BikeNZ Road & Track - 2014 Annual General Meeting

NOTICE IS GIVEN THAT THE 81th ANNUAL GENERAL MEETING OF CYCLING NEW ZEALAND FEDERATION INC & CONFERNCE WILL BE HELD ON SATURDAY & SUNDAY, 24 & 25th MAY 2014 AT THE AVANTIDROME, HANLIN ROAD, CAMBRIDGE

CONFERENCE SCHEDULE OF SESSIONS - Draft

Saturday 24 th May 14:00hrs Conference Commences 14:25hrs Presentation of Club Survey results and Membership Benefits Forum 15:30hrs Afternoon Tea 16:00hrs Remits, general business/ items for discussion 17.00hrs End of the meeting 18:00hrs Bus departs for the Awards Dinner 18:30hrs Awards Dinner

Sunday 25th May 08:30hrs BikeNZ Road & Track AGM 11:15hrs Morning Tea 11:30hrs BikeNZ AGM 12:30hrs Lunch 13:30hrs BikeNZ Presentations: H/P, Event endorsement & Education and development 15:30hrs Closing Remarks/Close AGM 15:45hrs Departure

ORDER OF BUSINESS

1. ROLL CALL 2. APOLOGIES 3. MARK OF RESPECT – please email [email protected] with names 4. CONFIRMATION OF MINUTES 5. MATTER ARISING- Constitution changes & Traffic management 6. PRESIDENT’S REPORT 7. ANNUAL REPORT 8. ELECTION OF OFFICERS 9. LIFE MEMBERSHIP - none received. 10. AWARDS 11. CONSTITUTION AND RULE CHANGES - NOTICES OF MOTION 12. PROPOSED FEE STRUCTURE FOR 2014/15 13. REMITS, GENERAL BUSINESS AND ITEMS OF DISCUSSION 14. 2015 AGM VENUE 15. CLOSURE

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BikeNZ Road & Track - 2014 Annual General Meeting

VISITING DELEGATES - 2014 ANNUAL GENERAL MEETING

NORTHLAND TASMAN

AUCKLAND

WAIKATO/BOP CANTERBURY

EAST COAST NORTH ISLAND MID SOUTH CANTERBURY

WEST COAST NORTH ISLAND OTAGO

WELLINGTON SOUTHLAND

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BikeNZ Road & Track - 2014 Annual General Meeting

ITEM 1 ROLL CALL

LIFE MEMBERS ATTENDING

VISITORS ATTENDING

Confirmation of Voting Strength

ITEM 2 APOLOGIES RECEIVED

ITEM 3 MARK OF RESPECT

We record with regret the deaths of the members and associates listed in the Annual Report.

ITEM 4 CONFIRMATION OF MINUTES of 2013 AGM

The minutes of the 80th Annual General Meeting held on the 19 May2013 at the Sudima Hotel Auckland Airport, Mangere, Auckland have been circulated previously and affirmed at Council Meeting of 31 st August 2013.

ITEM 5 MATTERS ARISING

Constitution Changes Traffic management out come

ITEM 6 PRESIDENT’S REPORT

The President’s report is set out in the Annual Report and copy attached.

ITEM 7 ANNUAL REPORT

The draft Annual Report has been circulated to Clubs, Centres and Life Members. The final printed report will be circulated once approved.

ITEM 8 ELECTION OF OFFICERS

All nominations will be voted on with the elected nominee requiring greater than 50% affirmative vote of all votes cast.

8.1 Officers Nominated by 3

BikeNZ Road & Track - 2014 Annual General Meeting

PRESIDENT Ivan Aplin ECNI

VICE PRESIDENT Steve Canny Southland

ISLAND DELEGATES (one North Island and one South Island vacancy)

North Island David Osten Auckland Graham Bunn Waikato/Bay of Plenty

South Island Brian Roulston Otago & Canterbury

Nominations will not be accepted from the floor

ITEM 9 LIFE MEMBERSHIP Nomination will be voted on with the nominee requiring greater than 75% affirmative vote of all votes cast.

