Squamish-Lillooet Regional District Board Meeting Agenda December 15, 2014; 9:00 AM SLRD Boardroom 1350 Aster Street, Pemberton BC

Item Item of Business and Page Number

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1. Call to Order

1.1. Introduction & Welcome to Squamish-Lillooet Regional District Directors

1.2. Signing of Oaths

1.3. Election of Squamish-Lillooet Regional District Chair

1.4. Election of Squamish-Lillooet Regional District Vice-Chair

2. Approval of Agenda

3. Confirmation and Receipt of Minutes

3.1. SLRD Regular Board Meeting Draft Minutes of November 24, 8 - 24 2014 For approval as circulated or corrected.

3.2. Budget Committee of the Whole Meeting Draft Minutes of 25 - 29 November 26, 2014 For approval as circulated or amended.

3.3. Electoral Area Directors Committee Meeting Draft Minutes of 30 - 36 December 8, 2014 For information.

4. Business Arising from the Minutes

5. Delegation

6. Committee Reports and Recommendations

Unweighted All Vote (except as noted)

6.1. Committee of the Whole Recommendations of November 26, 2014

(Reports not included - please see the November 26, 2014 Budget Committee of the Whole Agenda for reports)

6.1.1. Audio and Audiovisual (Live) Streaming and Archiving of Board Meetings

THAT staff perform a preliminary investigation into options

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for audio and audiovisual (live) streaming and archiving of Board meetings, for consideration in the budget, with the intent of providing public access to the Squamish-Lillooet Regional District Board meetings.

6.1.2. CN Rail - Grants in Lieu of Taxes (GILT)

THAT a letter be sent to CN Rail requesting information as to the properties that the SLRD receives grants in lieu of taxes (GILT) from CN Rail in respect of, and that CN Rail rationalize the funding formula that they utilize to pay GILT; and

THAT a resolution be sent to the SLRD member Municipalities asking them to request the above information from CN Rail.

6.1.3. Vancouver Island and Coast Conservation Society - Request to Proclaim ‘A Day For Our Common Future’ December 11th, 2014

THAT the Board of the Squamish-Lillooet Regional District does hereby proclaim December 11, 2014 as ‘A Day for Our Common Future’ in the Squamish-Lillooet Regional District, in accordance with the draft Proclamation attached to the Agenda.

6.1.4. Request for Support – Pemberton Wildlife Association

THAT a letter of support be sent regarding the Pemberton Wildlife Association’s request for funding from the Department of Fisheries and Ocean’s Recreational Fisheries Conservation Partnership Program for fish habitat enhancements on RoHB Creek.

6.1.5. Proclamation - Buy Local Week

THAT the Board of the Squamish-Lillooet Regional District does hereby proclaim December 1-7, 2014 as Buy Local Week in the Squamish-Lillooet Regional District.

6.2. Electoral Area Directors Committee Recommendations of December 8, 2014

6.2.1. Request for Decision - Development Variance Permit # 37 - 43 117 - Seton Hotel

1. THAT the Board approve the issuance of Development Variance Permit #117 for the property legally described as Parcel A, Plan KAP17213, District Lot 1596, Lillooet Land District, PID: 019-117-388 to vary the watercourse setback provisions of the SLRD Zoning Bylaw No. 670, 1999 by 16 m to permit the proposed construction of a water pump

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house; and

2. THAT the Chief Administrative Officer or Secretary be authorized to execute the Permit.

6.2.2. Request for Decision - Development Variance Permit 44 - 50 #118 - Tyax Real Estate Ltd.

1. THAT the Board approve the issuance of Development Variance Permit #118 for the property legally described as Lot 5, Plan KAP67637, District Lot 4931, Lillooet Land District; PID: 024-877-638 to vary the northern property boundary (by 36 m) and watercourse setback (by 19.2 m) provisions of the SLRD Zoning Bylaw No. 670, 1999 to permit the proposed construction of retaining walls; and

2. THAT the Chief Administrative Officer or Secretary be authorized to execute the Permit.

6.2.3. Yearly Calendar and Schedule of Key Activities 51

THAT a yearly calendar and schedule of key activities be developed in January, 2015 and approved at the January, 2015 Board meeting. The calendar/schedule is to include:

1. Board Meetings 2. Scheduled Committee of the Whole Meetings 3. Budget Meetings if additional to #2 4. Standing Committee Meetings - EAD, PVUS, NEDIC 5. Schedule a summer break for EAD (August, no meeting) 6. Establish Tour dates (North & South) (Yr. 1 of term) 7. June Board meeting rotate yearly between Electoral Areas A, B, C and D – location establish, cover all 4 in term 8. Christmas 2015 schedule for office 9. Key dates for CAO evaluation process 10. Union of BC Municipalities (UBCM), Lower Mainland Local Government Association (LMLGA), Southern Interior Local Government Association (SILGA), Federation of Canadian Municipality (FCM) conventions and specific UBCM Elected Officials workshops

6.2.4. Allocation of PILT “Redistribution” Funds/Bralorne 52 - 79 Pioneer Museum Moving and Collection Management Reserve Fund

1. THAT a reserve fund in Cost Centre #2200 – Bralorne Museum entitled Moving and Collection Management Reserve be established to support the interim move

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and the required collection management regarding the museum; and

2. THAT $10,000 of the 2014 PILT monies allocated for Area A be transferred into the above reserve; and

3. THAT any reimbursements from this reserve to the Bralorne Museum will require receipts or other documentation and an explanation of the expense, and be generally within the purposes and contents of the terms of the moving and collection management plans which are to be supplied to the SLRD.

6.2.5. Directors Report - SLRD Taxation Line Item on Tax 80 - 83 Notice (Director Macri)

THAT staff develop an annual newsletter/tax requisition breakdown for each of the Electoral Areas similar to the 2014 Area C Budget newsletter.

6.2.6. Minto Communications Society – Application for 84 - 86 Federal Funding to Improve Internet Communications in the Bridge River Valley

THAT a letter of support be provided to the Minto Communications Society regarding their application for funding pursuant to the Digital Canada 150 program; and

THAT SLRD staff provide support to the Minto Communications Society to determine the correct number of properties in specific areas of Electoral Area A regarding the above application.

7. Bylaws

Unweighted All Vote (except as noted); 2/3 Majority Required for Adoption on same day as Third Reading

7.1. Waldorf School Society - Rezoning Application - Bylaws for 1st 87 - 96 and 2nd Readings

THAT Squamish-Lillooet Regional District Electoral Area C Official Community Plan Bylaw No. 689, 1999, Amendment Bylaw No. 1368-2014 be given first and second readings; and

THAT Squamish-Lillooet Regional District Electoral Area C Zoning Bylaw No. 765, 2002, Amendment Bylaw No. 1369-2014 be given first and second readings; and

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Forests, Lands and Natural Resource Management, the Ministry of Environment and Vancouver Coastal Health; and

THAT bylaws 1368-2014 and 1369-2014 not be adopted until such time as Squamish-Lillooet Regional District Growth Strategy Bylaw No. 1062, 2008 Amendment Bylaw No. 1367-2014 is adopted.

8. Staff Reports & Other Business

Unweighted All Vote (except as noted)

8.1. CAO Verbal Update  Taicheng Zoning Application  Lillooet River Water Gauge Actions Update  BC Major Planned Event Guidelines  CN Rail - Transportation of Dangerous Goods Update  Determination of Committee of the Whole Dates - Budget, LNG, etc.  Policy Committee - Reimbursement of Travel Expenses  Determination of Cheque Signing Authorities

8.2. Information Report - 2014 Local General Election 97 - 98

8.3. Request for Decision - 2015 SLRD Board Meeting Schedule 99 - 102

THAT the Board approve the draft 2015 Board/Committee of the Whole Meeting Schedule of regular Board meetings at 10:30 AM on the fourth Wednesday with a continuation of the Board meeting or a Committee of the Whole meeting reserved on the Thursday following.

8.4. Request for Decision - 2015 SLRD Board, Committee & External 103 - 110 Agency Appointments

1. THAT the Chair determine the Standing Committee appointments for 2015; and 2. THAT the Board determine the Select Committee and External Agency appointments for 2015.

8.5. Request for Decision - Renewal of 911 North Fire Dispatch 111 - 120 Agreement (Weighted All Vote)

1. THAT the 911 North Fire Dispatch Agreement with the City of Surrey be renewed in accordance with the renewal Agreement from the City of Surrey attached hereto under cover of their letter of November 18, 2014; and 2. THAT the Chair and Secretary be authorized to execute the 911 North Fire Dispatch Agreement with the City of Surrey in the form attached.

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8.6. Request for Decision - Pemberton Valley Transit System 121 - 133 ("PVTS") - Transition or Termination

1. THAT the Board continue to support the viability of the Pemberton Valley Transit System (“PVTS”) through the assignment of the contractual administration of the service to the Village of Pemberton (the “Village”); 2. THAT the Board supports the draft Public Transit Cost Sharing Agreement dated for reference January 1, 2015, as a basis for a consensual understanding between the SLRD, the Village and the Lil’wat Nation (“Lil’wat”) which recognizes the assignment of the administrative responsibilities for the PVTS to the Village and the crystallization of the SLRD’s financial commitment to the PVTS beyond March 31, 2015; 3. THAT the Board issue notice of termination to the Village and to Lil’wat of the current Public Transit Cost Sharing Agreement dated for reference April 1, 2011, with the expectation that a new Agreement between the parties will be in place by March 31, 2015; 4. THAT the Board issue 90 days’ notice of termination to BC Transit on December 31, 2014, pursuant to section 15.1 of the Master Operating Agreement (“MOA”), thereby concluding the Board’s administrative obligations with BC Transit by March 31, 2015, with the expectation that the Village will have in place a new MOA and Annual Operating Agreement (“AOA”) with BC Transit by that date;

(Weighted All Vote) 5. THAT the Chair and Secretary be authorized to execute the Public Transit Cost Sharing Agreement dated for reference January 1, 2015, in substantially the form attached, subject to any incidental amendments requested by the Village or the Lil’wat.

8.7. Direction Request - Federal Gas Tax Fund - Strategic Priorities 134 - 141 Fund

8.8. Direction Request - 2015 Asset Management Planning Program 142 - 145

9. Director's Reports

9.1. Chair's Verbal Report

10. Correspondence for Action

10.1. District of Hudson's Hope - Referral of Proposed Site C Dam 146 - 157 Project to BC Utilities Commission

The District of Hudson's Hope would like a resolution from the SLRD Board to support their request for a one year moratorium on the decision to proceed with the Site C Dam Project, and their request that the BC Utilities Commission consider a less expensive

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alternative to Site C.

10.2. Ts'kw'aylaxw First Nation - Property Taxation under the First 158 - 163 Nations Management Act

The Ts'kw'aylaxw First Nation plan to enact their Property Assessment Law and Property Taxation Law and invite written representations regarding the Proposed Laws until February 2, 2015.

10.3. Ministry of Natural Gas Development - Regional Liquefied 164 - 165 Natural Gas (LNG) Energy Seminar, Squamish BC

An invitation from Minister Rich Coleman to attend the Regional LNG Energy Seminar being held in Squamish on December 17, 2014 @ 1:30 PM to engage in dialogue about the future benefits of liquefied natural gas.

11. Correspondence for Information

11.1. Village of Pemberton - Reply to the Ministry of Transportation & 166 - 167 Infrastructure's 10 Year Plan Consultation Request

11.2. Ministry of Energy & Mines - UBCM Thank You 168 - 169

11.3. Union of BC Municipalities - Notification of Executive 170 - 174 Vacancies

12. Decision on Late Business

THAT the late items be considered at this meeting (requires 2/3 majority vote).

13. Late Business

14. Director's Notice of Motion

15. Board Closed Meeting

THAT the Board close the meeting to the public under the authority of Section 90(1) (c), (e), (g), (i) of the Community Charter.

16. Rise & Report from Closed Meeting

17. Squamish-Lillooet Regional District Board Orientation

17.1. Presentation by Colin Stewart - Stewart McDannold Stuart

18. Adjournment

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Squamish-Lillooet Regional District Regular Meeting Minutes November 24, 2014;a10:30 AM SLRD Boardroom 1350 Aster Street, Pemberton BC

In Attendance:

Board: P. Heintzman, Chair (Squamish); J. Crompton, Vice-Chair (Whistler); D. Demare (Area A); M. Macri (Area B); S. Gimse (Area C); M. Freitag (Area D); T. Craddock (Pemberton); T. Prior (Alternate - Squamish)

Absent: District of Lillooet

Staff: L. Flynn, CAO; P. DeJong, Director of Administrative Services (Recording Secretary); S. Lafrance, Director of Finance; A. Barth, Recreation Services Manager; K. Clark, Project Coordinator & Research Analyst

Others: Members of the general public, member of the press

1. Call to Order

The meeting was called to order at 10:32 AM.

2. Approval of Agenda

2.1. The following Items were added to the agenda:

9.4 Directors Report - Expense Reimbursement (Director Gimse)

13.1 Correspondence for Information - Consultation/Notification - Woodfibre LNG Limited Liquid Natural Gas Facility.

It was moved and seconded:

THAT the agenda be approved as amended. CARRIED It was moved and seconded:

THAT the Board close the meeting to the public under the authority of Section 90(1) (n) of the Community Charter. CARRIED

The meeting was closed to the public at 10:35 AM The meeting was re-opened to the public at 10:39 AM

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It was moved and seconded:

THAT the agenda be further amended to include Direction Request - Alternative Form and Clauses for Oath of Office, Bylaw No. 1370-2014. CARRIED 3. Confirmation and Receipt of Minutes

3.1. SLRD Regular Board Draft Meeting Minutes of October 27, 2014

It was moved and seconded:

THAT the SLRD Regular Board Meeting Minutes of October 27, 2014 be approved as circulated. CARRIED

3.2. SLRD Policy Committee Draft Meeting Minutes of October 20, 2014

It was moved and seconded:

THAT the SLRD Policy Committee Meeting Minutes of October 20, 2014 be approved as circulated. CARRIED

3.3. Northern Economic Development and Initiatives Committee Draft Meeting Minutes of October 23, 2014

It was moved and seconded:

THAT the Northern Economic Development and Initiatives Committee Draft Meeting Minutes of October 23, 2014 be received for information. CARRIED

3.4. Electoral Area Directors Committee Draft Meeting Minutes of November 12, 2014

It was moved and seconded:

THAT the Electoral Area Directors Committee Draft Meeting Minutes of November 12, 2014 be received for information CARRIED

4. Business Arising from the Minutes

It was moved and seconded:

THAT Squamish-Lillooet Regional District staff clarify the following resolution from the October 23, 2014 Northern Economic Development & Initiatives Committee meeting with the District of Lillooet:

THAT the Squamish-Lillooet Regional District and the District of Lillooet apply for the Northern Development Initiative Trust (NDIT) Grant collaboratively. CARRIED

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5. Delegation None.

6. Committee Reports and Recommendations Unweighted All Vote (except as noted)

6.1 Policy Committee Meeting Recommendations of October 20, 2014

6.1.1. Request for Decision – Adoption of Board Policy 1.15 - Board Code of Conduct

It was moved and seconded:

THAT Section 5 “Decision-Making Process” of the draft Board Code of Conduct attached to the agenda be referred to staff for consideration of inclusion in the Communications Policy and/or in the Procedure Bylaw; and

THAT relevant sections of the Board Code of Conduct be included within the Employee Handbook, including a reference to conflicts of interest and reciprocity of the obligations contained in Section 3(d) of the Board Code of Conduct; and

THAT the additions to the Employee Handbook discussed above be undertaken separately from any budget discussions for inclusion of a review of the Squamish- Lillooet Regional District Employee Handbook in the 2015 work plan; and

THAT the amendments as noted be made; and

THAT Section 4 of the Board Code of Conduct be amended to include the statement “Directors are entitled to have an opinion that is different than the opinion of the Board, as long as the Director makes it clear that their differing opinion is not the opinion of the Board”; and

THAT the Regional Board adopt the Board Policy 1.15 - Board Code of Conduct as amended. CARRIED

6.1.2. Direction Request – Policy Committee Initiatives

It was moved and seconded:

THAT, generally, the purpose of a Special Meeting be to deal with urgent and time-sensitive issues that need to be dealt with before the next regularly scheduled Board Meeting.

THAT there be no change to the Director's Remuneration Bylaw regarding short Special Meetings.

THAT the Electronic Meetings Policy No. 1.12 be amended to include a Protocols section, such section to include:

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That a statement be read at the beginning of each Board or Committee meeting (Meeting) where a member is attending via electronic communications, such statement to include the following:

Directors attending the Meeting via telephone are required to advise the Chair of the Meeting of the following circumstances:

1. When the Director enters or returns to the Meeting (so that this can be recorded in the minutes of the Meeting). 2. Directors are to identify themselves when they advise the Chair that they wish to be placed on the speaker’s list. 3. With respect to a vote, Directors are only required to state a nay vote (i.e. Directors are not required to voice a yea vote). 4. Directors shall put their telephone on mute unless they wish to speak. 5. Directors shall be involved in, and participate in, the Meeting. 6. Directors shall text the Chief Administrative Officer (CAO) if they have a technical difficulty with their telephone (i.e. they need to be reconnected to the Meeting). If a Director is unable to text the CAO, the Director shall email the CAO. 7. The Meeting shall be recessed if a technical difficulty occurs on the Squamish-Lillooet Regional District’s side, which results in the Director being unable to be connected to the Meeting. CARRIED

6.2 Northern Economic Development and Initiatives Committee Recommendations of October 23, 2014

6.2.1. Delegation - Maureen LeBourdais, Senior Regional Manager, Cariboo- Chilcotin Region; Mike Simpson, Senior Regional Manager, Thompson; Tracy Thomas, Assistant Regional Manager, Thompson - Fraser Basin Council

It was moved and seconded:

THAT the Fraser Basin Council Community Economic Development Projects report be amended as per the October 23, 2014 Northern Economic Development & Initiatives Committee meeting and as reviewed by staff.

THAT the Fraser Basin Council Community Economic Development Projects report as amended be referred to the Squamish-Lillooet Regional District for acceptance.

The Chair divided the Motion.

It was moved and seconded:

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It was moved and seconded:

THAT the Fraser Basin Council Community Economic Development Projects report be referred back to staff for further comment and brought back to the December 15, 2015 Board meeting. CARRIED

6.2.2. Direction Request - 2013/14 Community Economic Development Projects Report - Fraser Basin Council

It was moved and seconded:

THAT the Northern Economic Development & Initiatives Committee supports the timely implementation of Project A, Governance Model Feasibility Study of the Fraser Basin Council Community Economic Development Projects report, subject to identification of the local government staff lead, and the available budget for the staff lead and implementation of Project A. CARRIED

6.3 Electoral Area Directors Committee Recommendations of November 12, 2014

6.3.1. Requests for Decision - Bylaws 1361-2014 through 1366-2014 - Increases in Tax Requisition Limits

It was moved and seconded:

THAT Gun Lake Fire Protection Contribution Local Service Establishment Bylaw No. 559, 1994, Amendment Bylaw No. 1361-2014 be introduced and read a first, second and third time. CARRIED It was moved and seconded:

THAT approval of the electors regarding Gun Lake Fire Protection Contribution Local Service Establishment Bylaw No. 559, 1994, Amendment Bylaw No. 1361- 2014 be requested and obtained from the Electoral Area A Director. CARRIED It was moved and seconded:

THAT Gun Lake Fire Protection Contribution Local Service Establishment Bylaw No. 559, 1994, Amendment Bylaw No. 1361-2014 be adopted.

CARRIED It was moved and seconded:

THAT Bralorne Museum Local Service Area Establishment Bylaw No. 514, 1993, Amendment Bylaw No. 1362-2014 be introduced and read a first, second and third time; and

THAT approval of the electors regarding Bralorne Museum Local Service Area Establishment Bylaw No. 514, 1993, Amendment Bylaw No. 1362-2014 be requested and obtained from the Electoral Area A Director. CARRIED

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It was moved and seconded:

THAT Bralorne Museum Local Service Area Establishment Bylaw No. 514, 1993, Amendment Bylaw No. 1362-2014 be adopted. CARRIED It was moved and seconded:

THAT Bralorne Water System Local Service Conversion and Establishment Bylaw No. 503, 1993, Amendment Bylaw No. 1363-2014 be introduced and read a first, second and third time; and

THAT approval of the electors regarding Bralorne Water System Local Service Conversion and Establishment Bylaw No. 503, 1993, Amendment Bylaw No. 1363- 2014 be requested and obtained from the Electoral Area A Director. CARRIED It was moved and seconded:

THAT Bralorne Water System Local Service Conversion and Establishment Bylaw No. 503, 1993, Amendment Bylaw No. 1363-2014 be adopted. CARRIED It was moved and seconded:

THAT the Birken Fire Protection Contribution Local Service Establishment Bylaw No. 684, 1999 Amendment Bylaw No. 1364-2014 be deferred until after the balance of the Electoral Area Director's Committee recommendations. CARRIED It was moved and seconded:

THAT Britannia Beach Street Lighting Service Establishment Bylaw No. 951-2005, Amendment Bylaw No. 1365-2014, be introduced and read a first, second and third time; and

THAT approval of the electors regarding Britannia Beach Street Lighting Service Establishment Bylaw No. 951-2005, Amendment Bylaw No. 1365-2014 be requested and obtained from the Electoral Area D Director. CARRIED It was moved and seconded:

THAT Britannia Beach Street Lighting Service Establishment Bylaw No. 951-2005, Amendment Bylaw No. 1365-2014 be adopted. CARRIED It was moved and seconded:

THAT Whistler Public Library Contribution Service Establishment Bylaw No. 732- 2001, Amendment Bylaw No. 1366-2014, be introduced and read a first, second and third time; and

THAT approval of the electors regarding Whistler Public Library Contribution Service Establishment Bylaw No. 732-2001, Amendment Bylaw No. 1366-2014 be requested and obtained from the Electoral Area D Director. CARRIED

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It was moved and seconded:

THAT Whistler Public Library Contribution Service Establishment Bylaw No. 732- 2001, Amendment Bylaw No. 1366-2014 be adopted. CARRIED

6.3.2. Request for Decision - Britannia Beach Volunteer Fire Department Recruitment and Retention Policy (Unweighted All Vote regarding Recommendations 1 & 2)

It was moved and seconded:

1. THAT draft Policy No. 7.7, Britannia Beach Volunteer Fire Department Recruitment and Retention Fund, be approved; and

2. THAT staff be directed to proceed with implementation of Policy No. 7.7 subject to a requirement that:

(a) the Britannia Beach Volunteer Firefighters Association (“Society”) add paragraph 4, as set out below, to the Society’s Constitution at the Society’s next Annual General Meeting or sooner, if for any reason the Society calls a Special Meeting:

“Other than reimbursement for out of pocket expenses, no financial remuneration shall pass from the Society to its members. Paragraph 4 of this constitution is unalterable in accordance with the Society Act.”

(b) in the interim, the Directors of the Society pass a resolution at their next regular meeting of Directors that the Society shall conduct its affairs in accordance with paragraph 4 as set out in subsection (a) of this resolution. CARRIED It was moved and seconded:

(Weighted All Vote regarding Recommendations 3 and 4) 3. THAT the Agreement dated for reference November 24, 2014, between the Squamish-Lillooet Regional District (SLRD) and the Society, be approved; and

4. THAT the Board Chair and CAO be authorized to execute the Agreement as attached to this report. CARRIED

6.3.3. Information Report - Fire Services Coordinator Activities for the Month of October, 2014

It was moved and seconded:

THAT up to $300,000 from Area C Amenity Funds be allocated for the purchase of primary and secondary apparatus and equipment with respect to the Birken Fire Department. CARRIED

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6.3.4. Bridge River Valley Road Name, Mapping and Signage

It was moved and seconded:

THAT the request from the Bridge River Valley Community Association be referred to staff for review; and

THAT staff provide a report on the potential costs and staff time required to address the issue of road name and mapping discrepancies in the Bridge River Valley. CARRIED

6.3.5. Rise & Report - Bralorne Pioneer Museum Society - Resolution of Support

It was moved and seconded:

THAT a resolution of support be provided to the Bralorne Pioneer Museum Society from the Squamish-Lillooet Regional District Board indicating support for the Society’s Capital Investment Analysis grant application to the Northern Development Initiative Trust. CARRIED

6.3.1 (4) Birken Fire Protection Contribution Local Service Establishment Bylaw No. 684, 1999, Amendment Bylaw No. 1364-2014

It was moved and seconded:

THAT Birken Fire Protection Contribution Local Service Establishment Bylaw No. 684, 1999, Amendment Bylaw No. 1364-2014 be introduced and read a first, second and third time; and

THAT approval of the electors regarding Birken Fire Protection Contribution Local Service Establishment Bylaw No. 684, 1999, Amendment Bylaw No. 1364-2014 be requested and obtained from the Electoral Area C Director. CARRIED It was moved and seconded:

THAT Birken Fire Protection Contribution Local Service Establishment Bylaw No. 684, 1999, Amendment Bylaw No. 1364-2014 be adopted. CARRIED

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7. Bylaws Unweighted All Vote (except as noted); 2/3 Majority Required for Adoption on same day as Third Reading

Director Crompton recused himself from the meeting at 11:15 AM, declaring a conflict of interest due to his children attending the Whistler Waldorf School.

7.1. Request for Decision - Regional Growth Strategy (RGS) Amendment - Whistler Waldorf School Society (Unweighted All Vote except for Area A)

It was moved and seconded:

THAT a public hearing be given consideration prior to first reading of Squamish- Lillooet Regional District Growth Strategy Bylaw No. 1062, 2008 Amendment Bylaw No. 1367-2014, as required by the SLRD Regional Growth Strategy Minor Amendment process, and that a public hearing be deemed to be unnecessary due to the minor nature of the Regional Growth Strategy amendment;

THAT “Squamish-Lillooet Regional District Growth Strategy Bylaw No. 1062, 2008 Amendment Bylaw No. 1367-2014” be given first and second readings, and;

THAT “Squamish-Lillooet Regional District Growth Strategy Bylaw No. 1062, 2008 Amendment Bylaw No. 1367-2014” be referred to the following local governments:

 District of Squamish  Resort Municipality of Whistler  Village of Pemberton  District of Lillooet  Thompson-Nicola Regional District  Metro Vancouver Regional District  Sunshine Coast Regional District  Fraser Valley Regional District  Powell River Regional District  Strathcona Regional District, and  Cariboo Regional District

It was moved and seconded:

THAT the motion be amended to require a public hearing.

