RFQ reference no. RFQ/2019/12583

Section II: Schedule of Requirements

RFQ reference no: RFQ/2019/12583

I. Objective:

UNOPS established an Office in in 2013 to ensure effective support and oversight of ongoing projects/programmes and facilitate the development of new projects/programmes. The potential of the latter is significant in Cambodia due to the increased requirement to ensure transparent, effective and efficient use of resources entrusted for development and humanitarian interventions. As the Principal Recipient (PR) for the Malaria grant for Cambodia, UNOPS Cambodia Office is responsible for the quality financial management, timely procurement of goods and services as well as efficient monitoring and evaluation of grant implementation activities.

The objective of this Request for Quotation (RFQ) is to establish Blanket Purchase Agreement (BPA) of maximum ceiling amount less than USD 50,000 for truck transportation services. Transporter shall arrange transportation from UNOPS warehouse in to 53 Malaria endemic Operational Districts (ODs) in 21 provinces across Cambodia.

Based on the results of this exercise, UNOPS intends to enter into a non-exclusive Blanket Purchase Agreement (BPA) with the successful bidders for transportation services for period of 12 months and possibility to extend another year according to the performance, fund availability and if the BPA is not exceed a maximum contract ceiling of US$50,000 during the 12 months contract duration..

The Blanket Purchase Agreement (BPA) guideline is provided for reference.

II. Distance from UNOPS warehouse to designated Provincial Town and Operational District (OD)

Provincial Town & Distance Item From Province Operational District Remarks in KM (OD) Beanteay Meanchey 380 Town (Svay Sisophon) Banteay Ou Chrov (Poi Pet) 423 1 Phnom Penh Meanchey Preah Net Preah 404

Thma Puok 401

Battambang Town 291 Mong Russei 243 2 Phnom Penh Sampov Luon 306 Thma Koul 317 Town 124 Kampong Chamkar Leu 150 3 Phnom Penh Cham Prey Chhor 98 Steung Trang 156 Memut 211 Ponhea Krek 175 Kroch Chhmar 176 4 Phnom Penh Tbong Khmum Tbong Khmum 146 140 Dombae 180

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RFQ reference no. RFQ/2019/12583

Ponhea Kraek to Departure from Phnom Penh -> 193 Dambae (18km) Ponhea Krek -> Dambae Soung to Kroch Departure from Phnom Penh -> 200.10 Chhmar (60.10km) Soung -> Kroch Chhmar Boribo 124 Kampong 5 Phnom Penh 91 Chhnang Town Kampong Tralach 59 Kampong Speu Town 48 Kong Pisey 74 Ou Dong 37 6 Phnom Penh Kampong Speu Phnom Sruoch 68 Kampong Speu Town Departure from Phnom Penh -> to OD Korng Pisey 76.70 Kampong Speu Town -> OD (28.70km) Korng Pisey Baray 118 Kampong 7 Phnom Penh Kampong Thom Town 168 Thom Stong 220 Chhouk 106 8 Phnom Penh Kampot Town 148 9 Phnom Penh Kep 164 Koh Kong Town 291 10 Phnom Penh Koh Kong (Smach Mean Chey) Srae Ambel 215 Chhlong 279 11 Phnom Penh Kratie Kratie Town 315 Mondul Kiri Town (Sen 12 Phnom Penh Mondul Kiri 521 Monorom) Oddar Meanchey Oddar 446 13 Phnom Penh Town () Meanchey Anlong Veng 522 14 Phnom Penh Pailin Pailin Town 371 (Tbeng 15 Phnom Penh Preah Vihear 294 Meanchey) Bakan 204 Town (Sampov 187 16 Phnom Penh Pursat Meas) Kroko 158 Kravanh 214 Ratanakiri Town 588 () 17 Phnom Penh Ratanak Kiri Borkeo 618

Angkor Chhum 386 Kralanh 373 18 Phnom Penh Siem Reap Town 314 Sot Nikum 279 19 Phnom Penh Sihanouk Town 230 20 Phnom Penh Stung Treng Steung Treng Town 455

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RFQ reference no. RFQ/2019/12583

Takeo Town (Doun 77 Keo)

21 Phnom Penh Takeo Ang Rokar 77 Kirivong 118 Koh Andet 105 Departure from Phnom Penh Oddor through Siem Reap Town and 22 OD Siem Reap Anlong Veng 135 Meanchey from Siem Reap Town to Anlong Veng Departure from Phnom Penh via OD Sen new constructed road from 23 Ratanakiri Banlung 189 Monorom Mondulkiri to Ratanakiri province (by national road 76)

