Wingerworth Parish Council

Clerk: Charlotte Taylor 36 Hawksley Avenue Chesterfield S40 4TW

29 April 2020

Dear Councillor Notice of meeting of the Meeting of the Parish Council on Wednesday 6 May 2020 – 7:00pm via Zoom (the link and code will be forwarded via email). You are summoned to the next meeting of the Council which will take place as detailed above. The agenda and supporting papers for this meeting are attached. The minutes are enclosed. In the event that you are unable to attend you should inform me in advance of the meeting so that I am able to record your apologies. Yours faithfully

Charlotte Taylor Clerk to the Council

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Wingerworth Parish Council – Meeting of the Council on Wednesday 6 May 2020. 1. Apologies for absence 2. Variation of order of business – request to deal with agenda item 10.5 at the start of the meeting 3. Declaration of interests 4. Public forum 5. Confirmation of previous minutes (February and March 2020) 6. Chair’s announcements 7. Review of Action Plan 8. Correspondence received 9. Clerk’s report – information 9.1. Update on Council Aims and Objectives 2020-2025 9.2. Due to the coronavirus crisis there was no Parish Council meeting in April 2020 9.3. 2020-21 Council meeting dates (enclosed) 9.4. Benches at Chartwell installed – thanks to the Friends of Wingerworth Parks 9.5. Valuations of Council premises (enclosed) 9.6. Covid-19 Emergency Plan (enclosed) 9.7. AGAR year ending 31 March 2020 – documents have been forward by the auditors, submission by Friday 31 July 2020 10. Clerk’s report – decisions 10.1. Approval to launch new website – approval by email on 25 March 2020 10.2. Adoption of Covid-19 Emergency Plan – adopted by email on 25 March 2020 10.3. Approval to reduce maintenance on bowling green for 12 weeks – adopted by email on 2 April 2020 10.4. Approval of 2% salary award with effect from 1 April 2020 – adopted by email on 9 April 2020 10.5. Adoption of updated Standing Orders - As per Standing Order 26a and the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, propose the following changes to Standing Orders until May 2021 or such time as the government revises or revokes the legislation 10.6. Approval of postponement of Annual Parish Meeting due to coronavirus crisis 10.7. Approval proposal to defer the submission of the Business Case to the Secretary of State for Housing, Communities and Local Government to apply for a loan, until we have received the full tender costings 10.8. Approval of Council Asset Register – increasing fixed assets from £1.6 million to £1,750,000 10.9. Adoption of Risk Management Policy 2020/21 10.10. Re-adoption of Volunteering Policy 10.11. Re-adoption of Social Media Policy 10.12. Re-adoption of Equality Policy 10.13. Re-adoption of Data Protection Policy 10.14. Adoption of Website Accessibility Statement 10.15. Approval for expenditure on Zoom to enable remote Council meetings - £11.99 per month for pro version (DALC discount excluded) 11. Derbyshire Association of Local Councils 11.1. DALC Circular – 03/2020 circulated) 12. Planning Applications (page 4) 13. Planning Decisions (page 4) 14. Accounts (page 6) 15. Budget (page 7) 16. Bank Reconciliation (page 9) 17. Reports from District and County Councillors Page 2 of 11

18. Reports from Council Committees, Advisory Groups and Workshops 19. Date of next meeting – Wednesday 3 June 2020 Notes: Members have submitted Declarations of Interest forms to the District Council and these are available as a matter of public record. Any interests not registered in this way that are relevant to this agenda should be entered on the Declaration of Interest Sheet prior to the start of the meeting and must indicate the action to be taken, whether to leave the meeting or to stay in the meeting without participating in either discussion or voting on the relevant item. All entries on the Declarations of Interest Sheet for the meeting will be read out by the Clerk and confirmation sought that the record is correct. The public forum section of the meeting is a period of no more than ten minutes in total that is available for members of the public to raise matters of concern or interest. Where it is resolved in view of the confidential nature of the business about to be transacted that it is advisable in the public interest for the press and public to be temporarily excluded they will be instructed to withdraw from the meeting for such items which may be dealt with in the final part of the meeting subject to an agreed variation of order of business. All notes taken by the Clerk during the course of the meeting are destroyed immediately after the minutes for the meeting have been produced.

