Public Document Pack

Gravesham Joint Transportation Board

Members of the Gravesham Joint Transportation Board are summoned to attend a meeting to be held at the Civic Centre, Windmill Street, Gravesend, Kent on Wednesday, 18 March 2015 at 7.30pm when the business specified in the following agenda is proposed to be transacted.

S Kilkie Assistant Director (Communities)

Agenda

Part A Items likely to be considered in Public 1. Apologies

2. To sign the minutes of the previous meeting (Pages 1 - 4)

3. To declare any interests members may have in the items contained on this agenda. When declaring an interest members should state what their interest is.

4. To consider whether any items in Part A of the agenda should be considered in private or those (if any) in Part B in public

5. Highway Works Programme 2014/15 - report herewith. (Pages 5 - 12)

6. Highways Improvement Schemes Report - report herewith. (Pages 13 - 18)

7. Highway Drainage - report herewith. (Pages 19 - 34)

8. Traffic Regulation Orders - Update - report herewith. (Pages 35 - 38)

9. Proposed Dates for 2015/16 Municipal Year It is suggested that the Joint Transportation Board meet on the following dates throughout the next municipal year:-

Civic Centre, Windmill Street, Gravesend Kent DA12 1AU

Wednesday 17 June 2015; Wednesday 9 September 2015; Wednesday 9 December 2015; and Wednesday 16 March 2016.

10. Any Other Business which by reason of special circumstances the Chair is of the opinion should be considered as a matter of urgency.

11. Exclusion To move, if required, that pursuant to Section 100A(4) of the Local Government Act 1972 that the public be excluded from any items included in Part B of the agenda because it is likely in view of the nature of the business to be transacted that if members of the public are present during those items, there would be disclosure to them of exempt information as defined in Part 1 of Schedule 12A of the Act.

Part B Items likely to be considered in Private

None.

Members

County Councillor Bryan Sweetland (Chair) Cllr John Burden (Vice-Chair)

Councillors: Lesley Boycott Gurdip Ram Bungar Lee Croxton Sara Langdale Colin Caller (KCC) Jane Cribbon (KCC) Sue Howes (KCC) Narinder Singh Thandi (KCC)

Page 1 Agenda Item 2

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This page is intentionally left blank Page 5 Agenda Item 5

To: Gravesham Joint Transportation Board

By: KCC Highways and Transportation

Date: Wednesday 18 th March 2015

Subject : Highway Works Programme 2014/15

Classification: Information Only

Summary: This report updates Members on the identified schemes approved for construction in 2014/15

1. Introduction

This report provides an update and summarises schemes that have been programmed for delivery in 2014/15

Footway and Carriageway Improvement Schemes – see Appendix A

Street Lighting – see Appendix B

Traffic Systems – see Appendix C

Bridge Works – see Appendix D

Conclusion

1. This report is for Members information.

Contact Officers:

The following contact officers can be contacted on 03000 41 41 41

Carol Valentine Highway Manager (West) Lisa Gillham Gravesham District Manager Sue Kinsella Street Lighting Manager Wendy Bousted Carriageway Surface Treatment Alan Casson Resurfacing Manager Mary Gillett Major Projects Planning Manager Neil Tree Footway Improvement Team Leader Katie Lewis Drainage Manager Toby Butler Intelligent Transport Systems Manager Tony Ambrose Structures Manager

Page 6

Appendix A – Footway and Carriageway Improvement Schemes

The delivery of these schemes is weather dependent; should it prove not possible to carry out these works on the planned dates, new dates will be arranged and the residents will be informed by a letter drop to their homes.

Machine Resurfacing – Contact Officer Mr Byron Lovell

Road Name Parish Extent of Works Current Status

From its junction with Arthur Programmed to start A227 Wrotham Road Gravesend Street to its junction with Summer 2015 Wingfield Road Junction with Waterlow Road Programmed to start Erskine Road Vigo and Harvel Road March 2015 Between Echo Square Rbt and Programmed to start B261 Old Road East Gravesend Valley Drive February 2015 From its junction with Programmed to start Chapman's Hill to its junction March 2015 A227 Wrotham Road Culvestone Green with Willow Walk Programmed to start At the junction with Forge Lane A226 Gravesend Road Shorne March 2015 From its junction with Valley Programmed to start Drive to its junction with Astra Summer 2015 Marling Way Gravesend Drive 30/40 speed terminal o/s Programmed to start 'Cherry Hay' to the juncyion March 2015 A227 Wrotham Road Meopham with Steele's Lane

Footway Improvement - Contact Officer Mr Neil Tree

Wrotham Road Northfleet From its junction with Istead Programmed to start Rise to the its junction with 26 th January 2015. Arcadia Road

Page 7

Appendix B – Street Lighting

Structural testing of KCC owned street lights has identified the following as requiring replacement this financial year. A status of completed identifies that the column replacement has been carried out. There has been a delay in the programme, however, all replacements will be carried out by the end of March 2015.

