April - May 2006 Page 1

April/May BULLETIN 2006

President’s Message I invite you to attend the Association of and from around the world. The roster of Atlantic province. The archival community Canadian Archivists (ACA) Conference, sessions and speakers is impressive. in Newfoundland and Labrador is a held in St. John’s, Newfoundland and dedicated and dynamic group and our Labrador, June 28 - July 1, thanks are extended for their warm 2006. St. John’s is a welcome and hospitality. picturesque and attractive site for our Conference and your This issue is dedicated to the participation is sure to create conference and further information lasting memories. may be found throughout. Our “Living on the Edge, the Place website is an excellent source of of Archives in the Heritage information and contains and Cultural Community” is registration and payment our Conference theme and procedures. Note the option of on- should lead to interesting line registration and e-payment, a discussion. These times of new service for delegates. reduced fiscal and human Information relating to Conference resources, of pressing events such as workshops and the advocacy issues, and of Institute is being disseminated via struggles to raise awareness e-mail (ARCAN-L) and our lead us to meet to create innovative Led by Larry Dohey, the Local Host website. solutions and define how our profession Committee is sure to have put in place an fits within the heritage community. impressive array of activities. Conference The 2006 ACA Institute, ARCHIVES IN delegates will undoubtedly experience THE WAKE OF HUGH TAYLOR: Our Program Committee, led by Michael warm hospitality and be exposed to the SHAPING ARCHIVAL PROGRAMMES Moosberger, has put together an excellent fascinating history of a most remarkable FOR THE 21ST CENTURY is scheduled in program of more than twenty concurrent place. Delegates will be afforded the St. John’s, Newfoundland and Labrador, sessions over three days and four plenary opportunity to join in social events and June 26-27, 2006. Inspired by Canada’s sessions. Sessions will be led by experts tours, which will undoubtedly enhance premier archival thinker, Hugh Taylor, this from Newfoundland, the rest of Canada, our awareness and knowledge of this Institute offers participants a thorough introduction to new thinking in four areas that are keys to building “bridges” to the What’s inside future of archival programmes. Drawing on • Presidents Message ...... Page 1 Taylor's imaginative insights, which • Briefing note: Member & Fiscal year change...... Page 2 launched much of this new thinking, and on • 2006 ACA Institute ...... Page 2 the work of many others, the Institute will • ACA AGM Notice ...... Page 3 • ACA 2006 - Conference at a Glance ...... Page 3 provide an overview of how archiving could • ACA Workshop Spotlights ...... Page 5 be conceived and done in new ways. Terry • Social Activities ...... Page 6 Cook and Tom Nesmith will lead the • Conference Delegates Warned Not To Go Cribbying On The Ballycatters ...... Page 6 • Cultural Attractions 2006...... Page 7 Institute. They are both professors in • Transportation in St. John’s...... Page 8 Archival Studies at the University of • July 1, 2006: Memorial Day Commemoration...... Page 8 Manitoba. Denise Jones and her Education • Canadian Census Day 2006 ...... Page 8 Committee colleagues have done a • Keynote Speaker: Michael Crummey, Poet and Novelist...... Page 9 • St. John’s ACA Conference Theme Draws remendous Response...... Page 10 masterful job in creating a terrific and • Editorial: Between the Covers ...... Page 10 relevant Institute program. • National Archives Development Program (NADP) ...... Page 11 • Sound and Moving Image Records Workshop...... Page 11 As part of the Review and Renewal Project • Special Interest Section On Aboriginal Archives (SISAA) ...... Page 11 • Review And Renewal Project Committee Chair Report ...... Page 12 (please refer to article in this issue) we have • New features on UNESCO's Archives Portal...... Page 14 significantly enhanced our Web component. • New Municipal Archives Special Interest Section (MASIS)...... Page 14 In particular please note the Members Only • Attending an Event and Not Sure How to Advertise the ACA … Take the Display! ...... Page 16 site, which is provided to improve our service to ACA’s membership. Please visit (Continued on page 14) Page 2 April - May 2006

Briefing note: Member & Fiscal year change 1. Introduction: 5. Benefit for Leadership Volunteers: actions with the benefits to incorporate a) Current Situation: fiscal & member year (elections at AGM; 2-yr. term of office their views and interests in these runs July 1 – June 30, Jan – Dec) initiatives. b) Both new & renewing members are at a) Directors elected at the AGM in June times confused by the July 1 renewal date, would have time e.g. fall P@P, to 6. Implementation transition: particularly those renewing in the late shadow incumbent to become acquainted a) To take place at the next change of winter/spring & attending the conference with their responsibilities, prior to taking members & fiscal year, i.e. July 1, 2007, who are then asked to renew in July, office on Jan 1 b) 6-month year to Dec 31/07, then full years c) Financially with the Conference as ACA’s b) Directors & appointed Chairs would from Jan – Dec ’08, and onward, largest event taking place at end of the have an opportunity to participate with c) Offer Members an option to renew for 18 year, it creates an overload when their out-going counterparts in the fall months at rate of 125% or for 6-months at combining registrations & event logistics operations, and in the plans & budgets 60% existing 1-year rates. with renewals and an audit plus the extra work of expediting completion of all conference-related financial transactions 2006 ACA Institute by June 30 or generating a list of “Archives In The Wake Of will receive several weeks before, covered by outstanding receivables & payables, Hugh Taylor: the registration fee, a copy of Imagining d) In-coming Directors and Chairs begin Shaping Archival Programmes Archives: Essays and Reflections by Hugh A their terms undertaking 12-month work For The 21st Century". Taylor (2003, edited by Terry Cook and plans and budgets developed by their Gordon Dodds), as well as other material. predecessors and with limited orientation The ACA is delighted to announce the to their roles. theme for the 2006 ACA Institute which The ACA is fortunate to have secured as will be held immediately before the annual Institute leaders Terry Cook and Tom 2. Recommended: conference in St John's, Newfoundland, on Nesmith, two of Canada's foremost archival To adjust the definition of financial year & Monday and Tuesday, 26-27 June 2006. educators who have both written about and member year to be Jan 1 through Dec 31, taught about Hugh Taylor's ideas. Both are annually, effective from Jan 1, 2007, with The theme for the 2006 Institute is: professors in the two-year Archival Studies required submissions to Canada Revenue "ARCHIVES IN THE WAKE OF HUGH MA program at the University of Manitoba Agency and Industry Canada, plus appropriate TAYLOR: SHAPING ARCHIVAL and are well known as writers and lecturers on adjustments to ACA documents, i.e. bylaws & PROGRAMMES FOR THE 21ST many archival subjects, in Canada and abroad. forms. CENTURY". With Taylor's passing in September 2005, it is appropriate to hold a Institute fees have been lowered to encourage 3. Benefits for members & volunteers: kind of "wake" for him, to consider archives ACA Conference attendees to arrive a bit a) Align to most common timeframe for in his wake, or the legacy for our work early for what promises to be a stimulating individual and personal planning, today of Canada's premier archival thinker. exploration of archival theory and practice. b) Matches to tax reporting period for the For ACA members the registration fee is $500 individual member (e.g. professional fees), The Institute's aim is to integrate new ideas (plus HST & $10 mailing fee for participants c) Opportunity for improved alignment and approaches to a variety of archival tasks from outside of Canada). The fee for non- between volunteer elections/appointments into an overall view of how archival ACA members is $675 (plus HST & $10 with roles, i.e. Plans & Budgets programmes may be best conceived and mailing fee for participants from outside of responsibilities, implemented to meet the key challenges we Canada). These fees include all course d) Opportunity for improved orientation & face. The Institute will use Taylor's ideas as materials, two lunches, and four refreshment transfer/transition from outgoing to a springboard for a discussion of this aim breaks. Maximum participation is capped at incoming leadership volunteers. that also draws on a wide range of archival 25, so register now for this special event. writers and experiences. These challenges 4. Fiscal / operational advantages: affect the day-to-day work planning and Registration forms and other information a) Brings audited statements to members less service delivery of the vast majority of sheets for participants are available on the than 6 months following close of year archives. Taylor tackled these challenges ACA website (http://www.archivists.ca/ (currently 11+ months), with his imaginative insights and spurred prodev/aca_institute.aspx). If you have b) Improves distribution of operational further research into them (for instance, in questions about this exciting opportunity, workload over 12 months; currently an the areas of contextual description, please contact the ACA Education Committee overload occurs in May – July with macroappraisal, electronic records, and Chair. conference plus member & subscriber relationships with other heritage and renewals, information specialists). We look forward to seeing you at the Institute c) Aligns member year & subscription in St. John's! period for publication & financial plans & In break-out groups, participants will reports, consider the practical workplace challenges Denise Jones ([email protected]) d) Separates timing of conference from fiscal that they will have prepared and submitted Chair, ACA Education Committee year-end, eliminating need for rapid close in advance of the event. Each participant www.archivists.ca & report of revenue & expenses.

