Exhibition Terms an Conditions ITB Berlin 2022 Adventure , Responsible ,Youth Travel and Economy Accomodation

August 2021

§ 1 Event and Organizer ...... 2 § 2 Dates and Times ...... 2 § 3 Application, Admission, Conclusion of Participation Contract, Placement ...... 2 § 4 Stand Rental / Participation Fee and remuneration for services and products ...... 3 § 5 Communication Package ...... 4 § 6 International Representatives ...... 5 § 7 Cancellation, non-participation of the exhibitor, reduction of stand space, COVID-19 travel restrictions ...... 5 § 8 Terms of payment ...... 7 § 9 Construction, Dismantling, Stand construction, Stand equipment and stand staff ...... 7 § 10 Building supervision and fire protection regulations ...... 8 § 11 Sale ...... 8 § 12 Serving of food and beverages ...... 9 § 13 GEMA fees ...... 9 § 14 High frequency, radio equipment ...... 9 § 15 Visual and acoustic performances ...... 9 § 16 Arrival and Departure ...... 9 § 17 Exhibitor Passes ...... 10 § 18 Change of the company´s legal form ...... 10 § 19 COVID-19, Hygiene and Safety Concept ...... 10

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§ 1 Event and Organizer exhibitor will receive an electronic confirmation of receipt of his/her Die ITB Berlin („ITB Berlin“ or „Event“) is application, which does not constitute organized by Messe Berlin GmbH („Messe admission to the Event. The application via Berlin“) on the Berlin ExpoCenter City the application portal does not constitute a („ExpoCenter“). claim to admission. § 2 Dates and Times Only companies that correspond to the theme of the Event, with particular Duration oft ITB Berlin: reference to the list of branches, will be Wednesday, March 9, 2022 – admitted as Exhibitors. Sunday, March 13, 2022 Messe Berlin will submit to the Exhibitor an offer for the location and size of the stand The following halls have different space provided ("placement offer") within operation hours: the scope of the given possibilities and Individual halls will beclosed on March 12, taking into account the registered form and 2022, detailed information will be size of the stand. announced with placement offer (see The offered placement, also taking into section 3.3). account the information provided by the Exhibitor, is based on Messe Berlin's Daily Opening hours: needs and spatial possibilities within the 10 am – 6 pm scope of its free discretion. The Exhibitor shall not be entitled to a specific location (for exhibitors: 8.30 am – 7 pm) and a specific size of stand. Deviating from section 1.1 of the General Terms of Deadline for Application: Business for Trade Fairs and Exhibitions of October 15, 2021 Messe Berlin GmbH (hereinafter referred to as “General Terms of Business of Messe Deadline for submission of building Berlin”) the placement offer of Messe plans: Berlin constitutes Messe Berlin’s offer to January 15, 2022 conclude the participation contract and shall simultaneously be understood as Start of construction: admission of the exhibitor to the Event. from March 2, 2022, Deviating from section 3.1 of the General daily from 7 am – 10 pm Terms of Business of Messe Berlin conclusion of the participation contract End of construction: shall come into effect only upon Tuesday, March 8, 2022, 10 am confirmation of the placement offer by the (construction) exhibitor, which shall simultaneously be understood as acceptance of the Tuesday, March 8, 2022, 10 pm contractual offer. (decorative) The Exhibitor may not relocate, exchange, Dismantling starting: divide, or transfer all or part of their Sunday, March 13, 2022, 6 pm – 10 pm exhibition space to third parties who are not co-exhibitors approved by Messe from Monday, March 14, 2022, daily 7 am Berlin, unless Messe Berlin has given its – 10 pm prior written consent. Dismantling ends: Each Exhibitor is obliged to make use of Thursday, March 17, 2022, 10 pm the information provided to them, i.e. to inform themself in particular about the § 3 Application, Admission, Conclusion of spatial and technical requirements for the Participation Contract, Placement individual stand construction, the location, the exact dimensions and any fixtures of Applications can only be made via the the stand allocated to them. application portal provided on the Event Website https://www.itb.com. The August 2021 Exhibition Terms an Conditions ITB Berlin 2022 Page 2 of 11