Nominated by None received

Patron – Gordon Sharrock

Motion from BRT Council that Gordon Sharrock be reappointed as Patron of BRT

ITEM 10 AWARDS

To be inserted

ITEM 11 CONSTITUTION AND RULE CHANGES - NOTICES OF MOTION

Nil

ITEM 12 PROPOSED FEE STRUCTURE FOR 2014/15

• There is no proposed change to any of the fees that were approved at the 2012 AGM

ITEM 13 REMITS/ITEMS OF DISCUSSION

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BikeNZ Road & Track - 2014 Annual General Meeting

Canterbury Centre Remit 1.

“That BRT undertake a study to investigate the future role of regional centres and to determine if there is indeed a need for regional centres”

Since the inception of BikeNZ clubs are now more than ever dealing directly with BikeNZ for most issues (eg, membership, event registrations, etc) with the resultant diminishment of the historical role of regional centres.

Remit 2.

“The Track U19 250m TT for men and women be made a New Zealand Championship Event.”

This has been an Elite Championship event for the last four years and a successful U19 trial was run at 2014 Championships with good fields. With Championship status this event will gain even greater numbers.

Southland

(A) REMIT

(1) That on the basis that there are separate National Track Championships , Elite/ U19 and Age Group, that these alternate between the North Island and South Island each year .

Rationale- Historically it had been agreed that the track nationals would alternate between the North Island and South Island. This occurred until the first covered velodrome in New Zealand was opened in Invercargill in 2006.From 2007 until 2013 the track nationals have been held in Invercargill. This was agreed to by BRT as best for track cycling in New Zealand. The riders also wanted this and the results speak for themselves. For the last few years the track nationals have become two separate events.

With the opening of the second covered velodrome in Cambridge the 2014 Elite/ U19 were held there and the Age Group Champs in Invercargill.

Going forward based on the reciprocal arrangement in place the Elites/ U19 and Age Group Champs should also alternate between the North Island and South Island, which at present would be at Cambridge and Invercargill.

A main objective of BRT is to showcase track cycling throughout the country. This will assist with this. This will also share the costs more evenly for participants, supporters and event organisers. Currently the number of HP riders is a small percentage of the total participants.

(B) ITEMS FOR DISCUSSION

(1) That there should be one national road and TT title for open men and women and U23 men.

Rationale- Why should Open/Elite/U23s have two shots at a road title? We should be encouraging these riders to participate at our open championship in January. 5

BikeNZ Road & Track - 2014 Annual General Meeting

There are plenty of opportunities to compete at club regional and national level competition without having to put on another event for this group of riders We should be encouraging these riders to step up to the open/elite competition and have an event that can be promoted to possible sponsors. We do not have this duopoly of opportunity with national track or national criterium. We should be holding our national events up as the pinnicle events and not have a secound tier event available. This rationalisation would help us better resource the age group national Road championships.

(2) That the club road nationals be moved to October.

Rationale- currently the club road nationals follow shortly after the track nationals. This limits some riders to prepare properly for both events. This causes congestion in the calendar for events being positioned where they are now. We ask that they be moved to October where they used to be in the calendar. This would also allow for costs of participants, clubs and organisers to spread over the year.

REMIT WCNI (It is acknowledge the outcome of this remit which was submitted last year was poorly communicated back and from Council perspective has been dealt with!) PURPOSE - To allow athletes to ride team events at Track Nationals without the need to change clubs. - To encourage participation in all team events. - To enhance teams racing.

BACKGROUND At New Zealand Track Nationals and in particular the Elite/Under19 Track Nationals it has become apparent that for cyclists to ride in the Elite or “open” team events there is often a need to “change” centres so that meaningful teams can be entered. The need for cyclists to change centres causes a significant workload for club and centre administrators and “splits” loyalties as between centres. To avoid same and to encourage more meaningful team events, then it is proposed that a team that carries with it “centre points” for the respective riders within that team would give more “status” to these events, without the need for riders to “change” centres. Whilst there is currently a provision for teams to enter as “composite” teams, given the absence of the chance to “carry” points for their centre, riders are unlikely to enter such a team, let alone train together as a team. A “composite” team should however be required to have at least 50% membership from one centre so as to avoid teams being “stacked”. Composite teams that are “meaningful” will encourage a higher level of competition. It may also encourage composite teams to train together thereby lifting the level of performance. A number of excellent riders are often left out of team events simply because they don’t have sufficient numbers in their centre and do not want to change clubs. By allowing composite teams that carry “points” for the respective riders centre will bring a higher level of competition and ultimately a higher standard of teams track racing.