April - May 2006 Page 3

ACA AGM Notice

The Board of Directors of the Association of Canadian Archivists wishes to advise that the Annual General Meeting of the ACA will be held in St. John’s, Newfoundland and Labrador on July 1st, 2006 beginning at 4 pm, in Salon C at the Delta St. John’s Hotel and Conference Centre at 120 New Gower Street. An agenda for the AGM is contained in the ACA Bylaws and is also available on the Members Only web site at www.members-archivists.ca

One notice of resolution is scheduled for consideration by the membership at the AGM. This resolution is a recommendation to change the Association’s membership and fiscal year to a January through December period from the current July through June period, effective from July 1, 2007. the full explanation of this recommendation is provided in the ACA Bulletin and is also available on the Members Only web site at www.members-archivists.ca

Anyone having a question about the AGM or the resolution is encouraged to contact the President or other member of the Board of ACA.

Individual members in good standing are entitled to vote at the AGM; an individual member not able to attend the AGM may assign proxy in accordance with Article #40 of the Bylaws. A proxy form is available on the Members Only web site.

ACA 2006 - Conference at a Glance Revised May 1 2006 Monday, June 26 Tuesday, June 27 Wednesday, June 28

9:00 am-4:00 pm 9:00 am-4:00 pm 9:00 am-5:00 pm Workshop: Law and Original Order: Workshop: Just Scan It All! Making Provincial and Territorial Archivists Legal Aspects of Archives Archival Holdings Available Online (MUN, meeting (location TBA) (MUN, A-1043) A-1043) 9:00 -10:30 am 9:00 am-5:00 pm 9:00 am-5:00 pm ACA Board of Directors (St. Mary’s) H. Taylor Institute (MUN, A-3017) H. Taylor Institute (MUN, A-3017) 10:00 - noon Publications Committee (Duckworth) 10:30 - noon Finance Committee (St. Mary’s Bay)

1:00-4:00 pm 1:00-5:30 pm Workshop: CCA Awareness Kit Registration Desk (Fortune) (MUN, A-1046) 1:00-3:00 pm Religious Archives SIS (Gower) 1:30-5:30 pm Special Interest Section on Aboriginal Archives (Duckworth) 3:00-5:30 pm Council of Presidents (Cochrane) 4:00 - 6:00 pm Archivaria Editorial Board (St. Mary’s)

6:00-7:30 pm 7:00 pm Registration Desk (Fortune) ACA Welcoming Gala (The Rooms) 8:30 pm Folk Night at the Ship (The Ship)

Please visit the ACA web site, www.archivists.ca/conference to view descriptions for each of these activities and to obtain registration forms for any of the Workshops, Institute, Conference and Social activities. The Conference Program with session descriptions is being compiled in the weeks leading up to the conference, with updates posted on a weekly basis. The final version program should be available for delegates to view and print in early June. An e-mail message will be sent registered delegates at that time. The Association gratefully acknowledges the financial assistance towards travel costs which is provided for ACA individual members who are attending the AGM and full conference by:

Travel assistance application forms along with eligibility terms and restrictions are located on the web site under Related Forms Page 4 April - May 2006

ACA 2006 - Conference at a Glance Revised May 2 2006 Thursday, June 29 Friday, June 30 Saturday, July 1st 7:30-8:45 am 8:00-11:00 am 8:30-11:00 am First Timers’ Breakfast (Salons F) Registration & ACA Office (Fortune) Registration & ACA Office (Fortune) Session Chairs’ Breakfast (Salons E)

8:00 am-5:00 pm Registration Desk (Fortune)

9:00-10:00 am 8:30-10:00 am 9:00-10:30 am Keynote: Michael Crummey, 11. Plenary: The New Heritage / 18. Archives on the Edge: Ireland, Newfoundland author. Title: Information Professional: What Does this England, Wales, and Western "Articulating Past Lives": An Person Look Like? (panel) Australia, Salon B archive's place in the life and writing of (Salon A) 19. A Tangled Web: the World Wide a reluctant researcher. (Salon A) Web and Archives, Salon C 20. In Search of a Past, Salon D

BREAK (10:00-10:30 am) Break (10-30-10:50 am)

10:30-12:00pm concurrent sessions 10:30-12:00pm 10:50-11:50pm 2. Reconciliation, Peace and Justice 12. Archives & Records Management as 21. A Commemoration of Salon B- Cultural Heritage Indicators, Salon B Newfoundland and Labrador's Memorial Day with Newfoundland author Kevin 3. The InterPARES Project, Salon C 13. Examining Paradigms, Salon C Major. (Salon A) 4. Challenges and Costs of Private 14. Disasters and disaster response, Archives, Salon D Salon D

12:00-2:00 pm 12:00-1:30 pm 12:00-1:15 pm Awards Luncheon (City Hall) Buffet lunch: (Salon A) Buffet Lunch for all pre-registered (included for registered members & (included for all pre-registered delegates) delegates (Salon A) guests; ticket required & space limited) Meetings: UCASIS meeting (Salon B) Meetings: Public Awareness Roundtable SISPA (Salon C) (Salon C) CARL presentation (Salon D) Municipal Archives SIS (Salon B)

2:15-3:45 pm 1:30-3:00 pm 1:15-2:45 pm 5. Understanding New Audiences 15. Capitalizing on the Commonalities 22. The Future of Macro-Appraisal Salon B Salon B Salon B 6. Culture Shift: Issues & Challenges 16. 16. Dynamic Archiving, for the Arts, 23. Student Papers in Archival Studies Implementing RAD, Salon C Salon C Salon C 7. Legal Fictions and Archival Truths 17. Preservation in Canada: Reality and 24. Looking to the Future of Archives Salon D Opportunity, Salon D Salon D