OPPOSED: Chair Heintzman, Director Macri, Director Gimse

AMENDMENT FAILED

MAIN MOTION RE-CALLED

OPPOSED: Director Craddock, Director Freitag CARRIED Director Crompton re-joined the meeting at 11:25 AM

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8. Staff Reports & Other Business Unweighted All Vote (except as noted)

8.1. CAO Verbal Update

 Lillooet River Water Gauge (R. Wainwright via teleconference)  New Squamish-Lillooet Regional District website wins silver Davey Award.

Director Gimse left the meeting at 11:30 AM

It was moved and seconded:

THAT staff bring information to the December 15, 2014 Board meeting determining a course of action with respect to the future maintenance and operations of the Lillooet River water gauge. CARRIED It was moved and seconded:

THAT the CAO Verbal Update be received. CARRIED Director Gimse returned to the meeting at 11:32 AM.

8.2. Request for Decision - District of Squamish Security Issuing Amendments Requiring SLRD Board Approval

It was moved and seconded:

THAT pursuant to section 182(3) of the Community Charter, the Squamish-Lillooet Regional District Board consents to the adoption of the District of Squamish Public Health & Safety, Communications, Road, Drainage & Recreation Facilities Loan Authorization bylaw No. 2137, 2010, Amendment Bylaw No. 2358, 2014.

THAT pursuant to section 182(3) of the Community Charter, the Squamish-Lillooet Regional District Board consents to the adoption of the District of Squamish Road and Drainage System Improvements Loan Authorization Bylaw No. 2051, 2008, Amendment Bylaw No. 2359, 2014.

THAT pursuant to section 182(3) of the Community Charter, the Squamish-Lillooet Regional District Board consents to the adoption of the District of Squamish Water System Improvements Loan Authorization Bylaw No. 2052, 2008, Amendment Bylaw No. 2360, 2004. CARRIED

8.3. Request for Direction - Adoption of Board Policy 2.14 - Reporting Requirements for Financial Contribution Services

It was moved and seconded:

THAT the Regional Board adopt the Board Policy 2.14 - Reporting Requirements for Financial Contribution Services. CARRIED

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8.4. Request for Decision - Operations and Maintenance Contract - Furry Creek and Britannia Beach Water and Sewer Systems (Weighted All Vote)

It was moved and seconded:

THAT the Squamish-Lillooet Regional District enter into a second 5-year Operations and Maintenance contract with Corix Utilities for the Furry Creek and Britannia Beach water and sewer utilities; and

THAT the Chair and CAO be authorized to sign a 5-year Operations and Maintenance contract with Corix Utilities for the Furry Creek and Britannia Beach water and sewer utilities, on substantially the same terms as the contract attached to this report. CARRIED

8.5. Request for Decision - Gates Lake Construction Services Agreements – Parking Lot, Maintenance Area, Accessible Trail, Wash House, Septic System and Picnic Shelter (Weighted All Vote)

It was moved and seconded:

1. THAT the Squamish-Lillooet Regional District (SLRD) enter into a Master Municipal Construction Document contract with Sumas Remediation Services Inc. for $57,074.00 for the construction of a Parking Lot, Maintenance Area and Accessible Trail; and 2. THAT the SLRD enter into a Canadian Construction Documents Committee 14-2013 contract with TimberSmith Woodworks for $107,949.30 for the construction of a Picnic Shelter; and 3. THAT the Chair and/or the Chief Administrative Officer be authorized to execute the contracts for the construction of the Parking Lot, Maintenance Area and Accessible Trail and the Picnic Shelter on substantially the same terms as the contract agreements attached to this report; and 4. THAT the SLRD not enter into a contract for the construction of a Wash House / Septic System at this time, and explore the feasibility of two pit toilets and a sink with running water for the Gates Lake Park. CARRIED 8.6. Request for Decision - Recreation Commission Fund Grant for Local Artisan Bench (Weighted Participant Vote - Area C & the Village of Pemberton)

It was moved and seconded:

1. THAT up to $675 from the Recreation Commission Fund Program (cost centre #2100) be granted towards expenses associated with the donation of a bench by Maurice Lavoie for the Pemberton and District Community Centre.

2. THAT a letter of thanks be sent to Maurice Lavoie for his generous donation of the bench to the Pemberton and District Community Centre. CARRIED

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8.7. Direction Request - 2014 Christmas Holiday Schedule

It was moved and seconded:

THAT the SLRD office be closed at Noon on Wednesday, December 24, 2014 and be closed on Friday, January 2, 2015. CARRIED

8.8. Request for Decision - Ministry of Transportation & Infrastructure on 10 Year Transportation Plan

It was moved and seconded:

THAT the attached Draft Submission to the Ministry of Transportation and Infrastructure regarding “B.C. On the Move: A 10-Year Transportation Plan” be approved, as amended, for the Portage/D’Arcy Road. CARRIED

8.9. Request for Decision - Renewal of 911 North Fire Dispatch Agreement

It was moved and seconded:

THAT this report and the attached renewal agreement from Surrey Fire Dispatch be referred for comment to:

(1) the Lillooet Fire Department, and (2) the District of Lillooet Mayor and Council

with comments requested back by December 9, 2014 and be brought back to the Regional Board for further consideration at the December 15, 2015 Board meeting.

CARRIED 8.10. Oath of Office Bylaw No. 1370-2014

It was moved and seconded:

THAT the current Squamish-Lillooet Regional District Statutory Oath of office prescribed by regulation be retained.

It was moved and seconded:

THAT the prescribed oath be amended by adding the following confidentiality clause:

"I will keep in confidence any information or record considered or held in confidence by the Squamish-Lillooet Regional District until lawfully released to the public."

AMENDMENT CARRIED MAIN MOTION AS AMENDED CARRIED

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The meeting was recessed for lunch at 12:12 PM

The meeting reconvened at 12:50 PM

9. Director's Reports

9.1. Chair's Verbal Update

 Timing of Regular SLRD Board Meetings/Press Deadlines  Thanks to outgoing Directors Gimse, Freitag, Craddock, Kirkham and Bontron  Thanks to staff and congratulations to the SLRD on the Davey award for the new SLRD website.

It was moved and seconded:

THAT the Chair's Verbal Update be received. CARRIED The Chair re-called Item 6.2.1, paragraph 2, for reconsideration.

It was moved and seconded:

THAT the referral of the Fraser Basin Council Community Economic Development Projects report to staff be rescinded; and

THAT the Fraser Basin Council Community Economic Development Projects report as amended be referred to the Squamish-Lillooet Regional District for acceptance. CARRIED

9.2. Hurley River Forest Service Road – Results of Survey Regarding Maintenance Issues (Director Demare)

It was moved and seconded:

THAT a letter be sent to the Ministry of Forests, Lands and Natural Resource Operations, copied to the Squamish-Lillooet Regional District’s two MLA’s, regarding the importance of opening the Hurley Road in the spring before the May long weekend and requesting that the Hurley Road be opened before the May long weekend. CARRIED

9.3. Lytton to Clinton to Lillooet Regional Economic Collaborative Steering Committee (Director Demare)

It was moved and seconded:

THAT the Lytton to Clinton to Lillooet Regional Economic Collaborative Steering Committee be considered to be added to the 2015 SLRD Board & Committee List at the Board meeting on December 15, 2014; and

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THAT Director Demare receive a meeting fee and travel expenses for her attendance at the Lytton to Clinton to Lillooet Regional Economic Collaborative Steering Committee meeting on October 14, 2014. CARRIED

9.4. Expense Reimbursement (Director Gimse)

It was moved and seconded:

THAT Director Gimse be reimbursed for her 2013 and 2014 SLRD phone expenses. CARRIED 10. Correspondence for Action

10.1. Legislative Assembly of British Columbia - Health Care Sustainability

It was moved and seconded:

THAT Item 10.1 Legislative Assembly of British Columbia - Health Care Sustainability be referred to the Electoral Area Directors Committee for a response. CARRIED

10.2. Grant Request - Friends of the Pemberton Library Society (Weighted Participant Vote - Area C & the Village of Pemberton)

It was moved and seconded:

THAT $640 from the Recreation Commission Fund (Cost Centre #2100) be granted to the Friends of the Pemberton Library Society for costs associated with using the Pemberton & District Community Centre Great Hall and kitchen for their 2014 Wine & Cheese event held on November 21, 2014. CARRIED

10.3. Grant Request - Music Art Dance and Expression (MADE) in Pemberton Event (Weighted Participant Vote - Area C & the Village of Pemberton)

It was moved and seconded:

THAT up to $1,500 from the Recreation Commission Fund (Cost Centre #2100) be granted to the Pemberton Arts Council to pay the rental fees for use of the Pemberton & District Community Centre for the 2014 Music Art Dance and Expression Event on November 29, 2014. CARRIED

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11. Correspondence for Information

It was moved and seconded:

THAT Correspondence for Information Items 11.2, 11.3, and 11.5 through11.17 be received.

11.2. Premier Clark - UBCM Thank You

11.3. Southern Interior Beetle Action Coalition Letter

11.5. Ministry of Agriculture - UBCM Thank You

11.6. Ministry of Transportation & Infrastructure - UBCM Thank You

11.7. Ministry of Forests, Lands and Natural Resource Operations - UBCM Thank You

11.8. Ministry of Forests, Lands and Natural Resource Operations - Gun Lake - Designation of a Community Watershed

11.9. Network BC - UBCM Thank You

11.10. Ministry of Community, Sport and Cultural Development - UBCM Thank You and Summary of Provincial Funding Support - 2001 to Current

11.11. Minister of Fisheries & Oceans - Aquatic Invasive Species

11.12. MLA John Weston - National Health & Fitness Day

11.13. BC Hydro - Electricity to Woodfibre Liquefied Natural Gas (LNG) Limited

11.14. The Corporation of the Township of Spallumcheen - Concerns Regarding Smart Meters

11.15. BC Society for the Prevention of Cruelty to Animals - Exotic Animal Bylaw

11.16. BC Ombudsperson - Files Closed from July 1 - September 30, 2014

11.17. Letter from Bernard Thor - Douglas Trail Road

CARRIED 11.1. Sea to Sky Transit Future Plan Update from BC Transit

It was moved and seconded:

THAT the SLRD convene a regional Sea to Sky Transit meeting during the first quarter of 2015. CARRIED

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11.4. CN Rail - UBCM Thank You

It was moved and seconded:

THAT the Sea to Sky Transit Future Plan Update from BC Transit (Item 11.1) and the correspondence from CN Rail be received. CARRIED 12. Decision on Late Business

The Late Items were approved in Item 2, Approval of Agenda.

13. Late Business

13.1. Correspondence for Information - Consultation/Notification - Woodfibre LNG Limited Liquid Natural Gas Facility

It was moved and seconded:

THAT a Committee of the Whole meeting be held in early 2015 to discuss liquefied natural gas (LNG) issues. CARRIED

13.2. Alternative Form and Clauses for Oath of Office, Bylaw No. 1370-2014

It was moved and seconded:

THAT Bylaw No, 1370-2014, cited as Squamish-Lillooet Regional District Oath of Office Bylaw No. 1370-2014, be introduced and read a first, second and third time.

CARRIED It was moved and seconded:

THAT Bylaw No, 1370-2014, cited as Squamish-Lillooet Regional District Oath of Office Bylaw No. 1370-2014, be adopted. CARRIED 14. Director's Notice of Motion

None.

15. Board Closed Meeting

It was moved and seconded:

THAT the Board close the meeting to the public under the authority of Section 90(1)(c), (e), (g) and (i) of the Community Charter. CARRIED

The meeting was closed to the public at 1:33 PM

The meeting re-opened to the public at 5:30 PM

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16. Rise & Report from Closed Meeting

None.

17. Adjournment

It was moved and seconded:

THAT the meeting be adjourned. CARRIED

The meeting adjourned at 5:31 PM.

P. Heintzman, Chair P. DeJong, Secretary

Page 24 of 174 Budget Committee of the Whole Meeting Draft Minutes of Novem...

Squamish-Lillooet Regional District Budget Committee of the Whole Meeting Minutes November 26, 2014;a10:30 AM SLRD Boardroom 1350 Aster Street, Pemberton BC

In Attendance:

Board: P. Heintzman, Chair (Squamish); J. Crompton, Vice-Chair (Whistler); D. Demare (Area A); M. Macri (Area B - via Teleconference); S. Gimse (Area C); T. Rainbow (Alternate - Area D); K. Anderson (Alternate - Lillooet); T. Prior (Alternate - Squamish)

Staff: L. Flynn, CAO (Recording Secretary); S. Lafrance (Director of Finance); K. Needham (Director of Planning & Development)

Others: R. Mack (Board Member Elect – SLRD Area C); M. Richman (Mayor Elect - Village of Pemberton); J. Molinaro (Councillor Elect – Village of Pemberton); M. Lampman (Mayor Elect - District of Lillooet)

1. Call to Order

The meeting was called to order at 10:38 AM.

2. Approval of Agenda

The following items were added to the agenda:

3.4 CAO Verbal Update 5.1 Correspondence for Action – Vancouver Island and Coast Conservation Society - Request to Proclaim ‘A Day For Our Common Future’ December 11th, 2014. 5.2 Correspondence for Action – Request for Support – Pemberton Wildlife Association 5.3 Whistler Centre for Sustainability - Buy Local Proclamation

It was moved and seconded:

THAT the agenda be approved as amended. CARRIED

R. Mack, M. Richman, J. Molinaro and M. Lampman were invited by the Chair to join the Committee of the Whole discussions.

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3. Staff Reports and Other Business Unweighted All Vote (except as noted)

T. Rainbow left the meeting at 11:20 AM.

T. Rainbow returned to the meeting at 11:29 AM.

Chair Heintzman left the meeting at 11:29 AM.

Chair Heintzman returned to the meeting at 11:31 AM.

3.1 2015 Draft Budget

All: 1000 - General Government Services 1200 - Land Planning & Zoning 1201 - Regional Growth Strategy (except Area A)

The meeting recessed for lunch at 12:10 PM

The meeting reconvened at 12:31 PM

Not Addressed at this Meeting:

1300 - Regional Solid Waste Management 1300A - Utility and Environmental Services Department 1600 - PLTAC (Pemberton, Lillooet Treaty Advisory Committee) 1601 - LMTAC (Lower Mainland Treaty Advisory Committee) 1602 - Feasibility Studies 3201 - Regional Transit Planning & Infrastructure

District of Squamish, Resort Municipality of Whistler, Village of Pemberton, Electoral Area C, Electoral Area D: 3004 - Sea to Sky Trails 3101 - Sea to Sky Economic Development

Village of Pemberton, Electoral Area C, Electoral Area D: 1764 - 911 South

3.4 CAO Verbal Update

 Reserve December 17, 2014 date for continuing Board Orientation  Electoral Area Directors to begin developing early considerations for their 2015 Electoral Area Budgets  Schedule Committee of the Whole meetings for early 2015 at the December 15, 2014 Board meeting

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It was moved and seconded:

THAT the CAO Verbal Update be received. CARRIED It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT staff perform a preliminary investigation into options for audio and audiovisual (live) streaming and archiving of Board meetings, for consideration in the budget, with the intent of providing public access to the Squamish-Lillooet Regional District Board meetings. CARRIED S. Gimse left the meeting at 12:57 PM.

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT a resolution be sent to the SLRD member Municipalities asking them to request the above information from CN Rail. CARRIED S. Gimse returned to the meeting at 1:00 PM.

Chair Heintzman left the meeting at 1:43 PM and Vice Chair Crompton assumed the Chair.

7. Budget Committee of the Whole Closed Meeting

It was moved and seconded:

THAT the Board close the meeting to the public under the authority of Section 90(1)(g) and (i) of the Community Charter. CARRIED The meeting was closed to the public at 1:45 PM.

Chair Heintzman returned to the meeting and resumed the Chair at 1:47 PM.

The meeting was re-opened to the public at 2:11 PM.

S. Gimse left the meeting at 2:24 PM.

3.2 Information Report - Departmental Action Plans

It was moved and seconded:

THAT the Information Report - Departmental Action Plans be received. CARRIED

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3.3 Direction Request - New Building Canada Fund - Small Communities Fund Referral from the October 27, 2014 SLRD Board Meeting

It was moved and seconded:

THAT the Direction Request - New Building Canada Fund - Small Communities Fund be referred to a future Budget Committee of the Whole meeting. CARRIED 4. Decision on Late Business

The Late Items were approved in Item 2, Approval of Agenda.

5. Late Business

5.1 Vancouver Island and Coast Conservation Society - Request to Proclaim ‘A Day For Our Common Future’ December 11th, 2014

It was moved and seconded:

THAT it be recommended to the Regional Board:

5.2 Request for Support – Pemberton Wildlife Association

It was moved and seconded:

THAT it be recommended to the Regional Board:

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT the Board of the Squamish-Lillooet Regional District does hereby proclaim December 1-7, 2014 as Buy Local Week in the Squamish-Lillooet Regional District. CARRIED

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6. Director's Notice of Motion

None.

8. Rise and Report from Closed Meeting None.

9. Adjournment

It was moved and seconded:

THAT the meeting be adjourned. CARRIED The meeting adjourned at 2:54 PM.

P. Heintzman, Chair L. Flynn, Deputy Secretary

Page 29 of 174 Electoral Area Directors Committee Meeting Draft Minutes of ...

Electoral Area Directors Committee Meeting Minutes December 8, 2014;a10:30 AM SLRD Boardroom 1350 Aster Street, Pemberton BC

In Attendance: Committee: S. Gimse, Chair (Area C); D. Demare, Vice Chair (Area A); M. Macri (Area B); M. Freitag (Area D)

Staff: L. Flynn, CAO; L. Lloyd, Administration Intern (Recording Secretary); P. DeJong, Director of Administrative Services; I. Holl, Planner; M. Fournier-Beck, Planner; K. Needham, Director of Planning & Development; A. McClean, Senior Building Clerk

Others: R. Mack (SLRD Area C Director - Elect); K. Ross (Village of Pemberton Councillor) and one member of the Public

1. Call to Order

The meeting was called to order at 10:38 AM.

2. Approval of Agenda

The following items were added to the agenda:

11.1 Directors Report – SLRD Taxation Line Item on Tax Notice (Director Macri)

11.2 Correspondence for Action – Purchase of Lock Boxes and Padlocks for Haylmore Site and Bralorne Church

11.3 Correspondence for Action - Request for Letter of Support and Funding - Minto Communications Society

11.4 Directors Report - Electoral Area C Select Funds (Director Gimse)

It was moved and seconded:

THAT the agenda be approved as amended.

CARRIED

3. Confirmation and Receipt of Minutes

3.1. Electoral Area Directors Committee Meeting Draft Minutes of November 12, 2014

It was moved and seconded:

THAT the Electoral Area Directors Committee Meeting Minutes of November 12, 2014 be approved as circulated. CARRIED

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4. Business Arising from the Minutes None.

5. Delegation

None.

6. Staff Reports and Other Business Unweighted All Vote (except as noted)

6.1. CAO Verbal Update  Fire Services Update

It was moved and seconded:

THAT the CAO Verbal Update be received. CARRIED 6.2. November 2014 Select Funds Report

It was moved and seconded:

THAT the November 2014 Select Funds Report be received for information.

CARRIED 6.3. November 2014 Monthly Building Report

It was moved and seconded:

THAT the November 2014 Monthly Building Report be received for information.

CARRIED

6.4. Request for Decision - Floodplain Management Policy - SLRD Policy 6.10 (Weighted Participant Vote)

It was moved and seconded:

THAT the SLRD Floodplain Management Policy 6.10 be amended and approved in the form attached. CARRIED

6.5. Request for Decision - Development Variance Permit # 117 - Seton Hotel

It was moved and seconded:

THAT it be recommended to the Regional Board:

1. THAT the Board approve the issuance of Development Variance Permit #117 for the property legally described as Parcel A, Plan KAP17213,

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District Lot 1596, Lillooet Land District, PID: 019-117-388 to vary the watercourse setback provisions of the SLRD Zoning Bylaw No. 670, 1999 by 16 m to permit the proposed construction of a water pump house;

2. THAT the Chief Administrative Officer or Secretary be authorized to execute the Permit. CARRIED

6.6. Request for Decision - Development Variance Permit #118 - Tyax Real Estate Ltd.

It was moved and seconded:

THAT it be recommended to the Regional Board:

2. THAT the Chief Administrative Officer or Secretary be authorized to execute the Permit. CARRIED 7. Director's Reports

7.1. Yearly Calendar and Schedule of Key Activities (Director Demare)

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT a yearly calendar and schedule of key activities be developed in January, 2015 and approved at the January, 2015 Board meeting. The calendar/schedule is to include:

1. Board Meetings 2. Scheduled Committee of the Whole Meetings 3. Budget Meetings if additional to #2 4. Standing Committee Meetings - EAD, PVUS, NEDIC 5. Schedule a summer break for EAD (August, no meeting) 6. Establish Tour dates (North & South) (Yr. 1 of term) 7. June Board meeting rotate yearly between Electoral Areas A, B, C and D – establish location(s), cover all 4 in term 8. Christmas 2015 schedule for SLRD office 9. Key dates for CAO evaluation process 10. Union of BC Municipalities (UBCM), Lower Mainland Local Government Association (LMLGA), Southern Interior Local Government Association (SILGA), Federation of Canadian Municipality (FCM) conventions and specific UBCM Elected Officials workshops

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CARRIED

7.2. Allocation of PILT “Redistribution” Funds/Bralorne Pioneer Museum Moving and Collection Management Reserve Fund (Director Demare)

It was moved and seconded:

THAT it be recommended to the Regional Board:

1. THAT a reserve fund in Cost Centre #2200 – Bralorne Museum entitled Moving and Collection Management Reserve be established to support the interim move and the required collection management regarding the museum; and

2. THAT $10,000 of the 2014 PILT monies allocated for Area A be transferred into the above reserve; and

CARRIED

8. Correspondence for Action

8.1. Allison MacKenzie - Request for Funding for Annual Arts & Crafts Fair in Lillooet

It was moved and seconded:

THAT $1,000 from Area B Select Funds on behalf of Director Macri be granted to Allison MacKenzie to assist with the costs of an Annual Arts & Crafts Fair at the Lillooet Recreation Centre, proceeds of which will go to provide medical attention to animals at the District of Lillooet Dog Pound.

CARRIED 8.2. Winterfest 2015 Funding Request - Bridge River Valley

It was moved and seconded:

THAT $1,000 from Electoral A Select Funds on behalf of Director Demare be granted to the Bridge River Valley Community Association to cover a portion of the operational costs in relation to their annual Winterfest event, taking place on the Family Day long weekend in February, 2015. CARRIED

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8.3. Legislative Assembly of British Columbia - Health Care Sustainability

Discussion regarding preparation of a response to the provincial government with ideas and suggestions on how to ensure the sustainability and improvement of BC's health care system.

8.4. Bridge River Valley Community Association - Funding to Support Forestry Workshop & Related Activities

It was moved and seconded:

THAT a grant-in-aid in the amount of $3,500 from Area A Select Funds on behalf of Director Demare be sent to the Valley Wide Forestry Committee of the Bridge River Valley Community Association to support the delivery of a workshop entitled 'Forest Regime 101'. CARRIED 9. Correspondence for Information

None.

10. Decision on Late Business

The Late Items were approved in Item 2, Approval of Agenda.

11. Late Business

11.1. Directors Report - SLRD Taxation Line Item on Tax Notice (Director Macri)

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT staff develop an annual newsletter/tax requisition breakdown for each of the Electoral Areas, similar to the 2014 Area C Budget newsletter. CARRIED

11.2. Purchase of Lock Boxes and Padlocks for Haylmore Site and Bralorne Church

It was moved and seconded:

THAT $50.43 from Area A Select Funds on behalf of Director Demare be reimbursed to S. Demare to cover the costs of a lockbox for the Bralorne Church; and

THAT the six padlocks and 1 lockbox purchased for the Haylmore Site be reimbursed to S. Demare from the Haylmore cost centre #2201 in the amount of $141.04. CARRIED

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11.3. Minto Communications Society – Application for Federal Funding to Improve Internet Communications in the Bridge River Valley

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT a letter of support be provided to the Minto Communications Society regarding their application for funding pursuant to the Digital Canada 150 program; and

THAT SLRD staff provide support to the Minto Communications Society to determine the correct number of properties in specific areas of Electoral Area A regarding the above application.

CARRIED

11.4. Director’s Report - Electoral Area C Select Funds (Director Gimse)

It was moved and seconded:

THAT $230 from Electoral Area C Select Funds – Appreciation Fund be used towards gifts of appreciation to the Birken Fire Department volunteers. CARRIED It was moved and seconded:

THAT up to the $270 remaining in the Electoral Area C Select Funds – Appreciation Fund be used to place a “Merry Christmas/Thank You” ad on behalf of Director Gimse in the local newspapers. CARRIED 12. Director's Notice of Motion None.

13. Electoral Area Directors Closed Meeting None.

14. Rise & Report from Closed Meeting N/A

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15. Adjournment

It was moved and seconded:

THAT the meeting be adjourned. CARRIED The meeting adjourned at 11:51 PM.

S. Gimse, Chair L. Flynn, Deputy Secretary

Page 36 of 174 Request for Decision - Development Variance Permit # 117 - S...

REQUEST FOR DECISION

Development Variance Permit #117 Seton Hotel

Meeting date: December 8, 2014/December 15, 2014

To: SLRD Electoral Area Directors Committee/Board of Directors

Applicant/Owner: Tsalalh Development Corporation

Location: 6757 Seton Portage Rd, Electoral Area B

Legal description: Parcel A, Plan KAP17213, District Lot 1596, Lillooet Land District, PID: 019-117-388 OCP Zoning: ALR DP Area: Designation: General Commercial Status: Riparian Assessment Areas, Commercial (C2) No Wildfire Protection

RECOMMENDATION:

2. THAT the Chief Administrative Officer or Secretary be authorized to execute the Permit.

KEY ISSUES/CONCEPTS: In support of the proposed Seton Hotel development the applicant is proposing to construct a water pump house. The site plan shows the pump house to be setback 14 m from the natural boundary of the Seton River, requiring a 16 m (52.5 feet) variance.