Messe Berlin is entitled to provide the Exhibitor with an exhibition space that Square Meter Price and Special Rates: deviates from the placement, i.e. to change the Exhibitor's exhibition space or stand in The minimum stand size is 8 m². terms of location, shape, dimensions (See Stand Package attachment) and/or size, provided that such changes are necessary for technical or operational 8 m² prefixed stand incl. Booth reasons and are made to an extent that is construction reasonable for the Exhibitor, taking into EUR 3,024.00 account the interests of the Exhibitor. The 15 – 20 m² prefixed stand Exhibitor will be allocated a space of equal EUR 435.00 per m² value if possible. Space rental only: Insofar as subsequent changes result in a Minimum 20 m² reduced participation price, the difference EUR 255.00 per m². shall be refunded to the Exhibitor. The surcharge is only on the first 100 m². The Exhibitor is entitled to withdraw their From 101 m² each additional m² is application or to withdraw from the contract calculated with the basic stand rental of within one week after notification of the EUR 205.00. There is no surcharge for new placement. Further claims against stands larger than 400 m². Messe Berlin are excluded.

Applications received after the deadline of application according to section 2.4 will ***SPECIAL RATES*** only be considered if there are remaining If application is done from the date spaces available. when the application becomes available 3.9 If the Applicant makes the application for via the application portal until another person (Third Party) or passes on September 15, 2021: their data (e.g. contact data of a cobtact EARLY BIRD RATE: person), the Applicant has to ensure and assures that he is entitled to pass on the Following prices will apply on all data to Messe Berlin, that Messe Berlin is applications that are received by Messe entitled to lawfully process the data for the Berlin from the date when the application aforementioned purposes amd that the becomes available via the application Third Party has been informed about the portal until September 15, 2021: proccessing of his/her data according to 8 m² prefixed stand incl. Booth Messe Berlin’s privacy police. The construction exhibitor is liable for non-compliance with EUR 2,860.00 these provisions by the Applicant. 15 – 20 m² prefixed stand § 4 Stand Rental / Participation Fee and EUR 414.00 per m² remuneration for services and Space rental only: products Minimum 20 m² The participation fee owed for participation EUR 229.50 per m². in the Event comprises the rental fee for

the stand area, the Communication Package according to section 4.5 and the If application is done from AUMA contribution according to September 16, 2021 until Deadline for section 4.6. The remuneration for the Application (see section 2.4): services and products accompanying the LOYALTY RATE: Event shall result from the prices for the ancillary and additional services stated in Following prices will apply for all exhibitors the BECO Webshop. with a participation contract referring to ITB Berlin 2020 and/or ITB Berlin 2021, valid from September 16, 2021 until Deadline for Application:

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8 m² prefixed stand incl. Booth for the upper-storey cannot be construction committed. For details referring to EUR 2,2992.00 approval process of two-storey stands see section 4.2 et seq. of the Technical 15 – 20 m² prefixed stand Guidelines of Berlin ExpoCenter City EUR 431.00 per m² (https://www.messe-berlin.de/messe- Space rental only: berlin/downloads-englisch/technical- Minimum 20 m² guidelines-berlin-expocenter-city.pdf). EUR 250.00 per m². All of the prices mentioned here are net prices and subject to German value-added tax (VAT). The Special Rates EARLY BIRD RATE and LOYALTY RATE are not combinable. § 5 Communication Package Electricity/water consumption, hall With the Communication Package, lighting, heating, aisle cleaning and hall Messe Berlin offers its exhibitors a supervision are included in the rental price. package of selected marketing tools to The electricity/water connection must be optimize their participation in the trade ordered as an additional service in the fair and their presence on the market. BECO Webshop. The Communication Package includes Part of the participation contract is a presentation of the exhibitor and any Communication Package (obligatory), the co-exhibitor during ITB Berlin in the scope of services of which is specified in directories of ITB Berlin and via ITB- section 5. The prices are for the online platforms (Website and app). The presentation within the directories Main Exhibitor EUR 109.00 of ITB Berlin will take place during plus EUR 109.00 per each duration of ITB Berlin, the presentation registered Co-Exhibitor. via ITB-online platforms (Website and Cost cap: app) will be available from February 1, 2022, until January 30, 2023. Flatrate in the amount of EUR 5,500.00 for fifty (50) co-exhibitors and more including The presentation within the directories the Communication Package for the main of ITB Berlin will include: exhibitor and all co-exhibitors. - company name (max. 65 signs) The fee for the co-exhibitors will be - Hall and stand number charged to the main exhibitor after the The presentation via ITB-online Event per final invoice taking into platforms will include: account already made advance payments. - company profile, i.e. company name, address, hall and stand number In accordance with the agreements - company description (max. 4000 reached with the Confederation of German sings) Trade Fair and Exhibition Industries - company logo (AUMA) an additional amount of EUR 0.60 - company header per m² of exhibition area will be charged. - contact person https://www.auma.de/en. - link to company website For two-storey stands the fee for the - Social Media links upperstory is generally 50.00 EUR per m² - products (max. 4) plus the AUMA fee of 0.60 EUR per m² in - industries addition to the first-floor area, so long as - event overview the complete stand construction - appointment tool documents are submitted until January 15, - backoffice 2022 according section 2.5. If the - overview linked exhibitors. complete documents are received after The costs for the Communication January 15, 2022, the upper-storey fee is Package according to section 4.5 will 160.00 EUR per m² plus the AUMA fee of be invoiced to the Main Exhibitor. 0.60 EUR per m². Furthermore, the building permit nor the release of use August 2021 Exhibition Terms an Conditions ITB Berlin 2022 Page 4 of 11

