Government of Nepal Report on CIM, Annual Review & Engagement Workshop
Rural Access Programme (RAP) Phase 3
10th - 12th September2017
Doti
Report on CIM Assessment, Annual Review and Engagement Workshop, Doti CONTENTS
Contents ...... i Document Control ...... iii Acronyms and Abbreviations ...... iv PART I. CIM ASSESSMENT AND ANNUAL REVIEW...... 1 1. Background ...... 1 2. Objective of the Programme ...... 1 A. CIM Assessment ...... 1 B. Annual Review: ...... 1 PART II. ENGAGEMENT WORKSHOP ...... 5 1. Background & Context ...... 5 2. Objective of the Field Mission ...... 5 3. Expected Outcome of the Mission ...... 5 4. Summary of Activities...... 6 4.1. Pre-workshop activities ...... 6 4.2. Workshop Proceedings ...... 6 4.2.1. Opening Session ...... 6 4.2.2. Discussion Session ...... 6 4.2.3. Closing Session ...... 9 4.3. Key Outputs of the Workshop ...... 10 4.4. Workshop Expenditure ...... 11 5. Challenges and Opportunities...... 11 5.1 Challenges ...... 11 5.2 Opportunities ...... 12 6. Appendices...... 13 6.1. Appendix-1: Field Itinerary ...... 13 6.2. Appendix-2: CIM Assessement Score ...... 14 6.3. Appendix-3: Workshop Schedule ...... 15 6.4. Appendix-4: List of Workshop participants ...... 16 6.5. Appendix-5: Workshop Expenses ...... 18 6.6. Appendix-6: Photographs ...... 20
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DOCUMENT CONTROL
Document revisions and Details Signature and Date authorisation
Version 12 September 2017
Final Version incorporating Summary of revisions made DFID comments
Revisions prepared by Shiva Shrestha
Revisions checked by Mahendra Kumar Shrestha
Version authorised by Michael Green
Notes:
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Report on CIM Assessment, Annual Review and Engagement Workshop, Doti
ACRONYMS AND ABBREVIATIONS
ARAMP Annual Road Asset Management Plan ASP Annual Support Plan CDE Chief District Engineer CDO Chief District Officer CIM Continual Improvement Matrix CMS Contract Management Specialist CPD Continual Professional Development1 DC District Coordinator DCC District Coordination Committee DE District Engineer DFID Department for International Development (UK Aid) DFO District Forest Officer DoLIDAR Department of Local Infrastructure Development and Agricultural Roads DOR Department of Roads DPR Detailed Project Report DRCN District Road Core Network DTA District Technical Assistance DTMP District Transport Master Plan DTO District Technical Office EW Engagement Workshop GE Graduate Engineer GoN Government of Nepal LDO Local Development Officer LRN Local Road Network M Municipality M&E Monitoring and Evaluation MOFALD Ministry of Federal Affairs and Local Development MTMP Municipality Transport Master Plan NPR Nepali Rupees OM Office Manager RAP Rural Access Programme RBG Road Building Group RM Rural Municipality RMG Road Maintenance Group RTL Regional Team Leader RMTMP Rural Municipality Transport Master Plan SMG Special Maintenance Group
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TA Technical Assistance UC User Committee
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PART I. CIM ASSESSMENT AND ANNUAL REVIEW
1. BACKGROUND
Doti is one of the RAP3 core districts for maintenance work. DCC Doti, has shown commitment to implement the plans of RAP3 by giving priority on DRCN maintenance as per the approved ARAMP. All together 24 numbers of DRCN roads are in the district out of which RAP3 is monitoring RMG‟s working in 9 of the road corridors. RAP3 is also implementing specific maintenance package through SMGs as a pilot in 3 DRCNs. The annual progress review workshop of RAP3 activities of FY 073/074 was organized for DCC technical members, R/Municipality Representatives, stakeholders and line agencies on 12th September 2016. The Program was divided into Parts. A. Annual review was scheduled at 8:00 AM , September 12th B. Continual Improvement Matrix was scheduled at 1:00 PM, September 10th
2. OBJECTIVE OF THE PROGRAMME
To review the performance and progress made by RAP3 for FY 073/74. To discuss the issues faced by the program in implementation and identify solutions. To share overall program and budget allocation. To provide a platform for relevant stakeholders to come together and discuss common issues and form common understanding. To review the CIM scores, identify areas of poorer performance and solutions for ASP.
A. CIM ASSESSMENT The second part of the program was CIM (Continual Improvement Matrix) which started at 1:00 PM at DCC hall, Doti on 10th September 2017. The program was conducted under the chairmanship of Mr Ram Chandra Khatri, Acting LDO/DE, Doti. Total participants in the program were 12. In the program, Planning Officer (Acting LDO), DTO chief, other DCC/DTO officials, Contract Management Specialist (CMS) RAP 3 TMO, RAP 3 RTL, and other RAP 3 staffs participated in the CIM program. Mr Mahendra Kumar Shrestha, CMS, RAP3 explained the objectives of CIM and presented its thematic areas. After that, the discussion was done on each subtitle. All participants were actively involved in the discussion. Average scores were discussed amongst the participants and upon agreement of all it was recorded as the official score. The program ended with the announcement of overall average score of 6.07 which is increased by 0.67 to the last year score. The increase in the CIM score is credited to the increase of the realization of the need of regular maintenance of the road sector and an increased investment in DRCN. The details score of CIM matrix is attached in Annex – 2.
