COUNCIL OF THE VILLAGE OF YELLOW SPRINGS REGULAR COUNCIL MEETING
AGENDA
IN COUNCIL CHAMBERS @ 7:00 P.M. Monday, September 15, 2014
Comments from the Public are welcomed at two different times during the course of the meeting: (1) Comments on items not on the Agenda will be heard under Citizens Concerns, and (2) Comments on all items listed on the Agenda will be heard during Council’s consideration of said item. A Sign-In sheet will be made available on the small table at the rear of the Council Chambers. Please write your name and the topic you wish to discuss.
CALL TO ORDER
ROLL CALL
ANNOUNCEMENTS Recognition of Joe Bates and his crew for their recently received safety award from the Ohio Water Environment Association.
REVIEW OF MINUTES Review of Minutes of 9-2-2014.
REVIEW OF AGENDA At this time, Council may add to the Agenda any other such matters as they may wish to discuss.
I. PETITIONS/COMMUNICATIONS (7:10) The Clerk will receive and file:
Mayor’s Monthly Report GCCOA re: Memory Loss Presentation GCCOA re: Financial Planning Greene Co. Public Library re: Workshop TWC re: Programming Changes Family Violence Prevention Center re: Candlelight Vigil GCCHD re: Enterovirus Solar Power and Light re: Solar Farm Announcement
II. PUBLIC HEARINGS/LEGISLATION (7:15) Reading of Ordinance 2014-21 Declaring One Block of Hyde Road a “No Parking Any Time” Zone Reading of Resolution 2014-49 Accepting Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor Reading of Resolution 2014-50 Approving an RFQ for Legal Services
III. CITIZEN CONCERNS
IV. SPECIAL REPORTS
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V. OLD BUSINESS Review of Street Musician Agreement Community Policing Public Forum Update Charter Review Committee Qualifications Skate Park Update
VI. NEW BUSINESS (8:20) Proposal for Artistic Trash Can Options
VII. MANAGER’S REPORT (8:30)
VIII. CLERK’S REPORT
IX. STANDING REPORTS Report from Representatives:
Lori Askeland Planning/Bike Commission (Simms) Lori Askeland Planning Commission-Greene County (Wintrow) Gerald Simms Village Mediation Program Gerald Simms Community Resources (MacQueen) Gerald Simms Library Commission (Housh) Brian Housh Human Relations Commission (MacQueen) Brian Housh Community Access Panel (Simms) (Nomination) Brian Housh Public Art Commission (Wintrow) Marianne MacQueen Energy Board (Housh) Marianne MacQueen Environmental Commission (Proposal) Karen Wintrow Chamber of Commerce Karen Wintrow Miami Valley Regional Planning Comm. (Askeland)
X. FUTURE AGENDA ITEMS Resolution 2014-47 Awarding a Bid for a Water Plant Consultant for a New Water Plant Budget Session: General Fund 10/6 @ 6pm Budget Session: Enterprise and Special Revenue Funds and Capital Budget 10/20 @ 6pm Budget Session: Workshop 11/3 @ 6pm Budget Session: Entire Budget Review 11/17 @ 6pm First Reading of 2015 Budget: 12/1 Second Reading and Public Hearing of 2015 Budget: 12/15 Review of CEDA Agreement with Miami Township re: CBE
XI. EXECUTIVE SESSION For the Purpose of Discussion of the Employment of a Public Official.
XII. ADJOURNMENT The next meeting of the Council of the Village of Yellow Springs will be held at 6:00 p.m. on October 6, 2014 in Council Chambers, John Bryan Community Center, 100 Dayton Street.
The Village of Yellow Springs is committed to providing reasonable accommodations for people with disabilities. The Council meeting is wheelchair accessible. Any person requiring a disability accommodation should contact the Village Clerk of Council’s Office at 767-9126 or via e-mail at [email protected] for more information.
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Council of the Village of Yellow Springs Minutes
In Council Chambers @ 7:00 P.M. Tuesday September 2, 2014
CALL TO ORDER President of Council Karen Wintrow called the meeting to order at 7:01 pm.
ROLL CALL Present were President Karen Wintrow, Vice President Lori Askeland, Gerald Simms, Brian Housh and Marianne MacQueen. Village Manager Patti Bates was also present.
ANNOUNCEMENTS Karl Colon, Director of the Greene County Public Library System, presented information regarding the many services provided by the Greene County Public Library system and announced that Issue 2will be on the ballot this November. Colon noted that the levy represents the first request for an increase in 10 years, and would renew the existing levy and add 9/10 of a mil.
Colon noted that the levy is being proposed early as a long-range planning approach, since it would not go into effect until the current levy expires at the end of 2015.
Wintrow spoke in favor of the levy, noting the recent cuts in local government funds which have forced the situation. Colon concurred, noting that the library system is now running on reserve funds.
MacQueen spoke in favor of the levy, calling it one of the community’s most valuable resources.
Wintrow noted that Council will not endorse any other group’s levy as a body, but that it is clear there is a great deal of individual support from Council.
Housh thanked Block Party hosts and noted that HRC will meet on September 4th with Bates and Pettiford to plan a public forum on policing. Wintrow clarified that this was only a planning meeting, and would not be a discussion regarding policing.
Housh announced Arts Council’s “Art House Hop” on September 6th, and a meeting on September 10th of the Public Arts Commission.
Simms expressed gratitude on behalf of himself and his sisters for all of the cards and donations following the recent loss of their mother. He stated that his sisters had come to Yellow Springs to thank Council, forgetting that Monday was a holiday and that the meeting would occur on Tuesday.
MacQueen asked that the issue of payment of Miller Fellows be placed on the agenda for discussion. This was moved from the Manager’s Report to New Business.
REVIEW OF MINUTES Minutes of August 4, 2014 Regular Council Meeting. Simms MOVED and MacQueen SECONDED a MOTION TO APPROVE THE MINUTES as WRITTEN. The MOTION PASSED 5-0 on a Voice Vote.
Minutes of August 18, 2014 Regular Council Meeting. Simms MOVED and Housh SECONDED a MOTION TO APPROVE THE MINUTES as AMENDED. The MOTION PASSED 5-0 on a Voice Vote.
MacQueen questioned the minutes regarding the SWAT discussion. This was discussed, with Wintrow clarifying her position regarding membership in SWAT, and Council as a whole revisiting that discussion. Wintrow concluded that the minutes cannot be amended to include information that was not presented at the time, even to clarify the documented discussion.
REVIEW OF AGENDA Resolution 2014-46 was added to Legislation.
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PETITIONS & COMMUNICATIONS Askeland reviewed the communications received.
The Clerk will receive and file:
Ohio Municipal League re: Annual Meeting Kate Hamilton re: SWAT Paul Abendroth re: Miller Fellow Pay Clerk of Council re: Referendum Ballot Language OML re: Fall Conference
PUBLIC HEARINGS AND LEGISLATION Reading of Ordinance 2014-21 Declaring One Block of Hyde Road and Corry Street West of Glen St. “No Parking Any Time” Zones. MacQueen MOVED and Housh SECONDED a MOTION to APPROVE.
Wintrow questioned the Ordinance, given that there was no supporting documentation as to the necessity for the changes in parking restriction. She pointed out that many Villagers would wish to change the parking designation near their homes for convenience, and there should be a justifiable reason for the change.
Askeland and MacQueen agreed.
Housh pointed out that the Glen Street area is near the fire station, and that it is in fact a traffic safety matter.
Bates noted that a homeowner has graveled over the berm in front of his home on Glen Street which has caused an increase in the perception that this is a parking area.
Bates stated that the Hyde Road parking issue had been discussed with homeowners at the time that the covered bridge was being constructed, and that there was a verbal agreement that parking at the end of the street would be restricted. She was unclear as to who made the agreement.
Askeland stated that this is the first such information Council has received and more information, including sketches, would be useful.
Bates stated that she could obtain sketches, and suggested Council table the ordinance until she could provide more information.
Wintrow asked for a statement from the Fire Department, and MacQueen asked for a statement from the Yellow Springs Police Department (YSPD).
Askeland MOVED TO TABLE. Housh SECONDED, and the MOTION PASSED 5-0 ON A VOICE VOTE.
Reading of Ordinance 2014-22 Approving a One-Time Waiver of Water and Sewer Fees as Part of Antioch College Wellness Center Preparation and Declaring an Emergency. MacQueen MOVED and Simms SECONDED a MOTION to APPROVE.
Wintrow introduced the legislation, stating that she considers waiving the fees a benefit to economic development. She noted that the existing Ordinance does not permit Council to waive sewer fees for the filling of a swimming pool. Wintrow stated that the ordinance is a way to offer support to the College as it seeks to complete the newly renovated Wellness Center.
It being an Emergency Ordinance, Wintrow OPENED THE PUBLIC HEARING.
Malte Von Mattiesson, Antioch Class of 1961, stated that the College has reached out to a number of local institutions for support in renovating the former Curl Gym, and introduced the Director of the Wellness Center, Monica Hasek.
Hasek spoke enthusiastically about the renovated space and invited those present to the opening and ribbon cutting on Saturday, September 6th. She thanked Council for the waiver of fees.