Street Lighting Column Replacement – Contact Officer Sue Kinsella

Road Name Column Ref Location Status

Hall Road BHCB004 S/O LIBRARY Completed

Whitehill Lane BWDM020 OPP FLATS 74-76 Completed

To be completed by the Stone Street BSAG004 OPP 16 SHOP end of March BAAL004 ALBION ROAD o/s 12 Completed

ALEXANDRA ROAD Columns BAAN001,2,5,6 Various locations Completed

ALFRED PLACE Columns BAAO002,3 Opp flats 29/30 Completed

ALFRED ROAD BAAP007 j/w cross lane west Completed

ARCADIA ROAD BAAS003 To be completed by the 0/s 10 end of March ARMOURY DRIVE Columns BAAD001,2,4,5 Various locations Completed

ARNOLD ROAD Columns BAAU001,4 j/w Lamorna avenue Completed To be completed by the ASCOT ROAD Columns BAAZ002,4,10 Various locations end of March

ASH CRESCENT Columns BABA003,5 o/s 20 Completed

AUGUSTINE ROAD Columns BABG006,2,1 Opp 2 Completed

To be completed by the BARTLETT ROAD Columns BBAL001,2,3,4 Various locations end of March 010 Completed. 001 to BATH STREET Columns BBAD001,10 j/w New Rd be completed by the end of March BOUCHER DRIVE BBBG004 o/s 41 Completed Page 8

To be completed by the BRACONDALE AVENUE Columns BBBK002,5 o/s 6 end of March Completed BROOKSIDE ROAD Columns BBBX001,3,5 Various locations

To be completed by the BURGHFIELD ROAD BBCH001 o/s 1 end of March CHRISTIANFIELDS To be completed by the BCBR010 f/p to Gloucester Rd AVENUE end of March To be completed by the CHURCH LANE BCBS015 Opp Greenacres farm end of March

To be completed by the CLARENCE ROW BCCC306 o/s Gravesham court end of March 7, 8 & 10 Completed. 5 DARNLEY ROAD Columns BDAF010,8,7,5 Various locations to be completed by the end of March

DORIA DRIVE BDAB007 r/o 24 Completed

To be completed by the EAGLE WAY BEBB007 j/w stonebridge rd end of March To be completed by the EARL ROAD Columns BEAA005,7 o/s 27 end of March

EXETER ROAD Columns BEAX001,4,5 Various locations Completed

To be completed by the FIVE ASH ROAD BFAP003 o/s 30 end of March To be completed by the FORGE LANE Columns BFAU010,13 o/s 14 end of March

GATWICK ROAD Columns BGAK002,5 Opp 3 Completed

To be completed by the GRAVESEND ROAD BGAD059 j/w crutches lane end of March Columns GREENHILL ROAD Various locations Completed BGBH002,3,4,5,6,7,8 1, 13 & 21& 211 Columns Completed. 19 and 25 to HEVER COURT ROAD Various locations BHBE001,13,19,21,25,211 be completed by the end of March To be completed by the HIGH STREET BHAD010 o/s 55 end of March To be completed by the HOMEMEAD CLOSE BHBR004 In parking area end of March Columns LAKE DRIVE Various locations Completed BLAC001,2,3,4,5,6 Page 9

To be completed by the MARTIN HOUSE BMGM003 o/s 21 end of March To be completed by the MICHAEL GARDENS BMFS005 o/s 15-17 end of March

MILTON HALL ROAD Columns BMFY009,10 o/s 57 Completed

To be completed by the NEW ROAD Columns BNAB025,26 Opp 59 end of March

NINE ELMS GROVE BNAP004 o/s flats 34/36 Completed

Columns 11 to be completed by NORFOLK ROAD Various locations BNAR004,5,6,7,8,11,12 end March 16 Completed OLD ROAD WEST Columns BOAI026,28,16 Various locations 26 & 28 To be completed by the end of March OVERCLIFFE BOAB016 Opp 35 Completed

PELHAM ROAD BPAO005 o/s 20 Completed

PELHAM ROAD SOUTH BPAP006 o/s 69-71 Completed

To be completed by the RATHMORE ROAD Columns BRAL001,4 j/w east Milton rd end of March To be completed by the ROCHESTER ROAD BRAE043 o/s shell garage end of March To be completed by the ROSHERVILLE WAY BRBJ020 Adj path to London rd end of March

SHEPPY PLACE BSBD001 r/o 110 windmill st Completed

Columns SINGLEWELL ROAD Various locations Completed BSBK065,66,67,69

Columns SOUTHILL ROAD Various locations Completed BSBS003,4,5,6,8,10

ST JAMES ROAD BSCQ001 o/s 1 Completed

STONE STREET Columns BSAG002,3,4 Opp 16 shop 2 & 3 Completed

1,2,,3,5,8 & 9 Columns Completed. 6 & 7 To be SUFFOLK ROAD Various locations BSDQ001,2,5,6,7,8,9 completed by the end of March Columns To be completed by the THAMES WAY Various locations BTDR013,42,88,89 end of March Page 10

THE GLADES BTAF002 Opp 7 Part completed

THE HILL BTAH014 o/s 24 shop Completed

THE TERRACE BTBQ007 s/o 1 clarenden rd Completed

THE YEWS BTCJ003 o/s 2 Completed

To be completed by the THONG LANE BTBV071 Adj thong lodge end of March

Columns TRAFALGAR ROAD Various locations Completed BTCD004,6,7,9,11 U546 UN-NAMED F/P AT To be completed by the BUCM001 o/s 110 D6626 VIGILANT WAY end of March 8 & 10 Completed UPPER AVENUE Columns BUAU008,10,11 Various locations 11 To be completed by the end of March To be completed by the VICTORIA ROAD BVAN004 j/w glebe rd end of March To be completed by the WATLING STREET Columns BWJO048,49 Opp bowls club end of March To be completed by the WINDHOVER WAY BWEA002 o/s 31 end of March To be completed by the WROTHAM ROAD BWCH015 Opp 145/147 end of March To be completed by the WROTHAM ROAD Columns BWCJ014,64,73 Various locations end of March

Page 11

Appendix C – Traffic Systems

There is a programme of scheduled maintenance to refurbish life expired traffic signal equipment across the county based upon age and fault history. The delivery of these schemes is dependent upon school terms and holiday periods; local residents, businesses and schools will be informed verbally and by a letter drop of the exact dates when known.