By way of example, Rowing New Zealand has successfully introduced club rowers racing with their own club singlet’s in “centre” based crews at the New Zealand Elite Championships. It is not unusual to see a multi coloured crew from a number of different clubs winning titles at New Zealand Rowing Champs. The success of New Zealand Rowing is well documented and the new Regional

Performance Centres and flexibility around club rowers joining together for different crews, has proved highly successful. 6

BikeNZ Road & Track - 2014 Annual General Meeting

REMIT (i) To help encourage and foster a higher standard of teams racing at track nationals, composite teams should be allowed to enter as they currently do but that the points earnt by a composite team member are carried through to the respective centres as represented within the composite team. Ref: Page 2 of 2 (ii) The current points allocation system for events should be readdressed by BRT to accommodate composite team members. (iii) Team events should carry greater points than individual events.

ITEM 14 2014 AGM VENUE

ITEM 15 CLOSURE

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BikeNZ Road & Track - 2014 Annual General Meeting

PRESIDENT ’’’S REPORT

BIKENZ ROAD & TRACK AGM 2013/2014

Welcome to this year’s AGM.

The 2013 year had a challenging start with the resignation of BikeNZ’s CEO, and a small time without leadership prior to the appointment of Brian Broad as Interim CEO. Brian brought valuable skills to BikeNZ, and it is much to our regret that he was unsuccessful in attaining the permanent position.

The loss of a key sponsor placed considerable strain on BikeNZ finances and required a down- scaling of staff and services. This, coupled with the transfer of staff to the new Home of Cycling in Cambridge, has led to a few staff changes. We are most grateful that SportNZ, following a thorough review, have assisted financially to stabilise BikeNZ funding and provide new direction. Numerous detailed reports were requested by SportNZ during the review period, a time-consuming process for not only the Interim CEO, but also the Member Organisation Presidents, who have actively been consulted and involved to ensure that BikeNZ meets our needs going forward. We welcome our new CEO, Andrew Matheson, who has been appointed to oversee the next phase of change and ensure we stay on track.

After last year’s hiccups, there was trepidation surrounding membership processes and the BikeNZ website as we ticked over into the 2014 membership year, but this worked well with both Toni Baker and Caley McGillvary providing excellent support. More work is required to streamline functions and also align club membership years, and this will be a focus for 2014.

In regards to traffic management, the progress with NZTA has not been anywhere as quick as we would like – however it is on the to-do list!

Technical Report for 2013

With more events on the race calendar, including those at top level for all age categories being hosted in New Zealand, our commissaires are in increasing demand. These dedicated people give up their evenings, weekends and annual leave to manage events all over the country, including those run by other codes, such as Schools’ Cycling. Working at events is almost always at the commissaire’s own expense, including the purchase of equipment and uniforms. Their passion for their craft and the sport of cycling are just some of the reasons that they generally enjoy such a good relationship with our athletes – the envy of some other sporting codes.

Development of commissaires remained a priority throughout 2013, with more people being brought through into senior roles, including those of Starter, Judge Referee, Commissaires Secretary and Chief Commissaire. This was vital in providing a larger pool of people who can manage events at National level. Another key focus has been the development and roll out of the Regional Commissaires course, aimed at building capability at club level. One was run in

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BikeNZ Road & Track - 2014 Annual General Meeting

Palmerston North, with 10 attendees from around the WCNI Centre - all of whom successfully passed the course. The intent is to run two Regional Courses per year.

The Technical Panel worked closely with the Home of Cycling to make sure that the infrastructure and systems at the Avantidrome were of a standard to run National Championships, with that preparatory work continuing into early 2014. To have two world class facilities in a country the size of New Zealand is remarkable and will enable our athletes and our officials to develop to the highest level.

The year was not without its challenges – the membership restructure and licencing issues created extra work around events, while the reduced support at office level also required creative solutions. Fortunately, the latter half of 2013 saw significant improvement in support from BikeNZ, which took some of the pressure off our volunteers.

