Minutes
Meeting Regular Council Date 6-Nov-lS Time 7:00 PM Place Munici al Hall - Council Chambers
Present Mayor Martin Davis Councillor Bill Elder Councillor Sarah Fowler Councillor Josh Lambert Councillor Lynda Llewellyn
Staff Mark Tatchell, Chief Administrative Officer Amanda Knibbs, Finance Assistant
Public 21 members of the public
A. Welcome Mark Tatchell, ChiefAdministrative Officer and Corporate Officer, welcomed the public and gave a brief overview of the legislative framework that establishes local governments and the orderly transition of municipal councils. Hethen swore in the newly elected Mayor and Councillors.
B. Inau ration Thefollowing persons recited their solemn affirmations andwere sworn in as Mayor and Councillors Mayor Martin Davis Councillor Bill Elder Councillor Sarah Fowler Councillor Josh Lambert Councillor Lynda Llewellyn
C. Council to call the meetin to order Mayor Davis assumed chair ofthe meeting and called the meeting to order. Mayor Davis acknowledged and respected that Council is meeting upon Mowachaht/ Muchalaht territory D. Introduction of late Items 1 late item introduced - correspondence from Minister Katrine Conroy regarding Adoption Month
E. A rovaloftheA enda
Llewellyn/Elder: VOT 462/2018
THAT the Agenda for the November 6th, 2018 Regular Council meeting be adopted as amended. CARRIED
F. Petitions and Dele ations
None.
G. Public In utffl Frank Collins, President of Tahsis Salmon Enhancement Society, 1 congratulated Mayor and Councillors and noted the long history of partnership between the Village and the society.
Two members of the public congratulated Mayor and Councillors on their election
H. Ado tion of the Minutes
1 Minutes of the Regular Council meeting held on October 16th, 2018
Llewellyn/Elder: VOT 463/2018 THAT the Regular Council Meeting minutes from October 16th, 2018 be adopted as presented. CARRIED
1. Rise and Re ort
None.
J. Business Arisin
None.
K. Council Re orts
Ma or Davis None Councillor Elder None
Councillor Fowler written re art Autumn 2022
This council, sworn in today, represents the most democratically elected group in the known history of B. C. The highest voter turnout in the entire province speaks loudand clear. Weare a village wherepeople step upto the plate, andacknowledge each other. A bastion ofliberty and individual rights balanced by universal Canadian inclusiveness. I will always. Listen. Observe. Validate. Empathize. I hope to earn your respect asan unbiased elected official. Mysolemn oathto you isto keep my mind open, butnot empty. I promise to do my best to be ever more informed and participatory in political debate, yet remain steadfast a steady neutral, non- partisan public servant. At the same time, I must continue advocatingfor those who need me to do so. Itis this clarity of purpose, likethe lighthouse at Yuquot both a beaconand a refuge,that guide me to make a commitment offoundational principles for responsible conduct.
Proudto callTahsis my home, both a safeplace to believe, prayand speak my truth, I embark on a collaborative efforts to represent all citizens. Together we can inspire confidence by developing proactive oversight and using integrity to intervene when appropriate. Autonomy on the verge ofa wave with varied environmental influx, it is law and decision makerswho hold the babyof public trust, strategicdirection and expectations or priorities of service levels. To fully understand there are no fresh starts; in fact, we inherit tangible capital, bylaws and a contemporary climate of divisive depreciation. Nevertheless, with a humble codeof conduct and modest capacity to respectthe sacred beauty in a specificviewpoint, I wholeheartedly embrace a broad rangeof perspectives.
I serve at the pleasure ofthe mayor and tenaciously agree to account for one's own actions. Aware of direct and indirect pecuniary conflicts, disagreements on issues of quality or distribution systems anda general attitude that is amenableto persuasion I approach decisionswith a process. Supported bystaff implementation and professional advice I utilize a common ground asmy compass. In partnership with all hands on deck I vowto keep theship afloat no matterthe weather; direction in policyis leadership. Respectfully submitted, Councillor Fowler
Councillor Lambert None
Councillor Llewell n written re ort
I thank the citizens ofTahsis for having the faith in me to allow me to represent you for the next 4 years. I look forward to working with the team that has been elected. I think we are a diverse group of people who each bring different strengths to the table. After our first orientation session I heard that the Nootka Sound Watershed Society was meeting in Tahsis this past Tuesday so I attended the meeting. They are a welcoming and efficient group. They meet again on Nov. 28 in Gold River. The Tahsis Salmon Enhancement Society AGM is Dec. 9 at 9am at the Seniors Centre. The Tahsis Literacy Society also has an AGM coming up... Nov. 13 at 7pm at the Recreation Centre. Tahsis is blessed with a lot of good people taking care of a lot of the extras we have here... ! want to thank all the volunteers around our Village for all they contribute.
Llewellyn/ Fowler: VOT 464/2018 THAT the Council Reports be received. CARRIED
L. B laws None
M. Corres ondence
1 Lisa Hendra letter to Mayor and Council Re: by-law enforcement
Brooke Jones Letter to Council Re: Tahsis Recreation Center Rock Climbing Wall
Tahsis Community Garden Society Re: Proposal for Community Composting Initiative
Captain Meares Elementary Secondary School Re: PAC Request for Contribution
Ministry of Attorney General to Mayor and Council Re; Licences for retail sale of non-medical cannabis
Ministry of Children and Family Development RE:Adoption Awareness Month (Late Item) Llewellyn/Fowler: VOT464/2018
THAT these correspondence items be received. CARRIED
Llewellyn/ Fowler: VOT465/2018
THAT correspondence item M3 be pulled for discussion. CARRIED A briefdiscussion followed regarding the funding opportunities, program options and the importance of diverting organic material from the landfill
Councildirected staff to arrangea meetingwith stafffrom the Comox StrathconaWaste Management program (Comox Valley Regional District) to discussdeveloping an organicsdiversion programfor Tahsjs
Llewellyn/Fowler: VOT466/2018 THATthe Villageprepare and submit an Expressionof Interest underthe OrganicsInfrastructure Program(Ministry of Environment andClimate Change Strategy) to seekfunding for an organics composting project. CARRIED
Fowler/Llewellyn: VOT 467/2018
THAT correspondence item M2 be pulled for discussion. CARRIED
Fowler/Llewellyn:VOT 468/2018 THAT Council consider this issue upon receipt ofa staff report to Council CARRIED
Fowler/Llewellyn:VOT 469/2018
THAT correspondence item M4 be pulled for discussion. CARRIED
Fowler/ Elder: VOT 470/2018 THATthe Village donate $100. 00to the Captain Meares Parent Advisory Committee for itsChristmas fund raisingcampaign, matchingthe 2017 donation. CARRIED
Fowler/Llewellyn:VOT 471/2018
THAT correspondence item MS be pulled for discussion. CARRIED
Llewellyn/ Elder:VOT 472/2018 THATthe Councilsupport the Ministryproclaiming Novemberas Adoption Month andthat Minister Conroy's letter be posted on the Village website. CARRIED
N. New Business 1 Appointment of Deputy Mayor Llewellyn/ Elder: VOT 473/2018 THAT Councillor Fowler be appointed as Deputy Mayor. CARRIED
2 Appointments of Directors for: a) Strathcona Regional District Board
Fowler/Elder: VOT 474/2018 THAT Mayor Davis be appointed as Director for the Strathcona Regional District. CARRIED
b) Comox Strathcona Regional Hospital District Board
Fowler/Elder: VOT 475/2018 THAT Mayor Davis be appointed as Director for the Comox Strathcona Regional Hospital District Board. CARRIED
c) Comox Strathcona Solid Waste Management Board
Fowler/Elder: VOT 476/2018 THAT Mayor Davis be appointed as Director for the Comox Strathcona Solid Waste Management Board. CARRIED
d) Vancouver Island Regional Library Board
Fowler/Elder: VOT 477/2018 THAT Councillor Llewellyn be appointed as Director for the Vancouver Island Regional Library Board. CARRIED
e) Nootka Sound Watershed Society
Fowler/Elder: VOT 478/2018 THAT Councillor Llewellyn be appointed as a Director for Nootka Sound Watershed Society CARRIED
f) Municipal Insurance Association of BC
Fowler/Elder; VOT 479/2018 THAT Mayor Martin Davis be appointed as a Director for Municipal Insurance Association of BC. CARRIED
3 Appointments of Alternate Directors for: a) Strathcona Regional District Board
Fowler/Elder: VOT 480/2018 THAT Councillor Llewellyn be appointed as Alternate Director for Strathcona Regional District. CARRIED b) ComoxStrathcona Regional Hospital District Board
Fowler/Elder:VOT 481/2018 THAT Councillor Llewellyn beappointed as Alternate Directorfor Comox StrathconaRegional Hospital District. CARRIED b) ComoxStrathcona Solid Waste Management Board
Fowler/Elder: VOT 482/2018 THAT Councillor Llewellyn be appointed asAlternate Director for Comox StrathconaSolid Waste Management Board. CARRIED d) Vancouver Island Regional Library Board
Llewellyn/Elder: VOT483/2018 THAT Councillor Fowler be appointed asAlternate Director for Vancouver Island Regional Library. CARRIED f) Municipal Insurance Association of BC
Llewellyn/Elder: VOT484/2018 THATCouncillor Lambertbe appointedas Alternate Directorfor Municipal Insurance Association ofBC. CARRIED 4 TheBank of Montreal BankingResolution - signingauthorities
Fowler/Llewellyn: VOT485/2018 THAT this banking resolution be received CARRIED Llewellyn/Fowler: VOT486/2018 THAT allcheques ofthe Village ofTahsis drawn on its General account(s) besigned on its behalfby Martin Davis- Mayor, MarkTatchell - Chief Administrative Officer,Janet St. Denis- Financeand Corporate Services Manager, DeborahBodnar - Directorof Finance, Amanda Knibbs- Finance Assistant or anytwo to sign - CARRIED 5 2019 RegularCouncil MeetingDates
Llewellyn/Elder: VOT487/2018
THATthe 2019 Regular Council meeting dates be received. CARRIED llewellyn/Elder: VOT488/2018 THAT the RegularCouncil Meeting dates for 2019 be approved as presented. CARRIED 6 2019 Budget MeetingDates Fowler/Elder: VOT 489/2018 THAT the 2019 Budget meeting dates be received. CARRIED
Fowler/Elder: VOT 489/2018 THAT the 2019 Budget meeting dates be approved as presented. CARRIED
7 Grant in Aid: Village of Tahsis Employees' Christmas Party
Fowler/Elder: VOT 490/2018 THAT this grant in aid application be received. CARRIED
Lleweltyn/Elder: VOT491/2018 THAT this grant in aid application be approved. CARRIED
Llewellyn/Elder: VOT492/2018 THAT this Special Event Permit for the Village Employees' Christmas Party be approved. CARRIED
8 Advertising Opportunity Aboard the M.V. Uchuck III and Beyond
Llewellyn/Elder: VOT 493/2018 THAT this advertising opportunity be received. CARRIED
Llewellyn/Elder: VOT 494/2018 THAT a 1/6 page advertisment at a cost of $200.00 in the Nootka Sounder be approved.
Report to Council: 2018 Village of Tahsis muncipal election ballot account for purposes of the Local Government Act.
Llewellyn/Elder: VOT495/2018 THAT this Report to Council be received. CARRIED
Llewellyn/Elder: VOT496/2018 THAT this Report to Council approved. CARRIED
0. Public In ut#2 None
P.Public Exclusion None
Q.Adjournment Llewellyn/Elder: VOT497/2018 THAT the meeting be adjourned at 7:46 p. m. CARRIED Chief Administrative Officer
;"/-f\ i t '
Form No. 7-4 Community Charters. l20(3) BC Reg. 380/93 Villa e o Tahsis OATH OF OFFICE CANADA Our File No. PROVINCEOF BRITISH COLUMBIA )
I, William Douglas Elder, do solemnly affirm that: I amqualified to hold the office of Councillor for the Village ofTahsis to which I havebeen elected: I have not, bymyself or any other person, knowingly contravened the LocalGovernment Actresoectir vote buying or intimidation in relation to my election to the office: I willfaithfully perform theduties of my office and will not allow any private interest to influencei conduct in public matters;
^required bythe Community Charter, I willdisclose any direct or indirect pecuniary interest I havein a matter andwill not participate inthe discussion ofthe matter andwill notvote in respect'ofthe matter'.
SWORN by the above-named Councillor before me at Tahsis, British Columbia the 6.dayof November 2018.
^ vyilliam Douglas Elder
MarkTatchell, CAO Commissioner of Oaths
Village ofTahsis 9/7 South Maquinna Drive P. O. Box 219, Tahsis, EC VOP 1X0 TEL: (250) 934-6344 FAX: (250) 93^-6622 www.villageoftahsis. corn s. ^<\ y \\: .'
Form No. 7-3 Community Charter s. l20(3) BC Reg. 380/93 Village of Tahsis
OATH OF OFFICE CANADA PROVINCE OF BRITISH COLUMBIA
I, MartinJohn Davis, do solemnly affirm that:
I am qualified to hold the office of Mayor for the Village ofTahsis to which I have been elected: I have not, by myself or anyother person, knowingly contravened the Local Government Act resoectir vote buyingor intimidation in relation to my election to the office:
I will faithfully perform the duties of my office and will not allow any private interest to influence conduct in public matters;
asrequired bythe Community Charter, I will disclose anydirect or indirect pecuniary interest I have in a matter andwill not participate inthe discussion ofthe matter andwill notvote in respect ofthe'matter. SWORNby the above-named Mayor before me atTahsis. British Columbia the 6 day of November 2018.
/^^ Martin John Davis
MarkTatchell, CAO Commissioner of Oaths
Village ofTahsis 977 South Maquinna Drive P. O. Box 219, Tahsis, BC VOP 1X0 TEL: (250) 934-6344 FAX: (250) 934-6622 www.villageoftahsis, corn Form No. 7-4 Community Charter s. l20(3) BC Reg. 380/93 Villa e o Tahsis OATH OF OFFICE CANADA Our File No. PROVINCE OF BRITISH COLUMBIA
I, Lynda Rae Llewellyn, do solemnly affirm that: I amqualified to holdthe officeof Councillor for the Villageof Tahsis to whichI havebeen elected: I have not, bymyself or anyother person, knowingly contravened the LocalGovernment Actresoectir vote buyingor intimidation in relation to my election to the office: I willfaithfully perform the dutiesof my office and will notallow any private interestto influence i conduct in public matters;
asrequired bythe Community Charter, I will disclose anydirect or indirect pecuniary interest I have ini a matter and will not participate in the discussion ofthe matter andwill not vote in respect ofthematter".
SWORN by the above-named Councillor before me at Tahsis, British Columbia the 6.day of November 2018.
Lynda Rae Ltewellyn
Mark Tatchell, CAO Commissioner of Oaths
Village of Tahsis 977 South Maquinna Drive P. O. Box 219, Tahsis. BC VOP 1X0 TEL: (250) 934-6344 FAX: (250) 934-6622 www.villageoftahsis. corn Form No. 7-4 Community Charter s. l20(3) BC Reg. 380/93 Villa e o Tahsis OATH OF OFFICE CANADA Our File No. PROVINCE OF BRITISH COLUMBIA
I, Joshua Michael Lambert, do solemnly affirm that:
I am qualified to hold the office of Councillor for the Village ofTahsis to which I have been elected:
I have not, by myself or any other person, knowingly contravened the LocalGovernment Act respecting vote buyingor intimidation in relation to my election to the office;
I will faithfully perform the duties of my office and will not allow any private interest to influence my conduct in public matters;
as required by the Community Charter, I will disclose any direct or indirect pecuniary interest I have in a matter and will not participate in the discussion ofthe matter and will not vote in respect ofthe matter.
SWORN by the above-named Councillor before me at Tahsis, British Columbia the 6. day of November 2018.
ichael Lambert
Mark Tatchell, CAO Commissioner of Oaths
Village ofTahsis 977 South Maquinna Drive P. O. Box 219, Tahsis, EC VOP 1X0 TEL: (2WJ 934-6344 FAX: (250) 934-6622 www.villageoftahsis. corn ^'"~,,. /\'b / ';
Form No. 7-4 Community Charter s. l20(3) BC Reg. 380/93 Villa e o Tahsis OATH OF OFFICE CANADA Our File No. PROVINCEOF BRITISH COLUMBIA
I, Sarah Maria Fowler, do solemnly affirm that:
I am qualified to hold the office of Councillor for the Village of Tahsis to which I have been elected;
I have not, by myself or any other person, knowingly contravened the LocalGovernment Act respecting vote buying or intimidation in relation to my election to the office;
I will faithfully perform the duties of my office and will not allow any private interest to influence my conduct in public matters;
as required by the Community Charter, I will disclose any direct or indirect pecuniary interest I have in a matter and will not participate in the discussion of the matter and will not vote in respect of the matter.
SWORN by the above-named Councillor before me at Tahsis, British Columbia thefi. day of November 2018.