Traffic Systems - Contact Officer: Toby Butler

Location Description of Works Current Status

No traffic signal refurbishment work being

carried out this year

Appendix D – Bridge works

Bridge Works – Contact Officer Tony Ambrose

Road Name Parish Description of Works Current Status

No works planned

1.1 Legal Implications

1.1.1 Not applicable.

1.2 Financial and Value for Money Considerations

1.2.1 Not applicable.

1.3 Risk Assessment

1.3.1 Not applicable.

Contact: Carol Valentine/ Lisa Gillham – 03000 41 81 81

Page 12

This page is intentionally left blank Page 13 Agenda Item 6

To: Gravesham Joint Transportation Board

By: Tim Read, Head of Transportation

Date: 18 th March 2015

Subject: Highways Improvement Schemes Report

Classification: For Information

Summary: The purpose of this report is to provide members with a progress report on traffic and safety schemes currently being progressed by KCC Highways and Transportation

Appendices

A. Highway Improvement Schemes.

B. Member Highway Funded Schemes.

Appendix A – Local Transport Plan funded (named schemes) and externally funded schemes The Traffic Schemes team is implementing schemes within Gravesham borough, in order to meet Kent County Council’s (KCC) strategic targets (for example, addressing traffic congestion or improving road safety). Casualty reduction measures have been identified to address a known history of personal injury crashes:

Local Transport Plan funded schemes – Contact officer Andy Padgham Road Name Description of works Current status Casualty reduction measures – 2013/14

Vale Road, near junction Installation of a new zebra crossing to serve Northfleet Work was programmed to be delivered during with Colyer Road, Technology College summer 2014. Due to issues with third party Northfleet equipment in the highway the scheme is currently being redesigned. 23 Feb 15; redesign still under consideration . Casualty reduction measures – 2014/15 Page 14

Perry Street Details are yet to be confirmed but will include measures to Scheme currently being designed reduce pedestrian casualties. A226 Milton Road, Measures to improve visibility for drivers turning out from Works substantially complete. junction with Peacock Peacock Street; measures to assist westbound cyclists on Milton Street Road. Pelham Road junction Installation of traffic island on minor road (Darnley Road); Detailed design complete; work ordered; with Darnley Road refresh of zebra crossing markings on Darnley Road. currently no programme date. Casualty reduction measures (small works) – 2014/15

A227 Wrotham Road, Vegetation clearance; installation of crossroads warning sign on Works complete. junction with Nash Bank approach from north. A227 Wrotham Road, Installation of cyclist warning sign on southern approach to Works ordered; not yet programmed. junction with Coldharbour roundabout. Road Casualty reduction measures (reactive) – 2014/15

Darnley Road junction Bollard damaged in road traffic collision to be replaced and Complete with Arthur Street missing bollard installed Relocation of residents parking bays; relocation of southbound Amendments to the two traffic orders have been bus stop; additional waiting restrictions to improve intervisibility. advertised with a closing date for comments of 13 th February.

Page 15 Appendix B- Combined Member Grant program update for Gravesham Borough.

The following schemes are those which have been approved by both the relevant Member and have been approved by John Burr, the Director for Highways, Transportation and Waste. This information is up to date as of 18 th February 2015.

More detail on the schemes below can be found within the individual Combined Member Grant Database accessible for all County Councillors. For any further information please liaise with the Combined Member Grant Officer.

Annex 1 – Combined Member Grant program update for Gravesham Borough

Kent County Anticipated Actions Council

Location / Description of Current Page 16 Member Parish for next 3 months H,T&W

Works (CSM) Progress turn (Prior to next JTB) Contact Original

Allocation Allocation 03000 ForecastOut- 418181 Mr Handed Amanda Gold Street installation of Sweetland Cobham over for Works Complete £692 £692 Murdoch Unsuitable for HGVs signs delivery (AM) Mr Installation of Footpath at Works Culverstone Works Complete £5360 £5360 BH Sweetland Conifer Drive Complete Investigation into widening Mr Design in Cobham the entrance into Manor Design Complete £500 £500 AM Sweetland progress Lane Mrs Installation of dropped Works Howes/Mr Gravesend kerbs on Pelham Road Works Complete £1872 £1872 BH Complete Thandi South Speed Survey on Colyer Works Mr Thandi Gravesend Completion of Survey £2300 £2300 BH Road Complete Mrs Darnley Road Junction Handed over Howes/Mr Gravesend Completion of Scheme £5000 £5000 AM Improvements for delivery Thandi Mrs Works Start Date Feb 2015 Howes/Mr Northfleet Lawn Road Crossing £16,000 £16,000 BH Ongoing (School Half-Term) Thandi Valley Drive Pedestrian Works Completion of Mr Caller Gravesend £1200 £1200 AM Improvements Ongoing outstanding work Relocation of Bus Stops on Consultation Completion of Mr Caller Gravesend N/A N/A AM Forge Lane Stage consultation Mr Contribution to future Works Completion of Caller/Mrs Gravesend scheme in Gravesend Town £27,373 £27,373 AM Ongoing outstanding work Cribbon Centre Mrs Installation of dropped Works Completion of scheme

Gravesend £5000 £5000 BH Page 17 Cribbon kerbs on Parrock Street Complete Dec 2014 Installation of parking area Design Mrs Howes Northfleet with timber bollards in Design Agreed N/A N/A AM Stage Newton Abbot Road Mr Speed Survey on Milton Survey Caller/Mrs Gravesend Completion of Survey £800 £800 AM Road Ordered Cribbon

Contact: Amanda Murdoch 03000 410281

Page 18

This page is intentionally left blank Page 19 Agenda Item 7

To: Gravesham Joint Transportation Board

By: Behdad Haratbar, Head of Programmed Works

Date: 18th March 2015

Subject: Highway Drainage

Classification: Information only

Summary: To update Members on the approach to maintaining and improving the highway drainage system whilst ensuring that the customer is provided with a quality service against a background of increasing severe weather events.

