2018 Community Unit Friends of Scouting Plan

2018 COMMUNITY UNIT FRIENDS OF SCOUTING PLAN

Striving to Build Tomorrow’s Leaders, Today 2018 Catalina Council Friends of Scouting Plan

Vision: To make Scouting available to all youth Scouting age in Southern Arizona, by raising funds through the Friends of Scouting program.

Goal: Council FOS donations will meet or exceed established goals.

Strategies to Achieve the Objective:

• Create an environment that introduces families to the Friends of Scouting program • Engage our volunteers at Unit, District and Council levels to assist in planning, promotion and donation efforts. • Create an easy process for donations through our FOS brochures and Text to Give Campaign • Provide resource in both paper and digital formats to assist their efforts in raising their goal. • Educate volunteers in both community and LDS units about the campaign, the benefits to their units. Friends of Scouting-Table of Contents

District Campaign Timetable 4

District Campaign Organization 5

District Family Friends of Scouting Chairman 6

Unit Presenter Job Descriptions 6

Friends of Scouting Family Campaign Facts 7

Presentation Guidelines – “7 Steps to Winning a FOS Presentation” 8

FOS Community Unit Information Letter 9

Sample Unit Letter 10

Unit Friends of Scouting Recognition and Incentive Program 11

Partnership for Scouting Program 12-15

Friends of Scouting Campaign BY DATE ACTION Timetable

December, Roundtable Scouter Campaign Kickoff

December, Roundtable FOS Family Orientation Kickoff All unit family presentation dates set.

January 24, 2018 Council Coordinated Mtg. & FOS Checkpoint Meeting (20% of Goal)

February 28, 2018 Council Coordinated Mtg. & FOS Checkpoint Meeting (40% of Goal)

March 28, 2018 Council Coordinated Mtg. & FOS Checkpoint Meeting (60% of Goal) (Pacesetters units 100%)

April 25, 2018 Council Coordinated Mtg. & FOS Checkpoint Meeting (90% of Goal)

May 23, 2018 Council Coordinated Mtg. & FOS Checkpoint Meeting (100% of Goal) FOS Victory Party

DISTRICT FRIENDS OF SCOUTING CAMPAIGN ORGANIZATION

District Chair

District Executive

District Family LDS Stake Friends of Community Friends Friends of Scouting Scouting Chair of Scouting Chair Chair (one for each Stake)

Family Presenters (1 for every 3 community units)

District Family Friends of Scouting Chairman Job Description

RESPONSIBLE TO: District Friends of Scouting Chairman

OBJECTIVE: With the help of your District Executive, recruit, train, and give leadership to Unit Campaign Coordinators and Family Presenters to achieve the Family Friends of Scouting goals. RESPONSIBILITIES: 1. Give personally to Friends of Scouting. 2. Attend the Friends of Scouting Kickoff. 3. Contact each unit in the district and encourage them to select a Unit Friends of Scouting Campaign Coordinator and a presentation date by January 15, 2018. 4. Conduct a family campaign kick-off in early December to orient Unit Friends of Scouting Campaign Coordinators and build enthusiasm and momentum for the campaign. 5. Recruit effective Friends of Scouting Presenters for every 3 active units. Train them in how to give an effective Friends of Scouting presentation. 6. Manage your District’s Family FOS Campaign by ensuring that all units are contacted, unit goals are set and communicated and a unit presentation date is set between January and March. 7. Recognize and thank team members and attend Friends of Scouting Victory Party.

District Family Friends of Scouting Unit Presenter Job Description

RESPONSIBLE TO: District Family Friends of Scouting Chairman

RESPONSIBILITIES: 1. Give personally to Friends of Scouting. 2. Attend the Family Friends of Scouting Presenter Training. 3. Conduct 3 unit Friends of Scouting presentations working with the Unit Friends of Scouting Coordinator and following the guidelines in the Catalina Council, BSA Family Friends of Scouting Guidebook. 4. Report your assigned unit presentation results to the District Family Friends of Scouting Chairman and the District Executive. 5. Promote the Friends of Scouting Campaign throughout the District at Roundtables and other District functions.

