Archived: 23 January 2017 11:21:39 From: Kelly, Alison (GenReg) Sent: Wed, 11 Jan 2017 08:23:46 +0000Received: from 40.107.1.54_hes.trendmicro.com (unknown [192.168.13.217]) by ioutemea1.hes.trendmicro.eu (Postfix) with SMTP id A800D11207D for ; Wed, 11 Jan 2017 08:23:45 +0000 (UTC)Received: from EUR02 To: Jonathan King Cc: David Cretney; ; Clare Bettison; Daphne Caine; Martyn Perkins; Kennish, John; Hemsley, Kirsty (CSO); Alex McQuarrie; Kennish, John Subject: RE: Electoral Roll Importance: Normal

Good morning Mr King

Further to your email in this regard I can confirm that it is our intention, in conjunction with the Cabinet Office who compile and upload this data, to provide to each Member access to a constituency folder containing Word, PDF and CSV versions of the Electoral Roll.

Further to this we are investigating the possibility of providing a similar facility to declared candidates although this may require a different process due to security issues regarding non-government users.

For the purpose of the General Election 2016 the Cabinet Office produced and distributed a further register entitled ‘Household Data’ which contained the Electoral Roll data in a ‘per household’ format. The General Registry has no statutory responsibility for distribution of this register. Kirst Hemsley has sent you further clarification in this regard.

Kind regards

Alison Kelly Customer Services Team Manager Courts of Justice Deemsters Walk Bucks Road Douglas ISLE OF MAN IM1 3AR

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From: Jonathan King [ ] Sent: 09 January 2017 14:52 To: Kelly, Alison (GenReg) Cc: Cretney, David (MLC); Ashford, David (MHK); Bettison, Clare (MHK); Caine, Daphne (MHK); Perkins, Martyn; Kennish, John; Hemsley, Kirsty (CSO); Alex McQuarrie Subject: RE: Electoral Roll

Correction: The oral evidence meeting referred to below is this Thursday, not Friday. Apologies.

Jonathan

From: Jonathan King Sent: 09 January 2017 14:24 To: 'Kelly, Alison (GenReg)' Cc: David Cretney; David Ashford; Clare Bettison; Daphne Caine; Martyn Perkins; Kennish, John; Hemsley, Kirsty (CSO) ( ); Alex McQuarrie Subject: RE: Electoral Roll

Dear Alison

Thank you for copying your response to me as Clerk of the Select Committee on the Organization and Operation of the General Election. I think the Committee would be interested to know whether, when you say “Members will be given direct access to their constituency data” whether this will be in a format which will enable them easily to print out one address label per household, as opposed to one address lable per person?

Also, will the same facility be made available to candidates at future General Elections and bye-elections?

The Committee is meeting to hear oral evidence from a number of people, including the Cabinet Office, this Friday. A reply before then would be very useful. Please note that Committees may publish evidence.

I am copying this correspondence to Kirsty Hemsley, Cabinet Office.

Jonathan

Jonathan King Deputy Clerk of and Clerk of the Legislative Council Legislative Buildings, Douglas, Isle of Man IM1 3PW

From: Kelly, Alison (GenReg) [ ] Sent: 09 January 2017 11:15 To: Cc: David Cretney; David Ashford; Clare Bettison; Daphne Caine; Martyn Perkins; Jonathan King; Kennish, John Subject: RE: Electoral Roll

Good morning Mr Speaker

Thank you for your e-mail outlining the difficulties you and other Members are experiencing due to the current format of the Electoral Roll as distributed by ourselves.

We are currently working with GTS to replace and improve this process. It is proposed that Members will be given direct access to their constituency data via the shared access area that the Cabinet Office currently upload this data to. This will enable Members to have access at any time to the most recent version of their constituency data with the option to print a paper copy if they wish. Notifications will be sent each time a new version becomes available.

Once the technical ability to move forward with this new process is in place we will further discuss this with the Office of the Electoral Registration Officer and also ensure any changes are complaint with the legislative provisions.

We hope to be able to provide more information in this regard in the very near future.

Please do not hesitate to let me know if I can be of any assistance in the meantime.

Kind regards

Alison Kelly Customer Services Team Manager Isle of Man Courts of Justice Deemsters Walk Bucks Road Douglas ISLE OF MAN IM1 3AR

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From: Watterson, Juan (MHK) Sent: 05 January 2017 16:29 To: Kelly, Alison (GenReg) Cc: Cretney, David (MLC); Ashford, David (MHK); Bettison, Clare (MHK); Caine, Daphne (MHK); Perkins, Martyn; King, Jonathan Subject: Electoral Roll

Dear Mrs Kelly

Thank you for the envelopes that arrived at Legislative Buildings today. We have discussed before about the usability of the format of the reports, which I hope can be improved. However, I would like to unsubscribe from receiving the paper copy of the electoral roll.

It may be more beneficial in future to email Members the electoral roll as a zip file and email out the password. I mention this as most computers in Legislative Buildings are not fitted with CD drives, making this route somewhat cumbersome as well.

I hope you can take these suggestions on board. I have copied in the Members of the Select Committee reviewing these matters in so that they can also give consideration to this. Kind regards

The Hon. Juan Watterson BA(Hons) FCA CMgr FCMI SHK Speaker of the Member of the House of Keys for Legislative Buildings Douglas ISLE OF MAN IM1 3PW

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RAAUE: S’preevaadjagh yn çhaghteraght post-l shoh chammah’s coadanyn erbee currit marish as ta shoh coadit ec y leigh. Cha nhegin diu coipal ny cur eh da peiagh erbee elley ny ymmydey yn chooid t’ayn er aght erbee dyn kied leayr veih’n choyrtagh. Mannagh nee shiu yn enmyssagh kiarit jeh’n phost-l shoh, doll-shiu magh eh, my sailliu, as cur-shiu fys da’n choyrtagh cha leah as oddys shiu.

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