Welcome guide for exchange students at

Academic year 2008-2009 Member Ghent University Association

Department of Educational Affairs International Relations Office http://www.international.UGent.be  WELCOME GUIDE Exchange StudentGuide http://www.international.UGent.be fruitful one. and happy a be will Ghent of city the in and University our at experience your hope I student, exchange an as programme full-year a or period short a for staying are you University.Ghent to you welcoming of opportunity the have to glad very am I Whether Dear exchangestudent, national RelationsOffice. arise in the course of it, please do not hesitate to contact the problemsInter any Should stay.rewarding and exciting an you wish I numerous social,culturaland touristactivities. university offers a full academic programme, while the city provides quality of the University, and also with the way of life in Ghent. The I sincerely believe that you will be fully satisfied with the academic home andkeepitready at handafteryouarrivalinGhent. listed hereafter. So please read the guide carefully before you leave aspects. It gives you basic ‘survival’ information about the subjects Exchange Student Guide is intended to help you with the practical The environment. new your in acquainted get to time some take When you arrive in Ghent, for the first time you may feel that it will UniversiteitGent Prof. dr. PaulVan Cauwenberge - Ghent University 1.1. History, Past and Present 5 1.2. The Academic Year and the Examinations 6 1.3. The University Levels and Degrees 7 1.4. Faculties 7 1.5. Teaching System, Assessment and Academic Recognition 8 1.6. Exchange programmes at Ghent University 9

Preparation of 2.1. Visa 11 your stay 2.2. Administrative Preparation: how to get accepted as an Exchange student at Ghent University? 11 2.3. Academic Preparation 12 2.4. Language Preparation & Requirements 12 2.5. Accommodation 15 .5.1. Private Housing + Room Swapping System 15 .5.2. University Student Residences 15 .5.3. Youth Hostel, Hotels, Bed & Breakfast 15 2.6. Insurance 16

Arriving in Ghent 3.1. Transport 21 3.1.1. How to get to Ghent 21 3.1.2. Transport inside Ghent upon arrival 22 3.2. Registration at Ghent University: Office for Student Administration and Study Programmes 4 3.3. Registration at the City of Ghent: the Foreigners’ Registration Office 25 3.4. Welcome Days 25

Student Services & 4.1. Student services 29 Student life @ UGent 4.1.1. Libraries 29 4.1.2. Computer & Internet 29 4.1.3. Language Courses 30 4.1.4. Advisory Centre for Students 31 4.1.5. Office for Student Administration and Study Programmes 31 4.1.6. Health Care 31 4.1.7. Disabled Students 32 4.1.8. Student jobs 32 4.1.9. Student Restaurants 33 4.1.10. Sports 35 4.1.11. Bicycle Rent 36 4.1.12. Social Service 37 4.1.13. Emergency Centre 37 4.1.14. UGent Shop 38 4.1.15. International Relations Office 38 4.1.16. Low Countries Studies 39 4.2. Student Life 40 4.2.1. Student Activities and societies 40 4.2.2. Student organisations for international students 40 4.2.3. Some other student societies 42

The City of Ghent 44

Appendices 46  Ghent University WELCOME GUIDE

 1.1. History, Past and Present In comparison with other European , the Ghent Alma Mater is relatively young. The institution was inaugurated on October 9, 1817, after King William I in the preceding year had proclaimed the establishment of three universities in the Southern . Lectures started on November 3rd. Two events had a decisive influence on the University’s history: the political separation from the Netherlands in 1830 and the introduction of Dutch as the official language in 1930. Both events represented at the same time a break with the past and a new beginning. They also coincided with changes in the University’s language status. The language of instruction from its establishment by William I of Orange till the separation from the Netherlands was , from 1830 till 1930 it was first French and then a bilingual system, and after 1930 it was Dutch. The first professorial staff had sixteen members, including nine foreigners, mainly Northern Dutch and Germans. In 1817 a total of 190 students registered in the four faculties: Arts, Law, Medicine and Sciences. The revolution of 1830 had disastrous consequences for education in Ghent as two faculties were abolished- Sciences and Arts. Although the Law on Higher Education of 1835 returned the two fa- culties to Ghent University and also added the Technical Schools, the recovery proceeded very slowly. Thirty-five years would pass before the student population level of 1830 was once again attained. Nevertheless, during this period Ghent University won the greatest number of prizes in the university competitions. A systematic and thorough modernization of higher education in Ghent took place after the Laws of 1876 and 1890 were passed, which granted universities the power to award academic degrees and enabled the scientific development. Due to the relaxed entrance requirements for university studies, female students also gained access to higher education. The first woman came to study in Ghent in 1882. She opted to study Sciences. Laboratory exercises and laboratory research work got their start in this period and research assistants were also appointed. Over the years the professorial staff has included a number of eminent figures: the jurists Jean-Jacques Haus, and François Laurent, the physicist , the mathematician Paul Mansion, the physi- ologist and psychiatrist Joseph Guislain, the historians Henri Pirenne and Paul Fredercq, the Germanic scholars Joseph Vercoullie and Henri Logeman, and the zoologist and botanist Julius Mac Leod, who was also the spiritual father of the Flemish-speaking Ghent University. Dutch became the official language of Ghent University in 1930, the year celebrated its first centennial. This made it the first institution in the country to offer its educational programmes in Dutch. In 1938 Prof. Corneel Heymans of Ghent was the only Fleming to receive the Nobel Prize for his discoveries in the field of respiratory regulation. The pulling down of the language barrier in 1930 constituted an important step towards the democratization and scientific development of recent decades. A university stands or falls on the basis of the scientific research it produces. In the past, the univer- sity’s fame was in the hands of individual scholars who taught and carried on research. In the last decades, because of the explosion in the growth and range of scientific research, this is no longer feasible. Research is increasingly becoming a matter of teamwork and interdisciplinary collaboration. As a consequence of the reform of the State, regional communities enjoyed wide powers of decision, for instance on education.

 The decree of 1991, who assigned great autonomy to the University, provided new challenges on education and research in an international perspective. Today, Ghent University is one of the major universities in the Dutch-speaking region. Over 130 fa- culty departments, divided over 11 faculties, offer high-quality courses in every one of their scientific disciplines, each inspired by innovative research. Ghent University attracts over 30,000 students, with an international student population of over 1,100 EU citizens and some 1,000 students from non-EU countries. The mission of open and democratic education is realized by the availability of social facilities and professional guidance concerning the study career. With a view to cooperation in research and scientific service, numerous research groups, centres and institutes have been founded over the years. Several of them are renowned worldwide, in various scientific disciplines such as biotechnology, aquaculture, microelectronics, history, ... Because it plays a leading role in the academic and scientific world, Ghent University attaches great interest to a transparent organization structure, a dynamic human resources policy, an active environmental policy, its support to spin-offs and other new initiatives,... Despite its continuing growth, Ghent University maintained its position within the Ghent city centre: our campuses form a proverbial ribbon through the historical city.

1.2. The Academic Year and the Examinations The academic year 2008-2009 starts on 22/9/2008 and ends on 19/9/2009. The courses begin on 22 September and end in May. The second semester starts on Monday 9/2/2009. The study programmes are made up of 2 terms (semester). One term comprises 12 weeks of lectures followed by a two-week study leave and a two-week examination period. The final result is obtained at the end of the second term, on the basis of both the results achieved in the first and the second term. Unsuccessful students can take a second sitting in the second examination period organised in September. This means that every examination can be taken twice a year. If students decide not to take examinations in the first examination period but only in the second, they voluntarily give up their first chance. Examinations are either oral or written. Marks received for practical exercises and the results of written and oral tests during the year may also be taken into account for the final result, as part of a system of permanent evaluation.

Finally, these are the holiday periods in the academic year 2008-2009:

Start 1st semester: 22/9/2008 Start 2nd semester: 9/2/2009

All Saints day: 1/11/2008   Crocus holiday: 23 – 24/2/2009 Kings Day: 15/11/2008   Dies Natalis: 20/3/2009 Winter break: 22/12/2008 – 3/1/2009   Easter break: 6/4/2009 – 19/4/2009 Inter semester vacation: 2/2/2009 – 7/2/2009   Labour Day: 1/5/2009  Ascension Day: 21 – 22/5/2009

WELCOME GUIDE Pentecost Monday: 1/6/2009  Summer vacation: 6/7/2009 – 15/8/2009

 1.3. The University Levels and Degrees A university degree is awarded to a student when he or she has completed a programme comprising the number of credits (60 credits a year) established by law or by order of the University itself, and when he or she has successfully passed the required examinations. The study programme also involves regular attendance at seminars, the submission of reports or essays and practical training. In the academic year 2004-2005, the implementation of the Bachelor-Master system started. All students of the university will obtain an academic Bachelor’s degree after successfully completing a study period of three years (180 ECTS credits). Academic Bachelor’s degrees prepare students for advanced studies at Master’s level. Master programmes cover at least one year of study (60 ECTS credits). Depending on the field of study, many programmes may last longer. The new Master programmes started in2 007- 2008. After successfully completing a Master programme, it is possible to continue your academic training, and follow a subsequent Master programme. Most subsequent Master programmes started already in 2004-2005. The academic degree of doctor (equivalent to a PhD degree) can be awarded no sooner than two years after having obtained the corresponding basic academic degree of Master. ‘Doctor’ is the highest level of specialisation in scientific research. In practice the degree is awarded after three to five years of intensive research work on a particular research topic under the direction of a professor-supervisor.

1.4. Faculties All faculties are grouping various departments. You can find the official faculty addresses and websites below. A list of the ‘Faculty Committees for Internationalisation’ can be found in the ‘Appendices’.