FOS Campaign Facts

Friends of Scouting Campaign (FOS)

• At the Council level, it costs $175 per year per youth member to provide Scouting program in Southern Arizona. • Approximately 25% of the funds needed for Catalina Council come from Friends of Scouting. • Any money raised by Friends of Scouting stays within Catalina Council, which ultimately supports our Scouts and leaders. • Contributions are 100% tax deductible. • This year’s goal for the Council-wide Friends of Scouting Campaign is $368,000.

Why is it important? How is my Unit or Child affected?

• As each of us know by looking at our children, Scouting develops character in youth as they grow into adults. • The Scouting program is more than just your unit. Catalina Council provides training, administrative support, activities, camps, etc. Without Catalina Council doing their part, our individual unit programs would suffer. • Review the brochure to see specifically how Catalina Council uses their resources to help Scouting in Southern Arizona.

How is the Family Campaign Run?

• The Council Campaign goal of $368,000 is divided into district goals. • Each district goal is divided into four areas of donors: Scouters, Community, LDS Stakes and Community Units. District Goals are: Executive Board $100,000 Old Pueblo District $92,000 Spanish Trails District $60,000 Cochise District $ 58,000 Santa Cruz District $ 58,000 • We are the key to success of the Family Campaign.

7 Steps to Winning a Friends of Scouting Presentation

1. Attend your District Friends of Scouting Kickoff at Roundtable

2. Communicate your Unit Goal • Review “Unit Goals & Recognition” • Pacesetter recognition is offered for achieving your goal early • Share goals with the unit committee– commit to success together

3. Set the presentation date, time, location, number of expected families a. Share the details in writing with all families at least two weeks prior b. Successful units hold the presentation in January or February at the Pack Blue & Gold Banquet or Troop Court of Honor

4. Hold the presentation a. Arrive early, set a pledge card and pen at every seat, bring extras b. Speak from notes, practice your pitch, be prepared for questions c. Tell your Scouting story, be proud to support Scouting and others will too d. Invite every family to pledge $175 for the year ($14.58/mo.) e. Encourage all to fill out their pledge card while you tell your story f. Every family returns a card (even “no thanks”) to assist your follow-up g. Tell the audience to hold their card up high in the air when finished h. Ask two Scouts to walk around and collect all the cards i. Say “thanks” and be seated, later announce how much has been raised

5. Complete FOS report envelope a. Within two days arrange to handoff the report envelope and pledges to your district executive (contact info in FOS packet)

6. Follow-up within two weeks a. Call those that missed your presentation and invite them to contribute b. Contact troop alumni, former leaders, parents of Eagle Scouts, members of chartered organization, offer them highlights and news about your unit

7. Express appreciation on behalf of the BSA and all the Scouts who benefit a. Publicly thank those who worked on the Friends of Scouting Campaign b. Thank the presenter and donors, & announce the recognition items

**This Letter is from the Council President to community unit Key 3’s to explain the importance of Friends of Scouting and resources available to them**

January 1, 2018 To: Chartered Organization Representatives Unit Committee Chairs Cubmasters, Scoutmasters, Venturing Advisors Thank you for your dedicated service to Scouting in the Catalina Council. You are a vital part of bringing this great program to thousands of youth and families throughout Arizona and preparing young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Law. The Scout Oath and Slogan remind us of our duty to selflessly help other people at all times and to do our good turn daily. We need your help to invite your chartered organization and its members, your unit leadership, and the families of your Scouts to invest in the character of Southern Arizona’s youth and support our council’s annual Friends of Scouting campaign. Our goals in the Friends of Scouting campaign are to:

• Give every Scout family a meaningful opportunity to support this effort; • Strengthen the connection between Scouting and your chartered organization; • Augment the appreciation for Scouting and its impact on our community; • Complete the drive by March 31, 2018; and • Be good stewards and account accurately for all donated funds.