WINGERWORTH PARISH COUNCIL

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12. Planning Applications

Full details of the application can be viewed by following the link below and then inputting the application reference number: http://planapps-online.ne-derbyshire.gov.uk/online-applications/

12.1 Application No: NED 20/00132/FLH Parish: Wingerworth Parish Ward: Wingerworth Ward Officer: Aspbury Planning Application for single storey side and rear extension at 7 Ridd Way Wingerworth Chesterfield for Mr & Mrs Marples

12.2 Application No: NED 20/00012/FLH Parish: Wingerworth Parish Ward: Wingerworth Ward Officer: Mrs Emily Cartwright Retrospective planning permission for amended position of garage previously approved under planning application 19/00101/FLH at 243 Longedge Lane Wingerworth Chesterfield for Mr S Ludgate

12.3 Application No: NED 20/00215/FL Parish: Wingerworth Parish Ward: Wingerworth Ward Officer: Aspbury Planning Retention of Storage Barn at Brooklands Bottom Road Hardwick Wood for Mr & Mrs Yates

12.4 Application No: NED 20/00170/FL Parish: Wingerworth Parish Ward: Wingerworth Ward Officer: Mrs Emily Cartwright Application for 4-bed, single storey dwelling with mezzanine and 3-bay garage with office space above ( Affecting setting of a listed building) at Cedar End Wingerworth Hall Estate Wingerworth for Mr Tim Knight

12.5 Application No: NED 20/00234/DISCON Parish: Wingerworth Parish Ward: Wingerworth Ward Officer: Aspbury Planning Application to discharge conditions 4 (Materials), 8 and 9 (Contaminated land) and 12 ( Coal mining risk assessment) pursuant of application 19/00775/FL at 172 Nethermoor Road Wingerworth Chesterfield for Mr Titus Brown

12.6 Application No: NED 20/00296/FLH Parish: Wingerworth Parish Ward: Wingerworth Ward Officer: Mrs Alice Lockett Construction of extension to front at 11 Deerlands Road Wingerworth Chesterfield for Mr Martin Heaton

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13. Planning Decisions

13.1 Application No: NED19/01026/DISCON Parish: Wingerworth Parish Officer: Mr Philip Slater Responsibility: Delegated Agent: Discharge of condition 12 (Wildlife Trust Compound) relating to previously approved 19/00389/RM at Land Opposite The Avenue Visitor Centre On The South Side Of Mill Lane Wingerworth for Bellway Homes East Midlands CONDITIONS DISCHARGED - 20 February 2020

13.2 Application No: NED20/00027/FLH Parish: Wingerworth Parish Officer: Mrs Emily Cartwright Responsibility: Delegated Agent: Matt Grisdale Application for increased ridge height to create rooms in roof space, with associated dormer windows to front and rear. at 6 Hayfield Close Wingerworth Chesterfield S42 6QF for Adam Foot CONDITIONALLY APPROVED - 18 February 2020

13.3 Application No: NED19/01153/FLH Parish: Wingerworth Parish Officer: Aspbury Planning Responsibility: Delegated Agent: Orange Design Application for conversion of garage and extension above to form two storey extension (Amended Title)(Amended Plans) at 29A New Road Wingerworth Chesterfield S42 6TD for Mr Joseph Watson CONDITIONALLY APPROVED - 28 February 2020

13.4 Application No: NED19/01161/DISCON Parish: Wingerworth Parish Officer: Mr Philip Slater Responsibility: Delegated Agent: Application to discharge conditions 13 (Public Art provision) and 37 (Archaeological written scheme of investigation) at Land Opposite The Avenue Visitor Centre On The South Side Of Mill Lane Wingerworth for Mr Chris Weston CONDITIONS DISCHARGED - 26 February 2020