Thank you to all of our officials – you are key to the continued success of our sport.

Events (2013)

Elite Road Nationals Christchurch Running for the 5th time in Christchurch, the event continued to garner support from the Council and the local cycling community. This event ran very smoothly, with reasonably good sized fields racing over the same course as previous years. Pro Tour riders , , , and raced along with a number of riders at the next pro levels. The top pro women such as and also competed, providing great racing in both women’s and men’s events and producing deserved winners.

Elite/U19 Track Nationals This year saw the event raced on the new Home of Cycling AvantiDrome. The venue proved to be a winner, we saw some very good racing that established new records and found worthy winners of their national titles. It was pleasing to see some of last year’s U17's and U19's who have moved up into the next grade, pushing the more experienced riders.

Age Group Track Nationals Invercargill again hosted another well-run national event. A large number of athletes competed over a very hectic five days of great racing. Promising young athletes were on show which bodes well for the depth of the track programme.

Club Road Nationals Hosted in the Queenstown region, good size fields enjoyed a challenging course. There were some organisational challenges leading up to the event but over the 4 days of the event there was good racing enjoyed by the athletes and supporters.

Junior Points Series This was run over the year from March to December encompassing 6 events from Te Awamutu to Invercargill (4 North Island and 2 South Island events). Riders amassed points

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BikeNZ Road & Track - 2014 Annual General Meeting

from their best 3 events to give a cumulative total to find overall series winners for U17 and U19 boys and girls. For 2014 the Series has been put on hold whilst a review is carried out to determine if such a series is delivering the objectives of junior development (increased membership and improved racing).

These events were part of a long season that had a lot of volunteers giving significant amounts of their time to make them successful. Improved co-ordination of the events through the season is necessary to ensure cycling in New Zealand continues to be a success without burning out volunteers and athletes.

Junior Development

2013 saw the continued establishment of the Junior Development program, with an emphasis on development of riders via a mixture of race and skills based camps. These ran in conjunction with an off-bike development program. 2014 will see this program expanded, with a fuller race program instituted - including sending a U17 team to compete in Canberra.

The program was led by a very competent and dedicated team of coaches, who contributed over 100 hours of voluntary work. The team: Lynn Murphy, Richard Rollinson, John Rippon, Steve Stannard, Marc Prutton, Denise Brown, Matt Shalcrass and Katri Laike.

Dean Peterken and Richard Fox were appointed as junior selectors.

New Zealand was represented at the World Road Champs by Devon Hiley and Maddi Campbell, and U19 teams were also sent to Australia to compete in the Australian Road Nationals and the Oceania Champs. With the base that has been put in place we look forward to the growth of our young riders as they aspire to higher goals in the sport.

High Performance

This past year has been hectic for the High Performance area of our sport within the BikeNZ umbrella. Although not an Olympic year, it has been very busy, with our athletes competing in the Track World Cups, a new Tier One event (held in Invercargill), Oceania Games and World Championships. 2013 also saw huge disruption to staff and athletes alike with the transition of the programme into Cambridge.

To keep the focus throughout all of this has been a massive task for staff and athletes, and the most recent World Championship results proves the depth and commitment to all involved in the HP programme. BRT would like to congratulate (and compliment) the HP programme for their achievements this past year.

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BikeNZ Road & Track - 2014 Annual General Meeting

Anthony Peden, a past NZ sprint representative, was appointed the new Sprint Coach for the programme, and a new Women’s endurance Track Coach will be appointed for the coming season. The will take place in Glasgow, Scotland in 2014, providing the athletes an important interim focus as they work towards the Rio Olympics. Again BRT wish the very best of success and results for these Games.

A full report from Mark Elliott is within the general annual report.

Council

This year we co-opted Graham Bunn to give us support in the Junior Development area and membership. Graham’s experience is vast and he provided a wealth of knowledge in these areas. Finally I would like to give thanks to my fellow councillors for their hard work, and while it’s not normal to single out any one person, special thanks goes to Mark Ireland.

Thank you all for your contribution to Cycling – without the many hours given by volunteers we would not possess the strength we have in our sport today.

Ivan Aplin President

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