This paper was reported to the Kent County Council Environment and Transport Cabinet Committee on 5 December 2014

1. Introduction

1.1 The County Council is responsible for the maintenance of the 5,400 miles of public highway roads including 250,000 roadside drains (gullies) and associated drainage systems.

1.2 The primary objectives of the highway drainage system are:

a. Removal of surface water (from the carriageway) to maintain road safety and minimise nuisance, b. Effective sub-surface drainage to prevent damage to the structural integrity of the highway and maximise its lifespan, and, c. Minimise the impact of highway surface water on the adjacent environment including properties

1.3 In recent years, numbers of prolonged and heavy rainfall events have increased, notably the winter of 2013/14. As prolonged, heavy rainfall events have become more frequent, the number of customer enquiries has increased year on year. The volume of customer enquiries now stands at twice that of 2009. In the last 12 months, around 10,000 enquiries related to drainage and flooding have been received. Of these, 3,000 are related directly to highway flooding and 500 related to incidents of highway flooding that had resulted in damage to private properties.

1 Page 20

1.4 The Highway Drainage service is split into two functions:

• Maintenance • Repairs, renewals and improvements

1.5 The approach taken to delivering the service has been outlined in a document called “Asset Management in Drainage”. In summary, this details the steps that we take to manage our drainage asset. The series of questions and answers emphasise the need to spend the right amount of money at the right time and explain our focus on sites where the risk to road users and residents is the highest. This document can be found at Appendix A.

1.6 This year, the County Council has increased capital investment in drainage infrastructure to £4.3m. This is enabling completion of an additional 120 drainage improvement schemes in 2014/15. Investment has been prioritised on the basis of the following risks:

• Highway Safety • Internal flooding of properties • Network disruption

2. Financial Implications

2.1 The allocated budget for highway drainage cleansing is £2,408,300. This a saving of £300,000 made as part of the wider Highway, Transportation and Waste efficiencies for 2014/15. The maintenance regime outlined in this report has been developed on the basis of the current budget allocation and feedback from stakeholders to ensure a balance between the needs of the asset and the demands of the County Council’s customers.

2.2 The approach outlined for capital investment in highway drainage infrastructure ensures that the allocated budget is spent effectively

3. Policy Framework

3.1 The approaches to service delivery outlined in this report fulfil the principle of achieving value for money.

4. The Report

Maintenance

4.1 In December 2010, a change of approach to cleaning highway drains was approved. There was a transition from providing a purely reactive service to delivering routine maintenance on a cyclical basis.

2 Page 21

4.2 At the point of moving from a reactive to a planned approach information about the quantum and location of drainage assets was limited. An understanding of the quantum of assets and traffic management required to carry out maintenance activities has been developed. This data is being used to inform planning and programming and enhance service delivery at an operational and strategic level.

4.3 The departure from a predominantly reactive service combined with very wet weather throughout 2012 resulted in an initial decline in customer satisfaction. However this improved significantly and by April 2013 customer satisfaction had reached 87%.

4.4 In 2013, the annual Tracker Survey asked:

“How satisfied or dissatisfied are you that road drains/ gullies are kept clean and working in your local area?”

Comments and feedback indicated that blocked drains were continuing to be a hot topic for Members and Parish Councils, particularly in rural areas.

4.5 In response to the feedback from the Tracker Survey and in light of the need to make significant revenue savings, the way in which drainage maintenance is delivered was subject to a further review. The table below details cleansing activities undertaken from September 2011 and the frequencies currently being trialled.

Road Type/ Risk Road Length Number Cleansing Cleansing Category (miles) of Gullies Frequency Frequency 2011 2014 Hotspots (250 NA NA Every 3-6 Every 3-6 locations) months months High Speed Roads 160 8820 Every 6 Every 12 months months Strategic and Locally 1370 41,191 Every 12 Every 12 Important Routes months months Minor Urban 1 Roads 2190 112,776 Every 2 years Targeted Cleansing Minor Rural Roads 1650 85,078 Every 2 years Targeted Cleansing Totals 5370 247,865 - -

4.6 The frequency of cyclical cleansing on high speed roads was reduced from six monthly to annually to be consistent with the frequency of maintenance on the County’s other main roads. This was part of a service wide saving

3 Page 22

that came into effect on 1 st April and applied to all routine maintenance on the high speed road network.

4.7 Drains on minor urban roads are generally less prone to becoming blocked due to protection by kerb lines, the nature of the traffic using the roads, street sweeping undertaken by District Council and self-cleansing capabilities of the carrier pipes. Examining the data collected from routine walked inspections undertaken by the Highway Inspectorate between April and September has emphasised this point. Blocked drains were reported on less than 10% of the roads inspected.

4.8 A targeted approach to cleansing is now being trialled on minor urban roads. Rather than a cleansing crew attending every road once every two years, each road is inspected at least annually and resources are focused where the need is highest.

4.9 Drains on minor rural roads are often more prone to becoming blocked. Gullies can become overgrown by verges and hedge rows and are particularly vulnerable during peaks in agricultural activities or when silt is washed off fields during prolonged or heavy rainfall. It is not financially viable to increase the cleansing frequency and therefore a community lead approach is being trialled.

