Subject Files, 2000-2007
Finding aid prepared by Smithsonian Institution Archives
Smithsonian Institution Archives Washington, D.C. Contact us at [email protected] Table of Contents
Collection Overview ...... 1 Administrative Information ...... 1 Descriptive Entry...... 1 Names and Subjects ...... 1 Container Listing ...... 3 Subject Files https://siarchives.si.edu/collections/siris_arc_291659
Collection Overview
Repository: Smithsonian Institution Archives, Washington, D.C., [email protected]
Title: Subject Files
Identifier: Accession 10-157
Date: 2000-2007
Extent: 9 cu. ft. (9 record storage boxes)
Creator:: Smithsonian Institution. Office of the Under Secretary for Art
Language: English
Administrative Information
Prefered Citation Smithsonian Institution Archives, Accession 10-157, Smithsonian Institution, Office of the Under Secretary for Art, Subject Files
Use Restriction Restricted for 15 years, until Jan-01-2023; Director search records in boxes 2, 7, 8, and 9 are restricted for 25 years; Transferring office; 6/23/2010 memorandum, Wright to Cavanagh; Contact reference staff for details.
Descriptive Entry
This accession consists of records documenting the activities of the Office of the Under Secretary for Art, previously the International Art Museums Division. Thomas W. Lentz served as the Director of the International Art Museums Division from 2000 through 2003 and Ned Rifkin served as the Under Secretary for Art from 2004 through 2008. Subjects documented in this accession include director searches, Smithsonian Institution art museums, budget, strategic planning, facilities, conferences, museum collections, exhibitions, projects, and fund raising. Materials include correspondence, memoranda, reports, budget materials, meeting minutes, planning documents, notes, and related materials.
Names and Subject Terms
This collection is indexed in the online catalog of the Smithsonian Institution under the following terms:
Subjects: Art museum directors Art museums
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Budget Museum buildings Museum exhibits Museums -- Administration Strategic planning
Types of Materials: Manuscripts
Names: Lentz, Thomas W. Rifkin, Ned Smithsonian Institution. International Art Museums Division
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Container Listing
Box 1
Box 1 of 9 Smithsonian Institution Regents' Materials, 2006
Box 1 of 9 Smithsonian Institution Regents' Meeting Minutes, May 8, 2006
Box 1 of 9 Smithsonian Institution Regents' Meeting Minutes, September 18, 2006
Box 1 of 9 Smithsonian Institution Regents' Long-Term Planning Meeting, June 13, 2005
Box 1 of 9 Board of Regents Bylaws, 2003
Box 1 of 9 Regents - External Review Committee (ERC), 2006-2007
Box 1 of 9 ERC - IRS Fractional
Box 1 of 9 Report of the External Review Committee of Smithsonian Arts, January 2007
Box 1 of 9 ERC - General, 2007
Box 1 of 9 Strategic Planning Art Museum, 2005-2010 (2004)
Box 1 of 9 Budget - Research Equipment Tools
Box 1 of 9 Budget - General, 2006
Box 1 of 9 FY 2008 Information Technology Initiatives
Box 1 of 9 Budget - Chief Information Officer Recommendations, 2006
Box 1 of 9 Reynolds Center - Courtyard Landscaping, 2006
Box 1 of 9 Reynolds Center - Smithsonian Art Strategic Planning Process, September 21, 2005
Box 1 of 9 Reynolds Center - Smithsonian Art Strategy Team Meeting, October 3, 2006
Box 1 of 9 Reynolds Center - Strategic Planning for Art Museums, 2005
Box 1 of 9 Reynolds Center - Smithsonian Arts Strategic Planning, 2005-2007