The exhibitor and the co-exhibitor the leads in their profile on the ITB hereby grant Messe Berlin the simple, Online platform (in particular name and non-exclusive, non-transferable, contact details). The exhibitor recog- worldwide usage rights (“Usage nizes that this consent is voluntary and rights”), limited to the term of the can be withdrawn by the leads at any contract, to use the data, logos, brands, time. images, advertising spots, product Messe Berlin and the exhibitor are each videos, advertisements, links and other a separate controller respectively of the contents provided by the exhibitor and processing of the personal data of the co-exhibitor to Messe Berlin in leads in their respective area of respon- connection with the services to be sibility. The exhibitor recognizes and as- provided by Messe Berlin (collectively sures that he is solely responsible for referred to as “exhibitor contents”) the lawfulness of the processing of the into the directories of ITB-Berlin, the personal data and compliance with all ITB-online platforms, the ITB Berlin applicable data protection laws, includ- website and other agreed media, to ing the GDPR and relevant laws at EU display, reproduce, disseminate and Member State level (together referred make them publicly accessible, as well to as “data protection laws”) in his area as to technically process them to the of responsibility. extent necessary for the provision of services by Messe Berlin. The 5.6.3 The exhibitor agrees and undertakes to aforementioned granting of usage process the personal data of the leads rights shall also apply in particular to disclosed to the exhibitor by Messe Berlin existing and future copyrights and in compliance with the consent and solely ancillary copyrights to the exhibitor for the purpose of establishing contact in contents, the right to one’s own image, order to advertise his own products and as well as rights to names, titles, services by e-mail or post. The exhibitor trademarks and other signs ("property shall process the personal data so rights"). disclosed to him in any case in accordance with the applicable laws and regulations, Exhibitor and Messe Berlin respectively including data protection laws, and the act each as a separate controller within rights of the data subjects. Specifially, the the meaning of the EU General Data exhibitor undertakes to respect the rights of Protection Regulation (EU GDPR). The the data subjects who withdraw their exhibitor assures that Messe Berlin consent or exercise their right to object to may lawfully process the exhibitor the processing or use of their personal data content within the meaning of for marketing purposes. section 5.4 within the framework of the participation contract for the described § 6 International Representatives purposes. Messe Berlin maintains a worldwide Real-time Lead Reports: network of foreign representatives, whose Messe Berlin offers exhibitors as part of contact details can be obtained from the the Communication Package the Messe Berlin website at disclosure of personal data of trade https://www.messe- show participants (hereinafter referred berlin.de/en/company/messe-berlin- to as "leads") under the following worldwide/ . All exhibitors based outside conditions. The data protection Germany are entitled to be advised from obligations of Messe Berlin and of the the international representative exhibitor and their internal relationship responsible for them. The service includes in this context are regulated as follows: the provision of information on events and entry requirements, and in particular Messe Berlin discloses to the exhibitor assistance with visa matters. via the back offices the following per- sonal data of those leads which have explicitly consented on the ITB Online Platform to the data disclosure and pro- cessing for the purpose mentioned in section 5.6 below: the data provided by