4.10 The principle behind this approach is to utilise the good relationships that have been fostered by Highway Stewards with Members and Parish Councils. Over the past three years, the Highway Stewards have developed a detailed knowledge of issues in their area. The intention here is to use this local knowledge of community issues to inform our programmes of gully cleansing.

4.11 Cleansing is now being undertaken in response to enquiries from Members, Parish Councils and customers. Each site is inspected by a highway steward, assessed and prioritised on the basis of highest risk first. The assessment criteria include, risk to highway safety and risk of internal property flooding.

Repairs, renewals and improvements

4.12 Highway flooding causes significant level of disruption; it affects movement of people and goods, therefore adversely affecting the local economy. It also causes significant damage to the highway network; at surface level, flood water scours the surface of the carriageway and footway, which will allow ingress of water to the layer below. In the short term it will result in cracking and development of potholes. Flood water also penetrates the lower layers of road construction washing away fine materials and in time results in large failures of the road structure which may require significant repairs or even reconstruction.

4 Page 23

4.13 The weather last winter highlighted numerous pinch points in the drainage network. Some of these are being addressed by the implementation of an enhanced cleansing regime however in a large number of cases work is required to improve the functionality of the system.

4.14 The annual capital budget allocation in recent years has been around £2.7m. This has enabled the completion of around 800 priority minor repair and small improvements and a small number of larger improvement schemes each year. Nevertheless, there are many more sites that need attention and this has been demonstrated by the 3,500 enquiries received last winter.

4.15 Details of the schemes scheduled for completion by the 31 March 2015 can be found at Appendix B.

5. Conclusion

5.1 The regime adopted in September 2011 enabled us to develop a good knowledge of the drainage asset. Moving forward, we have taken on board feedback from stakeholders and tailored the service to respond to customer demand, asset need and the financial challenges.

Recommendations

It is recommended that Members note this report ______

Background documents:

Appendices

Contact officer:

Kathryn Lewis Drainage & Flooding Manager 03000 418 181 [email protected]

5 Page 24

This page is intentionally left blank Page 25 Asset Management in Highways

What asset management means for drainage assets

Introduction

This short guide outlines the steps that we take to manage our ‘drainage asset’. This includes roadside drains, soakaways, ponds, lagoons, pumping stations, highway ditches and thousands of kilometres of connecting pipe.

This guide is set out in a series of 12 questions and answers we have developed from discussing asset management with the Public, elected Members and Parish/Town Councils.

1. What is Asset Management?

Asset management is the term used to describe a common sense approach to maintenance and future investment decisions for all the parts that make up our highway. It is about spending the right amount of money at the right time to keep our assets working properly to meet the needs of our customers now and in the future.

For example, if we spend £1,000 cleaning a soakaway every two years it will keep working for up to 30 years. If we don’t clean the soakaway, we may need to spend £30,000 replacing it after just 10 years.

2. What are drainage assets?

The drainage asset is made up of:

Asset The amount we look after Roadside drains 250,000 Ponds and Lagoons 250 Pumping Stations 15 Soakaways 8,500

3. Why do KCC need to know where all these assets are?

We continually collect information on all our new, replacement and improved drainage assets. This includes where they are as well as information about the asset itself such as the size of the drain and where it drains to.

We use the information that we collect to plan routine maintenance work, make decisions about where to invest our money and set the levels of service that our customers can expect from us.

The number of drainage assets in Kent is currently increasing each year due to new housing and business developments being built.

4. Why do KCC need to know what condition assets are in?

Once we know what our assets are and where they are located, we need to know what condition they are in. This information helps us to make informed decisions about how often to maintain them and where we need to invest our money to make improvements and keep the drainage system functioning as it should. Page 26 We regularly inspect our assets and use information from customers to help assess their condition and understand what needs to be done to keep them functioning correctly in the most cost effective way. This helps us manage our future budget needs and understand what could happen if, for example, the budget we need is not fully available.

5. How often do KCC check what condition assets are in?

There are two types of checks, planned inspections and reactive inspections.

Planned inspections include highway safety inspections and condition checks carried out as part of our cyclical maintenance regime:

o Our team of 12 highway inspectors carry out visual checks to make sure the highway assets are in a safe condition. This includes checking that drain covers are not broken or missing. We carry out this kind of check at least once every 12 months. o Our drainage cleansing crews look at the condition of the drains on main roads and test each one by filling it with water and checking that it is able to flow away. We carry out these kind of checks at least once every 12 months.

Reactive inspections are carried out in response to enquiries and generate ad hoc and emergency works, for example cleaning blocked drains that are causing the road to flood and repairing collapsed road drains.

6. How do KCC decide how much to spend on each asset?

When we are prioritising drainage works we think about the risk that flooding poses to road users and residents:

o What do we need to do to make sure that the road doesn’t flood? o If the road floods, does it create a hazard to road users? o If the road floods, does it cause a lot of disruption? o If the road floods, are people’s homes affected?

We use the information we have collected about our drainage assets to help us answer these questions and decide what we need to do to keep the drainage system working and keep road users and people’s homes as safe as we can from flooding.

Sometimes the weather can create an increased need demand for maintenance and reactive works such as flood clearance. We ensure that budget is available to respond to these situations.

When we don’t have the budget to do everything that is needed, we prioritise works with the budget that we have.

7. Are some assets more important than others and does the type of road affect how much KCC spends on it?

All assets are important and we have a statutory duty to ensure that the highway is safe to use but, we have to work within our overall budget. We decided what work is needed and when it should be done by thinking about where the risk to road users and residents is the highest.

