Iwas Wheelchair Fencing World Cup

DOSSIER ON RULES AND REGULATION: IWAS WHEELHAIR FENCING WORLD CUP

RULES 1. DEFINITION 1.1. WORLD CUPs will be those competitions; sanctioned by IWAS, that meet the conditions lay down by IWAS Wheelchair Fencing (IWF) in this document and published in the IWF Official Calendar. 1.2. All World Cups on the IWF Calendar will be valid for International Ranking. 1.3. Minimum 1 competition per zone, Europe, Asia, America

1.4. Name of the Event: • It is a condition that the name of the event be specified as “IWAS Wheelchair Fencing World Cup (name of the city/event)” on all published materials and includes the logo of IWAS. • If a sponsor’s name is to be included in the title of a competition then the title of competition must receive the approval of the IWF and IWAS.

2. DEVELOPMENT 2.1. WORLD CUPs must be run under the IWF Rules and regulations 2.2. The different events must be organised by category. 2.3. At least 6 fencers from 4 countries will have to participate for the event to be considered a "World Cup" event. 2.4. The competition system must be the IWF approved. See IWF rulebook (Organisational Rules) 2.5. Two team competitions, as defined by the IWF Sport Commission and the minimum weapons and categories that must be included for “World Cup” status are:

• Foil male individual Category A Foil female individual Category A • Foil male individual Category B Foil female individual Category B • Sabre male individual Category A Sabre female individual Category A/B • Sabre male individual Category B • Epée male individual Category A Epée female individual Category A • Epée male individual Category B Epée female individual Category B

2.6. As an option, the Organising Committee can include Category C in Foil, Epee and Sabre for male and female.

3. PARTICIPANTS 3.1. The World Cup will include individual and team competitions. There will no limit to the number of entries per country. 3.2. Entries must be submitted by the IWAS Member Organisation using the IWF Online Entry system. http://online.iwas.ophardt-team.org/reg/ 3.3. Organisers need to obtain login permission via the online system to receive entry data.

International Wheelchair & Amputee Sport Federation, www.iwasf.com Aylesbury College, Oxford Road, Aylesbury, Buckinghamshire, HP21 8PD, United Kingdom Registered and Incorporated Charity (2713410 and 1011552) Nov 2018

4. AWARD OF A WORLD CUP 4.1. World Cups will be awarded by the IWF EC 4.2. The IWF EC will publish the official calendar 4.3. The award of “World Cup" status to a competition will be for ONE year ONLY unless stated differently. REGULATIONS

1. GENERAL ORGANISATION 1.1 The Organising Committee is responsible for transport, board and accommodation as well as the technical organising of the competition. 1.2 The Organisers will charge an entry fee 1.3 The Organising Committee must accept the conditions expressed in the IWAS General Rules and Regulations. 1.4 The IWAS Wheelchair Fencing Bid Application must be sent to the official headquarters of IWAS by e-mail: [email protected] who will send forward the bid to the IWF EC members. 1.5 Each Organising Committee should present two (2) possible dates giving priority to one of them, in order that the IWF can establish a co- ordinated calendar.

2. INVITATIONS 2.1 Each Organising Committee must include a copy of proposed invitation and general information on the organisation indicating: 2.2 Name, address, telephone and email address of the OC, together with bank details for receipt of entry fees and participants' accommodation which should be charged by the OC to the IWAS member organisation at least 3 months prior to competition taking place. 2.3 This information will, likewise indicate the names, e-mail and website of the proposed accommodations and competition venue(s) complete with maps. All areas must be wheelchair accessible. 2.4 The type of accommodation, maximum capacity and capacity per room should be indicated. Additional information could include the width of door access to rooms and bathrooms. 2.5 The general programme (Opening and Closing Ceremonies, technical details and information on meetings, place and timetable of meals, schedule of weapons and wheelchair control, place and schedule of registration/accreditations and of classifications) 2.6 The competition programme (timing of the "Appel des tireurs", of withdrawals, of finals of each event, of medal ceremonies, etc.) 2.7 Essential information about arrivals/departures, transportation indicating accessible transport allowing for transfers from airport and/or rail station to participants' accommodations, location of wheelchair and sport equipment storage. 2.8 Information in the event of a Visa being requires to access the country for competition.