Sarah Mar a Fowler
MarkTatchell, CAO Commissioner of Oaths
Village ofTahsis 977 South Maquinna Drive P. O. Box 219, Tahsis, SC VOP 1X0 TEL: (250) 934-63-44 FAX: (250) V34-6622 www.villageoflahsis, corn 1
Minutes
Meetine Regular Council Date 16-Oct-lS Time 7:00 PM Place Munici al Hall - Council Chambers
Present Acting Mayor Randy Taylor Councillor Brenda Overton Councillor Kathy Bellanger
Councillor Louis VanSolkema
MarkTatchell, ChiefAdministrative Officer JanetSt. Denis, Finance and Corporate Services Manager Deborah Bodnar, Director of Finance
Public 4 members of the public
A. Call to Order Acting Mayor Taylor called the meeting to order at 7:00 p. m. and acknowledged and respected that we are upon Mowachaht/ Muchalaht Territory.
B. Introduction of Late Items 5 correspondence items (L2-L6)
C. A rovaloftheA enda
Overton/ Bellanger: VOT449/2018 THAT the Agenda for the October 16, 2018 Regular Council meeting be adopted as amended. CARRIED
D. Petitions and Dele ations
None.
E. Public In utffl None. F. Ado tion of the Minutes
Minutes ofthe Regular Council meeting held on October 2nd. 2018
Overton/ Bellanger: VOT450/2018 THATthe Regular Council Meeting minutes from October 2nd, 2018 be adopted as presented. CARRIED
G. Rise and Re ort
Overton/Bellanger: VOT451/2018 THATthe Village contract with Mudslingers Stucco Ltd. to prepare and re- surface the municipal swimming pool and approve a budget of $120, 300 (exclusive oftax) for this project. CARRIED
H. Business Arisin
Reportto Council Re: Reviewof Rec Centre usagepost-bylaw adoption
Overton/ Bellanger: VOT 452/2018 THAT this Report to Council be received. CARRIED
J. Council Re arts
Overton/Bellanger: VOT453/2018 THAT the Council Reports be received. CARRIED
Actine Mayor Tavlor Report to Council, October 16th, 2018 Good Evening.
As this will be my last report I wish to take the opportunity to thank Council members for their support and spirit of cooperation throughout the 7 years I've had the pleasure of serving our community. I would also like to express mygratitude to the electorate forgranting me the privilege of representing them and to the municipal staff for doing such a fine job of implementing the policy decisions made at this table as well as their exemplary delivery of services to this community. Tahsjs is fortunate to have such great team. I have both good and bad to report tonight and I'll begin with the bad. The Library Board has rejected the site Council dedicated to them for construction ofthe new library, based on their engineering report finding hog fuel some 3 feet or so below grade. To paraphrase Councillor Van Solkema's reaction, "I guess they never heard of screw piles"... Looks like we're back to square one come January. On the good, I'm pleased to report that Telus has made a complete 180 degree change from their position of early summer of 2017 of having no intention of bringing cell serviceto Tahsisin thatthey are now planningto install towers, both here andin Gold River as soon as next year. There are no plans for connectivity along Headbay Road or Highway 28 at this time but this isstill great news andproves that persistent lobbyingcan, andoften does, payoff. Respectfully submitted, Randy Taylor
Their was a briefdiscussion regarding Telus' plan to bring cell service to Tahsis.
Councillor Overton verbal re crt I attended the Strathcona Regional District meeting, the Hospital Board Meeting and the Solid Waste Board meeting. I have brought with me the minutes from all ofthese meetings. I would also like to thank council for all they have accomplished over the past 4 years.
Councillor Bellan er written re ort Good evening Mayor and Council. Well, I have not been to any meetings since last council meeting but I wantto takethis moment to say I am glad I hadthis great opportunity to sit atthis table with everyone includingthe late MayorJude Schooner for the past 4 years.
To all who put there names in for the next 4 years and get elected in; I hope the many projects that have been started will" continue until completed andnew projects beginas our small village reinvents itself.
K. B laws BylawNo. 609,2018 Being a bylawfor the purpose ofexempting certain lands and improvements from municipal property taxation for the 2019- 2028 taxation years Adoption
Overton/ Bellanger: VOT454/2018 That Bylaw No. 609, 2018 be reconsidered, finally passed and adopted. CARRIED 1 r'n*. -^ __^i^_^_
^ Letter from the Honourable Katrine Conroy, Minister of Children and Family Development Re; Foster Family Month
Letter from Acting Mayor Taylor on Behalf of Tahsis Council Re: McKelvie Creek Community Watershed Request for Ministerial Orders for Establishment of ScenicArea and Visual Quality Objectives, Wildlife Habitat Features, Fisheries Sensitive Watershed and Old Growth Management Areas.
3 Letter from Lisa Hendra Re: Food-safe concerns at the Farmer's Market
4 Letter from Lisa Hendra Re: ATV trails VS Foot-trails
^ Letter from Lisa Hendra Re: Vacant property next to Dave Mclntosh' property on Alpine Way.
6 Letter from Lisa Hendra Re: Publicworks yard
Overton/ Bellanger: VOT455/2018
THAT these correspondence items be received. CARRIED
M. New Business 1 UBCM Age Friendly Communities Grant Application A brief discussion followed.
Overton/ Bellanger: VOT456/2018 THAT the proposed UBCM Age Friendly Communities Grant Application be received. CARRIED
Overton/ Bellanger: VOT457/2018 THAT the proposed UBCM Age Friendly Communities Grant Application beapproved- CARRIED Overton/ Bellanger: VOT458/2018 THAT Council actively supports, promotes and works towards Tahsis becoming anage-friendly community. CARRIED ^ Service Provider Agreement between the Village and Sierra McGerrigle Re: Restorative Yoga Program Overton/ Bellanger: VOT459/2018
THATthe attached executed Service Provider Agreement betweenthe Villageand Sierra McGerrigle dated September 18, 2018 be received. ~ CARRIED
Overton/Bellanger: VOT460/2018
THAT theattached executed Service Provider Agreement betweenthe Villageand Sierra McGerrigle datedSeptember 18,2018, whereby the" Villageagrees to provide Commercial General Liability Insurance forMs. McGerrigle under the Village's MIABC policy, to a limit of $5 million, to cover delivery ofthe services described in the Agreement for the term of theAgreement beapproved. " CARRIED
Public In ut#2 Two members ofthe public thanked Council and stafffor their work over the past term in office.
Ad'ournment Overton/Bellanger: VOT461/2018 THATthe RegularCouncil meeting adjourn at 7:16 p. m. CARRIED
Certified Correct this 6th Day of November, 2018
Chief Administrative Officer
10 Rece tion Account Mn-
From: calls4u@telus. net Sent: Tuesday, October 16, 2018 9:28 PM To: Reception Account Subject: dogs off leash
To the MAYOR and COUNCIL Ourvillage has a rightto by-law enforcement. We do have a rightto certain safety conditions. Withoutthese rules beingfollowed THISDOES HAPPEN.. the concern isreal. SEEVIDEO https://www. youtube. com/watch?v=-CYrmUXR8Y
PLEASE Make our streets safe.
TOO MANY large dogs are off leash in this village.
ONEb.rownpit~buu is harassin8 Pedestrians. We do not know who owns this dog. "Maybe the motel", someone
Thlproblemwe seeis that the bY-laws in Place are beine scoffe() at due to a lackof enforcement, control or
Please find, get, appoint, train a peace officer for this town.
(NOTtheRCMP The RCMPdoes notand will not accepta peace-officersrole here. ^ :^^ls^^rsss"out consistenttrespassin6 and to just punch the 6uy in the ant is supposed to be issued for federal trespass law tLoTnlao7arcrkens::SSr infraction- but the RCMP d°"t -cm
ce-officer npM to hand out tickets for by-law infractions from Do^ ^ leash to B&B.s and trespass^n":ed^llw to fire-hazards. illegal
Thank you for yourtime in considering this request.
Lisa Hendra ffl7TahsisBC VOP1XO
11 2. Tuesday, October2nd, 2017 Re:Tahsis Recreation CenterRock Climbing Wall - Funding To: Council ofthe Village ofTahsis SarahJepson, Director of Recreation Mark Tatchell, CAO
sts ofrc-°Pening the Tahsis Rock Wall wi^l^eTZP tTt^^ttla la rTert^0 [pul Climbing ^^h^Tslsuteracy. society. Itismybelief&^^^ ;^^^i^^SEEE^^=^ss^^^^^^^^^^s^^^^^ s^ssssss^^ss^
feeslmoJdCTtore:open the rock climbmgwal1)- These fan^ng amounts are'b^ed'o'ff the ^se and equipment purchase quote thatcwe^vere^iveTSThTeTSC lt°oZe
. up-toaispoint'over $2'500 hasbeen &"draised by the Tahsis communitv throui. :^^iT^T^m ?h"^^mbiD^ ^c^faim dJ'rojTionaI inspection ofthe°wa"-'w^^^^ m^. ^i^bwlw eT^d^sms^^^^^ per^Te. tuLdemonstrate\&ededicationaDdPassion°ftheco^ aswell as the steps that have already been completeTtoeDsu^iteTucZ"sly luwarosIms project
fTahsis accept tomatch the Tahsis f.ndm.. The1^ n,c;Lof,tevylaglo, Lite"cy Society's n&l.believethisWOUId a"owus toutilize as m"chfimdmgaspossibk"OTaibb'kTo^DZ s le ^WOU.Mrefl^Aeviiage';ded^^^ ^t^^^c^^i^^^=z^^^^^^^^ofits^oi^ Import available forthere-opening ofthe rock climbing wril from'the''Tahsis"Lit, ^tt^lLte yarteATs_would. beahugeloss-Aswdr. "sm;^ lf&lm^^a"ty'srTeationcenter'Itust hat'it^"M^7bel te^^^ S:Tn ^,li,T.^e^toAec^J>:hla^^0^^^^^^^^ o,ffemg. fina,ncia!. supportm retum;The villagewould undoubtedly ben'efitZmZilr5Zk ^ule.wa!Ibe;ngre;opmed-as" WOUIdartas anotherTec're^on o"Pp^u^y"fo^sr' community members andvisitors aswell as a tourist attraction" J^m^passlontowwdstbispro]ect. aDdam willmgto conti""e to provide my ^^^i;st owoAalon8sld^vili^Td"^=^^:^ality Thankyou for your consideration andI lookforward to hearing from you. Sincerely,
Brooke Jones
12 ® Ys "^ <<^ ^, 0 F* Louise Guilbert e3Tflhsi.!...8tio-,Ci. 12. Grant application nte' J.-nc 2018at8:54 Ph- ,4-^ To: Brooke Jones
Hello Brooke
Themotion tonight regarding yourgrant applicatton is:
. TSKS^^S^^^o. Tan.s.pto^of^forthe course and up Louise
w HIGH PERFORMANCECLIMBING WALLS IADIVISION OF URBAN FOREn WERPRISB LTD.) BMWS&iBtttOMieKaB #19- 1400COWICHAN BAY RD | COBBLEHILL | B. C. | P:778. 654. 3362 WWW.CUMBIN WALLS.NET | ©HPCLIMBINGWALLS| [email protected]
May 18, 2018
HPCW Project it: 18009 Village of Tahsis 285 Alpine View St. Tahsis, BC VOP 1X0
Attention: SarahJepson Via email: sjepson@)villageoftahsis. com RE: Engineering Inspection ExistingClimbing Wall - Tahsis Recreation Centre A^requested'_H'gh^rformance climbinEwalls (HPCW) attended the aforementioned site on May 5,
,2°18t°-pe. rforma, cursoryand visuai engineerine '-eview of the existing climbing wall Pee'Photol^Our
,wwk"performed. '"arcordancewith the High Performance Climbing Walls / UrtanFo're'st Enterprises"' ± - 2018Inspection Terms andConditions, attached inAppendix B for reference. Basedon our site review, our observations, conclusions,and recommendations arecontained herein.
ITEM 1: GROUND SAFETY SURFACE
Observations: Thefacility does not have any permanent mats,however, multiple layersof 2" blue vinyl gym mats were presentinthe facility, and we understand these mats are available for climbing activities w'hen'thewal'l" isin^use. mesemats are of sufficient thickness fortop roping activities, butwould needtobestacked'to increase the thickness for bouldering.
Conclusions and S ec/ /c Recommendations: Themats are ,n a functionalcondition, and we would recommend at least a single ( . fortop roping, andat least 6" matthickness for bouldering upto 10' ITEM 2: GROUND ANCHORS
Observations: Theground anchors consist of purpose installed steel U-bolts embedded in the concrete floor and f'°or-with bra5s cover plates recele d-t>e'°w.th.e8v,m. overt°P- DurinB use it would be possible to clip ^abinersand daisy chains into these U boltsto counter weight discrepancy between cLbe~rs'an7' rs.
DREAM | BUILD | CLIMB WWW.CLIMBINGWAILS.NET
14 Page 2 Village of Tahsis - 2018 Climbing Wall Inspection
Conclusions and Sued 1c Recommendations: The ground anchors appear to be adequate for assisting unbalanced climbing partners while belaying, although no non-destructive testing wascompleted, sothe anchors should not be used for routesetting. Continue to monitor any material components (daisychains, slings, etc. ) for excessive wearand fraying and replace these items accordingly. Daisychain sling manufacturers typically recommend replacement every 2-5 years of use.
ITEM 3: CLIMBING WALL STRUCTURAL FRAMING
Observations: The climbing wall frame consists of dimensional lumber connected to the facility walls and roof trusses above. Weunderstand that the structure wasdesigned by MM Johnson Ltd. Structural Engineersin 1996, althoughonly unsealedengineering drawings exist or havebeen providedto HPCWat thistime. Weobserved the framingand connections in the roofattic, whichgenerally conformed to the unsealed engineeringdrawings. Atthis time we havenot performed a structural analysisof the frame or any non- destructive testing of the members. Ofthe members observed (-60% oftotal), no significant or worrisome cracking,splitting, shakes, pockets or rotting wasobserved (SeePhoto 2).
Conclusions and S ec/ /c Recommendations: Basedon the existinguse, the structural frameappears to be performingadequately for its intended purpose. Although no sealed drawings exist for the climbing wall, based on our observations we have reason to believe that the framing was generally installed as intended by the unsealed drawings and is in conformance with industry standards. No remedial action is required at this time.
ITEM 4: ANCHORS -TOP ROPE AND LEAD
Thetop anchors consist of custom steel plates and U-bolts atthe ceiling ofthe facility, bolted through lumber beams in the attic. Short lengths of chain are attached to the U-bolts, to provide a connection point for the climbing rope. See Photo 3.
Observations: The top anchors appear to be in a functional condition, although the age, strength rating, and material properties of the chains and steel are unknown.
Conclusions and S eci ic Recommendations: Basedon the unsealeddesign drawings,we have reasonto believethat the anchorsteel wasfabricated to a steel specification, however, the chains are showing deterioration and based on the unknown original condition we recommend that the chains and associated quicklinks attached to the steel anchor point are replaced prior to use. Ongoing observation of these wear parts (quicklinks and chain) is required bythe climbing wall supervisor, and should becorrespondingly documented at least monthly.
ITEM 5: CLIMBING PANELS & SURFACE
The climbing panels consist of 3/4" Fir plywood with a painted finish.
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15
Villageof Tahsis - 2018Climbing Wall Inspection ee 3 luauiuani Observations: The.c"mt"ngwa"panels exhibited nominal wear- and the surface appears t° bein an as expected condition given the age of the wall.
Conclusionsand S ec/ ;c Recommendations: Thesurface texture shows normal signs of use with some minor marks (toescuffs). Of the dimbin did not observe anY structural dama6e orfailu- P°i"^hat migi .pane!s. obsereed(~loo%)'we ht"r:quire structural remediation.
ITEM 6: T-NUTS A ^1 randomsampling (between 15-20%) of the T-nuts was reviewed visually for any cracks or ie.
Observations: ofthe. T-nutsrcviewed'vervfew wereot>served to be in°Peral"e or damaeed. Basedon the age of the wall,we would assume that these t-nuts are the older 'hammer in' claw style t nut7. Conclusionsand S ec/ /c Recommendations: MostT-nuts appeared to beperforming correctly (>95%). Careshould be taken to ensure that hold boteare not cross threaded during installation as there is no access behind the wall to'replac"es'trto or damaged t-nuts.
ITEM 7: HOLDS
Observations: A^smallrandom sampling (-5%) of the climbing holds were reviewed visually for damage or other conditions.
Conclusionsand 5 ec/ ic Recommendations: Of^reviewed holds,none appeared to be damaged. Any loose holds discovered over time should be tshtenedup or removed immediately. Thisis not a structuralissue, but care should 'be taken Te'ns^e holdsdo not loosen andcause climber injury.
ITEM 8; ROPES
Observations: Theropes were observed, andall were presently beyondthe manufacturers recommended service
Conclusions and S ec/ /c Recommendations: w ropes^ouldbepurchased ifthec"mt"ng wa" is to be used-lt i5 always recommended to keep a ropelogand record the age of the ropes and any sienificant w^r (falls, sheath damage, etc") tha7r occur on a rope. ' - -o-'
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16 Page 4 Village of Tahsis - 2018 Climbing Wall Inspection
ITEM 9: CLIMBINGGEAR belav devices harnesses carabiners etc.
Observations: Theclimbing gear was reviewed during our site visit and we observed that all textiles/softgoods (harnesses, helmets, webbing,etc. ) waspresently beyondthe manufacturers recommendedservice lifespan. Wereviewed the various hardgoods (belay devices, carabiners, etc. ) andobserved thegear was in various stages of functionality.
Conclusions and S eci !c Recommendations: Basedon the unknown age of the climbinggear, we would recommend newtextile/softgoods priorto climbingwall use, and any hardgoodsthat are exhibiting signs of wear beyond manufacturer's recommendations (gouging or stock loss > 1mm) should also be replaced.