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§ 7 Cancellation, non-participation of the taken up by the exhibitor. If Messe Berlin exhibitor, reduction of stand space, succeeds in allocating the unused stand COVID-19 travel restrictions space to another exhibitor, whom Messe Berlin would not otherwise have placed on In deviation from the provisions of another stand space, in return for payment, section 8.1 sentence 1 of the General the exhibitor not using the stand space is Terms of Business of Messe Berlin, the only required to pay 25% of the stand rent exhibitor is entitled to withdraw from the attributable to the stand space that was not contract or to cancel their participation used but was passed on. If the unused in the Event. The following cancellation stand area cannot be allocated, or can only conditions apply: be allocated in part, to an exhibitor whom a. Any withdrawal or cancellation until Messe Berlin would not otherwise have November 30, 2021 is free of charge, placed on another stand area, the exhibitor i.e. Messe Berlin will not charge any not using the stand area is obliged to pay stand rental fee. 50% or 100% of the stand rent attributable b. In the event of withdrawal or to the stand area not used and not passed cancellation after November 30, 2021, on, in accordance with the preceding Messe Berlin is entitled to charge 50 % section 7.2, sentence 1, lit. a) and b). of the stand rental fee. Messe Berlin is not obliged to accept a c. In the event of withdrawal or substitute exhibitor provided by the cancellation after January 1, 2022, exhibitor. In all other respects, the Messe Berlin is entitled to charge provisions of section 8.1 sentence 4 of the 100% of the stand rental fee. General Terms of Business of Messe Berlin remain unaffected by this regulation in The fact that the exhibitor does not use the accordance with this section 7.2. stand space ("no-show") is equivalent to withdrawal or cancellation, irrespective of The exhibitor is also entitled to withdraw whether the exhibitor announces the no- from the Event or to cancel or reduce show. In all other respects, the provisions the stand area if, due to the SARS- of section 8.1, sentences 2 to 4 of the COVID-19 pandemic, there is a General Terms of Business of Messe Berlin government-ordered (domestic or remain unaffected by this regulation in foreign) travel ban or a government- accordance with this section 7.1. ordered ban on entering Germany prior to the start of the Event, and this makes If the exhibitor unilaterally reduces the it impossible for the exhibitor to operate stand area or only makes partial use of their stand in terms of personnel. Cases it, the cancellation conditions specified in which entry into Germany prior to the under section 7.1 apply subject to the start of the Event and/or the return to following provisions: the country of origin of the personnel a. In the event of a reduction in stand intended to operate the stand after the space after November 30, 2021, Event would require a government- Messe Berlin is entitled to charge ordered quarantine of at least seven (7) 100% of the stand rent attributable to days are to be equated with an the remaining stand space and 50% of impossibility due to travel restrictions the stand rent attributable to the stand pursuant to sentence 1, and such space not taken up. quarantine cannot be avoided by b. If the stand area is reduced after reasonable measures such as January 1, 2022, Messe Berlin is molecular biological tests (PCR tests) entitled to charge 100% of the stand and/or vaccinations. In the cases rent attributable to the originally rented specified in this section 7.3, sentences stand area. 1 and 2, Messe Berlin is entitled to charge the costs for the Communication In deviation from section 8.1 sentences 2 Package in the amount of EUR 109.00 and 3 of the General Terms of Business of per main exhibitor plus additional Messe Berlin, the following applies in the EUR 109,00 per each co-exhibitor, but event of a reduction in the rented stand capped at EUR 5,500.00 (“cost cap”) area: If the exhibitor reduces his rented according to section 4.5. In all stand area, Messe Berlin is entitled to aforementioned cases, the exhibitor dispose otherwise of the stand area not must provide evidence of the August 2021 Exhibition Terms an Conditions ITB Berlin 2022 Page 6 of 11