Faculty of Arts and Philosophy (LW)

 Address: Blandijnberg 2, B-9000 Ghent

 Website: http://www.flwi.UGent.be

Faculty of Law (RE)

 Address: Universiteitstraat 4, B-9000 Ghent

 Website: http://www.law.UGent.be

Faculty of Sciences (WE)

 Address: K.L. Ledeganckstraat 35, B-9000 Ghent

 Website: http://sciences.UGent.be

Faculty of Medicine and Health Sciences (GE)

 Address: University Hospital UZ, De Pintelaan 185, B-9000 Ghent

 Website: http://www.UGent.be/ge

Faculty of Engineering (TW)

 Address: Jozef Plateaustraat 22, B-9000 Ghent

 Website: http://www.firw.UGent.be  Faculty of Economics and Business Administration (EB)

 Address: Hoveniersberg 24, B-9000 Ghent

 Website: http://www.feb.UGent.be

Faculty of Veterinary Medicine (DI)

 Address: Salisburylaan 133, B-9820 Merelbeke

 Website: http://www.UGent.be/di

Faculty of Psychology and Educational Sciences (PP)

 Address: Henri Dunantlaan 2, B-9000 Ghent

 Website: http://www.fppw.ugent.be

Faculty of Bioscience Engineering (LA)

 Address: Coupure Links 653, B-9000 Ghent

 Website: http://www.fbw.ugent.be

Faculty of Pharmaceutical Sciences (FW)

 Address: Harelbekestraat 72, B-9000 Ghent

 Website: http://www.ugent.be/fw

Faculty of Political and Social Sciences (PS)

 Address: Universiteitstraat 8, B-9000 Ghent

 Website: http://www.psw.UGent.be

1.5. Teaching System, Assessment and Academic Recognition For most study programmes, students can expect a more or less equal mix of theoretical lectures and practical work (often in the form of smaller-sized seminars). Although in some cases a permanent evaluation process (e.g. on the basis of essays) may operate, the majority of teaching is assessed at the end of the term/year by means of written and oral examinations for each of the courses attended (both lectures and seminars). Regardless of their period of their stay, exchange students are fully encouraged to participate in the regular assessment processes at the end of both terms. Separate assessment formulas for international students cannot be considered as evidence. At any rate, their Ghent grades will fully count towards the result of their study at home. Ghent University was also an active participant in the EU’s credit transfer pilot scheme (ECTS History Programme), which established a completely compatible grading system among several European universities. Its ultimate aim was to have such a system of credit points adopted in all fields of study and at all European universities. Ghent University together with 9 other universities all over Europe

WELCOME GUIDE was the first university to receive the ECTS label from the European Commission. This label is an award for the outstanding way Ghent University applies the ECTS.

 1.6. Exchange Programmes at Ghent University Ghent University is a strong participator in European Union (EU) mobility projects. Over the past few years, it has seen a steady growth, which has been most marked in the Erasmus mobility pro- gramme. Since the beginning of the Socrates-programme, Ghent has signed bilateral agreements with more than 400 European institutions. Ghent University is also very active in other parts of the such as Intensive Programmes and Curriculum Development projects. As such, Ghent is one of the most active European universities. In the academic year 2007-2008, Ghent University sent over 550 of its students abroad and hosted approximately 800 international students within the framework of an exchange programme. Those figures prove that Ghent is a very attractive university. In the wake of active cross-fertilisation through successful Erasmus partnerships, Ghent University has eagerly engaged in other EU projects. It participated as co-ordinator and partner in Erasmus Mundus, Tempus, Leonardo da Vinci, Lingua, Grundtvig, Minerva, Comenius, Alfa, Jean Monnet and in a large number of European Research Projects. Ghent University was also twice awarded an Erasmus Prize (1989 and 1994) and was mentioned as 1 of 20 Erasmus Success Stories by the European Commission in 2007. The International Relations Office co-ordinates the above-mentioned projects and assists the academic staff in the administrative management of their programmes. In the framework of the Erasmus-programme and other Exchange programmes, most practical and academic matters are taken care of by the International Relations Office on the one hand and by your UGent-promoter (= a professor) and FCI on the other hand. Usually you can obtain some general information about your host university from fellow students who studied at Ghent University the year before. Ask your promoter, your international office or your student organisation for names of contact persons. However, every student has specific questions that cannot be dealt with from abroad. Therefore, it might be interesting to include a short visit to Ghent in your holiday plans, once you have obtained certainty about your grant (usually at the end of the academic year). This would give you the opportunity to explore the university and the city and to talk to the responsible persons within your programme.

 Preparation of your stay WELCOME GUIDE

10 2.1. Visa More information can be found on:

 The Federal Public Service Foreign Affairs: http://www.diplomatie.be

 Aliens’ Office: http://www.dofi.fgov.be

All information below is subject to changes. Please check with the Belgian Embassy or Consulate in your country. You can find the contact details on http://www.diplomatie.be The complete visa procedure can be found in the guide “Destination Ghent!” (published by the City of Ghent).

2.2. Administrative Preparation: how to get accepted as an Exchange student at Ghent University? Ask the International Office in your university for help. Ask them if your university has a bilateral agreement with Ghent University. Also ask them to help you with the 4 necessary forms: ‘Exchange Application Form’ + ‘Exchange Learning Agreement’ + ‘Transcript of records of your previous study results’ + ‘Language Requirements for Exchange Students’. Without these documents, you will NOT be allowed at Ghent University. Send the following obligatory documents to the International Relations Office 2-3 months before your arrival (attention: some faculties have application deadlines!):

 Exchange Application Form

 Exchange Learning Agreement

 Transcript of Records (list of your past learning achievements – ask your university)

 Language Requirements for Exchange Students

You can obtain these documents at the International Relations Office of your university, or you can find them in the information package that you will receive, or you can download them at the website (http://www.international.UGent.be). Once we have received these forms, they will be sent to the faculty responsible and to your UGent professor. If they agree with the proposed Application Form and Learning Agreement, they will sign the forms and send them back to the Exchange Students Adviser. He will return the forms by fax to your university. He will also send your ‘Letter of Invitation’ to your postal address and a scanned version of your forms to your e-mail address. This Letter of Invitation is the proof of your acceptance as Exchange Student at Ghent University This procedure usually takes 4-6 weeks. During holiday periods, it might take a bit longer. You will need this Letter of Invitation for the registration at Ghent University upon arrival and you can also use this letter to apply for visa or scholarship.

11 2.3. Academic Preparation Your promoter at Ghent University will certainly warn you in good time about the preparation that is possible and necessary. Since Erasmus and most other Exchange programmes are academic exchange programmes, it is important that information on your curriculum is available well in advance to your departure date. The Erasmus programme guarantees the academic recognition of study programmes abroad, since they are considered to be equivalent to those in the partner universities involved in an exchange project. In order to obtain this recognition you will need to have your study programme abroad approved by the Academic Board at your home university before departure. Information on the UGent courses can be found on the Internet via online Course Catalogue: http://www.ugent.be/en/teaching/coursecatalogue If a problem should arise, you should get in touch with your promoter at Ghent University (either directly, or via the intermediate platform of the Faculty Committees on International Affairs – FCI – see appendices) to find out which academic preparation is necessary.

2.4. Language Preparation & Requirements There are 21 million Dutch speakers (15 million in the Netherlands and 6 million in Belgium). As the language of instruction in and Ghent is Dutch, Ghent University requires a basic knowledge of the language of instruction. Therefore, students are advised to start learning Dutch before their arrival in Ghent and to take basis intensive Dutch courses upon arrival in Ghent. At Ghent University, the University Language Centre offers a basic intensive Dutch course for a low price. You will only have to pay for the course material and administrative costs (see section 4.1.3. Language courses at Ghent University) and collect a voucher at the International Relations Office. If you have been able to study some Dutch before coming to Ghent, you will be directed to a follow- up course at the most suitable level. The UCT organises language courses both in the summer and during the academic year. Students who have already a relatively good command of the will be interested to hear that the Flemish Ministry of Education and the ‘Nederlandse Taalunie’ (http://taalunieversum.org/en/) award grants for summer courses in “Dutch language and culture”. However, grant applications need to be submitted before February 1st of the year in which the course takes place (August). At Ghent University only a limited (but growing) number of courses are offered in English:

 Courses on modern languages and literatures are normally taught in the language studied

 Some postgraduate courses are taught entirely in English

 Some optional courses may be taught in English

 Thesis, fieldwork or laboratory work under personal supervision often requires a basic grasp of Dutch.

Ghent University has proceeded a series of measures that focus on the level of language proficiency. Exchange students will have to prove certain knowledge of the Dutch or English language. More information can be found on the document ‘Language Requirements for Exchange Students’. WELCOME GUIDE See also: 4.1.3. Language courses at Ghent University).

12 2.5. Accommodation 2.5.1. Private Housing + Room Swapping System Most Ghent students rent a private room. If the period of your stay is longer than 6 months, we strongly advise you to look for a room on the private market. Posters announce the availability of student rooms (‘studentenkamer / kot te huur’). Prices vary between € 250 and € 400 per month. Keep in mind that you will also be required to pay a one to three months deposit upon arrival. Please contact the landlord yourself. For further information, please contact Mrs. Nathalie Geeraerts at the Housing Department:

 Address: Housing Department, home Vermeylen, Stalhof 6, B-9000 Gent

 Tel.+ 32 9 264 71 09

 Fax +32 9 264 72 96

 E-mail: [email protected]

You can also consult these web pages:

 The Kot@Gent database: http://www.gent.be/immodatabank

 Immoweb-database: http://www.immoweb.be

 KotCentral-Database (in Dutch only): http://www.student.be/nl/kots

 Huurnet (in Dutch only): http://www.huurnet.be

 Op Kot in Gent (in Dutch only): http://www.opkotingent.be

 CasaSwap: http://www.CasaSwap.com

More information can be found in the guide “Destination Ghent!” (published by the City of Ghent).

2.5.2. University Student Residences The university’s four student residences offer a total of 1.357 rooms. All of these are situated in the surroundings of the university buildings. Only a small number of Ghent students (8%) live in one of the university residences. Every student has a furnished room of his or her own and has access to a kitchen (crockery and cutlery, pots and pans are not provided), bathroom and recreational space with TV room. University rooms cost € 233 a month (sheets and blankets are provided for free). Keep in mind that you will be required to pay a room deposit (€ 125) as well as a key & badge deposit (€ 35). Payments have to be made by bank instalments and can not be done beforehand. Upon arrival, the people in the Housing Department will tell you what to do. It is essential to start looking for accommodation at least 4 months before the start of your stay, to have a chance on a room in the university residences. Only a limited number of rooms (200) can be reserved for exchange students in the university residences. These rooms will be distributed on a first come, first served basis. We don’t have enough rooms for all exchange students. Full means full, so be fast!