RELEVANT POLICIES: The subject property is zoned General Commercial (C2) in the Area B Zoning Bylaw No. 670, 1999 and designated Commercial in the Electoral Area B Official Community Plan (OCP) Bylaw No. 1073, 2008. The property is within the Riparian Assessment Area, and Wildfire Protection Area Development Permit Areas; both permits have been issued.

BACKGROUND: The applicant is proposing to build, and has already started foundation construction on, a new hotel at 6757 Seton Portage Rd in Seton Portage. As part of the hotel development, the existing water pump house will need to be replaced by a bigger building to accommodate the water treatment equipment. The water pump house sits directly on top of an existing well and therefore cannot be relocated easily. The proposed pump house will encroach into the 30 m setback to watercourses and therefore requires a Development Variance Permit (DVP).

Page 37 of 174 Request for Decision - Development Variance Permit # 117 - S...

The water pump house has been addressed in the Riparian Assessment Report prepared by Bruce Nidle of Pottinger Gaherty Environmental Consultants and submitted to the Ministry of Environment’s Riparian Areas Regulation Notification System (RARNS). The pump house is within the Streamside Protection and Enhancement Area (SPEA) as defined by the Qualified Environmental Professional (QEP). Since the applicant is required to follow the guidelines established in the Assessment Report during and after construction of the water pump house, the QEP is confident that the riparian area will not be negatively impacted.

The proposed permit would vary the provisions of the Squamish-Lillooet Regional District Zoning Bylaw No. 670, 1999 for the above noted property as follows:

Notwithstanding the provisions of Schedule B, Section 1 “Setbacks from Waterbodies”, in Area B Zoning Bylaw No. 670, 1999, the setback from the natural boundary of the Seton River shall be reduced by 16 m from 30 m to 14 m;

The above variance to be in substantial compliance with the location, plans and drawings identified as Schedules 1, and 2 and attached hereto and forming part of this permit.

Public Notification Responses:

Notification letters will be mailed to property owners within 50 m of the subject property, as per Bylaw No. 1301-2014, on December 4th, 2014. Staff will forward any comments received to the Electoral Area Directors meeting and include them in the report to the Board on December 15th.

OPTIONS & ANALYSIS:

Option 1 Offer unconditional support for the application and issue the DVP as presented.

The SLRD Planning staff are recommending that the DVP be supported as presented since a complete Riparian Assessment Report from Pottinger Gaherty maintains that the location and design of the water pump house will not have a negative impact on the stream or riparian habitat.

The current setback from waterbodies regulation of the Electoral Area B Zoning Bylaw No. 670, 1999 was established prior to the Riparian Development Permit Area regulation (RAR) in the Electoral Area B Official Community Plan Bylaw No. 1073, 2008. RAR regulates development within 30 m of the natural boundary of a stream and requires an assessment and report by a QEP. The RAR DP has been issued for this development with the supporting QEP report.

Option 2 Do not support the application as presented.

Recommended Option – Option 1.

IMPLICATIONS

FOLLOW UP ACTION: Advise applicant of resolution. Issue the permit if approved.

Page 38 of 174 Request for Decision - Development Variance Permit # 117 - S...

ATTACHMENTS: Schedule 1: DRAFT Development Variance Permit #117 with schedules

Prepared by: M. Fournier-Beck, Planning and GIS Technician Reviewed by: K. Needham, Director of Planning and Development Approved by: L. Flynn, Chief Administrative Officer

Page 39 of 174 Request for Decision - Development Variance Permit # 117 - S...

SQUAMISH-LILLOOET REGIONAL DISTRICT Development Variance Permit # 117

File No. 3090 20 117

Issued to: TSALALH DEVELOPMENT CORP

(Registered owners according to Land Title Office, hereinafter referred to as the Permittee)

Address: RR1 Site 3 Comp 76 Shalalth, BC V0N 3C0

1) This Development Variance Permit is issued subject to compliance with all of the Bylaws of the Squamish-Lillooet Regional District applicable thereto, except as specifically varied or supplemented by this permit.

2) This Development Variance Permit applies to and only to those lands within the Squamish-Lillooet Regional District described below:

Parcel Identifier: 019-117-388

Legal Description: Parcel A, Plan KAP17213, District Lot 1596, Lillooet Land District, BY (DD KJ427)

Civic Address: 6757 Seton Portage Rd

as shown on the attached Schedule 1, attached to and forming part of this permit, referred to hereafter as the “land”.

3) Notwithstanding the provisions of Schedule B, Section 1 “Setbacks from Waterbodies”, in Electoral Area B Zoning Bylaw No. 670, 1999, the setback from the natural boundary of the Seton River shall be reduced by 16 m from 30 m to 14 m;

In substantial compliance with the location, plans and drawings identified as Schedules 1 and 2, and attached hereto and forming part of this permit.

4) This Permit shall not have the effect of varying the use or density of the Land specified in Zoning Bylaw No. 670, 1999 or a flood plain specification under s. 910 of the Local Government Act.

5) This Permit prevails over the provisions of the Bylaw in the event of conflict.

6) Security Requirements: No

Page 40 of 174 Request for Decision - Development Variance Permit # 117 - S...

7) The land described herein shall be developed strictly in accordance with the terms and conditions and provisions of this Permit and any plans and specifications attached to this Permit shall form a part hereof.

8) This Permit is not a building permit.

9) Notice of this Permit shall be filed in the Land Title Office at New Westminster under Section 927 of the Local Government Act, and upon such filing, the terms of this Permit or any amendment hereto shall be binding upon all persons who acquire an interest in the land affected by the Permit.

AUTHORIZED BY RESOLUTION PASSED BY THE REGIONAL BOARD THE

15 DAY OF DECEMBER, 2014.

______Lynda Flynn Chief Administrative Officer

END OF DOCUMENT

Page 41 of 174 Request for Decision - Development Variance Permit # 117 - S...

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Page 42 of 174

22 JULY 2014 01 OCT 2014 SITE PLAN SITE

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3732 West Broadway DESCRIPTION BY DATE Vancouver, B.C., V6R 2C1 CORPORATION DEVELOPEMNT TSALALTH ONI • E: [email protected] Tel: (604) 888-2000 Fax: (604) 888-2086 Tel: (604) 888-2000 Fax: A r c h i t e c t s BRITCO LP, 2014

21690 SMITH CRESCENT, LANGLEY, BC, V2Y 2R1 J14050 B PERMIT PERMIT THIS DRAWING IS SOLELY OF THE PROPERTY BRITCO. ANY PERSON HAVING POSSESSION OF THIS DRAWING SHALL NOT: IT a) COPY OR REPRODUCE MEANS BY ANY b) MODIFY AMEND OR ITS CONTENTS, OR c) DELIVER OR DISTRIBUTE IT TO THE THIRD PARTIES WITHOUTHAVING OBTAINED FIRST THE EXPRESS WRITTEN CONSENT OF BRITCO CLIENT © . 807-318 HOMER ST. VANCOUVER, BC. 604.669.1300 BC. 807-318 ST. VANCOUVER, F 604.669.1303 HOMER DATE: SCALE: DRAWN BY: CHECKED: PRINTED: PROPOSAL #: PROJECT NUMBER: NO AB ISSUED REVIEW FOR BUILDING ISSUED FOR JULY 11 2014 C RE-ISSUED BUILDING FOR N

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Page 43 of 174 2

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m 107.326 Civic Address: 6805 Legal Description: Lo BCH Requirements Request for Decision - Development Variance Permit #118 - Ty...

REQUEST FOR DECISION

Development Variance Permit #118 Tyax Real Estate Ltd.

Meeting date: December 8, 2014/ December 15, 2014

To: SLRD Electoral Area Directors Committee/Board of Directors

Applicant/Owner: Tyax Real Estate Ltd. Agent: Kate Cleland

Location: 8255 Tyaughton Lake Rd, Electoral Area A

Legal description: Lot 5, Plan KAP67637, District Lot 4931, Lillooet Land District; PID: 024- 877-638 OCP Zoning: ALR DP Area: Designation: Multifamily Status: Riparian Assessment Areas, Residential Residential (R4) No Wildfire Protection, Commercial and Multifamily Residential Form and Character

RECOMMENDATION:

1. THAT the Board approve the issuance of Development Variance Permit #118 for the property legally described as Lot 5, Plan KAP67637, District Lot 4931, Lillooet Land District; PID: 024- 877-638 to vary the northern property boundary (by 36 m) and watercourse setback (by 19.2 m) provisions of the SLRD Zoning Bylaw No. 670, 1999 to permit the proposed construction of retaining walls; and

2. THAT the Chief Administrative Officer or Secretary be authorized to execute the Permit.

KEY ISSUES/CONCEPTS: As part of the proposed staff accommodation building development the applicant is also creating parking spaces. In order to create this space, a system of retaining walls is required. The site plan shows the closest proposed retaining wall to be setback 9 m from the northern property boundary (requiring a 36 m (118 feet) variance) and setback 10.8 m from the natural boundary of the stream (requiring a 19.2 m (63 feet) variance).

RELEVANT POLICIES: The subject property is zoned Multifamily Residential (R4) in the Area A Zoning Bylaw No. 670, 1999 and designated Residential in the Upper Bridge River Valley Official Community Plan (OCP) Bylaw No. 608,1996. The property is within the Riparian Assessment Area, Wildfire Protection Area and the Multifamily Residential Form and Character Development Permit Areas (DP). The Wildfire and Riparian DPs have both been issued.

BACKGROUND: The applicant is proposing to build an accommodation building for staff employed with Tyax Wilderness Resort and Spa at Tyaughton Lake. Parking spaces will be provided as part of the

Page 44 of 174 Request for Decision - Development Variance Permit #118 - Ty...

development and to construct the parking spaces on the sloped property, retaining walls are required. The retaining walls for the parking spaces will be stepped in design and less than 1.5 m (5 feet) high (see Schedule 2 of Draft permit). The walls will intrude into the 45 m required setback for the northern property boundary and the 30 m setback to watercourses.

Due to the existing definition of structure in Bylaw 670, 1999 and the lack of a setback exemption for retaining walls, the retaining walls are not exempt from the required property line and watercourse setbacks. The retaining walls for the parking stalls were addressed in the Riparian Assessment Report prepared by Cascade Environmental and submitted to the Ministry of Environment’s Riparian Areas Regulation Notification System (RARNS). The retaining walls will be outside of the Streamside Protection and Enhancement Area (SPEA) as defined by the Qualified Environmental Professional (QEP). Since the applicant is required to follow the guidelines established in the Assessment Report during and after construction of the retaining walls, the QEP is confident that the riparian area will not be negatively impacted.

The 45 m setback for the north property line was established to reduce encroachments of development into the riparian area. The applicant has stated that in order to reduce visual impacts to the neighbouring properties (south and southeast), the parking has been located in the most discrete location possible given the sever site topography. Moving the parking site further south would increase the area of disruption, loss of natural tree cover and the visual buffer. As well as accounting for the potential impacts to neighbouring properties, the applicant has stated that locating the parking site on the natural bench and existing access road will limit the amount and degree of construction required for the retaining wall.

The proposed permit would vary the provisions of the Squamish-Lillooet Regional District Zoning Bylaw No. 670, 1999 for the above noted property as follows:

Notwithstanding the provisions of Section 9B.2 “Regulations” in the Area A Zoning Bylaw No. 670, 1999, the setback from the interior (north) property boundary shall be reduced by 36 m, from 45 m to 9 m;

Notwithstanding the provisions of Schedule B, Section 1 “Setbacks from Waterbodies”, in the Area A Zoning Bylaw No. 670, 1999, the setback from the watercourse shall be reduced by 19.2 m, from 30 m to 10.8 m;

The above variance to be in substantial compliance with the location, plans and drawings identified as Schedules 1, and 2 and attached hereto and forming part of this permit.

Public Notification Responses:

Notification letters will be mailed to property owners within 50 m of the subject property, as per Bylaw No. 1301-2014, on December 4, 2014. Staff will forward any comments received to the Electoral Area Directors meeting and include them in the report to the Board on December 15th.

OPTIONS & ANALYSIS:

Option 1 Offer unconditional support for the application and issue the DVP as presented.

The SLRD Planning staff are recommending that the DVP be supported as presented since a complete Riparian Assessment Report from Cascade Environmental maintains that the location

Page 45 of 174 Request for Decision - Development Variance Permit #118 - Ty...

and design of the retaining walls will not have a negative impact on the stream or riparian habitat. As well, the location of the proposed retaining walls and parking site helps to maintain the visual buffer to the neighbouring properties.

The current setback from waterbodies regulation of the Area A Zoning Bylaw No. 670, 1999 was established prior to the Riparian Development Permit Area regulation (RAR) in the Upper Bridge River Valley Official Community Plan Bylaw No. 608, 1996. RAR regulates development within 30 m of the natural boundary of a stream and requires an assessment and report by a QEP. The RAR DP has been issued for this development with the supporting QEP report.

Option 2 Do not support the application as presented.

Recommended Option – Option 1.

IMPLICATIONS

FOLLOW UP ACTION: Advise applicant of resolution. Issue the permit if approved.

ATTACHMENTS: Schedule 1: DRAFT Development Variance Permit #118 with Schedules

Prepared by: M. Fournier-Beck, Planning and GIS Technician Reviewed by: K. Needham, Director of Planning and Development Approved by: L. Flynn, Chief Administrative Officer

Page 46 of 174 Request for Decision - Development Variance Permit #118 - Ty...

SQUAMISH-LILLOOET REGIONAL DISTRICT Development Variance Permit # 118

File No. 3090 20 118

Issued to: Tyax Real Estate Ltd.

(Registered owners according to Land Title Office, hereinafter referred to as the Permittee)

Address: 1 Tyaughton Lake Rd Gold Bridge, BC V0K 1P0

2) This Development Variance Permit applies to and only to those lands within the Squamish-Lillooet Regional District described below:

Parcel Identifier: 024-877-638

Legal Description: Lot 5, Plan KAP67637, District Lot 4931, Lillooet Land District

Civic Address: 8255 Tyaughton Lake Rd

as shown on the attached Schedule 1, attached to and forming part of this permit, referred to hereafter as the “land”.

3) Notwithstanding the provisions of Section 9B.2 “Regulations” in the Area A Zoning Bylaw No. 670, 1999, the setback from the interior (north) property boundary shall be reduced by 36 m, from 45 m to 9 m;

In substantial compliance with the location, plans and drawings identified as Schedules 1 and 2, and attached hereto and forming part of this permit.

4) This Permit shall not have the effect of varying the use or density of the Land specified in Zoning Bylaw No. 670, 1999 or a flood plain specification under s. 910 of the Local Government Act.

5) This Permit prevails over the provisions of the Bylaw in the event of conflict.

Page 47 of 174 Request for Decision - Development Variance Permit #118 - Ty...

6) Security Requirements: No

8) This Permit is not a building permit.

AUTHORIZED BY RESOLUTION PASSED BY THE REGIONAL BOARD THE

15 DAY OF DECEMBER, 2014.

______Lynda Flynn Chief Administrative Officer

END OF DOCUMENT

Page 48 of 174 Request for Decision - Development Variance Permit #118 - Ty...

F 20

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Page 49 of 174 Request for Decision - Development Variance Permit #118 - Ty...

Page 50 of 174 Yearly Calendar and Schedule of Key Activities

From the desk of: Debbie Demare Director, Electoral Area A Box 219, 1350 Aster Street, Pemberton, BC V0N 2L0 (250)238-2248 [email protected]

December 03, 2014

EAD Committee

Re: Yearly Calendar and Schedule of Key Activities

I would like to suggest that the EAD Committee recommend to the board that a yearly calendar and schedule of key activities be developed in January and approved at the January 2015 board meeting.

The calendar/schedule to include: 1. Board Meetings 2. Scheduled Committee of the Whole Meetings 3. Budget meetings if additional to #2 4. Standing Committees -EAD/PVUS/NEDIC(?) meetings 5. Schedule a summer break for EAD (August, no meeting) 6. Establish Tour dates (North & South) (Yr. 1 of term) 7. June Board meeting rotate yearly between EA A, B, C and D – location establish, cover all 4 in term 8. Christmas 2015 schedule for office 9. Key dates for CAO evaluation process (and agree on last years process) 10. UBCM, LGLMA/SILGA , FCM conventions and specific UBCM Elected Officials workshops

This is not meant to be prescriptive nor inflexible, however it will provide: 1. By focusing planning in one period of time (January), a degree of efficiency for staff and eliminate a lot of wasted time scheduling/juggling dates 2. Provide certainty for elected officials and staff (incl. municipal staff) in scheduling additional commitments (including other appointments both through RD and Munis) and local government bodies (UBCM, FCM, etc). 3. Allow for meetings can be cancelled/added more easily (schedules are known) as required

Debbie Demare Director, Electoral Area A Squamish-Lillooet Regional District

Members: District of Squamish, Resort Municipality of Whistler, Village of Pemberton, District of Lillooet , Electoral Areas A, B, C, and D, located within School Districts No. 48 and No. 74 P: 1-800-298-7753; E: [email protected]; W: www.slrd.bc.ca

Page 51 of 174 Allocation of PILT “Redistribution” Funds/Bralorne Pioneer M...

From the desk of: Debbie Demare Director, Electoral Area A Box 219, 1350 Aster Street, Pemberton, BC V0N 2L0 (250)238-2248 [email protected]

December 3, 2014

Electoral Area Directors

Re: Allocation of PILT “redistribution” funds/Bralorne Pioneer Museum Moving and Collection Management Reserve Fund

In 2010 a report was commissioned on the condition of the current Bralorne Pioneer Museum Building. Its recommendations included not renovating the building they are housed in.

Since 2014 the building has continued to deteriorated including: 1. Substantive roof leaking 2. Substantive actual “spaces” between siding to the outside 3. A shifting of the entire building It has become clear that the collection has some risk of imminent danger of serious damage.

I have been working with the Museum to determine an interim plan for the collection. A small, but heated building has been rented. This building will allow the museum to work on the collection and also to have a small display, while an appropriate longer term solution is found for housing this museum.

The staff, board and Heritage Committee along with Heritage consultant Susan Medville are moving forward with this interim plan slowly but surely.

I would request that: 1. a reserve fund, named Moving and Collection Management Reserve be established to support both the interim move and the needed collection management (accessioning properly) in service #2200 Bralorne Museum 2. $10,000 of reallocated PILT monies for Area A for 2014 be moved into this reserve 3. Reimbursement to the museum will require receipts or other documentation (staffing time etc.) and explanation and be generally within the purposes and contents of the terms of the moving and collection management plans, which are to be supplied (and amended as necessary) to the SLRD

Respectfully,

Debbie Demare Director, Electoral Area A Squamish-Lillooet Regional District

Page 52 of 174 Allocation of PILT “Redistribution” Funds/Bralorne Pioneer M...

Bralorne Pioneer Museum -Moving Plan and Supplies Prepared By: Susan Medville, December 3, 2014

Background In 1977 the Bralorne Pioneer Museum Society formed to preserve the history of the Bridge River Valley. In the late summer of 2014, the Bralorne Pioneer Museum (BPM) and the Bridge River Valley Community Association Heritage Committee (BRVCA Heritage Committee) determined due to environmental threats in the current location, that the time arrived to move the Museum’s collections so as to preserve them for years to come. The BPM and BRVCA Heritage Committee reached the decision through internal reflection and previous consultation by building specialist’s Urban Arts, in 2010. It was determined that the building in which the Museum has been housed in since the 1980s is not a suitable environment to best ensure the longetivity of the collection. The building constructed around 1944, by the Bralorne Mines Company as a temporary classroom for the public school is not insulated, does not have a heating system or plumbing and has a failing building envelope including the foundation and roof. The intentioned lifespan of the structure at construction was likely 30-40 years.

In mid-November 2014, the Museum secured a rental agreement and plans to move the most threatened parts of its collection and operations to the Hurst Building located on Bralorne Road near the north entrance to town. The Hurst building was originally constructed as a post office by the Federal Government and used as such until 1971. The building has been extensively renovated within the past ten years. It sits opposite the historic Bralorne Mines Offices and the only operating restaurant in Bralorne. The building is secure, has a heating system and immediate plans are in place to install plumbing. It provides suitable working space to house and process much of the collection and establish a focused temporary exhibit. Its location is welcoming to visitors and sits at what was once the centre of Bralorne’s

Page 53 of 174 Allocation of PILT “Redistribution” Funds/Bralorne Pioneer M...

business district. It has the potential to be easily accessible to all visitors.

With support from the SLRD Area A and intended targeted fundraising and grant securing efforts the Museum plans to relocate the endangered portion (by environmental damage of moisture and temperature variants) to the Hurst building by early December 2014. The report that follows outlines the steps needed to successfully undertake the move.

Page 54 of 174 Allocation of PILT “Redistribution” Funds/Bralorne Pioneer M...

Moving Plan Overview November 7-8, 2014 were spent with Museum Director Teri Anderson and staff Lorna Reeves examining the current collection and policies, prioritizing items within the collection most threatened by the environment in the current building, examining what storage solutions the Museum currently has access to, future availability of staff and determining steps and supplies needed to embark the move.

1.) Budget and Supplies Purchase List

Bralorne Pioneer Museum Move Budget and Purchase List - November 2014

Item Description Quantity Cost with tax Notes http://www.walmart.ca/search/68%20L%20tote%20gr Shipping Boxes een 30 $294.68 included

http://www.walmart.ca/en/ip/roughneck94l-tote-9pk- Shipping Large Boxes blue/6000156123361 20 $321.95 included

http://www.amazon.ca/Newsprint-Packing-Paper- sheets- Packing bundle/dp/B00FH2AZX8/ref=sr_1_1?ie=UTF8&qid=14 Shipping Paper 15818337&sr=8-1&keywords=packing+paper 1 $37.07 included

http://www.ikea.com/ca/en/catalog/products/S69829 Plus $399.50 Shelving 083/ 13 $1,604 Shipping

For protection of items left at current location http://www.princessauto.com/pal/en/Poly/25-x-48-ft- Plus $249.25 Roof Tarps Haystack-Tarp/8004793.p 2 $589.90 Shipping Tarp Straps and Nails To hold roof tarp down. $100.00 Volunteer Appreciation Refreshments and snacks for Volunteer Moving Day 1 $150 Paid assistance Additional help hired to help with move including with move delivery and assembly of shelving. 1 $600

Page 55 of 174 Allocation of PILT “Redistribution” Funds/Bralorne Pioneer M...

Museum Assistance with planning and implementation of Consultant move and collections management. 1 $4,500 TOTAL $8,198

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2.) Hurst Building Set Up The Hurst building originally built as a post office later served as a skidoo store and is currently set up as a wood working shop. At approximately 500 square feet on its main floor, it has a temporary display wall at the front of the building that will work as good space for the Museum to set up temporary or changing exhibits. The back of the space has an open floor plan that is well suited towards creating a storage area and a workspace. There are plans in place to install a bathroom on site in the front-most, small room and in the second back small room, a utility sink and work counter. The current heating system (base board) and electrical system (overhead florescent) seem adequate to meet the Museum’s current needs. If the Museum determines that the Hurst building will best suit its long-term needs an investment in converting the unfinished basement (around 500 square feet) into a finished basement for storage purposes will have to be addressed. Below is a suggested layout for the new space based on discussion with Museum staff.

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3.) Packing, Prioritization, Moving and Securing Items Left Behind Discussion with the Museum staff led to prioritizing the order of which the Museum collection should be removed from the current building to Hurst building.

Group I – Archival Materials and Textiles These items are of the highest priority to move, ideally at the first possible chance in early December of 2014.  Items include: photographs, papers, books, photo-albums, maps, archival files from office including accession cards and textiles such as clothing, hats and flags.  Items should be placed for temporary storage in the new clean bins ordered. The plastic bins are not an appropriate long-term storage solution, however they serve the purpose for protecting the items well during the move and while the items are awaiting care. The archival items can stay in the filing cabinet they are currently located in for the move.  When packing is taking place make every effort to ensure that items will not be damaged in the short transit.  Care should be taken that if the items accession number is in danger of coming off in the move, it stays with the item.  Pack like items together. For instance pack textiles together, not with books.  Label exterior of bins noting contents with masking tape.

Group II- Delicates Second priority to move, by mid-December 2014.  Items include: assay equipment, dishes, medical equipment, mine map case and slides, musical instruments, victrola, sporting equipment and ultra violet machine. If space allows – Theater chair, barber chair, dental

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chair.  Wrap smaller items in the tissue ordered and box to best protect them. Again this is a temporary solution for moving purposes. Neither the plastic boxes nor the paper meets conservation standards.  Larger items should be moved on a dry day. Effort will be need to ensure the items are not damaged in transport.

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Group III – Large Scale Artifacts Third priority to move. If space allows move these items to the Hurst building in the spring of 2015.  Items include: signs, mining equipment, core samples, claim posts, trophies, telephone exchange and switchboard and display cases.  In the interim any items left behind for the winter of 2014/2015 must be protected from water damage from the leaking roof. Discussion with staff led to the solution of tarpping the entire roof of the current building as tarpping the individual items could lead to more harm of the artifacts. The roof must be tarpped in such a way that water is not pooled or unintentionally directed. The Move Budget and Purchase List include the cost of the hay tarps.  Signs currently on display at the Museum on walls can be moved and hung on the back wall of the Hurst building. These should also be moved on a clear day, they should not be stacked in such a way in the truck that they bang against each other. Do not wrap the signs in a cloth or tarp if appears that that the paint could be pulled away by hooking into the fabric (example: the Brexton Esso Cabins sign)  The same precautions should be taken as listed above.

Group IV – Outside Artifacts The Museum will need to determine the best course of action for its outdoor exhibits in the spring of 2015.  Option 1- Leave them in place and provide an interpretive brochure or signage on site.  Option 2- Move the artifacts to the lot next to the Husrt building.

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Packing and Moving Checklist  Order packing supplies and tarps.

 Tarp roof.

 Organize volunteer’s movers and trucks and set dates for furniture move, shelving set up and collections move.

