.40) (12,795.00) 63xx-6406 Contracted Services (1,708.01) (947.10) (3,016.20) (18,097.00) 63xx-6408 Engineering Services 0.00 0.00 0.00 0.00 63xx-6412 Legal Services 0.00 0.00 0.00 0.00 Page 32 of 268 63xx-6432 Water Charges (30.25) (44.00) (83.30) (500.00) 63xx-64x4 Consulting Services 0.00 0.00 0.00 0.00 63xx-65xx Rents and Financial Charges 0.00 0.00 0.00 0.00 63xx-66XX Donations Expense 0.00 0.00 (333.30) (2,000.00) AGENDA ITEM #4.2 63xx-70xx Depreciation (10,887.32) 0.00 (11,153.80) (66,923.00) 63xx-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00

Page 13 Formal Report - Year to Date and Balance Sheet as of ...

Expense (22,253.87) (6,494.93) (36,834.70) (221,008.00)

63xx Recreational Facilities & Halls (21,331.43) (4,604.59) (29,834.20) (179,005.00)

6400 Libraries Revenue 6400-52xx Grants/Other Revenue - Other Municipalities 2,500.00 2,500.00 2,500.00 15,000.00 Revenue 2,500.00 2,500.00 2,500.00 15,000.00

Expense 6400-61xx Wages and Benefits (1,140.71) (1,263.29) (1,264.70) (7,588.00) 6400-6317 General Insurance (2,276.53) 0.00 (379.50) (2,277.00) 6400-6364 Utilities (279.75) (304.38) (1,517.50) (9,105.00) 6400-636x Maintenance 0.00 0.00 (125.00) (750.00) 6400-6383 Equipment Usage (52.80) (132.00) (83.30) (500.00) 6400-63xx Operating Supplies & Expenses 0.00 0.00 0.00 0.00 6400-6406 Contracted Services (148.78) (1,090.34) (333.30) (2,000.00) 6400-70xx Depreciation 0.00 0.00 0.00 0.00 6400-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 Expense (3,898.57) (2,790.01) (3,703.30) (22,220.00)

6400 Libraries (1,398.57) (290.01) (1,203.30) (7,220.00)

6510 REACH Revenue 6510-50xx Grants - Provincial 0.00 0.00 0.00 0.00 6510-520x Grants/Other Revenue - Other Municipalities 0.00 0.00 0.00 0.00 6510-525x Grants - Private Partnerships 0.00 0.00 12,500.00 75,000.00

Page 33 of 268 6510-53xx Program & Admissions Revenue 0.00 0.00 0.00 0.00 6510-5490 Solar Panel Revenue 0.00 0.00 0.00 0.00 6510-54xx Rental Revenue 0.00 8,333.34 8,333.30 50,000.00 6510-5520 Investment Income 0.00 0.00 0.00 0.00 6510-5527 Donation Revenue 0.00 0.00 0.00 0.00 AGENDA ITEM #4.2 6510-5528 Fundrasing Revenue 0.00 0.00 0.00 0.00 6510-56xx Proceeds from Sale of Assets 0.00 0.00 0.00 0.00 Revenue 0.00 8,333.34 20,833.30 125,000.00

Page 14 Formal Report - Year to Date and Balance Sheet as of ...

Expense 6510-61xx Wages and Benefits (37.10) 0.00 (447.80) (2,687.00) 6510-6202 Interest - Long Term Debt 0.00 0.00 (26,743.20) (160,459.00) 6510-6317 General Insurance (10,864.69) 0.00 (1,810.80) (10,865.00) 6510-6364 Utilities 0.00 0.00 0.00 0.00 6510-636x Maintenance 0.00 0.00 0.00 0.00 6510-6383 Equipment Usage (13.20) 0.00 (691.70) (4,150.00) 6510-63xx Operating Supplies & Expenses (254.40) (571.88) 0.00 0.00 6510-64xx Contracted Services (4,400.10) (5,269.57) (4,750.00) (28,500.00) 6510-65xx Rents and Financial Charges 0.00 0.00 0.00 0.00 6510-66xx Donations Expense 0.00 0.00 0.00 0.00 6510-70xx Depreciation (29,256.48) 0.00 (30,198.90) (181,193.00) 6510-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 Expense (44,825.97) (5,841.45) (64,642.40) (387,854.00)

6510 REACH (44,825.97) 2,491.89 (43,809.10) (262,854.00)

7100 Planning & Zoning Revenue 7100-5339 Recoveries 3,045.17 0.00 0.00 0.00 7100-53xx Zoning and Severance Revenues 1,065.00 2,495.00 2,383.30 14,300.00 7100-55xx Misc Planning & Zoning Revenues 0.00 0.00 0.00 0.00 Revenue 4,110.17 2,495.00 2,383.30 14,300.00

Expense 7100-61xx Wages and Benefits (6,350.84) (6,134.94) (7,576.70) (45,460.00) 7100-6317 General Insurance (1,088.20) 0.00 (181.30) (1,088.00) 7100-63xx Operating Supplies & Expenses (220.23) (220.73) (1,095.20) (6,571.00) Page 34 of 268 7100-6404 Consulting Services (3,359.66) 0.00 (3,333.30) (20,000.00) 7100-6406 Contracted Services 0.00 0.00 0.00 0.00 7100-6408 Engineering (746.30) 0.00 0.00 0.00 7100-6412 Legal Services (162.20) 0.00 (5,000.00) (30,000.00)

7100-65xx Rents & Financial Expenses 0.00 0.00 (2.50) (15.00) AGENDA ITEM #4.2

Page 15 Formal Report - Year to Date and Balance Sheet as of ...

Expense (11,927.43) (6,355.67) (17,189.00) (103,134.00)

7100 Planning & Zoning (7,817.26) (3,860.67) (14,805.70) (88,834.00)

72xx, 74xx, 76xx Economic Development Revenue 7600-50xx Grants - Provincial 0.00 0.00 12,650.00 75,900.00 7600-54xx Digital Sign Revenue 0.00 0.00 4,166.70 25,000.00 7600-5522 Gaming & Casino Revenue 0.00 0.00 108,333.30 650,000.00 7600-55xx Donations & Misc. Revenue 2,040.00 0.00 333.30 2,000.00 7600-59XX Contribution from Reserve Funds 0.00 0.00 0.00 0.00 Revenue 2,040.00 0.00 125,483.30 752,900.00

Expense 7400-66xx Agricultrual Societies and Donations 0.00 0.00 0.00 0.00 7600-61xx Wages and Benefits 0.00 (1,065.01) (1,090.30) (6,542.00) 7600-6383 Equipment Usage 0.00 0.00 0.00 0.00 7600-63xx Operating Supplies & Expenses (1,501.36) (883.47) (2,583.30) (15,500.00) 7600-6404 Consulting Services (8,407.09) (17,100.90) (19,643.30) (117,860.00) 7600-6406 Contracted Services (2,802.31) 0.00 0.00 0.00 7600-6408 Engineering Services 0.00 0.00 0.00 0.00 7600-6412 Legal Services 0.00 0.00 0.00 0.00 7600-6626 Donations Expense 0.00 (500.00) (10,833.30) (65,000.00) 7600-66xx Charitable & Cultural Organization Donations 0.00 (32,245.20) (34,246.30) (205,478.00) 7600-7XXX Depreciation 0.00 0.00 (1,588.30) (9,530.00) 7x00-6624 Facade Program 0.00 0.00 (6,666.70) (40,000.00) Expense (12,710.76) (51,794.58) (76,651.50) (459,910.00)

Page 35 of 268 72xx, 74xx, 76xx Economic Development (10,670.76) (51,794.58) 48,831.80 292,990.00

7450 - 7500 Drainage Revenue 7450-50xx Grants - Provincial 0.00 0.00 1,083.30 6,500.00 AGENDA ITEM #4.2 7450-55xx Municipal Drain Billings 0.00 0.00 0.00 0.00 7500-55xx Tile Drain Revenue 3,138.55 3,138.55 6,967.80 41,807.00 Revenue 3,138.55 3,138.55 8,051.10 48,307.00

Page 16 Formal Report - Year to Date and Balance Sheet as of ...

Expense 7450-63xx Operating Supplies & Expenses (397.53) (411.70) (531.60) (3,190.00) 7450-64xx Contracted Services (2,084.70) (3,173.47) (6,833.40) (41,000.00) 7500-6331 Tile Drain Inspection Expenses 0.00 0.00 0.00 0.00 7500-63xx Tile Drain Operating Supplies & Expenses (3,138.55) (3,138.55) (6,967.80) (41,807.00) Expense (5,620.78) (6,723.72) (14,332.80) (85,997.00)

7450 - 7500 Drainage (2,482.23) (3,585.17) (6,281.70) (37,690.00)

8100 Equipment Revenue 8100-5523 Internal Equipment Revenue 222,176.04 203,975.80 119,515.30 717,092.00 8100-5524 External Equipment Revenue 0.00 0.00 0.00 0.00 8100-5527 Donations Revenue 0.00 0.00 0.00 0.00 8100-56xx Proceeds from Sale of Assets 0.00 0.00 750.00 4,500.00 Revenue 222,176.04 203,975.80 120,265.30 721,592.00

Expense 8100-61xx Wages & Benefits (21,375.08) (21,662.65) (15,557.00) (93,342.00) 8100-6202 Interest - Long Term Debt (650.61) (119.30) (792.30) (4,754.00) 8100-6317 General Insurance (15,031.00) 0.00 (2,505.20) (15,031.00) 8100-6381 Fuel (58,715.53) (7,861.90) (30,833.30) (185,000.00) 8100-638x Equipment Maintenance (26,142.95) (18,281.25) (33,333.30) (200,000.00) 8100-64xx Contracted Services (9,924.94) (6,009.58) 0.00 0.00 8100-65xx Lease & Rental Expense 0.00 0.00 0.00 0.00 8100-70xx Depreciation (36,120.06) 0.00 (37,244.20) (223,465.00) 8100-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 Expense (167,960.17) (53,934.68) (120,265.30) (721,592.00) Page 36 of 268

8100 Equipment 54,215.87 150,041.12 0.00 0.00

9999 Other Cash Requirements Revenue AGENDA ITEM #4.2 Debenture Pr Debenture Proceeds - General 0.00 0.00 0.00 0.00 Temp Debt Pr Temporary Debt Proceeds - General 0.00 0.00 0.00 0.00

Page 17 Formal Report - Year to Date and Balance Sheet as of ...

Tsf Reserves Transfer from Reserves - General 0.00 0.00 19,897.20 119,383.00 Revenue 0.00 0.00 19,897.20 119,383.00

Expense Amortization Amortization Expense 0.00 0.00 364,537.80 2,187,227.00 Capital - Ge Capital Cash Requirements - General 0.00 0.00 (241,467.00) (1,448,802.00) Long Term De Long Term Debt Principal Payments 0.00 0.00 (56,907.70) (341,446.00) Temporary De Temporary Debt Payments 0.00 0.00 (115,759.00) (694,554.00) Tsf Reserves Transfers to Reserves-General 0.00 0.00 (43,971.50) (263,829.00) Expense 0.00 0.00 (93,567.40) (561,404.00)

9999 Other Cash Requirements 0.00 0.00 (73,670.20) (442,021.00)

(36,045.38) (431,614.32) (0.70) 0.00 Page 37 of 268 AGENDA ITEM #4.2

Page 18 Formal Report - Year to Date and Balance Sheet as of ...

2014.06.26 8.0 9759 02/28/2015 1:21PM Municipality Of Central Huron Income Statement Summary Type - 2015 UTILITIES OPERATING STATEMENT Account Number Account Description 2014 YTD 2015 YTD 2014 Budget to Date 2014 Budget

4100 Sanitary Sewer Revenue 4100-50xx Grants - Provincial 0.00 0.00 225,550.00 1,353,300.00 4100-51xx Grants - Federal 0.00 0.00 0.00 0.00 4100-53xx Sewer Revenue 69,498.18 93,532.82 128,413.30 770,480.00 4100-55xx Other Revenue 436.07 431.81 550.00 3,300.00 4100-56xx Proceeds from Sale of Assets 0.00 0.00 0.00 0.00 4100-59XX Contributions from Other Funds 0.00 0.00 0.00 0.00 Revenue 69,934.25 93,964.63 354,513.30 2,127,080.00

Expense 4100-61xx Wages and Benefits (34,679.51) (28,831.53) (44,371.50) (266,229.00) 4100-6317 General Insurance (7,891.32) 0.00 (1,315.20) (7,891.00) 4100-6364 Utilities (688.77) (792.56) (17,556.00) (105,336.00) 4100-6368 Property Taxes 0.00 0.00 (2,046.30) (12,278.00) 4100-636x Maintenance 0.00 0.00 (2,020.20) (12,121.00) 4100-6383 Equipment Usage (4,511.13) (4,728.32) (6,581.80) (39,491.00) 4100-63xx Operating Supplies & Expenses (3,009.53) (4,450.01) (14,234.70) (85,408.00) 4100-6404 Consulting Services 0.00 0.00 (3,060.00) (18,360.00) 4100-6406 Contracted Services (6,097.53) (6,951.79) (21,312.30) (127,874.00) 4100-6408 Engineering Services 0.00 0.00 (833.30) (5,000.00) 4100-6412 Legal Services 0.00 0.00 0.00 0.00 4100-65xx Rents and Financial Charges 0.00 0.00 0.00 0.00 4100-70xx Depreciation (25,410.97) 0.00 (26,200.80) (157,205.00) 4100-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 Expense (82,288.76) (45,754.21) (139,532.10) (837,193.00)

Page 38 of 268 4100 Sanitary Sewer (12,354.51) 48,210.42 214,981.20 1,289,887.00

43xx Waterworks Revenue 43xx-50xx Grants - Provincial 0.00 15,000.00 5,860.00 35,160.00 43xx-51xx Grants - Federal 0.00 0.00 0.00 0.00 AGENDA ITEM #4.2 43xx-53xx Water Revenue 109,646.95 130,938.29 204,850.00 1,229,100.00 43xx-54xx Licences, Permits, Rents 1,463.91 1,545.89 2,625.00 15,750.00 43xx-55xx Other Revenue 663.76 3,169.81 2,158.40 12,950.00

Page 1 Formal Report - Year to Date and Balance Sheet as of ...

43xx-56xx Proceeds from Sale of Assets 0.00 0.00 0.00 0.00 Revenue 111,774.62 150,653.99 215,493.40 1,292,960.00

Expense 43xx-61xx Wages and Benefits (78,666.51) (56,304.87) (73,959.20) (443,755.00) 43xx-6202 Interest - Long Term Debt 0.00 0.00 0.00 0.00 43xx-6317 General Insurance (18,523.34) 0.00 (3,086.90) (18,520.00) 43xx-6364 Utilities (55.03) (17.22) (16,985.60) (101,913.00) 43xx-6368 Property Taxes 0.00 0.00 (1,686.40) (10,119.00) 43xx-636x Maintenance 0.00 (609.34) (3,182.30) (19,094.00) 43xx-6383 Equipment Usage (13,715.27) (9,410.33) (11,662.80) (69,977.00) 43xx-63xx Operating Supplies & Expenses (20,053.70) (8,000.62) (22,785.70) (136,714.00) 43xx-6404 Consulting Services (126.52) (1,154.96) (6,504.60) (39,027.00) 43xx-6406 Contracted Services (19,963.87) (10,352.28) (26,968.90) (161,814.00) 43xx-6408 Engineering Services 0.00 0.00 (2,083.30) (12,500.00) 43xx-6412 Legal Services 0.00 0.00 0.00 0.00 43xx-65xx Rents and Financial Charges 0.00 0.00 (8.50) (51.00) 43xx-70xx Depreciation (28,957.90) 0.00 (29,855.20) (179,131.00) 43xx-72xx Capital Disposals & Write-offs 0.00 0.00 0.00 0.00 43XX-73XX TCA Write downs 0.00 0.00 0.00 0.00 Expense (180,062.14) (85,849.62) (198,769.40) (1,192,615.00)

43xx Waterworks (68,287.52) 64,804.37 16,724.00 100,345.00

9999 Other Cash Requirements Revenue Tsf from Res Transfer from Reserves - Utilities 0.00 0.00 278,793.20 1,672,759.00 Revenue 0.00 0.00 278,793.20 1,672,759.00 Page 39 of 268

Expense Amortization Amortization Expense 0.00 0.00 56,056.00 336,336.00 Capital - Ut Capital Cash Requirements - Utilities 0.00 0.00 (275,550.00) (1,653,300.00)

Tsf Reserves Transfer to Reserves-Utilities 0.00 0.00 (291,004.50) (1,746,027.00) AGENDA ITEM #4.2 Expense 0.00 0.00 (510,498.50) (3,062,991.00)

9999 Other Cash Requirements 0.00 0.00 (231,705.30) (1,390,232.00)

Page 2 Formal Report - Year to Date and Balance Sheet as of ...

(80,642.03) 113,014.79 (0.10) 0.00 Page 40 of 268 AGENDA ITEM #4.2

Page 3 AGENDA ITEM #4.2

2014.06.26 8.0 9759 Municipality Of Central Huron 03/03/2015 1:18PM General Ledger Balance Sheet for Period Ending 02/28/2015

Account Description Balance

10 Operating Fund

10-0000-1000 Bank Account 2,466,863.82 10-0000-1010 Petty Cash 250.00 10-0000-1020 Cash on Hand (front counter) 500.00 10-0000-1030 Cash on Hand (recreation) 30.00 10-0000-1032 Petty Cash - CNR Sloman School Car 25.00 10-0000-1050 Petty Cash - Fire Department 100.00 10-0000-1204 A/R Harmonized Tax - Fed Portion 5% 14,560.07 10-0000-1206 A/R Harmonized Tax - PO Portion 18,170.77 10-0000-1208 A/R Harmonized Tax - ITC 2,379.76 10-0000-1209 A/R GST/HST Claims Reconciliation 77,175.98 10-0000-1302 A/R Accounts Receivable 107,776.73 10-0000-1304 A/R Works Manager Recoverable (to bill) 41.76 10-0000-1305 A/R Erie Thames Powerlines 11,415.00 10-0000-1306 A/R Water Revenue 19,103.38 10-0000-1308 A/R Misc (Not in AR Program) 2,161.74 10-0000-1313 A/R Animal Control 10,404.60 10-0000-1314 A/R Municipal Drains Maintenance 200.00 10-0000-1316 A/R Municipal Drains Capital 413,535.90 10-0000-1321 A/R Planning 7,128.27 10-0000-1322 A/R Facilities 17,018.36 10-0000-1327 A/R Sloman School Car (429.78) 10-0000-1330 A/R Tile Drain Debenture Debt Charges 3,138.55 10-0000-1334 A/R Due from Cemetery Trust 4,687.44 10-0000-1337 A/R Due from Woon Trust 7,203.00 10-0000-1342 A/R Due from CHCC Fundraising 1,500.00 10-0000-1352 A/R Due from Erth Corp Put Option Reserve Fund 17,477.81 10-0000-1450 Taxes Receivable 6,834,874.83 10-0000-1480 Tax Penalty & Interest Receivable 65,029.89 10-0000-1490 A/R Water/Sewer Billings 235,842.14 10-0000-1498 A/R Water/Sewer Penalty & Interest (286.08) 10-0000-1520 Short Term Investments 400,000.00 10-0000-1602 LT Debt Recoverable-Tile Drain due from Landowners 126,240.47 10-0000-1800 Land 1,224,828.03 10-0000-1810 Land Improvements 1,004,026.98 10-0000-1812 Accum Amort - Land Improvements (384,018.20) 10-0000-1820 Building & Building Improvements 17,664,925.20 10-0000-1822 Accum Amort - Bldgs & Bldgs Improvements (3,881,364.88) 10-0000-1830 Machinery & Equipment 15,511,390.53 10-0000-1831 Capital WIP - Machinery & Equipment 445.71 10-0000-1832 Accum Amort - Machinery & Equipment (7,985,428.37) 10-0000-1840 Technology & Communications 248,006.35 10-0000-1842 Accum Amort - Technology & Communications (125,103.92) 10-0000-1860 Furniture & Fixtures 65,744.11 10-0000-1862 Accum Amort - Furniture & Fixtures (37,376.08) 10-0000-1870 Linear - Roads System 68,663,829.31 10-0000-1871 Capital WIP - Linear - Road System 20,860.80 10-0000-1872 Accum Amort - Linear Roads System (27,728,133.40) 10-0000-1880 Linear - Water/Sewer System 12,322,165.48 10-0000-1881 Capital WIP - Linear - Water/Sewer System 84,674.34 10-0000-1882 Accum Amort - Linear Water/Sewer System (4,840,989.68) 10-0000-1940 Inventory - Street Lights materials 6,511.61 10-0000-1950 Inventory - Bulk Fuel Tank 52,016.86 10-0000-1962 Prepaid Expenses 194,929.72 10-9110-1000 Wastewater Reserve Fund Bank Account 876,676.35 10-9110-1520 Wastewater Reserve Fund Short Term Investments 100,000.00 10-9120-1000 Water Reserve Fund Bank Account 350,729.88 10-9120-1520 Water Reserve Fund Short Term Investments 350,000.00 10-9130-1000 Ball's Bridge Reserve Fund Bank Account 3,948.93

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2014.06.26 8.0 9759 Municipality Of Central Huron 03/03/2015 1:18PM General Ledger Balance Sheet for Period Ending 02/28/2015

Account Description Balance

10-9130-1520 Ball's Bridge Reserve Fund Short Term Investments 168,000.00 10-9132-1000 OCIF Formula Based Grant Reserve Fund Bank 135,673.00 10-9140-1000 Blyth Landfill Reserve Bank Account 3,999.87 10-9140-1520 Blyth Landfill Reserve Short Term Investments 131,700.00 10-9160-1000 Recreation Reserve Fund Bank Account 201.16 10-9160-1520 Recreation Reserve Fund Short Term Investments 6,600.00 10-9166-1000 Kinburn Hall Reserve Fund Bank Account 4,625.72 10-9167-1000 School on Wheels Reserve Fund Bank Account 6,373.82 10-9168-1520 Erth Corp Put Option Reserve Fund Short Term Inves 904,008.00 10-9180-1000 Physician Recruitment Reserve Fund Bank Account 10,073.01 10-9320-1000 Gas Tax Obligatory Reserve Fund Bank Account 58.22 10-9330-1000 Ward 2 Pit Rehabilitation Oblig Reserve Bank Accou 12,667.08 10-9370-1000 Parkland Obligatory Reserve Bank Account 2,610.39 10-9370-1520 Parkland Obligatory Reserve Short Term Investments 31,000.00 10-9372-1000 CHCC Fundraising Bank Account 2,458.83 10-9374-1000 Auburn Playground Bank Account 215.72 TOTAL ASSETS 86,047,679.89

10-0000-2032 Temporary Loans - OIPC 1,694,000.00 10-0000-2204 A/P Harmonized Tax Payable 6,986.74 10-0000-2208 A/P County of Huron - Planning 4,215.00 10-0000-2216 A/P Trade Accounts Payable 262,361.10 10-0000-2218 Interim Taxes 6,250,979.17 10-0000-2226 A/P Canada Saving Bonds 525.00 10-0000-2240 Salary Payroll Clearing 7,882.08 10-0000-2242 Payroll Benefits Clearing (24,461.33) 10-0000-2244 Banked Salary Clearing 21,356.06 10-0000-2250 A/P General Miscellaneous 23,621.96 10-0000-2252 A/P Contractor Holdback 82,729.44 10-0000-2260 A/P Refundable Deposits 51,000.00 10-0000-2262 A/P Municipal Drain Credits Payable 4,921.59 10-0000-2264 A/P MunProp Protect Performance Security deposit 87,680.00 10-0000-2265 A/P Planning Refundable Deposits 57,095.28 10-0000-2267 A/P Water/Sewer Deposit 19,819.65 10-0000-2270 A/P Due to Cemetery Trust 500.00 10-0000-2472 Deferred Grant Revenue 10,289.13 10-0000-2476 Deferred Revenue - Other 62,838.43 10-0000-2478 Deferred Revenue - Waste Collection Fees 20,780.13 10-0000-2602 Long Term Debt - Tile Drain Debentures 126,240.47 10-0000-2606 Long Term Debt - Community Complex 1,297,545.63 10-0000-2610 Long Term Debt - Vehicles/Equipment 82,031.62 10-0000-2618 Long Term Debt - REACH 3,551,189.62 10-0000-3302 Reserve for Working Funds 1,050,000.00 10-0000-3304 Reserve for Tax Stabilization 808,949.78 10-0000-3306 Reserve for Elections 9,432.34 10-0000-3308 Reserve for Insurance Deductible 29,888.91 10-0000-3312 Reserve for WSIB Central Huron 76,227.63 10-0000-3314 Reserve for Office Equipment 35,657.32 10-0000-3316 Reserve for Equiment 256,018.21 10-0000-3322 Reserve for Central Huron Fire 185,672.12 10-0000-3350 Reserve for Roads & Bridges Projects 10,666.67 10-0000-3364 Reserve for Library 269,088.48 10-0000-3368 Reserve for Facilities 268,639.45 10-0000-3372 Reserve for Clinton Streetlights 20,835.98 10-0000-3374 Reserve for Auburn Streetlights 768.44 10-0000-3376 Reserve for Holmesville Streetlights 1,606.29 10-0000-3378 Reserve for Londesborough Streetlights 2,903.75 10-0000-3380 Reserve for Mid-Huron Landfill Succession 94,729.42 10-0000-3390 Reserve for Ward 2 Capital 30,000.00 10-9110-3200 Reserve Fund - Wastewater 976,451.31

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2014.06.26 8.0 9759 Municipality Of Central Huron 03/03/2015 1:18PM General Ledger Balance Sheet for Period Ending 02/28/2015

Account Description Balance

10-9120-3200 Reserve Fund - Water 700,597.05 10-9130-3200 Reserve Fund - Ball's Bridge 171,945.31 10-9140-3200 Reserve Fund - Blyth Landfill 135,696.20 10-9160-3200 Reserve Fund - Recreation 6,800.98 10-9166-3200 Reserve Fund - Kinburn Hall 4,621.48 10-9167-3200 Reserve Fund - School on Wheels 6,367.98 10-9168-2280 Erth Corp Put Option due to Revenue Fund 17,477.81 10-9168-3200 Reserve Fund - Erth Corp Put Option 886,530.19 10-9180-3200 Reserve Fund - Physician Recruitment 10,063.77 10-9320-2450 Obligatory Deferred Rev-Gas Tax Fund 58.17 10-9330-2450 Obligatory Deferred Rev-Ward 2 Pit Rehabilitation 12,655.46 10-9370-2450 Obligatory Deferred Rev-Parkland Reserve 33,608.45 10-9372-2280 CHCC Fundraising due to Revenue Fun 1,500.00 10-9372-2450 Obligatory Deferred Revenue-Comm Complex Fundraisi 957.12 10-9374-2450 Obligatory Deferred Revenue-Auburn Playground 215.52 TOTAL LIABILITIES 19,818,758.36

10-0000-3900 Accum Surplus(Deficit) 66,359,447.88

Excess Revenue over (under) Expenditures (130,526.35)

Total Fund Balance 66,228,921.53

Total Liabilities and Fund Balance 86,047,679.89

Page 3

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2014.06.26 8.0 9759 Municipality Of Central Huron 03/03/2015 1:18PM General Ledger Balance Sheet for Period Ending 02/28/2015

Account Description Balance

50 Clinton Cemetery Trust Fund

50-9550-1000 Clinton Cemetery Trust Bank Account 3,342.33 50-9550-1520 Clinton Cemetery Trust Short Term Investments 244,150.00 TOTAL ASSETS 247,492.33

50-9550-2280 Clinton Cemetery Trust due to Revenue Fund 4,687.44 TOTAL LIABILITIES 4,687.44

50-9550-3500 Clinton Cemetery Trust Equity 242,802.14

Excess Revenue over (under) Expenditures 2.75

Total Fund Balance 242,804.89

Total Liabilities and Fund Balance 247,492.33

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2014.06.26 8.0 9759 Municipality Of Central Huron 03/03/2015 1:18PM General Ledger Balance Sheet for Period Ending 02/28/2015

Account Description Balance

52 Hope Chapel Cemetery Trust Fund

52-9552-1000 Hope Chapel Cemetery Trust Fund Bank Account 250.25 52-9552-1520 Hope Chapel Cemetery Trust Short Term Investments 6,200.00 TOTAL ASSETS 6,450.25

TOTAL LIABILITIES 0.00

52-9552-3500 Hope Chapel Cemetery Trust Equity 6,450.00

Excess Revenue over (under) Expenditures 0.25

Total Fund Balance 6,450.25

Total Liabilities and Fund Balance 6,450.25

Page 5

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2014.06.26 8.0 9759 Municipality Of Central Huron 03/03/2015 1:18PM General Ledger Balance Sheet for Period Ending 02/28/2015

Account Description Balance

54 Hullett Cemetery Trust Fund

54-9554-1000 Hullett Cemetery Trust Bank Account 0.01 54-9554-1520 Hullett Cemetery Trust Short Term Investments 2,300.00 TOTAL ASSETS 2,300.01

TOTAL LIABILITIES 0.00

54-9554-3500 Hullett Cemetery Trust Equity 2,300.00

Excess Revenue over (under) Expenditures 0.01

Total Fund Balance 2,300.01

Total Liabilities and Fund Balance 2,300.01

Page 6

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2014.06.26 8.0 9759 Municipality Of Central Huron 03/03/2015 1:18PM General Ledger Balance Sheet for Period Ending 02/28/2015

Account Description Balance

60 Radar Trust Fund

60-9560-1000 Radar Trust Bank Account 63.45 60-9560-1520 Radar Trust Short Term Investments 3,350.00 TOTAL ASSETS 3,413.45

TOTAL LIABILITIES 0.00

60-9560-3500 Radar Trust Equity 3,413.39

Excess Revenue over (under) Expenditures 0.06

Total Fund Balance 3,413.45

Total Liabilities and Fund Balance 3,413.45

Page 7

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2014.06.26 8.0 9759 Municipality Of Central Huron 03/03/2015 1:18PM General Ledger Balance Sheet for Period Ending 02/28/2015

Account Description Balance

62 Woon Trust Fund

62-9562-1000 Woon Trust Bank Account 408.35 62-9562-1520 Woon Trust Short Term Investments 12,000.00 TOTAL ASSETS 12,408.35

62-9562-2280 Woon Fund due to Revenue Fund 7,203.00 TOTAL LIABILITIES 7,203.00

62-9562-3500 Woon Trust Equity 5,204.98

Excess Revenue over (under) Expenditures 0.37

Total Fund Balance 5,205.35

Total Liabilities and Fund Balance 12,408.35

Page 8

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Analysis of Capital Work in Progress for 2015 FINANCING Account #10-0000-1831 Capital WIP - Machinery & Equipment $ 445.71

Reserves/Reserve Grants/User CAPITAL PROJECT YEAR IN PROGRESS ANNUAL BALANCE CUMMULATIVE BALANCE PROJECT ANNUAL BUDGET Taxation/Amortization Debt Work in Progress - Funds/Trust Funds Fees February 28, 2015 LED - Clinton - George St. (1) 2015 $ 445.71 $ 445.71 $ 445.71 $ 445.71

2015 purchases $ 445.71 $ 445.71 $ - $ - $ 445.71 $ - $ 445.71

Account #10-0000-1871 Capital WIP - Linear - Road System $ 20,860.80 Reserves/Reserve Grants/User Work in Progress - CAPITAL PROJECT YEAR IN PROGRESS ANNUAL BALANCE CUMMULATIVE BALANCE PROJECT ANNUAL BUDGET Taxation/Amortization Debt Funds/Trust Funds Fees February 28, 2015 Burns Line Bridge 2014 $ 12,465.60 $ 12,465.60 $ - $ - $ 12,465.60 2015 $ 8,395.20 $ 20,860.80 $ 236,617.00 $ - $ 8,395.20 $ 20,860.80

2015 purchases $ 8,395.20 $ 20,860.80 $ 236,617.00 $ - $ - $ 20,860.80 $ - $ 20,860.80 Account #10-0000-1881 Capital WIP - Linear - Water/Sewer System $ 84,674.34 Reserves/Reserve Grants/User Work in Progress - CAPITAL PROJECT YEAR IN PROGRESS ANNUAL BALANCE CUMMULATIVE BALANCE PROJECT ANNUAL BUDGET Taxation/Amortization Debt Funds/Trust Funds Fees February 28, 2015

Clinton Sewage Plant - Generator 2013 $ 1,455.89 $ 1,455.89 $ 1,455.89 2014 $ 6,931.57 $ 8,387.46 $ 50,000.00 $ 6,931.57 $ 8,387.46

Clinton Sewage Plant Rehabilitation 2014 $ 64,292.78 $ 64,292.78 $ 1,238,300.00 $ 64,292.78 $ 64,292.78

Water Meter Replacement (2nd year of 4 yrs) 2015 $ 11,994.10 $ 11,994.10 $ 42,000.00 $ 11,994.10 $ 11,994.10

2015 purchases $ 11,994.10 $ 84,674.34 $ - $ - $ 84,674.34 $ - $ 84,674.34

Page 49 of 268 2015 total capital purchases$ 20,835.01 $ 105,980.85 Proof $ - $ - $ 105,980.85 $ - $ 105,980.85 AGENDA ITEM #4.2

M:\FINANCE\Committee of the Whole and Council\2015\March\Analysis of Capital WIP 2015 for COW AGENDA ITEM #4.4

Treasurer’s Report

MONTHLY DEPARTMENT REPORT Finance Department

Committee of the Whole Report

March 9, 2015

Highlights for Previous Month:

Property Taxation:  Monthly Property Tax Arrears Status – as of March 3, 2015 = 110.28% of the total property taxes billed for current year and prior 4 years plus penalty were outstanding. The historical average for Central Huron for the same time period was 106.31%. The interim taxes have been billed out and were mailed February 27, 2015. Interim tax installment due dates – March 31, 2015 and June 30, 2015.  Tax sale March 5, 2015 for one (1) property.  One (1) tax sale property registered for tax sale that will take place in late 2015 or early 2016 if the cancellation price is not paid before the sale.