B. ANNUAL REVIEW: The review program was facilitating by Mr Amar Bahadur Khadka, Internal Auditor Officer DCC under the chairmanship of DCC Chairperson, Mr Ram Bahadur Ayer and newly elected representatives from the 9 R/Municipalities in the district. The executive members of the respective R/Municipalities were present as participants for the engagement workshop and annual review workshop. Kumar Bahadu Khadka CDO, DoLIDAR representative, LDO/DCC,
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Planning Officer/DCC, DTO chief, DCC/DTO officials, RAP3 TMO, RMG, SMG, media person, officials from line agencies and RAP3 staffs participated in the annual review workshop. The annual review workshop was conducted at DCC hall Doti on 12th September from 8.00 AM. In the Annual Review workshop, following presentations were made: Worksop objective and an over view of RAP3 including Progress in ASP, CPD and CIM (by Mr Krishna Sharan Dhgungana, RTL, DTA Doti). Overall progress of LRN activities, Challenges and Lesson learnt (by Mr Shiva Shrestha, Graduate Engineer, RAP3 DTA, Doti). Objective of CONNECT Programme and over view of RAP3 CONNECT (by Mr Subash Bikram Thapa, Regional OM, RAP3 CONNECT, Doti). The program session begin with the introduction of the participants (Participants list in annexed- 5), which was followed by a welcome speech by Khem Gurung, Acting LDO, DC and explanation on the workshop objective by Mr Amar Khadka, facilitator of the event. In context to Annual Review, Mr Krishna Sharan Dhungana, RTL, RAP3 Doti, gave a short insightful presentation on Workshop Objective, RAP3 program modality and working area of the program. The presentation mostly comprised the introduction to Rural Access Program 3, its objectives and plans for Doti district, progress under capacity building under CPD (Continual Professional Development) /ASP (Annual Support Plan) and explain the improving trend of CIM, continual Improvement Matrix of Doti District. Shiva Shrestha, Graduate Engineer gave another insightful presentation on overall progress of LRN activities. He explained the status of RMG progress and stated the successful completion of SMG programme which was conducted as pilot project. He clarified the challenges faced and lesson learnt during implementation of program. Furthermore, Mr Subash Bikram Thapa, Regional OM, RAP3 Connect Doti, gave presentation on the Objective of the CONNECT program and illustrate the working modality and progress of RAP3 CONNECT. After all presentations, the floor was open for discussions. The suggestions, queries, comments, and feedback of participants are recorded in the table below.
S.N Name Comments/Suggestions/Feedback
1 Mr Durga Dutta Ojha, He explained that the condition of Buder-Laxminagar road was Chairperson, Jorayal good and satisfied when RMG was being mobilized by RAP3. Municipality But after the road was handed over to DOR and RMG was removed and road condition has been degraded as the contractor from DOR are not maintaining the road. He stated that they have hired the same RAP3 RMG members for carrying out routine and recurrent maintenance form their internal source. He requested RAP3 to continue the RMG programme in Buder-Laxminagar Road. He highlighted on uncompleted section of Buder-Laxminagar- Mudbahara-Talkot (70DR001) DRCN road as the road reaches only Jorayal and the section up to Mudbhara was not
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initiated by any organization. He requested RAP3 to take up its construction. Municipal/ Rural Municipal Transport Master Plan (MTMP/RMTMP) drafting should be initiated with TA from DTO or other agencies such as RAP3.
2 Mr Yogendra Balayer, Monitoring and Evaluation should be conducted frequently and chairperson of effectively. Journalism Federation. The report prepared after the monitoring visit was found to be in favour of organizing agencies. This activities needed to be rectified. The findings of monitoring should be incorporated effectively during the implementation of a project.
3 Manju Malashi, Mayor There should be a mutual coordination between government of Dipyal-Silghadi sector and donor agencies so that the duplication can be Municipality. minimized. During the road construction, attention need to be given for environmental protection. Stone querying haphazardly in hill side of the road results in landslide and unstable of road structures. RAP should extend their programme from maintenance to upgrading/ gravelling.
4 Kumar Bahadur Kadka, RAP has contributed to build the road network in Doti District. CDO, Doti RMGs should be extended to all 24 DRCN in which RMGs are only monitoring 9 DRCN in current scenario. Master plan for Municipalities/Rural Municipalities is essential for their overall development in which RAP3 can contribute a lot.