impossibility. During the set up and dismantling phase, there is a general night work ban, which 7.4 The obligation to pay or means that after 10 pm until 7 am it is refund the stand rent in accordance with forbidden to raise and / or dismantle any the aforementioned section 7.1 to stand construction. If you need to raise and section 7.3 does not affect any possible / or dismantle after 10 pm, you have to claims on the part of Messe Berlin for apply for it with the appropriate form from goods and services already provided at the the BECO Webshop and have it approved instigation of the exhibitor. In addition, the by Messe Berlin. The approval is only valid exhibitor is responsible for all other costs with simultaneous booking of a incurred in connection with participation in performance fee. the Event. Early stand set-up § 8 Terms of payment The construction of the stands may only The total Participation Fee in accordance happen from March 2, 2022 from 7 am on. with section 4.1 becomes due and will be If an early stand set up, i.e. before March invoiced with the down payment invoice. 2, 2022, is needed, this must be requested Invoicing of all other services, i.e. including with the corresponding formulary via ancillary and additional services ordered in BECO Webshop and approved by Messe the BECO Webshop, will be carried out Berlin. after the Event has been held, with any advance payments already made being An early stand set-up is allowed only for credited against a final invoice. The stands from 50 m² on. A fee of EUR 5.00 exhibitor will receive a confirmation of per m² and for each day is charged for order together with the down payment an early stand set-up. After having sent invoice containing a breakdown of the the appropriate form, authorization is services invoiced in the down payment granted if the respective hall is invoice. available. The period of payment of the stand rental Construction heights and stand cost is specified in the down payment construction invoice (100% of the stand rental) and on The maximum permitted height of any the final invoice. Invoice number and structure, including the upper edge of customer number are requested. suspensions and fascias, for stand areas If the exhibitor wants to be exempted from up to 50 m² is +5.00m, and +6.00m for the VAT payment, it should submit the VAT stand areas 50 m² to 200 m² in all halls (see form (available for download under below for exceptions). Approval may be https://www.itb.com) and additionally a given for higher structures in individual Business Certificate in English for cases, for exhibitors renting an entire hall companies seated outside the EU. If the or in the case of rental areas bigger than exhibitor submits the documents after the 200 m². invoice has been set, and the invoice must Exceptions: For exhibitors in halls 8.1, 10.1 be adjusted, Messe Berlin charges a and 11.1, there is a binding height EUR 50,00.00 invoice cancellation fee, restriction of 3.60m for all structures. In which must be paid together with the halls 1.1, 2.1, 3.1 and 4.1 the construction invoice. height is restricted to 5.50 m, in some The above mentioned invoice cancellation cases even to 5.00m. fee in the amount of EUR 50,00.00 is also Furthermore, the stand construction to be paid by the exhibitor, in case of any regulations of Technical Guidelines of change in the billing drawee at the request ExpoCenter City apply (available for of the exhibitor, upon receipt of the invoice. download under https://www.messe- berlin.de/messe-berlin/downloads- § 9 Construction, Dismantling, stand englisch/technical-guidelines-berlin- construction, Stand equipment and expocenter-city.pdf). stand staff Offers for a rental system stand and/or an Night work ban individual stand construction can be requested from:

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MB Capital Services GmbH Guidelines of ExpoCenter City apply www.mb-capital-services.de/en (https://www.messe-berlin.de/messe- Thüringer Allee 12 berlin/downloads-englisch/technical- 14052 Berlin, Germany guidelines-berlin-expocenter-city.pdf). Tel: +49 30 3067 2015 Each Exhibitor is obliged to fully equip Fax: +49 30 3067 2058 their stand during the Daily Opening Email: [email protected] Hours according to section 2.3 in Dismantling: connection with section 2.1 and to staff it with expert personnel. If the Exhibitor Dismantling is not allowed before Sunday, violates this regulation, Messe Berlin is March 13, 2022, 6 pm at the earliest (see entitled to demand a contractual section 2.8). penalty to be determined in each The dismantling in such individual halls, individual case at Messe Berlin's that will be closed on March 12, 2022, reasonable discretion in the amount of according to section 2.2, the dismantling is maximum EUR 10,000.00 the also not allowed before Sunday, March 13, appropriateness of which is to be 2022, before 6 pm at the earliest. reviewed by the competent court in the event of a dispute. The Exhibitor may pIf the Exhibitor violates these provide evidence that the organizer has dismantling regulations, the organizer not suffered any damage or that the is entitled to demand a contractual damage is significantly less. This shall penalty to be determined in each not affect the possibility of asserting individual case at the organizer's further claims. reasonable discretion in the amount of maximum EUR 10,000.00, the The contractual penalty will be appropriateness of which is to be determined in relation to the rented reviewed by the competent court in the stand area according to the following event of a dispute. The Exhibitor may scale: provide evidence that the organizer has 21 – 100 m2: EUR 2,500,00 not suffered any damage or that the damage is significantly less. This shall 101 m2 – 500 m2: EUR 5,000.00 not affect the possibility of asserting 501 – 1.000 m2: EUR 7,500.00 further claims. from 1.001 m2: EUR 10,000.00. The contractual penalty will be determined in relation to the rented § 10 Building supervision and fire stand area according to the following protection regulations scale: Emergency exits, entrances and exits, fire 21 – 100 m2: EUR 2,500,00 alarms, hydrants, smoke dampers, 101 m2 – 500 m2: EUR 5,000.00 electrical distributions and switchboards, telephone distributors and ventilation slots 501 – 1.000 m2: EUR 7,500.00 must be freely accessible and may not be from 1.001 m2: EUR 10,000.00. obstructed. The use of open fires for cooking, heating and operating purposes is Minimum equipment and stand staff: prohibited. Packing material, paper and The minimum equipment of the stand are other easily combustible materials may not floor covering as well as partition walls to be left lying around or stored in the halls. your neighboring stands and rear wall. The Outside the halls, vehicles, containers, floor covering must be laid in such a way other storage containers and materials that accidents are prevented. They may may be parked only from 5 m from the hall not exceed beyond the boundaries of the wall. Detailed technical and construction stand. The partition walls of a stand above regulations can be found online in the +2.50m, directly bordering an adjacent BECO Webshop. stand, must have a neutral, smooth white finish, which is structurally stable, has no § 11 Sale visible gaps and bears no advertising The direct sale of food, drinks, typical at message of any kind whatsoever. ITB Berlin is not permitted. Section 4.7.4 and 4.7.6 of the Technical August 2021 Exhibition Terms an Conditions ITB Berlin 2022 Page 8 of 11

§ 12 Serving of food and beverages bundesnetzagentur.de]. Provided that at the time of ITB Berlin 2022, the The frequency bands/ranges serving of food and beverages is not prohibited preferentially used by Messe Berlin's by ordinance or other public law requirements event-related transmission technology and regulations, Exhibitors and co-exhibitors are listed in Messe Berlin's Technical must observe the following: Guidelines under section 5.11. For the serving of food and beverages (including 14.2 If unauthorized frequencies are used, samples) at the exhibition stands, the Exhibitor this will be prevented, as other must strictly comply with the statutory regulations, Exhibitors may be permanently in particular those of the “Gaststättengesetz” disrupted in their trade fair presentation (Law that governs the requirements for the and the technical equipment of third operation of a or pub, licenses etc.) parties may be damaged. and orders issued by the Veterinary and Food Supervisory Office. The following regulatory § 15 Visual and acoustic performances authority is responsible for applications for the Music and folklore performances are granting of a catering permit (Gestattung) with only permitted on Saturday and Sunday regard to the serving of alcohol at the stand at the ITB Berlin and only if neither Ordnungsamt Berlin - Charlottenburg- stand neighbors are being harassed nor Wilmersdorf public access are blocked. The Hohenzollerndamm 174-177 performances must be agreed with the 10713 Berlin stand next to and held at a moderate https://service.berlin.de/dienstleistung/32748 volume. Stand volume should not 3/en/ exceed an averaging level of 70 db (A) at the stand boundaries. Messe Berlin Application Form available at (only German): is entitled to prohibit music and folklore https://www.berlin.de/ba-charlottenburg- performances at any time and with wilmersdorf/service/formulare/mdb- immediate effect in case of violations of antrag___12_gastg_gestattung___wi523.pdf. copyrights. Presentations at the stand must be § 13 GEMA fees registered until January 28, 2022, and A license from GEMA is required for the public are only allowed upon approval by performance of copyrighted music, whether as Messe Berlin. The corresponding background music or as part of a separate event, formular is available via BECO whether for all trade fair visitors or for invited Webshop. guests, and regardless of the form of Presentations at the stand are allowed performance (live, from 10 am to 6 pm. Furthermore, audio/CD/MP3/vinyl/streaming) or video evening events can take place from (DVD/MPEG/streaming). Applications are to be 6 pm to 10 pm after approval by the fair made via the online portal management. The approval is only valid https://www.gema.de/en/musicusers/ with simultaneous booking of a (for questions contact GEMA performance fee. +49 (0) 30 58858 999 | [email protected] Monday to Friday 07:00 - 18:00). Handouts of a political nature may not be distributed in any form. Moreover, Further information are available at the design and decoration of the stands https://www.gema.de/en must be free from any kind of political statement. § 14 High frequency, radio equipment It is forbidden to attach posters and The operation of high-frequency, radio other materials or any projection on any systems and other transmitters for walls or floor surfaces outside the hired communication purposes are subject to stand. notification or licensing by the Federal Network Agency for Electricity, Gas, § 16 Arrival and Departure Telecommunications, Post and Railway, Berlin Branch Office, Seidelstraße 49, When possible, requests by exhibitors 13405 Berlin, [www. for parking space on the exhibition