Accounts Receivable:

Accounts Receivable Current 31-60 Days 61-90 Days Over 90 Days Balance General Receivables $8,198 $39,823 $447 $22,889 $71,357 CHCC Fundraising $0 $51,500 $0 $0 $51,500 Facilities Receivable $15,705 $246 $686 $381 $17,018 Tile Drain Loans $3,139 $0 $0 $0 $3,139 Utility Receivables $195,879 $20,809 $13,664 $27,046 $257,398

Total $222,921 $112,378 $14,797 $50,316 $400,412 55.7% 28.1% 3.7% 12.6% 100.0%

Tax Arrears Current Yr Last Year Previous Prior Balance Taxes -$357,858 $562,476 $257,864 $90,224 $552,707 Penalty $127 $24,802 $27,066 $12,174 $64,169

Total -$357,731 $587,278 $284,931 $102,399 $616,876 -58.0% 95.2% 46.2% 16.6% 100.0% Scheduled Highlights for Upcoming Months  2014 Year end  2015 Budget  Bill 124 – Building Code Act – set up Reserve Fund for annual surplus  Continuous development of Asset Management Plan  Insurance Premium breakdown in financials  Fees and Charges Review  Remuneration By-law  Annual Financial Information Return to MMAH

Monthly Treasury Department Report Page 50 of 268 AGENDA ITEM #5.1

Municipality of Central Huron Monthly Department Report Building Department

Date: March 9, 2015

To: Mayor & Council

From: Lesley Adams CBCO

Re: Monthly Department Report (File No. C11-2015)

PROPERTY (further discussion requires meeting to move in camera)

. Order issued to the owner of 86 King St. Legal Counsel. . Order issued to 79592 Bluewater Hwy. Owners are working on the solution. . Order issued to the owners of 81875 Londesboro. . Order issued to the owners of 80716 Riverview Dr. . Order issued to the owner of 14 Dunlop St. . Order issued to the owner of 34630 Lane of Pines. Legal Counsel

OUTSTANDING PROJECT LIST

. Sign By-Law in draft. Meeting with staff to critique draft held on February 10. . Permit tracker. Working with Keystone software system to find a solution. . Shared service agreement.

Monthly Building Department Report Page 51 of 268 AGENDA ITEM #5.2

Municipality of Central Huron Formal Report Building Department

Date: March 9, 2015

To: Mayor & Council

From: Lesley Adams CBCO

Re: Building Permits (File No. P10-2015)

RECOMMENDATION

None

BACKGROUND

Attached is a list of building permits issued during the month of February 2015. Also included; a building permit comparison report (between Jan 1, 2014 – Feb 28, 2014 and Jan 1, 2015- Feb 28, 2015). Based upon the numbers an equal amount in permits is noted. Permit revenue is $11920.20 higher than this time last year attributed to the increased amount of permits taken for new residential buildings and new farm buildings.

BUDGET IMPACT

Information on Budget Impact.

CONCLUSION

Information only.

______

Lesley Adams CBCO, Chief Building Official

Formal Report - Building Permits Issued February, 2015 Page 52 of 268 AGENDA ITEM #5.2

Formal Report - Building Permits Issued February, 2015 Page 53 of 268 AGENDA ITEM #5.2

Municipality Municipality Of Central Huron Phone (519) 482-3997 Bldg. Dept. Phone (519) 482-3997 Bldg. Dept. Fax Permit List Permits By Approved Date - Between: FEB 1,2015 and FEB 28,2015

Permit Number 0004 -2015 Date Applied 12/18/2014 Date Issued 02/05/2015 Type Residential New Construction Location 34734 BAYFIELD RD Action Erect Legal Description CON 1 PT LOT 40 AS RP22R4274 Status Approved Roll Number 40-30-240-061-00700-0000 MPAC Structure Code 301 SINGLE FAMILY DETACHED Value $400,000.00 Fee $2,898.60 Stats Can Struct Code 110 SINGLE HOUSE,SGL DET HOME,BUNG Gross Area 4,731 Stats Can Work Code 01 NEW CONSTRUCTION Permit Area 4,731 Sq. Feet Applicant Name ROSSER DAVID FRANK Dwelling Units Created/Lost: 1 / 0 Owner Name ROSSER DAVID & CHRISTA Applicant is Owner Address 410 DARCY DR STRATFORD ON N7G 0A4 Project Desc New residence Permit Number 0005 -2015 Date Applied 02/13/2015 Date Issued 02/18/2015 Type Farm Bldgs/Additions/Greenhouses Location 40472 HURON RD Action Erect Legal Description CON 1 PT LOT 20 Status Approved Roll Number 40-30-340-001-03000-0000 MPAC Structure Code N/A Value $420,000.00 Fee $7,580.00 Stats Can Struct Code 410 PRIMARY INDUSTRY BLDG - FARM,H Gross Area 28,480 Stats Can Work Code 01 NEW CONSTRUCTION Permit Area 28,480 Sq. Feet Applicant Name Rylaarsdam, Mark . Dwelling Units Created/Lost: 0 / 0 Owner Name RYLAARSDAM JAKE Applicant is Owner Address , Project Desc New Broiler Barn & Manure Storage Permit Number 0006 -2015 Date Applied 02/10/2015 Date Issued 02/19/2015 Type Com/Ind/Instit/Com.Fac.-Reno/Add/Acc.Bld Location 98 SHIPLEY ST Action Replace Legal Description PLAN 336 LOT 536 LOT 537 PT Status Approved Roll Number 40-30-260-049-02900-0000 MPAC Structure Code N/A Value $100,000.00 Fee $125.00 Stats Can Struct Code 640 HOSPITAL - GENERAL, MILITARY, Gross Area 50 Stats Can Work Code 03 ALTERATION AND IMPROVEMENTS Permit Area 50 Sq. Feet Applicant Name CLINTON PUBLIC HOSPITAL Dwelling Units Created/Lost: 0 / 0 Owner Name Huron Perth Health Applicant is Owner Address GD CLINTON ON N0M 1L0 Project Desc Roof top HVAC unit replacement

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Formal Report - Building Permits Issued February, 2015 Page 54 of 268 AGENDA ITEM #5.2

Municipality Municipality Of Central Huron Phone (519) 482-3997 Bldg. Dept. Phone (519) 482-3997 Bldg. Dept. Fax Permit List Permits By Approved Date - Between: FEB 1,2015 and FEB 28,2015

Report Summary

Permit Type Permit Value Permit Fee Com/Ind/Instit/Com.Fac.-Reno/Add/Acc.Bld 100,000.00 125.00 Farm Bldgs/Additions/Greenhouses 420,000.00 7,580.00 Residential New Construction 400,000.00 2,898.60

Total Value $920,000.00 Total Fees $10,603.60 Total Number 3 Total Area 33,261 Sq. Ft. 0 Sq. Meters

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Municipality of Central Huron Formal Report Building Department

Date: March 9, 2015

To: Mayor & Council

From: Lesley Adams CBCO

Re: Building Department Shared Service Agreement

RECOMMENDATION

That the report titled Building Department Shared Service agreement, be received, and; The agreement for Shared Building Inspector Services with the Town of Goderich be approved. BACKGROUND

As Council is already aware building Inspectors from neighbouring municipalities will cross municipal borders to offer assistance to other building departments when needed. To date there has been no formal agreement between Municipalities for this service.

The attached shared service agreement between the Town of Goderich and the Municipality of Central Huron will ensure building department coverage in the event of the Chief Building Official / building inspector’s absence and therefore improve customer service.

The agreement clearly states what duties and obligations are expected from each party and their respective municipality. The agreement also sets out that the only cost recovery will be for the mileage at the respective county rate as per current practice.

BUDGET IMPACT

The building department budget currently and has for the past few years allocated for these types of contracted services.

CONCLUSION

The Shared service agreement is a formal document to outline the historic practice of municipalities offering assistance when needed.

______

Lesley Adams CBCO, Chief Building

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Schedule A

THIS AGREEMENT made this day of ,2015.

BETWEEN:

THE CORPORATION OF THE MUNICIPALITY OF CENTRAL HURON

Hereinafter called "Central Huron" OF THE FIRST PART

-and-

THE CORPORATION OF THE TOWN OF GODERICH

Hereinafter called "Goderich" OF THE SECOND PART

WHEREAS Section 3(2) of the Building Code Act S.O. 1992 c.23, as amended , establishes that the council of each municipality shall appoint a chief building official and such inspectors as are necessary for the enforcement of this Act in the areas in which the municipality has jurisdiction;

AND WHEREAS Section 3(3) of the Building Code Act S.O. 1992 c.23, as amended, establishes that the councils of two or more municipalities may enter into an agreement, providing for the joint enforcement of this Act within their respective municipalities; providing for the sharing of costs incurred in the enforcement of this Act within their respective municipalities; and providing for the appointment of a chief building official and inspectors;

AND WHEREAS Section 3(4) of the Building Code Act S.O. 1992 c.23, as amended, establishes that if an agreement under subsection (3) is in effect, the municipalities have joint jurisdiction in the area comprising the municipalities;

AND WHEREAS Central Huron in the absence of its appointed Chief Building Official requires assistance to enforce the Building Code Act S.O. 1992 c.23, as amended;

AND WHEREAS Goderich agrees to provide the services of its appointed Building Official and appointed Building Inspectors for the purpose of administering and enforcing the Building Code Act S.O. 1992 c.23, as amended;

AND WHEREAS Goderich in the absence of its appointed Chief Building Official requires assistance to enforce the Building Code Act S.O. 1992 c.23, as amended;

AND WHEREAS Central Huron agrees to provide the services of its appointed Building Official and appointed Building Inspectors for the purpose of administering and enforcing the Building Code Act S.O. 1992 c.23, as amended;

NOW THEREFORE WITNESSETH:

1. Goderich’s appointed Chief Building Official is hereby appointed as Acting Chief Building Official for Central Huron, a n d Goderich's appointed Building Inspectors are hereby appointed as Acting Building Inspectors for Central Huron on a temporary part-time basis, in the absence of Central Huron’s Chief Building Official and Building inspectors due to vacation, illness, education, leave or other such absence.

2. Central Huron’s appointed Chief Building Official is hereby appointed as Acting Chief Building Official for Goderich, and Central Huron’s appointed Building Inspectors are hereby appointed as Acting Building Inspectors for Goderich on a temporary part-time basis, in the absence of Goderich’s Chief Building Official and Building inspectors due to vacation, illness, education, leave or other such absence.

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3. Goderich shall be reimbursed at the County of Huron mileage rate per kilometer, based on the rate in affect at the time the expense was incurred; as approved for travel allowance for use of vehicles while on municipal business in their respective capacities of Acting Chief Building Official and Acting Building Inspector for Central Huro n.

4. Central Huron shall be reimbursed at the County of Huron mileage rate per kilometer, based on the rate in affect at the time the expense was incurred; as approved for travel allowance for use of vehicles while on municipal business in their respective capacities of Acting Chief Building Official and Acting Building Inspector for Goder ich .

5. Both Parties agree that this Agreement may be terminated by either party for any reason at any time with the giving of thirty (30) days written notice to the other Party.

6. Where the Services are provided by one party to work within the boundaries of the other Municipality, all administrative and inspection support services shall be completed by the administration and staff for the Municipality having jurisdiction. Permit fees shall be issued, delivered and collected by the Municipality having jurisdiction. The party retained under this Agreement to complete the services shall have no responsibility to complete any administration, filing work or other similar administrative work.

7. Under Section 7.1 of the Building Code Act S.O. 1992, all Ontario Municipalities are required to establish a Code of Conduct or Quality Management Plan (QMP). It is the responsibility of each party to ensure that an established Code of Conduct or QMP is in place in their respective areas of jurisdiction. The requirements of a Code of Conduct or QMP shall be spelled out in the Municipality’s Building Bylaw and the Building Bylaw shall be in compliance with the New Building Regulatory Regime.

8. Goderich and Central Huron acknowledge that applicants in the respective Municipalities are providing plans, specifications, personal and other information for the purpose of obtaining the requisite approval under the New Building Regulatory Regime. Goderich and Central Huron hereby agree to obtain such authorizations and consents as may be required by law to deliver such plans, specifications, personal and other information to Central Huron or Goderich, as the case may be, to enable that party to provide the Services. Without limiting the generality of the foregoing, Goderich and Central Huron hereby agree to obtain any consent required under any privacy legislation in Ontario including but not limited to consents required under the Freedom of Information and Protection of Privacy Act R.S.O 199,c.M.56 and the Personal Information Protection and Electronic Documents Act, S.C. 2000,c.5 as amended.

9. When Central Huron is providing the Services for Goderich, Goderich hereby agrees to indemnify and save harmless Central Huron from any and all losses, costs, expenses, liabilities and other claims incurred by Central Huron arising out of or connected with the performance or non-performance of Central Huron’s obligations under this Agreement, provided however that this indemnity shall not apply in the event that said losses, costs, expenses, liabilities and other claims incurred by Central Huron directly arise from Central Huron’s failure to comply with the terms, covenants and provisions of this Agreement.

When Goderich is providing the Services for Central Huron, Central Huron hereby agrees to indemnify and save harmless Goderich from any and all losses, costs, expenses, liabilities and other claims incurred by Goderich arising out of or connected with the performance or non-performance of Goderich’s obligations under this Agreement, provided however that this indemnity shall not apply in the event that said losses, costs, expenses, liabilities and other claims incurred by Goderich directly arise from Goderich’s failure to comply with the terms, covenants and provisions of this Agreement.

Goderich and Central Huron shall obtain and maintain throughout the term of this agreement such insurance coverage as may be reasonable requested by Central Huron including but not limited to: a) Comprehensive general liability insurance with limit of not less than 5 million (5,000,000.00) dollars per occurrence for bodily injury and/or property damage. The policy coverage must include personal injury, including harassment, discrimination, blanket contractual liability with cross-liability with cross liability and severability of interest clauses; b) Professional liability and errors and omissions insurance in the amount of not less than 5 million (5,000,000.00) dollars;

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c) Property damage insurance against loss and damage by perils of “all risks” to the extent available and generally obtainable from time to time; d) Insurance covering such other risks as Central Huron or Goderich may request and the other party is required to obtain as a prudent Municipality for the activities relating to the services.

Central Huron and Goderich will provide certificates of insurance upon signing of this Agreement. Central Huron and Goderich will provide at least (30) days’ notice of the cancellation or non-renewal of any policy they are required to maintain under this Agreement. Central Huron and Goderich may self-insure reasonable deductible amounts under the policies it is required to maintain to the extent permitted by law. Each party shall include the other party as an additional insured on the coverages required to be maintained hereby. Each party shall waive its and its insurers’ rights of subrogation as respects any claims covered or which should have been covered by valid and collectible insurance including any deductibles and retentions maintained thereunder.

10. All records and information received by either Municipality for the purpose of providing the Services shall remain the property of the Municipality who provided the records and information and shall not be divulged or revealed to third parties. Such records and information shall, upon termination of this Agreement, be returned to the Municipality that provided the same, subject to the right of Central Huron or Goderich, as the case may be, retaining copies for its own records.

11. Neither Central Huron nor Goderich nor any of their respective employees or representatives are employees of the other party and neither Central Huron nor Goderich shall represent to the contrary to anyone. Neither party shall be liable for any obligations incurred by the other party other than specified herein, it being specifically understood that the respective activities of each of the parties shall be operated separately.

12. Central Huron and Goderich hereby acknowledge that this Agreement shall not constitute a transfer of powers under the Municipal Act, 2001, as amended. Central Huron and Goderich are being retained as independent contractors to provide for the Services and carry out the roles of Chief Building Officials and Inspectors as set out in Section 1.1 of the Building Code Act S.O. 1992. For clarity, the Municipality having jurisdiction shall remain the entity providing authority to issue Building permits, Change Certificates, Occupancy Certificates, Septic Permits, Work Orders, Stop Work Orders and any other orders or permits and take any other actions required under the Building Code Act, the Building Code or any other regulations relating thereto. The party providing Services under this Agreement may recommend certain actions, but will ultimately be the entity responsible under legal authority.

13. In the event of termination of the Agreement for any reason: a) Central Huron and Goderich shall return to one another all records obtained by Central Huron or Goderich in connection with the performance of the Services, subject to the right of the party performing the Services to retain copies of the said records for its own files; b) There shall be a reconciliation of all amounts due and owing to Central Huron or Goderich for the Services as of the date of termination; and c) Termination shall not relieve Goderich or Central Huron from any obligation to the other party that may be unfulfilled on termination.

14. Neither party shall be responsible for delays or any failure in the performance of their obligations under this Agreement resulting from acts of God, strikes, labour disturbances, illness, inclement weather or other emergencies and causes beyond the control of the parties hereto.

15. Neither party shall assign or transfer this Agreement without the prior written consent of the other party.

16. This Agreement shall be governed by the laws of the Province of Ontario

This Agreement may be amended or modified from time to time within the enforcement duties as described in the Building Code Act S.O. 1992. It shall not be amended or modified to include duties that are not prescribed within the Act unless written consent from the party to be bound has been acknowledged. The course of

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dealing or of performance does not affect the waiver or modification of this Agreement unless adopted by the Council of the party to be bound.

This Agreement shall expire 5 years from its Commencement Date at which time a review of the Agreement by each party shall be undertaken. A Bylaw may be passed at the Council of each benefitting party to renew the Agreement once a 5 year review has taken place.

17. If any term, covenant or provision of this Agreement or the application thereof to either party or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Agreement or the application of such term, covenant or provision to the other party or circumstances other than those to which it is held invalid or unenforceable shall not be affected thereby and each term, covenant or provision of this Agreement shall be valid and enforceable to the fullest extent of the law.

18. The parties hereto agree that they will do all acts and things and execute and deliver such further and other papers and documents and enact such Municipal Bylaws as may be necessary and desirable or reasonably required by a party hereto to carry out the intent and purpose of and give full effect to the Agreement and every part thereof.

19. This Agreement shall enure to the benefit of and be binding upon the parties hereto and their respective successors and permitted assigns.

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SIGNED, SEALED AND DELIVERED

IN WITNESS WHEREOF the Municipalities have hereunto affixed its corporate seal under the hands of its Mayor and Clerk.

The Corporation of the Municipality of Central Huron

______Jim Ginn – Mayor

______Brenda MacIsaac, Clerk

"We have authority to bind the Corporation"

And

The Corporation of the Town of Goderich

______Kevin Morrison - Mayor

______Dwayne Evans - Clerk

“We have authority to bind the Corporation”

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BYLAW NO. XX-2015

CORPORATION OF THE MUNICIPALITY OF CENTRAL HURON

A BYLAW TO AUTHORIZE ENTERING INTO AN AGREEMENT WITH THE TOWN OF GODERICH FOR THE PURPOSE OF THE ENFORCEMENT OF THE BUILDING CODE ACT

WHEREAS it is considered necessary and desirable to enter into an agreement with the Corporation of The Town of Goderich for the purpose of the enforcement of The Building Code Act S.O. 1992, Chapter 23, as amended;

NOW THEREFORE Council of the Corporation of the Municipality of Central Huron enacts as follows:

• THAT the Clerk and the Mayor are hereby authorized to sign an agreement with the Town of Goderich.

• THAT a copy of the said agreement is attached hereto and identified as Schedule "A" to this bylaw and forms an integral part of this bylaw .

• THAT this bylaw shall come into force and effect on the date of its final passing.

READ A FIRST AND SECOND TIME THIS DAY OF ,2015

READ A THIRD TIME AND FINALLY PASSED THIS DAY OF ,2015

______Jim Ginn, Mayor

______Brenda MacIsaac, Clerk

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Municipality of Central Huron Monthly Report Planning Department

Date: March 9, 2015

To: Mayor & Council

Highlights for Previous Month

Review of Administrative Items

1. Bluewater Shores – Part Lot 37 and & 38, Concession 1, West Ward – Site Plan Review Application. Update: Staff met with municipal solicitor on March 2, 2015 to discuss details of a Site Plan Agreement.

Review of Planning Inquiries 1. Raymond Wilts – Lots 26 and 27, Concession 13, East Ward– Severance Inquiry

Outstanding Issue & Project List – Updates  Housekeeping ZBLA for three properties in Londesboro that have an obsolete zoning. Two of the properties were rezoned to R1 Residential Low Density and the third to a R1-Special to recognize the existing mobile home. Update: Public Meeting was held March 2, 2015 and the application was approved. Appeal period will expire on March 23, 2015.

 Housekeeping ZBLA to add provisions to Section 3 of the ZBL for the purpose of automatically making necessary amendments to the Zoning By-law as a result of a surplus residence severance. Update: Public Meeting was held March 2, 2015 and the application was approved. Appeal period will expire on March 31, 2015.

 Barry Pitblado – Part Lot 103, Maitland Concession, West Ward – Surplus residence severance application received November 3, 2014. Concerns were raised by the Huron County Health Unit. The applicant amended the application and council recommended approval with conditions to the County on December 15, 2014. Update: County Council approved application on February 11, 2015. Waiting on satisfaction of conditions.

Outstanding Issue & Project List – no updates  Don Crich - Trailer Park Expansion-Part Lot 4, Plan 546 – former Goderich Twp  Harbour Lights Expansion – Part Lot 2, Bayfield Conc. – former Goderich Twp. Plan of Condominium  Maitland Pines Campground(Mark Driver) Expansion-Part Lot 4, Plan 546 – former Goderich Twp  George Land – Part Lot 36 & 37, Concession 1 – Severance Application  Woodland Links Ltd Golf Course Expansion – North Part Lot 19, Huron Road Conc. – former Goderich Twp.

Monthly Planning Report Page 63 of 268 AGENDA ITEM #5.4

Page 2 of 2 Planning Department Monthly Report March 9, 2015  Chris Kiar/George Land – Lots 819, 820, 821 and 818, Plan 331, East Ward, Clinton – Severance application  Goderich Port Management Corporation as Applicant on behalf of the Owner, Town of Goderich - Official Plan Amendment and Zoning By-law Amendment application and Site Plan Review Application  Robert James Hoggarth/Helen Joan Hoggarth – Lot 9, Concession 11, East Ward – Surplus residence severance application  McIlwain Subdivision Application – Part Lot 11, Concession 1, former Goderich Township –  Christian & Hedwig Kreuger – Part Lots 24 & 25, Concession 11, East Ward, former Hullett Twp. – Severance.  Lake Huron Shores A2A Developments Inc. - Application for Official Plan and Zoning By- law Amendment

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MONTHLY DEPARTMENT REPORT Utilities

Committee of the Whole Report

March 9, 2015

Highlights from February 2015:

McClinchey: The McClinchey well customers were placed on a precautionary boil water advisory due to a loss of pressure in the distribution system. The well contactor did not activate the well and pressure was lost. Consulted with Hopper Well Systems and extreme cold has played a factor in these situations. It appears to be an isolated occurrence. Samples came back satisfactory and boil water was lifted.

Clinton: 9 frozen water services, municipal side: 230 Raglan, 68 Victoria (Royal Bank), 106 Victoria, 132 Victoria, 228 Victoria, 242 Victoria, 215 Huron (Carter’s Garage), 56 Erie & 54 Wellington

Frozen Water Policy & Procedure

A procedural policy has been developed to guide the department through the different scenario’s experienced over the last two winters. It covers off actions & responsibilities in a frozen water service event. A copy is attached for reference.

Sewage Treatment Plant upgrades

B.M. Ross & I met with potential contractors as part of tendering Q&A at the Sewage Plant. The following Pre-Selection equipment has been awarded; Cloth Media Filters: Fluidyne / H2Flow UV system: Trojan / H2Flow Spiral Fine Screen: ENV Treatment Systems Inc. Diesel Generator Set: Generac / Total Power Ltd.

2014 Water Summaries

Attached are the Annual Water Summary Reports for Central Huron’s Municipal Drinking Water Systems. Documentation is required that council has received the summaries as per Ontario Regulation 170/03.

General

Reviewing staffing compliment & compiling data to consider further staffing for this department.

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Monthly Utilities Department Report Page 65 of 268 AGENDA ITEM #6.1

Statement of Policy or Procedure Chapter: Utilities Department SPP No. UT 201 Section: Frozen Water Service Policy Type: Procedure Subject: Municipal Procedure for with frozen water Effective: Immediately services Prepared Ian Koetsier – Engineering Coordinator Page: 1 of 3 by: Approved Ian Koetsier – Engineering Coordinator Date: Mar 2, 2014 by: (reviewed by Utility staff) By-law ref: Continuation of the Production / 2001 #20 Part III MP-18 Treatment / Distribution Water bylaw & 2014 #13 Part 4.0 Water / Sewer Charges bylaw

Objective: To create a uniform policy for responding to suspected frozen water services.

Scope: All water customers are connected to watermains by means of a water service from the watermain to their building. This policy applies to water services between a watermain and building.

Steps: When an occupant or owner of a dwelling or building, connected to the public water distribution system reports that he/she believes the water service is frozen, the following procedure shall apply:

Procedure for potential frozen service calls: Note: Initial calls should be directed to the Utilities clerk during office hours and our oncall operator after hours.

1. MoCH water operator will make an onsite visit to confirm if the water service is frozen & if the service is frozen inside or outside the building (generally by disconnecting the water meter). If the operator can’t remove the meter to verify freezing due to questionable plumbing, i.e. inoperable shutoff valve, the owner will be advised to call a plumber to address plumbing issue to enable the operator to remove the meter.

2. If the service is frozen inside the building, the municipality’s involvement ends. The occupant or building owner will be advised to call a plumber. The Utility Department would only remain involved if the water meter is damaged due to freezing.

3. If the water is frozen outside the building, a) Examine the water line into the building and check Utility map books for the following: size, type, condition, fittings, bends, inside shutoff type etc. If replumbing is required to use a thawing machine, MoCH operator will call a plumber to correct the plumbing.

M:/ Policy & Procedures Manual\UT 201 Frozen Water Service Policy.doc

Monthly Utilities Department Report Page 66 of 268 AGENDA ITEM #6.1

b) Consider options to supply water; thawing machine, sub feeding the home from an other source (temporary solution), supply jugs of water for toilet use (temporary solution), c) Locate curbstop and water service (if required).

4. If a thawing machine is used that involves inserting a device, such as tubing inside the water service, a precautionary boil water notice will be issued to the occupants of the home (follow MoCH precautionary procedures).

5. Situations where thawing the water service is unsuccessful or impractical: a) Thawing line won’t pass a curbstop, service bend, or coupler: Will have to consider excavation to continue thawing process. b) Staffing issues: outside work hours, availability of staff, prioritization c) Weather conditions or other operator safety issues. d) Customer side of water service isn’t sufficient condition to attempt thawing (service type, leaks, impassable bends) In these situations revert back to other options listed in 3 (b). When sub feeding water, make sure recipient runs water to avoid temporary line from freezing.

6. Report findings to Utilities Foreperson and/or Manager. Each case is unique and further steps taken will vary on a case by case basis. In all instances inform Utilities Clerk of the address to add to our Frozen Water Service List.

General Information

- Residents who could be subject to freezing and wish to avoid freezing water lines should run water, (steady stream with a circumference of a straw) during colder weather as a precaution. The water used shall be invoiced per normal billing practices.

- The Utilities department will document all addresses which have experienced external service freezing. And at it’s own discretion, communicate with residents to continuously run water to avoid frozen water services. The Utility department will offer a credit for the amount of water used above average consumption for this purpose.

- Exceptions to the Frozen Water Service Policy & Procedure may be considered in unique situations

M:/ Policy & Procedures Manual\UT 201 Frozen Water Service Policy.doc

Monthly Utilities Department Report Page 67 of 268 AGENDA ITEM #6.1

Responsibility and Payment Chart Random Thawing / 1rst Time Responsibility/Payment Plumber thaws internal piping/service Building owner Plumber thaws external service Municipality Plumber changes internal shutoff (or any Building owner other plumbing) to enable meter removal Plumber changes plumbing to enable Municipality Municipality to use thawing equipment Municipality thaws external service Municipality Excavation @ curbstop to thaw service Municipality outside the home: main to curbstop Excavation @ curbstop to thaw service 50/50 outside the home: curbstop to building Sub feeding from a neighbouring No charge to recipient. Supplier is source reimbursed volume used (take a meter reading, before and after hookup) Frozen water meter Municipality Customer side of service needs Building owner replaced or upgraded Water bottles/jugs supplied to occupant Municipality (if requested)

On the Frozen List / 2nd Time Freezing Responsibility/Payment Plumber thaws internal piping/service Building owner Plumber thaws external service any Building owner location from the main to building Plumber changes internal shutoff (or any Building owner other plumbing) to enable meter removal Municipality thaws external service Building owner: billable hours Excavation required thawing service 50/50 outside the home. Sub feeding from a neighbouring Estimated average volume charged to source recipient. Supplier is reimbursed volume used (take a meter reading, before and after hookup) Frozen water meter Building owner Customer side of service needs Building owner replaced or upgraded Water bottles/jugs supplied to occupant Municipality (if requested)

M:/ Policy & Procedures Manual\UT 201 Frozen Water Service Policy.doc

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M:/ Policy & Procedures Manual\UT 201 Frozen Water Service Policy.doc

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Municipality of Central Huron Formal Report Utilities Department

Date: March 2, 2015

To: Mayor & Council

From: Ian Koetsier, Utilities

Re: 2014 Annual Water Summary Reports

RECOMMENDATION

THAT, the Annual Water Summary Reports for Central Huron’s Municipal Drinking Water Systems be received

BACKGROUND

Ontario Regulation 170/03 requires that water utilities prepare annual water reports and summaries. This report satisfies the regulation that requires the annual water summaries to be presented to Municipal council.

DISCUSSION

The Municipality of Central Huron Water department operates six Municipal drinking water systems. Attached are Annual Summaries for each system. The Annual Reports are made available on the Municipal website and Clinton’s Annual Report is emailed to Municipality of Huron East. The reports are prepared in compliance with the Safe Drinking Water Act. The SDWA is to “protect human health through the control and regulation of drinking water systems and drinking water testing”. Under the Act all drinking water systems are approved and regulated by the Ministry of Environment (MOE). Central Huron operates its Drinking Water Systems under the following MOE approvals:

Name Waterworks # License # DWWP #

Auburn Drinking Water System 260005281 082-106 082-206 Clinton Drinking Water System 220001539 082-101 082-201 Kelly Drinking Water System 220007793 082-104 082-204 McClinchey Drinking Water System 220007837 082-103 082-203 SAM Drinking Water System 220008284 082-102 082-202 Vandewetering Drinking Water System 220008293 082-105 082-205

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Page 2 of 2

Copies of Annual Water Summaries or Annual Water Reports will also be available free of charge for residents who request a copy.

DOCUMENTS ATTACHED

 Auburn 2014 Drinking Water System Annual Summary  Clinton 2014 Drinking Water System Annual Summary  Kelly 2014 Drinking Water System Annual Summary  McClinchey 2014 Drinking Water System Annual Summary  SAM 2014 Drinking Water System Annual Summary  Vandewetering 2013 Drinking Water System Annual Summary

______Ian Koetsier, Engineering Coordinator

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Auburn Drinking Water System Annual Summary Report 2014

This report summarizes system flow capabilities and non-compliance issues for the preceding year, as required by O.Reg 170/03 Schedule 22.

1. Non Compliance events under applicable legislations, regulations, approvals and orders

Non Compliance Duration Corrective Actions

None to report for 2014

2. System Flow Capability Assessment

Maximum Maximum Average Daily Month Flow Rate Daily Flow Flow L/min m3/d m3/d January 119 6.5 5.6 February 117.8 8.3 5.6 March 116.7 12.6 6.0 April 117.2 8.8 6.5 May 117.2 7.9 5.7 June 117.2 8.8 5.9 July 117.2 7.9 5.5 August 117.2 7.1 5.0 September 117.2 7.4 4.5 October 117.2 7.1 4.9 November 117.2 20.3 9.9 December 116.7 19.7 6.6

Average 117.3 --- 6.0 Maximum 119 20.3 --- System Capacity 157.8 227.2 227.2 % of Capacity 74.3 8.9 2.6

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Clinton Drinking Water System Annual Summary Report 2014

This report summarizes system flow capabilities and non-compliance issues for the preceding year, as required by O.Reg 170/03 Schedule 22.