5 Mr Sita Ram Joshi, The two road corridor built by the RAP3 has great input for the Mayor, Shikhar development of Doti District. RAP3 should continue its help Minicipalities and support continuously for the development of the district. RAP3 should provide the technical assistance for the Municipalities and Rural Municipalities as there is deficiency of technicians. He requested RAP3 and other agencies for their contribution to prepare the master plan. The coordination between the different agencies should not only limit upon the workshop and seminar, it should be should be shown in field.
6 Mr Lal Bahadur Bogati, The labor based approach of RAP3 should be followed by Executive Officer, other agencies for upgrading the lifestyle of people. Sayal Rural The infrastructure need to be built in rural municipalities as
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Municipalities soon as possible so that the local body can function efficiently. Lack of technician can hinder the implementation of a project so that RAP3 and other donor agencies should provide the technical assistance and conduct the training for developing skill of the local technician.
After the feedback session, Mr Mahendra Kumar Shrestha (Contract Management Specialist- CMS, RAP3 TMO), Krishna Sharan Dhungana (Regional Team Leader, Doti) and Mr Shiva Shrestha (Graduate Engineer), responded the queries. All the advices and suggestions of program were positively acknowledged by RAP3. RTL clarified about the RMG work and working procedure and also clarified the technical queries of participants. Then, Mr Shiva Shrestha highlighted the future involvement of RAP 3 in Doti district. He informed about the continuation of SMG in three road corridors and Annual support to DCC/Municipalities and Rural Municipalities. Mr Mahendara Kumar Shrestha, CMS clarified the new modality for RMGs. He added that the involvement of R/Municipalities in RMG work monitoring should improve the effectiveness of the routine and recurrent maintenance in the district. The major topic of discussion in the review was the planning process and the preparation of MTMP/RMTMP and also update the DTMP. The representatives shown their dissatisfaction regarding poor implementation of DTMP. The discussion was focused on to prepare the master plan and its effective implementation. The R/Municipality representatives were confused about their authority. They belief that all programs will be delegated to the local level. The handover of RMGs to the local bodies without any budgetary provisions and minimal technical work force was on discussion during the workshop. They requested for the technical assistance and provision for training to the technician to enhance their skills. All participants were enlightened with the needs for maintenance in road sector. The budget and finances of RAP3 maintenance work for fiscal year 073/74 were also made transparent to the participants. Valuable feedbacks, suggestions and comments received from the participants shall be helpful in project planning and its implementation in coming days. RAP3 staffs contemplated the issues, challenges & lesson learnt and whole team was determined to avoid mistakes in the future
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PART II. ENGAGEMENT WORKSHOP
1. BACKGROUND & CONTEXT
Following the signing of Bi-lateral agreement between the Government of Nepal (GoN) and the Department for International Development (DFID) in 2015, the Rural Access Programme Phase 3 (RAP3) extension is being implemented in 14 districts1 of Nepal. Following the introduction of a federal government set up and local elections in 2017, one of the important start-up activities of RAP3 extension was to introduce itself among its municipal stakeholders in project DCCs. This was carried out through Engagement Workshops (EW) in all 14 RAP3 DCCs. The purpose of this event, besides introducing RAP3 to municipal stakeholders, was to get important information and feedback from the municipal stakeholders on the key issues/problems that may be hindering the project implementation process, specifically related to Local Road Networks (LRN), which is one of the major thematic components of RAP3. To carry out engagement workshops, 12 teams were deployed in 14 districts: one team for each maintenance districts and two teams for the four new construction districts. This report details out the activities carried out by the team, responsible for Doti district. The field itinerary of the team is in Appendix-1. 2. OBJECTIVE OF THE FIELD MISSION
The overall objective of the field mission was to get a general idea on development status of the new municipalities, their problems and needs and initiate engaging potential municipal stakeholders in the RAP3 implementation process. Specifically, the mission aimed at: Rapport building with the municipal level stakeholders, Informing municipal stakeholders about the overall programme objective, scope and implementation modalities of the RAP3, Identifying key development issues/problems prevailing in the municipalities in general, Identifying general idea to resolve the existing issues/problems, Collecting socio-economic and physical infrastructure data/information to understand the base line scenario, Identifying local risks that may impair programme delivery. 3. EXPECTED OUTCOME OF THE MISSION
The mission expected to contribute to the following: Municipal stakeholders are acquainted with RAP3, Key issues/problems impairing development of LRN are identified, Ways and means to resolve the problems / issues are identified, Necessary data/information is collected to understand the baseline scenario of the municipalities, Local risk identified,
1 Nine core districts (Dadeldhura, Doti, Achham, Dailekh, Bajura, Kalikot, Jumla, Mugu & Humla) and five non- core districts (Jhapa, Morang, Sankhuwasabha, Parbat & Sindhupalanchowk).