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Wintrow CLOSED THE PUBLIC HEARING, and CALLED THE VOTE. The MOTION PASSED 5-0 ON A ROLL CALL VOTE.
Reading of Resolution 2014-42 Proclaiming Saturday, September 6, 2014 as Antioch College Wellness Center Day in the Village of Yellow Springs, Ohio. Askeland MOVED and Housh SECONDED a MOTION TO APPROVE.
Wintrow expressed enthusiasm for the new space, and encouraged others to attend the opening.
Askeland acknowledged the Clerk as the former Gym Director.
Housh reminded those present that the ribbon cutting will take place at noon.
Wintrow CALLED THE VOTE, and the MOTION PASSED 5-0 ON A VOICE VOTE.
Reading of Resolution 2014-43 Authorizing the Village Manager to Enter Into Agreement with Mercer Group for Gaunt Park Ball Field Improvements. Simms MOVED and MacQueen SECONDED a MOTION TO APPROVE.
Bates noted that she had received only one bid for this project, which will improve all three of the Gaunt Park ballfields, with some attention to the structures. Wintrow added that sand will be added to the fields to improve drainage.
Bates clarified that the Village will not be opting for grass infields—all three will be sand/dirt.
There being no comments or questions, Wintrow CALLED THE VOTE, and the MOTION PASSED 5-0 ON A VOICE VOTE.
Reading of Resolution 2014-44 Authorizing the Village Manager to Enter Into Agreement with Durst Brothers Excavating for Streetscape Projects for 2014. Simms MOVED and MacQueen SECONDED a MOTION TO APPROVE.
Bates stated that two bids were received for the project, with Durst Brothers being the lowest and best bid. She responded to a question from Wintrow, stating that well more than the bid amount had been budgeted.
In response to a question from MacQueen, Bates stated that the Village will provide the replacement trees, and that she is working with two members of the Tree Committee and an employee of the Glen to identify possible native species as appropriate. She further clarified that the improvements will be made to the East side of the street.
Bates stated that the notice to proceed will be dated September ninth, and that Durst Brothers is aware that they have to be off the streets by October fourth, and can resume following Street Fair. She indicated that they have not yet had the pre-construction meeting. Wintrow asked to attend the pre- construction meeting to better coordinate the effort with downtown businesses.
Reading of Resolution 2014-45 Authorizing the Village Manager to Enter Into Agreement with C & S Concrete Services, LLC for Mills Lawn Sidewalk Repair. Housh MOVED and Simms SECONDED a MOTION TO APPROVE.
Bates explained that there were two bids for the project, and that C&S was in this case the lowest and best bid. In response to a question from Wintrow, Bates stated that work on the sidewalks should begin very quickly. She noted that the Village would work with Mills Lawn.
There being no comments or concerns, Wintrow CALLED THE VOTE, and the MOTION PASSED 5-0 ON A VOICE VOTE.
Reading of Resolution 2014-46 Amending Resolution 2014-41 Approving a Utility Assessment Procedure for Past Due Utility Accounts. Simms MOVED and Housh SECONDED a MOTION TO APPROVE.
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Bates explained that the original resolution (#2014-41) had listed “delinquent water, sewer, trash, and storm drainage bills” as the precipitating reason for the assessments. That should have read “delinquent water, sewer, trash, and electric bills,” since the Village does not charge for storm drainage, but does, of course, charge for electric service.
There being no questions or concerns, Wintrow CALLED THE VOTE, and the MOTION PASSED 5-0 ON AVOICE VOTE.
CITIZEN CONCERNS Paul Abendroth observed that there are three types of streets, and suggested that the connector streets should be striped with a center line, and that no parking regulations should be enforced in any circumstance where avoiding parked cars causes a vehicle to cross the center line.
SPECIAL REPORTS There were no Special Reports
OLD BUSINESS Budget Schedule. Wintrow noted the included budget schedule, which lists proposed dates, the first three of which will take place one hour prior to the start of the regular Council meeting. All agreed to this schedule.
E-Gov Update. The Clerk noted ongoing activities related to the pending switch to the e-gov hosted website. Housh added that the e-gov format will allow staff to directly update information. He noted specifically the “agenda builder” tool, which links documents to an on-line agenda for easy access. Housh invited citizen feedback.
Wintrow noted several options with regard to Council pages which range from detailed pages to a more general Council page. She commented that the ability to have photos of all staff will help to connect the community.
Council Chambers Upgrade Update. Simms presented general information regarding the proposed Chambers upgrade. He noted that the most expensive part of the process would be the sound system. He relayed that a representative from Miami Valley Communications Council (MVCC) had come in to provide an estimate and options for upgrading the sound quality, and that the estimates indicate the need to break the project into phases, with the first being installation of the platform and carpeting.
Simms noted that once the upgrade is completed, the space will be cutting edge for a community of this size.
NEW BUSINESS Charter Review Discussion. Wintrow introduced the topic, noting that the last Charter review was held in 2005 or 2006, and that Charter review normally occurs every eight to ten years. Wintrow stated that the first step in the process is to form a Charter Review Committee to go through the Charter chapter by chapter and identify areas that need to be updated due either to changes in the Ohio Revised Code, or because particular provisions have proven to be a hindrance to effective governance.
Wintrow stated that applicants would need to have familiarity with the law and with government. She suggested five citizen members, the Village Manager and one-to-two Council members as the committee makeup, and this was met with general agreement.
Wintrow explained that any amendment of the Charter has to be voted upon, so that having a the review begin at the first of the year would poise the issue for the November 2015 ballot. She noted that having the changes made so that it occurs while the Council who worked on the review is still seated is ideal.
Council discussed the option of having an application form versus providing a resume. Housh suggested both. There was discussion around this topic, with Council deciding to gather information regarding specific qualifications and then to craft an advertisement around those specifications.
The final discussion will take place on September 15th.
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MANAGER’S REPORT Bates reported on the following items:
Last Thursday evening, Joe Bates received the prestigious George W. Burke, Jr. Award from the Ohio Water Environment Association. Only one award is given annually per state. The award is given to a municipality or industrial wastewater facility for an active and effective safety program. The Village Wastewater plant has had an unblemished safety record for the past nine years. Council asked to present an award to the crew on the 15th.
Regarding trash cans along Xenia Avenue and Dayton Street rotting out at the bottom: alternatives include but are not limited to: re-use of the concrete aggregate cans after they are “decorated” (potentially by students at the schools); purchase of other cans; purchase of the liners. These alternatives will be presented to the Public Arts Commission at the Sept. 10th meeting.
Jason Hamby has been asked to install the flow-through device for the beaver issue. The Village will be monitoring closely.
The Safe Routes to School sidewalk project is moving forward. Jason and Bates will meet with ODOT at a pre-bid meeting in September and the project should be bid shortly thereafter. Bates stated that she has been working with ODOT, and has convinced them to install sidewalks integral to the SRTS plan, which were not funded by the grant funds. Towards that end, sidewalks will be installed along the south side of Fair Acres to Winter Street. The Village will install a sidewalk from King Street to Winter Street. There will be crosswalk markers installed, but the signage has not yet been determined.
Paul Abendroth has asked the Village to revisit how the Miller Fellows are paid. They are currently paid the same way that all Village employees are paid, through payroll. The Village initially agreed to accept Miller Fellows with the understanding that there would be zero net cost to the Village. To that end, both “employee” portion and the Village portion of OPERS come out of the Miller Fellow’s check. Mr. Abendroth has requested that the Village revisit that and begin paying the Village portion. This is about $250.00/person. We will have two Miller Fellows this year, so the cost would be approximately $500.00.
Council discussed the matter, with Bates pointing out that there would be no way for the student to recoup the withheld funds without becoming a vested employee.
Abendroth asserted that the withholding for PERS makes the Miller Fellows who are employees of the Village lower paid than their peers. While Council agreed in principle to adjust the rate of pay upward, they realized that after adjustment, the Village Miller Fellows would earn slightly more than their peers.
Bates explained this, saying that it is not possible to split the 14% which is withheld into two increments of 7.8% and 6.2% because of the way the system works.
Housh MOVED THAT THE VILLAGE COVER THE 7.8% CURRENTLY WITHHELD FROM MILLER FELLOWS’ PAY, OR TO COVER THE ENTIRE 14%, WHICHEVER IS WORKABLE SO THAT THEY RECEIVE PAY COMPARABLE TO THOSE OF THEIR PEERS. Simms SECONDED, and the MOTION PASSED 5-0 ON A VOICE VOTE.
CLERK’S REPORT The Clerk reported a productive several weeks, with ballot language being approved, e-gov work progressing, and a good Records Commission meeting which resulted in an update to the Village’s RC-2, which will help the Finance Department properly destroy a number of boxes of no longer needed materials.
She noted upcoming Sunshine Law trainings, and encouraged Council reps to pass these
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opportunities along the Board and Commission members.
FUTURE AGENDA ITEMS Review Street Musician Agreement (9/15) Water Plant RFQ Results/Awarding Bid (9/15) Community Policing Public Forum Update (9/15) Parking Ordinance RFQ for Skate Park
MacQueen brought up two items she would like Council to place on future agendas, one was the Village’s Cooperative Economic Development Agreement (CEDA) with Miami Township regarding the CBE, and the other was a review of the Zoning Code.