1. Non Compliance events under applicable legislations, regulations, approvals and orders

Non Compliance Duration Corrective Actions None to report

2. System Flow Capability Assessment

Maximum Maximum Average Daily Month Flow Rate Daily Flow Flow L/min m3/d m3/d January 1440 38 4 February 1440 52 4 March 1440 51 5 April 1440 40 4 May 1440 46 5 Well #1 June 1440 23 3 July 1440 39 4 August 1440 50 4 September 1440 46 6 October 1440 81 6 November 1440 27 3 December 1440 51 6

Average 1440 --- 4.6 Maximum 1440 81 --- System Capacity 2080 2995 2995 % of Capacity 69.2 2.7 0.2

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Clinton Drinking Water System Annual Summary Report 2014

Maximum Maximum Average Daily Month Flow Rate Daily Flow Flow L/min* m3/d m3/d January 2040 1800 1338 February 2040 2204 1388 March 2040 53 7 April 2040 2233 1213 May 2040 1896 254 Well #2 June 2040 2250 1627 July 2040 1632 104 August 2040 1902 1104 September 2040 1642 100 October 2040 1522 1200 November 2040 1347 92 December 2040 1372 1155

Average 2040 --- 799 Maximum 2040 2250 --- System Capacity 2500 3600 3600 % of Capacity 81.6 62.5 22.2

Maximum Maximum Average Daily Month Flow Rate Daily Flow Flow L/min* m3/d m3/d January 1920 1551 54 February 1920 1452 110 March 1920 1967 1498 April 1920 1605 302 May 1920 1987 1349 Well #3 June 1920 1695 68 July 1920 1950 1353 August 1920 1592 358 September 1920 1521 1217 October 1920 54 5 November 1920 1595 1131 December 1920 56 6

Average 1920 --- 621 Maximum 1920 1987 --- System Capacity 2100 3024 3024 % of Capacity 91.4 65.7 20.5

*NOTE: flow rates for all wells are fixed, continuous measurement is not available

Page 2 of 3

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Clinton Drinking Water System Annual Summary Report 2014

Maximum Average Daily Month Daily Flow Flow m3/d m3/d January 1861 1532 February 2263 1575 March 1858 1576 April 2159 1583 May 1936 1666 Point of June 2239 1780 July 2397 1576 Entry August 1693 1548 September 1602 1433 October 1707 1363 November 1405 1336 December 1379 1319

Average --- 1524 Maximum 2397 --- System Capacity 4864 4864 % of Capacity 49.3 31.3

Page 3 of 3

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Kelly Drinking Water System Annual Summary Report 2014

This report summarizes system flow capabilities and non-compliance issues for the preceding year, as required by O.Reg 170/03 Schedule 22.

1. Non Compliance events under applicable legislations, regulations, approvals and orders

Non Compliance Duration Corrective Actions None to report

2. System Flow Capability Assessment

Maximum Maximum Average Daily Month Flow Rate Daily Flow Flow L/min m3/d m3/d January 96.6 13.2 10.5 February 96.6 15.6 10.2 March 95.5 13.6 10.7 April 95.5 15.4 11.3 May 95.5 23.1 14.3 June 97.2 28.2 18.2 July 96.1 26.5 16.3 August 95.5 26.8 15.5 September 94.4 24.5 10.9 October 94.4 15 11.4 November 95.5 21.4 13.2 December 95.0 25 14.2

Average 95.7 --- 13.1 Maximum 97.2 28.2 --- System Capacity 136 195.84 195.84 % of Capacity 71.5 14.4 6.6

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McClinchey Drinking Water System Annual Summary Report 2014

This report summarizes system flow capabilities and non-compliance issues for the preceding year, as required by O.Reg 170/03 Schedule 22.

1. Non Compliance events under applicable legislations, regulations, approvals and orders

Non Compliance Duration Corrective Actions None to report

2. System Flow Capability Assessment

Maximum Maximum Average Daily Month Flow Rate Daily Flow Flow L/min m3/d m3/d January 63.0 6.4 4.2 February 62.7 5.7 3.8 March 63.0 5.2 4.2 April 60.0 6.1 4.8 May 60.2 8.5 5.4 June 60.5 14.9 8.4 July 61.1 10.5 7.9 August 61.1 24.7 10.1 September 61.3 21.6 9.3 October 61.3 10.4 5.1 November 61.1 6.4 3.9 December 60.2 7.4 4.3

Average 61.3 --- 6.0 Maximum 63.0 24.7 --- System Capacity 68.0 97.92 97.92 % of Capacity 92.6 25.2 6.1

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SAM Drinking Water System Annual Summary Report 2014

This report summarizes system flow capabilities and non-compliance issues for the preceding year, as required by O.Reg 170/03 Schedule 22.

1. Non Compliance events under applicable legislations, regulations, approvals and orders

Non Compliance Corrective Actions None to report

2. System Flow Capability Assessment

Maximum Maximum Average Daily Month Flow Rate Daily Flow Flow L/min m3/d m3/d January 93.2 16.4 12.7 February 92.7 16 13.6 March 93.2 23.1 12.4 April 93.2 18.8 12.4 May 94.3 13.5 9.6 June 94.3 24.4 10.2 July 94.3 12.7 7.4 August 94.3 11.3 7.5 September 94.3 10.5 6.7 October 94.3 9.7 6.5 November 93.8 10 7.5 December 92.7 12 10.0

Average 93.7 --- 9.7 Maximum 94.3 24.4 --- System Capacity 114 164 164 % of Capacity 82.7 14.9 5.9

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VanDewetering Drinking Water System Annual Summary Report 2014

This report summarizes system flow capabilities and non-compliance issues for the preceding year, as required by O.Reg 170/03 Schedule 22.

1. Non Compliance events under applicable legislations, regulations, approvals and orders

Non Compliance Duration Corrective Actions Exceeded Permit to Take Water May 1 – May Repaired faulty pressure instantaneous flow rate in May 30, 2014 controlling valve & modified alarms setup

2. System Flow Capability Assessment

Maximum Maximum Average Daily Month Flow Rate Daily Flow Flow L/min m3/d m3/d January 93.8 13.2 6.8 February 93.8 11.9 6.8 March 99.4 8 5.9 April 132.2 10.9 6.4 May 167.2 11.7 7.0 June 95.0 25 10.6 July 117.2 19.1 13.6 August 92.7 17.9 10.9 September 92.2 17 8.3 October 94.4 8.7 6.1 November 93.8 12.2 6.8 December 93.8 13.4 7.6

Average 105.5 --- 8.1 Maximum 167.2 19.1 --- System Capacity 136 195.8 195.8 % of Capacity 122.9 9.8 4.1

Formal Report - 2014 Annual Water Summary Reports Page 79 of 268 AGENDA ITEM #7.1

MUNICIPALITY OF CENTRAL HURON MONTHLY DEPARTMENT REPORT

Facilities Department

Committee of the Whole Report

March 9, 2015

Facilities

Grandstand o

Central Huron Community Complex o P/A – has been fixed. o Parking Lot Lights at Slots / REACH & Complex – have been fixed. o Compressor – oil pressure switch was malfunctioning, not allowing compressors to start automatically (this cannot be done in house). Switch has been replaced. o Health & Safety issue on second floor railing – railing is being manufactured by the roads department (Rick Pickett) and will be installed when completed.

Halls o Clinton Town Hall /Library . Eave troughs are 50% repaired – still waiting. . Repairs to front window façade – still waiting. . Haven’t received quote for door system at town hall. . Furnace malfunction Town Hall – heat pump for north side of police office not operating properly. To be looked after. . Pipes were freezing at library, have been thawed and remain open. o Holmesville . Frozen pipes (twice) have been thawed and remain open. . Emergency lights malfunctioning – will contact Georgian-Bay for parts. o Auburn . o Kinburn .

 Cemetery o Entrance pillars project - final approvals (with costing) attached.

 Works Sheds o Holmesville – no issues. o Hullett – re-tubing of the bay lighting completed. Electrical outlet installed for welder hookup. o Clinton – no issues. o Utilities – ceiling has been repaired. Bay heater replaced.

Monthly Facilities Department Report Page 80 of 268 AGENDA ITEM #7.1

Parks

 Nothing to report.

General Matters

 Permanent liquor license – first two bars conducted for Clinton Radars on February 13th & 20th.

Monthly Spending Variance Analysis

 none

Outstanding Issues & Project List

 Fire hall – Still awaiting layout from engineer, although he advises is just waiting to be checked. Construction to follow.  Three Outstanding accounts: Two have been added to taxes and one will be going to collections.

Monthly Facilities Department Report Page 81 of 268 AGENDA ITEM #7.2

Municipality of Central Huron Formal Report Facilities Department

Date: March 9, 2015

To: Mayor & Council

From: Steve Campbell, Facilities Manager

Re: Clinton Cemetery Gates

RECOMMENDATION:

That the report titled Clinton Cemetery Gates be received, and; That the installation of pillars and gates at west side of current entrance, be approved.

REPORT

Central Huron resident Jean Jardine requests to make a donation for installation of pillars and gates as well as a memorial plaque at the Clinton Cemetery in memory of her family. She proposes the following work be done by the municipality along with landscaping, wiring and light fixtures for pillars, tree removal, gravel entrance, project preparation.

Prices and drawings have been obtained from Mike Needles of Cobblestone Design and James Wallace of Blacksmith. Discussions with these parties as well as Jean Jardine and Roads Manager Tom Sinclair have been ongoing.

A breakdown of costs as well as drawings are included with this report.

COST  Cobblestone Design - $17, 524.90 (includes hst)  Blacksmith - $4,520.00 (includes hst)  Municipality - $5,181.05 (includes hst)  Tri-County Brick (plaque) - $452.00

______Steve Campbell, Facilities Manager

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Formal Report - Clinton Cemetery Gates Page 83 of 268 AGENDA ITEM #7.2

Formal Report - Clinton Cemetery Gates Page 84 of 268 AGENDA ITEM #7.2

Formal Report - Clinton Cemetery Gates Page 85 of 268 AGENDA ITEM #7.3

February 19, 2015

REACH Board Agenda 4:00 PM Executive Boardroom

Meeting Called By: Larry Langan Type of Meeting: Regular Board Meeting Attendees: Larry Langan, Alex Westerhout, Tim Martens, Lynn Flowers, Burkhard Metzger, Greg Stewart, Pat Jamieson, Matt Lee, Cindy Pryce Regrets: Bryan Durst

AGENDA ITEMS

1. CALL TO ORDER: 1.1 Approval of Agenda (additions, deletion, corrections) 2. DECLARATION OF CONFLICT OF INTEREST 3. APPROVAL OF PREVIOUS MINUTES MOTION That the minutes of the Regular meeting held on January 14, 2015 be approved as printed 4. PRESENTATIONS/DELEGATIONS 4.1 Strategic Equine 5. CORRESPONDENCE: 5.1 For Boards Information - Letter from Salvation Army 5.2 For Boards Consideration - Nil 6. STAFF REPORTS: 6.1 General Manager 6.2 December 2014 & January 2015 Financial Reports & Explanation MOTION That the financial reports 6.2 be approved as presented 7. UNFINISHED BUSINESS 7.1 Alcohol Policy MOTION To approve the revised Alcohol Policy as presented 8. OTHER ITEMS: 9. ANNOUNCEMENTS: 9.1 Regular Board Meeting –March 25, April 22, May 27, June 24, July 22 10. ADJOURNMENT MOTION That the meeting be adjourned

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 86 of 268 AGENDA ITEM #7.3

MINUTES REGULAR BOARD MEETING – REACH Huron Wednesday, January 14, 2015 at 3:00pm REACH Huron Executive Boardroom

PRESENT: Board: Larry Langan, Bryan Durst, Greg Stewart, Alex Westerhout, Tim Martens Staff: Cindy Pryce, Matt Lee Regrets: Lynn Flowers, Burkhard Metzger, Pat Jamieson

1. CALL TO ORDER: Larry Langan called the meeting to order at approximately 3:02 pm.

1.1 Approval of the Agenda (Additions, deletions, corrections) MOTION: 01-2015 Moved by Tim Martens, seconded by Alex Westerhout, that the agenda of the Regular Meeting on January 14, 2015 be approved as printed. Carried 2. DECLARATION OF CONFLICT OF INTEREST:  None 3. APPROVAL OF PREVIOUS MINUTES:  The time of the meeting on the second page and beyond should state 5:00pm, not 3:00pm.

Update:  County of Huron Grant has not been discussed formally since the approval.  Two extra horses are being brought in for second semester of PHHC. We need to ensure horses are brought in only when needed. Tim Martens asked what the cost is for 2 extra horses. The General Manager stated that we have been tracking expenses and will have a better answer for the February meeting. REACH is looking at alternate ways of acquiring horses for the PHHC program and this should be put on as a point in our Strategic Planning discussions.

MOTION: 02-2015 Moved by Bryan Durst, seconded by Greg Stewart, that the minutes of the Regular Meeting on November 26, 2014 be approved as amended. Carried 4. PRESENTATIONS/DELEGATIONS: Nil

5. CORRESPONDENCE: 5.1 For Boards Information - Nil 5.2 For Boards Consideration - Nil

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 87 of 268 AGENDA ITEM #7.3

MINUTES REGULAR BOARD MEETING – REACH Huron Wednesday, January 14, 2015 at 3:00pm

6. STAFF REPORTS: 6.1 General Manager Report  The PHHC program will be starting second semester with 38 students. The next payment will be received in February.  Capital Request –portable fence. Matt has spoken with Ian Fleming and Steve Campbell regarding portable fencing between the parking lots during large events. Both parties are on board for working together. REACH owns rails already, so hopefully this will help with REACH’s cost.  Liquor policy – There has been changes made to the Ontario Liquor Laws for 2015, and Matt would like to review them prior to the final approval of REACH’s revised Alcohol Policy to ensure they are up to date with the changes. The revised Alcohol policy will be brought to the next meeting for approval.  Strategic Plan Consultant has been chosen. Strategic Equine was the company named for the creation of REACH’s strategic plan. They have given three possible options on how they are going to implement the process. Matt recommends option 1, as it seems to get the community involved before a plan is created which intern, gives them more of a chance for their opinion to be heard. Alex Westerhout would also like to include an option for the public to see a draft version before the document is finalized. January 20th will be the first meeting with Strategic Equine, and will include the REACH Board, Municipality of Central Huron representatives, along with Matt Lee & Cindy Pryce. The final completion date for the plan is March 31/15. MOTION: 03-2015 Moved by Alex Westerhout, seconded by Bryan Durst to approve the recommendation from the General Manager to choose Option 1, which will need to include an option for the public to view a draft version prior to finalization. Carried  RC discussion – REACH will need to purchase netting & Insurance to cover these types of events. REACH will be reimbursed for the insurance portion. Once we do this, we will become the only indoor place offering this.  Operations Budget – The 2015 budget is conservative one. REACH’s main priority will be to reduce its line of credit. The grant from the Municipality will go down slightly, but cannot be reduced further until the line of credit is more manageable. MOTION: 04-2015 Moved by Bryan Durst, seconded by Tim Martens, that the Operations budget be approved as printed. Carried 2 | P a g e

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 88 of 268 AGENDA ITEM #7.3

MINUTES REGULAR BOARD MEETING – REACH Huron Wednesday, January 14, 2015 at 3:00pm

6.2 November 2014 Financial Report & Explanations  Wages were over budget, as there were actually 27 pay periods in 2014  There was a question of whether the Municipality should be covering the cost of the fire alarm and sprinkler inspections but they are considered a repair and maintenance item. MOTION: 05-2015 Moved by Bryan Durst, seconded by Tim Martens, that the financial reports in 6.2 be approved as printed. Carried 7. UNFINISHED BUSINESS: - Nil

8. OTHER ITEMS:

9. ANNOUNCEMENTS: 9.1 Regular Board Meeting – February 25, March 25, April 22, May 27 & July 22, 2015 at 3:00PM

10. ADJOURNMENT: MOTION 06-2015 Moved by Greg Stewart, seconded by Bryan Durst, that the meeting be adjourned at 4:39pm. Carried

______Larry Langan, President

______Matt Lee, General Manager

3 | P a g e

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Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 90 of 268 AGENDA ITEM #7.3

General Managers Report

February 19th 2015

1. Over 20,000 daily visitors in 2014 Visitors include participants and spectators of the Ag Arena, Public and High school attendees, Room rental participants. List excludes Fanshawe and Guelph Ridgetown students. See REACH visitor’s overview 2. Kitchen rental opportunities 3. Fanshawe is looking at offering a new Food Service Worker program in March 4. New arena usage Drone Races Feb 15th Review event International Drone day March 14th General Information International Drone day is a lifestyle experience, bringing together the latest technologies and brands along with entertainment features five product zones: Adventure, Aviation, Drive, Off Road, and Marine Each zone will showcase the latest greatest or fastest products - all of which are either unique or never seen before in the region.

5. MOU Guelph The main area of focus for 2015 will be on the herd management section of our agreement. Review Herd horse expense sheet.

The focus will become on creating a sustainable herd for all REACH programing while utilizing local equestrian talent and providing equal opportunities for community members to join our programing.

1. One option is the creation a Horse booking agency. REACH would define our standards for the booking agent and what services the horse owner would receive. REACH would than provide an outline of the type of horse we currently are looking for and allow an agent who can work for commission to book in our horses. Our base fee for accepting a horse into any program would be $200.00 per horse per month. Booking agents would be allowed to mark up the base fee to a maximum of 150% based on the demand and quality of the required horse. The booking agents would receive commission payment at the end of the month. 2. Create a new price that gives PHHC full usage and control of the barn and herd.

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 91 of 268 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

ARENA COMPLEX 2014 PARTICIPANTS TOTAL PARTICIPANT/ # of Event PARTICIPANTS SPECTATORS SPECTATORS Days EVENT PER DAY PER DAY per EVENT GRAND TOTAL TRAVEL LOCAL 14 Sunday Ropings 30 30 60 840 10 20 28 Wednesday Timed 10 10 20 560 2 8 35 Thursday Sortings 15 15 30 1050 5 10 37 Community Ride 15 15 30 1110 4 11 6 Western Schooling Show 50 30 80 480 12 38 4 English Schooling Show 20 20 40 160 15 5 6 Ultimate Cowboy Jackpot 20 20 40 240 5 15 6 SOCS 55 65 120 720 11 44 1 SOCS Clinic 30 45 75 75 6 24 1 BradDen Stables Jackpot 13 0 13 13 0 13 1 Family Day Pony Rides 60 100 160 160 0 60 3 Craig Cameron Clinic 22 20 42 126 15 7 1 Pony Club 15 0 15 15 0 15 6 Connie Bull 8 15 23 138 0 8 3 OBRA Blast Off 200 150 350 1050 160 40 3 NBHA Spring Thaw 180 50 230 690 130 50 2 Milverton Saddle Club 30 30 60 120 25 5 1 WOR Nations cup 51 40 91 91 36 15 2 Denise Barrel Clinic 20 5 25 50 10 10

Page 92 of 268 1 RWSS Year end banquet 20 34 54 54 3 17 16 Community Living 8 0 8 128 0 8 1 Clinton Spring Fair 70 100 170 170 30 40 2 MWHS 70 130 200 400 35 35

3 NBHA Canada Day 230 200 430 1290 165 65 AGENDA ITEM #7.3 5 Stay & Play 2 0 2 10 2 0 5 Barrel Jackpot 22 15 37 185 2 20 3 OBRA PluckinFest 90 90 180 540 50 40 5 Own A Horse Camp 13 0 13 65 0 13 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

5 Ride Shoot & Swim Camp 11 0 11 55 0 11 3 OBRA Summer Classic 120 120 240 720 80 40 5 Be a Cowboy Camp 10 0 10 50 0 10 3 NBHA Finals 200 200 400 1200 150 50 2 MWHS September 67 130 197 394 33 34 3 AHAEC Youth Retreat 10 20 30 90 10 0 12 SCWI Dual Credit 22 0 22 264 5 17 3 OBRA Finals 200 150 350 1050 160 40 3 Rodeos 100 400 500 1500 70 30 1 SOCS ORCHA Clinic 20 50 70 70 6 14 1 PHHC Red Carpet Day 60 60 60 58 2 1 PHHC Applicant Info Day 80 80 80 78 2 2 CHSS Challenge Day 100 100 200 100 0 GRAND TOTAL 16263 Page 93 of 268 AGENDA ITEM #7.3 AGENDA ITEM #7.3

EDUCATION CENTRE DAY VISITS 2014 # of Event PARTICIPANTS GRAND Days EVENT PER DAY TOTAL 52 Church Group 30 1560 39 Cheerleaders 20 780 4 Cheer Tumbling 2 8 1 Christina Sidwell - Family Event 200 200 3 Ag Ambitions 15 45 1 HPCDSB Awards 80 80 1 Communities in Bloom Feb 30 30 1 Huron Bruce NDP 100 100 1 Alzheimers Society 10 10 1 Emily - Tourism Project 75 75 1 Farm Debt Mediation 5 5 17 SBEC 15 255 1 Clinton Vet Seminar 80 80 1 Bruce Agra Dehy Inc 80 80 1 Knights of Valour 223 223 1 Delta Power 20 20 1 Networking Huron 15 15 1 ABCA Apr 5 25 25 7 Victim Services 10 70 1 BIA AGM 50 50 1 Bon Vivant - School 20 20 1 HPCDSB Kelly Anderson 20 20 1 AMDSB - may 70 70 1 Fanshawe ECE Job Fair 100 100 1 HC Planning Dep 15 15 3 Elections Ontario 75 225 1 St. Annes - kitchen 15 15 1 MCH -Genny Smith 80 80 1 HPCDSB - June 13 70 70 1 Randy Boles 3 3 1 Alison Lobb 10 10 1 Troy Hamilton - Boardroom Aug 15 15 1 PHHC/BIA Dinner 70 70 1 Fanshawe Collaborate Mtg 10 10 4 Clinton Healing Well 10 40 1 BIA SBEC 120 120 1 Ag Ambitions meeting 25 25 1 Hyland Seeds 20 20 1 Pork Producers 15 15 EDUCATION CENTRE GRAND TOTAL 4654 TOTAL ARENA & EDUCATION CENTRE 20917

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 94 of 268 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

ARENA COMPLEX

◄ Feb 2015 ~ March 2015 ~ Apr 2015 ► Sun Mon Tue Wed Thu Fri Sat 1 2 Assisted Riding 3 4 Riding Lesson 5 Riding Lesson 3- 6 7 10-12 Community Ride 5:30-6:30pm 5pm Ultimate Cowboy RWSS Western 6-10pm #5 Riding Lesson Timed Events Sorting 5:30-6:30 6:30-9:30pm 6:30-9:30pm 8 9 Assisted Riding 10 11 Riding Lesson 12 Riding Lesson 13 14 Roping Association 10-12 Community Ride 5:30-6:30pm 3-5pm International Challenge 6-10pm Drone Day @ Riding Lesson Timed Events Sorting REACH 5:30-6:30 6:30-9:30pm 6:30-9:30pm 15 Private Rental 16 Riding Lesson 17 18 Riding Lesson 19 Riding Lesson 20 21 5-8pm 5:30-6:30 Community Ride 5:30-6:30pm 3-5pm Private Rental SOCS 6-10pm 6-8pm Assisted Riding 10- PHHC Applicant Sorting 12 Info 6:30-9:30pm

Timed Events 6:30-9:30pm 22 Private Rental 23 Riding Lesson 24 25 Riding Lesson 26 Riding Lesson 27 Private Rental 28 5-8pm 5:30-6:30 Community Ride 5:30-6:30pm 3-5pm 6-8pm 6-10pm Page 95 of 268 Roping Association Assisted Riding 10- Timed Events Sorting Challenge 12 6:30-9:30pm 6:30-9:30pm

29 Private Rental 30 Assisted Riding 31 Community Notes: AGENDA ITEM #7.3 5-8pm 10-12 Ride 6-10pm

Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

EDUCATION CENTRE

◄ Feb 2015 ~ March 2015 ~ Apr 2015 ► Sun Mon Tue Wed Thu Fri Sat 1 2 3 Cheerleaders 4 5 6 7 Centre of Hope Banquet Rm 4pm-8:45pm Banquet Rm 5-7pm Ag Ambitions Snow Date Board Rm 4-8:30pm 8 9 10 Cheerleaders 11 12 13 14 Centre of Hope Banquet Rm 4pm-8:45pm Ag Ambitions Banquet Rm 5-7pm Snow Date Ag Ambitions Board Rm Board Room 4-8:30pm 4-8:30pm

15 16 17 Cheerleaders 18 PHHC 19 20 21 Centre of Hope Banquet Rm 4pm-8:45pm Applicant Info SBEC Banquet Rm 5-7pm Boardroom 6-9pm Ag Ambitions Board Rm 4-8:30pm

22 23 24 Cheerleaders 25 26 27 28 Centre of Hope Banquet Rm 4pm-8:45pm Board Meeting AMDSB Banquet Rm 5-7pm Board Rm 3-5pm Banquet Rm & Ag Ambitions Snow Date Board room Page 96 of 268 Board Rm 4-8:30pm SBEC Board Rm 6-9pm 29 30 31 Cheerleaders Notes: Centre of Hope Banquet Rm 4pm-8:45pm AGENDA ITEM #7.3 Banquet Rm 5-7pm

AGENDA ITEM #7.3

BOARDED HORSES COSTS

In a 1 month period, boarded horses use approximately:

13 bags Fat n’ Fibre X $17.95/bg = $233.35

4.5 bags Sweet Feed x $16.75/bg = $71.19

2.25 bags Equalizer x $27.13/bag = $61.04

4.5 bags Beet Pulp x $15/bag = $67.50

200 bales of hay @ $5.50/bale = $1,100.00 (6.5-6.75 bales/day = 190-210 bales)

1.25 totes of bedding pellets @ $245.00/tonne = $306.25

TOTAL OF ABOVE = $1,839.33/9 horses

$204.37/horse/month

**The above costs per horse per month, does not include labour or overhead costs for the facility**

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 97 of 268 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

4:06 PM Regional Equine & Agricultural Centre of Huron Inc. 02/13/15 Accrual Basis Profit & Loss Budget vs. Actual January through December 2014 TOTAL Dec 14 Budget $ Over Budget YTD Actual 2014 YTD Budget 2014 YTD Vari. 14 YTD Actual 2013

Income EVENTS Admissions 951.33 850.00 101.33 28,601.32 58,700.00 (30,098.68) 13,983.34 Booth Rentals 0.00 0.00 0.00 0.00 0.00 0.00 530.97 Event Sponsorship 0.00 0.00 0.00 184.00 6,000.00 (5,816.00) 1,069.63 Grants 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Memberships 297.35 0.00 297.35 2,318.60 0.00 2,318.60 2,631.67 Other Revenue 0.00 0.00 0.00 138.68 0.00 138.68 170.00 Total EVENTS 1,248.68 850.00 398.68 31,242.60 64,700.00 (33,457.40) 18,385.61

FACILITIES Advertising 0.00 200.00 (200.00) 0.00 2,400.00 (2,400.00) 0.00 Rentals 12,108.37 11,612.50 495.87 113,757.83 104,096.00 9,661.83 90,853.70 Stall Rentals 172.56 500.00 (327.44) 21,637.87 18,500.00 3,137.87 15,282.03 Total FACILITIES 12,280.93 12,312.50 (31.57) 135,395.70 124,996.00 10,399.70 106,135.73

FOOD & BEVERAGE Sales 75.35 300.00 (224.65) 1,026.27 3,650.00 (2,623.73) 537.90 Total FOOD & BEVERAGE 75.35 300.00 (224.65) 1,026.27 3,650.00 (2,623.73) 537.90

FUNDRAISING Admissions 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Donations 0.00 5,000.00 (5,000.00) 12,000.00 18,200.00 (6,200.00) 22,200.00 Total FUNDRAISING 0.00 5,000.00 (5,000.00) 12,000.00 18,200.00 (6,200.00) 22,200.00 Page 98 of 268

GENERAL ADMINISTRATION Advertising Re-imbursement 1,500.00

Grants - Central Huron 16,289.84 16,289.85 (0.01) 199,778.23 195,478.20 4,300.03 239,993.00 AGENDA ITEM #7.3 HST Revenue 0.00 0.00 0.00 4,731.42 0.00 4,731.42 5,942.77 Management Fee 1,000.00 1,000.00 0.00 12,000.00 12,000.00 0.00 12,000.00 Operation Sponsorship/Donations 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Revenue 186.46 0.00 186.46 3,946.33 0.00 3,946.33 6,688.10

Page 1 of 5 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

Sponsorship/Donations 0.00 0.00 0.00 27.50 0.00 27.50 75.00 Trillium Income 4,158.31 Total GENERAL ADMINISTRATION 17,476.30 17,289.85 186.45 220,483.48 207,478.20 13,005.28 270,357.18

HERD BARN Horse Board 4,600.00 2,500.00 2,100.00 25,549.17 20,000.00 5,549.17 15,463.63 Horse Rentals 3,500.00 2,877.50 622.50 22,919.96 25,490.00 (2,570.04) 18,915.04 Horse Sponsorships 0.00 1,500.00 (1,500.00) 0.00 6,000.00 (6,000.00) 0.00 Total HERD BARN 8,100.00 6,877.50 1,222.50 48,469.13 51,490.00 (3,020.87) 34,378.67

PROGRAMMING Education Centre Programming 0.00 0.00 0.00 0.00 2,000.00 (2,000.00) Grants 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Registration Fees 1,168.15 700.00 468.15 10,991.70 8,400.00 2,591.70 12,161.64 Total PROGRAMMING 1,168.15 700.00 468.15 10,991.70 10,400.00 591.70 12,161.64

REACH KIDS Grants 0.00 0.00 0.00 2,536.00 0.00 2,536.00 0.00 Registration Fees 0.00 0.00 0.00 7,317.00 15,600.00 (8,283.00) 12,351.01 Total REACH KIDS 0.00 0.00 0.00 9,853.00 15,600.00 (5,747.00) 12,351.01

Total Income 40,349.41 43,329.85 (2,980.44) 469,461.88 496,514.20 (27,052.32) 476,507.74

Page 99 of 268 Expense EVENTS - Exp Furnishings & Equipment 0.00 0.00 0.00 0.00 0.00 0.00 3,533.64 Marketing 0.00 0.00 0.00 1,322.84 7,500.00 (6,177.16) 7,229.05

Materials & Supplies 93.69 100.00 (6.31) 2,533.69 800.00 1,733.69 4,139.44 AGENDA ITEM #7.3 Outside Services 357.50 400.00 (42.50) 15,559.77 25,400.00 (9,840.23) 4,567.55 Wages 4,285.03 2,719.89 1,565.14 35,870.15 34,965.93 904.22 56,778.12 Total EVENTS - Exp 4,736.22 3,219.89 1,516.33 55,286.45 68,665.93 (13,379.48) 76,247.80

Page 2 of 5 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

FACILITIES - Exp Fuel 165.60 100.00 65.60 2,381.62 1,750.00 631.62 1,854.05 Furnishings & Equipment 812.27 600.00 212.27 9,066.78 7,200.00 1,866.78 10,130.78 Grounds Maintenance 0.00 332.15 665.00 Insurance 0.00 0.00 0.00 6,825.84 10,300.00 (3,474.16) 0.00 Janitorial 80.13 200.00 (119.87) 3,338.58 2,900.00 438.58 3,749.58 Marketing 0.00 150.00 (150.00) 0.00 1,800.00 (1,800.00) 703.65 Materials & Supplies 0.00 0.00 0.00 207.70 0.00 207.70 876.89 R&M Building 1,530.85 1,200.00 330.85 21,315.81 14,400.00 6,915.81 18,841.95 R&M Equipment 1,405.13 100.00 1,305.13 4,005.36 1,200.00 2,805.36 1,253.52 Stall Expense 197.11 Utilities 5,861.30 3,600.00 2,261.30 35,899.45 38,200.00 (2,300.55) 37,174.21 Wages 6,752.08 5,867.09 884.99 61,165.21 75,487.48 (14,322.27) 70,293.65 Total FACILITIES - Exp 16,607.36 11,817.09 4,790.27 144,538.50 153,237.48 (8,698.98) 145,740.39

FOOD & BEVERAGE - Exp Furnishings & Equipment 0.00 25.00 (25.00) 0.00 300.00 (300.00) 133.16 Marketing 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Materials & Supplies 0.00 0.00 0.00 863.63 0.00 863.63 577.62 Wages 0.00 0.00 0.00 0.00 0.00 0.00 413.91 Total FOOD & BEVERAGE - Exp 0.00 25.00 (25.00) 863.63 300.00 563.63 1,124.69

Page 100 of 268 FUNDRAISING - Exp Furnishings & Equipment 0.00 0.00 0.00 0.00 0.00 0.00 Marketing 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Materials & Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Outside Services 0.00 0.00 0.00 0.00 0.00 0.00 AGENDA ITEM #7.3 Wages 0.00 0.00 0.00 0.00 0.00 0.00 Total FUNDRAISING - Exp 0.00 0.00 0.00 0.00 0.00 0.00 0.00

GENERAL ADMINISTRATION - Exp

Page 3 of 5 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

Accounting 0.00 0.00 0.00 779.52 0.00 779.52 872.22 Audit 0.00 0.00 0.00 3,202.35 3,500.00 (297.65) 3,781.09 Bank Charges 147.20 100.00 47.20 2,937.37 1,200.00 1,737.37 5,363.02 Board Costs 0.00 0.00 0.00 115.63 0.00 115.63 Furnishings & Equipment 0.00 0.00 0.00 0.00 0.00 0.00 HST Audit Expense 1,153.01 Insurance 9,115.80 Interest Payments 169.60 90.00 79.60 2,277.30 1,740.00 537.30 IT 327.92 450.00 (122.08) 1,928.33 5,400.00 (3,471.67) 3,458.85 Lease - Property 4,166.67 4,166.66 0.01 50,000.04 50,000.00 0.04 50,000.00 Legal 0.00 50.00 (50.00) 0.00 600.00 (600.00) 0.00 Loan Payments 0.00 1,666.66 (1,666.66) 0.00 20,000.00 (20,000.00) Marketing 45.04 0.00 45.04 1,337.67 0.00 1,337.67 5,010.55 Membership Fees 305.91 75.00 230.91 630.91 900.00 (269.09) 311.80 Miscellaneous Expenses 0.00 150.00 (150.00) 1,114.08 1,800.00 (685.92) 0.00 Office Equipment Leases 532.40 250.00 282.40 3,140.12 3,000.00 140.12 2,704.15 Office Supplies 59.82 175.00 (115.18) 2,478.78 2,100.00 378.78 2,864.57 Payroll Support 111.72 0.00 111.72 1,253.00 0.00 1,253.00 1,362.56 Phone/Internet 812.05 400.00 412.05 6,174.09 4,900.00 1,274.09 6,858.04 Postage/Courier 0.00 50.00 (50.00) 283.03 600.00 (316.97) 267.64 Professional Development 0.00 0.00 0.00 63.40 1,500.00 (1,436.60) 131.73 Property Taxes 0.00 0.00 0.00 0.00 0.00 0.00 1,748.81 Travel 117.60 200.00 (82.40) 1,716.38 2,400.00 (683.62) 8,207.19