BREAK (3:45-4:00 pm) BREAK (3:00-3:30 pm) BREAK (2:45-3:00 pm)

4:00-5:30 pm 3:30-4:45 pm 3:00-4:00 pm 8. First Nations on the Edge, Salon B- ACA Members’ Input Session (Salon C) 25. Closing plenary: Newfoundland & its European Roots: 9. Life Behind the Bars, Salon C The Archival Legacy (Salon A) 10. CCA Interactive, Salon D 4:00-6:00 pm Annual General Meeting (Salon C)

6:00 pm - dark 5:00-6:00 pm 6:30 pm - midnight East/West Ball Game (Bannerman Park) Reception at Government House Closing Dinner & Dance (Salon A) (ticket required; meet in the lobby for bus at 4:50 pm) (cocktail reception 6:30 pm; 7:00 pm dinner and dance 7:30 pm - midnight) Tour of The Rooms 9:00 pm Newfoundland Voices & Stories Kitchen Party: Let there be Dancing (Episcopal Library) (Aula Maxima, St. Bonaventure's College) 8:30 pm Welcome on George Street (Bridie Molloy’s Pub) April - May 2006 Page 5

ACA Workshop Spotlights

LAW AND ORIGINAL ORDER: JUST SCAN IT ALL! AWARENESS AND LEGAL ASPECTS OF ARCHIVES MAKING ARCHIVAL HOLDINGS ADVOCACY AVAILABLE ONLINE Loryl MacDonald Paul Maxner and Lois Yorke Christina Nichols and Lois Yorke Monday, 26 June 2006 Tuesday, 27 June 2006 Tuesday, 27 June 2006 from 9:00 a.m. to 4:00 p.m. from 9:00am to 4:00pm from 1:00pm to 4:00pm Memorial University, Memorial University, Memorial University, St. John's, Newfoundland St. John's, Newfoundland St. John's, Newfoundland

LAW AND ORIGINAL ORDER: JUST SCAN IT ALL! MAKING AWARENESS AND ADVOCACY LEGAL ASPECTS OF ARCHIVES ARCHIVAL HOLDINGS Advocacy is an opportunity to get Do you understand the basis of AVAILABLE ONLINE involved in social and political decision- copyright law as it applies to archival The Internet has opened up a wonderful making. Take action! By lending their material? Do you know the context in world for making archival holdings opinions, experience, and expertise to which privacy legislation applies to available online. Increasingly, government, the media, and the general archival documents? This 1-day researchers appreciate the ability to public, archivists can be an invaluable workshop will provide an awareness of search archival records and resources civic resource. When the call to action legal issues that may arise in the course without leaving the comfort of their is urgent, getting involved is easy. Your of archival activities, as well as the home or office. Expectations are high – experiences, values, and opinions make ethical obligations of acquisition/ so how do we ensure great an impact - - they become the evidence accessioning, appraisal, and access/ results? Learn from award winners, you present in the public arena to win reference services. Through Paul Maxner and Lois Yorke of Nova support to your cause. This 1/2-day presentation and discussion, participants Scotia Archives and Records workshop, based on the Awareness Kit will become familiar with the general Management who will guide workshop developed by the Canadian Council of structure of the Canadian legal system participants through an interactive Archives, aims to provide participants and with legislative requirements session examining key principals for with the tools to communicate this concerning admissibility of archival producing successful online virtual evidence to legislators and media. records as evidence. exhibits. This 1-day workshop will explore issues around project design and WORKSHOP LEADERS WORKSHOP LEADER management such as identifying Christine Nichols joined the Canadian Loryl MacDonald has been the Records audiences and objectives; selecting Council of Archives as Executive Archivist at the University of Toronto themes and content; determining Director in 2003. She is a seasoned Archives since 2000. Prior to this, she equipment requirements; designing and professional in association management, held contract positions at the Archives of managing the budget; controlling with extensive experience in business Ontario, the University of Toronto production flow; anticipating development, strategic planning, Archives, and York University Archives. crises. They will explain technologies finance, communications and She holds a Bachelor of Arts from related to the capture, manipulation and marketing. She is a member of ACA, Simon Fraser University, a Bachelor of production of archival content online the Canadian Society of Association Laws from the University of British and take a detailed behind-the-scenes Executives, and the Government Columbia, and a Master of Archival look at the NSARM website. Relations Institute of Canada. Studies from the University of British Columbia. Loryl is also past president of The Online Resources Team responsible Lois Yorke has spent twenty-five years the Archives Association of Ontario and for the NSARM website was recently as an archivist, editor, research, writer the Toronto Area Archivists' Group. She awarded the 2006 Premier's Award of and consultant in cultural heritage and is is currently the ACA Director without Excellence which recognizes currently Director of Public Services at Portfolio. outstanding contributions or NSARM in Halifax, NS. She is a past achievements, and is the highest honour president of the ACA, past president of of the Nova Scotia Civil Service. the Council of Nova Scotia Archives, and a recent Board member of CCA.

Registration information and forms are available at: http://www.archivists.ca/conference/prog_speakers.aspx.

If you have questions or comments please contact the Association of Canadian Archivists Office at [email protected]. Page 6 April - May 2006

Social Activities St. John's, NL, June 28 - July 1, 2006 June 28th June 30th • Post Conference Newfoundland Welcoming Gala: 7:00 pm, Reception at Government House: 5 - 6 pm, Adventure Tour (July 2 - 9, 2006) The Rooms. No charge. No Charge; • Post Conference Viking Trail Join Government representatives and ACA Hosted by Chief Justice Clyde Wells at the Experience Tour (July 2- 9, 2006) Board in welcoming delegates Lt. Governor's Residence. Business attire is • Post Conference Whale Study from across Canada and around the globe; required and you must pre-register. Bus Week (July 2- 8, 2006) and view this magnificent new transport will be departing from the Delta at facility. Dress is business attire, pre- 4:45 pm and returning at 6:15 pm. Limit: registration for this event is 120 persons. mandatory. Transport for registered Conference delegates will be available leaving the Delta Kitchen Party Musical Evening: 9:00 pm, at 6:40 pm; the Rooms is approximately ¾ located at the Aula Maxima of St. Delegates Warned km, up the hill, from the Delta. Bonaventure's College, Bonaventure Not To Go Avenue, (across the street from the Folk Night at the Ship: 8:30 pm at The Rooms). No Limit, everyone welcome; Cribbying On The Ship Pub don't miss this traditional Newfoundland event! Ballycatters Hosted by Allan Byrne one of the staff of the Archives of the R.C. Archdiocese. The July 1th concept of open mike with many local Join your ACA colleagues for a Cocktail (St. John’s) Delegates planning to attend singers and musicians taking to the stage. Reception, 6:30-7:00 pm, followed by the ACA Conference in St. John’s, a Dinner and dancing from 7:00 - 12:00 Newfoundland and Labrador from June June 29th pm. Our DJ will be playing your 28-July 1 will have an opportunity to see East - West Softball Game: 6:00 pm, favourite songs; see the web site for listings icebergs while they are in the province. Bannerman Park. No charge. All and to suggest additional Over the next few months conference welcome! tunes. (Please use Conference Registration delegates will also have an opportunity to form to order Dinner tickets) follow the progress of the icebergs as they All participants & spectators are welcome. Bus transport will be available for ball Rental Car Partner: slowly migrate south from Greenland to players & spectators, departing the Delta at National Car Rental, with locations in St. the shores of the province. 5:45 pm, meet in the lobby of the John’s, Gander, Deer Lake & Stephenville hotel. Remember to take your glove and adjacent to the airports is providing In May 2006 a new website pinpointing good running shoes. Scouts for major excellent rates as well as assisting the host the location of icebergs using satellite league teams have not been known to take committee with two courtesy data will be available to conference in this traditional game – so come out for vehicles. When contacting their delegates. Pictures of the icebergs will be some exercise. reservations desk, please identify that you available on the web at www.hnl.ca. The are with the Archivists conference, and page will be linked with the Archives Newfoundland Voices & Stories Evening: request Contract ID # 3711197. Association of Newfoundland and 7:00 pm, No charge. Located at the Basilica Episcopal Library, St. John’s & Newfoundland Tours: Labrador (ANLA) and the Association of Bonaventure Avenue (opposite The June 29 – July 9 Canadian Archivists (ACA). Rooms); hear local writers and singers Your Host committee has arranged for present their works. Limit 60 persons several excellent tours during and following While in the province for the ACA - please pre-register to ensure your place. the conference with Wildland Tours of St. Conference delegates are encouraged not John’s, phone: (709) 722-3123 or on the to go cribbying on the ballycatters unless Tour of The Rooms: 7:00 pm. No web [email protected] Please see the they have some previous experience. For charge. All welcome! attached “Newfoundland Tours” PDF for more information go to The Rooms contains the Archives, Art additional details. www.heritage.nf.ca/dictionary/ Gallery, and Museum of Newfoundland d7ction.html and Labrador. You must pre-register prior • Explore the First City (June 29, 2006)