Council agreed generally that a conversation between Miami Township Trustees and also with the Yellow Springs School Board is overdue.
Askeland noted that any review of the Zoning Code would need to begin in Planning Commission, and would be a significant undertaking.
EXECUTIVE SESSION At 8:34, MacQueen MOVED and Simms SECONDED a MOTION TO ENTER EXECUTIVE SESSION FOR DISCUSSION REGARDING THE HIRING OF A PUBLIC OFFICIAL. The MOTION PASSED 5-0 ON A ROLL CALL VOTE.
At 9:02, Housh MOVED TO EXIT EXECUTIVE SESSION. Simms SECONDED, and the MOTION PASSED 5-0 ON A VOICE VOTE.
ADJOURNMENT At 9:03 pm, Housh MOVED and Simms SECONDED a MOTION TO ADJOURN. The MOTION PASSED 5-0 ON A VOICE VOTE.
Please note: These notes are not verbatim. A DVD copy of the minutes is available for viewing in the Clerk of Council’s office between 9 and 3 Monday through Friday.
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Karen Wintrow, President Attest: Judy Kintner, Clerk
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VILLAGE OF YELLOW SPRINGS, OHIO
RESOLUTION 2014-50
AUTHORIZING THE VILLAGE MANAGER TO SOLICIT REQUESTS FOR QUALIFICATIONS FOR LEGAL SERVICES
WHEREAS, the Village of Yellow Springs currently contracts for legal services; and
WHEREAS, Section 206.01 of the Codified Ordinances of Yellow Springs, Ohio requires that contracting for services in excess of $15,000 in value must be part of a competitive bidding process outlined in Section 206.01; and
WHEREAS, the costs of said legal services exceeded $15,000 in 2014.
NOW, THEREFORE, THE COUNCIL FOR THE VILLAGE OF YELLOW SPRINGS OHIO HEREBY RESOLVES THAT:
Section 1. The Village Manager is authorized to solicit Request for Qualifications for provision of legal services for the Village of Yellow Springs.
Section 2. This Resolution shall become effective immediately upon its adoption.
______Karen Wintrow, President of Council
Passed:
Attest: ______Judy Kintner, Clerk of Council
ROLL CALL:
Karen Wintrow ____ Lori Askeland ____ Gerald Simms ____
Marianne Macqueen ____ Brian Housh ____
REQUEST FOR QUALIFICATIONS
For
LEGAL SERVICES
For
THE VILLAGE OF YELLOW SPRINGS, OHIO
September 15, 2014
Village of Yellow Springs 100 Dayton Street Yellow Springs, Ohio 45387
The Village of Yellow Springs is a small town with a population of approximately 3,600. Yellow Springs is well-known for its recreational attractions, unique restaurants and collection of downtown shops with one-of-a-kind items. The community is culturally diverse and represents a wide range of political and social views with an emphasis on being open and friendly. The spring the area is named for was discovered around 1800 and quickly became a major attraction for those seeking its curative waters. For more than one hundred years, the town was a popular health resort with hotels, spas, boarding houses and a tavern to serve travelers. With the completion of the Little Miami Railroad in 1846, Yellow Springs became the center of trade and recreation for the region. The residents of Yellow Springs actively participate in the governing process of the Village and the Village takes pride in this participation, seeking input from residents on a regular basis. Respondents to this Request for Qualifications should be sensitive to the diversity of the Village and the active participation of its residents. 1. Overview of the Requirement
1.0 The purpose of the Request for Qualifications (RFQ) is to identify an attorney or firm of attorneys to provide legal services; therefore, the Village of Yellow Springs, Ohio (Village) is seeking interested individuals or firms that have extensive experience in municipal governmental law. 1.1 The Village is governed by five elected Village Council members who establish policy and execute the business of the Village through the Village Manager. The Village Solicitor serves at the pleasure of the Council and underneath the direction of the Village Manager. 1.2 The Village Solicitor must deliver timely legal services that support the daily operations of all departments as well as providing services to the constitutional officers and elected officials.
2. Request for Qualifications
2.0 Inquiries All inquiries related to this RFQ are to be directed to Patti Bates, Village Manager. Information obtained from any other source is not official and may not be reliable.
2.1 Submitting a Response Respondents should deliver a signed hard copy (with original blue ink signature) and one electronic copy by 5:00 P.M. EST on Friday, October 24, 2014 to the following address:
Patti Bates, Village Manager Village of Yellow Springs 100 Dayton Street Yellow Springs, Ohio 45387 [email protected]
Responses should not be sent by facsimile. Responses and their envelopes should be clearly marked with the name and address of the respondent and the title of this RFQ “Village of Yellow Springs Legal Services.”
2.2 Acceptance of Responses An acceptable response shall fully address the submission requirements, be legibly signed in blue ink by the respondent and be submitted on time to the proper address. Any response that does not comply with the instructions provided shall not be accepted.
2.3 Qualifications Review The Qualifications Review Committee shall be comprised as follows:
President of Village Council One other member of Village Council Village Manager Clerk of Council Finance Director Chief of Police
2.4 Review and Selection Process The Qualifications Review Committee will check responses against evaluation criteria, and responses not meeting evaluation criteria will not be considered for review. If chosen for further consideration, the best qualified respondent(s), if any, will be contacted for an in- person interview.
3. Services
The following services are expected to be delivered through a legal services contract with the Village of Yellow Springs.
3.0 Shall provide timely legal counsel for the Village Council, Village Manager and other department heads of the Village while ensuring that all requests for legal services are promptly addressed with the highest priority.
3.1 Shall respond to legal inquiries on behalf of Village officials and local government personnel.
3.2 Shall prepare, review and propose legislation, and represent the Village publicly as needed.
3.3 Shall represent the Village in litigation proceedings directed against the Village and directed by the government.
3.4 Shall recommend, prepare and present ordinances for the Village Council and Village Manager approval.
3.5 Shall work, as needed, with appropriate department heads in the interpretation of, implementation of and adherence to all applicable ordinances to ensure compliance.
3.6 Shall assist with all legal issues related to the acquisition, disposal, transfer and management of real estate and property.
3.7 Shall assist with all legal issues related to the human resources function.
3.8 Shall ensure adequate training is delivered regarding ordinances and resolutions to reduce Village liability. Shall ensure adequate training for all elected and appointed personnel, as well as all commissions and boards, so as to ensure compliance with Sunshine Laws.
3.9 Shall attend meetings of the Village Council as needed, and actively participate in departmental meetings at the request of the Department Head and Village Manager.
3.10 Shall ensure all legally binding documents and correspondence involving the government are accurate, legally sufficient, and support the intent and vision of the Council of the Village of Yellow Springs.
3.11 Shall have knowledge of municipal Planning and Zoning regulations and assist with revisions to the Zoning Code and attend Planning Commission and Board of Zoning Appeals meetings as needed. Shall represent the Village in any legal actions resulting from the decisions of said commission and board.
4. Evaluation Criteria
The qualified respondent shall meet the following criteria:
4.0 Demonstrate that respondent is a current member in good standing of the State Bar of Ohio and maintains a local office in proximity to the Village to allow appropriate responsiveness.
4.1 Possess at least 15 years of legal experience with at least 5 years of experience representing a government entity similar to Yellow Springs, Ohio (a chartered municipal village) in a manner that demonstrates the respondents’ trustworthiness and adherence to high ethical standards.
4.2 Possess a proven track record for delivering project requirements on time.
4.3 Possess experience and an ability to effectively represent a publicly elected board.
4.4 Possess experience responding to legal inquiries on behalf of government officials and local government personnel.
4.5 Possess experience preparing and proposing legislation, and representing the Village before legislative committees and other government agencies.
4.6 Possess experience providing counsel and advice to local government on issues including sovereign immunity, official immunity, open meetings and open records.
4.7 Possess experience in real estate law that directly involves government entities, including experience in right of way acquisition and eminent domain.
4.8 Possess experience in developmental land use planning and environmental laws, rules and regulations, including experience in wetland mitigation, solid waste management and economic development law.
4.9 Possess experience with construction contracts for building public facilities.
4.10 Possess employment law experience that includes representing the government during administrative personnel actions, adverse actions, grievances and employee appeals.
4.11 Possess experience appearing before administrative personnel boards, such as Department of Labor, Equal Employment Opportunity Commission, Bureau of Workers Compensation.
4.12 Possess experience in representing municipal governments before State and Federal agencies (ex., Environmental Protection Agency, Department of Transportation, Army Corps of Engineers).
4.13 Be proactive in recognizing potential conflicts arising from emerging issues and averting negative results.
5. Submission Requirements
In order to be considered for this position, qualified applicants should submit the following information no later than Friday, October 24, 2014 at 5:00 P.M. EST.
5.0 Statement of interest as to why respondent would be the ideal candidate (one page).
5.1 A resume outlining the respondent’s experience and qualifications.
5.2 A response to each of the Evaluation Criteria described in Section 4. This part of the submission should not exceed 6 pages.
5.3 A sample of a report or correspondence related to this type of position that was personally prepared by the respondent without external review or assistance.
5.4 At least three professional references that the Village of Yellow Springs may contact in order to validate the respondent’s experience, trustworthiness and high ethical standards.