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Box 1 of 9 Reynolds Center - Flood, June 25-29, 2006
Box 1 of 9 Reynolds Center - Smithsonian Institution Scholarly Publishing
Box 1 of 9 Reynolds Center - Strategic Plan, February 2006
Box 1 of 9 Avian Pandemic, 2006
Box 1 of 9 Patent Office Building (POB)/Courtyard Reynolds Center, 2004-2006
Box 1 of 9 Reynolds Center - POB Courtyard Enclosure, Final Concept Submission, August 5, 2005
Box 1 of 9 Reynolds Center - POB Courtyard Concept Options
Box 1 of 9 Reynolds Center - General POB Renovation, 2004-2006
Box 1 of 9 Smithsonian On Demand, January 10, 2007
Box 1 of 9 Smithsonian On Demand - General
Box 1 of 9 Operational Review, 2006
Box 1 of 9 Operational Review - All Directors
Box 1 of 9 Development Management Reports, 2006
Box 2
Box 2 of 9 National Portrait Gallery (NPG) - Development, 2005-2006
Box 2 of 9 NPG Organization Analysis, November 2000
Box 2 of 9 NPG - Marc Pachter, 2005
Box 2 of 9 NPG - Paul Peck, 2005-2006
Box 2 of 9 NPG - Visual Arts Paper
Box 2 of 9 NPG Commission Meeting, April 24, 2006
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Box 2 of 9 Office of the Under Secretary for Art (OUSA) - National Endowment for the Arts
Box 2 of 9 OUSA - David Kennard
Box 2 of 9 OUSA - Weekly Reports, January 2007
Box 2 of 9 OUSA - Management Evaluation and Technical Review, 2006-2007
Box 2 of 9 OUSA - Study of Library Use, September 2006
Box 2 of 9 OUSA - Smithsonian Institution Collections Papers, 2005-2006
Box 2 of 9 Smithsonian Institution Scholarly - General Papers, 2006
Box 2 of 9 Smithsonian Institution Scholarly - Archives of American Art Director Candidates, February 24, 2006 and March 17, 2006 [RESTRICTED for 25 years]
Box 2 of 9 Ned Rifkin - General Counsel Memorandum, April 18, 2005
Box 2 of 9 Ned Rifkin - General Papers, 2006
Box 2 of 9 Ned Rifkin - Health and Safety, 2006
Box 2 of 9 Ned Rifkin - Zeitgeist Conference, 2006
Box 2 of 9 Art Research Fellowship (ARF) - Artist-in-Residence
Box 2 of 9 ARF - Parsons New School of Design, Master of Arts Programs, September 2002
Box 2 of 9 Contracts - Lynne Carbone, 2006
Box 2 of 9 Cooper-Hewitt, National Design Museum (CHNDM) - American Association of Museums
Box 2 of 9 CHNDM - Journals
Box 2 of 9 CHNDM - Financial, 2005-2006
Box 2 of 9 CHNDM - Meeting, October 16, 2006
Box 2 of 9 CHNDM - Chronology
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Box 2 of 9 CHNDM - Exhibition Schedule
Box 2 of 9 CHNDM - Arthur Ross
Box 2 of 9 CHNDM - Miscellaneous, 2005-2006
Box 2 of 9 CHNDM - Facilities
Box 2 of 9 CHNDM - Board
Box 2 of 9 CHNDM - Paul Thompson - Correspondence Regarding Immigration Papers, 2003-2005
Box 2 of 9 CHNDM - Paul W. Thompson
Box 3
Box 3 of 9 Freer Gallery of Art and Arthur M. Sackler Gallery (FGA/AMSG) - Contact Information
Box 3 of 9 FGA/AMSG - Facing East, Visitor Responses, October 2006
Box 3 of 9 FGA/AMSG - Miscellaneous
Box 3 of 9 FGA/AMSG Visiting Committee Members
Box 3 of 9 FGA/AMSG - Ahmanson, March 2006
Box 3 of 9 FGA/AMSG - Jill Sackler
Box 3 of 9 FGA/AMSG - Julian Raby, January 2006
Box 3 of 9 FGA/AMSG - Facilities Information
Box 3 of 9 Hirshhorn Museum and Sculpture Gallery (HMSG) - Board Preparation Materials, February 2007
Box 3 of 9 HMSG - Pete Clausen, June 2005
Box 3 of 9 HMSG - Board of Trustees, 2003-2005
Box 3 of 9 HMSG - General
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Box 3 of 9 HMSG - Olga Viso, 2006-2007
Box 3 of 9 HMSG - Ned Rifkin
Box 3 of 9 HMSG - Public Impact
Box 3 of 9 Smithsonian Photography Initiative (SPI) - Merry Foresta, 2005-2006