Page 101 of 268 Wages 9,568.32 6,012.86 3,555.46 99,231.93 86,102.34 13,129.59 130,129.95 Total GENERAL ADMINISTRATION - Exp 16,364.25 13,836.18 2,528.07 178,663.93 185,742.34 (7,078.41) 233,340.98

HERD BARN - Exp

Furnishings & Equipment 379.84 200.00 179.84 1,437.01 2,400.00 (962.99) 719.24 AGENDA ITEM #7.3 Hay/Bedding/Feed 2,924.61 2,400.00 524.61 26,475.70 20,800.00 5,675.70 24,862.01 Herd Health Professionals 0.00 225.00 (225.00) 3,833.93 2,200.00 1,633.93 4,960.78 Marketing 0.00 0.00 0.00 0.00 0.00 0.00 Materials & Supplies 10.38 50.00 (39.62) 293.37 600.00 (306.63) 2,135.84

Page 4 of 5 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

Outside Services 1,980.10 0.00 1,980.10 5,648.88 0.00 5,648.88 487.61 Wages 3,557.17 2,311.56 1,245.61 32,140.86 30,050.26 2,090.60 38,497.58 Total HERD BARN - Exp 8,852.10 5,186.56 3,665.54 69,829.75 56,050.26 13,779.49 71,663.06

PROGRAMMING - Exp. Furnishings & Equipment 0.00 25.00 (25.00) 0.00 475.00 (475.00) 0.00 Marketing 0.00 0.00 0.00 0.00 0.00 0.00 246.85 Materials & Supplies 9.73 50.00 (40.27) 9.73 600.00 (590.27) 72.01 Outside Services 277.50 0.00 277.50 2,919.82 0.00 2,919.82 3,358.65 Wages 3,032.55 1,778.92 1,253.63 23,090.77 20,326.96 2,763.81 20,568.14 Total PROGRAMMING - Exp. 3,319.78 1,853.92 1,465.86 26,020.32 21,401.96 4,618.36 24,245.65

REACH KIDS - Exp Furnishings & Equipment 0.00 0.00 0.00 0.00 0.00 0.00 Marketing 0.00 0.00 0.00 380.30 1,000.00 (619.70) 0.00 Materials & Supplies 0.00 0.00 0.00 759.98 1,200.00 (440.02) 1,513.58 Outside Services 0.00 0.00 0.00 1,784.00 0.00 1,784.00 3,176.25 Wages 0.00 0.00 0.00 6,214.54 8,861.00 (2,646.46) 2,966.25 Total REACH KIDS - Exp 0.00 0.00 0.00 9,138.82 11,061.00 (1,922.18) 7,656.08

Total Expense 49,879.71 35,938.64 13,941.07 484,341.40 496,458.97 (12,117.57) 560,018.65

Net Income (9,530.30) 7,391.21 (16,921.51) (14,879.52) 55.23 (14,934.75) (83,510.91) Page 102 of 268

**NOTE** There will be some adjustments to the December 2014 financials due to the audit process. This will include HST Revenue as it has not been calculated for the 4th Quarter. AGENDA ITEM #7.3

Page 5 of 5 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

REACH Huron Profit & Loss Budget vs. Actual January through December 2014

YTD Actual YTD Budget YTD Variance YTD Actual December 2014 2014 2014 14 2013 INCOME SUMMARY Actual Budget Variance MCH Grant 16,290 16,290 (0) 199,778 195,478 4,300 239,993 Donations/Sponsorship/Fundraising/Grants 0 6,500 (6,500) 14,748 30,200 (15,453) 23,345 Management Fee 1,000 1,000 0 12,000 12,000 0 12,000 Rentals 20,567 17,690 2,877 192,543 170,486 22,057 159,335 Program/Event Registration 2,417 1,550 867 49,367 84,700 (35,333) 41,298 F&B Sales 75 300 (225) 1,026 3,650 (2,624) 538 TOTAL INCOME 40,349 43,330 (2,980) 469,462 496,514 (27,052) 476,508

EXPENSE SUMMARY Wages & Benefits 27,195 18,690 8,505 257,713 255,794 1,919 319,648 General Administration 1,772 3,057 (1,284) 17,604 38,840 (21,236) 20,238 Program/Event Supplies and materials 6,033 3,625 2,408 63,234 56,575 6,659 54,237 Insurance 0 0 0 6,826 10,300 (3,474) 9,116 Marketing 45 150 (105) 3,041 10,300 (7,259) 13,190 Repairs & Maintenance 3,828 2,100 1,728 38,266 25,700 12,566 35,715 Utilities/Telephone/Internet 6,839 4,100 2,739 44,455 44,850 (395) 54,093 Facility Lease 4,167 4,167 0 50,000 50,000 0 50,000 Legal & Audit 0 50 (50) 3,202 4,100 (898) 3,781 TOTAL EXPENSES 49,880 35,939 13,941 484,341 496,459 (12,118) 560,019 Page 103 of 268

NET PROFIT (9,530) 7,391 (16,922) (14,880) 55 (14,935) (83,511)

**NOTE** There will be some adjustments to the December 2014 financials due to the audit process. This will include

HST Revenue as it has not been calculated for the 4th Quarter. AGENDA ITEM #7.3 AGENDA ITEM #7.3

Explanations of Overages/Shortages December 2014 Financial Summary

REVENUES

Donations/Sponsorship – Short $6,500  A $5,000 donation was budgeted for, but that donors contributions ceased in 2013 as they fulfilled their donor agreement.  Horse Sponsorships ($1,500) were put into the budget, but REACH is not operating a horse sponsorship program.

EXPENSES

Wages & Benefits – Over $8,500  There are actually 27 pay periods in 2014, but only 26 were accounted for in the budget.

Utilities/Telephone/Internet – Over $2,700  Hydro rates for December increased dramatically over December 2013 and even November 2014.  Internet costs for November and December were accounted for in December for year end purposes.

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 104 of 268 AGENDA ITEM #7.3

1:40 PM Regional Equine & Agricultural Centre of Huron Inc. 02/17/15 Accrual Basis Profit & Loss Budget vs. Actual January 2015

Jan 15 $ Over Jan 2014 Budget Actual Budget Actual

Income EVENTS Admissions 1,137.17 1,368.00 (230.83) 1,260.45 Booth Rentals 0.00 0.00 0.00 0.00 Event Sponsorship 0.00 0.00 0.00 0.00 Grants 0.00 0.00 0.00 0.00 Memberships 223.89 21.00 202.89 261.05 Other Revenue 0.00 0.00 0.00 0.00 Total EVENTS 1,361.06 1,389.00 (27.94) 1,521.50

FACILITIES Rentals 9,944.33 10,226.00 (281.67) 7,257.33 Stall Rentals 172.57 0.00 172.57 119.46 Total FACILITIES 10,116.90 10,226.00 (109.10) 7,376.79

FOOD & BEVERAGE Sales 38.32 0.00 38.32 0.00 Total FOOD & BEVERAGE 38.32 0.00 38.32 0.00

FUNDRAISING Donations 0.00 0.00 0.00 0.00 Total FUNDRAISING 0.00 0.00 0.00 0.00

GENERAL ADMINISTRATION Grants - Central Huron 16,122.60 16,122.60 0.00 16,289.85 HST Revenue 0.00 0.00 0.00 0.00 Management Fee 1,000.00 1,000.00 0.00 1,000.00 Other Revenue 538.56 395.00 143.56 440.00 Sponsorship/Donations 0.00 0.00 0.00 0.00 Total GENERAL ADMINISTRATION 17,661.16 17,517.60 143.56 17,729.85

HERD BARN Horse Board 5,130.00 5,600.00 (470.00) 2,000.00 Horse Rentals 3,686.28 3,567.00 119.28 1,908.30 Total HERD BARN 8,816.28 9,167.00 (350.72) 3,908.30

PROGRAMMING Registration Fees 772.56 796.00 (23.44) 811.85 Total PROGRAMMING 772.56 796.00 (23.44) 811.85

REACH KIDS Grants 0.00 0.00 0.00 0.00

Page 1 of 3

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 105 of 268 AGENDA ITEM #7.3

1:40 PM Regional Equine & Agricultural Centre of Huron Inc. 02/17/15 Accrual Basis Profit & Loss Budget vs. Actual January 2015

Jan 15 $ Over Jan 2014 Budget Actual Budget Actual

Registration Fees 0.00 0.00 0.00 0.00 Total REACH KIDS 0.00 0.00 0.00 0.00

Total Income 38,766.28 39,095.60 (329.32) 31,348.29

Expense EVENTS - Exp Marketing 0.00 0.00 0.00 0.00 Materials & Supplies 363.16 690.00 (326.84) 296.36 Outside Services 362.00 430.00 (68.00) 482.50 Wages 107.96 445.00 (337.04) 2,760.75 Total EVENTS - Exp 833.12 1,565.00 (731.88) 3,539.61

FACILITIES - Exp Fuel 213.24 192.00 21.24 159.12 Furnishings & Equipment 1,124.20 774.00 350.20 850.86 Grounds Maintenance 0.00 0.00 0.00 Insurance 0.00 0.00 0.00 0.00 Janitorial 643.67 100.00 543.67 0.00 Marketing 0.00 0.00 0.00 0.00 Materials & Supplies 0.00 0.00 0.00 0.00 R&M Building 1,941.42 1,046.00 895.42 1,025.51 R&M Equipment 165.90 292.00 (126.10) 679.72 Utilities 5,942.62 4,942.00 1,000.62 4,546.33 Wages 5,358.75 5,201.00 157.75 4,380.01 Total FACILITIES - Exp 15,389.80 12,547.00 2,842.80 11,641.55

FOOD & BEVERAGE - Exp Materials & Supplies 0.00 0.00 0.00 0.00 Total FOOD & BEVERAGE - Exp 0.00 0.00 0.00 0.00

GENERAL ADMINISTRATION - Exp Accounting 0.00 0.00 0.00 259.84 Audit 0.00 0.00 0.00 0.00 Bank Charges 147.20 147.00 0.20 455.69 Board Costs 14.73 0.00 14.73 0.00 Interest Payments 250.01 230.00 20.01 0.00 IT 142.92 450.00 (307.08) 0.00 Lease - Property 4,166.67 4,166.00 0.67 4,166.67 Legal 0.00 50.00 (50.00) 0.00 Marketing 0.00 12.00 (12.00) 19.79 Membership Fees 0.00 0.00 0.00 0.00 Miscellaneous Expenses 0.00 150.00 (150.00) 0.00

Page 2 of 3

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 106 of 268 AGENDA ITEM #7.3

1:40 PM Regional Equine & Agricultural Centre of Huron Inc. 02/17/15 Accrual Basis Profit & Loss Budget vs. Actual January 2015

Jan 15 $ Over Jan 2014 Budget Actual Budget Actual

Office Equipment Leases 133.34 500.00 (366.66) 500.67 Office Supplies 55.14 200.00 (144.86) 592.42 Payroll Support 74.48 115.00 (40.52) 76.54 Phone/Internet 276.47 893.00 (616.53) 285.28 Postage/Courier 0.00 0.00 0.00 0.00 Professional Development 0.00 0.00 0.00 0.00 Travel 156.80 200.00 (43.20) 0.00 Wages 10,134.76 10,130.00 4.76 10,472.17 Total GENERAL ADMINISTRATION - Exp 15,552.52 17,243.00 (1,690.48) 16,829.07

HERD BARN - Exp Furnishings & Equipment 257.52 103.00 154.52 102.85 Hay/Bedding/Feed 5,837.97 3,800.00 2,037.97 2,630.74 Herd Health Professionals 161.47 457.00 (295.53) 457.42 Materials & Supplies 0.00 50.00 (50.00) 0.00 Outside Services 587.50 392.00 195.50 50.00 Wages 2,283.40 4,087.00 (1,803.60) 2,659.46 Total HERD BARN - Exp 9,127.86 8,889.00 238.86 5,900.47

PROGRAMMING - Exp. Materials & Supplies 0.00 0.00 0.00 180.00 Outside Services 217.50 240.00 (22.50) 2,154.79 Total PROGRAMMING - Exp. 217.50 240.00 (22.50) 2,334.79

REACH KIDS - Exp Marketing 0.00 0.00 0.00 0.00 Materials & Supplies 0.00 0.00 0.00 0.00 Outside Services 0.00 0.00 0.00 0.00 Wages 0.00 0.00 0.00 0.00 Total REACH KIDS - Exp 0.00 0.00 0.00 0.00

Total Expense 41,120.80 40,484.00 636.80 40,245.49

Net Income (2,354.52) (1,388.40) (966.12) (8,897.20)

Page 3 of 3

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 107 of 268 Regional Equine & Agricultural Centre of Huron (REACH) (Coun...

REACH Huron Profit & Loss Budget vs. Actual January 2015

YTD Actual YTD Budget YTD Variance YTD Actual January 2015 2015 2015 15 2014 INCOME SUMMARY Actual Budget Variance MCH Grant 16,123 16,123 0 16,123 16,123 0 16,290 Donations/Sponsor/Fundraising/Grants 0 0 0 0 0 0 0 Management Fee 1,000 1,000 0 1,000 1,000 0 1,000 Rentals 19,472 19,788 (316) 19,472 19,788 (316) 11,725 Program/Event Registration 2,134 2,185 (51) 2,134 2,185 (51) 2,333 F&B Sales 38 0 38 38 0 38 0 TOTAL INCOME 38,766 39,096 (329) 38,766 39,096 (329) 31,348

EXPENSE SUMMARY Wages & Benefits 17,885 19,863 (1,978) 17,885 19,863 (1,978) 22,427 General Administration 975 1,842 (867) 975 1,842 (867) 1,885 Program/Event Supplies and materials 7,787 6,312 1,475 7,787 6,312 1,475 4,200 Insurance 0 0 0 0 0 0 0 Marketing 0 12 (12) 0 12 (12) 20 Repairs & Maintenance 3,875 2,212 1,663 3,875 2,212 1,663 2,556 Utilities/Telephone/Internet 6,432 6,027 405 6,432 6,027 405 4,991 Facility Lease 4,167 4,166 1 4,167 4,166 1 4,167 Legal & Audit 0 50 (50) 0 50 (50) 0 TOTAL EXPENSES 41,121 40,484 637 41,121 40,484 637 40,245 Page 108 of 268

NET PROFIT (2,355) (1,388) (966) (2,355) (1,388) (966) (8,897) AGENDA ITEM #7.3 AGENDA ITEM #7.3

REACH HURON ALCOHOL POLICY

INTRODUCTION:  The Regional Equine & Agricultural Centre of Huron Inc. (REACH Huron) operates facilities where the use of alcohol is permitted under Special Occasions Permits (SOP)  An Alcohol Risk Management Policy has been developed to reduce alcohol related problems within REACH facilities, and at the same time, promote a safe, enjoyable environment for those who use those facilities. By reducing the potential for alcohol-related problems, REACH Huron reduces their risk of liability and fosters safe, enjoyable facility use for public enjoyment.

GOAL STATEMENT:  The Alcohol Policy provides REACH Huron staff and users of facilities guidelines for the reasonable use of alcohol, for the protection of property and for a safe and enjoyable experience.

POLICY OBJECTIVES:  To provide appropriate and reasonable procedures and education to individuals or groups wishing to hold or attend events in REACH Huron facilities, and to encourage and enforce responsible drinking practices and adherence to the Liquor License Board of Ontario.  To reduce problems associated with excessive consumption and to reduce liability.  To ensure proper supervision and proper operation of SOP events in order to protect the organizers, the participating public, volunteers, and the Corporation and its staff from liability by providing education in prevention and intervention techniques and through effective management procedures.  To honour the decision of abstainers and to encourage their participation by providing alternative, non-alcohol beverages.  To be proactive in the reduction of incidents including injury and death through the implementation of the alcohol policy.  To develop an alcohol risk management policy that is easy to read and understand and in order to maximize its use and adherence.

Revision Date: February 19, 2015 Page 1

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 109 of 268 AGENDA ITEM #7.3

POLICY REGULATIONS: Anyone who wishes to serve alcohol in a designated facility must complete an agreement form that stipulates the conditions under which alcohol may be served. In addition, the responsible person must obtain a Special Occasion Permit from the Liquor License Board of Ontario which must be posted for the duration of the event. The SOP holder must ensure that all conditions of the Liquor License Act, the REACH Huron Alcohol Policy and rental agreements are adhered to for the event. The corporation reserves the right to refuse any applicant permission to run a licensed event on REACH Huron property and to impose on the event whatever restrictions it deems appropriate to the circumstances.

All REACH facility SOP event holders and facility users are required to adhere to the conditions as outlined in the Alcohol Risk Management Policy.

REGULATION #1 – SIGNS A. Statement of Intoxication In Ontario, it is illegal for anyone to serve a person to the point of intoxication. The LLBO Special Occasion Permit Application states that the holder of the Special Occasion Permit and the facility owners are jointly responsible for the “safety and sobriety of the people attending the event.” Servers and supervisors must refuse service to consumers approaching the point of intoxication; posted signage provides support to staff members should this situation arise.

The following sign shall be prominently displayed during all Special Occasion Permit functions in all designated REACH Huron facilities.

“The Regional Equine & Agriculture Centre of Huron Inc. strives to provide facilities available for the enjoyment of all members of the community. Servers are required by law not to serve an intoxicated person or to serve anyone to the point of intoxication.”

B. Event Service The following basic control measures will appear on a wall sign supplied by the REACH Corporation and shall be prominently displayed during all Special Occasion Permit functions in designated REACH facilities. These control measures must be followed by all renters and event participants.

1. No more than five (5) drink tickets may be purchased by any person at one time 2. No more than two (2) drinks may be served to one person at one time 3. Only single drinks will be served (no more than one shot in one glass) 4. Drink tickets must be purchased no later than one half hour prior to the end time stated on the liquor license 5. The bar will be closed no later than the end time stated on the liquor license, and there will be no last call 6. All entertainment will end at the end time stated on the liquor license, all tables will be cleared of alcohol by one half hour after the liquor license ends

Revision Date: February 19, 2015 Page 2

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 110 of 268 AGENDA ITEM #7.3

REGULATION #2 – SERVER TRAINING To be able to rent REACH facilities for licensed events the organizer must ensure that all servers have been appropriately trained through a Smart Serve course and have been trained in responsible server techniques. It is recommended that ticket sellers also have attended a Smart Serve course. Documentation proving a current smart serve designation shall be provided to REACH Huron prior to the commencement of the event. In addition the event organizer must ensure supervision of all entrances and exits to control entry by underage, intoxicated or unauthorized people. Renters must follow all Liquor License Act rules, including supervision requirements during a licensed event.

REGULATION #3 – SAFE TRANSPORTATION Prior to receiving rental privileges of a REACH Huron facility for an SOP function, event sponsors shall be required to demonstrate to the satisfaction of the corporation that a safe transportation strategy be implemented. This strategy will include a designated driver program* or additional alternative home transportation options** (to prevent intoxicated participants from driving) combined with the promotion of the community’s sober driver spot-checks.***

A. *Designated Driver B. **Alternate Transportation Options - designated driver program - have sponsor drive intoxicated advertised at event; participant home and/or, OR - identified designated drivers - call a friend, relative or taxi to (wearing button or other means assist intoxicated driver and/or of identification receive free collect keys upon entry and/or, non-alcoholic drinks such as coffee, pop, juice) - if necessary, call police, warn or detain impaired driver. AND C. ***Sober Driver Spot Check Awareness - Post wall signs that read:

“The Huron Detachment of the Ontario Provincial Police Reduce Impaired Drivers Everywhere (R.I.D.E.) program thanks you for helping to reduce impaired drivers everywhere in the Municipality. We look forward to personally thanking you for leaving this event a Sober Driver at one of our spot checks.”

REGULATION #4 – INCIDENTS AND OCCURENCES REACH Huron staff on duty during events or the event organizer must maintain an incident and occurrence log which shall be reported to the General Manager of the facility.

Revision Date: February 19, 2015 Page 3

Regional Equine & Agricultural Centre of Huron (REACH) (Coun... Page 111 of 268 AGENDA ITEM #7.3

REGULATION #5 – TERMS OF RENTAL In order to be eligible to rent a REACH facility for an SOP event, the sponsor must demonstrate to the satisfaction of REACH Huron: a) that the alcohol management policy is understood; b) that the regulations will be strictly observed; c) that sufficient controls are in place which will assist in ensuring compliance to the policy. d) Insurance - Events permit/licence holders of a special occasion permit event being held in a municipally owned facility are required to provide proof, no less than (14) days before the booking start date of the event, that they have purchased a minimum of $5 million dollars in liability insurance naming the REACH and the Municipality of Central Huron as co-insured.

REGULATION #6 – ENFORCEMENT PROCEDURES FOR POLICY VIOLATION Special Occasions Permit Events At the time of application, all users of REACH may be required to pay a compliance/security deposit in relation to the Alcohol Risk Management Policy. The amount of the deposit is $250.00. The deposit will be returned at the end of the permitted use, provided that no violations of the REACH Alcohol Risk Management Policy occur.

A violation of the Alcohol Policy is deemed to occur when a Special Occasion Permit holder fails to comply with the conditions of the Liquor Licence Act of Ontario or the Alcohol Risk Management Policy. Participants, REACH staff, local Police and/or an Inspector of the Alcohol and Gaming Commission will intervene if there is a policy violation. The following steps will be followed if a violation is found: 1. A member of the organizing group or the designated monitor shall intervene by informing the offending individual(s) of the policy violation and ask that it stop. Group members and monitors should feel encouraged to intervene in this way to reduce the potential for injury or because a response by other authorities could result in a loss of privileges or legal charges. 2. If a violation is observed, REACH staff members are authorized to take steps to ensure that the policy violation stops. The organizers of the event will be asked to stop the violation, and should they fail to comply, the local Police will be called for enforcement, as deemed necessary by the staff member. If the infraction involves serious disregard for the Alcohol Risk Management Policy, or involves a substantial risk of injury or damage, the staff member may elect to close the event down, and the police will be called to enforce compliance. 3. Where Special Occasion Permit holders have violated the Alcohol Risk Management Policy, they will be sent a registered letter advising of the violation, and indicating that no further violations will be tolerated. Some violations are serious enough to warrant immediate denial of future access. This decision will be made by the General Manager based on the specific situation. If the events permit/licence holders is a single occasion user (e.g. a one- time dance or party), the General Manager may cause the deposit to be forfeited in whole or part, as determined by the circumstances of the violation. 4. Should members of a multiple or regular use group violate the Alcohol Risk Management Policy a second time, the deposit will be forfeited and the group will be suspended from use of the facility or area for a period to be determined by the General Manager. 5. Should a third violation of the Alcohol Policy occur, the group will be suspended from further use for a minimum of one year. A registered letter will be sent to confirm this and show cause for reinstatement. 6. Should the event permit/licence holders not be satisfied with the decision made by the General Manager, the event permit/licence holders has the right to appeal to REACH Board during a monthly meeting. 7. REACH will not be responsible for any refunds, costs or losses incurred by the event permit/licence holders or its patrons if the General Manager deems it necessary to close down an event or impose a suspension from further use.

REGULATION #7 – ENFORCEMENT PROCEDURES FOR POLICY VIOLATION No Alcohol Policy When there is no Special Occasion Permit in place, the regulations state zero tolerance for alcohol on REACH Huron’s premises. If a person or organization that is rightfully holding an event on REACH property fails to comply with this

Revision Date: February 19, 2015 Page 4

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regulation, participants, REACH staff, and/or local Police will intervene if there is a policy violation. The following steps will be followed if a violation is found: 1. A member of the organizing group or the designated monitor shall intervene by informing the offending individual(s) of the policy violation and ask that it stop. Group members and monitors should feel encouraged to intervene in this way to reduce the potential for injury or because a response by other authorities could result in a loss of privileges or legal charges.

2. If a violation is observed, REACH staff members are authorized to take steps to ensure that the policy violation stops. The organizers of the event will be asked to stop the violation, and should they fail to comply, the local Police will be called for enforcement, as deemed necessary by the staff member. If the infraction involves serious disregard for the Alcohol Risk Management Policy, or involves a substantial risk of injury or damage, the staff member may elect to close the event down, and the police will be called to enforce compliance.

3. Individuals or groups who wish to continue use of the facility after a violation may be required to provide a $250.00 deposit prior to their rental period.

4. Should members of a multiple or regular use group violate the Alcohol Risk Management Policy a second time, the deposit will be forfeited and the group will be suspended from use of the facility or area for a period to be determined by the General Manager.

5. Individuals or groups who wish to continue use of the facility after a violation may be required to provide a $500.00 deposit prior to their rental period. Should a third violation of the Alcohol Policy occur, the deposit will be forfeited and the group will be suspended from further use for a minimum of one year. A registered letter will be sent to confirm this and show cause for reinstatement.

6. Should the event holders not be satisfied with the decision made by the General Manager, the event holders has the right to appeal to REACH Board during a monthly meeting.

7. REACH will not be responsible for any refunds, costs or losses incurred by the event permit/licence holders or its patrons if the General Manager deems it necessary to close down an event or impose a suspension from further use.

Revision Date: February 19, 2015 Page 5

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MONTHLY ROAD DEPARTMENT REPORT Committee of the Whole

March 9, 2015

Highlights for Previous Month:

 Have a Meeting set up with Bob Gibson Consulting for advice on what is the best options to proceed with the Licensing Lot 30 Con 11 for the removal of the Aggregates that are there.  Have gravel tenders ready to be send out for Quotes with closing to March 27, 2015 for the east rural ward. The West rural ward we will haul with our own trucks in May.  New Half load signs will be installed by March 15, 2015.  Presently working on completing the road agreement for Lot 42 King street, and will submit a final report to Council once ready.

Scheduled Highlights for Upcoming Month:

Outstanding Issues and Project List:

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MUNICIPALITY OF CENTRAL HURON DRAINAGE REPORT MONTH OF FEBRUARY - 2015

1) Cox Municipal Drain – Lot 25, Concession 7, Goderich - February 6 – Spoke with ABCA with regards to tree planting along closed municipal drain and grass waterway. Trees need to be planted along west side to ensure no issues with closed tile. Reviewed Drainage report.

2) Shoreline Drainage Issue – Goderich - February 11- Spoke to landowner over concerns with past water issues and related erosion. Wanted to undertake some drainage privately. Discussed the municipal drainage option and contact that would need to be undertaken with ABCA and review with any of our roads if involved. I could provide further advice if required.

3) Gross Municipal Drain – Lot 36, Concession 11, Hullett Ward - February 19 – Inspected site and outlet. Need to walk in the spring when weather improves.

4) Tyndall/ Ball Municipal Drain – Lot 22, Concession 7, Goderich Ward - February 25 – Spoke with contractor to have repairs completed in early spring.

5) Dubs Drainage Works - Lot 6, Concession 10, Hullett Ward - February 10 – Conference call with engineer and MVCA to discuss proposed close in of open municipal drain and possible compensation. Compensation may involve some windbreaks, sediment trap and erosion control berms. To be discussed with landowner. - February 11 – Spoke to Engineer over some items of the drain and compensation. Engineer required all past drainage reports on the drain. - February 13 – pulled and copied all related reports and mailed off to the engineer. - February 17 – Spoke with Engineer on past reports.

6) Municipal Drain Assessments – 2014 - Grant info is not required until April, but will be sent in early with information for grant now completed.

7) Drainage Superintendent – Grant Allocation for 2015/15 - February - Grant form provided to municipality – Deadline is in February.

8) Municipal Drain Inspections - (Various Drains) - February 1 – Heavy snow - February 5 – Heavy snow - February 14 – Heavy snow and roads closed - February 21 – Record cold temperatures set. Possibly the coldest February on record? - Cold month and lots of snow – no major melts.

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MUNICIPALITY OF CENTRAL HURON MUNICIPAL DRAINAGE ONGOING ACTIVITIES UPDATED – FEBRUARY - 2015

1) Biggin Drain Goderich Improvements C 2) Duizer Drain Hullett Clean out ? M 3) Buchannon Drain Hullett Clean out ? M 4) Bruinsma Drain Goderich Tree concerns P 5) Chamney Drain Hullett New Drain C 6) Deckert Drain Goderich New Drain C 7) Dodds Drain Hullett Clean out M 8) Young Drain Hullett Clean out/ crossing M 9) Westbrook Drain Hullett Improvement M 10) Wilson Drain Hullett Clean out M 11) Miller Brand Drain Goderich Catch Basin/ Tile M 12) Gerrits Drain-Branch A Goderich Section 78 C 13) Middleton/ Brand Goderich Cleanout M 14) Storey Dickson Hullett Cleanout M 15) Wise Drain Goderich Tile Issue M 16) Dubs Drain Hullett Culverts (2) P 17) Murray Lamb – B Closed Hullett Tile outlet M 18) Gerrits Drain Hullett Tile Repair M 19) Dubbs Drain Hullett Close in C 20) Gross Drain Hullett Tile repair M 21) Kelly Drain Goderich Cleanout – Outlet M

Updated: February 27, 2015 Geoff King Drainage Superintendent

C = Capital M = Maintenance P = Private

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M I N U T E S

BOARD OF DIRECTORS MEETING

Thursday, December 18, 2014

Ausable Bayfield Conservation Authority Boardroom Morrison Dam Conservation Area

DIRECTORS PRESENT Ray Chartrand, Doug Cook, Dave Frayne, Wayne Hall, George Irvin, Don Shipway, Ute Stumpf, Mike Tam

DIRECTORS ABSENT Burkhard Metzger

STAFF PRESENT Andrew Bicknell, Geoff Cade, Bev Brown, Brian Horner, Kate Monk, Judith Parker, Alec Scott, Julie Stellingwerff

OTHERS PRESENT Scott Nixon, Exeter TA Nichole Stumpf

CALL TO ORDER Chair Mike Tam called the meeting to order at 2:03 p.m. and welcomed the new directors to the meeting.

ADOPTION OF AGENDA

MOTION #BD 109/14 Moved by Ute Stumpf Seconded by Don Shipway

“RESOLVED, THAT the agenda for the December 18, 2014 Ausable Bayfield Conservation Authority Board of Directors meeting be approved.”

Carried.

DISCLOSURE OF PECUNIARY INTEREST There were no disclosures of pecuniary interest at this meeting or from the previous meeting.

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Page 2 December 18, 2014

DISCLOSURE OF INTENTION TO RECORD PROCEEDINGS None

ADOPTION OF MINUTES

MOTION #BD 110/14 Moved by Don Shipway Seconded by Ute Stumpf

“RESOLVED, THAT the minutes of the Board of Directors meeting held on November 13, 2014 and the motions therein be approved as circulated.”

Carried.

BUSINESS OUT OF THE MINUTES

Proposed 2015 General Levy, Project Levy & Budget Brian Horner, General Manager explained the process for voting on the proposed 2015 general and project levies. George Irvin, representative from the Municipality of Bluewater commented as a new director attending his first meeting, it is difficult to vote on the budget. Following the municipal election there were four new appointees on the ABCA Board. He suggested that when the next election year comes around, the budget should only be voted on after new directors have been involved in the process. Brian Horner advised that terms do vary for each director and will bring a report to the next meeting after confirming the appointment terms from each municipality. Doug Cook and Ray Chartrand advised that they had discussed the proposed budget with their municipalities and were prepared to vote.

George Irvin requested a recorded vote on the proposed 2015 budget.

2015 Proposed General Levy Vote

MOTION #BD 111/14 Moved by Dave Frayne Seconded by Don Shipway

“RESOLVED, THAT the 2015 General Levy be approved at $855,339.”

Yea Nay Absent Adelaide Metcalfe U Bluewater U Central Huron U Huron East U Lambton Shores U Lucan Biddulph U Middlesex Centre U North Middlesex U Perth South U

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Page 3 December 18, 2014

South Huron U Warwick U West Perth U

The result was Yea 100% based on the current value assessment apportionment schedule.” Carried.

2015 Proposed Project Levy Vote

MOTION #BD 112/14 Moved by Don Shipway Seconded by Ute Stumpf

“RESOLVED, THAT the 2015 Project Levy be approved at $366,534.”

Yea Nay Absent Adelaide Metcalfe U Bluewater U Central Huron U Huron East U Lambton Shores U Lucan Biddulph U Middlesex Centre U North Middlesex U Perth South U South Huron U Warwick U West Perth U

The result was Yea 100% based on the current value assessment apportionment schedule.” Carried.

2015 Proposed Budget

MOTION #BD 113/14 Moved by Doug Cook Seconded by Ute Stumpf

“RESOLVED, THAT the 2015 proposed budget be approved.”

Carried unanimously.

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Page 4 December 18, 2014

PROGRAM REPORT

1. (a) Development Review Andrew Bicknell, Regulations Coordinator presented the Development Review report pursuant to Ontario Regulation 147/06 Development, Interference with Wetlands and Alterations to Shorelines and Watercourses. Through the application process, proposed developments within regulated areas are protected from flooding and erosion hazards. Staff granted permission for 4 Applications for Permission and 5 Minor Works Permits to construct works within regulated areas.

1. (b) Violation/Appeals Update (a) Staff reported they are working towards resolution with landowners of two violations. (b) The violation continues for a Municipality of Bluewater lakeshore property. George Irvin requested that the directors be shown photos of the lakeshore property. Staff cautioned that it is unknown at this time whether the issue will be brought before the Board as a Hearing.