6. General Terms and Conditions
There are no expressed or implied obligations for the Village of Yellow Springs to reimburse responding parties for any expenses incurred in preparing proposals in response to this RFQ. The Village reserves the right to request clarifications regarding information submitted as well as request any additional information from one or more parties submitting qualifications. By submitting qualifications, a party certifies that it has fully read and understood this RFQ, has reviewed the attached documents (if any), and has full knowledge of the nature, scope, quantity and quality of work to be performed; the requirements of the services to be provided and the conditions under which the services are to be performed. Failure to do so will not relieve the successful proposing party of its obligation to enter into a contract and to completely perform the contract in strict accordance with this RFQ. Ownership of all data, materials and documentation prepared for and submitted in response to this RFQ shall belong exclusively to the Village of Yellow Springs and will be considered a public record and subject to public inspection in accordance with the Ohio Open Records Act unless otherwise provided by law. The Village Council reserves the right to reject any or all proposals, call for new proposals, waive any informalities in proposals and select the qualified parties. The Village Council reserves the right to accept, reject and/or negotiate any and all proposals or parts of proposals deemed by the Council to be in the best interests of the citizens of Yellow Springs. The RFQ shall be governed in all respects by the laws of the State of Ohio and the successful proposing parties shall comply with all applicable federal, state and local laws and regulations. By submitting their qualifications, all proposing parties certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other person or party in connection with their proposals and that they have not conferred on any Village employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of value, present or promise, unless consideration of substantially equal or greater value was exchanged. The proposing parties specifically certify in submitting their proposals that they are not in violation of any federal, state or local law or regulation for acts of bribery, and/or conspiracy in restraint of free and open competition in transactions with state or political subdivisions. By submitting their qualifications, all proposing parties certify that they are not currently debarred from submitting bids or proposals on contracts by any agency of the State of Ohio and by the federal government, nor are they an agent of any person or entity that is currently debarred from submitting bids on contracts by any agency of the State of Ohio or the federal government.
Yellow Springs Street Musician/Performer Agreement
The standards of consideration in this agreement promote our creative community and respect the personal space of Villagers and Visitors so that everyone can enjoy the downtown. Busking is an enjoyable aspect of the Yellow Springs Experience that complements business and social activities. The Village wants to provide opportunities for buskers to perform. Maintaining a high quality of life is our primary goal, and this agreement is designed to support respect for all who visit, live and work in downtown Yellow Springs.
Being considerate and respectful means:
Not interrupting a busker in the middle of a number. Being professional and courteous when speaking to each other and not resorting to shouting, threatening or intimidating. Abiding by the recommendations of the police or mediator in the event of a dispute. Performing at a sufficient distance from other buskers (approximately 100 feet). Taking a 60-minute break or moving to another street after performing for one hour. Allowing other buskers to take advantage of prime downtown locations by only performing at the same location twice in one day. Not obstructing foot traffic, business entrances and public seating. Not interfering with the music/ambiance of downtown shops. Complying with Yellow Springs ordinances, which strive to control loud/annoying noise levels and discourage amplification.
If this agreement is not respected by performers, participants, spectators and/or business owners, further action can be taken by the Yellow Springs Police Department in accordance with local ordinances.
CHARTER REVIEW COMMISSION SEEKS CANDIDATES
The Yellow Springs Village Council seeks resident applications for service on the Village’s Charter Review Commission. Effective governance requires periodic review of the Charter to ensure that it is in line with current law and desired policies of the Village.
This Charter Review Commission will consist of up to five electors appointed by Village Council, who live within the Village and hold no other public office, appointment, or employment with the Village. Two members of Council will sit on the Commission as voting members. In addition to these members, non-voting seats will be held by the Village Manager and Council Clerk. The Village Solicitor will advise the Commission on an as-needed basis.
The Charter Review Commission has the responsibility to study the Village Charter and make a report to Village Council of recommended revisions or amendments, if any, within six calendar months following appointment of the Commission. The Commission will determine the frequency of meeting dates and times.
Any resident interested in being considered for the Charter Review Commission is asked to submit a Charter Review Commission application, letter of interest and a resume to Village Clerk Judy Kintner, 100 Dayton St. Yellow Springs, OH 45387 or [email protected].
The Charter Review Commission application is available at the Village Offices, 100 Dayton St., or online at www.yso.com . For more information, please contact Judy Kintner, Clerk of Council, 937-767-9126, or [email protected].
The deadline for submitting an application, letter of interest and resume is October 20, 2014. Appointment to the Charter Review Commission will be made by Village Council by December 15, 2014. Application Charter Review Commission Judy Kintner, Clerk of Council 100 Dayton St. Yellow Springs, OH 45387 [email protected]
Please complete this application and return it to the Clerk of Council by
October 20, 2014
To be considered for appointment to the Charter Review Commission, you must include a letter of interest and a current resume along with this application. All applicants must be a resident of the Village of Yellow Springs. All information provided to the Village on this application, and on your resume, is subject to the Public Records Act. Please do not include any information that you do not wish to become public.
(Please print using ink)
Name: ______
Address: ______Street/PO Box City State Zip
Home Phone # ______Work # ______Cell # ______
Email Address: ______
___I affirm that I am a resident of the Village of Yellow Springs. Years of residence in Yellow Springs: ______
______Signature Date
Please answer the following questions. You may attach additional sheets as necessary.
1. Why are you interested in serving on the Charter Review Commission?
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2 2. Are there specific concerns you have about issues in the Village of Yellow Springs that should be addressed by the Village Charter? If so, please specify.
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3. Describe your professional and volunteer experiences that may be relevant to serving on this Commission? Have you had leadership positions in those activities?
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4. As this Commission will meet regularly during the next six months, is your schedule flexible enough to allow you to attend night meetings and adequate time to prepare and participate in meetings as needed? ______
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Photo of discarded, village-owned Trash Containers
Opossum trash can in front of Current Cuisine
Proposal For An Installation Of Art: Mosaic Trash Cans
Administrative Information Holyoke Seidl ArtScapes Kaethi Seidl e mail: [email protected] Address: 301 W North College St, Yellow springs, Ohio 45387 (937)767-1348 Beth Holyoke e mail: [email protected] Address: 107 Cliff St, Yellow Springs, Ohio 45387 (937)767-1583
Proposal:
The village of YS has 27 cement trash cans in storage that were taken out of commission a few years ago and replaced with new cans. Due to problems with the new cans, the village is currently looking at the option of bringing back the old ones that are in good condition and have them ‘dressed’ up with tiles. We are proposing to finish 13 used cement trash cans with mosaics that will partially be made of handmade tiles and partially of commercial weatherproof tiles or other suitable materials. They will be similar to the art trash can in front of Current Cuisine which we upcycled 3 years ago.
In addition we suggest coating the remaining 14 cans with a cement finish that can be tinted and texturized. These trash cans will be designated recycling cans, to go side by side with the artful mosaic cans. ‘Recycling’ will be stated clearly on the sides and the lids. That and their very different finish will hopefully make it clear to users, which can is meant for what kind of trash.
Enhancing the Artscape of Downtown Yellow Springs with new Ceramic Recycled Trash Cans
This project is expected to enhance the presence of public art in downtown Yellow Springs. Local professional ceramic artists, Beth Holyoke and Käthi Seidl, will design and execute the installation of 10-13 ceramic trash cans. In the past, the two artists who work as a team, have created a number of public art pieces which have been very well received by the public and are often featured on brochures, websites and other means of advertising in the area. Except for the public bench at the corner of Xenia Avenue and Corry Street (by The Winds restaurant), which was a community project supported by the John Bryan Community Pottery, all their installations in the village and in Kettering were commissioned and paid for by individuals or groups. The village of Yellow Springs will benefit through this project with the promotion of a positive artistic image. The Art Cans will be a fun and colorful presence downtown that will appeal to Yellow Springs citizens and visitors of all ages.
Beth Holyoke and Käthi Seidl feel that they are uniquely qualified by their experience in the past and their enthusiasm to make this project happen. They understand the steps needed to complete this project and they are excited to see that more public art will enhance our village.
Budget: (Total dollar amount of requested funds and the estimated timing of when these funds will be needed.)
If approved by Village Council, the Village of Yellow Springs will be providing the funds. We think that the village could encourage the merchants downtown, who in the past have pledged funds for a proposal similar to this, to contribute a portion of the required amount in exchange for having a trash can placed close to their business. Their contribution would be acknowledged with their names on a tile.
Each trash can requires a mosaic measuring 36 inches in height and 82 inches in width. These are essentially medium large mosaic art installations that would ordinarily cost a minimum of $100 per square foot, which would total $2100 per can.
Differing from this our proposal is:
Expenditures: Set of 2 cans: Tiled Mosaic Trash Can and Recycling Can wi th cement finish:
Materials (studio rental fee, clay, glazes, firings, cement, paint): $450 per set
Labor: $700 per set
Total: $1150 per set
Total Project Expense:
For 13 sets: $14,950
A portion of these funds will be needed immediately to purchase clay and other materials. We anticipate to be able to complete 3 sets of cans in two months and would invoice the village every two months when the work is done.