13 The only way to apply for a room is to send the filled out ‘Exchange Accommodation Form’ to the Exchange Students Adviser. Only when you have received a written confirmation letter, you can be sure of your reservation. You can download the Exchange Accommodation Form on the website (http://www.international.ugent.be). Minimum reservation period is 3 months. Contact persons:

 Reservations: Exchange Students Adviser, André De Cokere: Address: Onderbergen 4 a-c, B-9000 Gent, Fax +32/9/264.83.99, E-mail [email protected]

 Modifications, Cancellations, Questions, …:the Housing Department, Myriam Van den Branden: Address: home Vermeylen, Stalhof 6, B-9000 Gent, Tel.+ 32/9/264.71.12, Fax +32/9/264.72.96, E-mail [email protected]

The Housing Department of Ghent University will allocate your room as close as possible to the faculty where you will be studying. However, due to the large number of applications, it is not always possible to give you the room of your choice. Telephone calls inside Ghent University (e.g.: to the faculty, to the university administration, to the International Relations Office …) are free. If you need to call outside University, use the public telephone booth in the university hall. You can receive phone calls from in and outside the University. Students should keep their room clean and tidy. The furniture in the rooms and communal halls cannot be moved or removed. Decoration of the room is permitted as long as no damage is caused to walls or doors. It is forbidden to keep or to bring animals in the room or in any other place of the building. The rooms serve as living quarters for the students. The recreation hall is available for meetings and conversations. After 23h00, complete silence should be observed in the entire building. An exception can only be made for the activities of the Home Council, subject to the approval of the management. Activities can only be organised by the Home Council and have to be applied for at least 1 week beforehand to the Housing Department. Students may receive visitors. However, students are also responsible for any damage or costs caused by persons they have invited. When violating the stipulations of the internal rules and regulations, noise pollution, theft, alcohol- and drug abuse, … students can be sanctioned by the Rector of Ghent University (on the advice of the Board of Directors). The sanction can be: a warning, cancellation of the tenancy agreement or contemporary / permanent expulsion.

2.5.2.1. Home Vermeylen This residence has 8 floors and 458 rooms. Every room has a telephone, internet and TV-connection. The Housing Department is situated on the ground floor. The reception is open every day from 8 a.m. till noon, from 1 p.m. till 8 p.m. and from 8.30 p.m. till midnight. Situated close to the ‘Overpoort- straat’’. There is a restaurant near the residence. Address: Stalhof 6 B-9000 Gent.

2.5.2.2. Home Fabiola This residence has 7 floors and 224 rooms. Every room has a telephone and internet connection. Situated close to the ‘Overpoortstraat’’. There is a restaurant near the residence. This residence also has a study room. Address: Stalhof 4 B-9000 Gent. WELCOME GUIDE

14 2.5.2.3. Home Astrid This residence has 5 floors and2 34 rooms. Every room has a telephone, internet and TV-connection. Situated close to ‘De Sterre’ and the Faculty of Sciences. There is a restaurant on the ground floor. Address: Krijgslaan 250 B-9000 Gent.

2.5.2.4. Home Boudewijn This residence has 14 floors and 441 rooms. Every room has a telephone and internet connection. Situated close to the University Hospital (UZ) and the Faculty of Pharmaceutical Sciences. There is a restaurant on the ground floor. Address: Harelbekestraat 70 B-9000 Gent.

2.5.3. Youth Hostel, Hotels, Bed & Breakfast Another possibility is to stay in a hotel or the youth hostel during the first days of your stay and to go and look for a room yourself. Hotels:

 You can visit the website of the City of Ghent to find a hotel: http://www.visitgent.be

 Online booking of hotel rooms in Gent: http://gent.roomsonline.be/?langue=nl

Youth hostel

 Youth Hostel De Draecke, Sint-Widostraat 11, B-9000 Gent (in the heart of the city centre, close to the Castle of the Counts), tel. +32/9/233.70.50, fax +32/9/233.80.01, e-mail [email protected] or [email protected], website: http://www.ghent-hostel.com or http://www.vjh.be/jeugdher- bergen/gent/

Bed & Breakfast:

 Bed & Breakfast possibilities: visit his website: http://www.bedandbreakfast-gent.be

15 2.6. Insurance More information can be obtained in our Legal Department

 Address: Sint-Pietersnieuwstraat 25, 9000 Gent

 Tel: +32/9/264 30 44

 Fax: +32/9/264 42 98

 E-mail: [email protected]

Website: http://www.ugent.be/en/foreignstud/insurances/students.htm Forms can be downloaded on: http://www.ugent.be/en/foreignstud/insurances/forms.htm

2.6.1. E.E.A. insured (*) and

 You are legally obliged to have a health insurance during your stay in Belgium (for you and your family members staying in Belgium)!! You need to pay the premium yourself! – the E.E.A. student and the student from Switzerland who has a health insurance in a country of the European Union, has to apply in his/her country of insurance for a European Health Insurance Card (EHIC); – the holder of a EHIC has the right to take the medical care during his stay in Belgium, at the same conditions as provided by the Belgian legislation, but he/she can only get (partial) reim- bursement for the medical care that is necessary during his/her stay, taking the nature of the medical care into account and the duration of the stay; attention: healthcare in itself may not be the aim of the visit; – if obtaining a EHIC is impossible in any specific situation, then the student will have to approach a health fund (**) immediately upon his/her arrival in Belgium, in order to obtain insurance cover; the student will have to provide this health fund with a certificate that shows that his/her insurance cover abroad has ceased to be in effect; – the EHIC is valid throughout any of the countries of the European Union (25 Member States), Iceland, , Liechtenstein and Switzerland; – if you can’t obtain a EHIC and if you can’t get the health insurance directly with the health fund (**) in Belgium, you will need to subscribe the combination insurance (MARSH – fill in the form to subscribe this insurance), which covers as well health (sickness and disability) as civil liability in private life and travel insurance. It is not possible to subscribe a separate health insurance, because the premium for the separate health insurance is the same as the premium for the combination insurance.

 (only if you did not subscribe the combination insurance (MARSH)) You are not obliged, but we recommend you strongly to subscribe also the insurance for civil liability private life (ETHIAS, fill in the form to subscribe this insurance). This insurance may be important in case of a bicycle accident, as a pedestrian, in the weekend, …You need to pay the premium yourself! Attention: if you subscribe the combination insurance (MARSH), you do not need to subscribe the apart insurance for civil liability private life (ETHIAS), because these risks are already included in the combination insurance.

 (only if you did not subscribe the combination insurance (MARSH)) You are not obliged, but we

WELCOME GUIDE recommend you strongly to subscribe also the insurance for travel assistance (VANBREDA RISK & BENEFITS, fill in the form to subscribe this insurance). This insurance is for example important

16 when you need to be repatriated to your country of origin or if you need to return prematurely to your country of origin because a relative had died. You need to pay the premium yourself! At- tention: if you subscribe the combination insurance (MARSH), you do not need to subscribe the apart insurance for travel assistance (VANBREDA RISK & BENEFITS), because these risks are already included in the combination insurance.

 Through your enrolment as a student, you will be insured by the Ghent University automatically as regards your "physical accidents during university activities”.

 Through your enrolment as a student, you will be insured by the Ghent University automatically as regards your "civil liability during university activities” (which does not include, however, the journey to and from such university activities).

2.6.2. Non-E.E.A. insured (except Switzerland)

 You are legally obliged to have a health insurance during your stay in Belgium ( for you and your family members staying in Belgium)!! You will have to approach a health fund (**) directly, im- mediately upon arriving in Belgium; this health fund will examine your specific situation; in some cases, an E111-/E128 form will be possible for non-E.E.A. nationals, too; in most cases, however, it will be necessary for you to obtain health insurance cover from the health fund for himself/herself and for the members of his/her family residing in Belgium: – you need to pay the premium yourself! – the health fund will normally not require any waiting period; – to be able to register with the health fund as a student, the student must be able to present to the health fund a certificate of enrolment as a student at the Ghent University. – as per January 1, 2008, according to the information available at the Legal Department of the Ghent University, the following rates are in force for any enrolment as a student: legal contribution 49.88 Euro per quarter + health fund membership contribution (mostly 5 Euro per month). For the correct amounts you have to contact the health fund!

17 – as soon as the student will be in a position to produce proof of his/her registration with the register of foreigners (can take quite some time) as well as of a stay of more than three months in Belgium, and has signed a statement of his/her income, he/she may request the health fund, in principle, to be registered as a “resident” (also referred to as “party entitled according to the national register”); the following rates are in force as per January 1, 2008 for a “registra- tion as a resident” according tot the information available at the Legal Department of the Ghent University (but: for the correct amounts and conditions you have to contact the health fund!):

Registration as resident Legal contribution Health fund membership contribution Joint family income on an 0 Euro per quarter In most cases 5 Euro annual basis, less than per month 10,518 Euro Joint family income on an 49.88 Euro per quarter In most cases 5 Euro annual basis, more than per month 10,518 Euro but less than 13,246.34 Euro Joint family income on an 94.17 Euro per quarter In most cases 5 Euro annual basis, more than per month 13,246.34 Euro but less than 29,045.04 Euro Joint family income on an 588.34 Euro per quarter In most cases 5 Euro annual basis, more than per month 29,045.04 Euro

– as soon as the student will be in a position to produce proof of his/her registration with the register of foreigners (can take quite some time) as well as of a stay of more than three months in Belgium, and has signed a statement of his/her income, he/she may request the health fund, in principle, to be registered as a “resident” (also referred to as “party entitled according to the national register”); the following rates are in force as per January 1, 2008 for a “registra- tion as a resident” according tot the information available at the Legal Department of the Ghent University (but: for the correct amounts and conditions you have to contact the health fund!): health funds will not charge, in principle, any extra rate for possible family members; – if the health fund refuses (possibly on a temporary basis) to register any student, then this student you will need to subscribe the combination insurance (MARSH – fill in the form to subscribe this insurance), which covers as well health (sickness and disability) as civil liability in private life and travel insurance; you need to pay the premium yourself! It is not possible to subscribe a separate health insurance, because the premium for the separate health insurance is the same as the premium for the combination insurance.

 (only if you did not subscribe the combination insurance (MARSH)) You are not obliged, but we recommend you strongly to subscribe also the insurance for civil liability private life (ETHIAS, fill in the form to subscribe this insurance). This insurance may be important in case of a bicycle accident, WELCOME GUIDE as a pedestrian, in the weekend, …you need to pay the premium yourself! Attention: if you sub-

18 scribe the combination insurance (MARSH), you do not need to subscribe the apart insurance for civil liability private life (ETHIAS), because these risks are already included in the combination insurance.