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4. SUMMARY OF ACTIVITIES
4.1. PRE-WORKSHOP ACTIVITIES The team reached district headquarters of Doti on 08th September 2017, and held an informal meetings with DCC officials 2 on 10th (CIM conducted) and 11th September 2017. The outcomes of these meetings were: CIM conducted and score has improved from last year and will be presented in the workshop, Workshop schedule revisited and finalised, Invitees list revisited and finalised, Provided support to the DCC for preparing their presentation materials for the workshop, Sector offices are marked for group discussion as per their working area and sector relevance with respect to RAP3 themes, Identified the organisations for next day consultation meetings (to collect relevant data/information), Workshop Venue, logistics, breakfast and lunch were finalised. 4.2. WORKSHOP PROCEEDINGS EW was conducted on 12th September, 2017. The workshop schedule is presented in Appendix-3. Below is the summary of the workshop proceedings. 4.2.1. Opening Session This session was chaired by Mr Ram Bahadur Ayer, Chairperson, District Coordination Committee (DCC), Doti. Mayors (Mrs Manju Malasi from Dipayal Silgadhi Municipality and Sita Ram Jaishi from Shikhar Municipality), CDO Kumar Bahadur Khadka, Chairpersons of Rural Municipalities were invited as the Guest in this session. The session began with the introduction of the participants (participants list annexed in Appendix-4), which was followed by a welcome speech by Khem Gurung, Acting LDO, DCC and explanation on workshop objectives by Mr Amar Bahadur Khadka, Internal Auditor, DCC who also facilitated the event. All together 55 participants attended the workshop. Then, Mr Krishna Saran Dhungana, RTL, RAP3 presented on workshop objective and an over view of RAP3. Mr Shiv Shrestha, GE, RAP3 presented on overall progress of LRN activities, capacity building under CPD/ASP, challenges, lesson learnt etc. Mr OM Subash Bikram Thapa, OM, RAP3-Connect presented on objective of the CONNECT programme and pan over view of RAP3 CONNECT, modality, progress of CONNECT activities, challenges, lesson learnt etc. Finally the session was closed by chairperson Mr Ram Bahadur Ayer Chairperson of DCC asking the participants to actively engage in the Engagement Session. 4.2.2. Discussion Session Engagement Workshop session started with presentation of Mr Mahendra Kumar Shrestha, DC, RAP3. He presented on Municipality/ Rural Municipality engagement strategy, objective of six thematic areas and briefed on each areas in depth before the participants got involved in group discussion. The six Thematic Areas for discussion were: 1. Policy, 2. Planning, 3.
2 Ram Bahadur Ayer (Chairperson, DCC), Ram Chandra Khatri (Acting LDO/DE), Khem Gurung (Programme Officer).
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Implementation, 4. Funding, 5.Organisational Structure and 6. Monitoring & Evaluation. Five groups were formed from 9 rural/municipals (2-M and 7-RM) of district. Based on the similarity of geographical location and RAP3 involvement in that region the participants was grouped. Group 1 were from the Municipalities (Dipayal Silgadhi and Shikhar Municipalities), Group 2 were the participants from Jorayal and Badikedar Rural Municipalities, Group 3 from Adharsha and Sayal Rural Municipalities, Group 4 were from K I Singh and Bogtan Rural Municipalities and Group 5 from Purbichauki plus other DCC members. All five groups discussed on all six thematic areas for finding issues and its probable solutions. The working groups were given above three hours to discuss about the top five issues of the region, possible solutions and to present their findings in line with the format provided by EW team (an hour for finding issues, more than an hour for finding its solution and 20 minutes presentation for each group). The findings of the groups are presented in the table below. The results presented here are the summary of the presentations of all the five groups combined:
Area Problem / Issue / Need Possible solutions Responsible Agency
-Inconsistency in policy implementation. -Harmonisation in policy DCC/DTO/ implementation, Ministries -The needful policies are not identified due to lack of experts. -Capacity building for proper understanding and -lack of Single door approach in planning implementation of policies and implementation. -Single door approach Policy -Provisions in existing policies have not need to be implemented been understood properly and work is for all agencies. being carried out at a surface level understanding -Attention need to be given to geography and -Policy are not in accordance with climate while preparing geography and climate. policy.
-Lack of long term vision in project -Holistic study of socio- DCC/DTO, R/M selection and implementation at the economic and cultural Municipality and district aspects of district and to Ministries prepare short or long term -Lack of Technician in R/Municipalities. plan and implement it -Project selection direct from central -Skill and capacity bodies without addressing the district development need and prioritization programs/trainings Planning -Projects selection based on political -Stop selecting projects influence from central bodies -No implementation of DTMP in budget without DCC consultation. distribution , local level master plans -Project should be needed selected on the basis of -Large no. of projects but prioritisation of prioritization. projects still not seen. Existing projects -Planning of the project are low in quality (budget distribution on should be done in early geographic / political basis rather than
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rationale allocation) phase of fiscal year. -Delay in approving the project which results in delay in implementation.