Manager’s Report, September 15, 2014
Concerning the trash cans along Xenia Avenue and Dayton Street rotting out at the bottom. We are currently looking at alternatives, which include but are not limited to: re-use of the concrete aggregate cans after they are “decorated” (potentially by students at the schools); purchase of other cans; purchase of the liners. These alternatives were presented to the Public Arts Commission at the Sept. 10th meeting. Councilman Housh will report further.
We are looking for the final piece for the flow-through device for the beaver issue. I hope it will be installed by the end of the week (of Sept. 15).
We had an issue with the Sutton Farm RFP. During the on-site pre-bid meeting, several of the contractors requested some sort of design drawings. This did not seem necessary for the type of building we were looking for, but since it was requested by more than one contractor, we are attempting to get something that will suffice. This will slow the process and we may have to re-issue the RFP, but we should still be able to finish this year.
We are scheduled to evaluate the Water Plant Consultants on Friday, Sept. 12. From this evaluation, we will ask 3 for more formal proposals. I have asked Judy to pull the resolution awarding the contract until a later date.
There was a problem with the utility bills for Book 3 accounts. There was a mistake during input that caused all bills in that book to be issued with a zero balance. The error was corrected and the bills re-issued. No late fees were charged to affected accounts due to the error.
Project update: it is my intention to create a calendar of some type for Council that can be updated as projects move forward. For now, here is a brief update of projects.
Mills Lawn sidewalk project will begin the week of September 21 Gaunt Park ball field project will likely be the third week of October Streetscape Phase II project will begin after Street Fair. Limestone Street and Cemetery Street should be concluded by the end of September Sutton Farm –pending Water Plant Consultant – pending Legal Services RFQ – pending
Please see Jason Hamby’s attached report regarding the purchase of the new dump truck. The original budget amount for this truck was $122,000.00. The new price is an increase of $14,165.00, which would need approval from Council. We will also carry the lease for 7 years, but pay it off in 6 to decrease interest costs.
I’m happy to answer any questions. Thank you! Patti Bates A) 2015 International 7400 Truck (Cab and Chassis ONLY) $82,543.00 With Municipal Lease Program for 7 annual payments, at 2.60% = $12,745 per payment , for a total payment of $89,215 for the cab/chassis (have $14,600 budgeted and approved over the next 5 years)
B) The Stainless Steel Bed, Hydraulics, Lighting, Salt Spreader, etc. $46,950.00 cannot be leased out – this is a lump payment up front.
Year 1) Cab/Chassis (item A) and everything put on truck (item B) – to be included are the first payment for the lease program for the cab/chassis $63,600 Year 2) Scheduled payment $14,600 (which is $1855 more than lease payment) Year 3) Scheduled payment $14,600 (which is $1855 more than lease payment) Year 4) Scheduled payment $14,600 (which is $1855 more than lease payment) Year 5) Scheduled payment $14,600 (which is $1855 more than lease payment)
122,000
Year 6) NEEDED – NOT APPROVED $14,125 TO PAY OFF TRUCK
136,165 NEEDED FOR TOTAL TRUCK (LINE ITEM A + LINE ITEM B)
- Because we overpay each payment by $1855 for the prior 5 years, this turns into a 6 year lease and not a 7 year lease.
Justification
What I originally proposed to council was the amount of $73,321 for the cab/chassis and that was the 2013-14 price. The 2014-15 State Bid pricing for the International came in higher at $82,543. This also had to take into consideration that this pricing comes from the State and this is the absolute lowest price they can sell this cab/chassis for. This is my reasoning for asking to make another payment to accommodate for this price increase. Also, keep in mind that this price is probably going to get higher as years go on, due to the increase in overall pricing of cab/chassis and especially stainless steel and salt removal accessories. AUGUST 2014 monthly report-Water and WRF-JOE BATES
DRINKING WATER TREATMENT PLANT-WTP Monthly Operating Report, WTP for JULY of 2014 sent to OEPA on 08/04/2014 due by the 10th of the month. 10.71 Million Gallons of drinking water treated for the month of JULY 2014 Contingency Plan written up and sent to OEPA. Brad and Richard setting up new list of sampling site throughout the distribution system. 08/05/2014. Sent to OEPA on 08/18/2014 Buckeye Power in to service the generator. 08/04/2014 Grass cut at WTP. 08/05/2014 Attended the Greene County Safety Council meeting. 08/06/2014 Serviced front gate. 08/11/2014 Red-B-Gone ordered. 08/13/2014 Call-In at the WTP. We lost one phase. Ben in to make the fix. 08/16/2014 Flushing Hydrants the week of 08/18/2014. WTP performed great with two wells cleaned and #3 filter back online! Meeting with camera contractor, Tony, Jason and Joe. 08/21/2014 Disinfection Byproducts (TTHM and HAA5) samples taken in the Distribution. 08/19/2014 Meeting with HNTB, Mark and Sam in regards to the RFQ. 0819/2014 Meeting with Environmental Engineering Services, Steve Canter in regards to the RFQ. 08/20/2014 Egov. Meeting on new website. 08/20/2014 Meeting with Hazen and Sawyer and LJB in regards to the RFQ. 08/22/2014 Staff meetings.08/11/ and 08/25/2014 Safety training. 08/27/2014
WATER RECLAMATION FACILITY-WRF Monthly Operating Report, WWTP for JULY of 2014 sent to OEPA on 07/18/2014 due by the 20th of the month. 19.115 Million Gallons of Wastewater Treated for the month of JULY 2014. ING meetings 08/06/2014 All Test in working on the Lift Station prints. 08/06/2014 Changed filers on blower. 08/19/2014 Joe Bates on VL 08/11-08/15/2014 Blower #1 motor aligned and put back online. 08/13/2014 Upstream and downstream samples taken. 08/19/2014 Started scrapping and paint bollards. 08/21/2014 Flushed the water line in the plant. 0/22/2014 OWEA State Conf. received WEF safety Award. 08/28/2014 Meeting with Neil from All Test and Joe, Johnnie and Patti in regards to the Lift Station electrical. 0/25/2014 Budget meeting with Melissa. 08/25/2014
Joe Bates Superintendent, Water and Wastewater Treatment 100 Dayton Street Yellow Springs, OH. 45387 Cell # 937.371.4093 Office # 937.767.7208
9-15-14
To: Council
From: Judy Kintner
Re: Clerk’s Report
We’re churning along in normal mode—a sprinkling of records requests, the usual assortment of phone calls, minute-writing and packet prepping. This may be the moment of calm before the budget storm hits. . . .
--Judy Kintner MIAMI VALLEY REGIONAL PLANNING COMMISSION BOARD OF DIRECTORS MEETING AUGUST 7, 2014 MINUTES
Members/Voting Alternates Regan Snider, Miami County Transit John Beals, City of Centerville Robert Stallman, DPL, Inc Michael Beamish, City of Troy Woodrow Stroud, Greene County Transit Dale Berry, Washington Township Janis Vargo, City of Huber Heights Janet Bly, MCD Debborah Wallace, City of Beavercreek Steve Boeder, City Germantown David Wesler, Preble County John Bruns, City of Union Richard Church, City of Miamisburg Other Alternates/Guests Christopher Day, Preble County Judy Blankenship, Huber Heights Judy Dodge, Montgomery County Lonnie Cain, ODOT D-7 Mark Donaghy, Greater Dayton RTA Steve Finke, City of Dayton Elmer Dudas, City of Springboro Richard Henry, LWV Andrew Fluegemann, ODOT District 8 Jeffrey Mims, City of Dayton Carol Graff, Beavercreek Township Marie Snyder, Woolpert Paul Gruner, Montgomery County Engineer Patrick Titterington, City of Troy Arthur Haddad, Troy Chamber of Commerce Fred Vogel, ODOT Rap Hankins, City of Trotwood Joe Vogel, URS Sarah Hippensteel Hall, MCD Mary Johnson, Jefferson Township Staff Present Tom Kretz, Beavercreek Township Paul Arnold Sara Lommatzsch, City of Riverside Ann Burns Dale Louderback, City of Xenia Brad Daniel Chris Mucher, Miami Township Tim Gilliland John O'Brien, Miami County Martin Kim Gerald Peters, Perry Township Matt Lindsay Mark Schlagheck, City of Bellbrook Laura Loges Arlene Setzer, City of Vandalia Brian Martin Mehdi Sharzi, Vectren Energy Lynn Zuch
I. INTRODUCTION
Chair Vargo called the meeting to order. Self-introductions were made. The Pledge of Allegiance was recited.
II. APPROVAL OF JUNE 5, 2014 MEETING MINUTES
Mr. Berry made a motion to approve minutes. Mr. Kirkpatrick seconded. The motion passed unanimously.
III. Public Comment Period on Action Items
None
1 V. MPO (METROPOLITAN PLANNING ORGANIZATION) ACTION ITEMS
A. Adoption of Amendment to MVRPC’s SFY2014-2017 Transportation Improvement Program (TIP).
Mr. Arnold referred to a memo on page 5 of the mailout explaining that numerous modifications to the programming documents for various projects has resulted in the need for a TIP amendment. He referred to the project tables for each county as well as the areawide projects. Mr. Arnold stated that staff as well as TAC does recommend adoption of this TIP amendment, and referred to a resolution on page 20 of the mailout. Mr. Church made a motion to recommend adoption. Mr. Beamish seconded the motion. The motion passed unanimously.