ITEM 10: OTHER
Observations: N/A Conclusions and S ec/ 1c Recommendations: N/A
GENERAL RECOMMENDATIONS
In addition to the specific recommendations above, at this time we havethe following additional recommendations:
1. Continue recommended observation and documentation of climbing wall maintenance, inspections, and repairs. Prioritizelife-safety issues over cosmetics. Anyalterations ofthe climbing area, operational procedures, or equipment should include the consultation of a knowledgeable and qualified person - whether they be current staff or otherwise. 2. Inspect personal safety equipment before each use. Any nylon (or soft-goods) climbing wall components that are showing excessive wear should be replaced accordingly, as per the associated manufacturers recommendations for each item. 3. Observeany moving steel to steelconnections (anchorsto chains,chains to carabiners, etc. ) for normal 'wear and tear' monthly. These steel parts (anchors and chains) should be monitored for anyexcessive wear (thinning, deformation, orstock loss > 1mm) andreplaced accordinglyat that time. 4. White not concerning for life safety, care and due diligence should betaken not to over tighten climbing holds and deform the T-nuts, orcrush the plywood and force the T-nuts through the climbing panel surface as this presents a maintenance issue. 5. Continue to monitor structural frame for loose or damaged members/connections and repair accordingly.
We understand that the climbing wall was constructed on or around 1996/1997, and received some use following construction, with the exact number ofyears and/or cycles of use being unknown. This
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17 waNIS indoor5' a"ddoes not to appear to be abused- Alt he. vandalized- °r damaged, we believe that there has not beena^gnificant change from the original construction mate'rials'a'nd/o^n'tenrT h'e" ^gequ'^ern(no^ermanent. mater'als)ofropes-harnesses-carab"'--^t""^-ho^be repla use as dpr'orto these goods do have a ma""f-turers' recommended lifespan:wBh.hha's"beuen"c
ipmen"hat is 'e> n usage'age'traffic atyour faci"ty- and current Baselo the. industry ^^"dards we recommend at this ^methat_anen81neerlng reviewoftheclimb'"6 wall is done no more than every two^ar^the^ . nextreview would be on or around the beginningof May, 2020. - - --- FINAL COMMENTS u.po".com,ple.t'on. of,ourreview-andthe above rec-dations, weare of the professional opinion that-t-h-ec"mblngwa"structureis meetin8 adequate P^°^a"ce requirements and^id'edt'h'a't"' ment & (softgoods hardeoods) as we" as T;emen!.TP anchors chains are impie'mented:"the°wall ,s operational use. ' ~--/ Ifyou have any questions, pleasedo not hesitate to contactthe undersigned. Best Regards, HIGH PERFORMANCECLIMBING WALLS IADIVISION OF URBAN FOREST EWERPRISES LTD.f Per: ^ff.^^. /^^\A%ess'o:^ Reviewed By: !? ^.iSjHIGG'NSON I AndrewHigginson, P. Eng 8 ISfiam-i ~" S iwm'. ^ii Michael Grisdale, P. Eng. . ''-."J .?*G»)e£S,t'^ »'' 'dt-lt * '^'/* ^ . ^. t' May 18, 2018 Enclosure: 3 photos DREAM | BUILD | CLIMB WWW. CUMBINGWA1LS. NET 18 Page 6 Village of Tahsis - 2018 Climbing Wall Inspection Photo 1: Overall Climbin Wall ...*>»«-.. 4~to -v- ^.^. - . ^. Photo 2-Rafter Framin in attic DREAM | BUILD | CLIMB WWW.CLIMBINGWALIS.NET 19 Villageof Tahsis - 2018Climbing WallInspection Page? Photo3: Anchor Plates ok andChains to be re laced '''^iffSi&^ss. ''SiSSStS'S1 End. DREAM | BUILD | CLIMB WWW. CUMBINGWALIS. NET 20 HIGH PERFORMANCE CLIMBING WALLS ^IDCUJ (A DIVISIONOF URBAN FOREST ENTERPRISES LTD.) .atre'TOWttCUWiMNMS #19- 1400 COWICHANBAY RD | COBBLEHILL | B. C. | P: 778.654. 3362 WWW. CLIMBINGWALLS. NET | ©HPCLIMBINGWALLS | INFO@CLIMBINGWALLS. NET INSPECTIONS- TERMSAND CONDITIONS(revised lan 201S1 Inthe following Terms and Conditions. 'theClient' or 'Client', shall e»pliEitly be Interpreted asthe entity acknowtedelnethe proposal,the entity fromwhich payment has been received, or the entity InstruEtlngor authorizing High performance Climbing Walls (HPCW) to enter the premises andperform thisInspection; and HPCW shall explidtly be referred to as 'the Consultant- or 'Consultant'. Additionally,the term components Is implied to include anyand all structures, equipment, components, gear,tools, life safety equipment, etc. at anyand all project sites, courses, facilities, elements, or other locations. Ownership of components does not imply expertise, and it isthe responsibility of the operator to familiarizethemselves withthe equipment, operations, andtake appropriate stepsof due diligence. It isthe client's responsibility to request additional information or other clarification asrequired to understand this report. TERMS OF ENGAGEMENT Every effort will be made to ensure the scope ofservices Is performed with a degree ofskill and diligence expected from a registered professional. The consultant does not assume anyliability or responsibility for injuries or claims to component users (staff, volunteer, participant, or otherwise) as a result of usingthe components atany location; and legal liabilitythereon Isexpressly and specifically denied. The Scope ofServices to be provided bythe consultant are limited to the Information provided in the document, and will be performed In accordance with these Terms and Conditions. Feesand Reimbursements areto be paid bythe Client asstated and agreed Inthe document, and Inaccordance with anyspecial provisions. AN feesfor servicesare due infull PRIORto the consultant'sdelivery of the inspection report, at thediscretion ofthe consultant. Theconsultant reserves the right to suspend services on this project, or any other project. If any payments due from the client to the consultant are not paid upon receipt ofimolce. The consultant willnot be held liablefor anycosts or delaysassociated to anysuspension ofservices. No warranty is either expressed or implied within this scope of services. The consultant may, at its discretion, subcontract any ofthe scope of services, listed herein to a sub consultant firm. GENERAL CONDITIONS The information contained in this report is intended to be read in association with the daily, weekly, monthly, and annual inspections - also known as the acceptance, pre-use, and periodic inspections. At minimum th s . s ections indicate o maintena e and o rational du dllifience by the operator. Inability to produce these reports significantly eliminates the consultant's ability to obsen/e compromised components as a result of deterioration, fatigue, or any other trending failure mechanism. The information contained in this report is limited to the components listed for inspection AND only on the date of the inspection - no information Isexpress or implied on the condition ofthe components outside of the apparent circumstances when inspected. Inspections are performed usingthe appropriate and relevant standards as a guideline,including but not limited to standards such as the ACCT Standards (8tt1 Edition) for Challenge Courses & Canopy/Zlp LineTours, CWAStandard (1" Edition) for the Structural Inspection of Artificial Climbing Structures, LocalWorksafe or WorkersCompensation BoardGuidelines or Regulations,CSA Z259. 16-04,and CSAZ267-00. Anyobservations and conclusions contained Inthis report are those ofthe consultant atthe time ofu/ntlne, to the best ofthe consultant's knowledge and as could be reasonably expected ofa qualified person. Any recommendations made inthe report areassumed and intended to be executed byqualified component professionals orcourse professionals. It Isthe client's responsibility to ensure all recommendations and remedial works are Implemented, and notify the consultant if anyadditional changes are required. The consultant Isnot responsible or liable for the client's failure to undertake recommendationsor remedialwork. Additionalcorrespondence, coordination,and other services that are required beyond the scope outlined in the above document maybe subjectto anIncrease In our fee or tlmeline ofdeliverables. These additional fees and / orscope of services can be added to the existing agreement and scope of work, with client approval, without the nullifying the existing agreement. All documentation, reports or otherwiseprepared byor usedduring this project remainsthe property ofthe consultant. The useor distribution ofthis work to anyother person, third party, or for anyother project is prohibited unless otherwise noted above or by written consent provided by the consultant. -fTTTr'«iirmnn DREAM | BUILD | CLIMB WWW.CUMBINGWALIS. NE1 21 Quote xaimwmmwmmiis High Performance Climbing Walls a divisionof Urban Forest Enterprises Ltd #19-1400 Cowichan bay Road Cobble Hill, BC VOR 1L3 778-654-3362 ww. climbingwalls. net 2018-05-25 Quotes 191R1 Project Tahsis Retail Village of Tahsis 977 South Maquinna Dr. Tahsis, BC This quote isvalid for 30 days from submission. VOP 1X0 MPN Description Colour Qty Cost Total Tax R32AB 050 MAMBOstandard rope, 10. 1mm x50m, 2 .. Blue or Yellow, 50m 246. 53 493.06 S i Orbit Harness 10 699104 Hulk HMS Twist 59.00 590. 00 S D19TI VERSOlightweight belay/ rappel device, 15.00 120.00 S Titanium 25. 00 200. 00 S I Anchor Chains: Assembly pair, with 6 link chain, one quick link per side. 35.64 285. 12 S \ CREDIT:Anchor ChainsAssembly pair, with 6 linkchain, one quick link per side. 35. 64 -285. 12 S * anchorchain credit provided to help offsetcost of destroying expired harnesses Discount: Equipment purchased after inspection -100.00 -100. 00 S GST/HST No. 815819990 Subtotal $1, 303. 06 GST@5. 0% 65. 15 We look forward to hearing from you soon. PST(BC)@7. 0% 91. 21 Total Tax 156. 36 Total $1, 459. 42 DREAM | BUILD | CLIMB 22 MS "fthsfe GoTOTOtaitly QCTcfsDioeIsty OCT 2 3 8 G Rugged Mountain Road PO Box 218 Tahsis BC VOP 1X0 October 29th, 2018 Mayor and Council, Village of Tahsis, 977 South Maquinna Drive, Tahsis, B. C. VOP 1X0 Dear Mayor and Council: RE: Proposal for Community Composting Initiative On behalf of the Tahsis Community Garden Society, congratulations on being voted into office. You are wished all the best whileworking to serve and represent our community. On October I" ofthis year. Village CAO, Mark Tatchell, met with the Executive of the Tahsis Community Garden Society to discuss the bilateral funding agreement between Canadaand British Columbia governments named The Rural and Northern Communities Program. As itemized within the Program, one ofthe core outcomes specific to the RNC program is food security. Thefood securitygrant within the program would definitely enhancethe community at large. However, the TCGS is not in a financial position to apply for this food security project grant. Acknowledgingthis fact, our attention turned to the Village itselfto take advantage of the program funding to both divert food waste from the landfill (solid waste diversion) andestablish a community composting service. After all soil produced through composting is the very basis of food security. In addition to the RNC Program, the BC Ministry of Environment and Climate Change has an Organics Infrastructure Program (see enclosed document) available and welcomes Expression of Interest for this program. As stated within the program's Introduction, There is a needto divert organicwaste from landfillsto: reduce GHG emissions (and) prolong landfill life spans... ". Also, there is limited time before we lose our landfill. The less that goes into it, the better! In my role as the Tahsis Community Garden Society's Vice President, I wish to present this composting initiative to Mayor and Council and the community at large at the forthcoming November 6tb Council Meeting or sooner, due to the tight time restraints of both Programs Pleasenote thatthe Organics Infrastructure Program hasan Expression of Interest deadline for submission set at November 30, 2018. The Rural and Northern Communities Program Application Deadline intake isJanuary 23, 2019. Currently, all food waste is included in household garbage pickup and sent to the landfill. This uses up precious landfill spacewhich is at a premium asthe landfill is burstingat the seams. Combined with this troubling situation is the fact that as buried food waste breaks down in the oxygen-free landfill, it produces methane, a greenhouse gas that has a 23 Page- 2 - .^!LT"?-!?e5t23 times as Potent as carbon dioxide. Byrecycling (composting) organic ^.a^em^tha^e emissions areeliminated. Financiallyspeaking, organicrecycling'is-a°no-~ brainer. It isless expensive to recyclefood waste than to consignit to limitedlandfill spaceand, for one other beneficial example, compost may be sold as organic fertilizer. Taking into consideration the fact we live in bear country, have a limited land-base and it would not befinancially viable for the Village to collect foodwaste through curb.'side" .colle-cti°n'_re!>earch wasconducted intothe "tilization ofan in. vesselcomposting'unit. In. vessel composters areboth bear-proofand are housed within a closed-doorfaciTity.' Joracan (I), a Canadian company with headoffice in Quebec (anda representative in ^^w^the ^ E.ra207targe community Composter describedas bein'g^ "Easy/ as one-two-three. Only three buttons: one to start the machine, oneto move Ae c°mpo. st/rom. chamber ,°"e to chamber two andone to empty thefinished compost. In only4 weeksit willproduce ready to useGrade A compost. " ' (PleasePreferto 'enclosed photo of sample building.) What and be composted Xi *;i AM ^"f^' W]k ZERO 24 Page 3 - I havebeen in contactwith Russ Chambers, Joracan West representative in Kamloops, B.C. Email: russchambers2002 ahoo.co Phone:250-319-1674 who hasforwarded along information on the 20T composter. He informs me that he makes the delivery of the unit in person, providing wood pellets with every unit plus a demo on howto compost. He wrote: "With the 20T I am there for the delivery and stay for several days to ensure there is training given to the people using it. There are 2 units at Thompson Rivers University in Kamloops." The cost ofthe unitte (quote): "Purchase price FOB Montreal $52, 500 plus taxes of 12% and the shipping to Tahsis." PROPOSAL . Thatthe Village ofTahsis purchasethe Joracan Model New Era20T composter through the application ofeither the Rural and Northern Communities Program or the Organics Infrastructure Program. . That the Village of Tahsis also construct housing for the in-vessel composter through the application ofeither the Rural and Northern Communities Program or the Organics Infrastructure Program. . Thata local certified electrician be hiredto wire both the vessel andbuilding to code through the utilization of either of the programs mentioned above. . That the unit/building be centrally located at the Public Works site where residents may take both their recycling and composting materials. . That the end product compost material be likewise located at the PublicWorks site and housed in a water-proof container. AsCouncil will note,there is some urgency to applyfor bothof these grants as closing dates approach, therefore the Tahsis Community Garden Society encourages Council to immediately pursue this composting initiative towards the benefit of landfill reduction and food security. Respectfully yours, Tahsis Community Garden Society Kita/'DawSiCm/ Rita Dawson, Vice-President End: (3) (I) Joracanada. ca/en/joracan-ne20t/ 25 SAMPLE OF BUILDING WHICH HOUSES A COMPOSTER Russ Chambers, Joracan West representative in Kamloops, BC, forwarded along this photo of a building which houses the Joracan Model NE-20Tin- vessel composter. He wrote, "The 20T must be inside and have 3 phase power." 26 OWNERSMANUAL COMPOSTERSFOR THE COMMUNITY MODELNE-20T TABLEOFCONT NTS INSTAL ATION 1 POSITIONINGAND EVE ING ELECTRICAONN CTION 4 VENTSY TEMCONN TIO 4 4 STARTUP AND VER FICATION 5 WOODPELL 6 FLOORP AMI STA TI0N 5 UTILISATIO Easy..?.s.1-2-3! ^ WARNING Thiscomposterhasonly free buttons: Thisinstruction manual contains Tostart the machine important information. Tomove the compost from chamber one to chamber two TheNE-20T must be installed inside a Toempty the Mshed compost buildingin a controlled temperature room with NEGATIVEPRESSURE Thiscomposter isequipped with an 's^i^iKi'^"si^ integratedcontrol panel plus four (4) enginesOne engine for eachchamber. onefor the shredderand one for the pellet dozer Thiscomposter isalso equipped with a ventilator.(170m'/min). Thiscomposter is ULcertified. Beforeinstalling and using this product M9\ you mustfollow the instructions,Joracan cannot be held responsibleif the f '*.< instructionsare not followed carefully The warrantycan be void if thecustomer does not follow the instructions. ^ WARNING Injury possibilities TheNE-20T isbuild with a security system to preventany injuries. Inany case, you Weight: 910 kg Total Electrical needs: 208V, 3 ph, 30 A mustcut the electricity and use a locking Dimensions: 3,240x1, 170mm systembefore putting your hands in any Ventilation: Integratedventilator partofthecomposter Height: 1,575mm Material; Stainless steel Capacity: 20 metrictons Up to Operation: 100families Automatedprogram (Calculatedon21 persons/family capacity750Uweek at0. 5kg/L) COMP"-CRS FOR THE COMMUNITY | MODEL NE-207 1. CRITICALDIMENSIONS 4-.STARTUPPROCEDURESANDVERIFICATION ^noriertohave optimal utilisation, yourcomposter should beatlSinches from PluQjheconnection switch; mainbreaker at i backwall and at minimum 30inches from the right wa1["ThesedimensKms ' intothe wall / to the main putthe screencharge program, ^easeofmaintenance, easyaccessto the pelletdozer and easy--loadina"in" positionON. Wait for the control to its the shredderof the kitchenmaterials Makesure the 2 emergency devices arenot activated (thered light must beshut) "mdista"ce of36 inches is ^in lm re('uired i" front °f the control panel on the Onthe control board, push on the arrows forthe manual movement ofone chamber ofyourcomposter. ofthe airow that you pushed urc°mp°ste1 ' with six ise?"iPPed (6) leveling glides. Theyshould all be meen,g'nesrotat'°nshavebee" verified the plant, soonly one engine should and flat on the floor at 1verified tosee if bothengines turn the right way. If the engir way,you need toask your electrician toreverse thephases 1& 2 in the plug' 2. ELECTRICALCONNECTION 5. WOODPELLETS FEEDING Thisproduct must be installed bya qualified person and the electrical hook-u electricianaccording tothe Building and Electrical Codes neshredderisfed by wood pellets every time you add organic material. These woodpellets are essentials toabsorb humidity inthe organic material and to" balancethe carbon/nitrogen ofthe compost. Theequipment arrives pre-cabled byJORACAN. Theelectrical equipmentis done with a flexible7 metercable Thecustomer orthe General contractor must have an outlet for 208 volts. 