 Museum staff packs collection and recommend above. Arrange for volunteer assistance if possible.

 Collection staged for move, packed in boxes for volunteer moving day.

 Hurst building set up for move in date: o Cleaned. o Bathroom and utility-sink installed. o Set up purchased shelving. o Furniture move day to set up furniture from Museum, including: flat map case, rolled map case, tiered shelving, book cases work tables, office filing cabinet, computer and desk. o Set up office space, computer, phone line and Internet.

 Collection move day. Volunteers and staff on hand to move items to the Hurst building. Utilize help for assistance with the hanging of large signs for on wall storage. Hang outdoor Museum sign.

 Get all boxes stacked no more than three tall in staging area in Hurst building.

 Volunteer appreciation party.

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4.) Next Steps- Unpacking and Collection Management The upcoming deliverable for the project is a report addressing the Museum's current collection management practices and a plan to move forward in the new space. This will include a suggested Collection Management Plan. Collaboration will take place with Museum staff to make the plan work specifically for BPM. The report will include the supply and budget list for this portion of the project.

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5.) Husrt Building Photographs

Exterior

Space to process and store collection and future wash room

Exhibit space

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Bralorne Pioneer Museum ASSESSMENT OF EXISTING BUILDING FOR RETENTION/REPLACEMENT

July 2010

CONTACT:

Jennifer Marshall, MAIBC s Urban Arts Architecture

#401 134 Abbott Street r t Vancouver, BC, V6B 2K4 Urb• an [email protected] Architecture Urban Design

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TABLE OF CONTENTS

1 INTRODUCTION 1 Report Participants Assessment Context + Goals

2 BUILDING ASSESSMENT 3 Existing Museum Limitations Assessment Summary Functional Assessment Condition Assessment

3 MUSEUM VISION 9

4 RECOMMENDATIONS 11 Development Scenarios Cost Comparison Conclusions

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INTRODUCTION

REPORT PARTICIPANTS The following people have contributed to this Assessment Report.

Bralorne Pioneer Museum Board + Staff: Debbie Demare Project Liaison + Executive Director Bridge River Valley Ec. Dev. Society Sally Bird President Carole Bethune Treasurer Teri Anderson Vice President Don Christie Board Member Cara Demare Museum Manager

Consultants: ARCHITECT & TEAM LEADER: Urban Arts Architecture Jennifer Marshall, MAIBC, Partner in charge.

COST CONSULTANT Newhaven Projects Ltd. Terry Ward

URBAN ARTS ARCHITECTURE 1 INTRODUCTION 1

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ASSESSMENT CONTEXT + GOALS

BACKGROUND The Bralorne Pioneer Museum Society was formed in 1977 to preserve the history of the Bridge River Valley which consists of several small communities including Bralorne, Gold Bridge, Gun Creek, Gun Lake, Tyax Lake, and Marshall Lake.

The Bralorne Pioneer Museum serves a permanent resident population of approximately 160 within the surrounding area growing to a population of over 1,000 in the summer months. Bralorne is also a destination for those exploring the pioneer loop of Lillooet, Pemberton etc., and for recreational users during the winter months who snowmobile in from Pemberton.

The Museum first started off in the Bralorne Mines building as a collection of local memorabilia. The Museum re-located to an old high-school industrial education building in the mid 1980’s.

The Museum is one of a number of heritage assets in the region. Some of the historical buildings still standing are the Bralorne Mine, Bralorne Hospital, Boultbe Memorial Church (recently restored), Jail House, the Model Bakery, the Bralorne-Pioneer Office Building (now a motel), and the Bralorne Community Hall. Other sites include the graveyard in Gold Bridge, Standard Cabin, Green Mountain Lookout Cabin and the Will Haylmore Property(mining agent and placer claim).

The Museum is administered by the Bralorne Pioneer Museum Board and funding for operations is provided by the Squamish Lillooet Regional District (SLRD) and by membership and admission fees.

GOALS This Report assesses the suitability of the existing Museum building for its current use in terms of its functionality and building condition and provides a cost comparison of retention versus building an entirely new facility.

The Assessment consists of: • Evaluation of the condition of the existing Museum, • Cost benefit analysis of retaining the existing structure and repairing it, versus the cost of building a new stand-alone facility, and • Recommendation against retention.

Please note that the budgeting included in this document are preliminary and for cost comparison purposes only.

URBAN ARTS ARCHITECTURE 1 INTRODUCTION 2

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BUILDING ASSESSMENT

EXISTING MUSEUM LIMITATIONS

Built in the 1950’s as a stand alone classroom as part of the Bralorne School, and then as an Industrial Education facility for the school. The Museum moved into this building some time in the mid-1980’s.

The existing 1,200 ft2 facility is overcrowded and cramped with inadequate space for display, circulation, storage, and preparation. Artefacts sit in an un-heated and un-insulated building throughout the winter months.

The building foundation, envelope, and finishes all require complete replacement.

Existing Museum today Staff work in extremely cramped conditions.

URBAN ARTS ARCHITECTURE 2 BUILDING ASSESSMENT 3

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Aerial View of the site (outlined in red) showing the Museum building and its extensive grounds.

URBAN ARTS ARCHITECTURE 2 BUILDING ASSESSMENT 4

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FUNCTIONAL ASSESSMENT:

1.0 PRESENCE + AMBIENCE: Sited in a large parking lot/park, at the far end of town, the museum has the potential to be a destination for visitors, picnickers etc. Many artefacts such as mine rolling stock, the “Arks”, and pioneer equipment are displayed ringing the grounds.

The existing 1,200 ft2 Museum facility itself is evocative of the heyday of Bralorne’s peak mining period. However it is in a state of extreme neglect. The interior space, while tidy and well cared for, is worn, out of date, and un-welcoming.

2.0 FUNCTIONAL PERFORMANCE

2.1 Entry: The entry vestibule provides a transition zone between the exterior and interior exhibit space.

2.2 Reception and Gift Shop: The reception desk is well situated to greet visitors both as they arrive and leave the Museum. There is little in the way of merchandizing to support the Museum.

2.3 Display/Exhibit Area: The display/exhibit area is very crowded. The long linear layout is not ideal as it does not facilitate a looped experience. The large amount of natural light while pleasant and energy efficient is not good for the preservation of the artefacts.

2.4 Staff Work Space: There is an office that is very inefficiently laid out that takes up a great deal of the floor area of the Museum. There is no prepartory space.

2.5 Washroom Facilities: There are no washroom facilities available within the building, Staff and visitors must use the outhouses across the parking lot.

2.6 Collection Storage: The current building has no back of house storage facilities.

2.7 Accessibility: While the building has an access ramp, the entry door is too narrow to meet accessibility codes and manouevring around the exhibits areas is cramped and difficult. Any future improvements should take into consideration providing full access to the collection by persons in wheelchairs or with strollers.

URBAN ARTS ARCHITECTURE 2 BUILDING ASSESSMENT 5

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CONDITION ASSESSMENT:

1.0 GENERAL This portion of the report addresses the condition of the existing building and reviews structural options for expansion and constructing a new building.

2.0 DESCRIPTION OF EXISTING STRUCTURE The existing single storey building comprises roughly 1,200 square feet of space and was originally constructed in 1950’s. An Entry Vestibule was added some time later.

The building is wood frame on wood post and beam on concrete pad foundations.

2.1 Foundations: There is a crawl space beneath the building with no perimeter foundation, skim coat or moisture barrier. There are signs of moisture problems in the crawlspace, which is not drained in any way.

The Museum foundations are sinking badly - creating over a 12” slope for a length of 40 feet. The building slopes in two directions in its length of 60 feet and two directions in its width of 20 feet.

The foundation appears to be relatively new and consist of pad blocks placed on grade supporting 6x6 posts. These particular pad blocks are typically used for deck supports and are completely inadequate to support the building and have settled/sunk badly.

Recommend complete replacement of all foundations with a perimeter foundation wall that is insulated and well drained. The interior foundations to be replaced with proper pier foundations sized to suit the load they are carrying.

2.2 Framing: The floor construction is conventional shiplap subfloor on 2x6 wood joist framing supported by wood 2x6 beams on 6x6 wood posts.

Walls are 2x4 framing, typical of the period in which the building was constructed.

The roof framing appears to be sound as there was no visible sagging or settlement in addition to that caused by the foundations.

NOTE: Any repairs to the building’s structure need to be carried out under the auspices of a Professional Structural Engineer.

URBAN ARTS ARCHITECTURE 2 BUILDING ASSESSMENT 6

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CONDITION ASSESSMENT (continued):

3.0 EXTERIOR CONDITION

3.1 Roof: The roof is asphalt shingles which are curling badly indicating that they are at the end of their useful life. Replacement recommended within the year to prevent leaking.

3.2 Water Management: There are no gutters or rainwater leaders to manage roof water or any foundation drainage to control water at the sub- grade and ground level. This presents an extreme problem to the structural soundness and longevity of the building.

3.3 Cladding + Building Envelope: Existing cladding is painted wood bevel siding with a plywood skirt enclosing the crawlspace. The cladding is poor condition on all sides. There are signs of general deterioration and patching to accommodate the extraordinary amount of settlement in the building frame.

The building envelope is extremely “leaky” as there is no insulation and a great deal of air leakage through the wall. To make the building weather tight will require complete removal of the cladding inside and out, installation of insulation, air barrier, new exterior cladding as well as vapour barrier and new interior wall finishes.

The Entry Vestibule is not effective as a vestibule as there are large air gaps between it and the main building. Clad in painted OSB (chip board) with untrimmed nail on windows and minimal post foundations it is well past its useful life and requires complete replacement.

3.4 Windows: The windows are double hung single glazed wood in wood frames. Due to settlement of building, many windows do not even close completely. Several of the windows are beyond reasonable repair, with rotten sills and sashes requiring a high level of filling and patching. The finish on all windows exposed to the exterior are completely gone.

Recommend replacement with new double glazed windows in heritage appearance.

3.5 Doors: The exterior Entry door is an interior panel door completely unsuitable for its purpose, as it has no insulation value and is extremely insecure.

URBAN ARTS ARCHITECTURE 2 BUILDING ASSESSMENT 7

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CONDITION ASSESSMENT (continued):

4.0 INTERIOR CONDITION The interior finishes are generally at the end of their serviceable life.

4.1 Flooring: Painted T+G Fir flooring is worn out.

4.2 Ceiling + Wall Finishes: The interior wall and ceiling finishes consist of a combination of painted pressed paper board (Donna Conna) and OSB (chip board). These finishes are at the end of their usefull life and should be replaced. Upgrading of building systems, particularly envelope and electrical will require stripping of finishes anyway.

4.3 Shelving + Display: The wood library shelving is in excellent shape and could be reused in the renewed library.

5.0 BUILDING SERVICES

5.1 Heating: The building is currently not heated beyond a few plug-in electric heaters.

5.2 Electrical: There is a 100amp service from a new Hydro pole and meter. However the existing panel is very outdated and requires replacement.

All wiring should be replaced - much of it is surface mounted.

Lighting is a combination of surface mounted ceiling fixtures and track lights and is well below standard for even a modest Museum facility. Recommend replacement.

5.3 Security: No security alarm system exists. The general security of the building is also very poor with single paned glass on poorly fitting window sashes, interior residential panel door for front entry etc.

In addition the collection displays are completely accessible to the public who could and may touch and remove items at will.

URBAN ARTS ARCHITECTURE 2 BUILDING ASSESSMENT 8

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MUSEUM VISION:

UAA met with the Museum’s Board to discuss the Museum’s existing curatorial position and to explore directions for the future.

Following is a listing of the Museum’s vision and priorities for going forward along with a number of suggestions for creating a reinvigorated facility that can grow into the future.

The Board identified their current mandate to be: “Tell the stories, keep the memories, and connect people to this place.”

1. Catelogue and Digitize the Collection Mrs. Noel was a prominent The first task in moving forward is to create a comprehensive pioneer figure in the region. The catelogue of the collection. While this is being done, it would museum could build a compelling be of great benefit to create a digital record of the collection, recording all that is known about each artefact as well as storey around her life, including photographing each item. rebuilding her log house on the Museum site, which currently sits From this data base, collection exhibition planning and disassembled in Lillooet. determination of space needs can be done.

2. Create a Cohesive Exhibit Strategy Once the collection extent and content is more thoroughly known, create cohesive stories that build on the content. Bralorne’s storey is centered around its Gold Mining past and future. Themes that are already well established that could create clear areas to frame the stories are: A Pioneer Days - heritage artefacts B Mining Heyday - mine artefacts C Life in Bralorne - memorabilia D Mining + Resource Management Today

3. Capture Storeys Create a mechanism/system for capturing the stories that are still alive in the valley today. Some of those voices are Limey John, Norm, and Heather Leighton. This could also be used to capture people’s memories when they return to visit Bralorne.

4. Improve Connections to Target Audiences: Build-on and improve linkages with current and potential future audiences: • Old Bralorne Families • Whistler/Pemberton Visitors and Residents • Outdoor Adventure Enthusiasts • First Nations in the region

URBAN ARTS ARCHITECTURE 3 MUSEUM VISION 9

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MUSEUM VISION (continued):

5. Create a stronger on-line presence: While the existing web-site is very professional, consider expanding this presence with a digital access to the collection. This will assist the Museum in connecting with a wider audience of both former residents and interested visitors.

6. Merchandize: Provide items for sale that are unique to the region. Mine cores, quartz, reproductions of the most popular photographs, “I Survived the Hurly t-shirts”, etc. Make these available both in the Museum and on-line.

7. Condense Services Valley Wide: Create a single entity to manage and maintain heritage assets throughout the Valley. this will enable a more cohesive and comprehensive provision of services and stretch maintenance dollars to look after valued local heritage assets.

URBAN ARTS ARCHITECTURE 3 MUSEUM VISION 10

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RECOMMENDATIONS DEVELOPMENT SCENARIOS

Scenarios for the Museum’s future explored were:

A Refurbish Existing Facility: Add a basement with proper structurally sound foundations. This would require the museum to temporarily relocate while the building is raised up, new foundations and basement constructed, following with a total gutting and refurbishment of the Museum facility..

B. Relocate to Another Building in the Community No buildings that were suitable could be readily identified.

C. Relocate Another Building(s) to the Museum Site No buildings that were suitable could be readily identified.

D. Build a New Museum Facility on the Site Construct a new Museum facility on the existing site. This would permit the Museum to remain open during the course of construction.

URBAN ARTS ARCHITECTURE 4 RECOMMENDATIONS 11

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COST COMPARISON

A preliminary order of magnitude cost comparison between Option A - Retention and Option D - Replacement has been prepared by Newhaven Construction Management Ltd., summarized as follows:

Option A - Refurbishment of existing 1,200 ft2 facility: $960,000 with a new1,200 ft2 basement

Option D1 - Replacement - new1,200 ft2 facility on a 1,200 ft2 basement: $1,160,000

Option D2 - Replacement - single level 2,400 ft2 facility to higher standard (Museum standard): $1,650,000

A number of factors contribute to the retention of the existing building being almost as expensive as building a new facility. Retaining the existing building will require:

• Relocation of the Museum during construction (not included in the above costs). • Complete renewal of all interior and exterior finishes, and Electrical fixtures and wiring, as well as the addition of a new mechanical system. • Addition of an accessible washroom. • New foundations and drainage, new Vestibule structure.

URBAN ARTS ARCHITECTURE 4 RECOMMENDATIONS 12

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CONCLUSIONS

Due to the current condition of the various components of the building, the existing building has come to the end of its useful life. The finishes are worn out, the building envelope requires upgrading, light fixtures are inappropriate for their use and energy inefficient, and there is no fire protection. Retaining the existing structure also restricts architectural planning freedom and limits the design of the most functional exhibit layout.

The existing building is not suitable for continued occupation. The cost of repairs are commensurate with the cost of building a new facility. Continued occupation the existing unheated facility will result in the loss of a large portion of the collection, including all paper, photographic, and fabric based materials.

Our Assessment Team strongly recommends against retention of the existing Museum building.

Option D will give the Bralorne community a facility that is highly functional, sustainable, energy efficient and meets the community’s vision of a reinvigorated Museum.

In the interim, we recommend that immediate attention be given to the preservation of the collection by protecting perishable artefacts from exposure to sunlight and by heating the building sufficient to keep the humidity in check.

URBAN ARTS ARCHITECTURE 4 RECOMMENDATIONS 13

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Budget 2014 Community Fact Sheet for Residents of Electoral Area C & Pemberton

Your PROPERTY TAXES are DUE Why is this relevant to you? July 2, 2014 Because it’s your money.

Rural residents receive their property Municipal residents receive their tax bill from the Province. If you property tax bill from the Village of live in Electoral Area C (Pemberton Pemberton. If you live in the Village Fringe; Pemberton North; Pemberton of Pemberton, the SLRD provides Meadows; the Mount Currie – D’Arcy a range of government services for corridor, including Walkerville, Reid you, including region-wide services Road, Ivey Lake Estates, Owl Ridge, like waste management and transit Poole Creek, Devine, and Birken; planning, as well as “sub-regional” Squamish-Lillooet Lillooet Lake Estates; WedgeWoods), services that jointly benefit Pemberton Regional District the SLRD provides all of your local and Area C residents, like funding 1350 Aster Street, Pemberton, and regional government services. the Community Centre and Library, BC, V0N 2L0 The Province issues your tax notice trails and waste transfer. The Village (604) 894-6371 based on a budget and tax rates for: collects money for these services on [email protected] services provided by the SLRD and the Regional District’s behalf, based www.slrd.bc.ca as determined by the SLRD; and the on a budget and tax rates provided by Province for such things as school the SLRD. You are represented at the taxes, hospitals, policing, roads, etc. Regional District level by Pemberton You are represented at the Regional Councillor, Ted Craddock. District level by Electoral Area C Director, Susie Gimse.

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What does the SLRD do for you? Where Area C residents’

Regional districts were created to fill a gap that neither municipalities tax money* goes nor the Province were well-suited to address: provide basic services, planning and political accountability to rural areas. Regional districts also provide a forum for sub-regional and regional cooperation amongst jurisdictions. With this, regional districts ensure that rural residents contribute their fair share to the municipal services they use, such as fire services. With the exception of a handful of functions mandated by the Province, the SLRD can only act to provide services that have been specifically established in response to a request from a member jurisdiction or its constituents. It can’t force a service or a tax on anyone. Everything is a consensual service. The effectiveness of the organisation depends on cooperation and good relationships amongst the stakeholders at the table. The Squamish-Lillooet Regional District is a federation of 4 municipalities (District of Lillooet, Village of Pemberton, Resort Municipality of Whistler, District of Squamish) and 4 unincorporated areas (A, B, C, D). All eight member jurisdictions contribute to regional services like solid waste management planning, land use planning, transit planning, treaty advisory committees, and general government. 13.2% Rural Area Property Tax (Retained by the Province to cover The SLRD provides sub-regional (sometimes called “shared”) services cost of rural roads) to residents of Electoral Area C and the Village of Pemberton. These include: Recreation Services, the Recreation Commission (grants-in-aid), 42.4% School Tax Residential Pemberton Fire Rescue Service, Pemberton Search and Rescue, the 1.1% Sea to Sky Hospital District Museum, the Library, Parks and Trails, Television Rebroadcasting, the 1.5% BC Assessment Authority Pemberton Transfer Station and the Cemetery. Only the Area C Director and the Village of Pemberton Director vote on matters pertaining to the 3.8% Police Tax administration and operation of these shared services. 38% Area C SLRD Other sub-regional services include: 9-1-1 Service, Pemberton Valley Transit System, the Regional Growth Strategy, and the Sea to Sky Trail. Residents of the four Electoral Areas also contribute to the cost of SLRD *NOTE: Graphs do not include requisitions for any defined service Building Inspection, Civic Addressing, Elections, Community Parks, and areas within Area C (Anderson Lake Refuse, Birken Recreation Emergency Planning. Commission, Birken Fire Protection, D’Arcy Street Lighting, The SLRD also serves as local government for residents of Area C, funding D’Arcy/Devine/Birkenhead Lake Refuse, D’Arcy Water, Devine Water, Pemberton Fire Protection, Pemberton Meadows Fire services such as dyking and drainage (Walkerville), fire protection (Birken), Protection, Pemberton Heights Fire Protection, Pemberton North recreation (Birken), street lighting (D’Arcy), waste transfer (Devine, D’Arcy, Water System, Pemberton Valley Trails, Pemberton Recreation Birkenhead Lake, Anderson Lake), and water (D’Arcy, Devine, Pemberton Commission, Pemberton Refuse, Pemberton Television, Walkerville North), etc. Dyking) Please refer to your tax notice for a detailed breakdown of applicable defined service area charges. Did You Know? The Squamish Lillooet Regional District is one of 29 regional Collaboration results in better service through economies of scale. districts in the province. It encompasses 16,692 km2 and is A regional district provides the model and funding infrastructure home to 38,171 residents, including First Nations (2011 Census). to enable smaller municipalities and rural areas, like Pemberton At about 5,600 km2, Electoral Area C is almost one-third of the and Area C, to work together to establish services that the SLRD’s geographic area. And with 3,512 residents, including jurisdictions could not afford on their own. 1,708 First Nations, it is also the SLRD’s most populous The users pay. Regional districts are governed by the concept of electoral area. Area C is unique in that it’s the only rural area “fiscal equivalence” – meaning only the residents who benefit in the SLRD whose population matches closely the size of its from a service pay for the service. You pay for what you get. And nearest municipality, with the Village of Pemberton population no one gets a free ride because of where they live. being 2,380 (2011 Census). Big picture planning. Good government is greater than town In British Columbia, municipalities occupy only 1.4% of the boundaries. Often, the benefits for many services extend beyond province’s area. Regional districts are unique to BC and many a single jurisdiction. Regional districts enable service areas to be experts have deemed them the best model for providing created based on who benefits. governance in a province the size of BC. Why?

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Services Area C residents receive from the SLRD* (Breakdown of the 38%) 2013 Highlights

Purchased a 3-acre property on Gates Lake (end of 2012): The original upper Gates Lake property was sold, and the new property will be developed in phases for community use and enjoyment. With this, the SLRD conducted community engagement and a study - Poole Creek / Birken / D’Arcy “Closer to Home” Recreation Plan - to inform development of the park’s amenities. 4.2% General Government & Planning 3.1% Pemberton Rescue Service Implemented an online geographic information 4.0% Building Inspection 0.5% 9-1-1 South mapping system: The GIS system gives users access to 2.2% Pemberton Search and Rescue 4.7% Pemberton Museum & Archives base-mapping, addressing, zoning, official community plans, agricultural land reserve information and more. 59.4% Pemberton & District Recreation 0.03% Pemberton & Area C Cemetery Users can pan over neighbourhoods, calculate distances, 17.1% Pemberton Library 4.0% Emergency Planning determine elevation profiles, see aerial views, and check 0.6% Sea-to-Sky Trail 0.04% Electoral Area Parks detailed property information and assessments. Check it out at www.slrd.bc.ca. Hired a new Recreation Services Manager: Prior to beginning her work with the SRLD, Angela Barth worked for the City of Surrey for 8 years as a Community and Services Village of Pemberton Recreation Services Manager for the town centre of Newton, Surrey. residents receive from the SLRD Connected the Valley Loop Trail: Thanks to a local property owner, you can now ride, walk or run the 7+ km route which connects farmland, riverside trail and the Village itself. Assisted with Birkenhead River flood control: In collaboration with the Pemberton Valley Dyking District, Lil’wat Nation, Village of Pemberton as well as the provincial and federal governments, the SLRD worked to establish an initial gravel and debris removal from the 2.9% General Government & Planning 4.2% Pemberton Museum & Archives Birkenhead River. The Birkenhead Technical Steering 1.9% Pemberton Search and Rescue 0.03% Pemberton & Area C Cemetery Committee, comprised of the aforementioned groups, 52.8% Pemberton & District Recreation 9.2% Pemberton Refuse will continue to work together to reduce seasonal flooding impacts from the Birkenhead River. 15.2% Pemberton Library 4.3% Pemberton Valley Trails

0.5% Sea to Sky Trail 3.0% Pemberton Radio & Television Completed remediation works at Lillooet Lake Estates: An estimated 10,000 – 25,000 cubic metres of material 2.8% Pemberton Rescue Service 2.9% Pemberton Recreation Commission was deposited during a debris flow in the Cataline Creek 0.4% 9-1-1 South drainage overnight on August 29, 2013. Thankfully, nobody was hurt and no buildings were damaged, but the In-SHUCK-ch Forest Service Road was impacted. A detailed breakdown for Village of Pemberton Residents: The SLRD worked with Emergency Management BC to The Village of Pemberton collects money from Pemberton residents develop and implement a plan to remediate the impacts. on behalf of the Regional District, for what are sometimes referred to as ‘shared services.’ These are the sub-regional services that the Adopted the Integrated Sustainability Plan (ISP): SLRD provides for residents of both Electoral Area C and the Village The ISP is a long-term plan developed in consultation of Pemberton. The graph shows the contribution by percentage of with community members and regional stakeholders the total amount collected by the Village of Pemberton for these sub- that articulates the region’s criteria for success and regional services. sustainability, identifies actions to move the region 52.8% of the amount you contribute under the “SLRD levy” goes to toward its desired future, and provides indicators to funding Recreation Services which includes the Community Centre, monitor progress. the Youth/Seniors Centre, the Meadows Field and Gates Lake Park. Began redevelopment of the SLRD website: The new If your property is valued at $500,000, that contribution in 2014 will be approximately $451.00. Area C residents pay for recreation at the website will improve communication and engagement, same rate, a contribution that amounts to 52% of the total cost of enhance customer service and satisfaction and promote the Recreation Service, with Village of Pemberton residents paying a the region as a desirable place to live, work, visit and 48% share. invest. The site is set to launch on July 10, 2014.

Page 82 of 174 Directors Report - SLRD Taxation Line Item on Tax Notice (Di...