V. INFORMATION ITEMS
A. Update on CY2014 TRAC Applications.
Mr. Daniel referred to a memo on page 21 which provided a list and summery of the 3 TRAC applications received. x Greene US35 Project x I-70/I-75 Airport Logistics Access project x Montgomery US35 Improvements
He reported that staff held a project sponsor meeting on July 22nd at 10:00 a.m. at MVRPC’s main office. Following this meeting and the ranking of the projects, staff and the project sponsors will prepare for the TRAC Public Hearing on September 25th. Mr. Daniel explained that the final project scores and rankings will be presented at the September 4th Board meeting for formal approval. Mr. Martin stressed the importance of local support from both jurisdictions and local businesses for these TRAC projects
B. Dayton Regional Green (DRG) Overview
Mr. Lindsay introduced Ms. Lamees Mubaslat from Dayton Regional Green to provide an overview of this program. He also noted that there is a Sustainability Roundtable scheduled for September 18th following the TAC Meeting. Ms. Mubaslat explained that sustainability is a balance among the need to: grow our economy, protect the environment and to be socially responsible. She reviewed programs available to participate in a green initiative including the Green Business Certification Program. Ms. Mubaslat reviewed facts showing how 30% of buildings are used inefficiently which is 60% more waste than in the 1960’s. She shared data showing that the next generations of consumers are the most socially conscious consumers to date, and provided examples of how sustainability is a smart business decision. Ms. Mubaslat reviewed many programs available and how certified green businesses have begun to offer exclusive discounts and rates to their fellow certified businesses. She also shared networking opportunities where companies can join a growing network of businesses and organizations who are leading our region toward an exciting, green future. She stated that a Green Business Directory is available on-line at DRG3.org.
Ms. Wintrow asked if there were any programs or leadership efforts addressing the spraying of pesticides. Ms. Mubaslat explained that currently there are no action teams in place that have taken on that issue. The environmental action teams are under the leadership of Partners for the Environment, which would be the appropriate place for that issue to be addressed.
2 Ms. Graff asked about efforts in coordination with the agricultural community to address run off from area farms into our rivers. Ms. Hippensteel-Hall from Miami Conservancy District stated their agency has been working closely with the agricultural community for the last 10 years to provide a voluntary incentive program that will bring significant dollars into the region that will pay for practices that will reduce nutrients in rivers and streams. MCD, along with partnering agencies, is pro-actively monitoring those toxins that could potentially migrate into groundwater.
VIII. EXECUTIVE DIRECTOR’S REPORT
Mr. Martin referred to a handout that provided information on his report. He provided an update on the current transportation funding bill, MAP-21, which was recently extended by congress The bill averts a shortfall of the federal highway account, prevents the USDOT from delaying payouts to states for large scale highway projects and extends the funding authorization until next May. He also reported on the progress of the activities related to the upcoming move of administrative offices. The goal is to be moved sometime in mid-October. Mr. Martin announced that there were still 3 spaces available at the MVRPC sponsor table for the OARC Gubernatorial Event in Columbus on Friday, August 22.
Mr. Hankins shared information on a First Tier Suburbs meeting scheduled for September 24th, with the location TBD. The scheduled speaker is David Sander from California, president of the First Tiers Consortium of the NLC. Mr. Sander will speak on “How to Keep People in our Region. All are invited to attend if you would like to save the date.
VIII. ADJOURNMENT
Ms. Wallace made a motion to adjourn. Ms. Wintrow seconded the motion. The motion passed unanimously.
______Brian O. Martin, AICP Janis Vargo, Chairperson Executive Director
______Date
3 The purpose of the Human Relations Commission shall be to promote harmony among the citizens of the Village and to work to eliminate prejudice and discrimination within the Village against any individual or group because of race, religion, nationality, heritage, gender, age, disability, sexual orientation or economic class.
MINUTES OF HUMAN RELATIONS COMMISSION
AUGUST 7, 2014
Present: Joan Chappelle, Aida Merhemic, Johanna Kohut, John Gudgel, Eli Hurwitz, Adrianne Miller, Karen Christ, Paloma Wiggins, Patti Bates, Brian Housh, Nick Cunningham, Linda Rudawski, Chrissy Cruz, Kate Hamilton and Kathryn Hitchcock. Absent: Debra Williamson and Corey Johnson.
Requests for Support: 1) Ninja Self-Defense and Empowerment Program. Aida spoke about the history of youth leadership regarding self-empowerment via WSU workshops. Due to rapes on campuses, the group is more focused on this issue. Paloma stated that Simply Women was supporting. Joan said that the Girls and Boys night out events had identified need for help with self-defense. Johanna spoke of the history of ninjas as being less militaristic and more about self- empowerment. After a lengthy discussion, HRC members voted to award $500 as project meets mission statement. Kate will contact John, and Brian will write a letter of support for the project. Also, if Wellness Center does not work out we could make an in-kind donation of space for the event.
2) SPIDEE (Students Promoting Inclusion, Diversity and Equity Education): Now five years old, it grew out of youth leadership council. Program has trained 40 facilitators who have assisted with Boys and Girls Night Out. Current focus is on training the trainer. Adrianne said that NCCJ would move out. Training could provide opportunities for young people to participate in public forums. HRC members voted to award $500 as project meets mission statement with the caveat that they could return with another request in the future. Linda will contact them.
3) Positive Choices Curriculum: This is a program for at-risk students who John said are hard to reach. This is a program that has been provided for the last nine years at YSHS and McKinney School by Robert Neal, Jr., an outreach/intervention specialist. HRC voted to award $500 for this project which met the mission statement. Chrissy will follow up.
4) YS Soccer Tournament: This event was over and had been addressed prior to meeting. There was consensus that the request does not meet mission statement. Debra will follow up.
Approval of Minutes: Minutes were approved with correction of names and the addition of an Old Business report. Minutes sent to Judy Kintner soon thereafter.
Treasurer’s Report: There was no report.
Projects Updates: 1) Kathryn reported on the NAMImobile visit on July 22, which was successful, and NAMI’s plan to have a booth at Street Fair. 2) Linda said the Web designer is getting yellowspringshelp.com up and running. Timing of the launch should coincide roughly with the Miller Fellow’s availability. There will be an ad in the Guide to YS to notify providers to sign up. Kathryn will help with ad. 3) Debra was absent, but there is a meeting on Aug. 20 with Antioch Midwest team. 4) Chrissy said she called hosts who gave parties last year. $25 cards were purchased. It was noted that the fixed amount credit cards are not a good strategy because there is a fee of $3.95 per card. She will run ad one more time asking people to host parties. Brian encouraged HRC members to be present at the parties to represent us.
Old Business: 1) HRC Website: Conference call with eGov on Aug. 20, at 1:30 p.m. Chrissy is planning to participate with Brian. Each Commission will have its own page on the new Village website.
2) Facebook policy recommendations: Council has expressed its support for Village Facebook page with clear guidelines, which Kate & Corey have agreed to work on (targeting the September meeting to bring a draft). Brian provided a link to another municipality’s guidelines to use as a template for Yellow Springs. The approval of the use of Thoughtbubble.com sets a precedent for a Village Facebook page. HRC will develop recommendations to present to Council. The idea is one page for all Village Departments and Commissions. 3) Miller Fellow: Linda and Brian met with Chief Pettiford who okayed the Miller Fellow working with Dispatch on yellowspringshelp.com. Patti Bates confirmed office space was available.
New Business: 1) HRC will not have a booth at October Street Fair; 2) Nick is interested in clarifying funding guidelines to be in line with HRC Mission. Idea is to empower organizations to make appropriate requests. There was a discussion about changing the Mission statement and Linda said only Council could do that. 3) Community Discussion re: Local Policing: Chief Pettiford can come to Sept. 4 meeting. The role of HRC is to design a format for a forum to facilitate such a discussion. Patti said police know there is a need for better communication. SWAT, Drug Task Force and Forfeitures are likely to be included in discussion.
We adjourned at 10:15 p.m.
Next meeting is Sept. 4 at 7 p.m.
Greene County Combined Health District Melissa Howell, MS, MBA, MPH, RN, RS, Health Commissioner Robert P. Dillaplain, MD, Medical Director
Press Release For Immediate Release Contact: Laurie Fox, Public Information Officer September 10, 2014 [email protected]; 937-374-5669/866-858-3588
Greene County Combined Health District Provides Answers to Questions about Enterovirus D68
XENIA, OHIO M The Ohio Department of Health (ODH), local health departments, including the Greene County Combined Health District, and hospitals are assessing increases in severe respiratory illness among children to determine if it may be attributable to infections with Enterovirus D68 (EV-D68). Ohio currently does not have any confirmed cases of EV-D68.
Enteroviruses are very common viruses. There are more than 100 types of enteroviruses. It is estimated that 10 to 15 million enterovirus infections occur in the U.S. each year. Most people infected with enteroviruses have no symptoms or only mild symptoms, but some infections can be serious. Infants, children and teenagers are most likely to get infected with enteroviruses and become sick. This is because they do not yet have immunity from previous exposures to these viruses. Most enterovirus infections in the U.S. occur seasonally during the summer and fall, and outbreaks often tend to occur in several-year cycles.