-Lack of fund, fund misuse -Concerned agency to DCC, R/ enforce not to build Municipalities, -Lack of competent human resources, without DPR. UCs and other equipment and machineries. projects -Schedule should be -Lack of monitoring and evaluation. prepared and should be -Difficulty in transporting the construction stick with it for timely material in all part of district. completion of a project. -Delay in implementation of the project. -Care should be given for -Poor implementation of a project and environment protection project are implemented without caring while implementing the project. Implementation the environment and its sustainability. (maintenance, -Implementation without detailed project -Select project where upgrading, report (DPR), Non-engineered roads, people‟s participation is sustainability) even if DPR is done but not followed ensured. -User groups acting as hidden contractors -Provision of sufficient equipment. -Lack of community / people‟s participation -Regular Training and capacity building activities -Lack of monthly and yearly plan for to staffs implementation. -Coordination need to be -Lack of coordination among the maintained to avoid the government and donor agencies. duplication. Coordination meeting shall be conducted regularly.
-Lack of adequate fund in local level. -Adequate budget and timely disbursement -Delayed budget transfer. -Local source of fund -Lack of transparency. should be identified. -Misuse and improper utilisation of fund -Rationale use of fund -Lack of equipment and logistic support Funding -Provision of equipment (Survey equipment, vehicle, fuel, and logistic supports motorbike etc.) -Clarity in delegating -Areas of working and oral authority over authority to local level with multiple programs within the respect to allocated R/Municipality without any clarity in budget provisions Budget source/amount/process of transfer
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-Lack of a proper office building and its -Provision of an office DCC / DTO, amenities and other infrastructure in local building R/Municipalities, level. -Allocation of staff based MoFALD -Lack of coordination among different on ground reality. Organisational stake holders. Structure (GoN -Skill development & private) -Allocation of staff and staff capacity of programs and orientation R/Municipality not up to the required level. to existing staff members -Office unit (Accounts, technician, -Logistic support to administration) lack proper delegation of R/Municipalities authority and logistics support.
-Lack of effective monitoring and -Establish effective M&E DCC, R/ evaluation system system and implement Municipality, effectively MoFALD -Inadequate no. of monitoring visits due to unavailability of vehicle/fuel. -Provision of vehicle -Lack of technical manpower for quality -Provision of skilled feedback of monitoring activities technical manpower
Monitoring and -Monitoring done only for formality, proper -Guidelines for monitoring, Evaluation implementation of monitoring feedback orientation to monitoring absent. team before monitoring. -Lack of expertise for the monitoring. -Provision for regular monitoring. -Lack of implementing the feedbacks collected from monitoring. -Feedbacks from monitoring should be
incorporated during the project implementation.
EW team comprised of Mahendra Kumar Shrestha, Krishna Sharan Dhungana and Shiva Shrestha facilitated each groups in discussion. Each group presented their works and sought plenary for comments and feedbacks. The group presentations were finalised after incorporating the comments and feedbacks. After this, group works was summarised by EW team focussing on major problems of the district and mentioned that this will guide RAP3 in further designing its programme activities in the district.
4.2.3. Closing Session In final closing session, Mr Durga Ojha, Chariperson, Jorayal Rural Municipality and Mr Sitaram Joshi, Mayor, Sikhar Municipality gave closing remarks on behalf of participants expressing that RAP3 will be instrumental in overall development of the district. Finally, the workshop chairperson Mr Ram Bahadur Ayer, Chairperson, DCC closed the EW expressing heartfelt thanks to DFID for continuing RAP in Doti and looked forward to see an intimate collaboration with the project during implementation phase. He also opined that RAP3 should harmonize its activities and resources based on the district needs and priorities. He also highlighted on the support required for DCC itself for effective mobility and monitoring in the
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Report on CIM Assessment, Annual Review and Engagement Workshop, Doti district, the workshop chairperson, Chairperson, DCC closed the EW expressing heartfelt thanks to DFID for continuing RAP in Doti and look forward to see an intimate collaboration with the project during implementation phase. He added that RAP3 should harmonize its activities and resources based on the district needs and priorities. He also highlighted on the support required for DCC itself for effective mobility and monitoring in the district.
4.3. KEY OUTPUTS OF THE WORKSHOP Key outputs of the workshop are: The workshop participants had a common understanding about the overall objectives and scope of RAP3. The process of engaging key district stakeholders in different areas was initiated. Major development issues in the areas of district road network, economic infrastructure and economic opportunities were identified. Major areas of focus were identified like human resource and infrastructural pre requisites. A set of recommendations to resolve the major issues/problems obstructing the development were identified. Summary of discussion is presented below. The common issues in all thematic sectors are: Non - harmonisation in policy; Inconsistency in policy and implementation. The identification and need of policies have not been delegated to the responsible agency. The newly formed R/Municipality are yet to clearly understand their own governing policies. Explanation of the areas of influence of the existing policies are yet to be understood by the R/Municipalities. Municipal jurisdiction is yet to be defined. Haphazard planning process: Political influence in project selection, No sectorial and periodic plans, lack of feasibility study and detail project report of projects selected, some plans do not contain activities based on the ground realities. Absence of master plan hindrance in planning the project. MTMP/RMTMP need to be prepared as soon as possible. Prioritisation of projects: The projects have not been prioritised based on ground reality and the proposal for projects have not been on the need basis of the direct beneficiaries. ARAMP was not fully implemented for prioritizing the needs of different DRCNs. Projects are selected from political influence rather than determining the priority. Improper implementation: Due to low human resource capacity, lack of technology, tools and equipment, delayed authorisation of trimester budgets, political categorisation of areas within the district, implementation and quality management have been a major issue. More than 100 projects have be supervised by a single technician. This result in poor quality and delay in completion of a project. Inadequate funding; Demands are more and resources are less, R/Municipalities lack internal resources due to limited revenue sources in the district, improper utilisation of available fund, delayed fund transfer from the national government/ministry(ies) and so forth.