Services & Projects Planned for 2014

Initiate Phase One development of Negotiate a long-term lease with Conduct a pilot Forest Fuel Gates Lake Park School District 48 for the Meadows Management Prescription Plans include improving accessibility, Sports Fields Electoral Area C applied for and received expanding parking and constructing a Strategic Wildfire Prevention Initiative Launch new website (scheduled for July a washhouse, covered BBQ area and grant through UBCM to conduct a pilot 10, 2014) Users can expect expanded walking paths. The SLRD will also forest fuel management prescription in Electoral Area content, improved continue exploring a safe railway the Birken-D’Arcy corridor. The project navigation and functionality, enhanced crossing with CN Rail regarding access received seed funding from Area C searchability, and new initiatives to Gates Lake. Select Funds and will set out forest fuel to increase communication and management measures to help reduce engagement. future fire risk in the area. Implement a new recreation program, Complete SLRD Fire Services review Seniors Interacting Through Art. Funded through the UBCM Age-Friendly Conclude negotiations with the Village Community Planning and Project grant, of Pemberton regarding Pemberton the program is designed to introduce North Water Services area seniors to a variety of cultural and artistic activities. The program provides area seniors a friendly, safe and familiar environment to explore opportunities for Continue work on the Valley Loop Trail, creative self-expression. the Nairn Connector (Sea to Sky) Trail Initiate update of the SLRD’s Solid and the Friendship Trail Waste Management Plan (SWMP) The A gravel surface will be constructed Ministry of Environment requires all along a 900 m portion of the Valley regional districts in BC to have a plan Loop Trail between Airport Road and for how their region’s waste will be the Lillooet River Bridge. The SLRD also managed and reduced. The last SWMP hopes to add another 1 km section to was completed in 2007. A lot has the Sea to Sky Trail along the south changed since then, and the SLRD is side of Nairn Falls Provincial Park. As updating its plan to make sure that its well, two locations for a bridge over programs continue to be effective in the Lillooet River are being studied reducing waste throughout the region. in the movement towards the goal of providing a non-motorized route – The Install new compactor at Devine Friendship Trail – to join Mount Currie and Transfer Station (will be operational by early July 2014) Pemberton. SOUTHALL, ED WITWICKI, KIRAN PAL-PROSS CHERYL PROSS, GEOFF WARBURTON, LORNE BARRATT, OF: TOM COURTESY PHOTOS

The SLRD, unlike municipalities, is not directed under the Community Charter to We welcome provide annual reports, annual meetings or community updates. This initiative aims your feedback! to provide Area C and Village of Pemberton residents with the information needed to better understand your property tax bill. We’d love to hear whether you found this fact sheet useful, and if so, how you’d prefer to receive such information in the future. Comments can be emailed to [email protected]. Please cc. [email protected].

1350 Aster Street, Pemberton, BC, V0N 2L0 (604) 894-6371 | [email protected] | www.slrd.bc.ca

Page 83 of 174 Minto Communications Society – Application for Federal Fundi...

Date: December 8, 2014 at 7:39:46 AM PST To: Debbie Demare Subject: Digital Canada 150 support

Hi Debbie,

As you are already aware, Minto Communications is in the process of applying for federal funding to improve internet communications in the valley. I would like to explain a bit more about it and ask for support & funding from the SLRD.

According to the new broadband internet standards set by Industry Canada in the new Digital Canada 150 program, the Bridge River Valley is considered an “underserved” community. This means that we do not have access to affordable, high speed internet services & we are eligible to apply for federal funding in this new program to meet those standards. The federal funding will provide 50% of eligible costs. More information about this program can be found on their website. http://www.ic.gc.ca/eic/site/028.nsf/eng/home

When Minto first started in 2009, the Industry Canada broadband standards were set at a minimum download speed of 1.5Mbps. Minto currently offers their residential customers speeds of up to 2Mbps which was above the old standards. The new standard is:

5 Mbps - download speed

1 Mbps - upload speed

45 GB/month - data limit

$80/month price point

Last time Industry Canada provided 50% funding for broadband internet, the Province of BC provided the other 50% but unfortunately this time they have not committed to this funding to improve infrastructure throughout BC. We would like to ask the SLRD to support this initiative by becoming a funding partner in this project. Total budget for this project is approx $100,000 which will allow us to update our existing network to provide faster, more reliable & affordable internet access. We are asking the SLRD for a total of $25,000 which breaks down to $5,000 per neighbourhood that we service (Gold Bridge, Bralorne, Tyaughton Lake, Gun Creek Rd & Gun Lake). Other potential funding partners are Industry Canada, NDIT, BC Hydro & Minto Communications.

The deadline for this application is January 12, 2015 and funding will be awarded to the successful applicants in the spring. We would like to start work on the upgrades as soon as possible after the notification date, however to complete the project we will require Telus to upgrade the microwave link that comes into the valley from Mission Mt. Telus have yet to give us a firm date on when this will

Page 84 of 174 Minto Communications Society – Application for Federal Fundi...

happen but I assume they will also be applying for funding from Industry Canada for their part of the expansion. We would like to complete this project as soon as possible.

The final budget is still being prepared and can be shared with you when it is available. The budget includes items such as back up power for the main repeater sites for when BC Hydro has outages, new equipment at all repeater sites & customer locations that can handle higher speeds.

I would also like to request assistance from the SLRD during the application process. Industry Canada has mapped out our area using hexagon shapes and have compiled data from the 2011 census to populate these areas. Because we have such a high ratio of part time residents in the valley, this information is not correct. Industry Canada realizes their information may not be correct for every area and would like to know if the information is incorrect and they also want proof of market analysis done to get this information. Would it be possible for the SLRD to help me with this part of the application by providing the correct number of properties in each area? Example in their current data, they have no properties in the Gun Creek Rd area and just one person and one property at Tyaughton Lake. West Gun Lake has a population of 4 with 2 properties. They also show 11 people living near Donnelly Creek on the Hurley and 2 people living on Truax Mountain! Basically their mapping is all over the place! The mapping is important because in the application they want to see how many households this project will move out of the “underserved” category into the “served” category. I have provided a screen shot below of the hexagon mapping done by Industry Canada and can provide more information if needed.

I hope that Minto and the SLRD can continue to work together to improve communications in the Bridge River Valley. Please contact me if you have any questions or would like more information.

Thank you,

Michelle Nortje

Network Manager

Minto Communications Society

www.mintocomm.ca

Page 85 of 174 Minto Communications Society – Application for Federal Fundi...

Page 86 of 174 Waldorf School Society - Rezoning Application - Bylaws for 1...

REQUEST FOR DECISION REPORT

Waldorf School Society ‐ Rezoning Application

Bylaws for 1st and 2nd readings

Meeting Date: December 15, 2014

Meeting: SLRD Board

Applicant: Whistler Waldorf School Society

Location: Vicinity of DL 2247, Grp 1 NWD – WedgeWoods Estates

RECOMMENDATIONS:

THAT Squamish-Lillooet Regional District Electoral Area C Official Community Plan Bylaw No. 689, 1999, Amendment Bylaw No. 1368-2014 be given first and second readings; and

THAT Squamish-Lillooet Regional District Electoral Area C Zoning Bylaw No. 765, 2002, Amendment Bylaw No. 1369-2014 be given first and second readings; and

THAT bylaws 1368-2014 and 1369-2014 be referred to the Village of Pemberton, the Resort Municipality of Whistler, the Lil’wat Nation, the Ministry of Transportation and Infrastructure, the Ministry of Forests, Lands and Natural Resource Management, the Ministry of Environment and Vancouver Coastal Health; and

THAT bylaws 1368-2014 and 1369-2014 not be adopted until such time as Squamish-Lillooet Regional District Growth Strategy Bylaw No. 1062, 2008 Amendment Bylaw No. 1367-2014 is adopted.

KEY INFORMATION:

Background:

The following provides background to the current recommendations.

At the June 23, 2014 Board meeting it was resolved:

Page 87 of 174 Waldorf School Society - Rezoning Application - Bylaws for 1...

THAT Staff be authorized to continue to review this rezoning application and that this application be referred to the Regional Growth Strategy Steering Committee for determination of a minor or major Regional Growth Strategy amendment.

THAT prior to adoption of a rezoning bylaw for the Waldorf School site, the proponents bring forward a fire protection plan.

At the October 1, 2014 Board meeting it was resolved:

THAT the amendment to the SLRD Regional Growth Strategy associated with the Whistler Waldorf School Society rezoning application be deemed “minor”;

THAT staff proceed with the minor amendment process by providing referrals and notice of 1st reading of the bylaw to affected local governments and bringing a bylaw forward for 1st reading; and

THAT public consultation be considered, and that such consultation be received in association with a public hearing, if a public hearing is deemed necessary by the Board at the time of first reading of the amendment bylaw.

At the November 24, 2014 Board meeting, the RGS amendment bylaw was given 1st and 2nd readings and referred to affected local governments.

This report provides information specific to the Zoning and Official Community Plan amendments being proposed. The required Regional Growth Strategy amendment process will be proceeding concurrently.

DISCUSSION AND ANALYSIS

Overview

Whistler Waldorf School (WWS) submitted a rezoning application to build a permanent school facility on a ~2 hectare parcel of leased Crown Land, immediately adjacent to and north of the WedgeWoods subdivision.

Since opening its doors in September 2000 with 8 students, WWS now has over 200 students. WWS believes that the current proposed location between Whistler and Pemberton will serve students and families from both Whistler and Pemberton as many of the current students are from both communities. The school employs 27 full and part time employees who live in both Whistler and Pemberton. WWS is currently the only independent school option for families in Whistler and Pemberton.

Site Plan

WWS is proposing to build 3,500 square meters of facilities including classroom space for preschool to Grade 12, a gymnasium/performance hall, fine arts studio, practical arts studio, library/computer lab, handwork studio, music room and drama room. Outdoor spaces will include playgrounds, a sports field, sustainable organic gardens and a small community gather space for school festivals and community events. At full build, out the school facilities will accommodate up to 345 students.

Page 88 of 174 Waldorf School Society - Rezoning Application - Bylaws for 1...

Density and Building Massing

The proposed development will include 3,500 square meters (37,674 sq. feet) of modular styled buildings. The modern and modular architectural style will allow for easy addition to the development. No proposed phasing plan has been submitted with this application.

The site would be accessed through the WedgeWoods subdivision and includes associated parking lots and an entry drop off that includes bus bays. A future outdoor playing field is proposed as well as a small future pavilion located on a natural knoll on the site.

Site Servicing

The Wedge Woods subdivision is serviced by a private water and sanitary systems that were designed to accommodate the subdivision. The WWS will need to enter into an agreement with WedgeWoods in order for it to connect to existing WedgeWoods infrastructure including utilities and roadworks. A site servicing design brief was prepared by Creus Engineering Ltd. with respect to water and wastewater management. The study concludes that the existing reservoir may need to be upsized in order to accommodate the school. Alternatively, the school can connect to the second required reservoir. The WedgeWoods wastewater treatment plant has the capacity to accommodate the school with no need to upsize.

The Whistler Waldorf School Society and representatives of the WedgeWoods are currently in the process of reviewing fire protection services, as requested by the Board. It should be noted that as a BC Building Code Part 3 building, the school will be required to be sprinklered. In addition, the school is located in a Wildfire Protection Development Permit Area and will be required to include non-combustible materials.

Geotechnical

The geotechnical services company “exp Services Inc.” which also did the initial WedgeWoods geotechnical assessment, completed a site reconnaissance of the proposed WWS site and found “no significant naturally occurring geologic hazards”. Staff are seeking a final geologic hazard assessment report from a registered professional (either a P.Eng or a geoscientist) in order to identify any geotechnical or archeological issues and are requesting a “safe for use intended” clause. Staff will not request adoption of bylaws 1368-2014 or 1369-2014 until this report has been provided.

Transportation

The Ministry of Forests, Lands and Natural Resource Management referred this application to the Ministry of Transportation and Infrastructure (MOTI) for comment, with respect to the WWS Crown land lease for school use. MOTI did not note any concerns. A representative of the WedgeWoods Subdivision has noted their full support of WWS utilizing the existing WedgeWoods Subdivision entrance.

SLRD staff contacted staff at the MOTI with respect to the need for a full traffic impact assessment. MOTI staff noted that they do not foresee a need for such a study, given the limited turning movements being proposed by the school and given that the traffic impact study that was proposed for the original Wedge Woods subdivision indicated that there is excess capacity at the intersection. Upon referral of the bylaws, they may request that a more limited traffic impact study be provided.

Page 89 of 174 Waldorf School Society - Rezoning Application - Bylaws for 1...

Environmental

The applicant’s biologist has indicated in writing that there do not appear to be any significant environmental issues associated with the site. An environmental report is being prepared by the applicant in order to provide further details.

Public Input/ Information meeting

The Whistler Waldorf School Society, held a public information meeting regarding their application on November 15, 2014 that was advertised in the Pique Newsmagazine. There were no attendees.

The Whistler Waldorf School Society has provided a letter from the Lil’wat Nation dated April 13, 2012 in which they state that they have no concerns about archeological issues or the use of the site as a school. This letter is attached to this report as Appendix C.

Proposed Bylaw Amendments

Squamish-Lillooet Regional District Electoral Area C Official Community Plan Bylaw No. 689, 1999, Amendment Bylaw No. 1368-2014 proposes to do the following:

Amend the Electoral Area C OCP map in order to designate the subject land as “Institutional” from Resource Management.

Squamish-Lillooet Regional District Electoral Area C Zoning Bylaw No. 765, 2002, Amendment Bylaw No. 1369-2014 proposes to do the following:

 Redesignates the land from RR1 - Resource Management to PA1- Public Assembly and Institutional.  Limits the institutional use to school and playground uses.

The Regional Growth Strategy is proposed to be amended under a separate bylaw, Squamish-Lillooet Regional District Growth Strategy Bylaw No. 1062, 2008 Amendment Bylaw No. 1367-2014 as noted above, in order to designate the land as “Serviced Residential”. The proposed OCP and Zoning amendment bylaw designations are seen to be in accord with the “Serviced Residential” category. This is the same land use category that will be attributed to the WedgeWoods neighbourhood.

RESPONSE OPTIONS:

OPTION 1: (PREFERRED OPTION) Give the bylaws 1st and 2nd readings and send out referrals (as noted in the recommendation on page 1).

OPTION 2: Refer the application back to Staff for further clarification.

OPTION 3: Other - based on Board direction.

Page 90 of 174 Waldorf School Society - Rezoning Application - Bylaws for 1...

ATTACHMENTS: Appendix A – Squamish-Lillooet Regional District Electoral Area C Official Community Plan Bylaw No. 689, 1999, Amendment Bylaw No. 1368-2014

Appendix B - Squamish-Lillooet Regional District Electoral Area C Zoning Bylaw No. 765, 2002, Amendment Bylaw No. 1369-2014

Appendix C – Letter from the Lil’wat Nation to Danielle Dodds at the Ministry of Forests, Lands and Natural Resource Operations (FLNRO)

Submitted by: K. Needham, Director of Planning and Development Approved by: L. Flynn, Chief Administrative Officer

Page 91 of 174 Waldorf School Society - Rezoning Application - Bylaws for 1...

SQUAMISH-LILLOOET REGIONAL DISTRICT BYLAW NO. 1368-2014

A bylaw of the Squamish-Lillooet Regional District to amend the Electoral Area C Official Community Plan Bylaw No. 689, 1999.

WHEREAS the Board of the Squamish-Lillooet Regional District wishes to amend the Electoral Area C Official Community Plan;

NOW THEREFORE, the Regional Board of the Squamish-Lillooet Regional District, in open meeting assembled, enacts as follows:

1. This bylaw may be cited for all purposes as “Squamish-Lillooet Regional District Electoral Area C Official Community Plan Bylaw No. 689, 1999, Amendment Bylaw No. 1368-2014”.

2. Map 1 (Area C Land Use Designations) of the Electoral Area C Official Community Plan Bylaw No. 689, 1999 is amended as follows:

(a) By redesignating the land legally described as “THAT PARCEL OR TRACT OF LAND IN THE VICINITY OF DISTRICT LOT 2247, GROUP 1, NEW WESTMINSTER DISTRICT, CONTAINING 3 HECTARES, MORE OR LESS” from Resource Management to Institutional.

3. The Electoral Area C Official Community Plan Bylaw No. 689, 1999 is further amended as follows:

(a) the SUMMARY OF AMENDMENTS page is amended by adding to the table, the following bylaw:

BYLAW NO. DATE OF ADOPTION Designating the Whistler Waldorf School at 1368-2014 _____, 2015 WedgeWoods as Institutional

READ A FIRST time this 15th day of December, 2014.

READ A SECOND TIME this 15th day of December, 2014.

PUBLIC HEARING held on the day of , 2015.

READ A THIRD TIME this day of , 2015.

ADOPTED this day of , 2015.

______

Chair Secretary

Page 92 of 174 Waldorf School Society - Rezoning Application - Bylaws for 1...

SCHEDULE "A" SQUAMISH-LILLOOET REGIONAL DISTRICT E ELECTORAL AREA C OFFICIAL COMMUNITY PLAN BYLAW NO. 689, 1999 AMENDMENT BYLAW NO. 1368-2014 Plot Date: 11/18/2014

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Page 93 of 174 Waldorf School Society - Rezoning Application - Bylaws for 1...

SQUAMISH-LILLOOET REGIONAL DISTRICT BYLAW NO. 1369-2014

A bylaw of the Squamish-Lillooet Regional District to amend the Electoral Area C Zoning Bylaw No. 765, 2002.

WHEREAS the Board of the Squamish-Lillooet Regional District wishes to amend the Electoral Area C Zoning Bylaw No. 765, 2002;

NOW THEREFORE, the Regional Board of the Squamish-Lillooet Regional District, in open meeting assembled, enacts as follows:

1. This bylaw may be cited for all purposes as “Squamish-Lillooet Regional District Electoral Area C Zoning Bylaw No. 765, 2002, Amendment Bylaw No. 1369-2014”.

2. Schedule B Map 1 (Area C Land Use Designations) of the Squamish-Lillooet Regional District Electoral Area C Zoning Bylaw No. 765, 2002 is amended as follows:

(a) By redesignating the land legally described as “That parcel or tract of land in the vicinity of District Lot 2247, Group 1, New Westminster District, Containing 3 hectares, more or less” from RR1 - Resource Management to PA1- Public Assembly and Institutional.

3. The PA-1 Public Assembly and Institutional Zone is amended as follows: (a) By inserting the following after s. 14.8:

Site Specific Uses 14.9 (1) On the land located immediately to the north of DL 2247 adjacent to Highway 99 and legally described as “That parcel or tract of land in the vicinity of District Lot 2247, Group 1, New Westminster District, Containing 3 hectares, more or less” the following regulations shall also apply:

(a) Notwithstanding sections14.1 and 14.2, uses in section 14.1 (b) through (j) and 14.2 are prohibited.

(b) In addition to the permitted use set out in 14.9 (1) (a), playgrounds, and buildings and uses auxiliary to a school shall be permitted.

4. The Squamish-Lillooet Regional District Electoral Area C Zoning Bylaw No. 765, 2002 is further amended as follows:

(a) the SUMMARY OF AMENDMENTS page is amended by adding to the table, the following bylaw:

Page 94 of 174 Waldorf School Society - Rezoning Application - Bylaws for 1...

BYLAW NO. DATE OF ADOPTION Rezoning the Whistler Waldorf School at WedgeWoods 1369-2014 _____, 2015 to PA1 Public Assembly and Institutional 1

READ A FIRST time this 15th day of December, 2014.

READ A SECOND TIME this 15th day of December , 2014.

PUBLIC HEARING held on the day of , 2015.

READ A THIRD TIME this day of , 2015.

APPROVED BY THE MINISTRY OF TRANSPORTATION AND INFRASTRUCTURE this day of , 2015.

ADOPTED this day of , 2015.

______

Chair Secretary

Page 95 of 174 Waldorf School Society - Rezoning Application - Bylaws for 1...

SCHEDULE "1" SQUAMISH-LILLOOET REGIONAL DISTRICT E ELECTORAL AREA C ZONING BYLAW NO. 765, 2002 AMENDMENT BYLAW NO. 1369-2014 Plot Date: 11/18/2014

Area to be amended from "RR1 - Resource Management" to

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Page 96 of 174 Information Report - 2014 Local General Election

Information Report

2014 Local General Election

Date of Meeting: December 15, 2014

Pursuant to the provisions of Section 148 of the Local Government Act, the following is reported as the results of the 2014 General Election.

ELECTORAL AREAS ELECTIONS:

Area A Demare, Debra - acclamation

Area B Macri, Rooke, Zeidler, Votes Cast Mickey Ron Eckhard Advance Voting Opportunities: November 5 and 10, 2014 Lillooet & Pemberton Voting Places 23 8 9 40 General Voting Day: November 15, 2014 Lillooet and District REC Centre, Gymnasium 40 17 47 104 General Voting Day: November 15, 2014 Seton Portage Fire Hall 12 12 7 31

TOTAL NUMBER OF VALID VOTES CAST 75: Elected 37 63 175

Estimate of Electoral Area B Electors: 1,239 Voter Turnout: 14% Votes Cast in 2011: N/A as acclaimed

Page 97 of 174 Information Report - 2014 Local General Election

Area C Brodowski, Damaskie, Mack, Votes Cast Lee Kevin Russell Advance Voting Opportunities: November 5 and 12, 2014 -- SLRD 14 40 20 74 Office (Pemberton) General Voting Day: November 15, 2014 Pemberton & District Community 71 158 139 368 Centre, Great Hall General Voting Day: November 15, 2014 Blackwater Creek Elementary School 12 23 98 133 (Devine) TOTAL NUMBER OF VALID VOTES CAST 97 221 257: Elected 575

Estimate of Electoral Area C Electors: 2,810 Voter Turnout: 21% Votes Cast in 2011: 556

Area D Rainbow, Tony – Acclamation

SCHOOL TRUSTEE ELECTIONS

School District No. 74, Electoral Area A Casper, Larry – Acclamation

School District No. 48, Electoral Area C Barley, Rebecca – Acclamation

School District No. 48, Electoral Area D Godfrey, Laura – Acclamation

Allison Macdonald, Chief Election Officer

Page 98 of 174 Request for Decision - 2015 SLRD Board Meeting Schedule

Request for Decision

2015 SLRD Board Meeting Schedule

Date of Meeting: Board of Directors – December 15, 2014

Recommendation:

Attachments:

(1) Draft 2015 Board/COW Meeting Schedule for the Squamish-Lillooet Regional District; (2) Draft 2015 Meeting Calendar for Local Governments in the Squamish-Lillooet Regional District. [This calendar has been produced based on draft member municipalities’ 2015 calendars of Council dates and EAD/PVUS Committee dates, and is tentative until confirmed with all member municipalities and committees.]

Key Information:

The attached draft schedule incorporates the Board’s resolution to hold Board meetings on the fourth Wednesday of each month, with a continuation of the Board meeting or a COW meeting being reserved for the Thursday following a Board meeting, and the Electoral Area Directors meeting to be held on the second Wednesday of each month.

Moving the meetings from Mondays to Wednesdays allows for the meetings to continue on consecutive days so that the directors from afar can stay overnight and continue the meeting or participate in a COW meeting without having to leave the area and return on a non-consecutive day. Holding the meetings on a Monday doesn’t allow for daily consecutive meetings as the majority of the municipal directors have Council or Committee of the Whole meetings on Tuesdays.

The Electoral Area Directors, Pemberton Valley Utilities & Services, and Northern Economic Development Initiative Committee dates will be confirmed once the

Page 99 of 174 Request for Decision - 2015 SLRD Board Meeting Schedule

Request for Decision

2015 SLRD Board Meeting Schedule

committees have had an opportunity to meet in January and review their respective schedule options.

The following dates should be confirmed to determine their efficiency and effectiveness as they are exceptions to the fourth Wednesday/Thursday rule:

(1) Wednesday and Thursday, September 30 and October 1. The 2015 UBCM convention is September 21 – 25, in Vancouver.

(2) Wednesday and Thursday, December 16 and 17. The following week is Christmas with Christmas day on Friday. It should be noted that with the Board meeting being on Wednesday the Christmas party could move from Sunday to Saturday evening. Alternatively, the Board could move the meeting dates to December 17 and 18, with the Christmas party on the Friday evening, December 18, 2015.

Options:

(1) A resolution in accordance with the Recommendation; (2) Amendments to the schedule per the Board’s direction.

Preferred Option: Option 1.

Follow Up Action: Staff will confirm municipal schedules and will update the 2015 Regional District Meeting Calendar accordingly.

Communications Plan: Post Board Schedule on Website and at the front desk, and email all staff and directors a copy, along with notifications to member municipalities and press contacts throughout the Regional District.

Submitted by: Paula Sherman, Administrative Clerk Reviewed by: Peter DeJong, Director of Administrative Services Approved by: Lynda Flynn, Chief Administrative Officer

Page 100 of 174 Request for Decision - 2015 SLRD Board Meeting Schedule

Box 219, 1350 Aster Street Pemberton BC V0N 2L0 Ph. 604-894-6371, 1-800-298-7753 F: 604-894-6526 [email protected] www.slrd.bc.ca

2015 REGULAR BOARD MEETING SCHEDULE (Schedule and Location Subject to Change with Notice)

The 2015 regular meetings of the Squamish-Lillooet Regional District will be held in the SLRD Boardroom (unless indicated otherwise) located at 1350 Aster Street, Pemberton at 10:30 am on the following Wednesdays and Thursdays:

Wednesday, January 28 Regular Board Meeting Thursday, January 29 Continuation of Board/COW Meeting Wednesday, February 25 Regular Board Meeting Thursday, February 26 Continuation of Board/COW Meeting Wednesday, March 25 Regular Board Meeting Thursday, March 26 Continuation of Board/COW Meeting Wednesday, April 22 Regular Board Meeting Thursday, April 23 Continuation of Board/COW Meeting Wednesday, May 27 Regular Board Meeting Thursday, May 28 Continuation of Board/COW Meeting Wednesday, June 24 Regular Board Meeting Thursday, June 25 Continuation of Board/COW Meeting Wednesday, July 22 Regular Board Meeting Thursday, July 23 Continuation of Board/COW Meeting Monday, August 26 Regular Board Meeting Thursday, August 27 Continuation of Board/COW Meeting *Wednesday, September 30 Regular Board Meeting *Thursday, October 1 Continuation of Board/COW Meeting Wednesday, October 28 Regular Board Meeting Thursday, October 29 Continuation of Board/COW Meeting Wednesday, November 25 Regular Board Meeting Thursday, November 26 Continuation of Board/COW Meeting **Wednesday, December 16 Regular Board Meeting **Thursday, December 17 Continuation of Board/COW Meeting

*5th week due to UBCM Convention Sept. 21-25 **3rd week as Christmas is the following week

Regular Meetings are generally held on the 4th Wednesday of each month and the subsequent Thursday for extended Board meetings and Committee of the Whole (COW) meetings.