 (only if you did not subscribe the combination insurance (MARSH)) You are not obliged, but we recommend you strongly to subscribe also the insurance for travel assistance (VANBREDA RISK & BENEFITS, fill in the form to subscribe this insurance). This insurance is for example important when you need to be repatriated to your country of origin or if you need to return prematurely to your country of origin because a relative had died. you need to pay the premium yourself! At- tention: if you subscribe the combination insurance (MARSH), you do not need to subscribe the apart insurance for travel assistance (VANBREDA RISK & BENEFITS), because these risks are already included in the combination insurance.

 Through your enrolment as a student, you will be insured by the Ghent University automatically as regards your “physical accidents during university activities”.

 Through your enrolment as a student, you will be insured by the Ghent University automatically as regards your “civil liability during university activities” (which does not include, however, the journey to and from such university activities).

 Bond Moyson: Vrijdagmarkt 10, 9000 Gent, tel.: 09/265 55 11, fax: 09/265 59 99, e-mail: [email protected], website: http://www.socmut.be  Christelijke Mutualiteit (CM): Peperstraat 6, 9000 Gent, tel.: 09/224 77 11, fax: 09/223 19 45, e-mail: [email protected], website: http://www.cm.be

 Euromut: Franklin Rooseveltlaan 44, 9000 Gent, tel.: 09/225 93 95, fax: 09/225 53 01, e-mail: [email protected], website: http://www.euromut.be

 Liberale Mutualiteit: Brabantdam 109, 9000 Gent, tel.: 09/223 19 76, fax: 09/224 11 74, e-mail: [email protected], website: http://www.lmvlg.be

 Partena Onafhankelijk Ziekenfonds: Coupure Links 103, 9000 Gent, tel.: 09/269 85 35, fax: 09/269 85 49, e-mail: [email protected], website: http://www.partena-ozv.be

 Securex: Verenigde Natieslaan 1, 9000 Gent, tel.: 09/235 61 61, fax: 09/235 61 62, e-mail: [email protected], website: http://www.securex.eu/be

 Vlaams Neutraal Ziekenfonds: IJzerlaan 16, 9000 Gent, tel: 09/245 29 25, [email protected], website: http://www.vnz.be

(*) The E.E.A. countries are the Members of the European Economic Area, i.e. the Member States of the European Union, Iceland, Norway and Liechtenstein.

(**) For purposes of information, you will find below a limited list of authorised health funds in Ghent, in alphabetical order:

19 Arriving in Ghent WELCOME GUIDE

20 3.1. Transport 3.1.1. How to get to Ghent By plane: Belgium’s international airport is situated in Brussels (http://www.brusselsairport.be). From Brussels Airport it is possible to travel by train (http://www.nmbs.be) to Ghent. In the airport, follow the signs to the train station, which is below ground level. The official name of the train station in the airport is: ‘Brussel-Nationaal-Luchthaven’). Buy a ticket (also possible online) for Gent-Sint-Pieters station at the counter in the train station of the airport. The price for a single fare (Brussels Airport – Gent-Sint-Pieters) is € 8,60. You can board the direct train to Ghent or you can take the shuttle train to Brussels Central Station, which runs every 15 minutes. There, you can change to a train to Ghent. From Gent-Sint-Pieters station, you can take several busses and trams to the centre of Ghent. Another airport is situated in Charleroi (http://www.charleroi-airport.com). From Charleroi Airport, you can take the bus to Brussels Zuid/Midi station for only € 11, always 30 minutes after landing. From Zuid/Midi station it is possible to travel by train (http://www.b-rail.be) to Ghent. Buy a ticket for Gent-Sint-Pieters station in the train station. The price for a single fare (Brussels Zuid/Midi station – Gent-Sint-Pieters) is € 7,50. You can board a direct train to Ghent every 20 minutes. From Gent-Sint-Pieters station, you can take several busses and trams to the centre of Ghent. Other close airports: Antwerp Airport (http://www.antwerpairport.be), Ostend Airport (http://www. ost.aero), Liege Airport (http://www.liegeairport.com), Lille Airport in (http://www.lille.aeroport. fr), … Some airline companies: Brussels Airlines (http://www.brusselsairlines.com), Sky Europe (http:// www.skyeurope.com), Wizz Air (http://www.wizzair.com), Ryanair (http://www.ryanair.com), Vueling (http://www.vueling.com), Blue Air (http://www.blueair-web.com). Most mayor airlines can be found on this link: http://www.brusselsairport.be/en/contact/airlines

By bus: If you’re planning to travel by bus or coach, you can contact Eurolines (http://www.eurolines.be). The bus stop at Koningin Elisabethlaan 73 is near the Gent-Sint-Pieters train station.

By car: If you decide to come by car, you will find Ghent at the crossroads of 2 big motorways:

 E17 connecting Lisbon, Paris, Ghent, Antwerp, Köln, Copenhagen, Stockholm

 E40, connecting London, Calais, Ghent, Brussels, Frankfurt, Vienna, Budapest, Sophia, Istanbul. The Ghent city centre is a pedestrian zone, so no cars are allowed. Some student residences have free parking spaces in the immediate surroundings.

Train tickets:

 If you are planning to travel by train frequently and if you are younger than 26, it is more inte- resting to buy a GO Pass. This pass is valid for 1 year and allows you 10 rides of your own choice in Belgium for only € 46. A Go Pass entitles you to ten 2nd class single journeys between two Belgian stations; so one single journey only costs you € 4,6. It’s possible to use the Go Pass with several people at the same time. The Go Pass is particularly advantageous for longer journeys (except for frontier points). 21  If you’re 26 or older, you can use the RAIL Pass. This card gives the same benefits as the GO Pass, but it will cost you € 71. More information: http://www.b-rail.be

You can also travel by high-speed train to from Brussels to:

 Thalys: Paris, Amsterdam, Aachen, Köln, Schiphol, Den Haag, Marne-La-Vallée Euro Disney, Rot- terdam with the Thalys train (http://www.thalys.com)

 Eurostar: London, Ashford, Lille with the Eurostar train (http://www.eurostar.com)

More international trains? Go to:

 http://www.b-rail.be/int/E/

 http://be.tgv.com/en/

 http://www.europeanrailguide.com

 http://www.interrailnet.com

3.1.2. Transport inside Ghent upon arrival If you want somebody to wait for you upon arrival in the station, you can contact the students of Erasmus Student Network (ESN). More information: see section 4.2.2.1. ESN Several bus and tram routes allow you to travel through Ghent or through one of the neighbouring towns (Bruges, Antwerp, etc.). To determine the fare of a bus ride, Ghent and its surroundings have been divided into zones. The price that you have to pay for a ticket depends on the number of zones that you travel through. You can choose between four different ways of paying for your ride. For a single journey in the city centre on a city bus or tram, you can buy a ticket for 1 hour from the conductor (price: € 1,5 on the bus and € 1,2 presale ), which you should stamp in the machine on the opposite side of the entry door. This ticket remains valid for an hour’s journey in town, including changes of bus/tram without restriction. Probably you will be using city buses or trams more regularly. Then you are better off buying a ‘Lijn- kaart’ (price € 1 on the bus per ride and € 0,80 presale per ride ), which you stamp each time you make a journey. A day ticket costs € 6 (or €5 in presale) and allows you to travel through Ghent on any tram or bus you like during the whole day. If you will be using the buses and trams for longer period, it might be a lot cheaper to buy a ‘season ticket’. Depending on your age, you can buy a ‘Buzzy Pazz’ or an ‘Omnipas’. Both tickets are valid always and everywhere on buses and trams of ‘De Lijn’. You can also use these season tickets in other Flemish cities, e.g. Aalst, Antwerpen, Brugge, Gent, Genk, Hasselt, , Leuven, Mechelen, Oostende, Roeselare, Sint-Niklaas and Turnhout + the Belgian coast.

Season Tickets Bus + Tram ‘De Lijn’ Period Buzzy Pazz (6-24 year) Omnipas (25 – 59 year) 1 month € 20,90 € 27

WELCOME GUIDE 3 months € 59 € 76 12 months € 162 € 211

22 23 More information can be obtained at the shops of ‘De Lijn’ (‘Lijnwinkels’):

 Korenmarkt (open Mon-Friday 7h-19h, Saturday 10h45-17h30)

 Sint-Pieters station (open Mon-Friday 7h-19h)

 Gent-Zuid (open Monday-Friday 11h15-18h)

 Gentbrugge (open Monday, Tuesday, Thursday and Friday 9u-16u, Wednesday 9h-17h, tel. +32/9/210 94 43)

 Information phone: +32/70/220.200 (from inside Belgium: 070/220.200)

 E-mail: [email protected]

 Website: http://www.delijn.be More information can be found in the guide “Destination Ghent!” (published by the City of Ghent).

3.2. Registration at Ghent University: Office for Student Administration and Study Programmes The Office for Student Administration and Study Programmes is situated behind the reception desk of the Rectorate building (Sint-Pietersnieuwstraat 25). Registration hours: Weekdays from 8h30-11h45 and 13h30-16h15. Please take copies of your documents before you go to the registration office. Please take a ticket (as ‘Exchange Student’) at the touch screen computer in the entrance hall and await your turn. Procedure: For registration the following documents are required:

 Copy of the 'Letter of Invitation', issued by the International Relations Office of Ghent University

 Copy of certificate of registration at home university or copy of your student card

 Copy of your passport of identity card

 Copy of a certificate of health insurance – European Health Insurance Card (= blue card) – or a copy of your application for health insurance at a ‘ziekenfonds’ in Belgium (see appendices)

All duly registered students receive a Ghent University student card for the length of their stay. This card is the proof that you have been recognised by Ghent University as an ‘Exchange Student’. You need this card when taking exams or when going to the library or to one of the university restaurants. You can also get reductions in the cinema, museum, historic buildings,... Please make sure that you sign the card and always carry it with you. You will also receive a document (‘certificate of enrolment’) that has to be handed in at the City Foreigners’ Registration Office. Before going back to your home university, be sure to pick up your ‘transcript of records’. Your “Fa- culty Student Administration (FSA)” will deliver this transcript. The transcript of records mentions the courses you have followed, the ECTS-credits and the ECTS-grades you have obtained. WELCOME GUIDE

24 3.3. Registration at the City of Ghent: the Foreigners Registration Office All international students staying in Belgium must register themselves at the Foreigners’ Registration Office. You can only register here after you have already received your UGent student card and the ‘certificate of enrolment’. More information and complete procedure can be found in the guide “Destination Ghent!” (published by the City of Ghent).