Some of the things we think about include the following:

Page 27 o The type of road, for example, whether it is a high speed road, a main road, an estate road or a country lane o The amount of traffic that uses the road, for example is it a main route in and out of a town or is it a minor road only used by a handful of drivers each day o The impact if the road is closed, for example, the road might only be used by a handful of people but it may also be the only route to get to their homes o The impact on residential property, for example, when the drains are blocked do homes get flooded

8. How do KCC decide when repairs are needed?

Whilst we know we need to react and fix dangerous situations quickly, this is not a cost effective way of working as we have to send crews specifically to these locations and more time is spent travelling rather than fixing.

We can clearly get more done for our budget if we plan the work that need to be done. By planning ahead and maintaining the assets at the right time, it means we can do more with less and keep the asset at its required condition for longer.

9. How do KCC let customers know what service they can expect?

Our response to emergency or dangerous situations is the same across all our assets – we arrive on site within 2 hours.

For more routine enquiries we normally respond in 28 days

Other more complex requests will take us time to investigate and arrange remediation works.

The levels of service we can deliver is clearly linked to the ‘need’ of the assets, maintaining safety and the share of the budget it is allocated.

We aim to meet customer expectations wherever possible. We do however welcome support and help from community groups and parishes.

Our aim is to be clear to customers the levels of service they can expect from us for each asset.

10. Where do KCC publish the level of service?

We will publish on the KCC website the work we plan to do during the year so customers can see how drainage assets are looked after, the levels of service you can expect and when work will be carried out.

11. How can customers contact KCC to help look after assets?

If you see a drain that is causing a problem please report it to us using our online web form or if you are concerned about dangerous flooding call our contact centre which is available 24/7 on 03000 41 81 81. We have also put information on the website entitles “how you can help” if you want to look drains near you. We encourage local communities to help enhance the level of service we deliver and we have produced guidance which is also published on the KCC website.

It is helpful if you can give us as much information as possible when reporting a problem. We need: Page 28 o The number or name of the house the problem is outside or another landmark to help us locate it. o The name of the road o The name of the town or village o What is wrong, for example “ the drain is blocked and causing flooding across half the width of the road”

The more information we have when the fault is reported, the quicker we can deal with it.

12. How do KCC let customers know what has been done each year?

Each year we will report and publish on the main KCC information about how we have spent our budget. We want to be open, honest and clear about how we look after our assets in Kent, where we spend our budget and what levels of service customers can expect.