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Weak Organisational Infrastructure: Newly formed R/Municipalities are lacking the basic infrastructural pre requisites like an office building, skilled local level office employees, lack of employees and lack of logistics for regular functioning. There is a problem of power supply, communication and internet facility. Ineffective M & E due to less frequent, weak M & E system, M & E has not been effective. The subject matter experts rarely carry out M & E and feedbacks are not being materialised. Feedbacks are based on popular opinion rather than expert analysis. Monitoring for quality management is less but monitoring for formality purpose is seen at a higher frequency.
4.4. WORKSHOP EXPENDITURE The total cost of the EW stands at NPR 144,745.00. Detail breakdown is presented in Appendix- 5.
5. CHALLENGES AND OPPORTUNITIES
This section deals with challenges and opportunities observed by the EW team during their Doti visit.
5.1 CHALLENGES Non engineered roads: In Doti district, majority of the roads are non-engineered. Most of them are constructed by bulldozer without proper plan and design. The road geometry of most roads is in a rather poor condition. The curves in most roads have radius well below the standard. The gradient of most roads exceed the 12% exceptional gradient. These roads have a high maintenance cost and thus transport cost are excessive resulting in increased price in daily consumable goods. Moreover, due to non-engineered road, problem of landslide can be seen abundantly. Geography and infrastructure: Doti district lies in hilly region. The hilly topography of the district makes infrastructure development very difficult. The amount of investment to achieve a significant progress in infrastructure development is very high. The Newly formed Local bodies: After the local level election, Doti has 7 rural municipalities and 2 municipalities. The elected representatives are still unknown of the budgetary provisions for their respective local body. This will ultimately result in delayed implementation of projects at the local level. Furthermore, these local bodies lack the resources such as basic infrastructure like office building, communication facilities, and human resource for daily office works. In addition to these existing problems, the popular understanding is that “All programs will be carried out by the local bodies”. This has added to the chaos, confusing the local bodies about their area of involvement and scope of work. Social Barriers: Socially, Doti is one of the backward districts of Nepal. Class and caste system are prominent. Gender discrimination can be well exemplified by the „Monthly Exile‟ (Chaupadi System) in menstruation period mostly in rural area. Low self-esteem of discriminated group and resistance from affluent class may impair RAP3 interventions.
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Landslide: Due to the weak geography structure, landslide can be seen frequently each year. The construction of non-engineered road and haphazard querying of stone aids in triggering the landslide.
5.2 OPPORTUNITIES Physical Accessibility: Doti can be easily accessed by road. It nearly take 6 hours travelling from Dhangadi to Silghadi, Headquarter of Doti district. Network of Fair weather roads are available in Doti district. Development Opportunities: Despite above challenges, there exist huge potential for development in Doti. Owing to the recent connection of the district headquarter in all-weather strategic road network; there seem many opportunities for local producers. The Khaptad National Park is at northern border of the district which has the potential to be a tourist hotspot. The district has also the renowned temple, Saileshwori which can be developed as a tourist centre. By and large, the potential sectors are Diary (cattle and buffalo), meat (goat and to some extent lam) and poultry, fruit (citrus, peach, banana), vegetables (a number varieties to be selected), spices (ginger, turmeric, garlic, onion, carrot.