0 3phases 4wires twist-lock style of 30 amps with capacity""'"" ""'"'"' m Adirect connexion isalso possible. Inthis case it is recommended tohave a breakerswitch close to the connection 3;-CONNECTINGTHE VENTILATOR A« ]he,ven. ,"latorfor_eNE 20T'nust be c°nnected toan electrical supply of /.The ventilator comes with its own wires (6 foot) andronnectton'to' the wall hstallthe ventilation system according tothe drawing below. The ventilation ^shallbemounted onthe top of the pipe. We strongly re'commend' lonroct-,theexha"st plpe from the comP°ster toyourwaste water system oF tem.Thissolution will eliminate any smell in villbe The fan should be mounted so it blows outfrom the ME 20T Otherwise youmay get air pollution inthe room" Theven. ".'at.io"sy. stem.anows. theevacuation ofvapor outside thecomposter _aconstant input of freshair. THIS WILL PLACE THE ENTIRE COMPOSTERROOM IN A NEGATIVEPRESSURE COMPOSTERSFORTHE COMMUNITY [ MODL -20T (^DESIGNFOOT PRINT OF THE SPACE 1^ °~£ 1000 Q E 115 ^1 MINIMUM QS§ 112 t0 NOU EAU COMP STEUR PRISE208V, h, LOCK @ 450 mm HA n 0 Q co PRISE120V LO NOUVEAU @1525mmHAU7 ^f SECTIONN UR 108 NOTE L'EVENTRACCORDE AUVENTILATEUR DUCOMPOSTEUR DEVRA ETRE DRAINE A LA8ASE DE LA COLONNEMONTANTE. COMF -RSFOR THE COMMUNITY | MODEL NE-207 1. PRODUCTDESCRIPTION 0 0 t" '. nM ComponentsofyourNE20T A Controlpanel components 1, I nspectionchamber Lepanneau de controlecomprend : 2, Emergencystop 1 Shutdown control key 3. Pelletdozer 2. Emergencystop button 4, Shredder cover 3, Touchtone control pane) 5. Statuslights: 4. Securityshredder key control i Redemergency stop 5. Empty-Automatic -transfer control key button ii Flashinggreen shredder not in function iii Solid green on iv. Emergencystop button 6 Exitcompost chamber ^ Ontop ventilationconnexion COMPOSTERSFORTHE COMMUNITY | MODL -20T 2. SECURITYSYSTEM 3. OPERATION Theusage and maintenance. Automatic MODE > informedand trained person Tostart the functioning of your TheNE20TI"cludesalot of safety features Forexampte, when the shredder isin NE-20T,place the key in the key operationasafety lock mechanism isengaged toprevent the cover from" holein the ONposition opening^Asimilarfeature protects the empty chamber and the'openingofthe twochambersTo limitthe shredder usage asafety key prevents'theoolnin Placecontrol key on Automatic running of the shredder. mode. Baseprogram v Thebase program is set as follow: The security system is Turningofchamber 1: 15sec. 30 ,min. both sides; category 2 .TUming°J_chamber2:15 see/40 min. alternately inboth sides^ Wood pellets: 20 sec.when the cover is closed m m Byusing the arrows,adjust Ttereisan emergency stopbutton close tothe shredder andalso one next to the running time of the panel blades in the shredder.the time for pellets distribution !f.an.""deslral"eobiectisinsertedin theshredder, usethe emergency button and the running time for xess eachand every chamber incident. Youwill see the remaining Alwaysmake sure that the electricity isoff before putting your hands inthe time of each chamber shredcter-°Luiiinganytool Y°" can shut down the system'bytuming the' before they start positionoffthe breaker/main switch. The 2chambers willstop' A.se"S.OTSystemisinc'uded , andprevents theblades from turning when the c°ver-oftheshredderis°Pen A me*anical brake system isinpllcewhen'fte composter is not in function Makesure that the emptying door is closed on the left hand side of the machine.Ifthe door is open the cycle will not start in chamber 2". -csame-prindl:>le°f shutti"9 down the system applies when you do the annualmaintenance or any repair Ne''er'"sert°bJecte°r Your hands inthe openings ofthe composterwhen the electricityis on IT IS DANGEROUS! COMP'"RSFORTHECOMMUNITi' | MODELNE-20T Shredder utillsation EmptyingMode >. Usea drill with the adapter provided to openthe emotvir door Placethe selector inthe emptying mode "Vide / empty" selectoN s in Onc^ethe position, Chamber 2 will start to pull- . ^tiv. fc. ?,"^h^?°mf.ostThe blades '" chamber 2will automatically pushthe compost towards the opening. Youneed to have a containerto collectthe compost. ""A;*' .. '. Atthe end of the operation, reclose the back exit door Transfer Mode A M®*82-lfrsete6 teuKte-;necle-a-frAut&» . n Thismeans that the shredder isnot in action. 8 COMPOSTERSFORTHE COMMUNE | MODE . 20T shredder position, green whenthe keyisin ON the Cleaning of the chambers >. light will stayon h principle,you will not have to do this operation . LalyfnJefa-^AUNE-indiquoqucle-bfeyeuf-estenIfyou decide todo so, you can use the Alien key suppliedand open the front of each and every" chamber.A pneumatic support isin place to keep Si-l&4um6fe^AUNE-eli§f>et8Tatt6fi Thecompost process produces heat and humidity Dismantlethe ventilator in order to free the inboth chambers. Theventilation system expels conduit from each chamber thehumidity but could create condensation in the . vent conduit. --TJie-covas-]Toin£iiamber-]-&.Zare£.\..wjth-4- specialscrews per chamberand articulatedat the backby a pianohinges mechanism. When Thevent system must be disassembled and t/1 youwill openthem there is a safetyhinge m cleanedonce a year. holding it in place. ^ . lw^\ -. -Qo-thscleaning . and jema.ve.all non;. Shredderand blades compostable materials. Note:Cut off the electricity asin previous routine. Putback in placethe coverand install the screws.After reinstall the vent system . lntis recommended tocheck the blades every ^. :--;' 18months to besure that they are still sharp. This allowsbetter chopping of materialsthat go into ^'^- the composter ""w COMP ^RSFORTHE COMMUNITC | MODEL NE-207 9 5. PROBLEMS SOLVING Ifthe ratio of wood pellets to organic material isnot adequate, the material will be in tie Thefollowing advice will help in correcting potential problems humid pieces: ' ' ^-^ ^... --...., "..., and special situations. -checkulat.the_ventilati°nsystem/ Pipes are clear and not blocked; Add wood pellets; Nor!compostable object in the shredder . Makethe composter rotate additional turns to make sure that the air is in contact with the material; Pushthe emergencyred button; . Ifthere is still big ball of material, break it intosmaller pieces. cuttheelectricity (Button on the control panel); Openthe cover and remove the objects. Check the blades: InsufficientNitrogen Putback the electricityon. tocmre,c°mme"dstheusage ofwood Pellets asNITROGEN input.This material helps . "1-thec!l.rbo_n?. i.tr°genbalElncin9andalso helPS incontrolling thehumidity' Odors Openthe inspection traps over each chamber to checkthe humidity level, There should notbe any big masses ofmaterial stuck together The compost should be crumblv and Ifyou smell odors coming from the composter, this could be in small pieceslike black dirt. causedby the followingreasons: Air intake is not sufficient; Themix couldbe too humid; STOSfSS iSua-^- ^iZ. ^fSi WS:; , £, n^ JtS-'^SS:fvf^. sS'J^, --^£4d^*^U^Sd£liu\tLi (u^, ir-d/^J^ : Amonia Youcould have filled the composterwith too muchmaterial Highactivity PH high. Addwood pellets, atone time. This could lower the interiortemperature and Rol Mixistoohumid. ) Addwood pellets, slowthe composting; Notenough air= possibilrtytooftjfl. ; Removesome material and add wood peflels. : BittefAddity Mixistoohumid, . If thecompost does not stay in a ballin your hand it Is ; AddWood pellets and mbc well. too dry. Add new material; Could start a cyde. beat the of new ; Doadditional rotations and add. wood peilets. If fewdrops of humidity come out of the ball, the humidity is adequate. Shredder does not start Checkto seeif thecover is well closed. Open and close, it shouldstart. Too much material in the shredder Removesome Lookat the lights signals, ifthe red one is open; check the emergency switch and the main switch. Then restart it. 10 COMPOSTERSFORTHECOMMUNrTYI MODl -20T LIMITEDWARRANTY Thiscomposterisguaranteed forone (1)year. Ifthere isa problem during that period, please contact uswith your invoice number. Forfull warranty, thiscomposter musthave been installed according toour specifications, Anychanges ormodifications thatdo not comply withthe original procedures, willvoid the warranty ^a^n^swt^to^e!epa!'°^ecomP°ster bya certified service person, Ourwarranty donot coverthe transport, thereinstallation orthe disconnection ofthe electricity'' EXTENDEDWARRANTY Thisprogram isavailable. Please communicate with us for more details. mr~- g 625, Laroche Street Mont-Saint-Hilaire,Quebec, Canada J3H5A9 TeL:514710-JORA(5672) COMP ^RSFORTHECOMMUNrTY| MODEL NE-207 11 06' f0 ^. -'.^ 'vf:. «:;t . l.>'i» '^J '=:' f'^^'i 625, Lgrpcbe Street Mont-Saint-HilaiFe.Quebec.Canada J3H5A9 Tel 514710-JORAJ5672) Funded in part by: Finance en partie par: _BRITISH CanadaE COLUMBIA Ministry of Environment and Climate Change Strategy Introduction 1 Background 1 Acronyms 3 Definitions 4 Program Objectives 7 Funding Available 8 Eligible Applicants 8 Eligible Projects 9 Eligible Expenditures 10 Ineligible for Funding 10 Timeline 12 Ranking Criteria 13 Submitting the Expression of Interest (EOI) 15 Applicant Information 16 Key Project Requirements 17 Project Information 19 Project Metrics 21 Solid Waste Management Plans 22 Frequently Asked Questions 24 Eligibility 24 Funding 26 Partnerships 27 Process 27 References 27 40 Welcome to British Columbia's Guide for Submitting an Expression of Interest for the ganics Infrastructure pr Program. This Guide is intended for use by potential applicants who wish to submit an Expression of Interest. The volume of organic waste is increasing with population growth and agricultural activity in the Province of British Columbia. Organic wastes represent approximately 40% of material sent to landfills in the Province, and account for 7. 5% of British Columbia's greenhouse gas (GHG) emissions. There is a need to divert organic waste from landfills to: reduce GHG emissions. prolong landfill lifespans, and reduce water quality contamination associated with over-application of agricultural wastes. Within the Province of BC, a lack of organic processing infrastructure is hindering diversion of waste from landfills. The quantity of source separated organics is expected to increase in BC over time, and processing capacity needs to increase accordingly to handle these materials. Providing funding to develop additional organics processing infrastructure represents an opportunity to: increase the diversion of organic waste from landfills; reduce greenhouse gas emissions, specifically methane; and prolong the life of existing landfills." The Ministry of Environment and Climate Change Strategy (ENV) continues to work towards the provincial target of achieving an average municipal solid waste disposal rate of 350 kg/capita, as well as the target of 75% of BC's population being covered by organic waste disposal restrictions on landfilling of municipal organic wastes by 2020. Restrictions to organics disposal will divert organic waste to alternative management options, including projects covered by this funding. The funding will support infrastructure projects that process municipal and agricultural organic wastes for beneficial re-use. The funding can be used for infrastructure projects that will divert unprocessed municipal organic waste from landfills (thereby reducing GHGs), and reduce over-application of agricultural organics. The program will provide funding support to local governments (who will act as the receiver), through a merit-based application process. Indigenous 41 Organlcs Infrastructure Program Ministry of Environment and Climate Change Strategy peoples and private companies will be able to participate in the program as partners with local governments to develop organics processing facilities. From a life-cycle perspective, diverting and re-purposing organic waste results in benefits including: reduction in GHGs; Increased use of organic waste as a resource; reduced water quality contamination from over-application of agricultural wastes; prolonging landfill life; and the creation of green jobs. It also sets the stage for future economic opportunities through beneficial re-uses, such as compost production, and biogas production through anaerobic digestion. 42 Organics Infrastructure Program Ministry of Environment and Climate Change Strategy AD anaerobic digestion AWCR Agricultural Waste Control Regulation, B. C. Reg. 131/92 BGM biosolids growing medium EMA Environmental Management Act, S. B. C. 2003, c 53 ENV Ministry of Environment and Climate Change Strategy EOI Expression of Interest GHG greenhouse gas LCEF Low Carbon Economy Fund LCELF Low Carbon Economy Leadership Fund OIP Organics Infrastructure Program OMRR Organic Matter Recycling Regulation, B. C. Reg. 18/2002 SWMP Solid Waste Management Plan 43 Organics Infrastructure Program Ministry of Environment and Climate Change Strategy Several of the definitions in this document are taken from the Environmental Management Act or its regulations [identified in square brackets]. Other definitions have been developed for the purposes of the Organics Infrastructure Program only. Agricultural waste [Organic Matter Recycling Regulation, B. C. Reg. 18/2002]: Agricultural waste that is subject to the Code attached to the Agricultural Waste Control Regulation, B. C. Reg. 131/92, but does not include: (a) human or animal food waste that is diverted from residential, commercial or institutional sources, (b) waste materials derived from non-agricultural operations, or (c)wood waste derived from land clearing, construction or demolition. Aerobic organics processing facility: a facility that processes organic waste into compost and who's processing methodology occurs in the presence of oxygen Anaerobic digester: a system whereby organic waste breaks down in the absence of oxygen Anaerobic digestion: the breakdown of organics into digestate in the absence of oxygen Biogas: renewably sourced gas that is produced through anaerobic digestion Biosolids: stabilized municipal sewage sludge, i. e., Class A or Class B biosolids, resulting from a municipal waste water treatment process or septage treatment process which has been sufficiently treated to reduce pathogen densities and vector attraction to allow the sludge to be beneficially recycled in accordance with the requirements in OMRR. Complete mix anaerobic digester: biogas plants where feedstock inside digester tanks is pumpable and completely mixed, often in a vertical cylinder. Feedstock is continuously or frequently (several times per day) added to digester tanks, and digestate is removed equally as often. Also referred to as continuous stirred-tank reactor (CSTR) biogas plants. Compost [Organic Matter Recycling Regulation, B. C. Reg. 18/2002]: a product which is 44 Organlcs Infrastructure Program Ministry of Environment and Climate Change Strategy (a) a stabilized earthy matter having the properties and structure of humus, (b) beneficial to plant growth when used as a soil amendment, (c) produced by composting, and (d) only derived from organic matter Composting [Organic Matter Recycling Regulation, B. C. Reg. 18/2002]: The controlled biological oxidation and decomposition of organic matter Composting facility [Organic Matter Recycling Regulation, B. C. Reg. 18/2002]: A facility that processes organic matter to produce compost Digestate: a solid or liquid product produced from anaerobic digestion Dry batch anaerobic digester: Biogas plants where feedstock inside digester tanks is stackable and not mixed during digestion. Feedstock is placed inside digester tanks and left there for several weeks without mixing. After digestion, the digestate is removed and replaced with new feedstock. Forced aeration compost (basic): aerated Static Pile or other forced aeration system Forced aeration compost (optimized): aerated Static Pile systems using synthetic covers; or positive aeration - piles covered with 15 cm or more of finished compost for first 2 weeks of composting cycle; or negative aeration - exhaust gas directed through a control system consisting of wood chips or other biofilter Minister: The B. C. Minister of Environment and Climate Change Strategy Ministry: The B. C, Ministry of Environment and Climate Change Strategy Municipal solid waste (MSW) [EMA]: (a) refuse that originates from residential, commercial, institutional, demolition, land clearing or construction sources, or (b) refuse specified by a director to be included in a waste management plan Organic waste: refers to biodegradable waste of plant or animal origin from domestic or industrial sources. Eligible organic waste includes materials defined as Organic Matter in Schedule 12 of the Organic Matter Recycling Regulation. Examples include: food scraps, grass clippings and garden waste, clean wood, 45 Organlcs Infrastructure Program Ministry of Environment and Climate Change Strategy animal and human waste (biosolids only, not unprocessed sludge, sewage or municipal wastewater). Processing: Any activity necessary for preparing a component of the solid waste stream for reuse, recycling, recovery or residual management Regional district [EMA section 25(1)]: (a) a regional district as defined in the Local Government Act. (a. l) except in section 26, the Northern Rockies Regional Municipality, or (b) the Greater Vancouver Sewerage and Drainage District constituted under the Greater Vancouver Sewerage and Drainage District Act Sludge: the solid stream produced from a municipal wastewater treatment process or septage treatment, which has not been treated to reduce pathogen densities or vector attraction Turned compost (basic): non-forced aeration, turned windrows or piles. Turned compost (optimized): non-forced aeration, windrows covered with 15 cm or more of finished compost for first 3 weeks of composting cycle 46 Organics Infrastructure Program Ministry of Environment and Climate Change Strategy By funding local and regional organics processing infrastructure projects, the Ministry of Environment and Climate Change Strategy aims to: . Reduce GHGemissions, by reducing the quantity of unprocessed organic wastes sent to landfills . Expand the processing capacity for municipal and agricultural organic wastes. . Encourage local and regional initiatives that will result in significant and measurable diversion of organic wastes to higher value end uses. . Work towards the following targets: o Municipal solid waste reduction target of 350 kg/person/year. o By 2020, 75% of BC population covered by organic waste disposal restrictions on landfilling of municipal organic wastes. . Increase exposure and awareness of food waste prevention. . Support partnerships and collaboration among organisations committed to reducing organic waste. . Support the use of nutrient recovery and nutrient transformation technologies in the agricultural sector. . Prolong life of existing landfills. . Document and report on additional project performance indicators. The funding aligns with the Low Carbon Economy Leadership Fund objectives, including: . Support for the implementation of the Pan-Canadian Framework on Clean Growth and Climate Change. . Support for delivery on leadership commitments to reduce greenhouse emissions. . Undertaking the above to meet or exceed Canada's commitments under the Paris Agreement. 