The agenda for each meeting is posted at www.slrd.bc.ca and on the front counter at the SLRD office. For further information or questions regarding Board or committee meetings, contact the Director of Administrative Services ([email protected] or 604-894-6371 ext. 230).

Members: District of Squamish, Resort Municipality of Whistler, Village of Pemberton, District of Lillooet, Electoral Areas A, B, C, and D, located within School Districts No. 48 and No. 74

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DRAFT 2015 MEETING CALENDAR FOR LOCAL GOVERNMENTS IN THE SQUAMISH-LILLOOET REGIONAL DISTRICT

January February March April SLRD Board Meetings - 10:30 AM - 4th Wednesday of each month (and the subsequent Thursday for extended meetings S M T W T F S S M T W T F S S M T W T F S S M T W T F S and Committee of the Whole meetings) 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 6 7 1 2 3 4 Electoral Area Directors Committee - 10:30 AM - 2nd 4 5 6 7 8 9 10 8 9 10 11 12 13 14 8 9 10 11 12 13 14 5 6 7 8 9 10 11 Wednesday of each month 11 12 13 14 15 16 17 15 16 17 18 19 20 21 15 16 17 18 19 20 21 12 13 14 15 16 17 18 Pemberton Valley Utilities & Services Committee - 2 PM - 18 19 20 21 22 23 24 22 23 24 25 26 27 28 22 23 24 25 26 27 28 19 20 21 22 23 24 25 Quarterly 2nd Tuesday of the month as noted, and as needed 25 26 27 28 29 30 31 29 30 31 26 27 28 29 30 www.slrd.bc.ca District of Lillooet - Council Meetings May June July August www.lillooetbc.com S M T W T F S S M T W T F S S M T W T F S S M T W T F S RMOW - Council Meetings 1 2 1 2 3 4 5 6 1 2 3 4 1 www.whistler.ca 3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 D istrict of Squamish - Council Meetings 10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 www.squamish.ca 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 Village of Pemberton - Council Meetings 24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 www.pemberton.ca 31 30 31 Meetings are scheduled on alternative dates due to Statutory Holidays September October November December Jan 1 - New Year's Day Aug 3 - BC Day S M T W T F S S M T W T F S S M T W T F S S M T W T F S Feb 9 - Family Day Sept 7 - Labour Day 1 2 3 4 5 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 Apr 3 - Good Friday Oct 12 - Thanksgiving Day 6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 Apr 6 - Easter Monday Nov 11 - Remembrance Day 13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 May 18 - Victoria Day Dec 25 - Christmas Day 21 22 23 24 25 20 20 UBCM 2015 CONVENTION 26 18 19 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 July 1 - Canada Day Dec 26 - Boxing Day 27 28 29 30 25 26 27 28 29 30 31 29 30 27 28 29 30 31 As schedules may be subject to change, please see website for-up-to date schedules. Page 102 of 174 Request for Decision - 2015 SLRD Board, Committee & External...

Request for Decision

2015 Board, Committee & External Agency Appointments

Date of Meeting: Board of Directors – December 15, 2014

Recommendations:

(1) THAT the Chair determine the Standing Committee appointments for 2015; and

(2) THAT the Board determine the Select Committee and External Agency appointments for 2015.

Attachments:

(a) Draft 2015 SLRD Board and Committee List (b) Current 2014 SLRD Board and Committee List (c) Letter from Northern Development Initiative Trust regarding Appointments (d) Background Information regarding the Lytton to Clinton to Lillooet Regional Economic Collaborative

Key Information: Pursuant to Procedure Bylaw No.1260-2012, as amended:

(i) Standing Committees are appointed by the Chair; (ii) Select Committees are appointed by the Board; and (iii) External Agencies are appointed by the Board.

The SLRD Board and Committee List appointments are reviewed annually by the Board in December. The updated draft 2015 SLRD Board and Committee List and the current 2014 SLRD Board and Committee List are attached for reference, along with a recent letter from the Northern Development Initiative Trust (NDIT). At the November 24, 2014 Board meeting, the Board also determined to give consideration to adding the “Lytton to Clinton to Lillooet Regional Economic Collaborative” to the 2015 Board and Committee List per the attached background information.

The SLRD Board and Committee List is included on the SLRD website. On the website, information about each of the External Agencies has been or will be linked to the name of the agency on the Board and Committee List. Generally, this will take one to the website of the External Agency. Where a website does not exist, the link goes to an internal page of the SLRD website where the available information about the External Agency can be found.

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Request for Decision

2015 Board, Committee & External Agency Appointments

Options:

(1) Determine the appointments in accordance with the vacancies on the draft 2015 Board and Committee List attached;

(2) Strike or add committees or agencies as the Board determines appropriate;

(3) Provide staff with further direction regarding appointments.

Preferred Option: Fill the vacancies in accordance with Option 1 and consider adding and/or removing any committees per Option 2.

Legal/Financial Considerations: Appointments to the Boards, Committees and External Agencies on the attached list entitle the member to claim the designated meeting fee and associated expenses pursuant to Directors Remuneration Bylaw No. 888, 2004, as amended.

Submitted by: Peter DeJong, Director of Administrative Services, with support from Leslie Lloyd, Administrative Intern.

Approved by: Lynda Flynn, Chief Administrative Officer

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2015 DRAFT SLRD Board & Committee List

Boards Chair ______, Vice-Chair______; D. Demare, Area A; M. Macri, Area B; R. Mack, Area C; T. Rainbow, Area D; M. Lampman, Lillooet; Squamish-Lillooet Regional District All Directors M. Richman, Pemberton; P. Heintzman, Squamish; D. Race, Squamish; J. Crompton, Whistler N. Verner, Area A; J. Rasmussen, Area B; J. Kennett, Area C; M. Squamish-Lillooet Regional District Alternates Freitag, Area D; B Wiebe, Lillooet; J. Molinaro, Pemberton; T. Prior, Squamish; J. Blackman-Wulff, Squamish; A. Janyk, Whistler Squamish-Lillooet Regional Hospital District All Directors All Directors (______, Chair; ______Vice-Chair) (Electoral Areas C & D, Squamish, Chair ______, Vice-Chair ______; R. Mack, T. Rainbow, P. Sea to Sky Regional Hospital District Whistler & Pemberton) Heintzman, D. Race, J. Crompton, M. Richman Standing Committees (unless otherwise noted) Matters of Regional Impact Committee of the Whole All Directors All Directors Chair ______, Vice-Chair______; D. Demare, M. Macri, R. Mack, T. Electoral Area Directors (EAD) All Electoral Area Directors Rainbow Emergency Management Organization All Electoral Area Directors D. Demare, M. Macri, R. Mack, T. Rainbow First Nations Relations Task Force (Select) Sub-Committee of the Whole ______Carbon Neutral Committee (Select) Board-Staff Committee ______; S. Lafrance, J. Netzel, K. Needham Policy Development and Review (Corporate Governance) Policy Development and Review Committee Northern Economic Development and Initiatives Electoral Area A, Electoral Area B, Chair______, Vice-Chair______; D. Demare, M. Macri, M. Committee (NEDIC) Lillooet Lampman, J. Courchesne Planning Matters Area B Agricultural Advisory Committee Electoral Area B M. Macri [Board Liaison] Area C Agricultural Advisory Committee Electoral Area C R. Mack [Board Liaison] Utilities and Services Pemberton Valley Utilities and Services (PVUS) Electoral Area C, Pemberton R. Mack, J. Kennett, J. Molinaro, J. Linklater Solid Waste Management Plan Advisory Electoral Area A, Electoral Area B, or 1 appointee Committee - North Lillooet Solid Waste Management Plan Advisory Electoral Areas C, Electoral Area D, 1 appointee Committee - South Squamish, Whistler, or Pemberton Outside Agency & Other Appointments Eligibility Alternate in brackets Fraser Basin Council Board All Directors 1 appointee + (1 alternate) Fraser Basin Council - Thompson Regional Electoral Area A or B or Lillooet 1 appointee + (1 alternate) Committee Gold Trails Highway Safety Committee* Electoral Areas A & B D. Demare, M. Macri Howe Sound Community Forum Electoral Areas C & D R. Mack, T. Rainbow Lillooet Community Partners Resource Electoral Areas A & B D. Demare, M. Macri Committee (LCPRG) Lillooet Library Board Electoral Area A or B 1 appointee + (1 alternate) Electoral Area C or D or Squamish, LMLGA Flood Control 1 appointee + (1 alternate) Whistler or Pemberton Lower Mainland Local Government Association Electoral Area C or D or Squamish, 1 appointee for Regional District (LMLGA) Executive Whistler or Pemberton Metro Vancouver Aboriginal Relations Electoral Area C or D or Squamish, 1 appointee Committee Representative** Whistler or Pemberton Municipal Finance Authority All Directors 1 appointee + (1 alternate) Municipal Insurance Association All Directors 1 appointee + (1 alternate) Northern Development Initiative Trust Cariboo- Electoral Area A or B 1 appointee + (1 alternate) Chilcotin/Lillooet RAC Pemberton-Lillooet TAC Electoral Areas B & C M. Macri, R. Mack Pemberton Library Board Electoral Area C R. Mack (J. Kennett) Sea to Sky Highway Safety Committee* Electoral Areas C & D R. Mack, T. Rainbow Southern Interior Beetle Action Coalition Electoral Area A or B, or Lillooet 1 appointee + (1 alternate) Southern Interior Local Government Assn Electoral Area A or B or Lillooet All members of executive elected at AGM (SILGA) Executive D. Demare (N. Verner); M. Macri (J. Rasmussen); M. Lampman (B. Thompson Regional Hospital District Electoral Areas A & B and Lillooet Wiebe) Winds of Change Committee Electoral Area C R. Mack (J. Kennett)

Updated December 15, 2014

* Board has requested ICBC reconstitute this Committee **Metro Vancouver does not provide for the appointment of alternates on it's Committees

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2014 SLRD Board & Committee List Boards

Chair, P. Heintzman, Squamish; Vice-Chair, J. Crompton, Resort Municipality of Whistler; D. DeMare, Area A; M. Macri, Area B; S. Gimse, Squamish-Lillooet Regional District All Directors Area C; M. Freitag, Area D; D. Bontron, Lillooet; T. Craddock, Pemberton; R. Kirkham, Squamish

N. Verner, Area A; J. Rasmussen, Area B; R. Barley, Area C; J. Turner, Area D; K. Squamish-Lillooet Regional District Alternates Anderson, Lillooet; A. Leblanc, Pemberton; A. Janyk, Resort Municipality of Whistler; D. Race, Squamish; B. Raiser, Squamish

All Directors (S.Gimse, Chair; P. Heintzman, Squamish-Lillooet Regional Hospital District All Directors Vice-Chair) S. Gimse (Chair), P. Heintzman (Vice-Chair), (Electoral Areas C & D, Squamish, Sea to Sky Regional Hospital District M. Freitag, R. Kirkham, J. Crompton, T. Whistler & Pemberton) Craddock Standing Committees (unless otherwise noted) Matters of Regional Impact Committee of the Whole All Directors All Directors Electoral Area Directors (EAD) All Electoral Area Directors S. Gimse, D. DeMare, M. Macri, M. Freitag

Emergency Management Organization All Electoral Area Directors S. Gimse, D. DeMare, M. Macri, M. Freitag

First Nations Relations Task Force (Select) Sub-Committee of the Whole S. Gimse, T. Craddock, R. Kirkham, M. Macri P. Heintzman, D. Demare, K. Needham, J. Carbon Neutral Committee (Select) Board-Staff Committee Netzel, S. Lafrance Policy Development and Review (Corporate Governance)

S. Gimse, D. DeMare, R. Kirkham, P. Policy Development and Review Committee Heintzman

Northern Economic Development and D. DeMare, M. Macri, D. Bontron, K. Anderson Initiatives Committee (NEDIC)

Planning Matters Area B Agricultural Advisory Committee Electoral Area B M. Macri [Board Liaison] Area C Agricultural Advisory Committee Electoral Area C S. Gimse [Board Liaison] Utilities and Services Pemberton Valley Utilities and Services Electoral Area C, Pemberton S. Gimse, R. Barley, J. Linklater, M. Richman (PVUS) Solid Waste Management Plan Advisory Electoral Area A, Electoral Area B, M. Macri Committee - North Lillooet Solid Waste Management Plan Advisory Electoral Areas C and D, Squamish, M. Freitag Committee - South Whistler, Pemberton Outside Agency & Other Appointments Alternate in brackets

Fraser Basin Council Board P. Heintzman (T. Craddock)

Fraser Basin Council - Thompson Regional M. Macri (D. Bontron) Committee

Gold Trails Highway Safety Committee* Electoral Areas A & B D. DeMare, M. Macri

Howe Sound Community Forum Electoral Areas C & D S. Gimse, M. Freitag

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Lillooet Community Partners Resource Electoral Areas A, B & Lillooet D. DeMare, D. Bontron Committee (LCPRG) Lillooet Library Board Electoral Area B (or Alternate) D. DeMare (M. Macri)

LMLGA Flood Control T. Craddock, S. Gimse

Lower Mainland Local Government S. Gimse (P. Heintzman) Association (LMLGA) Metro Vancouver Aboriginal Relations R. Kirkham Committee Representative** Municipal Finance Authority R. Kirkham (S. Gimse)

Municipal Insurance Association M. Freitag (P. Heintzman)

Northern Development Initiative Trust Electoral Areas A & B D. DeMare; M. Macri Cariboo-Chilcotin/Lillooet RAC

Pemberton-Lillooet TAC Electoral Areas B & C M. Macri, S. Gimse

Pemberton Library Board Electoral Area C (or Alternate) S. Gimse (R. Barley)

Sea to Sky Highway Safety Committee* Electoral Areas C & D S. Gimse, M. Freitag

Southern Interior Beetle Action Coalition D. DeMare (D. Bontron) Southern Interior Local Government Assn Electoral Areas A & B M. Macri, D. DeMare (SILGA) D. DeMare (N. Verner); M. Macri (J. Thompson Regional Hospital District Electoral A, B and Lillooet Rasmussen); D. Bontron (K. Anderson)

Winds of Change Committee Electoral Area C S. Gimse (R. Barley)

Updated May-27-14

* Board has requested ICBC reconstitute this Committee **Metro Vancouver does not provide for the appointment of alternates on it's Committees

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Page 108 of 174 Request for Decision - 2015 SLRD Board, Committee & External...

STEERING COMMITTEE TERMS OF REFERENCE

LYTTON TO CLINTON TO LILLOOET REGIONAL ECONOMIC COLLABORATIVE STEERING COMMITTEE

Purpose: To provide strategic direction and oversee the development and implementation of collaborative projects for the Lytton to Clinton to Lillooet Regional Economic Collaborative.

Committee Composition: the Steering Committee will be made up of key regional economic development and community stakeholders and provincial representatives, as follows: Ministry of Jobs, Tourism & Skills Training - Marc Imus (co-chair) Community Futures Sun Country - Deb Arnott (co-chair) Cariboo Chilcotin Coast Tourism Association – Amy Thacker District of Lillooet - Jerry Sucharyna Gold Country Communities Society – Terri Hadwin Highbar First Nation – Nancy Harris Lytton First Nation – Jason Robertson Squamish Lillooet Regional District (SLRD) – Debbie Demare St’at’imc Chiefs Council - Jim MacArthur Thompson Nicola Regional District (TNRD) – Steve Rice Village of Ashcroft – Michelle Allen Village of Clinton – Tom Dall Village of Lytton – Jessoa Lightfoot

Roles and Responsibilities The Steering Committee will maintain oversight of the regional collaborative. Roles include:  Articulate the strategic direction and goals of the regional collaborative and projects;  Identify and make the final selection of community-led and regional projects that support growth and economic advancement in the region over the next 12 to 18 months (job creation and regional investment attraction opportunities);  Ensure work plans are developed;  Foster partnerships and promote a coordinated approach;  Foster strong relationships with local governments, First Nations and key stakeholders.

Steering Committee member responsibilities include:  Attend and contribute to Steering Committee meetings;  Articulate and maintain the strategic direction for the regional collaborative;  Provide advice and recommendations to the Steering Committee ensuring projects align with key priorities;  Monitor overall progress on the projects identified and, where necessary, recommend actions to increase the effectiveness and impact of the initiative,  Report on progress as outlined in the project work plans.

Communications The steering committee co-chairs will oversee all stakeholder communications.  All decisions regarding formal external communications from the steering and sub-committees will be at the discretion of the co-chairs.

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 The steering committee co-chairs will keep the steering committee informed of any communications through the course of regular steering committee meetings or through direct communications as required.  The co-chairs will produce monthly progress updates for distribution to steering committee members, participating communities and stakeholders in the region.

Meetings Steering Committee meetings will be held as required through the duration of the collaborative with communication occurring by teleconference and emails. Meetings will be held in person and/or through teleconferencing. All meeting materials, including agendas and supplementary documentation will be circulated prior to the meetings electronically. For decisions arising from Steering Committee meetings, a majority of consensus from Steering Committee members is required.

Term The Steering Committee with the provincial representative will function for a period of 18 months from the establishment of the committee (established on July 11, 2013). Beyond the 18 month period, the Steering Committee may continue to meet and work on projects at their own discretion.

Chairs Two Chairs will be responsible for overseeing steering committee activities and functions. The co-Chairs will include:  A Chair appointed from the regional stakeholder group; and, a provincial government representative from the Ministry of Jobs, Tourism and Skills Training

Responsibilities of the co-Chairs:  Sets the agenda for each meeting  Ensures that agendas and supporting materials are delivered to members in advance of meetings  Makes the purpose of each meeting clear to members and explains the agenda at the beginning of each meeting  Keeps the meeting moving by putting time limits on each agenda item and keep within the meeting times arranged  Encourages broad participation from members in discussion  Ends each meeting with a summary of decisions and assignments

Resources and Support The Ministry of Jobs, Tourism and Skills Training is to play a supporting role during the 18 months of the collaborative. Ministry staff will link the Steering Committee with appropriate government programs and representatives who will offer expertise to support the implementation of projects. The Ministry will assist with identifying potential funding sources and related funding programs/criteria to advance the priority projects and initiatives identified.

Governance The Steering Committee will utilize a consensus-based decision making model. If consensus cannot be reached, a simple majority will be used.

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Page 110 of 174 Request for Decision - Renewal of 911 North Fire Dispatch Ag...

Cover page for Agenda Item 8.5

Request for Decision – Renewal of 911 North Fire Dispatch Agreement

Recommendations:

(1) THAT the 911 North Fire Dispatch Agreement with the City of Surrey be renewed in accordance with the renewal Agreement from the City of Surrey attached hereto under cover of their letter of November 18, 2014; and

(2) THAT the Chair and Secretary be authorized to execute the 911 North Fire Dispatch Agreement with the City of Surrey in the form attached;

Key Information: At the November 24, 2014 Board meeting, the attached report and renewal agreement was referred for comment to the District of Lillooet and their fire department.

Referral Comments: Staff spoke with the District of Lillooet CAO and the Fire Chief and received positive feedback about the services received from the City of Surrey over the past five years in respect of fire dispatch services for 911 North and support for renewal of the Agreement.

Communication: Staff will convey the Board’s decision to the City of Surrey and report out to the public through the Regional District Update.

Page 111 of 174 Request for Decision - Renewal of 911 North Fire Dispatch Ag...

Request for Decision

Renewal of 911 North Fire Dispatch Agreement

Date of Meeting: Board of Directors – November 24, 2014

Recommendation:

THAT this report and the attached renewal agreement from Surrey Fire Dispatch be referred for comment to:

(1) the Lillooet Fire Department, and

(2) the District of Lillooet Mayor and Council

with comments requested back by December 9, 2014 and be brought back to the Regional Board for further consideration at the December 15, 2015 Board meeting.

Attachments:

Letter from the City of Surrey dated November 18, 2014 with draft renewal agreement for the provision of fire dispatch services to the SLRD 911 North service.

Key Information:

In 2009, the SLRD implemented 911 services for electoral areas A and B and the District of Lillooet. The primary 911 emergency call answering services were provided by the RCMP in Kelowna, through a partnership of 9 regional districts. Fire dispatch services for the fire departments at Lillooet, Seton Portage and Bralorne have been provided by Surrey Fire Dispatch.

Prior to implementation of the 911 North service, the SLRD underwent a very thorough analysis of all the potential providers of fire dispatch services. These included: Kamloops Fire Dispatch, Fraser-Ft. George Regional District, Fraser Valley Regional District, Penticton Fire Dispatch, E-Comm 9-1-1, and Surrey Fire Dispatch.

After narrowing down the viable options, quotes were requested from Kamloops, Fraser Valley RD, E-Comm and Surrey. By a significant margin, the proposal from Surrey Fire Dispatch was the optimum choice in all respects. Considerations included price, equipment, staffing, training and potential records management options. That agreement expires December 31, 2014.

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Request for Decision

Renewal of 911 North Fire Dispatch Agreement

In the spring of 2011, the SLRD implemented the 911 South service for electoral areas C and D and the Village of Pemberton. Due to distinct operational advantages for the Britannia Beach Volunteer Fire Department and the Garibaldi Volunteer Fire Department, along with a favourable analysis by Pemberton Fire Rescue, the SLRD entered into a fire dispatch agreement for the service with E-Comm. That agreement also expires December 31, 2014 but will automatically renew for a 5 year term. At any time during the term, the agreement can be terminated on 12 months notice. As noted below, assessment of alternative options for one or more of the fire departments currently served by E-Comm will continue in the year ahead.

Both E-Comm and Surrey Fire Dispatch were requested to provide quotations for assuming dispatch services for the areas and departments not presently served by each dispatcher (i.e. E-Comm was asked to quote on the SLRD North and Surrey was asked to quote on the SLRD South). To date, neither has completed that request.

In the short term, it is not practical for the SLRD to switch providers in whole or in part for a few reasons. These include the operational infrastructure ties of the Britannia Beach and Garibaldi departments to E-Comm and the time required for the Fire Services Coordinator to determine the most advantageous records management regime for all of the electoral area fire departments.

Staff’s understanding from the Lillooet Fire Department is that they have been very happy with the services provided by Surrey Fire Dispatch. Although the call volumes are much lower for the Seton Portage and Bralorne departments, they too have been satisfied. The price, while climbing slightly under the renewal agreement, is also considered by staff to be very reasonable and not likely to be undercut by anyone.

It should be noted that the renewal agreement contains a clause permitting the SLRD to terminate the contract on 6 months’ notice, if desired. In the coming year, staff will be negotiating with the Village of Pemberton regarding the fire services agreement for the Pemberton Valley. Alternative service quotes from each of the two primary dispatch providers to the SLRD will be received and decisions will be made with respect to the best records management system options. If that process leads to an amendment of this agreement at that time, or a decision to proceed in a different

Page 113 of 174 Request for Decision - Renewal of 911 North Fire Dispatch Ag...

Request for Decision

Renewal of 911 North Fire Dispatch Agreement

direction, the opportunity will be available to make such changes. In the interim, it is felt that the best option is to renew this fire dispatch agreement with the City of Surrey for the 911 North service.

Options:

(1) Subject to receipt of formal comments from the Lillooet Fire Department and the District of Lillooet, maintain the status quo by renewing the dispatch agreement with the City of Surrey. This option keeps open the possibility of adding departments to the contract or of discontinuing the agreement on 6 months’ notice if a better option for delivering the service becomes available. In any event, an opportunity needs to be provided to the Lillooet Fire Department and the District of Lillooet in order to receive any formal comments they may wish to provide.

(2) Subject to receipt of comments as noted above, issue 6 months’ notice to the City of Surrey to discontinue their fire dispatch services. This is not readily feasible without a quote from E-Comm, who has just requested further time to provide a proposal due to the number of projects and transitions they are currently undertaking, including the transition of the 911 North primary call answer service formerly operated by the RCMP in Kelowna through a Regional District partnership with the Central Okanagan Regional District and 8 others including the SLRD.

(3) Subject to receipt of comments as noted above, renew the agreement with the City of Surrey but undertake a more thorough analysis of other potential options, besides Surrey or E-Comm, for fire dispatch services in both the north and south service areas, with the assistance of the Fire Services Coordinator.

Preferred Option: To a large extent, staff expects that option 1 will cover all of the viable bases for delivery of fire dispatching and other related services. To the extent that this involves the Fire Services Coordinator in assessing the best options amongst the two organizations currently utilized, all of our fire services will benefit. However, extending the scope of that analysis to options that were not, at the end of the day in

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Request for Decision

Renewal of 911 North Fire Dispatch Agreement

2009 and 2011 feasible or cost effective, would be a less than optimal use of the limited availability of the Fire Services Coordinator.

Legal/Financial Considerations: Surrey Fire Dispatch provides the best price and likely the best records management options. It includes a 6 month termination clause if another more favourable option presents itself. With respect to procurement policies, there are limited providers of the service and this is a renewal of an existing contract. When the matter comes back to the Board, it will be a Weighted All Vote.

Follow Up Action: Direct staff to forward this report and agreement to the Lillooet Fire Department and the District of Lillooet for comment by December 9, 2014.

Communications Plan: Report on the final decision at the December 15, 2015 Board meeting.

Submitted by: Peter DeJong, Director of Administrative Services Approved by: Lynda Flynn, Chief Administrative Officer

Page 115 of 174 Request for Decision - Renewal of 911 North Fire Dispatch Ag...

Page 116 of 174 Request for Decision - Renewal of 911 North Fire Dispatch Ag...

THIS AGREEMENT made the ______day of ______, 2014;

BETWEEN:

CITY OF SURREY 13450 – 104 Avenue Surrey, BC V3T 1V8

("Surrey")

OF THE FIRST PART

AND:

SQUAMISH LILLOOET REGIONAL DISTRICT P.O. Box 219 1350 Aster Street Pemberton, BC V0N 2L0

("SLRD")

OF THE SECOND PART

WHEREAS Section 23 of the Community Charter, S.B.C. 2003, c. 26, as amended, provides that the corporate powers of a local government include the power to make agreements with a public authority respecting activities, works or services within the powers of a party to the agreement, including agreements respecting the undertaking, provision and operation of activities, works and services.