to June 9th. Limit: 20 persons per group. • St. John’s Kids’ Adventure …suitable for adults too! (June 29) For more information on the ACA Welcome on George Street: 8:00 pm, • Puffin Island Adventure (June 30 and Conference, visit the ACA website. Bridie Molloy's Pub, George Street. July 1) www.archivists.ca/conference/. For Enjoy complimentary finger foods, a • Garden Visit followed by a Shop and information on local events or to get complimentary beer along with live music Bop Adventure (June 30) assistance with particular tours contact the provided by local musicians ANLA office www.anla.nf.ca.

April - May 2006 Page 7

Cultural Attractions 2006 We have selected just a few of the many province. A commemoration will also be several park locations (including the celebrations of heritage and culture, part of the ACA Saturday Symposium. geological wonder Green Point), ending which coincide with the ACA with a supper and traditional dance in Conference. Hopefully, delegates, Sound Symposium XIII Cow Head. partners, and family members may have some time to enjoy some of these events. 7-15 July: A nine-day festival of sound, The Rising Tide Theatre, Trinity artistry, exploration and collaboration Happy Birthday, St. John’s! set in the oldest North American city. Ongoing throughout the summer: A Since 1983, the Sound Symposium has professional theatre company (est. 1978) 24-26 June: A celebration of the city's gathered some of the top innovative located in Trinity, which performs birthday through outdoor concerts, musicians and artists from original Newfoundland and Labrador historical open houses and cultural Newfoundland and Labrador, Canada plays, many based on historical events in demonstrations. Many free admission and around the world to interact, the province’s history. The anchor events! Tel: 709 - 576-8106 ; email: explore, share, and collaborate. Music production, The New Founde lande [email protected] can be heard everywhere: concert halls, Trinity Pageant, moves the audience street corners, hills, parks, pubs, WWII through the actual pathways and roads of Magnetic North Theatre Festival, bunkers, in the woods and across the the community, while transporting them, St. John’s harbour. Visit: in dialogue and stories, to previous www.soundsymposium.com/2006/ centuries. Trinity is also home of the 28 June –8 July: Magnetic North (est. events.html Trinity Historical Society Archives, one 2002), co-presented by the National Arts of the best community archives in the Centre, is recognised as a prime venue Harbour Symphony province. Visit http:// for some of the finest contemporary www.risingtidetheatre.com/ Canadian theatre. Ten days of 7-15 July: A Harbour Symphony will exhilarating theatre from across the echo across St. John's every day at Festival of Folk Song and Dance, country! Contact: Carmelita McGrath, 12:30pm as ships in St. John’s Harbour Burin Perry & Butland Communications become, in effect, a giant horn section. Phone: (709) 753-0794, Fax: (709) 753- Plan to take a few minutes to hear this 7-9 July. Sponsored by the Burin Folk 0795 Email: [email protected] ; unique composition; the best place to do Arts Council, this annual, indoor event also: [email protected]. so is on Signal Hill. focuses on traditional ballads, music and www.soundsymposium.com/2006/ set-dances of the outport. Canada Day Celebrations events.html More than a few days to spend… 1 July: When the sun rises over Signal Feel the Earth Move: Hill, the people of St. John's are the first The Gros Morne Project North West River Beach Festival in Canada to celebrate this country's birthday. There is a sunrise celebration 8 July: An outdoor celebration of 22-23 July: Traditional Labrador music, on Signal Hill - dress warmly – as the dance, music and community in food, story telling, crafts and family North Atlantic winds can be chilly! Newfoundland's spectacular Gros Morne activities, held on the North West River Outdoor entertainment, including National Park. Over 20 of Canada’s Beach. multicultural music and dance, caps off finest artists (from five provinces) will the day of birthday celebrations. be in residence in the park. Working in Memorial Day dance, music, film and the visual arts under 1 July: On 1 July 1916, the first day of the guidance of the Battle of the Somme, the Montréal's Coleman Newfoundland Regiment, was devastated Lemieux & at Beaumont-Hamel. The next day, only Compagnie, the artists 68 of the 800 men answered the will spend a week in regimental roll call: 255 were dead, 386 the park community of were wounded, and 91 were listed as Trout River, missing. Every officer who had gone collaborating with over the top was either wounded or dead. local residents and This day is sacred in the province to the staff of Gros Morne memory of these young soldiers. A National Park. On 8 Memorial Service will be held at the July, performances National War Memorial, St. John’s, as will be held at While in Newfoundland and Labrador - well as in communities across the ACA delegates will be treated to a Kitchen Party Page 8 April - May 2006

Transportation in St. John’s July 1, 2006:

Airport Shuttle: Buses Memorial Day

There is no airport shuttle service in St. We are a small city with narrow streets – Commemoration John’s – so the Local Arrangements our public transit system is not as fast as Committee has laid one on for you! some, but it’s a great way to see the city. “..of particular interest were the Arrangements are being finalized for a Bus fare is $2.00 for adults, $1.50 for studio photographs of men… shuttle service on the busiest days – stay children. For information on routes and tuned for details. schedules, see http:// most… were without www.metrobus.com/ . identification of the Otherwise, it’s taxis. Taxi rates are as individuals..What struck me follows to the major hotels: Children immediately was the youth of Delta St. John's $17.50, some of the soldiers. They had The fare to most of the nearby B&Bs Bringing your junior archivists to ACA? will be $17.50. Need suggestions for feeding and to have lied about their age… The fare to the Memorial University entertaining them? Looking for a Kevin Major (1991) Newfoundland residences should be babysitter for the banquet? Contact the about the same. Local Arrangements Committee and The last day of ACA 2006 – Saturday, we’ll see what we can come up with. 1 July – is Memorial Day in Rental Car Partner: Newfoundland is a pretty child-friendly Newfoundland and Labrador. It place – it’s fairly easy to travel with commemorates the near devastation of National Car Rental, with locations in “youngsters” here. the Newfoundland Regiment at St. John’s, Gander, Deer Lake & Beaumont Hamel on 1 July 1916 during Stephenville adjacent to the airports is the first day of the Battle of the providing excellent rates as well as Canadian Census Day 2006 Somme. In less than 30 minutes, 710 assisting the host committee with two soldiers of the First Newfoundland courtesy vehicles. When contacting Regiment were killed, wounded, or their reservations desk, please identify missing in action; only 68 men that you are with the Archivists answered the roll call following the conference, and request Contract ID # battle. 3711197. Reservations can be booked directly at their St. John’s office @ 709- The losses at Beaumont Hamel were 722-4307 or can be made their toll free not singular. On 14 April 1917, a reservation number @ 1-800-227-7368 major offensive at Monchy-Le-Preux or on-line at http:// resulted in more staggering losses: 166 www.nationalcar.com/, killed, 320 wounded, 150 captured as Census Day 2006 is scheduled POWs. In December 1917, in Taxis: for Tuesday, 16 May. For the recognition for their distinguished first time in the 340 years conduct in battle, the British The meter starts at $3.00. Sample fares: Census have been conducted in government bestowed the title “Royal” MUN to the Delta – c$8-10 the territory that was destined to on the Regiment. Newfoundland and Delta to the Rooms (The Provincial Labrador volunteers also served in become Canada, respondents Archives) – c$6-7 other units: the Royal Naval Reserve, Memorial University of Newfoundland will be asked to provide consent the Newfoundland Forestry Companies, to The Rooms – c$6-7 for the release of information the Canadian Expeditionary Force, the George Street to MUN – c$8-10 (the they provide, 92 years after Royal Flying Corps, and the Mercantile Delta is much more conveniently collection. Until now, no such Marine. situated for George Street – you will be consent was required. able to take Shank’s Mare . The war had a crippling impact on the Ensure your place in the history social and economic fabric: the Some taxi phone numbers: of Canada. On Census Day 16 volunteers of the Royal Newfoundland Co-op 726-6666 ( the favorite taxi of May 2006, answer YES to allow Regiment alone suffered a fatality rate ANLA – they have heard of archives!) of almost 30% percent and a casualty your information to be made Bugden’s 722-4400 rate of over 70%. The large war debt Jiffy 722-2222 available to your descendants in assumed by Newfoundland was, in part, City-Wide 722-0003 2098. Ask everyone you know to responsible for the suspension of Don’t be afraid if the driver calls you do so as well. responsible government in 1934. For “my love”! more information, visit Newfoundland

April - May 2006 Page 9 and the Great War at: http://collections.ic.gc.ca/great_war Keynote Speaker: Michael Crummey, Poet and Novelist

“Articulating Past Lives”: An Archive’s Place in the Life and Writing of a Reluctant Researcher The keynote speaker for the ACA “Roots”, the son researches the Conference is Newfoundland and company records and photographs at Labrador poet and novelist, Michael the Miner’s Museum to understand Crummey. He is the author of his father and the home town he had several books of poetry, a short- thought he had left behind him “as story collection, and two novels, as if it was a childhood disease.” well as a collaborator in a photographic-essay, Journey into a In 2001 Crummey published his Lost Nation. Many of his works first novel, River Thieves, which interpret historical themes and his was nominated for several awards, In June 1991, Kevin Major, narratives interweave archival including the Giller and the Newfoundland teacher and novelist, record, memory, and a Commonwealth Prize. Set in the visited the Beaumont Hamel Memorial consciousness of a past lost. early 1800s on the Exploits River, Park in France. As a boy growing up in Crummey explored the relationships Stephenville, he had gone to the Crummey was born at Buchans, a within the Peyton household, community war memorial each year on mining community in the interior of settlers involved in the fur trade and the morning of 1 July with his parents, Newfoundland; his childhood and the salmon fisheries, and, in turn, who recalled the July Drive and adolescence was spent there and in their perceptions and treatment of relatives who had participated in it. The Wabush, a Labrador mining town. the Beothics. Crummey’s current 1991 visit to Beaumont Hamel included He studied at Memorial University, novel, The Wreckage, spans several a moving visit to the cemetery, past the St. John’s, and Queen’s University, decades and continents, from the rows of Newfoundland and Labrador Kingston. In 1991 he taught briefly sectarian animosities of pre-war names, many without gravesites. Based in China, an experience reflected in Newfoundland, to a Japanese POW on subsequent research at the Public his early collection of short stories. camp, and returning to St. John’s in Records Office, the Imperial War He now lives in St. John’s. the 1990s. Museum, the Provincial Archives of Newfoundland and Labrador, and the Crummey published two award- Centre for Newfoundland Studies, winning books of poetry, Arguments Major wrote No Man’s Land, a novel, with Gravity (1996) and Hard Light which covered the 24 hours (30 June-1 (1998), the latter a retelling of his July 1916). The finished manuscript father’s stories of the Newfoundland was read by Walter Tobin, then the and Labrador fishery. One of his only living survivor of Beaumont poems, “What’s Lost” speaks Hamel and published in 1995. In 2005, poignantly of the disappearance of Major published a stage adaptation of community knowledge: “Even those the novel. [islands] too small to be found on the map/ once carried a name in In commemoration of 1 July, Kevin someone's mind/a splinter of local Major has been invited to deliver the history --/a boat wracked up in a Commemorative Address, commencing gale of wind/the roof-wrecked at 10:50 pm. remains of a stage house/ hunkered in the lee/… what's forgotten is Currently Michael Crummey is a For more information on Kevin Major, lost…” Some of his poetry may be writer-in-residence at The Rooms, visit http://newcomm.net/kmajor. found on the University of Toronto part of a collaborative project by Kevin Major‘s recent history of Canadian Poetry site: http:// artists and writers to create Newfoundland and Labrador, As Near www.library.utoronto.ca/canpoetry). installations based on the holdings to Heaven by Sea, was nominated for of the Provincial Art Gallery, the 2001 Pearson Writers’ Trust Non- Crummey’s collection of short Museum, and Archives. Fiction Prize. stories, Flesh and Blood (1998), many set in a Newfoundland mining community, Hard Rock, drew upon his childhood experiences; in Page 10 April - May 2006

