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User's Guide Staroffice StarOffice™ 5.2 User's Guide Sun Microsystems, Inc. 901 San Antonio Road Palo Alto, CA 94303 U.S.A. 650-960-1300 Part No. 806-4406-10 June 2000, Revision A Copyrights and Trademarks Copyright © 2000 Sun Microsystems, Inc. All rights reserved. Use of the Software (including Documentation) is subject to the terms and conditions of accompanying license agreement. Installation or use of the Software constitutes acceptance of all terms and conditions of the license. Sun, Sun Microsystems, the Sun logo, StarOffice, the StarOffice logo, Java, Solaris, and JRE (Java Runtime Envi- ronment) are trademarks or registered trademarks of Sun Microsystems, Inc. in the United States and other countries. PostScript is a registered trademark of Adobe Systems Inc. X-Printer is a registered trademark of Bristol Technology Inc. SPARC is a registered trademark of SPARC International Inc. UNIX is a registered trademark, which is solely licensed in the United States, and in other countries by X/Open Company Ltd. Motif is a registered trademark of Open Software Foundation Inc. X Window System is a trademark of X Consortium Inc. International Electronic Thesaurus © 1992 and International CorrectSpell © 1991, both from Lernout & Hauspie Speech Products N.V. All rights reserved. International CorrectSpell is a registered trademark of Lernout & Hauspie Speech Products N.V. No part of the computer algorithms or databases may be copied or reproduced or disassembled in any manner whatsoever. Word for Word © 1996 Inso Corp. Adabas D Copyright Jan. 2000 Software AG. R:BASE Technologies, Inc has licensed Oterro to Sun Microsystems, Inc. Oterro is a registered trademark of R:BASE Technologies, Inc. R:BASE Technologies, Inc is not liable for any claims made against products from Sun Microsystems, Inc. The copyright for the import and export filters used in this program is the property of Independent JPEG-Group and Sun Microsystems, Inc. The copyright for the clip arts supplied is the property of Management Graphics. The JRE (Java Runtime Environment) for OS/2 made by Sun Microsystems, Inc. is exclusively licensed to owners of a IBM OS/2 license. Portions allowing ASN.1 encoding and decoding are © 1997 Eric Young. All rights reserved. Portions © 1998, 1999 James Clark. Portions © 1996,1998 Netscape Communications Corporation. Portions © 1996, 1997 Kenneth Albanowski. You can find the original as well as - if applicable - the modified versions at http://www.sun.com/staroffice. The following statement only applies to vCard and vCalendar: © Copyright 1996 Apple Computer, Inc., AT&T Corp., International Business Machines Corporation and Siemens Rolm Communications Inc. For purposes of this license notice, the term Licensors shall mean, collectively, Apple Computer, Inc., AT&T Corp., International Business Machines Corporation and Siemens Rolm Communications Inc. The term Licensor shall mean any of the Licensors. Subject to acceptance of the following conditions, permission is hereby granted by Licensors without the need for written agreement and without license or royalty fees, to use, copy, modify and distribute this software for any purpose. The above copyright notice and the following four paragraphs must be repro- duced in all copies of this software and any software including this software. THIS SOFTWARE IS PROVIDED ON AN "AS IS" BASIS AND NO LICENSOR SHALL HAVE ANY OBLIGATION TO PROVIDE MAINTE- NANCE, SUPPORT, UPDATES, ENHANCEMENTS OR MODIFICATIONS. IN NO EVENT SHALL ANY LICENSOR BE LIABLE TO ANY PARTY FOR DIRECT, INDIRECT, SPECIAL OR CONSEQUENTIAL DAMAGES OR LOST PROFITS ARISING OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. EACH LICENSOR SPECIFICALLY DISCLAIMS ANY WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY WARRANTY OF NONINFRINGEMENT OR THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. The software is provided with RESTRICTED RIGHTS. Use, duplication, or disclosure by the government are subject to restrictions set forth in DFARS 252.227-7013 or 48 CFR 52.227-19, as applicable. Contents 1. Introduction 17 Basics for Working with StarOffice 18 Intuitive Solutions with StarOffice 18 StarOffice for Advanced Users 18 Icons in the Documentation 18 Part I: Basics for Working with StarOffice 19 2. The StarOffice Help 21 3. The StarOffice Desktop 23 Overview of the Screen Elements 23 The Title Bar 25 The Menu Bar 26 The Function Bar 27 3 The Desktop 27 Document Windows 28 The Task Bar 29 The Explorer 29 The Beamer 31 Task Oriented Work with StarOffice Desktop 32 Setting up and Managing Projects 34 Adapting the Look & Feel of Your Operating System 37 Using the StarOffice Functions 38 Opening a Text Document 41 Opening a Spreadsheet 42 Writing an E-mail Message 42 Creating a Presentation 42 Creating a Drawing 43 Creating an HTML Document 43 Using the Database Functions 43 Working with a FrameSet 43 Creating a Master Document 44 Creating a Chart 44 Editing an Image 44 Creating a Formula 45 Creating New Documents with Templates and AutoPilots 45 Managing Events and Tasks 46 Adapting the Start Menu 46 4 