13.5 Application No: NED20/00103/FL Parish: Wingerworth Parish Officer: Aspbury Planning Responsibility: Delegated Agent: Jonathan Metcalfe Refurbishment of Parish Hall, with new main entrance, cladding to exterior, changes to car park and new signs at Parish Rooms New Road Wingerworth Chesterfield for Charlotte Taylor - Wingerworth Parish Council CONDITIONALLY APPROVED - 3 April 2020

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14. Accounts Receipts and Payments for February 2020

Receipts Referenc Date e Payer Amount (£s) Detail 03-Feb-20 BAC Badminton 72.00 Lettings 05-Feb-20 BAC A F Blakemore 832.00 06-Feb-20 BAC Table Tennis 283.50 Lettings 06-Feb-20 CDM J Hutchings 88.00 Lettings 12-Feb-20 BAC Reynolds 49.00 Lettings 12-Feb-20 BAC Mother & Toddler 52.00 Lettings 24-Feb-20 BAC Mother & Toddler 91.00 Lettings 27-Feb-20 CDM J Hutchings 176.50 Lettings 28-Feb-20 INT RBS 34.54 Interest Total for month 1,678.54

Payments Referenc Total Date e Payee Amount VAT Detail 05-Feb-20 6946 RBL Poppy Appeal 52.50 0.00 Wreaths 05-Feb-20 6947 Banner Jones 648.00 108.00 Legal advice 05-Feb-20 6948 Mrs D Ruff 200.00 0.00 Chairs Allowance 05-Feb-20 6949 NEDDC 231.00 0.00 Planning application Lords Roofing & Sons 24-Feb-20 6950 Ltd 1,800.00 300.00 Repair to hall roof 24-Feb-20 6951 Heron Publications 624.00 104.00 Wings issue 134 24-Feb-20 6952 Trueman Trees 2,325.60 387.60 Tree survey 24-Feb-20 6953 Buildbase 13.32 2.22 Lights for P Hall 24-Feb-20 6954 Arden Winch 135.77 22.63 Cleaning materials P Hall 24-Feb-20 6955 Business Stream 7.00 0.00 Water charges at P Hall 03-Feb-20 DD British Gas 13,483.78 2,356.12 Electricity at P Hall 19-Feb-20 SO NEDDC 6,800.00 0.00 Salaries and expenses 21-Feb-20 CHG RBS 17.15 0.00 Bank charges 21-Feb-20 SO Mr D Robins 500.00 0.00 Bowling green maintenance 24-Feb-20 SO Personnel Advice 120.00 20.00 HR Services 27-Feb-20 DD Business Stream 57.15 0.00 Water charges at P Hall 27-Feb-20 DD Business Stream 53.49 0.00 Water charges at P Hall Total for month 27,068.76

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Receipts and Payments for March 2020

Receipts Amount Date Reference Payer (£s) Detail 04-Mar-20 BAC Badminton 72.00 Letttings 05-Mar-20 BAC G Harvey 228.00 Letttings 05-Mar-20 BAC Mother & Toddler 39.00 Letttings 10-Mar-20 BAC Table Tennis 286.50 Letttings 16-Mar-20 BAC Baker 54.00 Letttings 16-Mar-20 BAC Baker 72.00 Letttings 19-Mar-20 BAC Badminton 36.00 Letttings 19-Mar-20 BAC G Harvey 114.00 Letttings 19-Mar-20 CDM J Hutchings 171.00 Letttings 20-Mar-20 BAC DCC 430.00 Minor Maint Grant 23-Mar-20 BAC Table Tennis 165.75 Letttings 26-Mar-20 BAC Music Club 27.00 Letttings 30-Mar-20 INT RBS 37.20 Interest Total for month 1,732.45