St. John’s ACA Editorial: Between the Covers Conference Theme Traditionally, Newfoundlanders and Peter Pope, Fish into Wine: Through Labradorians have relied upon oral painstaking research that combined Draws remendous history and song to preserve their past. innovative archaeological analysis with More recently, this form of historical research, this elegant history Response communication has been supplemented documents seventeenth-century by the written word. Since then, this Newfoundland, where the cod fishery province has produced some of the finest sustained settlement. Pope is a presenter The ACA’s Call for Proposals for its writers and poets in the country, yet the in the closing plenary. 2006 Conference, “Living on the Edge” art of the traditional Newfoundland – The Place of Archives in the Heritage raconteur remains an important part of Ruby Gough, Robert Edwards Holloway: and Cultural Community has drawn a our culture. Newfoundland educator, scientist, huge response this year as over 60 photographer, 1874-1904. An illustrated session and paper proposals were The first book of poetry written on the biography that explores the career of one received by the 2006 ACA Programme island is Robert Hayman’s Quodlibets of Newfoundland’s most prominent (1628), composed while Hayman was photographers. Holloways’studio was Committee. Proposals were received governor of the colony in Bristol’s Hope continued (1913-46) by daughter Elsie, from around the world, including (Harbour Grace). Since then, also an accomplished photographer. submissions with speakers from the Newfoundland literature has emerged as a United States, England, Germany, unique subgenre with a style of its own. LITERATURE Tanzania, Australia, New Zealand, The Percy Janes, House of Hate. A Netherlands, Wales, Ireland, Iceland, In getting to know this place, we invite controversial novel published in 1970 that Vietnam, Zimbabwe, the Cayman you to check out our writers. As part of presented a stark portrait of one family in Islands and France, along with many the ACA 2006 Annual Conference we are a western Newfoundland paper mill town. fine submissions from our own happy to present you with some of our Canadian archival community. best. Two of our keynote speakers, Bernice Morgan, Random Passage. An Michael Crummey and Kevin Major, are historical novel set in early nineteenth-

critically acclaimed writers. Their work century outport Newfoundland. The set With only 24 available timeslots on the celebrates our heritage and the unique for the movie adaptation is located in programme, the Programme Committee Newfoundland and Labrador experience. New Bonaventure, Trinity Bight, and is has had its work cut out to determine open to visitors. which proposals would be accepted for There are many more writers who will inclusion in this year’s programme. The acquaint you with this place. The Local Donna Morrissey, Kit’s Law. Set in an Committee met in St. John’s, Arrangements Committee (LA) has a isolated Newfoundland outport in the Newfoundland on 27-28 January to few recommendations to get you started. 1950s, the novel explores a family review the proposals and begin the work We decided to offer up some of our threatened by separation and violence. of developing the programme and favourite writers - this list is not exhaustive – in fact, we limited each Michael Winter, The Big Why. Described assigning Committee members as member of the LAC Committee to five as a post-modernist historical novel, The session liaisons. The Programme writers (and added a couple of our own). Big Why explores the year spent by Committee has tried to create as We invite you to get to know us through American artist Rockwell Kent in the balanced a programme as possible which our writers before you arrive for the ACA Newfoundland community of Brigus in will have a broad appeal to ACA Conference. 1914, and the ensuing misconceptions, members. The Programme Committee evasions, and betrayals. is also working with our colleagues in During the Conference, LA has arranged Newfoundland to add as much that many of these books will be available Lisa Moore, Alligator. The novel utilises Newfoundland flavour to the programme for purchase at the conference venue. the metaphor of the alligator to explore as possible. survival among several protagonists in Jessie Chisholm contemporary St. John’s.

Larry Dohey Michael Moosberger Ed Riche, The Nine Planets. A satirical Chair, 2006 ACA Conference HISTORICAL portrayal of social mores in affluent St. Programme Committee Cassie Brown, Death on the Ice: A John’s. detailed account of the 1914 sealing disaster: 78 sealers (SS Newfoundland), Leo Furey, The Long Run. In this left on the ice off the northeast coast for coming of age novel, set in a Catholic 53 hours, died in a savage blizzard in orphanage, the protagonist Aiden March 1914. The event inspired artist Carmichael details the antics of the Dare David Blackwood’s Wake of the Great Klub in their escape from conformity and Sealers. loneliness.

April - May 2006 Page 11

MEMOIRS AND ESSAYS Wayne Johnson, Baltimore's Mansions. National Archives Development Program Set in Ferryland, on Newfoundland’s Southern Shore, the memoir by the (NADP) acclaimed novelist documents the lives of (Ottawa) The NADP is a financial supporting the development of archival his father and grandfather, along with assistance program of Library and institutions and organizations across Canada. their resistance to Confederation. Archives Canada (LAC) for which the CCA is the third party deliverer for the All forms and applications are available online Ray Guy, That Far Greater Bay. Known archival community. The NADP provides at http://www.cdncouncilarchives.ca/ as one of J.R. Smallwood’s most vocal contribution funding to Canadian archives NADP.html. opponents, Guy was also noted for his and organizations to increase their capacity humourous sketches of outport life. to preserve and make accessible archival Please contact your Provincial or Territorial materials about Canada and Canadians. Council for more information about deadlines. CHILDREN’S BOOKS The program also provides funding to the Visit http://www.cdncouncilarchives.ca/ Al Pittman, Down by Jim Long's Stage. Canadian Council of Archives (CCA) to provcouncils.html for a list of Councils and Best-selling children's poem, with lavish enable it to provide leadership and services Professional Associations. illustrations. Of special interest to children eight and under. Sound and Moving Image Records Workshop Janet McNaughton, To Dance at the (Fredericton) The Council of Archives of Palais Royale. An historical novel of a of “The Care and Handling of Recorded Sound New Brunswick is offering a workshop on Materials.” young English girl who immigrates to Sound and Moving Image records to be Canada in the 1920s to work as a presented by two of Canada’s foremost The presenters will provide a brief history of domestic. experts in the field. audio and moving image formats and will

illustrate these and the stages of production FOLKLORE AND FOLKWAYS Brock Silversides is currently Director – with examples. They will discuss problems of Lynne D. Fitzhugh, The Labradorians: Media Commons, University of Toronto technical obsolescence and types and causes of Voices From the Land of Cain: Libraries and formerly of the Provincial deterioration and will address preservation and Countering the 16th century depiction of Archives of Alberta, a member of the conservation including digitization for access Labrador as "the land God gave to Association of Moving Image Archivists and and conservation. Cain," (Jacques Cartier), this compilation author of “The Importance of Film focuses on its rich culture, as depicted in Elements,” and a book on Cultural Property The workshop will be held on May 12, 2006, narratives of Labradorians deposited at Appraisals. from 9:00 a.m. to 5:00 p.m. at the Provincial Them Days Archives. Archives of New Brunswick, 23 Dineen Drive, Gilles St- Laurent is Audio Conservator – University of New Brunswick Campus, Robert Mellin, Tilting: House Sound and Image Division, Library & Fredericton. Registration is $75.00. Lunch will Launching, Slide Hauling, Potato Archives Canada, a member of the be provided. Trenching, and Other Tales from a International Association of Sound Archives, Newfoundland Fishing Village. recipient of two CEDAR Awards for Contact Anne LeClair to register at: Beautifully written and illustrated, Mellin remastering of vintage recordings, and author [email protected] or 506-453-4327 explores the people and cultural landscape of the fishing outport of Special Interest Section On Aboriginal Tilting. Archives (SISAA) ART Mary Pratt, A Personal Calligraphy. Aboriginal Archives Promotional Edward Atkinson) focused on Phase II which Personal memoir, including life in Booklet Project involves the creation of a website hosted by the Salmonier and St. John’s, illustrated with Phase I of the project is near completion. It ACA and a multi-media CD-ROM/DVD 30+ colour images of her luminous involved the development and printing of a product (for those communities without paintings. hard copy version intended for use by Internet access), with a deadline for Phase II of Aboriginal communities throughout 31 March 2006. The steering committee Ron Rompkey, Reginald Shepherd & Canada. The English version was members concluded that a meeting with the Helen Parsons Shepherd: A Life completed last year by volunteer writers ACA Executive Director and the Public Composed. A celebratration of the artistic from the SISAA. Both the ACA and the Awareness Committee was essential to life and work of Helen and Reginald CCA also contributed time and resources in determine where responsibilities would lie for Shepherd. editing the material. The French version is completing Phase II activities by that date. almost completed. Jean-Claude Roy & Ben Hansen, Two SISAA ListServ Visions of Newfoundland & Labrador - At a meeting held on 30 December 2005, The SISAA ListServe continues to grow in Deux Visions de Terre Neuve et the Steering Committee (Warren Sinclair, membership. There are at present 46 members. (Continued on page 12) Patricia Kennedy, Wilma MacDonald and Page 12 April - May 2006