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6. APPENDICES
6.1. APPENDIX-1: FIELD ITINERARY
Month Date Activities Transport Mode
Sept 08 Kathmandu - Dhangadi – Doti By Air / Car Sept 10 CIM Sept 11 Meeting with DCC Sept 12 District Review and Engagement Workshop Sept 13 Doti – Dhangadi – Kathmandu Car / Air
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6.2. APPENDIX-2: CIM ASSESSEMENT SCORE
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6.3. APPENDIX-3: WORKSHOP SCHEDULE
Time Activity Responsibility Introduction 08:00 – 08:30 Breakfast Mr Subash Bikram Thapa 08:30 – 9:00 Registration of participants Mr Rajendra Yadav 09.00 – 09.05 Nomination of Chairperson & Chief Guest Facilitator, Mr Amar Khadka 09:05 – 09.20 Introduction of Participants Facilitator, Mr Amar Khadka 09:20 -09:25 Welcome Speech Mr. khem Gurung 09:25 -09:30 Workshop Objectives DTL, Krishna Sharan Dhungana 09:30 – 09:40 Presentation: Support to DCC over the past year GE, Shiva Shrestha 09:40- 09:50 Introduction to RAP3 CONNECT Mr Subas Bikram Thapa 09:50 – 10:15 Addresses by Guests: DFID, MOFALD, Facilitator, Amar Khadka DOLIDAR, Chief Guest, RAP3 Programme Manager and Closing Remarks by Chairperson 10:15 – 10:30 BREAK District Review: Progress, Lesson Learnt, Discussion, ASP Priorities 10:30 – 11:30 Presentation: Municipal Engagement Mr Mahendra Kumar Shrestha, DC 11:30 – 12:30 Break Out: Municipal Priority Issues, Challenges Mr Mahendra Kumar Shrestha, DC 12.30 – 13.15 Lunch Organiser 13.15 – 14.30 Break Out: Suggested Solutions to Priority Issues Mr Mahendra Kumar Shrestha, DC 14.30 – 14:45 Tea Break Organisers 14:45 – 16:25 Presentations by Groups on Priority Issues Participants 16:25 – 17:00 Closing Remarks by RAP3 Coordinator, Chair Mr Mahendra Kumar Shrestha, DC/ person Ram Bahadur Ayer, DCC Chairman
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6.4. APPENDIX-4: LIST OF WORKSHOP PARTICIPANTS
S.N. Participants Name Organization/Position
1 Mr Ram Bahadur Ayer Chairperson, DCC 2 Mr Kumar Bahadur Khadka Chief District Officer, Doti 3 Manju Malasi Chairperson/Dipayal Silgadi Municipality 4 Sitaram Joshi Chairperson/Shikhar Municipality 5 Tulksha Saud Budha Member/DCC 6 Laxmi Malla Member/DCC 7 Meena Bohara Member/DCC 8 Ghanashyam Joshi Member/DCC 9 Givind Khadka Member/DCC 10 Shivraj Khadka Vice-Chairperson//Dipayal Silgadi Municipality 11 Dhaulidevi Rawal Vice-Chairperson/Shikhar Municipality 12 Dhirgharaj Bogati Chairperson/Purbichauki Rural/ Municipality 13 Nimala Devi Saud Vice-Chairperson/Purbichauki Rural/ Municipality 14 Tek Bahadur Rokaya Chairperson/Adarsh Rural/ Municipality 15 Tej Bahadur Damrel Chairperson/Sayal Rural/ Municipality 16 Bisna Devi Singh Vice-Chairperson/Sayal Municipality 17 Bhagawti Devi Bam Vice-Chairperson/ Bogtan Rural/ Municipality 18 Durga Datta Ojha Chairperson/ Jorayal Rural/ Municipality 19 Jamuna Kumar Bohara Rokaya Vice-Chairperson/ Jorayal Rural/ Municipality 20 Indra kumari Bohara Vice-Chairperson/ Badri Kedar Rural/ Municipality
21 Ganesh Mauni Radio Doti 98.5 MH 22 Sunil Sagar Joshi Officer/ land Revenue Office, Doti 23 Harka Bahadur Bist Ward-Chairperson/ K. I. Singh Rural/ Municipality-7 24 Khem Raj Gurung Acting/LDO/DCC, Doti 25 Raghu Bahadur Kathayet President of NGO Federation 26 Yogendra Balayar Chairperson/General Federation of journalist Doti. 27 Amar Lal Rawat Acting/ CDE/Doti 28 Hari Datta Pandey Acting Executive Officer/ Jorayal Rural/ Municipality 29 Laxmi Datta Panta Nayab Subba/DFO/Doti 30 Biswa Kumar Shrestha Acting exective Officer/ Adarsh Rural/ Municipality 31 Sanumaya Limboo Acting/ Women Development Officer, Doti 32 Sony Chaudhary Saud SMG-Kalena, 33 Laxmi Devi Malla Member/ DCC
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Report on CIM Assessment, Annual Review and Engagement Workshop, Doti
S.N. Participants Name Organization/Position 34 Chandra Kala Rai AG. Technician, RAP3, CONNECT 35 Lal Bahadur Bogati Acting exective Officer/ Sayal Rural/ Municipality 36 Parbati Nepali RMG- Member of Rajpur Chawara- Chautara 37 Amar Bahadur Khadka Asst-Account/DCC 38 Kamal Bahadur Hamal Nayab Subba/DCC 39 Ratan Bahadur Majhi Accountant/DCC 40 Hari Sundar Shrestha Nayab Subba/DCC 41 Deepak Raj Joshi Nayab Subba/DCC 42 Dilip Singh Saud Nayab Subba/DCC 43 Madav Subedi Senior Industrial Officer/Doti 44 Karna Bahadur Dhami Nayab Subba/Shikhar Municipality 45 Narendra Bahadur Khadka Chairperson/ Chambers of Commerce 46 Birendra bahadur Bokheni Ward-Chairperson/ Badri Kedar Rural/ Municipality 47 Arun Bam Journalist/Nagarik Daily. 48 Mahandra Kumar Shrestha DC/ RAP3 49 Krishna Saran Dhunhgana RTL/RAP3 50 Shiva Shrestha Graduate Engineer RAP3 51 Damaer Bam Office Manager RAP3 52 Subash bikram Thapa Office Manager RAP3 CONNECT 53 Tek Bahadur Lama Senior Lab Technician RAP3 54 Rajendra Prasad Yadav Inspector of works RAP3 55 Ganesh K. C. Office Assistance RAP3 CONNECT 56 Buddi Ram Chaudary Runner RAP3 57 Shanker Singh Bogati Nayab Subba/DFO/Doti 58 Chhatra Saud Office Assistance/DCC Doti