Payments Total Date Reference Payee Amount VAT Detail 04-Mar-20 6956 DALC 85.00 0.00 Seminar and training 04-Mar-20 6957 NEDDC 1,285.20 214.20 Emptying dog bins 04-Mar-20 6958 DALC 55.00 0.00 Spring Seminar Mansfield Steel Services 12-Mar-20 6959 Ltd 636.00 106.00 Repair to shelter and bowls club 12-Mar-20 6960 Hydro-X Ltd 924.00 154.00 Water testing 16-Mar-20 DD Water Plus 14.44 0.00 Water at P Hall 16-Mar-20 DD Water Plus 46.10 0.00 Water at P Hall 16-Mar-20 DD Water Plus 28.01 0.00 Water at P Hall 19-Mar-20 SO NEDDC 6,800.00 0.00 Salaries and expenses 20-Mar-20 CHG RBS 11.90 0.00 Bank charges 23-Mar-20 SO Personnel Advice 120.00 20.00 HR Services 23-Mar-20 SO Mr D Robins 500.00 0.00 Bowling green maintenance 30-Mar-20 DPC Streetscape 2,862.00 477.00 Benches and installation - Chartwell 30-Mar-20 DPC Euroffice Ltd 182.59 30.43 Printer toners 30-Mar-20 DPC DALC 1,142.55 0.00 Annual subscription 31-Mar-20 DPC Gregory & Sons Ltd 33.12 5.52 Footpath materials 31-Mar-20 DPC G F Tomlinson 38,057.30 6,342.88 Professional services contract (P Hall) 31-Mar-20 DPC Amazon 15.88 2.65 Laminating sheets & padlock for MUGA 31-Mar-20 DPC D Selkirk 9.60 0.00 Footpath materials 31-Mar-20 CR Cancelled cheque 6942 -78.12 0.00 Window cleaning at P Hall Total for month 52,730.57 7,352.68

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15. Budget

WINGERWORTH PARISH COUNCIL Budget Phased Actual Position Actual to Budget Comparison 2019/20 to Date to Date to Date end March 2020 (£'s) (£'s) (£'s) %age INCOME NEDDC Precept 165,587 165,587 165,587 100% Grants (including CTSG Funding 2019/20) 1,339 1,339 1,339 100% Parish Hall - General Lettings less Refunds 7,500 7,500 10,457 139% Parish Hall - Contract Rents 500 500 1,750 350% Allotments Rent 636 636 636 100% Bowling Rent 2,993 2,993 3,729 125% Tennis Rent 1,012 1,012 1,012 100% Angling Fees 261 261 261 100% Other Income 3,500 3,500 48,558 1387% TOTAL INCOME 183,327 183,327 233,328 127%

EXPENDITURE ADMINISTRATION Salaries and Expenses 31,115 31,115 26,730 86% Chairperson's Allowance 800 800 800 100% Election Expenses 5,000 5,000 0 0% Printing, Photocopying and Stationery 1,000 1,000 1,131 113% Computers, Software and Internet Costs 1,500 1,500 500 33% Audit Fees 750 750 687 92% Subscriptions 1,000 1,000 1,993 199% Advertising inc Annual Report 2,300 2,300 2,558 111% Recruitment and Training 1,800 1,800 1,709 95% External Consultancy 2,500 2,500 3,290 132% Other Costs 700 700 1,698 243% ADMINISTRATION TOTAL 48,465 48,465 41,095 85%

S137 GRANTS AND DONATIONS 1,000 1,000 463 46%

PARISH HALL Salaries and Expenses 32,320 32,320 30,750 95% Business Rates 1,620 1,620 0 0% Electricity Supply 3,500 3,500 13,782 394% Gas Supply 4,200 4,200 1,790 43% Gas Service 475 475 1,776 374% Water Supply 1,100 1,100 773 70% Water Testing 1,000 1,000 800 80% Phone 300 300 346 115% Fire Alarm 750 750 734 98% Trade Refuse 1,322 1,322 1,294 98% Window Cleaning 299 299 156 52% Hygiene Contract 1,040 1,040 920 89% Cleaning Materials 750 750 348 46% Insurance 7,000 7,000 0 0% Grounds Maintenance 368 368 524 142% Other Costs 1,100 1,100 1,317 120% Repairs and Renewals 1,500 1,500 4,287 286% PARISH HALL TOTAL 58,643 58,643 59,599 102%