(Continued from page 11) Labrador. A 2003 collaboration between Review And Renewal Project photographer Ben Hansen and artist Jean- Claude Roy, resulting in 138 pages of Committee Chair Report colour plates, illustrating their different interpretations of their favourite places. Members of the Association of Canadian distinguish the position occupied by the Archivists (ACA) Review and Renewal ACA in this activity from that of other LAND USE AND TRAVEL Project Committee are: Marc Lerman, institutions and associations in the Carol Brice-Bennett, Our Footsteps are Chair; Jerry O’Brien; Terry Eastwood; archival and heritage community. The Everywhwere: Inuit land use and Sharon Larade; and Lisa Daulby. intent is to identify the interests, needs, occupancy in Labrador. Based on oral audiences, partners, and anticipated histories with Labrador Inuit; illustrated With the assistance of Association results. with 116 maps. Strategy Group (ASG), project consultants, the Steering Committee Our document should define the basic Roberta Buchanan and Bryan Greene, ed. conducted in-depth interviews with a components of the methods and The Woman Who Mapped Labrador: sample of members, prepared and approach to the advocacy function, the Life and Expedition Diary of Mina conducted a survey of present, past, and which segments of the archival and Hubbard . Annotated diary by Mina non-members, and created a report to heritage community and of Canadian Hubbard, documenting her expedition present research findings and society are included in its realm of across the Labrador Peninsula, from recommendations. The consensus activities and, who within the ACA is North West River to Ungava Bay. among ACA’s members and prospective responsible for the administration of the Includes biography by Anne Hart. members is clear: ACA needs to be advocacy function. The document will more actively engaged in lobbying not specify procedures for the delivery Mary Smyth and Fred Hollingshurst, 52 activities, must raise the profile of the of this service. The aim of the statement Great Hikes: Adventures on profession among members of the public is to assert the ACA’s stance as an active Newfoundland’s Breathtaking Trails. and institutions with archives, and and outward-looking member of the An illustrated handbook, describing 52 enhance professional development. The Canadian archival and heritage hikes on the Avalon and Bonavista membership is satisfied on the whole community dedicated to the promotion peninsulas. Information includes with the association’s traditional and advancement of its members and of difficulty, expected duration, highlights. tangible offerings though there is room the archival profession. It is the voice of for improvement to increase satisfaction archivists and the profession at the POETRY levels. There was widespread national level and speaks on their behalf Robin McGrath, Covenant of Salt. A recognition that these kind of strategic to audiences across the country. book of poetry that comes out of the initiatives speak to member priorities We plan to present the advocacy Newfoundland oral tradition. These and the issues and challenges facing the statement to partners and the lyrical narratives bring the voice of the sector. Advocacy, Public Relations and membership during the Conference in poet to life on the page, recreating stories Outreach, and Professional Development St. John’s. Our goal is to use the from the past. McGrath reaches back into are Review and Renewal Project statement as a starting point in building her Newfoundland roots to find the words strategic priorities. an effective advocacy program for the community. The statement will be used that speak directly to the ear, the eye, and as a building block and input from the heart. ACA activities in the areas of the partners will be encouraged. strategic priorities will be undertaken in Consultation with others is key to design E.J. Pratt, Newfoundland Verse. concert with other associations, effective structural and process models. Considered the foremost Canadian poet particularly those at the provincial/ In the end, we seek to develop key of the early twentieth century, Pratt territorial level. The Committee has messages and strategies, and produce a explored epic national themes devised a strategy for the execution of guide to advocacy including such topics the strategic priorities. Enos Watts, Spaces Between the Trees. as advice on meeting with politicians, senior government staff, and the media. One of Newfoundland’s most respected Advocacy poets. The poems cover wide-ranging ACA monitors issues as funding, themes and styles, but there is special Public Relations and Outreach copyright, access to information, census, emphasis on the natural world, family, Interplay Creative Media was contracted innovative tax incentives and cultural and isolation. to create a communications strategy. property, amongst others, and speaks out Our purpose is to complete an on the interests of all archivist in assessment of the current situation, Canada. We plan to present a statement identify recommended communications regarding the advocacy roles and objectives, design a strategy to achieve responsibilities of the ACA. To set forth objectives using messages targeted to the principal objectives and aims of specific audiences conveyed through the leadership in the promotion and support most effective communications of the archival profession in Canada. To April - May 2006 Page 13 products, design an approach to measure We plan to present the Communications with the goal to maintain or reduce results, and provide estimates for strategy to partners and the membership delegate fees. We seek to identify budgetary purposes. The hope is to during the Conference in St. John’s. method and objective measures to develop key thematic messages and Our goal is to use the strategy as a incorporate location cost considerations provide a guide for meeting with media starting point in building an effective (e.g. travel & hotel) and proximity to and public groups. communications program for the geographic concentrations of members community. The strategy will be used as in site selection review for future sites. The following communications a building block and input from partners We will use staff expertise in negotiation objectives and strategy are being will be encouraged. Consultation with of services and rates, and achieve considered. others is key to design effective operational efficiencies to decrease structural and process models. hosting expenses. We seek to adjust Inform the ACA membership, as well as practices and policies to create non-fee other national, provincial and territorial Professional Development revenues using partner and sponsor associations and councils of its public We are working in communicating with support, advertising, and trade show awareness and outreach plans Provincial and Territorial councils and income academic institution representatives to Create dialogue and invite the prepare an inventory of what Existing Communications Programs participation of other national, professional development opportunities provincial and territorial archival are available and to list the professional Co-editors of the Bulletin, with associations and councils in an development needs of the community. assistance from staff and contributions integrated archival awareness campaign We hope to create an Education plan in from chairs and committees are working to improve consistency in delivering 6 Educate members on promoting the concert with partners such as Provincial/ Territorial Councils. issues per year with improved content value of archives to resource allocators, reflecting practical and front-line within their organizations, in order to Tactical initiatives developments across Canada. secure a much needed increase in budgets and human capital Highlights of accomplishments relating The Web site is being enhanced. The to Review and Renewal Project tactical public site is improved to meet 3-click Raise the awareness of current and initiatives. maximum for content, multiple levels, prospective archive users about the role outdated and highly detailed content of archives and the archival profession, Financial: have been removed. A Members’ only their importance, and how to access Proposal to change timing for site is now available with content them. membership and fiscal year has been relevant to members’ needs and to submitted and will be presented for increase functionality. e-commerce and The committee is considering the membership consideration at the Annual e-payment are being developed and following themes. The ACA should General Meeting (AGM). offered. communicate its key messages and clearly distinguish itself by Established the ACA Foundation, a This past year the Review and Renewal communicating its unique role, within charitable foundation/trust that would Project Committee ensured to put in the Canadian archival community. To collect funds to support scholarship place elements necessary for execution. shape the perceptions of its strategic program & research projects. There is no doubt execution of tasks constituencies we will need to use an Presentation on the matter will be made relating to the strategic priorities will overall positioning concept. The ACA during AGM. occur during the next ACA year should position itself as the professional beginning July 1, 2006. During the association that represents the interests e- Archivaria: Conference several presentations will be of the archival profession, in matters of Launched at Conference 2006. Issues 1 made on the matter and we will seek one national importance. The ACA should – 59 will be available as searchable on one consultation with delegates. This also continuously promote its role in PDF’s on the web site, with project’s success and relevance to encouraging cooperation within the approximately the first 50 issues open to ACA’s future depends on your input. archival community, namely public, while the most recent issues will Please participate in building an coordination and collaboration on public be reserved for subscribers and association worthy of the Canadian awareness initiatives to advance the members. A searchable index will also archival community. interests of the Canadian archival be available to members and subscribers. system, and ultimately that of In the near future the collection may also Respectfully submitted, Canadians. Wherever possible, the be available on CD. ACA will evaluate the effectiveness of Marc Lerman its communications programming and Conference Operations Guide Chair, ACA Review and Renewal adjust its strategy or tactics as needed to Project Committee ensure that the programming supports Existing policies, procedures, and the association’s objectives. operations practices are being adjusted