The accompanying materials included in this packet (also available at catalinacouncil.org/fos) are designed to assist you in leading a successful Friends of Scouting effort. The materials included are:

1. 2018 FOS Campaign Guidelines and Timeline 4. Sample Letter from Unit Leadership to Scouting Families 2. FOS Brochures/Pledge Cards 5. Sample Script for Unit FOS Presentation 3. Seven Steps for a Successful FOS Campaign

We recognize that asking your chartered partner and Scouting families to support the council feels awkward and it is tempting to “let someone else do it.” Please resist that temptation – the council needs your support to continue supporting Scouting in our communities by providing camps, training, materials, advancement support and recruiting new Scouts into the program. Our current success is due to past generations “paying it forward” to keep Scouting going. It is now our turn to do the same.

Thank you for your support. We are counting on you to help us continue our mission to reach all youth who need the benefits that Scouting brings! Sincerely,

Brett Rustand Council President

**This Letter is intended to come from the unit to individual families explaining that their FOS presentation is scheduled and the importance of supporting the fundraiser**

Sample Letter to Scouting Families Download softcopy from www.catalinacouncil.org/support-scouting/fos/

(DATE two weeks before FOS presentation)

Dear Families of (your unit)

We hope you and your family will be able to join us at our (Troop Court of Honor, Blue and Gold Banquet) scheduled on (Date, Time, and Location). We are very proud of all of the boys’ achievements and extremely appreciative of all the parental involvement.

During the meeting (Name of Presenter, his/her Scouting position) will discuss the annual Friends of Scouting campaign which helps underwrite the cost of Scouting for all involved. As your church may “pass the plate” every Sunday, Scouting families are invited to “pass the plate” once a year to invite all who benefit from Scouting an opportunity to contribute financially. This campaign also finances program for boys who need Scouting but cannot afford to join. We thought it would be beneficial to send out this letter in advance for your information.

The Catalina Council serves over 5,000 volunteers who develop and enrich the lives of more than 6,700 youth, ages 6 through 20, throughout Southern Arizona. The council provides numerous benefits to all of our youth and adult volunteers. Some of these benefits include:

• Amazing summer camp with rich traditions and top of the line programs and activities • Professional guidance and support that mobilizes volunteers & recruits new families to Scouting • Supplemental accident insurance & primary liability insurance for all registered members

Friends of Scouting provides these benefits and many more to our youth, as well as numerous at-risk youth in challenging circumstances. Our goal this year is ($_____) with at least 75% of our families pledging a gift for the 2018 campaign.

We invite each family to consider making a gift of $175, to underwrite the cost of one Scout in the program for one year. 100% of all Friends of Scouting donations stays local. Compared to most activities like hockey, basketball and even piano lessons, Scouting is a great investment and a tremendous bargain.

At this activity you will receive a pledge brochure, which we will ask you to turn in before end of the meeting.

Please remember that any gift will be greatly appreciated regardless of the amount. Learn more about the Catalina Council and ways you can help at catalinacouncil.org/fos

Thank you!

Pack/Troop/Crew Committee

Unit Friends of Scouting Recognition and Incentive Program (Effective from the time your unit reaches its goal through December 31, 2018)

Become a Partner Unit

Partner Unit Goal: Achieve 100% of Friends of Scouting Unit Goal.

Units that support our Council’s services with contributions of at least $125 per Scout will be eligible for recognition as “Partner Units.” Partner Units must annually satisfy two requirements:

1. Contribute to the Council at an average of $125 per youth member through Friends of Scouting, popcorn sales, and/or any other fundraiser and have a FOS presentation.

2. Achieve Gold, Silver, or Bronze level in the Journey to Excellence program.

In return for satisfying these requirements, Partner Units are eligible for the following benefits:

1. 10% off for Cub Scout Day Camp and Camp Lawton Boy Scout Summer Camp fees 2. Free Eagle Scout presentation kits 3. Free cloth and card advancement 4. Free Cub Scout required belt loops and Eagle-required merit badges 5. Free use of Double V Scout Ranch and Camp Lawton campsites in the off-season (Year Round availability for Double V, Camp Lawton available August-May) 6. 10% off Wood Badge and NYLT training fees 7. 3% bonus commission for Take Order popcorn sales

8. Free Journey to Excellence patches for the unit