2.9 Participants’ arrival at airports should be facilitated through customs in order to avoid delays and inconveniences. For this it is advisable that personnel and interpreters be present who can help the sportsmen to reclaim baggage and get to their transport. 2.10 Copies of proposed entry forms should include:

Entry Form 1 - Accommodation & Transport - requesting detail on: o nominal distribution of rooms for team members o Notification on whether or not each person is a wheelchair user in case all rooms are not accessible. o Day and time of arrival and departure, type of transport, name of Air Company, flight number(s) or rail timetable and starting point.

Sport entry - Team members' individual detail: o Participants need to register via the Orphardt system http://online.iwas.ophardt-team.org/reg/

Entry Form 2 - Financial-to cover o Total number of registered participants (fencers, escorts, referees) and total of entry fees in compliance with the rates requested by the Organising Committee. o Entry forms to World Cup will be made available through the IWAS website. IWAS national member organisations entry details will be forwarded to the relevant organising committee(s).

3. DURATION 3.1 World Cups will take place over four days, taking advantage of a weekend – for example arrival on Wednesday and departure on Sunday or Monday or otherwise as agreed by IWAS. 3.2 For competitions that have Classification Assessments included in the schedule, the Classification will take place at least one day prior to the start of the competition.

4. SPORTS FACILITIES 4.1 The fencing hall should be totally accessible to wheelchairs, as should changing-rooms, toilets and showers. 4.2 The fencing hall should have a loud speaker system that allows for announcement of events, call of marksmen and announcement of results. 4.3 For the award ceremony there should be a wheelchair accessible podium and the flags of the winners' countries should be raised to the accompaniment of the National Anthem corresponding to the winner in gold position. 4.4 The IWAS flag should be prominently displayed in the fencing hall during the whole competition. (The IWAS flag will be given to the organisers by the IWF Technical Delegate who will reclaim it at the end of the competition or else the organisers will forward the flag on to the LOC of the next IWAS Wheelchair Fencing World Cup on the calendar) 4.5 The Fencing hall will include an appropriate place to hold drug testing. This is fully explained in the IWAS Doping Control Agreement that must

be signed prior to the start of the event. Appropriate numbers of volunteers must be available for athlete chaperones for the Anti- doping procedures. 4.6 Adequate medical facilities should be provided at all times, 4.7 An appropriate place with at least two (2) massage tables if possible should be made available to the fencers. 4.8 A room should be made available for the meetings of the "Directoire Tècnique" and in the eventuality of meetings of "Jury d'Appel". 4.9 A separate room each should also be made available for Classification, Arms Control and Wheelchair Control and a room that can be used as a referees room. 4.10 Free distribution of drinking water should be assured for all the participants. The facility to purchase other soft drinks/refreshments should also be made available. 4.11 It is also advisable that an appropriate place be available and equipped for the possible repair of weapons and the presence of a company selling Fencing materials. 4.12 There should be a sufficient number of fencing pistes with frames approved by the IWF to accommodate the smooth running of the competition over the four day period (it is recommended that 16 frames should be used at the competition area with another 8 frames available for training.) 4.13 Complete electrical signalling apparatus for bouts (Foil, Epée, and Sabre) should have repetitions of bouts (at least for the semi-finals and final) 4.14 It is recommended that video recording equipment is used for the Quarterfinal, Semi-final and Final matches to allow referees instant video replay of points during the bout. 4.15 Adequate refereeing materials should be made available (chronometers, warning cards, weights and gauges, distance controls, etc.) for all and each of the pistes. 4.16 A board announcing the schedule of "poules" and results should be clearly visible to fencers and situated in a place readily accessible to wheelchairs. 4.17 A separate room near to the Competition Hall should be provided for the Official IWAS Classifiers for the duration of the competition. This should have a massage bench, a table and minimum 4 chairs, a printer/scanner and access to wi fi internet. The room should be large enough to accommodate movement of wheelchairs and for a fencing frame ( or half of a frame) which should be supplied.