Enterovirus D68 (EV-D68) is a type of enterovirus that was first detected in California in 1962 in children with respiratory illness. EV-D68 infections appear to occur less commonly than other types of enteroviruses and EV- D68 infections have been reported rarely.
EV-D68 usually can cause mild to severe respiratory illness, with some severe illnesses requiring hospitalization in intensive care units. Symptoms have included fever, difficulty breathing, and wheezing or asthma exacerbation. However, the full spectrum of EV-D68 illness is not well-defined. Special laboratory tests are required to diagnose EV-D68. There is no vaccine available for EV-D68.
There are no anti-viral medications currently available for treatment of EV-D68. Many infections will be mild and self-limited, requiring only symptomatic treatment. Some people with severe respiratory illness caused by EV-D68 may need to be hospitalized and receive intensive supportive therapy.
Enterovirus D68 (EV-D68), like other enteroviruses, appears to spread through close contact with infected people. It is also is possible for virus transmission to happen on frequently touched surfaces.
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360 Wilson Drive Xenia, Ohio 45385 (937) 374-5600 toll free (866) 858-3588 Fax (937) 374-5675 www.gcchd.org
Greene County Combined Health District Melissa Howell, MS, MBA, MPH, RN, RS, Health Commissioner Robert P. Dillaplain, MD, Medical Director
Residents are encouraged to practice the following tips to stay healthy: Wash hands often with soap and water for 20 seconds, especially after changing diapers; O P Avoid touching eyes, nose, and mouth with unwashed hands; Avoid kissing, hugging, and sharing cups or eating utensils with people who are sick; Disinfect frequently touched surfaces, such as toys and doorknobs, especially if someone is sick; Stay home when feeling sick, and as needed consult with your healthcare provider. Remind school-age children of these precautions to stay healthy.
Healthcare providers are not required to report known or suspected cases of EV-D68 to public health authorities. However, healthcare providers should report clusters or outbreaks of unexplained respiratory illnesses to their local health department.
Parents of asthmatic children should be especially vigilant regarding cold-like symptoms due to the reported number of asthmatic children being affected by this virus. If symptoms worsen, seek medical attention immediately.
For further information or questions, please contact the Disease Investigator at the Greene County Combined Health District at 937-374-5638 or by email at [email protected].
Greene County Combined Health District M Your center for public health services and information in Greene County for over 90 years.
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360 Wilson Drive Xenia, Ohio 45385 (937) 374-5600 toll free (866) 858-3588 Fax (937) 374-5675 www.gcchd.org
MEMORY LOSS, DEMENTIA & ALZHEIMER’S DISEASE
We all experience memory loss at one time or another and many of us are fearful of what it might mean. Presenter: Is it ‘normal’ memory loss or is it caused by dementia, such as Alzheimer’s disease? Karen Puterbaugh, LSW, MUA Please join us for one of the sessions below as we answer your questions, address your concerns, discuss the types GCCOA Director of dementia ~ including Alzheimer’s disease, and explore things to consider as a caregiver or someone wanting to learn more about memory loss and dementia.
Thursday, September 18th 6:30 pm ~ 8:30 pm To register for this Bellbrook Senior Center free program or for 3757 Upper Bellbrook Road, Bellbrook more information, In the Sugarcreek Education Services Building please contact Next to Bellbrook High School Pam Dorsten at 937-376-5486 or OR [email protected]
Tuesday, October 21st 6:30 pm ~ 8:30 pm Beavercreek Senior Center 3868 Dayton Xenia Road, Beavercreek
Presented by the Greene County Council on Aging 140-A Rogers Street Xenia, Ohio 45385 937-376-5486 www.gccoa.org Judy Kintner
From: Solar Power & Light [[email protected]] on behalf of Solar Power & Light [[email protected]] Sent: Thursday, September 11, 2014 9:29 AM To: Judy Kintner Subject: 1MW Solar Farm - Antioch College, Solar Power & Light, Solarcity
Right-click here to download pictures. To help protect your privacy, Outlook prevented auto matic downlo ad o f this picture from the Internet. SPL logo
FOR IMMEDIATE RELEASE
(Resent on permission from Antioch College) Click here for downloadable PDF
Media Contacts: Solar Power and Light Shawn Seippel [email protected] 937-247-9194
Antioch College Nicole Wroten-Craw [email protected] Antioch College breaks ground on new solar farm
The solar farm - a collaboration between Antioch College, Solar Power and Light (SP&L), and SolarCity
YELLOW SPRINGS, Ohio - September 8, 2014 - Antioch College recently broke ground on a 1+ Megawatt solar farm, marking a major milestone on its path to carbon neutrality. The College plans to hold an official ribbon-cutting ceremony for the project later this fall.
The solar farm - a collaboration between Antioch College, Solar Power and Light (SP&L), and SolarCity, the nation's largest solar service provider - will include approximately 3,300 solar panels, built on five acres of College property adjacent to the Antioch Farm. Under the agreement, SP&L will build and maintain the solar array on College property under contract with SolarCity, while SolarCity alone will finance and own the installation, selling the generated power to Antioch. The 1.2 million kilowatt hours per year of solar generation capacity are expected to completely offset the electrical consumption of the College's $8.8 million central geothermal plant, currently under construction.
By 2018, Antioch will be among the first colleges in America fueled almost exclusively by alternative energy (90% of the campus' electric consumption is projected to be sourced from renewable energy by that time). More specifically, campus planners believe Antioch College is the first higher education institution to install a 1+ Megawatt solar array to completely offset a 345--ton central geothermal plant.
The College's alternative energy efforts will also offer the campus significant long-term savings. The central geothermal plant is projected to save $500,000 in annual maintenance and energy costs, and, combined with the
1 solar array, the College estimates a savings of more than $15 million over the approximate 30-year life span of both facilities.
"We are proud to be moving forward with these significant investments in clean and renewable energy," said President Mark Roosevelt. "The new Antioch College is starting at a time when it is abundantly clear that the way we live in America today is not sustainable. We believe we have an obligation to address these issues and have an opportunity to be a model for others."
Upon its re-opening in 2011, Antioch College has strived to reduce the impact of its campus operations on the environment by establishing sustainable policies, programs and practices that ensure it is conducting operations in an environmentally sound manner - consistent with Antioch's vision of providing a place where new and better ways of living are discovered as a result of meaningful engagement with the world through intentional linkages between classroom and experiential education.
The solar farm follows a renovation of the College's historic North Hall, completed in 2012. The building draws power from a solar array on its roof and is heated and cooled with geothermal energy. Students monitor their energy use with a system displayed prominently in the building's entryway. A dormitory since the 1850s, North Hall is on the National Register of Historic Places and is now the second-oldest building in the U.S. to be awarded LEED Gold certification.
The Antioch Farm, located adjacent to the solar farm, is a living, learning laboratory. Students participate in all aspects of the Farm, from planning to planting to eating. All food grown on the Farm, including fresh produce, eggs, pastured lamb, and culinary and tea herbs, is served in campus dining halls. While the average meal travels 1,500 miles to reach the table, food from the Antioch Farm travels just 1,500 feet. Also, as a part of their coursework, students take soil samples in Environmental Science, make maple syrup in the Global Seminar on Food, and experience chicken behavior in Psychology.
Other student-led initiatives include:
• A campus bike program to limit the use of gas-fueled vehicles in and around campus • A multistream recycling program to ensure recyclable materials can actually be recycled • Composting of food waste for use on the campus farm • Food-health initiative to codify College policies regarding the purchase of local and near-local foods, as well as the elimination of products with high-fructose corn syrup
For more information about Antioch's ongoing sustainability efforts, including its commitment to becoming one of the first colleges in America fueled almost exclusively by alternative energy, visit antiochcollege.org/sustainability.
About Antioch College Antioch College is a 164 year-old startup, determined to use its reopening to build and scale a model for what the liberal arts experience can be for all students in the 21st century - not a 4-year retreat from the world, but a deeper engagement with it. Originally founded in 1850, Antioch has long been an agent of disruptive change, having been the only liberal arts college in the country with a required work component for more than 100 years. The cooperative education program reflects Antioch's critical pedagogical insight that the separation of classroom learning from the world of work is artificial - a philosophy that has produced Nobel Laureates, Fulbright and Rhodes scholars, and notables in the arts, government, business and education. The words of Loren Pope, former education editor of the The New York Times and author of Colleges That Change Lives, speak to Antioch's unique capability: "Antioch is in a class by itself. There is no college or university in the country that makes a more profound difference in a young person's life, or that creates more effective adults. None of the Ivies, big or small, can match Antioch's ability to produce outstanding thinkers and doers." The 2 College, located in Yellow Springs, Ohio, is a Candidate for Accreditation with the Higher Learning Commission. Learn more at www.antiochcollege.org.
About SolarCity SolarCity® (Nasdaq:SCTY) provides clean energy. The company has disrupted the century-old energy industry by providing renewable electricity directly to homeowners, businesses and government organizations for less than they spend on utility bills. SolarCity gives customers control of their energy costs to protect them from rising rates. The company makes solar energy easy by taking care of everything from design and permitting to monitoring and maintenance. SolarCity currently serves 15 states and signs a new customer every minute of the workday. Visit the company online at www.solarcity.com and follow the company on Facebook & Twitter.