MOTION #BD 114/14 Moved by Ute Stumpf Seconded by Wayne Hall

“RESOLVED, THAT the Board of Directors affirm the approval of applications as presented in Program Report # 1 - Development Review.”

Carried.

2. Conservation Education Program Update Julie Stellingwerff, Conservation Educator reported on the outdoor education programs and special events offered during 2014. Throughout the year there were 8,862 students experience hands-on participation in nature-themed presentations at the school, at a conservation area or at Camp Sylvan.

3. Conservation Lands Update Kate Monk, Stewardship, Lands & Education Manager provided an information report on some of the activities that took place on ABCA properties throughout 2014. The issues dealt with by the two patrol officers were off-road vehicles, dogs off-leash and ensuring hunters had purchased a conservation pass permit prior to hunting in the conservation forests. There were 304 passes sold in 2014. The transactions for disposition of properties in the Parkhill area is completed. To improve forest health, trees were removed at Morrison Dam CA, Harpley Tract, Sharrow Tract and Hay Swamp Tracts. Some open agricultural land at the Kime Tract near Parkhill was reforested to create a large interior forest.

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Page 5 December 18, 2014

PRESENTATION Alec Scott, Water & Planning Manager gave an information session on Lake Huron water levels and shoreline changes. A graph prepared by Environment Canada and the U.S. Corps of Engineers showed the water levels from 1918 to 2014. The record high lake level was in 1986 with the record low January 2013 with a six foot difference. Since January 2013 the lake levels have come up three feet. He noted that man can change the lake levels in inches, but Mother Nature changes it in feet. Prevailing winds from the northwest work away at the shoreline depositing sand particles from the Bayfield bluffs to Grand Bend and Port Franks. The rate of erosion can be based on a number of issues such as bank instability and slumps. The Poplar Beach cottage subdivision has an average erosion rate of 1.5 metres per year. In the 1980's a lot of erosion protection was put in along the bluff with the construction of groynes. Some people wanted to build their cottages on the beach because the water levels were low but now will be wanting slope protection.

GENERAL MANAGER’S REPORT Brian Horner provided a written report with a brief update on the progress of various projects, staff training and development, upcoming meetings and activities held over the previous month. This report is distributed to the municipalities for their councillors’ information.

COMMITTEE REPORTS

MOTION #BD 115/14 Moved by George Irvin Seconded by Ute Stumpf

“RESOLVED, THAT the minutes of the Ausable Bayfield Conservation Foundation meeting held on December 5, 2014; Friends of the South Huron Trail meeting held on November 7, 2014; the Water Response Team meeting held on November 13, 2014 and the motions therein be approved as presented.” Carried.

CORRESPONDENCE

a) Reference: Assessment Report for Ausable Bayfield and Maitland Valley File: L.9.59 Brief: Notice from the Ministry of Environment and Climate Change that the updated Assessment Report for the Ausable Bayfield and Maitland Valley Source Protection Areas has been approved as submitted.

b) Reference: CO Section 28 Regulations Committee File: A.7.2 Brief: Geoff Cade, ABCA Supervisor of Water & Planning has been appointed to the Conservation Ontario Section 28 Regulations Committee.

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Page 6 December 18, 2014

c) Reference: Director Appointments File: A.10.1 Brief: Correspondence was received from the following municipalities advising of their appointees to the ABCA Board of Directors: Ute Stumpf - Adelaide/Metcalfe & Middlesex Centre; George Irvin - Bluewater; Burkhard Metzger - Central Huron; Ray Chartrand - Huron East; Doug Cook - Lambton Shores & Warwick; Wayne Hall - Lucan Biddulph; Dave Frayne - Perth South & South Huron; Mike Tam - West Perth.

NEW BUSINESS

Striking Committee Due to changes in municipal representation on the Board of Directors there is a vacancy on the Striking Committee. The Striking Committee meeting will be held on Thursday, January 15, 2015 at 9:30 a.m.

MOTION #BD 116/14 Moved by Doug Cook Seconded by Dave Frayne

“RESOLVED, THAT George Irvin be appointed to the Striking Committee along with the Chair and Past Chair. Carried.

ADJOURNMENT The meeting was adjourned at 4:20 p.m.

Mike Tam Judith Parker Chair Corporate Services Coordinator

Copies of Program Reports are available upon request. Contact Judith Parker, Corporate Services Coordinator.

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ANNUAL MEETING Thursday, February 19, 2015

Ausable Bayfield Conservation Authority Administration Centre Morrison Dam Conservation Area 10:00 a.m. AGENDA 1. Chairman's Welcome 2. Adoption of Agenda 3. Disclosure of Pecuniary Interest 4. Disclosure of intention to record this meeting by video and/or audio device 5. Adoption of Minutes from December 18, 2014 6. Business Out of the Minutes Presentation: Director’s Roles & Responsibilities - Grant Inglis, Solicitor 7. Elections (i) Appointment of Chairperson for Election (ii) Appointment of Scrutineers for Election (iii) Positions of Chairman and Vice Chairman declared vacant (iv) Election of Chairman (v) Election of Vice Chairman (vi) Motion to Destroy Ballots (if required) 8. Appointments (i) Auditor (ii) Solicitor (iii) Financial Institution 9. Program Reports - Action Items Report 1: (a) Development Review (O. Reg 147/06) - Andrew Bicknell (b) Violation/Appeals Update - Geoff Cade/Andrew Bicknell Report 2: Use of Historical Aerial Photography - Tracey McPherson/Alec Scott Program Reports - Information Items Report 3: Unaudited Profit/Loss Statement to December 31, 2014 - Brian Horner 10. General Manager’s Report 11. Committee Reports • Ausable Bayfield Conservation Foundation - Judith Parker • DWSP Joint Management Committee - Jenna Allain • Striking Committee - Mike Tam 12. Correspondence 13. Committee of the Whole - property & legal matters 14. New Business 15. Adjournment

Watershed Stewardship Project Review Committee to meet following Board Meeting

UPCOMING MEETINGS AND EVENTS March 3 Flood Emergency Planning Meeting March 10 Conservation Dinner Early Bird Draw March 19 Board of Directors at 2:30 p.m. followed by Conservation Awards Evening at Ironwood Golf Club April 16 26th Conservation Dinner & Auction

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General Manager=s Report February 19, 2015

Prepared for the Board of Directors by Brian Horner

Introduction I am pleased to provide the Board of Directors with a brief update on ABCA projects, programs, new partnerships, funding opportunities and activities over the past couple of months. This report also includes information about Conservation Ontario and some of its activities on behalf of Ontario=s 36 conservation authorities. If you have any questions please call me. Note: This is not an inclusive list B only some highlights.

Conservation Ontario 1. Conservation Ontario is the network of 36 Conservation Authorities, local watershed management agencies that deliver services and programs that protect and manage water and other natural resources in partnership with the government, landowners and other organizations. Conservation Authorities promote an integrated watershed approach balancing human, environmental and economic need. Conservation Authorities are organized on a watershed basis. 2. Great Lakes Agricultural Stewardship Initiative announced February 4, 2015 - The governments of Canada and Ontario are investing $4 million annually over the next four years to help farmers improve soil health and promote environmental stewardship through the Great Lakes Agricultural Stewardship Initiative. The geographic focus is watersheds of Lake Erie and the southeast shores of Lake Huron. Details including roles and opportunities for CA’s in successful delivery of this initiative, are being finalized.

Projects, Programs and Studies 1. The Source Protection Plans for the Ausable Bayfield Maitland Valley Source Protection Region were approved on January 19th by the Minister of the Environment and Climate Change. The Plans will take effect on April 1st, 2015. 2. Spring Tree orders are underway. Mail in order forms were due by the end of January but tree orders will be taken until the end of February with payment. 3. As a next step to the Conservation Strategy completed by the community, staff have prepared a Watershed Management Strategy in “Draft” form and have submitted to a third party consultant for review. The Drinking Water Source Protection approved Assessment Reports have been reviewed at Ministry of Environment and Climate Change (MOECC). Approval is anticipated by January 1st with an effective date of April 1st, 2015. 4. Kari Jean developed a work plan/proposal and submitted it to Fisheries & Oceans where funding has been approved to finish the Ausable River Action Plan (extension of the Recovery Strategy) and to analyze habitat monitoring data collected over the last two years in the Old Ausable Channel. 5. Mari Veliz has developed a Terms of Reference for the Blue Flag Beach Committee and presented it to them at a meeting on January 23, 2015.

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6. Alec Scott and Mari are working with consultants to use the Rural Storm Water Management Model to evaluate recent and potential berm construction in the Gully Creek. 7. Staff completed and submitted a number of year-end water quality reports to various associations. 8. Geoff Cade has started the process on updating the Shoreline Management Plan. This will be a two year project which will look at erosion rates and Authority policy for development. 9. The WECI projects at Parkhill Dam to improve the lighting on the walkway to the control structure and make improvements to the access road below the outlet structure were substantially completed in December.

Staff Training and Development 1. A number of staff participated in a Soil Smart workshop on January 23rd in Waterloo. The Education Department hopes to incorporate more soil teaching into programming with it being the International Year of Soils. 2. Ross Wilson and Brock Spencer attended WISKI (Watershed Information System Kisters) training at Quinte Region Conservation Authority on January 12 & 13th.

Meetings and Special Events 1. On Thursday, March 19th ABCA will be hosting its annual Conservation Awards Evening at Ironwood Golf Club. 2015 is the International Year of Soils and Don Lobb will be the guest speaker. Don owned a successful farming operation in Huron County from 1962 to 1997 and the farm became a model for sustainable management of soil, water, natural habitat and the environment. For more details please visit our website 2. 26th Annual Conservation Dinner to be held April 16th, 2015. Call the administration office 519-235-23610 and talk with Sandra Funk or Judith Parker for tickets and to reserve your seat. Contact Sharon Pavkeje to make a donation. 3. On Saturday, January 31st the Maitland Valley Cadets used the Morrison Dam CA for their winter events. More than 200 boys and leaders participated in the day-long event. 4. Angela Van Niekerk, on behalf of the Huron Tract Land Trust Conservancy, attended the Ontario Land Trust Alliance meeting in Toronto on January 19th. 5. Brynn Wright and Mari Veliz hosted a “Sharing Loading Estimation Experiences workshop” in Guelph on January 20th where approximately 50 people participated. 6. Andy Bicknell attended a Conservation Authorities Coastal Working Group ((CACWG) meeting at Halton Conservation Authority. The working group was formed as a result of increased development pressures along the Great Lakes shorelines and the necessity for consistent policies and guidelines to be implemented by the individual CA. 7. As a member of the Conservation Ontario committee, Geoff Cade participated in the Conservation Authorities Act, Section 28 meeting to discuss training options and directions for other conservation authorities.

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Multi-Municipal Wind Turbine Working Group

Thursday, January 15, 2015 at 7:00 p.m. (rescheduled from Jan 8, 2015) Chesley Fire Hall 211 1st Ave N, Chesley Chesley, Ontario

MINUTES

A meeting of the Multi Municipal Wind Turbine Working Group was held on Thursday, January 15, 2015 at the Chesley Fire Hall. This meeting was rescheduled from Thursday, January 8, 2015 due to weather.

The following Members of the Group were present: Name Municipality Position Mark Davis Arran-Elderslie Deputy Mayor (Chair) Stewart Halliday Grey Highlands Deputy Mayor (Vice-Chair) Keith Stelling Arran-Elderslie Appointed Citizen Dave Roy Bluewater Councillor Dean Leifso Brockton Councillor Scott Mackey Chatsworth Deputy Mayor Elizabeth Thompson Chatsworth Councillor Tony Clark Chatsworth Appointed Citizen Carol Barfoot Georgian Bluffs Councillor Paul McQueen Grey Highlands Mayor Tom Boyle Northern Bruce Peninsula Councillor Carol Lawrence West Grey Councillor

The following members of Staff were present: Teresa Gowan Arran-Elderslie Secretary Bill Palmer Saugeen Shores Technical Advisor

Others in attendance were:

Bonnie Roy Bluewater Warren Howard North Perth Wayne Couture Huron-Kinloss Cheryl Grace Saugeen Shores Greg Schmalz Saugeen Shores Sue Ellen Boyle Northern Bruce Peninsula Bill Walker MPP, Bruce-Grey-Owen Sound

INTRODUCTION OF NEW MEMBERS AND WELCOME TO COMMITTEE Mark Davis, the Chair of the Multi-Municipal Wind Turbine Working Group welcomed any newly appointed municipal members to the Committee and requested that each person in attendance introduce themselves to the room.

Page 1 of 7 Multi-Municipal Wind Turbines Working Group Meeting Minutes January 15, 2015

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Mark Davis noted that this meeting is the January meeting which was rescheduled from January 8, 2015 due to weather.

1. ADOPTION OF THE REVISED AGENDA Moved by: Tony Clark Seconded by: Elizabeth Thompson

That the Agenda for the Multi-Municipal Wind Turbines Working Group meeting of January 15, 2015 be received and adopted as distributed by the Recording Secretary. Carried

1(a) ELECTION OF CHAIR AND VICE-CHAIR FOR THE YEAR 2015 The Recording Secretary asked the Committee for nominations for Committee Chair for the year 2015.

Moved by: Paul McQueen Seconded by: Scott Mackey

That Mark Davis be nominated as Chair of the Committee for the year 2015 Mark Davis agreed to the nomination as Chair for the year 2015.

No further nominations were presented and nominations were noted closed

The Recording Secretary asked for a vote by show of hands for Mark Davis as Chair of the Committee for the year 2015. Carried

The Recording Secretary asked the Committee for nominations for Committee Vice-Chair for the year 2015.

Moved by: Scott Mackey Seconded by: Dave Roy

That Stewart Halliday be nominated as Vice-Chair of the Committee for the year 2015. Stewart Halliday agreed to the nomination as Vice-Chair for the year 2015.

No further nominations were presented and nominations were noted closed.

The Recording Secretary asked for a vote by show of hands for Stewart Halliday as Vice-Chair of the Committee for the year 2015. Carried

Mark Davis is appointed Chair and Stewart Halliday is appointed Vice-Chair of the Committee for the year 2015.

Mark Davis, as Chair, proceeded with the meeting. Page 2 of 7 Multi-Municipal Wind Turbines Working Group Meeting Minutes January 15, 2015

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2. DECLARATION OF PECUNIARY INTERESTS: No disclosures of pecuniary interests were made by the Committee.

3. APPROVAL OF MINUTES Moved by: Tony Clark Seconded by: Scott Mackey

That the Multi-Municipal Wind Turbines Working Group adopt the minutes of the last Committee Meeting held December 11th, 2014, as amended. Item 5.3 to note correspondence from Ginny Stewart read by Lorrie Gillis and added as a Schedule to the Minutes. Carried

4. DELEGATIONS

4.1 Barb Ashbee was scheduled to speak on the Victims of Wind (VOW) confidential support network, however Barb Ashbee was unable to attend tonight's meeting and this has been deferred to the February meeting.

4.2 Warren Howard presented a draft municipal resolution calling for IESO to cancel the proposed RFP for renewable energy contracts given the costly surplus of energy available to the province. The draft resolution was circulated to the Committee members. Warren suggested that the Committee members could take it to their Councils and prepare a resolution or even a letter based on the points noted in the resolution and submit to IESO. He suggested that individual council members or committee members could provide their own letter. Warren stated the deadline for submissions to IESO is February 1st, 2015. The demand for electricity is falling and the high cost of wind is out of sync with the demand. The Auditor General's report states that there has been no cost benefit analysis done on the cost of hydro in Ontario and yesterday it was released that the Auditor General is looking at how they are planning hydro for next year. Warren stated that we want as many people as possible to write in and state that IESO should focus on the cost of electricity and to ensure the contracts are cost effective.

Mark Davis asked if we should send this draft resolution to the municipalities? Warren stated that the deadline for submissions is February 1, 2015 and there may not be enough time to send it to the municipalities for review.

After some discussion, it was decided that a letter would be sent from the Committee to the IESO, Minister of Energy, with cc's to other Ministers, MPPs and a variety media outlets. Another letter would be sent to the Auditor General requesting that she investigate issues relating to high energy costs in Ontario.

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5. BUSINESS ARISING FROM THE MINUTES

5.1 Stewart Halliday spoke on the issue of "best practices" which was brought forward from the December Agenda. Stewart stated that he felt that the action that the Committee is taking tonight is all about "best practices" and perhaps we need to focus on economics of IWTs.

5.2 Dave Hemingway advised the Committee that he would not be able to attend tonight's meeting, therefore his proposal for legal funding is deferred to the February meeting.

5.3 Mark Davis, the Chair, advised that Joseph Leung was not able to attend tonight's meeting, therefore the review of Joseph's intervenor funding paper is deferred to the February meeting.

5.4 Mark Davis reviewed the responses and resolutions received by the participating municipalities to the Draft Terms of Reference that was previously circulated. All municipalities approved the Draft Terms of Reference version August 14, 2014, although Bluewater and Georgian Bluffs have not confirmed that they approve the August 14, 2014 version. North Perth did not approve the Draft Terms of Reference and thereby withdrew from the Committee.

In review of the "Voting Strength" section, the wording remains unclear when it states "Each appointed member of a participating municipality shall carry a voting strength of one (1) vote..."

The Committee agreed to clarify the wording of the "Voting Strength" wording stating that "Each participating municipality shall carry a voting strength of one (1) vote per participating municipality and a quorum shall be 50% of the participating municipalities plus one (1)."

The Chair asked for show of hands vote to clarify this wording. The members present agreed unanimously to the wording change for clarity. Once incorporated, the following motion was made,

Moved by: Paul McQueen Seconded by: Scott Mackey

that having received a majority of approved resolutions from the participating municipalities, the Multi-Municipal Wind Turbine Working Group agrees to accept the Draft Terms of Reference revised August 14, 2014 as the current Terms of Reference for the Multi-Municipal Wind Turbine Working Group. The Recording Secretary will forward the accepted Terms of Reference to the Clerks of the participating municipalities for their records. Carried

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6. NEW BUSINESS

6.1 The Chair addressed the issue of yearly fees for 2015. The fee for the year 2014 was $700.00 per participating municipality. The fee for the year 2013 was $500.00 per participating municipality. There was a discussion about keeping the yearly fee to $700.00 per participating municipality. It was decided to wait for receipt of the Statement of Operations for 2014 and a budget for 2015 before determining the yearly 2015 fees.

6.2 The Chair address the issue of administration fees being paid to the Recording Secretary and asked the Committee whether a Cost of Living raise be negotiated with the Recording Secretary.

Moved by: Scott Mackey Seconded by: Paul McQueen

that the Chair and Vice-Chair enter into contract talks with the Recording Secretary for a new 2015 contract. Carried

6.3 Bill Palmer, the technical advisor, was paid $5.00 in cash from the Committee, being a nominal fee to cover his agreed wage for the years 2014 and 2015.

7. FOR INFORMATION

7.1 The Chair asked for updates from the participating municipalities.

Arran-Elderslie - Keith Stelling stated that he heard on CBC today that Ontario Nature, the Wildlands League, and Ecojustice have challenged in court the Ontario government's newly introduced Ontario Regulation 176/13 which came into force in July 2013. It exempts major industries such as forestry, energy transmission, housing, oil and gas pipelines, mineral exploration, and mine development from the prohibition against killing at-risk species or destroying their habitats. These industries are now subject to weaker species protection standards than those found in the Endangered Species Act.

Bluewater - Dave Roy stated that there is a new project consisting of 30 IWTs.

West Grey - Carol Lawrence stated no new news currently.

Northern Bruce Peninsula - Tom Boyle stated that Linda Weatherhead is coming back as the appointed citizen representative and Patricia Greg, Deputy Mayor, will also be an appointed representative. Public Works

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put out a municipal calendar with a wind turbine on it and there has been a lot of fallout because of this.

Chatsworth - Scott Mackey stated to our knowledge we have no signed contracts and we are not currently aware of anything. Scott stated that perhaps additional municipalities could be invited to our Committee. Discussion followed and it was determined that a formal invitation would be sent to the following municipalities to join the Committee: Saugeen Shores, Southgate, Meaford, South Bruce, South Bruce Peninsula. Scott Mackey stated that Bill Walker, MPP, Bruce-Grey-Owen Sound is planning on attending tonight's meeting.

Brockton - Dean Leifso stated that we currently have no contracts signed.

Georgian Bluffs - Carol Barfoot stated that she spoke to a farmer who didn't know anything about this group, perhaps by sending the Terms of Reference to the Clerks and post it in the municipal offices this may expose to more people that this Committee exists.

Grey Highlands - Paul McQueen advised of projects in their municipality and they implemented a fire suppression by-law two years ago and suggested that other municipalities consider passing a fire suppression by-law. The fire suppression is a spray that goes over the electrical controls of the turbine.

Central Huron - There were no members in attendance to provide an update.

Huron-Kinloss - There were no members in attendance to provide an update.

Kincardine - Currently no appointments made to the Committee.

7.2 Bill Walker, MPP for Bruce-Grey-Owen Sound arrived late and joined the Committee meeting. There was a discussion regarding the status of wind turbine issues at the Ontario Government and the Federal Government level. Bill Walker suggested that the Committee may wish to write a letter to the Federal Finance Minister and ask about accelerated depreciation on IWTs. As well, the high energy rates are detrimental to businesses and businesses may leave the Province because of high energy costs.

7.3 There was a discussion regarding the proposed shut down of Stations A and B at Pickering Nuclear Generating Station and how the Provincial Government plans to replace this amount of electrical generation.

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8. DATE AND LOCATION OF NEXT COMMITTEE MEETING The next meeting date is scheduled for Thursday, February 12, 2014, at 7:00 p.m. at the Chesley Fire Hall, 211 1st Ave. N., Chesley.

9. RESOLUTION TO MOVE INTO CLOSED SESSION AND GENERAL NATURE THEREOF (includes appointed Councillor(s) and citizen appointee) Not Required

10. RESOLUTION TO RECONVENE IN OPEN SESSION Not Required

11. ADOPTION OF RECOMMENDATIONS ARISING FROM CLOSED SESSION (if any) None

12. ADJOURNMENT Moved by: Tony Clark Seconded by: Carol Barfoot

That the meeting be adjourned to the call of the Chair. The meeting was adjourned at 9:12 p.m. Carried

Original Signed by Original Signed by ______Mark Davis, Chair Teresa Gowan, Recording Secretary

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February 2015 Bluewater Recycling Association Meeting Highlights

Blue Box Arbitration Decision - Analysis and Next Steps

As reported earlier, the Blue Box Arbitration decision concluded that the 2014 Steward Obligation is $115,172,322. The 2014 interim payments are at a current value of $99.5 million. This means that an estimated $15.6 million is to be paid additionally to those municipalities and First Nations who operated Blue Box programs in 2014. The Arbitrator, the Honourable Robert Armstrong Q.C., provided a thorough and thoughtful decision which will be instructive for the municipal sector, the producer community, the Province, and others to understand going forward. Key conclusions contained in the Arbitrator’s decision include: 1) The obligation that Stewardship Ontario pay 50% of the total net costs incurred by the municipalities as a result of the program is limited by the requirement that such costs be reasonable. 2) The Arbitrator was satisfied that the Datacall and its verification process passed the test of reasonableness. 3) He did not reject the principles of cost containment and the objective of attempting to pursue best practices as a means of containing costs. The question of how these principles will be used in future years was left to the parties. 4) Although the Arbitrator determined that he did not have the jurisdiction to rule on whether there is statutory authority for in-kind payments by the newspaper stewards, he did say that in his view the system of in-kind payments by the newspapers is extremely unfair to the municipalities. 5) He agreed that 50% of the $2.2 million of in-kind advertising used by the municipalities in 2012 should be included in the municipalities’ costs and 50% of it paid as part of the 2014 Steward Obligation. 6) The Arbitrator recommended that the method he adopted for 2014, the use of the Datacall and the WDO verification process, be used in future years subject to a thorough review and discussion at MIPC as to any adjustments that need to be made each year. 7) He found that MIPC (Municipal Industry Programs Committee) had a broad power to make recommendations which were adopted by the WDO Board. He did not agree that municipalities were disadvantaged at MIPC as they were volunteers or did not have access to the same level of support or expertise available as stewards. Now that the arbitration process is complete, it is our view that its findings will be helpful to all parties given the Ontario government’s commitment to bring in new waste reduction legislation with full producer responsibility. The Honourable Glen Murray, Minister of Environment and Climate Change, said that the new legislation is expected in 2015 and has signalled that they are looking to the producers and municipalities to develop workable solutions themselves as input to the legislation.

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From 3R’s to Circular Economy

In the past twenty years, the emphasis of the waste and resource management sector has moved from landfill to recycling, and there is now a growing and increasingly powerful argument that the Circular Economy will increasingly dominate over the next decades. This will involve substantial changes to the culture, principles and practice of the current waste and resources sector and bring new challenges and opportunities. It is a framework that extends well beyond the traditional boundaries of the Association’s sphere. The Association is at the heart of the waste and resources sector and it is vital that it understands the concepts and implications of the circular economy in order to maintain and enhance its leadership role in serving the interests of its members. Recognising this, the Association will continue to gain insight into the understanding of and preparedness for the circular economy, both across the membership and the wider waste and resources industry. We will communicate our findings when appropriate about this external development. Europe Creates Millions Of 'Green' Jobs

Europe: Over the last decade, between 3 million and 4.2 million jobs have been created within Europe's eco-industries as a result of the transition to a resource-efficient circular economy. Case studies across a wide range of sectors have revealed a shortage of employees with 'green' skills: for example, skilled engineers to optimise the environmental performance of buildings or the environmental impact of mining are in great demand. The same applies to specialisations in: electronic equipment management processes; eco-design for energy and resource savings in the construction sector; substitution of hazardous chemicals; and innovative recycling concepts. European eco-innovation fora are aimed at developing recommendations for policy- makers. The circular economy model will generate jobs only if we redefine the way we think, produce and consume to create a positive environmental footprint with our activities. Experts highlight the need for policy action and appropriate legislation and reform in order to drive change. Results-oriented policy-making that transforms product manufacturing through binding legislation accompanied by tax reform is widely perceived as conducive to circular economy-based models that will create employment. Karmenu Vella, EU commissioner for environment, maritime affairs and fisheries, stated: 'Rather than just balanced, the three pillars of sustainability - economic, environmental and societal - need to be integrated with each other.' The EU still imports 60% of its raw materials. 'New economic and business models built around resource efficiency, eco- design and recycling are the way to go. Therefore, we ought to praise the good examples while also accompanying the transition for the businesses that are still following a linear model.'

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New York City Bans Single-Use Polystyrene

New York City has banned single-use expanded polystyrene (EPS) foam items and packaging, starting July 1. The city Department of Sanitation (DSNY) determined that EPS foam cannot be recycled. When the ban takes effect manufacturers and stores may not sell or provide single-use foam items such as cups, plates, trays or clamshell containers in the city. The city also is banning the sale of polystyrene loose-fill packaging such as packing peanuts, according to a city news release. The DSNY consulted with corporations, including Dart Container Corp., non-profits, vendors and other stakeholders. The DSNY also concluded from the research that there is no market for post-consumer EPS in a curbside recycling program. The city passed a law in December 2013 that called for the sanitation commissioner to determine whether EPS single-serve articles can be recycled at the city’s designated recycling facility. If the department determined that polystyrene can’t be recycled, it must be banned. The law allows businesses a six-month grace period from when the law goes into effect to when fines can be imposed. In the first year of the ban, businesses will be given a warning rather than a fine. Some smaller businesses may apply for hardship exemptions. FPI Announces Foam Recycling Equipment Grants

A new grant program will help U.S. and Canadian organizations purchase the equipment needed to process and prepare expanded polystyrene for recycling. The Foam Recycling Coalition has launched the new grant program, which will pay for equipment needed to process post-consumer expanded polystyrene (EPS) food service packaging, egg cartons, meat trays and protective packaging used for shipping fragile items. Formed in 2014, the Foam Recycling Coalition is part of the Foodservice Packaging Institute (FPI).

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Plastics-Laden Contamination Concerns

Don't fear the evolving waste stream – but be judicious about what new packaging you allow in your recycling program. The recycling industry should focus more on clean material and less on constantly increasing tonnages. Recycling firms are trying to adapt to the "evolving tonne" coming into material recovery facilities as paper use reduces and the plastics packaging space moves forward at light speed. Many industry players have in recent years begun to worry about the rise of flexible film packaging (of which some types are called pouches), those pouches are not easily recyclable because they are constructed using layers of different types of resins and materials. However, packaging soup in a flexible film package instead of a steel can would decrease packaging weight from 312.4 grams to 28.4 grams. The carbon emissions associated with the film packaging are roughly one-tenth of those of the steel can option – much of those carbon savings are a result of the fact that pouches simply use less material to begin with. If more hard-to-recycle packaging is replacing staple MRF materials like metal and paper, how will the industry continue to move forward? Every tonne of contaminants costs the company $140 in disposal fees and lost revenue. Some believe that keeping plastic bags out of recycling carts, and advocate systems to have them returned to retail locations instead would improve the situation. We clean screens six to eight times a day to cut plastic bags out of sorting equipment. From our perspective, not much good comes from film plastic coming to our MRFs. But there are robust markets for that material if it's clean and dry. Waste Management is working to push ahead its "Recycle Often, Recycle Right" campaign that aims to deliver three basic messages to consumers: Recycle all empty bottles, cans and paper; keep foods and liquids out; and recycle plastic bags at retail locations. UK: Scientists Turn Old Toothpaste Tubes Into Fuel

Nestlé, Kraft Foods and Mondelez International are part-funding a new commercial-scale recycling plant that can turn old toothpaste tubes into aluminium and fuel in just three minutes. Previously, this type of plastic-aluminium laminate waste - also used in drink pouches and pet-food packaging - was consigned to landfill, meaning around 16,000 tonnes of aluminium was squandered each year in the UK alone. But researchers at the University of Cambridge have been exploring how laminate packaging would react to intense heating - known as microwave-induced pyrolysis.

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Fewer Waxed Boxes Means Boost For OCC Stream

The use of wax coatings on corrugated containers continues to decline, bringing added smiles to paper recovery firms. The Corrugated Packaging Alliance reports waxed coating usage dropped below 3 percent of total corrugated paperboard consumption in the U.S. in 2013. This is approximately half the usage of wax coatings of a decade ago. Wax coatings preserve the strength of boxes when used for wet or iced applications, such as shipping fruit, vegetables, seafood, poultry and meat. To date, some 47 different alternative coating applications have passed certification testing as to their repulpability and recyclability. Promoting Safety

Fatalities have risen in the waste and recycling industry—totaling 33 in 2013, up from 26 in 2012—moving the industry to the fifth most dangerous profession in 2013 from sixth place in 2012, according to a new government report. And recent weeks have brought no better news, as a series of fatalities and serious injuries has taken place across the industry. As a result, safety leaders from the Institute of Scrap Recycling Industries (ISRI) declared October 15 to be a Safety Stand-Down Day. They asked that all member facilities to spend at least one hour per shift focused on safety education. As part of the motivation, ISRI leaders wrote, “Since early August, we have suffered at least 11 fatalities and multiple critical injuries at facilities owned by, or associated with, ISRI members and at some non-ISRI member-owned facilities. This is a disturbing trend that must be stopped. Each of these terrible tragedies happened at companies that are owned and managed by good people who run fine companies. If tragedy can strike there, it can strike anywhere.” In addition to the incidents taking place at facilities, collectors and drivers are facing dangerous working conditions. On that front, the National Waste & Recycling Association (NW&RA) has made it a priority to push for “Slow Down to Get Around” legislation across the country. It’s also implementing the Safe Driver Certification program and publishing the Manual of Recommended Safety Practices for the Waste & Recycling Industry. On the legislative front, West Virginia signed a bill into law in this May. That came just more than a year after Jeremy Tabler, an Apple Valley Waste driver, was killed when he was struck by a motorist on a two-lane West Virginia road. Other states that have enacted legislation include Alabama, Florida and Wisconsin. At the NW&RA’s urging, to help shine a light on the issue and, hopefully, get laws passed in other states, a bill-signing ceremony took place in West Virginia in August, with more than 30 people present, including many waste industry employees as well as Tabler’s wife and two daughters. Governor Earl Ray Tomblin and State Senator Donald Cookman, the bill’s sponsor, both spoke about the importance of the legislation.

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Slow Down Move Over Regulation Protects Roadside Workers

The B.C. government is making a Motor Vehicle Act regulation change to simplify the Slow Down Move Over rule, making it safer for roadside workers. Currently, the Slow Down Move Over regulation requires drivers to reduce speed and, if on a multi-lane road, move over to another lane when passing stopped vehicles with a flashing light, which are considered “official vehicles”. These include: police, fire, ambulance, tow trucks, Commercial Vehicle Safety Enforcement vehicles, park rangers and conservation officers. Stakeholders, including the BC Road Builders and Heavy Construction Association, raised concerns that the current regulation does not protect all roadside workers. For example, maintenance workers are frequently required to stop on the side of the road for inspections or highway maintenance. These workers are subject to an equal or higher risk than many of the workers covered under the current regulations. The new regulatory amendment will simplify the Slow Down Move Over requirement so that it includes all vehicles displaying a flashing red, blue or yellow light. This will make it easier for drivers to know the rules of the road, as they will no longer have to check to see if the flashing light is on an “official vehicle”. The amendment will improve safety for all roadside workers, including highway maintenance workers, utility workers, land surveyors, animal control workers and garbage collectors, reducing the risk of them being struck by passing vehicles. The amendment will come into force on Jan. 1, 2015. Drivers must slow their speed to 70km/h when in an 80km/h or over zone, and 40km/h when in an under 80km/h zone. If travelling on a multi-lane road, the driver must move into another lane to pass where safe to do so. Failing to adjust your speed appropriately or failing to move over can result in a $173 ticket and three penalty points. NDP Demands Audit Of Multi-Material BC

The NDP Opposition called for an independent review of the reformed blue box recycling system now overseen by Multi-Material BC, arguing the stewardship agency is unaccountable and creating chaos among existing recyclers. Deputy environment critic Gary Holman pointed to Syntal Products, a Saanich plastics recycling plant that shut down in September after MMBC partnered with other processors and left the company with insufficient feedstock. Holman said non-profit recycling depots on the Gulf Islands are now facing closure and 25 layoffs because the funding they get from MMBC covers less than a third of the real operating costs. MMBC launched in May to meet the provincial mandate that firms that distribute packaging waste and paper pay the costs of recycling it. The industry stewardship group is now directly or indirectly in charge of curbside recycling in most of B.C. but continues to face strong local criticism.