3.4. Welcome Days Ghent University organises 2 Welcome Days (WD) for all incoming Exchange Students who will study at Ghent University during the academic year 2008-2009. The WD 1st semester will be held on Monday 22 September 2008, the WD 2nd semester on Friday 6 February 2009. We start with a presentation of all important aspects of university life: from registering at the Students Registration Office over getting an e-mail account to taking a sauna at the university’s Sports Centre. You will definitely not have to listen passively all day: both at noon and in the evening, you literally get a taste of Ghent, and in between your Flemish fellow students (ESN) will show you all places-to-be and must-have-seens in the city centre. Everything is for free! A detailed programme will be sent to all students who have been admitted to Ghent University. Ho- wever, keep in mind that academic activities (lessons, courses, internship, etc) are more important. You can register for this day by sending an e-mail to [email protected].

25 26 WELCOME GUIDE University Services: Faculties: 1 Rectorate building 7 Faculty of Arts and Philosophy 1 Office for Student Administration 12 Faculty of Law and Study Programmes 18,19, 23, 24, 35 Faculty of Sciences 2 Advisory Centre for Students 21, 17 Faculty of Medicine and 2 Medical Service Health Sciences 3 Social Service 3, 8, 24 Faculty of Engineering 2 Jobservice 2, 4 Faculty of Economics 4 ESN-Office and Business Administration 5 Housing Department – Faculty of Veterinary Medicine 5 Counselling Handicapped (in Merelbeke, not on the map) Students (BSH) 16 Faculty of Psychology and 7 University library Educational Sciences 9 Language Centre UCT 15 Faculty of Bioscience Engineering 12 Aula 20 Faculty of Pharmaceutical Sciences 13 International Relations Office 12 Faculty of Political and Social Sciences 13 UGent Shop, Het Pand 17 University Sports Centre (GUSB) Public services: 21 University Hospital (UZ) 38 StudentENmobiliteit (bicycle rent) 23 Computer Centre (DICT) 30 Sint-Pieters Station (trains) 31 Tourist Office University residences: 32 Municipal library 5 Housing Department + office 32 Foreigners’ Registration Office 5 Home Vermeylen (Zuid) 6 Home Fabiola 33 Foreigners’ Registration Office 20 Home Boudewijn (Rerum Novarum) 22 Home Astrid 6 ESN pub (Porter House Irish pub) 40 Blaarmeersen University Student Restaurants: (lake + beach + park) 5 De Brug 41 Flanders Expo 6 Overpoort 11 Sint-Jansvest 15 Faculty of Bioscience Engineering 16 Faculty of Psychology & Pedagogy 20 Home Boudewijn 22 Home Astrid

27 Student services & Student life @ UGent WELCOME GUIDE

28 4.1. Student Services 4.1.1. Libraries 4.1.1.1. Departmental libraries In most cases, the various departmental libraries of Ghent University are the best place to start looking for books and journals in your specific subject area. In most faculties (such as psychology, economics, law, medicine, ...) a faculty library offers access to a wide range of material.

4.1.1.2. Faculty libraries Both the departmental and the faculty libraries operate according to their own regulations (opening hours, borrowing facilities, ...) and you should turn to them for further information. Usually, your Ghent student registration card will entitle you to the full use of these libraries.

4.1.1.3. The main library of the University The main library of the University is housed in the beautiful “” (book tower), which was designed in the early thirties and completed in 1940 by the famous Flemish architect , one of the main architectural innovators of the century. The building is located at the highest point in town (Rozier 9, tel. +32/9/264.38.51, website: http://lib.UGent.be), so you should have no trouble finding your way to the central seat of learning in the university library system. Housing about 2 million volumes, the collection can be accessed online via the library website http://lib. UGent.be. In the digital library you get access to the UGent-catalogue Meercat (http://search.ugent. be/all) telling you what the university libraries own. But you can also find thousands of electronic full text journals and e-books on the above-mentioned web site and last but not least the most important electronic databases that tell you what is written on the subject you’re interested in. To consult reference works and periodicals on open shelves, no formalities need to be fulfilled. To consult or borrow other works, you have to obtain a reader registration card, issued on production of your Ghent University student card. During the academic year, the main library is open on weekdays between 8h00-20h00, on Fridays it closes at 17h00. During summer (15 July -15 September), winter and spring holidays: weekdays from 8h00 to 17h00. Website: http://lib.UGent.be

4.1.1.4. The municipal library The municipal library is well equipped with fiction, non-fiction, audio & documentation, mainly in Dutch, but also in various other languages. It is centrally located (W. Wilsonplein, next to the City Administra- tion Centre) and is open during normal office hours. Website: http://www.bibliotheek.gent.be

4.1.2. Computer & Internet Each faculty has at least one computer room. Every exchange student with a valid student card receives, a few days after registration, a login name, password and email address at his/her address in Belgium. With this they can authenticate themselves in all of the computer rooms at Ghent University (and use the offered computer and internet facilities).

29 More information about the use of computers at Ghent University:

 On the web: http://helpdesk.UGent.be

 By telephone: Helpdesk DICT: +32 9 264.47.47

 Reception: +32 9 264.47.45

 Fax DICT: +32 9 264.49.94

 Address DICT: Campus STERRE, Krijgslaan 281, building S9, B-9000 Ghent

 Opening hours Reception & Helpdesk DICT during the academic year: every weekday from 08h30- 12h00 and 13h30-16h30. During the vacation: 09h00 – 12h00 and 13h30 – 16h00.

4.1.3. Language courses at Ghent University 4.1.3.1. University Language Centre (UCT) As you may have already noticed, the language of instruction in Ghent is Dutch. Students who are planning to study in Ghent within the framework of a European exchange project can take a preparatory course as part of the linguistic preparation of the exchange programme. In August and September, intensive day courses are organised at beginners’ level and advanced level. Students can also take an evening course for beginners during the academic year. The evening course is different from the day course since it is especially developed for exchange students. Upon arrival at Ghent University students should present themselves to the Exchange Students Adviser at the International Relations Office, where they will receive a voucher for a language course. For the actual enrolment they will be referred to the University Language Centre (UCT). Students need to hand in their vouchers in the registration office of the University Language Centre. They are only required to pay € 50 for the course book and administration costs. The remaining amount is paid by the International Relations Office. The University Language Centre offers courses in all modern European languages, and specialises in Dutch for speakers of other languages. The courses are a combination of class sessions and self-study. Students from abroad can also follow other languages apart from Dutch (e.g. English and French). The normal student reduction (more or less half price) applies to those courses. For further information students can turn to the

 University Language Centre (UCT)

 Address: Sint-Pietersnieuwstraat 136, B-9000 Ghent

 Telephone: +32/9/264.36.81 – fax: +32/9/264.41.92

 Email: [email protected]

 Website: http://www.uct.UGent.be

 Opened Monday-Thursday 10h00-13h00 + 14h00-18h30 and Friday 10h00-13h00

 see the website for closing dates

4.1.3.2. EILC

WELCOME GUIDE The EILC courses, an initiative supported by the European Commission, are specialised courses in the less widely used and less taught European Union languages and the languages of other countries

30 participating in Erasmus. The EILC courses give Erasmus students (and possibly teachers) the oppor- tunity to study the language of the host country for 3-8 weeks, in the host country, before starting the Erasmus period. The programme is not open to other Exchange students. From 27/8/2008 – 19/9/2008, the University Language Centre (UCT) organises four courses of Dutch: three elementary levels and a lower-intermediate level. Applications need to be received at the University Language Centre no later than 31/5/2008. The selection process takes place at the beginning of June. For more information and application forms, please

 check the website of the European Commission: http://ec.europa.eu/education/programmes/llp/ erasmus/eilc/index_en.html

 ask Mrs Verschuere at the UCT: [email protected]

4.1.4. Advisory Centre for Students This centre offers information, advice and guidance concerning the different aspects of a study career, before, during and after the period of study. All information and brochures about the study program- mes of Ghent University can be obtained for free at the reception desk, by phone, fax and e-mail. A service of study-counselling and careers advice as well as an information library is at the disposal of all students. The Centre also houses the student medical service (see “Health Care”).

 Advisory Centre for Students

 Address: Sint-Pietersplein 7, B-9000 Gent

 Tel. + 32 9 264 70 00, fax + 32 9 264 35 79

 E-mail: [email protected]

 Opened on weekdays from 9h00-12h30 and from13h30 to 17h00.

 You can also visit their website on: www.UGent.be/en/prospectstud/studycareerservice.htm/

4.1.5. Office for Student Administration and Study Programmes The university’s Office for Student Administration and Study Programmes can be reached most easily via the reception desk in the hall of the Rectorate Building (Sint-Pietersnieuwstraat 25) and plays an important role both at the start and at the end of a visiting student’s stay (see also 3.2. Registration at Ghent University). After your initial registration, the Office for Student Administration and Study Pro- grammes will give you the student card that opens doors both in the university and around town. When you have successfully completed your study period in Ghent, and have received a certificate from your Ghent promoter to that effect, the ‘Faculty Students Administration’ can provide you with an official certificate, testifying your period of study at Ghent University.

4.1.6. Health Care In the unhappy event of health problems you can always turn to the Advisory Centre for Students (see section 4.1.4., Sint-Pietersplein 7, 9000 Gent, tel.+32 9 264 70 00, where two doctors run a practice for students. They are well acquainted with the specific situation of students and as such

31 are ideally placed to deal with any medical problem you might have. In Belgium it is usual to visit a general practitioner first. He will refer you to a specialist if necessary. There are daily medical consultations. To avoid long waits it is preferable to make an appointment, by the above mentioned phone number. As health care is not free, each visit to the doctor must be paid. If you have a proper insurance, you can recuperate the costs, though some of the medical costs may be charged to the patient personally. For urgent medical help during night (from Monday till Thursday between 19h30h and 9h00) call +32 9 264 71 00; in weekends (from Friday 19h00 till Monday 7h00) call +32 9 236 50 00. Website (in Dutch): www.UGent.be/nl/voorzieningen/studentenartsen.htm More information can be found in the guide “Destination Ghent!” (published by the City of Ghent).