47 Organics Infrastructure Program Ministry of Environment and Climate Change Strategy The Province will receive $10 million from the LCELF, under the federal government's Low Carbon Economy Fund (LCEF), for organics infrastructure processing projects that meet the Organics Infrastructure Program objectives. The province_wi" match this fundin9 to create a total of $20 million available through both federal and provincial funding. This funding is being administered by the' Province through the Organics Infrastructure Program. Funding particulars include: . The applicant(s) is expected to contribute a minimum of one-third of all eligible costs. . Applicant(s) may or may not receive full funding amounts requested. The value awarded may be dependent on the number of proposals received, the project ranking against criteria, and available funding. . Grants will be awarded up to $20, 000, 000 for new projects or project components. . Funding from this Program cannot be combined with funding from other Pan- Canadian Framework Program funds. . Funding from this Program can be combined with other federal funding, subject to the restriction above, as long as the maximum level of totaf federal funding from all federal sources does not exceed 40% where the recipient is "a regional entity delivering municipal type services, local, or regional municipal government established by or under provincial statute, or a regional municipal organization" (Canada- British Columbia, 2018), and 75% where the ultimate recipient is a self-governing First Nation with modern treaty. Eligible Applicants for this funding opportunity include: . Municipal Governments in BC; . Regional Districts in BC; and . First Nations in BC that are self-governing (established and administered through a modern treaty) and responsible for solid waste management. 8 48 Organics Infrastructure Program Ministry of Environment and Climate Change Strategy Joint projects between multiple organizations are encouraged to enhance the delivery and reach of projects. Eligible projects will be infrastructure projects that: . Create additional organic waste processing capacity; Project examples include, . Divert unprocessed municipal organic waste but are not limited to: from landfills and/or agricultural organic o New compost facilities, waste from land application; or expansions to; and . Process municipal organic waste and/or 0 New anaerobic digesters agricultural organic waste for beneficial re- (AD), or expansions to. use and/or result in value-added streams from the diverted organics; . Result in quantifiable GHG emission reduction from food waste, yard waste, and/or agricultural organic waste; and . Result in incremental capital spending. To be eligible, projects must also: . Be in the Province of British Columbia; . Provide minimum reporting through 2030 on GHG emissions; . Comply with relevant provincial legislation; . Be a minimum of one-third funded by applicant and/or partners; . Comply with federal fund stacking limits, (as described under "Fundir Available"); . Cease spending on eligible expenditures where reimbursement will be requested by end of day, March 31, 2022;and . Be completed by December 31, 2022, i. e., construction is completed and the facility is in operation. 49 Organics Infrastructure Program Ministry of Environment and Climate Change Strategy Subject to the definition of "ineligible expenditure", "eligible expenditures" are considered: a) "management and professional service costs, such as accounting, communications, official languages translation, audit charges, GHG emission reduction and cost-per-tonne estimate verification, and results monitoring, measuring and reporting; b) material and supplies costs; c) printing, production, and distribution costs; d) equipment and capital assets purchase or rental; e) vehicle rental and operations costs; f) contractors required to perform activities related to the Portfolio components; g) and GST/HST that is not reimbursable by the Canada Revenue Agency and any PST not reimbursable by the province; h) incremental human resource costs, including salaries and benefits; and i) other costs that, in the opinion of Canada, are considered to be direct and necessary for the successful implementation of a Portfolio component and havebeen aPProved by Canada in writing prior to being incurred. " (Canada- British Columbia, 2018) Activities, projects and elements that are ineligible for grant funding and cannot be included in the applicant's matching contribution to the project include: . Organic waste diversion program costs, such as organics hauling, curb-side pickup, etc., and . Projects that are funded from another Pan-Canadian Framework Program, for example, the "Investing in Canada Infrastructure Program. 10 50 Organlcs Infrastructure Program Ministry of Environment and Climate Change Strategy Ineligible expenditures include: . "Costs incurred for withdrawn or cancelled Portfolio components; . Land acquisition; leasing land, buildings and other facilities; leasing equipment other than equipment directly related to the construction of a project; real estate fees and related costs; * Financ!n9 chai"ges, legal fees, and loan interest payments, including those related to easements (e. g., surveys); . Provincial sales tax and Goods and Services tax/HST, for which the Ultimate Recipient is eligible for a rebate, and any other costs eligible for rebates; and . Any good or service received as a donation or In-Kind Contribution." (Canada- British Columbia, 2018) 11 51 Organics Infrastructure Program Ministry of Environment and Climate Change Strategy Duration: The program is expected to run for five years. The program timetine is anticipated to resemble the following: 2018/19 Scoping, information dissemination, stakeholder communication, expression of interests 2019/20 Formal applications, project selection, feasibility studies, site approvals, consultation 2020/21 Detailed design, approvals, site preparation, installation/construction 2021/22 Approvals, site preparation, installation/construction 12 52 Organjcs Infrastructure Program Ministry of Environment and Climate Change Strategy whl!eproject:s_that submit EOISwi"not be rankedat thissta9e' the following rankin9 criter.ia are provided for consideration in the development of your' proposed project. Following the receipt of the formal applications in 2019,a prlojectevaluatlon committee will review Proposals that meet the eligibility criteria and award funding based on ranking of the following: Demonstrates local consideration of organics supply/demand chain Diverts food waste from landfills or agricultural waste from land application Partners with Indigenous Peoples (financial, technical, other support) Partners with other local government(s) ?-!T-ons^rates sustainable Planning and design (i. e., energy efficiency, transportation efficiency, circular economy approaches) Protects environmental health, (beyond GHG emission reductions, e. groundwater protection, air quality) -----.. -, -. 3., Proven viability of technology Results in measurable diversion of organic wastes Achieves measurable GHG emissions reduction Creates community benefits, including direct jobs Is supported by local/regional policies or programs, (i. e., food waste dis restrictions and food waste collection programs) Consistent and integrated with long-term planning and management. Advances the SPOnsorin9 local government's environmental management plans and targets (including solid waste management plans and liauid' waste management plans) Mmimizes detectable odours to neighbouring residents through useof best achievable technologies 13 53 Organics Infrastructure Program Ministry of Environment and Climate Change Strategy Substantiated baseline of organic waste going to disposal within the project area, including methodology Ability to track performance and project outcome indicators, including organic waste diverted, GHG reductions, direct jobs created, total costs and eligible expenditures Ability to track and report on risks and record mitigation measures, including those that might impact scope, timeline, and/or budget Evidence of planned reporting to the Province on the above list each fiscal year, which includes inventory of work completed . Appropriate budget allotted for the scope of work described, that includes a detailed cost estimate that relates directly to the scope of the project. Budget should include lifecycle costs, supported by long term financial plan . Demonstration of in-kind contributions . Demonstration of efficient use of resources and infrastructure, thereby representing good value for money . Comprehensive project plan with a realistic timeline for the scope of work described . Identification of risks and accompanying mitigation measures including those that might impact scope, timeline, and/or budget Furthermore, review of the formal applications in 2019 may include consideration of factors such as regional distribution of funding, previous funding, communities in need, and unmitigated project risks. 14 54 Organics Infrastructure Program Ministry of Environment and Climate Change Strategy Given that this is a new funding opportunity, the goals of the EOIare for the MmLst-ryto:/orecast the quantity offunding being'requested"; evaluate eligibilitv of submitted ealh ^p]ec"hat-is. thr°"9h the'EOI; and begin more formal di^cuss^s with-potent'al applicants re9ardin9 their proposed project. The purpose of7he"EMS !s.,also. toa"owthe.p''ovfncetosuPPort applicants in the'appljcation'process"an7 rule out any projects that would not meet'the program crjteria~early7n"the~ process. If.you-be''ev.ethat yourproject meetsthe eli9ibility requirements, you are en^ouraged,. tosubmit. an exPression of interest (EOI) between September 7, 201E iTr. m±eL3^.2^^e^ee"d^ttef0^^^^^^^ fromNovember 7f 2018 to N°^'"ber30, 2018. An Express1on~of"Inte^s't" mu!t-be-subm!tted in order.t:osubmit a formal application in the-spring'of'2019. comp!eted_E01 formsmust be emailed (with a copy ofthe completed'^HG' emissions calculator) to: OraanicsFundfflaov.br.r^, or by mail to: M'.nLstry-of:.the.Environmentand aimate Change Strategy - Olp PO Box 9341 Stn Prov Govt Victoria, BC V8W 9M1 treated with AILSLIbmissions. wi"be co"fidentiality. Applicants should be aware that nformation collected is l, subject to the Freedom of Informat ion and Protectto'n'of' Privacy Act (FOIPPA). ThtsectLonf-that fo"ow Provide. 9u'dance on the input fields within the Expression l"nterel^fom1^_p'easeemail^QanicsFund®aovi hrra"if~V"'''ha';°'^^^^^ is not addressed in this guidance document. 15 55 Organics Infrastructure Program Ministry of Environment and Climate Change Strategy Provide information regarding the applicant using the input boxes provided. Primary Contact for applicant Ihe primary <::ontact should be the contact to whom communications regarding the EOI package will be addressed, and ideally later the formal application."This contact should also be the person that communications regarding the formal application will be made. This person should be knowledgeable regarding details of the proposed project. Contact details, including address, phone and email should be business address. phone and email. ---- -.-, Secondary Contact for applicant The secondary contact should be the person who should be contacted in the absence of the primary contact. This person should be knowledgeable regardir details of the proposed project. Contact details, including phone and email should be business phone and email. Partners use, this field to descr'lbethe foreseen role of ths Partner. Forexample, providing funding, undertaking facility design, supplying feedstock, etc. Partners can include: other local governments, First Nations and private entities. Note that applicants may have more than one partner. Please list all partners'and their roles on the form. Partnerships are at the discretion of the applicant and can vary in role and size. Examples of eligible partnerships include: financial support, construction and/or ^''_atlo1'_-io, b. creation'. larl(:l leasin9 or acquisition, technical support (i. e., facility design), feedstock supply, and end product marketing. Collaboration and creati've partnerships are encouraged to support more efficient and effective overall municipal solid waste systems. 16 56 Organics Infrastructure Program Ministry of Environment and Climate Change Strategy Key Project Requirements Applicants must answeryes to all questions to be eligible to receive funding under this Program. ro/ect create aMi'cicino. l wganlc waste process'met ceoacitv? c^f Ihe Ministry wishes to increase organic waste processing capacity in the province. . funding is not intended to fund a replacement facility that would resulUnthe equw31erlt amount of organic wastes being processed. It can, however7be used' for facility upgrades ifthe upgrades result in increased processing capacity. 'eject ciivwt u ayiculturcsl oiyamc waste from direct The funding is targeting diversion of unprocessed municipal organicwaste from and diversion of agricultural organic waste from direct'land application'to prevent over-application. Wctithcs preject pn as Qtcr.anic waste 7:St"icuttwsl ot'rfcft'te waste ifar leneficiel re-ffse se.eid/w resiilt m wafue-atlelee! sti'i The Ministry's mtention is for organic wastes to be not only processed, but to also facilitate beneficial re-use and the creation of value-added s'treams. "F'orth(T purposes of this fund, beneficial re-use is considered the utilization of residual m.aterlals Produced from orQanic waste processing, and specifically excludes' landfilling. Examples of value-added streams include: production of a material. e. g., compost, which can be used as a fertilizer/soil conditioner; or processing'that results in production of a fuel source, e. g., biogas. 17 57 Organics Infrastructure Program Ministry of Environment and Climate Change Strategy Will this prajec't resulf: in qt/enttf! Use the GHG calculator provided to determine if quantifiable GHG reductions will be realised from this project from the inputs requested in thecalculator. 'Refer'to the calculator's guidance document to address any questions specific'to'the' calculator. For the purposes of this program, the calculator must show GHG reductions greater than zero to qualify as quantifiable GHG emission reductions. Incremental SPe"din9 refers to spending that is beyond what has been approved in the budget. Spending is considered incremental if it does not displace committed" funds. Projected or forecasted spending is considered incremental." Will this project be in Columbia mid net sn federal fe-ncf? The.project:mustbe ln Bl'itish columbia to qualify for funding. Furthermore, as perthe terms of the federal portion of this funding, the project cannot belocated on federal land. This includes reserves and Port Authority land. .ct be able to s'epwt GHG emisston tvductmiis As per theterms of the federal portion of this funding, the project must be able to report GHG emissions reductions until at least 2030. 'In addition, the Province' desires to fundjonger term projects, i. e., those that will be operational'until a~ minimum of 2030. Therefore, the project must result in a facility that is still operational in 2030 and that can track GHG emission reductions up to at least WSMthe ptonnee facslSfy compty with t-elewm prwmciaf leyislattsif? Examples of provincial legislation that may be applicable to the proposed proje include: . Environmental Management Act (EMA) 18 58 Organics Infrastructure Program Ministry of Environment and Climate Change Strategy . Organic Matter Recycling Regulation (OMRR) . Agricultural Waste Control Regulation (AWCR) The planned facility will not receive any exemptions to the existing provincial legislation. WiUa mimmum ofene thu'eS of totes! fmje-ct costs be funded, by theepp. li This funding opportunity represents a three-way partnership between federal. provincial and applicant funding. The applicant's share of funds can come from partners, and is also eligible to receive funding from other programs, subject to federal restrictions. "SSi ;y wfith federat fsm rhe applicant's share of funding must comply with the federal fund staking limits, These are outlined under "Funding Available", located earlier in this Guidance document WUl the ps-ofect be cemfsietec! by EiecemSier St 25Z2? The project must be completed and operational by December 31, 2022, as per the terms of the federal portion of this funding. Project Title The title should be less than 100 characters in length. It will be used in any communication between the Ministry and applicant regarding the project prior to the application phase. Ideally, this project title will be used again, unchanged/m your formal project application in 2019. 