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grounds will be taken into consideration lessee’s holdings in other companies if possible; rights to a parking space which have or had a contractual proper or a certain parking space do not relationship with Messe Berlin etc.) exist. Parking spaces are to be In the above cases Messe Berlin is entitled charged, the parking passes can be to withdraw from the rental agreement with ordered via the BECO Webshop. immediate effect. Any down payments During the construction and dismantling made up to that time will be reimbursed. period, as well as during the fair, the Any claims for damages by the exhibitor regulations of the Traffic Guide or the will be excluded, regardless of their legal event-related traffic information will basis. apply. It will be available from January 2022 at www.itb.com. § 19 COVID-19, Hygiene and Safety Concept Exhibitors and accompanying persons Exhibitors and co-exhibitors are obliged are required to leave the halls not later to inform themselves in advance of their than one hour after the fair closes. participation in the Event about the Everyone leaving the exhibition currently applicable regulations, laws, grounds with a parcel is required to ordinances and other orders issued in show the parcel’s origin to the exit connection with the containment of guards. Coronavirus SARS-CoV-2 (COVID-19) ("COVID-19 regulations") and to Animals are not allowed onto the comply with them. In addition, exhibition grounds. Exhibitors and co-exhibitors are obliged to observe the hygiene and safety § 17 Exhibitor Passes measures issued by Messe Berlin for Exhibitors are entitled to free Exhibitor the Event, in particular the Hygiene and passes in the following numbers: Safety Concept for the event (https://www.messe- up to 20 m²: 3 passes berlin.de/en/visitors/allgemeine- for each informationen/). Against the additional 10 m²: 1 additional pass background of the dynamic development of coronavirus, Exhibitors The free Exhibitor passes will be made and co-exhibitors acknowledge that available to the Exhibitor on their customer Messe Berlin is entitled to adapt account at the BECO Webshop in the form hygiene and safety measures to the of a code. current legal situation at any time and Additional Exhibitor passes have to be that they are obliged to keep ordered for a fee at the BECO Webshop. themselves continuously informed of any changes, in particular via the Event The Exhibitor Passes enables access to website. the exhibition ground from 8:30 am to 9 pm during duration of the Event as well as from Insofar as the COVID-19 regulations 7 am to 22 pm during construction and currently in force at the time of the dismantling period. Event stipulate that persons participating in the Event must have § 18 Change of the company´s legal form tested negative for infection with the SARS-CoV-2 coronavirus, or other The exhibitor is obligated to notify Messe personal restrictions on participation Berlin immediately about any change in the apply to protect against infection with form of the company (e.g. merger, change the coronavirus, Exhibitors and co- of corporate form), even if the change only exhibitors are obliged to comply with affects the legal form, with no transfer of these regulations and with the assets. requirements issued by Messe Berlin in The obligation to provide such information this connection, and to inform the also applies to links between companies persons employed by them and third and structural changes to the company´s parties commissioned by them legal form (changes in holdings resulting accordingly. from the inclusion or withdrawal of Exhibitors and co-exhibitors are shareholders as well as the changes to the August 2021 Exhibition Terms an Conditions ITB Berlin 2022 Page 10 of 11

responsible for complying with the applicable hygiene and protection regulations on their stand. In addition, Exhibitors and co-exhibitors must ensure that third parties commissioned by them are informed about the regulations and measures to be observed and comply with them. Messe Berlin reserves the right to exclude the persons concerned from participation in the Event in the event of any violations of the provisions for the containment of the COVID-19 virus and/or non- compliance with the hygiene and safety measures.

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