4.1.7. Disabled Students The Erasmus-programme actively supports and promotes the integration of handicapped students in the inter-university exchange programmes, and so does Ghent University. Disabled students can rely on the co-operative effort of the “Counselling Handicapped Students”, the Students Social Service and the Advisory Centre for Students, which work together to offer material, technical and social aid. If you have a handicap, it is best to contact the “Counselling Handicapped Students” before your arrival in Ghent, so that proper arrangements can be made in consultation with you, your promoter and the Exchange Students Adviser. Contact:

 BSH (Counselling Handicapped Students)

 Home Vermeylen, Ground floor, Stalhof 6, 9000 Gent

 Tel +32/9/264 72 66

 Fax +32/9/264 72 88

 E-mail: [email protected]

 http://www.bsh-gent.be

4.1.8. Student Jobs 4.1.8.1. Students from the EU + Norway, Iceland and Liechtenstein (not yet for the ‘new’ member states except Malta & Cyprus!) If you have registered yourself at the Foreigners’ Registration Office and you received your ‘Certificate of Inscription in the Aliens’ Register’ (in Dutch: ‘Bewijs van inschrijving in het vreemdelingenregister’) or the ‘Declaration of Arrival’ (in Dutch: ‘Aankomstverklaring’) and your National Number, you can start looking for a job. You don’t need a work permit.

4.1.8.2. Students from outside the EU

WELCOME GUIDE It is not easy to find a student job. Most employers ask a solid knowledge of the Dutch language. However, when you have a Certificate of Inscription in the Aliens Register, a Certificate of Immatricula-

32 tion, a Declaration of Arrival or a Residence Permit then you can apply for a work permit C at the services of the VDAB which is the Flemish Employment Counselling Service. (Congostraat 7, B-9000 Gent, tel. +32/9/265 47 11 fax +32/9/233 21 70, e-mail: [email protected], website: http://www.vdab.be)

4.1.8.3. Where to go?

 First, you need to have an account from the DICT = Academic Computing Centre (see also 4.1.2).

 Get your papers in order (Foreigners Register, Work permit)

 Get an inscription on the website of the Job Service. (Not yet available in English!)

 Website: http://www.ugent.be/nl/voorzieningen/jobdienst

Jobservice

 Address: Sint-Pietersnieuwstraat 47, B-9000 Gent

 Tel.: 09-264.70.74

 E-mail: [email protected]

 Open to the public, every afternoon from 13h30 till 16h30

4.1.9. Student Restaurants Ghent University has a wide array of student “restos” at its disposal. They are all situated in the vicinity of the various teaching quarters. The service they offer is based on the three mainstays of quality, diversity and low prices. The prices are the cheapest in town. The student restaurants serve 4000 meals on a daily basis. Dieticians make sure that menus are varied, healthy and above all balanced. The quality of meals is assured to meet the guidelines of HACCP. Website: http://www.ugent.be/nl/voorzieningen/resto E-mail: [email protected] In our self-service restaurants we serve daily 4 different meals:

 De Brug (Sint-Pietersnieuwstraat 45): lunch & dinner

 Overpoort (Stalhof 2): lunch

 Home Astrid (Krijgslaan 250): lunch

 Home Boudewijn (Harelbekestraat 70): lunch

 Faculty of Bioscience Engineering (Coupure Links 653): lunch

 Faculty of Psychology and Educational Sciences (Dunantlaan2):lunch

 Sint-Jansvest (Sint-Jansvest 24): lunch

 Campus Merelbeke (Salisburylaan 133, Merelbeke): lunch

 Note: in restaurants De Brug and Overpoort we offer in addition 4 snacks.

In our cafeteria’s we serve sandwiches, croques, soup, coffee, desserts, ice-cream:

 De Brug

 Overpoort

 Faculty of Bioscience Engineering

33 34 WELCOME GUIDE  Home Boudewijn

 Home Astrid

 Campus Merelbeke

 Campus Ledeganck (Ledeganckstraat 35)

 Campus Rechten/Law (Universiteitstraat 4)

 Faculty of Arts & Philosophy (Blandijnberg 2)

 Studententrefpunt UZ (University Hospital, De Pintelaan 185)

 Campus Ardoyen (Technologiepark Zwijnaarde 904, 9052 Zwijnaarde)

4.1.10. Sports Facilities Ghent University boasts a fully-equipped sports centre (Department of Sport Facilities or Gents Uni- versitair Sportbeheer - GUSB for short), with three large and two small halls for indoor activities, a 25-meter swimming pool, an instruction pool, two saunas, two football fields, etc. Special attention is devoted to sports for disabled students. The university also offers individual supporting services and counselling for students who are actively involved in top-class sports. The centre is located alongside the “Watersportbaan” (rowing track), close to the Flanders Sports Arena, both the scene of several international meetings, and in the neighbourhood of the “Blaar- meersen” (municipal sports and recreational area), which makes it a particularly attractive place for those who enjoy aquatic sports. Some of the sports that can be pursued are: aerobics, aikido, condition gym, badminton, basketball, bujinkan bujutsu, cross-country running, diving, BBB, football, handball, hockey, horse riding, jazz- dance, jogging in group, judo, karate, kayaking, korfball, Latino moves, mini-football and five-a-side football, Body&Mind, rugby, sailing, swimming, table tennis, tennis, volleyball, water polo, yoga. If you have a question regarding sports, you can contact:

GUSB

 Ghent University Sports Centre

 Address: Watersportlaan 3, 9000 Gent

 Tel: 09/ 264 63 14

 Fax: 09/ 264 64 95

 E-mail: [email protected]

 Website: http://www.ugent.be/sportvoorzieningen

De ‘Sportlijn’

 Sports Information Centre of the City of Ghent

 Address: Sportdienst, Zuiderlaan 13, 9000 Gent

 Tel. 09 266 80 00

 Fax 09 266 80 10

 E-mail: [email protected]

 Website: http://www.gent.be/sport

35 Bicycles can be rented at the “vzw studentENmobiliteit”. A strong and practical lock is included in the rental price.

3 months 6 months 10 months 12 months Deposit Recuperated bike € 15 € 23 € 27 € 32 € 60 Yellow bike € 18 € 28 € 35 € 40 € 60 Yellow bike with a gear € 20 € 33 € 40 € 45 € 60 Folding bike € 20 € 35 € 40 € 45 € 60 The total rental price has to be paid in cash when the bicycle is collected

You will also have to pay a deposit of € 60.

What to bring?

 Ghent University Student Card

 Passport or identity card

 € 60 deposit + the rent (in cash)

Contact:

 Address: Kattenberg 2, B-9000 Ghent (near water tower in glass)

 Tel.: +32 9 269 18 98 - Fax +32 9 269 18 99

 E-mail: [email protected]

 Website: http://www.studentenmobiliteit.be

 Open: Monday, Wednesday, Thursday 13h00-16h00 + Tuesday 13h00-18h00

Bicycle pumps are to be found on several locations in the city. This service is free of charge! The city of Ghent installed three extra bicycle pumps which you can reach day and night!

 Library Gent-South (Woodrow Wilsonplein)

 Bikepoint Max Mobiel, Voskenslaan 27 – Gent (behind the station Gent St-Pieters)

 the Belfry parking, Emile Braunplein, city centre

If your bicycle is damaged, you can mend it yourself at the 3 Bicycle Repair Shops (www.studentenmobiliteit.be/eng – service – bike repair sheds)

Bicycle Repair Shop Blandijn Sint-Hubertusstraat 2 (near Faculty of Arts and Philosophy, Blandijnberg) Tel. +32 9 264 36 70 Open: every weekday from 8h00-10h30 and 12h00-14h00 (except Friday 8h00-11h00)

Bicycle Repair Shop Kattenberg Kattenberg 2 (near Faculty of Arts and Philosophy) Tel.: +32 9 269 18 98 Open: Mondays, Wednesdays & Thursdays 8h30-11h45 & 13h-15h45;

WELCOME GUIDE Tuesdays 10h-11h45 & 13h-16h45.

36 Bicycle Repair Shop Rabot Bargiekaai (campus KAHO Sint-Lieven, Rabot) Tel. + 32 9 269 18 98 Open: Mondays and Wednesdays 12h00-17h00

Bicycle Repair Shop Station Roosakkerstraat (near campus BME and the station Gent Sint-Pieters) Underground car park ‘Practicum’-building P Tel. + 32 9 269 18 98 Open: Tuesdays and Thursdays 12h00-17h00

4.1.12. Social Service The Social Service of Ghent University can help you with:

 Information and advice (regarding the students' social statute)

 Intermediary (between you and: Housing Department, Jobservice, Student Registration and Cur- riculum Office, …).

Contact:

 Address: Sint-Pietersnieuwstraat 47, B-9000 Gent

 Phone: +32 9 264 70 78 or 70 72

 Fax: +32 9 264 35 80

 E-mail: [email protected]

 Website (in Dutch): http://www.ugent.be/nl/voorzieningen/socialedienst

4.1.13. Emergency Centre Ghent University has a Security and Night Watch Department at her disposal: the Emergency Centre. This Emergency Centre is open 24 hours per day, 7/7 days and is located in home Vermeylen, Stalhof 6, 9000 Gent. In case of emergency, you can reach the Emergency Centre by calling ‘88’ via an internal telephone or by calling (09)264 88 88 with a mobile phone. The Emergency Centre can be reached for all incidents that can occur during your stay, such as:

Technical incidents Safety & security incidents Power failure Fire Damage to infrastructure Accident Leakage of water Aggression Elevator Annoyance due to noise or other … …

37 To insure that we can provide in the best service, we have a full staff of caretakers, security officers, technicians and specially trained intervention personnel at our disposal. They can react within a few minutes after your call. In case of incident, this Emergency Centre is authorized to use all means necessary to make sure the damage towards persons and infrastructure is limited to a minimum.