III. Scope of Services Interested company is requested to provide transportation service in 2 tables as provided below:

1. Transportation Rate For All Roads Per Category Of Truck Type

No Descriptions Truck Type Road Transportation services for distance 1 more than or equal 48 km / trip per truck 1-2 Mt 2.5 - 3.5 Mt 4-5 Mt 8-10 Mt type per KM (1-7.99 m 3) (8-13.99 m 3) (14-15.99 m 3) (16-25 m 3) Road Transportation services for distance 2 less than 48 km/ trip per truck type per KM Note: 1- Cost for specific location shall be calculated using the quoted rates and the distance tables above (return leg shall not to be charged). 2- Cost is included loading and offloading fee.

2. Drop-Off Service

No Descriptions 1 Drop-off on the combined road for all truck types (Including loading and offloading fee.) Note : No drop-off fee at the designated location is provided.

IV. Special Terms and Conditions (STC)

For services under the resulting contract in response to this RFQ, the following special terms and conditions shall apply.

1. Upon receipt of the Transport Purchase Order, the Transporter shall provide road transport for UNOPS’s supplies (cargo) only. The transport services include positioning truck(s) at loading point and delivering the cargo to the final destination(s), as per UNOPS Transport Purchase Order(s).

2. The Transporter shall provide truck(s) in good condition with valid registration and shall adhere to the road regulations. UNOPS will inspect the condition of the truck(s) on a time to time basis and may suspend the Transport Purchase Orders until the Transporter provides truck(s) in good conditions.

3. Upon receipt of the loading plan and Transport Purchase Order, the transporter will confirm the receipt by email and must position the truck(s) at the loading point at the agreed time. The Transporter will be responsible for providing the required quantity of truck(s) for timely delivery performance.

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RFQ reference no. RFQ/2019/12583

4. The Transporter shall be responsible for the labor force for loading the bed nets at the UNOPS warehouse and for off-loading at the designated sites.

5. The Transporter must also ensure the drivers and truck(s) have all the necessary permits and documentation to carry out the requested transport service.

6. AII services must be carried out safely and expeditiously and cargo must be protected from factors or elements considered harmful for the cargo mentioned by the cargo manufacturer(s) and UNOPS Cambodia.

7. Waybills must be issued for each truck loaded. Waybills must be prepared with all the information transmitted by UNOPS, including loading point contact, full delivery address and consignee contact description of goods, quantity, price, and UNOPS Logistics reference numbers (Purchase Order Numbers). Waybills must be signed by the consignee as proof of delivery and relevant remarks must be noted on it. Non readable Waybills will not be taken into consideration for payment. The loss of the Waybills cannot be claimed by the Transporter in the final payment.

8. UNOPS’s cargoes will have to be delivered within the agreed transit time to destination.

9. The Transporter shall provide truck(s) equipped with communication means (e.g. mobile phones) in order to be able to track the truck(s) location. The Transporter must be able to contact the drivers during the trips.

10. In case of truck breakdown or engine failure during the transport, the Transporter shall replace or repair truck(s) and inform UNOPS immediately.

11. The Transporter assumes full responsibility of the cargo from the point of loading up to its destination. The Transporter will be liable for all missing or damaged commodities and any spillage or leakage during transportation as per the original Waybills will be deducted from the Transporter’s invoice if the liquidated damage is within the Purchase Order amount or it shall be reimbursed in full amount by the Transporter to UNOPS Cambodia if the liquidated damage is higher than the Purchase Order amount.

12. Damaged cargo shall remain the property of UNOPS.

13. Damaged/missing items shall be identified by UNOPS and/or its superintendents and/or designated consignee and recorded on transport Waybills which have to be signed by both the Transporter and consignee/receiving party.

14. The Transporter shall not be obliged to load the damaged cargo at the point of cargo receipt, unless requested by UNOPS in writing.

15. Invoices must be submitted to UNOPS within 7 days after completion of the transport.

16. The Transporter will submit invoice for each Transport Purchase Order together with the signed truck Waybills, Transport Purchase Order and other relevant documents.

17. Transportation service payment shall be made within 30 days upon receiving official invoice.

18. The payment shall be made by bank transfer to company bank account only, not to an individual bank account.

19. The bidder would need registration on United Nations Global Marketplace (UNGM) website (www.ungm.org ) before the contract/agreement could be signed.

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