StarOffice 5.2 User's Guide • June 2000 Working with the Windows and Bars in StarOffice 47 Modifying the Window View. 47 Hiding and Showing the Explorer, Beamer, Navigator and Stylist 48 Docking Windows 49 Enlarging and Reducing Docked Windows 50 Changeable Toolbars 50 The Task Bar 51 The Floating Toolbars 53 The Explorer and its Components 54 Groups in the Explorer 54 Creating a New Group in the Explorer 56 Explorer and Beamer 56 4. Basics for Text Documents 61 Basics for Working with Text 61 Entering New Text 61 Inserting Text 62 Selecting and Deleting Text 62 Text Navigation via the Keyboard 64 The Direct Cursor 64 Correcting Typing Errors 64 Opening and Saving Documents 65 Opening Documents 65 Saving Documents 66 Contents 5 Printing Documents 68 Viewing the Page to be Printed 69 Printing Several Pages on One Sheet 70 Printing Brochures 70 The Toolbars 71 Creating Text With or Without Styles 72 Hard or Soft Formatting 72 Using Styles in StarOffice 73 Page Styles and Page Numbers 80 Page Style: Summary 86 The Standard Template 86 Organizing Document Templates on the Desktop 87 The Navigator 88 Moving Between Objects in the Text 89 Moving Between Reminders 90 Jumping to a Specific Page 90 Other Navigator Features 90 Arranging Windows on the Screen 91 The Spellcheck Function 92 Auto Spellcheck 92 Checking Multilingual Texts 93 Starting the Spellcheck 94 Excluding Text from the Spellcheck 95 6 StarOffice 5.2 User's Guide • June 2000 Find & Replace 95 Searching for a Word in Text 95 Searching for Whole Words Only 96 Match Case 96 Regular Expressions 97 Searching Backward 97 Current Selection Only 97 Searching for Styles 97 Attributes 98 Searching for Specific Formats 99 Similarity Search 99 Using Automatic Functions 100 Using AutoCorrect and AutoFormat 100 Using AutoText 103 Creating a Letter Template with the AutoPilot 104 Free Positioning of Text, Drawing Lines 105 Accentuating Text 106 Drawing Lines in Text 112 Curving Text 113 Slanting Text 113 5. Working with Spreadsheets 115 The Structure of a Spreadsheet 115 Rows and Columns 116 Multiple Sheets in a Document 117 Contents 7 Values and Formulas as Cell Contents 118 Calculations in a Spreadsheet 119 Using the Euro Conversion Function 120 What Can a Cell Contain? 122 Text 122 Numbers 123 Cells in Currency Format 124 Dates and Times 125 Formulas 127 Notes 128 How Can Cells Be Addressed? 128 Relative Addressing 128 Absolute Addressing 128 When to Use Relative or Absolute References 129 Addressing with Cell Names 130 Automatic Addressing 131 Cursor Positioning via the Keyboard 132 Using References in Formulas 133 References to Other Spreadsheets 134 Automatic Fill 136 Using Sort Lists 136 Automatic Calculation of Series 136 Formatting Sheets 138 Formatting Numbers 138 Formatting Cells and Sheets 139 8 StarOffice 5.2 User's Guide • June 2000 Using AutoFormat for Sheets 139 Tables in Text Documents 140 Dealing with Multiple Sheets 141 Displaying Multiple Sheets 141 Working with Multiple Sheets 141 Printing Spreadsheets 142 Database Functions in StarOffice Calc 143 Defining a Database Range 143 Sorting a Database 145 Filtering Data 146 Grouping Data and Calculating Subtotals 147 Importing Data from a Database to a Spreadsheet 148 Layout in Tables and Sheets 151 Creating Structured Spreadsheets 151 Preparing Tables in Text Documents 153 Working with Charts 156 6. Working with Presentations 161 A Simple Presentation 161 Creating a Presentation with the AutoPilot 162 Creating a Simple Presentation without the AutoPilot 166 Arranging Slides in the Slide View Mode 168 Incorporating Slide Show Effects 169 Showing a Presentation 169 Contents 9 Enhancing a Presentation 169 Defining a Background Color 170 Modifying the Slide Design 171 Presentation Styles 172 Slide Transition, Effects and Animation 174 Individual Presentations 176 Exporting, Printing, and Presenting 177 Transferring a Presentation 178 Printing a Presentation Slide 178 Exporting a Presentation to a File 179 Exporting your Presentation as a Series of HTML Pages 180 Exchanging Data via the Clipboard 181 Using the StarOffice Player 182 7. Basics for Drawings and Graphics 183 Vector Graphics and Pixel Graphics 183 Drawing Rectangles and Ellipses, Entering Text 183 Moving, Rotating and Putting Text on Objects 185 Arranging Objects 186 Aligning Objects 186 Drawing Sectors and Segments 187 Entering Text 188 Transforming Text to 3D 190 Drawing, Editing and Converting Curves and Objects 190 Drawing All Kinds of Curves 191 Editing a Curve 192 10 StarOffice 5.2 User's Guide • June 2000 Transforming Bitmaps into Vector Graphics 193 Converting into a Curve, Polygon, 3D or 3D Rotation Object 194 Working with Objects 196 Duplicating an Object 197 Cross-fading Between Two Objects 198 Working with a Group of Objects 199 Graphic Objects in Drawings and Presentations 201 Working with Colors 202 The Color Bar 202 Defining Custom Colors 203 Replacing Colors with the Eyedropper 205 Gradients and Patterns for Objects and Backgrounds 206 Working with Color Gradients 207 Organizing the Attribute Tables 209 Defining a Background Color 209 8.
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