19 59 Organlcs Infrastructure Program Ministry of Environment and Climate Change Strategy Project Location Describe the project location as precisely as possible. Provide a site address if available. Pleasestate if the Site is owned by the applicant(s) or partner(s7 Project Summary This is the applicant's opportunity to tell us concisely whatthe project is all about. Please keep project summary limited to 3000 characters, (roughl^SOO'words). Type of facility & technology types: Refer to the definitions provided earlier in this guide for what is intended by the selection boxes. Geographic areas expected to service List the geographic extent, including listing specific municipalities, from which organic wastes will be collected for processing at the proposed facility Population expected to service Enter an estimate of the population that you expect to service in the aeoaraohic areas described previously. Input Sources Provide information as to where the organic wastes will be originating within the geographic boundaries. For example, residential curbside collection, residential drop-off, commercial business, etc. Please check off all anticipated input materials. Refer to Sched I 12 of the OMRR ^)r. further information as to whatis captured under each organic matter type. Organics not included in OMRR may still be eligible by an approval1 directtv'under EMA. 20 60 Organics Infrastructure Program Ministry of Environment and Climate Change Strategy soleJ3 rocessirl9. 0f..mu. nicipal sewa9e sludge is not eligible to receive funding under this While there Program. are multiple anticipated input materials to select0 between in this section, note that projects that process food waste and/o7 agricultural organic wastes will receive priority when funding is allocated'followir the application phase. Anticipated Output Type(s) Please check off all anticipated output materials. Refer to the OMRRfor further information was what constitutes Class A compost and Class B Compost. \/, 'ear p!ease-select: from a droP-down boxthe yearconstruction is anticipated to begin Eligible expenditure is limited to March 31, 2022, and construction must 'be completed by December 31, 2022. Project Costs Provide an estimate of the total eligible project costs. This should be the estimate for the total project costs, excluding ineligible expenditures. Ineligible expenditures are provided elsewhere in this guideline. T.he.contril:>ution sought throu9h the OIP must not exceed two-thirds of the eligible expenditures, and must not exceed $20, 000, 000. Estimate of organic waste processing capacity The estimate of organic waste processing capacity is the maximum mass of organi^materials that can be accepted and processed at the proposed facility in a year. The capacity does not refer to the output of processed organics. 21 61 Organics Infrastructure Program Ministry of Environment and Climate Change Strategy Estimate of mass diverted All mass estimates should be in actual tonnes or wet tonnes. List ati tandfiils from whichthe organic waste will be diverted This question will be asked to applicants that enter a quantity greater than zero for the estimate of mass diverted from landfills. Include the names and locations of the landfills where the organic waste would have otherwise been landfilled in the absence of this project. List locations where organicwaste would have been directly land applied in the absence ofthis This question will be asked to applicants that enter a quantity greater than zero for the estimate of mass diverted from direct land application. Include the names of locations (i. e., specific farms, or land areas) where the agricultural organic waste would have been directly land applied in the absence of this project. What SWMF year wasyosii last and esppF ovecS by the Minister? This question will be asked only to applicants who identify themselves as regional districts. This provides the Ministry with an indication of how likely a plan is to be relevant. tly Iwve o SWIWMP s'. ibmitteri to the HitusSey fw appnwaf? This question will be asked only to applicants who identify themselves as regional districts. Select the yes or no check box. 0( !. s yew cwi-ent or submstted iesclifde organics e.Kversien, c, tt wesamcs las. This question will be asked only to applicants who identify themselves as regional districts. Select the yes or no check box. 22 62 Organics Infrastructure Program Ministry of Environment and Climate Change Strategy Explain how the proposed project is supported by the regional district's Solid Waste Management Plan. Please limit your response to 1500 characters, 250 words). Have you discassed this EOI with your KegwKal Kstrict to This question will be asked to applicants who are not regional districts. The Ministry recognizes that a municipal government or self-governing First Nation may not be able to answer specific questions around the'regional'district's solid waste management plan; however, the Ministry wishes to encourage collaboration between the various levels of government. Note that collaboration between local governments and regional districts will support^more efficient and effective overall municipal solicTwaste systems. As a result''fthe.. Ministry receives two EOISfrom applicants with neighbouring service areas, the Ministry may suggest collaboration between applicants. 23 63 Organics Infrastructure Program Ministry of Environment and Climate Change Strategy The BC Ministry of Environment and Climate Change Strategy hosted webinars on Jun-e.26' _and 27'2018'and July 25 and 26, 2018 to introduce theOrgamcs" Infrastructure Program to potential applicants and project partners relpectivetv in of a call for expressions of interest. The following is a list ofsome ofthe most frequently asked questions both durir the webinars and after the webinars. Questl°": what /evel°f government is being considered in the definition of "local government"? Forthe purposes of this Program, the definition of"local government" is intended to capture regional districts, municipalities (e. g., cities, townships,' districts')"an'd self-governing (modern treaty) First Nations. " ' - ''-' --. -/' Question: Is local government the only eligible applicant? onlLlocal 90vernments. °r self-90veming First Nations with a modern treaty are eligible to apply for funding. A local government may choose to partner with private companies. Indigenous Peoples, and/or other local governments. Question: Would infrastructure relating to beneficial re-use ofbiosolids be CTns"tereflvfo''thls Pro9ram? Specifically, is blosolids considered'an "organic" waste in this program? The intent of the program is to increase diversion offood wastefrom landfills and a?ricultural. or9anic waste from land aPP'i"tion. However, this programstilT 24 64 Organics Infrastructure Program Ministry of Environment and Climate Change Strategy Question: Municipal wastewater projects are listed as ineligible. What about projects that combine processing ofmunicip and manure? The Ministry understands that applicants may need to combine various feedstocks for_certain Processin9 facilities and technologies, such as combining'feedstocksTfor anaero. b. i.c.,di.9est:, ion- . while these feedstocks may include biosolidsorsludge", .p.r.'o"ty,wi" .be. placed onfc)od waste that is diverted from landfills and agricultural waste diverted from land application. GHG_emission r.ecluctiorls wil1 not be considered from biosolids or sludge. In this scenario, greenhouse gas (GHG) emission reductions from the manure orocessir component only would be considered. Question: What Is the scope of technologies that is included? Thetech, nolo9ies. 'ncluded. wl"most likely be composting or anaerobic digestion, but can include others. The technologies will need to demonstrate commercial' viability. In some cases, viability may need to be evaluated on a case-bv^as'e basis. Question: Can you clarify the restriction regarding siting of projects on federal land? Projects on federal land are not eligible for funding under this Program, as the federala_greement with the province has restrictions for funding preyecteon" Federal land. Federal land includes port authority and reserve land. Question: What is the minimum size that the project needs to be? niereis no minimum size as along as the eligibility criteria are met (i. e., realize GHGemission reductions; create new processing capacity, etc.) Question: Can the funding toe used towards a component of an oraanic processing facility? , eJu.ndincLison'y, avai'a.b'eto projects that wi"be completed and operational by December 31, 2022. In theory, a project could be a component ofa TargerpTan^ 25 65 Organics Infrastructure Program Ministry of Environment and Climate Change Strategy but there must be organics processing resulting from the project beginnina by the December 31, 2022 date. Question: Is $20 million the total funding available under this program? Thls.progrem contributes. $2° .m"lion to a" Pr°Jects, whileapplicants and partners will contribute another $10 million. Collectively there will be $30~miNion~invested'in organics infrastructure projects. Question: Is there a limit on the amount that an individual project can apply for? No, there is no limit that an individual project can apply for. Question: Please explain/clarify incremental capital spending? Incremental SPendir^ refers to spending that is beyond what has been approved in budget. Spending is considered incremental if it does not displace committed" funds^Therefore, projected or forecast spending is still considered'incremental The difference is committed spending versus forecast. ?^^°"i. ca" this fundln9 becombined with other grant funding, /. e., ca".. a, '.aca!g°vernment usefuntling from another program to makeup the required 1/3 ofproject costs that the local government is responsible for? There is a_restriction on combining LCELFfunding with funding from other Pan- Canadian Framework_Program funds. The federal funding agreement'also restricts the maximum level of total federal funding from all federal sources'to be40°/7 wherethe. recipient is "a re9i°nal entity delivering municipal type services, local, or regional municipal government established by or under provincial statute.'or'a regional municipal organization" (Canada- British Columbia, 2018),. and 75% where the ultimate recipient is a self-governing First Nation. 26 66 Organics Infrastructure Program Ministry of Environment and Climate Change Strategy ifships Question: What is the role of a partner? Th,e. ro..'lofa partner isto improve overa" ProJectsuccess. Examples include ^community support, expertise, and financial resources. Partnerir roles beyond those listed are also encouraged. --. . --"- ""-. Questian[w!"reputatlon and/orexperience of project partner fs) be project evaluation? risk N-cldirertl_y;. howeye r'project wi"be evaluated through multiple rankin ^'^1a';fo^ex!mple:robust business case; proven viability oftechnol'ogy7aflotted bud?etis..appropriate for work; Protection ofenvironmental health;"anda>" minimization ofdetectable odours beyond property boundaries.""" Question: Will the EOIsubmission require a Board resolution? The_Mmistry reco?nizes that the timeline for submitting an EOIis tight and slbmJtt!n9Jl" EOI^Oncurrent to the election Period may~be-chaire n^ing""As a t, an EOI submission will not require direction from councilor ab'Mrd" resolution. SenshHon'^sr an. EOI^Vl"re^tosubmlt anW'^tion? Canan applicant skip the EOIstage andgo directly to the application phase m"20Hl^' An EOI is required to submit an application in 2019. ^aJ,Thc-olumb!a--March23;2018-Low carbon Ec°"°myLeadership Funding Agreement, 2017-2018/ 2021-2022. 27 67 CAPTAIN MEARES ELEMENTARY SECONDARY SC'HOIOL Parent Advisory Council (PAC) 299 Alpine View Box 70 Tahsis, BC VOP 1X0 Tel. 250. 934. 6305 www. cmess. sd84. bc. ca Dear Valued Business Member. I am writing to you on behalfof the Parent Advisory Council (PAC) for Captain Meares El, School in Secondary Tahsis. Tahsis is a small about Village 2 hours north west from CampbeU~Rivera nd as our closest city, our residents do the bulk oftheir shopping there. CaptainMeares (CMESS) is a smallschool with a bigheart. Due to our very remote location, our students do not have easyaccess to all ofthe same educational opportimities as students m larger"centres. "0ur school budget is small and there is not a lot left to fund our student's field trips, as well as'purchas^ supplies for the kitchen and classrooms. Eachyear CMESSPAC focuses on creative ways of fandraising. Fundsraised by thePAC are cmcid to provide ""students with the chance to experieuce new adventure's and opportunities'. ~Far example, lastyear, the PAC funded travel expenses forthe senior students to attend WeDay inVancoum purchased new & sports equipment musical instruments, donated to the Breakfast Club "to'ensure'ail students have^ahealthy start to their day, and brought in facilitators such as a Reptile Presentation~md"a Motivational Speaker to work with students. None of this would have been possible without th7generosft. and support ofpeople like you. Asyou are well^aware, we are fast approaching the holiday season. Ourbiggest fimdraising effort of&e yearinvolves collecting donations from the generous businesses in our area. "We split these donations into' krge"stockings", and then sell raffle tickets to the conmmnity. A winneris chosen at the annuaTschool" ChristaiasConcert, an event that is well attended by all families and community members. Tsyear'weaskthat yo"OOIlsiderdollating a gift'goods OTservices'a gift certificate or making a financialcontribution to this worthwhile imtiative. All giftsare graciously accepted and shared'wi&Ae winners, who often then spreadtheir bounty throughout the community. I hopeyou will consider making a contributionto sucha worthycause. On behalf of our students, families andstaff, thankyou for anyhelp you canoffer. Sincerely, Aubrey Stewart CMESS PAC President Pleasecontact Harmony Nielsen atthe school 250. 934. 6305to arrangefor pick up of your generous donation. Charity #06^549-20-28 M5 .fK'^^. ^^. V-.^^'y ~ »^ ^BRITISH COLUMBIA October4, 2018 Mayor and Council Village ofTahsis PO Box 219 TahsisBC VOP 1X0 DearMayor and Council: r"le^roTOrenwiubeable to issue licencesfor ^ retailsale ofaon-medical cannabis on or after 7^2018, andwe are currently inthe process ofassessing the applTcationTthat have" to us. ourcons"Jtations withlocal goverm"ents indicatedyou wanted to ensure that the needs < communities were^considered aspart ofthe licensing process. We would like totake'this" opportunity to explainthe important rolelocal governments havein cannabis'Ucensing" nwl"be, uptoeach municiPaIity to determine ifand where non-medial cannabiscan be sold. . it is sold in private or government stores, or a mixture ofboth7~"" '~' " ""'"' o"ceanaPPlication is received by the provincial governmentand it isdeemed to contain the ^qm^im^TtiT', theprovincewlfnotify&ercspectiveI0^ store is located. Upon receipt ofnotice, local governments can: ' ^os^wt^ake.storeuceDce ^L recomm. endatio"inresPect ofthe Wlication for a camiabisretail (Note: this would end a licence aPP"cationin-pr'ogress"because7he'PL rOTTn^ lamot. "SMallcence UDlessthe local gove"Tent gives a positive recommendation tt^ issued) * choos!to_makecomments andrccoml"endations in respect of an application for a caimabis retail store licence. M^eDdatioDtodeny the then the ^sluwdheg^^TLmAeLalc application provin^ ^y ^ll s^e ?"!uce". ce;md.;.fa, recommeDdatioD in favour of the applicationrm ad^then7he" ^discretion whetheror not to issuethe licence, butmustco'nside'r'thTlocT government's recommendation in the decision whether to issue a IjcenceY ... II Ministry of Office of the Mailing Address: Tdcptone: 250 387-1866 Attorney General Attorney General PO Box 9044 Sm Prov Govt Facsimile: 250 387-64II Victoria BC V8W9E2 email: AG. Minister@gov. bc. ca V69i www-gov-bc.ca/ag Mayor and Council Page 2 nce wnl eovemments about in -lejl rovi, r!otify^>cal applications the order that they are confirmedas complete. Thisensures that you will have all the information you needto begir your process of making a recommendation. Wewould alsojike to remind local governments thatthey may delegate the recommendation decision to staff. Weinvite you to review the enclosed Local Government's Role in Licensing Cannabis Retail Storesfor detailed information thatwill helpyou navigate the recommendation process."Ifafter reviewingthis information you have any questions, please email Caimabis. [email protected]. ca. Thank you for your consideration in this important newprocess. Yours truly, /^^L > David Eby, QC Mike Famworth Attorney General Minister of Public Safety and Solicitor General Enclosure pc: Chief Administrative Officer 70 _BRIT)SH COLUMBIA Local Governments7 Role in Licensing Non-Medical Cannabis Retail Stores XheTl76 6q 0^^a^li s, d:^m.ent:pta seT_ac^tto^ hr "-. NOTE: This t m'er^eta^l-M^2n^t^lm aLa""lb^^^^ d°c"mentwHI"be&"u'pdated'f°rom' tlTOto2im^Laddi^LTI'nformatLonsurroundin8thereeul^'Vfra'"ewo7^ becomes available. (Lastupdated 28September, 2018) Non-medical cannabis retail licence w"lte for non-med'cal cannabis retail stores. A =^^s^^srp^Lplv m,rc. is.su'T"cences ::^=^^=a^=^^^^cannabis retail store must be a ing carefully regulated access ^=3£::i:s^rr to non-medica-cannabis in to ^^^T-^^^'^^s.service rural or ^'ss remote areas that are not sufficiently serv'ed by ^vti'ngcre^'i^ZebL'"Zgs"cences Therole of local governments in the cannabis retail store licensing process ^SS;'terem^i^^^^^^=::^^^^sed,AP>p'LcantsfoLa.non;med'ca. 1 cannal"sreta"storelicence must sub""t a licenceapplication to the LCRB. Upon receipt of notice, localgovernments can: ' s ^ ^^^ml^t^re?pert oftteapplicationfor a cannabisreta" ^°- aPP"cation'n P^gress because the'LCRBc^no^^^" '. unless{N.