Page 29 Appendix B – 2014/15 Drainage Improvement Schemes

Location Description of Works Order Value Status

Nash Road, Installation of new soakaway £34,215.50 Complete Margate Harvel Road, Works Installation of new soakaway £9,270.96 Meopham ordered Works Pilgrims Way, Otford Installation of new soakaway £18,101.26 ordered Milton Street, Works Extension of lagoon and additional soakaway £30,000.00 Swanscombe ordered Knoll Hill, Aldington Installation of French drains and resurfacing £15,925.00 Scheduled Stowting Hill, Outfall extension and resurfacing £15,916.00 Complete Stowting Canterbury Road, Upgrading existing drainage system £6,061.19 Scheduled Bramling Cranbrook Road, Installation of new gullies, chambers and pipework £22,782.58 Complete Speldhurst Wrotham Road, Installation of new Soakaways £18,997.31 Complete Meopham Mackenders Lane, Installation of new drainage system £18,937.68 Complete Aylesford Feather Bed Lane, Upsize existing culvert and install new culvert lo link drainage £4,779.42 Complete Mersham ditches under highway Stockham Lane, New gullies and drainage £8,027.00 Complete Swingfiled Wingham Rd, Kerbing and gullies £4,969.00 Scheduled Ickham and Well London Rd, West Installation of new soakaways, gullies and pipework £41,206.00 Complete Kingsdown Higham Road, Ditch improvements £20,967.00 Scheduled Tonbridge Wallbridge Lane, New drainage system £22,697.86 Complete Upchurch Hockers Lane, Installation of new soakaway £7,805.50 Complete Thurnham Saxons Drive, New Soakaway £8,679.61 Scheduled Maidstone Westwood Lane, New drainage system £9,699.12 Scheduled Broadstairs The Lane, Guston New drainage system £9,463.92 Scheduled Elms Vale Road, Installation of new Soakaways £26,190.98 Scheduled Dover Canterbury Road, Pond improvements £28,538.62 Scheduled Hawkinge Willesborough Works Installation of new Catchpits £8,147.92 Road, Ashford ordered Sole Street, Works Installation of new Soakaways £9,897.14 Cobham ordered Lower Hartlip Road, Dredge Pond and bank protection £48,434.31 Complee Hartlip Snodland Bypass Installation of french drainage and grips £20,248.07 Complete Forge Lane, East Proposed construction of soakaway £3,899.95 Complete Farleigh High st, Eastchurch New gullies and drainage £10,579.00 Complete Page 30 Cooting Road, Installation of new Soakaways £19,261.56 Complete Aylesham Otterham Quay Installation of new drainage system £21,818.75 Complete Lane Watling Street, Installation of new 3 stage interceptor £8,255.76 Complete Stone Green Lane, Installation of new Soakaways £10,401.63 Complete Whitfield Replace linear draiinage at the junction of Cliff Road and Seabrook Road, investigate and repair any defects restricting water flow in £5,998.41 Complete Hythe culvert Maidstone Road, 200m section of ditch requires major dig out, weeding and £2,044.00 Complete Hadlow disposal of waste Sutton Valence Hill, Installation of filter Drain £2,911.07 Complete Maidstone Canterbury Road, Repair defective pipework and regrade verge £724.70 Complete Molash Ballards Hill. Repair Works £2,072.86 Complete Goudhurst Deans Bottom, Installation of new gullies and soakaways £23,383.97 Complete Bredgar Further work South Street, Selling Installation of new soakaways and additional drainage £27,164.70 required Langton Road, Upgrade existing drainage system £2,273.53 Complete Tunbridge Wells Hatham Green Dredge Pond and install overflow soakaway £9,875.27 Complete Lane, Stansted Station Road, Installation of new drainage system £13,574.87 Complete Aylesford Canterbury Road, Installation of new drainage system and pond clearance £10,000.19 Complete Brooksend Canterbury Road, Installation of gullies and discharge into disused chalk pit £5,270.41 Complete Brabourne Shalloak Road, Installation of new gullies and channel system £6,121.78 Complete Sturry Church Walk, East Replace culvert £1,703.29 Complete Malling Scragged Oak Installation of new soakaway and deep bore £17,270.05 Complete Road, Detling Slough Road, Installation of new soakaway £28,149.71 Complete Rodmersham Heath Road, East Installation of new soakaway £16,405.26 Complete Farleigh Hythe Road, Installation of new soakaway £29,904.35 Complete Mersham Ashford Road, Replace blocked or broken pipework £2,200.85 Complete Bethersden Bull Lane, Stockbury Installation of new soakaways and additional drainage £13,149.11 Complete High Street, Repair Works £4,690.71 Complete Sittingbourne Forge Lane, Installation of new drainage system £1,582.98 Complete Whitfield Plaxdale Green Installation of new soakaway £9,504.79 Complete Road Hamptons Road, Replace existing sytem due to roots £8,348.80 Complete Shipbourne Wootton Lane, Pond improvements £9,778.91 Complete Denton Page 31 Church Lane, Installation of new soakaway £23,767.78 Complete Detling London Road, Scoping exercise £18,386.33 Complete Aylesford Church Road, Installation of Additional Gullies £5,018.23 Complete Ashford Caring Road, Leeds Replacement Culvert £4,309.68 Complete Cranbrook Road, Pipe spring water to nearest highway gully £3,891.65 Scheduled Tenterden Kingsdown Road, Install gullies and a small soakaway at each location £11,750.47 Complete Walmer Ranalagh Road, Installation of new gullies and upgrade existing system £2,411.96 Complete Deal Harriet Wood, East Divert existing divcharge Point £21,963.95 Complete Farleigh Heathfield Road, Installation of new soakaway £13,168.54 Complete Maidstone Castle Hill Avenue, Renew gullies on roundabout £2,780.04 Complete Folkestone Teston Lane, West Replace existing drainage system due to damage £2,994.90 Complete Farleigh Honey Lane, Otham Install drainage pipework to collect floodwater £16,270.26 Complete New Road Hill, Install new gullies and connect into ditch £3,634.79 Complete Ashford Knockwood Lane, Installing new gullies £4,770.05 Complete Molash Lucks Lane, Upgrade Existing Culvert £13,638.44 Complete Paddock Wood Warmlake Road, Installation of new soakaway £20,066.41 Complete Chart Sutton Sandwich Road, Ditch improvements £14,157.26 Complete Ramsgate London Road, Adjustment for scheme £48,765.18 Complete Tonge Watery Lane, EA Grant £18,196.19 Complete Petham Bramble Lane, Wye Installation of new gullies £8,666.41 Complete Dennne Manor Installation of new soakaway £15,161.95 Complete Lane, Chilham Horselees Road, New drainage system £17,582.94 Complete Boughton Manor Way, Installation of new pumping station £23,161.44 Complete Swanscombe Swanton Lane, Installation of Soakaways and bank protection works £23,092.41 Complete Swingfield The Street, Upgrade of existing drainage system £1,042.01 Complete Wickambreux Manor Way, Pumping Sation £48,318.81 Complete Swanscombe Strakers Hill, Sutton Installation of new soakaway £10,523.29 Complete Royal Engineers Gully cover replacements £5,949.04 Complete Road, Maidstone Tonbridge Rd, Leigh New drainage system £8,314.00 Complete

Tonbridge Rd, Leigh New drainage system £812.00 Complete Page 32 Rolvenden Hill, New drainage system £20,219.00 Complete Rolvenden The Orchard, Installation of new soakaway £17,865.48 Complete Bearsted Homestead Lane, Installation of new drainage system and pond clearance £17,226.47 Scheduled Dover Warden Road, Installation of new pond £41,172.60 Scheduled Eastchurch Church Hill, Sutton Pond improvements £13,020.69 Scheduled Warden Road, Ditch improvements £11,207.51 Scheduled Eastchurch Swanley Hill, Ditch improvements £11,207.51 Scheduled Eastchurch SANDOWN RD, Ditch improvements £6,135.00 Scheduled SANDOWN Works Bobb Dunn Way Installation of new system (Pumping Station) £100,000.00 ordered Cherry Garden Install additional pipework to bypass existing system and take £25,000.00 Design Lane, Folkestone water directly to watercourse Tunstall Road, Installation of new soakaways and additional drainage £21,101.65 Scheduled Tunstall Hythe Road, Installation of French Drains and culverts £25,000.00 Design Lymnpe South Bush Lane, Installation of new soakaway £25,000.00 Design Upchurch Tonbridge Road, Overflow system £15,000.00 Design Teston Dering Road, Bridge Installation of new soakaway £25,000.00 Scheduled Repairs and improvements to existing drainage, clearance of Ashford Road, ditches to west and replacement of failed soakaways in £25,000.00 Design Lenham Northdown Close Boxted Lane, Installation of new soakaways and additional drainage £24,000.00 Design Newington Furnace Lane, Installation of new drainage system £1,416.64 Complete Lamberhurst Sea Wall, Install linear drainage and connect existing system in Sea Wall £7,500.00 Design Dymchurch to highway drainge in the High Street Claxfield Road, Installation of new soakaway £25,000.00 Design Lynstead Knock Hill, Stone Installation of French drains and culverts £15,000.00 Design