4.1.14. UGent Shop If you want to buy an original, useful, pleasant and payable souvenir of Ghent University, please visit our site: http://www.UGent.be/shop The site shows all information about;

 the items, where the university logo is printed on in a tasteful design

 the locations where you can buy the merchandise

 the opening hours

For further information you can contact:

 Kathy Strumane

 Communication office, Het Pand (2nd floor) – Onderbergen 1, B-9000 Gent

 Tel. +32 9 264 82 33

 E-mail: [email protected]

4.1.15. International Relations Office Ghent University (abbreviated: UGent) defines itself within a broad international perspective and brings out its individuality in language and culture. The International Relations Office (IRO, in Dutch abbreviated as “AIB”) is the central administrative department that stimulates, informs, counsels and supports Ghent’s university community in its endeavours to give shape to this objective. The mission of the IRO is reflected in the support of international educational projects, in international institutional cooperation and in the organisation of international student mobility. UGent and IRO are very active in international contacts and networks with international organisations and universities abroad. Ghent’s international realisations and their importance for the university as a whole are described in the an- nual report of the UGent. The mission of the IRO in short:

 Follow-up of international educational projects

 Institutional international cooperation

 Support of international student mobility

 International network creation

Contact:

 Address: International Relations Office, Onderbergen 4 a-c, B-9000 Ghent WELCOME GUIDE

 Website: http://www.international.UGent.be

38 4.1.16. Low Countries Studies Low Countries Studies is an interdisciplinary postgraduate programme of lectures and extra activities that starts in the second semester of the academic year. It is organised jointly by the Department of Educational Affairs and the Faculty of Arts. The medium of instruction is English. The aim of the programme is to provide international students and researchers with extensive and systematic information on Flemish society (language, culture, art, history, media, landscape, town and country planning, etc.). All aspects will be dealt with within the broader perspective of Belgium and the Low Countries. The programme takes up approximately 25 hours and comprises two major components:

 Between ten and twelve independent lectures on the above-mentioned aspects of life in Flanders, Belgium and the Netherlands. The topics in 2007 -2008 were the following: – Basic introduction to Belgium/Flanders/Holland – Introduction to the Dutch language – Flemish cities in the Middle Ages – Survey of the political history of Belgium – Survey of the socio-economic history of Belgium – The media in Flanders – Town and country planning in Flanders and Holland – The Flemish landscape as seen from above – Flemish Polyphony – An illustrated introduction to the Flemish writer Louis Paul Boon (+ the film ‘Daens’) – Ending life and procreating in Flanders and in the Netherlands – An overview of the Belgian economy

 A guided city walk through Gent and reception in City Hall, a guided visit to the Museum of Modern Art (S.M.A.K.) or the Museum of Fine Arts, a demonstration of Belgian gastronomy and a one-day excursion in Flanders and the Netherlands.

The programme may be subject to review. Full details are to be found on the website (http://www.lowcountries.ugent.be) from November 2008 onwards. Upon completion students are awarded a certificate of Low Countries Studies - Ghent University. Students officially enrolled at Ghent University (including visiting exchange students) are exempted from registration fees, but still need to register officially at the Rectorate. After the official registration students should complete their personal information on the website. For further details, please contact:

 Valère Meus - Co-ordinator Low Countries Studies

 International Relations Office – Onderbergen 4 a-c – B-9000 Gent

 Tel.: 09/264.82.47 - Fax: 09/264.83.99

 E-mail: [email protected]

 Website: http://www.lowcountries.ugent.be

39 4.2. Student life 4.2.1. Student Activities and Societies The integration of the University into the town of Ghent is not just a matter of the location of the university buildings but is quite as much the product of a very active student life. Ghent is a perfect destination if you want to realise the aim of the EU exchange projects not just to induce academic cross-fertilisation but also to encourage students to become acquainted with the customs and tradi- tions of other European countries. Below (section 5 “The City of Ghent”) you will find more information about Ghent itself, but one of the best ways to get a feel of the place is to become involved in student activities, perhaps by joining one of the several dozen student societies. There are theatre groups (also staging plays in English or other languages), a chess club, an orchestra, photography enthusiasts, working parties on ecological issues and Apartheid, etc. More information about all of these can be obtained from the Student House (Studentenhuis De Therminal, Hoveniersberg 24, 9000 Gent, tel. +32/9/264.70.85), which has leaflets giving full details of student societies (website: http://student.UGent.be).

4.2.2. Student organisations for international students 4.2.2.1. Erasmus Student Network (ESN) Erasmus Student Network Gent is one of the more than 270 ESN-Sections in Europe (http://www.esn. org). They all strive for one goal: to help the exchange students and to make their stay as pleasant as possible. Their motto is “Exchange your life”, which describes the ESN spirit very well. ESN-Gent is a dynamic organisation of Belgian students. Most of them have spent some time in a foreign country in the framework of the Erasmus programme. ESN-Gent tries to pick up as much students as possible upon arrival at the station. This is the begin- ning of a smashing experience full of activities such as day-trips, pub-crawls, sports activities, visit to the European Parliament, parties, city trips, weekend in the Ardennes, etc. It’s the best way to get integrated in the Ghent student life and to get to know Belgian students. ESN can give a helping hand with practical problems. Therefore they are in the office every Tuesday and Thursday, from 18h00-20h00. On Wednesday-evenings, exchange students meet in the Erasmus-pub: ‘The Porter House’ in Stalhof, near Overpoortstraat. If you want to be informed about the ESN-activities, you can buy a membership card (€ 5), after which you can register on the website (www.esngent.be). As a member, your name will be put on the mai- ling list and you will get to know by e-mail which activities are being organised. This membership card also allows you to take part for free in some activities and gives reductions. Every year, ESN allows international students in the ESN-board. If you are interested to be committed in the Ghent student life and want to help organise activities, you can contact ESN. WELCOME GUIDE

40 Contact ESN-Gent

 Address: Studentenhuis De Therminal, Hoveniersberg 24, B-9000 Gent

 Tel. (+32) 9 264 70 92

 E-mail: [email protected]

 Website: http://www.esngent.be

 Contact hours: Tuesdays and Thursdays 18h-20h

4.2.2.2. International Students Association Gent (ISAG) ISAG was founded in 1963 by the international students of Ghent University and has more than 1000 students (members) from all over the world. ISAG welcomes all foreigners and Belgians that study or work at Ghent University. The main purpose is to promote the unity and cultural exchange between the students, by organizing social and cultural activities, trips in Belgium and neighbouring countries, sport activities and the yearly ISAG-Night. E-mail: [email protected] Website: http://student.UGent.be/isag

4.2.2.3. Chinese Students Association Gent (Chisag) The association of Chinese students in Ghent Website: http://student.UGent.be/chisag

4.2.2.4. Vietnamese Students Association Gent (Vinasag) Website: http://student.UGent.be/vinasag

4.2.2.5. Students Welcome Club (SWC) During the academic year 1999-2000, a student club was founded by and for the students, trainees and PhD students of Ghent University, which is to be known as the “Students’ Welcome Club” (SWC)

41 (Onthaalclub voor Studenten). The first and foremost aim of the association: “Students’ Welcome Club” is to start a forum for intercultural meetings, exchanges and dialogue between peoples and cultures. By this it intends encouraging the members of the association, while they are studying in Ghent, to greater openheartedness towards others, aiming at better integration thanks to guidance, assistance and mutual helpfulness. Candidates for membership are either Belgian or international students, trainees and PhD students at Ghent University and its international programs, who have paid their annual membership fee of 2 Euro. Address: OBSG, Kortijkssteenweg 536, 9000 Gent E-mail: [email protected] Website: http://student.UGent.be/swc

4.2.3. Some other student societies A list of all UGent student societies can be found here: http://student.ugent.be/konventen/alle.php

4.2.3.1. Schamper The student newspaper “Schamper” carries news about goings-on in and around the university E-mail: [email protected] Website: http://www.schamper.UGent.be

4.2.3.2. Verkeerd Geparkeerd The organisation for gay and lesbian students at Ghent University E-mail: [email protected] Website: http://www.student.ugent.be/vg Website: http://www.verkeerdgeparkeerd.be

4.2.3.3. Schildersatelier The organisation for student-painters at Ghent University E-mail: [email protected] Website: http://student.UGent.be/schilder

4.2.3.4. Studentenfanfare Ghendt The Ghent University students’ brass band E-mail: [email protected] Website: http://student.UGent.be/sf

4.2.3.5. Fotoklas The organisation for student-photographers at Ghent University E-mail: [email protected] Website: http://student.UGent.be/fotoklas WELCOME GUIDE

42 4.2.3.6. Ghent University Choir The Ghent University students’ choir E-mail: [email protected] Website: http://student.UGent.be/guk

4.2.3.7. Ghent University Symphony Orchestra The Ghent University students’ symphonic orchestra E-mail: [email protected] Website: http://student.ugent.be/guso/

4.2.3.8. Urgent Student Radio The Ghent University Student Radio E-mail: [email protected] Website: http://www.urgent.fm

4.2.3.9. Studentenpastoraal Gent GPS is a catholic student association run by students for students. We organize a wide range of enjoy- able social, cultural or religious activities. Any interested student is free to join us and to participate in (some of) our activities. Especially for international students GPS is a good way to get to know others and the place where you’re studying. E-mail: [email protected] Website: http://student.ugent.be/gps

4.2.3.10. Matrak The Ghent University Student Theatre E-mail: [email protected] Website: http://www.student.ugent.be/matrak

4.2.3.11. Ghent University Dance Club Website: http://www.gudc.be

4.2.3.12. Student residences organisations Every student residence has its own student organisation:

Home Astrid Website: http://www.student.ugent.be/astrid Home Boudewijn Website: http://www.student.ugent.be/boudewijn Home Fabiola Website: http://www.homefabiola.be Home Vermeylen Website: http://www.student.ugent.be/vermeyl

43 The City of Ghent WELCOME GUIDE

44 More information can be found in the guide “Destination Ghent!” (published by the City of Ghent). This brochure is included in the information package, and is also available at the Exchange Students Advisers’ office and on the website. We can also refer you to the following websites:

 On the website for International students in Gent: http://www.gent.be/internationalstudents

 On the website of the City of Gent: http://www.visitgent.be

 On the website of Use-It: http://www.use-it.be

 On the website of the Province of : http://www.tov.be

45 Appendices WELCOME GUIDE

46 6.1. Useful Addresses and Web sites More information can be found in the guide “Destination Ghent!” (published by the City of Ghent). For the latest update on addresses and/or telephone numbers, please check our website: http://www. international.UGent.be