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Coca-Cola To Close Recycling Division

Coca-Cola Co., Atlanta, has announced plans to close down its recycling division, and will work more closely with its suppliers to provide the company with the recyclable material, including PET (polyethylene terephthalate) plastics, for its packaging products. The beverage giant established Coca-Cola Recycling in 2007. Coca-Cola says it remains committed to using recyclables in its packaging as well as advancing recycling. To highlight the fact, the company notes that “about 44 percent of the equivalent bottles and cans we place in the market in North America are recovered through various programs nationally.” Coca-Cola is restructuring how it procures recyclable materials and will focus on developing its sources of supply. The company will continue to work with its suppliers, customers and the industry to increase recycled content in its packaging. Waste Management Details Recycling Difficulties

With paper generation and commodity prices down, the nation's largest waste and recycling company is finding it hard to make its recycling business make financial sense. That's the main takeaway from Waste Management's 2014 Sustainability Report , which provides an unfettered look at the challenges facing part of the publicly traded firm's business that relates to recycling. Recycling accounted for 17 percent of the company's revenues in 2013. While WM processed 15 million tons of recyclables during the year – up about 16 percent from the 12.9 million tons processed in 2012 – the firm continued to see the material stream evolve. According to the report, WM's MRFs were designed to see 80 percent paper, but in today's climate, they're actually taking in closer to 60 percent fiber. All told, 8.9 million tons of paper were processed by WM in 2013, with a third of that total coming from cardboard and a quarter coming from newspaper. Paper accounted for about 59 percent of the material processed by the company. Plastics accounted for just 3 percent of WM's processing tonnages, coming in at just about 432,000 tons. Organics processing totals are included in the company's recycling totals, and in 2013 WM handled 2.5 million tons in that arena. Composting and anaerobic digestion are both mentioned in the report, but the company does not specify how much material went to each of those systems. The general increase in recycling nationwide is helping WM close in on meeting its 2020 goal of recovering 20 million tons of material per year, but higher tonnages have been accompanied by higher contamination rates. The report states WM's 133 MRFs had an average 16 percent contamination rate in 2013, with plastic bags requiring crews to "stop our machinery six to eight times a day to cut them out – a waste of time and money."

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Michigan Thinks Burning Tires Counts As Renewable Energy

A Michigan bill aims to classify fuel made by burning tires and hazardous industrial waste as renewable energy, but environmentalists say that’s setting a dangerous precedent. Under the state’s Clean, Renewable and Efficient Energy Act of 2008, Michigan utility companies are required to derive 10 percent of their energy from sources like wind and solar power by 2015; the new House Bill 5205 would make it easier for them to hit the target by expanding the definition of renewable energy to include types of solid waste. But environmental groups have soundly rejected the idea that incinerating hazardous waste should count as a renewable fuel source, saying it would be a step in the wrong direction for the state’s energy policy. The bill could divert investments in “real” renewable energy sources if companies find it’s cheaper or easier to meet Michigan’s renewable energy standards by burning waste. In recent years, more than 30 states have put varying renewable energy mandates in place as part of a commitment to reduce reliance on coal and move to cleaner energy sources. Recycling Industries Coalition Opposes "Dirty MRF" Concept

A newly formed group of recycling organizations and stakeholders is weighing in on the effects of mixed waste processing on recycling. "Coalition members know that a facility processing waste and recyclables mixed together, known as a dirty MRF, will not improve and may harm recycling," the policy statement from the newly formed Recycling Industries Coalition (RIC) reads. RIC is made up of recycling stakeholders from across the country and initially formed to combat an Indianapolis project centered around a mixed waste processing facility, or dirty MRF. While that facility was eventually approved by city officials, RIC "continues as a way to educate policy makers, local officials and the community about the potential negative consequences of multi-material processing facilities". Mixing solid waste and recyclables, will severely degrade them to the point that they will only be usable for incineration, landfilling or energy recovery, which is not recycling. RIC members include a number of large industry groups and stakeholders, including: American Forest & Paper Association, Glass Packaging Institute, Institute of Scrap Recycling Industries, Knauf Insulation, Newark Group, Owens-Illinois, Inc., Paper Recycling Coalition, the Steel Recycling Institute and Waste Management. The group's position has been supported by the National Recycling Coalition (NRC) as well. While the mixed waste processing approach is not new, it has seen a resurgence in interest among some U.S. cities looking to boost relatively low recycling rates. Beyond the Indianapolis project, a $35 million mixed waste processing facility for residential waste opened earlier this year in Birmingham, Alabama. Houston has also continued looking into the merits of the "all in one bin" approach. According to equipment maker Bulk Handling Systems, mixed waste processing has evolved significantly and can now effectively separate recyclables from a mixed municipal waste stream.

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Dutch Recycler Takes Robotic Sorting To Next Level

Robotic sorting technology supplier ZenRobotics of Finland is to deliver two of its Next Generation ZenRobotics Recycler (ZRR1) units to Baetsen Recycling in the Netherlands. The system replaces the earlier ZRR Fast Picker unit that has been in operation at the Dutch firm's plant since March 2013 and is intended to ramp up the level of automation on the sorting line. ZenRobotics' managing director Timo Taalas comments: 'These two years of co- operation have taught us a lot. Together we have been able to further develop the ZRR system in a heavy-waste sorting environment. The renewed ZRR is now more durable and rigid, and specifically fine-tuned for handling bulky waste.' The Next Generation ZenRobotics Recycler is capable of sorting at an average rate of 3000 picks per hour, with a peak of 'as much as 4000 picks per hour', claims the developer. Features include a new gripper that can pick even heavier objects of up to 20 kg and that can reach a full 2 metres along the sorting belt. According to Baetsen's managing director Hans van Roosmalen, robotic sorting can bring 'a considerable business advantage to waste recycling companies that want to be frontrunners in a challenging market'. The Next Generation ZenRobotics Recyclers are already in operation at the SITA Suomi Oy, waste sorting plant in Helsinki. SITA Suomi Oy is part of SUEZ Environnement. APR Raises Concerns Over Resin Code Redesign

The Association of Postconsumer Plastic Recyclers has voiced concern about two developments in plastics identification that could have significant recycling implications. The worries center on ASTM members potentially redrafting the resin code symbol and labeling plastics with degradable additives as "landfill degradable." In subcommittee D 20.95, ASTM is actively reviewing a redesign of the plastics resin code, which would essentially replace the chasing arrows design with a "solid line triangle." APR's concern lies in the fact that the current conversation does not include the resin codes themselves. APR member input is needed to stress the importance of introducing additional codes and/or officially including new resin formulations in the established Nos. 1-7 system. "Is PETG a No. 1, or, if not, what?" "For HDPE and PP, we have the same questions." Meanwhile, ASTM's subcommittee D 20.96 is undertaking a separate discussion surrounding degradable plastics. At present, ASTM is pondering support for a "landfill degradable" symbol on plastic products made with degradable additives. APR is opposed to the measure, noting the group is against degradable additive use altogether until it can be demonstrated additives do not negatively affect the quality of the plastics recycling stream.

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Diesel Price (Retail incl. Tax)

150.0 141.6 140.7 136.3 140.0 134.0 131.2 129.6 128.5 128.1 130.0 126.5 121.4 122.4 118.2 120.0 110.2 110.0 ¢/l 100.0

90.0

80.0

70.0

60.0 Jul-14 Jul-14 Jan-14 Jan-14 Jan-15 Jun-14 Jun-14 Oct-14 Sep-14 Sep-14 Feb-14 Feb-14 Dec-14 Dec-14 Apr-14 Apr-14 Aug-14 Aug-14 Nov-14 Nov-14 Mar-14 Mar-14 May-14

Diesel Price (Retail incl. Tax)

150.0

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110.0 ¢/l 100.0

90.0

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60.0 Jul-10 Jul-10 Jul-11 Jul-12 Jul-13 Jul-14 Jul-15 Jan-10 Jan-10 Jan-11 Jan-12 Jan-13 Jan-14 Jan-15 Oct-10 Oct-11 Oct-12 Oct-13 Oct-14 Oct-15 Apr-10 Apr-10 Apr-11 Apr-12 Apr-13 Apr-14 Apr-15

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Commodity Prices

140 124 121 121 118 117 120 115 114 113 114 112 113 112 110

100

$/tonne 60

0 Jul-14 Jul-14 Jan-14 Jan-14 Jan-15 Jun-14 Jun-14 Oct-14 Sep-14 Sep-14 Feb-14 Feb-14 Dec-14 Dec-14 Apr-14 Apr-14 Aug-14 Aug-14 Nov-14 Nov-14 Mar-14 Mar-14 May-14

Commodity Prices

200

180

160

140

120

100 $/tonne 80

0 Jul-10 Jul-10 Jul-11 Jul-12 Jul-13 Jul-14 Jul-15 Jan-10 Jan-10 Jan-11 Jan-12 Jan-13 Jan-14 Jan-15 Oct-10 Oct-11 Oct-12 Oct-13 Oct-14 Oct-15 Apr-10 Apr-10 Apr-11 Apr-12 Apr-13 Apr-14 Apr-15

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MONTHLY DEPARTMENT REPORT Administration Department

Committee of the Whole Report

March 9, 2015

Highlights for Previous Month:

REACH – Strategic Plan

Strategic Equine has been contracted to complete the REACH Strategic Plan. The scope of this work is as follows;

“The selected consultant will work with REACH, Municipal Council and the Community to create a new strategic plan with contains long range components (eg vision, mission, values), medium term components (objectives and priorities) and short term components (action plans). Performance measures must be a feature of the final plan recommendation.”

The completion of the project is scheduled for March 31st, 2015. The report will be presented to the REACH Board and given to Council under a separate report for review. Should Council would like to have the consultant present this will need to take place at another date.

Alice Munro Labour Market Partnership

The Digital Literacy and Literacy Programming projects interviews will be held this week.

Community Improvement, Revitalization Plan and Branding Project

We have received approval for funding for this project. A webinar occurred with prospective consultants. Currently there are 5 interested in the project.

Feasibility Study

Feasibility study has been received and is attached to this agenda under separate cover.

Strategic Planning Meeting

Council is reminded to please respond to Ms. Muegge regarding the information requested for the Strategic Planning session at the end of the month.

Amazing Race

Had a telephone conversation with the United Way and they are willing to partner with the Amazing Race for 2015. Information will be coming.

Run

The YMCA is planning for the 2015 Run.

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Municipality of Central Huron Formal Report Administration Department

Date: March 9, 2015

To: Mayor & Council

From: Peggy Van Mierlo – West, CAO

Re: Feasibility Study

That the report titled, Feasibility Study be received, and;

That, staff be directed to continue with information gathering regarding the three components of the study; and,

That the CAO be directed to forward the report to Trillium.

BACKGROUND

The attached report is the final Feasibility Study. The purpose of the study was to engage stakeholders and the community to define information on the requirements of the following sectors: - Youth entrepreneurs - Community volunteers - Active Living

The collection of the data would be obtained through surveys, discussion with stakeholders and public meetings. This process occurred over the 2014 year.

Recommendations from the study would increase the Municipal budget approximately $28,500.00 however this does not include possible Capital costs, in-kind donations of space and staffing costs. The study does state the majority of these costs could be subsidized by successful approval of various grant applications.

There are a few concerns regarding the completion of the study, more in particular, the sample sizing of the survey results. The objective of survey sampling is providing a non- bias overview of the topic being discussed. To allow for a non-bias analysis each avenue for collection must be equal, e.g. 100 students, 100 stakeholders, 100 residents. Further based on calculations of an appropriate sample size for a municipality the size of Central Huron would be approximately 367 respondents to the survey, (based on 95% level of confidence and a 5% margin of error). It would be recommended that staff continue collecting this information and amend the results.

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Page 2 of 2 3/5/2015 Some of the recommendations have been integrated within the 2015 Operational Budget including a volunteer recognition night which will see the annual Mayor’s Mingle take on this theme and the Volunteer day which can be organized with very little resources. It would be recommended that items that require some form of hard infrastructure be placed within the forecasted Capital plan and reviewed further once more information is received.

______Peggy Van Mierlo-West, CAO

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Feasibility Study

Central Huron 2014

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Definition The term “feasible” describes an action or event that is likely, probably or possible to happen or achieve. A feasibility study is the total of the actions you take and the questions you ask to determine whether an idea, thought or plan is likely to succeed. An effective study can guide you on whether you should move forward with your idea, refine it, or scrap it altogether and go back to the drawing board.

Executive Summary This Feasibility Study report presents the findings of three components; youth entrepreneurs, community volunteers and active living programs which examined all three components within the Municipality of Central Huron. The study was prepared for the Municipality of Central Huron in collaboration with the Clinton and Central Huron BIA (CCHBIA). The municipality is located in the heart of Huron County, Ontario and hosts a population of approximately 7600 residents. The study commenced in January 2014 and finished in December 2014.

The community in the Municipality of Central Huron is an active community where the residents thrive to make the community the best it can be through active living, volunteering and believing in resources and support for the youth.

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Introduction Purpose of the Study: • To engage stakeholders and the community to define information on needs and desires in regards to three components: o Youth entrepreneurs o Community volunteers o Active living programs o To assess the current programs, volunteers and youth entrepreneurs o To identify potential attendance and requirements o To develop conceptual ideas of the needs/wants of the community o To identify the economic impacts and benefits to Central Huron and the region The goal of the study is to identify, explore and assess all three components, identifying the compelling needs, benefits to the community, action items and the resources required to ensure the sustainable success of these action items. A successful and sustainable rural economy needs to focus on their strengths and assets while identifying their deficiencies. It is therefore essential to understand the community and its perspective with these three components and identify ways to proactively address any move forward in the Municipality of Central Huron.

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Terminology and Definitions

The term youth or a young person refers broadly to teenagers and young adults under 30 years old.

Youth Entrepreneurs: a young person who organizes, manages and assumes the risks of a business or enterprise Community Volunteer: a person or group of people who do work in their city, town or neighbourhood without getting paid to do it

Active Living Program: a plan or schedule of a specific action or program focusing primarily on physically active activities

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Methodology

The study utilized three data collection methods:

1. Community Meetings There were three community meetings held during the course of this project. On April 24, 2014 at the Central Huron Community Complex, June 9, 2014 at the Londesborough Lions Hall and November 28, 2014 at the Holmesville Hall. All three meetings were open to the public.

2. Interviews Through telephone, in person, group discussions and communication, we spoke with over 100 community members, including; • Central Huron residents, staff and Council • Community groups, stakeholders • Local business owners • St. Anne’s Catholic School, Central Huron Secondary School, Clinton Public School, Huron Christian School staff and students • University of Guelph staff and students (REACH campus) • Huron County staff, including planning, economic development and the health unit staff

3. Surveys Three separate online surveys were conducted (see appendix A). The survey links were sent to over 500 community members, they were available on the Municipality of Central Huron’s website, Clinton and Central Huron BIA website and notification was sent out via social media and the local newspapers.

Role of the Steering Committee The steering committee consisted of the Mayor and CAO of the Municipality of Central Huron, Chair, and one additional member of the CCHBIA board of management and the Executive Director of REACH Huron. Monthly reporting was given to this group who guided the study as to deepen the project’s impact and ensure it would extend into the future. Meetings were organized to engage stakeholders, introduce the study, and consider how the study could impact the municipality and community in supporting various initiatives and identifying strategies.

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Demographic Research The population in Central Huron in 2011 (Stats Canada) 7,591, declined -0.7% since 2006.

As of 2011, the population in Huron County is approximately 59,100.

Central Huron households consist of: • 23.8% married with children • 40.2% married without children • 7% lone parent family households • 26.2% single person households

Youth in Central Huron • 15 to 24 years old; Male: 460, Female: 455

Community Volunteers • Over 100 various volunteer opportunities exist in the community • A large portion of the population are active volunteers

Active Living Programs • Majority of the programs are offered to adults (18 years +) • Currently there are over 75 organizations in and around the community offering active living programs

The largest population in Huron County (combined male and female) is 25-44 years of age 11,935, 15- 24 years of age 7450. Based on the 2013 Population Fact Sheet – Huron County.

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YOUTH ENTREPENEURS

Market and Technical Feasibility Youth Entrepreneur survey (see appendix A) questioned:

What, if any, are the risks involved in becoming an entrepreneur in rural Ontario? • ‘Client Base. Red tape from the municipality’ • ‘Attracting clients’ • ‘Economy and loyalty to shop local is huge!’ • ‘Small market base, attrition of customers, people who shop in Kitchener or London’

What, if anything can the community do to assist youth in becoming successful entrepreneurs? • ‘Help them in any way possible. Give forth a positive attitude ‘ • ‘Don’t shut down their ideas. There is too much red tape to jump through. And it would be nice to have more funding. The banks aren’t always willing to take the risk’ • ‘Start up a network, open up the definition of youth to allow under 40’s to participate. Our generation is often late starting careers because we have spent so long in school, as well as the rise of second careers’

What is the best avenue for local resources to provide information to you? 33.33% 33.33% 33.33% Email Website 100% Facebook 66.67% 100% Twitter Newspaper

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YOUTH ENTREPENEURS

Youth Entrepreneur survey results: • 75% of survey respondents were female who primarily used tablets, laptops and mobile devices to access information on business • They personally preferred social media platforms of Facebook with 67% of respondents followed by Twitter at 33% • 100% of respondents thought of starting their own business

Desirability

All of the respondents indicated that starting their own business was a desirable option.

Having said they'd thought of owning their own business, have you started your business?

25% No 50% Yes 25% In progress

50% have not started their own business due to lack of resources available. 25% added their business started and 25% said their business plans are in progress, but they have yet to start their business

If you started your own business, do you have the resources, tools and support you need to succeed? • 67% said no • 33% said they are unsure at this point

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YOUTH ENTREPENEURS

When asked ‘what makes Central Huron an appealing community to start a business?’ the most common answer among the youth surveyed was ‘its home’.

What, if anything can the community do to assist youth in becoming successful entrepreneurs? • ‘Don’t shut down their ideas. There is too much red tape to jump through. And it would be nice to have more funding as mentioned the banks aren’t always willing to take the risk’ • ‘Help them in any way possible. Give forth a positive attitude’

Barriers and Challenges Starting your own business, especially for youth is seen as a financial risk. Respondents identified financial factors as the biggest barrier to starting their own business, specifically: • Not able to get proper funding • Financial risk is too great

It is a challenge for young people to acquire the funding they need to start a business. They usually lack a credit history and lack the incomes and/or assets required to secure a bank loan or line of credit.

Debt is an issue for many young job-seekers. More than half of the respondents reported they had student loans or debts (even in their late 20’s, early 30’s).

There is a limited awareness among respondents about government grant programs and support.

Rates of Self-Employment based on 2011 census, Huron County has a rate of 18% compared to the province of Ontario at 10%. This gives us hope and a base to continue from.

Success Factors A key aspect of becoming an entrepreneur is having a great idea and/or a concept and the resources and support to determine the viability of them. Respondents were unaware of any resources available to them at the municipal, county or provincial level. They did not have time to research the available opportunities, ‘needle in a hay stack’.

Getting information and starting a business Respondents suggested learning from an existing business or mentor would be a preferred method rather than through school or employment centres. • 68% of respondents indicated speaking with someone they know who runs a successful business would be a great resource and asset moving forward • 78% said they use the internet for research and information finding • Very few respondents accessed the current resources available to them at employment, learning and business centres as well as the library

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YOUTH ENTREPENEURS

We assessed the current avenues of resources and support for our youth and found a large gap in available resources, funding and approachable mentors for the youth. A need was identified for a person who spoke their ‘language’; a person who understands the knowledge and technology economy in particular.

Websites of interest: Huron County: These resources were reviewed and only met the needs of certain demographics. There was a lot of feedback to suggest there is a lack of resources for potential and current entrepreneurs in their 20’s and 30’s. http://www.huronsbec.ca/ http://www.investinhuron.ca/ http://www.makehuronhome.ca/ Huron Small Business Enterprise Centre, Business Start-up Booklet

Provincial: https://www.ontario.ca/business-and-economy/job-programs-youth http://www.edu.gov.on.ca/eng/students/youth.html http://youthconnect.ca/htdocs/english/work/summerjobs.asp http://www.grants.gov.on.ca/GrantsPortal/en/OntarioGrants/GrantOpportunities/OSAPQA005189 https://www.ontario.ca/business-and-economy/get-international-business-experience-students http://oyap.com/splash/ http://www.the-sse.org/schools/11/ontario/60/about-sseo https://www.ontario.ca/business-and-economy/get-money-launch-or-grow-tech-business http://www.gojobs.gov.on.ca/SEP.asp

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YOUTH ENTREPENEURS

Existing local initiatives:

Summer Company  Entrepreneurship program for students aged 15-29  Get $1,500 in start-up money to kick-off a new summer business  Up to an additional $1,500 when you successfully complete the program requirements  Receive advice and mentorship from local business leaders to help get the business up and running  The application period will open in January 2015

Summer Employment Opportunities  Get a summer job with the Ontario Public Service  Supporting positions in a variety of fields (e.g. tourism, geology, agriculture sciences, IT)  Work in an office, the outdoors or in unique locations (e.g. laboratories, travel information centres)  Opportunities are posted in two phases in February and March

Young Entrepreneurs Make Your Pitch (grades 9 to 12)  Pitch your business idea in a two-minute video to the public and expert judges  Finalists present their idea at the Ontario Centres of Excellence’s Discovery conference where they will receive pitch preparation training and a certificate of achievement  Winners receive a reserved place in the Summer Company program and other prizes  Video applications are due March 6, 2015

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YOUTH ENTREPENEURS

Conclusions and Opportunities The study results suggest that many young people have positive attitudes towards entrepreneurship. Based on the study, primarily the interviews, young people (specifically Generation Z (mid 1990’s to present) are much more likely to pursue entrepreneurial careers, based on the knowledge and technology economies.

A few key findings emerged from the study. They relate to the importance of raising the profile of entrepreneurship as a viable career option as well as providing effective programs to help young entrepreneurs: 1. Youth in Central Huron have a positive attitude toward starting their own business, but relatively few know of where to access resources associated with it 2. Relatively few young people learn about entrepreneurship at an early age (i.e. high school or mentorship). There is clearly an opportunity to be more proactive in informing youth about entrepreneurship as a potential career option 3. There appears to be a high level of demand for entrepreneurship programs that are offered at the local employment centres, supported by lower and upper tier governments and developed by both public and private sectors in unison

A successful and sustainable rural economy needs entrepreneurs. If young people do not consider starting their own business to be a viable option – due to lack of interest, lack of knowledge, or perceived barriers, this may result in less people working as entrepreneurs in the future. Comments made by study participants point to a number of different opportunities to raise awareness of entrepreneurship as a viable career option and to provide better support for aspiring entrepreneurs. These ideas, outlined below, are not intended to be prescriptive, but rather to promote dialogue and action among key stakeholders, both at the municipal and county levels of government.

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YOUTH ENTREPENEURS

Opportunities/Economic Feasibility Working with the community, specifically the youth to develop; • Examine and find solutions to real or perceived financial barriers to starting their own business • Develop a formal mentorship program that links interested youth with successful entrepreneurs and self-employed adults • Improve the promotion and visibility of existing programs and resources to assist young people interested in pursuing entrepreneurship or self-employment as a career path • Organize community forums so young people can learn about entrepreneurship and connect with resources and potential mentors • Seek out success stories and share these with others in the sector and also with supportive media outlets (bringing awareness to our past, present and future successes) • Develop a municipal and CCHBIA youth entrepreneur grant program (to run in conjunction with the mentorship program) • Develop a business incubator in the municipality (various models can be adapted and would be supported by the community) • Develop an online presence for youth to access information on all of the above opportunities

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YOUTH ENTREPENEURS

Financial Feasibility

As provincial and federal funding is increasingly difficult to secure, specifically in rural Ontario, working with the local business community to develop a business incubator with a base model of mentorship, business and succession planning as well as a grant writing component will assist in bringing succession to the local business community and cultivate the youth from within.

See budget suggestions below:

Youth Entrepreneurs Working with the community, specifically the youth to develop; Est. Cost In-Kind Timing/info Examine and find solutions to real or perceived financial barriers to starting their own business Develop a formal mentorship program that link interested youth with successful entrepreneurs and self-employed adults 1,500.00 Improve the promotion and visibility of programs and resources to assist young people interested in pursuing entrepreneurship or self-employment as a career path Staff time Organize community forums so young people can learn about entrepreneurship and connect with resources and potential mentors 1,000.00 Hall rental 4x per year ($250/each) Seek out success stories and share these with others in the sector and also with supportive media outlets Staff time

Develop a municipal and CCHBIA youth entrepreneur grant program (to run in 4x per year/$1500 per youth conjunction with the mentorship program) 6,000.00 ($750/CH, $750/CCHBIA) Develop a business incubator in the municipality (various models can be adapted) 2,500.00 Donated space (private cost of heat/hydro business), work with community groups; victim services, school board Attend workshops/trade shows/job fairs to build relationships with colleges and 1,000.00 2x/year ($500 each) universities Develop an online presence for youth to access information on all of the above opportunities 2,500.00 website

Working with Huron County and other funding/resource agencies to help source the first year of implementation. There is nothing of it's kind focusing primarily on youth in Huron County. 14,500.00

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COMMUNITY VOLUNTEERS

MARKET FEASIBILITY

Sports and recreation tipped the scales with the highest volunteer hours per year with religion and social service sectors following.

When asked why community members volunteer, the number one answer was ‘When I was a kid, people volunteered to make sure I could be involved, this is my way of giving back and paying it forward’.

Volunteers expressed concern about burn out rates, succession plans of their volunteers (and organizations) as a large portion of their volunteers are retirees.

It’s difficult to maximize a volunteer’s experience when there is little to no system in place to maintain them.

75% of volunteer organizations do not keep records on their volunteers, mainly due to time constraints and lack of personnel to take on this specific task.

Simply put, without volunteers these associations would fold. There wouldn’t be any events, festivals, tournaments or fundraisers in the community.

Lack of training was mentioned by the volunteers we interviewed. 67% of the volunteers we interviewed received training, but would like additional training. They also indicated knowing what would be required of them before they committed to volunteering would be beneficial (volunteer job description).

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COMMUNITY VOLUNTEERS

Technical Feasibility

Various volunteer opportunities, groups, organizations and committees including, but not limited to:  Lions Club (Auburn, Londeborough and Clinton)  Optimist Club  Clinton Kinsmen and Kinettes  Habitat for Humanity  Communities in Bloom  Clinton Legion  Alzheimer’s Society  Central Huron special events o CCHBIA Healthy Heart 5km Walk/Run and 10km Trail Run o 48hr Amazing Race Central Huron o CCHBIA Tiny Tot Parade o CCHBIA Business and Community Excellence Awards

There are tremendous opportunities to ‘give back’ to your community in Central Huron through volunteerism.

Volunteerism was recognized in playing a vital role in healthy aging. Remaining active and staying connected to the community can have a tremendously positive impact on a person’s social, physical and emotional well-being while creating a healthy, sustainable economy.

Volunteering can also have a positive impact on lifestyle transitions in older adults as they retire, downsize their housing or deal with health issues.

Senior adults volunteer an average of 223 hours each year, more than any other age group. They are an extremely important demographic to our voluntary sector (Statistics Canada 2011).

Less than 15% of the volunteers found volunteer opportunities online, yet a larger number of organizations rely on social media, websites and word of mouth as a recruitment tool.

Volunteer organizations do not highlight their volunteer opportunities and information online. Thus, creating a barrier to awareness, opportunities and organization succession.

Surrounding communities have a resource for volunteer organizations such as The Volunteer Centres in Guelph-Wellington and Kitchener-Waterloo. Other areas, similar in size have developed Risk Management Plans, Volunteer Policy Statements and Purpose and Volunteer Orientation Packages for their local organizations to ensure all volunteers are recruited, trained and maintained to maximize performance and minimize volunteer burn out.

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COMMUNITY VOLUNTEERS

Financial/Economic Feasibility

According to the 2012 Statistics Canada report, Volunteering in Canada, roughly two billion volunteer hours contributed to more than a million full-time jobs.

In Huron County, volunteers gave more than four million hours of their time, equal to roughly 2,000 full-time jobs in 2012.

Volunteering not only makes you feel good, it’s also good for the economy. A report from TD Bank in April 2013 has pegged the economic value of volunteering in Canada at $50 billion each year, or about three per cent of Canada’s GDP, which is the same size as the Manitoba economy. “Put simply, $50 billion represents a lot of value. It is too large to simply dismiss.”

Desirability

The majority of the volunteers we spoke with and received survey results from had a tremendous passion for their organizations.

Majority of the volunteers have been volunteering 15+ years and decided to begin volunteering because a family or friend persuaded them.

While there are many volunteer opportunities in the Central Huron community, that can also pose a challenge for groups and organizations as that could lead to a competitive market for the shallow volunteer pool. Many volunteers in the community volunteer for one or more groups, sometimes three or four.

Knowing the parameters of the volunteer commitment needs to be streamlined and accessible to the community. Most people who do not volunteer stated they feel they would not have the time to commit to volunteering. Groups who were interviewed stated it would be of great value to have a volunteer for 2-4 hours a couple times per year. This concept needs to be communicated to the community.

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COMMUNITY VOLUNTEERS

Opportunities/Economic Feasibility Volunteers, community groups and organizations need support now, more than ever.

o Volunteer Recruitment Day (once per year) o Volunteer Training (twice/year)  Orientation (community awareness/emergency measures, etc.)  First Aid/CPR o Online resources  Database of volunteer opportunities (include volunteer job descriptions, organization expectations, timing commitment, etc.)  Database of available volunteers  Volunteer/organization match up (personality, timing quiz)

Financial Feasibility

Community Volunteers Working with the community, to develop; Est. Cost In-Kind Timing/info Volunteer Recruitment Day (once per year) 1,000.00 Donation of facility Once/year Volunteer Training (twice/year) 1,000.00 Donation of facility Twice/year ($500/each day) Orientation (community awareness/emergency measures, etc.) 1,000.00 Twice/year Partner with Huron County EMS/CH Fire · First Aid/CPR Department Twice/year at orientation Online resources (website/social media integration) 3,500.00 Database of volunteer opportunities (include volunteer job descriptions, organization expectations, timing commitment, etc.) included in online resources · Database of available volunteers included in online resources · Volunteer/organization match up (personality, timing quiz) included in online resources

Working with the ambassadors with the community organizations to ensure communication and objectives of those groups are met. 6,500.00

What’s the best part of volunteering? Building new relationships and seeing people's lives change for the better. Ryan J. Clinton, ON

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ACTIVE LIVING PROGRAMS

Active Living survey and interview results: What does the term ‘active living’ mean to you? o ‘Staying busy with outdoor activities after work... with the family’ o ‘Involving yourself in the movement of the natural elements of each community’ o ‘Active living means exercising whether it is in a gym or playing sports. It also means doing stuff in your community like volunteer work’ o ‘Being involved in the community and its surroundings, including sports’

What active living programming would you like to see developed in Central Huron? o ‘Not just walking tours but having suggestions to take along your lunch or have a spin on enjoying the outdoors in the simple pleasures of friendship and food’ o ‘More sports camps for our kids’ o ‘I'd like to see something for seniors and I'd also like to see some disability programming. I'd love to be a part of whatever is developed as well!’ o ‘It would be great to see indoor summer project i.e. baseball clinics for kids indoors and adults. Summer sports that can be used and played indoors all year round’

‘Active living is about living your life to the fullest - celebrating being blessed with a healthy body by using it - through exercise and getting outside every day to enjoy the environment around you! ‘ Chris W. Central Huron

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ACTIVE LIVING PROGRAMS

According to: Take Action for a Sustainable Huron – Sustainability Plan THEME: Huron County Active Communities Goal: Huron County residents will live active, healthy lifestyles with access to wellness services for mind and body.

Central Huron is in the heart of Huron County and has numerous ways to access to active living amenities including, but not limited to:  Central Huron Community Complex  The County Club Squash and Fitness  YMCA  REACH Huron  Hullett Provincial Wildlife Area  Holmesville Hall, ball diamonds, etc.  Auburn Hall  Londesborough hall, ball diamond, etc.  Black’s Point Beach  Ball’s Bridge  Hike to Hullett Trail

Along with many other trails, assets and private businesses that cater in active based functionalities.

Residents felt that a common list or avenue to resource the amenities, happenings and bringing bigger events to these locations would be key to ensuring the community stays involved and active.

Many respondents thought a Sports Day in Central Huron would be a great way to present the active living programs and opportunities to the community.

Spending time to seek out niche events such as birding, hiking and specific attractions in partnership with REACH Huron, One Care and various businesses in the community.

Work with a sports advisory council to advise on ambassadors for active living programs, such as pickle ball, seniors’ games, swim team in the Clinton pool during summer months, then transitioning to another facility, etc. Working with specific demographics such as the youth and seniors to partner with existing programs and initiatives; such as the Huron County Health Unit and HealthKick.