Box 3 of 9 SPI - Annenberg Foundation
Box 3 of 9 SPI - Google Proposal
Box 3 of 9 SPI - Photography at Smithsonian Institution (SI)
Box 3 of 9 SPI - Board Information, 2006
Box 3 of 9 Archives of American Art (AAA) - Board of Trustees, 2007
Box 3 of 9 AAA - Employee Grievance, 2006
Box 3 of 9 AAA - Board, 2005
Box 3 of 9 AAA - Wattenmaker Retirement
Box 3 of 9 AAA - Board Meeting, 2005
Box 3 of 9 AAA - Bylaws and Amendments
Box 3 of 9 AAA - Staff List
Box 3 of 9 AAA - Director Search, 2006
Box 3 of 9 AAA - General
Box 3 of 9 AAA - John Smith, Director Information
Box 3 of 9 National Museum of African Art (NMAfA) - Sharon Patton
Box 3 of 9 NMAfA - Commission, 2005
Box 3 of 9 NMAfA Board Meeting, May 19-17, 2005
Box 3 of 9 NMAfA - Disney-Tischman, 2005-2007
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Box 3 of 9 NMAfA - Miscellaneous
Box 3 of 9 NMAfA Collection Development Strategy, 2003
Box 3 of 9 Smithsonian American Art Museum (SAAM) - Elizabeth Broun, 2006
Box 3 of 9 SAAM - American Association of Museums, September 2006
Box 3 of 9 SAAM/NPG (National Portrait Gallery) - Publicity Report, July 1, 2006
Box 3 of 9 SAAM - Louis Fink
Box 3 of 9 SAAM - Stent
Box 3 of 9 SAAM - General, 2005-2007
Box 3 of 9 SAAM - Renwick Alliance
Box 3 of 9 SAAM - Rose Braton Estate
Box 3 of 9 SAAM - Lunder Agreement
Box 4
Box 4 of 9 Freer Sackler - Board Meeting Materials and Bylaws, 2005
Box 4 of 9 Cooper Hewitt Board Meetings, 2005
Box 4 of 9 SAAM Commission Meeting, 2004
Box 4 of 9 HMSG Board Meeting, October 27, 2005
Box 4 of 9 HMSG Board Meeting, May 19, 2005
Box 4 of 9 NMAfA Board Meeting, May 1, 2003
Box 4 of 9 NMAfA Board Meeting, May 16-17, 2005
Box 4 of 9 AAA Meeting, April 20, 2003
Box 4 of 9 AAA Meeting, February 18, 2004
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Box 4 of 9 AAA Meeting, May 13, 2004
Box 4 of 9 AAA Meeting, February 25, 2005
Box 4 of 9 AAA Meeting, April 29, 2005
Box 4 of 9 AAA Meeting, February 29, 2000
Box 4 of 9 National Portrait Gallery (NPG) Commissions, 2005
Box 4 of 9 NPG Meeting, December 5, 2005
Box 4 of 9 NPG Commission Meetings, 2003 (2 folders)
Box 5
Box 5 of 9 Ned Rifkin Notes - SAAM, Art in a Global Context, 2006
Box 5 of 9 Special Events Policy Meeting, October 25, 2006
Box 5 of 9 Robert Haywood
Box 5 of 9 Rifkin - Corcoran Lecture, December 2006
Box 5 of 9 Rifkin - Museology Advisory Board Meeting, September 7, 2006
Box 5 of 9 Rifkin - Scholarly Studies Program Awards, 2006
Box 5 of 9 Rifkin - University of Michigan Museum of Art, Board Membership Information
Box 5 of 9 Rifkin - Ochre India
Box 5 of 9 Rifkin - Invitations, 2006
Box 5 of 9 Corcoran - Modernism Exhibit
Box 5 of 9 Rifkin - Handwritten Notes
Box 5 of 9 Rifkin - Outgoing Correspondences, 2005-2006
Box 5 of 9 Ned Rifkin - Invitations Declined
Box 5 of 9 Rifkin - Regrets
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Box 5 of 9 Rifkin - University of Michigan Art Museum Advisory Board
Box 5 of 9 Rifkin - Syracuse University
Box 5 of 9 Rifkin - pre-2006 handwritten notes
Box 5 of 9 Rifkin - Cards, Thank you letters
Box 5 of 9 Rifkin - Development Management Reports
Box 5 of 9 Susan Talbott - Contacts
Box 5 of 9 Talbott - Outgoing Correspondence
Box 5 of 9 Talbott - Camp Kippy
Box 5 of 9 Talbott - Miscellaneous
Box 5 of 9 Talbott - General
Box 5 of 9 Lawrence Small - Forwarded by Office of the Secretary, 2005-2006
Box 5 of 9 Ripley Center, Fall 2006
Box 5 of 9 Employee Matters, Fall 2006
Box 5 of 9 Human Resources
Box 5 of 9 Goals at a Glance, FY June 2006