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(Continued from page 1) and for the Aboriginal Archives Guide New features on the site and feel free to convey comments Phase II. I thank the Bureau of Canadian to ACA office staff. I cannot stress Archivists (BCA) for considering these UNESCO's enough how important it is for our applications as priorities and thank all members to use the ACA website to who participated in the NADP Archives Portal gather information and receive services. applications process and the NADP Our leadership team is committed to policies and procedures workshop led by UNESCO's Archives Portal at using the Web as our main the Canadian Council of Archives (CCA). www.unesco.org/webworld/ communication tool and I invite you to portal_archives now visit our website regularly to witness I served as BCA Acting General has added an additional service through results. Secretary, July 2005-December 31, 2006. a user registration services to On January 1, 2006, Shelley Sweeney, increase community building and At the Conference the e-Archivaria University of Manitoba, succeeded and enhance security. version of our worthy publication will be the BCA is delighted to have a person of launched. Teruko Kishibe, Archives Shelley’s stature in this leadership role. Nearly 8,000 websites of archives and Assistant, coordinated the collection of The management and administrative archival resources all over the copyright permissions for this edition. If responsibility of the Copyright world can be accessed through the you have not responded to ACA’s appeal Committee was transferred from BCA to Portal. on this issue please do so as soon as CCA. Please note the Copyright possible. Teruko who also assisted in the Committee also serves as ACA’s and The Directory lists since more than five records management of ACA’s records L’Association des Archivistes du Quebec years websites of archives of performed admiringly and we owe her (AAQ) representative for all copyright the public and the private sector, our sincere gratitude. advocacy issues. including universities and research institutions and websites of resources The establishment of the Municipal It is difficult to put into words the related to archives and records Archives Special Interest Group, the marvelous contributions of ACA’s management. McGill University Student Chapter, and leadership team. Each and every member the University of Toronto, Faculty of of the Board, committee chairs, and SIS All content can be accessed by regions Information Sciences Student Chapter is a chairs has supported ACA’s agenda with and countries. Visitors to the testament to our community’s interest and conviction and commitment. I UNESCO Archives Portal can also commitment. Rodney Carter, Religious experienced my Presidency in an browse through pre-established Hospitallers of St. Joseph in Kingston, environment of good will and collegiality. categories or search for specific words. ON, has been appointed Chair, Religious We are indebted to all who served as They can add a new link or Archives Special Interest Group. volunteers on our committees, interest modify an already existing link. groups, and consultation bodies. ACA submitted National Archival Development Program (NADP) grant It should never be forgotten that our applications for the ACA Institute 2006 achievements during my term could not have happened without the expertise of Duncan Grant and Judy Laird. Their diligence, dedication to our cause, and New Municipal Archives Special outstanding performance is a source of inspiration. Interest Section (MASIS) As is my tradition, I ask you to consider We are pleased to announce that a new If you are interested in being a member participating in the good works of ACA. Municipal Archives Special Interest of this new Special Interest Section, Please feel free to volunteer or, at the Section (MASIS) has been formed. The please contact Cynthia Kent very least, offer comment and thoughts goals and objectives of MASIS are to: at [email protected]. on our services. Our leadership team, Executive Director and office staff can Provide a forum for discussion for ACA The first MASIS Annual General only render an effective service in the members who are responsible or have an Meeting will be held at 12:00 noon on long run if our members and the archival interest in municipal archives. Saturday, July 1, 2006 at this year’s community participate in the process of ACA Conference in St. John’s, building an Association effectively Establish goals relating to municipal Newfoundland. All ACA conference responding to your needs. archives and the planning of projects of attendees are welcome to join the interest to committee members. meeting. Respectfully submitted, Marc Lerman Focus attention on growth and ACA President development of the Municipal Archives.

April - May 2006 Page 15 Page 16 April - May 2006

aca Bulletin Association of Canadian Archivists The views expressed in the Bulletin are not necessarily those of the I.S.S.N. 0709-4604 Board of Directors of the Association of Canadian Archivists. The Bulletin is usually published bi-monthly by the Association of Cana- April-May, Vol. 30, No. 4 dian Archivists. Submissions, suggestions, and any questions should be addressed to: P.O. Box 2596, Station D, Ottawa, Ontario, K1P 5W6 Tel: (613) 234-6977 Larry Dohey, Co-Editor FAX: (613) 234-8500 Archives of the Roman Catholic Archdiocese Email: [email protected] P.O. Box 1363 St. John's, NL Canada A1C 5M3 Phone: 709-726-3660 email: [email protected]

Attending an Event and Not Sure How to Advertise the ACA … Take the Display!

The display is easy to transport and Shipping: people attended the event, whether it simple to assemble, and would be a The ACA will share the cost of was restricted to archivists, or what perfect addition to most archives shipping the display. The borrower portion of those attending were from functions – why not borrow the will pay to have the display sent to outside the profession. display for your provincial or them, and the ACA will provide a territorial conference, your annual pre-paid return shipping form with Requesting the display: Archives Week, exhibit openings, or the display to cover the costs for the Please contact Cara Downey, Chair archives facility openings? return shipment. of the Public Awareness Committee, to arrange to borrow the display or Size and weight of the display: Items with the display: visit the News and Events section of The display comes in a carrying We have post-it notes, brochures, the ACA website http:// case that weighs 22 lbs, and pens, posters and pins to accompany www.archivists.ca/news/ and follow measures 42" x 12" x 4". the display! Just let us know how the links for ACA Display for more many people are expected, and we information. The display has three individual will include some of each item in the panels that are 84" high and 38.5" mail-out. Cara Downey wide each. Once assembled, the Chair, ACA Public Awareness three-paneled display is 115.5" wide After the event: Committee or the panels can be used Let us know how it went! We’d Phone: 613 992 8631 individually. appreciate feedback on how many Email: [email protected]