°lel the^, localW^Merld^"cence 80vernment eives the LCRB .' 5e P°^ve'recommend'at^°tha°t't'hue 1'^ be ' nts and recommendations in res^ ^ application scSeoncmeak^Ze foracannab, s retai, ° ;f-t-helocalgoYernment choosesto makea comments andrecommendation onthe ensee's application to the lic LCRB, it must gather the views of residents" 0 iL'^kesa recommendationto deny the application then the LCRBmay not issue the ^t»m^a/e. comm.endation"1favour ofthe aPP""*'°". then the LCRB has discretion whetheror not to issue the licence, but must consider the local gowrn'me'Js" recommendation. 71 Lt;ca'G°''ernments (municiPa"ties-reeional districts or Islands Trust local trust committees) havesome or powers in respect of cannafais retail store licences: . Impose restrictions in its zoning bylaws regarding the location of cannabis retail stores * Re8"'atio"°fbusine5s (m""":ipalities. or)'y): by terms and conditions in its business licensing bylaw, a municipality may limit the hours that cannabis retail stores can operate or impose other conditions such specifications regarding signage . Chargethe applicant fees ifchoosing to assessan application. The above process applies to all relocations of existing cannabis retail stores. Gathering residents' views Ifthe localgovernment decidesto considerthe notice of application andto provide comments and recommendations asto the location ofthe proposed retailstore, it mustgather the views of residents ofthe areaif the locationof the proposed store mayaffect nearby residents. It maygather resident's"views'i using one or more of the following methods: . Receivingwritten comment in response to a public notice ofthe application . Conducting a public hearing in respect ofthe application . Holding a referendum, or . Using another method the local government considers appropriate. lt'supto th local e°''ernment to determine thearea, relative to the licensee's application, where resident's views must be gathered. Please note: Gathering the viewsof residents ofthe area/providing a recommendation tothe LCRBmust be unique to each provincial licence application. Inother words, past recommendations cannot be usedi'nT newlicensing process. Each individual application must be considered separately by'the local government. What must the local government's recommendation include? The recommendations andcomments the local government provides to the LCRBmust: . be in writing (this mayor may not be in the form ofa resolution) . showthat the local government has considered the location ofthe proposed store . includethe views of the local government onthe general impacton the community ifthe application is approved . includethe views of residents ifthe local government hasgathered residents' views, and a descriptionof howthey were gathered . include the local government's recommendation asto whether the application should be approvedor rejected andprovide the reasons uponwhich the recommendation is based. Thelocal government shouldalso provide any supporting documents referenced intheir comments. Whatif the localgovernment doesnot wantto provide a recommendation? Ifa local government does not wantto accept the notice ofapplication andprovide a recommendation . proposed retail location, theyshould notifythe LCRB.A licenceforacannabis retailstore will not r""ed without a posit"/e recommendation from a local government. Ifa response isnot received. LCRBwill not consider the application any further. , -- - .. -.. - ..", 72 Whatif the recommendation doesnot meetthe regulatory requirements? the. recomme"datlon doesnot meet the re6"latory requirements, the LCRB will ask the local government to providenew or amended comments that address outstanding issues. Howlong does the local government haveto provide comments? theprocess for l":luor 1°"1 u.""' !," some:circumstances'the localsovernment can recommend that the LCRB approve the application as loneI asrertai"restrictions (e:g'. hours °of OP^°")'"are pia"ced'ocn^'^e'nece. Tn BthaepspeTu attneonaspptlhceation recommendation should clearly explain the rationale for placing restrictions. " ~~ """"""" dstorequest that the LCRB imPose terms and lf.tnh.e^"LTW ln m^mtln c°"d'ti°"s on a licence, prior to s:^E^=i^^===:^^z^^^nd^^ch. arccommendation. the'ocal80vernment';h0^ maYalsohave the ability toimPose other jHhe.,'ola lgo':ernrnent. °Perating Tte °" the proposed store lh roug^eterm^a"dcond'tionsoftheaPPIicant'sbusiness"^e7zonrn g7r"byta government is responsible for enforcing these rules. Floor Plans ^P''"tto" hr ^pta n!s. "^st su,bmit.afloorplanw;ththeir licen", approval so the LCRB can identify store !e.Tel!ul\TalTistora6e anddelive^areas:'un"~kerfor^^^^^^^^ wired toprovide vlern^e"w, occupant toad ^mpsor appTove'^ppfe^^^ :" part ofthe provincial licensingprocess for cannabisretail stores. A municipal council orregional district boardcan delegate authority to theirstaff to provide comments and a recommendation to the LCRB board maY delegate its and A.mlnic;pa'-c,ou:nc'lo-rreg'. onaMlstrict. power, duties to provide comments and ^eSl^^^^^^!^i5^5?^'^^li=^z;:;^^ ^tdd^^hotr^'^":^rela ^°J"ppl'cant may;skforro staffto be reconsideredby the localgovernment. 73 Council as defined in the Vancouver Charter: ^counc"'-aldefined mthevoncouwr Charter,choosing to delegate to itsstaff must establish procedures 1 reconsideration ofcomments andrecommendations made'bydelegated staff,-includ'iw^wa" ca^nabK:!ta". store. app"cantmay apply for rec°"sideration. Inundertakinga-reco'ns'ideraton', "t'he"Council will havethe same authorityas it delegatedto staff. - - "- .-...... """,,, Ri ht of reconsideration: hasteleeate^ocajgo. the of vernment. staffmustadvise the <:annabis reta" store "cen» aPPlicant that the applicant right reconsideration of the staffs recommendation by thecouncjro rbroa7d.' How local overnments inform the LCRBof dele ation: Revised ieptember 2018 A.to"-180vernmentthat has clelegated authority to staff should ""d a copyof the delegation to the at Cannabis.Licensin ov. bc.ca. 74 L&^J^JTQ Rece tion Account From: MCF Info MCF:EX Ref: 240087 His Worship Mayor Randolph Taylor and Council Village ofTahsis E-mail: [email protected] Dear Mayor Taylor and Council: As the Minister ofChildren and Family Development, I am honoured anddelighted to proclaim November as Adoption Awareness Month This annualproclamation offers anopportunity to celebrate themany families inthe province who have opened their hearts andtheir homes through adoption, andto highlight the needfor more families to consider adopting. Inyour community andacross theprovince, there arehundreds ofchildren andyouth in foster carehoping for a permanent home to call their own. Some arepart ofa sibling group, some have special needs, and some areteens. Eachand every child deserves a family to belong to, a stable place to grow up, help and guidance preparing for the challenges ofadulthood, andsomeone to rely on for support, encouragement andlove. Thisyear the ministry is pleased to announcea newAdoption Campaign. For more information on this important campaign,please seethe followingWeb link at: Ado tnow.ca There are many ways to celebrate adoptive families and help raise awareness ofthe need for more adoptive families inBritish Columbia Your council couldproclaim Adoption Awareness Month inyour community, you could create anadoption display in your office usea copyof the Provincial Proclamation, inviteMinistry of Children and Family Development (MCFD) Adoption Social Workers to set up aninformation booth, have your community newspaper featurearticles on adoption andinvite localadoptive parents to a "meetand greet". If you are interested in exploring these ideasplease contact MCFD staffat: MCF.Ado tionsBranch ov.bc.ca TheAdoptive FamiliesAssociation of British Columbia (AFABC) hasbeen supporting adoptive familiesin British Columbia for forty years. The AFABC's representative for your areacan provide you with information on events in your community and on adoption in general. Their contact information, aswell as contact information for the three licensed adoption agencies in British Columbia, can be accessed at: h s://www2. ov. bc. ca/ ov/content/life- events/birth-ado tion/ado tions/how-to-ado t-a-child AdoptBC KidsWeb site is anonline portal thatallows citizens to complete anadoption application online 24/7. Pleasetake a look atthe site andencourage community members who areinterested in adopting a childin foster care to register at: www. ov.bc.ca/ado tbckids. Onbehalf of the Ministry ofChildren andFamily Development, thank you for helping usraise awareness about adoption andworking with us to find homes for British Columbia's children andyouth. Sincerely, ORIGINAL SIGNED BY A/^ BMO (^ Bank of Montreal CITIES, TOWNS, VILLAGES, MUNICIPALITIES, FIRSTNATIONS SOVERNMENTS, SCHOOL DISTRICTS Certificate and Authorization TO BANK OF MONTREAL Tfte undersi'aned certifies: (A) BANKINGRESOLUTION/BY-LAW THATIhe following Isa copyoflha text of a iNolutian orby-law, as BpplicaUe. wtlla hasbaen duly passed orenausd byth8 Councillors InsertName of cou"ci;BofiKl tfTrustees, Boardof Education, School Boaid,Conaeil acolaire fransaskote,, other appTteable governing body (as applicable) of the Village ofTahsis Insertname^of City, Town.Vlllags, Municipality, SchoolDtslrict, School Diviston. Dhnston scolaire ftancophone. First Nations lend or other applicable region (as applfcayB) (hereinaftercaHed the -Corporation")at a meetingduly calted and held in accordancewith the law governing the Corporation on tile , day of day month year RESOLVED/ENACTED: 1. THAT all cheques crfthe CorporsGon drawn on its * General Insert "General", .School Board", .Library",orotheiwise as appropriate acoount(s)be signed on its behalf by " MartinDavis - Ma r, MarkTatchell - ChiefAdmnislralive Officer,Janet St Denis- Budget and Finance Man er. Deborah Bodnar-Director of Finance, Amanda Knlbbs-Finance Aasittanl oran Iwotosl n. Insertn^i)an)««e(^ormccr(«) ormemrrls) addun -or (each an 'Authorized Signatory") is/are authonzed for and on faehalfof the Corporation: (a) to negotiatevulh. depositwilh or transfer to Bank of Montreal ( e -Bank") (but for iredit lo the Corooration's °r ri" <>> a"°""L°''&" a°y exchanse. promlssiiiy notes, cheques end onj«rs far he piyment Instnjmnls, and for [lie said pu^ose to endorse the same on behalf of'lhe CorpDraBo'n' rubberstamp or otherwise); (} 10 bala"ce all books arrange;S8ulel and. certfty and accounts between the Corporafion and the Bank; and to receive all paid cheques and vouchers, unpaid and unaccepted bilfs of exchange and other neaotii instruments; (c) todUslncUheiytom the Bankof all orany stocks, bonds and olher securilles haldby the Bank Ir or otherwise for the account ofttie Corporation and to give valM and binding reoelpts'therefor REPEALOF PREVIOUSRESOLUTIONS/BY-LAWS 2' THAT-alLreE°, Mi.°"sffiy-lav"s; " a?PIC""e. aiy) Wh respeu to the accountfa) specified in section A1 and as to iigmBoi«cer(s). memterfE) or anyone pr moreAuffion'zed Slgnatoryfles) passed by Ihe Council, °^ri!r[r!;s. t*.es.°r"hag°va,m'.n8b°dy-as .P.P'I""*. °< the Corpordlon «n Prod2230B27E Form LF 204(111/11) 30f1IU201812:14 pm Page 1 of 2 75 (B) RELIANCE AND CURRENCY .rH^L"?-.Bm1, Ty-assur"lnnt is. ca«"«" in writingto the contrary. (C) HEADINGS 2SSSS^, SS^S^SSS^oT-and . "no-are » - - " (D) CERTIFYING PARTY THAT: 1. ^^^^SS^^^^^^3£SSS^KWW-C1 2. setout above are the COITM namw of indMauals tulhonzed to act on behalf c« the CorporaUon as provided tereln: and 3- authorizedS'i°hS'S° by ,. law.m°iut"'vby-i8w. " .pptobte, hB beenduly p.,s.a " en.dd byttie Covo, allon K Ihemanner Date.-LDD/MMM / YYYY (Signatuie ofDifBdoKWemberofCouncii/Officei) Name: Martin Davis Deborah Bodnar Poaaoa: Mayor Director ofRnana Applicable Inthe Province ofQuebec only: ^SSS^^^S£^£SS^;S^=S£^,KSr'n ® Regwtered trade-marit of Bank of MontrBa) Prod223D627E Form LF204 (01/11) ao/iocois 12:14 pm Paga 2 of 2 76 tW.. ^^ 5 tUU Village of Tahsis 2019 Regular Council Meeting Dates January 2, 2019 January 15, 2019 February 5, 2019 February 19, 2019 March 5, 2019 March 19, 2019 April 2, 2019 April 16, 2019 May 7, 2019 May 21, 2019 June 4, 2019 June 18, 2019 July 2, 2019 August 6, 2019 September 3, 2019 September 17, 2019 October 1, 2019 October 15, 2019 Novembers, 2019 November 19, 2019 December 3, 2019 77 2019 Budget Meeting Dates Committee of the Whole Meetin s January 15, 2019 - Financial and Capital Plan overview and presentation to Council February 5, 2019 - Continuation of discussion and revised plans based on input from Council March 5, 2019 - Public Presentation March 19, 2019- 2019-2023 FinancialPlan (including Tax Rates) Reportto Council Re ular Council Meetin s March 19, 2019- Financial Plan and Tax Rate Bylaws (1stand 2ndreadings) April 2, 2019- 3rd reading of both Financial Plan and Tax Rate Bylaws April 16, 2019 - Adoption of Bylaws 78 Grant in Aid Application Policy #2007 Name of Group or Organization Villa eofTahsisEm lo ees Date: 15 October 2018 I herebyrequest a Grantin Aid from the Village ofTahsis. The details of this request are below. 1. Statethe exact amount of monies or in kind assistance (eg. free use of facilities) requested. vi"a.ge°f.rahs!sEmployees re':i"estthe free use of the Rec Centre for our staff Christmas party. Includingthe kitchen and its equipment, the meeting room, and the foyer. 2. Briefly outline the purpose of this assistance. Useof the facilities would allow all the Village staffto attend asother venues considered were not large enough. 3. Whowill benefit from this activity? Howmany people will benefit? Allthe Village staff would benefit from thisactivity. Therewould be between 30 to 50people. 4. What steps have you taken to raise funds? Weare trying to keepcost to staffattending as low as possible. We will bedoing a potluck and all presents and alcohol will be supplied bythe staff attending 5. Whatother local groups have been approached for assistance? Pleaseindicate what was requested from these groups and whether they have agreed to assist. We havenot approachedany other groups 79 * . A Grant in Aid Application Policy #2007 6. Have you approached the Federal or Provincial governments for assistance? Please indicate what was requested from these Senior Governments and whether they have agreed to assist. No, we have not approached federal or provincial governments for assistance. 7. Will this project proceed if funds or in-kind assistanceare not provided by the Village? Yes, it will, but it will be difficult to find a suitable location. Signature of Authorized representative Please attach a budget for your project. Please be as complete as you can. You may be asked for further financial information. If a Grant in Aid for funding is approved, the cheque should be made payableto: and be mailed to: P. O. Box Tahsis B. C. VOP 1X0 Contact person: Amanda Knjbbs Phone number: 1-250-934-6344 80 . Applicant /a_ lications/0a8f4869a77809938f11a5585e4829c2/a licant . Eligibility la lications/0a8f4869a77809938f11a5585e4829c2/eli ibilit surve . Event la lications/0a8f4869a77809938f11a5585e4829c2/event locations . Liquor /a lications/0a8f4869a77809938f11a5585e4829c2/li uor . 5Summa Summary - Review & Submit Christmas party Application number: 148558 Here's a summary ofyour event. Does everything look right? Review yourevent details one more time before submitting your application for review. Scroll downthe pageto complete the review and submit your application. Please be sure to complete the final declaration and submit your application. To edit, clickthe pencil icon nextto thesection youwish to update. IMPORTANT Changes cannot be made once your application is submitted. Ifyou have any questions before submitting the application please contact the SEPOnline Help Line at 1 855 999 7656 or email lclb. sepfaaov. bc. ca (mailto:ldb. seD(a)aov. bc. cat Summary GENERALAPPLICATION INFO n Event Name Christmas party (/ Event Municipality Tahsis 81 Applicant Name Amanda Knibbs' box 219 977 Maquinna drive south Tahsis, British Columbia Applicant Info v0p1x0 250-934-6344 reception@villageoftahsis. com ELIGIBILITT 11 I Event Starts at: Decembers, 2018 I (I Organization Type: Government or Public Organization I Responsible Beverage i Service #: Name of The Village Of Tahsis i Organization: I Address of The I Organization: 977 South Maquinna Drive j Occasion of event: Staff Christmas Party ) ! Licence Already exists No in location: Permit Category Private - An Organization's Members or Staff, Invited Guests and Ticket Holders [ Public Property Yes EVENT LOCATION 1 - recreation centre u Location Name recreation centre (/ Location Description community centre 82 285 Alpine View Rd EventAddress Tahsis i BC, v0p1x0 j i Service Area Description meeting room, kitchen, and gathering area Maximum # of Guests in Service Areas 50 Minors Present Yes I I # of Minors 2 i Event Held Indoors ,1 Maximum # of Guests at this location 50 Event date I I [ Start Date Decembers, 2018 ! I ; i Start Time 0500 PM-02 00 AM i ! : I Liquor Service 05 00 PM - 01 00 AM ' LIQUOR& FEES u Type Servings (/ Liquor Quantities Packaged Beer 100 Wine 100 Spirits 100 Estimated total liquor sales revenue $0. 00 Estimated liquor purchase cost $0.00 ; Estimated net proceeds/profit from liquor sates $0. 00 Total PST Amount Due $0. 00 83 Type Servings Application Fees (Based on 1 event location and capacity)' .0-500 - $25. 