Box 5 of 9 Capital Plan Commission
Box 5 of 9 Smithsonian Institution Development - Miscellaneous
Box 5 of 9 Smithsonian Institution and Parsons School of Design
Box 5 of 9 Collections Insurance
Box 6
Box 6 of 9 Staff Snack Breaks with Tom Lentz
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Box 6 of 9 International Art Museums Division (IAMD) Directors' Meetings Agenda, 2002
Box 6 of 9 Chronological File, 2002
Box 6 of 9 Smithsonian Institution Library (SIL) Consolidation
Box 6 of 9 IAMD - Edwin Schlossberg
Box 6 of 9 IAMD - Michael Sonnenreich
Box 6 of 9 IAMD - Speeches (Tom's Stump)
Box 6 of 9 IAMD - Supporting Organization Type C
Box 6 of 9 Rosie the Riveter
Box 6 of 9 IAMD - Survey of Basic Operations, May 2000
Box 6 of 9 IAMD - Symposium on Contemporary Art
Box 6 of 9 IAMD - Taipei Economic and Cultural Representative Office in the United States
Box 6 of 9 IAMD - Jill Udall
Box 6 of 9 IAMD - Volunteers
Box 6 of 9 IAMD Strategic Plan, FY 2003-FY 2007
Box 6 of 9 Parsons School of Design - Masters in Decorative Arts
Box 6 of 9 Handwritten Notes on Secretary's Meetings, 2002-2003
Box 6 of 9 IAMD - Handwritten Faxes from Tom Lentz
Box 6 of 9 IAMD Development - Leonard Andrews
Box 6 of 9 IAMD - Cisneros
Box 6 of 9 IAMD - Frank Levinson
Box 6 of 9 IAMD Development - Thomas O'Neil
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Box 6 of 9 Tom W. Lentz Correspondence, October 2003
Box 6 of 9 Tom W. Lentz Correspondence, July 2003-September 2003
Box 6 of 9 Tom W. Lentz Correspondence, April 2003-June 2003
Box 6 of 9 Tom W. Lentz Correspondence, January 2003-March 2003
Box 6 of 9 Tom W. Lentz Correspondence, October 2002-December 2002
Box 6 of 9 Tom W. Lentz Correspondence, July 2002-September 2002
Box 6 of 9 Tom W. Lentz Correspondence, April 2002-June 2002
Box 6 of 9 Tom W. Lentz Correspondence, January 2002-March 2002
Box 6 of 9 Tom W. Lentz Correspondence, October 2001-December 2001
Box 6 of 9 Tom W. Lentz Correspondence, July 2001-September 2001
Box 6 of 9 Tom W. Lentz Correspondence, April 2001-June 2001
Box 6 of 9 Tom W. Lentz Correspondence, January 2001-March 2001
Box 6 of 9 Chronological File, 2003
Box 6 of 9 FGA/AMSG - Exhibits (Xu Bing)
Box 6 of 9 FGA/AMSG - Durga
Box 6 of 9 FGA/AMSG - Leonard A. Lauder
Box 6 of 9 FGA/AMSG - Anne van Biema
Box 6 of 9 FGA/AMSG - Lee Folger
Box 6 of 9 FGA/AMSG - Benkaim Art Estate
Box 6 of 9 FGA/AMSG - Bunker (Cambodia)
Box 7
Box 7 of 9 IAMD - Accomplishment Reports, FY 2000
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Box 7 of 9 IAMD - Affiliations Conference, June 11, 2002
Box 7 of 9 Milo C. Beach - FGA/AMSG Director
Box 7 of 9 IAMD - Advisory Boards
Box 7 of 9 IAMD - American Association of Museums Survey on Trust and Education
Box 7 of 9 IAMD - Arts and Industries Building
Box 7 of 9 IAMD - Art Night on the Mall
Box 7 of 9 IAMD - Association for Asian Studies
Box 7 of 9 IAMD - Jane Bradley
Box 7 of 9 IAMD - Capital Projects and Improvements
Box 7 of 9 IAMD - Gwenfritz
Box 7 of 9 Calder Project
Box 7 of 9 IAMD - Development Issues
Box 7 of 9 Charging for Exhibition Meeting
Box 7 of 9 IAMD - Collaboration Working Groups
Box 7 of 9 IAMD Directors
Box 7 of 9 IAMD Directors Memoranda and Faxes
Box 7 of 9 IAMD - Richard Franklin
Box 7 of 9 Japan Trip, December 8-15, 2001
Box 7 of 9 IAMD - Japan Trip
Box 7 of 9 IAMD - Elizabeth Knight Orientations
Box 7 of 9 IAMD - Austin Matthews
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Box 7 of 9 IAMD - Miscellaneous Articles
Box 7 of 9 IAMD - Alan Shestack Interview
Box 7 of 9 IAMD - Miscellaneous Rosie the Riveter