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Report on CIM Assessment, Annual Review and Engagement Workshop, Doti
6.5. APPENDIX-5: WORKSHOP EXPENSES The table below shows the expenses that occurred in the Annual Review and CIM workshop: Annual Review Expenses: S. N. Description Unit Quantity Rate Amount Remarks A Material/ Break Fast Lunch Stationaries for 1 Nos. 51 65.00 3,315.00 Participant Training Materials 2 (Tape, Marker, hand- LS 3,470.00
outs etc.) 3 Flex Banner LS 1 960.00 960.00 Breakfast/Lunch/Snack 4 Nos. 60 400.00 24,000.00 s 5 Mineral Water Nos. 4 300.00 1,200.00 Sub total 32,945.00 B R/Municipality wise cost I Aadarsha rural municipality Travel Allowance LS 2 600.00 1,200.00 Lodging cost LS 2 3,400.00 6,800.00
2 nights transit and 2 Training allowance PD 2 2,000.00 1,000.00 days II Sayal rural municipality Travel Allowance LS 3 600.00 1,800.00 Lodging cost LS 3 3,400.00 10,200.00 Training allowance PD 3 1,000.00 3,000.00 III Bogtan Rural municipality Travel Allowance LS 2 2,400.00 4,800.00 Lodging cost LS 2 3,400.00 6,800.00
2 nights transit and 2 Training allowance PD 2 1,000.00 2,000.00 days IV Jorayal Rural Municipality Travel Allowance LS 3 1,200.00 3,600.00 Lodging cost LS 3 3,400.00 10,200.00 Training allowance PD 3 1,000.00 3,000.00 V Badi kedar Rural Municipality Travel Allowance LS 2 1,400.00 2,800.00 Lodging cost LS 2 3,400.00 6,800.00 Training allowance PD 2 1,000.00 2,000.00
VI K.I Singh Rural Municipality Travel Allowance LS 1 600.00 600.00 Lodging cost LS 1 3,400.00 3,400.00 Training allowance PD 1 1,000.00 1,000.00 VII Purba Chowki Rural Municipality Travel Allowance LS 2 - - Lodging cost LS 2 - - Training allowance PD 2 1,000.00 2,000.00 VIII Dipyal Silghadi Municipality Travel Allowance LS 2 - - Lodging cost LS 2 - - Training allowance PD 2 1,000.00 2,000.00 IX Sikhar Municipality Travel Allowance LS 3 - -
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Report on CIM Assessment, Annual Review and Engagement Workshop, Doti
S. N. Description Unit Quantity Rate Amount Remarks Lodging cost LS 3 - - Training allowance PD 3 1,000.00 3,000.00 X RMG members Travel Allowance LS 1 2,400.00 2,400.00 Lodging cost LS 1 3,400.00 3,400.00 Training allowance PD 1 1000.00 1,000.00 XII Other Participants(training allowance) CDO PD 1 1,000.00 1,000.00 DCC members PD 8 1,000.00 8,000.00 DTO members PD 1 1,000.00 1,000.00 Elected DCC members PD 6 1,000.00 6,000.00 Journalists PD 3 1,000.00 3,000.00 SMG PD 1 1,000.00 1,000.00 Line agencies PD 6 1,000.00 6,000.00 Sub total 111,800.00 Total (A+B) 144,745.00
Expenditure in CIM Assessment Workshop Amount Heading Unit Qty Rate Remarks "NRs" Tea/Snacks/water Person 20 142.5 2,850.00 Total cost of workshop: 2,850.00
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Report on CIM Assessment, Annual Review and Engagement Workshop, Doti
6.6. APPENDIX-6: PHOTOGRAPHS
Photograph 1: RTL and DC giving brief introduction on CIM
Photograph 2: Participants at CIM Assessment discussing on different thematic areas.
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Report on CIM Assessment, Annual Review and Engagement Workshop, Doti
Photograph 3: Banner for the Annual Review Workshop Programme
Photograph 4: Mr Krishna Sharan Dhungana, RTL, presenting on objective of programme and introduction of RAP3 Program
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Report on CIM Assessment, Annual Review and Engagement Workshop, Doti
Photograph 5: Shiva Shrestha, GE explaining overall progress of RAP3 of fiscal year 2073/074
Photograph 6: Mahendra Kumar Shrestha, Contract Management Specialist, presentation on engagement workshop.
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Report on CIM Assessment, Annual Review and Engagement Workshop, Doti
Photograph 7: Ram Bahadur Ayer , Chairperson of DCC giving closing statement
Photograph 8: Group photo
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