Department of Educational Affairs (DOWA) (‘Directie Onderwijsaangelegenheden’) Director: Prof. dr. Piet Taelman E-mail: [email protected]

Head International Relations Office Mrs. Valère Meus International Relations Office (‘Afdeling Internationale Betrekkingen’) Address: Onderbergen 4 a-c, B-9000 Ghent Tel.: +32/9/264.82.47 & fax: +32/9/264.83.99 E-mail: [email protected] Website: http://www.international.UGent.be

European Liaison Officer Mrs. Geneviève Cochez International Relations Office (‘Afdeling Internationale Betrekkingen’) Address: Onderbergen 4 a-c, B-9000 Ghent Tel.: +32/9/264.82.37 & fax: +32/9/264.83.99 E-mail: [email protected] Website: http://www.international.UGent.be

Exchange Students Adviser Mr. André De Cokere International Relations Office (‘Afdeling Internationale Betrekkingen’) Address: Onderbergen 4 a-c, B-9000 Ghent Tel.: +32/9/264.82.26 & fax: +32/9/264.83.99 E-mail: [email protected] Website: http://www.international.UGent.be Contact hours for exchange students: weekdays 14h-17h

47 6.2. Faculty Committees for Internationalisation (FCI) Each faculty has a Faculty Committee for Internationalisation (FCI). The FCI chairperson and/or the faculty administrator will be able to help you with most of your questions about academic matter (courses, exams, transcripts, professors, faculty regulations, deadlines, etc.). You can also find the application deadlines per faculty. Some faculties have no deadlines. However, in this case we expect the necessary forms 2-3 months before the arrival of the student in Gent.

 Faculty of Arts and Philosophy (‘Faculteit Letteren & Wijsbegeerte’ – LW) FCI chairperson – Prof. Kristiaan Versluys – Address: Rozier 44, B-9000 Gent – Phone: +32/9/264.36.97 – E-mail: [email protected] FCI administrators – Mrs. Maggy Arco & Veerle Rotsaert – Address: Blandijnberg 2, B-9000 Gent – Phone: +32/9/264.40.13 – Fax: +32/9/264.41.89 – E-mail: [email protected] Website: http://www.flwi.ugent.be/index.php?id=263&type=content Application deadlines: – 1st semester: 1st of September – nd semester: 1st of December

 Faculty of Law (‘Faculteit Rechten’ – RE) FCI chairperson – Prof. Philip Traest – Address: Universiteitstraat 4, B-9000 Gent – Phone: +32/9/264.69.44 – E-mail: [email protected] FCI administrators – Mrs. Els Demyttenare & Mrs. Veronique Christophe – Address: Universiteitstraat 4, B-9000 Gent – Phone: +32/9/264.67.76 or 67.28 – Fax: +32/9/264.69.96 or 67.10 – E-mail: [email protected] – E-mail: [email protected] Website: http://www.law.UGent.be/socrat Application deadlines: – 1st semester: 1st of August – nd semester: 1st of August WELCOME GUIDE

48  Faculty of Sciences (‘ Faculteit Wetenschappen’ – WE) FCI chairperson – Prof. Paul Matthys – Address: K.L. Ledeganckstraat 35, B-9000 Gent – Phone: +32/9/264.50.46 – Fax: +32/9/264.53.42 – E-mail: [email protected] FCI administrator – Mrs. Valérie Ingelrelst – Address: K.L. Ledeganckstraat 35, B-9000 Gent – Phone: +32/9/264.50.43 – Fax: +32/9/264.53.39 – E-mail: [email protected] Website: http://sciences.ugent.be/websiteLDO/internationaal/foreign_student/exchange/studyInGhent.html Application deadlines: – Students following courses and/or research work: - 1st June (1st semester) - 15th November (2nd semester) – Students only for research stays: no deadlines - For all disciplines: research places are on first come, first served basis!

 Faculty of Medicine and Health Sciences (Faculteit Geneeskunde & Gezondheidswetenschappen’ – GE) FCI chairperson – Prof. Jan Philippé – Address: U.Z., De Pintelaan 185, B-9000 Gent – Phone: +32/9/332.36.58 – Fax: +32/9/332.36.59 – E-mail: [email protected] FCI administrator – Mrs. Regine Coolen – Address: U.Z., De Pintelaan 185, 3K3, B-9000 Gent – Phone: +32/9/332.54.43 – Fax: +32/9/332.49.90 – E-mail: [email protected] Website: http://www.ugent.be/ge/nl/raden/cifg/erasmus Application deadlines: no deadlines

 Faculty of Engineering (‘Faculteit Ingenieurswetenschappen’ – TW) FCI chairperson – Prof. Robin De Keyser – Address: Technologiepark-Zwijnaarde 913, B-9052 Zwijnaarde – Phone: +32/9/264.55.85 – Fax: +32/9/264.56.03

49 – E-mail: [email protected] FCI administrator – Mrs. Charlotte Moulin – Address: Jozef Plateaustraat 22, B-9000 Gent – Phone: +32/9/264.37.35 – Fax: +32/9/264.41.30 – E-mail: [email protected] Website: http://www.firw.ugent.be/p_ENG.jsp?param=welcome Application deadlines: no deadlines

 Faculty of Economics and Business Administration (‘Faculteit Economie & Bedrijfskunde’ – EB) FCI chairperson – Prof. Marc De Clercq – Address: Hoveniersberg 24, B-9000 Gent – Phone: +32/9/264.35.02 – Fax: +32/9/264.35.99 – E-mail: [email protected] FCI administrator – Mrs. Ann Reynaert – Address: Tweekerkenstraat 2, B-9000 Gent – Phone: +32/9/264.34.72 – Fax: +32/9/264. 89.97 – E-mail: [email protected] Website: http://www.feb.ugent.be/subTopics_eng.asp?mainID=18&catID=288 – Application deadlines: - Autumn semester: 15 June - Spring Semester: 15 December

 Faculty of Veterinary Medicine (‘Faculteit Diergeneeskunde’ – DI) FCI chairperson – Prof. Christian Burvenich – Address: Salisburylaan 133, B-9820 Merelbeke – Phone: +32/9/264.57.60 – Fax: +32/9/264.74.99 – E-mail: [email protected] CI administrator – Dr. Werner Swannet – Address: Salisburylaan 133, B-9820 Merelbeke – Phone: +32/9/264.75.12 – Fax: +32/9/264.77.86 – E-mail: [email protected] Website: http://www.ugent.be/di/nl/onderwijs/internationalisering Application deadlines: no deadlines WELCOME GUIDE

50  Faculty of Psychology and Educational Sciences (‘Faculteit Psychologie & Pedagogische Wetenschappen’ – PP) FCI chairperson – Prof. Robert Hartsuiker – Address: Henri Dunantlaan 2, B-9000 Gent – Phone: +32/9/264.64.36 – Fax: +32/9/264.64.96 – E-mail: [email protected] FCI administrator – Mrs. Marisa Montero Perez – Address: Henri Dunantlaan 2, B-9000 Gent – Phone: +32/9/264.91.33 – Fax: +32/9/264.62.67 – E-mail: [email protected] Website: http://www.fsappw.ugent.be/index.php?position=10x1x0 Application deadlines: no deadlines

 Faculty of Bioscience Engineering (‘Faculteit Bio-ingenieurswetenschappen ‘ – LA) FCI chairperson – Prof. Guido Van Huylenbroeck – Address: Coupure Links 653, B-9000 Gent – Phone: +32/9/264.59.26 – E-mail: [email protected] FCI administrator – Mrs. Hilde Vandecasteele & Mrs. Ann Vanoutryve – Address: Coupure Links 653, B-9000 Gent – Phone: +32/9/264.59.17 & 59.10 – Fax: +32/9/264.62.44 – E-mail: [email protected] – E-mail: [email protected] Website: http://www.fbw.ugent.be/Education/socrates.php Application deadlines: – 1st semester: 15th of June – nd semester: 15th of December

 Faculty of Pharmaceutical Sciences (‘Faculteit Farmaceutische Wetenschappen’ – FW) FCI chairperson – Prof. Serge Van Calenbergh – Address: Harelbekestraat 72, B-9000 Gent – Phone: +32/9/264. 81.24 – Fax: +32/9/264.81.46 – E-mail: [email protected] Website: http://www.ugent.be/fw/en/edu/socratesin Application deadlines: no deadlines

51  Faculty of Political and Social Sciences (‘Faculteit Politieke & Sociale Wetenschappen’ – PS) FCI chairperson – Dr. Jan Orbie – Postal Address: Universiteitstraat 8, 9000 Gent – Office Address: Korte Meer 1, B-9000 Gent – Phone: +32/9/264. 91.58 – Fax: +32/9/264. 91.58 – E-mail: [email protected] Website: http://www.psw.ugent.be/Erasmus_eng/Index.aspx Application deadlines: - 1st semester: 1 September - 2nd semester: 15 January FCI administrators – Political Science: - Dr. Jan Orbie - Postal Address: Universiteitstraat 8, 9000 Gent - Office Address: Korte Meer 1, B-9000 Gent - Phone: +32/9/264.91.58 - Fax: +32/9/264. 91.58 - E-mail: [email protected] – Communication Science: - Mrs. Tanneke Van De Walle & Dr. Sofie Van Bauwel - Address: Korte Meer 11, B-9000 Gent - Phone: +32/9/264.68.93 & 67.99 - Fax: +32/9/264.84.96 & 69.92 - E-mail: [email protected] - E-mail: [email protected] – Sociology: - Prof. Piet Bracke & Mrs. Hilde Van Peteghem - Address: Korte Meer 3-5, B-9000 Gent - Phone: +32/9/264.68.03 & 91.62 - Fax: +32/9/264.69.75 - E-mail: [email protected] - E-mail: [email protected] WELCOME GUIDE

52 53 54 WELCOME GUIDE This Exchange Student Guide is available upon request from:

André De Cokere International Relations Office Exchange Students Adviser Onderbergen 4 a-c, B-9000 Ghent Tel.: +32/9/264.82.26 Fax: +32/9/264.83.99 E-mail: [email protected] Web: Http://www.international.UGent.be

Colophon

Author & editing: André De Cokere, International Relations Office Production: Ghent University, International Relations Office Design: dotplus, Merelbeke

55 Ghent University – International Relations Office