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ACTIVE LIVING PROGRAMS

Opportunities/Economic Feasibility • Develop a sport council • Assist existing organizations with short falls (i.e. volunteers, resources, communication, awareness) • Sports Day in Central Huron • Communication regarding availability of programs and services • Online resources • Partner with existing groups that need additional resources or assistance (i.e. shared communication, information and resources (facility use) • Host events and support existing programming (both affordable and accessible, making them inclusive) for all ages (partnering with the local community groups, health unit, local businesses)

Active Living Programs Working with the community, to develop; Est. Cost In-Kind Timing/info Develop a sport council 2,500.00 Office space and resource • Assist existing organizations with short falls (i.e. volunteers, resources, communication, awareness) Sports Day in Central Huron 1,500.00 Facility Staff/consultant • Communication regarding availability of programs and services CH website/social media Online resources 1,000.00 CH website Liason between groups Partner with existing groups that need additional resources or assistance (i.e. shared through sport council, communication, information and resources (facility use) point of contact Host events and support existing programming (both affordable and accessible, making 2,500.00 Cost will fluctuate on them inclusive) for all ages (partnering with the local community groups, health unit, event, size, partnerships local businesses) and mandate of event.

This sports council will assist the active living programs and community volunteers to ensure a streamlined, supported approach to communication, awareness and the success of both components of the study. 7,500.00

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The Future of Youth, Volunteers and Active Living

Youth Entrepreneurs • Business incubator (varying degrees of models) • Mentorship program (granting program to be designed) • Resources . Online resources . Assistance with planning, successions, marketing . Grant applications • Communication . One resource for the community . Once voice for opportunities

Mentorship Communication •Location in Clinton •Online resources •Resources available on •Partnships, •Structured mentorship •One resource for the site communication, programs community colllaborations •Program grants •One voice for opportunities (planning, successions) Business Online incubator resources

22 | P a g e 2 0 1 4 FEASIBILITY STUDY CENTRAL HURON GS CONSULTING

Formal Report - Feasibility Study Page 178 of 268 AGENDA ITEM #10.2

Community Volunteers o Volunteer Recruitment Day (once per year) o Volunteer Training (twice/year)  Orientation (community awareness/emergency measures, etc.)  First Aid/CPR o Online resources  Database of volunteer opportunities (include volunteer job descriptions, organization expectations, timing commitment, etc.)  Database of available volunteers  Volunteer/organization match up (personality, timing quiz)

Volunteer Communication Training •Database of volunteer •Day event to show case the opportunities, community volunteer opportunities •Partner with local groups, volunteers •One resource for the (partner with CCHBIA) organizations to offer a •Volunteer job descriptions community consistent training model for all volunteer •One voice for organizations opportunities Volunteer (planning, Online resources Recruitment Day successions)

23 | P a g e 2 0 1 4 FEASIBILITY STUDY CENTRAL HURON GS CONSULTING

Formal Report - Feasibility Study Page 179 of 268 AGENDA ITEM #10.2

Active Living Programs • Develop a sport council • Assist existing organizations with short falls (i.e. volunteers, resources, communication, awareness) • Sports Day in Central Huron • Communication regarding availability of programs and services • Online resources • Partner with existing groups that need additional resources or assistance (i.e. shared communication, information and resources (facility use) • Host events and support existing programming (both affordable and accessible, making them inclusive) for all ages (partnering with the local community groups, health unit, local businesses)

•Develop a sport advisory council with representatives from community organizations, private businesses in the industry Develop Sport Advisory and community leaders •Work in partnership with all sport providers to ensure a safe Council and healthy active community •Build resources and connections through this council

•Online database of available programs, services and resources •Collaborate with organizations and groups to ensure all Communication communication is distributed to the community

•Link available programs, services with various community partners and information Resources •Working with the community groups bridge the gap in organization succession plans, assessing their individual needs and creating networking links to fill these gaps

•Quarterly workshops i.e. sport safety, session planning, fair Affordable play principles, volunteer recruitement, how to support your child in sports, ethics programming and •Support existing programs and events through communication , volunteerism and financial support events (donation fund)

24 | P a g e 2 0 1 4 FEASIBILITY STUDY CENTRAL HURON GS CONSULTING

Formal Report - Feasibility Study Page 180 of 268 AGENDA ITEM #10.2

Thank you to everyone who volunteered their time to attend the community meetings and for their valuable input during the study.

A special thank you to Mark Bennett and Chris Watson who were guest speakers at two of our community meetings and Mitch Avis for his valuable information regarding youth and their amazing attributes to the community.

We also want to thank the following for their support and endless assistance throughout the study: Municipality of Central Huron Council and staff, Clinton and Central Huron BIA Board of Management, specifically Tricia Robinson, Michael Russo and Jeff Roy.

The teachers and students at all participating schools in Central Huron, community leaders, stakeholders and everyone who participated with their feedback to ensure the success of this study.

25 | P a g e 2 0 1 4 FEASIBILITY STUDY CENTRAL HURON GS CONSULTING

Formal Report - Feasibility Study Page 181 of 268 AGENDA ITEM #10.2

Municipality of Central Huron 2014 Feasibility Study Terms of Reference Youth Entrepreneurs Actions Forward

Purpose of the Terms of Reference The purpose of this term of reference is:  To further develop community support for the next steps to the 2014 Municipality of Central Huron Feasibility Study in regards to: o Youth Entrepreneurs

Step I: Develop a youth resource incubator (May 2015) A youth resource incubator would be initiated by a meeting of the Central Huron Steering Committee and the Community Improvement Coordinator and or designate, to identify which individuals would be asked to partner in the youth resource incubator (YRI). The objective of the meeting is to develop:  Youth Resource Incubator o Vision o Mission o Mandate o Select key partners and collaborators

Development of the Youth Resource Incubator (June 2015)  Introductory meeting to include; o Introduce the partners and collaborators and explain the frame work of the YRI, answering any questions that may arise o Review and confirm the YRI approach, scheduling and potential budgeting requirements and funding agencies that will be applied to o Discuss YRI mandate, mission and vision o Establish communication and procedural arrangements for contacts, meetings, approvals and ongoing liaison with the community and stakeholders o Develop a strategic plan and measurable to be included in the successful model

Goal of the YRI: Develop a space (storefront) in Central Huron as a hub to act as a resource for the youth (under 30 years old). Bridging the gap found in the Feasibility Study, this space will act as a go to location for youth entrepreneurs to find resources they need in the community. Partnering with various community groups, leaders and organizations this location will be open six days a week as a resource.

Responsibility (including, but not limited to): • Develop a formal mentorship program that links interested youth with successful entrepreneurs and self-employed adults  Organize community forums so young people can learn about entrepreneurship and connect with resources and potential mentors  Develop an online presence for youth to access information on all relevant resources and opportunities

Step II: Develop a Youth Grant Program  Working within the YRI, develop a grant program with the Clinton and Central Huron BIA, based on mentorship and sustainability

Municipality of Central Huron 2014 Feasibility Study Terms of Reference Actions Forward, Active Living Page 1

Formal Report - Feasibility Study Page 182 of 268 AGENDA ITEM #10.2

Municipality of Central Huron 2014 Feasibility Study Terms of Reference Youth Entrepreneurs Actions Forward

Step III: Develop community forums/workshops  Organize community forums with specific industries, sectors and guest speakers  Link the Clinton and Central Huron BIA business owners with the forums

Budget

Working with Huron County and other funding/resource agencies to help source the first year of implementation. There is nothing of it's kind focusing primarily on youth in Huron County. 14,500.00

Municipality of Central Huron 2014 Feasibility Study Terms of Reference Actions Forward, Active Living Page 2

Formal Report - Feasibility Study Page 183 of 268 AGENDA ITEM #10.2

Municipality of Central Huron 2014 Feasibility Study Terms of Reference Activing Living Actions Forward

Step I: Establish a Sport Council (May 2015) A Sport Council would be initiated by a meeting of the Central Huron Steering Committee and the Community Improvement Coordinator and or designate, to identify which individuals would be asked to join the Council for a two year term. The objective of the meeting is to develop:  Sport Council o Vision o Mission o Mandate o Select key individuals to join the council of 10 (6 of which will be within the Municipality of Central Huron)

Development of Sport Council (June 2015)  Introductory meeting to include; o Introduce the committee members and explain the frame work of the Council, answering any questions that may arise o Review and confirm the Council approach, scheduling and potentional budgeting requirements o Discuss council mandate, mission and vision o Establish communication and procedural arrangements for contacts, meetings, approvals and ongoing liaison between the Sport Council and the Steering Committee

Goal of the Council: To enhance the various community assets, community groups, and organization, parks and recreation facilities and services for the enjoyment and well-being of current and future residents and visitors. To enhance and attract sport tourism opportunities to the Municipality of Central Huron.

Scope: The scope of the Sport council will include parks and recreation, existing and future programming support and facilities, sport tourism opportunities as well as a broad range of activities undertaken by the Municipality of Central Huron and Huron County in support of the social well-being of the community.

Municipality of Central Huron 2014 Feasibility Study Terms of Reference Actions Forward, Active Living Page 1

Formal Report - Feasibility Study Page 184 of 268 AGENDA ITEM #10.2

Municipality of Central Huron 2014 Feasibility Study Terms of Reference Activing Living Actions Forward

Responsibility:  To advise and make recommendations on new initiatives and direction to respond to current and emerging needs and expectations in the community  To hear and respond to ideas and opportunities presented by community groups, sports organizations and others and make recommendations to various groups and the municipality  To become a liaison for community sport organizations, rights holders, funding agencies and government organizations for future growth in the community  To review the provision of parks and recreation facilities for community and sport tourism purposes  To review and recommend a schedule of events, programs and charges for various Parks and other community services  Consider other issues and tasks for the greater good of the Central Huron community  Discuss the findings of the Feasibility Study. Determine key issues and significant study factors will be identified and reviewed and the major priorities of the community

Membership of Sport Council: 10 community members with a minimum of 6 members residing in the Central Huron community will be asked to sit on the Council.

Meetings: Will be determined by the Council, but will not exceed more than one meeting per month, unless otherwise called by the Chair.

Staff Support: Appropriate staff support will be provided by the CAO, Municipality of Central Huron.

Step II: Develop a Sport Day in Central Huron (August 2015): Working with community groups, develop a Sports Day in Central Huron to introduce the community to a variety of sports, organizations and opportunities, showcasing all the opportunities that are available.

Step III: Online Resources (June 2015): Develop a specific Active Living page on the Municipality of Central Huron website linking various community groups, organizations and opportunities to the community.

Municipality of Central Huron 2014 Feasibility Study Terms of Reference Actions Forward, Active Living Page 2

Formal Report - Feasibility Study Page 185 of 268 AGENDA ITEM #10.2

Municipality of Central Huron 2014 Feasibility Study Terms of Reference Activing Living Actions Forward

Budget

Municipality of Central Huron 2014 Feasibility Study Terms of Reference Actions Forward, Active Living Page 3

Formal Report - Feasibility Study Page 186 of 268 AGENDA ITEM #10.2

Municipality of Central Huron 2014 Feasibility Study Terms of Reference Community Volunteers Actions Forward

Purpose of Terms of Reference The purpose of this term of reference is:  To develop community support next steps to the 2014 Municipality of Central Huron Feasibility Study in regards to: o Community Volunteers

Step 1: Develop Online Resources (June 2015) This concept would be in conjunction with the revised Municipality of Central Huron website. The objective of the website is to, but not limit to:  Develop an online questionnaire to link willing volunteers with accepting organizations  Develop a database of all volunteer opportunities and resource  Outlining the requirements to become a volunteer (job description, timing requirements, uniform, transportation required, etc)

Step 2: Volunteer Recruitment Day (August 2015)  Facilitating a day to showcase all volunteer opportunities synergistic with organizations, public and private resources available in the municipality

Step 3: Volunteer Training and Orientation (August 2015/February 2016)  Working with staff at the municipal and county levels as well as various training avenues to create a volunteer package and training day to ensure all volunteers in Central Huron have a variety of first aid, CPR and relevant training

Budget:

Working with the ambassadors with the community organizations to ensure communication and objectives of those groups are met. 6,500.00

Municipality of Central Huron 2014 Feasibility Study Terms of Reference Community Volunteers Page 1

Formal Report - Feasibility Study Page 187 of 268 AGENDA ITEM #10.2

Municipality of Central Huron 2014 Feasibility Study Actions Forward Funding Opportunities

Youth Entrepreneurs Possible partnerships and funders: Grant Program; partnership with Clinton and Central Huron BIA. Business Incubator; Clinton and Central Huron BIA, Victim Services, OPP, Engage Huron, Avon Maitland District School Board, Huron County, OMAFRA Mentorship Programs: HBDC, Engage Huron, Community Volunteers.

. Youth Entrepreneurs Working with the community, specifically the youth to develop; Est. Cost In-Kind Timing/info Examine and find solutions to real or perceived financial barriers to starting their own business Develop a formal mentorship program that link interested youth with successful entrepreneurs and self-employed adults 1,500.00 Improve the promotion and visibility of programs and resources to assist young people interested in pursuing entrepreneurship or self-employment as a career path Staff time Organize community forums so young people can learn about entrepreneurship and connect with resources and potential mentors 1,000.00 Hall rental 4x per year ($250/each) Seek out success stories and share these with others in the sector and also with supportive media outlets Staff time

Working with Huron County and other funding/resource agencies to help source the first year of implementation. There is nothing of it's kind focusing primarily on youth in Huron County. 14,500.00

Municipality of Central Huron 2014 Feasibility Study Terms of Reference Actions Forward, FUNDING 1

Formal Report - Feasibility Study Page 188 of 268 AGENDA ITEM #10.2

Municipality of Central Huron 2014 Feasibility Study Actions Forward Funding Opportunities

Community Volunteers: Possible partnerships and funders: Volunteer Recruitment Day: Various community groups Volunteer Training: Emergency Services, various community groups, Huron County (Healthy Unit, Huron Ready) Online resources: Huron County (HEDP)

Working with the ambassadors with the community organizations to ensure communication and objectives of those groups are met. 6,500.00

Municipality of Central Huron 2014 Feasibility Study Terms of Reference Actions Forward, FUNDING 2

Formal Report - Feasibility Study Page 189 of 268 AGENDA ITEM #10.2

Municipality of Central Huron 2014 Feasibility Study Actions Forward Funding Opportunities

Active Living Possible partnerships and funders: Sport Council: Federal programs available to hiring consulting firms that will assist in the development of the Council Sport Day in Central Huron: Becoming a KidSport chapter will provide resources and funding to adapt this model in Central Huron

Municipality of Central Huron 2014 Feasibility Study Terms of Reference Actions Forward, FUNDING 3

Formal Report - Feasibility Study Page 190 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study - Active Living SurveyMonkey

Q1 What does the term ‘active living’ mean to you?

Answered: 5 Skipped: 0

# Responses Date

1 Staying busy with outdoor activities after work... with the family 12/18/2014 2:42 PM

2 involving yourself in the movement of the natural elements of each community 12/16/2014 10:51 PM

3 Active living means exercising whether it be in a gym or playing sports. It also means doing stuff in your 12/16/2014 12:45 PM community like volunteer work.

4 Active living is about living your life to the fullest - celebrating being blessed with a healthy body by using it - 12/15/2014 9:00 PM through exercise and getting outside everyday to enjoy the environment around you!

5 Being involved in the community and its surroundings, including sports 12/15/2014 8:04 PM

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Formal Report - Feasibility Study Page 191 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study - Active Living SurveyMonkey

Q2 Do you consider yourself to be leading an active life?

Answered: 5 Skipped: 0

Yes

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes 80.00% 4

No 20.00% 1

Total 5

2 / 7

Formal Report - Feasibility Study Page 192 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study - Active Living SurveyMonkey

Q3 Do you participate in active living programming in the community?If yes, please list the programs in which you participate.If no, please outline why you do not participate.

Answered: 5 Skipped: 0

# Responses Date

1 NO... doesn't seem to be enough hours in the day.. and our son is very young 12/18/2014 2:42 PM

2 At my age of 82 I have to be careful not to break a nail so I don't get involved a lot with people. Cheers 12/16/2014 10:51 PM

3 I referee hockey, play hockey, coach hockey. I play baseball and umpire baseball. I am a town councillor in the 12/16/2014 12:45 PM town of Goderich so i sit on many important committees. I also organize many events in the town to raise money for many different organizations.

4 I would say so - I teach sports to all ages and abilities on site at my outdoor recreation park. 12/15/2014 9:00 PM

5 I am active in Crossfit and sports 12/15/2014 8:04 PM

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Formal Report - Feasibility Study Page 193 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study - Active Living SurveyMonkey

Q4 Do you volunteer in active living programming in the community?If yes, please list the programs in which you volunteer.If no, please outline why you do not volunteer.

Answered: 5 Skipped: 0

# Responses Date

1 no.. not sure 12/18/2014 2:42 PM

2 absolutely in any and all community events 12/16/2014 10:51 PM

3 Booster club for the Jr C hockey club. Amazing Race Central Huron Don Johnston Memorial Slo Pitch Tourney 12/16/2014 12:45 PM Winterfest Snow Pitch Tournament GMHI committee

4 I'd like to. I'd also like to bring in some volunteering activities here at the park. 12/15/2014 9:00 PM

5 Nothing . I do not have anything to relate to at this time 12/15/2014 8:04 PM

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Formal Report - Feasibility Study Page 194 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study - Active Living SurveyMonkey

Q5 What active living programming would you like to see developed in Central Huron?

Answered: 5 Skipped: 0

# Responses Date

1 not sure 12/18/2014 2:42 PM

2 not just walking tours but having suggestions to take along your lunch or have a spin on enjoying the outdoors in 12/16/2014 10:51 PM the simple pleasures of friendship and food.

3 More sports camps for our kids 12/16/2014 12:45 PM

4 I'd like to see something for seniors and I'd also like to see some disability programming. I'd love to be a part of 12/15/2014 9:00 PM whatever is developed as well!

5 It would be great to see indoor summer project .. Ie baseball clinics for kids indoors and adults Summer sports 12/15/2014 8:04 PM that can be used and played indoors all year round

5 / 7

Formal Report - Feasibility Study Page 195 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study - Active Living SurveyMonkey

Q6 What is your age?

Answered: 5 Skipped: 0

# Responses Date

1 41 12/18/2014 2:42 PM

2 82 12/16/2014 10:51 PM

3 39 12/16/2014 12:45 PM

4 26 12/15/2014 9:00 PM

5 41 12/15/2014 8:04 PM

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Formal Report - Feasibility Study Page 196 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study - Active Living SurveyMonkey

Q7 Please provide any additional comments.

Answered: 3 Skipped: 2

# Responses Date

1 would love to know what Active Living means? 12/18/2014 2:42 PM

2 cheers from BLyth 12/16/2014 10:51 PM

3 Hi Genny - I wasn't sure if this was meant to be anonymous...I'm sure you'll figure out who this is! :) Really love 12/15/2014 9:00 PM the sound of this initiative, would really like to be kept in the loop/involved.

7 / 7

Formal Report - Feasibility Study Page 197 of 268 Formal Report - Feasibility Study

2014 Activing Living Programs (Central Huron)

Organization Phone Number E-mail Contact Website Twitter Location AAA Lakers Minor Hockey 276-0352 Mark Thibeault www.huronperthlakers.ca hplakers Huron Perth Bayfield Minor Soccer 565-2878 [email protected] Jeff Brandon www.bayfieldsoccer.webs.com Bayfield BCH Minor Hockey 482-1573 Mike Millian www.bchminorhockey.ca Bayfield/Clinton/Hensall Carry-On Cloggers 482-3141 Norma Preszcator Goderich Clinton Cougars Cheerleading Shell LeBlanc CCCcheer Clinton Clinton Minor Baseball 482-3997 ext. 1226 Steve Campbell Clinton Clinton Minor Soccer 482-9983 Charles Wise Clinton Clinton Skating Club Kathy Kelly-Ingram www.clintonskatingclub.com Clinton Clinton YMCA 482-3655 Toni Gale Clinton Colt 35 Old Time's Hockey 523-4519 John Radford Clinton Contemporary Steps Academy of Dance 955-2872 Melanie April Goderich County Club - Squash 482-7064 Ray Garon Clinton East End Fitness Club 524-6574 Mark Lassaline Goderich Fowl Ups Old Timer's Hockey 482-5246 D. Fleischauer Clinton Future Pro Goalie School www.futurepro.com Goderich Goderich Badminton Club 524-2807 Mike Sudyk Goderich Goderich Co-ed Volleyball League 612-1250 Tess Gibbings Goderich Goderich Industrial Fastball League 524-9382 Greg Gordon Goderich Goderich Minor Ball 524-4932 Steve Hewitt www.goderichminorbaseball.ca Goderich Goderich Minor Hockey 524-5375 Shawn Johnson www.goderichminorhockey.ca Goderich Goderich Minor Soccer 440-9383 Sam Lazarevich www.goderichsoccer.com Goderich Goderich Ringette Association 524-5014 Todd Stanbury www.goderichringette.com Goderich Goderich Skating Club 524-8434 Lisa Blumhagen www.goderichskatingclub.ca Goderich Huron Hurricanes [email protected] Coach Kristy www.huronhurricanes.ca Goderich Josh Gaynor Hockey School 226-222-9171 Goderich Jr. C Goderich Flyers Hockey League 524-4223 Kevin Meriam www.goderichflyers.com Goderich Ladies Slo-pitch League 955-4485 Margie Herlufsen Goderich Ladies Slowpitch 482-3997 ext. 1226 Steve Campbell Clinton Lake Huron Hockey School Goderich Page 198 of 268 Lakeview Boxing Club 524-2896 Mike Bissett www.goderichboxing.com Goderich Lawn Bowling Club 524-5676 Kevin Rumig Goderich Londesborough Minor Ball 523-4726 Doug Dolmage Londesborough Maitland Golf and Country Club 524-9641 www.maitlandcc.com Goderich

Maitland Mixed Doubles Ladder League 440-5150 Ria Colquhoun Goderich AGENDA ITEM #10.2 Maverick Paintball 524-6663 Brent Hillier Goderich Men's Ball Hockey 482-3997 ext. 1226 Steve Campbell Clinton Men's Basketball Club 524-3360 Warren Watt Goderich Men's over 30 Hockey 482-7410 Ken Daer Clinton Men's Slowpitch 482-3997 ext. 1226 Steve Campbell Clinton

1 Formal Report - Feasibility Study

2014 Activing Living Programs (Central Huron) Men's Slowpitch League 524-3185 Matt MacPhee Goderich Men's Soccer League 524-4605 Russell Kyle Goderich M-Power Hockey Camp www.m-powerhockey.com Goderich Oldertimer's Hockey Club 524-7517 Brian Reed Goderich Oldertimer's Soccer 524-5270 Peter Shepherd Goderich Pickle Ball 524-2125 Goderich YMCA Recreational Hockey League 524-4394 Trevor Bazinet Goderich Rick Heinz Goalie School www.rickheinz.com Goderich Senior A Hockey 524-4394 Trevor Bazinet Goderich Senior Men's Hockey 482-3997 ext. 1226 Steve Campbell Clinton She Devils Hockey Club 524-4666 Leslie Papple Goderich Shining Mountain Dojo 524-1663 Shihan Paul Goderich Shinny 524-2125 Goderich YMCA Shoot 2 Score Hockey School [email protected] Goderich Shuffleboard Club 524-1632 Al Weeks Goderich Southern Ontario Ringette Camp www.sorc.ca Goderich Hellaina VanErp Special Olympics Ontario - Goderich 1-888-333-5515 Rothenburg Goderich Spinning Class 524-2125 Goderich YMCA Sportif Cycling 524-8730 Con Melady Goderich Step Class 524-2125 Goderich YMCA Sunset Golf Club 524-8047 Gary Gravett www.sunsetgolfclub.com Goderich Swim Team 482-9298 Pool Staff Clinton Tai Chi 524-4287 Clarence Denomme Goderich The Golf Nest 955-1054 K. MacDonald Goderich Trotting Association 524-4521 Grant Shelton Goderich Tyndall's Karate School 482-3634 Ron Tyndall Goderich Urban Poling 1-877-502-8277 [email protected] Cheryl Phillips www.urbanpoling.com Clinton West Huron Wave 441-2534 Dave Murray www.westhuronwave.com WaveGirlsHockey West Huron Women's Soccer 524-1612 Ray Lewis Goderich Woodlands Links Golf Course 482-7144 [email protected] www.woodlandslinks.com Clinton Yoga Class 524-2125 Goderich YMCA Page 199 of 268 Youth Bowling Club 524-2695 Steve Little Goderich Youth Dart Club 524-8483 Al Fisher Goderich Zumba 525-6662 Tanya Dykstra Clinton AGENDA ITEM #10.2

2 AGENDA ITEM #10.2

Central Huron Feasibility Study - Active Living

*1. What does the term ‘active living’ mean to you? 5

2. Do you consider yourself to be leading an active life?

nmlkj Yes

nmlkj No

*3. Do you participate in active living programming in the community? If yes, please list the programs in which you participate. If no, please outline why you do not participate. 5

*4. Do you volunteer in active living programming in the community? If yes, please list the programs in which you volunteer. If no, please outline why you do not volunteer. 5

*5. What active living programming would you like to see developed in Central Huron? 5

6. What is your age? 5

7. Please provide any additional comments. 5

Page 1

Formal Report - Feasibility Study Page 200 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q1 Do you currently Volunteer?

Answered: 12 Skipped: 0

Yes

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes 83.33% 10

No 16.67% 2

Total Respondents: 12

# Other (please specify) Date

There are no responses.

1 / 27

Formal Report - Feasibility Study Page 201 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q2 What organization(s) do you volunteer with? (If more than 1, please choose the one you volunteer with the most for this survey)

Answered: 12 Skipped: 0

# Responses Date

1 YMCA 6/19/2014 2:47 PM

2 Room 2 Grow Pregnancy Centre; Friends of the Community Food Bank and Resource Centre; Kingsfield-Clinton 5/8/2014 10:21 PM Church

3 Avon Maitland District School Board 5/8/2014 5:34 PM

4 CCHBIA and Central Huron events 5/8/2014 4:18 PM

5 Huron Stewardship Council BCH minor hockey in the past. 5/2/2014 3:22 PM

6 none 4/28/2014 4:18 PM

7 Hockey 4/28/2014 3:46 PM

8 Minor Hockey BCH 4/28/2014 1:25 PM

9 Huron Fish & Game Conservation Association 4/28/2014 10:44 AM

10 none 4/28/2014 8:54 AM

11 heart and stroke 4/25/2014 4:04 PM

12 Blyth Festival 4/25/2014 11:03 AM

2 / 27

Formal Report - Feasibility Study Page 202 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q3 How long have you been volunteering?

Answered: 10 Skipped: 2

Less than 1 year

1-3 years

5-10 years

11-20 years

20+ years?

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Less than 1 year 0.00% 0

1-3 years 30.00% 3

5-10 years 40.00% 4

11-20 years 10.00% 1

20+ years? 20.00% 2

Total Respondents: 10

3 / 27

Formal Report - Feasibility Study Page 203 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q4 What made you want to volunteer with your current organization?

Answered: 10 Skipped: 2

The cause

The community involvement

It's my passion

To make a difference i...

To give back

To build my professional...

Other (please specify)

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

The cause 20.00% 2

The community involvement 30.00% 3

It's my passion 40.00% 4

To make a difference in my community 20.00% 2

To give back 30.00% 3

To build my professional resume 0.00% 0

Other (please specify) 0.00% 0

Total Respondents: 10

# Other (please specify) Date

There are no responses.

4 / 27

Formal Report - Feasibility Study Page 204 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q5 What's the best part of volunteering?

Answered: 9 Skipped: 3

# Responses Date

1 Building new relationships, and seeing people's lives change for the better. 5/8/2014 10:21 PM

2 Making a difference by helping JK/SK kids learn to read. 5/8/2014 5:34 PM

3 Seing the event through to the successful end. 5/8/2014 4:18 PM

4 helping 5/2/2014 3:22 PM

5 Kids 4/28/2014 3:46 PM

6 Watching kids grow up to be adults 4/28/2014 1:25 PM

7 Meeting people 4/28/2014 10:44 AM

8 Getting out and meeting new people 4/25/2014 4:04 PM

9 The people you meet. 4/25/2014 11:03 AM

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Formal Report - Feasibility Study Page 205 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q6 In a typical month, about how many hours do you volunteer?

Answered: 10 Skipped: 2

Less than 2

3-5

6-8

9-10

10-19

20+

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Less than 2 10.00% 1

3-5 0.00% 0

6-8 20.00% 2

9-10 20.00% 2

10-19 40.00% 4

20+ 10.00% 1

Total Respondents: 10

# Other (please specify) Date

1 I volunteer with several organizations. 4/25/2014 11:03 AM

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Formal Report - Feasibility Study Page 206 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q7 Is volunteering a family affair? Do you encourage your family to volunteer?

Answered: 7 Skipped: 5

# Responses Date

1 Yes. We mentor other young couples with Room2Grow by having them over for dinner. 5/8/2014 10:21 PM

2 Just me 5/8/2014 5:34 PM

3 Yes 5/8/2014 4:18 PM

4 Yes 4/28/2014 3:46 PM

5 Yes. My children all volunteer for various organizations. 4/28/2014 10:44 AM

6 Other family members volunteer. Yes we encourage volunteer work. 4/28/2014 8:54 AM

7 ? 4/25/2014 11:03 AM

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Formal Report - Feasibility Study Page 207 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q8 How does your organization recruit volunteers?

Answered: 8 Skipped: 4

Family or friends

Facebook

Twitter

Our organization...

Newspaper or other media

Don't know

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Family or friends 50.00% 4

Facebook 37.50% 3

Twitter 25.00% 2

Our organization's website 12.50% 1

Newspaper or other media 0.00% 0

Don't know 37.50% 3

Total Respondents: 8

# Other (please specify) Date

1 Word of mouth 5/2/2014 3:22 PM

2 Word of mouth 4/28/2014 10:44 AM

8 / 27

Formal Report - Feasibility Study Page 208 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q9 Does your organization have difficulty retaining volunteers?

Answered: 10 Skipped: 2

Yes

Don't know

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes 20.00% 2

No 50.00% 5

Don't know 30.00% 3

Total Respondents: 10

# Other (please specify) Date

There are no responses.

9 / 27

Formal Report - Feasibility Study Page 209 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q10 What motivates people to volunteer with your organization?

Answered: 10 Skipped: 2

I want to make a contributi...

I'm personally effected by ...

I have friends who are...

It's a good way to...

It's FUN

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

I want to make a contribution to my community 50.00% 5

I'm personally effected by the affects the organization has on the community 40.00% 4

I have friends who are volunteers with the organization 20.00% 2

It's a good way to network/meet people 40.00% 4

It's FUN 40.00% 4

Total Respondents: 10

# Other (please specify) Date

There are no responses.

10 / 27

Formal Report - Feasibility Study Page 210 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q11 Is volunteer training offered within your organization?

Answered: 9 Skipped: 3

Yes

Don't know

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes 66.67% 6

No 11.11% 1

Don't know 22.22% 2

Total Respondents: 9

# Other (please specify) Date

1 But it is with some of the organizations. 4/25/2014 11:03 AM

11 / 27

Formal Report - Feasibility Study Page 211 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q12 If training was offered within our volunteer organization, I would participate.

Answered: 9 Skipped: 3

Yes

Depends on the Training

Don't know

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes 66.67% 6

No 0.00% 0

Depends on the Training 33.33% 3

Don't know 0.00% 0

Total Respondents: 9

# Other (please specify) Date

There are no responses.

12 / 27

Formal Report - Feasibility Study Page 212 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q13 How are your volunteer efforts and contributions recognized in your organization?

Answered: 7 Skipped: 5

# Responses Date

1 Notes of encouragement; verbal affirmation. 5/8/2014 10:21 PM

2 Once a year they have a dinner for the volunteers, honourable mention, sometimes flowers, all depends. 5/8/2014 5:34 PM

3 yearly event 5/2/2014 3:22 PM

4 Yes 4/28/2014 3:46 PM

5 Invitation to Christmas party 4/28/2014 10:44 AM

6 Don't know 4/25/2014 4:04 PM

7 personal thanks. 4/25/2014 11:03 AM

13 / 27

Formal Report - Feasibility Study Page 213 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q14 Are the majority of the volunteers in your organization students, employed or retired?

Answered: 10 Skipped: 2

Students (under 17)

Employed

Retired

Don't know

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Students (under 17) 10.00% 1

Employed 60.00% 6

Retired 20.00% 2

Don't know 20.00% 2

Total Respondents: 10

# Other (please specify) Date

1 Probably retired 4/25/2014 11:03 AM

14 / 27

Formal Report - Feasibility Study Page 214 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q15 Does your organization focus on recruiting volunteers under 25?

Answered: 9 Skipped: 3

Yes

Don't know

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes 11.11% 1

No 55.56% 5

Don't know 33.33% 3

Total Respondents: 9

# Other (please specify) Date

1 Have tried unsuccessfully 5/2/2014 3:22 PM

15 / 27

Formal Report - Feasibility Study Page 215 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q16 How many organizations do you volunteer for?

Answered: 10 Skipped: 2

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

1 30.00% 3

2 40.00% 4

3 30.00% 3

4+ 0.00% 0

Total Respondents: 10

# Other (please specify) Date

There are no responses.

16 / 27

Formal Report - Feasibility Study Page 216 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q17 What would prevent you from doing more volunteer work?

Answered: 9 Skipped: 3

Lack of time

Spent from current...

Health concerns

Not interested in volunteer...

Unsure of what other volunt...