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FACILITIES Allotment Expenses 205 205 70 34% Bowling Green Maintenance 6,300 6,300 6,000 95% Bowling Green Pavilion 500 500 1,182 236% Bowling Green Other Expenses 400 400 1,266 317% Tennis Courts - Maintenance 750 750 1,713 228% Tennis Courts - Other Expenses 200 200 545 273% Deer Park Pavilion - Electricity 600 600 0 0% Deer Park Pavilion - Water Testing 1,078 1,078 223 21% Deer Park Pavilion - Cleaning 1,255 1,255 1,152 92% Deer Park Pavilion - Repairs & Renewals 900 900 151 17% Deer Park - Cricket Field 8,027 8,027 7,944 99% Deer Park - Football Pitch 2,311 2,311 0 0% Deer Park - Other Costs 2,000 2,000 4,865 243% Deer Park - Wall Pond 1,500 1,500 1,735 116% Deer Park - Play Area 750 750 61 8% Chartwell Fields - Grass Cutting 2,775 2,775 3,331 120% Chartwell Fields - Play Area 250 250 604 241% Adlington - Grass Cutting 500 500 2,763 553% Adlington - Other Costs 205 205 0 0% Adlington - Play Area 800 800 36 5% FACILITIES TOTAL 31,306 31,306 33,640 107%

ENVIRONMENT Salary 20,000 20,000 18,168 91% Planting Schemes 6,620 6,620 6,531 99% Grounds Maintenance 1,000 1,000 481 48% Footpaths 1,000 1,000 1,343 134% Litter Bins 700 700 186 27% Dog Waste Bins 4,500 4,500 4,653 103% Grit Bins 900 900 180 20% Bus Shelters 500 500 750 150% ENVIRONMENT TOTAL 35,220 35,220 32,292 92%

CHURCH Machinery Repairs and Maintenance 150 150 0 0% Trade Refuse 225 225 368 164% Other Costs 100 100 71 71% CHURCH TOTAL 475 475 439 92% PROJECTS TOTAL EXPENDITURE 182,740 175,109 167,527 96%

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16. Bank Reconciliation

Bank Reconciliation for month ending February 2020

£s £s

Cash Book Balance Brought Forward 238,333.31

Total Receipts for the Month 1,678.54

Total Payments for the Month 27,068.76

Cash Book Balance Carried Forward 212,943.09

Wingerworth Parish Council Bank Statements 14041453 Current 300.00 10163805 Deposit 218,546.90 Fund 0.00 Total Bank Balances 218,846.90

Receipts Not Yet Cleared 0.00

Total Receipts Not Yet Cleared 0.00

Payments Not Yet Presented

6942 Town & Country Cleaning 78.12 6945 Woolley Moor Nurseries 720.00 6948 Mrs D Ruff 200.00 6950 Lords Roofing & Sons Ltd 1,800.00 6951 Heron Publications 624.00 6952 Trueman Trees 2,325.60 6953 Buildbase 13.32 6954 Arden Winch 135.77 6955 Business Stream 7.00

Total Payments Not Yet Presented 5,903.81

Closing Bank Balances 212,943.09

Difference Between Closing Cash Book Balance and Closing Bank Balances 0.00

Adjustments to Reconciliation 0.00

Unreconciled Difference 0.00

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Bank Reconciliation for month ending March 2020

£s £s

Cash Book Balance Brought Forward 212,943.09

Total Receipts for the Month 1,732.45

Total Payments for the Month 52,730.57

Cash Book Balance Carried Forward 161,944.97

Wingerworth Parish Council Bank Statements 14041453 Current 300.00 10163805 Deposit 162,364.97 Fund 0.00 Total Bank Balances 162,664.97

Receipts Not Yet Cleared 0.00

Total Receipts Not Yet Cleared 0.00

Payments Not Yet Presented

6945 Woolley Moor Nurseries 720.00

Total Payments Not Yet Presented 720.00

Closing Bank Balances 161,944.97

Difference Between Closing Cash Book Balance and Closing Bank Balances 0.00

Adjustments to Reconciliation 0.00

Unreconciled Difference 0.00

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