00 $ 25. 00 Total Fees Due Upon Approval $ 25.00 Declaration andaKnibbs', certify that all ofthe information is true andcomplete to thebest of my edge. I have read the terms and conditions ofthe permit, and ifthe application is ved, the permittee listed on the permit will be responsible for liquor service at the .eking this box, I confirm that I have read, agree to and acknowledge the declaration. I also certify im at least 19 years old and that no essential information has been concealed or misrepresented application. Back Submit A lication /a lications/0a8f4869a77809938f11a5585e4829c2/submit 84 Here is a listof items and information you need to start an application. Event Information: . Location, date, time & guest count Applying on behalf of a Business: . A businessnumber issued by Canada Revenue Agency is required Event on Public Property: . Written permission isrequired forliquor service from localgovernment, FirstNation. or provincial or federal government, whichever is applicable Municipal Resolution: . Eventsof municipal significance must have written approval from local government/first nation Drinks: « Whattypes ofdrinks will you serve & howmany? . Ifyou are charging for drinks, what are the drink prices? Responsible Beverage Service [RBS) Certification. . You andanyone who may beserving liquorat your event must complete a trainin ,pro9ram beforeyour event starts' Youcan app'ynow andcomplete'training later, '' . Hyo^have already completed training, enter your certificate number when'appl'vin * e speclal Event lh STer (SES) course is re(iuired for a" eve"ts under'500'gue'srs . TheServing it Right(SIR) course is required for events over 500 guests' . For more information about certifications, click here Security Plan & Event Site Map: . Required for all events over 500 people . Includesecurity staffing, contractors and other measures to ensuresafety and prevent disturbances Valid Credit Card for Fee Payment . Visa, Mastercard, American Express, Visa Debit 85 86 Advertising Opportunity Aboard TheM. V.Uchuck IIIand beyond. Nootka Sounder 2019 Rate sheet DISTRIBUTED Januaryto December2019 RATES & SPECIFICATIONS NDDTKA SOUNDER ' . ' . Full Colour AliTHtNTIC WEST EDAET CRUtEINE . BEIB 1,12th Page $110. 00 1,6thPage $200.00 1,3rd H (Horizontal) $320. 00 1,3rd V (Vertical) $320. 00 a & 3 DAY 1/2 Page $490. 00 Full Page $880. 00 BackPage $1090.00 Double Page(Editorial) $1650. 00 CoverAdvertisement Oaeoniy $440.00 Advertising ratesdo not include epplicobie taxes. STRATHCONA . PARK LODGE Advertisingrates include a weblink on the "Friends of the Uchuck" U4^l 'Syut '11S 4uUu pageon www.getwest. ca. Annual Circulation: 12, 000 Width Depth The"Nootka Sounder" can be read on-line year-round at 1,12thPage y 21/4" www. getwest. ca/thenootkasounder 1,6th Page 5" 5" Circulation includesdistribution onthe M. V.Uchuck III (year-round) aswell 1,3rd Page (horizontal) 101/4" 5" ashigh traffic locations throughout mid-Vancouver Island, including select InfoCentres,Comoxand Campbell River Airports. Thiscirculation is aimed 1,3rd Page(vertical) 5" 101/4" at attracting more wsitors to the Gold River area. 1/2Page 101/4" 71/4" TheNootka Sounder is an informative newspaper about the M. V.Uchuck III Full Page 101/4" 15" andNootka Sound, past and present. The Nootka Sounder is well read by the passengers aboard the M. V. Uchuck III.The Nootka Sounder includes the BackPage 101/4" 15" historyof the region, its Industries and its people and the coastal communities Double Page (Editorial) 101/4" 15" inthe area. Nootka Sound Serwce's M. V.Uchuck IIIoperates scheduled tourist runsto historic friendly Cove, and locations throughout Nootka Sound, EsperanzaInlet and Kyuquot Sound. PUBLISHED BY Advertising Representative Neil Havers Tel:250-334-2844 Ad Booking HAVERS DESIGN E-mail:info@ihaversdesign. com Deadline: BRANDING WEB PRINT Advertising willbe invoiced by Havers Design NOV. 15, 2018 www.haveredesign.com 250-334-2844 35111thStreet, Courtenay, BCV9N154 87 Find your next outdoor adventure in Tahsis, the heart of Nootka Sound: Ecotourism Wildlife Viewing Caving Sport Fishing Kayaking Surfing Scuba Diving Hiking And More! TASi? Learn more today at VillageOfTahsis.com 88 VILLAGE OF TAHSIS Report to Council To: Mayor and Council From: Janet StDenis Chief Election Officer Date: 23 October 2018 Re: Tahsis' 2018 municipal election results and ballot accounts PURPOSE OF REPORT: To report on Tahsis' 2018 municipal election results and provide a ballot account pursuant to section 158 of the LGA (Local Government Act). OPTIONS ALTERNATIVES 1. That this information be received for information. BACKGROUND: Section 158of the LGArequires thatthe ChiefElection Officersubmit a report onthe election results alongwith a ballot accountto the local government. POLICY LEGISLATIVERE UIREMENTS: LGAPart 3, Division 17 sl58 (1) Within 30 days after the declaration of official election results undersection 98 foran election byacdamation or undersection 146for an election byvoting, the chiefelection officer must submit a report ofthe election results to the local government. (2) Inthe caseof an election byvoting, the report undersubsection (1) must include a compilation ofthe information on the ballot accountsfor the election. (3) Ifthe results of the election are changed by a judicialrecount or on an application under section 153 [application to court respecting validity ofelection] after the report undersubsection (1) ofthis section issubmitted, the designatedlocal government officer must submitto the localgovernment a supplementary report reflecting the changed results. FINANCIAL IMPLICATIONS: None. 1 I Page 89 RECOMMENDATION: That Council receivesthe report on Tahsis Respectfully submitted: Nam 2 I Page 90 Form No. 6-2 I.GAs. l45(8) VILLAGEOF TAHSIS VCs. l07(8) DETERMINATIONOFOFFICIAL ELECTION RESULTS Mayor . GENERALLOCAL ELECTION - 2018 Martin Davis David Mclntosh Brenda Overton AdvanceVoting Opportunity: October 10,2018 CouncilChambers, 977S Maquinna Drive 21 7 13 AdvanceVoting Opportunity: October 12,2018 CouncilChambers, 977S Maquinna Drive' 20 3 11 RegularVoting Opportunity: October 20, 2018 CouncilChambers, 977S Maquinna Drive' 71 30 44 0^ TOTALNUMBER OF VOTES 112 40 68 mad-V..eCM.EIection Officer^SS:^ff^e'cti-rcsu'tswas.on October 21st, 2018 at j '!>"a , - .. /t:--l. _ .,. ==^oSld b7^ S:^sed on ba"ot Chief El on Officer Form No. 6-2 LGAs. l45(8) VILLAGEOF TAHSIS VC5. 107(8) DETERMINATIONOFOFFICIAL ELECTION RESULTS- COUNCILLOR GENERALLOCAL ELECTION - 2018 Bill Doug Carol Sarah Elder Ellliott Josh Jeff Finnie Fowler Lynda AdvanceVoting Opportunity: Lambert Lancaster October 10, 2018 Llewellyn 33 17 CouncilChambers, 977S Maquinna Drive 24 37 AdvanceVoting Opportunity:' 10 31 October 12, 2018 28 10 CouncilChambers, 977S Maquinna Drive 19 29 RegularVoting Opportunity: 12 21 October20, 2018 110 57 31 CouncilChambers, 977S Maquinna Drive 80 110 31 Ill rs TOTALNUMBER OF VOTES 171 84 44 123 176 53 163 election s=^s:EEE;S?ss^»^etlm l.nat>!ono!official. results was "^ade by the Chief Election Chief ElectionOff' er Form No. 6-3 LGA s. l46(2)(a) VCs. l08(2)(a) ^f Our File No. DECLARATIONOF OFFICIALELECTION RESULTS GENERAL LOCAL ELECTION - 2018 Mayor I, Janet StDenis Chief Election Officer, do hereby declare elected. Martin Davis whoreceived the highestnumber of valid votes forthe officeof Mavor. Dated at Tahsis, BC This 21st day of October. 2018. Chief ection Officer Village ofTahsis 977 South Maquinna Drive P. O. Box 219, Tahsis, BC VOP 1X0 TEL: (250} 934-6.W FAX: (250) 934-6622 www.viUage^yhsis, corn Form No. 6-4 LGA S. 146(2)(a) VC s. 108(2)(a) Village of Tahsis Our File No. DECLARATION OF OFFICIALELECTION RESULTS GENERAL LOCAL ELECTION - 2018 Councillor Positions (4) I,Janet StDenis ChiefElection Officer,do hereby declare elected the following candidates whoreceived the highestnumber of valid votes for the office of Councillor 1. Josh Lambert 2. Bill Elder 3. Lynda Llewellyn 4. Sarah Fowler Dated at Tahsis, BC This 21st day of October 2018. Chi lection Officer Village ofTahsis 977 South Maquinna Drive P. O. Box 219, Tahsis, BC VOP 1X0 TEL: (250) 934-6344 FAX: (250) 934-6622 www.villager ^hsis,corn .Stf. 24, 2018 6;1?PM SD84 Boarif Off ec No. (076 P. I/; SCHOOLDISTRICT 84 (VANCOUVER ISLAND WEST) DECLARATIONOF EIECTION ByACCLAMATION ^.acclalnation: ^.^=^^£^ s^.s^^^s^s;- ArleneFEHR, 33S Alder Crescent, Gold River. BC Deborah Lee MANN,415 Canuma Drive, GoMRIver, BC AllisonSTIGUTZ, S2 Brabant Crescent, Tahsis, BC Givenunder my hand at Gold River, British Columbia, this 24th day of September, 2018. Anne McDowell Chief Election Officer 95 Form No. 5-16 LGAs. 141 VC s. 103 VILLAGE OF TAHSIS BALLOTACCOUNT SUMMARY 977 S MAQUINNA DRIVE, TAHSIS BC VOP 1X0 OCTOBER 20TH, 2018 MAYOR (1) Number of ballots received for use (see Note 1) 500 (2) Ballots without objection 220 (3) Ballots accepted subject to objection under LGA 0 s. 140 (VC s. 102) (4) Ballots rejected without objection 4 (5) Ballots rejected subject to objection under LGA s. 140 0 (VCs. 102) (6) Spoiled ballots that were replaced under LGAs. 128 1 (VC s. 90) (7) Number ofballots given to the electors (2+3+4+5+6) 225 (8) Unused ballots (see Note2) 275 (9) Number of ballots not accounted for 0 (10) TOTAL(7+8+9) No.1 & No.10 must agree 500 Presiding E ection i ial THIS FORM MUST BE COMPLETED IN DUPLICATE. Placeone copy in the ballot boxand return onecopy to the ChiefElection Officer. Note1: 'f. yo^haYe, combinedba"otsfromanotherofthe same type of voting opportunity, include the ' of ballots that were received for use atthat voting opportumty. ' (LGA's. l3'7o'rVCs.S Note2: 'f. you. have.comt""edba"otsfrom another°fthe same type of voting opportunHv; i^clude'the' unused ballotsfrom thatvoting opportunity. (LGAs. 137or VCs. 99) 96 Form No. 5-16 LGA s. 141 VC s. 103 VILLAGE OF TAHSIS BALLOTACCOUNT SUMMARY 977 S MAQUINNA DRIVE, TAHSIS BC VOP 1X0 OCTOBER 20TH, 2018 COUNCILLOR (1) Number of ballots received for use (see Note 1) 500 (2) Ballots without objection 222 (3) Ballots accepted subject to objection under LGA 0 s. 140 (VC s. 102) (4) Ballots rejected without objection 2 (5) Ballots rejected subject to objection under LGAs. 140 0 (VC s. 102) (6) Spoiled ballots that were replaced under L6As. 128 1 (VC s. 90) (7) Number of ballots given to the electors 12+3*4+5+6) 225 (8) Unused ballots (see Note 2) 275 (9) Number of ballots not accounted for 0 (10) TOTAL (7+8+9) No. l & No. 10must agree 500 resi ing lection Official THIS FORM MUST BE COMPLETED IN DUPLICATE. Placeone copy in the ballot box and return onecopy to theChief Election Officer. Note1: Ifyou have combined ballotsfrom another of the same type of voting opportunity, includethe - of ballots that were received for use at that voting opportunity. '(LGA's. lsVo'rVCs.' Note2: ;fyouh^combined ballots from another of the same type of voting oppo"rtu"nky; include the' unused ballots from that voting opportunity. (LGAs. l37orVCs. 99) 97 Form No. 5-16 LGAs. 141 VC s. 103 VILLAGE OF TAHSIS BALLOTACCOUNT ADVANCED VOTING 977 S MAQUINNA DRIVE,TAHSIS BC VOP 1X0 OCTOBER10, 2018 MAYOR (1) Numberof ballots received for use (seeNote 1) ^ (2) Ballots without objection (3) Ballots accepted subject to objection under LGA s. 140 (VC s. 102) / (4) Ballots rejectedwithout objection /- (5) Ballots rejected subject to objection under LGA s. 140 (VCs. 102) ^ (6) Spoiled ballots that were replaced under LGAs. 128 (VCs. 90) "< //') (7) Number of ballots given to the electors 12+3+4+5+6) (8) Unused ballots (see Note 2) /. / ''' (9) Number of ballots not accounted for ^."', 'Pr si'dfng E ici THIS FORM MUST BE COMPLETEDIN DUPLICATE. Place one copy in the ballot box and return one copy to the ChiefElection Officer. Note1: Ifyou have combined ballots from another of the same type of voting opportunity, includethe number ofballots that were received for useat that voting opportunity. ' (LGAs. 137or'VCs.' Note2: Ifyou have combined ballots from another of the same type of voting opportunity; includethe' number of unused ballots from that voting opportunity. (LGAs. 137 orV'C's. 99) 98 Form No. 5-16 LGA s. 141 VCs. 103 VILLAGE OF TAHSIS BALLOTACCOUNT ADVANCED VOTING 977 S MAQUINNA DRIVE, TAHSIS BC VOP 1X0 OCTOBER 12, 2018 MAYOR (1) Number of ballots received for use (see Note 1) (2) Ballots without objection ^'4 (3) Ballots accepted subject to objection under LGA s. UO(VCs. l02) (4) Ballots rejected without objection (5) Ballots rejected subject to objection under LGA s. 140 (VC s. 102) (6) Spoiled ballots that were replaced under LGAs. 128 (VC s. 90) (7) Number of ballots given to the electors (2+3+4+5+6) 35 (8) Unused ballots (see Note 2) w (9) Number of ballots not accounted for 0 (10) TOTAL (7+8+9) No. l & No. 10must agree $ Presiding Election Official THIS FORM MUST BE COMPLETED IN DUPLICATE. Placeone copy in the ballot boxand return one copyto the ChiefElection Officer. Note1: Ifyou have combined ballotsfrom another of the same type of voting opportunity, includethe ,1".m Tr-ofba"°?s that were received f°r use at that v°ting opportunity. (LGA s. l37orVCs. 99) Note2: Ifyou havecombined ballots from anotherof the same type ofvoting opportunity, includethe numberof unused ballots from thatvoting opportunity. (LGAs. 137or VC s. 99) 99 Form No. 5-16 LGAs. 141 VC s. 103 VILLAGEOF TAHSIS BALLOTACCOUNT ADVANCED VOTING 977 S MAQUINNA DRIVE,TAHSIS BC VOP 1X0 OCTOBER20, 2018 MAYOR (1) Number of ballots received for use (see Note 1) (2) Ballots without objection ly-i (3) Ballots accepted subject to objection under LGA s. l40(VCs. l02) (4) Ballots rejected without objection (5) Ballots rejected subject to objection under LGA s. 140 (VC s. 102) (6) Spoiled ballots that were replaced under LGAs. 128 (VC s. 90) (7) Number of ballots given to the electors 12+3+4+5+6) m (8) Unused ballots (see Note 2) W5 (9) Number of ballots not accounted for (10) TOTAL (7+8+9) No. l & No. 10must agree Presiding Election Official THIS FORM MUST BE COMPLETEDIN DUPLICATE. Place one copy in the ballot box and return one copy to the ChiefElection Officer. Note1: Ifyou haverombined ballots from another of the same type of voting opportunity, include the number ofballots that were received foruse at that voting opportunity. ' (LGAs. l3'7orVC^ Note2: Ifyou have combined ballots from another of the same type of voting opportunity; include'the' of unused ballots from that voting opportunity. (LGAs. 137or VCs. 99) 100 Form No. 5-16 LGA s. 141 VC s. 103 VILLAGE OF TAHSIS BALLOTACCOUNT ADVANCED VOTING 977 S MAQUINNA DRIVE, TAHSIS BC VOP 1X0 OCTOBER10, 2018 COUNCILLOR (1) Number of ballots received for use (see Note 1) (2) Ballots without objection (3) Ballots accepted subject to objection under LGA s. l40(VCs. l02) ^ (4) Ballots rejected without objection (5) Ballots rejected subject to objection under LGAs. 140 (VCs. 102) (6) Spoiled ballots that were replaced under LGAs. 128 (VC s. 90) (7) Number of ballots given to the electors (2+3+4+5+6) 1-, (8) Unused ballots (see Note 2) ^ (9) Number of ballots not accounted for (Z$ (10) TOTAL(7+8+9) No. l & No. 10must agree ./" Presi Ing'Election Officia THIS FORM MUST BE COMPLETED IN DUPLICATE. Place one copy in the ballot box and return one copy to the ChiefElection Officer. Note 1: Ifyou have combined ballots from another ofthe same type ofvoting opportunity, include the number of ballots that were received for use atthat voting opportunity. (LGAs. 137or VC s. 99) Note 2: Ifyou have combined ballots from another ofthe same type ofvoting opportunity, include the number of unused ballots from that voting opportunity. (LGA s. 137 or VCs. 99) 101 Form No. 5-16 LGA s. 141 VC s. 103 VILLAGE OF TAHSIS BALLOTACCOUNT ADVANCED VOTING 977 S MAQUINNADRIVE, TAHSIS BC VOP 1X0 OCTOBER 12, 2018 COUNCILLOR (1) Number of ballots received for use (see Note l) (2) Ballots without objection (3) Ballots accepted subject to objection under LGA s. 140 (VC s. 102) (4) Ballots rejected without objection \ (5) Ballots rejected subject to objection under LGA s. 140 (VC s. 102) (6) Spoiled ballots that were replaced under LGA s. 128 (VC s. 90) (7) Number of ballots given to the electors (2+3+4+5+6) 3^ (8) Unused ballots (see Note 2) S04 (9) Number of ballots not accounted for (10) TOTAL (7+8+9) No. 1 & No. 10must agree ^ Presiding Election Official THIS FORM MUST BE COMPLETED IN DUPLICATE. Place one copy in the ballot box and return one copyto the ChiefElection Officer. Note 1: Ifyou have combined ballots from another ofthe same type ofvoting opportunity, include the numberof ballots that were received for useat that voting opportunity. (LGAs. 137or VC s. 99) Note 2: Ifyou have combined ballots from another of the same type ofvoting opportunity, include the numberof unused ballotsfrom thatvoting opportunity. (LGAs. 137or VC s. 99) 102 Form No. 5-16 LGAs. 141 VC s. 103 VILLAGE OF TAHSIS BALLOTACCOUNT ADVANCED VOTING 977 S MAQUINNA DRIVE, TAHSIS BC VOP 1X0 OCTOBER20, 2018 COUNCILLOR (1) Number of ballots received for use (see Note 1) ^ (2) Ballots without objection LL^r (3) Ballots accepted subject to objection under LGA s. 140 (VC s. 102) a (4) Ballots rejected without objection (5) Ballots rejected subject to objection under LGA s. 140 (VC s. 102) (6) Spoiled ballots that were replaced under LGAs. 128 (VC s. 90) (7) Number of ballots given to the electors (2+3+4+5+6) ^°i (8) Unused ballots (see Note 2) 2-^5 (9) Number of ballots not accounted for (10) TOTAL (7+8+9) No. 1 & No. 10must agree ^ Presiding Election Official THIS FORM MUST BE COMPLETED IN DUPLICATE. Place one copy in the ballot box and return one copyto the Chief Election Officer. Note 1: If you have combined ballots from another of the same type of voting opportunity, include the number of ballots that were received for use at that voting opportunity. (LGA s. 137 or VC s. 99) Note 2: If you have combined ballots from another of the same type of voting opportunity, include the number of unused ballots from that voting opportunity. (LGAs. 137 or VCs. 99) 103