AND WHEREAS Surrey has agreed to receive, process by means of computer aided dispatch service and re-transmit all emergency related calls to those areas within the SLRD geographically described as Electoral Areas "A" and "B" and the District of Lillooet, including any First Nations with whom the SLRD has contracted to provide 9-1-1 emergency service ("SLRD North").

NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements herein contained and subject to the terms and conditions hereinafter set out, the parties mutually agree as follows:

1. Surrey agrees to provide the SLRD North with computer aided dispatch service and re-transmit to the SLRD North all Emergency related calls (collectively the "Service") on the terms and conditions herein contained. For the purposes of this Agreement, an "Emergency" is defined as any notification that generated a response of personnel and/or a generation of a file by incident number.

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2. For the Service, the SLRD agrees to pay to Surrey telecommunications costs, including equipment installation and upgrading costs, incurred to transmit data to and from Surrey, in addition to the sums as set out in Schedule "A", attached to and forming part of this Agreement which are payable as follows:

(a) each year, the SLRD shall be billed July 1st for the annual charges for that calendar year; and

(b) all invoices, bills and charges rendered by Surrey shall be paid by the SLRD within 30 days of receipt.

3. The term of this Agreement shall commence on the date of execution of this Agreement by the City of Surrey and shall terminate on the 31st day of December 2019.

4. Either party may terminate this Agreement by giving the other party six (6) months' written notice at the above address.

5. Surrey shall be responsible for, have control and custody of and maintain the computers, computer programs and other equipment necessary, and provide the staff to receive and re-transmit the Emergency calls emanating from the SLRD North and provide ongoing radio support to attending emergency response crews.

6. The SLRD shall provide and maintain existing or compatible radio systems and hardware to receive the transmittals from Surrey.

7. The SLRD will provide Surrey with all information deemed necessary by the Surrey Fire Chief or his designate in order that Surrey may properly provide the Service.

8. The SLRD agrees that it will continue to be responsible for receiving all non-emergency and business calls directly during normal business hours.

9. Surrey shall retain all voice readings of Emergency calls received from the SLRD North for a period of 180 days and maintain all written records for five (5) years. Surrey shall provide the SLRD with copies of such recordings or records upon request from the SLRD.

10. (a) The SLRD agrees to indemnify and save Surrey, its councillors, employees and agents forever harmless from any and all liability arising from personal injury, death or other damages or loss, whether to persons or property, which may be suffered, sustained or which are in any way attributable to liability arising from the breakdown, malfunction or failure of computer aided dispatch equipment, including related equipment such as telecommunications equipment, or from liability arising from erroneous or inaccurate information provided by the SLRD or by a party using the Service.

(b) Paragraph 10(a) shall survive termination of this Agreement.

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11. Neither party may assign this Agreement without the written consent of the other.

12. This Agreement constitutes the entire agreement between the parties hereto with respect to the subject matter hereof and supersedes all prior representations, understandings and agreements whether verbal or written.

13. This Agreement shall enure to the benefit of and be binding upon the parties hereto and their respective successors and permitted assigns.

14. This Agreement is subject to approval by the Council of the City of Surrey.

IN WITNESS WHEREOF this Agreement has been executed as of the day and year first above written.

CITY OF SURREY by its authorized signatories:

______FIRE CHIEF

______CITY CLERK

SQUAMISH LILLOOET REGIONAL DISTRICT by its authorized signatories:

______CHAIR

______SECRETARY

u:\legalsrv\legal\agreements\fire services\documents\squamish lillooet dispatch service agreement (2015-2019) (dec.9.14-accepted).docx KS 12/9/14 1:27 PM

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SCHEDULE "A"

Annual Operations Charges* Payable by SLRD

2015 $7,500.00

2016 $7,687.00

2017 $7,879.00

2018 $8,076.00

2019 $8,278.00

* These charges do not include any telecommunications costs, including equipment installation and upgrading costs incurred to transmit data to and from Surrey.

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Request for Decision

Pemberton Valley Transit System (“PVTS”) - Transition or Termination

Date of Meeting: Board of Directors – December 15, 2014

Recommendations:

(1) THAT the Board continue to support the viability of the Pemberton Valley Transit System (“PVTS”) through the assignment of the contractual administration of the service to the Village of Pemberton (the “Village”);

(2) THAT the Board supports the draft Public Transit Cost Sharing Agreement dated for reference January 1, 2015, as a basis for a consensual understanding between the SLRD, the Village and the Lil’wat Nation (“Lil’wat”) which recognizes the assignment of the administrative responsibilities for the PVTS to the Village and the crystallization of the SLRD’s financial commitment to the PVTS beyond March 31, 2015;

(3) THAT the Board issue notice of termination to the Village and to Lil’wat of the current Public Transit Cost Sharing Agreement dated for reference April 1, 2011, with the expectation that a new Agreement between the parties will be in place by March 31, 2015;

(4) THAT the Board issue 90 days’ notice of termination to BC Transit on December 31, 2014, pursuant to section 15.1 of the Master Operating Agreement (“MOA”), thereby concluding the Board’s administrative obligations with BC Transit by March 31, 2015, with the expectation that the Village will have in place a new MOA and Annual Operating Agreement (“AOA”) with BC Transit by that date;

(5) THAT the Chair and Secretary be authorized to execute the Public Transit Cost Sharing Agreement dated for reference January 1, 2015, in substantially the form attached, subject to any incidental amendments requested by the Village or the Lil’wat.

Attachments:

(1) Letter from BC Transit dated November 28, 2015; (2) Staff report titled Pemberton Valley Transit System (“PVTS”) Extension Agreement, dated October 27, 2014; (3) Draft Public Transit Cost Sharing Agreement dated for reference January 1, 2015.

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Request for Decision

Pemberton Valley Transit System (“PVTS”) - Transition or Termination

Key Information:

In the attached letter from BC Transit, they refer to two key challenges:

a. In order for BC Transit to deliver service, the BC Transit Act requires a local government signatory for the Annual Operating Agreement (AOA) and they consider that commitment to be lacking beyond March 31, 2015 in respect of the PVTS; and

b. Before an RFP can be issued as planned in the summer of 2015 for a new operating contract for the Pemberton, Whistler and Squamish transit systems, BC Transit requires confirmation of a local government committed to being the signatory for the PVTS with such party participating almost immediately in the RFP consultations.

In referring to the Board’s decision of October 27, 2014 not to grant any extension of the current agreement, BC Transit is requesting confirmation from the SLRD by December 31, 2014 to one of three potential directions:

1. That the SLRD will remain as the signatory to the PVTS AOA beyond March 31, 2015 if a new local government signatory has not accepted the responsibility;

2. That at least 90 days written notice of termination of the MOA will be provided, after which time the PVTS would cease operating; or

3. That there is a new local government signatory ready to engage with BC Transit on a new Annual and Master Operating Agreement.

Options:

(1) The Board has already considered and decided not to proceed with Direction 1 at the Board meeting on October 27, 2014. Unless the Board wishes to reconsider its decision of that date, then this is not a viable option;

(2) Direction 2 will actually be required in order for the Village to enter into a new MOA and subsequent AOAs beyond March 31, 2015 (see staff recommendation 4);

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Request for Decision

Pemberton Valley Transit System (“PVTS”) - Transition or Termination

(3) If the Village and the Lil’wat are agreeable with the substance of the draft Public Transit Cost Sharing Agreement dated for reference January 1, 2015 as prepared by the SLRD, then BC Transit’s Direction 3 may also be feasible, but this may not happen by December 31, 2014. The Village has a Council meeting scheduled for December 16, 2014 at 9 am and the Lil’wat have a Council meeting scheduled for the same date at 7 pm. Staff recommendation 5 would provide an opportunity to accomplish BC Transit Direction 3 if both the Village and the Lil’wat are agreeable to the proposed new terms for the Cost Sharing Agreement.

Preferred Option: The preference is for the Board to pass the five resolutions as recommended at the beginning of this report. The Village would be supported through the transition of administration of the system and would become the new signatory for the PVTS as of April 1, 2015. The Board’s contractual obligations to BC Transit would end March 31, 2015.

However, if there is no agreement between the local partners and between the Village and BC Transit by that date, then the system will cease to operate. While that would not be a favourable result, the Board cannot remain liable for the costs of the system beyond March 31, 2015 without an agreement amongst the local partners to share the Net Local Government Transit Costs.

Legal/Financial Considerations: The legal considerations have been laid out above. Financially, the SLRD has capped its contribution to the service at $20,619.97, via the allocation of BC Hydro Payment in Lieu of Taxes, beyond March 31, 2015. The current AOA provides for a net local government cost of $115,957 to the fiscal year ended March 31, 2015. The split on this will be 40-40-20 totalling:

Village - $46,382.80 Lil’wat - $46,382.80 SLRD - $23,191.40

To date, the system is tracking favourably in relation to the budget in terms of both revenues and costs. Ridership on the commuter system also appears to be up by a remarkable 5,000 or 18% over last year, so the net costs may actually come in under budget by March 31, 2015. From a performance perspective, the PVTS operates very efficiently, essentially providing one third of a Regional Transit System at a cost of

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Request for Decision

Pemberton Valley Transit System (“PVTS”) - Transition or Termination

less than $25,000 to the Regional District, and less than $50,000 to each of the Village and the Lil’wat.

Follow Up Action: If the Board approves the recommendations, staff will seek further meetings with the Village and with the Lil’wat and will be happy to appear before those respective Councils on December 16, 2014 if it will be of any assistance.

Communications Plan: Staff will ensure that the Board’s decision is conveyed to the other two local partners in the PVTS.

Submitted by: Peter DeJong, Director of Administrative Services Approved by: Lynda Flynn, Chief Administrative Officer

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November 28, 2014 File: pem.23

Lynda Flynn Chief Administrative Officer Squamish-Lillooet Regional District 1350 Aster Street Pemberton, BC V0N 2L0

Confirmation of Signatory to the Pemberton Valley Transit System

Dear Mrs. Flynn,

This letter concerns the current status of the Pemberton Valley Transit System (PVTS) following the Squamish-Lillooet Regional District (SLRD) Board decision to negotiate the assignment of their administrative responsibility to one of the other funding partners by March 31, 2015.

As discussed during our meeting in Whistler on September 25, 2014, BC Transit is scheduled to issue a new Request for Proposal (RFP) in the summer of 2015 to award a new operating contract effective April 1, 2016 for the Pemberton, Whistler, and Squamish Transit Systems. The intent of our meeting was to highlight two key challenges following the Board’s earlier decision in March 2014 to withdraw as signatory to the PVTS on March 31, 2015. First, in order for BC Transit to deliver service, it requires under the BC Transit Act a local government signatory for the Annual Operating Agreement. Today it is unclear as to if the SLRD is committed to maintain the PVTS beyond March 31, 2015 should negotiations with other partners be unsuccessful. Second, before an RFP can be issued, BC Transit requires confirmation of a local government committed to being the signatory and participate almost immediately in the RFP consultations. As such, the outcome of our meeting in Whistler was to request the willingness of the SLRD to continue as the signatory to the PVTS through to March 31, 2016, or until a new signatory is confirmed, in order to allow the appropriate time to resolve these challenges and prevent services disruption.

Based on the decision of the board October 27, 2014, BC Transit requires confirmation from the SLRD by December 31, 2014 to one of the following directions:

1. Confirmation from the SLRD of their commitment to remain as the signatory to the PVTS AOA beyond March 31, 2015 should a new signatory not have been successfully negotiated by this time; or, 2. At least Ninety (90) prior written notice of the SLRD’s decision to terminate the agreement as per section 15.1 of the Master Operating Agreement after which the PVTS would cease operating; or, 3. Confirmation that the SLRD has successfully negotiated a new signatory that is willing to engage with BC Transit in the establishment of a Transit Service Agreement and subsequent Master Operating Agreement.

BC Transit has demonstrated a strong commitment to supporting the PVTS and remains committed to the service. However, BC Transit requires commitment from a local

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government as the signatory to the PVTS operating agreements in order to continue to provide service. I would be most supportive of an opportunity to meet with you, or any prospective local government partners, in the immediate future in an effort to ensure the continuation of the PVTS.

If you have any questions, please don’t hesitate to contact myself or your Regional Transit Manager.

Sincerely,

Kevin Schubert Director, Regional Transit Systems BC Transit

cc: SLRD, Director of Administrative Services, Peter DeJong BC Transit, Regional Transit Manager, Johann VanSchaik

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Request for Decision

Pemberton Valley Transit System (“PVTS”) Extension Agreement

Date of Meeting: October 27, 2014

Recommendations:

1. THAT the current agreements with BC Transit and the local government partners, the Village of Pemberton and the Mount Currie Indian Band, be extended to March 31, 2016 to allow sufficient time for the completion of negotiations for the assignment of administrative responsibility to one of the other local government partners.

2. THAT the Chair and/or the CAO be authorized to execute any documents to extend the agreements as aforesaid.

Key Issue(s)/Concepts Defined: At the March 24, 2014 regular meeting, in addition to approving the Annual Operating Agreement (“AOA”) for the Pemberton Valley Transit System (“PVTS”), the Board directed that staff engage in dialogue with the Village of Pemberton and the Mount Currie Band toward the objective of divesting administration by the SLRD of the PVTS. Initial dialogue commenced but was soon stalled by the resignation of the Pemberton CAO. As a result, staff has been unable to move this matter along in a timely manner.

At the recent UBCM Conference in Whistler, staff met with BC Transit management to discuss the status of the PVTS. The current operating agreement with Whistler Transit Ltd. for the Sea to Sky Corridor is coming to an end at March 31, 2015 and BC Transit is preparing for an RFP process involving all 3 transit systems in the Corridor.

Given the SLRD’s stated desire to cease administrative responsibility for the PVTS as of March 31, 2015, BC Transit requires confirmation from the PVTS local government partners that one of them will be in a position to commit in the long term to the Master Operating Agreement (“MOA”). The current MOA includes a 90 day notice provision so they require a commitment prior to the end of the 2014 calendar year. Staff does not expect that an agreement between the local government partners regarding the transfer of long-term administration of the PVTS can be obtained by that deadline.

As a result, BC Transit has requested that the Board authorize an extension to the current agreement pending a resolution of administrative responsibility for the service in the long term. They have also indicated that they will consider extending the current MOA and delay the publication of the RFP if necessary.

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Bearing in mind the corresponding Sea to Sky Transit Future Plan process being conducted by BC Transit and the various local government partners throughout the region, and the commitment elicited from BC Transit by the Board to undertake a detailed funding options analysis as the final piece of the Transit Future Plan next year, it is recommended that the Board provide for a 1 year extension of the current administration agreement for the PVTS.

This would allow for the Board to pursue any funding option recommendations related to both the region and the PVTS prior to divesting itself of the local administration. It would also provide the degree of commitment required by BC Transit to proceed with the RFP on the basis of continued operation of the PVTS, regardless of who will be administering it in the long term for the local government partners.

The alternatives to approving an extension for 1 year include approving one for a shorter time frame, such as for the balance of the 2015 calendar year, or not approving an extension at all. It would be difficult to transfer administrative responsibility at any time other than March 31, 2016 due to that being the BC Transit Fiscal Year End for the Annual Operating Agreement. From the perspective of the local government partners, a case could be made for such a transfer as of December 31, 2015 (Local Government Fiscal Year End).

Not approving an extension at all of the Board’s administration of the PVTS would run the risk of BC Transit issuing notice of termination of the MOA and elimination of the service if no long term agreement can be forged between the three local government partners by December 31, 2014. With a variety of complicating factors for both the local and commuter transit services, a long term agreement within the next 6 weeks and a transition by March 31, 2015 is not likely achievable. Additionally, this course of action would not likely advance the corresponding regional transit interests of the Board as noted above.

RELEVANT POLICY: The SLRD has been the Local Government partner responsible for the administration of the PVTS contracts. The other partners in this transit system are the Village of Pemberton and the Lil’wat Nation. The agreement for sharing of net costs amongst the local partners (40-40-20 for Village of Pemberton, Lil’wat Nation and SLRD (Area C), respectively) runs until March 31, 2015. The SLRD (on behalf of Area C) funding comes as a dedicated allocation from the BC Hydro PILT funding, capped as of 2014 per the amendments to the BC Hydro PILT Policy No. 2.2.

STRATEGIC RELEVANCE: Local and Commuter transit are of significant importance and benefit to the communities in the Pemberton Valley area. Efforts to protect and stabilize the PVTS have been successful over the past few years. However, neither the Village of Pemberton nor the Lil’wat Nation have the administrative infrastructure in place to quickly transition this service to either of them by March 31, 2015.

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FINANCIAL IMPLICATIONS: Apart from additional staff time required to consult with and negotiate the assignment of administrative responsibilities to one of the other local government partners, the costs of administering the PVTS are projected to be covered by the amount budgeted for local government administration in the current and subsequent AOAs.

DESIRED OUTCOME(S): Provision of sufficient time to negotiate the assignment of administrative responsibility for the PVTS to one of the other local government partners while ensuring the continuation of transit service beyond March 31, 2015.

RESPONSE OPTIONS: 1. Extend current agreements with BC Transit and the local government partners to March 31, 2016 to allow sufficient time for the completion of negotiations for the assignment of administrative responsibility to one of the other local government partners and plan for a smooth transition; 2. Extend current agreements with BC Transit and the local government partners to December 31, 2015; 3. Provide an extension for a different amount of time; 4. Determine that no extension shall be provided; 5. Such other directions to staff as the Board may determine.

PREFERRED STRATEGY: 1. Extend current agreements with BC Transit and the local government partners to March 31, 2016 and delay the transfer of administration.

Submitted by: Peter DeJong, Director of Administrative Services Approved by: Lynda Flynn, Chief Administrative Officer

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PUBLIC TRANSIT COST SHARING AGREEMENT

THIS Agreement dated for reference the 1st day of January, 2015

BETWEEN: SQUAMISH-LILLOOET REGIONAL DISTRICT, a regional district incorporated pursuant to the Local Government Act, R.S.B.C. 1996 c. 323, and having an office at 1350 Aster Street, P.O. Box 219, Pemberton, BC V0N 2L0 (The “Regional District”) OF THE FIRST PART AND: MOUNT CURRIE INDIAN BAND, an Indian Band pursuant to the Indian Act and having an office at P.O. Box 165, Mount Currie, BC V0N 2K0 (The “Band”) OF THE SECOND PART AND: VILLAGE OF PEMBERTON, a village incorporated pursuant to the Local Government Act, R.S.B.C. 1996 c. 323, and having an office at Box 100, 7400 Prospect Street, Pemberton, BC V0N 2L0 (The “Village”) OF THE THIRD PART WHEREAS:

A. The Regional District entered into a Master Operating Agreement (the “MOA”) in or about the year 2000 and subsequent Annual Operating Agreements through March , 31, 2015 (the “Annual Operating Agreements” or “AOAs”) with the British Columbia Transit Authority (“BC Transit);

B. The Annual Operating Agreements provide for public transit service within the Regional District on the terms set out in the said Agreements (the “Pemberton Valley Transit Service” or “PVTS”);

C. Pursuant to the Annual Operating Agreements, the Regional District reports its transit revenues to and receive invoices from BC Transit, and pay amounts as provided therein to BC Transit on account of the net costs of the Pemberton Valley Transit Service and as a result, the Regional District has incurred costs of administering the PVTS (the “Transit Administration Costs”),

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which together with the Net Municipal Costs stipulated under the AOAs comprises the “Net Local Government Transit Costs”;

D. The Band and the Village have acknowledged the benefits of the Pemberton Valley Transit Service provided pursuant to the MOA and the AOAs and have shared with the Regional District in the Net Local Government Transit Costs as set out above;

E. To date, the Regional District has administered the contracts with BC Transit on behalf of a partnership between the Regional District, the Village and the Band, but wishes to assign its contract administration obligations to the Village, effective April 1, 2015 (the “Assignment”);

F. The Village has agreed to the Assignment, and the Band and BC Transit have consented to the Assignment, on the terms and conditions set forth herein;

NOW THEREFORE the Regional District and the Band, in consideration of the Village taking an Assignment of the obligations as aforesaid and agreeing to enter into future Annual Operating Agreements for the PVTS from April 1, 2015 onwards, agree with the Village, and all three parties agree with one another, in consideration of the covenants herein, as follows:

1. From January 1, 2015 through March 31, 2015, the Regional District shall use its best efforts to assist the Village in setting up the administration of the PVTS with BC Transit and will provide training assistance to the Village with respect to the monthly operational requirements of administering the PVTS from April 1, 2015 onwards.

2. The Village shall consult with the Band and the Regional District in negotiating a new MOA with BC Transit, and in negotiating each AOA, prior to executing any such Agreements.

3. The parties agree to direct their respective staff representatives to meet annually, or more often if required, to review: a. the operational performance of the PVTS; b. the current and projected fiscal performance of the PVTS; and c. strategic and capital planning considerations with respect to the PVTS.

4. The Band and the Regional District agree to share the Net Local Government Transit Costs with the Village as follows:

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Net Local Government Transit Costs less Regional District (Area C) share of $20,619.97 = Remainder of Net Local Government Transit Costs divided equally between:

• the Band (50%) and • the Village (50%)

5. The Village shall provide to the Band and to the Regional District a detailed invoice after each 6 month period commencing with the period April 1- September 30, 2015, or so often as the Village may determine for administrative efficiency, but in no case more often than monthly nor less frequently than annually.

6. The Band and the Regional District shall each remit to the Village the entire amount of such detailed invoice, in accordance with the formula set out in paragraph 4 herein, within 30 days after receipt of a copy of the same, failing which interest shall accrue on the amount therein at the rate of 1% per month, being 12% per annum.

7. The term of this Agreement shall run from April 1, 2015 through March 31, 2020 (the “Term”), subject only to agreed amendments evidenced in writing amongst all three parties. Despite the foregoing, any party to this Agreement may issue a 12 month Notice to Terminate effective on the 31st day of March in any year of the Term.

8. Time is of the essence in this Agreement.

9. If any portion of this Agreement is held invalid in a court of competent jurisdiction, the invalid portion shall be severed and the decision that it is invalid shall not affect the validity of the remainder of the Agreement.

10. This Agreement may be signed in counterparts and forwarded by facsimile.

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IN WITNESS WHEREOF the parties hereto have executed these presents under the hands of their authorized signatories:

SQUAMISH-LILLOOET REGIONAL DISTRICT

______Authorized Signatory

MOUNT CURRIE INDIAN BAND

______Authorized Signatory

VILLAGE OF PEMBERTON

______Authorized Signatory

Page 133 of 174 Direction Request - Federal Gas Tax Fund - Strategic Priorit...

DIRECTION REQUEST

FEDERAL GAS TAX FUND –

STRATEGIC PRIORITIES FUND

Presented to: Squamish-Lillooet Regional District Board

Date of Meeting: December 15, 2014

Request

THAT the Board provide direction to staff in relation to funding available through the Federal Gas Tax Fund – Strategic Priorities Fund (SPF). The application intake period closes on April 15, 2015.

Background – Renewed Gas Tax Agreement

In May 2014, the Government of Canada, Province of BC and UBCM signed the renewed Gas Tax Agreement (GTA) which provides a 10-year commitment of federal funding for investments in local government infrastructure and capacity building projects in BC.

What’s new in the renewed GTA in BC?

 The renewed program will deliver $1.3 billion over the first five years of the agreement; o Gas Tax Fund Allocations (2014 – 2019);  Expanded eligible project categories;  The funding will be indexed at 2% annually in increments of $100 million;  All local governments are now eligible to receive allocated Community Works Funds;  An additional $8 million in interest from the first GTA in BC will be delivered through the funding programs of the renewed agreement over the next two years;  Streamlined program delivery with a single application-based program (the Strategic Priorities Fund) and a greater portion of funding delivered through allocations (the Community Works Fund);  Ultimate recipients are required to “work to strengthen” asset management;  Outcomes reporting will focus on demonstrating progress in three key areas: o Beneficial impacts on communities of completed eligible projects; o Enhanced impact of Gas Tax funding as a predictable source of funding including incremental spending; and o Progress made on improving local government Asset Management.

Program Objectives

 Productivity and economic growth;  Clean environment;  Strong cities and communities.

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Governance

The GTA sets up two governance committees, to which specific responsibilities are assigned:

1. Partnership Committee (PC): Responsible for monitoring the strategic implementation of the GTA; serves as the principal forum to address and resolve issues arising from the implementation of the GTA; sets criteria and priorities but does not select projects; 2. Management Committee (MC): responsible for approving funding under the Strategic Priorities Fund (SPF) as well as approving any significant changes in scope of those projects.

The Union of BC Municipalities will continue to administer the program in BC.

Funding Delivery

The Gas Tax Agreement in British Columbia is delivered through three program streams: Community Works Fund; Strategic Priorities Fund; and Greater Vancouver Regional Fund.

Community Works Fund

 Provides allocated funding twice annually (summer and fall) to all local governments in BC for eligible expenditures of eligible projects as set out in the GTA;

 Projected allocation table (subject to change)

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 Allocations are based on a funding formula similar to the 2005-2014 funding years and will consist of a $50,000 funding floor plus a per-capita amount for each local government.

 Will deliver $519.3 million over the first 5 years of the agreement

Strategic Priorities Fund (SPF)

 Competition-based program which makes pooled funding available to local governments outside the Greater Vancouver Regional District to support infrastructure and capacity building projects;

 Provides funding for eligible expenditures of eligible projects that are in alignment with the requirements of the GTA and are larger in scale, or regional in impact, or innovative;

 Will deliver approximately $145.2 million in funding over the first five years of the renewed GTA (approximately $29 million in year one).

 The SPF replaces the General Strategic Priorities Fund (GSPF) and the Innovations Fund (IF) from the First Gas Tax Agreement.

 It is expected that there will be at least two intakes into the program in the first five years.

 Approximately 5% of SPF funding will be reserved for projects under the Capacity Building Stream.

The remainder of this report concerns the upcoming intake to the Strategic Priorities Fund program.