About Solar Power and Light (SP&L) Solar Power and Light (SP&L) is an Integrated Energy Company headquartered in Ohio. Everything we do is designed to help our customers take charge of their future by cutting costs, hedging risk, and meeting sustainability goals within the area of electric energy spend. SP&L's solution set includes: Solar Powered Energy System development/construction ("Big Solar"); SMARTenergy Line of Products such as solar Signs, Canopies, Carports; and Integrated Energy Management Services encompassing Operations & Maintenance, Energy Efficiency Projects, Power Contract Administration and Environmental Attribute (SREC) Management. Visit SP&L online at www.SPLsolar.com.
© 2014 Antioch College. All rights reserved.
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Greene County Council on DIRECTIONS Aging Presents: US 35 to Progress Drive South on Progress, passing Walmart and Lowes
East on Second Street
Xenia Community Center (XCC) will be on the South Side, with parking and entrance in rear
XCC is a former school building and is across from the Xenia Nazarene Church It’s My Money, My Stuff and My Life!
Estate Planning For Your Future
If you have questions or need more • Taking the First Step information, please call or e-mail the • Assets, Wills, and Advanced Directives Greene County Council on Aging at 937-376-5486/[email protected] • ‘Stuff’ and Belongings • Insurance • Trusts, Probate & Taxes • Medicare/Medicaid
It is never too soon September 30, October 7, 14, 21, 28 2014 6:00pm to 8:30pm or late to plan! Xenia Community Center 1265 W. Second Street—Xenia DID YOU KNOW ... ? If you don’t have a will, the state of Ohio will decide where your assets will go. Sessions Thirty percent of people have an estate plan, but eighty percent of those are out of date. September 30 Very few Americans are saving for retirement. Taking the First Step Very few individuals actually benefit from a trust. Jerry Mahan, Retired Extension Educator Medicare pays for little or no home-care. Pitfalls in Planning There may not be “his, hers and mine” when dealing Pete Stephan, Attorney with Medicaid rules. October 7 Life insurance proceeds may not go through probate. Assets, Wills, & Advanced Directives ~ Dave Cusack, Attorney More ‘adults’ are working longer or going back to work. Property and the Recorder’s Office Eric Sears, Greene County Recorder Program Purpose October 14 Planning for our future is more complicated than ever. Fighting Over the Stuff This five-week course provides an opportunity to start or Melanie Hart, OSU Extension Educator, Greene County continue your planning. No matter your age or level of Insurance ~ Randy Gifford, Reichley Insurance financial resources, this course will jump-start your plan! October 21 Trusts, Probate & Taxes We cannot plan for every “what if”, but we can educate Brittany O’Diam, Jamie Fillippi, Attorneys ourselves and make important decisions that will give us some peace of mind & answer nagging questions such as: October 28 Medicare/Medicaid and Other Retirement Health Insurance If I don’t have much other than a car, house and monthly income, what kind of planning can I really do? & Services/Support for Seniors and Caregivers Susan Millward & Karen Puterbaugh My kids are financially struggling. Should I help them?
Will settling my estate be a burden for my family? Registration Information How should my property be titled? Should I update my will and other documents? Cost ~ $40 per household, includes binder and all program materials. Refreshments will be provided. Will insurance cover nursing home care? Please complete the enclosed registration form and send with If I leave a young family, will their future be secure? payment payable to GCCOA, by September 16th.
This program is presented with the cooperation of local Greene County Council on Aging professionals volunteering their time and expertise so we 140 Rogers Street can all have the needed tools to plan for our future and Xenia, Ohio 45385 the future of our families. Scholarships are available Family Violence Prevention
Center of Greene County Candlelight Vigil
Invites you to pause with us as we remember those who lost their lives to domestic violence and honor survivors
who found the courage and hope to break free.
The evening will include Survivor Stories, Reflective Music, a Moment of Silence and The Clothesline Project. October 6, 2014 at 6:00 pm
380 Bellbrook Ave. Shawnee Park Pavilion Xenia, OH 45385 Crisis Hotline: 372-4552 or 426-2334 591 South Park Dr. Xenia, OH Business: 376-8526 or 426-6535 E-mail: [email protected] Telling Your Story: Boomer Edition
Six weekly memoir-writing sessions will be held on: Thursday evenings from 7:30-9:00pm October 16th, 23rd, 30th, November 6th, 13th & 20th Beaver View Health Center 3095 Dayton-Xenia Rd Beavercreek
Do you remember eating a TV dinner while watching “I Love Lucy”? Making out after a sock hop in the school gym? Standing in line for tickets to a Rolling Stones concert? Marveling as Neil Armstrong took one small step on the moon? If so, you’re eligible for “Telling Your Story: Boomer Edition.”
In this memoir-writing workshop, bestselling Greene County au- thor Ralph Keyes will help those born between 1945 and 1965 write about important life memories. Participants can expect to Ralph Keyes, Workshop learn how to tell the stories of their lives in a way that will intrigue Leader readers. In each class they will do writing exercises under Keyes’s direction, then read the results aloud. Simple, vivid expression will be emphasized. This will reflect the approach to writing taken by Keyes in his books The Courage to Write and The Writer’s Book of Hope, and in dozens of writing workshops he has taught during a long writing career. During that career Keyes has discussed his 16 books and hundreds of articles on Oprah, The Today Show, and The Tonight Show, and on National Public Radio programs such as All Things Considered, Fresh Air, and Talk of the Nation.
There are no prerequisites and no fee, but enrollment is limited to the first twelve who are ready to write!
To register for the workshop or for more information, please contact Pam Dorsten at 937-376-5486 or [email protected] Judy Kintner
From: Hurelbrink, Diana [[email protected]] Sent: Tuesday, September 09, 2014 2:08 PM To: Judy Kintner Subject: Important Information Regarding Time Warner Cable Local Access Channels Attachments: image003.emz; image001.emz
Via Email Return Read Receipt Requested
September 9, 2014
Ms. Judy Kintner Clerk of Council Village of Yellow Springs – Greene County 100 Dayton Street Yellow Springs, Ohio 45387
Dear Ms. Kintner:
From time to time, Time Warner Cable makes certain changes in the services that we offer. On or after September 9, 2014, Time Warner Cable will be making technical changes to our cable system in the Dayton area that may disrupt some customers ability to view unencrypted (“in-the-clear”) channels (including PEG access channels) on a digital television or other device that includes a QAM tuner (a “ClearQAM device”). If this occurs, affected customers will simply need to go into the settings menu on their ClearQAM device and perform a new channel scan in order to resume viewing these channels. Most of our customers utilize a digital cable set-top box or digital adapter and will not notice any change.
Customers utilizing televisions with a QAM tuner will find the PEG channels in your community as follows:[1]
Government Access channel 5 will now be found on digital channel 5.104
In the Dayton area, the following channels will be affected: Commander’s Channel, CATV/MVCC, Community Access, DATV, Dayton Spiritual, DPS Education Access, EATV/MVCC, Education Access, GATV/MVCC, Government Access, Local Access, Miami Network, Miami Valley ACC2, MUTV, Pentagon Channel, Time Weather, WBDT, WBDT HD, WBNS, WCET, WCET Arts, WCET Create, WCET HD, WCPO, WCPO HD, WCPO Weather, WCPO LiveWell, WDTN, WDTN HD, WHIO HD, WHIO Weather Now, WIPB, WISH, WKEF, WKEF HD, WKOI Church Channel, WKOI Enlace, WKOI JCTV, WKOI Smile of a Child, WKOI TBN, WKRC, WKRC HD, WLIO, WLWT, WLWT HD, WLWT MeTV, WNDY, WPTD, WPTD Again, WPTD HD, WPTD Life, WPTD Ohio, WPTD Think, WPTO, WPTO HD, WPTO Learn, WPTO Prime, WPTO Think, WPTO World, WRCX, WRGT, WRGT HD, WRGT This TV, Wright State University, WRTV, WSTR WSTR HD, WSYX, WTHR, WTTE, WTTV, WWRD WXIX, WXIX HD, WXIX Bounce.
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As always, Pamela McDonald and I are available to discuss this matter at any time. You can reach us at: [email protected] (513) 386-5908 or [email protected] (513) 386-5759.
Sincerely,
Michael Gray Director of Government Relations Time Warner Cable
Diana Hurelbrink Executive Assistant, Government Relations
11325 Reed Hartman Hwy., Suite 148 Cincinnati, OH 45241
513.386.5914 [email protected]
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This E-mail and any of its attachments may contain Time Warner Cable proprietary information, which is privileged, confidential, or subject to copyright belonging to Time Warner Cable. This E-mail is intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient of this E- mail, you are hereby notified that any dissemination, distribution, copying, or action taken in relation to the contents of and attachments to this E-mail is strictly prohibited and may be unlawful. If you have received this E-mail in error, please notify the sender immediately and permanently delete the original and any copy of this E-mail and any printout.
[1] The actual channel number displayed on your ClearQAM device may vary depending on that device’s manufacturer and/or model number. In addition, it may be necessary to perform a new channel scan before you are able to view these channels. The procedure for performing a channel scan varies from device to device. If the customer experiences any difficulties, we recommend that the customer consult the manual that came with the ClearQAM device or contact the manufacturer directly.
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