Box 7 of 9 IAMD - Jason Elliott
Box 7 of 9 IAMD - High Museum Collaborations
Box 7 of 9 IAMD - Jean Pigozzi
Box 7 of 9 IAMD - Mosaic Foundation
Box 7 of 9 IAMD - Treasures of Smithsonian Photography
Box 7 of 9 Photography Center Advisory
Box 7 of 9 IAMD - Photography: DNP America
Box 7 of 9 IAMD - Photography: Fuji
Box 7 of 9 IAMD - Planning, 2000
Box 7 of 9 Regents Presentation, June 2003
Box 7 of 9 IAMD - Responsibilities
Box 7 of 9 IAMD - John Safer, Artist, 2001
Box 7 of 9 IAMD - Speeches to IAMD Museums, 2001
Box 7 of 9 Smithsonian Budget Issues
Box 7 of 9 Heidrick and Struggles Executive Candidate Search - Director for FGA/ AMSG [RESTRICTED for 25 years]
Box 7 of 9 Heidrick and Struggles Executive Candidate Search - Reference Reports, December 2001 [RESTRICTED for 25 years]
Box 7 of 9 Heidrick and Struggles Executive Candidate Search - More Candidates for FGA/AMSG Directorship [RESTRICTED for 25 years]
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Box 7 of 9 SI Website
Box 7 of 9 Web Content - Renwick Gallery
Box 7 of 9 CHNDM Director Search - General (2 folders) [RESTRICTED for 25 years]
Box 7 of 9 CHNDM Background
Box 8
Box 8 of 9 National Museum of African Art (NMAfA) - Director Search (General) (2 folders) [RESTRICTED for 25 years]
Box 8 of 9 NMAfA - General
Box 8 of 9 NMAfA - Correspondence
Box 8 of 9 NMAfA - Outside Correspondence
Box 8 of 9 New Resumes - for Distribution [RESTRICTED for 25 years]
Box 8 of 9 NMAfA - Resumes of Candidates [RESTRICTED for 25 years]
Box 8 of 9 NMAfA - Vision Statements from Candidates, September 1996 [RESTRICTED for 25 years]
Box 8 of 9 NMAfA - Applicants (new) [RESTRICTED for 25 years]
Box 8 of 9 NMAfA - Search Committee [RESTRICTED for 25 years]
Box 8 of 9 NMAfA - Purchase Orders [RESTRICTED for 25 years]
Box 8 of 9 NMAfA - Candidate Package [RESTRICTED for 25 years]
Box 8 of 9 NMAfA - Mailing Lists [RESTRICTED for 25 years]
Box 8 of 9 NMAfA - Candidate Package [RESTRICTED for 25 years]
Box 8 of 9 NMAfA - Job Announcement and Announcement of Directorship [RESTRICTED for 25 years]
Box 8 of 9 NMAfA - Advertisements [RESTRICTED for 25 years]
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Box 8 of 9 NMAfA - Recommended Qualities [RESTRICTED for 25 years]
Box 8 of 9 NMAfA - J. Dennis O'Connor Letter to Washington Post [RESTRICTED for 25 years]
Box 8 of 9 NMAfA - Search Status [RESTRICTED for 25 years]
Box 8 of 9 NMAfA - Reference Calls (Notes), November 1996 [RESTRICTED for 25 years]
Box 8 of 9 NMAfA Search - Conference Call, January 6, 1997
Box 8 of 9 NMAfA Applicants - Rejected [RESTRICTED for 25 years]
Box 8 of 9 NMAfA - Candidate Package [RESTRICTED for 25 years]
Box 8 of 9 NMAfA - Candidate Package [RESTRICTED for 25 years]
Box 8 of 9 NMAfA Search - Miscellaneous Papers (3 folders) [RESTRICTED for 25 years]
Box 9
Box 9 of 9 POB - Current Opening Events, 2005-2006
Box 9 of 9 POB - Installation
Box 9 of 9 Reynolds Center Signage
Box 9 of 9 Archives of American Art - Director Search [RESTRICTED for 25 years]
Box 9 of 9 Carbone Purchase Order [RESTRICTED for 25 years]
Box 9 of 9 Lynne Carbone and Associates [RESTRICTED for 25 years]
Box 9 of 9 Planning Strategic Team Meeting
Box 9 of 9 External Review Committee
Box 9 of 9 Report of the External Review Committee for Smithsonian Arts, January 2007
Box 9 of 9 Report of the External Review Committee Executive Summary, January 2007
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Box 9 of 9 Report of the External Review Committee Appendices, January 2006
Page 17 of 17