Program Information

The Strategic Priorities Fund (SPF) program provides funding specifically targeted for the capital costs of local government infrastructure projects that are larger in scale, regional in impact, or innovative. Projects must also support the following national objectives:

 Productivity and economic growth;  A clean environment; and  Strong cities and communities.

The SPF program also provides funding for local government capacity building projects, including asset management, long term infrastructure planning and sustainability planning that support the national objectives and are large, regional or innovative.

Eligible Applicants

The SPF program is open to all local governments (and their agents – including wholly owned corporations) in BC outside of the Greater Vancouver Regional District.

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“Local Government” means a municipality as defined in the Community Charter or a regional district as defined in the Local Government Act. Local governments may choose to apply either as an individual applicant, or as a co-applicant with another Ultimate Recipient. “Ultimate Recipient” means:

 A local government or its agent (including its wholly owned corporation);  A non-municipal entity; including for-profit, non-governmental and not-for-profit organizations on the condition that (a) the local government(s) where the Eligible Project would be located has (have) indicated support for the project through a formal resolution of its (their) council(s) or board(s);  The South Coast BC Transportation Authority, the Greater Vancouver Water District and the Greater Vancouver Sewerage and Drainage District; a trust council, a local trust committee and the trust fund board; all within the meaning of the Islands Trust Act, and any other entity that delivers core local government services agreed to, in advance, by the Parties (Canada, British Columbia and UBCM); and  BC Transit subject to the agreement of the appropriate local government, through its council or board. Application Limit

Each eligible applicant may submit two (2) applications under the SPF-Capital Infrastructure Projects Stream and one (1) application under the SPF-Capacity Building Stream for a total of three (3) applications. Applications are due by April 15, 2015.

If a local government has submitted an application under the New Building Canada Fund-Small Communities Fund and would like the application considered under the SPF it will constitute one of its two Capital Infrastructure Projects stream applications.

Available Funding

 Up to 100% of net eligible costs of approved projects

Eligible Project Categories – Capital Infrastructure Projects Stream

 Public transit  Broadband connectivity  Local roads, bridges and active  Brownfield redevelopment transportation  Local and regional airports  Solid waste  Short-line rail  Community energy infrastructure  Short-sea shipping  Drinking water  Highways  Wastewater  Cultural, tourism, sport and  Disaster mitigation recreation infrastructure

Eligible Project Categories – Capacity Building Stream

 Asset management planning*

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 Integrated community sustainability planning  Long-term infrastructure planning

*A requirement of a Local Government Gas Tax Community Works Fund agreement is to engage in asset management planning practices over the term of the agreement. The Gas Tax Partnership Committee has developed an Asset Management Framework to assist local governments in meeting this commitment. With this, the Asset Management Planning Program was launched on December 10, 2014. The program provides matching grants of up to $10,000 to local governments to support activities to advance asset management planning or practices. Please refer to the corresponding Direction Request – Asset Management Planning Program report for more information on the program.

NOTE: For more details regarding eligible project categories, see Schedule B of the GTA Administrative Agreement (pages 18 – 19). For examples of eligible SPF projects, see Annex A of the Program Guide (pages 7 – 11).

Phasing

For large projects that require significant funding support, it is recommended that applicants submit using a “phased” approach. Applicants should apply for a component of the phased project or identify how the project could be phased. Each phase should be a stand-alone aspect of the project.

NOTE: Successful grant awards for phased projects do not guarantee subsequent funding for future phases of the project.

Ineligible Projects

Projects, which would otherwise be eligible, become ineligible if the project started prior to the date the project is included in an SPF application. The project is deemed to have been started if a construction tender has been awarded or construction has begun.

Under the Capacity Building Stream, projects that have been submitted under the UBCM Asset Management Planning (AMP) grant program are deemed ineligible under the SPF-Capacity Building Stream, unless they are identified as a distinct or phased component of the overall project.

Eligible Costs

 Eligible costs are set out in Schedule C of the GTA Administrative Agreement (page 20).  In general, eligible costs are the expenditures associated with acquiring, planning, designing, constructing or renovating a tangible capital asset, and any related debt financing charges specifically identified with that asset.  Expenditures directly associated with joint communications activities and federal project signage are also eligible.  For capacity building projects, expenditures related to strengthening a local government’s ability to improve local and regional planning including capital investment plans, integrated community sustainability plans, life-cycle costs assessments and asset management plans are also eligible, as is training directly related to asset management planning.

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 The incremental costs of employees or leasing of equipment may be included under the following conditions: o the Ultimate Recipient is able to demonstrate that it is not economically feasible to tender a contract; o the employee or equipment is engaged directly in respect of the work that would have been the subject of the contract; and o the arrangement is approved in advance and in writing by UBCM.

Ineligible Costs

 Leasing, overhead (including salaries, other employment benefits, direct or indirect operating and / or administrative costs), and costs related to planning, engineering, architecture, supervision and management;  Taxes for which the Ultimate Recipient is eligible for a tax rebate and all other costs eligible for rebates;  Purchase of land or any interest therein;  Legal fees; and  Routine repair and maintenance costs.  More information regarding ineligible costs can be found in Schedule C of the GTA Administrative Agreement (page 20-21).

Project Selection Process and Criteria

 Applications will first be screened to ensure the applicant and the project meet eligibility requirements. Those that do will then be reviewed and scored against the selection criteria noted below.  Funding decisions will be made primarily on the basis of the relative ranking of the applications in relation to these criteria.

SPF – Capital Infrastructure Projects Steam

Scoring will be based primarily on the following (not in any particular order):  How much the project is expected to align with the objectives of productivity and economic growth, a clean environment, and strong cities and communities;  The timing of the project and its outcomes;  The capacity of the community to undertake, evaluate and document the project, and to operate and maintain it;  The degree to which the project develops or supports strategic infrastructure investment decisions or links to sustainability or capital investment plans;  The degree to which asset management practices were considered;  The degree to which the project uses sustainability principles or leads to sustainable outcomes (e.g. demand management, resource management, and construction practices);  The degree the project benefits more than one community or is identified as regional in impact;  The size or scale of the project in relation to the size of the community;  The degree to which the project reflects inter-jurisdiction cooperation;  The degree to which the innovative plan, process, method or technology could be used in other jurisdictions;

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 The relative benefit of the innovative process, method or technology over existing processes, methods and technologies.

SPF – Capacity Building Stream

Scoring will be based primarily on the following (not in any particular order):  How the project is expected to align with the program objectives of productivity and economic growth, a clean environment or strong cities and communities;  The degree to which the project is identified as large in scale;  The degree to which the project is considered regional in impact;  Contribution to innovation;  Long term thinking;  Integration with other plans, planning or sustainability activities;  Collaborative elements, including engaging community members and other partners;  Implementation program;  Monitoring and evaluation component;  Linkage to capital investment plans;  Contribution to efficient use of infrastructure and other resources.

Application Process

 Applications must be received through the UBCM online application form and most include the following: o Attached feasibility study and / or detailed designs / detailed cost estimates and other relevant supplemental documentation; o A Council/Board resolution indicating support for the application.

Approved Applications

 Successful recipients will be notified in writing.  Funding is conditional upon the recipient signing a contribution agreement with UBCM.  Payments will be made available to recipients in accordance with the terms and conditions of the funding agreement. Payments are also on condition of the following: o That UBCM has received sufficient funds from Canada; o That a holdback of 15% be placed on the project until such time as it is deemed complete; o The Ultimate Recipient is in compliance with the terms and conditions of the funding agreement.  Refer to the GTA Administrative Agreement for details relating to Ultimate Recipient requirements (Schedule A), reporting requirements (Schedule D), communications protocol (Schedule E), and Asset Management (Schedule F).

Changes to Approved Projects

SPF approvals are project-specific and material changes to the scope of the project are subject to Management Committee approval; as such, any proposed changes to an approved project must be reported to UBCM.

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Next Steps

 Determination by the Board of project(s), if any to be applied for. o The Board may wish to schedule a Committee of the Whole / refer to a Budget Committee of the Whole meeting to discuss and prioritize possible projects for submission.

 Allocation of the staff time necessary to prepare the application (technical, financial and grant-writing skill sets will be required).

Reference Documents Available:

 Introducing the Renewed Federal Gas Tax Agreement in BC  Administrative Agreement on the Federal Gas Tax Fund in BC  Program Guidelines - Strategic Priorities Fund

Submitted by: Jeannette Nadon, Communications and Grants Coordinator Approved by: Lynda Flynn, CAO

Page 141 of 174 Direction Request - 2015 Asset Management Planning Program

DIRECTION REQUEST

2015 ASSET MANAGEMENT

PLANNING PROGRAM

Presented to: Squamish-Lillooet Regional District Board

Date of Meeting: December 15, 2014

Request

THAT the Board provide direction to staff in relation to funding available through the 2015 Asset Management Planning Program. The application intake period closes on March 20, 2015.

Background

The Asset Management Planning Program was created in 2014 through a $1.5 million grant from the Ministry of Community, Sport & Cultural Development. The intent of the program is to assist local governments in delivering sustainable services by extending and deepening asset management practices within their organizations.

Asset management is defined as an integrated process bringing together planning, finance, engineering and operations to effectively manage existing and new infrastructure to maximize benefits, reduce risks and provide satisfactory levels of service to community users in a socially, environmentally and economically sustainable manner.

Asset management is a continuous quality improvement process that is incremental and scalable. It involves assessing capacity, demand and results; planning what needs to be done; implementing the plans; and continuously measuring and reporting results.

For a better understanding of what asset management is, why it is important and how it can be implemented, refer to Asset Management for Sustainable Service Delivery: A BC Framework.

Under the terms of the renewed Gas Tax Agreement, asset management requirements have been strengthened, requiring local governments to engage in asset management planning practices over the term of the agreement. The Asset Management Planning Program was created to support local governments in advancing asset management planning or practices.

Program Information

Matching grants of up to $10,000.00 are available to support activities that advance a local government’s asset management planning or practices, and that facilitate better integration of asset management planning with long term financial planning.

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Program Objectives

 To support local governments in taking steps towards better asset management practices;  To support local governments in meeting their asset management commitments under the terms of the renewed Gas Tax Agreement.

Eligible Applicants

 The Asset Management Planning program is open to all local governments (municipalities and regional districts) in British Columbia.  Regional districts can submit up to three applications; municipalities may submit one application.

Available Funding

 Matching grants (50% of total project costs) of up to $10,000 for each application are available to support eligible asset management activities. The remaining 50% is to be funded through community contributions. The community contribution must be directly related to the activities approved in the application and can come from a number of sources, including: o Cash contribution from local government; o In-kind contribution from local government; o Third-party contribution; o Other grant funding.

Funding Priority

 Priority will be given to applications that demonstrate cost-effective progress in asset management policy and / or practice.

Eligible Activities

Eligible Activity Example Assessing  Conducting organizational/ corporate capacity assessments  Risk assessments Planning  Developing an Asset Management Policy  Developing an Asset Management Plan  Developing an Asset Management Plan component (i.e. Condition Assessment Framework or Level of Service Framework)  Developing an Asset Management Strategy  Developing a Long Term Financial Plan Implementing  Providing Asset Management Training  Outcome Reporting  Performance Measurement

All funded activities are to take place within one year of notification of approved funding, with the final report being due within 30 days of project completion and no later than May 30, 2016.

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Eligible Costs

 Costs can only be incurred from the date of application submission until the final report is submitted.  The program can provide up to 50% of total project costs to the grant maximum of $10,000.

Ineligible Activities

 Feasibility studies;  Using funding to acquire a tangible capital asset;  Any activity which is considered general operation and maintenance;  Activities required to meet Public Sector Accounting Board (PSAB) standards;  Development of Asset Inventories/Registers

NOTE: For a defined project, communities may either be approved for funding under the Gas Tax Agreement (GTA) – Strategic Priority Fund (SPF) – Capacity Building Stream or the Asset Management Planning program, but not both. Projects that have been submitted under the Asset Management Planning program are deemed ineligible under the SPF- Capacity Building Stream, unless they are identified as a distinct or phased component of the overall project.

Project Selection Process and Criteria

Higher application review scores will be given to applications that:

 Align with the Asset Management Framework;  Complement priorities and commitments under provincial and federal programs;  Include collaboration or partnering with one or more other local governments (regional opportunities, training, etc.); and  The deliverables have the potential to transfer and add value to other local governments.

Application Process

 All applicants are required to complete the application form. In addition, applications must include the following: o A Council/Board resolution indicating support for the proposed activities and willingness to provide overall grant management; o Detailed budget indicating proposed expenditures and alignment with the proposed activities as outlined in the application.

Approved Applications

 Applicants will be notified of the status of their application by May 1, 2015.  Grant payments are issued (i.e. reimbursed) when the approved project is complete and UBCM has received the required final report and corresponding financial summary.

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Final Reports

 Funded activities must take place within one year of notification of funding approval and the final report is due within 30 days of project completion and no later than May 30, 2016.  The certification of costs on the final report must identify community contribution amounts and sources and must be signed by the local government Chief Financial Officer.  Any requests for extensions beyond the stated reporting deadline must be in writing and approved by UBCM.

Changes to Funded Activities

 Approved applicants are required to advise UBCM of any significant variation from the approved project as described in the completed application form. Approval from UBCM may be required in advance for such changes.

Next Steps

 Determination by the Board of which eligible activity, if any, to be applied for. o The Board may wish to schedule a Committee of the Whole / refer to a Budget Committee of the Whole meeting to discuss and prioritize possible projects for submission.

 Allocation of the staff time necessary to prepare the application (technical, financial and grant-writing skill sets will be required).

Reference Documents and Resources Available:

 Program and Application Guide – 2015 Asset Management Planning Program  Asset Management for Sustainable Service Delivery: A BC Framework  Asset Management BC (templates, tools and reference materials)

Submitted by: Jeannette Nadon, Communications and Grants Coordinator Approved by: Lynda Flynn, CAO

Page 145 of 174 District of Hudson's Hope - Referral of Proposed Site C Dam ...

Via E-mail

December 2, 2014

Dear Regional District Chair and Directors

Re: Referral of Proposed Site C Dam Project to BC Utilities Commission

Now that the November 2014 local government elections are complete, I am pleased to forward you a copy of our letter dated November 18th, 2014 regarding the proposed Site C Dam Project.

Site C would add about $8 billion dollars to the provincial debt leaving the province with much less ability to contribute to important local government infrastructure projects in areas such as transit, water, sewer, and housing. Finance Minister Mike De Jong is quoted in the attached article as saying, “It [Site C] will likely crowd out many other projects.”

The District of Hudson’s Hope and the Peace River Regional District are calling on the BC government to place a one year moratorium on deciding whether to proceed with Site C. This will allow time to refer Site C to the BC Utilities Commission (BCUC) for an inquiry and public hearing into its economic effects, including potentially less costly alternatives. Adoption of a less costly alternative would free up provincial borrowing capacity to support important local government infrastructure priorities.

We ask you to review our November 18th, 2014 letter and to consider resolving to support our request for a one year moratorium and BCUC consideration of less expensive alternatives to Site C.

Yours truly,

Mayor Gwen Johansson

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Page 163 of 174 Ministry of Natural Gas Development - Regional Liquefied Nat...

Ref: 87866

Ms. Lynda Flynn Chief Administration Officer Squamish-Lillooet Regional District 1350 Aster Street P.O. Box 219 Pemberton, BC V0N 2L0

Email: [email protected]

Dear Ms. Flynn:

As Minister of Natural Gas Development, I would like to formally invite you to join me for a one hour event to engage in dialogue about the future benefits of liquefied natural gas (LNG) for British Columbia and your community.

Date: December 17, 2014 Time: 1:30 pm Location: CN Roundhouse and Conference Centre 39645 Government Road Squamish, BC RSVP: Katherine Laurence at (604) 775-1669 or [email protected] by end of day December 15, 2014

The event has been designed to give an opportunity to view fact-based science presentations on energy and LNG, so you can better understand the implications of this opportunity in your local environment.

This session is part of a series of Regional LNG Energy Seminars being held by the Province of British Columbia in partnership with Science World British Columbia. The two-day seminar in Squamish on December 16th and 17th provides a unique opportunity for people in your community to learn more about British Columbia’s natural gas sector through a series of interactive presentations. Highlights of the seminar include:

• Community Dialogue • Science based LNG demonstrations • Presentation by Captain Stephen Brown, Chamber of Shipping of British Columbia • WorkBC’s Find Your Fit Career Experience • LNG-Buy BC …/2

Ministry of Office of the Minister Mailing Address: Natural Gas Development PO Box 9052, Stn Prov Govt and Minister Responsible Victoria, BC V8W 9E2 for Housing and Deputy Premier Telephone: 250 953-0900 Facsimile: 250 953-0927

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- 2 -

Please visit www.LNGinBC.ca to learn more about the two-day event in Squamish. I encourage you to attend this interactive, informative seminar and hope to see you at 1:30 on December 17th for an informative dialogue.

Sincerely yours,

Rich Coleman Minister of Natural Gas Development and Deputy Premier and Minister Responsible for Housing

Page 165 of 174 Village of Pemberton - Reply to the Ministry of Transportati...

December 1st, 2014

PO Box 100 7400 Prospect St. Honourable Todd Stone, Pemberton Ministry of Transportation and Infrastructure British Columbia PO Box 9055 Stn Prov Govt CANADA Victoria, BC V8W 9E2 V0N2L0

P. 604.894.6135 Dear Minister Stone: F. 604.894.6136 Re: 10 Year Transportation Plan Community Consultation www.pemberton.ca

Thank you for the opportunity to provide input into the “B.C. on the Move” 10-year provincial transportation plan. In my capacity as Acting Mayor, I attended the stakeholder meeting held in Pemberton in October, where I had the opportunity to provide a brief overview of the transportation priorities for the Pemberton area.

As a follow up to the stakeholder meeting, Village of Pemberton Council, at Committee of the Whole Meeting No. 124 held on November 18th, 2014, resolved to submit correspondences identifying the Village of Pemberton’s transportation priorities for the next 10 years. After extensive discussion, the following priorities were identified to facilitate safety and tourism opportunities:

 Non-Vehicular Transportation Priorities: o Cycling safety and tourism infrastructure maintenance (sweeping) and improvements . Bike lanes on Portage Road through Village of Pemberton o Public transportation connectivity improvements o Restoration of passenger rail service from the lower mainland through the Sea to Sky corridor

 Vehicular Transportation Priorities: o Highway 99 from Whistler to Pemberton maintenance and upgrades with particular focus on Pemberton Creek Bridge and “Suicide Hill” o Portage Road to D’Arcy and Pemberton Meadows Road shoulder widening and maintenance o Lillooet Lake to Harrison Lake connector, Douglas Lake Trail and Hurley Road maintenance and upgrades

In addition, the Council expressed appreciation for the recent shoulder widening on a portion of Pemberton Meadows Road.

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Thank you for your time and consideration of the Village of Pemberton’s transportation priorities; Council looks forward to the launch of “B.C. on the Move.”

Sincerely, VILLAGE OF PEMBERTON

Mike Richman Acting Mayor

CC: Jordan Sturdy, MLA, West Vancouver - Sea to Sky Squamish-Lillooet Regional District Board Tourism Pemberton Pemberton and District Chamber of Commerce Kirk & Co.

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Page 169 of 174 Union of BC Municipalities - Notification of Executive Vacan...

MEMO December 4, 2014

TO: UBCM MEMBERS Attn: Mayor & Council | Chair & Board FROM: UBCM EXECUTIVE RE: NOTIFICATION OF EXECUTIVE VACANCIES

The purpose of this memo is to notifymembers of the direction taken by the Executive at theirmeeting onNovember 28, 2014with regard to Executive vacancies as a result of the 2014 Local Government Elections.

At the meeting, Executive members were advisedof five vacancies, and the processfor filling those vacancies in accordance with the UBCM Bylaws and Policies: • AKBLG representative – AKBLG to make a re-appointment; that has been done. • AVICC representative – AVICC to make a re-appointment; that has been done. • SecondVice President– Executive CANNOT appointVice a President, butmay ask a sittingVP to move up and filla vacancy; and Executivehas the furtheroption of appointingan additional “acting”Director at Largeto ensure a full board complement of 21 members. • Director at Large (1) – Executive may appoint an eligible elected official. • Vancouver Metro Area Representative– (1)Executive may appoint an eligible elected official.

The UBCMBylaws and Policies,grant the Executivediscretion on whether or notfill to vacancies (see Appendix A for extracts of both documents). Upon consideration of the Bylaws and Policies the Executive endorsed the following direction:

• Executive proceed to notify the membership of the vacancies on theand Executive seek expressions of interest for each of these positions: Ø Director at Large– 2 positions areavailable, to ensurea full board complement of 21 members Ø Vancouver Metro Area Representative – 1 position available

• Executive agreed that thethree vacanciesshould befilled prior to the next Executive meeting scheduled for February 12-13, 2015.

In accordance with the Bylaws,AKBLG has made a new appointment to the Executive, Mayor Gerry Taft, District of Invermere. AVICCalso has made their new appointment, Councillor Barbara Price, Townof Comox. As well,Third VP, Councillor Murry Krause, has moved to Second VP as a result of the vacancy left in this position.

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Notification of Executive Vacancies page 2

Next Steps This memo serves as notification to the membership that the UBCM Executive wishes to fill vacancies for: • Director at Large (2); • Vancouver Metro Area Representative (1)

The process for filling vacancies will follow the process outlined in s. 8.5 of the Executive Policies.

Eligibility for Office Director At Large (2) – this position is open to all elected officials of UBCM.

Vancouver Metro Area Representative – this position is open to elected members of either, or both, a council of a member municipality of the GVRD or of the GVRD Board (a list of eligible local governments is attached as Appendix B).

Process Eligible elected officials interested in applying for either of these positions are encouraged to submit an expression of interest for one of these vacancies, as outlined in s. 8.5 of the Executive Policies. We would ask that potential candidates complete the attached nomination form (Appendix C) and return it by email or fax to the attention of the Immediate Past President. Candidates are also encouraged to provide a short bio of themselves (not more than 300 words) with their nomination form. All materials can be sent to the attention of Immediate Past President, Director Rhona Martin, care of the following email address: [email protected] or by fax: 604-270-9116.

The submission deadline for expressions of interest (nomination form and bio) is: Friday January 9, 2015

The Executive will consider all expressions of interest and make a decision regarding whom they will appoint to fill these three vacancies.

Following Executive deliberations, all members will be notified of the Executive’s decision. Newly appointed board members will be invited to attend the February 12-13, 2015 Executive meeting in Richmond.

If you have any questions about the process please contact Director Rhona Martin, Immediate Past President at [email protected] or Marie Crawford, Associate Executive Director at 604-270-8226 ext. 104 or by email: [email protected].

We welcome eligible interested candidates to apply. For further information about UBCM and the Executive please see the UBCM website. http://www.ubcm.ca/EN/main/about/executive/executive-members.html

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Notification of Executive Vacancies page 3

APPENDIX A

EXTRACTS FROM THE UBCM BYLAWS AND EXECUTIVE POLICIES

UBCM Bylaws Section 2 of the UBCM Bylaws provides the following definition for officers:

2. The Officers of the Union shall be: President, First Vice-President, Second Vice- President, and Third Vice-President.

Section 3(d) speaks to filling vacancies: (bold italics indicate relevant sections)

(d) No person shall hold a position as Officer of the Union unless elected as an Officer by the membership of the Union and no person shall be elected more than twice, whether consecutively or otherwise, as President of the Union. …

In the event of a vacancy: • amongst the Officers, other than President, the Executive may appoint, from amongst persons qualified to be elected to the Executive, Acting Directors at Large equal to the number of vacancies; • amongst the Directors at Large, the Small Community Representative, the Electoral Area Representative, or the Vancouver Metro Area Representatives, the Executive may appoint a person qualified to hold the office to fill the position for the term remaining; • in the position of Vancouver Representative, GVRD Representative or amongst the five Directors appointed by the Area Associations such vacancies shall be filled in the manner of the original appointment.

Executive Policies Section 8.5 of the Executive Policies outlines the process for appointing replacements:

8.5 Member notice of vacancies on the executive

If there is a vacancy following a local general election that will require the Executive to appoint a replacement, the following steps will be taken before the matter is considered by the Executive.

1. Councils and boards will be notified of the vacancies that exist, the procedures for replacement and advised that the Executive will accept expressions of interest. 2. Any expression of interest must be endorsed by two elected officials of UBCM members. 3. An interested candidate may submit an expression of interest for one position only. 4. Expressions of interest will be directed to the Immediate Past President, who will prepare a report for the Executive on the materials received.

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APPENDIX B

Vancouver Metro Area Representative – List of Eligible Members

Anmore Belcarra Bowen Island Burnaby Coquitlam Delta Langley City Langley Township Lions Bay Maple Ridge New Westminster North Vancouver City North Vancouver District Pitt Meadows Port Coquitlam Port Moody Richmond Surrey Tsawwassen First Nation Vancouver West Vancouver White Rock Electoral Area A (Metro Vancouver)

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Notification of Executive Vacancies page 5

APPENDIX C

NOMINATION1 FOR THE 2014/2015 UBCM EXECUTIVE We are qualified under the UBCM Bylaws to nominate1 a candidate and we nominate:

Name: ______

Position in local government: o Mayor o Councillor o Director

Municipality or Regional District represented: ______

Nominated for: o Director At Large o Vancouver Metro Area Representative

NOMINATED BY:

Name: ______Name: ______

Mun/RD: ______Mun/RD: ______

Signature: ______Signature: ______

Date: ______Date: ______

CONSENT FORM I consent to this nomination and attest that I am qualified to be a candidate for the office I have been nominated to pursuant to the UBCM Bylaws2.

CANDIDATE:

Name: ______

Position in local government: o Mayor o Councillor o Director

Municipality or Regional District represented: ______

Nominated for: o Director At Large o Vancouver Metro Area Representative

Signature ______Date: ______

TO BE RETURNED BY JANUARY 9, 2015

1 Nominations require two elected officials of members of the Union [Bylaw 4(b)]. 2 All nominees of the Executive shall be elected representatives of a member of the Union [Bylaw 3(c)]. Nominees for Electoral Area Representative, Small Community Representative and Vancouver Metro Area Representative must hold the appropriate office.

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