High street, Lydd Install new gullies and connect to existing highway drainage £5,000.00 Design

Griffin Hill, Dover Installation of new soakaways and additional drainage £20,000.00 Scheduled Lucks Hill, West Investigation and improvement of ditches £30,000.00 Design Malling Adelaide Road, Works Installation of new gullies into existing system £1,225.92 Dover ordered Re-configuration of drainage system and clearing of ditches to Standen Street, use as attenuation during high flows as outfall pipe to rear of £2,462.97 Scheduled Benenden property cannot cope with peak flows Hambrook Lane, Repair pipe and extend it to discharge onto uncultivated land £3,500.00 Design Chilham Bradbourne Lane, Investigate feasibility of trench soakaway and construct £10,000.00 Scheduled Ditton Church Road, New drainage system £8,821.61 Scheduled Tonge Page 33 Crockham Lane, New drainage system £8,155.15 Scheduled Hernhill Nursery Fields, Acol Installation of new soakaway £11,942.53 Scheduled Church Road, Pond improvements £15,757.32 Complete Smeeth High Street, Pond improvements £7,660.00 Complete Lyminge

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This page is intentionally left blank Page 35 Agenda Item 8

Classification: Part 1 Key Decision: No

Gravesham Borough Council

Report to: Joint Transportation Board

Date: 18 March 2015

Reporting officer: Senior Engineer / Parking Services Manager

Subject: Traffic Regulation Orders - Update

Purpose and summary of report: This report outlines the background to work being completed in respect of Traffic Regulation Orders within the borough and the work of officers in dealing with parking issues (parking bays and waiting restrictions) around the borough. The intention is that a more detailed report will be brought to the June 2015 meeting of this Board with an assessment of priorities for dealing with parking restriction requests using the resources available for this purpose.

Recommendations: For information only.

1. Responsibilities

1.1 The progression of new parking related Traffic Regulation Orders (TRO’s) is a joint responsibility of Kent County Council and Gravesham Borough Council. Kent County Council progress TRO’s which have a bearing on road safety – e.g. parking at junction corners, school zig-zags. KCC are also responsible for restrictions relating to moving traffic.

1.2 Gravesham deal with parking matters relating to the regulation of parking in residential areas (particularly Residents Parking, Controlled Parking Zones and disabled parking bays).

2. Background

2.1 All schemes have cost and resource implications – these include the assessment of the problem, drawing up solutions and consultation amongst affected groups which, for Gravesham, is managed jointly by the Parking Services Manager and Senior Engineer.

2.1 The completion of the TRO process then requires the implementation of signs, road markings and, in many cases, kerb alterations, which again impacts on finance and other resources. There are few staff in-house with Page 36

the time and capability of undertaking this work and so, for larger schemes, it is necessary to draw on outside resources.

2.2 In August 2014, there was a change of management within the parking services department which resulted in the creation of the Parking Services Manager who has taken on increased responsibility for dealing with TRO’s. At this point in time there were two parking schemes that were part way through completion, Queen Street and Manor Road, Sole Street.

2.3 These two schemes had suffered several delays throughout the process and so emphasis was put on getting these completed as soon as possible to ensure businesses and residents had a suitable parking regime that was appropriate for their needs. The new scheme for Queen Street became operational in November 2014 and with the scheme for Manor Road, Sole Street becoming operational in December 2014.

2.4 Apart from considering some small amendments to existing orders, no further schemes have been progressed since this point and attention has been given to reviewing the management of TRO’s to ensure that the authority’s processes and procedures are appropriate and in place.

3. Going forward

3.1 Once the review of processes and procedures has been completed, the intention is to scrutinise the current list of requests for parking schemes which require TRO’s to ensure the correct authority is dealing with the request.

3.2 The processes and procedures will be used to apply a consistent and structured strategic approach to considering potential parking schemes with each request or scheme being given an appropriate priority order. This approach will have a positive impact in terms of ensuring everyone involved in the process (including council officers, businesses and residents) has a clearer appreciation of the processes and understands the way forward and will know what to expect and when to expect it.

3.3 This review will be completed by June 2015 and on conclusion of the review a report will be brought to the Board detailing the current list of GBC schemes that are outstanding, together with a proposed priority order for Members to discuss and approve.

BACKGROUND DOCUMENTS

None

2 Page 37

IMPLICATIONS APPENDIX 1

Legal New Traffic Regulation Orders have to follow a legal process of Publication, consultation and reporting of objections.

Finance and The financial implications will be covered in a future report. Value for Money

Risk Sound processes for introducing new TRO’s or amending existing TRO’s will help Assessment reduce the risk of schemes with inherent weaknesses being introduced.

Equality Screening for Equality Impacts Impact Assessment Question Answer Explanation

a. Does the decision No No decision - for information only. being made or recommended through this paper have potential to cause adverse impact or discriminate against different groups in the community? b. Does the decision No No decision - for information only. being made or recommended through this paper make a positive contribution to promoting equality? c. What steps are you None taking to mitigate, reduce, avoid or minimise the impacts identified above? In submitting this report, the Chief Officer doing so is confirming that they have given due regard to the equality impacts of the decision being considered, as noted in the table above

Corporate No issues arise Business Plan

Crime and No issues arise Disorder

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