5. TECHNICAL OFFICIALS 5.1 The Organising Committee should assure the presence of a Technical Delegate of the IWF designated by the latter who will preside over the "Jury d'Appel" and whom the Organising Committee should invite at their expense, covering the costs of travel, accommodation and board in addition to per diem expense of 50 € (or equivalent) for a minimum 3 days or as otherwise agreed by IWAS. 5.2 The Organising Committee should form an International “Directoire Technique" composed of three(3) members. One (1) member being

the TD, who will become the president of the DT on arrival at the event. (unless otherwise agreed by IWAS), one (1) being the appointed representative of the Referee Commission and one(1) from the nation hosting the competition being a member of the Organising Committee (proposed by Technical Delegate) 5.3 The Organising Committee should assure the presence of two Classifiers designated by IWFC, covering the costs of travel, accommodation and board in addition to per diem expense of €50 (or equivalent) for a minimum 3 days or as otherwise agreed by IWAS. 5.4 Additionally, the Organising Committee is obliged to cover the accommodation, the transportation and meal costs of one Representative of the Referee Commission and one “official” IWF referee nominated by the referee commission. In addition, a per diem expense of €50 (or equivalent) for a minimum 3 days is payable to the Referee Commission Representative and the IWAS appointed Referee. 5.5 The Organising committee is obliged to provide the local transport, accommodation and food of the referees brought by the federations. 5.6 The different delegations obligatorily put at the disposition of the "Directoire Tècnique" according to the following scale of participation: 1 - 3 fencers 0 referee 4 - 7 fencers 1 referee More than 7 fencers 2 referees

5.7 Delegations that do not provide a referee corresponding to the above-mentioned scale will be financially penalised (€1000 per referee or equivalent) so that the OC can arrange for replacement through another local referee. 5.8 All referees for IWF events need to have a valid IWF refereeing licence “B” or be on the registered candidates list for referee examinations undertaken at that competition.(see administrative rules for refereeing 2.1) 5.9 A meeting should be organised to ensure the above provision, at least 30 minutes prior to the commencement of events. 5.10 If Referee or Classifier seminars and examinations are held at an IWF event, the organiser agrees to pay for the accommodation and meal costs for the examiners and has to fulfil some additional requirements regarding meeting rooms and provisions for the Seminar as agreed with IWAS.

6. PROTOCOL 6.1 The Organising Committee will have made provision for the delivery of Medals in Gold, Silver and Bronze for each Weapon and in each category. All medal designs have to be approved by IWAS. 6.2 They will be presented to the winners following the protocol established and announced by the Organising Committee in consultation with the IWF or its representative. 6.3 Cups, trophies and other prizes can also be offered by the Organising Committee.

7. PRESS AND MEDIA 7.1 Every effort should be made to gain maximum publicity for the event through press and media channels. See appendix “GENERAL RULES FOR IWAS OFFICIAL COMPETITION”

8. RESULTS 8.1 At the end of the competition, at least one complete dossier of results including the results in an electronic format for the ranking list, these will need to be given to each participating delegation, another to the Technical Delegate and a further three (3) copies will likewise be distributed, one (1) to the President of the IWF, one (1) to the IWAS Secretariat and one (1) to the IWAS HQ.

8.2 It is anticipated that circulation of results would also be circulated to press and media contacts.

9. FINANCIAL CONDITIONS 9.1 IWF Sanction and IWAS Capitation fees apply. 9.2 Submission of candidature to the IWAS should be accompanied by an IWF sanction fee of £200. (Pound Sterling) (Unsuccessful candidates will be reimbursed) 9.3 An IWAS capitation fee per participant is applicable to each fencer and accompanying personnel from each nation, which is separate to any competition fee charged by the OC. 9.4 IWAS will collect the capitation fee directly from the Teams/National Federations. The Organising Committee must inform the participating nations that this fee is payable to IWAS directly. The Organising Committee must provide IWAS with data that indicates each Nations attendance and participation.

9.5 The OC will establish in the forms of invitation and Inscription the following quotas of admission:

o TYPE I: The Quota charged to participants will include the competition entry fee, accommodation and board on a daily basis or for a choice of set numbers of days. OR

o TYPE II: The Quota charged to participants will include items in Type I plus local transportation including being collected at the airport or train station specified by the OC and return to the same.

o TYPE lll: competition entry fee only. No accommodation, board or transport included.

o Or other, as agreed by IWAS in the contract and published in competition information and distributed to Nations.