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Lack of time 77.78% 7

Spent from current volunteer obligations 33.33% 3

Health concerns 0.00% 0

Not interested in volunteering opportunities 0.00% 0

Unsure of what other volunteer opportunities are out there 0.00% 0

Total Respondents: 9

# Other (please specify) Date

1 I am thinking of joining the Hospital Auxiliary, just haven't done it yet. 5/8/2014 5:34 PM

17 / 27

Formal Report - Feasibility Study Page 217 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q18 Are you male of female?

Answered: 12 Skipped: 0

Male

Female

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Male 66.67% 8

Female 33.33% 4

Total Respondents: 12

18 / 27

Formal Report - Feasibility Study Page 218 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q19 What is your age?

Answered: 12 Skipped: 0

under 17

18 to 24

25 to 34

35 to 44

45 to 54

55 to 64

65 to 74

75 or older

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

under 17 0.00% 0

18 to 24 0.00% 0

25 to 34 8.33% 1

35 to 44 25.00% 3

45 to 54 33.33% 4

55 to 64 25.00% 3

65 to 74 8.33% 1

75 or older 0.00% 0

Total 12

19 / 27

Formal Report - Feasibility Study Page 219 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q20 What is your marital status?

Answered: 12 Skipped: 0

Married

Divorced

Separated

Single

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Married 66.67% 8

Divorced 16.67% 2

Separated 0.00% 0

Single 16.67% 2

Total Respondents: 12

20 / 27

Formal Report - Feasibility Study Page 220 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q21 How long have you lived in Central Huron?

Answered: 12 Skipped: 0

1-5 yrs

6-10 yrs

11-20 yrs

21-29

30+ yrs

I don't live in Central...

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

1-5 yrs 16.67% 2

6-10 yrs 0.00% 0

11-20 yrs 0.00% 0

21-29 16.67% 2

30+ yrs 66.67% 8

I don't live in Central Huron, but I volunteer here. 0.00% 0

Total Respondents: 12

# Other (please specify) Date

There are no responses.

21 / 27

Formal Report - Feasibility Study Page 221 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q22 Would you be interested in attending a Municipal wide Volunteer networking event?

Answered: 12 Skipped: 0

Yes

Don't know

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes 50.00% 6

No 25.00% 3

Don't know 25.00% 3

Total Respondents: 12

# Other (please specify) Date

There are no responses.

22 / 27

Formal Report - Feasibility Study Page 222 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q23 If you'd be interested in a Volunteer networking event, what would be the ideal type of event?

Answered: 9 Skipped: 3

Breakfast

Luncheon

Dinner

BBQ

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Breakfast 44.44% 4

Luncheon 44.44% 4

Dinner 33.33% 3

BBQ 55.56% 5

Total Respondents: 9

# Other (please specify) Date

1 n/a 5/2/2014 3:22 PM

23 / 27

Formal Report - Feasibility Study Page 223 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q24 If you were to volunteer for another organization, which organization would you choose?

Answered: 8 Skipped: 4

# Responses Date

1 Clinton Kinsmen 5/8/2014 10:21 PM

2 Clinton Public Hospital 5/8/2014 5:34 PM

3 Victim Services 5/8/2014 4:18 PM

4 not sure 5/2/2014 3:22 PM

5 Kids 4/28/2014 3:46 PM

6 don,t no 4/28/2014 1:25 PM

7 I'll let you know after the event. 4/28/2014 10:44 AM

8 Provincial organization 4/25/2014 11:03 AM

24 / 27

Formal Report - Feasibility Study Page 224 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q25 Would you like more information on other volunteer opportunities in the community?

Answered: 12 Skipped: 0

Yes

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes 41.67% 5

No 66.67% 8

Total Respondents: 12

25 / 27

Formal Report - Feasibility Study Page 225 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q26 Would you like us to forward your contact info on to other volunteer organizations? If so, which organization(s) would your prefer?

Answered: 11 Skipped: 1

Yes

Yes, please see my...

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes 0.00% 0

No 100.00% 11

Yes, please see my preference below. 0.00% 0

Total Respondents: 11

# Other (please specify) Date

There are no responses.

26 / 27

Formal Report - Feasibility Study Page 226 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component SurveyMonkey

Q27 My contact information;

Answered: 5 Skipped: 7

Answer Choices Responses

Name 100.00% 5

Address 60.00% 3

Phone Number 60.00% 3

E-mail address 80.00% 4

# Name Date

1 Ryan Jantzi 5/8/2014 10:21 PM

2 Pat Taylor 5/8/2014 5:34 PM

3 Michael Russo 5/8/2014 4:18 PM

4 Judy Dixon 4/28/2014 10:44 AM

5 Alison Lobb 4/25/2014 11:03 AM

# Address Date

1 PO Box 137; 103 Raglan St. Clinton, ON 5/8/2014 10:21 PM

2 R.R. # 1, Brucefield, Ontario N0M 1J0 5/8/2014 5:34 PM

3 165 Isaac Street Clinton 4/28/2014 10:44 AM

# Phone Number Date

1 519 525-5784 5/8/2014 10:21 PM

2 519-233-7527 5/8/2014 5:34 PM

3 519-482-7998 4/28/2014 10:44 AM

# E-mail address Date

1 [email protected] 5/8/2014 10:21 PM

2 [email protected] 5/8/2014 5:34 PM

3 [email protected] 4/28/2014 10:44 AM

4 [email protected] 4/25/2014 11:03 AM

27 / 27

Formal Report - Feasibility Study Page 227 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component

1. Do you currently Volunteer?

gfedc Yes

gfedc No

Other (please specify)

*2. What organization(s) do you volunteer with? (If more than 1, please choose the one you volunteer with the most for this survey) 5

3. How long have you been volunteering?

gfedc Less than 1 year

gfedc 13 years

gfedc 510 years

gfedc 1120 years

gfedc 20+ years?

4. What made you want to volunteer with your current organization?

gfedc The cause

gfedc The community involvement

gfedc It's my passion

gfedc To make a difference in my community

gfedc To give back

gfedc To build my professional resume

gfedc Other (please specify)

5. What's the best part of volunteering? 5

Page 1

Formal Report - Feasibility Study Page 228 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component 6. In a typical month, about how many hours do you volunteer?

gfedc Less than 2

gfedc 35

gfedc 68

gfedc 910

gfedc 1019

gfedc 20+

Other (please specify)

7. Is volunteering a family affair? Do you encourage your family to volunteer? 5

8. How does your organization recruit volunteers?

gfedc Family or friends

gfedc Facebook

gfedc Twitter

gfedc Our organization's website

gfedc Newspaper or other media

gfedc Don't know

Other (please specify)

9. Does your organization have difficulty retaining volunteers?

gfedc Yes

gfedc No

gfedc Don't know

Other (please specify)

Page 2

Formal Report - Feasibility Study Page 229 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component 10. What motivates people to volunteer with your organization?

gfedc I want to make a contribution to my community

gfedc I'm personally effected by the affects the organization has on the community

gfedc I have friends who are volunteers with the organization

gfedc It's a good way to network/meet people

gfedc It's FUN

Other (please specify)

11. Is volunteer training offered within your organization?

gfedc Yes

gfedc No

gfedc Don't know

Other (please specify)

12. If training was offered within our volunteer organization, I would participate.

gfedc Yes

gfedc No

gfedc Depends on the Training

gfedc Don't know

Other (please specify)

13. How are your volunteer efforts and contributions recognized in your organization? 5

14. Are the majority of the volunteers in your organization students, employed or retired?

gfedc Students (under 17)

gfedc Employed

gfedc Retired

gfedc Don't know

Other (please specify)

Page 3

Formal Report - Feasibility Study Page 230 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component 15. Does your organization focus on recruiting volunteers under 25?

gfedc Yes

gfedc No

gfedc Don't know

Other (please specify)

16. How many organizations do you volunteer for?

gfedc 1

gfedc 2

gfedc 3

gfedc 4+

Other (please specify)

17. What would prevent you from doing more volunteer work?

gfedc Lack of time

gfedc Spent from current volunteer obligations

gfedc Health concerns

gfedc Not interested in volunteering opportunities

gfedc Unsure of what other volunteer opportunities are out there

Other (please specify)

18. Are you male of female?

gfedc Male

gfedc Female

Page 4

Formal Report - Feasibility Study Page 231 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component 19. What is your age?

nmlkj under 17

nmlkj 18 to 24

nmlkj 25 to 34

nmlkj 35 to 44

nmlkj 45 to 54

nmlkj 55 to 64

nmlkj 65 to 74

nmlkj 75 or older

20. What is your marital status?

gfedc Married

gfedc Divorced

gfedc Separated

gfedc Single

21. How long have you lived in Central Huron?

gfedc 15 yrs

gfedc 610 yrs

gfedc 1120 yrs

gfedc 2129

gfedc 30+ yrs

gfedc I don't live in Central Huron, but I volunteer here.

Other (please specify)

22. Would you be interested in attending a Municipal wide Volunteer networking event?

gfedc Yes

gfedc No

gfedc Don't know

Other (please specify)

Page 5

Formal Report - Feasibility Study Page 232 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study-Volunteer Component 23. If you'd be interested in a Volunteer networking event, what would be the ideal type of event?

gfedc Breakfast

gfedc Luncheon

gfedc Dinner

gfedc BBQ

Other (please specify)

24. If you were to volunteer for another organization, which organization would you choose? 5

25. Would you like more information on other volunteer opportunities in the community?

gfedc Yes

gfedc No

26. Would you like us to forward your contact info on to other volunteer organizations? If so, which organization(s) would your prefer?

gfedc Yes

gfedc No

gfedc Yes, please see my preference below.

Other (please specify)

27. My contact information;

Name

Address

Phone Number

Email address

Page 6

Formal Report - Feasibility Study Page 233 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

Q1 What is your age?

Answered: 4 Skipped: 1

17 or younger

18-20

21-29

30-39

40-49

50-59

60 or older

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

17 or younger 0.00% 0

18-20 0.00% 0

21-29 0.00% 0

30-39 75.00% 3

40-49 25.00% 1

50-59 0.00% 0

60 or older 0.00% 0

Total 4

1 / 21

Formal Report - Feasibility Study Page 234 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

Q2 Are you male or female?

Answered: 4 Skipped: 1

Male

Female

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Male 25.00% 1

Female 75.00% 3

Total 4

2 / 21

Formal Report - Feasibility Study Page 235 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

Q3 Are you currently enrolled as a student?

Answered: 4 Skipped: 1

Yes, in public school (grad...

Yes, in secondary...

Yes, full time at a college

Yes, full time at a university

No, I am not currently...

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes, in public school (grade 7/8) 0.00% 0

Yes, in secondary school 0.00% 0

Yes, full time at a college 0.00% 0

Yes, full time at a university 0.00% 0

No, I am not currently enrolled as a student 100.00% 4

Total 4

# Other (please specify) Date

1 part time in College continuing ed 10/9/2014 10:47 AM

3 / 21

Formal Report - Feasibility Study Page 236 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

Q4 Which of the following categories best describes your employment status?

Answered: 4 Skipped: 1

Employed, working...

Not employed, looking for...

Not employed, NOT looking ...

Retired

Disabled, not able to work

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Employed, working full-time 75.00% 3

Employed, working part-time 25.00% 1

Not employed, looking for work 0.00% 0

Not employed, NOT looking for work 0.00% 0

Retired 0.00% 0

Disabled, not able to work 0.00% 0

Total 4

4 / 21

Formal Report - Feasibility Study Page 237 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

Q5 What community do you currently live in?

Answered: 5 Skipped: 0

Auburn

Clinton

Holmesville

Londesborough

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Auburn 0.00% 0

Clinton 80.00% 4

Holmesville 20.00% 1

Londesborough 0.00% 0

Total Respondents: 5

# Other (please specify) Date

1 Bluewater Beach 10/9/2014 10:47 AM

5 / 21

Formal Report - Feasibility Study Page 238 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

Q6 Which of the following electronic devices do you use? (Please select all that apply.)

Answered: 4 Skipped: 1

Desktop Computer

Laptop Computer

Tablet computer (e....

Digital Video Recorder (DVR)

Digital Camera

E-book Reader (e.g., Kindl...

MP3 Player (e.g., iPod...

Satellite Radio Player...

Streaming Media Device...

I don’t own any of these...

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Desktop Computer 50.00% 2

Laptop Computer 75.00% 3

Tablet computer (e.g. iPad, Samsung Galaxy) 100.00% 4

Digital Video Recorder (DVR) 0.00% 0

Digital Camera 50.00% 2

E-book Reader (e.g., Kindle, Nook) 25.00% 1

MP3 Player (e.g., iPod shuffle) 50.00% 2

Satellite Radio Player (e.g., SiriusXM player) 25.00% 1

Streaming Media Device (e.g., Roku, AppleTV, integrated TV) 75.00% 3

6 / 21

Formal Report - Feasibility Study Page 239 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

I don’t own any of these electronic devices 0.00% 0

Total Respondents: 4

# Other (please specify) Date

There are no responses.

7 / 21

Formal Report - Feasibility Study Page 240 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

Q7 How often do you log into social media networks (e.g. Facebook, Google+, etc.)?

Answered: 4 Skipped: 1

A few times a month

A few times a week

About once a day

More than once a day

More than once an hour

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

A few times a month 0.00% 0

A few times a week 0.00% 0

About once a day 0.00% 0

More than once a day 75.00% 3

More than once an hour 25.00% 1

Total 4

# Other (please specify) Date

There are no responses.

8 / 21

Formal Report - Feasibility Study Page 241 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

Q8 If you could use only one of the following social media platforms, which would you use?

Answered: 3 Skipped: 2

Facebook

Twitter

Instagram

Snapchat

Google+

Vine

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Facebook 66.67% 2

Twitter 33.33% 1

Instagram 0.00% 0

Snapchat 0.00% 0

LinkedIN 0.00% 0

Pinterest 0.00% 0

Google+ 0.00% 0

Vine 0.00% 0

Total 3

# Other (please specify) Date

1 you can't only use one 10/20/2014 9:04 AM

9 / 21

Formal Report - Feasibility Study Page 242 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

Q9 How often does community use professional networking websites when recruiting job candidates? i.e. job bank, Workopolis, community job boards.

Answered: 4 Skipped: 1

Always

Most of the time

About half the time

Once in a while

Never

I don't know

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Always 0.00% 0

Most of the time 25.00% 1

About half the time 0.00% 0

Once in a while 0.00% 0

Never 0.00% 0

I don't know 75.00% 3

Total 4

# Other (please specify) Date

There are no responses.

10 / 21

Formal Report - Feasibility Study Page 243 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

Q10 How large a role do your local high schools play in the community?

Answered: 4 Skipped: 1

Extremely large

Very large

Moderately large

Slightly large

Not at all large

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Extremely large 0.00% 0

Very large 0.00% 0

Moderately large 50.00% 2

Slightly large 0.00% 0

Not at all large 50.00% 2

Total 4

11 / 21

Formal Report - Feasibility Study Page 244 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

Q11 How often do you buy products online?

Answered: 4 Skipped: 1

Extremely often

Quite often

Moderately often

Slightly often

Not at all often

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Extremely often 0.00% 0

Quite often 0.00% 0

Moderately often 75.00% 3

Slightly often 25.00% 1

Not at all often 0.00% 0

Total 4

12 / 21

Formal Report - Feasibility Study Page 245 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

Q12 Have you ever thought of starting your own business?

Answered: 4 Skipped: 1

Yes

Maybe

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes 100.00% 4

No 0.00% 0

Maybe 0.00% 0

Total Respondents: 4

# Other (please specify) Date

1 I already do 10/9/2014 3:28 PM

13 / 21

Formal Report - Feasibility Study Page 246 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

Q13 If you answered yes to the previous question, did you start a new business?

Answered: 4 Skipped: 1

Yes

In progress

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes 25.00% 1

No 50.00% 2

In progress 25.00% 1

Total Respondents: 4

# Other (please specify) Date

There are no responses.

14 / 21

Formal Report - Feasibility Study Page 247 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

Q14 If you've started or are in the process of starting your own businesses, do you have the resources, tools and support you need to succeed?

Answered: 3 Skipped: 2

Yes

Unsure at this time

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Yes 0.00% 0

No 66.67% 2

Unsure at this time 33.33% 1

Total Respondents: 3

# Other (please specify) Date

There are no responses.

15 / 21

Formal Report - Feasibility Study Page 248 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

Q15 Is there local support to become an entrepreneur?

Answered: 4 Skipped: 1

# Responses Date

1 No. Huron business network is awful. 10/27/2014 9:44 AM

2 not sure 10/20/2014 9:06 AM

3 The Huron Business Center is not helpful in any way! The banks don't like to lend to young entrepreneurs which 10/9/2014 3:32 PM makes it very difficult to start.

4 Huron business network, Young Professionals 10/9/2014 10:51 AM

16 / 21

Formal Report - Feasibility Study Page 249 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

Q16 Where would you find the support/resources you would need to start a new business?

Answered: 4 Skipped: 1

Local business owners

Municipal support

Local agencies/org...

Other

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Local business owners 0.00% 0

Municipal support 0.00% 0

Local agencies/organizations 25.00% 1

Other 75.00% 3

Total Respondents: 4

# Other (please specify) Date

1 Family? 10/27/2014 9:44 AM

2 not sure 10/20/2014 9:06 AM

3 I feel these are the places you would go but the information is not there 10/9/2014 3:32 PM

17 / 21

Formal Report - Feasibility Study Page 250 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

Q17 What if any, are the risks involved in becoming an entrepreneur in rural Ontario?

Answered: 4 Skipped: 1

# Responses Date

1 Client base. Red tape from the municipality 10/27/2014 9:44 AM

2 attracting clients 10/20/2014 9:06 AM

3 Economy and loyalty to shop local is huge! 10/9/2014 3:32 PM

4 Small market base, attrition of customers, people who shop in Kitchener or London 10/9/2014 10:51 AM

18 / 21

Formal Report - Feasibility Study Page 251 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

Q18 What, if anything can the community do to assist youth in becoming successful entrepreneurs?

Answered: 4 Skipped: 1

# Responses Date

1 Help them in any way possible. Give forth a positive attitude 10/27/2014 9:44 AM

2 not sure 10/20/2014 9:06 AM

3 Don't shut down their ideas. There is too much red tape to jump through. And it would be nice to have more 10/9/2014 3:32 PM funding as mentioned the banks aren't always willing to take the risk

4 Start up a network, open up the definition of youth to allow under 40s to participate. Our generation is often late 10/9/2014 10:51 AM starting careers because we have spent so long in school, as well as the rise of second careers.

19 / 21

Formal Report - Feasibility Study Page 252 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

Q19 What is the best way for local resources to get information to you?

Answered: 3 Skipped: 2

Website

Facebook

Twitter

Newspaper

Posters

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Email 33.33% 1

Website 100.00% 3

Facebook 100.00% 3

Twitter 66.67% 2

Newspaper 33.33% 1

Posters 33.33% 1

Total Respondents: 3

# Other (please specify) Date

1 I dont know the best way because I don't want my email flooded, and I don't have time to keep checking a 10/9/2014 3:32 PM website, the newspaper news is usually old so I just don't know.

20 / 21

Formal Report - Feasibility Study Page 253 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs SurveyMonkey

Q20 Are you interested in learning more about what the community has to offer youth entrepreneurs? If so, please provide your contact information below. (name, email, telephone #).

Answered: 1 Skipped: 4

# Responses Date

1 Anne-Marie Thomson [email protected] 10/9/2014 10:51 AM

21 / 21

Formal Report - Feasibility Study Page 254 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs

1. What is your age?

nmlkj 17 or younger

nmlkj 1820

nmlkj 2129

nmlkj 3039

nmlkj 4049

nmlkj 5059

nmlkj 60 or older

2. Are you male or female?

nmlkj Male

nmlkj Female

3. Are you currently enrolled as a student?

nmlkj Yes, in public school (grade 7/8)

nmlkj Yes, in secondary school

nmlkj Yes, full time at a college

nmlkj Yes, full time at a university

nmlkj No, I am not currently enrolled as a student

Other (please specify)

4. Which of the following categories best describes your employment status?

nmlkj Employed, working fulltime

nmlkj Employed, working parttime

nmlkj Not employed, looking for work

nmlkj Not employed, NOT looking for work

nmlkj Retired

nmlkj Disabled, not able to work

Page 1

Formal Report - Feasibility Study Page 255 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs *5. What community do you currently live in?

gfedc Auburn

gfedc Clinton

gfedc Holmesville

gfedc Londesborough

Other (please specify)

6. Which of the following electronic devices do you use? (Please select all that apply.)

gfedc Desktop Computer

gfedc Laptop Computer

gfedc Tablet computer (e.g. iPad, Samsung Galaxy)

gfedc Digital Video Recorder (DVR)

gfedc Digital Camera

gfedc Ebook Reader (e.g., Kindle, Nook)

gfedc MP3 Player (e.g., iPod shuffle)

gfedc Satellite Radio Player (e.g., SiriusXM player)

gfedc Streaming Media Device (e.g., Roku, AppleTV, integrated TV)

gfedc I don’t own any of these electronic devices

Other (please specify)

7. How often do you log into social media networks (e.g. Facebook, Google+, etc.)?

nmlkj A few times a month

nmlkj A few times a week

nmlkj About once a day

nmlkj More than once a day

nmlkj More than once an hour

Other (please specify)

Page 2

Formal Report - Feasibility Study Page 256 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs 8. If you could use only one of the following social media platforms, which would you use?

nmlkj Facebook

nmlkj Twitter

nmlkj Instagram

nmlkj Snapchat

nmlkj LinkedIN

nmlkj Pinterest

nmlkj Google+

nmlkj Vine

Other (please specify)

9. How often does community use professional networking websites when recruiting job candidates? i.e. job bank, Workopolis, community job boards.

nmlkj Always

nmlkj Most of the time

nmlkj About half the time

nmlkj Once in a while

nmlkj Never

nmlkj I don't know

Other (please specify)

10. How large a role do your local high schools play in the community?

nmlkj Extremely large

nmlkj Very large

nmlkj Moderately large

nmlkj Slightly large

nmlkj Not at all large

Page 3

Formal Report - Feasibility Study Page 257 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs 11. How often do you buy products online?

nmlkj Extremely often

nmlkj Quite often

nmlkj Moderately often

nmlkj Slightly often

nmlkj Not at all often

12. Have you ever thought of starting your own business?

gfedc Yes

gfedc No

gfedc Maybe

Other (please specify)

Page 4

Formal Report - Feasibility Study Page 258 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs

13. If you answered yes to the previous question, did you start a new business?

gfedc Yes

gfedc No

gfedc In progress

Other (please specify)

14. If you've started or are in the process of starting your own businesses, do you have the resources, tools and support you need to succeed?

gfedc Yes

gfedc No

gfedc Unsure at this time

Other (please specify)

15. Is there local support to become an entrepreneur? 5

16. Where would you find the support/resources you would need to start a new business?

gfedc Local business owners

gfedc Municipal support

gfedc Local agencies/organizations

gfedc Other

Other (please specify)

17. What if any, are the risks involved in becoming an entrepreneur in rural Ontario? 5

Page 5

Formal Report - Feasibility Study Page 259 of 268 AGENDA ITEM #10.2

Central Huron Feasibility Study Youth Entrepreneurs 18. What, if anything can the community do to assist youth in becoming successful entrepreneurs? 5

19. What is the best way for local resources to get information to you?

gfedc Email

gfedc Website

gfedc Facebook

gfedc Twitter

gfedc Newspaper

gfedc Posters

Other (please specify)

20. Are you interested in learning more about what the community has to offer youth entrepreneurs? If so, please provide your contact information below. (name, email, telephone #). 5

Page 6

Formal Report - Feasibility Study Page 260 of 268 AGENDA ITEM #10.3

MUNICIPALITY OF CENTRAL HURON MONTHLY CLERK’S DEPARTMENT REPORT Committee of the Whole

March 9, 2015

Highlights for Previous Month

General Administration:

 Review fee waiving procedures with Facilities Manager and Director of Finance – one application received for November 2015 rental of CHCC – Huron Christian School Dinner and Auction met all criteria and was approved.  Reviewed shared services agreement with CBO  2014 year end records retention continues  Undertook a review of the cemetery bylaw following the first year of implementation and a report will be coming forward to recommend an amendment regarding permitting the sale of Interment Rights to third parties  Wedding scheduled for March 17, 2015

Protective Services:  Working with Bylaw Enforcement Officer and bank/mortgage company to resolve the Dunlop St. property infractions. The bank advised that they are awaiting a report from its property manager to be in a better position to assess and respond to the concerns raised by the Municipality.

Planning:  Preparation and circulation Notices of Passing for Londesboro Zoning Housekeeping amendment and the surplus resident zoning amendment completed.  Met with Solicitor, Planner and staff to review the Bluewater Shore Site Plan – agreement is being prepared by the Solicitor.

Drainage Administration:  Van Beets Drain: As this drain has been quite complex Engineer Jeff Dickson will be present at COW to speak to Council prior to assessments going to the landowners. Received two calls from the OPP regarding landowner complaint – reviewed the file with the officer.  Chamney Drain petition – Lots 38, 39 and 40, Con. 14 East Ward Hullett “Permit to develop in a regulated area – alter a water course” approved by the MVCA - Engineer will now prepare the final report to present to Council.  Westbrook (Vandenheuval) Drain petition and Westbrook (Hol) Drain petition Lot 10, Con 6 West Ward (Goderich Twp). Council awarded the tender to A G Hayter.  Gerrits Branch A request for improvement received and accepted by Council. Engineer Jeremy Taylor (Burnside) is preparing the report.  Holmes Municipal Drain Engineer (Brad Bunke, Gamsby Mannerow) is preparing the report.  Dubs Municipal Drain (Haverkamp) Engineer for the project is Paul MacIntyre, RJ Burnside

2014 Municipal Election  As per Section 88(2) of the MEA, 1996 and in conjunction with Simply Voting electoral information relating to the 2014 Election (i.e. vote data, lists of electors, and returned voter information letters) have been destroyed.  Campaign period ended December 31, 2014. As per Section 78(6) of the MEA Notices were circulated to all candidates to submit Financial Statement-Auditor’s Report Form 4 by the deadline of March 27, 2015. Financial Statements are public documents and will be posted on the municipal website for review.

Clerk Monthly Report (Clerk Brenda MacIsaac) Page 261 of 268 AGENDA ITEM #11.1

Municipality of Central Huron Formal Report Central Huron Fire Department

Date: March3, 2015

To: Mayor & Council

From: David Renner CHFD Fire Chief Re: MONTHLY REPORT

CALL OUTS SINCE LAST PRESENTED REPORT . 5 call outs since last report . 2 Alarm malfunctions . 1 Lift assist . 1 Motor Vehicle Collision . 1 House fire

TRAINING:  Tours of One Care Facility and in-house SCBA training  Tours scheduled for Cargill Fertilizer and Miller Group (Lavis) facilities  Meeting with the training committee and have scheduled 6 months of topics and will be posted  Mutual Aid meeting will be held in Howick this month  2 Fire fighters are now certified to Awareness level in Confined Space Rescues  1 fire fighter is now certified as a Designated Officer. All fire departments are required to implement the Exposure of Emergency Service Workers to Infectious Diseases Protocol (2008) in their respective workplaces.. Designated Officers are to liaise with the Medical Officer of Health on procedures and protocols for reporting possible exposures.

VEHICLE AND EQUIPMENT:  Ladder testing will be done on March 25,2015  9 air bottles away to be Hydrostatic tested  Have talked to Eastway911 sales people about rescue vehicle. A date to inspect the truck is to be scheduled, hopefully in March.

Central Huron Fire Services Monthly Report (Dave Renner, Fir... Page 262 of 268 AGENDA ITEM #11.1

OTHER ITEMS:  Monthly Officer meeting was held on March 2, 2015  2 new auxiliary will be taken on in March (deferred from February)  2 inspections of residential property are scheduled for this month  1 inspection has been carried out in conjunction with the vulnerable occupancy safety standard  OFMEM has put fire Chiefs and municipalities on notice that fines will be issued if Vulnerable Occupancy safety standards are not met after 6 months. I am working at getting these completed sooner than later.  We have had many followers on our new Facebook page.  Emergency Response Plan is almost complete and will be reviewed before presenting.  New up-to-date phone list will be delivered to Huron Ready Notification this week for Control Group notification

______David Renner, CHFD Fire Chief

Central Huron Fire Services Monthly Report (Dave Renner, Fir... Page 263 of 268 AGENDA ITEM #11.2

FDNH Report to Central Huron Council – 2014 Year in Review

Typically a year-end review is not submitted by FDNH as monthly reports contain sufficient detail to meet elected officials’ needs, however, 2014 was such an exceptional year that some context is in order.

2014 was the busiest year in the history FDNH or the combined former Blyth & Wingham Fire Departments. (See chart below)

49% of FDNH incidents occurred Monday to Friday between 08:00 and 17:00.

Not only were the call totals significant, the once in a lifetime calls were also substantial. Three formal Critical Incident Stress (CIS) debriefs were required, several other one on one meetings were conducted with our Chaplain, and FDNH hosted a CIS Awareness session for our firefighters and their spouses/partners.

Across both stations our FDNH’s chute time (from first page to first apparatus responding) averaged under four minutes for the year.

Notable operational initiatives: development and implementation of Best Practices (formerly Operational Guidelines), a Quality Breathing Air program, an infectious disease / Designated Officer program, and a department asset/inventory control system.

Notable fire prevention initiatives: a contract with Morris-Turnberry for fire prevention services was reached, a harmonized fee structure with Howick FD was established, FDNH Twitter account @FDNHAlerts started, Alarmed for Life Smoke Alarm campaign was completed in the FDNH protection area of Morris Ward in Morris-Turnberry, TAPP-C (The Arson Prevention Program for Children) is now available, Huron County Hoarding Coalition development underway, hosted first annual student safety day with ~200 students in attendance, and we are working with OMAFRA engineers on methane explosions in pig barns.

Notable Health and Safety initiatives: the most comprehensive fire service cancer mitigation program in mid-western Ontario, on site incident food delivery/rehab program, a driver training program.

Notable fleet initiatives: placed Rescue 3 out of service/for sale, Ladder 2 (105’ Pierce aerial) placed in service, fire rescue pack added to existing off-road vehicle, and a trailer to transit off-road vehicle and rescue sled to an incident placed in service.

Notable department-wide training completed: Vent Enter Isolate Search (VEIS) fire rescue, carbon monoxide awareness.

Leadership initiatives: FDNH was on the editorial panel for the Electrical Safety for First Responders manual, Chief Sparling was interviewed and published in Fire Safety Insights, and all officers in FDNH completed required training to Company Officer One or higher.

North Huron Fire Area - Department Update Report Page 264 of 268 AGENDA ITEM #11.2

North Huron Fire Area - Department Update Report Page 265 of 268 AGENDA ITEM #11.2

FDNH Report to Central Huron Council for the Month of January 2015

Training:

Weekly Training:

1 week of equipment checks (32 personnel)

1 week of chimney fires (31 personnel)

1 week of search and rescue (36 personnel)

1 week of medical review (31 personnel)

Specialized Training:

4 days Critical Incident Stress Management & Chaplaincy (Chaplain)

Fire Prevention:

Huron County Hoarding Coalition is now up and running – Chief Sparling is chair, FPO Marshall is also a member.

Met with OMAFRA regarding possible research project into methane gas build up/explosions in agricultural buildings.

Notable:

Donation from DuPont Pioneer’s F.I.R.E. program for hydrogen cyanide (HCN) monitoring equipment was received.

Chief Sparling has been invited (and accepted) to sit on the Education Committee of the Ontario Association of Fire Chiefs.

January incidents: There were no FDNH incidents in Central Huron this month.

North Huron Fire Area - Department Update Report Page 266 of 268 AGENDA ITEM #11.4

Municipality of Central Huron Formal Report Bylaw Enforcement / Property Standards Officer

Date: March 9, 2015

To: Mayor & Council

From: Bruce Brocklebank, MLEO

1. New Property standards / Zoning complaints being investigated.

Ontario Street – rental property – referred from Fire Chief - complaint from tenants re unkempt, rubbish

Rattenbury Street – house fire aftermath –The homeowner’s insurance adjuster attended the office on February 25th and requested attendance at the property to ensure property was fenced off and to discuss a timeline as to when the property could be safely cleaned up. The Adjuster indicated that the home would be removed and proposed the property would be cleaned up with the next couple of weeks.

2. Outstanding Files and ongoing investigations:

 Dunlop Street – Orders placed on property. Met with Solicitor, CAO, Clerk and CBO to discuss further steps. As the owner of the property had stopped communications with the municipality all orders and engineer’s report were requested to be forwarded to the bank of record as the mortgage holder. The bank has now taken over the property and referred it to their legal department. They have also engaged a property management company to assess the house and we are now communicating with them on how the will be moving forward.

3. Parking / Bylaw Enforcement / Bylaw Review

 Continue patrols for overnight parking. November 15th 2014 to April 1, 2015.  Attended meetings to review draft of new sign bylaw to include whole municipality.

Report as of February 26, 2015

Bylaw Enforcement Monthly Report (Kepple Creek/Bruce Brockel... Page 267 of 268 AGENDA ITEM #11.5

Municipality of Central Huron Formal Report Animal Control

Date: March 9, 2015

To: Mayor & Council

From: Animal Control Officer, Bob Trick

1. Livestock Valuer – no claims for February

2. Animal Control

 12 trips/patrols  2 dogs caught and taken to vets  1 sick raccoon  3 barking complaints (cold weather)  2 OPP calls  Attended Council to present annual report  1 dog attacked and bit person and very aggressive with owner – the owner has had the dog put down  Stray sheep at large

Animal Control Monthly Report (Bob Trick) Page 268 of 268